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03-11-1986 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin ar- 1in Torgerson, Alderman Pat M i ku 1 ecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout. 3. MINUTES The minutes of the regular meeting of February 25, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - FEBRUARY 1986 2. CHARTER COMMISSION MINUTES DATED FEBRUARY 20, 1986 3. TREE BOARD MINUTES DATED FEBRUARY 5, 1986 Alderman Torgerson moved to order the report and minutes filed. Mo- tion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF APPOINTMENTS: 1. HOSPITAL BOARD Rev. Thor Skeie 2. NURSING HOME BOARD JIM MILLS MARGIE PUTNEY 3. LIBRARY BOARD GARY AMUNDSON RALPH BERGSTROM TERRI EILERTSON 1 CITY COUNCIL MINUTES - MARCH 11, 1986 4. SENIOR ADVISORY BOARD ELAINE BLACK DON BONNIWELL MILDRED CARRIGAN (ONE YEAR UNEXPIRED TERM) RUTH ENGEL ARNOLD ROTZIEN The motion was made by Alderman Mlinar, seconded by Alderman Tor- gerson, to ratify the appointments. Motion carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF HOSPITAL BOARD REQUEST FOR APPROVAL OF PURCHASE OF A C -ARM (SURGICAL X-RAY MACHINE) Administrator Phil Graves reported it was the recommendation of the Hospital Board to approve the purchase of a used surgical C-arm x-ray machine from Arrowhead Medical Systems, Inc. for $39,415. Following discussion, Alderman Carls moved to approve the purchase. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF REQUEST FOR OFFICER ROBERT RINGSTROM TO ATTEND NUNCHAKU AS A POLICE WEAPON COURSE ON MARCH 24-28, 1986 This item was withdrawn from the agenda. (c) CONSIDERATION OF REQUEST FOR NANCY BUSS TO ATTEND BCA CRIMINAL JUSTICE REPORTING SYSTEM CLASS ON APRIL 23-24, 1986 The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve the request. Motion carried unanimously. (d) REPORT BY CITY ATTORNEY ON ROBERT MCGEE LAWSUIT (DEFERRED FEBRUARY 25, 1986) City Attorney Schaefer reported there had not been any response from Attorney Lee LaBore, representing Junker Sanitation. There- fore, he requested authorization to answer action and name Junker Sani- tation as the third party defendant. It was moved by Alderman Torgerson to give the City Attorney auth- orization. Motion seconded by Alderman Mikulecky and unanimously carried. E CITY COUNCIL MINUTES - MARCH 11, 1986 (e) REPORT BY CITY ATTORNEY ON STATUS OF BENJAMIN-NEMITZ AND CITY OF HUTCHINSON PARKING LOT DISPUTE (DEFERRED FEBRUARY 25, 1986) The City Attorney reported nothing further had been received from the Benjamins or their attorney. (f) CONSIDERATION OF REQUEST BY KURT KNUTSON FOR REDUCTION OF 1985 LAND RENT Following discussion, Alderman Mikulecky moved to defer to the next meeting and to have the City Attorney review the lease and determine if it was the City's obligation or if the City haD been negligent in any way. Motion seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF REQUEST TO REALIGN HUTCHINSON UTILITIES NATURAL GAS FUEL ADJUSTMENT - PRESENTATION BY RUFUS ALEXANDER AND IVAN LARSON It was reported that the Hutchinson Utilities wished to make a change in their base fuel adjustment for utilities. At the present time there is only one line to the southwest corner of Hutchinson, and the utili- ties proposes to continue the line along the east border of the lake to South Grade Road. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the realignment. Motion carried four to one, with Alderman Mikulecky voting nay. (h) CONSIDERATION OF REQUEST TO ATTEND MINNESOTA SPORTS FEDERATION ANNUAL CONFERENCE APRIL 4-5, 1986 Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Torgerson and carried unanimously. (i) REVIEW OF REAL ESTATE TAXES BY FINANCE DIRECTOR Finance Director Kenneth Merrill reviewed real estate taxes with the Council. (j) CONSIDERATION OF HEALTH INSURANCE City Administrator Plotz reported the City's health insurance would ex- pire August 1, 1986 and recommended going to a bid process. It was suggested that since the Council was considering self-insurance, the bids should cover both self-insurance and regular medical insurance, with life insurance included, for city employees, hospital employees, and an alternative to include Burns Manor Nursing Home employees. The firm of Mandel & Associates had submitted the low proposal of $995 to design the medical bid specifications and subsequent proposal review. 