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04-22-1986 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 22, 1986 1. The meeti ng was ca 11 ed to order by Mayor Ack 1 and at 7:30 p.m. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat M i ku 1 ecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, City Attorney James Schaefer and Engineering Director Marlow V. Priebe. 2. INVOCATION The invocation was given by Reverend Darrell Thalmann. 3. MINUTES The minutes of the bid opening of April 2, 1986, special meetings of April 7, 1986 and April 10, 1986 and regular meeting of April 8, 1986, were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MARCH 1986 2. PLANNING COMMISSION MINUTES DATED MARCH 20, 1986 Alderman Torgerson moved to order the financial report for March 1986 and the planning commission minutes dated March 20, 1986 filed. Motion seconded by Alderman Mikulecky and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) STATE HIGHWAY 7/22 IMPROVEMENT PROJECT Mayor Ackland opened the public hearing at 8:00 p.m. Jim Koivisto, traffic engineer for MN Department of Transportation summarized the proposed project. This is a safety project on T.H. 7 West, which includes about one mile of highway, from Shady Ridge Road east to Kouwe Street. The project would include a signal light at the School Road intersection (cost about $75,000) and road widening with the addition of left and right turn slots at School Road and California Street (cost about $550,000). After approval of the proposed layout and plan, the project would be put up for bids in July, 1986, with the expectation of completion this fall. The city and state would participate in 25% of the cost of the signal light and federal participation would be 75% for the light. There would be no cost to the city for the highway improvement portion of the project. A detour would be necessary on service roads during construcion. After construction, the state would restore service roads to the previous condition. About 100 feet of surfaced 1 CITY COUNCIL MINUTES APRIL 22, 1986 temporary road should remain after the project for the city's benefit. The state's future plans are for a four -lane highway through town on T.H. 7, with the inclusion of curb and gutter. Daily traffic count on the highway is now 9,000 and growing. Everett Hantge and John Miller expressed concern that approaches to property on Hwy 7 will be removed or moved and that businesses on the north side of the highway will have reduced access. The manager of the Big Bear Store asked about reduced access to his business. Mr. Koivisto responded that all proposed changes are necessary for improved safety. A future service road on the north side of the highway would be a partial solution. There was discussion of the appropriate speed limit in the area. The highway is now posted for 55 mph and the city council prefers a lower speed. Engineering Director Priebe recommended that the city plan for access roads on the entire length of affected highway before any improvements are made. The hearing was closed at 9:10 p.m. on a motion by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously. Resolution No. 8270 for Layout Approval of T.H. 7/22 was adopted on a motion by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously. Resolution No. 8275 Approving Channelization and Traffic Control Signals was adopted on a motion by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously. The council requested that MN Department of Transportation consider the city's concerns about an appropriate lower speed limit and good access to the north side of the highway. There should also be more advance public hearings for any future projects. Engineering Director Priebe was instructed to prepare a report showing stubbing out service lines for the service road area. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REPORT BY CITY ATTORNEY ON ROBERT MCGEE LAWSUIT City Attorney Schaefer reported that Mr. McGee and his attorney have been served and that there has been no response yet. The court is being petitioned for a trial date. Junker Sanitation and their attorney have been served. (b) CONSIDERATION OF REQUEST BY CITY ADMINISTRATOR TO ATTEND CITY/COUNTY ANNUAL MANAGEMENT CONFERENCE MAY 14-16, 1986 (c) CONSIDERATION OF REQUEST FOR JAYCEE WATER CARNIVAL PERMITS: 1. PARADE PERMIT 2. DANCE PERMIT 3. FIREWORKS PERMIT 4. PERMISSION TO CLOSE STREETS AND USE LIBRARY SQUARE 2 CITY COUNCIL MINUTES APRIL 22, 1986 (d) CONSIDERATION OF REQUEST BY CITY ADMINISTRATOR TO ATTEND MINNESOTA PLANNING ASSOCIATION CONFERENCE APRIL 24-26 (e) CONSIDERATION OF REQUEST BY PERSONNEL/TRANSIT COORDINATOR TO ATTEND SPRING PUBLIC TRANSIT CONFERENCE MAY 8-9 (f) CONSIDERATION OF REQUEST FOR REDUCED REFUSE RATE (g) CONSIDERATION OF REQUEST BY CITY ATTORNEY TO ATTEND DWI SEMINAR ON MAY 8-9 On a motion by Alderman Mikulecky, seconded by Alderman Carls, requests (b) through (g) were approved unanimously. (h) CONSIDERATION OF PETITION REGARDING NO PARKING ZONE ON HARRINGTON STREET Residents of the 800 and 900 blocks of Harrington Street presented a written petition to prohibit parking on the east side of the street due to congestion from the civic arena and recreation facility. In discussion, it was pointed out that part of the problem might be temporary since the parking lots will be completed this spring. The situation should be reviewed again after parking lots are in use. On a motion by Alderman Mlinar, seconded by Alderman Carls and carried unanimously, the no parking request was approved. