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cp04-14-2015HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 14, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. Call Meeting to Order— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. Invocation — Hutchinson Evangelical Free Church
3. Pledge of Allegiance
4. Recognition of Gifts, Donations and Community Service to the City
(a) Resolution No. 14419 — Resolution Accepting $100 Cash Donation from Jean Stimpert to
Hutchinson Police Department
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. Citizens Addressing the City Council
6. Approval of Minutes
�a) Regular Meeting of March 24, 2015
b) Council Workshop of March 24, 2015
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. Approval of Consent Agenda I
(a) Resolutions and Ordinances
Resolution No. 14408 - Resolution Ratifying an Interfund Loan for the Advance of Certain
Costs in Connection with TIF Districts #4-6
2. Resolution No. 14410 — Resolution Appointing Judges for the 2015 City of Hutchinson
Special Election
(b) Consideration for Approvals and Permits for the 73rd Annual Hutchinson Jaycee Water Carnival
for June 14 — 21, 2015
(c) Consideration for Approval of Support of 41" Annual Chamber of Commerce Arts & Crafts
Festival on September 18 & 19, 2015
CITY COUNCIL AGENDA APRIL 14, 2015
(d) Consideration for Approval of Dairy Day Celebration on June 5, 2015
(e) Consideration for Approval of Street Closure for American Legion Post 96 Memorial Service on
May 17, 2015
(f) Appointment of Jack Sandberg and Gerald Grinde to Hutchinson Library Board to April 2018
(g) Consideration for Approval of Extending Becky Felling's Term on Hutchinson Health Board to
December 2016
(h) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming
Association on August 15, 2015, for Minnesota Garlic Festival
(i) Consideration for Approval of 2015 Street Sealing Program Purchase Order
0) Consideration for Approval of 2015 Street Repairs Program Purchase Order
(k) Claims, Appropriations and Contract Payments — Register A
8. Approval of Consent Agenda II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS (6:00 P.M.)
9. Assessment Hearing and Project Award for 2nd Avenue SE Reconstruction Project (Letting No. 1,
Proj ect No. 15-01)
a) Motion to Close Public Hearing
�b) Approve/Deny Resolution No. 14413 — Resolution Adopting Assessment
c) Approve Deny Resolution No. 14414 — Resolution Accepting Bid and Awarding Contract
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
10. 2014 Year End Report — Hutchinson Police Services
UNFINISHED BUSINESS
NEW BUSINESS
11. Approve/Deny Replacing Backstop/Retaining Wall at VMF Ballfield
12. Approve/Deny Resolution No. 14417 - City Seasonal Pay Grid/Position Table
2
CITY COUNCIL AGENDA APRIL 14, 2015
13. Approve/Deny Items for Airport Pavement Improvements Project (Letting No. 9, Project No.
15-09)
(a) Approve/Deny Resolution No. 14415 — Resolution Ordering Improvement and Preparation of
Plans and Specifications
(b) Approve/Deny Resolution No. 14416 — Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
(c) Approve/Deny Work Order No. 4 to Professional Services Contract — Construction
Administration Services for Runway 15/33, Taxiway A, and Apron Reclamation;
Taxiway Alpha 3 Relocation
14. Approve/Deny Items for 2015 Pavement Management Program Project (Letting No. 3, Project No.
15-03)
(a) Resolution No. 14411 — Resolution Declaring Cost to be Assessed and Ordering Preparation of
Proposed Assessment
(b) Resolution No. 14412 — Resolution Calling for Hearing on Proposed Assessment
15. Approve/Deny Resolution No. 14409 - Resolution to Participate in Minnesota GreenStep
Cities Program
16. Approve/Deny Resolution No. 14418 — Resolution Entering Into MnDOT Agreement No.
1000404 — Trunk Hwy 15/Main Street Maintenance Project
17. Approve/Deny MnDNR Luce Line State Trail Development Agreement
18. Approve/Deny Setting Special Meeting to Conduct City Administrator Three -Month
Performance Review
19. Approve/Deny Setting Council Budget Workshop for April 28, 2015, at 4:00 p.m.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
20. Approve/Deny Policy 1.26 - Consent Agenda Policy
21. Approve/Deny Changes to Policy 3.18 —Safety Eyewear/Footwear Reimbursement
22. Minutes from Committees, Boards or Commissions
(a) Pedestrian Bicycle Advisory Committee Minutes from February 18, 2015
(b) Liquor Hutch Quarterly Report from January — March 2015
(c) EDA Board Minutes from February 25, 2015
(d) Library Board Minutes from February 23, 2015
(e) Parks, Recreation, Community Education Board Minutes from March 2, 2015
CITY COUNCIL AGENDA APRIL 14, 2015
(f) Planning, Zoning, Building Department First Quarter Report for 2015
(g) Bid Opening Minutes of April 7, 2015 (Shady Ridge Road/Golf Course Road)
23. Council/Mayor Updates
24. Staff Updates
MISCELLANEOUS
ADJOURNMENT
.19
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Recognition of Cash Donation to the Hutchinson Police Department
Department: Finance
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Jean Stimpert recently made a cash donation of $100 to the Hutchinson Police Department. This is a general
donation in memory of her husband Gregg Stimpert.
BOARD ACTION REQUESTED:
Recognize the donation of $100 made to the Hutchinson Police Department from Jean Stimpert.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14419
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations
of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit
of its citizens and is specifically authorized to accept gifts and bequests for the benefit of
recreational service pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following person has offered to contribute the cash amounts set
forth below to the Hutchinson Police Department:
Name of Donor Amount
Jean Stimpert $100.00
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donation offered,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 14th day of April, 2015.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 24, 2015
1. CALL TO ORDER — 5:30 P.M.
Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John
L%ahl, Chad Czmowski and Bill Arndt. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
2. INVOCATION — Pastor Matt Troyer, Shalom Baptist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen recognized Roger Vacek and Stacey Nass for completing two terms on the
Library Board.
5. PUBLIC COMMENTS
6. MINUTES
�a) REGULAR MEETING OF MARCH 10, 2015
b) BID OPENING MINUTES OF MARCH 17, 2015 (CEMETERY COLUMBARIA SHELTER AND
FOUNDATIONS)
Motion by Lofdahl, second by Christensen, to approve the minutes of the regular meeting of March
10, 2015, and bid opening from March 17, 2015. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES - NONE
(b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE
TO CHRIS ULMER OF TNT FIREWORKS TO HOLD A TENT SALE IN THE WALMART
PARKING LOT FROM JUNE 22, 2015, TO JULY 5, 2015
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
APPLICATION TO SATURDAY NIGHT CAR CRUISERS CLUB FROM JUNE 1 —
DECEMBER 31, 2015, AT HUTCHINSON MALL
(d) CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL CONTRACT
(e) CONSIDERATION FOR APPROVAL OF 2015 PUBLIC WORKS VEHICLE/EQUIPMENT
PURCHASES
(f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR MILES SEPPELT
TO ATTEND THE ECONOMIC DEVELOPMENT STRATEGIC PLANNING COURSE PUT
ON BY THE INTERNATIONAL ECONOMIC DEVELEOPMENT COUNCIL IN MADISON,
WISCONSON ON JUNE 4 & 5, 2015
(g) CONSIDERATION FOR APPROVAL OF RENEWING FOOD VENDOR LICENSE FOR
CITY COUNCIL MINUTES MARCH 24, 2015
PETER NEUBAUER OF NORTHSTAR BBQ
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
Motion by Czmowski, second by Arndt, to approve those items contained under the consent agenda.
Motion carried unanimously.
7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Council Check Register B.
Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT — JEAN
WARD
Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided a year-end
report for projects completed in 2014. These projects included housing objectives such as
continuing to maintain a strong emphasis on property management, property improvements, energy
conservation and tenant services at Park Towers; supporting rehabilitation of aging housing stock to
preserve housing stock and prevent decline of neighborhoods and monitoring foreclosures and
purchasing/rehabbing/resaling or purchasing/demolishing/newly constructing bank owned, short
sale, vacant or blighted properties as funding allowed. Ms. Ward reviewed the Small Cities
Development Program projects completed in 2014, which included improving twelve homes in the
city. HRA staff also worked on two foreclosure remediation initiatives at 907 Lewis Avenue and
445 Adams Street. These projects included demolition and new construction on each site. Ms.
Ward spoke of housing trends in the areas of rental housing, homeownership, construction and
foreclosures. Lastly, Ms. Ward spoke of the priorities established for 2015.
(b) DISCUSSION ON REGISTERING FOR THE LEAGUE OF MINNESOTA CITIES ANNUAL
CONFERENCE
Matt Jaunich, City Administrator, discussed with the Council the upcoming League of Minnesota
Cities annual conference which is being held in June of 2015. Mr. Jaunich informed the Council if
any members are interested in going they should work directly with Melissa Starke on getting
registered.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SHARED CITY AND RURAL RESCUE/PUMPER
FIRE TRUCK PROJECT
Lt. Matt Sturges, Hutchinson Fire Department, presented before the Council. Mr. Sturges
explained that in 2012 a committee of the fire department was formed to explore the idea of
combining Engine 3, a pumper, and Rescue 5, heavy rescue, into one multi-purpose
rescue/pumper vehicle. The concept is to purchase a vehicle jointly between the city and rural
townships. The rural townships are very supportive of the project and they agreed to have the
fire department move forward with the plan and to hopefully take delivery some time in 2016. If
approved, the fire department is proposing to purchase one multi-purpose rescue/pumper that has
2
CITY COUNCIL MINUTES MARCH 24, 2015
full firefighting capabilities and full rescue capabilities, sell the current city -owned Engine 3,
which is a 1992 "General" engine with only firefighting capabilities and sell the current shared
city/rural Rescue 5, a 2001 "Pierce" heavy rescue with only rescue capabilities. The City's cost
for the truck is estimated at $264,500 which will come from capital projects and/or excess local
government aid.
General discussion was held regarding recruitment of firefighters.
Motion by Arndt, second by Christensen, to approve the shared City and rural rescue/pumper fire
truck project and allow for release of the build specifications to bid. Motion carried
unanimously.
(b) CONSIDERATION FOR APPROVAL OF NON -WAIVER OF TORT LIABILITY LIMITS
FOR GENERAL LIABILITY
Matt Jaunich, City Administrator, explained that this is an annual item that comes before the
City as part of renewal of its general liability insurance policy. The City must decide whether or
not to waive the statutory municipal tort liability limits from $500,000 per claimant to
$1,500,000 per occurrence. If the City does waive this, then the City must purchase excess
liability coverage. Staff is recommending that the Council to not waive the tort liability limits
for the policy period of July 2014 through June 2015 and for the upcoming policy period of July
2015 through June 2016.
Motion by Czmowski, second by Lofdahl, to approve non -waiver of tort liability limits for
general liability. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14407 — A RESOLUTION
AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT
TABLE
Matt Jaunich, City Administrator, explained that for the last few years, the City has had in place
the combined position of City Administrator and Finance Director. Prior to 2011, these positions
had been separate, full time positions. With the resignation of the City Administrator/Finance
Director in December 2014, the City Council decided to separate again the Finance Director
duties and responsibilities from the position of City Administrator. Andy Reid, the City's
Controller, has been functioning as the city's finance director during this interim period. Mr.
Jaunich is proposing to appoint Mr. Reid officially as the Finance Director and to remove the
Controller position from the classification table and add the Finance Director as a Grade 12
position. In addition, with the elimination of the Controller position and the pending retirement
of a long-term accounting employee at the end of 2015, Mr. Jaunich is proposing to establish the
Grade 7 position of Senior Accountant on the classification table. These items are encapsulated
into Resolution No. 14407.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14407, amending the
City of Hutchinson position classification assignment table. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14405 - A RESOLUTION
3
CITY COUNCIL MINUTES MARCH 24, 2015
APPROVING ATTACHMENT E OF THE CITY OF HUTCHINSON EMPLOYEE
HANDBOOK — PERSONNEL POLICY ALLOWING FOR A SOCIAL MEDIA POLICY
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that some
departments within the city have an interest in utilizing social media to enhance communication
efforts of the City. Due to this, Administration is requesting the Council consider adopting a formal
social media policy that would authorize the use of social media as an official form of
communication, establish a list of guidelines and procedures for creating a social media presence
within the City and establish some guidelines on the personal use of social media and how that
relates to employees commenting on city business. The management team has reviewed the
proposed policy and has recommended that it be brought forth to Council.
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14405, allowing for a social
media policy. Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF SECOND READING OF ORDINANCE NO. 15-
737, AN ORDINANCE AMENDING CHAPTER 54 OF THE HUTCHINSON CITY CODE
PERTAINING TO REVISIONS RELATED TO STORM WATER MANAGEMENT
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that
this proposed ordinance had its first reading at the last Council meeting and no changes have been
made to it since that time. The ordinance revisions are necessary to comply with new permit
requirements for the City's MS4 permit required to operate its Municipal Separate Storm Sewer
System.
Motion by Lofdahl, second by Christensen, to approve second reading and adoption of Ordinance
No. 15-737. Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR CEMETERY
COLUMBARIA SHELTER AND FOUNDATIONS PROJECT (LETTING NO. 10, PROJECT
NO. 15-10)
Kent Exner, City Engineer, provided a background on this project. Mr. Exner explained that one
bid was received on this project from Cold Spring Granite Co. of Cold Spring, Minnesota, with a
bid of $178,362. Staff expected that only one bid would be submitted for this work due to the
bidder pre -qualification process. This project has previously been reviewed with the City
Council and the Resource Allocation Committee.
John Olson, Public Works Manager, noted that the project is intended to begin in mid-May with
a proposed completion time prior to the end of August.
Motion by Christensen, second by Forcier, to approve the awarding of cemetery columbaria
shelter and foundations project. Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF PREPARING REQUEST FOR PROPOSALS ON A
NEW GARBAGE/REFUSE AND HAULING CONTRACT
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
current hauling contract with Waste Management is due to expire in October 2015. Mr. Jaunich
asked if the Council would like to have staff prepare a request for proposal to gain interest from
other contractors or if staff should negotiate with the current contract holder. The current
.19
CITY COUNCIL MINUTES MARCH 24, 2015
contract has been in place since 2000. Mayor Forcier noted he thinks RFPs should go out to see
what other contractors can offer.
Motion by Czmowski, second by Christensen, to approve the preparation of a Request for
Proposals by staff for Residential Collection (Garbage/Compost) and Hauling Services. Mr.
Jaunich noted that an RFP will be prepared and then brought before Council for approval before
it is advertised. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
(a) EDA BOARD MINUTES FROM DECEMBER 18, 2014, AND JANUARY 28, 2015
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
FEBRUARY 17, 2015
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY
2015
(d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
FEBRUARY 2015
(e) SNOW REMOVAL — ICE CONTROL REPORT FOR FEBRUARY 2015
(f) STREET SWEEPING PRESS RELEASE
13. MISCELLANEOUS
Jh8n Lofdahl —Mr. Lofdahl noted that the Habitat for Humanity house will be moved on site May
Kent Exner — Mr. Exner noted that the bid opening is coming up for the Shady Ridge Road/Golf
Course Road project. Mr. Exner also noted that he has received much gratitude for the inclusion
of a sidewalk being constructed as part of the Golf Course Road project.
Mr. Exner also mentioned that an item will be before the Council at its April 14th meeting in
reference to an overlay proj ect MnDOT is administering on Hwy 15/Main Street. MnDOT will be
asking the City to enter into a cooperative agreement regarding manholes and castings. Costs are
still being identified. Discussions have been held on when Hwy 15/Main Street will be
reconstructed, however MnDOT is indicating that a reconstruction project will not be considered
for five to ten years.
John Olson — Mr. Olson provided an a date on street sweeping activity. Mr. Olson reminded
residents that leaf vaccuming is not per in the spring due to nonorganic materials in the
curb areas. Therefore, Mr. Olson asked residents to not rake their leaves into the curbway where
street sweeping activity is performed and instead have their leaves removed from their yards and
taken to Creekside for composting.
Matt Jaunich — Mr. Jaunich explained that McLeod County is hosting a workshop on April 7,
2015, at which Donn Winckler of the Mid Minnesota Development Commission will give an
overview of a proposed study on establishing a countywide Trail Plan. At the workshop, Mr.
Winckler will share his thoughts on how other cities and counties have organized and completed
similar plans. The County is asking for a representative from the City to attend the workshop.
Motion by Christensen, second by Forcier, to appoint Kent Exner, City Engineer, to attend the
McLeod County Trail workshop on April 7, 2015, at 1:00 p.m. at the McLeod County Boardroom
CITY COUNCIL MINUTES MARCH 24, 2015
Motion carried unanimously.
Mr. Jaunich also noted that absentee voting began lastFriday, March 20, 2015, and will take place
until May 4, 2015.
Gary Forcier — Mayor Forcier commented that he had read that the City of Edina now allows
chickens and bees within their community.
14. ADJOURN
Motion by Arndt, second by Lofdahl, to adjourn at 6:40 p.m. Motion carried unanimously.
R
MINUTES
HUTCHINSON CITY COUNCIL
WORKSHOP
TUESDAY, MARCH 24, 2015
1. CALL TO ORDER — 4:00 P.M.
Mayor Gary Forcier called t e workshop to order. Council Members present were Chad Czmowski,
Bill Arndt, John Lofdahl and Mary Christensen.
2. DISCUSSION ITEMS
(a) REVIEW OF CITY ORGANIZATIONAL FOCUS
Matt Jaunich, City Administrator, provided a presentation to the City Council on the City's
organizational focus. Topics of the presentation included understanding the effectiveness of how
the organization operates, defining the responsibility of staff and the City Council, the
organizational chart, vision setting and the City -School partnership. Mr. Jaunich spoke about
roles and goal setting and the City's plan for the future. Mr. Jaunich posed questions to the
Council for them to consider regarding what they wish to accomplish while in office and what the
priorities should be of the organization. Mr. Jaunich reviewed items such as the City's Capital
Improvement Plan, the concept of the indoor water park/community center, the concept of a
fieldhouse/activity center and available finances. Mr. Jaunich elaborated on the concept of a
partnership with the school district on a fieldhouse/activity center. Mr. Jaunich explained that
representatives from the school district have asked if the City would consider partnering with them
on a fieldhouse/activity center and they would like to know the City's interest in the very short-
term. Mr. Jaunich reviewed available finances the City has over the next five years which is
approximately $3.76 - $3.91 million in non -allocated funds with additional unreserved/non-
designated funds totaling $1.54 million. Mr. Jaunich also elaborated on allocation of resources
that have already been identified and how they all fit into the large project.
Council Member Czmowski expressed that he does not feel the City can partner financially on a
fieldhouse project with the school at this time due to otherppriorities that have been identified, such
as an improved pool project. Czmowski feels that the fieldhouse project should be brought before
the voters as a referendum. Mayor Forcier and Council Member Christensen also expressed that
they feel the question of a fieldhouse should be voted on by the citizens. In addition, all council
members felt that if the City and school district do partner on a project, definite guidelines need to
be put in place on use, costs, etc.
Mr. Jaunich noted that next steps for the Council to consider are establishing the City's
participation level with the school district, establishing the financial needs of the capital
improvement plan, continue discussion at management team on organizational needs, bringing
together the management team and Council for a goal/vision setting workshop, and targeting 2016
as a year to establish city-wide goals, with a 2016/2017 goal of updating the Ends Statements.
Lastly, Mr. Jaunich mentioned that he will be revising the outline of the Council agenda
somewhat, with the biguest change including approving the agenda at the beginning of the Council
meeting. Mr. Jaunich is also proposing to adopt a consent agenda policy that will identify the
purpose and content to be included on a consent agenda.
Mayor Forcier has been invited to attend a meeting with the school district on March 31, 2015, to
review and address building concepts and plans for school improvements.
Mr. Jaunich noted that he feel some of the biggest discussion items are the rec center/pool project
and funding requirements for capital projects.
ADJOURN
Motion by Christensen, second by Lofdahl, to close the workshop at 5:15 p.m.
ATTEST:
Gary T. Forcier Matt ew Jaumc
Mayor City Administrator
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Resolution #14408 Ratifying an Interfund Loan for the Advance of Certain Costs in
Agenda Item: Connection with TIF District #4-6
Department: Finance
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City's Bond and TIF counsel, Ehlers, has advised the City to create an interfund loan resolution for TIF district 4-6
based on their completion of the City's 2013 TIF reporting to the State Auditor. The interfund loan in the amount of
$58,198.87 covers a cash deficit in the fund caused by the 2013 early retirement of outstanding debt service on the
TIF district's bonds. City staff had anticipated the cash deficit prior to the early retirement of the TIF bonds and
planned to utilize Capital Projects dollars to fund the short-term deficit. With recent changes in TIF reporting dictated
by the State Auditor, these short-term borrowings to account for cash deficits in TIF funds need to be memorialized
with an interfund loan resolution.
I anticipate the interfund loan to be repaid in full by the end of 2015.
BOARD ACTION REQUESTED:
Approve Resolution #14408, ratifying the interfund loan between TIF District #4-6 and the Capital Projects Fund in the
amount of $58,198.87 as of 12/31/2013.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Council member
adoption:
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its
RESOLUTION NO. 14408
RESOLUTION RATIFYING AN INTERFUND LOAN FOR ADVANCE OF
CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING
DISTRICT NO. 4-6.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson,
Minnesota (the "City"), as follows:
Section 1. Background.
1.01. The City has heretofore approved the establishment of Tax Increment Financing
District No. 4-6 (the "TIF District") within Development District No. 4 (the "Project"), and has
adopted a Tax Increment Financing Plan (the "TIF Plan") for the purpose of financing certain
improvements within the Proj ect.
1.02. The City has determined to pay for certain costs identified in the TIF Plan
consisting of landibuilding acquisition, site improvements/preparation, other public
improvements, interest and administrative costs (collectively, the "Qualified Costs"), which costs
have been financed on a temporary basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to
advance or loan money from the City's general fund or any other fund from which such advances
may be legally authorized, in order to finance the Qualified Costs.
1.04. The City has previously reimbursed itself for the Qualified Costs from tax
increments derived from the TIF District in accordance with the terms of this resolution (which
terms are referred to collectively as the "Interfund Loan"), and will continue to make such
reimbursements as tax increments become available.
1.05. Beginning with the fiscal year ending on December 31, 2010, the Office of the
State Auditor requires tax increment authorities to segregate funds within each TIF District
between tax increments derived from the TIF District and revenue derived from other sources.
The City has identified $58,198.87 of the existing fund balance of the TIF District which is non -
increment and therefore was advanced as an Interfund Loan.
1.06. Based on the new requirement to segregate revenues, this resolution ratifies the
Interfund Loan previously made by the City and authorizes the City to use future tax increments
derived from the TIF District to repay outstanding balances on the Interfund Loan.
Section 2. Terms of Interfund Loan.
2.01. The City hereby ratifies the prior advance of $58,198.87 from the Capital
Proiects Fund fund or so much thereof as may be paid as Qualified Costs. Interest shall accrue
on the principal amount outstanding as of January 1, 2014. The maximum rate of interest
permitted to be charged is limited to the greater of the rates specified under Minnesota Statutes,
Section 2700.40 or Section 549.09 as of the date the loan or advance is authorized, unless the
written agreement states that the maximum interest rate will fluctuate as the interest rates
specified under Minnesota Statutes, Section 2700.40 or Section 549.09 are from time to time
adjusted. The interest rate shall be 4% and will not fluctuate.
2.02. Principal and interest ("Payments") on the Interfund Loan shall be paid annually by
December 31 (the "Payment Date"), commencing on December 31, 2013, or on any other dates
determined by the City Administrator, through the date of last receipt of tax increment from the
TIF District.
2.03. Payments on this Interfund Loan are payable solely from "Available Tax
Increment," which shall mean, on each Payment Date, tax increment available after other
obligations have been paid, or as determined by the City Administrator, generated in the
preceding six (6) months with respect to the property within the TIF District and remitted to the
City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174 to
469.1799, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to
any outstanding or future bonds, notes or contracts secured in whole or in part with Available Tax
Increment, and are on parity with any other outstanding or future interfund loans secured in whole
or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are
pre -payable in whole or in part at any time by the City without premium or penalty. No partial
prepayment shall affect the amount or timing of any other regular payment otherwise required to
be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance
with Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely
from Available Tax Increment pledged to the payment hereof under this resolution. This
Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of
the State of Minnesota or any political subdivision thereof, including, without limitation, the City.
Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the
principal of or interest on this Interfund Loan or other costs incident hereto except out of
Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of
Minnesota or any political subdivision thereof is pledged to the payment of the principal of or
interest on this Interfund Loan or other costs incident hereto. The City shall have no obligation to
pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain
unpaid after the final Payment Date.
2.06. The City may amend the terms of this Interfund Loan at any time by resolution of
the City Council, including a determination to forgive the outstanding principal amount and
accrued interest to the extent permissible under law.
Section 3. Effective Date. The Council hereby ratifies that this Interfund Loan was effective as of
December 31, 2013.
The motion for the adoption of the foregoing resolution was duly seconded by Council
member and upon a vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
Dated: April 14, 2015
Mayor
(Seal)
ATTEST:
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 14410 - Appointing Election Judges for Special Election
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson Special Election is being held May 5, 2015, at the Hutchinson Recreation Center located at
900 Harrington Street. State law requires that cities appoint election judges for each election held. Therefore,
attached is Resolution No. 14410 appointing election judges to serve at the Special Election.
BOARD ACTION REQUESTED:
Approve Resolution No. 14410
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14410
RESOLUTION APPOINTING JUDGES FOR THE 2015 CITY OF HUTCHINSON SPECIAL
ELECTION
WHEREAS, Chapter 204B, Section 20413.21, Subd. 2 of the Laws of Minnesota states
that the governing body of any municipality, by resolution adopted prior to the giving of notice
of the election, may name election judges for the City and School District Election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the Election Judges for the Special Election being held May 5, 2015, are
hereby appointed in accordance with the attached list.
2. The City Council also authorizes the City Administrator to make emergency
appointments of election judges to fill last-minute vacancies.
Adopted by the City Council this 14th day of April, 2015.
