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12-08-1987 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 8, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Stanley Hart. 3. CONSIDERATION OF MINUTES The minutes of the regular meeting of November 24, 1987 and bid opening of November 25, 1987 were approved as distributed. PRESENTATION OF PLAQUES: Mayor Ackland presented Garey Knudsen and G. Barry Anderson with plaques in appreciation of their serving on City boards. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1987 2. POLICE COMMISSION MINUTES OF NOVEMBER 23, 1987 3. AIRPORT COMMISSION MINUTES OF NOVEMBER 30, 1987 4. HOSPITAL BOARD MINUTES OF OCTOBER 20, 1987 (b) APPLICATION FOR SNOW REMOVAL PERMITS 1. DAVID BLAKE 2. LLOYD CHRISTENSEN 3. MILT HANSON 4. DICK EVERT 5. STEVE VACAK 6. RHONDA CROTTEAU 7. EDWIN KARG The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve the report and minutes and to issue permits Motion carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. None. 6, COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE REPORT BY C.A.M. ON POLICE STATION AND CHANGE ORDER FOR DOOR POSITION SWITCH Mr. Vergil Florhaug of C.A.M. reported on the following regarding the police station project: 1 1�t CITY COUNCIL MINUTES - DECEMBER 8, 1987 1, Allied Mechanical Contract - The bid and contract recognized and accepted the three addendums which made for the change. Allied Mechanical will be doing the work. 2. Installation of Cricket to Drain Near Roof Parapet - Left off the plans. Add: Schatz Construction $350.00 Pinske Builders, Inc. A.C. 3. Credit for Deleting Door Position Switch from Door 117B - Subtract: Straughn Hardware ($ 85.00) 4. Credit for Two Wall Racks Not Required - Specified in two sections. Subtract: Lau Sales ($ 88.00) 5. Caulking of Joint Between Pre -Cast Plank And Non -Bearing Masonry Walls In Basement Add: Carciofini Caulking Co. $275.00 E.J. Pinske Builders, Inc. N.C. 6. Change Order - Provide Lock & Door Position Switch On Door 125 A Add: Straughn Hardware $565.00 Schatz Construction 28.80 McNerney Industries 215.00 $808.80 TOTAL 7. Fire Damper for Revised Duct Work Add: Allied Mechanical $216.77 8. Soffitt Vents to Relieve Air from Attic - Standard Roof Vent (13) 109 - 130 Installation 468.00 9. Cupola Area Designed In Wood (3) $ 77.00 10. Credit On Hollow Metal ($ 92.75) 11. Tempered Glass - Proposal Request No. 7 Add: At Entry $108.00 Doors #120 & #122 180.00 2 CITY COUNCIL MINUTES - DECEMBER 8, 1987 A question was raised on the last billings received from C.A.M. It was reported that an access panel was needed and billed under general con- ditions for a cost of $36.04. Precast concrete for a bearing support was ordered from Rockite Silo in September 1987. Mayor Ackland commented on C.A.M.'s letter dated November 29, 1987. The City Attorney stated he felt the architect had some responsibility. Following discussion, Alderman Carls moved to approve the change orders as presented by C.A.M. this evening. Alderman Torgerson seconded the motion and unanimously carried. Mr. Florhaug reported the contractor will begin sheetrocking next Mon- day, and the project should be close to completion deadline of Febru- ary 1, 1988. The State has approved the plan for the police station. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/87 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON (DEFOREST VAGNER ANNEXATION) The motion was made by Alderman Mlinar, seconded by Alderman Carls, to waive second reading and adopt Ordinance No. 768. Motion unanimously carried. (b) RESOLUTION NO. 8663 - RESOLUTION FOR PURCHASE Following discussion, Alderman Carls moved to defer Resolution No. 8663 to the next meeting. Motion seconded by Alderman Mlinar and carried unanimously. (c) RESOLUTION NO. 8664 - RESOLUTION ADOPTING LIQUOR FUND, WATER/SEVER/ REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1988 The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8664. Motion unanimously carried. (d) RESOLUTION NO. 8665 - RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; DIRECTING THE MCLEOD COUNTY AUDITOR TO DISTRIBUTE THE CAPTURED ASSESSED VALUE OF TAX INCREMENT AREA FOUR AMONG AFFECTED TAXING DISTRICTS IN 1988 The motion was made by Alderman Mikulecky, seconded by Alderman Carls and unanimously carried, to waive reading and adopt Resolution No, 8565. Motion carried unanimously. (e) RESOLUTION 10. 8667 - TRANSFERRING $30,427 FROM THE 1985 TAX INCREMENT CONSTRUCTION FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND 3 CITY COUNCIL MINUTES - DECEMBER 8, 1937 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8667. Motion unanimously carried. (f) DEBTLSERVVNICEOFUND6TO 1982NTAXRINCREMER 668 FROMTAX INCREMENT The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to waive reading and adopt Resolution No. 8668. Motion carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ROAD WAY EASEMENT ALONG SOUTH BORDER OF CITY WATER TOWER PROPERTY FOR KEVIN FROEMING (DEFERRED NOVEMBER 24, 1987) Upon the request of Mr. Froeming, Alderman Carls moved to defer to the next Council meeting. Motion seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF MERGER OF NORTH AMERICAN CABLE SYSTEMS AND STAR MIDWEST, INC. (DEFERRED NOVEMBER 24, 1987) The City Attorney stated he had checked with other cities, and he saw no reason not to approve the merger. Alderman Carls moved to approve and authorize signing the transfer form. