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06-09-2015 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 9, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Chad Czmowski and Bill Arndt. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 8.5 will be added under Communications. Karen Grasman from the RiverSong Music Festival Committee will be providing an update to the Council on the festival being held in July. Motion by Czmowski, second by Christensen, to approve the Council agenda with the noted addition. Motion carried unanimously. 2. INVOCATION — Bethlehem United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized former mayor, Steve Cook, for all of his efforts on the solar photovoltaic project that was approved at the last Council meeting. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 26, 2015 Motion by Arndt, second by Lofdahl, to approve minutes from May 26, 2015, as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Amending Purchase of Fire Truck From an Open Bid Process to Utilization of HGAC Contract Proposal (b) Consideration of Resolution No. 14433 — Resolution to Sell At Auction Surplus Property (1999 Half -Ton Pickup) CITY COUNCIL MINUTES JUNE 9, 2015 (c) Consideration for Approval of Food Vendor License Renewals for Hutchinson Downtown Association and Rafael Jimenez (d) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the Arts for the RiverSong Music Festival on July 17 & 18, 2015 (e) Reappointment of Curtis Hughes to Police Commission to May 2018 (f) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. DISCUSSION OF NEW DONATED SCOREBOARD AT VETERAN'S MEMORIAL FIELD Andy Reid, Finance Director, presented before the Council. Mr. Reid introduced members of the Hutchinson Huskies Board of Directors who will be presenting information on the opportunity the City has for obtaining a new scoreboard at VMF Baseball Field. John Arlt, Hutchinson Huskies, presented before the Council. Mr. Arlt provided a presentation on Hutchinson baseball that is played at VMF Baseball Field. Groups such as the Hutchinson Huskies, Hutchinson High School Tigers, VFW Baseball, Legion Baseball and Junior League Baseball all use the VMF Baseball Field. Mr. Arlt noted that the City is hosting the state tournament in 2016 and many updates have been made to the field in preparation for the state tournament. One of the amenities that is being approved is a new scoreboard. The current scoreboard was put in in 1993 and parts are no longer available to repair it. A private citizen, Glen "Clancy" Kurth, has agreed to purchase a Daktronics LED style scoreboard. The old scoreboard will need to be removed with the new board planning to be installed in the Fall of 2015. Mr. Arlt provided an illustration of the new proposed scoreboard. Mr. Arlt also noted that the VMF Field has been designated as the Dave Mooney Memorial Baseball Complex. Mr. Mooney passed away last year but spent countless hours maintaining not only VMF Field, but also Tartan Park. A baseball will also be added in his honor. The week of June 28th has been designated as Dave Mooney Baseball Week. Mr. Arlt asked for the Council's support with the purchase and installation of the new scoreboard. Mr. Reid explained that the price of the new scoreboard is slightly under $27,000. Mr. Kurth has offered to pay the first half of the scoreboard upon installation and the remaining second half in 2016. The only cost to the City is the labor being put forth for the taking down of the old scoreboard and preparation and assistance with installation of the new scoreboard. The City will be fronting the initial cost of the scoreboard with the payments being accepted from Clancy Kurth. 8.5 RIVERSONG UPDATE Karen Grasman, Chair of RiverSong Music Festival Steering Committee, presented before the Council. Ms. Grasman explained that the festival is being held July 17 & 18, 2015, and is held in West River Park. Ms. Grasman spoke about some of the artists and types of music that will be included. Ms. Grasman noted that more than 40 volunteers work on organizing the festival throughout the year and over 100 volunteers contribute the weekend of the festival. Ms. Grasman also noted that just recently RiverSong Music Festival received its own 501(c)3 designation. The goal of the festival is to gain 3000 in attendance. Ms. Grasman noted that the committee is holding ticket prices flat from last year. Ms. Grasman thanked the City of Hutchinson for the support given to the festival. Ms. Grasman explained 2 CITY COUNCIL MINUTES JUNE 9, 2015 that this festival is the seventh festival being held and the partnership has been phenomenal. Dust