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cp05-12-2015CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
i I i Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, May 12, 2015
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, May 12, 2015, in the Council Chambers at the Hutchinson City Center, I 1 1 Hassan
Street SE, Hutchinson, Minnesota for the following purpose:
1. A discussion on the municipal swimming pool
DATED: May 6, 2015
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MAY 12, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14428 — Resolution Accepting $500 Cash Donation from Crow River Sno Pros -
Paver Work at McLeod County Veterans Memorial Park
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Board of Equalization Minutes of April 15, 2015
(b) Regular Meeting of April 28, 2015
(c) Council Workshop of April 28, 2015
(d) Summary of Closed Meeting Proceedings — City Administrator 3 -Month Performance Review
Session — April 28, 2015
(e) Special Meeting Minutes of May 5, 2015
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14421 — Resolution Amending the Established Income Guidelines & Asset
Limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard
Deferred Assessments and/or Senior Reduced Refuse Rate
(b) Resolution No. 14425 — Resolution Closing Construction Funds and Transferring Fund Balances
to the Debt Service Funds
(c) Resolution No. 14426 — Resolution Closing the 2002 Debt Service Fund and Transferring Fund
Balance to the Community Improvement Fund (Excess Bond Fund)
CITY COUNCIL AGENDA MAY 12, 2015
(d) Consideration of Resolution No. 14227 — Resolution Authorizing Agreement with MPCA to
Host AmeriCorps Member
(e) Consideration for Approval of 2015 Concrete Repairs Program Purchase Order
(f) Consideration for Approval of Improvement Project Change Order and Supplemental Agreement
Letting No. 3, Project No. 14-03 — Change Order No. 5)
(g) Consideration for Approval of Extension to Bolton-Menk Master Agreement for Professional
Services
(h) Consideration for Approval of Issuing Transient Merchant License to Phillip Westby of the
Country Stop from May 22, 2015 — September 1, 2015, to Operate Produce Stand in Hutchinson
Mall Parking Lot
(i) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Knights of
Columbus St. Christopher Council on June 19 & 20, 2015, at McLeod County Fairgrounds
(j) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Green Isle Lions
Club on July 3 & 4, 2015, at McLeod County Fairgrounds
(k) Consideration for Approval of Issuing Parade Permit to VFW Post 906 on May 25, 2015
(1) Consideration for Approval of Premises Permit Application to Allow Hutchinson Hockey
Association to Operate Gambling Devices at Landy's Lodge Located at 35 3rd Avenue SE
(m)Board Appointments
- David May to Bicycle/Pedestrian Advisory Committee to August 2018
- Curtis Hughes to Police Commission to May 2018
(n) Claims, Appropriations and Contract Payments — Register A
8. Approval of Consent Agenda II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS (6:00 P.M.)
9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2015 PAVEMENT MANAGEMENT
PROGRAM PROGJECT (LETTING NO. 3, PROJECT NO. 15-03)
a) Motion to Close Public Hearing
�b) Approve/Deny Resolution No. 14423 - Adopting Assessment
c Approve/Deny Resolution No. 14424 - Accepting Bid & Awarding Contract
(The purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
10. HUTCHINSON HEALTH ANNUAL REPORT — DR. STEVE MULDER
2
CITY COUNCIL AGENDA MAY 12, 2015
11. REVIEW OF RECENT AND UPCOMING ACTIVITIES BY THE HUTCHINSON WATERS
ORGANIZATION
12. REVIEW AND DISCUSSION OF ORDINANCE NO. 15-0742 — AN ORDINANCE AMENDING
CHAPTER 74 OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES
UNFINISHED BUSINESS
13. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-
0738 — AN ORDINANCE AMENDING CHAPTER 157.06 — RIVER OVERLAY ZONING
DISTRICT
NEW BUSINESS
14. APPROVE/DENY PROJECT AWARD FOR AIRPORT RUNWAY, TAXIWAY AND APRON
RECLAMATION PROJECT (LETTING NO. 9, PROJECT NO. 15-09)
(a) Approve/Deny Resolution No. 14422 - Resolution Accepting Bid & Awarding Contract
Contingent Upon Receipt of FAA & MnDOT Grants
15. APPROVE/DENY RESTRUCTURE OF AIRPORT COMMISSION TERMS
16. APPROVE/DENY PROCEEDING WITH THE 2015 NATIONAL CITIZEN SURVEY
17. APPROVE/DENY RESOLUTION NO. 14429 - RESOLUTION CANVASSING
ELECTION RESULTS FROM SPECIAL MUNICIPAL ELECTION HELD MAY 5, 2015
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Economic Development Authority Board Minutes from March 25, 2015
MISCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATES
21. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS THE ACQUISITION OF REAL PROPERTY LEGALLY DESCRIBED AS:
That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116, Range 29,
according to the map on file and of record in the office of the County Recorder of McLeod
County, Minnesota, described as follows:
CITY COUNCIL AGENDA MAY 12, 2015
Commencing at the southwest corner of the Northwest Quarter of said Section 7; thence
easterly, along the south line of said Northwest Quarter, being the south line of said Lot 18,
a distance of 434.70 feet to the southeast corner of APPLEBEE' S ADDITION, according to
the recorded plat thereof and the point of beginning of the land to be described; thence
northerly, along the east line of said APPLEBEE' S ADDITION 3 5.00 feet; thence easterly,
parallel with said south line 830.26 feet; thence easterly, 229.38 feet along a tangential
curve concave to the south, said curve has a radius of 745.75 and a central angle of 17
degrees 37 minutes 24 seconds, to the intersection with said south line of the Northwest
Quarter, being the south line of said Lot 16; thence westerly, along said south line, being the
south line of said Lot 16 and the south line of said Lot 18, a distance of 1055.47 feet to the
point of beginning.
Also known as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT
NO. 9, according to the recorded plat thereof, in Lots 16 and 18 of said Auditor's Plat of
Section 7, Township 116, Range 29.
ADJOURNMENT
.19
Resolution No. 14428
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations
of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit
of its citizens and is specifically authorized to accept gifts and bequests for the benefit of
recreational service pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following person has offered to contribute the cash amount set
forth below to the City of Hutchinson:
Name of Donor Amount
Crow River Sno Pros $500.00
*Paver work at McLeod County Veterans Memorial Park
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donation offered,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 12th day of May, 2015.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
Board of Appeal & Equalization
April 15, 2015 — 5:30 p.m.
Mayor Gary Forcier called the meeting to order at 5:30 p.m.
Members present were Chad Czmowski, John Lofdahl and Bill Arndt.
Member absent was Mary Christensen.
Others present were Sue Schulz, McLeod County Assessor and Brenda Chmielewski, McLeod
County Deputy Assessor.
Mayor Forcier noted that the purpose of this meeting is to allow the citizens an opportunity to
appeal the valuation of their property.
Sue Schulz explained the valuation of the overall market value based on sales in the City. Ms.
Schulz provided a report on residential, commercial and apartment sales. Ms. Schulz explained
that the City's market ration must fall between 90-105% per state mandates.
The Board opened the floor to concerned citizens.
John Korngibel, 225 Echo Circle, presented before the Board. Mr. Korngiebel explained
that this 15 -unit property is 30 years old and has a valuation of $608,000, which he
believes is high. Ms. Schulz explained that apartment complexes are based on the
income they produce. Even low-income based properties, such as this property, are
identified as income-producing like other complexes and even though it is income -based
there really are no qualifiers that account for that. Ms. Schulz explained the factors that
go into income-producing properties. Ms. Schulz explained that some changes were
made two years ago to the valuations of apartment complexes to get them into the market
value range and apartment complexes in Hutchinson are now at 100%. Ms. Schulz
explained that all information received is market-driven and not specific to individual
complexes. Mr. Korngiebel noted that this particular property has a much higher
valuation per unit than other properties he owns in other communities. Ms. Schulz noted
that the apartment valuations remained flat from last year. Mr. Korngiebel asked for
relief from the Board on his valuation.
John Lofdahl explained that the guidelines established are that if a property falls within
the market range, the local Board of Review may defer the appeal to the County Board of
Appeal. The Board deferred Mr. Korngiebel's request to the County Board of Appeal.
2. Keith Kamrath — 435 Jefferson Street and 325 Jefferson Street. Mr. Kamrath explained
that he is before the Board in reference to two apartment complexes. The property at 435
Jefferson Street has a valuation of $493,100 and the property at 325 Jefferson Street has a
valuation of $524,400, for a total value of the two properties at $1,017,500. Mr. Kamrath
explained that he had had an appraisal completed in June 2013 and provided a copy to the
Assessor in November/December 2014. The appraisal came in with a total valuation of
$730,000. Ms. Schulz explained that market rents of like properties are what is used to
determine valuation by the assessor's office. Mr. Kamrath explained that he had a market
analysis completed by Marcus & Millichap last week that arrived at a value of $810,000,
with a best case scenario. Mr. Kamrath cited information from the Department of
Revenue explaining the definition of market value. Mr. Kamrath noted that these two
properties are seeing a 30% increase in valuation which is a 26% increase in property
taxes.
Mayor Forcier stated that Mr. Kamrath's appeal will be deferred to the County Board of
Appeal.
Ms. Schulz explained the process used when property owners provide information on market
value. Discussion was held as to what criteria is included in the cap rate that is used in the
equation for apartment market valuations.
Ms. Schulz presented information four other property owners that had contacted her office about
valuations. In order for these valuation appeals to move on to the County Board of Appeals, they
must first be presented to the local board of appeals.
3. Joel & Monica Hanson — 445 California Street NW. The property owners asked that their
property value be decreased and they based their request on two other properties that are
in dire need of repair. The Assessor's Office is not recommending a change in valuation.
This appeal will be deferred to the County Board of Appeal.
4. Rosemarie & Paul Bolduc — 165 5th Avenue NW. The property owners requested that
their valuation be decreased. The assessor noted she did view the property and found
issues that validate a decrease in valuation. Therefore, the Assessor is recommending
that the valuation be decreased by $19,000.
Motion by Czmowski, second by Lofdahl, to accept the Assessor's recommendation on
165 5th Avenue NW. Motion carried unanimously.
5. 7 Hi Motel — 700 Hwy 7 East. The owner of the 7 Hi Motel has requested that the value
be decreased by $60,000. The assessor has not had an opportunity to view the property
yet, but will do so prior to the County Board of Appeal hearing to make a
recommendation.
6. Elks Lodge — 720 Hwy 7 East. The Elks Lodge called the Assessor's Office today
questioning the valuation. They have raised questions on the boundary lines and lot lines
that might affect their valuation. The Assessor will view the property prior to the County
Board of Appeal hearing to make a recommendation.
Lastly, Ms. Schulz noted that the Minnesota Department of Revenue is pushing for online
training only as opposed to classroom training for Board of Review members. Ms. Schulz
provided information to staff on online training.
With no further business to discuss, a motion was made by Arndt, seconded by Lofdahl to
adjourn. The meeting adjourned at 6:55 p.m.
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 28, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. Call Meeting to Order— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 13 will be removed from the agenda due to some
further revisions that need to be made to the proposed ordinance.
Motion by Czmowski, second by Lofdahl, to approve agenda with the removal of Item 13. Motion
carried unanimously.
2. Invocation — Hutchinson Evangelical Free Church
3. Pledge of Allegiance
4. Recognition of Gifts, Donations and Community Service to the City
�a) Proclamation — Hutchinson Random Act of Kindness Day — May 1, 2015
b) Letter of Commendation — Firefighter Greg Peller
Council Member Christensen mentioned that the Disabled American Veterans Chapter 37 held a
breakfast and open house for their new facility on 3rd Avenue NW last Saturday. Council Member
Christensen noted that the project turned out very well and she thanked the organization for all of the
work they do in the Hutchinson area.
Council Member Lofdahl mentioned that the Hutchinson Evangelical Free Church cleared the trees
off of the Habitat for Humanity lot. Council Member Lofdahl also noted that the Hammer and Nails
banquet was a successful fundraiser for Crow River Habitat for Humanity.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. Citizens Addressing the City Council
6. Approval of Minutes
(a) Regular Meeting of April 14, 2015
Motion by Christensen, second by Lofdahl, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. Approval of Consent Agenda I
CITY COUNCIL MINUTES APRIL 28, 2015
(a) Consideration of Resolution No. 14420 — A Resolution Adopting Findings of Fact and Reasons for
Approval of Conditional Use Permit to Allow the Remodeling of a Residential Home in the C-3
Zoning District, Katherine Kuhlmey, Applicant
(b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements for June 4 — 7,
2015, in Hutchinson Mall parking lot
(c) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Holstein -
Friesian Breeder's Association on November 21, 2015, at McLeod County Fairgrounds
(d) Appointment of Maggie Tierney to Tree Board to January 2018
(e) Claims, Appropriations and Contract Payments — Register A
Motion by Arndt, second by Czmowski, to approve Consent Agenda I. Motion carried
unanimously.
8. Approval of Consent Agenda II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Consent Agenda 11.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.)
9. Consideration of Ordinance No. 15-0739 - Amending Franchise Agreement and Liquor License Issued
to Juan Perez of Sonora's Mexican Restaurant to Allow Liquor Sales on Sidewalk Cafe Located at 15
2" Avenue SW and Issuance of Sunday Liquor License
�a) Motion to Close Public Hearing
b) Approve/Deny First Reading of Ordinance No. 15-0739 - Amending Franchise Agreement for
Sidewalk Cafe
(c) Approve/Deny Amending Liquor License to Include Sidewalk Cafe Area
(d) Approve/Deny Issuing Sunday Liquor License
Mayor Forcier opened the public hearing at 6:00 p.m.
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Sonora's
Mexican Restaurant has held a franchise with the City for several years to have a sidewalk cafe on
public right-of-way along 2nd Avenue SW. With the recent revisions to the City's liquor code, Mr.
Perez, the owner of Sonora's, has requested that his franchise be amended to allow the possession
and consumption of liquor in the sidewalk cafe area and to amend his liquor license to include the
franchise area. Lastly, Mr. Perez has requested a Sunday liquor license as well.
Council Member Lofdahl asked if the Council could waive the second reading of the ordinance and
adopt it prior to May 12, 2015. With the forecasted nice weather over the next two weeks, Council
Member Lofdahl thought perhaps Mr. Perez and another applicant for an outdoor sidewalk cafe
might like to start operating their franchises sooner than later. Mr. Sebora explained that, in
accordance with the City Charter, at least one week has to be between the first reading of an
ordinance and its second reading and adoption. The Council suggested holding a special meeting
next Tuesday to approve Sonora's franchise agreement, as well as Below Zero Frozen Yogurt's
franchise agreement.
Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously.
2
CITY COUNCIL MINUTES APRIL 28, 2015
Motion by Christensen, second by Arndt, to approve first reading of Ordinance No. 15-0739.
Motion carried unanimously.
Motion by Lofdahl, second by Czmowski to approve amending Juan Perez liquor license to allow for
the possession and consumption of liquor in the franchise area. Motion carried unanimously.
Motion by Lofdahl, second by Chrisetensen, to approve issuing Sunday liquor license to Juan Perez.
Motion carried unanimously.
10. Consideration of Ordinance No. 15-0740 - Issuing Franchise Agreement to Marc and Ashley Docken of
Below Zero Frozen Yogurt to Allow a Sidewalk Cafe Located at 45 Washington Avenue
Mayor Forcier opened the public hearing at 6:07 p.m.
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that similar to Mr.
Perez's request, Below Zero Frozen Yogurt is requesting to place a sidewalk cafe on public right-of-
way on the sidewalk area located at 45 Washington Avenue. Mr. Sebora is suggesting that the
franchise term be for five years with an annual cost of $25.00. These terms are similar to those held
by other franchisees.
Marc Docken, Below Zero Frozen Yogurt, presented before the Council. Mr. Docken noted that he
is proposing to have two tables with a few chairs at each table. Council Member Christensen
suggested having a waste receptacle in the franchise area as well.
(a) Motion to Close Public Hearing
(b) Approve/Deny First Reading of Ordinance No. 15-0740 - Issuing Franchise Agreement for Sidewalk
Cafe
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Christensen, second by Czmowski, to approve first reading of Ordinance No. 15-
0739. Motion carried unanimously.
Motion by Lofdahl, second by Christensen, to set special meeting for May 5, 2015, at 8:00 a.m.
to consider second readings and adoption of Ordinance No. 15-0739 and 15-0740. Motion
carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
11. Discussion and Review of 2015 National Citizen Survey Information
Matt Jaunich, City Administrator, explained that last year the Council authorized staff to begin the
process of having a citizen survey completed in 2015. Mr. Jaunich explained that staff has begun to
work with the National Citizen Survey organization to complete the survey. Mr. Jaunich asked the
Council if there are any additional services that the Council would like to have done, such as having a
larger sample size, open-ended question, benchmark comparisons, etc. Mr. Jaunich will be meeting with
staff to address items related to the survey as well and will bring back a final version to the Council for
their approval. Some customized questions were suggested at the budget workshop today that should be
included on the survey. If there are any specific questions that a Council Member would like to see
included, those should be directed to Mr. Jaunich for inclusion.
UNFINISHED BUSINESS
NEW BUSINESS
CITY COUNCIL MINUTES APRIL 28, 2015
12. Approve/Deny the Utilization of Non-DeFederalized Minnesota Investment Fund Dollars to Fund
the Jump -Start Manufacturing Business Plan Contest
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the
EDA is holding a contest entitled "Jump Start Manufacturing" which is similar to the contest
held a few years ago, "Jump Start Downtown". The goal of the Jump Start Manufacturing
contest is to recruit and assist an individual with starting a new manufacturing business in
Hutchinson. As part of this program, the EDA desires to make use of grant dollars obtained
several years ago from the state's Minnesota Investment Fund to assist NuCrane
Manufacturing with the purchase of equipment. The majority of those dollars have now been
paid back to the city and are available for re -use. One of the proposed re -uses is to fund a
$20,000 forgivable loan for the winner of the JumpStart Manufacturing business plan
contest. Because these dollars have not been de -federalized, which means that federal rules
still apply to them, the City must grant permission to use these dollars for this purpose.
Motion by Arndt, second by Czmowski, to approve the utilization of non-defederalized
Minnesota Investment Fund Dollars to fund the Jump -Start Manufacturing Business Plan
contest. Motion carried unanimously.
13. Approve/Deny First Reading of Ordinance No. 15-0741 - An Ordinance Pertaining to
Revisions Related to Public Right -of -Ways
This item was removed from the agenda.
14. Approve/Deny First Reading of Ordinance No. 15-0738 — An Ordinance Amending Chapter
157.06 - River Overlay Zoning District
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that in March
the Planning Commission reviewed the architectural design and quality section of Chapter 157. As
part of this review, the Planning Commission is recommending to remove the following language
from Section 157.06(B)(5): "Temporary structures, pole type construction and metal sheds are not
permitted." This proposed amendment will allow the Planning Commission, City Council and staff
to utilize the information set forth in Section 157.06 which regulates architectural design and quality
while still allowing the flexibility for various types of construction methods.
Motion by Lofdahl, second by Christensen, to approve first reading of Ordinance No. 15-0738.
Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
15. Minutes from Committees, Boards or Commissions
(a) Pedestrian Bicycle Advisory Committee Minutes from March 18, 2015
(b) City of Hutchinson Financial and Investment Report for March 2015
(c) Resource Allocation Committee Meeting Minutes from March 3 and April 7, 2015
(d) Snow Removal — Ice Control Report for March 2015
.19
CITY COUNCIL MINUTES APRIL 28, 2015
(e) Hutchinson Housing & Redevelopment Authority Board Minutes from March 17, 2015
MISCELLANEOUS
16. Set Council Workshop for May 12, 2015, at 4:00 p.m. to Discuss Pool Project
Motion by Lofdahl, second by Czmowski, to set Council workshop for May 12, 2015, at 4:00 p.m. to
discuss pool project. Motion carried unanimously.
17. Staff Updates
Kent Exner — Mr. Exner updated the Council on the 2nd Avenue project. The project will begin on
Monday May 4, 2015, from Main Street to Adams Street. The completion date for this section is
proposed to be June 5, 2015. Other work includes final clean up on Jefferson Street Phase 2.
Hutchinson Waters is holding an informational meeting on May 14, 2015, at 5:00 p.m. at the Event
Center. This meeting is to begin formulation of a membership drive.
Dan Jochum — Mr. Jochum provided an update on the bandshell project. Mr. Jochum noted that the
restoration is complete and turned out very well.
Matt Jaunich — Mr. Jaunich noted that the Commissioner of Health will be in Hutchinson on Friday,
May 1, 2015. He will be at City Center at 10:30 a.m. Mr. Jaunich also reminded the Council that the
special election is May 5, 2015, at the Recreation Center.
18. Council/Mayor Updates
John Lofdahl — Council Member Lofdahl noted that the Crow River Habitat for Humanity house is
being lifted and moved between May 13, 2015, and May 14, 2015.
Mary Christensen — Council Member Christensen asked for clarification on whether or not bicyclists
and roller bladers can be use the sidewalks in the downtown area. Kent Exner, City Engineer, noted
that there is a city ordinance in place that states no bicycling, no rollerblading and no skateboarding on
sidewalks on Main Street. Mr. Exner stated that he and the police chief have been discussing this item
and trying to determine if the ordinance should remain as written or if there should be revisions made
to
it. General discussion was held on bicycle use on Main Street.
Bill Arndt — Council Member Arndt recognized another successful event held at the Event Center as a
fundraiser for the senior center.
Chad Czmow�ki — Council Member Czmowski commented that there are some very large sized
potholes on 5t Avenue. Mr. Exner noted that staff is making its way around the city and will be
making way to 5th Avenue soon to take care of the potholes.
Gary Forcier — Mayor Forcier noted that he will be having an open forum on May 1, 2015, at 7:00 p.m.
at the VFW to hear community issues and proposed resolutions.
Motion by Arndt, second by Czmowski, to set public meeting for May 1, 2015, at 7:00 p.m. at VFW
for Mayor Forcier open forum. Motion carried unanimously.
19. Closed Session Pursuant to Minnesota Statute §13D.05, Subd. 3(c) to Discuss the
Acquisition of Property Located at 220 Hassan Street SE
Motion by Arndt, second by Christensen, to move into closed session at 6:35 p.m. Motion
carried unanimously.
CITY COUNCIL MINUTES APRIL 28, 2015
The Council reconvened into open session at 6:45 p.m.
20. Closed Session Pursuant to Minnesota Statute § 13D.05, Subd. 3(a) to Conduct City
Administrator Three -Month Performance Review
Matt Jaunich, City Administrator, noted for the record that he is requesting the performance review be
conducted in closed session.
Motion by Christensen, second by Lofdahl, to convene into closed session at 6:48 p.m. to conduct city
administrator performance review. Motion carried unanimously.
The Council reconvened into open session at 7:17 p.m.
ADJOURNMENT
Motion by Lofdahl, second by Arndt, to adjourn at 7:18 p.m. Motion carried unanimously.
R
HUTCHINSON CITY COUNCIL
BUDGET WORKSHIP
MEETING MINUTES
TUESDAY, APRIL 28, 2015 AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
DISCUSSION/REVIEW ITEMS
2. Budget as a Policy Item
Matt Janich, City Administrator, explained that he believes that the annual budget is one of the
biggest policy decisions a Council makes. The budget document, which includes a five-year
capital plan, drives the work of the City. Mr. Jaunich further noted that there are six core areas of
focus when establishing the budget. They are public safety, health & recreation, transportation,
economic development, environment and good government. Mr. Jaunich also posed five
questions for the Council to be considering during the budget season. Those questions were:
What should future tax levies look like? What levels of services should the City perform and
provide in the future? What is an acceptable level of debt? What is our level of investment in
technology and equipment and what period of payback is acceptable? What are our future
infrastructure needs and how are we going to pay for them?
Mr. Jaunich also reviewed the purpose of today's workshop which included reviewing a proposed
budget calendar, looking at historical data, reviewing items that staff has identified as
items/concerns that need to be addressed and getting direction from the Council on what the
Council would like to see during the 2016 budget preparation season. Mr. Jaunich also expressed
that there are three different ways to approach a budget, those being staff driven, Council driven
and a combination of the Council working with staff.
3. Historical Budget Numbers
Mr. Jaunich reviewed the tax levy from 2010-2015. Mr. Jaunich also reviewed historical
information on past general fund revenues and expenses. This information also included very
preliminary budget numbers for 2016, which included a 10% increase for medical benefits and a
2% increase on the pay grid. Mr. Jaunich also provided a five-year general fund budget and also
reviews that are being made by staff on items that are included in the general fund. Mr. Jaunich
also reviewed the debt management plan. Some questions that need to be considered are is our
current debt levy limits sufficient and is $2.2 million still the goal? There is a gap from 2017-
2023 between the existing levy and the target levy.
(Bill Arndt joined the workshop at 4:30 p.m.)
General discussion was held regarding equipment costs and how those costs play into the debt
levy. General discussion was also held regarding the pros and cons of instituting assessments
versus bonding.
4. Capital Improvement Plan
Mr. Jaunich noted that a change that is going to be made to the capital improvement plan is that
currently it states that the criteria to be included on the capital improvement plan is an item must
have a minimum cost of $10,000 and have a life greater than one year. The proposed change is
that an item must have a minimum cost of $10,000 and have a lifer greater than three years. Mr.
Jaunich then reviewed the current capital improvement plan and current fund balances for each of
the established city funds. Mr. Jaunich also reviewed how the city uses local government aid
funds. A question that needs to be addressed is how do we or should we utilize the excess LGA?
5. Staff Concems/Items to be Addressed
Mr. Jaunich reviewed items that staff has identified as concerns or that need to be addressed.
Those include long-term funding source for large vehicles; funding for the replacement of
playground equipment; long-term plan for the pool; consistent funding source for roadway
maintenance/replacement costs and infrastructure maintenance needs; policy on long-term debt;
long-term plan for Creekside; use of hospital money; growth of salaries and benefits; financial
policies and priorities; potential staffing needs versus services; funding of specific projects (river,
Dakota Trail, etc.); and transfer from utilities.
6. 2016 Preliminary Budget Discussion
Mr. Jaunich noted that staff would like to receive feedback from the Council as they begin 2016
budget preparations. The feedback includes what should the tax levy be set at for 2016? Are
there any services the Council would like to see provided and/or increased/decreased in 2016? Is
there a desire to change our debt limit? Is there a specific project/item the Council would like to
see budgeted for and/or done in 2016? Are there are any fees/rates/transfer changes to look at in
2016?
The general fund tax levy has not been increased since 2011. Prior to that, the tax levy increased
3-5% on an annual basis. Council Member Czmowski suggested increasing the general fund tax
levy 2% on an annual basis on the five-year plan. He noted it is not realistic for a city to operate
without increasing a tax levy. Council Member Arndt commented on the wise decisions made
with the use of excess LGA. Mr. Jaunich asked Council Member Arndt if he was in favor of
designating the excess LGA funds to a specific source or if it should remain as is — undesignated.
Council Member Arndt commented that he felt it was favorable to have the excess funds as
undesignated and used on an as needed basis. Council Member Christensen also commented that
she feels it is unrealistic for the city not to raise the tax levy.
Council Member Czmowski commented that he has heard citizens are interested in extended
hours at the Rec Center. He would like to know what the cost would be to have the Rec Center
open on Fridays. Council Members also asked what the cost savings is by having the DMV
closed on Mondays. Council Member Czmowski also noted he receives feedback that citizens
would like the Christmas lights enhanced and he would like to know the costs associated with
that. Council Member Czmowski also commented that he receives quite a bit of feedback on
having more outdoor ice and he would like to know the costs associated with that.
Debt limits — Council Member Czmowski noted he is comfortable with the current level; Council
Member Arndt commented that the City has worked hard on getting to where it is today.
7. Anything Else Budget Related?
Mr. Jaunich explained that staff will be working on the budget over the next few months and will
incorporate concepts based on the feedback received from the Council to help determine what
projects, if any, should move forward.
8. Adjournment
Motion by Christensen, second by Arndt, to adjourn the workshop at 5:15 p.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR 3 -MONTH PERFORMANCE REVIEW SESSION
APRIL 28, 2015
On April 28, 2015, the Hutchinson City Council closed its meeting at 6:48 p.m. to conduct the 3 -
month performance review for the City Administrator, Matthew Jaunich. Individuals present
included Hutchinson Mayor Gary Forcier, City Council members Bill Arndt, Mary Christensen,
Chad Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, City Attorney Marc
Sebora, and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close
the proceedings to the public.
Motion by Christensen, second by Lofdahl, to convene into closed session at 6:48 p.m. to
conduct the city administrator performance review. The motion passed unanimously. The
Council then proceeded into a closed session.
The Council reviewed with Mr. Jaunich his performance for the 3 -month period from his
appointment date of January 12, 2015, in the following categories: Organizational Management,
Fiscal/Business Management, Program Development, Relationship & Communication with the
Council, Long -Range Planning, and Relationship with Public & Outside Organizations.
The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period
was found to be meeting or exceeding job requirements.
Mr. Jaunich communicated that he had successfully addressed the list of items he previously
provided to the Council upon hire. These items are as follows:
1. Meet with the Mayor and each Councilmember
2. Meet with all of the City directors and department heads
3. Gain understanding of City policies, procedures, and manuals
4. Gain understanding of the City ordinances and contracts
5. Gain understanding of the 2015 City budget and budget format, in general
6. Acquaint himself with the specific positions and employees of the City and create a
positive work atmosphere
7. Formulate goals and objectives for his position
Mr. Jaunich then advised the Council of priority items he is currently addressing, including:
1. City pool discussion
2. 2016 budget process
3. Ridgewater College property assessment issue
4. Request for Proposals for the City garbage/refuse hauler contract
5. Long-range planning
Motion by Arndt, second by Christensen, to open the closed proceedings at 7:17 p.m. The
motion passed unanimously.
Motion by Lofdahl, second by Arndt, to adjourn the meeting at 7:18 p.m. The motion passed
unanimously.
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 5, 2015 - 8:00 A.M.
1. CALL MEETING TO ORDER — 8:00 A.M.
Mayor Forcier called the meeting to order at 8:00 a.m. Members present were Mary
Christensen, John Lofdahl, and Chad Czmowski. Member absent was Bill Arndt. Others
present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner,
City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion
carried unanimously.
NEW BUSINESS
2. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-
0739 — AMENDING FRANCHISE AGREEMENT WITH JUAN PEREZ OF SONORA' $
MEXICAN RESTAURANT TO ALLOW LIQUOR SALES ON SIDEWALK CAFE
LOCATED AT 15 2N AVENUE SW
Motion by Czmowski, second by Christensen, to approve second reading and adoption of
Ordinance No. 15-0739. Motion carried unanimously.
3. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-
0740 — ISSUING FRANCHISE AGREEMENT TO MARC AND ASHLEY DOCKEN OF
BELOW ZERO FROZEN YOGURT TO ALLOW A SIDEWALK CAFE LOCATED AT 45
WASHINGTON AVENUE
Motion by Lofdahl, second by Christensen, to approve second reading and adoption of
Ordinance No. 15-0740. Motion carried unanimously.
4. APPROVE/DENY SETTING PUBLIC MEETING FOR THURSDAY, MAY 14, 2015, AT
5:00 P.M. AT HUTCHINSON EVENT CENTER FOR HUTCHINSON WATERS
INFORMATIONAL MEETING
Motion by Lofdahl, second by Czmowski, to approve. Motion carried unanimously.
Marc Sebora, City Attorney, noted that although the franchise aureements have been
approved for Sonora's and Below Zero Frozen Yogurt, the requisite insurance information
has not been provided by Sonora's to date. Once received, the franchise agreement will go
into effect.
Motion by Czmowski, second by Lofdahl, to adjourn at 8:07 a.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14421 amending resolution 14292
Department: Finance
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military
reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments
for any homestead property. Deferral terminates upon either:
(a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder;
(b) the sale, transfer or subdivision of the property or any part thereof;
(c) if the property should for any reason lose its homestead status; or
(d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to
require immediate or partial payment.
In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced
refuse rates.
Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines
as defined by the US Department of HUD. HUD defines those guidelines for 2015 as $25,900 per year for one person
and $29,600 per year for a married couple, joint tenants or tenants in common.
The previous annual income guidelines for 2014 were $25,600 for one person and $29,250 for a married couple.
Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile.
Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via
resolution.
BOARD ACTION REQUESTED:
Approve Resolution 14421 amending the established income guidelines & asset limitations for Senior and Disabled
Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON MN
RESOLUTION NO. 14421
AMENDING RESOLUTION NO. 14292 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration or for members of the
National Guard or military reserves in active service, for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
which can be obtained from the City Administrator's office, and
WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator's office.