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR WELL AND WELL HOUSE NO. 7 (DEFERRED NOVEMBER 25, 1987) Following discussion, the motion was made by Alderman Torgerson to ap- prove awarding the bid to the low contractor, LTP Enterprises of Fargo, North Dakota, in the amount of $145,317. Motion seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF ESTABLISHING AN ADVISORY COMMITTEE ON "DESIGN REVIEW" PRIOR TO BUILDING PERMIT ISSUANCE IN DOWNTOWN AREA (DEFERRED NOVEMBER 10, 1987) The motion was made by Alderman Carls, seconded by Alderman Mlinar, to defer. Motion unanimously carried. (e) CONSIDERATION OF PRELIMINARY REPORT ON 1988 PROJECTS (DEFERRED DECEMBER 2, 1987) Director Anderson presented a report on the cost of proposed 1988 proj- ects, starting with part 3. Following discussion, the City Engineer was directed to prepare a report showing the projects mentioned for 1988 consideration, with a breakdown of costs. 2 CITY COUNCIL MINUTES - DECEMBER 8, 1987 RECESS: The City Council adjourned at 9:20 P.M. for a 15 minute recess. 9. NEW BUS I NESS (a) CONSIDERATION OF STURGES DITCH DISPUTE City Attorney Anderson stated he was still working on obtaining a writ- ten statement that verbal permission was given to put in the disputed ditch and that the party was aware the project was underway. No action was taken. (b) CONSIDERATION OF ADVERTISEMENT FOR BIDS TO REFURBISH 1971 WARD LAFRANCE PUMPER FIRE TRUCK Fire Department members Brad Emans and Craig Almquist appeared before the Council to request permission to advertise for bids to refurbish a 1971 pumper fire truck. Following discussion, Alderman Mikulecky moved to approve and advertise for bids to be opened on December 30, 1987 at 5:00 P.M. Motion sec- onded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF STAFFING/JOB DESCRIPTIONS/GRADES/ORGANIZATIONAL CHART FOR WATER/WASTEWATER DEPARTMENT Personnel Director Hazel Sitz and Director Randy DeVries presented data on seven items for consideration. Following lengthy discussion, Alder- man Carle moved to approve items 1-7 with the recommendations contained in the memorandum from Directors Sitz and DeVries. Motion seconded by Alderman Torgerson and carried unanimously. (d) CONSIDERATION OF BID FROM MINNESOTA BODY FOR 1976 HUTCHMOBILE It was reported two bids were received for the 1976 Hutchmobile. The Minnesota Department of Transportation approved the high bid, with 90 percent of the sale price going to MN/DOT since the bus was purchased as part of a demonstration project, and 10 percent to the City. Following discussion, the motion was made by Alderman Carle, seconded by Alderman Mlinar, to approve the bid from Minnesota Body in the amount of $850. Notion unanimously carried. (e) CONSIDERATION OF ESTABLISHING POLICY ON STATE IMPROVEMENT PROJECTS ON EITHER CONCRETE OR ASPHALT SURFACING Following discussion, Alderman Carle moved to approve concrete surfac- ing for the Highway 22 project only, with no policy change. Motion seconded by Alderman Mlinar and carried unanimously. (f) CONSIDERATION OF REIMBURSEMENT FOR CROP DAMAGE FROM PROJECT NO. 87-17 �1 CITY COUNCIL MINUTES - DECEMBER 8, 1987 Following discussion, the motion was made by Alderman Mikulecky, sec- onded by Alderman: marls, to approve payment of 1500 each to Carl Rieke - man and Deforest Wagner. Motion unanimously carried. (g) CONSIDERATION OF PROPOSAL BY LARRY BETHKE FOR CHANGE IN SITE PLAN IN HELLAND'S FIRST ADDITION Following discussion, Alderman Torgerson moved to approve the change in the site plan. Motion seconded by Alderman Carls and carried unani- mously. (h) CONSIDERATION OF CHRISTMAS EVE HOLIDAY Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the status quo of policy in place in the past to close City offices at 3:00 P.M. on Christmas Eve. Motion car- ried unanimously. (i) CONSIDERATION OF VOTING MACHINE REPLACEMENTS Following discussion, Alderman Carls moved to get the opinion of the election judges on the optical scan voting machines. Motion seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF JOB DESCRIPTION AND GRADE CLASSIFICATION FOR 1988 BUDGETED EMPLOYEE IN PARK & RECREATION DEPARTMENT Following lengthy discussion regarding the job description and pay grade for a new position in the Park & Recreation Department, Alderman Mlinar moved for the staff to bring back a new recommendation to the City Council. Motion seconded by Alderman Carts and carried unani- mously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported a non -jury court hearing was held to- day regarding the Sam Ulland lawsuit. The Judge granted Mr. Ulland a 60 -day extension in which to repair sewer, water, electrical and gas services in the Midwest Trailer Court to meet City codes and require- ments. Mention was made that Mayor Ackland had inquired when the Council should consider the annual wage adjustment. Mr. Plotz stated he was ready to make a recommendation. It was the consensus of the Council to put this item on the December 22, 1987 Council agenda. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls asked about the arrangements for Wednesday night's A CITY COUNCIL MINUTES - DECEMBER 8, 1987 interviews with the three finalists for police chief. (c) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on the agreement with Johnson for property he purchased and asked about the dollars escrowed. The Mayor stated he would like to see the City Engineer's five percent pay increase at the end of his six month probation period put into ef- fect and be retroactive to his anniversary date. The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the five percent retroactive pay increase. Motion unanimously carried. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked about the deferred assessments being put on the computer. The City Attorney stated it was being done, but some policy decisions needed to be made. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion car- ried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:27 P.M. 7