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04-15-2014 PCMMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 15, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present: Jim Fahey, Bill Arndt, Dean Kirchoff, Raymond Norton and Dave Johnston. Also present was Dan Jochum, Planning Director. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED March 18, 2014 Motion by Norton, second by Fahey, to approve the minutes as presented. Motion carried unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF SITE PLAN REVIEW FOR PRINCE OF PEACE SENIOR APARTMENTS FOR 20 UNIT EXPANSION LOCATED AT 301 GLEN ST SW(306, 316, 326 FRANKLIN ST SW) Commissioner Norton read the public hearing statement noting the guidelines to be followed during the public hearing. Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum clarified that this is a site plan review and not a public hearing item. This site plan review is for a 20 unit expansion located at 301 Glen Street SW, as well as 306, 316 and 326 Franklin Street SW. The required setbacks for this use are 35 feet, however the rear setbacks on the site plan appear to be only 30 feet. The applicant will need to decide whether to modify the site plan or apply for a variance prior to construction. Parking/Access/Circulation will be met. The 20 unit expansion will be added on to the east of the existing building and the expansion will look very similar to the existing building. The addition will be two stories. There is a bioretention swale located around the perimeter of the new addition to handle stormwater runoff Staff will work with the applicant to determine the best approach regarding retention swales/ponding onsite. 18 conditions are noted on the site plan request. Commissioner Norton asked how condition 11 and 15 differentiate with the owner/developer language. Jochum noted that the owner/developer is considered one and the same. Lofdahl commented on the storm sewer. Hantge noted that the primary entrance to the building will remain off of Glen Street. The swale is Agenda Hutchinson Planning Commission April 15, 2014 Page 2 estimated at a depth of four feet. Hantge asked if there is a future potential addition to the north. Jochum did not have knowledge of that but was under the impression that the applicant would like to retain green space. Arndt asked about underground tanking instead of the swale. The alley off of 3rd Avenue would convert into green space completely. The alley would be vacating the public right-of-way and would essentially become a private roadway. Jochum noted that an item would be added to Condition 6, which will state that a shared parking and access agreement between Prince of Peace and Peace Lutheran Church will need to be entered into and record in order for Prince of Peace to utilize the parking lot on the southeastern portion of the lot and access to the rear of the complex. Motion by Norton, second by Arndt, to approve site plan with the revisions recommended to Condition No. 6. Motion carried unanimously. B. CONSIDERATION OF A RIGHT OF WAY PLAT OF OUTLOT A, FAIRWAY ESTATES 3RD ADDIDTION Chair Hantge opened the public hearing at 5:50 p.m. Mr. Jochum distributed a memo that he had received from City Engineer, Kent Exner, in reference to the proposed Fairway Estates Third Addition Plat. The cul- de-sac at issue is in fact a private street as it was originally developed. The new owner of the development, the applicant, is proposing to make the street public by platting the area. The reason for the private street at the time of original development was due to the developer wanting different driveway arrangements that were not allowed with public plats. The driveways in the cul-de-sac area have been redesigned by staff with the proposal of the right of way plat. This design will meet city standards and staff is willing to take it on as a public street. Arndt mentioned the issue of snow being placed on property owner's lots in the cul-de-sac area. Anywhere there is not a driveway technically allows for snow to be placed by city staff It was suggested that perhaps the developer be obligated to inform property owners and buyers that snow removal may be placed on lots. Jochum reminded the Commission that there is no obligation of the City to take this on as a public street. Arndt questioned whether there will be any plantings on the north and west side. Gus Wurdell, applicant, presented before the Council. Mr. Wurdell noted that no berm or windrow was part of the stormwater retention plan. Today an amendment was submitted to construct a berm along Lots 5, 6 and 7 as well as 80 10 foot evergreen trees. Motion by Lofdahl, second by Arndt, to close public hearing at 6:08 p.m. Motion carried unanimously. Agenda Hutchinson Planning Commission April 15, 2014 Page 3 It was suggested that perhaps a Condition 5 be added requiring the developer to notify future homeowners of snow removal issues. The consensus of the Planning Commission