NOW THEREFORE, the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and/or reduced refuse rates:
To be granted to person(s) with a low income of $25,900.00 per year for one person and $29,600.00
per year for a married couple, joint tenants or tenants in common.
2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments and/or reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ; or
B. Minnesota Property Tax Refund Form M-1PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
4. The right of deferment is automatically terminated if:
A. The owner dies and the spouse is not otherwise qualified;
B. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If for any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 12th day of May, 2015.
ATTEST:
Matthew Jaunich, City Administrator Gary Forcier, Mayor
HUTCHINSON CITY COUNCIL 04-fAa�
Request for Board Action 7AL =-ft
Resolution #14425 Closing Construction Funds and Transferring Fund Balances to the
Agenda Item: Debt Service Funds.
Department: Finance
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
When the City bonds for its annual roadway and infrastructure projects, a Construction Fund is established to account
for all project costs and funding sources. A Debt Service Fund is also created to account for the debt service activity
related to that year's bond issuance.
When the construction projects are fully completed and all costs have been incurred, the Construction Fund is closed
into the Debt Service Fund with any transferred cash being restricted for debt service payments. Three construction
funds were fully completed in 2014 as follows:
2010 Construction fund - closed into the 2010 Debt Service Fund - $242,653.87 cash transferred
2011 Construction fund - closed into the 2011 Debt Service Fund - $277,556.40 cash transferred
2012 Construction fund - closed into the 2012 Debt Service Fund - $159,805.68 cash transferred
These funds have been closed and the appropriate transfers made within fiscal year 2014.
BOARD ACTION REQUESTED:
Approve Resolution #14425.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 14425
CLOSING OF THE 2010, 2011 & 2012 CONSTRUCTION FUNDS
AND TRANSFERRING FUND BALANCES TO
THE 2010, 2011 & 2012 DEBT SERVICE FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT, the following funds are hereby closed,
2010 Construction Fund
2011 Construction Fund
2012 Construction Fund
THAT, any remaining fund balances, including cash, is hereby transferred to the Debt
Service Fund to be available for debt service payments.
THAT, said transfers are hereby effective and apply to the 2014 fiscal year.
Adopted by the City Council this 12th day of May 2015.
Gary Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Resolution #14426 Closing the 2002 Debt Service Fund and Transferring Fund Balance
Agenda Item: to the Community Improvement Fund (Excess Bond Fund)
Department: Finance
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
When the City bonds for its annual roadway and infrastructure projects, a Construction Fund is established to account
for all project costs and funding sources. A Debt Service Fund is also created to account for the debt service activity
related to that year's bond issuance.
When the debt obligation has been fully satisfied, the debt service fund is closed with any fund balance being
transferred into the excess bond fund (Community Improvement Fund). One debt service fund's obligations was fully
satisfied in 2014 as follows:
2002 Debt Service fund - closed into the Community Improvement Fund - $60,789.98 cash transferred
This fund has been closed and the appropriate transfer was made within fiscal year 2014.
BOARD ACTION REQUESTED:
Approve Resolution #14426.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 14426
CLOSING OF THE 2002 DEBT SERVICE FUND
AND TRANSFERRING FUND BALANCE TO
THE COMMUNITY IMPROVEMENT FUND (EXCESS BOND FUND)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT, the 2002 Debt Service Fund is hereby closed and any remaining fund balance,
including cash is hereby transferred into the Community Improvement Fund.
THAT, said transfer is hereby effective and applies to the 2014 fiscal year.
Adopted by the City Council this 12th day of May 2015.
Gary Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution Authorizing Agreement with MPCA to Host AmeriCorps Member
Department: PW
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
A common GreenStep Program tool used by many Cities in the past was utilizing the resource of hosting a Minnesota
GreenCorps member. These members are tasked with collecting and compiling information for the purpose of either
creating or expanding upon existing GreenStep Program best practices. The City's commitment to this program is to
provide in-kind supervision of the member so that they may learn more about municipal government programs while
providing a valuable resource to City staff for creating a more robust GreenStep program.
Kirstin Taggart was the GreenCorps member that assisted the Forestry Department with the Tree Inventory and
Diversification project from 2012-2013. The GreenCorps program has a long successful track record in providing
assistance to communities for improving on their sustainability efforts.
The attached resolution will supplement the host site application that was submitted prior to the May 4th deadline.
The program requires a resolution from the City Council authorizing the City to be a GreenCorps member host site.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approve the Resolution to authorize agreement with the MPCA to host AmeriCorps member from Minnesota
GreenCorps.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION 14427
A RESOLUTION AUTHORIZING AGREEMENT WITH MPCA TO HOST AMERICORPS
MEMBER FROM THE MINNESOTA GREENCORPS
WHEREAS, the City of Hutchinson has applied to host an AmeriCorps member from the
Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2015-
2016 program year; and,
WHEREAS, if the MPCA selects the City of Hutchinson, the organization is committed to
implementing the proposed project as described in the host site application, and in accordance with prescoped
position description; and,
WHEREAS, the MPCA requires that the City of Hutchinson enter into a host site agreement
with the MPCA that identifies the terms, conditions, roles and responsibilities;
NOW THEREFORE, BE IT RESOLVED THAT, the City of Hutchinson hereby agrees to enter into and sign
a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all
of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs Matt
Jaunich, City Administrator, to sign the grant agreement on its behalf.
Adopted by the City Council this 12th day of May, 2015
Lo
ATTEST:
Matt Jaunich, City Administrator
Gary Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2015 Concrete Repairs Program
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Public Works staff recommends approval of Hanson & Vasek Construction, Inc. of Huthcinson as the contractor for
the 2015 Concrete Repairs program.
Each year, the Public Works department solicits price quotes from experienced concrete contractors. This year, there
were two companies contacted to provide price quotations for the concrete repair program: O'Malley Construction and
Hanson & Vasek Construction.
The only bidder that responded was Hanson & Vasek Construction, Inc. Their prices are in line with last year's prices.
Hanson & Vasek Construction, Inc. has done worked on concrete repairs over the past several years. Their work is
very good and their service is timely.
This year's program anticipates the following expenditures:
$20,000 - Concrete & catch basin repairs
$16,000 - Concrete & sidewalk repairs
$ 7,500 -Water related
$ 5,000 - Wastewater related
$ 4,000 - Airport related
$ 4,000 - HATS Facility related
$ 1,500 - Cemetery related
$58,000 - Total
BOARD ACTION REQUESTED:
Recommend approval of PO 19088 with Hanson & Vasek Construction, Inc., for $58,000.00, funded from various
funds as identified.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 58,000.00
Total City Cost: $ 21,500.00 Funding Source: General Funds
Remaining Cost: $ 36,500.00 Funding Source: Utility Funds
VENDOR: Hanson & Vasek Construction
1040 Adams St SE
PO Box 353
Hutchinson, MN 55350
PURCHASE ORDER No 19088
City of
Date: 04/29/2015
Department Various
111 Hassan Street SE 401
Hutchinson, Minnesota 55350-2522 Account
(320) 587-5151
SHIP TO: CITY OF HUTCHINSON PUBLIC WORKS
1400 ADAMS ST SE
HUTCHINSON, MN 55350-7010
QUANTITY
DESCRIPTION
AMOUNT
1
Concrete & catch basin repairs
652-4946-401
$20,000.00
$20,000.00
1
Concrete & sidewalk repairs
100-4302-401
$16,000.00
$16,000.00
1
Concrete repairs - Water related
601-4944-401
$7,500.00
$7,500.00
1
Concrete repairs - Wastewater related
602-4945-401
$5,000.00
$5,000.00
1
Concrete repairs - Airport related
100-4902-401
$4,000.00
$4,000.00
1
Concrete repairs - HATS Facility
226-4305-401
$4,000.00
$4,000.00
1
Concrete repairs - Cemetery
100-4901-401
$1,500.00
$1,500.00
SUBTOTAL
$58,000.00
FREIGHT
TOTAL DUE
$58,000.00
CITY OF HUTCHINSON
Approved by
Please Reference To Purchase Order Number When Invoicing.
-----------------------------------------------------------------------------------------------------------------------------------------------------
Cut along dotted line.
Notes: Print Original on White
Obtain Signature
Purchase Order Number
ctty of PURCHASE REQUISITIONI 1 9 0 8 8
Department.
Various
Account #:
0401
04/29/15
Sub:riti:ttisd.by:
John Olson
Check the Appropriate Box. Is Item Budgeted (.I YES NO
If not budgeted, where will the money come from?
Department
I Ieact
Director
Finance
Director
City
�Adminzi$Cttn
------------VENPQR INFORMATION
------------
Invoice To:
Attn:
City of Hutchinson Public Works
John Olson
Shipping Address
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Vendor:.
Adores € € € :i
'i
Hanson & Vasek Construction
Contact Na��i�
Gerald
1040 Adams St SE
Reference No.
PO Box 353
Phone No.
Hutchinson, MN 55350
Pax No.
Customer ID
Check if only source available and state reason Check Box
-ORDERING INFTION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
Bituminous pavement repairs
1
LS
STWT 652-4946-401 concrete & catch basins
20,000.00
$20,000.00
1
LS
STRT 100-4302-401 concrete & sidewalks
16,000.00
$16,000.00
1
LS
WATR 601-4944-401 concrete-water related)
71500.00
$7,500.00
1
LS
WWTF 602-4945-401 (concrete-wastewater)
5,000.00
$5,000.00
1
LS
AIRP 100-4902-401 concrete-airport)
4,000.00
$4,000.00
1
LS
CEMT 100-4901-401 (concrete-cemetery)
4,000.00
$4,000.00
1
LS
HATS 226-4305-401 (concrete-HATS)
1,500.00
$1,500.00
SUBTOTAL
$58,000.00
TA)F 6:875%Q)
SHIPPING
TOTAL MUE
$58,000.00
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving Information:
Date Received Received By Invoice Amount Verified By
NC I NI~ORMATION
Vendor:
Address
O'Malley Construction, Inc.
35799 — 241 st Ave
Le Center, MN 56057-4378
Contact Name
Reference No.
Phone No-
Fax No.
Oustomer ID
=N 1 ❑RMATI �
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL.
Did not respond to request for quote
SUBTOTAL
TAX 5.875°10
SHIPPING
TOTAL DUE
VE NDOR,INFORMATION
Mand r
Address
ontact Name
Reference No
Phone No- ....
Fax No.
CL}StoRner ID
ORCIIRING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
SUBTOTAL
TAX (6.875%
SHIPPING
TOTALDU6
19088 - 04-29-2015 - PR - Hanson & Vasek.xlsx
Concrete Patching & Repair Work Conditions
1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect wet concrete.
2. Saw cut edges or remove to a joint of sound concrete. Dowels to be installed as necessary. Form all curbs. Can pour curb against pavements in excellent condition,
3 Concrete, bituminous and aggregate material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility.
4. Instal, a minimum 3,000 psi concrete mix. Curing compound is to be used.
5. Compact any aggregate base material prior to installation. Ensure patches provide for a smooth transition between existing and new concrete or pavement.
6. Furnish and install quality topsoil, seed and fertilizer as necessary in areas where repairs have disturbed adjacent turf.
7. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work.
8. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks.
9. For pricing purposes, assume the smallestjob identified in the comments below will be included on a work order.
Rates, Pricing and Payments
1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location.
2. All costs for a given repair should be identified on the invoice including that location.
3. Costs for typical repairs, identified below, do not include the cost of aggregate and trucking costs, these costs are assumed to be subcontracted.
4. Prices below are for the year. Prices may be subject to changes in fuel or concrete prices. Modified pricing is agreed upon separately.
5, Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included.
-DESCRIPTION } UNIT PRIME COMMENTS
Typical Repair Items
MOBILIZATION
TRAFFIC CONTROL
Curb and Gutter Repair
REMOVE CURB & CUTTER
CONSTRUCT CONCRETE CURB & GUTTER DESIGN B618
CONSTRUCT 8" CONCRETE VALLEY GUTTER
Sidewalk,Repair
REMOVE CONCRETE SIDEWALK
CONSTRUCT 4" CONCRETE SIDEWALK
CONSTRUCT 6" CONCRETE SIDEWALK
Concrete Pavement Repair
REMOVE CONCRETE. PAVEMENT
CONSTRUCT 6" CONCRETE PAVEMENT
CONSTRUCT 8" CONCRETE PAVEMENT
Catch Basin„Repair
REMOVE CATCH BASIN
CONSTRUCT CATCH BASIN
'catch basin reconstruct up to 12” below street surface
EA 160 .. " Cost per EA for a repair of at least: curb -60 LF; sidewalk/pavement-80 SF; catch basins -2
EA o . 00 Cost per EA for a repair of at least: curb -60 LF; sidewalk/pavement-80 SF; catch basins -2
LF , 4.50 Cost per LF for a repair of at least: 60 LF of curb
LF o CO Cost per LF for a repair of at least: 60 LF of curb
SF. 3c -, Cost per LF for a repair of at least: 30 LF of cross gutter
SF 3_ -D S— Cost per SF for a repair of at least: 80 SF of concrete sidewalk
SF, Cost per SF for a repair of at least: 80 SF of concrete sidewalk
SF. 4. o Cost per SF for a repair of at least: 80 SF of concrete sidewalk
HANSON & VASEK CONSTRUCTION, INC.
SIDEWALKS, CURB & GUTTER AND DRIVEWAYS
(320) 587-2475
GERALD R. VASEK (RES.) 320-327-2808
RANDALL G. VASEK (RES.) 320.327-2284
SF 3, S0 Cost per SF for a repair of at least: 80 SF of concrete pavement
SF a 510 Cost per SF for a repair of at least: 80 SF of concrete pavement P.C.OX 353 1W ADAMS ST., S.E. • HUTCHINSON, MN 55350
SF 9. Se, Cost per SF for a repair of at least: 80 SF of concrete pavement
EA r3 Cost per EA for a repair of at least: 2 typical catch basin reconstructions; assume castings are reused
EA l �-7 S• 0' Cost per EA for a repair of at least: 2 typical catch basin reconstructions; assume castings are reused
March 3, 2015
Hanson & Vacek Construction, Inc.
1040 Adams St SE
PO Box 353
Hutchinson, MN 55350
Re: Concrete Patching & Repair Work (2015)
Quotes due: April 1, 2015
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
The City of Hutchinson is seeking quotations from qualified concrete contractors for 2015
concrete patching & repair work. The City anticipates total work to be approximately $50,000 -
$55,000 in response to 4 - 7 separate work requests throughout the season.
Please provide quotes as indicated on the attached sheet. Prices quoted are expected to be in
place for the 2015 season, with the exception of when there are significant price changes for
asphalt, concrete or fuel costs. If significant price changes occur, the contractor shall notify the
City prior to any work being done so the City's pricing information can be updated.
Aggregate materials and trucking costs are not to be included in pricing and should be accounted
for on an hourly basis. It is to be assumed that trucking and aggregate costs are treated as other
`subcontracted' items (cost +5%).
If you have any questions about the items included, please contact me.
Thanks,
John Olson.
Public Works Manager
City of Hutchinson
1400 Adams St SE
Hutchinson, NN 55350
(320) 234-4219 - department
(320) 234-4473 - direct
(320) 234-6971 - fax
(320) 583-8145 - mobile
jolsotiL&ci.hutchinson.mn.us
March 3, 2015
O'Malley Construction, Inc.
3 5 799 — 241St Ave
Le Center, MN 56057-4378
Re: Concrete Patching & Repair Work (2015)
Quotes due: April 1, 2015
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
The City of Hutchinson is seeking quotations from qualified concrete contractors for 2015
concrete patching & repair work. The City anticipates total work to be approximately $50,000 -
$55,000 in response to 4 - 7 separate work requests throughout the season.
Please provide quotes as indicated on the attached sheet. Prices quoted are expected to be in
place for the 2015 season, with the exception of when there are significant price changes for
asphalt, concrete or fuel costs. If significant price changes occur, the contractor shall notify the
City prior to any work being done so the City's pricing information can be updated.
Aggregate materials and trucking costs are not to be included in pricing and should be accounted
for on an hourly basis. It is to be assumed that trucking and aggregate costs are treated as other
`subcontracted' items (cost +5%).
If you have any questions about the items included, please contact me.
Thanks,
John Olson.
Public Works Manager
City of Hutchinson
1400 Adams St SE
Hutchinson, MN 55350
(320) 234-4219 - department
(320) 234-4473 - direct
(320) 234-6971 - fax
(320) 583-8145 - mobile
iolson(rcci.hutclhinson.mn.us
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Project Change Orders
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
o Change Order No. 5 — Letting No. 3/Project No. 14-03 — 2014 Pavement Management Program
This Change Order addresses the need to correct subgrade issues under a pedestrian ramp at Century Avenue &
Sunset Street (NW quadrant of intersection). The additional work results in a $2,970.00 increase to the current
contract amount.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
L3P14-03 Prepared 04/29/2015 Page 1 of 1
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 5
FEDERAL PROJECT
STATE PROJECT
LOCAL PROJECT NO.
CONTRACT NO.
NO.
NO.
L3P14-03
L3P14-03
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Wm Mueller & Sons Inc
2014 Pavement Management Program South Grade Road Trail & Century
831 Park Ave, P O Box 247
Ave Trail
Hamburg, MN 55339
TOTAL CHANGE ORDER AMOUNT
$270.00
$2,970.00
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
This Change Order addresses the need to correct subgrade issues under pedestrian ramp at Century Avenue & Sunset Street
(Northwest quadrant of intersection).
COST BREAKDOWN
Item No.
Item
Unit
Unit
Price
Quantity
Amount
Funding Category No. 001
2531.602
PEDESTRIAN RAMP EXCAVATION 2- DEPTH, GEOTEXTILE TYPE 5
FABRIC, TILE, CONNECT TO CATCH BASIN, CLASS 5
LS
$2,700.00
1
$2,700.00
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP
SUM
$270.00
1
$270.00
Funding Category No. 001 Total:
$2,970.00
Change Order No. 5 Total:
$2,970.00
* Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
kpproved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc
Signed Signed
Date: Phone: (320) 234-4212 Date: Phone: (952) 467-2720
by Hutchinson City Council 11/12/2014.
Siqned Siqned
Mayor, Gary Forcier
Date: 05/12/2015
City Administrator, Matt Januich
Date: 05/12/2015
Original Contract Amount $965,659.22 Prev. Changes $151,642.68 /This Change $2,970.00 Total $1,120,271.90
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Extension to Bolton-Menk Master Agreement for Professional Services
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The current Master Agreement for Professional Services with Bolton-Menk, Airport Consulting Engineers, expired at
the end of April, 2015.
FAA allows 1-year extensions and does not require a re-selection process when the consulting engineer is involved in
a multi-year capital improvement, such as with the pavement reclaim project proposed for 2015.
Following an extension of the Master Agreement for one year, Public Works staff will review the status of the
proposed 2014-2015 project to determine if another 1-year extension would be necessary.
Public Works staff is recommending a 1-year extension to the Master Agreement for Professional Services with
Bolton-Menk.
BOARD ACTION REQUESTED:
Approve/Deny Extension of Master Agreement for Professional Services with Bolton-Menk to April 30, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson Municipal Airport
Master Agreement
April 19, 2012
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
AIRPORT PLANNING, ENGINEERING AND CONSTRUCTION SERVICES
APRIL 2012 THROUGH APRIL 2015
HUTCHINSON MUNICIPAL AIRPORT
CITY OF HUTCHINSON, MINNESOTA
This Agreement, made this 8th day of May 2012, by and between the City of Hutchinson 111
Hassan St. SE, Hutchinson, Minnesota 55350, hereinafter referred to as CLIENT, and BOLTON
& MEND, INC., 2044 Hwy 12 East, Willmar, MN 56201, hereinafter referred to as
CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with future
airport planning, engineering and construction services as listed in the ACIP for the Hutchinson
Municipal Airport and whereas the CONSULTANT agrees to furnish the various professional
services required by the CLIENT throughout the 3 -year Airport Consultant Selection period.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties
hereto, it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the
proposed project as described in future Work Orders.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as
described in Work Orders or as described in Paragraph IV.B.
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Master Agreement
April 19, 2012
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section
III of this Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the
disposal of the CONSULTANT for its use. Such information shall include but shall not be
limited to boundary surveys, topographic surveys, preliminary sketch plan layouts, building
plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility
agreements, environmental reviews, and zoning limitations in CLIENT's possession. The
CONSULTANT may rely upon the accuracy and sufficiency of all such information in
performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public
and private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT
observes or otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with
respect to services to be rendered under this Agreement. Said representative shall have the
authority to transmit instructions, receive instructions, receive information, interpret and
define the CLIENT'S policies with respect to the project and CONSULTANT'S services.
F. The CLIENT shall provide such legal, accounting, independent cost estimating and
insurance counseling services as may be required for completion of the consultant services
described in this agreement.
G. The CLIENT will obtain any and ail regulatory permits required for the proper and legal
execution of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test
company to perform laboratory and material testing services, and soil investigation that can
be justified for the proper design and construction of the project. The CONSULTANT
shall assist the CLIENT in selecting a testing company. Payment for testing services shall
be made directly to the testing company by the CLIENT and is not part of this Agreement.
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Hutchinson Municipal Airport
Master Agreement
A. FEES.
April 19, 2012
SECTION III - COMPENSATION FOR SERVICES
1. The CLIENT will compensate the CONSULTANT for performance of Agreement
services as described in future Work Orders.
a. Additional Construction Services
The CONSULTANT and CLIENT agree that the duration of the construction
activity is dependent upon factors that are outside of the control of the
CONSULTANT, such as weather, site conditions, contractor experience, contractor
expertise, contractor scheduling and contractor efficiency. When the extent of these
construction services beyond the control of the CONSULTANT occurs, the
CLIENT agrees that the CONSULTANT will be reimbursed for additional
Construction Services in excess of the budget stated in the Work Order.
Compensation shall be based on the standard hourly rate for the individuals
providing services on the project.
2. Basic Services and Additional Services as outlined in Section LB will vary depending
upon project conditions and will be billed in accordance with the rate schedule attached
to the Work Order. This schedule is subject to change at the start of each new year.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an
overhead fee (not -to -exceed 10%) for the following Direct Expenses when incurred in
the performance of the work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer
services.
b. CLIENT approved outside professional and technical services.
c. Identifiable reproduction and reprographic charges.
d. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section I.B and described in Exhibit 1.13 will vary
depending upon project conditions and will be billed on an hourly basis at the rate
described in Section III.A.2.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals
not more often than monthly at the rates specified in the Work Order.
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Hutchinson Municipal Airport
Master Agreement
SECTION IV - GENERAL
A. STANDARD OF CARE
April 19, 2012
Professional services provided under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
Consultant's profession currently practicing under similar conditions. No warranty, express
or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require
Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to
additional compensation at the applicable hourly rates. The CONSULTANT shall give
notice to the CLIENT of any Additional Services, prior to furnishing such additional
services. The CLIENT may request an estimate of additional cost from the
CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such,
prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials,
agents and employees from any loss, claim, liability, and expense (including reasonable
attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any
part, on any negligent act or omission by CONSULTANT'S employees, agents, or
subconsultants.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees
from any loss, claim, liability, and expense (including reasonable attorneys' fees and
expenses of litigation) arising from, or based in the whole, or in any part, on any negligent
act or omission by CLIENT'S employees, agents, or consultants.
Nothing contained in this Agreement shall create a contractual relationship with or a cause
of action in favor of a third party against either the CLIENT or the CONSULTANT. Tile
CONSULTANT'S services under this Agreement are being performed solely for the
CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT
because of this Agreement or the performance or nonperformance of services provided
hereunder. The CLIENT agrees to include a provision in all contracts with contractors and
other entities involved in this project to carry out the intent of the paragraph.
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Hutchinson Municipal Airport
Master Agreement
D. INSURANCE
April 19, 2012
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory
worker's compensation coverage.
The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general
liability and automobile liability insurance policies or excess umbrella insurance coverage
insuring CONSULTANT against claims for bodily injury, death or property damage arising
out of CONSULTANT'S general business activities and automobile use. The general
liability insurance policy and automobile policy shall, with any excess umbrella coverage,
provide limits of not less than $500,000 per individual and limits of not less than
$1,500,000 for total bodily injury, death and damages arising from one occurrence.
During the period of design and construction of the project, the CONSULTANT also
agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance
coverage insuring CONSULTANT against damages for legal liability arising from an error,
omission or negligent act in the performance of professional services required by this
agreement, providing that such coverage is reasonably available at commercially affordable
premiums. For purposes of this agreement, "reasonably available" and "commercially
affordable" shall mean that more than half of the design professionals practicing in this
state in CONSULTANT'S discipline are able to obtain coverage. The professional liability
insurance policy shall provide coverage for each occurrence in the amount of $1,500,000
and annual aggregate of not less than $1,500,000 on a claims -made basis.
Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of
insurance, showing evidence of required coverages.
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or
estimates of construction cost will generally be based upon public construction cost
information. Since the CONSULTANT has no control over the cost of labor, materials,
competitive bidding process, weather conditions and other factors affecting the cost of
construction, all cost estimates are opinions for general information of the CLIENT and the
CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions
or estimates. The CLIENT acknowledges that costs for project financing should be based
upon contracted construction costs with appropriate contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the
means, methods, techniques, schedules or procedures of construction selected by the
contractor or the safety precautions or programs incident to the work of the contractor.
G. USE OF ELECTRONICIDIGITAL DATA
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
Because of the potential instability of electronicldigital data and susceptibility to
unauthorized changes, copies of documents that may be relied upon by CLIENT are limited
to the printed copies (also known as hard copies) that are signed or sealed by
CONSULTANT. Except for electronic/digital data which is specifically identified as a
project deliverable by this AGREEMENT or except as otherwise explicitly provided in this
AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the
PROJECT is acknowledged to be an internal working document for the CONSULTANT'S
purposes solely and any such information provided to the CLIENT shall be on an "AS IS"
basis strictly for the convenience of the CLIENT without any warranties of any kind. As
such, the CLIENT is advised and acknowledges that use of such information may require
substantial modification and independent verification by the CLIENT (or its designees).
Provision of electronic/digital data, whether required by this Agreement or provided as a
convenience to the Client, does not include any license of software or other systems
necessary to read, use or reproduce the information. It is the responsibility of the CLIENT
to verify compatibility with its system and long-term stability of media. Unless distribution
of electronic data to third parties is explicitly authorized or required by this AGREEMENT, the
distribution of electronic data from CONSULTANT to the CLIENT shall be for the sole benefit of
the CLIENT and any release of such electronic data to third parties by the CLIENT for reuse or
adaptation without written approval of CONSULTANT shall be at CLIENT's sole risk without
liability or legal exposure to the CONSULTANT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic versions of any
documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are
instruments of service in respect of the Project and CONSULTANT shall retain exclusive
ownership and property interest therein whether or not the Project is completed. The
CONSULTANT shall be deemed the author of these documents and shall retain all
common law, statutory and other reserved rights including the copyright. CLIENT may
make and retain copies for information and reference in connection with the use and
occupancy of the Project by CLIENT and others; however, such documents are not
intended or represented to be suitable for reuse by CLIENT or others on extensions of the
Project or on any other project. Any reuse by CLIENT, or any other entity acting under the
request or direction of the CLIENT, without written verification or adaptation by
CONSULTANT for the specific purpose intended will be at CLIENT'S sole risk and
without liability or legal exposure to CONSULTANT and CLIENT shall indemnify, defend
and hold harmless CONSULTANT from all claims, damages, losses and expenses arising
out of or resulting there from.
I. CONFIDENTIALITY & MINNESOTA GOVERNMENT DATA PRACTICES ACT
CONSULTANT agrees to keep confidential and not to disclose to any person or
entity, other than CONSULTANT'S employees and stlbconsultants any information
obtained from CLIENT not previously in the public domain or not otherwise
previously known to or generated by CONSULTANT. These provisions shall not
apply to information in whatever form that comes into the public domain through
no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
is under no obligation to keep such information confidential; or is information for
which the CONSULTANT is required to provide by law or authority with proper
jurisdiction: or is information upon which the CONSULTANT must rely for
defense of any claim or legal action.
2. All data collected, created, received, maintained, or disseminated, or used for any
purposes in the course of the CONSULTANT'S performance of the Agreement is
governed by the Minnesota Government Data Practices Act, Minnesota Statutes
Section 13.01, et seq. or any other applicable state statutes and state rules adopted to
implement the Act, as well as state statutes and federal regulations on data privacy.
The Consultant agrees to abide by these statutes, rules and regulations and as they
may be amended. In the event the CONSULTANT receives a request to release
data, it shall notify CLIENT as soon as practical. The CLIENT will give
instructions concerning release of data to requesting party and CONSULTANT will
be reimbursed as Additional Services by CLIENT for its reasonable expenses in
complying with the request. CONSULTANT and CLIENT shall have no liability to
the other for documents released to third parties pursuant to the Minnesota
Government Data Practices Act or the use of such documents by third parties
PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of three years or such other
explicitly identified completion period, after which time the Agreement may be extended
upon mutual agreement of both parties.
K. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses
within sixty days after date of the CONSULTANT'S invoice, a service charge of one and
one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is
less, will be charged on any unpaid balance. In addition after giving seven days' written
notice to CLIENT, CONSULTANT may, without waiving any claim or right against the
CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and
withhold project deliverables due under this Agreement until CONSULTANT has been
paid in full all amounts due for services, expenses and charges.
L. TERMINATION
This Agreement may be terminated by either party for any reason or for convenience by
either party upon thirty (30) days written notice, unless for cause in which event it may be
terminated upon seven (7) days written notice.
In the event of termination, the CLIENT shall be obligated to the CONSULTANT for
payment of amounts due and owing including payment for services performed or furnished
to the date and time of termination, computed in accordance with Section III of this
Agreement.
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Hutchinson Municipal Airport
Master Agreement
M. CONTINGENT FEE
April I9, 2012
The CONSULTANT warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the CONSULTANT to solicit or secure
this Contract, and that it has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from award or making of this Agreement.
N. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination
shall be considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors,
subconsultants and vendors are treated without regard to their race, religion, sex, color,
national origin, disability, age, sexual orientation, marital status, public assistance status or
any other characteristic protected by federal, state or local law.
O. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
P. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith
for a period of 30 days from the date of notice of dispute prior to exercising their rights
under law.
Q. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this
Agreement will survive the completion of all services of the CONSULTANT under this
Agreement or the termination of this Agreement for any reason.
R. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid
and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken
provision.
S. SECTION 508 OF THE REHABILITATION ACT
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Page 8 of 17
Hutchinson Municipal Airport
Master Agreement
April 19, 2012
All electronic Information Technology (IT) procured, developed, maintained or used as
part of this Contract shall comply with Section 508 standards.
T. FEDERAL CONTRACT PROVISIONS
The following Federal Contract Provisions apply for Architectural/Engineering
Professional Services funded under the Federal Airport Improvement Program (AIP). All
references to "contractor" shall also mean "CONSULTANT".
CIVIL RIGHTS ACT OF 1964, TITLE VI
During the performance of this contract, the contractor, for itself, its assignees and
successors in interest (hereinafter referred to as the "contractor") agrees as follows:
1.1 Compliance with Regulations. The contractor shall comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal
Regulations, Part 21, as they may be amended from time to time (hereinafter
referred to as the Regulations), which are herein incorporated by reference and
made a part of this contract.
1.2 Nondiscrimination. The contractor, with regard to the work performed by it
during the contract, shall not discriminate on the grounds of race, color, or
national origin in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The contractor shall not
participate either directly or indirectly in the discrimination prohibited by
section 21.5 of the Regulations, including employment practices when the
contract covers a program set forth in Appendix B of the Regulations.
1.3 Solicitations for Subcontracts, Including Procurements of Materials and
Equipment. In all solicitations either by competitive bidding or negotiation
made by the contractor for work to be performed under a subcontract,
including procurements of materials or leases of equipment, each potential
subcontractor or supplier shal I be notified by the contractor of the contractor's
obligations under this contract and the Regulations relative to
nondiscrimination on the grounds of race, color, or national origin.
1.4 Information and Reports. The contractor shall provide all information and
reports required by the Regulations or directives issued pursuant thereto and
shall permit access to its books, records, accounts, other sources of
information and its facilities as may be determined by the Sponsor or the
Federal Aviation Administration (FAA) to be pertinent to ascertain
compliance with such Regulations, orders, and instructions. Where any
information required of a contractor is in the exclusive possession of another
who fails or refuses to furnish this information, the contractor shall so certify
to the sponsor or the FAA, as appropriate, and shall set forth what efforts it
has made to obtain the information.