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON SPECIAL ELECTION 2015
ROXANNE JENSEN
JANET CONNER
CATHY PRELLWITZ*
JANET KLOCKMANN
MARK LEWANDOWSKI*
GLADYS PILGRIM
LINDA RUZICKA
DARLEEN KNIGGE
DENNIS SCHROEDER*
PEARL SEALE
SANDY TRAXLER
JEANNE LANGAN
LEEANN ANDERSON
VANESSA LAHR
*indicates head judge
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: 2015 Jaycee Water Carnival Request
Department: Police
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I am in receipt of a letter from Chris Wilke and the Water Carnival Committee in reference to the 2015 Water Carnival
Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water
Carnival Committee.
As in the past the Water Carnival Committee as assured us that they have been in contact with the other city
departments mentioned in the attached request.
The Police Department looks forward to working those departments and the Hutchinson Jaycees to insure another
safe and successful Water Carnival Celebration.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 8,000.00 Funding Source: Police
FTE Impact: 31.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
chinsvn Jaycee
Water Carnival_
April 9, 2015
Matt Jaunich, City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Matt,
The 73 d Annual Hutchinson Jaycee Water Carnival city festival will be held from June 15-21 this year,
and the entire committee is working hard to prepare for it. We are requesting that approvals and
permits be issued for the 2015 Water Carnival as follows:
1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday,
June 21St, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same
as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again
this year we request there would be no parking on 1St Ave SE from Main Street to Hassan St., 2nd
Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn
Brothers Coffee due to space needed for parade units.
2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday,
June 21St from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as
determined by Hutchinson Police Department.
3. Issue a permit for a fireworks display on Sunday, June 21s' beginning at approximately 10:00 PM
to be displayed over the Crow River. Fireworks will be launched from either AFS Park or
Oddfellows Park. The Fire Department Chief will be notified concerning the display of fireworks.
The Water Carnival committee will arrange to have Sheriff Department, Fire Department and
Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis
Ave.
4. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day
Parade route, Parade staging area and Kids Fun Days area.
5. Request permit to close 1St Ave SE between Main St. and Hassan St. NE beginning Saturday June
201h at approximately 5:00 A.M. until Sunday June 21s' until parade completion or as determined
by police personnel.
6. Request permit for Street Dance located behind Main Street Sports Bar Saturday, June 201h. See
separate request with details.
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
chinsvn Jaycee
Water Carnival_
7. Request a temporary suspension of the noise ordinance to allow the street dance concert on
Saturday, June 201h until 12:00 A.M, referenced above in line item 6.
8. The Boat Parade on Thursday, June 191h will require the use of the north half of the Roberts Park
parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to
minimize parking congestion.
9. The Kiddy Day parade will be held Saturday, June 20th at Library Square in downtown
Hutchinson and the Hutchinson Police Department has been contacted and agrees to be present
to monitor traffic flow.
10. We would like to have all spectators of the Boat parade and Fireworks to be able to park
throughout parking spots in Masonic/West River Park.
11. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate
traffic flow and control with the Hutchinson Police department for the events including Motor
Cycle ride, 8K - 15K— Family Fun runs, Bike Ride, and Canoe Races.
The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or
rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance
received from the City of Hutchinson and its staff, and we could not have a community celebration
without this support.
If you should have any questions or concerns, or would like additional information, please contact me
directly.
Thank you,
Chris Wilke
2015 Commodore
Hutchinson Jaycee Water Carnival
320-583-4334
chris@chriswilke.com
cc: Dan Hatten, Police Chief
Jim McKay, Ambulance Services
Mike Schumann, Fire Chief
Dolf Moon, PRCE Director
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Arts & Crafts Festival and Taste of Hutchinson Request
Department: Police
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
41 st Annual Hutchinson Arts & Crafts Festival and Taste of Hutchinson
Request of Support from the City of Hutchinson - February 25, 2015
Administration
• The Hutchinson Ambassadors wish to reserve all concession rights on 1 st Ave SE between Main Street and
Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. The Ambassadors
have an agreement with the Downtown Association regarding the operation of the Popcorn Wagon during the event.
• Use of electricity in band shell and along I" Ave SE during the festival weekend
Police Department
• Overnight security on Thursday, September 17th and Friday, September 18th.
• Assistance with pedestrian traffic crossing on the comer of Main Street and 1 st Ave.
• Assistance in directing vendor traffic during the event
• Assistance with Arts & Crafts and Taste of Hutchinson vendor check-in traffic control, and allow use of Hassan
Street from Washington to 5th Ave SE to aid in this process
• Emergency services support during the event
Parks & Recreation
• Exclusive use of Library Square for art & craft exhibitors for September 17-19,2015
• Delivery of approximately 30 picnic tables to the 101 Park Place parking lot on Thursday, September 17th.
• Removal of select park benches within Library Square on Wednesday, September 16th, or Thursday, September
17th by 12:00 pm as needed.
• Trimming of low tree branches, and hole filling within Library Square as needed the week prior and during the event.
Street Department
• Closing of pi Ave SE between Main Street and Jefferson Street for the Festival on September 17-19,2015
• Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor loading, unloading,
dumpsters, and restrooms
• Closing of the municipal parking lot on the comer of Hassan Street and 1 st Ave SE for September 17-19,2015
• Restriction of parking on the east side of Main Street between 1 st Ave SE and Washington Ave and long the south
BOARD ACTION REQUESTED:
I Recommend approval
Fiscal Impact: $ 5,000.00 Funding Source:
FTE Impact: 21.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
•
HUTCHINSON
AREA CHAMBER OF COMMERCE
AND TOURISM
March 23, 2015
Dan Hatten
Chief of Police
Hutchinson Police Department
10 Franklin St SW
Hutchinson, MN 55350
Dear Chief Hatten:
2 Main Street South
Hutchinson, MN 55350
320.587.5252
800.572-6689
Fax: 320.587.4752
info@)explorehutchinson.com
www.explorehutchinson.com
The 41" Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 18, 10
am — 6 pm and Saturday, September 19, 9 am — 4 pm in Library Square and 1St Ave SE.
Setup for the festival will begin on Thursday, September 17`h at 8 am. The event will end on Saturday
the 19i1 at 4 pm. Cleanup is usually completed by 8 pm on the 19th. A rain location will not be provided.
A severe weather emergency plan is currently in place, and copies are available, and placed in all vendor
check-in packets.
The Arts & Crafts Festival committee would like to request the support and assistance of the City of
Hutchinson in regards to the areas outlined in the attached document. We understand that our request for
support of the festival will affect multiple City of Hutchinson departments.
In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee
will be sending letters of notice to the businesses that will be directly affected by the event taking place
in downtown Hutchinson.
We truly appreciate the City of Hutchinson's role in making this annual event a success in the
Hutchinson community. Thank you for your support! If you have any questions regarding this request,
please contact me at 320-234-0785 or email mary(aexplorehutchinson.com.
Sincerely,
oroMHods
y'
PrA
cc: Sergeant Joseph Nagel
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Dairy Day Celebration Request
Department: Police
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On behalf of the Hutchinson Chamber & Tourism's Agri-Business Committee I would like to make a request to close
First Ave SE between Main Street and Hassan Street.
This request is for our annual Dairy Day Celebration on Friday, June 5, 2015 in library Square. We would like to use
First Ave SE for the tractor club and equipment displays. We currently have library Square reserved from 9:00 am
until 3:00 pm. The tractors would be brought in Friday morning after 9:00 am. The event is scheduled to run until 1:30
pm, but we are requesting 3:00 pm to allow for clean-up.
If you have any questions, or if the committee can be of any assistance, please give me a call at 320-234- 0785 or
email meatmary@explorehutchinson.com.
Thank you for your help.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Street Closure for American Legion Post 96 Memorial Event
Department: Police Department
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff 0
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I am in receipt of a letter from Roger K. Olson and Robert R. Rolander representing the American Legion Hutchinson
Post #96 in reference to the 3rd District American Legion Convention Memorial Service. American Legion Post 96 is
requesting First Avenue Northeast be closed between Bluff and Hassan Street from 9 AM to Noon on Sunday, May
17th, 2015. They will be hosting the 3rd District Convention during this time and they will be conducting a Memorial
Service at McLeod County Veterans Park where they will be recognizing Fallen Comrades.
My staff and I have reviewed the request and are confident that we can meet the needs of the American Legion Post
#96.
The Police Department looks forward to working the other city departments and the American Legion to insure a safe
and successful event.
This Memorial Service is open to the public and the American Legion Post 96 welcome anyone that wishes to attend.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 2.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson
HEALTH
Gary Forcier, Mayor
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN 55350
❑ear Mr. Mayor
I am writing to request an adjustment to the term of the City -appointed seat on the Hutchinson Health
board of directors. Becky Felling is filling the term originally filled by Eric Yost. That term ends ❑ec. 31,
2015. In order to stagger board terms appropriately, we are requesting to extend Becky's term through
2016. This will be deemed her first term; she will be eligible for appointment to a total of three 3 -year
terms.
Thank you for your consideration.
Sincerel.
Steven Mulder, M❑
President and CEO
Hutchinson Health
1095 Highway 15 South Hutchinson, MN 55350 320.234.5000 800.454.3903 www.HutchHealth.com
"Hutchinson Health is an equal opportunity provider and employer."
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Temporary Liquor License - Sustainable Farming Association
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Sustainable Farming Association has submitted a temporary liquor license to dispense liquor at the Minnesota
Garlic Festival being held at the McLeod County Fairgrounds on August 15, 2015. The Sustainable Farming
Association is a non-profit organization that has been in existence for at least three years and meets the requirements
for a temporary liquor license. This is the sixth year the organization has put on the Minnesota Garlic Festival at the
McLeod County Fairgrounds.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Sustainable Farming Association on August 15, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
reMinnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
�t 444 Cedar Street Suite 222, St. Paul MN 55101
�4
(651) 201-7547 Fax (651) 297-5259 TTY (651) 282-6555
W W W.DPS.STATE.MIV.LIS
APPLICATION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR. LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
DATE ORGANIZED
TAX EXEMPT NUMBER
911/89
41-1671893
STREET ADDRESS
CITY STATE
ZIP
CODE
9747 70th Ave
Milaca MN
56353
NAME OF PERSON MAILING APPLICATION
Jerry Ford
BUSINESS PHONE HOME PHONE
(763 244-6659 1 (320 543-3394
DATES LIQUOR WILL BE SOLD 8/15115
TYPE OF ORGAN [ZATION
RELIGIOUS
ORGANIZATION OFFICER'S NAME
ADDRESS
John Mesko, Executive Director
9747 70th Ave, Milaca, MN 56353
ORGANIZATION OFFICER'S NAME
ADDRESS
Jerry Ford
7616 25th St. SW, Howard Lake, MN 55349
ORGANIZATION OFFICER'S NAME
ADDRESS
Location license will be used. If an outdoor area, describe
McLeod County Fairgrounds, Pavilion
Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service.
No
Will the applicant cavy liquor liability insurance? Ifso, please provide the carrier's name and amount of coverage.
Yes. Minnesota Joint Underwriters Association. Amount of coverage as stated in city ordinance.
APROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITYICOUNTY LLtc
DATE APPROVED
CITY FEE AMOUNT 4q!!
LICENSE DATES
DATE FEE PAID -
SIGNATURE CITY CLERIC OR COUNTY OFFICIAL
APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
�:.uwtust so,x xurm to me eny or county 5u days prior to event Vorward application signed by city and/or county to the address
above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event
PS -09079 (05/06)
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
ERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1
BURNSVILLE, MN 55337
_::S w__.._c 19 _53' e" a5 3 -raz-e" _..�Criidtl_..jpon the :.ert1flCa-_e ....1-4er.
17AK.
?olicy Number: L150111 Policy Period: FROM 8/15/2015 TO 8/16/2015
12:01 AM Standard Time
INSURED= AGENT: 7024
SUSTAINABLE FARMING ASSOCIATON NON-PROFIT INSURANCE ADVISORS
PO BOX 192 2314 UNIVERSITY AVE. W., STE 20
PRINCETON MN 55371 ST PAUL MN 55114
PHONE: 651/757-3095
iE MTUA IS PROHIBIT= BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE
3W POLICY
CQUOR LIABILITY
__e -ra•_e rind.
-re ..e --- `:as -e e3s"., =cad ..... and __ _._ F^rcz a: Ln_s ame.
...,U:_e: re=� .._ ,rni Z._ :t cert.'_..._ ma': �_'e
3:. c... �r T. a_-_____� � c -.zcC _ �_.c r.._1� _e .,._:L'cC ..�.ci.. 25 S:: = w d-1 *e1I15, e_..._US_sns ails .:......_t1C.".S
MCLEOD CO- FAIRGROUNDS, 840 CENTURY AVE SW, HUTCHINSON, MN 55350
GARLIC FESTIVAL 2015
COVERAGE LIMIT
deductible Amount: NONE
a. Bodily Injury
(Each
Person)
$50,00-0
(Each
Occurrence)
$100,000
Property Damage
(Each
Occurrence)
$10,000
Loss of Means of Support
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
Pecuniary Loss
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
Annual Aggregate
$300,000
Per Claimant
NONE
3usine5s Description: SPECIAL EVENT - SHORT TERM, LIQUOR
LIQUOR LIABILITY
,erti€irate Holder:
CITY OF HUTCHINSON
111 HASSAN ST. SE
HUTCHINSON Mid 55350
1
could the above policy be cancelled before the expiration date thereof, the Association will
Ideavor to mail 60 days written notice Lo the above named certificate holder, buL failure to
til such notice shall impose no obligation or liability of any kind upon the Association. in
Ie event the cancellation is for non payment of premium, the Association will mail a 10 clay
-itten notice.
4 / 01 / 15-�� -T �x ---
r
COUNTERSIGNATURE DATE * CERTIFICATE HOLDER * OUR AUTHORIZED REPRESENTATIVE
8/15/15 8/15/15
End of Certificate For Location 1 Building 1
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2015 Street Sealing Program
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Public Works staff recommends application of Replay sealer on the following streets, utilizing the following funding
sources:
Infrastructure maintenance funds:
5th Ave NW (Kouwe St NW to Main St N)
Lynn Rd SW (South Grade Rd SW to Washington Ave W) 31,060 Sq Yds
General Fund (Streets & Roadways Contract Repair & Maintenance)
5th Ave NW trail (Kouwe St NW to Rocket Hill Park)
Freemont Ave SE (Hwy 15 S to Dead End)
Hwy 15 Service Rd (Freemont Ave SE to Echo Dr SW)
Dale St SW (School Rd/Co Rd 7 to Century Ave SW)
Michael Ct NW (North High Dr NW to Dead End) 26,162 Sq Yds
Total 57,222 Sq Yds x $1.46 = $83,544.12
Replay is a soy-based asphalt sealer which creates a polymer bond penetrating into the first 3/4" to 1" of the
pavement's surface. It is applied with a spray truck and within approximately 2 weeks, the application is totally dry.
The City has applied Replay to new pavements since 2012, with better than expected results. One example
highlighted is McLeod Ave NE/6th Ave NE, which was constructed in 2009. Cracks were repaired before Replay was
applied in 2012. In the 2014 pavement management inspection, the only distresses noted were previously repaired
cracks. The pavement received a pavement condition index score of 98/100. The only treatment done to this
pavement over the last five years has been the initial crack repair and Replay application.
BOARD ACTION REQUESTED:
Recommend approval of PO 19057 with Bargen, Inc., an exclusive territorial distributor of Replay, for $83,544.12
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 83,544.12
Total City Cost: $ 83,544.12 Funding Source: $45,347.60 Infrastructure Maintenance
Remaining Cost: $ 0.00 Funding Source: $38,196.52 Streets & Roadways
PURCHASE ORDER No 19057
city of Date: 03/30/2015
7w� Department Various
111 Hassan Street SE See below
Hutchinson, Minnesota 55350-2522 Account
(320) 587-5151
VENDOR: Bargen, Inc SHIP TO: CITY OF HUTCHINSON PUBLIC WORKS
606 County Rd 1 1400 ADAMS ST SE
Mountain Lake, MN 56159 HUTCHINSON, MN 55350-7010
Attn: Jerry VanDyke
QUANTITY DESCRIPTION AMOUNT
26,162 SY - Replay asphalt sealer applied - Streets & Roadways 100-4302-401 $1.46 $38,196.52
31,060 SY - Replay asphalt sealer applied - Infrastructure Maintenance Fund $1.46 $45,347.60
(Lynn Rd SW & 5th Ave NW)
CITY OF HUTCHINSON
Approved by
Please Reference To Purchase Order Number When Invoicing.
Cut along dotted line.
Notes: Print Original on White
Obtain Signature
SUBTOTAL $83,544.12
FREIGHT
TOTAL DUE $83,544.12
Purchase Order Number
city ofJ.
PURCHASE REQUISITION 1 1 9 1 0 1 5 1 7
7%
Department:
Misc
Account #:
See below
Date:
1 03/30/15
Submitted by:
John Olson
Check the Appropriate Box. Is Item Budgeted YES ❑ NO
If not budgeted, where will the money come from? Infrastructure Maintenance Fund / Streets & Roadways
Department
Head
Director
Finance
Director
City
Administrator
VENDOR
INFORMATION
Invoice To:
Attn:
City of Hutchinson Public Works
John Olson
Shipping Address
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Vendor:
Address
Bargen, Inc.
Contact Name
Jerry VanDyke
606 County Rd 1
Reference No.
Mountain Lake, MN 56159
Phone No.
507-427-2924
Fax No.
Customer ID
Check if only source available and state reason 0 Check Box
Proprietary product, exclusive territory vendor
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
26162
SY
Replay asphalt sealer installed, 100-4302-401
1.46
$38,196.52
Replay asphalt sealer installed,
31060
SY
Infrastructure Maintenance Fund
1.46
$45,347.60
SUBTOTAL
$83,544.12
TAX (6.875%)
SHIPPING
TOTAL DUE
$83,544.12
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving Information:
Date Received Received By Invoice Amount Verified By
Const Yr
Street
From
To
Sq Ft
Sq Yd
« 2012
Sth Ave NW
Montana St NW
Main St N
137,129.00
15,236.6
2015 Infrastructure Maint.
1 2014
Lynn Rd SW
South Grade Rd SW
Washington Ave W
163,029.49
18,114.4
2015 Infrastructure Maint.
33,350.9
2014
Dale St SW
School Rd
Century Ave SW
66,799.92
7,422.2
2015 General Fund
9 2014
Freemont Ave SE
Oakland Ave SE
Dead end
42,117.84
4,679.8
2015 General Fund
0 2014
Hwy 15 Service Rd
Freemont Ave SE
Main St S
66,068.88
7,341.0
2015 General Fund
2014
Michael Ct NW
North High Dr WN
Dead end
13,158.00
1,462.0
2015 General Fund
2012
Sth Ave NW Trail
Montana St NW
Main St N
31,980.00
3,553.3
2015 General Fund
2014
Century Ave SW Trail
Dale St SW
Hwy 15 S
35,730.00
3,970.0
2015 General Fund
28,428.3
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2015 Street Repairs Program
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Public Works staff recommends approval of Wm Mueller & Sons, Inc. of Hamburg as the contractor for the 2015
Street Repairs program.
Each year, the Public Works department solicits price quotes from paving contractors. This year, there were three
companies contacted to provide price quotations for the street repair program: Duininck, Inc., Knife River, and Wm.
Mueller & Sons, Inc.
The only bidder that responded was Wm. Mueller & Sons, Inc. Their prices are in line with last year's prices. Some
equipment has gone up in hourly rates, but bituminous mix decreased by 5%.
Wm. Mueller & Sons, Inc. has done our street repairs program for the past several years. Their work is very good and
their service is timely.
This year's program anticipates the following expenditures:
$62,000 - Streets & Roadways
$20,000 - Water
$ 4,000 -Storm Water
$ 3,000 - Wastewater
$ 3,000 -Airport
$ 2,000 - Cemetery
$ 2,000 - HATS Facility
$96,000 - Total
BOARD ACTION REQUESTED:
Recommend approval of PO 19069 with Wm. Mueller & Sons, Inc., for $96,000.00, funded from various funds as
identified.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 96,000.00
Total City Cost: $ 67,000.00 Funding Source: General Funds
Remaining Cost: $ 29,000.00 Funding Source: Utility Funds
VENDOR: Wm Mueller & Sons, Inc.
PURCHASE ORDER
No 19069
1400 ADAMS ST SE
City a�.
Date: 04/06/2015
A;=*-�7
Department Various
HUTCHINSON, MN 55350-7010
111 Hassan Street SE
401
Hutchinson, Minnesota 55350-2522
Account
(320) 587-5151
QUANTITY
SHIP TO:
CITY OF HUTCHINSON PUBLIC WORKS
CITY OF HUTCHINSON
Approved by
Please Reference To Purchase Order Number When Invoicing.
--------------------------------------•--.................---•--------------•----•------------------------------------------------------------------.
Cut along dotted line.
Notes: Print Original on White
Obtain Signature
831 Park Ave
1400 ADAMS ST SE
PO Box 247
HUTCHINSON, MN 55350-7010
Hamburg, MN 55339
QUANTITY
DESCRIPTION
AMOUNT
1
STRT - Bituminous pavement repairs
100-4302-401
$62,000.00
$62,000.00
1
WATR - Bituminous pavement repairs
601-4944-401
$20,000.00
$20,000.00
1
STWT - Bituminous pavement repairs
652-4946-401
$4,000.00
$4,000.00
1
WWTF - Bituminus pavement repairs
602-4945-401
$3,000.00
$3,000.00
1
AIRP - Bituminous pavement repairs
100-4902-401
$3,000.00
$3,000.00
1
CEMT - Bituminous pavement repairs
100-4901-401
$2,000.00
$2,000.00
1
HATS - Bituminous pavement repairs
226-4305-401
$2,000.00
$2,000.00
SUBTOTAL
$96,000.00
FREIGHT
TOTAL DUE
$96,000.00
CITY OF HUTCHINSON
Approved by
Please Reference To Purchase Order Number When Invoicing.
--------------------------------------•--.................---•--------------•----•------------------------------------------------------------------.
Cut along dotted line.
Notes: Print Original on White
Obtain Signature
Purchase Order Number
r.fty of x, PURCHASE REQUISITION1 11191oT6 9
Deoadh bht-'
Various Accoun€ .
0401
D t
04/06/15
Sobolitted bx,%
John Olson
Check the Appropriate Box. Is Item Budgeted YES No
If not budgeted, where will the money come from?
Department'
Head
Director
Finance
Director
city
At'lmOistratbr
1t4.NDORINFGRMATION
Invoice Ta:
Attn:
City of Hutchinson Public Works
John Olson
ShippIng Address:.
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Vendor
Wm Mueller & Sons, Inc.
;Con€act Name
Cory H
Address
831 Park Ave2eference:N,o.
PO Box 247
Phone No':''';::
Hamburg, MN 55339
Fax No_
Customer ID
Check if only source available and state reason _ check Box
ORDERING I"'"40ON
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
Bituminous pavement repairs
1
LS
STRT. 100-4302-401
62,000.00
$62,000.00
1
LS
WATR.601-4944-401
20,000.00
$20,000.00
1
LS
STWT.652-4946-401
4,000.00
$4,000.00
1
LS
WWTF.602-4945-401
3,000.00
$3,000.00
1
LS
AIRP.100-4902-401
3,000.00
$3,000.00
1
LS
CEMT.100-4901-401
2,000.00
$2,000.00
1
LS
HATS. 226-4305-401
2,000.00
$2,000.00
SU13TOTAL
$96,000.00
TAX (6.875%)
SHIPPING
TOTML DU
$96,000.00
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving Information:
Date Received Receiver) By Invoice Amount Verified By
I € V NDOR INFORMATION
Vendor:
Knife River
Contact Naive
Jesse Petersen
Address
Reference: No.
Phone No.
Fax No.
Custome.rjD
ORDERING INFQk-MATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
Did not respond to request for quote
SUBTOTAL
TA F:: S S.75V10
SHIPPING
TOTAL DUE
VENDOR INFOR!44TI0N
Vendor:
Duininck
Contact Name
Scott C.
Address.
Reference No.
Phone No.
Fax No,
Customer ID
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
Did not respond to request for quote
':SUE3TOTAL
TAX (6.875%)
SHIPPING
TOTAL: qU>~
19069 - 04-06-2015 - PR - Wm Mueller & Sons.xlsx
Street Patching & Repair Work Conditions
Proposal of: Wm. Mueller and Sons, Inc 'r13�'A'iJ
831 Park Ave P.O. B..;47
Hamburg, MN 55339
H ■ W B O BC, war
1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement.
2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching.
3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility -
4. Install a minimum of 4 inches of 41/31 Bituminous Mix Wi 58-28) orequivalent.
S. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement.
6. Furnish and install concrete curbing where needed to match existing.
7. Furnish and install quality topsoil and seed as needed.
8. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work.
8. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks.
9. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location.
Rates. Pricing and Payments
Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location.
Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis.
All equipment rates are to include operator and fuel.
Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately.
Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included.
X goo
Hourly Labor Rates
Hourly Equipment Rates Cont.)
FOREMAN
LABOR - GENERAL
$Jhr $
$Jhr $
80.00 -'
60.00
DOZER, CAT D4 OR EQUIVALENT
$/hr $
145.00 -YS
LABOR -TRAFFIC CONTROL
$
60.00
DOZER, CAT DS OR EQUIVALENT
$/hr $
157.00 +5
DOZER, CAT D6 OR EQUIVALENT
$/hr $
173.00 Y- 5'
Material Pricing
MOTORGRADER
$Jhr $
135.00 -
SELECT GRANULAR BORROW
Ton $
3.36 *O'3U
LOADER, CAT 966 OR EQUIVALENT
$Jhr $
168.00 t -
RECYCLED BITUMINOUS/CONCRETE
Ton $
-� /
7.80
LOADER, CAT 970 OR EQUIVALENT
$/hr $
180.00
CLASS 5100%CRUSHED LIMESTONE
Ton $
11,20 �b•9oi
LOADER, CAT OR EQUIVALENT
$/hr $
IV
190.00-y
41/31 BITUMINOUS MIX (PG 58-28)
Ton $
55.00 �3 loi
SKIDSTEER LOADER
AD
$Jhr $
115.00 -5
TACK OIL
Gal $
4.00
SKIDSTEER LOADER, W/ MILL OR HAMMER
$Jhr $
140.00 -
TOPSOIL, SCREENED
CY $
12.00 t2
DUMP TRUCK, SINGLE -AXLE
DUMP TRUCK, TANDEM ORTRI AXLE
$/hr $
$/hr $.
