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03-18-2014 PCMMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 18, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present: Jim Fahey, Bill Arndt, and Dave Johnston. Members absent: Dean Kirchoff and Raymond Norton. Also present was Dan Jochum, Planning Director. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED February 18, 2014 Motion by Lofdahl, second by Fahey, to approve the minutes as presented. Motion carried unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN TO EXPAND SHALOM BAPTIST CHURCH LOCATED AT 1215 ROBERTS RD SW Commissioner Lofdahl read the public hearing statement noting the guidelines to be followed during the public hearing. Chair Hantge opened the public hearing at 5:31 p.m. Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum explained that an application had been submitted by Shalom Baptist Church to expand their current location to add a new lobby, expanded administration office and new multi-purpose worship facility. The property is zoned R-1 and churches are allowed in R-1 zones with a conditional use permit. Because of the expansion, another conditional use permit is required. The setbacks are met with the expansion. Commissioner Lofdahl clarified that the lot is located in the shoreland district. Commissioner Lofdahl clarified that the stormwater pond on the site will mitigate the utility plan. Chair Hantge questioned the parking requirements. Mr. Jochum explained that there will be 69 parking stalls after the expansion. City ordinance requires one parking stall per four seats in the church with additional stalls being used across the street in the high school parking lot. Chair Hantge inquired as to whether perhaps additional parking stalls should be included Minutes Hutchinson Planning Commission March 18, 2014 Page 2 in the plan due to the expansion. Mr. Jochum explained that he is satisfied with the overflow parking being used in the high school parking lot as long as a signed agreement is in place. Mr. Jochum noted that he would rather not have empty parking lots not being utilized fully as long as arrangements can be made. Mr. Jochum noted that more than half the required parking spaces are on site and staff is satisfied with that. Commissioner Johnston mentioned the arrangements made a few years ago for Runnings who was using their parking lot for a greenhouse area. In essence, Runnings had overflow parking with extra parking spaces through the entire mall parking lot. Discussion was held regarding a separate lot to the south of the church that the church owns that could potentially be used in the future for parking if the agreement with the high school was not renewed. Mr. Jochum reviewed the landscaping plan and provided a drawing of the proposed building. Mr. Jochum also reviewed lighting and signage. Lastly, Mr. Jochum reviewed the storm water pond that is on site and is adequate to address the needs of the runoff requirements in the shoreland ordinance. Discussion was held regarding the technicalities of the pond. Commissioner Lofdahl confirmed that a swale is put in place to buffer residential properties from the church for runoff issues. Mr. Jochum explained that a revised set of conditions was distributed due to the applicant needing to cut into the street for the expansion. Commissioner Lofdahl asked if the residential neighbors could drain their sump pumps or rain garden into the applicant's pond or if that overwhelm the pond. Kent Exner, City Engineer, noted that would be between the applicant and neighbors. Commissioner Johnston clarified condition 3 in that unfinished precast concrete will not be allowed. Keith Heikes, 367 School Road SW, presented before the Commission. Mr. Heikes explained that he has lived at his property for seven years and has concerns of the holding pond. Mr. Heikes explained that the current holding pond is very taxed and cannot hold to capacities currently. Mr. Heikes does not wish for the condition to worsen due to the expansion. Mr. Heikes explained that the area floods after 1.5 inches of rain. Mr. Heikes asked if there any concerns related to mosquitos or safety surrounding the pond. The Commission addressed safety concerns and the fact that the majority of ponds in Hutchinson are not surrounded by a fence. Minutes Hutchinson Planning Commission March 18, 2014 Page 3 Mr. Exner addressed the ponding/flooding issues in the area. Mr. Exner explained that there is an issue in the entire area beginning with the pipe from Alan Street. Mr. Exner expressed that he feels the pond will better define the area that the water is drained to. The deeper pond will account for the additional runoff Julie Olson, 404 Boulder Street, presented before the Commission. Ms. Olson raised concerns