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
1.5 Sanctions for Noncompliance. In the event of the contractor's noncompliance
with the nondiscrimination provisions of this contract, the sponsor shall
impose such contract sanctions as it or the FAA may determine to be
appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the
contractor complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in
part.
1.6 incorporation of Provisions. The contractor shall include the provisions of
paragraphs 1 through 5 in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Regulations or
directives issued pursuant thereto. The contractor shall take such action with
respect to any subcontract or procurement as the sponsor or the FAA may
direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event a contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as
a result of such direction, the contractor may request the Sponsor to enter into
such litigation to protect the interests of the sponsor and, in addition, the
contractor may request the United States to enter into such litigation to protect
the interests of the United States.
Application
Required in all contracts and subcontracts.
Reference
49 CFR Part 21
AC 150/5100-15
2. AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982, SECTION 520 -
GENERAL CIVIL RIGHTS PROVISIONS
The contractor assures that it wiil comply with pertinent statutes, Executive orders
and such rules as are promulgated to assure that no person shall, on the grounds of
race, creed, color, national origin, sex, age, or handicap be excluded from
participating in any activity conducted with or benefiting from Federal assistance.
This provision obligates the tenant/concessionaire/lessee or its transferee for the
period during which Federal assistance is extended to the airport a program, except
where Federal assistance is to provide, or is in the form of personal property or real
property or interest therein or structures or improvements thereon. In these cases
the provision obligates the party or any transferee for the longer of the following
periods: (a) the period during which the property is used by the airport sponsor or
any transferee for a purpose for which Federal assistance is extended, or for another
purpose involving the provision of similar services or benefits or (b) the period
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
during which the airport sponsor or any transferee retains ownership or possession
of the property. In the case of contractors, this provision binds the contractors from
the bid solicitation period through the completion of the contract. This provision is
in addition to that required of Title V1 of the Civil Rights Act of 1964.
Application
Incorporate in al l contracts funded under AIP.
Reference
Airport and Airway Improvement Act of 1982, Section 520
Title 49 47123
AC 15015100-15, Para. 10.c.
3. DISADVANTAGED BUSINESS ENTERPRISES
Contract Assurance (§26.13) - The contractor or subcontractor shall not discriminate
on the basis of race, color, national origin, or sex in the performance of this contract.
The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award
and administration of DOT assisted contracts. Failure by the contractor to carry out
these requirements is a material breach of this contract, which may result in the
termination of this contract or such other remedy, as the recipient deems appropriate.
Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor
under this prime contract for satisfactory performance of its contract no later than 10
days from the receipt of each payment the prime contractor receives from City of
Hutchinson. The prime contractor agrees further to return retainage payments to each
subcontractor within 10 days after the subcontractor's work is satisfactorily completed.
Any delay or postponement of payment from the above referenced time frame may
occur only for good cause following written approval of the CRy of Hutchinson. This
clause applies to both DBE and non -DBE subcontractors.
Application
The contract assurance clause shall be incorporated verbatim. The prompt payment clause
represents sample language that meets the requirements of 49 CFR Part 26.29. Recipients should
refer to the language included their approved DBE program.
Reference
49 CFR Part 26
4. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
a. No Federal appropriated funds shall be paid, by or on behalf of the contractor, to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the making of any Federal
grant and the amendment or modification of any federal grant.
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
b. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with any Federal grant, the
contractor shall complete and submit Standard Form -LLL, "Disclosure of Lobby
Activities," in accordance with its instructions.
Application
Required in all contracts and subcontracts.
Reference
49 CFR Part 20, Appendix A
5. ACCESS TO RECORDS AND REPORTS
The Contractor shall maintain an acceptable cost accounting system. The Contractor
agrees to provide the Sponsor, the Federal Aviation Administration and the Comptroller
General of the United States or any of their duly authorized representatives access to
any gooks, documents, papers, and records of the contractor which are directly
pertinent to the specific contract for the purpose of making audit, examination, excerpts
and transcriptions. The Contractor agrees to maintain all books, records and reports
required under this contract for a period of not less than three years after final payment
is made and all pending matters are closed.
Application
Incorporate into all procurement contracts that funded by A I P funds.
Reference
49 CFR Part 18.36(i)
FAA Order 5100.38
6. BREACH OF CONTRACT TERMS
Any violation or breach of terms of this contract on the part of the contractor or their
subcontractors may result in the suspension or termination of this contract or such other
action that may be necessary to enforce the rights of the parties of this agreement. The
duties and obligations imposed by the Contract Documents and the rights and remedies
available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
Application
The FAA does not prescribe the exact language to be incorporated. The above clause represents
sample language that addresses the requirements of 49 CFR Part 18.36(i)(1). This provision
requires grantees to incorporate administrative, contractual or legal remedies in instances where
contractors violate or breach contract terms. Grantees should consult with their legal counsel to
develop the appropriate clause that meets the minimum requirements of 49 CFR Part 18.36.
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
This provision is required in all contracts that exceed the simplified acquisition threshold,
presently set at $100,000.
Reference
49 CFR Part 18.36
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Hutchinson Municipal Airport
Master Agreement
RIGHTS TO INVENTIONS
April 19, 2012
All rights to inventions and materials generated under this contract are subject to
regulations issued by the FAA and the Sponsor of the Federal grant under which this
contract is executed.
Application
Incorporate into all procurement contracts that funded by AIP funds.
Reference
49 CFR Part 18.36(i)(8)
FAA Order 5100.38
7. TRADE RESTRICTION CLAUSE
The contractor or subcontractor, by submission of an offer and/or execution of a
contract, certifies that it:
a. is not owned or controlled by one or more citizens of a foreign country included in
the list of countries that discriminate against U.S. firms published by the Office of
the United States Trade Representative (USTR);
b. has not knowingly entered into any contract or subcontract for this project with a
person that is a citizen or national of a foreign country on said list, or is owned or
controlled directly or indirectly by one or more citizens or nationals of a foreign
country on said list;
c. has not procured any product nor subcontracted for the supply of any product for
use on the project that is produced in a foreign country on said list.
Unless the restrictions of this clause are waived by the Secretary of Transportation
in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or
subcontractor who is unable to certify to the above. If the contractor knowingly
procures or subcontracts for the supply of any product or service of a foreign
country on said list for use on the project, the Federal Aviation Administration
may direct through the Sponsor cancellation of the contract at no cost to the
Government.
Further, the contractor agrees that, if awarded a contract resulting from this
solicitation, it will incorporate this provision for certification without modification
in each contract and in all lower tier subcontracts. The contractor may rely on the
certification of a prospective subcontractor unless it has knowledge that the
certification is erroneous.
The contractor shall provide immediate written notice to the sponsor if the
contractor learns that its certification or that of a subcontractor was erroneous
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Page 14 or 17
Hutchinson Municipal Airport
Master Agreement
April 19, 2012
when submitted or has become erroneous by reason of changed circumstances.
The subcontractor agrees to provide written notice to the contractor if at any time
it learns that its certification was erroneous by reason of changed circumstances.
This certification is a material representation of fact upon which reliance was
placed when making the award. If it is later determined that the contractor or
subcontractor knowingly rendered an erroneous certification, the Federal Aviation
Administration may direct through the Sponsor cancellation of the contract or
subcontract for default at no cost to the Government.
Nothing contained in the foregoing shall be construed to require establishment of
a system of records in order to render, in good faith, the certification required by
this provision. The knowledge and information of a contractor is not required to
exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
This certification concerns a matter within the jurisdiction of an agency of the
United States of America and the making of a false, fictitious, or fraudulent
certification may render the maker subject to prosecution under Title 18, United
States Code, Section 1001.
Application
Incorporate into all contracts funded by AIP.
Reference
49 CFR Part 30.13
FAA Order 5100.38
8. TERMINATION OF CONTRACT
a. The Sponsor may, by written notice, terminate this contract in whole or in part at
any time, either for the Sponsor's convenience or because of failure to fulfill the
contract obligations. Upon receipt of such notice services shall be immediately
discontinued (unless the notice directs otherwise) and all materials as may have
been accumulated in performing this contract, whether completed or in progress,
delivered to the Sponsor.
b. If the termination is for the convenience of the Sponsor, an equitable adjustment in
the contract price shall be made, but no amount shall be allowed for anticipated
profit on unperformed services.
c. If the termination is due to failure to fulfill the contractor's obligations, the Sponsor
may take over the work and prosecute the same to completion by contract or
otherwise. In such case, the contractor shall be liable to the Sponsor for ally
additional cost occasioned to the Sponsor thereby.
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Hutchinson Municipal Airport
Master Agreement
April 19, 2012
d. If, after notice of termination for failure to fulfill contract obligations, it is
determined that the contractor had not so failed, the termination shall be deemed to
have been effected for the convenience of the Sponsor. In such event, adjustment in
the contract price shall be made as provided in paragraph 2 of this clause.
e. The rights and remedies of the sponsor provided in this clause are in addition to any
other rights and remedies provided by law or under this contract.
Application
Incorporate into all procurement contracts that funded by AIP funds that exceed $10,000.
Reference
49 CFR Part 18.36(i)(2)
FAA Order 5100.38
9. CERTIFICATION REGARDING DEBAREMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION
The bidder/offeror certifies, by submission of this proposal or acceptance of this
contract, that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded froth participation in this
transaction by any Federal department or agency. It further agrees by submitting this
proposal that it will include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts, and subcontracts. Where the
bidder/offeror/contractor or any lower tier participant is unable to certify to this
statement, it shall attach an explanation to this solicitation/proposal.
Application
Incorporate into all contracts that exceed $25,000, which funded under the AIP. Incorporate in
all contracts for auditing services regardless of the contract amount.
Reference
49 CFR Part 29
FAA Order 5100.38
U. AUDIT REVIEW
The CLIENT, the Federal Aviation Administration, the Comptroller General of the United
States, or any of the duly authorized representatives shall have access to any books,
documents, papers, and records of consultants, which are directly pertinent to a specific
grant program, for the purpose of making audits, examinations, excerpts, and
transcriptions. CONSULTANT shall maintain all required records for 3 years after the
sponsor makes final payment and al l other pending matters are closed.
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Hutchinson Municipal Airport
Master Agreement
SECTION V - SIGNATURES
April 19, 2012
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises,
terms, conditions or obligation referring to the subject matter other than contained herein. This
Agreement may only be amended, supplemented, modified or canceled by a duly executed
written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their
behalf.
CLIENT: City of Hutchinson, Minnesota C Sol I1c.
Mr. Steve Cook Mayor Princi
Mr. Jeremy arter City Administrator
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Page 17 of 17
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Transient Merchant License Application - The Country Stop
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Phillip Westby of the Country Stop has applied for a transient merchant license to sell farm fresh produce in the
Hutchinson Mall parking lot just south of Buffalo Wild Wings. Although Mr. Westby has operated a produce stand in
the City of Hutchinson for several years, this will be the second year he has been at this location. There were no
issues with this business at this location last year, and no issues with this business in previous years.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Phillip Westby of the Country Stop
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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City of Hutchinswi
APPIACA-f ION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Applicalion I pe (choose one)
J Solicitor S 125.00 Date or Application V11 711
.� Transient Merellarrl $125.00 I)atc(sy 0r[:Ven1:
Ci peddler S125-00
0Plarade Peddler
A�Vicant lnfori-msticm
21' X 2" picture Required
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Height: wei hl: �J?� Eye Color:
Driver's License Nuniber: State:
Oil' Permanent Address: ADD �f�e fi
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Temporary Address:
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_....�..__.._.------ _ Temporary Telephone Access: _
i [ave VDU been convicted oranv crime, misdemeanor, or violation of any municipal ardindnce, other than
traffic vioiations" J yes ono
if yes, state the nature of otTense and Punishment or pctraity assessed therefore:
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Ap lication culnfd4e1 d in Lull and s edgy cs ❑ no
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1 full-, understand that anv person Ivho violates ally l)i-Ovision ofthe Peddlers, Solicitors, and l ran5ient Merchants OrdinunCe
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sdenwanor and upon ceamiction therto!•shall he punished by a fine not exieCdin3 SI,()[]tl.f}(] i71.11y
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City Council ❑ approved u denied Notes:
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PEUMMN LAND SURVEYING,1
P 0 Box 35
NUfchlnsen, MInnesoto 55350
Fha.. [32x1 M7-9769
F. ISMO] 56e-3752
Joe NO IMOOM BN P -W N 36
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P 0 Box 35
NUfchlnsen, MInnesoto 55350
Fha.. [32x1 M7-9769
F. ISMO] 56e-3752
Joe NO IMOOM BN P -W N 36
nuicninson
Mall REALTY GROUP, LLC
A center far retail shopping & trade business
Ownedend open;W by swftrn Prakie Velebwn mrc.t.c
April 24, 2015
To whom it may concern;
Hutchinson Mall Realty Group, LLC grants permission to Phil Westby, dba: The Country
Stop to operate an outdoor produce kiosk (retail sale of farm fresh produce, sweet corn,
melons, potatoes, tomatoes) on our property May 22, 2015 -September 1, 2015. Please
see attached site plan for specific location.
Hutchinson Mall Manager
320-587-5956
aforcier@shophutchmall.com
1060 Highway 15 5o. Hutchinson, MN 55350 www.shophutchmall.co 320-587-5356 Fax 320-587-4461
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense
liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 19 & 20, 2015. The
Knights of Columbus St. Christopher Council is a non-profit organization and meets the requirements for a 3.2% malt
liquor license.
BOARD ACTION REQUESTED:
Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 19 & 20, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C)a.
I 11 Hassan Strect Southeast
Hutchinson, KIN 55350
(320) 587-5151/Fax: (320) 234-4240
Short Terni 3.2 Malt Liquor
Fee: $125.00
City of Hutchinson
APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 10 days before City Council Meeting in order to be considered
Applicant Information
KNIGHTS OF COLUMBUS ST. CI-1RISTOPHER COUNCIL
BusinesslOrganization Name
1802 IVES A VE N
BusinesslOrganization Address
NONPROFIT
GLENCOE
320-864-6773
Phone Number
AN 55336
City State zip
JAMES CROSS 320-864-6773
Applicant Name Phone Number
1802 IVES A VE N GLENCOE MN 55336
Applicant address city Slate zip
officer(s)/Owner(s2 of the Organization/Business (i necessary,
Inst additional names on se arate sheet)
GREG TROSKA
GRAND KNIGHT
Name
Title
JAMES CROSS
FINANCIAL. SECRETARY
Name
Title
BRIAN THALMANN
TRUSTEE
Name
Title
3.2 Malt Liquor Sales Information
GRANDSTAND, McLEOD COUNTYFAIR GROUNDS
NTPA Power Pull Nationals, June 19-20, 2015
Location of Sales
Date(s) of Sales
840 CENTURY AVE. SW HUTCHINSON, MN 55350
RANDY STARKE
Address
Contact Person
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Certificate of Liability (city premises): ❑x yes ❑ no
Application fee paid in full (check or money order): © yes ❑ no
Application completed in foil and si
0 yes 0 no
The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those
certain premises in the City of Hutchinson described above and to that end represents and state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted.
That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of
said applicant or any interest therein.
City of Hutchinson
Applicatton far Short Term 3.2 Matt
Liquor License — On -Sale
Page 2 of 2
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted.
Signature of authorized applicant
Police Chief Recommendation
❑ approved ❑ denied Notes:
Police C
Date
Date
CERTIFICATE 4F LIABILITY INSURANCE05
HEYyy)
THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER
Professional Insurance Providers
613 E 10th Street
Glencoe MN 55336
CONTACT
NAME:
FAX
PE Ext AIC No):
ADDRESS:
INSURERS AFFORDING COVERAGE NAIC S
INSURERA: Scottsdale Insurance Company 41297
INSURED
Knights of Columbus Glencoe Council
013A Knights of Columbus Glencoe Council
1802 Ives Ave N
Glencoe MN 55336
INS URER B :
INSURERC :
INSURERD :
INSURER E :
INSURER F :
Y`YIVFRAr-FS CFRTIFIrATF NIIMRFR: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
II
LTR
TYPE OF INSURANCE
ALAUL
AUTHORIZED REPRESENTATIVE
ti..�
POLICY NUMBER
1`151711=M
MMIDDIYYYY
POLICYEX
MMffODIYYYY
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE $
PREMISES Ea occurrence $
COMMERCIAL GENERAL L ABILITY
CLAIMS -MADE OCCUR
MEDEXP M one erson $
PERSONAL &ADV INJURY $
GENERAL AGGREGATE $
GEN'LAGGREGATE LIMiTAPPL IES PER.
PRODUCTS - COMPIOPAGG $
$
POLICY PRO LOC
ALITOMOBiLE LIABILITY
i
COMBINacclgentEDSINGLE LIMIT
Ea
BGD I LY IN JU R Y(Per pe rson) $
ANYAUTO
BODILY IN,IU RY(Per accident} $
ALL OWNED SCHEDULED
AUTOS AUTOS
PROPERTY DAMAGE $
Per ecadenF
NON-OVNJED
HIREDAUTOS AUTOS
-w
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE
AGGREGATE
EXCESS LIAB
CLAIMS -MADE
DED I I RETENTION
$
WORKERS COMPENSATION
*STAT 11 OT H-
FP
AND EMPLOYERS' LIABILITY Y I N
ANY PROP RIETORlPARTNERIEXECUTIVE
OFEICERIMEMBER EXCLUDE D?
IN /A
EL.EACH ACCIDENT $
(Mandatory in NH]
E.LDISEASE - EA EMPLOYE E $
If yes, desenba under
DESCRIPTION OFOPERATIONS below
E. L. DISEASE - PGUCYLIMIT $
A
LIQUOR LIABILITY
CPS2208015
06119!2015
06/1012015
$300,000 EACH COMMON CAUSE
$600,000AGG $25,0001$50,000 A & B
DESCRIPTION OF OPERATIONS f LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required)
Special event located at McLeod County Fairgrounds, 840 Century Avenue SW, Hutchinson, MN 55350
CERTIFICATE HOLDER CANCELLATION
© 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City Of Hutchinson
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
111 Hassan Street SE
ACCORDANCE WITH THE POLICY PROVISIONS.
Hutchinson MN 55350
AUTHORIZED REPRESENTATIVE
ti..�
© 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 3.2% Malt Liquor License - Green Isle Lions Club
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Green Isle Lions Club has submitted a 3.2% Malt Liquor license application to dispense liquor at a rodeo being
held at the McLeod County Fairgrounds on July 3 & 4, 2015. The Green Isle Lions Club is a non-profit organization
and meets the requirements for a 3.2% malt liquor license.
BOARD ACTION REQUESTED:
Approve issuing 3.2% malt liquor license to Green Isle Lions Club on July 3 & 4, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I l l Hassan Street Southeast
Hutchinson, h4N 55350
(320) 587-515 i/Fax: (320) 234-4240
Short Term 3.2 Malt Liquor
Fee- $125.00
City of Hutchinson
APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 10 des before City Council Meeting in order o be considered
Applicant Information
Gree 5Je, LiOms {;C.V$
5-07 3813-75Z
BusinesslOrganization Name
Phone Number
ADS+ 7-� .371 St i ve-
6 reerr .TS lo- miV SS33e
Business/Organization Address
City State Zip
T of BusinesslO7 anization
Yrl e VoS
.507 391 ,37SZ
Applicant Name
Phone Number
01/ 7Q 371 s � q,,
fPAr, 17-5 1e ^_ 197�y 5533
Applicant Address
Ci State zip
Office s lOwne s) of the Or anization/Business ffnecessaE,
list additional names on se )arate sheet)
#mien fiQwk,Ns
—pre s'ic4Pn4
Name
Title
i tAr k banns
tce pCeS,CkQ,1-�
-11 Name
Title
�7 b ire be sc-,
Stere
Name
Title
i,2 Malt Liquor Sales Information
�1r i.s@�� �'auY•'4t6r GVD.e_�,�S LL 1!j 3-1 ALk1, Lf
Location of Safes fi i,A/Vb Vale(s) of Sales
— M ikVdrC % O'c'0 t1
Address Contact Person
Checklist
Fhe following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): .6yes ❑ no
A lieation completed in full and signed by applicant: 10 yes ❑ no
The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those
certain premises in the City of Hutchinson described above and to that end represents and state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he/she is proprietor of this establishment for which the license will be issued ifthis application is granted.
That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of
said applicant or any interest therein.
City ofliutchinson
Application for ShoriTerm 3.2 Mall
Liquor License — On -Sale
Page 2 of 2
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor.
1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted.
Signature of authorized applicant Date
Police Chief Recommendation
❑ approved ❑ denied Notes:
Police Chie Si nature Date
, 6- a� CERTIFICATE OF LIABILITY INSURANCE
`
DIDDIYYYY]
5//1/21/2Q15
THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE: A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION 15 WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Christensen Group Insurance
11100 Bren Road West
CONTACT
NAME- Nancy Rasmussen
PHONE(952)6$3-1000 AIG Na: (952)653-1101
MASS: nra smus son@ chris tensengroup. com
INSURERS AFFORDING COVERAGE NAIC #
Minnetonka !VIN 55343
INSURERA:Great American E&S Ins Co
INSURED
INSURER 8:
LIONS CLUBS OF MINNESOTA,
c/o The Christensen Group
INSURER C:
INSURERD:
11100 Bren Road West
INSURER E
Minnetonka MN 55343
1 INSURER F:
COVERAGES CERTIFICATE NUMSF-R:6/30/2014 Liquor REVISION Nl1MRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOT'vVITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
!LTR
TYPE OF INSURANCE
trd-R
wvn S
POLICY NUMBER
POLICY EFF
(MMIDGFMYII
POLICY EXP
JMMIDCPIYYYYILIMITS
Jahn Hendrickson/NR's
GENERAL LIABILITY
EACH OCCURRENCE $ 1,000,000
A
X COMMERCIAL GENERAL LIABI LITYAMA
CLAIMS -MADE OCCUR
PLI9446710266
/30/2014
6/30/2015
E T RENTED
PREMISES Ea occurence $ 100,000
ME0EXP(Anywepersorl) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
X Gen Agg Limit --per member
GENERAL AGGREGATE $ 2,000,000
.GE N'LA REGATE LIMIT APPLIES PER.
PRODUCTS - COMPIOP AGG $ 2,000,000
X I POLICY M PRO-
JLQT F2 LOC
$
AUTOMOBILE LIABILITY
COMBiNED SINGLE LIMIT
Ea accident
BODILY INJURY (Per person) $
ANY AUTO
ALL OWNED AUTOSSCHED
AUTOS AUTOS
BODILY BODILY INJURY (Per accident) S
HIRED AUTOS NOM -OWNED
AUTOS
PROPERTY DAMAGE S
Per accident
5
UMBRELLA LIASOCCUR
EACH OCCURRENCE 5
AGGREGATE S
EXCESS UABCLAIMS-MADE
DED RETENTIONS
Ig
WORKERS COMPENSATION
I N,>v STATU• OTH-
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNERIEXECUTiVE
OFFICERIMEMBER EXCLUDED? ❑
NIA
TSI J ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYE $
[Mandatory in NH]
1f yes, descnbe under
E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS below
A
Liquor Liability
PLI9446710266
6/30/2014
6/30/2015
Each Occurrence: $3_000,000
Aggregate: $2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES [Attach ACORD 101, Additional Remarks Schedule, if mare space is requiredl
CERTIFICATE HOLDER r01JrF=1 I ATInM
RLUmu LD t[U1WU51
INS025 ]2olom).oi
©1988-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
SHOULD ANY Of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Hutchinson
ACCORDANCE WITH THE POLICY PROVISIONS.
Hutchinson, MN 55350
AUTHORIZED REPRESENTATIVE
Jahn Hendrickson/NR's
RLUmu LD t[U1WU51
INS025 ]2olom).oi
©1988-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Parade Permit
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 0
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
VFW Post 906 has submitted a parade application to hold a Memorial Day parade on May 25, 2015. The parade
route will run on Hassan Street from the American Legion parking lot to the McLeod County Veterans Memorial Park.
The police department is aware of this parade request and has no issues with the request.
BOARD ACTION REQUESTED:
Approve issuing parade permit to VFW Post 906 on May 25, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City a
I 1 i Hassan Street Southeast
Etutdl san, MN 55350
(3 20) 587-5151/Fax-1 (3 20) 234 -4240
City of Hutchinson
APPLICATION FOR PARADE PERMIT
(Under Ordinance No. 71.01)
wtv vc.�-
Permit Fee: _$30 (short term)
Date Received: � e
All applications must be received at least 3Q days before event in order to be considered
Information
Organization Name _m Phone Mumber
`[ -? ".4. S E . e, (",., M, . 3^ 3 � o
Organization Address City Aro■v /in
Natne
Phone Mumher
� a G: 3 4, l--, [ � • t`f fes- u'� Gte s. y�� _ j' ,— .rS~3 s
Residence Address City Slate Zip
Parade Chairman Name
Address
Parade Information
Phone IVa+other
Slate
Parade bate: %� <. _ _
y � t'YI-E^Li'W s'rTt L � 4t �1
�, -> - -- g AssemblyTime:
Location and i]escriptian
of Assembly Area:
+� L• { w L �r
4, '` y I8 �L
Starting Time of Parade:
- � W- •-t..
Estimated Time of Parade:
_
L r
Starting Point of Parade:
_ 1� dM sev'�'� � . �
� 'c• VIA C a•• tD�r fc, r1�,
!p r – �y��• ti
Route of Parade Travel;
sk �..+� GeR
�, : Gr ��. k: • N
f4 -A r- .
Ending Paint of Parade: Owe t•f � F�r
Approximate Number of Units, Animals, and Vehicles which will constitute Parade:
Type and Description of Animals and Vehicles: • IE- t _ G w --r'c 'r�-F w
Flat,*'.Lra.�iL 4•^c .l'
Maximum Interval of Space to be Maintained Between Units:
Maximum Length of Parade: �? G 16L (,-- S
Minimum and Maximum Speed of Parade: lv - ,MPH
Portion of Street Width Traversed: Lo'{—
i
L.
City of HU1-hiMO-
Alnlervfiinnfor Parade Permit
Pune 2 qf2
Checklist ----- —. -
The following items need to be completed and/or attached in order for the application to be processed:
Permit fee paid in full (check or money order): ❑ yes ❑ no
Perrnit Application completed in full and signed: .0-510s ❑ no
1 declare that the information I have provided on this application is truthful, and 1 authorize the City of Hatrhinson to
investigate the information submitted.
Signature of uulhorised ofl2cer of organ=alian or parade chairman Dare
ernal Use Only_
Police 1111 approved LJ denied Notes
City Counci I ❑ approved ❑ denied Notes:
City Engineer ❑ approved ❑ denied Notes:
Street Superintendent ❑ approved 0 denied Notes:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Gambling Premises Permit Application - Hutchinson Hockey Association
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Hockey Association has submitted an application to provide gambling devices (pull tabs) at Landy's
Lodge, a new restaurant that will be located at 35 3rd Avenue SE in Hutchinson, Minnesota. State law requires that
cities grant approval of the premises permit application. The owners of Landy's Lodge have approved the permit as
well. The applicant will then submit the final application to the State Gambling Control Board for their authorization.
BOARD ACTION REQUESTED:
Approve premises permit application to Hutchinson Hockey Association to operate gambling devices (pull tabs) at 35
3rd Avenue SE.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINNESOTA LAWFUL GAMBLING
LG214 Premises Permit Application
12/12 Page 1 of 2
Annual Fee $150 (NON REFUNDABLE)
Required Attachments to LG214
1. If the premises is leased, attach a copy of your lease.
Mail the application and required attachments to:
Use LG215 Lease for Lawful Gambling Activity.
Gambling Control Board
2. $150 annual premises permit fee, for each permit
1711 West County Road B, Suite 300 South
(non refundable).
Roseville, MN 55113
Make check payable to "State of Minnesota."
Questions? Call 651-539-1900 and ask for Licensing.
Organization Information
1. Organization name Hutchinson Hockey Association Inc. License number X-02482
2. Chief executive officer (CEO) Jeremy J. Carter Daytime phone (320) 234-0505
3. Gambling manager Terence J. Ditlefsen Daytime phone (320) 587-5838
Gambling Premises Information
4. Current name of site where gambling will be conducted Landy's Lodge
5. List any previous names for this location Lamplighter II
6. Street address where premises is located 35 3rd Ave SE
Do not use a P.O. box number or mailing address. -
7. City Township
OR
County Zip code
Hutchinson
McLeod 55350
8. Does your organization own the building where the gambling will be conducted?
FlYes V No If
no, attach LG215 Lease for Lawful Gambling Activity.
A lease is not required if only a raffle will be conducted.
9. Is any other organization conducting gambling at this site? Yes z No Don't know
10. Has your organization previously conducted gambling at this site? E]Yes Z No F Don't know
Gambling Bank Account Information. Must be in Minnesota.
11. Bank name Bank account number
12. Bank street address City State Zip code
MN
All Temporary and Permanent Off-site Storage Spaces
13. Address (Do not use a P.O. box number) City State Zip code
MN
14. Address (Do not use a P.O. box number) City State Zip code
MN
LG214 Premises Permit Application
12/12 Page 2 of 2
Acknowledgment by Local Unit of Government: Approval by Resolution
CITY APPROVAL COUNTY APPROVAL
for a gambling premises Local unikvf for a gambling premises
located within cit limits yign r neat
Y �u�t SIy�► located in a township
City name _ County name
Date approved by city council Date approved by county board
Resolution number Resolution number
Signature of city personnel Signature of county personnel
Title Date signed Title Date signed
TOWNSHIP NAME
Complete below only if required by the county.
On behalf of the township, I acknowledge that the organization
is applying to conduct gambling activity within the township
limits. [A township has no statutory authority to approve or
deny an application, per Minnesota Statutes 349.213, Subd. 2.]
Print township name
Signature of township officer
Title Date
Acknowledgment and Oath
1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful
the Board or its agents, and the commissioners of operation of all activities to be conducted.
revenue or public safety and their agents may enter 7. I will familiarize myself with the laws of Minnesota
and inspect the premises. governing lawful gambling and rules of the Board and
2. The Board and its agents, and the commissioners agree, if licensed, to abide by those laws and rules,
of revenue and public safety and their agents are including amendments to them.
authorized to inspect the bank records of the 8. Any changes in application information will be submitted
gambling account whenever necessary to fulfill to the Board no later than 10 days after the change has
requirements of current gambling rules and law. taken effect.
3. I have read this application and all information 9. I understand that failure to provide required information
submitted to the Board is true, accurate, and or providing false or misleading information may result
complete. in the denial or revocation of the license.
4. All required information has been fully disclosed. 10. I understand the fee is nonrefundable regardless of
5. I am the chief executive officer of the organization. license approval/denial.
Signature of CWO Executive Officer (designee may not sign) Date
Print name , 7';
Data privacy notice: The information requested on this Board. All other information provided will be Safety; Attorney General; Commissioners
form (and any attachments) will be used by the Gambling private data about your organization until of Administration, Minnesota Management
Control Board (Board) to determine your organization's the Board issues the permit. When the & Budget, and Revenue; Legislative
qualifications to be involved in lawful gambling activities in Board issues the permit, all information Auditor, national and international gam -
Minnesota. Your organization has the right to refuse to provided will become public. If the Board bling regulatory agencies; anyone pursuant
supply the information; however, if your organization does not issue a permit, all information to court order; other individuals and
refuses to supply this information, the Board may not be provided remains private, with the excep- agencies specifically authorized by state
able to determine your organization's qualifications and, tion of your organization's name and or federal law to have access to the
as a consequence, may refuse to issue a permit. If your address which will remain public. information; individuals and agencies for
organization supplies the information requested, the Board Private data about your organization are which law or legal order authorizes a new
will be able to process your organization's application. available to: Board members, Board staff use or sharing of information after this
Your organization's name and address will be public infor- whose work requires access to the infor- notice was given; and anyone with your
mation when received by the mation; Minnesota's Department of Public written consent.
This form will be made available in alternative format, i.e. large print, Braille, upon request.