79.00
81.00 "
Sidewalk Repair
DUMP TRUCK, QUAD OR QUINT AXLE
$/hr $
90.00'
REMOVE CONCRETE SIDEWALK
HR
T&M -
TRUCK, WATER
TRUCK, ASPHALT DISTRIBUTOR
$/hr $
$/hr $
98.00 -
165.00a•ZI
CONSTRUCT 4" CONCRETE SIDEWALK
HR
T&M -
PAVER, LEEBOY 8515 O8 EQUIVALENT
$/hr $
295,00 -11-10
CONSTRUCT 6" CONCRETE SIDEWALK
HR
T&M -
PAVER, CAT AP600D OR EQUIVALENT
$/hr $
370.00 tip
Hourly Equipment Rates
PAVER, CAT AP1000D OR EQUIVALENT
$/hr $
465.00 -
BACKHOE, CAT320OR EQUIVALENT
HR $
160.00 +15
ROLLER, STEEL WHEEL
STREETSWEEPER, PICKUP TYPE
$Jhr $
$Jhr $
132.00-410
120.00 --
BACKHOE, CAT330OR EQUIVALENT
HR $
187.00 -f•5
TRAILER, LOW BOY
$Jhr $
174.00 -
BACKHOE, TRACTOR -LOADER
HR $
120.00 -
X goo
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/25/2015 - 4/14/2015
4/8/2015
Check Number
Check Date Amount
Vendor
Account Description
185195
3/27/2015 50.00
AMERICAN LEGION POST #96
Printing & Publishing
185198
4/14/2015 679.31
1000 BULBS
Equipment Parts
185199
4/14/2015 235.64
3D SPECIALTIES
Safety Supplies
185200
4/14/2015 165.00
A & K REPAIR
Contractual R&M
185201
4/14/2015 495.00
AARP
Other Professional Services
185202
4/14/2015 2,480.00
ABSOLUTE LOGISTICS LLC
Freight - Bagged
185203
4/14/2015 1,330.15
ACE HARDWARE
Cleaning Supplies
185204
4/14/2015 320.63
ADVANCED HEALTH SAFETY & SECURITY
Other Professional Services
185205
4/14/2015 233.78
AG SYSTEMS
Equipment Parts
185206
4/14/2015 228.70
ALBERTS, MARK
Travel/Conference Expense
185207
4/14/2015 120.00
ALEXANDRIA TECHNICAL COLLEGE
Travel/Conference Expense
185208
4/14/2015 848.19
ALPHA WIRELESS
Phone Services
185209
4/14/2015 244.88
AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
185210
4/14/2015 80.00
AMERICAN LEGION POST #96
Advertising
185211
4/14/2015 162.66
AMERIPRIDE SERVICES
Contractual R&M
185212
4/14/2015 735.00
ANIMAL MEDICAL CENTER ON CROW RIVER
Other Professional Services
185213
4/14/2015 388.55
ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
185214
4/14/2015 230.75
ARROWHEAD SCIENTIFIC INC
Operating Supplies
185215
4/14/2015 587.07
ARTISAN BEER COMPANY
Cost of Sales - Beer
185216
4/14/2015 1,918.49
ASSURANT EMPLOYEE BENEFITS
Life Insurance
185217
4/14/2015 336.12
AUTO VALUE - GLENCOE
Equipment Parts
185218
4/14/2015 265.35
AUTOMATIC SYSTEMS CO
Equipment Parts
185219
4/14/2015 120.00
B & C PLUMBING & HEATING INC
Contractual R&M
185220
4/14/2015 420.00
B.T. LOCK & KEY LLC
Other Professional Services
185221
4/14/2015 2,406.72
B.W. WELDING
Equipment Parts
185222
4/14/2015 3,525.00
BALDWIN SUPPLY COMPANY
Contractual R&M
185223
4/14/2015 2,400.00
BARN YARD, THE
Inventory- Process Material
185224
4/14/2015 150.00
BCA
Travel/Conference Expense
185225
4/14/2015 435.24
BEACON ATHLETICS
Operating Supplies
185226
4/14/2015 1,156.78
BECKER ARENA PRODUCTS
Repair & Maintenance Supplies
185227
4/14/2015 1,520.00
BEE OAK TRUCKING LLC
Freight - Bagged
185228
4/14/2015 2,146.36
BELLBOY CORP
Freight
185229
4/14/2015 559.40
BERNICK'S
Cost of Sales - Miscellaneous
185230
4/14/2015 11,100.00
BIOBAG AMERICAS INC
Compost Bags
185231
4/14/2015 1,118.00
BLACK HILLS AMMUNITION
Operating Supplies
185232
4/14/2015 10.00
BOLLINGMO, JARROD
Animal Licenses
185233
4/14/2015 29,791.40
BOLTON & MENK INC.
Engineering Fees
185234
4/14/2015 1,000.00
BONNIE WESTMILLER/G&J AWNING
Loans Made
185235
4/14/2015 7,774.75
BRAUN INTERTEC CORP
Other Professional Services
185236
4/14/2015 500.00
BS&A SOFTWARE
Machinery & Equipment
185237
4/14/2015 18,975.00
BURNHAM COMPANIES LLC
Inventory- Bulk Product
185238
4/14/2015 3,109.38
BUSINESSWARE SOLUTIONS
Software & Licensing
185239
4/14/2015 79,055.39
C & L DISTRIBUTING
Cost of Sales - Beer
185240
4/14/2015 249.00
CARDIAC SCIENCE
Operating Supplies
185241
4/14/2015 840.00
CARLOS CREEK WINERY
Cost of Sales - Wine
185242
4/14/2015 167.50
CARLSON, ANDREW
Travel/Conference Expense
185243
4/14/2015 650.00
CARS ON PATROL SHOP LLC
Travel/Conference Expense
185244
4/14/2015 219.27
CENTRAL HYDRAULICS
Contractual R&M
185245
4/14/2015 359.00
CENTRAL LANDSCAPE SUPPLY
Advertising
185246
4/14/2015 565.83
CENTRAL MCGOWAN
Operating Supplies
185247
4/14/2015 4,372.41
CHEMISOLV CORP
Chemicals & Chemical Products
185248
4/14/2015 272.76
COMDATA CORPORATION
Operating Supplies
185249
4/14/2015 3,079.49
COMMISSIONER OF TRANSPORTATION
Communication Maintenance
185250
4/14/2015 608.00
CORNER POST EROSION CONTROL
Contractual R&M
185251
4/14/2015 53.00
COUNTRYSIDE FLAGPOLE
Operating Supplies
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/25/2015 - 4/14/2015
4/8/2015
Check Number
Check Date Amount
Vendor
Account Description
185252
4/14/2015 597.52
CROW RIVER AUTO & TRUCK REPAIR
Automotive R&M
185253
4/14/2015 100.00
CROW RIVER FLORAL & GIFTS
Miscellaneous Expense
185254
4/14/2015 190.66
CROW RIVER PRESS INC
Printing & Publishing
185256
4/14/2015 663.10
CROW RIVER WINERY
Cost of Sales - Wine
185257
4/14/2015 1,175.00
DALE A. ZORMAN TRUCKING SERVICE INC
Freight - Bagged
185258
4/14/2015 2,470.00
DAVE'S PALLET SERVICE
Inventory- Process Material
185259
4/14/2015 12,850.50
DAY DISTRIBUTING
Case Deposits
185260
4/14/2015 160.00
DIGITAL ALLY INC
Machinery & Equipment
185261
4/14/2015 55.00
DOSTAL ELECTRONIC'S CENTER
Office Supplies
185262
4/14/2015 1,326.96
DPC INDUSTRIES INC
Chemicals & Chemical Products
185263
4/14/2015 1,251.03
DROP -N -GO SHIPPING INC
Printing & Publishing
185264
4/14/2015 968.00
DUFF BRUSH LLC
Equipment Parts
185265
4/14/2015 10,812.16
E2 ELECTRICAL SERVICES INC
Contractual R&M
185266
4/14/2015 60.03
ECOLAB PEST ELIMINATION
Contractual R&M
185267
4/14/2015 1,044.00
ELECTRO WATCHMAN
Contractual R&M
185268
4/14/2015 14,298.02
ELK RIVER COMPOSTING INC
Inventory- Bulk Product
185269
4/14/2015 4,140.76
EMERGENCY APPARATUS MAINT
Contractual R&M
185270
4/14/2015 1,031.94
EMERGENCY AUTOMOTIVE TECH
Machinery & Equipment
185271
4/14/2015 1,905.00
EMERSON NETWORK POWER
Small Tools & Minor Equipment
185272
4/14/2015 4,122.50
ERICKSON ENGINEERING CO LLC
Other Professional Services
185273
4/14/2015 69.80
EXTREME BEVERAGE LLC
Cost of Sales - Miscellaneous
185274
4/14/2015 493.79
FARMER BROTHERS COFFEE
Concession Supplies
185275
4/14/2015 1,785.60
FARM -RITE EQUIPMENT
Automotive R&M
185276
4/14/2015 524.20
FASTENAL COMPANY
Equipment Parts
185277
4/14/2015 263.83
FINANCE & COMMERCE
Advertising
185278
4/14/2015 615.00
FIRE SAFETY USA INC
Small Tools & Minor Equipment
185279
4/14/2015 475.00
FISCAL FOUNDATIONS LLC
Machinery & Equipment
185280
4/14/2015 174.08
G & K SERVICES
Shop Supplies
185281
4/14/2015 26,049.44
GARICK CORPORATION
Inventory- Process Material
185282
4/14/2015 5,000.00
GAVIN WINTERS TWISS THIEMANN & LONG LTD
Other Professional Services
185283
4/14/2015 662.93
GOODIN COMPANY
Repair & Maintenance Supplies
185284
4/14/2015 299.20
GOPHER STATE FIRE EQUIPMENT CO.
Contractual R&M
185285
4/14/2015 190.00
GOVERNMENT FINANCE OFFICERS ASSN
Dues & Subscriptions
185286
4/14/2015 231.45
GRAINGER
Repair & Maintenance Supplies
185287
4/14/2015 4,081.35
GRO-WELL BRANDS
Inventory- Bagged Product
185288
4/14/2015 1,539.82
H&L MESABI
Equipment Parts
185289
4/14/2015 365.00
H. MULLER TRUCKING INC
Freight - Bagged
185290
4/14/2015 908.07
HACH COMPANY
Operating Supplies
185291
4/14/2015 28.20
HAWK PERFORMANCE SPECIALITIES
Equipment Parts
185292
4/14/2015 2,981.65
HAWKINS INC
Chemicals & Chemical Products
185293
4/14/2015 966.55
HENRY'S WATERWORKS INC
Repair & Maintenance Supplies
185294
4/14/2015 1,476.00
HEWLETT-PACKARD CO
Office Supplies
185295
4/14/2015 570.80
HILLYARD / HUTCHINSON
Cleaning Supplies
185296
4/14/2015 2,404.00
HJERPE CONTRACTING
Contractual R&M
185297
4/14/2015 1,225.00
HOLT TOUR AND CHARTER INC.
Other Professional Services
185298
4/14/2015 2,550.00
HRA
Admin/Loan Fees
185299
4/14/2015 2,166.00
HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
185300
4/14/2015 4,892.02
HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
185301
4/14/2015 8,356.42
HUTCHINSON CO-OP
Motor Fuels & Lubricants
185302
4/14/2015 200.00
HUTCHINSON DOWNTOWN ASSOC.
Dues & Subscriptions
185303
4/14/2015 7,335.00
HUTCHINSON GIRL'S SOFTBALL ASSOCIATION
Recreation Activity Fees
185304
4/14/2015 2,000.00
HUTCHINSON JAYCEES
Donations to Civic Org.
185305
4/14/2015 44,835.00
HUTCHINSON JUNIOR LEAGUE BASEBALL
Recreation Activity Fees
185306
4/14/2015 5,163.62
HUTCHINSON LEADER
Improv other than Buildings
185307
4/14/2015 1 630.00
IHUTCHINSON SENIOR ADVISORY BOARD
Other Professional Services
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/25/2015 - 4/14/2015
4/8/2015
Check Number
Check Date Amount
Vendor
Account Description
185308
4/14/2015 134,214.91
HUTCHINSON UTILITIES
Utilities
185309
4/14/2015 504.60
HUTCHINSON WHOLESALE
Automotive R&M
185310
4/14/2015 5,255.24
HUTCHINSON, CITY OF
Utilities
185311
4/14/2015 4,000.00
HUTCHINSON, CITY OF
ATM Revenue
185312
4/14/2015 3,037.11
IFCO SYSTEMS NA INC.
Inventory- Process Material
185313
4/14/2015 214.44
INTEGRATED POWER SERVICES LLC
Equipment Parts
185314
4/14/2015 435.00
INTERNATIONAL ECON DEV COUNCIL
Travel/Conference Expense
185315
4/14/2015 340.85
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
185316
4/14/2015 468.03
JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
185317
4/14/2015 589.26
JACOBSEN, SEPTEMBER
Repair & Maintenance Supplies
185318
4/14/2015 57.83
JAY MALONE MOTORS
Automotive R&M
185319
4/14/2015 27,843.17
JEFF MEEHAN SALES INC.
Sales Commissions
185320
4/14/2015 381.19
JLR GARAGE DOOR SERVICE
Building Repair Supplies
185321
4/14/2015 42,884.03
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Liquor
185322
4/14/2015 200.00
JORDAHL, JIM
Operating Supplies
185323
4/14/2015 967.50
JUUL CONTRACTING CO
Contractual R&M
185324
4/14/2015 509.47
KAESER COMPRESSORS
Operating Supplies
185325
4/14/2015 59.20
KANDIYOHI COUNTY SHERIFF
Other Professional Services
185326
4/14/2015 170.00
KDUZ KARP RADIO
Advertising
185327
4/14/2015 96.00
KING, THERESA
Other Revenues
185328
4/14/2015 30.00
KOHLS-CUMMINS, LEAH
Recreation Activity Fees
185329
4/14/2015 3.85
L & P SUPPLY CO
Repair & Maintenance Supplies
185330
4/14/2015 23.00
LEVINE, ERIC
Dues & Subscriptions
185331
4/14/2015 21,631.70
LOCHER BROTHERS INC
Case Deposits
185332
4/14/2015 1,825.00
LTP ENTERPRISES
Contractual R&M
185333
4/14/2015 9,499.07
LYNDE & MCLEOD INC.
Inventory- Bulk Product
185334
4/14/2015 176.04
MAC MULLAN, ROSS
Travel/Conference Expense
185335
4/14/2015 3,410.00
MACTEK SYSTEMS INC
Contractual R&M
185336
4/14/2015 69.79
MAIN STREET SPORTS BAR
Operating Supplies
185337
4/14/2015 12.74
MATHESON TRI -GAS INC
Repair & Maintenance Supplies
185338
4/14/2015 97.68
MAYTAG LAUNDRY & CAR WASH
Repair & Maintenance Supplies
185339
4/14/2015 468.00
MCKAY CONSTRUCTION
Travel/Conference Expense
185340
4/14/2015 800.00
MCLEOD COUNTY AUDITOR -TREASURER
Small Tools & Minor Equipment
185341
4/14/2015 7.00
MCLEOD COUNTY COURT ADMINISTRATOR
Miscellaneous Expense
185342
4/14/2015 425.00
MCLEOD COUNTY FIRE CHIEFS ASSN
Dues & Subscriptions
185343
4/14/2015 6.75
MCLEOD COUNTY SOLID WASTE MANAGEMENT
Refuse - Recycling
185344
4/14/2015 116,427.43
MEDICA
Medical Insurance
185345
4/14/2015 2,934.56
MEEKER WASHED SAND & GRAVEL
Inventory- Bulk Product
185346
4/14/2015 1,609.60
MENARDS HUTCHINSON
Operating Supplies
185347
4/14/2015 30.00
MESSAGE MEDIA
Phone Services
185348
4/14/2015 65,000.00
MGE LLP
Loans Made
185349
4/14/2015 7,000.00
MGE PROPERTIES
Loans Made
185350
4/14/2015 523.82
MICROBIOLOGICS INC
Chemicals & Chemical Products
185351
4/14/2015 58.50
MINNEAPOLIS, CITY OF
Other Professional Services
185352
4/14/2015 169.80
MINNESOTA CHIEFS OF POLICE
Operating Supplies
185353
4/14/2015 82.00
MINNESOTA CONTINUING LEGAL EDUCATION
Operating Supplies
185354
4/14/2015 138.60
MINNESOTA DEPT OF HEALTH
Concession Supplies
185355
4/14/2015 35.00
MINNESOTA DEPT OF LABOR & IND
Licenses & Permits
185356
4/14/2015 100.00
MINNESOTA FIRE SERVICE CERTIF BOARD
Travel/Conference Expense
185357
4/14/2015 60.00
MINNESOTA ICE ARENA MANAGERS ASSN
Travel/Conference Expense
185358
4/14/2015 60.00
MINNESOTA POLLUTION CONTROL AGENCY
Travel/Conference Expense
185359
4/14/2015 200.00
MINNESOTA VALLEY ACTION COUNCIL INC
Loans Made
185360
4/14/2015 3,294.10
MINNESOTA VALLEY TESTING LAB
Other Professional Services
185361
4/14/2015 820.00
MMBA
Travel/Conference Expense
185362
4/14/2015 4,584.95
MMC
IContractual R&M
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/25/2015 - 4/14/2015
4/8/2015
Check Number
Check Date Amount
Vendor
Account Description
185363
4/14/2015 806.59
MN DEPT OF LABOR & INDUSTRY/CODE
Building Permit Surcharges
185364
4/14/2015 21.99
MN VAC
Operating Supplies
185365
4/14/2015 75.00
MODERN TOWING
Other Professional Services
185366
4/14/2015 2,050.00
MOONLIGHT FREIGHT SERVICES
Freight - Bagged
185367
4/14/2015 1,819.34
MOTION INDUSTRIES INC
Equipment Parts
185368
4/14/2015 8,900.00
NATIONAL RESEARCH CENTER INC.
Other Professional Services
185369
4/14/2015 297.00
NEOPOST USA INC
Equipment Rental
185370
4/14/2015 300.00
NEWCOMB, BREE
Rentals -Building
185371
4/14/2015 1,157.99
NORTH CENTRAL LABORATORIES
Operating Supplies
185372
4/14/2015 7,598.00
NORTH STAR PUMP SERVICE
Contractual R&M
185373
4/14/2015 199.01
NORTHERN BUSINESS PRODUCTS
Operating Supplies
185374
4/14/2015 82.29
NORTHERN STATES SUPPLY INC
Equipment Parts
185375
4/14/2015 2,550.00
NORTHERN VALLEY TRANSPORT
Freight - Bagged
185376
4/14/2015 4,056.94
NU -TELECOM
Phone Services
185377
4/14/2015 98.65
OFFICE OF MN IT SERVICES
Phone Services
185378
4/14/2015 5,000.00
ORACLE AMERICA INC
Due from Utilities
185379
4/14/2015 175.69
O'REILLYAUTO PARTS
Automotive R&M
185380
4/14/2015 37.55
ORLICKI,CORINNA
Office Supplies
185381
4/14/2015 9,570.00
PALLETON OF MINNESOTA
Freight- Bagged
185382
4/14/2015 1,322.25
PAUSTIS WINE COMPANY
Freight
185383
4/14/2015 278.62
PETERSON, TIM
Travel/Conference Expense
185384
4/14/2015 31,538.96
PHILLIPS WINE & SPIRITS
Cost of Sales - Liquor
185385
4/14/2015 3,008.83
PREMIER TECH PACKAGING
Equipment Parts
185386
4/14/2015 144.66
PRO AUTO MN INC.
Repair & Maintenance Supplies
185387
4/14/2015 138.50
PROMAXX TRUCK PARTS
Equipment Parts
185388
4/14/2015 998.00
PUBLIC UTILITIES & WATERWORKS MANAGEMEN
Travel/Conference Expense
185389
4/14/2015 570.27
QUADE ELECTRIC
Repair & Maintenance Supplies
185390
4/14/2015 1,709.14
QUALITY FORKLIFT SALES & SERV INC
Contractual R&M
185391
4/14/2015 679.25
R J L TRANSFER
Freight
185392
4/14/2015 547.00
RAMY TURF PRODUCTS
Landscaping Materials
185393
4/14/2015 300.00
REDLINE SYSTEMS INC.
Operating Supplies
185394
4/14/2015 4,347.60
REINER CONTRACTING
Freight - Bagged
185395
4/14/2015 11,393.48
REINER ENTERPRISES INC
Freight - Bagged
185396
4/14/2015 65.00
RIDGEWATER COLLEGE
Travel/Conference Expense
185397
4/14/2015 388.97
RIPPE PRINT COMMUNICATIONS
Advertising
185398
4/14/2015 1,002.32
RITE INC
Software & Licensing
185399
4/14/2015 107.61
ROSENBAUER MN LLC
Automotive R&M
185400
4/14/2015 2,378.90
ROYAL TIRE
Equipment Parts
185401
4/14/2015 361.80
RUNNING'S SUPPLY
Repair & Maintenance Supplies
185402
4/14/2015 8,676.00
SCHIMMEL CONSTRUCTION LLC
Loans Made
185403
4/14/2015 151.69
SCHULTE, JOSH
Travel/Conference Expense
185404
4/14/2015 83.38
SCHWARTZ, ANDREA
Travel/Conference Expense
185405
4/14/2015 2,678.09
SEH
Other Professional Services
185406
4/14/2015 175.00
SHAW, KAREN
Other Professional Services
185407
4/14/2015 16,102.70
SHI INTERNATIONAL CORP
Due from Utilities
185408
4/14/2015 90.74
SHRED -IT USA INC
Refuse - Recycling
185409
4/14/2015 45.00
SIBLEY COUNTY SHERIFF'S OFFICE
Other Professional Services
185410
4/14/2015 940.00
SOUTH CENTRAL TECH COLLEGE
Travel/Conference Expense
185411
4/14/2015 19,269.87
SOUTHERN WINE & SPIRITS OF MN
Freight
185412
4/14/2015 240.00
SOUTHWEST CHAPTER MSPE
Travel/Conference Expense
185413
4/14/2015 19,001.12
SPARTAN STAFFING
Temporary Labor - External
185414
4/14/2015 198.90
SPS COMMERCE
Dues & Subscriptions
185415
4/14/2015 3,473.44
STAN MORGAN & ASSOCIATES INC
Small Tools & Minor Equipment
185416
4/14/2015 330.00
STANDARD PRINTING
Operating Supplies
185417
4/14/2015 894.91
STAPLES ADVANTAGE
ICleaning Supplies
CITY OF HUTCHINSON
Council Check Register-A
Check Issue Dates: 3/25/2015 - 4/14/2015
4/8/2015
Check Number
Check Date Amount
Vendor
Account Description
185418
4/14/2015 183.30
STAR TRIBUNE
Dues & Subscriptions
185419
4/14/2015 60.00
STEARNS-BENTON CPT
Travel/Conference Expense
185420
4/14/2015 650.01
STRATEGIC EQUIPMENT AND SUPPLY
Operating Supplies
185421
4/14/2015 14,209.70
STREICH TRUCKING
Freight- Bulk
185422
4/14/2015 454.71
STURGES, JASON
Travel/Conference Expense
185423
4/14/2015 13.26
STURGES, MATT
Travel/Conference Expense
185424
4/14/2015 193.66
SUBWAY WEST
Operating Supplies
185425
4/14/2015 9,680.00
SUNCOAST GARDEN PRODUCTS INC.