with flooding issues during rain events. Ms. Olson explained that at times the water stands for weeks. Ms. Olson also raised concerns that if additional parking spaces are placed in the east lot that will abut her backyard which may increase the flow. It was suggested to add Condition No. 16, requiring that the pond be increased in size if staff felt it necessary. Staff will work with the applicant's engineer on appropriate sizing. Ann Koons, Station 19 Architects, presented before the Commission. Ms. Koons addressed the overflow parking agreement with the high school that has worked well mainly due to the offpeak use. Ms. Koons also explained that pre -cast concrete will not be used, and most likely the structure will be brick or colored concrete. Ms. Koons spoke to the swale and the runoff issues. An existing swale is being maintained and will remain in place. A drain will be added near the east lot and be drained to the pond. There is no issue with locating the pond further south to address drainage issues. The pond will be designed to be able to hold appropriate runoff Motion by Arndt, second by Johnston, to close public hearing at 6:14 p.m. Motion carried unanimously. Motion by Fahey, second by Johnston, to approve CUP and site plan with recommendations along with condition 16 that staff will work with engineer to increase size of pond to accommodate water runoff Motion carried unanimously. B. CONSIDERATION TO AMEND THE I-1 ZONING DISTRICT Chair Hantge opened the public hearing at 6:15 p.m. Mr. Jochum explained that the City had been approached by a business, a trucking firm, to locate their corporate headquarters, warehouse and maintenance area to the city. Current ordinance defines truck terminals and allows them only in I-2 Districts. Staff is recommending that truck terminals be allowed in I-1 Districts with a CUP. I-1 includes the industrial park. The amendment to the ordinance seems to be sensible due to the industrial park area and the amount of trucking used in Hutchinson and this district. A CUP process would mitigate any potential issues Minutes Hutchinson Planning Commission March 18, 2014 Page 4 related to a truck terminal business. The proposed amendment is to simply add the term "truck terminals" to the ordinance. Motion by Lofdahl, second by Fahey, to close public hearing at 6:20 p.m. Motion carried unanimously. Motion by Lofdahl, second by Arndt, to approve the amended language to include truck terminals in the I-1 District. Motion carried unanimously. First reading of the ordinance will be on the March 25, 2015, Council agenda with the second reading and adoption on the April 8, 2014, Council agenda. C. CONSIDERATION OF AMENDMENTS TO CITY CODE CHAPTER 152 — SHORELAND MANAGEMENT. Chair Hantge opened the public hearing at 6:21 p.m. Mr. Jochum explained that the public hearing had been left open at the last Planning Commission meeting due to staff receiving feedback from the DNR on the City's proposed amendments to the shoreland management ordinance. The DNR's feedback is that the City cannot deviate from the 25% impervious coverage at this time. The DNR can dictate the shoreland ordinance requirements through the DNR rulemaking process. Staff will continue to discuss options for shoreland properties and will work with the DNR as necessary in the future. Therefore, amendments to the ordinance will not be considered at this time. Discussion was held regarding the tier system used by the DNR in determining the percentage of impervious surface required for each city. Motion by Arndt, second by Johnston, to close public hearing at 6:27 p.m. Motion carried unanimously. Chair Hantge noted that the Planning Commission will be taking no action on this item at this time. 5. NEW BUSINESS Commissioner Lofdahl mentioned the Imagine Hutchinson regulatory meeting that was held a couple of weeks ago and spoke to intoxicating liquor being served in outside areas of restaurants. Attorney Sebora spoke to the City requirements for serving liquor. Commissioner Lofdahl mentioned liquor being served on the golf course. Commissioner Lofdahl requested the City Council discuss this item sooner than later. He feels that if liquor can be served on the golf course, it should be able to be served outside in downtown. Commissioner Johnston spoke to the MnDOT right of way requirements. Minutes Hutchinson Planning Commission March 18, 2014 Page 5 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF A. Upcoming Meetings Mr. Jochum noted that the Disabled American Veterans has submitted an application for a building on 3rd Avenue and perhaps there will be an application from Prince of Peace at the April Planning Commission meeting. 8. ADJOURNMENT Motion by Arndt, second by Lofdahl, to adjourn at 6:35 p.m. Motion carried unanimously.