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 4/29/2015 - 5/12/2015
5/6/2015
Check Number
Check Date
Amount
Vendor
Account Description
185679
5/12/2015
23,000.00
ABDO EICK & MEYERS
Auditing Services
185680
5/12/2015
3,280.00
ABSOLUTE LOGISTICS LLC
Freight - Bagged
185681
5/12/2015
712.62
ACE HARDWARE
Travel/Conference Expense
185682
5/12/2015
994.39
ALFA LAVAL INC
Equipment Parts
185683
5/12/2015
794.75
ALPHA WIRELESS
Contractual R&M
185684
5/12/2015
104.96
AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
185685
5/12/2015
81.33
AMERIPRIDE SERVICES
Contractual R&M
185686
5/12/2015
310.30
ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
185687
5/12/2015
648.03
ARROW TERMINAL LLC
Equipment Parts
185688
5/12/2015
90.45
ARROWHEAD SCIENTIFIC INC
Operating Supplies
185689
5/12/2015
904.41
ARTISAN BEER COMPANY
Cost of Sales - Beer
185690
5/12/2015
225.00
ATOM IC TARP LLC
Contractual R&M
185691
5/12/2015
161.64
AUTO VALUE - GLENCOE
Equipment Parts
185692
5/12/2015
2,000.00
AUTOMATIC SYSTEMS CO
Other Professional Services
185693
5/12/2015
95.00
B & C PLUMBING & HEATING INC
Contractual R&M
185694
5/12/2015
2,711.00
BAILEY NURSERIES INC
Landscaping Materials
185695
5/12/2015
233.85
BALDWIN SUPPLY COMPANY
Equipment Parts
185696
5/12/2015
2,797.00
BARN YARD, THE
Inventory - Process Material
185697
5/12/2015
31,350.00
BASF CORPORATION
Inventory - Process Material
185698
5/12/2015
956.25
BELLBOY CORP
Freight
185699
5/12/2015
163.91
BERGER PLUMBING HEATING AC
Contractual R&M
185700
5/12/2015
320.50
BERNICK'S
Cost of Sales - Miscellaneous
185701
5/12/2015
49.99
BOCK, CINDY
Uniforms & Personal Equip
185702
5/12/2015
2,100.00
BOLTON & MENK INC.
Other Professional Services
185703
5/12/2015
373.51
BRANDON TIRE CO
Automotive R&M
185704
5/12/2015
5,560.00
BURNHAM COMPANIES LLC
Inventory - Bulk Product
185705
5/12/2015
1,732.13
BUSINESSWARE SOLUTIONS
Other Professional Services
185706
5/12/2015
35,146.52
C & L DISTRIBUTING
Cost of Sales - Beer
185707
5/12/2015
653.00
CARS ON PATROL SHOP LLC
Other Professional Services
185708
5/12/2015
25.89
CENTRAL HYDRAULICS
Automotive R&M
185709
5/12/2015
76.65
CENTRAL LANDSCAPE SUPPLY
Repair & Maintenance Supplies
185710
5/12/2015
1,796.34
CENTRAL MCGOWAN
Automotive R&M
185711
5/12/2015
66.50
CENTRAL TURF & IRRIGATION SUPPLY
Repair & Maintenance Supplies
185712
5/12/2015
4,415.84
CHEMISOLV CORP
Chemicals & Chemical Products
185713
5/12/2015
19.02
CITYSIDE MANAGEMENT
Utility Cash Clearing
185714
5/12/2015
223.00
COLD SPRING GRANITE CO
Improv other than Buildings
185715
5/12/2015
224.92
COMDATA CORPORATION
Operating Supplies
185716
5/12/2015
566.43
CORPORATE MECHANICAL
Contractual R&M
185717
5/12/2015
14.14
CREEKSIDE SOILS
Repair & Maintenance Supplies
185718
5/12/2015
1,786.90
CROW RIVER AUTO & TRUCK REPAIR
Automotive R&M
185719
5/12/2015
383.69
CROW RIVER PRESS INC
Office Supplies
185720
5/12/2015
923.33
CROW RIVER WINERY
Cost of Sales - Wine
185721
5/12/2015
2,470.00
DAVE'S PALLET SERVICE
Inventory - Process Material
185722
5/12/2015
3,341.16
DAY DISTRIBUTING
Case Deposits
185723
5/12/2015
22.54
DOMINO'S PIZZA
Miscellaneous Expense
185724
5/12/2015
830.02
DPC INDUSTRIES INC
Chemicals & Chemical Products
185725
5/12/2015
16.90
DROP -N -GO SHIPPING INC
Postage
185726
5/12/2015
1,073.30
E2 ELECTRICAL SERVICES INC
Contractual R&M
185727
5/12/2015
39.62
ELECTRIC PUMP
Equipment Parts
185728
5/12/2015
513.00
ELECTRO WATCHMAN
Contractual R&M
185729
5/12/2015
6,987.30
EMERGENCY AUTOMOTIVE TECH
Machinery & Equipment
185730
5/12/2015
3,770.34
FARM -RITE EQUIPMENT
Equipment Parts
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 4/29/2015 - 5/12/2015
5/6/2015
Check Number
Check Date
Amount
Vendor
Account Description
185731
5/12/2015
80.44
FASTENAL COMPANY
Equipment Parts
185732
5/12/2015
344.62
FINANCE & COMMERCE
Advertising
185733
5/12/2015
135.06
G & K SERVICES
Operating Supplies
185734
5/12/2015
100.01
GIFFERSON, TOM
Travel/Conference Expense
185735
5/12/2015
101.42
GRAINGER
Repair & Maintenance Supplies
185736
5/12/2015
1,500.00
GREER, JUDITH
Repurchase Grave sites
185737
5/12/2015
53.39
HACH COMPANY
Chemicals & Chemical Products
185738
5/12/2015
54.50
HAGER JEWELRY INC.
Engraving
185739
5/12/2015
200.02
HAT -FEN, DANIEL
Travel/Conference Expense
185740
5/12/2015
130.00
HENRYS FOODS INC
Concession Supplies
185741
5/12/2015
534.19
HILLYARD / HUTCHINSON
Cleaning Supplies
185742
5/12/2015
2,695.95
HOISINGTON KOEGLER GROUP INC
Other Professional Services
185743
5/12/2015
784.00
HUTCH CAFE
Operating Supplies
185744
5/12/2015
5,837.65
HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
185745
5/12/2015
5,541.89
HUTCHINSON CO-OP
Small Tools & Minor Equipment
185746
5/12/2015
1,445.00
HUTCHINSON DEVELOPMENT GROUP
Refunds & Reimbursements
185747
5/12/2015
4,323.48
HUTCHINSON LEADER
Printing & Publishing
185748
5/12/2015
1,638.00
HUTCHINSON SENIOR ADVISORY BOARD
Other Professional Services
185749
5/12/2015
76,438.86
HUTCHINSON UTILITIES
Utilities
185750
5/12/2015
146.94
HUTCHINSON WHOLESALE
Equipment Parts
185751
5/12/2015
1,037.42
HUTCHINSON, CITY OF
Utilities
185752
5/12/2015
5,000.00
HUTCHINSON, CITY OF
ATM Revenue
185753
5/12/2015
187.25
I.M.S. SHARPENING SERVICE
Equipment Parts
185754
5/12/2015
2.98
ICE SKATING INSTITUTE
Operating Supplies
185755
5/12/2015
2,100.00
INDUSTRIAL MAINT SUPPLIES
Contractual R&M
185756
5/12/2015
649.05
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
185757
5/12/2015
290.64
J & N SPECIALTY IMPORTS LLC
Cost of Sales - Wine
185758
5/12/2015
574.46
A TAYLOR DIST OF MN
Freight
185759
5/12/2015
1,624.78
JOCHUM, DANIEL
Travel/Conference Expense
185760
5/12/2015
24,260.40
JOHN DEERE CREDIT
Long -Term Obligation Interest
185761
5/12/2015
17,154.87
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Wine
185762
5/12/2015
100.00
JORDAHL, JIM
Operating Supplies
185763
5/12/2015
2,026.00
J U U L CO NTRACTI N G CO
Contractual R&M
185764
5/12/2015
642.00
KDUZ KARP RADIO
Operating Supplies
185765
5/12/2015
507.50
KENNEDY & GRAVEN CHARTERED
Other Professional Services
185766
5/12/2015
880.46
L & P SUPPLY CO
Equipment Parts
185767
5/12/2015
132.22
LANO EQUIPMENT OF NORWOOD
Equipment Parts
185768
5/12/2015
147.00
LEXISNEXIS
Other Professional Services
185769
5/12/2015
365.67
LOCATORS & SUPPLIES
Operating Supplies
185770
5/12/2015
41,243.30
LOCHER BROTHERS INC
Cost of Sales - Beer
185771
5/12/2015
3,500.00
MACQUEEN EQUIP INC
Small Tools & Minor Equipment
185772
5/12/2015
606.70
MANZANITA MICRO LLC
Contractual R&M
185773
5/12/2015
300.00
MAYER, JASON
Conditional Use Permits
185774
5/12/2015
75.00
MBFTE
Travel/Conference Expense
185775
5/12/2015
96.00
MCLEOD COUNTY AUDITOR -TREASURER
Office Supplies
185776
5/12/2015
9.90
MCLEOD COUNTY AUDITOR -TREASURER
Buildings & Structures
185777
5/12/2015
300.00
MCLEOD COUNTY COURT ADMINISTRATOR
Other Revenues
185778
5/12/2015
1,775.00
MED COMPASS
Miscellaneous Expense
185779
5/12/2015
3,316.14
MEEKER WASHED SAND & GRAVEL
Inventory- Bulk Product
185780
5/12/2015
470.47
MENARDS HUTCHINSON
Repair & Maintenance Supplies
185781
5/12/2015
30.00
MESSAGE MEDIA
Phone Services
185782
5/12/2015
127.61
MESSERLI & KRAMER
Garnishments
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 4/29/2015 - 5/12/2015
5/6/2015
Check Number
Check Date
Amount
Vendor
Account Description
185783
5/12/2015
2,680.18
MEYER LABORATORY INC
Repair & Maintenance Supplies
185784
5/12/2015
69.30
MINNEAPOLIS, CITY OF
Other Professional Services
185785
5/12/2015
160.00
MINNESOTA FIRE SERVICE CERTIF BOARD
Travel/Conference Expense
185786
5/12/2015
250.00
MINNESOTA POLLUTION CONTROL AGENCY
Other Professional Services
185787
5/12/2015
10,062.69
MINNESOTA PUMP WORKS
Equipment Parts
185788
5/12/2015
250.00
MINNESOTA RURAL WATER ASSN
Dues & Subscriptions
185789
5/12/2015
1,049.00
MINNESOTA STATE HORTICULTURAL SOCIETY
Advertising
185790
5/12/2015
265.00
MINNESOTA VALLEY TESTING LAB
Other Professional Services
185791
5/12/2015
625.00
MOONLIGHT FREIGHT SERVICES
Freight - Bagged
185792
5/12/2015
219.96
MORGAN CREEK VINEYARDS
Cost of Sales - Wine
185793
5/12/2015
523.12
M -R SIGN
Sign Repair Materials
185794
5/12/2015
94.98
NORTH CENTRAL LABORATORIES
Other Professional Services
185795
5/12/2015
155.20
NORTH STAR DENTAL SERVICES
Other Professional Services
185796
5/12/2015
1,130.00
NORTH STAR PUMP SERVICE
Contractual R&M
185797
5/12/2015
821.02
NORTHERN BUSINESS PRODUCTS
Operating Supplies
185798
5/12/2015
43.76
NORTHERN STATES SUPPLY INC
Equipment Parts
185799
5/12/2015
750.00
NORTHERN VALLEY TRANSPORT
Freight - Bagged
185800
5/12/2015
4,121.25
NU -TELECOM
Phone Services
185801
5/12/2015
360.00
NYGAARD INDUSTRIAL PAINTING INC
Contractual R&M
185802
5/12/2015
1,113.42
OCCUPATIONAL DEVELOPMENT CENTER
Operating Supplies
185803
5/12/2015
50.00
OLMSCHEID, AMANDA
Recreation Activity Fees
185804
5/12/2015
187.00
OLSON, JOHN
Travel/Conference Expense
185805
5/12/2015
29.99
O'REILLY AUTO PARTS
Automotive R&M
185806
5/12/2015
3,087.00
PALLETON OF MINNESOTA
Inventory - Bulk Product
185807
5/12/2015
6,039.47
PARALLEL TECHNOLOGIES INC
Machinery & Equipment
185808
5/12/2015
29.00
PENKE, JACKIE
Miscellaneous Expense
185809
5/12/2015
18,142.82
PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
185810
5/12/2015
15.00
PHILLIPS, RICHARD
Tree Applications/Permits
185811
5/12/2015
187.10
POSITIVE ID INC
Miscellaneous Expense
185812
5/12/2015
42.85
PROMAXX TRUCK PARTS
Automotive R&M
185813
5/12/2015
149.00
QUADE ELECTRIC
Repair & Maintenance Supplies
185814
5/12/2015
630.00
QUALITY FLOW SYSTEMS
Contractual R&M
185815
5/12/2015
3,121.61
R & R EXCAVATING
Improv other than Buildings
185816
5/12/2015
61.00
RAININ INSTRUMENT LLC
Equipment Parts
185817
5/12/2015
2,000.00
RAMAKER & ASSOCIATES INC
Machinery & Equipment
185818
5/12/2015
171.00
RIEWER, RODNEY J. & ANN M.
Recreation Activity Fees
185819
5/12/2015
1,000.00
RIVER OF HOPE/CROW RIVER SIGNS
Loans Made
185820
5/12/2015
1,946.53
ROYALTIRE
Automotive R&M
185821
5/12/2015
399.95
RUNNING'S SUPPLY
Small Tools & Minor Equipment
185822
5/12/2015
11,800.00
SCHIMMEL CONSTRUCTION LLC
Loans Made
185823
5/12/2015
104.92
SCHMELING, TYLER
Uniforms & Personal Equip
185824
5/12/2015
96.00
SCHULTZ, TAMELA
Operating Supplies
185825
5/12/2015
4,381.07
SEH
Other Professional Services
185826
5/12/2015
165.03
SEPPELT, MILES
Travel/Conference Expense
185827
5/12/2015
200.00
SHAW, KAREN
Other Professional Services
185828
5/12/2015
28,385.00
SHI INTERNATIONAL CORP
Due from Utilities
185829
5/12/2015
97.55
SHRED -IT USA INC
Refuse - Recycling
185830
5/12/2015
69.00
SCRENSEN'S SALES & RENTALS
Equipment Rental
185831
5/12/2015
4,848.41
SOUTHERN WINE & SPIRITS OF MN
Freight
185832
5/12/2015
7,762.32
SPARTAN STAFFING
Temporary Labor - External
185833
5/12/2015
781.65
STAPLES ADVANTAGE
Office Supplies
185834
5/12/2015
452.93
STRATEGIC EQUIPMENT AND SUPPLY
Operating Supplies
CITY OF HUTCHINSON
Council Check Register-A
Check Issue Dates: 4/29/2015 - 5/12/2015
5/6/2015
Check Number Check Date
Amount
Vendor
Account Description
185835 5/12/2015
4,586.46
STREICH TRUCKING
Contractual R&M
185836 5/12/2015
72.24
TASC
Admin Fees - HSA/Flex
185837 5/12/2015
169.94
TEK MECHANICAL
Repair & Maintenance Supplies
185838 5/12/2015
86.00
TKO WINES
Cost of Sales - Wine
185839 5/12/2015
3,280.00
TRANSPORTATION FUNDING GROUP INC.
Freight - Bagged
185840 5/12/2015
88.01
TRI COUNTY WATER
Operating Supplies
185841 5/12/2015
475.05
UNIVERSAL ATHLETIC SERVICE INC
Operating Supplies
185842 5/12/2015
750.00
URBAN SPRITE MEDIA
Advertising
185843 5/12/2015
412.12
US BANK EQUIPMENT FINANCE
Copy Machine
185844 5/12/2015
1,159.62
USPS-HASLER
Postage
185845 5/12/2015
725.00
V & A CARRIER
Freight - Bagged
185846 5/12/2015
2,674.60
VERIZON WIRELESS
Phone Services
185847 5/12/2015
22,579.50
VIKING BEER
Cost of Sales - Beer
185848 5/12/2015
595.40
VIKING COCA COLA
Cost of Sales - Miscellaneous
185849 5/12/2015
582.24
VINOCOPIA INC
Freight
185850 5/12/2015
720.00
VIVID IMAGE
Printing & Publishing
185851 5/12/2015
1,408.83
WASTE MANAGEMENT OF WI-MN
Utilities
185852 5/12/2015
92.49
WEST CENTRAL SANITATION INC.
Utilities
185853 5/12/2015
1,609.70
WINE COMPANY, THE
Freight
185854 5/12/2015
31,040.36
WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Liquor
185855 5/12/2015
126.65
ZELLAS
Operating Supplies
Grand Totals:
553,166.90
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 4/12/2015-4/25/2015 Apr 28, 2015 01:19PM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
04/25/2015
CDPT
04/28/2015
185677
HART
620.84-
04/25/2015
CDPT
04/28/2015
185678
NCPERS Minnesota
336.00-
04/25/2015
CDPT
04/28/2015
4281501
AFLAC
20.46-
04/25/2015
CDPT
04/28/2015
4281501
AFLAC
130.75-
04/25/2015
CDPT
04/28/2015
4281502
EFTPS
12,203.71-
04/25/2015
CDPT
04/28/2015
4281502
EFTPS
12,203.71-
04/25/2015
CDPT
04/28/2015
4281502
EFTPS
3,613.00-
04/25/2015
CDPT
04/28/2015
4281502
EFTPS
3,613.00-
04/25/2015
CDPT
04/28/2015
4281502
EFTPS
24,263.41-
04/25/2015
CDPT
04/28/2015
4281503
ICMA
2,105.00-
04/25/2015
CDPT
04/28/2015
4281504
ING
1,050.00-
04/25/2015
CDPT
04/28/2015
4281505
Minnesota Dept. of Revenue
10,353.68-
04/25/2015
CDPT
04/28/2015
4281506
MN Child Support System
41.87-
04/25/2015
CDPT
04/28/2015
4281507
MNDCP
250.00-
04/25/2015
CDPT
04/28/2015
4281508
PERA
12,641.49-
04/25/2015
CDPT
04/28/2015
4281508
PERA
12,641.49-
04/25/2015
CDPT
04/28/2015
4281508
PERA
5,981.72-
04/25/2015
CDPT
04/28/2015
4281508
PERA
8,972.58-
04/25/2015
CDPT
04/28/2015
4281508
PERA
26.01-
04/25/2015
CDPT
04/28/2015
4281508
PERA
26.01-
04/25/2015
CDPT
04/28/2015
4281508
PERA
1,944.85-
04/25/2015
CDPT
04/28/2015
4281509
TASC-Flex
359.91-
04/25/2015
CDPT
04/28/2015
4281509
TASC-Flex
1,495.49-
04/25/2015
CDPT
04/28/2015
4281510
TASC-HSA
4,159.36-
04/25/2015
CDPT
04/28/2015
4281510
TASC-HSA
5,230.56-
04/25/2015
CDPT
04/28/2015
4281510
TASC-HSA
657.98-
04/25/2015
CDPT
04/28/2015
4281510
TASC-HSA
653.82-
04/25/2015
CDPT
04/28/2015
4281510
TASC-HSA
1,089.20
-
Grand
Totals:
28
126,685.90-
CITY OF HUTCHINSON
Council Check Register -B
Check Issue Dates: 4/29/2015 - 5/12/2015
5/6/2015
Check Number Check Date
Amount
Vendor
Account Description
185856 5/12/2015
2,000.00
Center for the Arts & Crow River Signs
Sign & Awning Grant
Grand Totals:
2,000.00
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Assessment Hearing & Project Award for 2015 PMP Project (L3/P15-03)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received bids (see attached Bid Tabulation) for the 2015 Pavement Management Program project letting on
Tuesday, April 7th. The apparent low bidder is Wm. Mueller & Sons Inc. of Hamburg, Minnesota, with a bid of
$1,438,541.85 (approximately 4% lower than the final Engineer's Estimate). City staff will provide a brief overview of
the project scope, bids and associated improvement special assessments prior to opening the public communication
portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has
proceeded to address any construction and assessment issues.
The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving
the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,812,545.00
Total City Cost: $ 1,418,654.00 Funding Source: Bonding, Utility Funds
Remaining Cost: $ 393,891.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14423
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA -5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North
High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2015, until the 31st
day of December 2016. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 16th day of November, 2015; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 12th day of May 2015.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
COMPILED BY:
COMPUTED BY:
CHECKED BY:
NUMBER OF YEARS
INTEREST RATE:
ADOPTED:
P VANDER VEEN
PVANDER VEEN
KENT EXNER
10
05/12/2015
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances
COST PER FRONT FOOT:
$46.38 STREET COST/FF
IST HEARING 03/10/2015
2ND HEARING 05/12/2015
2015 BOND FOND 335
FIN ACCT# 335-4700-36101
u d CITY PID NO.
a z
COUNTY
PROPERTY ADDRESS
PID NO.
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
CREDIT
FF
FF
TOTAL
FF
SA5112
TOTAL ACTIVE
ASSESSMENT
SA5112B
TOTAL TOTAL
DEFERRED ASSESSMENT
ASSESSMENT
1 35117 30 09 0060
23 268 0010 440 Shady Ridge Rd NW
David R & Leah E Ellefson
440 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 1, Clark's First Addition
75.00
75.00
$3,478.50
$0.00
$3,478.50
2 35117 30 09 0070
23 268 0020 450 Shady Ridge Rd NW
Banjamin Charles Evenson
450 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 2, Block 1, Clark's First Addition
80.00
80.00
$3,710.40
$0.00
$3,710.40
3 35117 3009 0080
23 268 0030 456 Shady Ridge Rd NW
Loren P & PeggyJ Reding
456 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 3, Block 1, Clark's First Addition
75.00
75.00
$3,478.50
$0.00
$3,478.50
4 135117 30 16 0020
23 266 0010 390 Shady Ridge Rd NW
Gabra L Lokken
390 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 1, Hilltop Addition
80.00
80.00
$3,710.40
$0.00
$3,710.40
5 35 117 30 16 0040
232660030 400 Shady Ridge Rd NW
Nathan S White & Michelle M Manteufel-
White
400 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 2, Hilltop Addition
80.00
80.00
$3,710.40
$0.00
$3,710.40
6 35 117 30 16 0050
232660040 410 Shady Ridge Rd NW
Chad S&Julie S McKee
410 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 2, Block 2, Hilltop Addition
65.00
65.00
$3,014.70
$0.00
$3,014.70
7 35 117 30 16 0060
232660050 420 Shady Ridge Rd NW
Marian E Haapala
420 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 3, Block 2, Hilltop Addition
65.00
65.00
$3,014.70
$0.00
$3,014.70
8 35 117 30 16 0070
23 2660060 430 Shady Ridge Rd NW
Howard & Rebecca Anderson
430 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 4, Block 2, H illtop Add ition
65.00
65.00
$3,014.70
$0.00
$3,014.70
9 35 117 30 16 0180
233260010 170 Shady Ridge Rd NW
Red Wing Publishing Company
PO Be, 2010
Red Wing
MN
55066 Lot 1, Block 1, Tenpart Addition
150.00
150.00
$6,957.00
$0.00
$6,957.00
10 13511730160182
232600030 1170 Shady Ridge Rd NW
Red Wing Publishing Company
PO Box 2010
Red Wing
MN
55066 Lot 3, Block 1, Tenpart Addition
205.04 132.00
73.04
$3,387.60
$0.00
$3,387.60
11 35117 30 16 0390
23 327 0010 370 Shady Ridge Rd NW
Guy E Stone Jr & Katherine Stone
370 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 1, Sunset Ridge
80.85
80.85
$3,749.82
$0.00
$3,749.82
12 35117 30 16 0400
23 327 0020 350 Shady Ridge Rd NW
lane A Lien
350 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 2, Block 1, Sunset Ridge
80.85
80.85
$3,749.82
$0.00
$3,749.82
13 35117 30 16 0410
23 327 0030 330 Shady Ridge Rd NW
Diane Dauer
330 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 3, Block 1, Sunset Ridge
80.34
80.34
$3,726.17
$0.00
$3,726.17
14 35117 30 16 0420
23 327 0040 310 Shady Ridge Rd NW
Charles W & Sarah J Smith
310 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 4, Block 1, Sunset Ridge
95.00
95.00
$4,406.10
$0.00
$4,406.10
15 35 117 30 16 0470
233270090 300 Connecticut St NW
Lois M Chalupsky
300 Connecticut St NW
Hutchinson
MN
55350 Lot 1, Block 2, Sunset Ridge
100.00
100.00
$4,638.00
$0.00
$4,638.00
16 36117 3012 0150
23 274 0090 455 Shady Ridge Rd NW
Roger & Linda Asmussen
455 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 8 & N25' of Lot 9, Block 1, Rolling Oaks 3rd Addition
135.00
135.00
$6,261.30
$0.00
$6,261.30
17 136117 3012 0160
23 274 0100 435 Shady Ridge Rd NW
Allen & Jana Rothstein
435 Shady Ridge Rd NW
Hutchinson
MN
55350 5125' of N150' of Lot 9, Block 1, Rolling Oaks 3rd Addition
125.00
125.00
$5,797.50
$0.00
$5,797.50
18 36117 3013 0010
23 274 0110 425 Shady Ridge Rd NW
Joshua 1 & Tamarah L Gehlen
425 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 10 & 512' of Lot 9, Block 1, Rolling Oaks 3rd Addition
147.00
147.00
$6,817.86
$0.00
$6,817.86
19 36117 3013 0020
23 274 0120 405 Shady Ridge Rd NW
Harley & Diane Albers
405 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 11, Block 1, Rolling Oaks 3rd Addition
120.00
120.00
$5,565.60
$0.00
$5,565.60
20 36117 3013 0121
23 278 0010 357 Shady Ridge Rd NW
Kathleen Andreen
357 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 1, Shady Ridge Estates
58.751
58.75
$2,724.83
$0.00
$2,724.83
21 36117 3013 0122
23 278 0020 355 Shady Ridge Rd NW
Lindell E Duhamel
355 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 2, Block 1, Shady Ridge Estates
58.75
58.75
$2,724.83
$0.00
$2,724.83
22 36117 3013 0123
23 278 0030 347 Shady Ridge Rd NW
Aaron J Sanken & Mark 5 Sanken
347 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 3, Block 1, Shady Ridge Estates
58.75
58.75
$2,724.83
$0.00
$2,724.83
23 36117 3013 0124
23 278 0040 1345 Shady Ridge Rd NW
James J & Christine E Kalenberg
345 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 4, Block 1, Shady Ridge Estates
58.75
58.75
$2,724.83
$0.00
$2,724.83
24 136117 3013 0125
23 278 0050 341 Shady Ridge Rd NW
Shady Ridge Estates Assn
355 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 5, Block 1, Shady Ridge Estates (235-14, d to 1-3-4, B1, SIRE)
0.00
0.00
$0.00
$0.00
$0.00
25 36 117 30 13 0260
230361400 1285 Hwy7 West
Quade's Investments LLC
1162 Hwy7 West
Hutchinson
MN
55350 Part of SW 1/45W 1/4, Section 36-117-302.27 AC
330.00
330.00
$15,305.40
$0.00
$15,305.40
26 36117 3013 0270
23 0361600 225 Shady Ridge Rd NW
Henry & Rosalind Ewald -Trust
67598 205th St
Darwin
MN 1
553241 Pan of SW 1/4 SW 1/4 Section 36-117-30 .86 AC
170.00
170.00
$7,894.60
$0.00
$7,884.60
27 36117 3013 0280
23 0361700 255 Shady Ridge Rd NW
Clinton & Cynthia Christensen
255 Shady Ridge Rd NW
Hutchinson
MN
Tract in SW 1/4 200'x 193/73'x 200'x 151.14' EX N70', Section 36-117-30
55350 .58 AC
130.00
130.00
$6,029.40
$0.00
$6,029.40
28 36 117 30 13 0291
230361750 257 Shady Ridge Rd NW
Darlene K Weber
257 Shady Ridge Rd NW
Hutchinson
MN
N70' of Tract 200'x 193.73'x 200' x 151.14' in SW 1/4 Section 36-117-30
55350.32 AC
70.00
70.00
$3,246.60
$0.00
$3,246.60
29 35 117 30 08 0080
232620080 700 Shady Ridge Rd NW
Joshua Wittman
700 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 8, Shady Ridge
205.50 132.00
73.50
$3,408.93
$0.00
$3,408.93
30 35117 30 08 0241
23 263 0010 650 Shady Ridge Rd NW
Richard & Linda Martin
650 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 1, Shady Haven
164.08
164.08
$7,610.03
$0.00
$7,610.03
31 35 117 30 08 0242
232630020 630 Shady Ridge Rd NW
Dean G Nissen Living Trust & Carol R Nissen
Living Trust
630 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 2, Block 1, Shady Haven
60.00
60.00
$2,782.80
$0.00
$2,782.80
32 35117 30 08 0243
23 263 0030 600 Shady Ridge Rd NW
Quentin & Lisa Krengel
600 Shady Ridge Rd NW
Hutchinson
MN 1
553501 Lot 3, Block 1, Shady Haven
104.09
104.09
$4,827.69
$0.00
$4,827.69
33 35117 3009 0020
23 2640010 522 Shady Ridge Rd NW
Kutner Family 2005 Revocable Trust
Richard &Diane Kuttner Trustees
522 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 1, MCClure's 1st Addition
167.00
167.00
$7,745.46
$0.00
$7,745.46
34 35 117 30 09 0030
232640020 516 Shady Ridge Rd NW
Laurence) Kempenich
516 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 2, Block 1, MCClure's 1st Addition
165.00
165.00
$7,652.70
$0.00
$7,652.70
35 35 117 30 09 0040
232640030 1301 Campbell Ln NW
James M&Janet McClure
1301 Campbell Ln NW
Hutchinson
MN
55350 Lot 3, Block 1, McClure's 1st Addition
118.00 118.00
0.00
$0.00
$0.00
$0.00
36 135117 3009 0090
23 268 0040 462 Shady Ridge Rd NW
Wesley & Donna Holm
462 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 4, Block 1, Clark's 1st Addition
80.00
80.00
$3,710.40
$0.00
$3,710.40
37 35117 3009 0100
23 268 0050 470 Shady Ridge Rd NW
David & Donna We
470 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 5, Block 1, Clark's 1st Addition
75.00
75.00
$3,478.50
$0.00
$3,478.50
38 35117 30 09 0110
23 268 0060 478 Shady Ridge Rd NW
Ethan J & Sarah G Meyer
478 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 6, Block 1, Clark's 1st Addition
80.00
80.00
$3,710.40
$0.00
$3,710.40
39 35117 3009 0120
23 268 0070 486 Shady Ridge Rd NW
Trent A & Shawne LJohnson
486 Shady Ridge Rd NW
Hutchinson
MN 1
55350 Lot 7, Block 1, Clark's 1st Addition
75.00
75.00
$3,478.50
$0.00
$3,478.50
40 35117 3009 0130
23 268 0080 492 Shady Ridge Rd NW
Shane D & Kimberly M Kruse
492 Shady Ridge Rd NW
Hutchinson
MN 1
55350 Lot 8, Block 1, Clark's 1st Addition
75.00
75.00
$3,478.50
$0.00
$3,478.50
41 35 117 3009 0140
23 268 0090 498 Shady Ridge Rd NW
Anthony & Cheryl Ruppert
498 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 9, Block 1, Clark's 1st Addition
90.46
90.46
$4,195.53
$0.00
$4,195.53
42 36117 300S 0030
23 292 0020 703 Shady Ridge Rd NW
Roger &Donna Dummer
703 Shady Ridge Rd NW
Hutchinson
MN
55350 Lot 1, Block 2, Helland's 2nd Addition
95.99
95.99
$4,452.02
$0.00
$4,452.02
G:W SESSMENT ROLLSIROLLS1201SSA-5112-L3P15-03-Pvmt Mgmf-Golf Course Rd& Shady Ridge Rd N1v-G ASSESSMENT ROLL AR -5112 OP15-n1A,. - Page 1 of4
43 36117 3005 0040 23 292 0030 721 Shady Ridge Rd NW
Steven & Beth Jensen
721 Shady Ridge Rd NW
Hutchinson
I MN 1 55350 Lot 2, Block 2, Helland's 2nd Addition
87.99
1
87.99
$4,080.98
$0.00 1
$4,080.98
COMPILED BY: P VANDER VEEN
COMPUTED BY: PVANDER VEEN
CHECKED BY: KENT EXNER
NUMBER OF YEARS 10
INTEREST RATE:
ADOPTED:
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances
COST PER FRONT FOOT:
$46.38 STREET COST/FF
IST HEARING 03/10/2015
2ND HEARING 05/12/2015
2015 BOND FUND 335
FIN ACCT# 335-4700-36101
O COUNTY
CITY PID NO. PROPERTY ADDRESS
Q Z PID NO.