was that in the end it would be too difficult to notify homeowner to homeowner as properties changed ownership. Motion by Kirchoff, second by Lofdahl, to approve right of way plat with conditions 1-4. Motion carried unanimously. C. CONSIDERATION OF A LOT SPLIT AT 905 GOLF COURSE RD NW Chair Hantge opened the public hearing at 6:11 p.m. Dan Jochum presented before the Commission. Mr. Jochum explained that the applicant is Hutchinson Baptist Church. The applicant is requesting to split the south west 1.86 acres from 905 Golf Course Road NW. The total lot area is 5.77 acres. The remaining lot split will be approximately 3.91 acres in size. A six foot utility and drainage easement must be added along both sides of the new property line that is created by the lot split. There are seven conditions included with the lot split, one being that a cross access will be required to ensure access to each parcel and public and private easements are required to ensure water and sanitary sewer can be provided to the existing building site. Additional driveway accesses are not desirable to the city. It was noted that a golf hole from a previous driving range is included on one of the lots and the understanding is that an easement arrangement is in place. Motion by Arndt, second by Fahey, to close public hearing at 6:20 p.m. Motion carried unanimously. Motion by Lofdahl, second by Norton, to approve lot split with conditions 1-7. Fahey commented on the wording of condition 6 — cross access. Fahey suggested that the cross access language be a defined easement. Motion by Lofdahl, second by Norton, to amend motion to include language in condition 6 to include "defined easement". Motion carried unanimously. D. CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A BUILDING FOR DISABLED AMERICAN VETERANS OPERATIONS AT 167 AND 177 3RD AVE NW Chair Hantge opened the public hearing at 6:22 p.m. Dan Jochum presented before the Council. Mr. Jochum noted that the Disabled American Veterans is requesting a conditional use permit to construct a building for their operations at 167 and 177 3rd Avenue NW which is located in the C-5 zoning district. Since there are no permitted uses in the C-5 district, this use requires a conditional use permit. The building will include a warehouse area, as Agenda Hutchinson Planning Commission April 15, 2014 Page 4 well as a small office, and will be used to operate a business that assists disabled veterans with transportation, clothing, other goods and similar services. Eight conditions have been recommended to be placed on the conditional use permit. The proposed structure is similar in style as to what was on the lot previously, which was a site for RiteWay Builders, which burned down a few years ago. Mr. Jochum reviewed the design guidelines in the river overlay district. The Commission discussed the types of structures that should be in the river overlay district. It was suggested that perhaps the proposed structure could be "dressed up" to meet the standards better of the river overlay district which requires "durable attractive material". Norton asked that the applicant be notified of the Planning Commission's concerns and see if perhaps a higher-level design could be brought forward to meet the intentions of the river overlay district. Arndt raised concerns with the Gateway District and the lack of development. He raised concerns of requiring too much from applicants and hampering development. Motion by Norton, second by Johnston, to continue the public hearing to May 20, 2014. Motion carried unanimously. Motion by Norton, second by Arndt, to table this item. Motion carried unanimously. E. CONSIDERATION OF A LOT SPLIT AT 1105 BENJAMIN AVE SE IN ENERGY PARK Chair Hantge opened the public hearing at 6:47 p.m. Dan Jochum presented before the Commission. Mr. Jochum explained that the Hutchinson EDA is requesting a lot split to split the south four acres from Lot 1, Block 2, Energy Park North Second Addition. The total lot area is 7.5 acres and the remaining lot will be approximately 3.5 acres in size. A six foot utility and drainage easement must be added along both sides of the new property line that is created by the lot split. Jochum asked that an additional condition be placed on the lot split noting that the developer will be required to pay for water and sanitary sewer services. Motion by Lofdahl, second by Fahey, to close public hearing at 6:50 p.m. Motion carried unanimously. Motion by Lofdahl, second by Kirchoff, to approve lot split with condition no. 6 added. Motion carried unanimously. 5. NEW BUSINESS Agenda Hutchinson Planning Commission April 15, 2014 Page 5 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that the Disabled American Veterans item will be on the next agenda, along with the Prince of Peace project and potentially the MidCountry Bank project. 8. ADJOURNMENT Motion by Kirchoff, second by Lofdahl, to adjourn at 6:53 p.m. Motion carried unanimously.