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/86 - ORDINANCE AMENDING CABLE TELEVISION FRANCHISE AGREEMENT Following discussion, motion was made by Alderman Carls to waive second reading and adopt Ordinance No. 736 Amending Cable Television Franchise Agreement and to adopt Resolution 8274 Authorizing Disbursement of Cable Television Franchise Fees. Motion was seconded by Alderman Mlinar and carried unanimously. (b) RESOLUTION NO. 8273 - RESOLUTION FOR PURCHASE Resolution No. 8273 for the purchase of recreation equipment was approved on a motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF UPDATING WATER NEEDS REPORT BY RCM (DEFERRED MARCH 25, 1986) Chuck Barger from RCM presented the recommendation that a study be done to determine appropriate timing in upgrading equipment and to 3 CITY COUNCIL MINUTES APRIL 22, 1986 update water use data, which has changed significantly since last report. Cost of the study would be $3,000. After discussion, motion was made by Alderman Carls, seconded by Alderman Torgerson and carried unanimously to authorize the study. (b) ITEM DELETED (c) CONSIDERATION OF KENTON KNUTSON FARM RENTAL Grant Knutson was present to request consideration on the 1985 rental of airport farmland since 12 to 13 acres were lost due to heavy rainfall and ditch drainage problems. A reduction of 15% of the rental, or $1,000, was made for similar reasons in 1984. It is anticipated that ditch maintenance to be done by the city this summer will alleviate any future problems. Future reductions should not be needed. Motion was made by Alderman Mlinar to reduce the Knutson rent for 1985 by 15%. Seconded by Alderman Torgerson, it carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Motion was made by Alderman Carls to discontinue service on listed accounts on April 28 at 12 noon unless arrangements for payment are made. Seconded by Alderman Mlinar, the motion carried unanimously. (b) CONSIDERATION OF RENTAL AGREEMENT WITH MIDCONTINENT THEATRE CO. FOR MOTOR VEHICLE OFFICE SPACE Rental agreement at $350 per month was approved on a motion by Alderman Carls, seconded by Alderman Torgerson, carried unanimously. (c) CONSIDERATION OF PROPOSAL FOR WORK ON CITY/SCHOOL DISTRICT TENNIS COURT A motion was made by Alderman Torgerson to defer action until June I at which time usage and rentals of new tennis courts at the recreation facility will also be discussed. Motion was seconded by Alderman Mikulecky and carried unanimously. (d) CONSIDERATION OF ON -SALE NON -INTOXICATING MALT LIQUOR LICENSES: 1. PIZZA HUT 2. J'S PIZZA GARTEN 3. GOLD COIN RESTAURANT 4. GODFATHER'S PIZZA 5. CROW RIVER BOWLING LANES 6. CROW RIVER COUNTRY CLUB 7. 40 -HOUR WEEK Motion was made by Alderman Carls to approve requests and issue licenses. Seconded by Alderman Mlinar, carried unanimously. .19 CITY COUNCIL MINUTES APRIL 22, 1986 (e) CONSIDERATION OF OFF -SALE NON -INTOXICATING MALT LIQUOR LICENSES: 1. DEAN'S DISCOUNT FOODS 2. HUTCHINSON TOM THUMB FOOD MARKET 3. SOUTHTOWN MOBIL 4. MORE FOUR 5. ONE-STOP GAS 'N GROCERY 6. GEORGE'S FOOD & FUEL 7. ERICKSON FREEDOM STATIONS Motion was made by Alderman Carls to approve requests and issue licenses. Seconded by Alderman Mlinar, carried unanimously. (f) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY MARK GILHOUSEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Torgerson to approve and waive reading and adopt Resolution No. 8266. Seconded by Alderman Carls, carried unanimously. (g) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY LEONARD RIEMANN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Mlinar to approve and waive reading and adopt Resolution No. 8267. Seconded by Alderman Torgerson, the motion carried unanimously. (h) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY FARID CURRIMBHOY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Mikulecky moved to approve and waive reading and adopt Resolution No 8268. Motion was seconded by Alderman Torgerson and carried unanimously. (i) CONSIDERATION OF PRELIMINARY PLAT OF SCHMIDTBAUER'S THIRD ADDITION SUBMITTED BY RICHARD SCHMIDTBAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Torgerson moved to approve and waive reading and adopt Resolution No. 8269. Seconded by Alderman Carls, motion carried unanimously. (j) ITEM DELETED (k) CONSIDERATION OF REQUEST FOR TEMPORARY SIGN FOR BROWN