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL
FF
SA5112
TOTALE
ASSESSMENT
SA5112B
TOTAL TOTAL
DEFERRED ASSESSMENT
ASSESSMENT
44 36117 3005 005 232920040 727 Shady Ridge Rd NW
Eugene C Speiser
727 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 3, Block 2, Helland's 2nd Addition
87.99
87.99
$4,080.98
$0.00
$4,080.98
45 36 117 30 05 0060 232920050 731 Shady Ridge Rd NW
Robert & Laurie Wendorff
731 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 4, Block 2, Helland's 2nd Addition
98.60
98.60
$4,573.07
$0.00
$4,573.07
46 36117 3012 0010 23 292 0010 531 Shady Ridge Rd NW
Lyndon H & Anita Z Peterson
531 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 1, Block 1, Helland's 2nd Addition
120.00
120.00
0.00
$0.00
$0.00
$0.00
47 136117 3012 0080 23 274 0020 521 Shady Ridge Rd NW
Glenn Deterling
521 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 1, Block 1, Rolling Oaks 3rd Addition
117.45
117.45
$5,447.33
$0.00
$5,447.33
4836117 30120090 23 274 0030 511 Shady Ridge Rd NW
Brian M & Sheila L Murphy
511 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 2, Block 1, Rolling Oaks 3rd Addition
117.15
117.15
$5,433.42
$0.00
$5,433.42
49 36117 30 12 0100 23 274 0040 501 Shady Ridge Rd NW
Dennis & Beverly Murphy
501 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 3, Block 1, Rolling Oaks 3rd Addition
117.15
117.15
$5,433.42
$0.00
$5,433.42
50 36117 3012 0110 23 274 0050 495 Shady Ridge Rd NW
Robert M & Carol L Wlehr
495 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 4, Block 1, Rolling Oaks 3rd Addition
117.15
117.15
$5,433.42
$0.00
$5,433.42
51 36117 3012 0120 23 274 0060 485 Shady Ridge Rd NW
G John & Diana D Anderson, Trustees
Diana Anderson Trust
485 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 5, Block 1, Rolling Oaks 3rd Addition
117.15
117.15
$5,433.42
$0.00 1
$5,433.42
52 36117 3012 0130 23 2740070 475 Shady Ridge Rd NW
Rick D & Kimberly 1 Morrow
475 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 6, Block 1, Rolling Oaks 3rd Addition
117.15
117.15
$5,433.42
$0.00
$5,433.42
53 36117 3012 0140 23 274 0080 465 Shady Ridge Rd NW
Thomas M & Valerie 1 Hanna
465 Shady Ridge Rd NW
Hutchinson
MN 55350 Lot 7, Block 1, Rolling Oaks 3rd Addition
117.15
117.15
$5,433.42
$0.00
$5,433.42
Sub -Total - SA5112 (L3P15-03) Shady Ridge Rd NW
1
5,609.13
502.00
5,107.13
$236,868.69
$0.001
$236,868.69
COMPILED BY: P VANDER VEEN
COMPUTED BY: PVANDERVEEN
CHECKED BY: KENT EXNER
NUMBER OF YEARS 10
INTEREST RATE:
ADOPTED:
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances
COST PER FRONT FOOT:
$52.00 STREET COST/FF
IST HEARING 03/10/2015
2ND HEARING 05/12/2015
2015 BOND FUND 335
FIN ACCT# 335-4700-36101
G O COUNTY
CITY PID NO. PROPERTY ADDRE55
U z PID NO.
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL
FF
SA5112
TOTAE
ASSESSMENT
TOTAL TOTAL
DEFERRED ASSESSMENT
ASSESSMENT
54 25117 30110060 23 327 0120 1205 Heritage Ave NW
Roger W & Rita M Tiede
1225 Heritage Ave NW
Hutchinson
MN 55350 Lot 12, Block 1, Fairway Estates
133.78
133.78
0.00
$0.00
$0.00
$0.00
55 25117 30 14 0010 23 3260010 1207 Oakwood Ln NW
Theodore & Catherine Matthews
1207 Oakwood Ln NW
Hutchinson
MN 55350 Lot 1, Block 1, Oakwood Addition
311.74
311.74
0.00
$0.00
$0.00
$0.00
56 25117 30 14 0020 23 326 0020 1205 Oakwood Ln NW
Kathryn M Beeler
1205 Oakwood Ln NW
Hutchinson
MN 55350 Lot 2, Block 1, Oakwood Addition
148.69
148.69
0.00
$0.00
$0.00
$0.00
57 25 117 30 14 0030 23 326 0030 1203 Oakwood Ln NW
Scott R & Abrah S Renning
1203 Oakwood Ln NW
Hutchinson
MN 55350 Lot 3, Block 1, Oakwood Addition
225.68
225.68
0.00
$0.00
$0.00 1
$0.00
58 25117 30 14 0040 23 3260040 1201 Oakwood Ln NW
Joseph M & Amanda 1 Mayland
1201 Oakwood Ln NW
Hutchinson
MN 55350 Lot 4, Block 1, Oakwood Addition
4300
43.00
0.00
$0.00
$0.00
$0.00
59 25117 30 14 0100 23 326 0100 1220 Oakwood Ln NW
Duane M & Tamara R Jelkin
1220 Oakwood Ln NW
Hutchinson
MN 55350 Lot 10, Block 1, Oakwood Addition
118.79
118.79
0.00
$0.00
$0.00
$0.00
60 25117 30 14 0110 23 3270210 1257 Birdie Cir NW
Ryan A & Stacy J Jurgenson
20418 205th Ct
Hutchinson
55350-
MN 4389 Lot 9, Block 2, Fairway Estates
296.43
296.43
0.00
$0.00
$0.00
$0.00
61 25 117 30 14 0120 23 327 0220 1267 Birdie Cir NW
Larry & Sharon Rome
1267 Birdie C1r NW
Hutchinson
MN 1 55350 Lot 10, Block 2, Fairway Estates
139.46
139.46
0.00
$0.00
$0.00
$0.00
62 25 117 30 14 0150 23 327 0250 1200 Heritage Ave NW
Randy & Mary Breuer
1200 Heritage Ave NW
Hutchinson
MN. 55350 Lot 13, Block 2, Fairway Estates
146.78
146.78
0.00
$0.00
$0.00
$0.00
63 25117 30 14 0171 23 289 0010 116513th Ave NW
David P & Roxanne M Pull,mbek &
William R & Burdells M Main
116513th Ave NW
Hutchinson
MN 55350 Lot 1 EX E120', Block 1, Krsiean Acres
303.23
132.00
171.23
$8,903.96
$0.00
$8,903.96
64 25117 30 14 0190 23 289 0030 116013th Ave NW
J Scott Plowman Family Trust
1204 Oakwood Ln NW
Hutchinson
MN 55350 Lot 1 EX N168' of Ely 120', Block 2, Krsiean Acres
304.15
264.00
40.15
$2,087.80
$0.00
$2,087.80
65 25117 30 14 0260 23 4280290 1205 Oakwood Ct NW
Bart P & Melissa Bradford
20752196th Rd
Hutchinson
MN 55350 Lot 1, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
66 25117 30 14 0270 23 428 0300 1203 Oakwood Ct NW
Richard 1 & Dee Ann Crosby
1203 Oakwood Ct NW
Hutchinson
MN 55350 Lot 2, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
67 25117 30 14 0280 23 4280310 1201 Oakwood Ct NW
Rebecca 1 Christians
1201 Oakwood Ct NW
Hutchinson
MN 55350 Lot 3, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
68 25 117 30 14 0290 23 428 0320 1199 Oakwood Ct NW
Ada E Schauer Amundson
3005 Bryan#H10
Mission
TX 78572 Lot 4, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
69 25117 30 14 0300 23 4280330 1197 Oakwood Ct NW
Rollin E & Carol M Kubasch
1197 Oakwood Ct NW
Hutchinson
MN 55350 Lot 5, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
70 25117 30 14 0310 23 4280340 1195 Oakwood Ct NW
Guy F Ettel
1195 Oakwood Ct NW
Hutchinson
MN 55350 Lot 6, Block 3, Fairway Estates second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
71 25117 30 14 0320 23 4280350 1193 Oakwood Ct NW
Tyrone V & Vereen L Wacker
1193 Oakwood Ct NW
Hutchinson
MN 55350 Lot 7, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
72 25117 30 14 0330 23 4280360 1191 Oakwood Ct NW
Everett G & Katherine A Hantge
1191 Oakwood Ct NW
Hutchinson
MN 55350 Lot 8, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
73 25 117 30 14 0340 23 428 0370 1189 Oakwood Ct NW
Norma& Richard Cowman Trustees
1189 Oakwood Ct NW
Hutchinson
MN 55350 Lot 9, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
74 25 117 30 14 0350 23 428 0380 1187 Oakwood Ct NW
Lee R& Judy A Thunstrom
1187 Oakwood Ct NW
Hutchinson
MN 55350 Lot 10, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
75 25 117 30 14 0360 23 428 0390 1185 Oakwood Ct NW
Nina V Mattkins
1185 Oakwood Ct NW
Hutchinson
MN 55350 Lot 11, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
76 25117 3014037023 4280400 1183 Oakwood Ct NW
George 5 Stanley Sr & Susan A Stanley
1183 Oakwood Ct NW
Hutchinson
MN 55350 Lot 12, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
77 25117 30140380 23 4280410 1181 Oakwood Ct NW
Donald E & Marion Padrnos
1181 Oakwood Ct NW
Hutchinson
MN 553501 Lot 13, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
G:WSSESSMENT ROLLSIROLL5120151SA-5112-0P15-03-P,ml Mgmt - Golf Course Rd&Shady Ridge Rd N -23 -ASSESSMENT ROLL AR -5112 L3P15-a3.A-Paga2of4
78 1
25 117 30 14 0390 234280420
1179 Oakwood Ct NW
Frederick Schmidt Etal Trust
810 Willow Or SW
Hutchinson
MN 1
55350 Lot 14, Block 3, Fairway Estates Second Addition 1
23.044
1 23.044
$1,198.29
$0.00 1
$1,198.29
COMPILED
BY: P VANDER VEEN
ASSESSMENT ROLL NO. 5112 & SA5112A
COST PER FRONT FOOT:
COMPUTED BY: P VANDER VEEN
LETTING NO. 3/PROJECT NO. 15-03
$52.00
STREET COST/FF
CHECKED BY: KENT EXNER
2015 Pavement Management Program:
Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State
Highway 7 to
IST HEARING
03/10/2015
NUMBER OF YEARS 10
approximately 350 LF north of 7th Ave NW; roadway
reconstruction/rehabilitation
by construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
2ND HEARING 05/12/2015
INTEREST RATE:
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances
2015 BOND FUND
335
ADOPTED:
FIN ACCT#
335-4700-36101
G O
COUNTY
LEGAL DESCRIPTION
CREDIT
TOTAL
SA5112
TOTAL
TOTAL
a
CITY PID NO.
PID NO.
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
ADDITION OR SUBDIVISION
FF
FF
FF
TOTAL ACTIVE
DEFERRED ASSESSMENT
SMENT
ASSES
ASSESSMENT
79
25117 30 14 0400 23 428 0430
1177 Oakwood Ct NW
Jonathan C & Laura J Beach
1177 Oakwood Ct NW
Hutchinson
MN
55350 Lot 15, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
80
25117 30 14 0410 23 4280440
1175 Oakwood Ct NW
Richard N & Sandra D Lennes Trust
1175 Oakwood Ct NW
Hutchinson
MN
55350 Lot 16, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
81
25117 30 14 0420 23 4280450
1173 Oakwood Ct NW
Bart P & Melissa Bradford
20752196th Rd
Hutchinson
MN
55350 Lot 17, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
82
25117 30 14 0430 23 4280460
1171 Oakwood Ct NW
Richard J &Jeanne E Stewart
1171 Oakwood Ct NW
Hutchinson
MN
55350 Lot 18, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
83
25117 30 14 0440 23 4280470
1169 Oakwood Ct NW
Diane L Hess
1169 Oakwood Ct NW
Hutchinson
MN
55350 Lot 19, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
84
25117 30 14 0450 23428 D480
1167 Oakwood Ct NW
John J & Loretta M Bernhagen
1167 Oakwood Ct NW
Hutchinson
MN
55350 Lot 20, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
85
25117 30 14 0460 23 4280490
1156 Oakwood Ct NW
Lavonne J Flemming
1156 Oakwood Ct NW
Hutchinson
MN
55350 Lot 21, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
86
25117 30 14 0470 23 4280500
1162 Oakwood Ct NW
Amanda M Donnay
1162 Oakwood Ct NW
Hutchinson
MN
55350 Lot 22, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
87
25 117 30 14 0480 23 428 0510
1168 Oakwood Ct NW
Patricia& Brandon Marconcini
1168 Oakwood Ct NW
Hutchinson
MN
55350 Lot 23, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
1174 Oakwood Ct NW
88
25117 30 14 0490 23 4280520
11174 Oakwood Ct NW
Nancy K & Leroy H Mackedanz
P 0 Box 67
Hutchinson
MN
553501 Lot 24, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
89
25117 30 14 0500 23 428 0530
1180 Oakwood Ct NW
Jon I & Norma M Schwichtenberg
1180 Oakwood Ct NW
Hutchinson
MN
55350 Lot 25, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
90
25 117 30 14 0510 23 428 0540
1186 Oakwood Ct NW
Beverly l Luke Trust
1186 Oakwood Ct NW
Hutchinson
MN
55350 Lot 26, Block 3, Fairway Estates Second Addition
23.044
23.044
$1,198.29
$0.00
$1,198.29
Lot 27, Block 3, Fairway Estates Second Addition
91
25 117 30 14 0520 23 428 0550
1192 Oakwood Ct NW
Hutchinson Fairway Development
114 Sandy Hook Rd
Chanhassen
MN
55317(599.15/26spread--26)
0
0.00
$0.00
$0.00
$0.00
Lot 1, Block 1, Bethke's Rolling Greens Townhouse Addition
(609.9'/20 spread to L2-5, BI, BRGTH Add. & L1-9, Bl BRGTH2nd Add, & U-9, Bl,
92
36 117 30 03 G090 23 286 0010
958 Rolling Greens Ln NW
Rolling Greens Townhouse Assoc
1006 Rolling Greens Ln NW
Hutchinson
MN
55350 BRGTH3rd Add
0
0.00
$0.00
$0.00
$0.00
93
36117 3003 0100 23 286 0020
966 Rolling Greens Ln NW
Scott A & Cindy R Decker
966 Railing Greens Ln NW
Hutchinson
MN
55350 Lot 2, Block 1, Bethke's Rolling Greens Townhouse Addition
30.495
30.50
$1,585.74
$0.00
$1,585.74
94
36117 3003 0110 23 2860030
964 Rolling Greens Ln NW
Ernest & Glenda Nelson
964 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 3, Block 1, Bethke's Rolling Greens Townhouse Addition
30.495
30.50
$1,585.74
$0.00
$1,585.74
95
36 117 30 03 0120 23 286 0040
962 Rolling Greens Ln NW
lames& Donna Mills Trustees
962 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 4, Block 1, Bethke's Rolling Greens Townhouse Addition
30.495
30.50
$1,585.74
$0.00
$1,585.74
96
36117 3003 0130 23 286 0050
960 Rolling Greens Ln NW
Vicki J Hoeft
960 Rolling Greens Ln NW
Hutchinson
MN 1
55350 Lot 5, Block 1, Bethke's Rolling Greens Townhouse Addition
30.495
30.50
$1,585.74
$0.00
$1,585.74
N279.65' of W805.19' Ex N'ly 139.83' NE 1/4 of NW 1/4, Section 36-117-3
2.54 AC
NII Levi: Thai part of Me htnl Half of- Northwest Quarter IN 1/2 of NW 1/4) of Section
ThPty-six 136), Township One Hundred Seventeen (117) N-1h, Range Thirty (30) win, described
as follows, tp-wIF. Wmmennng at then nvetcorner of said Northwest Quarter(NW 1/4);
thence Westerly along the North line -id Northwest Quarter (Nw 1/4). tli--of 1319.12
tee[ to tM1e point of beginning pf the parcel M1erelh tles<dbed; thence Southerly tle0etting a8
degrees, 07 minuhz lek a dlrtance of 279.fit✓feet� thence Easterly parallel wtth said N-1, Iine, a
distance fart Northerly
97
36 117 30 03 0143123 036 0100
1020 Golf Course Rd NW
Mark D& Wendy L Schierman
540 Hidden Or SW
Hutchinson
MN
of 805.19 loth¢ centerline of County HlgM1way No. 12; thence along said
ri, a distance of 382.]4 feet tp said North Iine; thence Westerly along said North line a
ntri,
55350a tante pr]s3sofeatmthe vpimpf Beginning.-A-33-
279.65
279.65
$14,541.80
$0.00
$14,541.80
lot 1, B oc 1, Bethke's Rolling Greens Second Townhouse Addition
(609.9'/20 spread to L2-5, Bl, BRGTH Add. & L1-9, 81 BRGTH2nd Add, & L2-9, Bl,
98
36 117 30 03 0150 23 287 0010
984 Rolling Greens Ln NW
Rolling Greens Twnhse Assn
1006 Rolling Greens Ln NE
Hutchinson
MN
55350 BRGTH3rd Add
0.00
$0.00
$0.00
$0.00
99
36117 3003 0160 23 287 0020
982 Rolling Greens Ln NW
Theodore & Patricia Beatty
982 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 2, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
100
36117 3003 0170 23 287 0030
980 Rolling Greens Ln NW
Donald & Patricia Stairs
980 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 3, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
101
36 117 30 03 0180 23 287 0040
978 Rolling Greens Ln NW
Doris E Daggett
978 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 4, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
102 1
36117 3003 0190 23 2870050
976 Rolling Greens Ln NW
Sidney & Barbara Alsleben
804 Jefferson St 5E
Hutchinson
MN
55350 Lot 5, Block 1, Bethk.'s Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
103
36117 3003 0200 23 2870060
974 Rolling Green Ln NW
Myron & Roxanne Wigen
974 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 6, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
104
36117 3003 0210 23 2870070
972 Rolling Greens Ln NW
Barbara & Larry McKimm Rev Trust
972 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 7, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
105
36117 3003 0220 23 287 0080
970 Rolling Greens Ln NW
Myron E III & Roxanne R Wigan
974 Rolling Greens Ln NW
Hutchinson
MN
55350 Lots, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
106
36 117 30 03 0230123 287 0090
968 Rolling Greens Ln NW
Marlys l Anderson Family Trust
968 Rolling Greens Ln NW
Hutchinson
MN
55350 Lot 9, Block 1, Bethke's Rolling Greens Second Townhouse Addition
30.50
30.50
$1,585.74
$0.00 1
$1,585.74
Lot 1, Block 1, Bethke's Rolling Greens Third Townhouse Addition
(609.9'/20 spread to 115, B3, BRGTH Add. & Ll 9, BI BRGTH2nd Add, & L2-9, BI,
107
36117 3003 0240 23 2880010
1016 Rolling Greens Ln NW
Rolling Greens Townhouse Association
1006 Rolling Greens Ln
Hutchinson
MN
55350 BRGTH3rd Add)
0.00
$0.00
$0.00
$0.00
108
3611730030250232880020
1014 Rolling Greens Ln NW
Robert E&Janet Carney
I 1014 Rolling Greens Ln NW
Hutchinson
MN I
55350 Lot 2, Block 1,Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
G:WSSESSMENT R0 -01-1-015,8A5112- -3F15-03 - -gmf-Golf Course Rd& Shady Ridge Rd MMC -2 ASSESSMENT ROLLAR-5112 L3P15-c3.A -Pag-4
109 1 36117 3003 0260
23 288 0030 1012 Rolling Greens Ln NW
Chad B & Jo L Piehl 1012 Rolling Greens Ln NW Hutchinson I MN I 55350 Lot 3, Block 1, Bethke's Rolling Greens Third Townhouse Addition 1 30.50 30.50
$1,585.74 $0.00 1 $1,585.74
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances
COST PER FRONT FOOT:
COMPUTED BY:
PVANDER VEEN
$52.00
STREET COST/FF
CHECKED BY:
KENT EXNER
1ST HEARING
03/10/2015
NUMBER OF YEARS
30
2ND HEARING
05/12/2015
INTEREST RATE:
2015 BOND FUND
335
ADOPTED:
FIN ACCT#
335-4700-36101
SA5112
AS
d
COUNTY
LEGAL DESCRIPTION
CREDIT
TOTAL
TOTAL
TOTAL
a Z
CITY PID NO.
PID NO.
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
ADDITION OR SUBDIVISION
FF
FF
FF
TOTAL ACTIVE
DEFERRED
ASSESSMENT
ASSESSMENT
ASSESSMENT
110
36 117 30 03 0270
232880040
1010 Rolling Greens Lo NW
Donald& Jane Bollman Revocable Trust
1010 Rolling Greens Ln NW
Hutchinson
MN
55350
Lot 4, Block 1, Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
111
36117 3003 0280
23 2880050
1008 Rolling Greens Ln NW
Wallace & Marilyn Tewes
1008 Rolling Greens Lo NW
Hutchinson
MN
55350
Lot 5, Block 1, Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
Timothy E & Janet L Krasen Martitalized
112
36117 3003 0290
23 2880060
1006 Rolling Greens Ln NW
Revocable Trust
1006 Rolling Greens Ln NW
Hutchinson
MN
55350
Lot 6, Block 1, Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
113
36117 3003 0300
23 2880070
1004 Rolling Greens Ln NW
Marvin D & Marilyn I Hawker
1004 Rolling Greens Ln NW
Hutchinson
MN
55350
Lot 7, Block 1, Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
114
36117 3003 0310
23 2880080
3002 Rolling Greens Ln NW
Paulus W & Gladys 1 Pilgrim
1002 Rolling Greens Ln NW
Hutchinson
MN
55350
Lot 8, Block 1, Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
115
36117 3003 0320
23 2880090
1000 Rolling Greens Ln NW
Dwane & Marjorie Bucklin
1000 Rolling Greens Ln NW
Hutchinson
MN
55350
Lot 9, Block 1, Bethke's Rolling Greens Third Townhouse Addition
30.50
30.50
$1,585.74
$0.00
$1,585.74
10.68 AC (.399 AC Road R/O/W) of NE 1/4 NW 1/4, Section 36-117-30 Ed
Legal: BEGINNING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OF THE
NORTH WEST QUARTER (NE 1/4 OF NW 1/4)0F SECTION 36, TOWNSHIP 117, RANGE 30; THENCE
WEST I CHAIN; THENCE 11/2DEGREES WEST 4 AND 1/2 CHAINS; THENCE NORTH 24
1/2 DEGREES WEST 8 CHAINS; THENCE NORTH 11 DEGREES WEST 7,93 CHAINS TO THE SECTION
LINE; THENCE EAST 965 CHAINS; THENCE SOUTH 2O CHAINS TO THE —CE OF BEGINNING.
116
36 117 30 03 0330
23 036 5700
951 Golf Course Rd NW
Charles H Bullert
951 Golf Course Rd NW
Hutchinson
MN
55350110.68AC1.399AC
ROAD R/O/WI OF NE 114 NW 1/4SECTION 16-117-301
280.00
280.00
$14,560.00
$0.00
$14,560.00
10.68 AC (.399 AC Road R/O/W) of NE 1/4 NW 1/4, Section 36-117-30 wIl
Legal; BEGINNING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OFTHE
NORTH WEST QUARTER INE 1/4 OF NW 1/41 OF 5ECUON 36,TOW NSHIP 117, RANGE 30; THENCE
WEST 1 CHAIN; THENCE NORTH 311/2 DEGREES WEST 4 AND 1/2 CHAINS; THENCE NORTH 24
1/2 DEGREES WEST 8 CHAINS; THENCE NORM 11 DEGREES WEST 7.93 CHAINS TO THE SECTION
OF
117
36 117 30 03 0330
23 036 5700
951 Golf Course Rd NW
Charles H Bullert
951 Gulf Course Rd NW
Hutchinson
MN
55350110EM
E PIACE BEGINNING.
AC 1399 AC ROAD R/O/w1 OF SIC 1/4 NW 1/4 SECTION 36-117-301
871.25
871.25
$0.00
$45,305.00
$45,305.00
Ely 1.20 AC of Lot 1, Block 6, Helland's First Addition - DII Legal: That F—f
Lot One 111. Brock SiR 161. Xelland's First Aadrtipn, tlezcribea as follows, to -wit: Beginning at the
Northeast corner of said Lot l; thence South 29degrees Ofi minutes 00 rewnds Eazt,170.20 feet:
thence on a tangential curve to- left, with a tent—r& of 7 degrees 22 minutes 23 seconds
and a radius & 1011.34 feet, 130.13 feet to tM1e Spu -At corner a un 1; thence South 50
degrees III & 1, I-
54 min— W I-- Weet, along the Southerly U t 2D3.6B thence
orthw G.oytpapointontheA.—Hy i- of Lot 1, Sala point being South 60 degrees 54
vends West, 148.7 feet from the Northeast corner & ANd Lot 2; thence North W
degrees 54 minutes W III— East along the Northerly IIne of Lot 1,148.7 feet to the point &
beginnin& according to [he plrt Hereof on file dna of rerord In the Office ai the County Recorder
118
36 117 30 06 0031123
290 0060
805&815 School Rd NW
Country Club Manor of Hutchinson
1757th AveS
Waite Park
MN
56387
in dna for to. County of MF— and State of Ml --a.
