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11-10-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 10, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carla, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Wesley Vagle. 3. CONSIDERATION OF MINUTES The minutes of the regular meeting of October 27, 1987 and special meeting of November 4, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - OCTOBER 1987 2. HOSPITAL BOARD MINUTES OF SEPTEMBER 15, 1987 3. PARKS & RECREATION BOARD MINUTES OF OCTOBER 7, 1987 4. TREE BOARD MINUTES OF OCTOBER 71 1987 The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the report and minutes. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None. fi. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF SMALL CITIES GRANT APPLICATION AND WATER SERVICE LINE REPLACEMENT - JOHN BERNHAGEN OF HCDC Executive Director John Bernhagen presented a report on rehabilitation in the Main Street area from Fourth Avenue South all the way to the river and the area between Hassan and Franklin Streets. He stated the State would like the City to waive all building permits for grants awarded so that there would be no charge to those who participate in the program. Mr. Bernhagen will present figures of cost at the Novem- ber 24, 1987 Council meeting. Following discussion, it was the consensus of the Council to hold a special workshop on November 18, 1987 at 8:00 P.M. to discuss the enterprise funds and tax increment revolving loan fund. 1 9. CITY COUNCIL MINUTES - NOVEMBER 10, 1987 (b) CONSIDERATION OF ESTABLISHING AN ADVISORY COMMITTEE ON "DESIGN REVIEW" PRIOR TO BUILDING PERMIT ISSUANCE iN DOWNTOWN AREA - JOHN BERNHAGEN A presentation was made by Executive Director John Bernhagen regarding appointment of an Advisory Committee. City Attorney Anderson reported he would be receiving some materials from Duluth concerning this item. This matter could be further discussed at the workshop on November 18. (c) CONSIDERATION OF REQUEST FOR REDUCED REFUSE RATE FOR SENIOR CITIZEN The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the request. Motion carried unanimously. (d) CONSIDERATION OF PETITION TO IMPROVE PARKING LOT ADJACENT TO CITY HALL A petition signed by 13 property owners was presented which requested paving of the parking lot north of and adjacent to City Hall be in- cluded in the 1988 improvement projects. Alderman Carls moved to refer the petition to the City Engineer for a cost estimate. Motion seconded by Alderman Mlinar and unanimously car- ried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 13/87 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive second reading and adopt Ordinance No. 767. Motion carried unanimously. (b) RESOLUTION NO. 8652 - TRANSFERRING $40,000 FROM LIQUOR STORE TO GENERAL FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 8652. ]lotion seconded by Alderman Mikulecky and unanimously carried. (c) RESOLUTION NO. 8653 - RESOLUTION FOR PURCHASE The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8653. Motion carried unani- mously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ROAD WAY EASEMENT ALONG SOUTH BORDER OF CITY WATER TOWER PROPERTY FOR KEVIN FROEMING (DEFERRED OCTOBER 27, 1987) Alderman Torgerson moved to defer to November 24, 1987 Council meeting. 2 CITY COUNCIL MINUTES - NOVEMBER 10, 1987 Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST TO SET PUBLIC HEARING FOR REFINANCING OF INDUSTRIAL REVENUE BONDS FOR HECHT & ASSOCIATES Following discussion, the motion was made by Alderman Carla, seconded by Alderman Mlinar, to approve and set public hearing for November 24, 1987 at 8:00 P.M. Motion carried unanimously. (b) CONSIDERATION OF TRAFFIC SIGN INVENTORY After discussion, Alderman Carla moved to waive reading and adopt Resolution authorizing retaining a firm for sign inventory on non- federal aid streets. Motion seconded by Alderman Torgerson and failed three to two, with roll call vote of Aldermen Carla and Mlinar voting aye and Aldermen Torgerson, Mikulecky and Mayor Ackland voting nay. It was then moved by Alderman Mikulecky to waive reading and adopt Resolution No. 8654 for a cost of $868.99 for sign inventory of en- tire city. Motion seconded by Alderman Torgerson and carried four to one, with Aldermen Mlinar, Torgerson, Mikulecky and Mayor Ackland vot- ing aye and Alderman Carla voting nay. (c) CONSIDERATION OF ALLOCATING $5,000 FROM SALE OF ADAMS STREET PROPERTY TO BUILDING FUND FOR SENIOR ADVISORY BOARD (REQUESTED BY ALDERMAN PAT MIKULECKY) Following discussion, the motion was made by Alderman Carla to desig- nate the balance from the Adams Street property sale to the Senior Ad- visory Board building fund. Alderman Mikulecky seconded the motion and unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR PURCHASE OF LOGS AND LIMBS FROM CITY DISPOSAL SITE Alderman Carla moved to approve and award bid to the highest bidder, Prieve Landscaping, in the amount of $426. Motion seconded by Alder- man Mlinar and carried unanimously. (e) CONSIDERATION OF AWARDING BID FOR 1976 MODEL CITY BUS The motion was made by Alderman Carla, seconded by Alderman Mlinar, to defer this item. Motion unanimously carried. (f) CONSIDERATION OF SET-UP LICENSE AT SODBUSTER'S SALOON Following discussion, Alderman Mlinar moved to defer action. Motion seconded by Alderman Torgerson and carried unanimously. 