Inventory- Bagged Product
185426
4/14/2015 3,465.00
SUPERIOR JETTING
Contractual R&M
185427
4/14/2015 72.24
TASC
Admin Fees - HSA/Flex
185428
4/14/2015 649.86
TASER INTERNATIONAL
Operating Supplies
185429
4/14/2015 47.00
TEK MECHANICAL
Building Repair Supplies
185430
4/14/2015 3,493.16
TITAN MACHINERY
Automotive R&M
185431
4/14/2015 616.20
TKO WINES
Cost of Sales - Wine
185432
4/14/2015 76.97
TRANSPORTATION SAFETY APPAREL
Safety Supplies
185433
4/14/2015 29,760.95
TREBELHORN & ASSOC
Motor Fuels & Lubricants
185434
4/14/2015 53.00
TRI COUNTY WATER
Operating Supplies
185435
4/14/2015 152.00
TWO WAY COMMUNICATIONS INC
Operating Supplies
185436
4/14/2015 612.00
ULTRAMAX
Operating Supplies
185437
4/14/2015 100.00
UNITED ABSTRACT COMPANY
Other Professional Services
185438
4/14/2015 11,940.00
UNITED PACKAGING & DESIGN
Inventory- Process Material
185439
4/14/2015 70.20
UNIVERSAL ATHLETIC SERVICE INC
Repair & Maintenance Supplies
185440
4/14/2015 200.00
UNIVERSITY OF MINNESOTA
Travel/Conference Expense
185441
4/14/2015 100.00
UNIVERSITY OF MINNESOTA
Travel/Conference Expense
185442
4/14/2015 240.00
UPPER MIDWEST COMMUNITY POLICING INST
Travel/Conference Expense
185443
4/14/2015 407.18
US BANK EQUIPMENT FINANCE
Copy Machine
185444
4/14/2015 1,301.83
USA BLUE BOOK
Safety Supplies
185445
4/14/2015 1,271.90
USPS-HASLER
Postage
185446
4/14/2015 2,613.07
VERIZON WIRELESS
Phone Services
185447
4/14/2015 69.95
VERTECH SOLUTIONS & SERVICES
Contractual R&M
185448
4/14/2015 13,613.74
VIKING BEER
Case Deposits
185449
4/14/2015 516.40
VIKING COCA COLA
Cost of Sales - Miscellaneous
185450
4/14/2015 742.50
VINOCOPIA INC
Freight
185451
4/14/2015 249.53
WAL-MART COMMUNITY
Operating Supplies
185452
4/14/2015 8,602.64
WASTE MANAGEMENT OF WI-MN
Refuse - Disposal
185453
4/14/2015 40,636.39
WASTE MANAGEMENT OF WI-MN
Refuse - Services
185454
4/14/2015 2,686.11
WELLS FARGO
Small Tools & Minor Equipment
185455
4/14/2015 276.49
WENDLANDT, JUSTIN
Travel/Conference Expense
185456
4/14/2015 464.85
WILKENS INDUSTRIES
Equipment Parts
185457
4/14/2015 3,282.45
WINE COMPANY, THE
Freight
185458
4/14/2015 1,809.25
WINE MERCHANTS INC
Cost of Sales - Wine
185459
4/14/2015 22,949.67
WI RTZ BEVERAGE MINNESOTA
Freight
185460
4/14/2015 21,585.60
WM MUELLER & SONS - SEPARATE CK
Improv other than Buildings
185461
4/14/2015 450.00
WOODHALL, DOUGLAS
Travel/Conference Expense
185462
4/14/2015 56.89
WOODS, CANDICE
Operating Supplies
185463
4/14/2015 612.00
WSB & ASSOC
Other Professional Services
Grand Totals: 1,225,137.46
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 3/15/2015-3/28/2015 Apr 01, 2015 10:49AM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
03/28/2015
CDPT
04/01/2015
185196
HART
618.76-
03/28/2015
CDPT
04/01/2015
185197
NCPERS Minnesota
336.00-
03/28/2015
CDPT
04/01/2015
4011501
AFLAC
20.46-
03/28/2015
CDPT
04/01/2015
4011501
AFLAC
130.75-
03/28/2015
CDPT
04/01/2015
4011502
EFTPS
12,247.75-
03/28/2015
CDPT
04/01/2015
4011502
EFTPS
12,247.75-
03/28/2015
CDPT
04/01/2015
4011502
EFTPS
3,611.56-
03/28/2015
CDPT
04/01/2015
4011502
EFTPS
3,611.56-
03/28/2015
CDPT
04/01/2015
4011502
EFTPS
24,111.10-
03/28/2015
CDPT
04/01/2015
4011503
ICMA
2,105.00-
03/28/2015
CDPT
04/01/2015
4011504
ING
1,050.00-
03/28/2015
CDPT
04/01/2015
4011505
Minnesota Dept. of Revenue
10,183.33-
03/28/2015
CDPT
04/01/2015
4011506
MN Child Support System
41.87-
03/28/2015
CDPT
04/01/2015
4011507
MN Department of Revenue
58.24-
03/28/2015
CDPT
04/01/2015
4011508
MNDCP
250.00-
03/28/2015
CDPT
04/01/2015
4011509
PERA
12,760.88-
03/28/2015
CDPT
04/01/2015
4011509
PERA
12,760.88-
03/28/2015
CDPT
04/01/2015
4011509
PERA
5,891.51-
03/28/2015
CDPT
04/01/2015
4011509
PERA
8,837.27-
03/28/2015
CDPT
04/01/2015
4011509
PERA
26.01-
03/28/2015
CDPT
04/01/2015
4011509
PERA
26.01-
03/28/2015
CDPT
04/01/2015
4011509
PERA
1,963.18-
03/28/2015
CDPT
04/01/2015
4011510
TASC-Flex
359.91-
03/28/2015
CDPT
04/01/2015
4011510
TASC-Flex
1,495.49-
03/28/2015
CDPT
04/01/2015
4011511
TASC-HSA
4,432.43-
03/28/2015
CDPT
04/01/2015
4011511
TASC-HSA
5,307.48-
03/28/2015
CDPT
04/01/2015
4011511
TASC-HSA
687.98-
03/28/2015
CDPT
04/01/2015
4011511
TASC-HSA
692.28-
03/28/2015
CDPT
04/01/2015
4011511
TASC-HSA
871.90 -
Grand
Totals:
29
126.737.34-
CITY OF HUTCHINSON
Council Check Register -B
Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015
Check Number
Check Date Amount
Vendor Account Description
185255
4/14/2015 1,500.00
CROW RIVER SIGNS Machinery & Equipment
Grand Totals: 1,500.00
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Assessment Hearing & Project Award for 2nd Ave SE Reconstruction (L1/P15-01)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received bids (see attached Bid Tabulation) for the 2nd Avenue SE Reconstruction project letting on
Tuesday, March 3rd. The apparent low bidder is Duininck Inc. of Prinsburg, Minnesota, with a bid of $1,176,508.43
(approximately 7% higher than the final Engineer's Estimate). City staff will provide a brief overview of the project
scope, bids and associated improvement special assessments prior to opening the public communication portion of
the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded
to address any construction and assessment issues.
Please note that this project's proposed improvements include the work to administer trail improvements within the
areas adjacent to 2nd Avenue SE and the Depot property. Also, the work to implement bituminous surfacing over the
unpaved section of Arch Street are included within this project's scope as previously discussed. These improvements
and associated costs were reviewed by the Resource Allocation Committee and are accounted for within the City's
2015 Infrastructure Improvement Program.
The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving
the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,483,576.00
Total City Cost: $ 1,444,966.00 Funding Source: Bonding, State Aid, Utility Funds
Remaining Cost: $ 38,610.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14413
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA -5111
LETTING NO. 1/PROJECT NO. 15-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
2nd Avenue SE from Main St (TH15) to approximately 200 LF west of 2nd Ave Bridge;
roadway reconstruction by construction of curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer,
street lighting, trail, sidewalk, landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2015, until the 31 st
day of December 2016. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 16th day of November, 2015; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 14th day of April 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
COMPUTED BY: P VANDER VEEN
ASSESSMENT ROLL NO.
LETTING NO. I/PROJECT NO. 15-01
O-NER
ADDRESS
UEGA_ DESCRIPTION
ADDITION OR SUBDIVISION
®
®
®®
®■®®
10
RESOLUTION NO. 14414
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 1/PROJECT NO. 15-01
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of:
2nd Avenue SE from Main St (TH15) to approximately 200 LF west of 2nd Ave Bridge; roadway
reconstruction by construction of curb and gutter, draintile installation, bituminous/concrete
surfacing, stormwater/drainage, water distribution, sanitarysewer, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Duininck Inc of Prinsburg MN
Knife River Corporation of Sauk Rapids MN
Wm Mueller & Sons Inc of Hamburg MN
R & R Excavating Inc of Hutchinson MN
Amount Bid
$1,176,508.43
$1,212,464.34
$1,219,718.67
$1,257,867.97
and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Duininck Inc of Prinsburg MN in the amount of $1,176,508.43 in the name of the City of Hutchinson, for
the improvement contained herein, according to the plans and specifications therefor approved by the
City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 14th day of April 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 15-01 / SAP 133-109-009
2ND AVENUE SE FROM MAIN ST S (TH 15) TO APPROXIMATELY 200 LF WEST OF 2ND AVENUE BRIDGE
BID OPENING: 03/03/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,097,054.06 COMPLETION DATE: 08/14/2015
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ENGINEER'S ESTIMATE
BIDPRICE BID TOTAL
$1,097,054.06
Duininck Inc
408 6th St
O Box 208
Prinsburg MN 56281
estimator@d.ininck.com
320-978-6011
fax 320-978-4978
BIDPRICE BIDTOTAL
$1,176,508.43
Knife River Corporation
4787 Shad- Wood Or NE
Sauk Rapids MN 56379
krcmn.subquotes@knifermr.co
m
320-258-2943
fax: 320-28-2940
BIDPRICE BIDTOTAL
$1,212,464.34
Wm Mueller & Sons Inc
831 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wmmueller.com
952-467-2720
fax 952-467-3894
BIDPRICE BIDTOTAL
$1,219,718.67
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Hutchinson MN 55350
michelle@rr.xc ating.n.t
320-587-5918
fax 320-587-1044
BIDPRICE BID TOTAL
$1,257,867.97
1 2101.502 CLEARING
TREE
16.00
$245.00
$3,920.00
$390.00
$6,240.00
$390.00
$6,240.00
$390.00
$6,240.00
$456.85
$7,309.60
2 2101.507 GRUBBING
TREE
16.00
$225.00
3,600.00
$125.00
2,000.00
$125.00
2,000.00
125.00
2,000.00
$146.43
$2,342.88
3 2104.501 REMOVE WATERMAIN
LF
127.00
$18.00
$2,286.00
$4.50
$571.50
$4.50
$571.50
$4.50
$571.50
$6.62
$840.74
4 2104.501 REMOVE STORM SEWER PIPE
LF
686.00
$8.50
$5,831.00
$7.50
$5,145.00
$7.50
$5,145.00
$7.50
$5,145.00
$9.24
$6,338.64
5 2104.501 REMOVE CURB &GUTTER
LF
1259.00
$2.65
$3,336.35
$2.92
$3,676.28
$2.92
$3,676.28
$4.65
$5,854.35
$6.52
$8,208.68
6 2104.503 REMOVE CONCRETE SIDEWALK
SF
12398.00
$0.55
$6,818.90
$0.75
$9,298.50
$0.75
$9,298.50
$0.70
$8,678.60
$1.44
$17,853.12
7 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT
SY
442.00
$6.85
3,027.70
$6.90
3,049.80
$6.90
3,049.80
6.00
2,652.00
$13.49
5,962.58
8 2104.505 REMOVE CONCRETE PAVEMENT
SY
36.00
$12.50
$450.00
$10.55
$379.80
$10.55
$379.80
$12.50
$450.00
$29.06
$1,046.16
9 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SY
13.00
$12.00
$156.00
$7.00
91.00
$7.00
$91.00
10.00
130.00
$45.87
$596.31
10 2104.505 REMOVE BITUMINOUS PAVEMENT
SY
11793.00
$2.85
$33,610.05
$2.60
$30,661.80
$5.00
$58,965.00
$5.10
$60,144.30
$3.11
$36,676.23
11 2104.509 REMOVE HYDRANT
EA
2.00
$385.00
$770.00
$475.00
$950.00
$475.00
$950.00
$475.00
$950.00
$420.29
$840.58
12 2104.509 REMOVE GATE VALVE
EA
3.00
$110.00
$330.00
$175.00
$525.00
$175.00
$525.00
$175.00
$525.00
$420.28
$1,260.84
13 2104.509 REMOVE CATCH BASIN
EA
22.00
$95.00
$2,090.00
$150.00
$3,300.00
$150.00
$3,300.00
$150.00
$3,300.00
$473.52
$10,417.44
14 2104.509 REMOVE MANHOLE STORM
EA
6.00
$165.00
990.00
$280.00
1,680.00
$280.00
1,680.00
280.00
1,680.00
$539.37
3,236.22
15 2104.509 REMOVE MANHOLE SANITARY
EA
4.00
$185.00
$740.00
$350.00
$1,400.00
$350.00
$1,400.00
$350.00
$1,400.00
$557.90
$2,231.60
16 2104.509 REMOVE CASTING
EA
1.00
$125.00
125.00
$85.00---r85-00
$85.00
85.00
100.00
100.00
$252.15
252.15
17 2104.509 REMOVE TREE GRATE
EA
2.00
$85.00
$170.00
$85.00
$170.00
$85.00
$170.00
$200.00
$400.00
$224.94
$449.88
18 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH
LF
531.00
$3.50
$1,858.50
$2.60
$1,380.60
$2.60
$1,380.60
$3.00
$1,593.00
$2.86
$1,518.66
19 2104.523 SALVAGE CASTING
EA
9.00
$75.00
$675.00
$60.00
$540.00
$60.00
$540.00
$50.00
$450.00
$186.78
$1,681.02
20 2104.523 SALVAGE SIGN PANEL TYPE C
EA
10.00
$30.00
$300.00
$20.00
$200.00
$25.00
$250.00
$75.00
$750.00
$87.86
$878.60
21 2104.603 IABANDON PIPE SEWER 12"
LF
440.00
$2.50
$1,100.00
$8.00
$3,520.00
$8.00
$3,520.00
8.00
3,520.00
$8.55
3,762.00
22 2104.603 ABANDON WATERMAIN 4"
LF
1120.00
$1.80
$2,016.00
$2.00
$2,240.00
$2.00
$2,240.00
$2.00
$2,240.00
$2.44
$2,732.80
23 2105.501 COMMON EXCAVATION E P
CY
5561.00
$8.20
5,600.20
$13.85
$77,019.85
$13.85
77,019.85
$14.60
$81,190.66
$13.55
$75,351.55
24 2105.541 SUBGRADE CORRECTION -STREET CLASS 5AGGREGATE BASE E
CY
390.00
$24.00
$9,360.00
$12.00
$4,680.00
$12.00
$4,680.00
$21.60
$8,424.00
$0.19
$74.10
25 2105.541 SUBGRADE CORRECTION -TRAIL CLASS 5AGGREGATE BASE E
CY
127.00
$24.00
$3,048.00
$15.00
$1,905.00
$15.00
$1,905.00
$24.65
$3,130.55
$0.29
$36.83
26 2105.604 GEOTEXTILE FABRIC TYPE 5
SY
16074.00
$1.65
$26,522.10
$1.60
$25,718.40
$1.60
$25,718.40
$1.75
$28,129.50
$0.90
$14,466.60
27 2105.604 SOIL STABILIZATION GEOGRID
SY
585.00
$5.85
$3,422.25
$3.00
$1,755.00
$3.00
$1,755.00
$4.00
$2,340.00
$4.15
$2,427.75
28 2112.604 SUBGRADE PREPARATION
SY
2110.00
$3.25
$6,857.50
$1.55
$3,270.50
$3.56
$7,511.60
$2.10
$4,431.00
$3.30
$6,963.00
29 2211.503 AGGREGATE BASE CLASS 5 C P
CY
4950.00
$29.00
$143,550.00
$27.90
$138,105.00
$30.00
$148,500.00
$28.70
$142,065.00
$33.62
$166,419.00
30 2221.607 SHOULDER BASE AGGREGATE SPECIAL C
CY
45.00
$22.00
$990.00
$12.00
540.00
$36.00
1,620.00
52.00
2,340.00
$33.62
$1,512.90
31 2301.504 ICONCRETE PAVEMENT 8.5"
SY
37.00
$75.00
$2,775.00
$85.00
$3,145.00
$85.00
$3,145.00
$85.00
$3,145.00
$99.57
$3,684.09
32 2331.603 JOINTADHESIVE
LF
5956.00
$0.70
$4,169.20
$0.66
$3,930.96
$0.91
$5,419.96
0.70
1169.20
$0.82
,883.92
33 2357.502 BITUMINOUS MATERIAL FOR TACK COAT
GAL
1142.00
$3.25
$3,711.50
$3.00
$3,426.00
$2.50
$2,855.00
$4.20
$4,796.40
$4.92
$5,618.64
34 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 1 %"
SY
14318.00
$6.95
$99,510.10
$8.35
$119,555.30
$7.25
$103,805.50
$6.25
$89,487.50
$7.32
$104,807.76
35 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 2"
SY
6772.00
$9.25
$62,641.00
$11.10
$75,169.20
$9.20
$62,302.40
$8.45
$57,223.40
$9.90
$67,042.80
36 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 2%"
SY
7046.00
$11.35
$79,972.10
$14.00
$98,644.00
$11.60
$81,733.60
$10.70
$75,392.20
$12.53
$88,286.38
37 2360.503 TYPE SPNWB230C NON -WEARING COURSE MIXTURE -STREET 2%"
SY
4662.00
$11.35
52,913.70
$11.75
54,778.50
$11.40
53,146.80
11.00
51,282.00
$12.89
60093.18
38 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE- DRIVEWAY 3"
SY
14.00
$28.00
$392.00
$31.00
$434.00
$75.00
$1,050.00
$65.00
$910.00
$76.14
$1,065.96
39 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE -TRAIL 3"
SY
3145.00
$21.00
66,045.00
$14.00
4,030.00
$13.80
3,401.00
15.35
8,275.75
$17.98
SQ547.10
40 2502.541 4" PERF PVC PIPE DRAIN
LF
3352.00
$3.25
$10,894.00
$4.80
$16,089.60
$4.80
$16,089.60
$4.15
$13,910.80
$5.15
$17,262.80
41 2502.602 4" PVC PIPE DRAIN CLEANOUT
EA
8.00
$145.00
$1,160.00
$235.00
$1,880.00
$235.00
$1,880.00
$265.00
$2,120.00
$167.43
$1,339.44
42 1 2502.602 4" PVC PIPE DRAIN SERVICE
EA
22.00
$165.00
$3,630.00
$300.00
$6,600.00
$300.00
$6,600.00
$390.00
$8,580.00
$23.90
$525.80
43 2502.602 4" PVC PIPE DRAIN SERVICE SPECIAL
EA
1.00
$325.00
$325.00
$350.00
$350.00
$350.00
$350.00
$600.00
$600.00
$512.89
$512.89
44 2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE
EA
2.00
$145.00
290.00
$185.00
370.00
$185.00
370.00
170.00
340.00
$313.00
626.00
45 2503.541 12" RC PIPE STORM SEWER DES 3006 CL V
LF
670.00
$28.00
$18,760.00
$44.00
$29,480.00
$44.00
$29,480.00
$44.00
$29,480.00
$54.65
$36,615.50
46 2503.602 CONNECT TO EXISTING SANITARY SEWER
EA
3.00
$485.00
1,455.00
$850.00
2550.00
$850.00
2550.00
850.00
2,550.00
$858.54
2,575.62
47 2503.602 CONNECT TO EXISTING STORM SEWER
EA
19.00
$535.00
$10,165.00
$850.00
$16,150.00
$850.00
$16,150.00
$850.00
$16,150.00
$629.71
$11,964.49
48 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE
EA
2.00
$585.00
$1,170.00
$1,500.00
$3,000.00
$1,500.00
$3,000.00
$1,500.00
$3,000.00
$918.77
$1,837.54
49 2503.603 CLEAN & VIDEO TAPE PIPE SEWER
LF
1306.00
$1.75
$2,285.50
$1.15
$1,501.90
$1.15
$1,501.90
$1.15
$1,501.90
$1.23
$1,606.38
50 2504.602 CONNECT TO EXISTING WATERMAIN
EA
7.00
$735.00
$5,145.00
$965.00
$6,755.00
$965.00
$6,755.00
$965.00
$6,755.00
$1,169.77
$8,188.39
51 2504.602 HYDRANT
EA
2000
$3800.00
7,600.00
$5350.00
$10,700.00
$5350.00
10,700.00
5,350.00
$10,700.00
$5,382..34
10,764.68
52 1 2504.602 IRELOCATE HYDRANT
EA
1.00
$750.00
$750.00
$2600.00
$2,600.00
$2600.00
$2,600.00
$2,600.00
$2,600.00
$1794.58
$1,794.58
53 2504.602 ADJUST GATE VALVE
EA
6.00
$325.00
1,950.00
$275.00
1,650.00
$275.00
1,650.00
295.00
1,770.00
$812.90
,877.40
54 2504.602 ADJUST CURB STOP
EA
1.00
$85.00
$85.00
$300.00
$300.00
$300.00
$300.00
$300.00
$300.00
$654.58
$654.58
55 2504.602 6" GATE VALVE
EA
2.00
$1,450.00
$2,900.00
$1,400.00
$2,800.00
$1,400.00
$2,800.00
$1,400.00
$2,800.00
$1,371.50
$2,743.00
56 2504.602 8"GATE VALVE
EA
1.00
$1900.00
$1,900.00
$3100.00
$3,100.00
$3100.00
$3,100.00
$3,100.00
$3,100.00
$2488.97
$2,488.97
57 2504.602 6"WET TAP
EA
1.00
$3,800.00
$3,800.00
$4,500.00
$4,500.00
$4,500.00
$4,500.00
$4,500.00
$4,500.00
$2,388.97
$2,388.97
58 2504.602 14.. WATERMAIN DUCTILE IRON CL 52
LF
10.00
$70.00
700.00
$91.00
910.00
$91.00
$910.00
$91.00
$910.00
$60.77
607.70
59 2504.603 6" WATERMAIN DUCTILE IRON CL 52
1 LF
13.00
$75.00
$975.00
$92.00
$1,196.00
$92.00
$1,196.00
$92.00
$1,196.00
$60.90
$791.70
60 2504.608 DUCTILE IRON FITTINGS
LB
479.00
$9.25
,430.75
I1.1bi
41,111-
$7.75
3,712.25
7.75
3,712.25
$8.84
,234.36
Pagel of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 15-01 / SAP 133-109-009
2ND AVENUE SE FROM MAIN ST S (TH 15) TO APPROXIMATELY 200 LF WEST OF 2ND AVENUE BRIDGE
BID OPENING: 03/03/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,097,054.06 COMPLETION DATE: 08/14/2015
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_ to
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F
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ENGINEER'S ESTIMATE
BIDPRICE BID TOTAL
$1,097,054.06
Duininck Inc
408 6th St
O Box 208
Prinsburg MN 56281
estimator@d.ininck.com
320-978-6011
fax 320-978-4978
BIDPRICE BIDTOTAL
$1,176,508.43
Knife River Corporation
4787 Shad- Wood Or NE
Sauk Rapids MN 56379
krcmn.subquotes@knifermr.co
m
320-258-2943
fax: 320-28-2940
BIDPRICE BIDTOTAL
$1,212,464.34
Wm Mueller & Sons Inc
831 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wmmueller.com
952-467-2720
fax 952-467-3894
BIDPRICE BIDTOTAL
$1,219,718.67
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Hutchinson MN 55350
michelle&re-ating-t
320-587-5918
fax 320-587-1044
BIDPRICE BID TOTAL
$1,257,867.97
61 2506.502 CONSTRUCT MANHOLE DESIGN 4007
EA
3.00
$2700.00
$8,100.00
$4600.00
$13,800.00
$4600.00
$13,800.00
$4,600.00
$13,800.00
$2579.45
$7,738.35
62 2506.502 CATCH BASIN TYPEA
EA
18.00
$1,585.00
$28,530.00
$2,050.00
$36,900.00
$2,050.00
$36,900.00
$2,050.00
$36,900.00
$1,713.53
$30,843.57
63 2506.502 CONST DRAINAGE STRUCTURE DESIGN N
EA
1.00
$1,350.00
$1,350.00
$1,875.00
$1,875.00
$1,8 5.00
$1,875.00
$1,875.00
$1,875.00
$1,428.99
$1,428.99
64 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020
EA
6.00
$2,350.00
$14,100.00
$2,100.00
$12,600.00
$2,100.00
$12,600.00
$2,100.00
$12,600.00
$1,899.82
$11,398.92
65 2506.516 CASTING ASSEMBLY
EA
9.00
$1100.00
$9,900.00
$285.00
$2,565.00
$285.00
$2,565.00
$385.00
$3,465.00
$1268.37
$11,415.33
66 2506.522 ADJUST FRAME AND RING CASTING
EA
11.00
$675.00
$7,425.00
$800.00
$8,800.00
$800.00
$8,800.00
$900.00
$9,900.00
$607.46
$6,682.06
67 2506.602 RECONSTRUCT DRAINAGE STRUCTURE
EA
2.00
$625.00
1,250.00
$2200.00
,400.00
$4,400.00
$2,200.0
,400.00
$1240.06
2,480.12
68 2521.501 4" CONCRETE WALK
SF
16930.00
$3.50
$59,255.00
$3.30
$55,869.00
$4.11
$69,582.30
$4.03
$68,227.90
$4.74
$80,248.20
69 2521.501 6" CONCRETE WALK
SF
1796.00
$5.50
9,878.00
$5.05
9,069.80
$5.90
10,596.40
$6.94
$12,464.7
$6.79
$12,194.84
70 2531.501 CONCRETE CURB AND GUTTER DESIGN B618
LF
2236.00
$17.00
$38,012.00
$18.58
$41,544.88
$18.58
$41,544.88
$19.29
$43,132.44
$22.27
$49,795.72
71 2531.502 CONCRETE CURB DESIGN SPECIAL
LF
680.00
$17.00
$11,560.00
$12.00
$8,160.00
$12.00
$8,160.00
$12.75
$8,670.00
$16.13
$10,968.40
72 2531.507 6"CONCRETEDRIVEWAY PAVEMENT
SY
457.00
$42.00
$19,194.00
$43.00
$19,651.00
$50.69
$23,165.33
$55.00
$25,135.00
$59.16
$27,036.12
73 2531.618 TRUNCATED DOMES
SF
248.00
$31.00
$7,688.00
$38.00
$9,424.00
$38.00
$9,424.00
$38.00
$9,424.00
$44.51
$11,038.48
74 2545.501 INSTALL ELECTRIC LIGHT SYSTEM
LS
1.00
$18500.00
$21,600.00
$24,100.06
24,100.00
$19211.22
19,211.22
75 2545.501 INSTALL ELECTRIC LIGHT SYSTEM SPECIAL
LS
1.00
$1,200.00
$1,200.00
$1,440.00
$1,440.00
$1,440.00
$1,440.00
$1,440.00
$1,440.00
$1,534.55
$1,534.55
76 2563.601 TRAFFIC CONTROL
LS
1.00
$8,500.00
8,500.00
$9,400.00
9,400.00
$7,400.00
7,400.00
17,400.00
17,400.00
$7,614.20
7,614.20
77 2564.531 SIGN PANELS TYPE C
SF
75.26
$41.00
$3,085.66
$31.50
$2,370.69
$31.50
$2,370.69
$31.50
$2,370.69
$43.93
$3,306.17
78 2564.537 INSTALL SIGN TYPE C
EA
10.00
$85.00
$850.00
$100.00
$1,000.00
$100.00
$1,000.00
$100.00
$1,000.00
$76.14
$761.40
79 2565.616 REVISE SIGNAL SYSTEM
SYS
1.00
$7500.00
$7,500.00
$2950.00
$2,950.00
$2950.00
$2,950.00
$2,950.00
$2,950.00
$2928.54
$2,928.54
80 2571.501 CONIFEROUS TREE 6' HT B&B
TREE
3.00
$350.00
$1,050.00
$400.00
$1,200.00
$288.86
$866.58
$425.00
$1,275.00
$468.38
$1,405.14
81 2571.502 IDECIDUOUS TREE 2" CAL B&B
TREE
29.00
$450.00
$13,050.00
$395.20
$11,460.80
$480.18
$13,925.22
$465.00
$13,485.00
$462.94
13,425.26
82 2573.530 STORM DRAIN INLET PROTECTION
EA
34.00
$95.00
$3,230.00
$150.00
$5,100.00
$150.00
$5,100.00
$95.00
$3,230.00
$99.57
$3,385.38
83 2573.540 SEDIMENT CONTROL LOG TYPE STRAW
LF
150.00
$4.50
$675.00
$7.00
$1,050.00
$10.00
$1,500.00
$10.00
$1,500.00
$2.34
351.00
84 2574.525 COMMON TOPSOIL BORROW L
CY
745.00
$26.00
$19,370.00
$22.00
$16,390.00
$22.00
$16,390.00
$29.00
$21,605.00
$18.78
$13,991.10
85 2575.501 SEEDING, HYDROSEED
ACRE
0.76
$6,500.00
$4,940.00
$3,154.50
$2,397.42
$9,680.00
$7,356.80
$9,680.00
$7,356.80
$7,937.51
$6,032.51
86 2575.505 SODDING TYPE LAWN
SY
4510.00
$5.50
$24,805.00
$4.93
$22,234.30
$8.00
$36,080.00
$8.00
$36,080.00
$5.77
$26,022.70
87 2582.501 PAVT MSSG HANDICAPPED SYMBOL-EPDXY
EA
2.00
$185.00
$370.00
$75.00
$150.00
$75.00
$150.00
$75.00
$150.00
$87.86
$175.72
88 2582.502 4" SOLID LINE WHITE-EPDXY
LF
772.00
$3.50
$2,702.00
$1.75
$1,351.00
$1.75
$1,351.00
$1.75
$1,351.00
$2.05
$1,582.60
89 2582.502 8" SOLID LINE WHITE-EPDXY
LF
106.00
$7.00
$742.00
$3.00
$318.00
$3.00
$318.00
$3.00
$318.00
$3.51
$372.06
90 2582.502 4" BROKEN LINE YELLOW-EPDXY
LF
510.00
$3.25
1,657.50
$1.75
75
892.50
$1.75
892.50
1.75
892.50
$2.05
1,045.50
91 2582.502 4" DOUBLE SOLID LINE YELLOW-EPDXY
LF
113.00
$6.50
$734.50
$1
$282.50
$2.50
$282.50
$2.50
$282.50
$2.93
$331.09
92 2582.503 CROSSWALKMARKING-EPDXY
SF
144.00
$12.50
1,800.00
$5.95
856.80
$5.95
856.80
b.Ubl
Wbb.8UI
$6.97
1,003.68
TOTAL LETTING NO. 1/PROJECT NO. 15-01
1
$1,097,054.06
$1,176,508.43
$1,212,464.34
$1,219,718.67
$1,257,867.97
ELECTED CITY OFFICIALS AND APPOINTED CITY
COMMISSIONERS
MAYOR
STEVE W. COOK
CITY COUNCIL
Bill Arndt
Mary Christensen
Chad Czmowski
Gary Forcier
POLICE CIVIL SERVICE COMMISSIONERS
Curtis Hughes, Chairperson
Verne Meyer
Jo Piehl
HUTCHINSON POLICE DEPARTMENT PERSONNEL
As of December 31, 2013
Police Chief
Daniel Hatten
Police Lieutenant
Tom Gifferson
Police Sergeant
Doug Johnson
Police Sergeant
Eric Kilian
Police Sergeant
Joseph Nagel
Police Sergeant
Adam Ament
Police Sergeant
Ben Erlandson
Police Officer
Michelle Hammond
Police Officer
Steven Sickmann
Police Officer
Theresa Leider
Police Officer
Gregory Nadeau
Police Officer
Andrew Erlandson
Police Officer
Aaron Berry
Police Officer
Jake Snyder
Police Officer
Wilson Maiers
Police Officer
Alicia Nortrom
Police Officer
Tyler Duenow
Police Officer
Mark Hanneman
Police Officer
Karl Willers
Police Officer
Tyler Schmeling
Police Officer
Phillip Mielke
Police Officer
Chad Kucza
Communication Specialist
Sara Morris
Communication Specialist
Debra Voss
Communication Specialist
Shannon Schermann
Communication Specialist
Traci King
Communication Specialist
Katelyn Westphal
Investigative Assistant
Barbara Mathwig
Records Specialist/Comm. Specialist
Amanda Mayland
Records Specialist
Cindy Bock
Community Service Officer/Facilities
Robert Loehrer
Hospital Security Officer
Joel Brinkman
Hospital Security Officer
Tyler Schmeling
Hospital Security Officer
Travis Borstad
Part-time Police Officer
Jason Mathwig
Part-time Police Officer
Vacant
Part-time Police Officer
Vacant
Part-time Comm. Specialist
Christina Kadelbach
Part-time Comm. Specialist
Matt Beilke
Part-time Comm. Specialist
Katrina Kadelbach
Part-time Hospital Security Officer
Sarah Keith
Part-time Hospital Security Officer
Sharelle Parpart
Part-time Hospital Security Officer
Vacant
Part-time Hospital Security Officer
Vacant
Police Chaplain
Vacant
RESIGNATIONS, RETIREMENTS, PROMOTIONS
AND NEW EMPLOYEES
Sharelle Parpart accepted position of part-time Hospital Security Officer on April 28tH
2014.