300.33
132.00
168.33
$8,753.16
$0.00
$8,753.16
Sub -Total - SA5112 (L3P15-03) Golf Course Rd NW
3,11x.01
x,092.35
3,019.66
$111,717.06
$45,305.00
$157,022.06
TOTAL ASSESSMENT ROLL NO. SA5112 & SA5112A (L3P15-03)
10,721.14
2,59435
13,126.78
$348,585.75
$45,305.00
5393,a9o.7s
0:WSSESSMENTROLL5 OLLSt Olt SA-5112-L3P15-03-Pvml Mgmt-Golf Course Rd&Shady Ridge Rd NM\ 23-ASSESSMENTROLLAR-5112 L3P15-03.A-Page4of4
RESOLUTION NO. 14424
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 3/PROJECT NO. 15-03
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High
Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350
LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and
gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water
distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and
appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Amount Bid
Wm Mueller & Sons Inc of Hamburg MN $1,438,541.85
Duininck Inc of Prinsburg MN $1,561,482.86
Knife River Corporation of Sauk Rapids MN $1,618,690.99
and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Wm Mueller & Sons Inc of Hamburg MN in the amount of $1,438,541.85 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 12th day of May 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
Pagel oft
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03
2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW 8t GOLF COURSE RD NW
BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016
O
ZITEM
w
I-
6
a
to
DESCRIPTION
F
z
=
F
z
Q
ENGINEER'S ESTIMATE
BID PRICE I BID TOTAL
$1,497,291.55
Wm Mueller & Sons Inc
831 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wmmueller.com
952-467-2720
fax 952-467-3894
BID PRICE I BID TOTAL
$1,438,541.85
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281
estimator@duininck.com
320-978-6011
fax 320-978-4978
BID PRICE I BID TOTAL
$1,561,482.86
Knife River Corporation
4787 Shadow Wood Dr NE
Sauk Rapids MN 56379
krcmn.subquotes@kniferive
r.com
320-258-2943
fax: 320-28-2940
BID PRICE I BID TOTAL
$1,618,690.99
2021.501
MOBILIZATION
LS
1.0
$0.00
$0.00
$25,500.00
$25,500.00
$41,000.00
$41,000.00
$102,600.00
$102,600.00
2
2104.501
REMOVE WATERMAIN
LF
190.0
$7.00
$1,330.00
$1.00
$190.00
$1.00
$190.00
$1.00
$190.00
3
2104.501
REMOVE CURB & GUTTER
LF
435.0
$2.65
$1,152.75
$4.50
$1,957.50
$3.00
$1,305.00
$3.00
$1,305.00
4
r71
2104.505
REMOVE BITUMINOUS PAVEMENT
SY
9454.0
$2.85
$26,943.90
$3.55
$33,561.70
$2.45
$23,162.30
$4.00
$37,816.00
5
2104.509
REMOVE HYDRANT
EA
2.0
$385.00
$770.00
$350.00
$700.00
$375.00
$750.00
$375.00
$750.00
6
2104.509
REMOVE GATE VALVE
EA
9.0
$300.00
$2,700.00
$85.00
$765.00
$125.00
$1,125.00
$125.00
$1,125.00
2104.509
REMOVE GATE VALVE MANHOLE
EA
2.0
$500.00
$1,000.00
$300.00
$600.00
$425.00
$850.00
$425.00
$850.00
8
2104.509
REMOVE CASTING
EA
3.0
$200.00
$600.00
$100.00
$300.00
$45.001
$135.00
$45.00
$135.00
9
2104.513
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LF
605.0
$3.50
$2,117.50
$2.50
$1,512.50
$2.65
$1,603.25
$2.65
$1,603.25
10
2104.523
SALVAGE CASTING
EA
4.0
$75.00
$300.00
$100.00
$400.00
$85.00
$340.00
$85.00
$340.00
11
2104.523
SALVAGE SIGN
EA
3.0
$75.00
$225.00
$75.00
$225.00
$25.00
$75.00
$35.00
$105.00
12
2104.523
SALVAGE HYDRANT
EA
1.0
$300.00
$300.00
$300.00
$300.00
$560.00
$560.00
$560.00
$560.00
13
2104.603
ABANDON WATERMAIN PIPE 12"
LF
360.0
$4.25
$1,530.00
$9.85
$3,546.00
$7.00
$2,520.00
$7.00
$2,520.00
14
2105.501
COMMON EXCAVATION EV P
CY
10392.0
$13.20
$137,174.40
$10.05
$104,439.60
$11.85
$123,145.20
$11.85
$123,145.20
15
2105.522
ISELECT GRANULAR BORROW CV P
CY
5264.0
$18.001
$94,752.00
$14.30
$75,275.20
$16.00
$84,224.00
$16.00
$84,224.00
16
2105.541
ISUBGRADE CORRECTION -CLASS 5 AGGREGATE BASE EV
CY
450.0
$24.001
$10,800.00
$19.30
$8,685.00
$0.01
$4.50
$0.01
$4.50
17
2105.541
SUBGRADE CORRECTION -CLASS 6(B) AGGREGATE BASE SALVAGED EV
CY
365.0
$16.00
$5,840.00
$14.55
$5,310.75
$32.66
$11,920.90
$4.04
$1,474.60
18
2105.604
GEOTEXTILE FABRIC TYPE 5
SY
10525.0
$1.65
$17,366.25
$1.65
$17,366.25
$1.55
$16,313.75
$1.55
$16,313.75
19
2105.604
SOIL STABILIZATION GEOGRID
SY
1400.0
$5.85
$8,190.00
$3.65
$5,110.00
$3.00
$4,200.00
$3.00
$4,200.00
20
2112.604
SUBGRADE / BASE PREPARATION
SY
21540.0
$2.25
$48,465.00
$2.00
$43,080.00
$2.84
$61,173.60
$2.40
$51,696.00
21
2211.503
AGGREGATE BASE CLASS 5 CV P
CY
3584.0
$29.00
$103,936.00
$28.10
$100,710.40
$28.03
$100,459.52
$26.50
$94,976.00
22
2215.501
FULL DEPTH RECLAMATION
SY
11015.0
$1.85
$20,377.75
$2.40
$26,436.00
$2.08
$22,911.20
$5.30
$58,379.50
23
2331.603
JOINTADHESIVE
LF
12255.0
$0.851
$10,416.75
$0.61
$7,475.55
$0.611
$7,475.55
$0.61
$7,475.55
24
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GAL
1209.0
$3.25
$3,929251
$3.80
$4,594.20
$2.40
$2,901.60
$2.50
$3,022.50
25
2360.503
TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 1 11/2"
SY
19489.0
$7.25
$141,295.25
$7.00
$136,423.00
$8.85
$172,477.65
$6.95
$135,448.55
26
2360.503
TYPE SPNWB230C NON -WEARING COURSE MIXTURE -STREET 2%"
SY
19489.0
$11.35
$221,200.15
$11.10
$216,327.90
$12.00
$233,868.00
$11.80
$229,970.20
27
2360.503
TYPE SPWEA230B WEARING COURSE MIXTURE- DRIVEWAY 3"
SY
347.0
$26.00
$9,022.00
$20.50
$7,113.50
$15.25
$5,291.75
$23.00
$7,981.00
28
2502.541
4" PERF PVC PIPE DRAIN
LF
11490.0
$4.75
$54,577.50
$6.00
$68,940.00
$5.95
$68,365.50
$5.95
$68,365.50
29
2502.602
4" PVC PIPE DRAIN CLEANOUT
EA
5.0
$145.00
$725.00
$240.001
$1,200.00
$255.00
$1,275.00
$255.001
$1,275.00
30
2502.602
4" PVC PIPE DRAIN SERVICE
EA
48.0
$250.00
$12,000.00
$350.00
$16,800.00
$300.00
$14,400.00
$300.00
$14,400.00
31
2502.602
CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE
EA
38.0
$150.00
$5,700.00
$250.00
$9,500.00
$125.00
$4,750.00
$125.00
$4,750.00
32
2503.541
12" RC PIPE STORM SEWER DES 3006 CL V
LF
361.0
$45.00
$16,245.00
$41.40
$14,945.40
$48.00
$17,328.00
$48.00
$17,328.00
33
2503.602
CONNECT TO EXISTING FORCE MAIN
EA
1.0
$700.00
$700.00
$1,150.00
$1,150.00
$2,800.00
$2,800.00
$2,800.00
$2,800.00
2503.602
CONNECT TO EXISTING STORM SEWER
EA
1.0
$535.00
$535.00
$550.00
$550.00
$995.00
$995.00
$995.00
$995.00
35
2503.602
CONNECT INTO EXISTING DRAINAGE STRUCTURE
EA
6.0
$585.00
$3,510.00
$380.00
$2,280.00
$850.00
$5,100.00
$850.00
$5,100.00
36
2503.603
6" DUCTILE IRON PIPE SEWER CL 52
LF
8.0
$22.00
$176.00
$100.00
$800.00
$80.00
$640.00
$80.00
$640.00
37
2503.603
CLEAN & VIDEO TAPE PIPE SEWER
LF
3418.0
$1.75
$5,981.50
$1.251
$4,272.50
$1.10
$3,759.80
$1.101
$3,759.80
38
2504.601
TEMPORARY WATER SERVICE
LS
1.0
$7,000.00
$7,000.00
$2,000.00
$2,000.00
$4,500.001
$4,500.00
$4,500.00
$4,500.00
39 1
2504.602
CONNECT TO EXISTING WATERMAIN
EA
17.0
$1,000.00
$17,000.00
$905.00
$15,385.00
$995.00
$16,915.00
$995.00
$16,915.00
40
2504.602
HYDRANT
EA
6.0
$5,400.00
$32,400.00
$4,113.00
$24,678.00
$3,825.00
$22,950.00
$3,825.00
$22,950.00
41
2504.602
ADJUST GATE VALVE
EA
7.0
$325.00
$2,275.00
$255.00
$1,785.00
$300.00
$2,100.00
$300.00
$2,100.00
42
2504.602
6" GATE VALVE
EA
12.0
$1,450.00
$17,400.00
$2,181.00
$26,172.00
$2,255.00
$27,060.00
$2,255.00
$27,060.00
43
2504.602
8" GATE VALVE
EA
5.0
$2,500.00
$12,500.00
$1,527.00
$7,635.00
$2,120.00
$10,600.00
$2,120.00
$10,600.00
44
2504.602
12" GATE VALVE
EA
1.0
$3,500.00
$3,500.00
$2,190.00
$2,190.00
$3,185.00
$3,185.00
$3,185.00
$3,185.00
45
2504.602
18" BUTTERFLY VALVE
EA
3.0
$5,500.001
$16,500.00
$3,280.00
$9,840.00
$4,700.00
$14,100.00
$4,700.001
$14,100.00
46
2504.602
1" CORPORATION STOP
EA
1.0
$1,250.00
$1,250.00
$493.00
$493.00
$570.00
$570.00
$570.00
$570.00
47
2504.602
1.5" CORPORATION STOP
EA
3.0
$1,250.00
$3,750.00
$627.00
$1,881.00
$1,300.00
$3,900.00
$1,300.00
$3,900.00
48
2504.602
1" CURB STOP AND BOX
EA
2.0
$500.00
$1,000.00
$345.00
$690.00
$365.00
$730.00
$365.00
$730.00
49
2504.602
CONNECT TO EXISTING WATER SERVICE
EA
1.0
$500.00
$500.00
$102.00
$102.00
$140.00
$140.00
$140.00
$140.00
50
2504.602
6" WET TAP
EA
1.0
$4,500.00
$4,500.00
$2,912.00
$2,912.00
$3,800.00
$3,800.00
$3,800.00
$3,800.00
51
2504.603
1"TYPE K COPPER PIPE
LF
45.0
$20.00
$900.00
$31.90
$1,435.50
$23.00
$1,035.00
$23.00
$1,035.00
Pagel oft
Paget of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03
2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW 8t GOLF COURSE RD NW
BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016
O
ZITEM
w
I-
6
a
to
DESCRIPTION
F
z
=
F
z
Q
ENGINEER'S ESTIMATE
BID PRICE I BID TOTAL
$1,497,291.55
Wm Mueller & Sons Inc
831 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wmmueller.com
952-467-2720
fax 952-467-3894
BID PRICE I BID TOTAL
$1,438,541.85
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281
estimator@duininck.com
320-978-6011
fax 320-978-4978
BID PRICE I BID TOTAL
$1,561,482.86
Knife River Corporation
4787 Shadow Wood Dr NE
Sauk Rapids MN 56379
krcmn.subquotes@kniferive
r.com
320-258-2943
fax: 320-28-2940
BID PRICE I BID TOTAL
$1,618,690.99
52
2504.603
6" WATERMAIN DUCTILE IRON CL 52
LF
42.0
$90.00
$3,780.00
$50.70 $2,129.40
$80.00
$3,360.00
$80.00
$3,360.00
53
2504.603
6" PVC WATERMAIN
LF
20.0
$25.00
$500.00
$36.50 $730.00
$45.00
$900.00
$45.00
$900.00
54
2504.603
8" PVC WATERMAIN
LF
505.0
$27.00
$13,635.00
$30.50 $15,402.50
$31.00
$15,655.00
$31.00
$15,655.00
55
2504.603
12" PVC WATERMAIN
LF
50.0
$31.00
$1,550.00
$39.95 $1,997.50
$58.00
$2,900.00
$58.00
$2,900.00
56
2504.603
18" PVC WATERMAIN
LF
419.0
$35.50
$14,874.50
$61.00 $25,559.00
$66.00
$27,654.00
$66.00
$27,654.00
57
2504.608
DUCTILE IRON FITTINGS
LB
1958.0
$8.95
$17,524.10
$9.50 $18,601.00
$6.50
$12,727.00
$6.50
$12,727.00
58
2506.502
CATCH BASIN TYPE A
EA
14.0
$2,050.00
$28,700.00
$1,641.00 $22,974.00
$2,100.00
$29,400.00
$2,100.00
$29,400.00
59 1
2506.502
ICONST DRAINAGE STRUCTURE DES 48-4020
EA
2.0
$4,400.00
$8,800.00
$2,563.00 $5,126.00
$3,100.00
$6,200.00
$3,100.00
$6,200.00
60
2506.516
CASTING ASSEMBLY
EA
3.0
$600.00
$1,800.00
$441.00 $1,323.00
$745.00
$2,235.00
$745.00
$2,235.00
61
2506.522
ADJUST FRAME AND RING CASTING
EA
27.0
$675.00
$18,225.00
$890.00 $24,030.00
$849.00
$22,923.00
$1,400.00
$37,800.00
62
2521.501
4" CONCRETE WALK
SF
16200.0
$3.75
$60,750.00
$3.35 $54,270.00
$4.24
$68,688.00
$3.60
$58,320.00
63
2521.501
6" CONCRETE WALK
SF
224.0
$5.00
$1,120.00
$8.90 $1,993.60
$9.85
$2,206.40
$10.00
$2,240.00
64
2531.501
CONCRETE CURB AND GUTTER DESIGN B618
LF
6496.0
$13.00
$84,448.00
$10.56 $68,597.76
$11.08
$71,975.68
$10.72
$69,637.12
65
2531.501
CONCRETE CURB AND GUTTER DESIGN S
LF
29.0
$29.00
$841.00
$17.53 $508.37
$22.21
$644.09
$18.28
$530.12
66
2531.507
6" CONCRETE DRIVEWAY PAVEMENT
SY
105.0
$42.00
$4,410.00
$48.541 $5,096.70
$54.44
$5,716.20
$51.651
$5,423.25
67 1
2531.604
CONCRETE CROSS GUTTER
SY
46.0
$65.00
$2,990.00
$79.46 $3,655.16
$75.41
$3,468.86
$76.14
$3,502.44
68
2531.618
TRUNCATED DOMES
SF
54.5
$38.00
$2,071.00
$30.59 $1,667.16
$30.59
$1,667.16
$30.59
$1,667.16
69
2545.501
INSTALL ELECTRIC LIGHT SYSTEM
LS
1.0
$18,000.00
$18,000.00
$15,000.00 $15,000.00
$28,800.00
$28,800.00
$13,750.00
$13,750.00
70
2563.601
TRAFFIC CONTROL
LS
1.0
$8,500.00
$8,500.00
$10,000.00 $10,000.00
$10,460.00
$10,460.00
$7,900.00
$7,900.00
71
2564.531
SIGN PANELS TYPE C
SF
80.3
$50.00
$4,015.00
$42.50 $3,412.75
$38.00
$3,051.40
$35.00
$2,810.50
72
2564.537
INSTALL SIGN
EA
3.0
$200.00
$600.00
$75.00 $225.00
$100.00
$300.00
$115.00
$345.00
73
2573.502
SILT FENCE, TYPE MS
LF
5950.0
$2.25
$13,387.50
$1.65 $9,817.50
$1.50
$8,925.00
$2.30
$13,685.00
74
2573.530
STORM DRAIN INLET PROTECTION
EA
50.0
$100.00
$5,000.00
$120.001 $6,000.00
$135.00
$6,750.00
$135.00
$6,750.00
75
2573.540
SEDIMENT CONTROL LOG TYPE WOOD FIBER
LF
300.0
$4.50
$1,350.00
$3.50 $1,050.00
$1.65
$495.00
$3.25
$975.00
76
2574.525
COMMON TOPSOIL BORROW LV
CY
961.0
$26.00
$24,986.00
$26.00 $24,986.00
$22.00
$21,142.00
$22.00
$21,142.00
77
2575.505
SODDING, TYPE LAWN
SY
9230.0
$5.50
$50,765.00
$7.00 $64,610.00
$5.00
$46,150.00
$6.10
$56,303.00
78
2575.570
RAPID STABILIZATION METHOD 2
ACRE
1.7
$5,500.00
$9,350.00
$1,750.00 $2,975.00
$2,850.00
$4,845.00
$8,475.00
$14,407.50
79
2582.501
PAVT MSSG RT -ARROW EPDXY
EA
1.0
$200.00
$200.00
$125.00 $125.00
$125.00
$125.00
$125.00
$125.00
80
2582.501
PAVT MSSG LT-THRU ARROW EPDXY
EA
1.0
$200.00
$200.00
$175.00 $175.00
$175.001
$175.00
$175.00
$175.00
81
2582.502
4" SOLID LINE WHITE-EPDXY
LF
45.0
$6.00
$270.001
$1.00 $45.00
$1.00
$45.00
$1.00
$45.00
82
2582.502
24"" STOP LINE WHITE-EPDXY
LF
44.0
$7.00
$308.00
$7.00 $308.00
$7.00
$308.00
$7.00
$308.00
83
2582.502
4" BROKEN LINE YELLOW-EPDXY
LF
610.0
$3.25
$1,982.50
$1.00 $610.00$1.00
$610.00
$1.00
$610.00
TOTAL LETTING NO. 3/PROJECT NO. 15-03
$1,497,291.55
$1,438,541.85
$1,561,482.86
$1,618,690.99
Paget of 2
El
Hutchinson
HEALTH
Report to the City
May 12, 2015
Hutchinson
HEALT14
_ °SGite nuance
Hutchinson Health Hospital
Orthopaedic and Rehab Clinic
Mental Health Clinic
Dassel Clinic
I
Hutchinson Health Clinic
Cancer Clinic
Sleep Clinic
Harmony River
Hutchinson ~
Hutchinson
HEALTH
"ADVANCING HEALTH WITH OUR COMMUNITY"
IS OUR MISSION AT HUTCHINSON HEALTH
Our Vision insures we will:
• Provide a caring, personal experience for each
patient.
• Deliver excellent care supported by evidence -
based medical science.
• Foster a workplace where all can thrive.
• Lead in promoting health and wellness with
our community.
• Create innovative models of care.
Hutchinson
HEALTH
New Providers at Hutchinson Health
Paula Feijo, MD Ali Arbabi, MD Jibril Elabe, MD
Hospitalist Hospitalist Hospitalist
Hutchinson
HEALTH
New Providers at Hutchinson Health
Jalayna Smith, MD Kathleen Byron, MD Darryl Johnson, DO
Family Medicine Family Medicine OB/GYN
Hutchinson
HEALTH
New Providers at Hutchinson Health
Julia Bates, PA -C Thomas Nelson, MD
Physician Assistant Orthopaedic Surgeon
Hutchinson
HEALTH
New Providers at Hutchinson Health
Julia Bates, PA -C Thomas Nelson, MD
Physician Assistant Orthopaedic Surgeon
Hutchinson
HEALTH
New Providers at Hutchinson Health
Andrea Huseby, PA -C Caitlin Hamilton, PA -C Emily Danielson, PA -C
Urgent Care Urgent Care Urgent Care
-
Hutchinson
HEALTH
Patient Volumes
El
Hutchinson
' i EA I TT -7
FY2013 FY2014
Total admissions, including newborns
21367
21508
Inpatient surgeries
608
621
Same Day Center
2,495
21919
ER Visits
8,080
8,809
HH Clinic Visits
777540
797679
HH Mental Health Clinic Visits
16,486
14,982
HH Dassel Clinic Visits
4,172
4,408
HH Orthopaedic Clinic Visits
77270
81102
HH Cancer Clinic Visits
966
11058
-
Hutchinson
HEALTH
Financial Performance
Hutchinson
HEAL�
HH Statement of Operations
2013 2014
Net Operating Revenue 77,872,085 84,246,959
Total Operating Expenses 771622,287 83,369,784
Operating Income 2491798 8771175
Total Non Operating Revenue 1,293,955 6079001
Excess of Rev over Expenses 1,543,753 17484,176
Change in Assets 1,599,807 1,502,301
Operating Margin Percentage .3% 1.0%
El
Hutchinson
HEALTF
Community Benefit
Report 2014
I I T'
-
Hutchinson
HEALTF
Contributing to the Community
Community Benefit Total: $4.796 Million
*Support Groups
*Educational Presentations
*Annual Nursing Conference
*Disaster Preparedness
*Relay for Life
*Meeting Space
*Athletic Training for Area Schools
*Health Professional Internships
*Interpretation Services
*Auxiliary Donations
*Health Fairs
*Meals on Wheels
*Donations
*Uncompensated Care
*Mental Health Services Help Line
*Prescription Service
*Oncology Research Support
*Medicaid Underpayment
-
Hutchinson
HEALTF
Volunteer Organizations
*Hutchinson Health Hospital Auxiliary
*Junior Volunteers
Em
Hutchinson
HEALTH
Hutchinson Health Employee Numbers
Current Total Employees 655
FTE's 441
Active Medical Staff 50
P`A* ,
A
-
Hutchinson
HEALTH
Master Site Planning
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Review of Recent and Upcoming Activities by Hutchinson Waters Organization
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: John Paulson/Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff and potentially representatives of the Hutchinson Waters organization will
provide a brief review of recent
and upcoming activities of this group.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Discussion of Amending City Code Chapter 74 - Traffic Schedules
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At its last meeting, the City Council entered into a discussion regarding bicycling and roller skating on Main
Street and directed staff to look into the issue. Since that meeting, various department directors have met and
discussed the issue. Under our current ordinance, bicycles, skateboards and roller blades are prohibited from being
used on sidewalks in what is called the "downtown business district". It has been the assumption of staff that the
downtown business district included Franklin and Hassan Streets. That is true with regard to the operation of
snowmobiles in the city, but the operation of bicycles, roller blades, and skateboards is prohibited only on the
sidewalks on Main Street between 2nd Avenue North and 4th Avenue South. As staff discussed the issue, we felt
that there was a legitimate need to protect the safety of pedestrians on Main Street, but staff also recognized that the
chances of conflicts between pedestrians and bicyclists and state boarders on streets other than Main Street is
relatively minimal. We felt that this prohibited area could be reduced by one block on the South side up to 3rd Avenue
South as there is relatively less pedestrian traffic once you get south of the post office. Therefore, for your discussion
is a proposed amended ordinance reflecting this reduced area where operation of bicycles and skateboards on
sidewalks is prohibited.
Of course, other alternatives for the Council to consider would be allowing the operation of bicycles on Main Street
sidewalks after certain hours, or even further, the elimination of this ordinance altogether.
Staff will be available at the meeting to answer any questions that the Council may have about this.
BOARD ACTION REQUESTED:
Discuss and review ordinance amending City Code Chapter 74
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 15-0742
AN ORDINANCE AMENDING CHAPTER OF THE HUTCHINSON CITY CODE —
TRAFFIC SCHEDULES
The City Council of the City of Hutchinson hereby ordains:
CHAPTER 74: TRAFFIC SCHEDULES
Schedule
I. Downtown area; snowmobile prohibited zone
II. Downtown business district
SCHEDULE L DOWNTOWN AREA; SNOWMOBILE PROHIBITED ZONE.
It is unlawful to operate a snowmobile upon any county road or state highway within the
city, or within the designated downtown area, which includes and is bounded by the streets set
forth below.
Boundaries of Downtown Area Where Snowmobiles are Prohibited
The rights-of-way of Franklin, Main and Hassan Streets from Second Avenue North to Fifth
Avenue South
('89 Code, § 8.09) (Ord. 92-63, passed 10-27-92) Penalty, see § 10.99
Cross-reference:
Snowmobile operating restrictions, see § 73.02
SCHEDULE IL DOWNTOWN BUSINESS DISTRICT.
The downtown business district includes the locations set forth below.
Downtown Business District Where Riding Bicycles, Roller Skates and the Like is Restricted
Street or Ri ht -of- Way
Side qf Street
Location
All sidewalks adjacent to
West and east sides
From the south side of Second
Main Street within the city
Avenue North to Eew4h
limits
A-ventie the north side of Third
Avenue South, excluding
alleys
('89 Code, § 8.12) (Ord. 97-205, passed 9-9-97) Penalty, see § 10.99
Cross-reference:
Use of bicycles, skateboards, roller skates and the like, see § 73.31
Adopted by the Hutchinson City Council this
Gary T. Forcier, Mayor
day of , 2015.
ATTEST:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2nd Reading - Amendment to City Code of Ordinances, Chapter 157.06(8)(5)
Department: Planning
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Based upon the recommendation of the Hutchinson Planning Commission at its April 21st meeting, the Architectural
Design and Quality section of Chapter 157 is proposed to be amended by deleting the last sentence of Section 157.06
(13)(5) which states: "Temporary structures, pole type construction, and metal sheds are not permitted."
In addition to the Planning Commission meeting the City Council held the first reading for this amendment at its April
28, 2015 meeting and no comments were made in regards to this issue.
This proposed amendment will allow the Planning Commission, City Council, and Staff to utilize information set forth
in Chapter 157.06 which regulates Architectural Design and Quality while still allowing the flexibility for various types
of construction methods.
BOARD ACTION REQUESTED:
Approval of 2nd reading and adoption of the amendment to Chapter 157.06(B)(5) of the City Code of ordinances.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Hatten, Dave Hunstad, Dolf Moon, Jean Ward, John Olson, John
Paulson, John Webster, Judy Flemming, Kent Exner, Jeff Page, Lenny
Rutledge, Marc Sebora, Mike Bahe, Dan Jochum and Kyle Dimler (Persons in
attendance at Planning Staff Meeting (in bold)
Date: April 15, 2015, for April 21, 2015, Planning Commission Meeting
RE: Consideration of Amendment to City Code Chapter 157 — River Overlay
District
RIVER OVERLAY DISTRICT ORDINANCE AMENDMENTS
Staff has deleted a small section of the River Overlay District based on feedback obtained at the
March 17, 2015 Planning Commission Meeting. The Architectural Design and Quality section
of the ordinance has been amended and the following language was deleted from Chapter 157.06
(B) (5): Temporary structures, pole type construction, and metal sheds are not permitted.
This change will allow the Planning Commission, City Council and Staff to utilize the
information set forth in Chapter 157.06 which regulates Architectural Design and Quality but
still allow the flexibility for various types of construction methods.
The following is how Chapter 157.06 (B) (5) is proposed to read:
(5) Quality, durable, building materials are required, such as brick, stone, stucco, rock face
concrete block, and other durable attractive materials. , pole t�,pa
eensti-aetion, and metal sheds are net pefmitted,
Please see the following page for the entire language of Chapter 157.06.
Recommendation:
Staff reviewed the proposed ordinance amendment at the April 13`x' planning staff meeting. Staff
is supportive of the proposed ordinance amendment and recommends approval. The Planning
Commission should provide feedback on the ordinance and consider public hearing comments in
their recommendation to the City Council.
PUBLICATION NO.
ORDINANCE NO. 15 - 0738
A1N ORDINANCE AMENDING CHAPTER 157.06 RIVER OVERLAY ZONING
DISTRICT
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was
made to appear to the satisfaction of the City Council that it would be in the best interests of the City to
amend Section 157.06 regarding the River Overlay Zoning District as follows:
§ 157.06 ARCHITECTURAL DESIGN AND QUALITY.
(A) New buildings shall be designed and built with consideration for design quality including
building height and massing, colors and materials and the character of the architecture. Community
objectives include:
(1) Require new development to be appropriately designed and scaled to maintain a
small town feeling.
(2) Complement historic character with building styles appropriate to downtown.
(3) Anchor the gateway with new, high quality buildings set on the two north corners
of the intersection.
(4) Reflect the massing and character of the historic power plant in the new
development to express the historic downtown architectural character.
(5) Express a riverfront town character by establishing river view corridors and
massing new development to preserve these views, being respectful of the waterfront and adjacent
parkland.
(B) The following standards shall apply to construction within the River Overlay District to
meet community objectives for architectural design and quality:
(1) Building design review is required for all new buildings requiring site plan
review within the Overlay District to determine if the building meets the community objectives identified
above.
(2) Architecture of new buildings shall be respectful of riverfront views in scale and
design.
(3) Building design that reflects traditional historic main street design and traditional
store fronts is encouraged, such as two-story buildings with flat roofs, store front windows, easily
identifiable main entrances, and awnings.
(4) Building shall be designed with four-sided architecture, with all four sides
receiving design attention, quality materials, and exterior treatments.
(5) Quality, durable, building materials are required, such as brick, stone, stucco,
rock face concrete block, and other durable attractive materials. Tewipe .n.... struet ..,^ pole type
senstmetien' n -
(6) Environmentally friendly/green building design and technology such as green
roofs are encouraged.
(Ord. 08-0500, passed 5-13-08)
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and
publication.
Adopted by the City Council this 12th day of May, 2015.
Attest:
Matt Jaunich Gary T. Forcier
City Administrator Mayor
First reading of the Ordinance: April 28, 2015
Second reading of the Ordinance: May 12, 2015
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: L9-P1509 Resolution accepting bid/award contract contingent upon grants
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Bids for the 2015 Airport Improvement Project were received on May 6, opened and tabulated. The following bids
were received complying with the advertisement:
Bidder Amount Bid
Duininck Inc of Prinsburg MN $2,128,150.31
Hardrives Inc of Rogers MN $2,203,301.89
Knife River Corp of Sauk Rapids MN $2,594,198.58
It appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder.
Bolton-Menk, Airport Engineer, has reviewed the bids and is recommending acceptance of bids and a contingent
award of contract (contingent upon receipt of FAA & MnDOT Office of Aeronautics grants) to Duininck Inc of Prinsburg
MN.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 14422 accepting bid and awarding contract contingent upon receipt of grants from the
Federal Aviation Administration and the Minnesota Department of Transportation, Office of Aeronautics.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 3,177,436.00
Total City Cost: $ 3,015,149.00 Funding Source: FAA, MnDOT grants
Remaining Cost: $ 162,287.00 Funding Source: Infrastructure Maintenance
RESOLUTION NO. 14422
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT,
CONTINGENT UPON RECEIPT OF FEDERAL AND STATE GRANTS
LETTING NO. 9/PROJECT NO. 15-09
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Schedule 1: Runway 15/33 Reclamation
Schedule 2: Taxiway A Reclamation
Schedule 3: Apron Reclamation
Schedule 4: Taxiway Alpha 3 Relocation
This work for Schedules 1-4 includes construction of approximately:
Bituminous Full Depth Reclamation = 72,000 SY
Subgrade Preparation = 72,000 SY
Bituminous Paving = 20,000 TONS
Concrete Paving = 1,800 SY
together with numerous related items of work, all in accordance with Plans and Specifications.
Bids were received, opened and tabulated according to law, and the following bids were received complying with the
advertisement:
Bidder
Amount Bid
Duininck Inc of Prinsburg MN
$2,128,150.31
Hardrives Inc of Rogers MN
$2,203,301.89
Knife River Corporation of Sauk Rapids
$2,594,198.58
and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Duininck Inc of Prinsburg MN in the amount of $2,128,150.31 in the name of the City of Hutchinson, for the
improvement contained herein, according to the plans and specifications therefor approved by the City Council
and on file in the office of the Airport Engineer and City Engineer.
2. The Airport Engineer and City Engineer are hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder
shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained
until satisfactory completion of the contract.
3. Work done under contract is and shall be contingent upon receipt of grants from the Federal Aviation
Administration and the Minnesota Department of Transportation Office of Aeronautics as provided for in the
advertisement for Bids, page 00100-2 ofthe specifications, which states "The Owner also reserves the right to
only award an amount of work to be constructed based upon the amount of available funding." And as stated
in the Notice of Award, page 00510-1 of the specifications.
Adopted by the Hutchinson City Council this 12th day of May 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
May 6, 2015
BQ �TaN M P N K ,
John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
Consulting Engineers & Surveyors
12224 Nicollet Avenue • Burnsville, MN 55337
Phone (952) 890-0509 • Fax (952) 890-8065
www.bolton-menk.com
RE: Hutchinson Municipal Airport — Butler Field (HCD)
Runway 15/33, Taxiway A, and Apron Reclamation Project
Bid Results & Award Recommendation
Dear Mr. Olson:
I have completed my review of the Contractor's bid proposals for the aforementioned project and have the
following comments and recommendations.
Three (3) bids were received for the project on May 6, 2015. Bids were submitted by Duininck Inc.,
Hardrives Inc., and Knife River Corporation. The bid results as submitted are as follows:
BID TOTALS
BIDDERS
Duininck Inc.
Hardrives Inc.
Knife River
Corporation
Engineer's
Estimate
SCHEDULE 1
$866,909.77
$857,451.72
$1,038,718.62
$1,153,095.32
SCHEDULE 2
$621,894.80
$613,651.59
$717,221.25
$793,914.05
SCHEDULE 3
$522,505.40
$575,368.52
$648,401.27
$734,452.48
SCHEDULE 4
$116,840.34
$156,830.06
$188,257.44
$207,348.54
TOTAL SCHEDULE 1-4
$2,128,150.31
$2,203,301.89
$2,592,598.58
$2,888,810.39
After review of the bidder's proposals, mathematical errors were discovered in both the Hardrives Inc. and
Knife River Corporation bid proposals. The mathematical errors are as follows:
Hardrives Inc.:
1. Schedule 1, Bid Item P-620-5.1 Temporary Pavement Marking, White, 50% Application
a. The total bid amount listed was $1,943.86. The unit price $0.46/SF multiplied by the bid
quantity 23,791 equates to $10,943.86. The error did not carry through to the Schedule 1
bid total.
H:\HUTC\T51107406\6_Bidding Documents\B_Bid Tabulation\HCD-Bid Recommendation.doc
Hutchinson Municipal Airport— Butler Field
Runway 15/33, Taxiway A, and Apron Reclamation Project
' Bid Results & Award Recommendation
Page 2
Knife River Corporation:
1. Schedule 4 Total Amount
a. The total bid amount listed for Schedule 4 was $188,257.44. The total bid amount of
Schedule 4 when each bid item is multiplied by the bid quantity is $189,857.44.
2. Schedules 1-4 Total Amount
a. The total bid amount listed for Schedules 1-4 was $2,592,598.58. After correcting the bid
for the error listed above, the total amount for Schedules 1-4 is $2,594,198.58
After evaluation of the bids and correction for all errors, the revised bid results are as follows:
BID TOTALS
BIDDERS
Duininck Inc.
Hardrives Inc.
Knife River
Corporation
Engineer's
Estimate
SCHEDULE 1
$866,909.77
$857,451.72
$1,038,718.62
$1,153,095.32
SCHEDULE 2
$621,894.80
$613,651.59
$717,221.25
$793,914.05
SCHEDULE 3
$522,505.40
$575,368.52
$648,401.27
$734,452.48
SCHEDULE 4
$116,840.34
$156,830.06
$189,857.44
$207,348.54
TOTAL SCHEDULE 1-4
$2,128,150.31
$2,203,301.89
$2,594,198.58
$2,888,810.39
The bids were further analyzed to determine whether necessary documentation was enclosed with the bid
proposal in order to consider the bid as being responsive as specified in the contract documents. It is our
opinion that all three bids included the necessary documentation and thereby should be considered
responsive. The low bid was found to be approximately 26.3% below the Engineer's estimate.
Based on the information analyzed, I would recommend award to the low bidder for all four schedules,
Duininck, Inc., for the Runway 15/33, Taxiway A, and Apron Reclamation project, in the amount of
$2,128,150.31 contingent on the availability of Federal funds.
Sincerely,
BOLTON & MENK, INC.
Silas Parmar, P.E.
Project Manager
Enclosures (1)
Cc: Sandy Depottey, FAA DMA -ADO
Dan Boerner, MnDOT Aeronautics
H:\HUTC\T51107406\6_Bidding Documents\B_Bid Tabulation\HCD-Bid Recommendation.doc
ABSTRACT OF BIDS
HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD
PUBLICATION NO. 8109
RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION
LETTING NO. 9/PROJECT NO. 15-09
AIP 3-27-0042-16-15
S.P. NO. A4304-33
BMI PROJECT NO.: T51.107406
BID DATE: 5/6/2015
SCHEDULE 1: RUNWAY 15/33 RECLAMATION
ITEM NO. ITEM
APPROX.
QUANT.