3 CITY COUNCIL MINUTES - NOVEMBER 10, 1987 (g) PRELIMINARY REPORT ON 1988 PROJECTS City Engineer Anderson reviewed some of the projects on the 1988 im- provement project list. The Council deferred discussion of the 1988 projects to the workshop on November 18, 1987. Alderman Carls re- quested a report on the deferred assessments and city cost for the projects as well as the assessments for the past eight years. (h) CONSIDERATION OF RENEWING DENTAL INSURANCE CONTRACT WITH SUN LIFE OF CANADA It was reported there would be a seven percent rate increase for den- tal insurance coverage. Following discussion, the motion was made by Alderman Carls to approve the rate adjustment. Motion seconded by Ald- erman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reviewed the Administrative Update newsletter and commented on the new owners of the landfill. The change in operating hours could affect the hours for dumping refuse at the landfill by Junker Sanitation. It was reported that a meeting was held on November 2 to address the storm water problems at the Health Club. It was decided that the storm sewer line would be televised to determine the cause of the prob- lem. Mr. Platz commented that the Police Commission met November 9 to deter- mine the questions to be asked police chief candidates during oral in- terviews. The request by the Council for the taping of the interviews was passed on to the Police Commission. Reference was made to the third quarter status report on the 1987 ob- jectives. Item No. 23 regarding voting machines was discussed at length. It was the consensus of the Council to meet one hour earlier (6:30 P.M.) on November 24 prior to the Council meeting to hear a pre- sentation on card system voting machines. It was reported the contractor for the police station was holding to a February 1, 1988 completion date. Discussion then centered on the new furnishings and equipment to be purchased for the building. The City Administrator was instructed to obtain a consulting service firm to prepare specifications for office furniture and equipment in the police station. This item would be discussed further at the November 18 work- shop. The City Administrator reported that North American Cable Systems was merging with another company. This item would be on the agenda for the 4 CITY COUNCIL MINUTES - NOVEMBER 10, 1987 November 24 meeting, and a representative of the company would be present. RECESS: The City Council adjourned at 9:55 P.M. for a 15 minute recess. (b) COMMUNICATIONS FROM ALDERMAN JOHN NLINAR Alderman Mlinar commented on the need for street lights in the Kimberly Country Estates addition. The lighting issue was referred to the City Engineer to contact the Utilities for installation of lights. Further, Engineer Anderson was asked to survey the subdivisions and recommend lighting where needed. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on the letter received from the State De- partment of Administration regarding a building permit surcharge re- bate. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson stated the City had been notified that the First Ju- dicial District Court wanted to close the Hutchinson Division of Court, effective January 31, 1988. He spoke in favor of keeping the court open. Also, Acting Police Chief Kirchoff stated it was beneficial to the law enforcement, local business, and individual citizens to have a branch court in Hutchinson, and he was opposed to having the court closed. Data will be presented at the next Council meeting as well as a Resolution for adoption. It was reported that Sam Ulland, owner of Midwest Trailer Court, had served papers on the City. The City Attorney had prepared a Notice of Order to Repair or Remove for Council approval which would give Mr. Ul- land 30 days to clean up his trailers. This Notice of Order was an al- ternative to the City Ordinance, Section 1025.20, referred to by the Building Official at the October 27, 1987 Council meeting. Following discussion, Alderman Torgerson moved to approve the Notice of Order for Removal. Motion seconded by Alderman Mikulecky and unani- mously carried. Attorney Anderson presented information concerning the disputed de- ferred assessments on the Twin Oaks Subdivision. He requested approval to put into effect the proposed agreement between Holmquist and the City of Hutchinson. Following discussion, Alderman Torgerson moved to accept the agreement which was proposed between the City and Holmquist. Motion seconded by Alderman Mikulecky and carried unanimously. It was the legal opinion of the City Attorney that the common election law would make the revised City Charter effective as of the date of the election. The League of Cities had also stated the City Charter was k 10 CITY COUNCIL MINUTES - NOVEMBER 10, 1987 effective as of November 3, 1987. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented that the two newly created positions on the Utilities Commission had been advertised. He was hopeful the appoint- ments could be made by the first of January. The Council was reminded of a SARA meeting in Glencoe on November 19 at 5:30 P.M. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Anderson stated that the property at 562 Lincoln Avenue had changed ownership, and there was a request for the City to release an existing easement on the entire parcel dating from 1943. The City could confine the easement to the area needed for operation and main- tenance of the storm sewer. Following discussion, Alderman Torgerson moved to approve modifying the easement. Motion seconded by Alderman Mikulecky and unanimously car- ried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT The regular meeting adjourned at 10:50 P.M. for a closed meeting to discuss parking assessments. 6