Sarah Keith accepted position of part-time Hospital Security Officer on April 28th 2014
Jake Burmis accepted position of full-time Hospital Security Officer on May 25th 2014.
Wilson Maiers accepted position of full-time Police Officer on September 2nd 2014
Kate Westphal accepted position of full-time Communications Specialist on September
9th 2014.
Tyler Schmeling accepted position of full-time Police Officer on November 9th 2014.
Michael McLain resigned on November 22nd, 2014. He accepted a police officer
position with Shakopee Police Department.
HUTCHINSON POLICE SERVICES STAFFING
Year
Population
Sworn
Officers
Officers
on
Patrol
Community
Service
Officers
Office
and
Dispatch
Staff
Hospital
Security
Total
Staffing
Calls for
Service
1996
12,587
21
14
0
7
28
15,185
1997
12,711
21
14
0
7
28
15,914
1998
12,989
22
15
0
7
29
15,349
1999
13,307
22
15
1
7
30
15,308
2000
13,081
22
15
1
7
30
15,521
2001
13,185
22
15
1
7
30
16,883
2002
13,403
22
16
3
7
32
16,020
2003
13,545
22
15
3
9
34
16,364
2004
13,616
22
15
3
9
34
14,748
2005
14,285
22
15
3
9
34
15,923
2006
14,417
22
15
2
9
33
16,425
2007
14,493
23
16
2
9
34
15,741
2008
14,650
23
16
2
9
34
15,087
2009
14,650
23
16
2
9
34
16,583
2010
14,170
22
15
2
9
33
17,844
2011
14,178
22
15
1
8
33
17,894
2012
14,178
22
11,315
2013
14,178
22
15
1
8
4
37
16,182
2014
14,178
22
15
1
11
7
40
17,119
****2012 Calls for Service from May 23 d- December 31 St, 2012****
NOTE:
In 2009 Hutchinson Police Services eliminated one Police Officer position
as a result of the 2010 budget process.
In 2010 Hutchinson Police Services eliminated two civilian staff
positions as a result of the 2011 budget process.
In 2011 there were no personnel reductions or additions within Hutchinson Police Services.
In 2012 there were no personnel reductions or additions within Hutchinson Police Services.
In 2013 there was the addition of 4 Security Officers for our partnership with Hutchinson Health with an
additional 3 part-time Security Officers scheduled in 2014.
In 2014 there was the addition of 3 part-time Security Officers for our partnership with Hutchinson Health.
2014 Accomplishments
To work with other city departments and the community to accomplish the end
statements developed by the City Council. Addressing end statement 2.3.
In 2014 this was and continues to be our mission as we provide police services
to our community.
Continue to partner in the implementation of a virtual consolidation
Communication Center and software system between McLeod County Sheriff's
Office and Hutchinson Police Services. Addressing the1- 5 year goal for the City
of Hutchinson. This program has been fully implemented including all of the Fire
Departments throughout McLeod County.
Review the Police Department Policy and Procedure Manual. This was
completed this year. The goal to keep the department's manual updated by
reviewing it every 2 years.
Update the security system within the police department building. This was
approved through the facilities committee and the dollars were allocated. The
project will be completed by March of 2015.
Update the obstacle course at the police and fire training facility. This was
completed this summer in partnership with the parks department.
Improvements continue to be made to the 25 -year-old Police Services building.
Continue work with the City-wide Facilities Committee to identify, and prioritize
the maintenance of all city owned facilities. In 2014 we installed new energy
efficient window throughout the police station.
2015 GOALS
PROGRAMS:
Reactivate the Department Chaplaincy Program.
Expand the Traffic Safety Program to include Community Education and Traffic
Service Requests
Explore the possibility of body cameras for officers
Long range planning the police/fire training facility
Explore the possibility of purchasing digital speeds signs
FACILITIES:
• Repair window trim throughout the PD facility
• Landscape the front of the PD facility
• Remodel the north interview room
• Re -roof the PD bicycle storage garage
• Replace the window shades throughout the building
2014 EMPLOYEE INTERNAL TRAINING
Training
Hours
Special Response Team
640
Firearms
180
Internal Instruction -Approximate
275
First Responder
320
Defensive Tactics/TASER
120
Physical Fitness Testing
90
County Attorney In -Service
66
National Incident Management System
15
Mandatory Training City Wide
120
Hospital Security FTO
160
Law Enforcement Active Shooter
112
2014 EMPLOYEE EXTERNAL TRAINING
TRAINING DESCRIPTION
#EMPLOYESS HOURS
Minnesota Chief Conferences
2
64
SRO Conference
1
24
Facebook Investigations
2
16
MN Missing & Unidentified Persons Conference
1
22
DWI/SFST Update
2
16
Death Investigation Conference
1
16
Patrol Response to the Suspicious Death & Homicide
4
32
Leaders Conference
2
20
Exploring Sexual Offenders
1
14
IACP Conference
1
32
DT Instruction
1
40
Taser Instruction Re -Certification
1
32
Less Lethal Munitions
1
24
SOTA Conference
4
96
Crime Free Multi -Housing
1
16
Elder Abuse Conference
1
8
Specialized Passenger Vehicle Criminal Terrorist ID &
1
8
Apprehension Workshop
2014 PRESENTATIONS TO THE COMMUNITY
Presentations Numbers
Ride -Along
19
Cub Scout / Boy Scout / Girls Scout
Tours
6
Christ the King Preschool Tours
4
Child Print
4
General Tours
2
Presentation/Methamphetamine
2
Little Lambs Preschool Tours
2
Kings Kids Presentations
2
Babysitting Clinics
1
Teddy Bear Clinics
1
Holiday "Shop with a Cop" (30 Kids)
1
Junior Achievement
2
"Big Toys for Little Kids" Even
1
Career Day at HHS
1
We Care About Kids Day
1
Chamber of Commerce Expo
1
Charter School
1
Word of Life Fun Day
1
Maplewood Academy
4
Kids Junction Tour
2
2014 ACTIVITY FOR ON/OFF-DUTY OFFICERS / EVENTS
In 2014 Hutchinson Police Services paid out $11,524.00 for security services provided
in 2014. Hutchinson Police Services were involved with the following events that
occurred in the City of Hutchinson in 2014:
Events at the Even Center
Events at the Crow River Golf Club
Events at the McLeod County Fair Grounds
Jaycees Water Carnival
Arts & Crafts
Dairy Days
HHS Graduation / Prom / Homecoming Activities and Parade
Hutchinson School District 423 Sporting Events
McLeod County Fair
National Night Out
Relay for Life
River Song Festival
Saturday Night Cruisers Show of Wheels
Child Print
Common Cup Walk/Run
Corvette Show/Run
Wheels with a Cause Motorcycle Run
Spooky Sprint
Turkey Trot
Hutch Hockey Association Dance/Concert
Hutch Jaycees Dance/Concert
Pheasants Forever
COMMUNITY ORIENTED POLICING AND PROBLEM SOLVING (COPPS)
The Hutchinson Police Services operates under the philosophy of community policing,
which requires a proactive approach to dealing with problems instead of simply
responding to calls for service. On-going attention is paid to crime trends and quality of
life issues, which can be indicators of criminal activity or safety problems.
You can find out who your neighborhood officer is by calling us at the police station or
going to the department website at www.ci.hutchinson.mn.us/police. Click on
neighborhood crime stats, and then click on your neighborhood.
Northwe S t
Team
Ncvtheast
'Team
NE#�
HUTCHINSON POLICE CALLS FOR SERVICE
In 2010 Hutchinson Police Services patrol unit responded to 17,844 calls for service. In
2011, Hutchinson Police Services responded to slightly more calls for service at 17,849.
In both 2010 and 2011, the department had 22 sworn officers. In 2012 Hutchinson
Police Services responded to 11,315 calls for service from May 23rd, 2012 to December
31St, 2012. Hutchinson Police Services averaged 1615 calls per month, with an
estimated 19,000+ calls for service annually. These figures based on the actual
statistics from May 23rd — December 31St, 2012. In 2013 Hutchinson Police Services
responded to 16,812. In, 2014 Hutchinson Police Services responded to 17,119 calls
for service.
25
20
15
10
5
0
Calls for Service
■ Calls for Service ■ Population
16.853 17.844 17.849 17.119
14.65 14.17 14.17 14.17 14.17
11.315
2010 2011 2012 2013 2014
CALLS FOR SERVICE VS. POPULATION
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Calls for Service Commissioned Officers Population
2014
2013
2011
2010
CALLS FOR SERVICE
17119
16,812
11,315
17,849
17,844
NUMBER OF ARRESTS
380
369
214
510
572
BURGLARIES
33
38
33
52
32
NSF CHECKS
8
13
19
23
28
THEFTS
458
398
402
360
406
DOMESTICS
71
63
109
164
130
Arrests
32
44
32
61
59
Reports/Assist
39
19
77
103
71
D. U. I.
78
74
49
83
66
Misdemeanor
49
40
25
49
29
Gross Misdemeanor
29
33
23
33
34
Felony
0
1
1
0
3
SHOPLIFTING
55
62
35
53
116
Juvenile
26
15
11
12
59
Adult
4
47
24
41
57
Unknown
24
ACCIDENTS
326
294
187
280
315
Fatal
0
0
0
0
0
Property Damage
263
217
151
211
224
Personal Injury
30
24
10
18
27
Hit & Run
33
53
26
51
64
DETOX/M ENTAL
HEALTH
99
91
55
90
85
CITATIONS - OVERALL
1179
1185
874
1003
1811
Seatbelt
205
158
176
188
414
Parking
170
252
63
162
293
Fail to Yield to
Pedestrian
2
1
0
0
10
WARNINGS - OVERALL
997
962
480
1812
2230
2012 May 23rd -December 31st
Arrest Counts
Year
2014
2013
2012
2011
2010
Arrests
387
369
670
727
790
*Estimated
900
800
700
600
500
400
300
200
100
0
2014 2013 2012 2011 2010
PART I CRIMES
OFFENSE TYPE
2014
2013
2012
2011
2010
2009
HOMICIDE
0
0
0
0
0
0
FORCIBLE RAPE
1
3
5
4
4
8
ROBBERY
0
2
2
6
1
0
AGGRAVATED ASSAULT
13
32
12
10
14
17
BURGLARY
33
38
23
34
25
46
THEFT
345
389
281
300
348
361
THEFT OF VEHICLE
9
14
10
8
6
10
ARSON
0
0
4
3
3
3
Total
401
478
337
401
445
460
2012 May 23rd — May December 31 st
Number of Part 1 Crimes
2014 2013 2012 2011 2010
2009
PART II CRIMES
TOTAL 1 690 1 641 1 539 1 542 1 745 1 786
2012 is from May 23 d -December 31st
PART II CRIMES
w
690 745
1
J
542
2014 2013 2012 2011 2010 2009
2014
2013
2012
2011
2010
2009
OTHER ASSAULT
82
139
78
103
104
123
FORGERY
13
17
15
12
8
5
FRAUD
30
50
44
49
70
80
THEFT -EMBEZZLEMENT
0
0
0
0
0
0
STOLEN PROPERTY
2
3
4
2
6
0
CRIMINAL DAMAGE
136
132
123
84
104
155
WEAPON
5
2
5
3
4
4
PROSTITUTION
0
0
0
0
0
0
CRIMINAL SEXUAL
5
9
6
19
26
27
CONTROLLED SUBSTANCE
124
73
53
62
34
53
GAMBLING
0
0
0
0
0
0
FAMILY OFFENSE
20
5
0
4
7
23
CRIME VEHICULAR
86
49
31
71
62
74
LIQUOR
31
26
14
11
16
18
DISTURBANCE
71
58
41
30
30
31
VAGRANCY
0
0
0
0
0
0
OTHER (EX. TRAFFIC)
85
7
62
75
71
152
TOTAL 1 690 1 641 1 539 1 542 1 745 1 786
2012 is from May 23 d -December 31st
PART II CRIMES
w
690 745
1
J
542
2014 2013 2012 2011 2010 2009
450
400
350
300
250
200
150
100
50
Major Offense Comparison
W W d tz W z t o W a z z a o°
a W a W° M W M W w z° O z z a° z z W
,� 0 Q H ,= Q L LL _ 0 2 w H W O m LL U - m = w
o m m � u �' a z a° W D Q
(D ° w O z O° > �> O
o aLL a �_ " W
LL "' O LL
H U U
2012 is from May 23rd -December
■ 2014
■ 2013
2012
INCIDENTS REPORTABLE TO THE STATE
NUMBER OF REPORTABLE INCIDENTS
1200 -
1142 1091
1000
943 88 931
800
600
400
200
0
50
45
40
35
30
25
20
15
10
5
0
2010 2011 2012 2013 2014
2012 is from May 23rd- December 31St
TOTALED CLEARED PERCENTAGE
2014 2013 2012 2011 2010
7
TOTAL CITATIONS AND WARNINGS
CITATIONS WARNINGS
2388
2014 2013 2012 2011 2010 2009
2012 is from May 23 d -December 31 st
300
250
200
150
100
50
0
7
Accident Types
2014 2013 2012 2011 2010
■ Fatal ■ Property Damage ■ Personal Injury ■ Hit & Run
DWI ARRESTS
2010 2011 2012 2013 2014
2012 is from May 23 d -December 31st
50
45
40
35
30
■ Misdemeanor
25
■ Gross Misdemeanor
20 ■ Felony
15
10
5
0
200
151
_
53
50
64
— —
�.■■=■
0 33
i
4
;L
26
i1 =.1.i
8
7
2014 2013 2012 2011 2010
■ Fatal ■ Property Damage ■ Personal Injury ■ Hit & Run
DWI ARRESTS
2010 2011 2012 2013 2014
2012 is from May 23 d -December 31st
50
45
40
35
30
■ Misdemeanor
25
■ Gross Misdemeanor
20 ■ Felony
15
10
5
0
2014 PATROL OFFICER ACTIVITY BY CATEGORY
1%
2°% q, W
ADMINISTRATIVE
INVESTIGATIONS - ALL
ENFORCEMENT - ALL
■ EVENTS - ALL
TRAINING - ALL
■ MUTUAL AID/ASSIST OTHER
DEPTS
2014 SELECTED PATROL ACTIVITY
Chart Title
2°%
34%
■ SAFE & SOBER
■ PARK PATROL/LOCKDOWNS
■ COURT TESTIMONY
■ REPORT WRITING
■ BRIEFINGS
■ ARREST/BOOKING PROCESS
■ FOOT PATROL/DOOR CHECKS
■PATROL
TRAFFIC ENFORCEMENT/CONTROL
ALL OTHER
SPECIAL RESPONSE TEAM 2014
01/10/2014 100 block N. 3rd St (Darwin, Meeker Co.)ICR#14000431
SWAT team executed a high risk arrest and search warrant for a
suspect(s) wanted in an assault where the victim was shot in the leg. Intel stated 2 of
the suspects might be at the residence. Both suspects were involved in outlaw
motorcycle gang and drug activity. The gun used in the assault was not recovered and
possibly at the residence. We were assisted by members of the SWMDTF and C6 Task
force. One of the suspects was found in the house and arrested without incident. The
other suspect was not there. One other person at the residence was arrested for
possession with intent to distribute methamphetamine. A large sum of cash was also
confiscated by the drug task force agents. The original assault originated in McLeod
County and centered around an alleged stolen Bobcat implement. The second suspect
turned himself into authorities a couple weeks later.
05/29/2014 100 block 2nd St (Buffalo Lake, Renville Co) ICR#14006572
Mutual aid request from Renville County to assist with simultaneous high
risk search warrants. Suspects were transporting methamphetamine and other drugs
from Mexico to Minnesota. There was also intelligence the suspects were armed with
firearms. Brown/Lyon/Renville County SWAT team executed search warrant at
residence in rural Buffalo Lake. McLeod/Hutchinson SWAT team executed search
warrant at residence in Buffalo Lake. Drugs, weapons and several thousand dollars
were recovered during searches. There was a brief barricade situation at the rural
residence after one suspect locked himself in barn. Suspect was eventually captured
after less lethal force projectiles were used to get him to surrender.
07/01/2014 1300 Hwy 15 S (Wal-Mart; Hutchinson)
Employees called about a male who was scaring customers and acting
strange. Male barricaded himself in the bathroom and started throwing items. Officer
arrived and established an entry team with patrol officer/SWAT officers on scene. They
forced entry into the bathroom and took the male into custody. He was ultimately taken
to the hospital for mental health evaluation and meth intoxication.
08/06/2014 1300 Block Delaware St (Hutchinson)
Person called to report a male and female outside her residence armed
with a long gun. The suspects were ultimately seen going into their detached garage.
Officers/Deputies responded. Tactical Team Leader on -duty responded and coordinated
other responding units to form a perimeter around garage. Negotiations were done over
the PA system. The female eventually exited followed by a male and taken into custody.
It was ultimately determined the suspects were relatives and there was a domestic
situation that occurred prior to officers arrival. The long gun turned out to be a BB gun
which was located inside the garage. The male was arrested on a warrant out of
Stearns County.
08/30/2014 Stahl's Lake Landing (McLeod)
Person called to report a suspicious vehicle and person parked at the
landing for a long time. Deputies responded and found a male inside the truck with a
self-inflicted gunshot wound to the head.
08/30/2014 800 Block Powers St (Stewart)
Deputies responded to a domestic situation. Once on scene a male
barricaded himself in the garage and poured gas on himself. He also armed himself with
a knife and lighter and was suicidal. Tactical officers responded and set up a perimeter
and started negotiations with officers/deputies assisting. Stewart and Brownton Fire
Depts. also responded. A tactical plan was initiated since negotiations failed. The fire
departments doused the male with water while officers took him into custody. He was
taken to a hospital for mental health evaluation.
09/09/2014 4000 block 1201h St (McLeod)
Individual called stating there were several armed men surrounding his
house. Responding deputies set up perimeter but could not find anybody. Eventually
they found the caller and determined he was suffering from a mental illness. They found
he had a loaded rifle on the couch of his home and several other guns lying around the
house. Individual was taken to the hospital for mental evaluation.
10/16/2014 (Glencoe PD)
Deputies/Officers were alerted by an Armed Services National Hotline of a
suicidal Iraq War vet suffering from PTSD. There were concerns that he was armed with
a firearm. A tactical plan was developed. Eventually they were able to make phone
contact. The victim eventually agreed to meet a deputy whom he trusted in an open
location. He was not armed. He was ultimately taken to the hospital for evaluation.
10/17/2014 10 block Bowman St (Stewart)
Deputies/Officers assisted Renville County in serving a search warrant for
possible drugs/weapons.
10/22/2014 300 block Lake Dr. (Winsted)
Deputies/Investigators/Drug task force executed a search warrant.
Intelligence revealed suspect was dealing meth and was armed with several guns and
possible explosives. Tactical plan was arrived that the house would be under
surveillance and suspect approached on traffic stop to avoid confrontation in house
where he could barricade himself with more weapons. Suspect and another person
were detained in driveway and taken into custody without incident. Search of house
revealed drugs, weapons (stolen), and cash. Bloomington Bomb Squad was called in
when suspicious items with wires were located. The bomb squad was able to determine
they weren't explosives and site was deemed safe.
11/24/2014 200 block Echo Circle (Hutchinson)
Officers/Deputies responded to a call of shots fired from a balcony of an
apartment. There was an altercation between tenants earlier in the evening.
Officers/Deputies derived a tactical approach and observed suspects on the balcony.
They were held at gunpoint while other officers made a tactical entry into the apartment.
Occupants in the apartment were secured. Several were intoxicated and several
firearms were found inside. Through the investigation it was determined one suspect
fired several rounds from a rifle off the balcony. Another male assisted. They were
arrested for negligent discharge of firearm. It could not be determined if they fired at
anybody or were doing it out of intimidation. The firearms were seized for safe keeping.
11/30/2014 1000 block Hwy 7 (McLeod)
Deputies responded to residence after an off-duty officer observed a male
with an active felony warrant at the residence. The suspect has a history of
fighting/fleeing police. Suspect was observed inside residence. Perimeter was
established. Suspect would not come out. Tactical plan to slow search was executed.
They eventually located the suspect hiding in the attic. He was taken to jail.
12/06/2014 6000 block 190th St (McLeod)
Deputies responded to a domestic situation. The female caller stated she
got into a fight with her husband. She then advised he has a handgun and was holding
it to his head. She stated she was afraid to leave the residence. When the first officer
arrived she was instructed to walk down the driveway to the officer. She complied. She
then told the officer she heard a "couple shots" and he had lots of guns. Other
responding deputies arrived and took positions around the residence. Eventually the
male was contacted via phone. He agreed to meet the deputies in the driveway. The
male walked out and met with deputies. During the investigation it was learned the
domestic situation occurred and the female was the primary aggressor and taken into
custody. The male was not suicidal and never fired the weapon.
• This list does not include the search warrants members of the SWAT team
assisted the SWMDTF with in 2013. (See SWMDTF annual report)
Hospital Security
In 2013 in partnership with Hutchinson Health, the Hutchinson Police Department added
4 security officers. In 2014, an additional 3 part-time officers were hired.
In 2014, the hospital security staff responded to 929 calls for service.
COMMUNICATION CENTER
The Hutchinson Police Services Communication Center is in operation 24 hours a day,
seven days a week, with five full-time and one part-time communication specialists. In
addition to dispatching calls for service, the communication specialists are the initial
point of contact at our 24 hour service window. They are also responsible for the
majority of our data entry, receiving and directing administrative telephone calls.
In 2014 the Hutchinson Police Services Communication Center received 3,986
Emergency 911 calls in comparison to 4,121 in 2013. The communication staff
provided service to an estimated 7,500 individuals in the police station lobby.