3 CITY COUNCIL MINUTES - MARCH 11, 1986 Following discussion, Alderman Mlinar moved to engage the Mandel & Associates firm to design the medical bid specifications for $995. Mo- tion seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 5/86 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP It was moved by Alderman Carls, seconded by Alderman Torgerson, to waive the second reading and adopt Ordinance No. 733. Motion carried unanimously. (b) ORDINANCE NO. 6/86 - ORDINANCE AMENDING SECTION 6.09 OF ZONING ORDINANCE NO. 464 OF THE CITY OF HUTCHINSON, ENTITLED FEES, CHARGES AND EXPENSES Alderman Torgerson moved to waive second reading and adopt Ordinance No. 734. Motion seconded by Alderman Mikulecky and unanimously car- ried. (c) ORDINANCE NO. 7/86 - ORDINANCE AMENDING SECTION 550:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PLUMBING PERMIT FEES After considerable discussion, Alderman Mikulecky moved to reject the proposed fee increase. Motion seconded by Alderman Carls. The motion was amended by Alderman Carls to call for a study of Hutchinson's building permit fees and a survey of other cities. Alderman Mikulecky seconded the amendment, and it unanimously carried. The main motion carried unanimously. (d) ORDINANCE NO. 8/86 - ORDINANCE AMENDING SECTION 520:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES The motion was made by Alderman Carls, seconded by Alderman Mikulecky, to reject. Motion unanimously carried. (e) RESOLUTION NO. 8245 - RESOLUTION FOR PURCHASE It was moved by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, to waive reading and adopt Resolution No. 8245. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF "911 SERVICE" IN POLICE DEPARTMENT - PRESENTATION BY WALT CLAY (DEFERRED FEBRUARY 25, 1986) It was reported that although the Police Department had "911 service," it did not have the capability to trace an incoming call with the pres- ent equipment. Mr. Walt Clay stated the estimated cost to complete 4 CITY COUNCIL MINUTES - MARCH 11, 1986 the "911 service" would amount to $561.50 for a one-time installation charge, with a monthly fee of $200.90. Alderman Torgerson moved to approve the installation. Motion seconded by Alderman Mlinar and unanimously carried. (b) DISCUSSION ON PLAQUE SAMPLES TO RECOGNIZE INDIVIDUALS AND GROUPS WHO DONATE TIME/MONEY IN CITY GOVERNMENT FOR COMMUNITY SERVICE (DEFERRED FEBRUARY 25, 1986) Following discussion, Alderman Carl moved to proceed with the plaque. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF SELECTING TWO CITY -OWNED VACANT LOTS ON ADAMS STREET ADJACENT TO EVERGREEN APARTMENTS AS SITE FOR NEW POLICE STATION Mayor Ackland stated that the site adjacent to Evergreen Apartments was the Council's second choice for a proposed police station. City Admin- istrator Plotz reported he contacted the owner of Evergreen Apartments regarding the location, and Mr. Ken Lever had no opinion at this time. It was suggested that the City and Mr. Lever exchange property to make available corner access for a police station. Discussion followed regarding other possible sites for the public safety building. Mr. Arnold Rotzien, Chairman of the Senior Advisory Board, commented on a letter addressed to the City Council from former chairman J. Harold Beytien, dated July 1984. It was requested the City consider the prop- erty east of the Senior Center as a future site for expansion of the Center. The Senior Board was interested in building a shelter for sen- ior citizens on the property being discussed. The senior citizens were opposed to the possible noise from a police station next door. Following discussion, it was the consensus of the Council to hold a special meeting on March 31, 1986 at 7:00 P.M. in the Fire Station con- ference room for the purpose of hearing a presentation by a St. Cloud construction management firm and to further discuss sites for the po 1 i ce stati on. A 1 derman Torgerson moved to a 11 ow Metro Bu i 1 ders to make a presentation on March 31. Motion seconded by Alderman Mikulecky and carried four to one, with Mayor Ackland voting nay. RECESS: The Council adjourned for a break at 9:10 P.M. (b) CONSIDERATION OF RESOLUTION REQUESTING ADOPTION OF SPECIAL LEGISLATION FOR TRANSFERRING FIRE FACILITY BOND PROCEEDS AND ACCRUED INTEREST EARNINGS TO A POLICE FACILITY CONSTRUCTION ACCOUNT, AND CONTINGENT AUTHORIZATION TO IMPLEMENT SAID TRANSFER (REQUESTED BY MAYOR ACKLAND AND ALDERMAN TORGERSON) 5 CITY COUNCIL MINUTES - MARCH 11, 1986 There was discussion on early payment of the fire hall bonds. Alder- man Mikulecky moved to have the $100,000 from the fire department con- struction bond proceeds be put to the voters in a general election in November to determine to retire the debt for a fire facility or to transfer the money to the police facility. Motion seconded by Alder- man Carls. Alderman Mikulecky amended the motion to any special elec- tion prior to November. Motion seconded by Alderman Mlinar and amended motion carried with Aldermen Carls, Mlinar and Mikulecky voting aye, Mayor Ackland voting nay, and Alderman Torgerson abstaining from voting. Alderman Carls moved to amend the previously amended motion to defer a decision on this item until the next Council meeting. Motion seconded by Alderman Mikulecky and carried four to one, with Mayor Ackland voting nay. (c) CONSIDERATION OF APPLICATION FOR INTOXICATING LIQUOR LICENSE BY TOM DOLDER FOR SCALAWAGS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to