GREENHOUSE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Torgerson to approve temporary sign, seconded by Alderman Mikulecky and carried unanimously. (1) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY ALTON ALBRECHT TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) WITH NO OBJECTION FROM PLANNING COMMISSION 5 CITY COUNCIL MINUTES APRIL 22, 1986 Motion was made by Alderman Torgerson to recommend to the County with no objection. Seconded by Alderman Mikulecky, carried unanimously. (m) CONSIDERATION OF BIDS RECEIVED ON RENTAL FARMLAND PROPERTY AT MUNICIPAL AIRPORT (BIDS OPENED 4-22) Administrator Gary Plotz reported no bids had been received except that of Eugene Birk, for $50 per acre for one year, with payment to be made May 1 and November 1. Motion was made by Alderman Torgerson and seconded by Alderman Carls to accept the Birk bid; motion subsequently amended by Alderman Carls, seconded by Alderman Torgerson to change the terms to one payment on November 1, consistent with other farmland rental. Amended motion carried unanimously. (n) CONSIDERATION OF REQUEST FOR PURCHASE OF EQUIPMENT FOR THE RECREATION - POOL FACILITY After discussion, motion was made by Alderman Mikulecky to approve the request, omitting bleachers in the amount of $3880. Motion was seconded by Alderman Carls and carried unanimously. (o) CONSIDERATION OF RECOMMENDATION BY DIRECTOR OF ENGINEERING REGARDING WATER SERVICE LEADS Director of Engineering Priebe showed samples of copper pipe in pitted condition. Chuck Barger of RCM reported there could be many possible causes for this deterioration, including electrolysis, excessive water velocity, aereated water, faulty manufacture, or water softening (in homes). Similar conditions have been noted in other areas. A detailed study would be required to pinpoint the cause or causes and to recommend a solution. Local industry would also benefit from the clearing up of the problem, since it would allow greater discharges of industrial copper. A couple of weeks time would be sufficient to develop a cost estimate for a study. Motion was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously to request a study cost estimate from RCM. (p) CONSIDERATION OF ESTABLISHING A SPECIAL COUNCIL MEETING/WORKSHOP DATE TO COMPLETE CITY POLICY HANDBOOK (PERSONNEL SECTION) The date of the meeting was set for Monday, April 28, 1986 at 8:00 p.m. in the city council chambers. (q) CONSIDERATION OF RECOMMENDATION BY DIRECTOR OF ENGINEERING TO SET BID DATE FOR MAY 209 1986 ON PROJECTS 86-06 AND 86-07 CITY COUNCIL MINUTES APRIL 22, 1986 On a motion by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, the bid date was set for May 20. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported he had negotiated a contract for deed for the police station site on Franklin Street. Appraisal for the property was $96,703. The final negotiated price is $90,000, with a waiver of relocation benefits. Mrs. Goeders has asked for flexibility of a week or two from the August 1 possession date in case her final moving is delayed. There will need to be a special council meeting on Tuesday, April 29 at 5:30 p.m. for the purpose of accepting improvement bonds. After discussion concerning the special election for the police facility to be held on May 13, the council authorized the police building committee to design a quarter page advertisement in the Shoeper, on a motion by Alderman Torgerson, seconded by Alderman Carls, subsequently amended by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. Following discussion about dilapidated property on Roberts Road which is scheduled for demolition, motion was made by Alderman Carls, seconded by Alderman Mikulecky and carried unanimously to instruct city crews to put snow fence around the house as soon as possible. (b) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar reported a complaint from Joe Wesley concerning water drainage onto his property. Engineering Director Priebe was directed to present a report on options to relieve the problem. (c) COMMUNICATIONS FROM ALDERMAN MIKULECKY Alderman Mikulecky reported Shady Ridge residents have complained about the breakup of the road near Crow River Press. Engineering Director Priebe stated there will be storm sewer and new street construction next year in that area. (d) COMMUNICATIONS FROM ENGINEERING DIRECTOR Engineering Director Priebe reported a utility manhole is needed in the area of the liquor store. He has instructed that it be placed on the south half of the liquor store parking lot alleyway to allow for possible future expansion of the store. 7 CITY COUNCIL MINUTES APRIL 22, 1986 The agreement for the parking lot adjacent to the Benjamin/Nemitz property provides for portable curb. Permanent curb is preferred by the council. On a motion by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously, the construction of permanent curb was authorized. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:40 p.m. E'?