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07-08-1986 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 8, 1986 1. The meet i ng was ca 1 1 ed to order at 7:30 P.M. by V i ce-Pres ident Car l s. The f 11 owi ng were pres ent: A l derman J ohn M 1 i nar, A l derman Pat M i ku 1 ecky, and Vice -President Mike Car 1 s. Absent: Mayor Paul L. Ackland and Alderman Marlin Torgerson. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe and City Attorney James Schaefer. 2. INVOCATION No one was present to give the invocation. 3. MINUTES The minutes of the special meeting of June 16, 1986 and regular meeting of June 24, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JUNE 1986 2. NURSING HOME BOARD MINUTES DATED MAY 22, 1986 The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to order the report and minutes filed. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON TYLER STREET AND CALIFORNIA STREET (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky reported he had been contacted by the residents on Tyler and California streets with requests for street lighting. Fol- lowing discussion, Alderman Mikulecky moved to approve the requests and refer them to the Hutchinson Utilities. Motion seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES FOR "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR JULY 26-27; AUGUST 9-10 AND AUGUST 16-17, 1986 It was reported that the Hutchinson Travelers Baseball had also sub- mitted applications for the weekends of August 9-10, August 16-17 and August 23-24. Their applications were received after the Council pack- et deadline. 1 CITY COUNCIL MINUTES - JULY 8, 1986 After discussion, the motion was made by Alderman Mikulecky to give the Hutchinson Jaycees the dates of July 26-27 and August 9-10 and the Travelers Baseball the dates of August 16-17 and August 23-24, contin- gent upon the Police Chief's approval, and to issue said licenses. Mo- tion seconded by Alderman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 17/86 - AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENTS LOCATED IN CALIFORNIA SECOND ADDITION Alderman Mlinar moved to waive second reading and adopt Ordinance No. 743. Motion seconded by Alderman Mikulecky and carried unanimously. (b) RESOLUTION NO. 8317 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8317. Motion unanimously carried. (c) RESOLUTION NO. 8320 - RESOLUTION FOR PURCHASE It was moved by Alderman M1inar to waive reading and adopt Resolution No. 8320. Motion seconded by Alderman Mikulecky and carried unani- mous ly. . (d) ORDINANCE NO. 18/86 - AN ORDINANCE RESTRICTING THE USE OF ENCLOSED OR FENCED PUBLIC PROPERTY Following discussion, Alderman M1 inar moved to waive first reading of Ordinance No. 18/86 and set second reading July 22, 1986. Motion sec- onded by Alderman Mikulecky and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PAYMENT TO KORNGIEBEL ARCHITECTURE FOR PREVIOUS SERVICES ON POLICE STATION After discussion, the motion was made by Alderman Mlinar to defer and request written information from the Police Chief. Alderman Mikulecky seconded the motion and carried unanimously. (b) CONSIDERATION OF PROJECT NO. 86-03, LETTING NO. 5, 1986 OVERLAY IMPROVEMENT Engineer Priebe requested that due to deterioration in the last 12 months, the following streets be removed from the 1986 program: Century Avenue, Sherwood Street, Jorgenson Street, Hassan Street, and Selchow Avenue. The City would provide minimum maintenance for three years and then plan complete reconstruction curb to curb. 2 CITY COUNCIL MINUTES - JULY 8, 1986 Also, it was recommended that the deteriorated 550 feet of Southview Drive be reconstructed in 1986 since the remainder of the area is in satisfactory condition for the 1986 overlay. Following considerable discussion, Alderman Mlinar moved to remove from the 1986 overlay program Century Avenue, Sherwood Street, Jorgenson Street, Hassan Street, Selchow Avenue, and also the 550 feet of South - view Drive. Motion seconded by Alderman Mikulecky and unanimously carried. The motion was made by Alderman Mlinar to waive readings and adopt Res- olutions No. 8325 rejecting a portion of the improvement and No. 8326 rejecting a portion of assessment roll No. 214. Alderman Mikulecky seconded the motion and carried unanimously. It was moved by Alderman Mlinar to defer a decision on reconstruction of the 550 feet of Southview Drive until the next Council meeting. Mo- tion seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF CITY PURCHASING FLORENCE SATTERLEE PROPERTY ADJACENT TO WASTEWATER TREATMENT PLANT SITE It was the recommendation of City staff that the City would not benefit from acquiring the Satterlee property adjacent to the proposed waste- water treatment plant. Following discussion, Alderman Mlinar moved to reject the purchase. Alderman Mikulecky seconded the motion and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF ENTERING INTO AGREEMENT WITH MN/DOT FOR TRAFFIC CONTROL SIGNAL ON T.H. 22 & 7 AT SCHOOL ROAD After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve entering into the agreement with MN/DOT, authorize payment and waive reading and adopt Resolution No. 8318. Mo- tion unanimously carried. (b) CONSIDERATION OF WAIVING BUILDING PERMIT FEE FOR POLICE STATION (REQUESTED BY ALDERMAN PAT MIKULECKY) Following discussion, Alderman Mlinar moved to waive the building per- mit fee, with the exception of the surcharge to be paid by the bidder. Motion seconded by Alderman Mikulecky and carried unanimously. (c) CONSIDERATION OF EXTENSION OF WATER SERVICE TO NEW ELEMENTARY SCHOOL CONSTRUCTION SITE The City Engineer presented a cost breakdown for sanitary sewer, water - main, and storm sewer service extension to the new elementary school 3 CITY COUNCIL