The Hutchinson Police Services Communication Center has the capability of operating
all aspects of emergency services for all of McLeod County. This redundancy in
emergency services ensures the City of Hutchinson and McLeod County will have
uninterrupted emergency service in the event one of the centers is disabled.
RESPONSE TIMES
In 2012 we changed our Records Management System to LETG. LETG currently does
not have the ability to determine response times. 2013 "Response Time on Hot Calls" is
estimated. In 2011 we tracked the response times for priority one incidents such as
medical calls. We averaged 4 minutes 40 seconds from the time the 911 call came into
the Communication Center to officer arrival, and 2 minutes 25 seconds from the time of
dispatch to arrival. In 2010 we averaged 2 minutes 25 seconds from the time of
dispatch to arrival. In 2009 we averaged 2 minutes 6 seconds from the time of dispatch
to the arrival of the first officer on scene.
2014 RESPONSE TIME ON HOT CALLS
CREATE TO
DISPATCH TO ARRIVE
CREATE TO ARRIVE
DISPATCH
*1:58
*2:53
*4:57
*Estimated
January
February
March
April
May
June
July
August
September
October
November
December
2014 911 Calls Per Month
Number of 911 Calls per Month
October
9%
September
9%
Percent of 911 Calls by
December
November %C9,0/0'
8%
August
9% July
8%
328
297
295
314
364
351
■ 324
368
343
1 350
310
342
January
60
50
40
30
20
10
2014 CALLS FOR SERVICE BY DAY OF WEEK
911 CALLS BY DAY OF WEEK
2014 GENERAL INVESTIGATOR WORK DISTRIBUTION
rI"
4%
zqq
■ Investigations
■ Training
■ Court
Suppement Patrol
Report Writing
Other
SCHOOL LIAISON PROGRAM
The graph below shows the distribution of hours worked by the full-time SRO for the
year of 2014.
2014 WORK DISTRIBUTION
■ Investigations (Criminal, Civil & Accident) ■ Report Writing
Police Administration ■ Training
Patrol School Property ■ School Liaison Administration
Court
19%
■ School Patrol/Enforcement
2014 SCHOOL LIAISON INCIDENT RESPONSE BY TYPE
Warrant Activity
Traffic Stop
Traffic Stop
Threats
Theft
Suspicious
Property Damage
Parking
Paper Service
Motorist Assist
Missing Person
Mental Health
Medicals
Juvenile Complaint
Harassment
Fraud
Follow -Up
Drug Activity
Driving Complaint
Domestics
Disturbances
Crim Sex Conduct
Child Protection
Assists
Assault
Animal Calls
Alarms
Accidents
911 Hangups
0 5 10 15 20 25 30 35 40 45 50
39%
2014 CHILD PROTECTION POSITION
CHILD PROTECTION
INVESTIGATION
REPORT WRITING
COURT
TRAINING
OTHER
2014 CHILD PROTECTION INTAKES
120
100
80
60
40
20
0
O�\O�Q� J��OP� ���JP� `ZO Jap
010
0
OG'
2012 CHILD PROTECTION INTAKE REPORTS JANUARY 1ST- DECEMBER 31ST, 2013
2014 Vulnerable Adult Intakes
Mental Health/Self Neglect
Criminal Sexual Conduct
Assault/Domestic Assault
Financial Explotation
0 2 4 6 8 10 12 14
PROPERTY ITEMS INVENTORIED
2011 ■ 2012 ■ 2013 ■ 2014
Bicycles
Videotaped Interviews/CD Implied Consent
Digital Statements
Evidentiary Photographs
Physical Evidence Found Property
92
53
72
64
146
- 329
152
- 151
455
618
506
563
415
505
555
497
325
504
638
569
PROPERTY INTAKE
YEAR
Physical
Evidence
Found
Property
Evidentiary
Photographs
Digital
Statements
Videotaped
Interviews/CD
Implied Consent
Bicycles
2014
569
497
563
151
64
2013
638
555
506
152
72
2012
504
505
618
329
53
2011
325
415
455
146
92
i"
$3,500.00
$3,000.00
$2,500.00
$2,000.00
$1,500.00
$1,000.00
$500.00
$-
2014 FORFEITURE REVENUE
Cash Forfeitures Motor Vehicles Property/Bicycles
■ 2014
■ 2013
AUCTION/FORFEITURE REVENUE
Cash Forfeitures
Motor Vehicles
Property/Bicycles
2014
$ 277.90
$ 3,143.38
$ 563.65
2013
$ -
$ 3,113.20
$ 830.18
SPECIAL INVESTIGATOR/SWMDTF AGENT WORK
DISTRIBUTION
CRIMINAL INVESTIGATIONS TRAINING COURT OTHER REPORT WRITING
0%
7°%
15%
Hutchinson Police Department had an agent in the SWMDTF from
January 2014 -October 2014
Southwest Metro Drug Task Force
2014 Annual Report
Prepared for SWMDTF Governing Board
And it's Participating Members
Submitted by Sgt. Phil Nawrocki
March 18, 2015
Table of Contents
2014 Annual Review ............................. 1-3
II. Cases by Jurisdiction ........................... 4-5
III. Enforcement Efforts ............................. 6
IV. Drug Seizures/Purchases..................... 6
V. Weapons Seizures ............................... 6
VI. Income/Revenue................................. 7
VII. Budget/Expenditures ............................. 7
I. 2014 Annual Review
It is the mission of the Southwest Metro Drug Task Force to provide a comprehensive and multi -
jurisdictional effort to reduce drug trafficking and its harmful consequences and to provide
effective drug awareness education through the coordination and resource sharing of its
participating agencies.
Overview
The Southwest Metro Drug Task Force in cooperation with local law enforcement and with the
support of local communities once again experienced another successful year.
Over 2014 new personnel arrived at our task force in the form of a new agent. Our overall
productivity remained high. In 2014 our task force investigated a total of 274 cases, compared
to 201 cases in 2013. A total of 83 search warrants were conducted in 2014, compared to 49 in
2013. A total of 120 drug related arrests occurred in 2014 as compared to 75 in 2013. A total of
20 non -drug arrests occurred in 2014, compared to 22 in 2013.
As in the past, the four main drug threats in our service area have been cocaine,
methamphetamine, heroin, and marijuana. Our service area continued to observe a spike in
heroin. In 2013 our task force seized 9 grams of heroin. In 2014 we seized a total of 154.2
grams of heroin. In the past few years, majority of our heroin investigations involved the daily
user who goes to Minneapolis or a western suburb to purchase their heroin. The user then
returns to our service area and sells part of their heroin to supply their habit. We are now
seeing sellers moving into our service area with larger amounts of heroin to sell. We will be
focusing on the sales of heroin during 2015. Another current trend of we are seeing in our
service area is methamphetamine making a comeback.
During 2013 we observed an increase of marijuana wax which is a concentrated form of
marijuana. During 2014 we observed this trend to continue. We are also seeing larger amounts
hash oils, and other concentrated oils being made in residence.
The Southwest Metro Drug Task Force continued to cooperate with other law enforcement
entities in 2014. Collaborative efforts with other Drug Task Forces, Federal Agencies, and other
law enforcement organizations netted an additional 13 arrests in 2014.
As in the past, we are aware that those involved in trafficking and using controlled substances
are highly mobile and any arrest or seizure in one community will likely impact the drug trade in
neighboring communities. Based on our awareness of this, our goal for 2015 is to continue our
focus on the felony level distributors of drugs and to continue providing our assistance to local
law enforcement in an effort to increase their enforcement of street level drug crimes.
Thank you for your continued support.
Significant Cases
In February, our task force collaborated on a case with the BCA. Both agencies received
information about individuals selling methamphetamine in the City of Shakopee. We performed
a UC buy on the suspects with an agent from the BCA. We were able to purchase 4.437 grams
of methamphetamine, and 11.464 grams of cocaine.
This investigation continued into May. During this time we conducted multiple buys from our two
suspects. In total we purchased 35.2 grams of methamphetamine.
A buy bust was coordinated in the City of Crystal and members from the Northwest Metro Drug
Task Force, BCA, and our task force. We purchased 16 grams of methamphetamine from our
two suspects. They both were placed under arrest for 1 st degree possession and 1 st degree
sales, and their vehicle was forfeited.
In March our task force worked with a CI who was buying from and individual in the Chanhassen
area. The suspect was purchasing large amounts of marijuana and supplying it to individuals in
the Chanhassen area. A controlled buy was done on the suspect and we were able to purchase
27.8 grams of marijuana from the suspect. Later we executed a search warrant on the
suspects' residence and located 106.9 grams of marijuana and 4 grams of mushrooms. Also,
located with the narcotics was a total of $19,300.00 in U.S. currency which was forfeited.
The suspect agreed to work with our task force as a Cl, and we were able to do a controlled buy
on his supplier. We executed a search warrant on the suspect's residence and located 20.2
grams of marijuana and forfeited $3,655.00 in U.S. currency.
Our task force conducted an investigation in March in the City of Shakopee. This investigation
was based on information that was received from a patrol officer in reference to the smell of
marijuana coming from an apartment. A K-9 sniff was conducted and the dog alerted on the
residence. A search warrant was executed an we were able to locate 5.72 pounds of marijuana,
61 grams of marijuana wax, and 11.8 grams of methamphetamine. Three individuals were
placed under arrest and $1,451.00 in U.S. currency was forfeited.
In May, our task force conducted an investigation in the City of Jordan in reference to an
individual who was selling methamphetamine out of his business. During the investigation, our
agent assisted in coordinating an interdiction traffic stop on a suspect vehicle. From this stop
approximately 98.4 grams of methamphetamine, pills, and 1.8 grams of marijuana was located.
An adult male and female advised during the interdiction stop that they had just purchased their
narcotics from our suspect at his business. The male was placed under arrest for 1 st degree
possession and the female for 2nd degree possession.
From the information we received during the traffic stop, we executed a search warrant on the
suspect's place of work. We were able to locate 77.2 grams of methamphetamine and forfeited
$5,140.00 in U.S. currency. The adult male was placed under arrest for 1St degree possession.
In August an investigation started based off an interdiction traffic stop in the City of Chanhassen.
The driver was charged for 5t" degree possession based on the amount of heroin that was
found. The driver was willing to work as a CI and we conducted several controlled buys with the
Cl. Based on the amounts of heroin we were buying and the cost we asked for assistance from
the DEA. Over the following seven months, multiple buys of heroin took place. The
investigation conclude when over 50 law enforcement personnel from the DEA, BCA,
Minneapolis Police Department, Dakota County Drug Task Force, Caver County Sheriff's Office,
and our task force conducted a buy bust, and three simultaneous search warrants. The
conclusion of the investigation netted a total of'/ pound of heroin being purchased, and
$33,000 in U.S. currency, and three vehicles being forfeited. Four individuals were placed
under arrest and were federally indicted.
In December, an investigation was done in the City of Prior Lake. A CI was able to purchase
marijuana from our suspect. We conducted multiple controlled buys, and executed a search
warrant on the residence. Located in the residence was 1760 grams of marijuana, 4 grams of
hashish, 6 grams of marijuana wax, and $2,216.00 in U.S. currency was forfeited from the
residence. From this case two adult males were placed under arrest for 5t" degree possession.
ANOKA COUNTY:
Blaine
Coon Rapids
Total: 3
CARVER COUNTY:
Carver
Chanhassen
**Chaska
Cologne
Mayer
Total: 54
DAKOTA COUNTY:
Burnsville
Total: 3
HENNEPIN COUNTY:
Bloomington
Crystal
Edina
Excelsior
Minneapolis
Total: 27
LESUEUR COUNTY:
Heidelberg
Total: 1
1
1
2
1
1
1
5
14
2014 Cases by Jurisdiction
1
17
26
2
1
NYA
Watertown
"Includes cell phone search warrants
Minnetonka
Plymouth
Richfield
Shorewood
1
1
1
2
1
6
MCLEOD COUNTY:
Glencoe
9
Winsted 2
Hutchinson
30
Silver Lake 1
Lester Prairie
2
Stewart 3
Plato
1
Total: 48
MEEKER COUNTY:
Darwin
1
Total: 1
RAMSEY COUNTY:
Maplewood
1
St. Paul
2
Total: 3
SCOTT COUNTY:
Belle Plaine
19
Prior Lake
18
Credit River Township
2
Sand Creek Township
1
Elko New Market
2
Savage
4
Jackson Township
1
**Shakopee
67
Jordan
9
Spring Lake Township
3
New Prague
5
Total: 131
**Includes cell phone search warrants
SIBLEY COUNTY:
Henderson 2
Gaylord 1
Total: 3
TOTAL CASES BY JURISDICTION: 274
III. Enforcement Efforts
2014 2013 2012 2011
Total Investigations:
274
201
371
220
Number of Search Warrants:
83
49
81
55
Number of Consent Searches
17
12
31
24
Number of Drug Related Arrests:
120
75
177
169
Non- Drug Arrests
20
22
39
---
IV. Drug Seizures/Purchases
Drug Type
Amt. Seized
Est. Value/seizures*
Cocaine
23.10
grams
$2,887.50
Crack
1.1
grams
$155.10
Hash
19.3
grams
$2,933.60
Heroin
154.2
grams
$23,438.40
Marijuana
12810
grams
$116,720.05
Marijuana (Cultivated)
30
plants
$46,145.07
Marijuana Wax
33
grams
$3,960.00
Methamphetamine
626.14
grams
$103,313.10
Mushrooms
67
grams
$871.00
Prescriptions Pills
707
pills
$10,605.00
*Estimated street value in the metro area
Total Street Value of Seized Drugs: $311,028.82
Guns: 10
V. Weapons Seizures
1
VI. Income/Revenue
Grant funds received in 2014:
Membership dues collected in 2014:
Forfeitures Cleared 2014:
Interest Income 2014:
Total:
$81,630.00
$84,875.00
$81,477.15
*Pending
$247,982.15
*Total interest will be known in April after audit is done by KDV.
VII. Budget/Expenditures
2014 operating budget: $318,000.00
Expenses: $238,240.79
Confidential funds spent: $8,290.00
Total expenses: $246,530.79
oil
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: VMF ballfield Backstop/Retaining wall replacement
Department: Parks
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Randy Carter
Agenda Item Type:
Presenter: Randy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City's Facilities Committee has identified a number of projects scheduled to be completed in 2015 and the
replacement of the VMF backstop/retaining wall is among them. The wall is deteriorating at a very fast rate, due to
the nature of the materials used to construct the wall and backstop. It has reached the end of its useful life and is no
longer safe. The wood timbers are breaking apart, the pipes that hold the nets are splitting and severe undermining of
soil is occurring after snow melting and rainfalls.
Plans and specifications detailing the scope of work for this project were prepared by city staff and SEH engineering
of Hutchinson. As part of the Facilities Committee process, an advertisement was placed in the Hutchinson Leader
seeking quotes from contractors. The ones that were interested in the project were provided with the plans and
specifications. We received three quotes for the work with Triple G Companies submitting the best price for the job on
construction of the wall and for all the excavation of the site.
The funding source for this project comes from the Facilities/Capital Improvement Fund. The committee has
discussed this funding and has presented this information to the Mayor and Council at prior meetings.
The Facilities Committee and PRCE staff recommend that the City Council approve the replacement of this
backstop/retaining wall to Triple G Companies in the amount of $99,170.
City staff is available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approval to replace the Backstop/Retaining Wall at VMF ballfield.
Fiscal Impact: $ 99,170.00 Funding Source: Facilities/Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 99,170.00
Total City Cost: $ 99,170.00 Funding Source: Facilities Funding/Capital Projects
Remaining Cost: $ 0.00 Funding Source:
��MPAN1E-
990 Anthony Way
Victoria, MN 55386
952-540-7397
Estimate
Customer # Date Estimate 4
320-234-1478 4/3/2015 818
Name ! Address Project
City of Hutchinson j VMF Ballfield
Parks and Recreation
1100 Adams St. SE
Hutchinson, NVIN 55350
Product 111 JDescription Total
Footings 154' poured retaining wall footings - build to plan dimensions - 15,404.00
3000 lb. footing mix with #4 and #5 rebar steel reinforcements to
match plan specs.
Footings Four backstop pole pier footings - build to plan dimensions - 3000 7,600.00
lb. footing mix with #7 rebar steel reinforcements to match plan
specs.
Concrete Wall Kelly Construction - build 154' concrete retaining wall to plan 19,100.00
dimensions with steel reinforcements to match plan specs, build
'four back stop pole piers to plan dimensions with steel
reinforcements to match plan specs. Anchor bolts and templates
supplied by customer.
Retaining Walls 154' @5 courses to match drawing specs. Set and compact 12" 17,020.00
washed sand base. Set Marshall StoneScape tan retaining block
walls. Set 6" drain tile and landscape fabric behind wall - backfill
with 314" washed rock. Reset existing block steps next to new
dugouts.
Concrete Sidewalk Concrete sidewalk to original dimensions along back top of new 9,850.00
retaining wail between bleachers and all concrete in front of
concession stand. 4500 lb. granite mix with wire mesh
throughout. Hand trowel, light broom finish. Apply TK 1315
Cure -N -Seal concrete sealer.
Estimate is good for six months.
Total
Thank you for the opportunity to bid your project.
E-mail I Web Site
tripiegeompanies*a centurylink.net triplegcompanies.com
Page 1
44
990 Anthony Way
Victoria, MN 55386
952-540-7397
Name 1 Address
City of Hutchinson
Parks and Recreation
1100 Adams St. SE
Hutchinson, MN 55350
Product Ill
Estimate
Customer # Bate Estimate #
320-234-4478 413/2015 818
Project
VMF Ballfield
Description
J Total
Demolition Demo top C courses of existing rockface block on both dugouts. 1,030.00
Demo and remove one dugout concrete floor. Haul debris to
landfill with dump truck.
Rockface Block Set seven courses rockface block on both dug outs to match block 7,900.00
. color. Core full every 2' O.C. with one 112" vertical rebar. Set
112" anchor bolts for roof plate.
Concrete Floor Replace dugout floor to original dimensions at new elevations. 1,450.00
4000 Ib. granite mix * 4" thick with 112" rebar throughout.
Hand trowel and light broom finish.
Total $79,350.00
Thank you for the opportunity to bid your project.
I E-mail I Web Site I
triplegeompan ies@centu ryl ink.net
triplegcompa nies.com
Page 2
'.terra Grob
50594 870th Avenue
Hector, MN 55342
PH# 320-583-5305
Bill To:
CITY OF HUTCHINSON
PARKS AND RECREATION
1100 ADAMS STREET S.E.
HUTCHINSON, MN 55350
Page: 1
Estimate
Number: E102
Date: April 03, 2015
Ship To:
VMF BALLFIELD
Description
Amount
FOOTINGS: Retaining Wall Footing according to Plan Specs.
3000 PSI Concrete with Steel Rebar to plan specs. description
16,300.00
FOOTINGS: 4 Pole Pier Backstop Footings, according to the Plan Specs.
3000 PSI Concrete with the 7 Steel Rebars according to the Plan Specs.
8,100.00
WALL; Concrete 154' Retaining Wall according to the Specs. dimensions
With Steel reinforcing according to the Plan Specs. 4 Pole Backstop Piers to
dimensions on the Plan, also with reinforcing Steel according to Specs.
Bolts for anchoring supplied by customer
19,450.00
RETAINING WALL: 6 Courses 154 feet according to the Specs.
12 inches washed sand Mase compacted to the Specs.
Set Marshall Stonescape tan Retaining Wall Blocks.
6 inch Drain Tile and Landscape fabric material behind the wall. Use 314" washed rock for
18,100.00
the Backfil. Reset the existing Block Steps
Verti Grob
50594 870th Avenue
Hector, MN 55342
PH# 320-583-5305
Bill To:
CITY OF HUTCHINSON
PARKS AND RECREATION
1100 ADAMS STREET S.E.
HUTCHINSON, MN 55350
Estimate
Number: E102
Date: April 03, 2015
Ship To:
VMF BALLFIELD
Description Amount
SIDEWALK: The sidewalk will be the original measurements along the back of new
retaining wall ., between bleachers and concrete in front Concession stand. 4500 PSI
Concrete Granite Mix with wire mesh. Hand Trowel with a light broom finish. Coat with
TK 1315 Cure -n -Seal sealer for Concrete. 10,750.00
BLOCK: 7 Courses of Rockface Block on both of the Dugouts, matching the Block Color.
Core fill Z O.C. with a 112 " rebar in each. Also 112 " Anchor Bolts set for the Plate
Dugouts. Debris will be removed from Balifield 975.00
the Block color. Core fill 2' O>C> with a 112 " rebar in each. Also 112 "Anchor Bolts set for 8,925.00
the Plate.
Demo the Dug Out Floor Replace to original measurements, new elevation 1,400.00
Total 1 $84,000.00
PONATH CONSTRUCTION
CONCRETE & MASONRY
Quality work at a fair price o
-' Brian Ponath
Hutchinson, MN 55350
(320) 587-5885
Cell (320) 894-5469
DESCRIPTION.,
Name
Address
Phone 4-4 ;
Date -
All work will be done according to specifications called for be either the plans or focal building codes
Brickwork
�i.Jl ' _ - '1]�:n Yj y. �� L•. C• G+c.:- `7 iG �p f --z ;N4,
Sidewalk:
Fireplace
{{
Extras', 4 c 0 1
This bid applies to the plant, any extra block laid due to poor soil will be
laid at $ per block. Heat and Sheltering would be extra.
AMOUNT
�i
5 L:Com.
r
9 Cy C
1 7
�3 C L.
JUUL CONTRACTING COMPANY
www.juulcontracting.com
juulcont@hutchtel.net
(320) 587-2989- Cell # 320-583-8741
Fax (320) 587-0964
Customer dame
Billing Address
JOB DESCRIPTION:
r
JOB ESTIMATE
PHONE
JOB NAME 1 LOCA TION
z79ao 00
THIS ESTIMATE IS FOR COMPLETING THE JOB AS DESCRIBED ABOVE IT IS BASED CN OUR EVALUA^CN .ANO DOES NC T :NCLUCE MA'ERLAL
PRICE INCREASES OR A1)QMONAL LABOR AND AAATERL4LS "4ICH MAY BE RECUIRED SHOULD UNFORESEEN PRCBLEAAS CR ACVERSE
WEAT-HER CONDMONS ARISE AFTER TIRE WORK HAS STARTED
YOU YVILL BE INVOICED WHEN THE JOB IS COMPLETED PAY-MENT IS CUE UPON RECEIPT OF THE INVOICE FINANCE CHARGE CF 1 ;-t°6 PER
AAONTH- (ANNUAL FEE OF 18%1, IIVILI. BE CHARGED ON OUTSTANDING 3ALANICES CF MORE T -RAN 2C DAY S
ESTIMATED JOB COST ACCEPTcD BY
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Resolution No. 14417 City Seasonal Pay Grid/Position Table
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year,
and in various types of positions as noted on the attached position table. These positions are a critical component in
the City efforts to provide City services to our citizens.
Historically, the City has maintained a seasonal/temporary position pay grid and position table, but has not required
official Council approval. Over time, as the number of seasonal/temporary position have increased, we have created
a comprehensive compensation system that includes detailed position descriptions, pay grade, and pay steps. Staff
is recommending that this be brought to the Council at this time for official adoption. Also, with the recent increases to
the Minnesota minimum wage that was implemented in 2014 and includes increases in 2015 and 2016, staff feels it is
important to have the Council endorse the pay grid and position table. Minimum wage increased to $8.00/hour on
August 1, 2014, increases to $9.00 on August 1, 2015, and increases to $9.50 on August 1, 2016.
Attached is the proposed 2015 City of Hutchinson 2015 Seasonal / Temporary Compensation Plan. Also enclosed
are the current 2014 pay grid currently in use, and the proposed grids for 2015 and 2016. It is the intention of staff to
immediately implement the 2015 grid, if approved by the Council.
As the temporary and seasonal employee needs change frequently, it is also requested that the Council allow
additions to and deletions from the position classification table throughout the year without requiring official Council
action. Going forward, staff will present an annual Seasonal Pay Grid and Position Table to the Council for
consideration at the beginning of each calendar year, starting in 2016.
BOARD ACTION REQUESTED:
Consideration and Approval of Resolution No. 14417 the 2015 City Seasonal / Temporary Compensation Plan.
Fiscal Impact: Funding Source: Department Budgets
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14417
CITY OF HUTCHINSON
2015 SEASONAL / TEMPORARY COMPENSATION PLAN
RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE MARCH 24, 2015
WHEREAS, the City Council has considered the existing classification of seasonal
and temporary positions for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All
positions covered by this Resolution shall be grouped in grades having a definite range of
difficulty and responsibility. For each position there shall be a title; and there shall be
shown examples of work which are illustrative of duties of positions, as well as requirements
as to knowledge, abilities and skills necessary for performance of the work; and a statement
of experience and training desirable for recruitment into a position.
A. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
Additions to and deletions to the Position Classification may be made by management as
necessary and without Council action.
B. Filina of the Plan
Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be
placed on file with the City Administrator. The plan so filed and subsequently adjusted by
the Council shall be the Seasonal / Temporary Compensation Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following tables are hereby adopted as the City Seasonal /Temporary Position
Classification Assignment Table and the Seasonal Pay Grid.
2015
City of Hutchinson Seasonal / Temporary Position Classification Table
S/T Positions by Grade
S/T 1
Concessions Worker
Event Center Attendant
Gymnastics Aide
PRCE Office Staff
Rec Center Attendant
Rink/Warming House Attendant
Scorekeeper
Tournament Worker
Any other non -lifeguard employee under 18
(arena attendant, park maint., etc)
S/T 2
Lifeguard
Public Works Laborer
Skating Instructor
Temporary Liquor Sales Clerk*
Water/Wastewater Laborer
Youth Coach
S/T 3
Arena Attendant
Bike/Park Patrol
Cemetery Mowing
Event Center Maintenance
Lifeguard - Shift Leader
Park Maintenance
Public Works Maintenance (facility related)
Rec Center Attendant/Janitor
Swimming Instructor
S/T 4
Forestry Groundworker
Streets/letter Assistant
S/T 5
Seasonal Maintenance Lead
Lifeguard Scheduler
S/T 6
Adaptive Recreation Assistant
Snow Removal I (light equipment)
Youth Head Coach
S/T 7
Forestry Intern
Parks Maintenance Specialist
S/T 8
Engineering Survey Crew
Recreation Program Supervisor
Seasonal Street Maintenance Specialist
S/T 9
Arena Attendant/HVAC Mechanic
S/T 10
S/T 11
Lifeguard Supervisor
Snow Removal II - (heavy equipment)
Swimming Supervisor
Tournament Coordinator
Seasonal Street Sweeper
* Compensation for temporary liquor sales clerk is the minimum rate for the position
of PT Liquor Sales Clerk on the City pay grid for regular positions.