UNIT
1
GP 105-02
MOBILIZATION
1
LS
2
GP 50-06
CONTRACTOR STAKING
1
LS
3
GP 100
CONTRACTOR QUALITY CONTROL PROGRAM
1
LS
4
D-701-5.1
REMOVE AND SALVAGE 18 -INCH RCP APRON
1
EA
5
D-701-5.2
18 -INCH RCP
24
LF
6
D-701-5.3
INSTALL SALVAGED 1154NCH RCP APRON
1
EA
7
L-108-5.1
NO.8 AWG, 5KV, L-824, TYPE C CABLE, INSTALLED IN DUCT
500
LF
8
L-108-5.2
NO.6, 600 VOLT CABLE, INSTALLED IN DUCT
500
LF
9
L-108-5.3
NO.6 AWG, BARE COPPER COUNTERPOISE W/GROUND RODS
500
LF
10
L-110-5.1
2 -INCH, SCHEDULE 40 PVC CONDUIT
500
LF
11
P-1524.1
UNCLASSIFIED EXCAVATION
500
CY
12
P-1524.2
BORROW MATERIAL
500
CY
13
P401-8.1
BITUMINOUS BASE COURSE
4,549
TON
14
P401-8.2
BITUMINOUS SURFACE COURSE
4,500
TON
15
P-603-5.1
BITUMINOUS TACK COAT
3,369
BY
16
P-620-5.1
TEMPOARARY PAVEMENT MARKING, WHITE, 50% APPLICATION
23,791
SF
17
P-620-5.3
PAVEMENT MARKING, WHITE
23,791
SF
18
P-620-5.4
PAVEMENT MARKING, YELLOW
500
SF
19
P-620-5.5
PAVEMENT MARKING, BLACK
8,881
SF
20
T-901-5.1
SEEDING
3
ACRE
21
T-901-5.1
FERTILIZING
3
ACRE
22
T-905-5.1
SALVAGED TOPSOIL
1
ACRE
23
T-905-5.2
TOPSOIL (FURNISHED OFF-SITE)
250
CY
24
T-908-5.1
MULCHING
3
ACRE
25
NSOi-01
AIRFIELD SAFETY AND TRAFFIC CONTROL
1
LS
26
NS02-01
BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH
33,335
SY
27
NS02-02
SUBGRADE PREPARATION
33,335
SY
28
NS02-03
SUBGRADE CORRECTION
741
CY
29
NS03-03
REMOVE AND SALVAGE GUIDANCE SIGN
5
EA
30
NSO4-03
INSTALL SALVAGED GUIDANCE SIGN
5
EA
31
NSO4-06
REPLACE GUIDANCE SIGN PANEL
9
EA
TOTAL SCHEDULE 1
ENGINEER'S ESTIMATE
Duininck
PrInsburg
Inc
MN
Hardrives Inc
Rogers MN
Knife River Corporation
Sauk Rapids MN
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
$84,630.32
$84,630.32
$23,700.00
$23,700.00
$21,262.97
$21,262.97
$80,000.00
$80,000.00
$10,580.00
$10,580.00
$6,100.00
$6,100.00
$5,873.55
$5,873.55
$15,000.00
$15,000.00
$10,000.00
$10,000.00
$1,600.00
$1,600.00
$1,762.07
$1,762.07
$5,000.00
$5,000.00
$250.00
$250.00
$210.00
$210.00
$1,074.71
$1,074.71
$250.00
$250.00
$50.00
$1,200.00
$82.00
$1,968.00
$69.86
$1,676.64
$60.00
$1,440.00
$250.00
$250.00
$275.00
$275.00
$1,074.71
$1,074.71
$250.00
$250.00
$2.50
$1,250.00
$1.60
$800.00
$1.61
$805.00
$1.60
$800.00
$2.50
$1,250.00
$1.10
$550.00
$1.61
$805.00
$1.10
$550.00
$2.50
$1,250.00
$1.50
$750.00
$2.42
$1,210.00
$1.50
$750.00
$10.00
$5,000.00
$4.50
$2,250.00
$4.30
$2,150.00
$4.50
$2,250.00
$25.00
$12,500.00
$4.10
$2,050.00
$7.67
$3,835.00
$18.00
$9,000.00
$40.00
$20,000.00
$15.60
$7,800.00
$13.51
$6,755.00
$18.00
$9,000.00
$80.00
$363,920.00
$73.00
$332,077.00
$63.62
$289,407.38
$73.00
$332,077.00
$80.00
$360,000.00
$85.10
$382,950.00
$80.31
$361,395.00
$88.00
$396,000.00
$3.00
$10,107.00
$0.10
$336.90
$0.87
$2,931.03
$2.50
$8,422.50
$1.00
$23,791.00
$0.43
$10,230.13
$0.46
$10,943.86
$0.43
$10,230.13
$1.00
$23,791.00
$0.42
$9,992.22
$0.45
$10,705.95
$0.42
$9,992.22
$1.00
$500.00
$0.42
$210.00
$0.45
$225.00
$0.42
$210.00
$1.00
$8,881.00
$0.42
$3,730.02
$0.45
$3,996.45
$0.42
$3,730.02
$1,000.00
$3,000.00
$400.00
$1;200.00
$483.62
$1,450.86
$450.00
$1,350.00
$1,000.00
$3,000.00
$400.00
$1,200.00
$311.67
$935.01
$290.00
$870.00
$2,000.00
$2,000.00
$940.00
$940.00
$6,756.74
$6,756.74
$1,000.00
$1,000.00
$25.00
$6,250.00
$18.80
$4,700.00
$24.72
$6,180.00
$23.50
$5,875.00
$1,000.00
$3,000.00
$400.00
$1,200.00
$1,085.46
$3,256.38
$1,010.00
$3,030.00
$5,000.00
$5,000.00
$1,100.00
$1,100.00
$1,292.18
$1,292.18
$5,000.00
$5,000.00
$2.50
$83,337.50
$0.35
$11,667.25
$1.63
$54,336.05
$2.25
$75,003.75
$2.50
$83,337.50.
$1.00
$33,335.00.
$0.54
$18,000.90
$0.60
$20,001.00
$20.00
$14,820.00
$8.25
$6,113.25
$27.06
$20,051.46
$32.00
$23,712.00
$300.00
$1,500.00
$250.00
$1,250.00
$967.24
$4,836.20
$250.00
$1,250.00
$1,200.00
$6,000.00
$2,650.00
$13,250.00
$1,719.54
$8,597.70
$2,660.00
$13,300.00
$300.00
$2,700.00
$375.00
$3,375.00
$429.88
$3,868.92
$375.00
$3,375.00
$1,153,095.32
$866,909.77
$857,451.72
$1,038,718.62
ABSTRACT OF BIDS
HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD
PUBLICATION NO. 8109
RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION
LETTING NO. 9/PROJECT NO. 15-09
AIP 3-27-0042-16-15
S.P. NO. A43O4-33
BMI PROJECT NO.: T51.107406
RIO DATE- 5/6001.1;
SCHEDULE 2: TAXIWAY RECLAMATION
ENGINEER'S ESTIMATE
Duininck Inc
Hardrives
Inc
Knife River Corporation
APPROX.
Prinsburg
MN
Rogers
MN
Sauk Rapids
MN
ITEM NO.
ITEM
QUANT.
UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
32
GP 105-02
MOBILIZATION
1
LS
$58,808.74
$58,808.74
$17,600.00
$17,600.00
$13,922.22
$13,922.22
$20,000.00
$20,000.00
33
GP 50-06
CONTRACTOR STAKING
i
LS
$7,278.31
$7,278.31
$3,700.00
$3,700.00
$3,524.13
$3,524.13
$10,000.00
$10,000.00
34
GP 100
CONTRACTOR QUALITY CONTROL PROGRAM
1
LS
$5,000.00
$5,000.00
$1,150.00
$1,150.00
$1,762.07
$1,762.07
$5,000.00
$5,000.00
35
P-101-5.1
SAW -CUTTING BITUMINOUS PAVEMENT
440
LF
$5.00
$2,200.00
$1.50
$660.00
$4.38
$1,927.20
$1.50
$660.00
36
P-101-5.2
REMOVE BITUMINOUS PAVEMENT
1,242
BY
$5.00
$6,210.00
$4.65
$5,775.30
$3.86
$4,794.12
$7.45
$9,252.90
37
P401-8.1
BITUMINOUS BASE COURSE
3,435
TON
$80.00
$274,800.00
$73.00
$250,755.00
$64.22
$220,595.70
$75.00
$257,625.00
38
P-401-8.2
BITUMINOUS SURFACE COURSE
3,435
TON
$80.00
$274,800.00
$85.10
$292,318.50
$80.92
$277,960.20
$89.00
$305,715.00
39
P-603-5.1
BITUMINOUS TACK COAT
2,544
BY
$3.00
$7,632.00
$0.10
$254.40
$0.84
$2,136.96
$2.50
$6,360.00
40
P-620-5.2
TEMPOARARY PAVEMENT MARKING, YELLOW, 50% APPLICATION
1,410
SF
$1.00
$1,410,00
$0.42
$592.20
$0.45
$634.50
$0.42
$592.20
41
P-620-5.4
PAVEMENT MARKING, YELLOW
5,910
SF
$1.00
$5,910.00
$0.42
$2,482.20
$0.45
$2,659.50
$0.42
$2,482.20
42
T-901-5.1
SEEDING
3
ACRE
$1,000.00
$3,000.00
$400.00
$1,200.00
$483.62
$1,450.86
$450.00
$1.,350.00
43
T-901-5.1
FERTILIZING
3
ACRE
$1,000.00
$3,000.00.
$400.00
$1,200.00.
$311.67
$935.01
$290.00
$870.00
44
T-905-5.2
TOPSOIL (FURNISHED OFF-SITE)
250
CY
$25.00
$6,250.00
$18.80
$4,700.00
$25.26
$6,315.00
$23.50
$5,875.00
45
T-908-5.1
MULCHING
3
ACRE
$1,000.00
$3,000.00
$400.00
$1,200.00
$1,085.46
$3,256.38
$1,010.00
$3,030.00
46
NSOI-01
AIRFIELD SAFETY AND TRAFFIC CONTROL
1
LS
$2,500.00
$2,500.00
$1,100.00
$1,100.00
$1,292.18
$1,292.18
$2,000.00
$2,000.00
47
NS02-01
BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH
24,267
BY
$2.50
$60,667.50
$0.35
$8,493.45
$1.71
$41,496.57
$2.25
$54,600.75
48
NS02-02
SUBGRADE PREPARATION
24,267
BY
$2.50
$60,667.50
$1.00
$24,267.00
$0.58
$14,074.86
$0.60
$14,560.20
49
NS02-03
SUBGRADE CORRECTION
539
CY
$20.00
$10,780.00
$8.25
$4,446.75
$27.67
$14,914.13
$32.00
$17,248.00
TOTAL SCHEDULE 2:
$793,914.05
$621,894.80
$613,651.59
$717,221.25
SCHEDULE 3: APRON RECLAMATION
ENGINEER'S ESTIMATE
Duininck
Inc
Hardrives
Inc
Knife River Corporation
APPROX.
Primburg
MN
Rogers MN
Sauk Rapids
MN
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
ITEM NO. ITEM QUANT. UNIT
50
GP 105-02
MOBILIZATION
1
LS
$54,292.18
$54,292.18
$14,500.00
$14,500.00
$26,543.24
$26,543.24
$25,000.00
$25,000.00
51
GP 50-06
CONTRACTOR STAKING
1
LS
$6,716.30
$6,716.30
$5,700.00
$5,700.00
$2,936.78
$2,936.78
$10,000.00
$10,000.00
52
GP 100
CONTRACTOR QUALITY CONTROL PROGRAM
1
LS
$2,500.00
$2,500.00
$960.00
$960.00
$1,174.71
$1,174.71
$5,000.00
$5,000.00
53
P-101-5.1
SAW -CUTTING BITUMINOUS PAVEMENT
928
LF
$5.00
$4,640.00
$1.50
$1,392.00
$3.69
$3,424.32
$1.50
$1,392.00
54
P-101-5.2
REMOVE BITUMINOUS PAVEMENT
1,804
BY
$5.00
$9,020.00
$4.65
$8,38$.60
$4.00
$7,216.00
$4.00
$7,216.00
55
P-101-5.3
REMOVE CONCRETE PAVEMENT
75
BY
$10.00
$750.00
$9.85
$738.75
$34.07
$2,555.25
$20.00
$1,500.00
56
P-101-5.4
REMOVE AIRCRAFT TIE -DOWNS
15
SET
$500.00
$7,500.00
$76.10
$1,141.50
$470.11
$7,051.65
$600.00
$9,000.00
57
P-152-4.1
UNCLASSIFIED EXCAVATION
1,654
CY
$20.00
$33,080.00
$4.10
$6,781.40
$8.07
$13,347.78
$25.00
$41,350.00
58
P-154-5.1
SUBBASE
1,203
CY
$50.00
$60,150.00
$29.70
$35,729.10
$40.24
$48,408.72
$25.00
$30,075.00
59
P-208-5.1
CRUSHED AGGREGATE BASE COURSE
300
CY
$80.00
$24,000.00
$48.20
$14,460.00
$81.48
$24,444.00
$70.00
$21,000.00
60
P401-8.1
BITUMINOUS BASE COURSE
1,860
TON
$80.00
$148,800.00
$73.00
$135,780.00
$64.34
$119,672.40
$78.00
$145,080.00
61
P401-8.2
BITUMINOUS SURFACE COURSE
1,860
TON
$80.00
$148,800.00
$85.10
$158,286.00
$81.04
$150,734.40
$92.00
$171,120.00
62
P-501-8.1
PORTLAND CEMENT CONCRETE PAVEMENT, 6 INCHES
1,733
SY
$65.00
$112,645.00
$59.00
$102,247.00
$56.30
$97,567.90
$52.39
$90,791.87
63
P-603-5.1
BITUMINOUS TACK COAT
1,378
BY
$3.00
$4,134.00
$0.10
$137.80
$0.88
$1,212.64
$2.50
$3,445.00
64
P-605-5.3
JOINT SEALING FILLER
3,180
LF
$5.00
$15,900.00
$1.20
$3,816.00
$3.33
$10,589.40
$3.10
$9,858.00
65
P-620-5.4
PAVEMENT MARKING, YELLOW
1,375
SF
$1.00
$1,375.00
$0.42
$577.50
$0.45
$618.75
$0.42
$577.50
66
P-620-5.5
PAVEMENT MARKING, BLACK
250
SF
$1.00
$250.00
$0.42
$105.00
$0.45
$112.50
$0.42
$105.00
67
T-901-5.1
SEEDING
1
ACRE
$1,000.00
$1,000.00
$400.00
$400.00
$483.62
$483.62
$450.00
$450.00
68
T-901-5.1
FERTILIZING
1
ACRE
$1,000.00
$1,000.00
$400.00
$400.00
$311.67
$311.67
$290.00
$290.00
69
T-905-5.2
TOPSOIL (FURNISHED OFF-SITE)
50
CY
$25.00
$1,250.00
$18.80
$940.00
$25.26
$1,263.00
$23.50
$1,175.00
70
T-908-5.1
MULCHING
1
ACRE
$1,000.00
$1,000.00
$400.00
$400.00
$1,085.46
$1,085.46
$1,010.00
$1,010.00
71
NSOI-01
AIRFIELD SAFETY AND TRAFFIC CONTROL
1
LS
$1,000.00
$1,000.00
$1,100.00
$1,100.00
$1,182.18
$1,182.18
$2,000.00
$2,000.00
72
NS02-01
BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH
13,710
BY
$2.50
$34,275.00
$0.35
$4,798.50
$1.71
$23,444.10
$3.00
$41,130.00
73
NS02-02
SUBGRADE PREPARATION
13,710
BY
$2.50
$34,275.00
$1.00
$13,710.00
$0.54
$7,403.40
$0.60
$8,226.00
74
NS02-03
SUBGRADE CORRECTION
305
CY
$20.00
$6,100.00
$8.25
$2,516.25
$29.99
$9,146.95
$32.00
$9,760.00
75
NS05-01
AIRCRAFT TIE -DOWNS IN BITUMINOUS
5
SET
$2,000.00
$10,000.00
$500.00
$2,500.00
$823.60
$4,118.00
$860.02
$4,300.10
76
NS05-02
AIRCRAFT TIE -DOWNS IN CONCRETE
10
SET
$1,000.00
$10,000.00
.$500.00
$5,000.00
.$931.97
$9,319.70
.$754.98
$7,549.80
TOTAL SCHEDULE 3:
$734,452.48
$522,505.40
$575,366.52
$648,401.27
ABSTRACT OF BIDS
HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD
PUBLICATION NO. 8109
RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION
LETTING NO. 9/PROJECT NO. 15-09
AIP 3-27-0042-16-15
S.P. NO. A4304-33
BMI PROJECT NO.: T51.107406
BID DATE: 5/6/2015
SCHEDULE 4: TAXIWAY ALPHA 3 RELOCATION
ITEM NO. ITEM
GP 50-06 MOBILIZATION
GP 50-06 CONTRACTOR STAKING
GP 100 CONTRACTOR QUALITY CONTROL PROGRAM
L-108-5.1 NOB AWG, 5KV, L-824, TYPE C CABLE, INSTALLED IN DUCT
L-108-5.2 NO.6, 600 VOLT CABLE, INSTALLED IN DUCT
L-108-5.3 NO.6 AWG, BARE COPPER COUNTERPOISE W/GROUND RODS
L-110-5.1 2 -INCH, SCHEDULE 40 PVC CONDUIT
L-110-5.2 2 -INCH RIGID STEEL CONDUIT
L-115-5.4 ELECTRICAL HANDHOLE, L-867
P-101-5.2 REMOVE BITUMINOUS PAVEMENT
P-152-4.1 UNCLASSIFIED EXCAVATION
P-101-5.5 REMOVESUBDRAIN
P-154-5.1 SUBBASE
P-156-5.1 INSTALLATION AND REMOVAL OF SILT FENCE
P-208-5.1 CRUSHED AGGREGATE BASE COURSE
P401-8.1 BITUMINOUS BASE COURSE
P-401-8.2 BITUMINOUS SURFACE COURSE
P-603-5.1 BITUMINOUS TACK COAT
P-620-5.4 PAVEMENT MARKING, YELLOW
T-901-5.1 SEEDING
T-901-5.1 FERTILIZING
T-905-5.1 SALVAGEDTOPSOIL
T-905-5.2 TOPSOIL (FURNISHED OFF-SITE)
T-908-5.1 MULCHING
NSOI-01 AIRFIELD SAFETY AND TRAFFIC CONTROL
NS03-01 REMOVE AND SALVAGE RETRO -REFLECTOR MARKER
NS03-02 REMOVE AND SALVAGE TAXIWAY EDGE LIGHT
NS03-03 REMOVE AND SALVAGE GUIDANCE SIGN
NSO4-01 L-861 MEDIUM INTENSITY RUNWAY EDGE LIGHT
NSO4-02 L -861T MEDIUM INTENSITY TAXIWAY EDGE LIGHT
NSO4-03 INSTALL SALVAGED GUIDANCE SIGN
NSO4-04 L-853 RETRO -REFLECTOR MARKER
NSO4-05 INSTALL SALVAGED RETRO -REFLECTOR MARKER
NSO4-06 REPLACE GUIDANCE SIGN PANEL
APPROX.
QUANT. UNIT
1 LS
1 LS
1 LS
345 LF
300 LF
300 LF
300 LF
45 LF
2 EA
1294 BY
2051 CY
280 LF
918 CY
220 LF
207 CY
159 TON
159 TON
118 BY
1532 SF
2 ACRE
2 ACRE
2 ACRE
200 CY
2 ACRE
1 LS
10 EA
6 EA
2 EA
1 EA
6 EA
2 EA
8 EA
6 EA
2 EA
TOTAL SCHEDULE 4
ENGINEER'S ESTIMATE Duininck Inc Hardrives Inc Knife River Corporation
Prinsbur. MN Roners MN Sauk Raoids MN
$15,359.15
$15,359.15
$4,100.00
$4,100.00
$7,000.00
$7,000.00
$20,000.00
$1,900.89
$1,900.89
$2,400.00
$2,400.00
$1,174.71
$1,174.71
$5,000.00
$5,000.00
$5,000.00
$280.00
$280.00
$1,174.71
$1,174.71
$5,000.00
$2.50
$862.50
$1.60
$552.00
$1.61
$555.45
$1.60
$2.50
$750.00
$1.10
$330.00
$1.61
$483.00
$1.10
$2.25
$675.00
$1.50
$450.00
$2.42
$726.00
$1.50
$10.00
$3,000.00
$4.10
$1,230.00
$4.30
$1,290.00
$4.10
$25.00
$1,125.00
$17.00
$765.00
$8.60
$387.00
$17.00
$1,000.00
$2,000.00
$1,100.00
$2,200.00
$671.70
$1,343.40
$1,100.00
$5.00
$6,470.00
$4.65
$6,017.10
$3.61
$4,671.34
$4.00
$20.00
$41,020.00
$4.10
$8,409.10
$7.42
$15,218.42
$25.00
$5.00
$1,400.00
$3.75
$1,050.00.
$23.06
$6,456.80
$3.00
$50.00
$45,900.00
$29.70
$27,264.60
$36.30
$33,323.40
$25.00
$2.00
$440.00
$3.10
$682.00
$7.05
$1,551.00
$2.25
$80.00
$16,560.00
$48.20
$9,977.40
$76.50
$15,835.50
$80.00
$100.00
$15,900.00
$73.00
$11,607.00
$75.59
$12,018.81
$75.00
$100.00
$15,900.00
$85.10
$13,530.90
$93.91
$14,931.69
$89.00
$3.00
$354.00
$0.10
$11.80
$1.10
$129.80
$2.50
$1.00
$1,532.00
$0.42
$643.44
$0.45
$689.40
$0.42
$1,000.00
$2,000.00
$400.00
$800.00
$483.62
$967.24
$450.00
$1,000.00
$2,000.00
$400.00
$800.00
$311.67
$623.34
$290.00
$2,000.00
$4,000.00
$940.00
$1,880.00
$7,002.47
$14,004.94
$1,000.00
$25.00
$5,000.00
$18.80
$3,760.00
$25.26
$5,052.00
$23.50
$1,000.00
$2,000.00
$400.00
$800.00
$1,085.46
$2,170.92
$1,010.00
$1,000.00
$1,000.00
$1,100.00
$1,100.00
$1,182.18
$1,182.18
$2,000.00
$50.00
$500.00
$30.00
$300.00
$53.74
$537.40
$30.00
$200.00
$1,200.00
$210.00
$1,260.00
$300.00
$1,800.00
$210.00
$300.00
$600.00
$250.00
$500.00
$322.41
$644.82
$250.00
$1,100.00
$1,100.00
$1,000.00
$1,000.00
$859.77
$859.77
$1,000.00
$1,100.00
$6,600.00
$1,000.00
$6,000.00
$859.77
$5,158.62
$1,000.00
$1,200.00
$2,400.00
$2,650.00
$5,300.00
$967.24
$1,934.48
$2,660.00
$200.00
$1,600.00
$100.00
$800.00
$171.95
$1,375.60
$100.00
$100.00
$600.00
$40.00
$240.00
$107.47
$644.82
$40.00
$300.00
$600.00
$400.00
$800.00
$456.75
$913.50
$1,200.00
ENGINEER'S ESTIMATE Duininck Inc Hardrives Inc Knife
TOTAL SCHEDULES I-4: $2,868,870.39 $2,128,150.31 $2,203,301.89
PERCENT OF ENGINEER'S ESTIMATE
$5,
$14,151
$4,
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Restructure Airport Commission Terms
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Airport Commission is the only City Board/Commission that has five-year terms. Late last year, discussion began
at the Airport Commission regarding the length of the terms. After discussion, the Airport Commission is
recommending that the City Council reduce the Airport Commission terms to three years, in line with other City
Boards/Commissions.
To facilitate the plan, the following schedule of terms is recommended:
Current Adjusted Next term ends
Joel Schwarze 09/2015 09/2015 * 09/2017
Ross Peterson 09/2016 09/2015 * 09/2017
Dick Freeman 09/2017 09/2016 09/2018
Dave Skaar 09/2018 09/2016 * 09/2018
Cheryl Dooley 09/2019 09/2017 * 09/2019
*Commissioners eligible for a second term
Adopting this format will transition Airport Commission members from 5-year terms to 3-year terms, based on their
tenure. If approved, there will need to be two Airport Commissioners named in September, 2015, instead of one.
BOARD ACTION REQUESTED:
Approve/Deny Restructure of Airport Commission Terms
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
May 12, 2015
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Subject: Restructuring of Airport Commission Terms
Beginning in 2014, discussion was undertaken by the Airport Commission regarding the length of
terms for Commission members. It was noted that the Airport Commission is the only City
Board/Commission with term lengths exceeding three years.
After discussion over the winter, at their March 19, 2015 meeting, the Airport Commission voted
unanimously to recommend to the City Council that the terms of Airport Commissioners be changed
from the current 5 -year terms to 3 -year terms.
The method of assigning new term expiration dates was based on the tenure of current Airport
Commissioners, as follows:
Commission
Current
Adjusted
Next
Member
term ends
term ends
term ends
Joel Schwarze
09/2015
09/2015 *
09/2017
Ross Peterson
09/2016
09/2015 *
09/2017
Dick Freeman
09/2017
09/2016
09/2018
Dave Skaar
09/2018
09/2016 *
09/2018
Cheryl Dooley
09/2019
09/2017 *
09/2019
*Commissioners eligible for a second term
Please note: This change would require two members be appointed this coming September, instead
of the one position scheduled.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Proceeding with the 2015 National Citizen Survey
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This item was briefly discussed at our last meeting. Since that time I have spoken with the Department Directors and
put together a list of question to be considered to be included in the survey. Included in your council packet is a
"Welcome Packet" from the The National Citizen Survey; a draft time line for the 2015 project; the "basic" survey
template for 2015; and a list of some "additional questions" to be considered to be included with the survey template.
In preparation of doing this survey, I asked you and the management team for additional direction on three items:
1) Noting that we have about $2,500 left in our budget, what additional services (page 3 of the welcome packet), if
any, do we want to consider adding to the survey?
2) Knowing that we have a couple of questions from the survey that we can customize, what, if any, characteristics/
activity do we want to have removed from questions 5 through 10?
3) What type of questions do we want to include in our custom portion of the survey?
The sheet in your council packet titled "Sample questions to ask/additions to the survey" were in response to the 3
questions listed above. I would like the Council to review that sheet to make sure you are comfortable with the
additions to the survey and ultimately the final format of the survey. If there are additional questions you would like to
have considered or changes to the ones proposed, don't hesitate to let me know. To keep on track with the current
proposed schedule, I am hoping you will approve the survey format and the additional questions you feel comfortable
with.
BOARD ACTION REQUESTED:
Approve/Deny Proceeding with the 2015 National Citizen Survey with the custom questions as identified by the
Council.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 12,510.00
Total City Cost: $ 8,900.00 Funding Source:
Remaining Cost: $ 3,610.00 Funding Source:
Welcome!
Welcome to The National Citizen SurveyTM! This packet will guide you through choosing your options
and customizing your survey. You'll see that there are a few electronic files and related input that we'll
need from you near the start of the project. This packet includes:
Project Customization Checklist................................................................................................... ..... 1
MailingMaterials —Weeks 1-2.............................................................................................................. 2
Sampling— Weeks 1-3.......................................................................................................................... 2
Additional Services Selection — Weeks 1-4........................................................................................... 3
Survey Customizations — Weeks 1-5.................................................................................................... 4
Project Customization Checklist
Here's what we will need from you to get The NCS up and running. We've also indicated the rough
timing of when we need various materials and decisions.
Mailing materials — Weeks 1-2 Page 2
❑ Logo
❑ Letterhead sample
❑ Name, title and an electronic signature of the person who will be signing the cover letters
❑ Phone number for residents to call with questions
Sampling — Weeks 1-3
❑ GIS boundary files
Additional Services — Weeks 1-4
❑ Selection of services in addition to the Basic Service
Survey Customizations — Weeks 1-5
❑ Community Characteristics (Questions 5 and 6)
❑ Community Participation (Questions 7 through 9)
❑ Services (Question 10)
❑ Custom questions
THE NC
TM
The National Citizen SurveyTM
The National Citizen SurveyT" @ 2001-2015 National Research Center, Inc.
2955 Valmont Road, Suite 300 • Boulder, CO 80301 • 303-444-7863
ncs@n-r-c.com 9 www.n-r-c.com
Paae 2
Paae 3
Paaes 4 to 6
The National Citizen SurveyT"
Mailing Materials — Weeks 1-2
NRC manages the mailing process and we create mailing materials that come "from" you in order to
encourage participation in the survey. So, we'll use your letterhead, logo and the signature of the mayor
(or another official or administrator, if you prefer) to customize your mailing materials.
Graphics guidelines
• 30o DPI
• of or .jpg format preferred; other formats (e.g., .gif, .png) okay
• Grey scale or black and white preferred, color okay
Sampling — Weeks 1-3
We track geographic subareas in your community (your choice of district, ward, neighborhood or
another type). This helps ensure the best representation of the parts of your community and has no
added cost. We will need the GIS boundary information from you that defines these subareas and we
are happy to work directly with your GIS staff to accomplish this (just send us contact information for
the right person!).
GIS data files should be in one of the following formats:
• ESRI Personal Geodatabase (.mdb)
• ESRI Shapefile (.shp)
• MapInfo Table (.tab)
2
The National Citizen SurveyT"
Additional Services Selection — Weeks 1-4
The NCS additional services (we call them add-ons) are a popular way to customize and enhance your
survey project. Commonly chosen add-ons include:
• Custom benchmark comparisons
• Geographic subgroup comparisons
• Demographic subgroup comparisons
While many of the add-ons can be added at any point during The NCS process, some should be chosen
right away since they influence the customization of your materials (denoted below with T).
The cost of each option is in addition to the Basic Service. Payment for any add-on services is due upon
selection.
Add-on option
Price*
Description
Larger sample sizer
Varies
See below for example sample sizes
Reminder postcard (4th mailing)
Varies
See below for example sample sizes
Includes one open-ended question added to survey. Responses
One open-ended questions
$1,500
will be categorized and reported in a table under separate
cover, accompanied by a complete list of verbatim responses.
Spanishs
$600
Respondents can complete the survey online in Spanish
Geographic Subgroup Comparison
Reports
$625
Compare results by geographic area.
Demographic Subgroup
$625
Compare results by population demographics (age, gender,
Comparison Report
housing unit type, housing tenure and race/ethnicity)
Custom Benchmark Comparisons
$800
Benchmark results against communities meeting specific criteria
Following the scientific data collection, the survey will be
Follow-up web survey
$400
available online and open to the entire community for the
(non-scientific)
jurisdiction to promote as desired. These results will be provided
as stand-alone tables, separate from the scientific sample.
In-person presentation
$2,800
Assumes location within 50 miles of an international airport
Next steps workshop
$3,650
Assumes location within 50 miles of an international airport
Compare prior results
$1,400
Compare current results to one previous (non -NCS) survey
*Please note that all prices are subject to change.
sThese options must be selected prior to mailing.
$ Depending on the number of areas and your expected response rate, we'll likely recommend a larger sample
size in order to have meaningful results in each area. We'll help advise you on the right approach!
Example sample sizes
Regular mailing (3 contacts) Reminder postcard (4th contact)
1,200 - $650
1,600 (+400) $1,580 $830
2,000 (+800) $3,150 $1,000
2,400 (+1,200) $4,730 $1,170
3,000 (+1,800) $7,100 $1,430
3
The National Citizen SurveyT"
Survey Customizations — Weeks 1-5
Community Characteristics
Questions 5 and 6 on The NCS include many important and diverse characteristics of communities.
Since some may not apply in your community, you may remove as many characteristics as you wish
from these two questions.
Most communities opt to keep all or almost all characteristics on their surveys; the most commonly
removed items include:
• Ease of public parking (q5)
• K-12 education (q6)
Opportunities to participate in religious or spiritual events and activities (q6)
Remove Characteristic (Question 5) Remove Characteristic (Question 6)
❑ Traffic flow on major streets ❑ Availability of affordable quality child
❑ Ease of public parking care/preschool
❑ Ease of travel by car in ABC ❑ K-12 education
❑ Ease of travel by public transportation in
ABC
❑ Ease of travel by bicycle in ABC
❑ Ease of walking in ABC
❑ Availability of paths and walking trails
❑ Air quality
❑ Cleanliness of ABC
❑ Overall appearance of ABC
❑ Public places where people want to spend
time _
❑ Variety of housing options
❑ Availability of affordable quality housing
❑ Fitness opportunities (including exercise
classes and paths or trails, etc.)
❑ Recreational opportunities
❑ Availability of affordable quality food
❑ Availability of affordable quality health care
❑ Availability of preventive health services
❑ Availability of affordable quality mental
health care
21
❑ Adult educational opportunities
❑ Opportunities to attend cultural/arts/music
activities
❑ Opportunities to participate in religious or
spiritual events and activities
❑ Employment opportunities
❑ Shopping opportunities
❑ Cost of living in ABC
❑ Overall quality of business and service
establishments in ABC
❑ Vibrant downtown/commercial area
❑ Overall quality of new development in ABC
❑ Opportunities to participate in social
events and activities
❑ Opportunities to volunteer
❑ Opportunities to participate in community
matters
❑ Openness and acceptance of the
community toward people of diverse
backgrounds
❑ Neighborliness of residents in ABC
The National Citizen SurveyT"
Community Participation
Questions 7, 8 and 9 on The NCS ask residents how many times they or other household members have
done or participated in various activities in your community.
If something contained in these three questions is not applicable to your community, you may remove
it. The most commonly removed items include:
• Participated in religious or spiritual activities in ABC (q8)
Used bus, rail, subway or other public transportation instead of driving (q8)
Remove Activity (Question 7)
❑ Made efforts to conserve water
❑ Made efforts to make your home more energy efficient
❑ Observed a code violation or other hazard in ABC (weeds, abandoned buildings, etc.)