MINUTES - JULY 811 1986 site as petitioned by the School District. Phase A for the watermain from McDonald Drive to the site would cost approximately $57,320 for construction or $69,930, including the administration and engineering fees. Total cost would be about $513,035, with 10% assessed to the School District and the remainder deferred assessments. During discussion the City Attorney stated it was a 100% petition by the School District. Alderman Mlinar moved to approve section A and to waive reading and adopt Resolution No. 8323 receiving the petition and ordering a report for watermain extension on school lot. The Chair seconded the motion. The motion was amended by Alderman Mikulecky to defer for two weeks until the entire Council was present and to contact the school to see if an alternate site was available. The amended motion failed for lack of a second. The main motion carried, with Alderman Mlinar and Vice -President Carls voting aye and Alderman Miku- lecky abstaining. Alderman Mlinar moved to waive reading and adopt Resolution No. 8324 accepting the report and ordering the improvement and preparation of plans. The Chair seconded the motion, and it carried, with Alderman Mlinar and Vice -President Carls voting aye and Alderman Mikulecky ab- staining. (d) CONSIDERATION OF APPROVING MN/DOT PLANS AND SPECIAL PROVISIONS FOR T.H. 22 & 7/SCHOOL ROAD PROJECT Engineer Priebe commented on the MN/DOT plans for the highway project. Following discussion, Alderman Mikulecky moved to approve the plans and to waive reading and adopt Resolution No. 8319. Motion seconded by Alder- man Mlinar and carried unanimously. (e) CONSIDERATION OF CURB ADDRESSING SERVICE IN HUTCHINSON Mr. Bob Froke of J & A Addressing in West Fargo, North Dakota, ex- plained how his company applied the house numbers on the curb and col- lected payment for the service. After discussion, Alderman Mikulecky made the motion to reject the re- quest. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Mlinar directed that house numbers be reviewed and the resi- dents be reminded that house numbers are required within the City limits. (f) CONSIDERATION OF CHANGE ORDER NO. 2 FOR PROJECT NO. 85-01-41 GRADING, RAILROAD CONNECTOR TRACK AND RAILROAD SPUR LINE The City Engineer reported the additional grading and underground work necessary to complete the project amounted to $36,515.90, which was covered in Change Order No. 2 for Project No. 85-01-41. 4 CITY COUNCIL MINUTES - JULY 8, 1986 Following discussion, the motion was made by Alderman Mikulecky to have the City Administrator and Director of Engineering meet with the Dakota Rail and Farmers Elevator representatives to see if they could assist with the cost for the grading project. Motion seconded by Alderman Mlinar and carried unanimously. (g) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 86-08 (LETTING NO. 8) AND PROJECT NO. 86-09 (LETTING NO. 9) AND ORDER ADVERTISEMENT FOR BIDS After discussion, Alderman Mlinar moved to approve the plans and spe- cifications for project No. 86-08 (T.H. 7 West service road) and proj- ect No. 86-09 (Stillings-Hoeft Addition), to open bids July 21 at 2:00 P.M., and to waive readings and adopt Resolution No. 8321 and No. 8322. Motion seconded by Alderman Miku1ecky and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he would present a progress report on the 1986 objectives at the next Council meeting. He also stated that under the City's new property and casualty insurance policy with the League of Minnesota Cities, there is no coverage in the event the dam should burst. (b) COMMUNICATIONS FROM DIRECTOR OF MAINTENANCE OPERATIONS Director Ralph Neumann presenteed a bill from Juul Contracting which covered the cost of putting in a fire hydrant at Greencastle. It was in the original plans that a line for a water hydrant would be re- quired. Discussion followed concerning who should pay the bill. Alderman Mlinar moved to return the bill to Juul Contracting, with the cost to be charged to Greencastle. Motion seconded by Alderman Miku- lecky. The motion was amended by Alderman Mlinar to present the bill to Mr. Newell Weed of Greencastle. Amended motion seconded by Alder- man Mikulecky and unanimouwsly carried. Main motion carried. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky reported the Police Station Building Committee had met and chosen the basic plan for the new structure. The architectural firm was working on the details. The rental property has been vacated, and the City has rights of August 1 for Mrs. Goeders' house. After discussion, Alderman Mlinar moved to authorize advertising for bids for demolition or sale of the two separate houses. Motion seconded by Ald- erman Mikulecky and carried unanimously. Alderman Mikulecky commented that the wear course had come loose on one of the parking lots. Also, the Plowman and Wigen lots were in need of CITY COUNCIL MINUTES - JULY 8, 1986 some minor repair. (d) COMMUNICATIONS FROM VICE-PRESIDENT MIKE CARLS Vice -President Carls inquired if he and Alderman John Mlinar had a con- flict of interest in voting on the school improvement project. The City Attorney stated they did not since they would not benefit from it. The City Engineer was asked about the Waller Drive project. One prop- erty owner wanted the curb extended and would pay for the cost. En- gineer Priebe reported the contractor was putting the curb and gutter in at his own expense to minimize the cost in grading. The proper pro- cedure would be for the property owner to request the extension of curb through City Hall. Vice -President Carls requested to see a sample of the plaque of recog- nition being awarded to outgoing board members at the next Council meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:00 P.M.