Attachment A
2015
CITY OF HUTCHINSON
SEASONAL PAY GRID
Adopted by the City Council this day of 12015.
ATTEST:
Matthew Jaunich, City Administrator
Gary Forcier, Mayor
Attachment B
Step 1
Step 2
Step 3
Step 4
Step 5
Pay Grade
Minimum
Maximum
S/T 1
9.00
9.25
9.50
n/a
n/a
S/T 2
9.25
9.50
9.75
n/a
n/a
S/T 3
9.50
9.75
10.00
10.25
10.50
S/T 4
9.75
10.08
10.40
10.73
11.05
S/T 5
10.00
10.43
10.85
11.28
11.70
S/T 6
10.50
11.13
11.75
12.38
13.00
S/T 7
11.00
11.83
12.65
13.48
14.30
S/T 8
12.00
12.90
13.80
14.70
15.60
S/T 9
13.00
13.98
14.95
15.93
16.90
S/T 10
14.00
15.05
16.10
17.15
18.20
S/T 11
1 15.001
16.131
17.251
18.381
19.50
Adopted by the City Council this day of 12015.
ATTEST:
Matthew Jaunich, City Administrator
Gary Forcier, Mayor
Attachment B
2014 - Post Minimum Wage
CITY OF HUTCHINSON
SEASONAL PAY GRID
Step 1
Step 2 Step 3
Step 4
Step 5
Pay Grade
Minimum
Mid -Pt
Maximum
S/T 1
8.00
8.00 8.34
8.88
9.43
S/T 2
8.00
8.06 8.63
9.19
9.75
S/T 3
8.00
8.60 9.20
9.80
10.40
S/T 4
8.50
9.14 9.78
10.41
11.05
S/T 5
9.00
9.68 10.35
11.03
11.70
S/T 6
10.00
10.75 11.50
12.25
13.00
S/T 7
11.00
11.83 12.65
13.48
14.30
S/T 8
12.00
12.90 13.80
14.70
15.60
S/T 9
13.00
13.98 14.95
15.93
16.90
S/T 10
14.00
15.05 16.10
17.15
18.20
S/T 11
15.00
16.13 17.25
18.38
19.50
2015 PROPOSAL
CITY OF HUTCHINSON
SEASONAL PAY GRID
Step 1
Step 2 Step 3
Step 4
Step 5
Pay Grade
Minimum
Maximum
S/T 1
9.00
9.25 9.50
n/a
n/a
S/T 2
9.25
9.50 9.75
n/a
n/a
S/T 3
9.50
9.75 10.00
10.25
10.50
S/T 4
9.75
10.08 10.40
10.73
11.05
S/T 5
10.00
10.43 10.85
11.28
11.70
S/T 6
10.50
11.13 11.75
12.38
13.00
S/T 7
11.00
11.83 12.65
13.48
14.30
S/T 8
12.00
12.90 13.80
14.70
15.60
S/T 9
13.00
13.98 14.95
15.93
16.90
S/T 10
14.00
15.05 16.101
17.15
18.20
S/T 11
15.00
16.13 17.25
18.38
19.50
2016 PROPOSAL
CITY OF HUTCHINSON
SEASONAL PAY GRID
Step 1
Step 2 Step 3
Step 4
Step 5
Pay Grade
Minimum
Maximum
S/T 1
9.50
9.75 10.00
n/a
n/a
S/T 2
9.75
10.00 10.25
n/a
n/a
S/T 3
10.00
10.25 10.50
10.75
11.00
S/T 4
10.25
10.50 10.75
11.00
11.25
S/T 5
10.50
10.80 11.10
11.40
11.70
S/T 6
10.75
11.31 11.88
12.44
13.00
S/T 7
11.00
11.83 12.65
13.48
14.30
S/T 8
12.00
12.90 13.80
14.70
15.60
S/T 9
13.00
13.98 14.95
15.93
16.90
S/T 10
14.001
15.051 16.101
17.15
18.20
S/T 11
15.001
16.131 17.251
18.38
19.50
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2015 Airport Improvement Project (Runway, taxiway, apron reclaim) L9P15-09
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The airport is 50 years old this year. Over those years, there have been a number of improvements to the airfield and
facilities. Maintenance of these assets is ongoing.
For 2015, the proposed improvement is to reclaim the runway, taxiway, and primary apron. The pavements at the
airport are 20+ years old, and in need of repair.
The proposed project WILL NOT be done, UNLESS there are commensurate grants received from FAA and MnDOT.
Project components include:
Runway reclamation $1,166,463
Taxiway A reclamation 817,311
Apron reclamation 697,479
Taxiway A3 relocation 211,183
Construction administration 275,000
City administration 10,000
Total project $3,177,436
FAA grants $2,829,200
MnDOT grants 175,949
City funding (infrastructure maintenance) 162,287
Total funding $3,177,436
BOARD ACTION REQUESTED:
Approval of resolutions ordering preparation of plans and specifications, approval of plans and specifications and
ordering advertisement for bids. Approval of Work Order No. 4 with Bolton & Menk, Inc. for construction services.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 3,177,436.00
Total City Cost: $ 162,287.00 Funding Source: Infrastructure maintenance acct.
Remaining Cost: $ 3,015,149.00 Funding Source: FAA & MnDOT grants
RESOLUTION NO. 14415
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 9/PROJECT NO. 15-09
AIRPORT PAVEMENT IMPROVEMENTS
WHEREAS, a resolution of the City Council adopted the Airport Capital Improvement
plan for the following improvements:
Runway 15/33; runway reclamation and paving by construction of bituminous surfacing,
storm water/drainage, and appurtenances. Parallel Taxiway A, to include crossover
taxiways Al to A5; taxiway reclamation and paving by construction of bituminous
surfacing, storm water/drainage, and appurtenances. Primary apron; apron reclamation
and repaving by construction of bituminous surfacing, storm water/drainage, and
appurtenances. Relocation of Taxiway A3; taxiway removal and reconstruction by
construction of bituminous surfacing, storm water/drainage, and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Bolton & Menk is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such improvement.
Adopted by the Council this 14th day of April, 2015.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
project:
RESOLUTION NO. 14416
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 9 / PROJECT NO. 15-09
AIRPORT PAVEMENT IMPROVEMENTS
WHEREAS, the Engineer has prepared plans and specifications for the following described
Runway 15/33; runway reclamation and paving by construction of bituminous surfacing, storm
water/drainage, and appurtenances. Parallel Taxiway A, to include crossover taxiways Al to A5;
taxiway reclamation and paving by construction of bituminous surfacing, storm water/drainage,
and appurtenances. Primary apron; apron reclamation and repaving by construction of
bituminous surfacing, storm water/drainage, and appurtenances. Relocation of Taxiway A3;
taxiway removal and reconstruction by construction of bituminous surfacing, storm
water/drainage, and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached and made a part hereof, are hereby
approved.
2. The Engineer shall prepare and cause to be inserted in the official newspaper, the City of
Hutchinson website and in Finance and Commerce, an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall
be published for 3 weeks, shall specify the work to be done, shall state that bids will be received
by the City of Hutchinson until 10:00 am on Wednesday, May 6th, 2015, at which time they will
be publicly opened in the Council Chambers of the Hutchinson City Center by the City
Administrator and/or Director of Engineering/Public Works, will then be tabulated, and the
responsibility of the bidders will be considered by the City Council at 5:30 p.m. on Tuesday, May
12th, 2015 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the Council on the issue of responsibility. No bids will be considered
unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash
deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5
percent of the amount of such bid.
Adopted by the Council this 14th day of May, 2015.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
DOCUMENT 00100 - ADVERTISEMENT FOR BIDS
Publication No. 8109
Runway, Taxiway, and Apron Reclamation
Hutchinson Municipal Airport
Letting No. 9/Project No. 15-09
FAA AIP No. 3-27-0042-16-15
S.P. No. A4304-33
Hutchinson, Minnesota
RECEIPT AND OPENING OF PROPOSALS: Sealed proposals for the work described below will be received
at the Office of the City Engineer, City of Hutchinson, 111 Hassan Street S.E., Hutchinson, MN 55350-2522 until
10:00 AM on Wednesday, May 6, 2015 of at which time the bids will be opened and publicly read.
DESCRIPTION OF PROJECT WORK SCHEDULES:
SCHEDULE 1: RUNWAY 15/33 RECLAMATION
SCHEDULE 2: TAXIWAY A RECLAMATION
SCHEDULE 3: APRON RECLAMATION
SCHEDULE 4: TAXIWAY ALPHA 3 RELOCATION
This work for Schedules 1-4 includes construction of approximately:
Bituminous Full Depth Reclamation = 72,000 SY
Subgrade Preparation = 72,000 SY
Bituminous Paving = 20,000 TONS
Concrete Paving = 1,800 SY
together with numerous related items of work, all in accordance with Plans and Specifications.
COMPLETION OF WORK: Contract time per schedule is as follows: Schedule 1 = 25 Working Days; Schedule
2 = 20 Working Days; Schedule 3 = 15 Working Days; Schedule 4 = 5 Working Days. All work under the Contract
must be completed within the sum of allotted working days per schedules awarded, but shall not exceed 65 working
days.
PLANHOLDERS LIST, ADDENDUMS AND BID TABULATION: The planholders list, addendums and bid
tabulation will be available on-line at www.bolton-menk.com. Any addendums will be mailed or faxed to all
planholders.
PRE-BID CONFERENCE: A pre-bid will be held on Wednesday, April 29, 2015 at 10:00 AM at the
Hutchinson Municipal Airport Terminal Building. The purpose of the meeting will be to familiarize all concerned
persons with the project and conditions at the airport.
FUNDING SOURCES: The City of Hutchinson, MN, Federal Aviation Administration, and the Mn/DOT Office
of Aeronautics are sources of funding for this project.
Funding for the project is expected to be known in July or August. Therefore a portion of the work may be
completed in 2016.
FEDERAL CONTRACT REQUIREMENTS: The following Federal Requirements for Construction Contracting
are incorporated by reference and apply to this project:
Buy American Preferences (Title 49 United States Code, CHAPTER 50 1)
Foreign Trade Restriction: Denial of Public Works Contracts to Suppliers of Goods and Services of Countries that
Deny Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market Access to U.S.
Contractors (DOT Regulation 49 CFR PART 30)
Davis Bacon Act (DOL Regulations 29 CFR Part 5)
City of Hutchinson -T51.107406 ADVERTISEMENT FOR BIDS
Runway, Taxiway, and Apron Reclamation PAGE 00100-1
V032112 © Bolton & Menk, Inc. 2015, All Rights Reserved
Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246 and DOL Regulation 41
CFR PART 60)
Government wide Debarment and Suspension and Government wide Requirements for Drug-free Workplace (DOT
Regulation 49 CFR PART 29)
DISADVANTAGE BUSINESS ENTERPRISES (DBE): The City hereby notifies all bidders that in regard to any
contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises (DBE) will be afforded full
opportunity to submit bids and /or proposals and will not be subject to discrimination on the basis of race, color, sex,
age, religion, or national origin.
TO OBTAIN BID DOCUMENTS: Complete digital project bidding documents are available at www.bolton-
menk.com or www.questcdn.com. You may view the digital plan documents for free by entering Quest project
#3822679 on the website's Project Search page. Documents may be downloaded for $20.00. Please contact
QuestCDN.com at 952-233-1632 or info #,questcdn.com for assistance in free membership registration, viewing,
downloading, and working with this digital project information. An optional paper set of project documents is also
available for a nonrefundable price of $30.00 per set, which includes applicable sales tax and shipping. Any
addendums will be mailed or faxed to all planholders. Please make your check to payable to Bolton & Menk, Inc.
and send it to 12224 Nicollet Avenue, Burnsville, MN 55337-1649, (952) 890-0509, fax (952) 890-8065.
BID SECURITY: A certified check or proposal bond in the amount of not less than 5 percent of the total amount
bid, drawn in favor of City of Hutchinson shall accompany each bid.
OWNER'S RIGHTS RESERVED: The Owner reserves the right to reject any or all bids and to waive any
irregularities and informalities therein and to award the Contract to other than the lowest bidder if, in their
discretion, the interest of the Owner would be best served thereby. The Owner also reserves the right to only award
an amount of work to be constructed based upon the amount of available funding.
Dated: April 3, 2015
Published:
Matt Jaunich
City Administrator
Hutchinson Leader: April 15, 2015; April 22, 2015; and April 29, 2015
Finance and Commerce: April 15, 2015; April 22, 2015; and April 29, 2015
****END OF SECTION****
City of Hutchinson -T51.107406 ADVERTISEMENT FOR BIDS
Runway, Taxiway, and Apron Reclamation PAGE 00100-2
V032112 © Bolton & Menk, Inc. 2015, All Rights Reserved
April 6, 2015 BMI Project No.: T51.107406
WORK ORDER No. 4
TO
PROFESSIONAL SERVICES CONTRACT
CONSTRUCTION ADMINISTRATION SERVICES
FOR
RUNWAY 15/33, TAXIWAY A, AND APRON RECLAMATION;
TAXIWAY ALPHA 3 RELOCATION
BETWEEN: The City of Hutchinson,
A Minnesota municipal corporation (SPONSOR)
AND: Bolton & Menk, Inc. (CONSULTANT)
EFFECTIVE May 12t'', 2015
DATE:
RECITALS
City owns and operates the Hutchinson Municipal Airport (Butler Field) located in Hutchinson,
Minnesota.
2. This is Work Order No. 4 to the Professional Services Contract, between City and Bolton &
Menk, Inc. The Professional Services Contract effective May 8, 2012 is referred to herein as the
"Master Agreement".
AGREEMENT
The Consultant agrees to provide Construction Administration services all required for the Runway
15/33, Taxiway A, and Apron Reclamation; Taxiway Alpha 2 Relocation project at the Hutchinson
Municipal Airport (Butler Field) herein referred to as the Project.
I.A. BASIC SERVICES
PROJECT DESCRIPTION
The project involves the full -depth reclamation of existing bituminous and aggregate base and repaving of
new bituminous on Runway 15/33, Taxiway A, and the Apron. The project also involves relocating
Taxiway Alpha 3 approximately 200' to the north to prevent direct access from the Apron to the Runway.
The project will be let for bid on May 6t'', 2015.
The construction of this project is contingent upon FAA State Apportionment Funding. The amount of
FAA State Apportionment Funding available for this project won't be known until June or July, 2015.
All or a combination of the following schedules will be awarded contingent upon the available funding:
• SCHEDULE 1 — Runway 15/33 Reclamation
SCHEDULE 2 — Taxiway A Reclamation
SCHEDULE 3 — Apron Reclamation
SCHEDULE 4 — Taxiway Alpha 3 Relocation
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BMI Project No.: T51.107406
This Work Order assumes all four schedules will be awarded. If another combination is awarded, this
Work Order shall be revised.
PROJECT SCOPE
For purposes of this Work Order, the Basic Services to be provided by the Consultant are as follows:
TASK I. CONSTRUCTION MANAGEMENT
1.1 Pre -Construction Meeting
Consultant will arrange for and conduct the pre -construction meeting. The Project Manager and
the Resident Project Representative will establish this meeting to review Local, State, Federal
Aviation Administration (FAA) and project specific requirements prior to commencing
construction. The meeting will be conducted at the Airport and will include the Sponsor/Owner,
Mn/DOT Aeronautics (if available), Subconsultants, FAA DMA -ADO (if available), Contractor,
Subcontractors and utility companies. This task will include:
• Scheduling the meeting, sending invitations, providing meeting materials and pre -meeting
exhibit and material preparation.
• Obtain and review the project construction schedules from the contractor or contractors prior
to presentation at the preconstruction meeting. The Owner should be provided copies of all
construction schedules.
• Prior to preconstruction meeting, furnish the name of the Project Engineer with qualifications
for approval by the Owner. Project Engineer means Engineer as defined in Section 10
(Section 10-18) of the General Provisions of the construction documents.
• Preside at the preconstruction meeting, prepare a detailed record of the meeting and submit to
the Owner and all participants.
• Provide Contractor with a list of required submittals to be provided by Contractor and
discussed at the meeting.
• Provide Contractor with additional copies of Construction Documents and digital data
(Project Drawings) as requested.
1.2 Initial Construction Layout
Consultant shall perform initial survey work to establish construction limits and survey control.
This will require one (1) field visit by a two -person survey crew.
1.3 Prepare Construction Management Plan
The Resident Project Representative (RPR) will obtain the Contractor's Quality Control (QC)
Program. After reviewing the QC Program, the Project Engineer will prepare the Construction
Management Plan (CMP), which requires data to be extracted from the QC Program and
combined with Sponsor information and Engineer information for project responsibilities. The
plan will outline materials testing requirements as set forth in the construction documents and
contained in FAA Advisory Circular 150/5370-10. The plan will summarize the types and
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April 6, 2015
BMI Project No.: T51.107406
frequency of testing required for quality acceptance in addition to the credentials of those
performing the testing.
The Construction CMP will be submitted to the Sponsor and FAA per FAA Policy and
Procedures Memorandum (PPM) 53704A and will be followed throughout the project.
1.4 Prepare Contract Manuals
The Consultant is required to check that the construction contracts are in order, verify Contractor
has met DBE goals (or made valid good faith effort), Contractor has provided proof of insurance,
the bonds have been completed, and the Owner, Contractor and applicable Agencies has been
provided with adequate copies of the executed Contract Manual to include the Agreement and all
addenda.
The Plans will be updated to include all addenda items issued during bidding as necessary and
adequate copies provided to the Contractor. Clerical will prepare the quantity sheets, field book,
testing sheets, construction report format, etc. for use by the RPR.
1.5 Construction Management
The Consultant will provide Construction Administration Services the scope of which is based on
the following:
• The Consultant and Sponsor agree that construction engineering services furnished shall
be to the extent necessary to determine compliance with plans and specifications,
including necessary general supervision of Resident Project Representative Services
authorized by the Client.
The Consultant and Sponsor agree that the Construction Engineering Services provided
by the Consultant may actually be required to continue and exceed beyond the
construction time element stated in the Client's agreement with the construction
Contractor. When the extent of these construction services beyond the control of the
Consultant occurs, the Client agrees that Consultant will be reimbursed for additional
Construction Engineering Services in excess of the specified construction time period at a
mutually acceptable fee negotiated at the time all the pertinent circumstances are known.
Nothing herein shall be construed as imposing upon the Consultant's responsibility for
the construction means, methods, techniques, sequences, safety programs, and procedures
used by contractors.
The Consultant agrees that Resident Project Representative services furnished under this
Contract shall be to observe the work and to determine compliance with the plans and
specifications, including representing the Client in coordination of construction activities
among contractors and between contractors and utilities, and to accommodate the
reasonable requirements of the Client on and around areas of construction.
• When the Consultant is on the site, documentation will be maintained regarding
construction progress and delays, quantities and percentages of work, tests performed,
observations made and work accepted, problems encountered and instructions given to
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April 6, 2015 BMI Project No.: T51.107406
contractors, field changes and adjustments approved, and other records required or
otherwise necessary to maintain a record of the work.
The Consultant agrees to provide Construction Administration Services that include the following:
Check and monitor construction activities and certify that all project work completed
under observation of the Resident Project Representative is in substantial compliance
with the plans, specifications and contract documents including any modifications by
Change Order or otherwise, that all required tests were performed, and that such work is
recommended for acceptance.
• Provide interpretation of plans and specifications as requested.
• Supervise and coordinate Subconsultant contracts for field observation and testing.
• Review shop drawings and certificates submitted by contractors for compliance with
design concepts, as required by the applicable sections of the technical specifications.
• Review all periodic and final pay requests and explanation of variation between
• Contract and final quantities prepared by Resident Project Representative. Coordinate
Contractor approval and signature and submit to Client for approval.
• Review weekly Construction Progress and Inspection Reports (FAA Form 5370-1) as
prepared by Resident Project Representative and submit to Owner and applicable
Agencies.
• Prepare, review and process Field Orders, Change Orders to include a cost estimate,
cost/price analysis, record of negotiations, review and evaluation of "Contractor's
Request for Extension of Contract Time" and make recommendations regarding approval
to the Client. Notify the Contractor that no work can start until approved by the Client.
• Coordinate and meet with the Client for consultation and advice during construction to
include conducting construction progress meetings. Coordinate with Owner's
Representative including:
• Review and evaluate "Contractor's Request for Extension of Contract Time" and submit
recommendations to the Client.
• Meet with the Client for consultation and advice during construction.
• Coordinate on-site inspections of construction as requested. Make recommendations for
acceptance or modification of work.
W
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Page 4
April 6, 2015 BMI Project No.: T51.107406
• Monitor that all testing required by the specifications is performed. Review and approve
all materials reports prepared by the Resident Project Representative and/or
Subconsultants.
• Maintain record drawings from redline or working drawings prepared by Resident Project
Representative as accumulated during the course of construction to show "Record
Drawing" conditions.
• Retain and review payroll reports of each contractor and subcontractor and monitor
Contractor's compliance with paying employees as per established State Prevailing
Wages and/or Federal Davis Bacon requirements.
• Monitor Contractor's compliance with Disadvantage Business Enterprise (DBE) program
(i.e. determine that the firms on the job are as stated in the plan. Determine that the
volume of work and equipment used complies with the plan.) Report deviations to the
Sponsor.
1.6 Resident Project Representative Services
The Sponsor as part of this agreement authorizes Resident Engineering Services and the
Consultant agrees to provide a Resident Project Representative, materials acceptance testing, and
staking services in the execution of the Construction Engineering Services for the project work.
The Sponsor and Consultant agree that the Consultant may employ the Resident Proj ect
Representative on other work during periods of temporary job shutdown when such services are
not required by this project. Normally, the Resident Project Representative will give intermittent
part-time service on this project when construction is in progress to include temporary
interruptions due to weather or mechanical failure.
For this Project Full -Time Resident Project Representative services will be provided. It is
anticipated the Project will be completed within 50 Working Days. This will include four (4)
field inspection visits by the Senior Project Manager, ten (10) by the Project Manager, eighty (80)
combined trips by the RPR, and five (5) by the land surveyor.
Resident Project Representative Services shall be completed in accordance with the following:
• Coordinate with the Testing Subconsultant to perform acceptance tests required to be
provided by the Client in the construction Contract Documents.
• Coordinate with Contractor regarding schedule, work progress, quality of work, and
notify contractor of equipment and methods which do not comply with the Contract
requirements. The Resident Project Representative shall notify the Client in the event
that the Contractor elects to continue the use of questioned equipment and methods.
Maintain daily records of the Contractor's progress and activities during the course of
construction, to include progress of all work. These records document work in progress,
quality and quantity of materials delivered, test locations and results, instructions
provided the Contractor, weather, equipment use, labor requirements, safety problems,
and changes required.
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Page 5
April 6, 2015 BMI Project No.: T51.107406
• Evaluate and discuss potential Field Orders and Change Orders with the Contractor as
necessary.
• Evaluate possible material substitutions as requested by the Contractor.
• Prepare, process and distribute to Project Engineer weekly Construction Progress and
Inspection Reports (FAA Form 5370-1).
• Measure and compute as -built quantities of all materials incorporated in the work and
items of work completed, and maintain an item record account.
• Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
• Monitor the contractor's compliance with airport operations to include coordination with
airport manager, hangar owners and airport users and with the Construction Safety
Phasing Plan (CSPP).
• Attend and participate in construction progress meetings.
• Coordinate the necessary construction staking/layout schedule as needed by the
Contractor.
• Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
TASK II. POST CONSTRUCTION SERVICES
2.1 Final Inspection and Documentation
The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, State
and FAA representatives to determine whether the project has reached substantial completion and
the work is in accordance with the plans and specifications. The Consultant will document items
found to be deficient.
The Consultant will prepare a punch list correspondence including the deficient items and will
forward this correspondence to the Contractor requiring correction of the items and request a
schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in
the Grant Closeout Report.
Once all of the punch list items have been completed to the satisfaction of the Sponsor, State and
FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This
certification will also be included in the Grant Closeout Report. Assemble documentation for the
project closeout report once the project is complete. This will include gathering all construction
documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing
result summaries, final certification documentation, and change orders in preparation for closeout.
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Page 6
April 6, 2015
2.2 As -Built Plans
BMI Project No.: T51.107406
The project team will collaboratively assemble a set of as -built plans for the project. The as -built
plans will include field constructed conditions included as part of this Project including any field
surveying required to compute final quantities and the drawings will become record information.
The Consultant shall provide Owner with two (2) sets of reproducible "Record Drawings" in both
digital and hardcopy format.
2.3 Prepare Construction Management Report
The Project Engineer will prepare and submit a Construction Management Report (CMR). The
report will summarize and document materials testing results as required per FAA Advisory
Circular 150/5370-10.
2.4 Update Airfield Signage Plan
Consultant shall update the Airfield Signage Plan to depict as -built conditions as a result of the
project.
2.5 Update Airport Layout Plan
Consultant shall update the Airport Layout Plan to depict as -built conditions as a result of the
project. Eight (8) new copies of the ALP will be produced for CLIENT signature, State, and
FAA -DMA -ADO approval.
2.6 Project Closeout
Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the
Sponsor for submittal at the conclusion of the project.
I.B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall not be
considered part of the Basic Services and may be authorized by the Sponsor as Additional Services.
Additional Services consist of those services, which are not generally considered to be Basic
Services; or exceed the requirements of the Basic Services; or are not definable prior to the
commencement of the project; or vary depending on the technique, procedures or schedule of the
project contractor. Additional services may consist of the following:
• Additions to the project outside of this scope.
• Additional Field Investigation required beyond those specified.
• Completion of additional special studies not identified in Section I.A.
• Periodic completion of grant reimbursement requests (i.e. Credit Applications).
• Attendance of additional meetings beyond those identified in the above scope.
• All other services not specifically identified in Section I.A.