set a public hearing March 25, 1986 at 8:00 P.M. Motion unanimously carried. (d) CONSIDERATION OF SPECIFICATIONS FOR 1986 MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER AND ADVERTISEMENT FOR BIDS Following discussion, Alderman Torgerson moved to approve the specifi- cations and open bids April 3, 1986. Motion seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 208 AND SETTING PUBLIC HEARING After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to order preparation of assessment roll No. 208, to set a public hearing April 8, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8242 and No. 8243. Motion unanimously car- ried. (f) CONSIDERATION OF ENGINEER'S REPORT ON COLORADO CIRCLE IMPROVEMENT PROJECT NO. 86-03A During discussion a question was raised regarding the final plat for Colorado Circle. The City Attorney was to review the matter. Alderman Torgerson moved to approve the engineer's report, to set a public hearing April 8, 1986 at 8:00 P.M., and to waive reading and adopt Resolution No. 8238. Motion seconded by Alderman Carls and car- ried unanimously. (g) CONSIDERATION OF ENGINEER'S REPORT ON NORTHWOODS AVENUE IMPROVEMENT PROJECT NO. 86-06 A CITY COUNCIL MINUTES - MARCH 11, 1986 Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the engineer's report, to set public hear- ing April 8, 1986 at 8:00 P.M., and to waive reading and adopt Resolu- tion No. 8239. Motion unanimously carried. (h) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVEMENT PROJECT NO. 86-07 After discussion, the motion was made by Alderman Mikulecky to approve the engineer's report, to set a public hearing April 8, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8240 and No. 8241. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Carls voting nay. (i) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE It was moved by Alderman Carls, seconded by Alderman Mlinar, to ap- prove and issue the bingo license. Motion unanimously carried. (j) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY ELKS LODGE The motion was made by Alderman Carls, seconded by Alderman Mikulecky, to approve and issue the gambling license. Motion carried unanimously. (k) CONSIDERATION OF ESTABLISHING DATE FOR LOCAL BOARD OF REVIEW MEETING Following discussion, Alderman Carls moved to approve the date of June 6, 1986 at 10:00 A.M. Motion seconded by Alderman Mlinar and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the 1986 goals selected by the City Council members. It was his suggestion to hold a special meeting to review the policy handbook. The Council set the date of April 1, 1986 at 5:30 P.M., City Hall, for said meeting. The guidelines for merit increases would also be discussed at that time. Reference was made to the memorandum in the packet regarding the tem- porary employee budget as well as a handout on the general fund cash balance and the results from last year. Administrator Plotz reported the Maintenance Operations Director had prepared a history and proposed ordinance for the cemetery. The Council was asked to study it inasmuch as it will be on the agenda for the next Council meeting. It was reported that the State representative was out this week and began work on the airport appraisals. 7 CITY COUNCIL MINUTES - MARCH 11, 1986 (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls requested a current status report on the Gutormson and Klockmann properties. City Attorney Schaefer reported that the Build- ing Official had inspected the Klockmann property and felt the issue had been resolved. There was a written agreement with the owner of the Gutormson property to remove the building by a determined date or the City would demolish the structure at the owner's expense. Alderman Carls inquired about the letting on the Highway 7 West state project. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar reported on a water drainage problem on Kay Street which was not resolved last year. It was suggested the City Engineer look into this matter. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated that Roger Mies had requested installation of a street light behind his building, and he would pay for the light. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to refer the request to the Hutchinson Utilities. Motion unanimously carried. It was reported there was water in the backyard at 934 Merrill, and the City Engineer should check the situation. (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky made reference to a letter dated February 24, 1986 from MN/DOT and requested a revised copy of the Resolution be sent. The motion was made by Alderman Mikulecky that a new letter and Resolu- tion No. 8246 be sent to MN/DOT regarding the speed limit at School Road and Highway 7 West, with the Legislators and Representatives re- ceiving copies of the same. Motion seconded by Alderman Carls and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:13 P.M.