❑ Household member was a victim of a crime in ABC
❑ Reported a crime to the police in ABC
❑ Stocked supplies in preparation for an emergency
❑ Campaigned or advocated for an issue, cause or candidate
❑ Contacted ABC (in-person, phone, email or web) for help or information
❑ Contacted ABC elected officials (in-person, phone, email or web) to express your opinion
Remove Activity (Question 8)
❑ Used ABC recreation centers or their services
❑ Visited a neighborhood park or XYZ park
❑ Used ABC public libraries or their services
❑ Participated in religious or spiritual activities in ABC
❑ Attended a XYZ -sponsored event
❑ Used bus, rail, subway or other public transportation instead of driving
❑ Carpooled with other adults or children instead of driving alone
❑ Walked or biked instead of driving
❑ Volunteered your time to some group/activity in ABC
❑ Participated in a club
❑ Talked to or visited with your immediate neighbors
❑ Done a favor for a neighbor
Remove
U_ Attended a local public meeting
❑ Watched (online or on television) a local public meeting
5
The National Citizen SurveyT"
Services
Question io on The NCS includes an extensive list of list of services provided in most communities.
While you can include all of the services, you may remove those services that are not relevant to your
community. The most commonly removed items include:
• Bus or transit services
• Snow removal
• Yard waste pick-up
• Power (electric and/or gas) utility
• Utility billing
Remove
Characteristic (Question 10)
❑
❑
Police/Sheriff services
Fire services
❑
Ambulance or emergency medical services
❑
Crime prevention
❑
Fire prevention and education
❑
Traffic enforcement
❑
Street repair
❑
Street cleaning
❑
Street lighting
❑
Snow removal
❑
Sidewalk maintenance
❑
Traffic signal timing
❑
Bus or transit services
❑
Garbage collection
❑
Recycling
❑
Yard waste pick-up
❑
Storm drainage
❑
Drinking water
❑
Sewer services
❑
Power (electric and/or gas) utility
❑
Utility billing
Remove Characteristic (Question 10, cont'd.)
XYZ parks
❑ Recreation programs or classes
❑ Recreation centers or facilities
❑ Land use, planning and zoning
❑ Code enforcement (weeds, abandoned
buildings, etc.)
❑
Animal control
❑
Economic development
❑
Health services
❑ Public library services
❑ Public information services
❑ Cable television
❑ Emergency preparedness (services that
prepare the community for natural
disasters or other emergency situations)
❑ Preservation of natural areas such as
open space, farmlands and greenbelts
❑ ABC open space
❑ XYZ -sponsored special events
❑ Overall customer service by ABC
employees (police, receptionists,
planners, etc.)
Custom Questions
You have almost an entire page to include your own custom questions. There is no charge for
adding closed -ended custom questions; they're included in the Basic Service. Over the
years, hundreds of questions have been asked on The NCS, addressing many common concerns such as
the budget issues, growth and more. Please see our FAQ (n-r-c.com/thenes/addonfaq) for examples and
advice on creating your custom questions. Additionally, our survey experts are available to provide
consultation as needed.
0
Timeline for The National Citizen SurveyTM
Finalize survey materials
Postcard mails 2nd wave mails Data collection ends Reports finalized
1st wave mails Draft reports received
Legend
+Indicates when items from NRC are due to you 4Indicates when items from you are due to NRC OIndicates information items
Jun 5 Jun 12 Jun 19 Jun 26 Jul 3 Jul 10 Jul 17 Jul 24 Jul 31 Aug 7 Aug 14 Aug 21
Aug 28 Sep 4
Item
Date
Preparing for the Survey
O
The NCS survey process is initiated upon receipt of your enrollment form and first payment
Apr 21
F
NRC emails you information to customize The NCS
Apr 21
Due to NRC: Selection of add-on options
May 15
Due to NRC: Drafts of the optional custom questions to be included in the survey
May 15
Due to NRC: Zip code information and GIS boundary data
May 22
Due to NRC: Additional payment for add-on options
May 29
O
NRC finalizes the survey instrument and mailing materials and sends .pdf samples for your records
Jun 5
O
NRC generates the sample of households in your community
May 29 to Jun 5
O
NRC prints materials and prepares mailings
Jun 12
4
Due to NRC: Selection of custom benchmark profile(s) (if custom benchmark add-on selected)
Jun 12
Conducting the survey
O
Survey materials are mailed
Jun 19 to Jul 3
O Prenotification postcards sent
Jun 19
O 1st wave of surveys sent
Jun 26
O 2nd wave of surveys sent
Jul 3
O
Data collection: surveys received and processed for your community
Jun 26 to Jul 31
During this time, you will receive postcards that were undeliverable due to bad addresses, or vacant housing units. This is
O
normal. Please count all the postcards, as we will subtract the number of returned postcards from the total number mailed to
estimate the number of "eligible" households in calculating the final response rate.
Due to NRC: Final count of returned postcards
Jul 31
O
Survey analysis and report writing
Jul 31 to Aug 21
During this time, NRC will process the surveys, perform the data analysis, and produce a draft report for your community. The
report of results will contain a description of the methodology, information on understanding the results, and graphs and tables
O
of your results, as well as a description of NRC's database of normative data from across the U.S. and actual comparisons to
your results, where appropriate.
NRC emails draft report (in PDF format) to you along with invoice for balance due on The NCS Basic
E
Service and any additional add-on options
Aug1
g
Due to NRC: community feedback on the draft report (most final reports are identical to the draft reports,
except being labeled as final instead of draft)
Aug8
g
F
NRC emails final report and data file to you
Sep 4
Legend
+Indicates when items from NRC are due to you 4Indicates when items from you are due to NRC OIndicates information items
The City of Hutchinson 2015 Citizen Survey
Please complete this questionnaire if you are the adult (age 18 or older) in the household who most recently had a
birthday. The adult's year of birth does not matter. Please select the response (by circling the number or checking the box)
that most closely represents your opinion for each question. Your responses are anonymous and will be reported in group
form only.
1. Please rate each of the following aspects of quality of life in Hutchinson:
Excellent Good Fair Poor Don't know
Hutchinson as a place to live............................................................................. 1
2
3
4
5
Your neighborhood as a place to live................................................................. 1
2
3
4
5
Hutchinson as a place to raise children............................................................. 1
2
3
4
5
Hutchinson as a place to work........................................................................... 1
2
3
4
5
Hutchinson as a place to visit............................................................................. 1
2
3
4
5
Hutchinson as a place to retire.......................................................................... 1
2
3
4
5
The overall quality of life in Hutchinson........................................................... 1
2
3
4
_
5
2. Please rate each of the following characteristics as they relate to Hutchinson as
a whole:
5
6
Excellent
Good
Fair
Poor Don't know
Overall feeling of safety in Hutchinson.............................................................. 1
2
3
4
5
Overall ease of getting to the places you usually have to visit ............................
2
3
4
5
Quality of overall natural environment in Hutchinson ...................................... 1
2
3
4
5
Overall "built environment" of Hutchinson (including overall design,
1 2
3
4
5
buildings, parks and transportation systems) .................................................. 1
2
3
4
5
Health and wellness opportunities in Hutchinson ............................................. 1
2
3
4
5
Overall opportunities for education and enrichment ......................................... 1
2
3
4
5
Overall economic health of Hutchinson............................................................ 1
2
3
4
5
Sense of community........................................................................................... 1
2
3
4
5
Overall image or reputation of Hutchinson....................................................... 1
2
3
4
5
3. Please indicate how likely or unlikely you are to do each of the following:
Very
Somewhat
Somewhat
Very
Don't
likely
likely
unlikely
unlikely
know
Recommend living in Hutchinson to someone who asks ........................ 1
2
3
4
5
Remain in Hutchinson for the next five years ........................................
4. Please rate how safe or unsafe you feel:
Very Somewhat
Neither safe
Somewhat
Very
Don't
safe safe
nor unsafe
unsafe
unsafe
know
In your neighborhood during the day ................................... 1 2
3
4
5
6
In Hutchinson's downtown/commercial
area during the day............................................................ 1 2
3
5. Please rate each of the following characteristics as they relate to Hutchinson
as
a whole:
Excellent Good
Fair
Poor
Don't know
Traffic flow on major streets..............................................................................
1 2
3
4
5
Ease of public parking........................................................................................
1 2
3
4
5
Ease of travel by car in Hutchinson...................................................................
1 2
3
4
5
Ease of travel by public transportation in Hutchinson ......................................
1 2
3
4
5
Ease of travel by bicycle in Hutchinson.............................................................
1 2
3
4
5
Ease of walking in Hutchinson...........................................................................
1 2
3
4
5
Availability of paths and walking trails..............................................................
1 2
3
4
5
Airquality..........................................................................................................
1 2
3
4
5
Cleanliness of Hutchinson.................................................................................
1 2
3
4
5
Overall appearance of Hutchinson....................................................................
1 2
3
4
5
Public places where people want to spend time .................................................
1 2
3
4
5
Variety of housing options.................................................................................
1 2
3
4
5
Availability of affordable quality housing..........................................................
1 2
3
4
5
Fitness opportunities (including exercise classes and paths or trails, etc.) ..........
1 2
3
4
5
Recreational opportunities.................................................................................
1 2
3
4
5
Availability of affordable quality food................................................................
1 2
3
4
5
Availability of affordable quality health care .....................................................
1 2
3
4
5
Availability of preventive health services...........................................................
1 2
3
4
5
Availability of affordable quality mental health care .........................................
1 2
3
4
5
Page 1 of 5
THENCSm
7. Please indicate whether or not you have done each of the following in the last 12 months.
Made efforts to conserve water................................................................................................................................1
2
Made efforts to make your home more energy efficient..........................................................................................1
2
The National Citizen Survey -
6. Please rate each of the following characteristics as they relate to Hutchinson as a whole:
Household member was a victim of a crime in Hutchinson....................................................................................1
2
Reported a crime to the police in Hutchinson.........................................................................................................1
Excellent
Good
Fair
Poor
Don't know
Availability of affordable quality child care/preschool......................................
1
2
3
4
5
K-12 education..................................................................................................
1
2
3
4
5
Adult educational opportunities.........................................................................
1
2
3
4
5
Opportunities to attend cultural/arts/music activities ......................................
1
2
3
4
5
Opportunities to participate in religious or spiritual events and activities .........
1
2
3
4
5
Employment opportunities................................................................................
1
2
3
4
5
Shopping opportunities......................................................................................
1
2
3
4
5
Cost of living in Hutchinson..............................................................................
1
2
3
4
5
Overall quality of business and service establishments in Hutchinson ...............
1
2
3
4
5
Vibrant downtown/commercial area................................................................
1
2
3
4
5
Overall quality of new development in Hutchinson ..........................................
1
2
3
4
5
Opportunities to participate in social events and activities ................................
1
2
3
4
5
Opportunities to volunteer.................................................................................
1
2
3
4
5
Opportunities to participate in community matters ..........................................
1
2
3
4
5
Openness and acceptance of the community toward people of
4
Watched (online or on television) a local public meeting ...................................................
1
90
diverse backgrounds.......................................................................................
1
2
3
4
5
Neighborliness of residents in Hutchinson.........................................................
1
2
3
4
5
7. Please indicate whether or not you have done each of the following in the last 12 months.
Made efforts to conserve water................................................................................................................................1
2
Made efforts to make your home more energy efficient..........................................................................................1
2
Observed a code violation or other hazard in Hutchinson (weeds, abandoned buildings, etc.) ..............................1
2
Household member was a victim of a crime in Hutchinson....................................................................................1
2
Reported a crime to the police in Hutchinson.........................................................................................................1
2
Stocked supplies in preparation for an emergency..................................................................................................1
2
Campaigned or advocated for an issue, cause or candidate....................................................................................1
2
Contacted the City of Hutchinson (in-person, phone, email or web) for help or information .................................
l 2
Contacted Hutchinson elected officials (in-person, phone, email or web) to express your opinion .........................1
2
8. In the last 12 months, about how many times, if at all, have you or other household members done each of the
following in Hutchinson?
2 times a 2-4 tares Once a month Not
Used Hutchinson recreation centers or their services........................................................
1
2
3
4
Visited a neighborhood park or City park.........................................................................
_
1
_
2
3
_
4
Used Hutchinson public libraries or their services.............................................................
1
2
3
4
U
Participated in religious or spiritual activities in Hutchinson .............................................
1
2
3
4
Attended a City -sponsored event.......................................................................................
1
2
3
4
Used bus rail subway or other public transportation instead of driving
1
2
3
4
Carpooled with other adults or children instead of driving alone ......................................
1
2
3
4
Walked or biked instead of driving ..............................................................
1
2
3
4
Volunteered your time to some group/activity in Hutchinson ..........................................
1
2
3
4
Participatedin a club.........................................................................................................
1
2
3
4
Talked to or visited with your immediate neighbors.........................................................
1
2
3
4
z
Done a favor for a neighbor...............................................................................................
1
2
3
4
9. Thinking about local public meetings (of local elected officials like City Council or County
Commissioners,
advisory boards, town halls, HOA, neighborhood watch, etc.), in the last 12 months, about
how many times, if
O
at all, have you or other household members attended or watched
a local public meeting?
2 times a
2-4 tares
Once a month
Not
�
week or more
a month
or less
at all
Attended a local public meeting1
............................................................
2
3
4
Watched (online or on television) a local public meeting ...................................................
1
90
0
z
Page 2 of 5
The City of Hutchinson 2015 Citizen Survey
10. Please rate the quality of each of the following services in Hutchinson:
Excellent
Good
Fair
Poor
Don't know
Excellent
Good
Fair
Poor
Don't know
Police/Sheriff services........................................................................................
1
2
3
4
5
Fireservices........................................................................................................
1
3
4
5
Ambulance or emergency medical services.......................................................
1
2
3
4
5
Crimeprevention...............................................................................................
1
2
3
4
5
Fire prevention and education...........................................................................
1
2
3
4
5
Traffic enforcement...........................................................................................
1
2
3
4
5
Streetrepair.......................................................................................................
1
2
3
4
5
Streetcleaning...................................................................................................
1
2
3
4
5
Streetlighting.....................................................................................................
1
2
3
4
5
Snowremoval....................................................................................................
1
2
3
4
5
Sidewalk maintenance.......................................................................................
1
2
3
4
5
Traffic signal timing...........................................................................................
1
2
3
4
5
Bus or transit services.........................................................................................
1
2
3
4
5
Garbagecollection.............................................................................................
1
2
3
4
5
Recycling...........................................................................................................
1
2
3
4
5
Yardwaste pick-up............................................................................................
1
2
3
4
5
Stormdrainage..................................................................................................
1
2
3
4
5
Drinkingwater...................................................................................................
1
2
3
4
5
Sewerservices....................................................................................................
1
2
3
4
5
Power (electric and/or gas) utility......................................................................
1
2
3
4
5
Utilitybilling......................................................................................................
1
2
3
4
5
Cityparks...........................................................................................................
1
2
3
4
5
Recreation programs or classes..........................................................................
1
2
3
4
5
Recreation centers or facilities...........................................................................
1
2
3
4
5
Land use, planning and zoning..........................................................................
1
2
3
4
5
Code enforcement (weeds, abandoned buildings, etc.) ......................................
1
2
3
4
5
Animalcontrol...................................................................................................
1
2
3
4
5
Economic development.....................................................................................
1
2
3
4
5
Healthservices...................................................................................................
1
2
3
4
5
Public library services........................................................................................
1
2
3
4
5
Public information services................................................................................
1
2
3
4
5
Cabletelevision..................................................................................................
1
2
3
4
5
Emergency preparedness (services that prepare the community for
natural disasters or other emergency situations) ............................................. 1 2 3 4
Preservation of natural areas such as open space, farmlands and greenbelts..... 1 2 3 4
Hutchinson open space...................................................................................... 1 2 3 4
City -sponsored special events............................................................................ 1 2 3 4
Overall customer service by Hutchinson employees (police,
receptionists, planners, etc.).............................................................................. 1 2 3 4
11. Overall, how would you rate the quality of the services provided by each of the following?
Page 3 of 5
Excellent
Good
Fair
Poor
Don't know
The City of Hutchinson.....................................................................................
1
2
3
4
5
The Federal Government..................................................................................
1
2
3
12. Please rate the following categories of Hutchinson government
performance:
Excellent
Good
Fair
Poor
Don't know
The value of services for the taxes paid to Hutchinson ......................................
1
2
3
4
5
The overall direction that Hutchinson is taking ................................................
1
2
3
4
5
The job Hutchinson government does at welcoming citizen involvement ........
1
2
3
4
5
Overall confidence in Hutchinson government .................................................
1
2
3
4
5
Generally acting in the best interest of the community .....................................
1
2
3
4
5
Beinghonest.......................................................................................................
1
2
3
4
5
Treating all residents fairly................................................................................
1
2
3
4
5
Page 3 of 5
THENCSm
The National Citizen Survey -
13. Please rate how important, if at all, you think it is for the Hutchinson community to focus on each of the
following in the coming two years:
Very Somewhat Not at all
Essential important important important
Overall feeling of safety in Hutchinson.............................................................................. 1 2 3 4
Overall ease of getting to the places you usually have to visit ............................................ 1
Quality of overall natural environment in Hutchinson...................................................... 1 2 3 4
Overall "built environment" of Hutchinson (including overall design, lip
buildings, parks and transportation systems)................................................................. 1 2 3 4
Health and wellness opportunities in Hutchinson............................................................. 1 2 3 4
Overall opportunities for education and enrichment......................................................... 1 2 3 4
Overall economic health of Hutchinson............................................................................ 1 2 3 4
Senseof community........................................................................................................... 1 2 3 4
xx. Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1
Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1
Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1
Custom Question #1 Custom Question #1
O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points
xx. Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2
Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2
Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2
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O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points
xx. Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3
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Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3
Custom Question #3 Custom Question #3
O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points
xx. OPTIONAL [See Worksheets for details and price of this option] Open -Ended Question Open -Ended Question
Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended
Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -
Ended Question
Page 4 of 5
The City of Hutchinson 2015 Citizen Survey
Our last questions are about you and your household. Again, all of your responses to this survey are
completely anonymous and will be reported in group form only.
DI. How often, if at all, do you do each of the following, considering all of the times you could?
Never Rarely Sometimes Usually Always
Recycleat home.............................................................................................
1 2 3 4 5
Purchase goods or services from a business located in Hutchinson ................ 1 2 4 5
Eat at least 5 portions of fruits and vegetables a day ......................................
1 2 3 4 5
Participate in moderate or vigorous physical activity .....................................
1 i2 M 4 5
Read or watch local news (via television, paper, computer, etc.)
................... 1 2 3 4 5
Vote in local elections.....................................................................................
1 2 MW 4 5
D2.
Would you say that in general your health is:
O Excellent O Very good O Good
O Fair O Poor
D3.
What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you
think the impact will be:
O Very positive O Somewhat positive O Neutral
O Somewhat negative O Very negative
D4.
What is your employment status?
D12. How much do you anticipate your household's
O Working full time for pay
total income before taxes will be for the current
O Working part time for pay
year? (Please include in your total income money
O Unemployed, looking for paid work
from all sources for all persons living in your
O Unemployed, not looking for paid work
household.)
O Fully retired
O Less than $25,000
D5.
Do you work inside the boundaries of
O $25,000 to $49,999
Hutchinson?
O $50,000 to $99,999
O Yes, outside the home
O $100,000 to $149,999
O Yes, from home
O $150,000 or more
O No
Please respond to both questions D 13 and D 14:
D6.
How many years have you lived in Hutchinson?
D13. Are you Spanish, Hispanic or Latino?
O Less than 2 years O 11-20 years
O No, not Spanish, Hispanic or Latino
O 2-5 years O More than 20 years
O Yes, I consider myself to be Spanish, Hispanic
O 6-10 years
or Latino
D7.
Which best describes the building you live in?
D14. What is your race? (Mark one or more races
O One family house detached from any other houses
to indicate what race you consider yourself
O Building with two or more homes (duplex, townhome,
to be.)
apartment or condominium)
O American Indian or Alaskan Native
O Mobile home
O Other
O Asian, Asian Indian or Pacific Islander
O Black or African American
D8.
Is this house, apartment or mobile home...
O White
O Rented
O Other
O Owned
D15. In which category is your age?
D9.
About how much is your monthly housing cost
O 18-24 years O 55-64 years
for the place you live (including rent, mortgage
O 25-34 years O 65-74 years
payment, property tax, property insurance and
O 35-44 years O 75 years or older
homeowners' association (HOA) fees)?
O 45-54 years
O Less than $300 per month
D16. What is your sex?
O $300 to $599 per month
O Female O Male
O $600 to $999 per month
O $1,000 to $1,499 per month
D17. Do you consider a cell phone or land line your
O $1,500 to $2,499 per month
primary telephone number?
O $2,500 or more per month
O Cell O Land line O Both
D10.
Do any children 17 or under live in your
household?
O No O Yes
Thank you for completing this survey. Please
D11.
Are you or any other members of your household
return the completed survey in the postage -paid
aged 65 or older?
envelope to: National Research Center, Inc.,
O No O Yes
PO Box 549, Belle Mead, NJ 08502
Page 5 of 5
SAMPLE QUESTIONS TO ASK/ADDITIONS TO SURVEY
Question #1: The City is considering partnering with other entities to build a new, multi-purpose community
center/rec center facility that would include an indoor walk/run track, gymnasium area, fitness/cardio
area, indoor play/childcare area, and other amenities. It is estimated that this project could cost
anywhere from $8 million to $12.5 million. Considering a 15 -year payback, would you support a
bond referendum for this type of facility if paying for it required an annual tax increase of about $90
to $135 on a home valued at $140,000?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #2: The City is considering renovating the outdoor swimming pool or replacing it with a new pool/water
park. Please select the statement that best reflects your views:
• The City should simply look at renovating the existing outdoor pool
• The City should look at replacing the existing pool with a water park
• The City should look at closing the outdoor pool
• I don't know
Question #3: Please indicate how important, if at all, each of the following projects and issues will be for the City to
address over the next year to three years:
(Essential, Very Important, Not at all important, Don't Know)
• Establishment of a Dog Park
• Increasing the availability of the DMV Office from 4 days a week to 5
• Increasing the availability of the Rec Center from 4 days a week to 5
• Update the Christmas lighting display in Downtown Hutchinson
• Adding additional outdoor skating rinks
• Additional public transportation options such as a dedicated route based bus system
Question #4: The City's corporate limits include several areas/properties that are immediately adjacent to or near
waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents,
policymakers and stakeholders have placed a high value on maintaining, protecting and improving
these waterbodies and their shorelines. In the future, would you like to see the City provide support
and potentially resources to improve the aesthetic, functionality and recreational aspects of our
community's waterbodies?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Add to Question #10 the following city services:
• Seasonal Leaf Control/Pick up
• Mosquito Control
I G - C40 �Skc�)
SAMPLE QUESTIONS TO ASK/ADDITIONS TO SURVEY
Question #1: The City is considering partnering with other entities to build a new, multi-purpose community
center/rec center facility that would include an indoor walk/run track, gymnasium area, fitness/cardio
area, indoor play/childcare area, and other amenities. It is estimated that this project could cost
anywhere from $8 million to $12.5 million. Considering a 15 -year payback, would you support a
bond referendum for this type of facility if paying for it required an annual tax increase of about $90
to $135 on a home valued at $140,000?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #2: The City is considering renovating the outdoor swimming pool or replacing it with a new pool/water
park. Please select the statement that best reflects your views:
• The City should simply look at renovating the existing outdoor pool
• The City should look at replacing the existing pool with a water park
• The City should look at closing the outdoor pool
• I don't know
Question #3: Please indicate how important, if at all, each of the following projects and issues will be for the City to
address over the next year to three years:
(Essential, Very Important, Not at all important, Don't Know)
• Establishment of a Dog Park
• Increasing the availability of the DMV Office from 4 days a week to 5
• Increasing the availability of the Rec Center from 4 days a week to 5
• Update the Christmas Lighting Display in Downtown Hutchinson
• Adding additional outdoor skating rinks
Question #4: The City's corporate limits include several areas/properties that are immediately adjacent to or near
waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents,
policymakers and stakeholders have placed a high value on maintaining, protecting and improving
these waterbodies and their shorelines. In the future, would you like to see the City provide support
and potentially resources to improve the aesthetic, functionality and recreational aspects of our
community's waterbodies?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Add to Question #10 the following city services:
• Seasonal Leaf Control/Pick up
• Mosquito Control
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Canvass Special Election Results
Department: Administration
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Minnesota Statute Section 205.185 requires that the governing body of the municipality canvass the returns of the
municipal election. State law requires that the canvassing of the returns be conducted between the third and tenth
day following the election. Therefore, the Council should declare the results of the special election at the Council
meeting on May 12, 2015.
BOARD ACTION REQUESTED:
Approve Resolution No. 14429 - Canvassing and declaring the results from the Special Municipal Election held May 5,
2015
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14429
RESOLUTION CANVASSING ELECTION RETURNS OF SPECIAL MUNICIPAL ELECTION
HELD ON MAY 5, 2015
WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for
the purpose of canvassing the election returns of the Special Municipal Election held May 5, 2015, wherein
ballots were used for the casting of votes in every voting precinct in the City, and
WHEREAS, the City Council has duly inspected the abstract of votes cast and return sheets of each
precinct prepared and certified to by the election officers of the three precincts in which the election was held,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
THAT Said election returns be hereby canvassed, and the number of votes received together with the number
of absentee ballots, if any, is hereby determined as indicated in the Abstract of Votes Cast attached hereto.
Adopted by the City Council this 12th day of May, 2015.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
Abstract of Votes Cast
In the Precincts of the City of Hutchinson
State of Minnesota
at the Municipal Special Election
held Tuesday, May 5, 2015
as compiled from the official returns
Summary of Totals
City of Hutchinson
Tuesday, May 5, 2015 Municipal Special Election
City Council Member Seat 3
Total Votes
Bill Arndt
73
Write In
1
Detail of Election Results
City of Hutchinson
Tuesday, May 5, 2015 Municipal Special Election
Persons Registered
Persons Registered
Total Number of
as of 7:00 a.m.
on Election Day
Persons Voting
City of Hutchinson
2437
2
17
Precinct 1
City of Hutchinson
2364
2
21
Precinct 2
City of Hutchinson
2716
0
35
Precinct 3
Precinct 1 —
0
Absentee
Precinct 2 —
0
Absentee
Precinct 3 —
1
Absentee
We, the legally constituted city canvassing board, certify that we have herein
specified the names of the persons receiving votes and the number of votes
received by each office voted on, and have specified the number of votes for and
against each question voted on, if any, at the Municipal Special Election held on
Tuesday, May 5, 2015.
As it appears by the returns of the election precincts voting in this election, duly
returned to, filed, opened, and canvassed, and now remaining on file in the office
of the City of Hutchinson Clerk. Witness our official signature in the City of
Hutchinson, McLeod County, this 12th day of May, 2015.
Member of canvassing board
Member of canvassing board
Member of canvassing board
Member of canvassing board
Member of canvassing board
I, Melissa Starke, Election Administrator of the City of Hutchinson do hereby
certify the within and foregoing three pages to be a full and correct copy of the
original abstract and return of the votes cast in the City of Hutchinson Special
Municipal Election held on Tuesday, May 5, 2015.
Witness my hand and official seal of office this 12th day of May 2015.
HUTCHINSON CITY COUNCIL� a�
v
Request for Board Action
Agenda Item: Special Event
Department: Police Department
LICENSE SECTION
Meeting Date: 5/12/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Shad Ketcher is requesting the use of the City of Hutchinson public parking lot located on the northwest corner of
Franklin St SW and 1st Ave SW, on the west side of Shad Ketcher's office. On Thursday May 21, 2015 between the
hours of 3:00 and 8:00 pm, Mr. Ketcher will be hosting an open house to celebrate the opening of his new office. This
will be a non-alcoholic event.
They are asking the parking lot be closed off beginning at 12:00 pm on Wednesday May 20th through Friday May
22nd at 12:00 pm to allow time to set up and remove the large event tent. The organizers are aware there are to be
no tent stakes driven into the asphalt parking lot and that any damage will be the responsibility of Shad Ketcher. They
are also asking to utilize a couple of parking stalls in the City of Hutchinson Police Station parking for catering vehicles
during the event.
I have reviewed the plan and have determined this request will have little if any impact on traffic flow or parking in the
area during this short period of time. This event will not have a significant impact on police operation during this
event.
The Police Department has reviewed this request and looks forward to working with Shad Ketcher and Kayla
Alexander,Event Coordinator Compass Occasions to ensure a successful and safe event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, March 25, 2015
Members present in bold.
MEETING MINUTES
Members
Steve Jansick Daron Vanderheiden Chad Czmowski Corey Stearns
Mary Christensen Mike McGraw Jonny Block
Staff
Miles Seppelt, EDA Director
Jeffrey Page, EDA Program Assistant
Andy Reid, City Controller
Matt Jaunich, City Administrator
I. Call to order
EDA President Steve Jansick called the meeting to order at 11:34 AM
II. Approve Agenda — No Action
III. Review Meeting Minutes
A. February 18th, 2015 Finance Team
M/S/P: Stearns, Block to approve the minutes as written: passed unanimously.
B. February 25th, 2015 Board of Directors
M/S/P: Block, Vanderheiden to approve the minutes as written: passed unanimously.
IV. Review of February financial statements — Andy Reid
A. February Financials
• Format of financials has been revised to bring them in line with the most recent
accounting practices. The key change is that interest is shown as income while loan
principal is not.
• Cash available in operations is $159,644.
• $56,736 is reserved (proceeds from Warrior land sale) and $97,530 is unreserved.
• The Economic Development Loan fund has $418,630 in cash available.
• Loan repayments totaled $1696 for the month, of which $506 was interest income.
• Downtown revolving loan fund has $234,590 in cash available; $153,469 is
unreserved; loans receivable total $707,116 and $201,329 in capital assets (Cenex &
Wright properties).
• Loan repayments totaled $9,082.94 for the month, of which $1,327 was interest
income.
• MIF Loan fund has $1,004,371 in cash available and loans receivable of $259,020
($223,354 NuCrane and $35,666 Customer Elation).
M/S/P: McGraw, Block to approve the financials as presented. Passed unanimously.
V. Director's Report
A. BR &E Visits
Visits were made to Reynolds Logistics, 3D CNC, Hutchinson Manufacturing, 3M, Ohly,
and HTI.
B. Hutchinson Way -Finding & Signage Plan: City staff met with the consultant in early
March. A task force will meet in April; It will be taken to the City Council in June and there
will be an open house in the interim.
C. ARTPLACE Grant: Staff and Steve Cook collaborated on the preparation of the
application and submitted it prior to the date due.
D. TigerPath workforce development initiative: Staff has been working with Patrick Walsh
and Sheila Murphy on the development of H.S. Senior internship opportunities with local
manufacturers. Three employers have so far expressed interest in participating.
E. Website/Marketing Update (tour of website): Staff presented the hutch insoneda.com
website to the board, demonstrating its functionality, aesthetic improvements, and its
capacity for connecting businesses with the resources they are seeking. Staff also
provided a quick overview of the EDA Facebook page and Twitter activities.
Prior to the next Board meeting, staff plans to develop fillable pdfs for the EDA program
applications on hutchinsoneda.com. They would enable immediate submissions and
potentially streamline the application review and record keeping processes.
VI. Greater Minnesota Partnership
The Board had a short discussion of the Finance Team's recommendation.
M/S/P: Block, Czmowski to discontinue of the EDA membership; passed unanimously.
VII. Proposed Incentive Plan — Discussion
Discussion took place on the parameters of a potential incentive program designed to bring a
new company to Hutchinson. A sub -committee met twice in the weeks preceding the March
meeting and determined
VIII. Use of Tax Increment Dollars — Discussion
There are tax increment dollars that are available for downtown redevelopment projects.
Several options were reviewed and discussed.
IX. JUMP START MANUFACTURING — Discussion
Staff proposed a business plan contest geared toward helping an individual start a
manufacturing business. After discussion it was agreed that a sub -committee should be
established to formulate a contest similar in nature to the EDA's Jump Start Downtown
Business Plan Contest.
X. Grant & Loan Applications
Sign & Awning Grant Program
Bonnie J. Westmiller— Owner $1,000
227 Main St. S.
M/S/P: Vanderheiden, Stearns to approve application upon condition of work and application
meeting guidelines; Passed Unanimously.
XI. Other Business
XII. Set Next Meeting — 11:30 AM, Wednesday, March 25th, 2015
XIII. Adjourn — with no further business to address, the meeting was adjourned at 12:48 p.m.
Respectfully Submitted,
Jeffrey Page
EDA Program Assistant