control, mosquito spraying, parking area striping, gator use and portable light use are donations that the City has provided in the past and the committee is asking for that support to be continued. Ms. Grasman provided a $3000 payment to the City for the paydown of the stage that was installed a few years ago. Ms. Grasman noted another $3000 payment is intended to be paid later this year as well. Ms. Grasman spoke of details regarding the festival itself, including dates, times and ticket prices. Ms. Grasman noted that the festival is still looking for several volunteers. UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-0742 — AN ORDINANCE AMENDING CHAPTER 74 OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES Marc Sebora, City Attorney, noted that this is the second reading of the ordinance that was proposed at the last Council meeting. The ordinance prohibits bike riding, roller blading and skate boarding on the sidewalks on Main Street. Motion by Lofdahl, second by Frocier, to approve second reading and adoption of Ordinance No. 15- 0742. Motion carried unanimously. 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15- 0743 — AN ORDINANCE AMENDING AIRPORT COMMISSION TERMS Marc Sebora, City Attorney, noted that this ordinance is also the second reading of an ordinance that was presented at the last Council meeting. The ordinance proposes to reduce the Airport Commissioner terms from five years to three years. Motion by Christensen, second by Arndt, to approve second reading and adoption of Ordinance No. 15-0743. Motion carried unanimously. NEW BUSINESS 11. APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT WITH MIDCOUNTRY BANK Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the City was presented an opportunity to purchase property from MidCountry Bank that lies to the north ofthe former American Legion property behind the bank along Hassan Street. As part of the purchase agreement, MidCountry Bank would have an option and right of first refusal to the northernmost 46 feet of the parking lot. The option notes that if the bank would purchase that portion, it could not be used solely for parking purposes, but would need to be used for other business purposes as well. Motion by Arndt, second by Lofdahl, with Forcier abstaining, to approve entering into purchase agreement with MidCountry Bank. Motion carried unanimously. 12. APPROVE/DENY SETTING JOINT MEETING WITH EDA BOARD FOR JULY 8, 2015, AT 11:30 A.M. Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that he is recommending that the City Council and the EDA Board hold an annual joint meeting between the two groups in order for the Council and the EDA Board to provide feedback to each other. CITY COUNCIL MINUTES JUNE 9, 2015 Motion by Christensen, second by Lofdahl, to approve setting joint meeting with EDA Board for July 8, 2015, at 11:30 a.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from April 2, 2015, and April 22, 2015 (b) Parks, Recreation, Community Education Board Minutes from April 6, 2015 MISCELLANEOUS 14. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that the first phase of Second Avenue SW has been completed and the second phase has started with completion scheduled in August. Mr. Jaunich also noted that the PRCE Board met last Monday and met with the consultant from USAquatics. June, July and August will be spent on the design phase of the aquatic park and public input will be gained on the design. The design is anticipated to be presented to the Council in September. The last quarter of the year will then be spent on putting together construction documents, with bidding in January and construction beginning in May 2016. This will lose a swimming season for the current pool, however the new aquatic center would then have a full season in 2017. Mr. Jaunich explained that the project will be paid for with cash on hand and no bonding will be utilized and no tax levies are being proposed for this project. Updates will be on the City's web site. Council Member Czmowski asked if a portion of the 2016 pool season could be saved and start construction a bit later. Mr. Jaunich noted that the length of the season can be looked at and will most likely be determined by the condition of the current pool and the contractor that is selected. Mr. Jaunich asked if the Council would like to have a joint meeting with the Hutchinson Utilities Commission similar to what has been done in the past. Mr. Jaunich will coordinate a meeting with the WC General Manager. 15. COUNCIL/MAYOR UPDATES ADJOURNMENT Motion by Arndt, second by Christensen, to adjourn at 6:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11