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Page 7
April 6, 2015
I.C. CONSIDERATION
BMI Project No.: T51.107406
The services described above in Section I.A. BASIC SERVICES shall be provided on a LUMP
SUM basis as follows:
TASK I — CONSTRUCTION MANAGEMENT $ 240,000.00
TASK 11— POST CONSTRUCTION SERVICES $ 30,000.00
TOTAL AUTHORIZED FEE $ 270,000.00
Progress payments shall be made in accordance with the Attached Fee Schedule and Section III of
the Master Agreement.
I.D. SCHEDULE
The consulting services authorized under Section I.A. will be performed under the following
chedule or as authorized by the CLIENT as the BASIC SERVICES proceed.
TASK TASK DATE
I CONSTRUCTION MANAGEMENT June 2015 — June, 2016
11 POST CONSTRUCTION SERVICES November 2015 — June, 2016
I.E. AUTHORIZATION
City of Hutchinson, Minnesota
Attest:
Mr. Gary Forcier
Mayor
Mr. Matt Jaunich
City Administrator
Bolton & Menk, Inc.
By:
Ronald A. Roetzel E.
Principal / Aviation Services Manager
i
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Page 8
DETAILED WORK PLAN
ESTIMATED PERSON -HOURS AND FEES
SPONSOR: HUTCHINSON MUNICIPAL AIRPORT
PROJECT: RUNWAY, TAXIWAY, ANDAPRON RECLAMATION
BMI PROJECT No.: T51.107406
CONSULTANT: BOLTON & MENK, INC.
WORK ORDER NOA
CONSTRUCTION ADMINISTRATION SERVICES
BOLTON & MENK, INC. Engineering Fee
TASK 1 -CONSTRUCTION MANAGEMENT $240,000.0
TASK 2 - POST CONSTRUCTION SERVICES $30,000.0
TOTAL WORK ORDER NOA $270,000.00
Item
No.
Senior Project
Manager
$165.00
Project
Manager
$130.00
Project Engineer
$100.00
Engineering
Technician
$90.00
Licensed Land
Surveyor
$110.00
Airport Planner
$125.00
Clerical
$75.00
Total
Hours
Cost
Summary
1.1
1 - CONSTRUCTION MANAGEMENT
Pre -Construction Meeting
4
ir
16
41
16
0
0
0
4
40
$4,640.00
1.2
Initial Construction Layout
0
5
12
0
12
0
0
29
$3,170.00
1.3
Prepare Construction Management Plan
4
16
24
0
0
0
4
48
$5,440.00
1.4
Prepare Contract Manuals
2
4
0
0
0
0
4
10
$1,150.00
1.5
Construction Management
80
320
47
40
0
0
40
527
$66,100.00
1.6
Resident Project Representative Services
Number of Days
4
10
65
15
5
0
0
Hours per I)ayl
10
10
12
12
10
10
10
Total Hoursl
40
i 100
1 780
1 180
i 50
0
0
1150
$119,300.00
Estimated Total Man-hoursl
130
1 461
1 879
1 220
1 62
0
52
1804
Summary Costsl
$21,450.00
1 $59,930.00
1 $87,900.00
1 $19,800.00
1 $6,820.00
$0.00
$3,900.00
Expenses
Rate
Mileagel
500
1 1500
1 10000
1 2000
1 1000
1 0
i 0
1 15000
1 $0.58
$8,700.00
Lodging
0
0
0
0
0
0
0
0
$100.00
$0.00
Meals
5
10
65
15
5
0
0
100
$15.00
$1,500.00
Geotechnical Subconsu lta ntl
0
1 0
1 0
1 0
1 0
1 0
1 0
1 1
1 $30,000.00
$3070.00
Total Expenses
$40,200.00
TOTAL TASK 1 -DESIGN
$240,00
2.1
TASK 2 - POST CONSTRUCTION SERVICES
Final Inspection and Documentation
4
24
24
8
0
0
3
63
$7,125.00
2.2
As -Built Plans
2
8
16
16
0
0
8
50
$5,010.00
2.3
Prepare Construction Management Report
4
8
24
16
0
0
8
60
$6,140.00
2.4
Update Airfield Signage Plan
2
4
8
8
0
0
0
22
$2,370.00
2.5
Update Airport Layout Plan
2
4
16
8
0
4
0
34
$3,670.00
2.6
Project Closeout
3
16
8
0
0
0
24
51
$5,175.00
Estimated Total Man-hours
17
64
96
56
0
4
43
280
Summary COSTS
$2,805.00
$8,320.00
$9,600.00
$5,040.00
$0.00
$500.00
$3,225.00
Expenses
Rate
Mileagel
150
i 450
i 150
i 0
i 0
i 0
i 0
i 750
1 $0.58
$435.00
Lodging
0
0
0
0
0
0
0
0
$100.00
$0.00
Meals
1
3
1
0
0
0
0
5
$15.00
$75.00
Total Expenses
$510.00
TOTAL TASK 2 -BID ADMINISTRATION
H:\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No.4 Fee Analysis (Const Admin).xls
A
April 14, 2015
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
2015 AIRPORT IMPROVEMENTS (Repave Runway, Taxiway, Apron)
Introduction
The airport is 50 -years old in 2015. Over the years, a number of improvements have been
made to airfield infrastructure and to facilities. Maintenance of these assets is ongoing.
Proposed Improvements
The project area consists of the runway, parallel taxiway, taxiway crossovers, and the primary
apron. These areas have been identified as needing repair through discussions with the
Federal Aviation Administration (FAA), the Minnesota Department of Transportation Office
of Aeronautics (MnDOT), the Airport Engineer (Bolton & Menk), and Public Works staff.
The proposed project consists of reclaiming all areas of pavement in the improvement area,
grading, limited drainage improvements, limited electrical and signage improvements, re-
grading, subgrade corrections, and repaving.
Implementation of this project is subject to funding available from FAA, MnDOT, and the
City of Hutchinson. No project will be awarded until FAA and MnDOT grants for the work
have been secured by the City of Hutchinson. If necessary, any portion of the project may be
deferred if no grant funds are available.
Process
This project will be funded primarily with grants from FAA and MnDOT. The City's portion
of the project will be funded from Infrastructure Maintenance funds. No bonds will be issued
for this project. No assessments to property owners will be generated for this project.
Schedule & Construction Items
Construction is anticipated to begin shortly after receipt of grants and final approval of the
project by the City Council. This approval is expected in the period between late July, 2015
and early September 2015. Construction is anticipated to take place once the project is
approved until late fall/early winter of 2015. It may be necessary to complete some portions
of the project in early 2016.
General Information
Please feel free to contact John Olson, Public Works Manager, at 320-234-4473 or
jolsonkci.hutchinson.mn.us if you have any questions, comments, or concerns that you
would like addressed.
Proiect Scope
Runway 15/33; runway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and
appurtenances. Parallel Taxiway A, to include crossover taxiways Al to A5; taxiway reclamation and paving by construction
of bituminous surfacing, storm water/drainage, and appurtenances. Primary apron; apron reclamation and repaving by
construction of bituminous surfacing, storm water/drainage, and appurtenances. Relocation of Taxiway A3; taxiway removal
and reconstruction by construction of bituminous surfacing, storm water/drainage, and appurtenances.
Estimated Project Costs & Funding
Estimated Construction Cost $2,892,436
Estimated Project Expenses $ 285,000
Estimated Total Project Cost $3,177,436
Federal Aviation Administration Grants $2,839,200
Minnesota Department of Transportation Grants $ 175,949
Infrastructure Maintenance account $ 162,287
Estimated Funding $3,177,436
Citv Pays For
■ Airport Project — FAA pays for about 90% of the project, MnDOT pays for about 5% of the project, and the City pays
approximately 5% of the total project costs.
Propertv Owner Pays For
■ Airport Project — There are no assessments for this project. There will be no bonds issued for this project.
HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD
RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION
AIP 3-27-0042-16-15
FINAL ENGINEERS ESTIMATE
H:\HUTC\TS1107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cast Est.xlsx
SCHEDULE 1:
RUNWAY 15(33 RECLAMATION
Isaa 3/25/151
REM
ITEM
D£SgtIPTION
QUANTITY UNIT
UNIT PRICE
AMOUNT
L_OM($9L)
FEDERALIM%)
STATE (99
I
GP 105-02
MO81U24TION _
1
LS 5
105.086.60 S
105,086.60 $
5,254.33 $
94,577.94 5
5,25433
2
GP50-06
CONTRACTOR STAKING _
_ _ _1
IS $
10,510.00 $
10,510.00 IS
525-50 $
9,459.00 S
525.50
3
GP60-05
FIELOOFRCE _
1
IS 5
2,500.00 $
2,500.00 S
125.00 S
2,259.00 5
125,00
4
GP 100
CONTRACTOR QUALM CONTROL PROGRAM
1
IS $
101000.00 5
10,0ODA6 $
S00.00 $
9,000.00 $
$00,00
5
D•7D1-5.1
REMOVE AND SALVAGE 184NCH RCP APRON
1
EA 5
100.00 $
100.00 $
5.CO $
90.00 S
5 00
6
.D -701-S.2
19 -INCH RCP _
24
LF $
50,00 $
1,700,00 S
60,00 $
1,030.00 S
60.00
7
D-701-5.3
INSTALL SALVAGEDIB-INCH RCPAPRON
1
EA $
100.00 S
10000 $
5.00 5
90.00 5
5.00
8
L-108-5.1
NO.6 AWG, BARE COPPER COUNTERPD15E WIGROUND RODS
112
LF $
2.25 5
252,00 S
12.60 S
226.80 S
-12.60
9
L-108-5.2
NO.$ AWG, SXV, L$24, TYPE C CABLE, INSTALLED IN DUCT
234
LT $
2.50 $
585,00 $
29.25 S
526.50
29.25
10
L -11D-5.1
2 -INCH, SCHEDULE 40 PVC CONDUIT
50
LF $
10.00 5
500.00 $
25.0 IS
_5
450.00 5
25.00
11
P-101-5.1
SAW -CUTTING BITUMINOUS PAVEMENT
160
1F S
2.00 $
32000 S
16.00 5
288.00 $
161%
12
P-M-cl
UNCLASSIFIED EXCAVATION
640
Cy $
25.00 $
16,0D0.00 $
800.06 S
14,400.00 S
800,00
13
P-4131.8-1
BITUMINOUS BASE COURSE
4549
TON 5
80-00 S
363,920.00 $
18,196.DD 5
327,528.00 S
18,196.00
14
P401-8.2
BITUMINDUSSURFACE COURSE_
4500
TON S
80.00 $
3601000,00 S
18,00ODO S
324,000.00 S
1$000,
15
P-603-5-1
BITUMMOUSTAC%COAT
3369
SY 5
3.00 $
10,10700 $
505.35 IS
9,096.30 S
505.35
16
P£20 -5A
TEMPOARARY PAVEMENT MARKING, WHITE, SO%APPLICATION
23791
SF $
1100 5
23,791.00 5
L189.55 S
21,4I1.90 S
1189.55
I7
P-620-$.2
TEMPOARARY PAVEMENT MARKING, YELLOW, 50% APPLICATION
790
SF $
_ _
SAD $
790 -DO $
_
39.50 $
7.11,00 5
39.50
18
P-620-53
PAVEMENT MARKING, WHITE
23791
SF $
.LOO 5
23,791.00 $
1,189.55 $
21,411.90 5
:,18945
19
P32D-5.4
PAVEMENT MARKING, YELLOW
790
SF $
VD) 5
790.00 $
39.50 $
711.00 5
39.50
20
P-620-55
PAVEMENT MARKING, BLACK
SABI
SF 5
1.90 S
8,881.00 $
444.05 $
7,992,90 5
444.D5
21
T4DL4.1
SEEDING
2
ACRE $
1,00090 $
2,000,00 S
100.00 S
1,800.00 5
22
f9D1 -5.1
FERTILIZING
2
ACRE S
10.00 S
,00
2,900.00 5
10000 $
1,8090 0. 5
_10000
200.90
Z3
T-905-5.1
SALVAGED TOPSOIL _ _ _
_ 2_
-ACRE S
2,000,00 S
4,000.00 5
200,00 S
31600.00 S
100.90
24
T-905-5.2
TOPSOIL
930
Cy 5
25.00 S
23,250.00 $
_
$
20,925.00 S
1,162.50
25
T408.5.1
MULCHING
2
ACRE 5
1p00.00 5
2,000.90 5
__kI62.50
100.00 S
L800100 S
10600
25
NS016L
.AIRFIELD SAFETYAND TRAFFIC CONTROL
1
LS 5
5,00000 $
S,0CD.00 S
250-00 5
4,500ADS
25000
27
N502-01
'BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH
33335
SY $
2.50 $
83,337.50 $
S
75,0 - 03.75 $
_
4,?66.8866.86
28
NS02-02
SUBGRADE PREPARATION
33335
SY $
2.50 5
83,337.50 $
_4,566.88
4,166.88 $
75,003.75 5
4,±66.88
29
N502-03
SUBGRADE CORRECTION
741
CY S
20.00 $
14,814.00 $
740.70 5
33,332.60 5
740,70
30
N503-03
REMOVE AND SALVAGE GUIDANCE SIGN
5
EA $
300.00 $
1,500,00 5
75.00 S
1,350.00 $
75.00
31
N504-03
INSTALL SALVAGED GUIDANCE SIGN
5
FA $
1,200.00 $
6,00000 $
MID S
5,400.00 $
300.00
CONSTRUCTION SCHEDULE 1 $
_1_,166,462.60 $
58,323.13 $
1,049,816.34 S
58,323,13
DESIGN
ENGINEERING $
- 5
- $
- S
-
_ _
CONSTRUCTION
INGINEERI NG $
13OXZ-30 5
5,545.11 5
99,BLL89 S
5,545,11
CITYADMINISTRATION $
41032.80 5
201.64 S
31629.52 S
20164
TOTAL SCHEDULE $
1,281,397.51 $
64,069.88 $
1,153,257.76 $
64,069-88
H:\HUTC\TS1107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cast Est.xlsx
SCHEDULE2:
TAXIWAY A RECLAMATION
ITEM
DESCRIPTION
32 GP 105-02
MOBILIZATION_
33 GP 50-06
:CONTRACTOR STAKING
34 GP 60-05
FIELD OFFICE
35 GP 100
CONTRACTOR QUAM CONTROL PROGRAM
36 P-101-5.1
SAW -CUTTING BITUMINOUS PAVEMENT
37 P-101-5.2
REMOVE BITUMINOUS PAVEMENT
38 P-401-8.1
BITUMINOUS BASE COURSE
39 P-401-8.2
BITUMINOUS SURFACE COURSE
40 P-603-5.1
BITUMINOUS TACK COAT
41 P-620-5.4
PAVEMENT MARKING, YELLOW
42 T-901-4.1
SEEDING
43 T-901-5.1
FERTILIZING
44 7905-5.2
TOPSOIL
45 T-908-5.1
MULCHING
46 NS01-01
AIRFIELD SAFETY AND TRAFFIC CONTROL
47 W 2-01
BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH _DEPTH
48 NS02-02
:SUBGRADE PREPARATION
49 NS02-03
:SUBGRADE CORRECTION
RUAwnT9 UNIT
INNTpwm
AMOUNT
LOCAt �55&j
FEDERAL (W%)
STATE(5%(
_ _1 _
LS S
74,300.98 5
74,300.98 $
3315.05 5
66,870.88 3
1
_ LS $
7,249.76 $
7,249.76 5
362.49 5
6.524.78 $
_3,715.05
362.49
1
LS $
1,000.00 $
1,000.00 550.00
$
-250.60
900.00 5
50.00
1
Ls S
5,000.00 5
9,000.00 5
$
4,500.00 5
250.00
320
LF 5
2.00 5
640.00 $
32.00 $
576.00 S
32.00
1242
SY 5
2.00 $
2,484.00 $
$
.4235.60 5
124.20
3435
TON 5
80.00 $
274,800.00 $
_124,20
}3,740.00 $
147,320.00 $
3435
TON $
80.00. $
274,800.00 $
$
247.320.01) $
_L3,74.0.00
13.740.00
2544
SY $
3.00 5
7,632.00 $
_27,74000
381.60 $
$
381.60
5910
SF $
$
5,910.00 $
295.50 5
_5,868.80
5,319.90 5
295.50
2
ACRE $
_1.00
1,000.00 $
_
2,000.00 5
100.00 5
1,8DQ00 S
100.00
2
ACRE $
;,000.00 5
2,000.00 $
100.00 S
1,800.00 $
100,00
915
CY $
25.00 $
22,875.00 $
1,143.75 $
20,587.50 $
1,143.75
2
ACRE $
1,000-00 S
2,000.00 $
100.00 $
1,800.00 $
100.00
1
LS $
2,500.00 $
2,500.00 $
125.00 $
2,25600 5
125.00
2426_7
SY $
2.50 $
60,667.50 $
3,033-38 5
54,600.75 S
3,633.38
24267
SY $
2.50 5 _
_ 60,667.50 5
3,033.38 $
54,600.75 5
3,033.38
539
CY 5
20.00 $
$
539.20 $
9,705.60 $
539.20
CONSTRUCTION SCHEDULE 2 $
_10,784.00
817,310.74 $
0,865.54 $
735,579.66 $
40,865.54
DESIGN
ENGINEERING 5
- $
_ - $
- S
CONSTRUCTION
ENGINEERING $
77,706.29 $
3,885.31 5
69,935.56 S
3,685;31
CITY ADMINISTRATION $
2,825.68 $
141.28 $
2,543.11 5
141.28
TOTAL SCHEDULE $
897,842.71 $
44,.14 $
892
808058.44 5
49,692,14
H:\HUTC\T51107406\Cosi Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx
SCHEDULE&
NEM
50 _GP 105-02
51GP 50-06
52 _ GP 60-05
53 GP 100
S4 P-101-5.1
55 P-101-52
S5 P-101-5.3
57 P-101-5.4
58 P-1524.1
59 P-154-5.1
60 8208-5.1
61 P-401-8.1
62 P_401_8.2
63 P-501=8.1
64 P-603-5.1
65 P-620-5.4
66 P-620-5.5
67 T-901-4.1
68 T-9015.1
69 T-905-5.2
70 T-908-5.1
71 NS01-01
72 N502-01
73 NS02-02 -
74 _ NS02-03 _
75 NS05-01
76 N505-02
50 GP 50-06
61 P-401-8.1
62 P-401-8.2
64 P-603-5.1
72 N502-01
73 NS02-02
74 NS02-03
APRON RECLAMATION
93
93
DESCRIPTION
QUANT!
MOBILIZATION
1
CONTRACTOR STAKING
1
_
FEW OFFICE
1
CONTRACTOR QUALITY CONTROL PROGRAM
1
_ _ _
SAW -CUTTING BITUMINOUS PAVEMENT
928
REMOVE BITUMINOUS PAVEMENT
1804
_
REMOVE CONCRETE PAVEMENT
75
REMOVE AIRCRAFT TIE -DOWNS
15
UNCLASSIFIED EXCAVATION
120
SUBBASE _
3203
CRUSHED AGGREGATE BASE COURSE
300
BITUMINOUS BASE COURSE
1767
BITUMINOUS SURFACE COURSE
1767
PORTLAND CEMENT CONCRETE PAVEMENT, 61NCHES
1733
BITUMINOUS TACK COAT
1309
PAVEMENT MARKING, YELLOW _ _
1375
PAVEMENT MARKING, BLACK _
250_
SEEDING
1,000.00 $
,FERTILIZING
1
TOPSOIL
195_
MULCHING
1
,AIRFIELD SAFETY AND TRAFFIC CONTROL
1
_
BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH
1302
_ _
SUBGRADE PREPARATION
1302
SUBGRADELORRECTION
289
AIRCRAFT TIE -DOWNS IN BITUMINOUS
5
AIRCRAFT TIE -DOWNS IN CONCRETE
_
10
pD7AL 41Y STATE ELIGIBLE ONLY
3,927.00 $
M051UZATiON
BITUMINOUS BASE COURSE
BITUMINOUS SURFACE COURSE
93
93
SITU M (NOUS TACK COAT
69
BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 69
SUBGRADE PREPARATION
69
SUBGRADE CORRECTION
15
Y UNIT
0
0
UNIT PRICE
LS $
61,522.89 $
LS __ $
6,274.91 $.00
LS $
1,000 $
LS $
21500.00 $
LF $
2.00 $
SY $
500 5
SY $
10.00 S
SET 5
500,00 5
CY $
25.00 5
Cr S
50.00 $
CY S
E0-00 5
TON $
80.60 S
TON_ _ S
80.00 5
SY __$
65.00 5
SY $
$
SF $
_3.00
1.00 5
SF 5
_
1.00 $
ACRE $
1,000.00 $
ACRE $
1,000.00 $
CY _ $
25.00 $
ACRE $
1,000.00 $
LS S
11000.00 S
SY $
2.50 $
SY $
2.50 $
CY S
20.00 $
7,06800 5
2,000.00 $
_SET _$
SET $
1,000.00 $
LS $ 1,884.30 5
TON S 80.00 $
TON S 80.00 5
SY $ 3.00 $
0 SY 5 2.50 S
0 5Y S 2.50 $
CY $ 20.00 $
CONSTRUCTLON SCHEDULE 3 $
DESIGN ENGINEERING $
CONSTRUCTION ENGINEERING $
CITY ADMINISTRATION $
TOTAL SCHEDULE $
AMOUNT
LOCAL (S%) FEDERAL (90%)
STATE (5%)
61,522.89 S
3.076-14 $
55,37060 s
3.076.14
5
313.75 S
5.647.42 S
313.75
_6,274.91
1,000.00 5
50.00 $
900.00 $
sc.DO
2,500.00 $
125.00 $
5
_71'.00
1,856.00 S
92.80 S
_2,250.00
1,670.40 $
9280
9,020.00 5
451.00 $
_
_81118.00 $
451,00
750.00 S
37.50 S
675.00 5
37.50
7,500.00 S
375.00 S
6,750.00 $
375.00
3,01IDM $
150.00 S
2,700.00 $
3.50,00
60,150.00 $
3,007.50 $
54,t35.00 5
1007.50
24,000.00 5
1,20000 5
211600.00 5
141,360.00 $
7,068.0() $
127,224.00 S
_1_200.00
7,068.00
141,360.00 5
7,06800 5
1_27,224.00- S
7.068.00..
112,645.00 _ $
5,632.25 $
101,380.50 $
5,632.25
3,927.00 $
196.35 $
3,534.30 $
196.35
1,375.00 S
68.75 $
1,23750 $
68.75
250.00 $
12.50 $
225.00 $
12.50
500.00 $
25.00 $
450.00 S
25.00
500.00 $
25.00 S
_
450.00 $
25.00
4,875.00 $
243.75 S_
_
0,383.50 S
243 75
500.00 S
_
_ 25.00 $
450.00 _ $
75.00
1,000.00 $
50.00 S
900.00 $
50.00
32,550.00 $
1,627.50 $
_
29,295.00 $
1,627.50
32,550.00 $
1,627.50 $
29,295.00 $
1,627,50
5,786.00 $
289.30 $
S,207.40 $
289.30
10,000.00 $
500,00 5
9,DD0.00 5
500.00
10.00100 $
SD0.00 S
S.D00.00 S
500,00
LOCAL (2M6l_
F'EDEAAL (0%)
STATE W%)
1,884.3D $
376.86 $
- 5
_.
1,E07.4t
7.44000 5
1,488.00 S
- $
5,952.00
7,440.00 S
148800 S
- $
5,952.00
207.00
41.40 $
_
- $
165.60
_$
1,725.90 S
_
345.00 $
- $
_
1,330..^.0
1,725.00 $
345.00 $
$
1,386.00
306.00 $
15.30 $
5
244.80
697,479.10 $
37,937.15 $
609,076.62 $
50,419.43
66,313.23 5
102.619.99 S
1,647.552.26 S
_ 2,411-39 5
42,679-29 S
685.211-20 S
_136,384.56
5_63ZL86
756,203-72 $
183,236.43 $
2,941,840.08 $
243,525.85
H:\HUTC\T51107406\Cost ESt\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx
2015 ENTITLEMENT BALANCE $ 394,44300
FFY2015 STATE APPORTIONMENT REQ'D $ 2,444,756.54
_ _ PROGRAMMED STATE APPORTIONMENT $ 1,957.500.)8
DEFICIT $ 487,256.54
H:\HUTC\751107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx
SCHEDULE 4:
TAXIWAY ALPHA 3 RELOCATION
ITEM
DESCRIPTION
UNIT UNIT PRICE
AMOUNT
LOCAL(5%)
FEDERAL(90%)
STATE(SA)
77
GP 50-06
MOBILIZATION _
_ _S
LS $ 19,198.49 $
11198.49 $
959.92 $
17,278.64 $
959.92
78
GP 50-06
CONTRACTOR STAKING
1
LS $ 1,749.36 $
1,749.36 $
87.47 $
1,574.42 S
87,47
79
GP 60-05
FIELD OFFICE
1
LS $ 1,000.00 $
1,000.00 $
50.00 $
900.00 5
50.00
80
GP100
CONTRACTOR QUALITY CONTROL PROGRAM
3
LS 5 5.000.00 S
5,000.00 $
750.00 S
4,$00.00 S
25000
81
t-108-5.1
N0,6 AWG, 9ARE COPPER COUNTERPOISE W/GROUND ROD$
622
_
LF S 2.25 $
1,399 -SO $
6958 5
_ 1,259.55 S
69,98
82
1-7.08-5-2
NO.8 AWG, SKV, L-824, TYPE C CABLE, INSTALLED IN DUCT
1082
LP $ 2.50 5
2;70$,00 5
135.25 $
2,434.50 S
135 25
83
L-1305.1
2,INCH, SCHEDULE 40 PVC CONDUIT
350
LF $ 10.00 $
3,500.00 $
135.00 $
_
3,150.00 S
175.00
84
L-110-5.2
2 -INCH RIGID STEEL DUCT
45
LF S 25.00 $
1,125.00 $
56.25 S
1,012.50 S
5625
85
L-115-5.4
ELECTRICAL HANDHOLE, L-867
1
EA $ 5
900.00 $
05.00 S
810.00 5
45.00
86
P-101-5.2
_ REMOVING BITUMINOUS PAVEMENT_
1294
_900.00
SY $ 5.DD $
6.470.G0 5
323.50 S
5,823.00 9
323.50
87
P-152-4.1
.UNCLASSIFIED EXCAVATION
117$
_
CY 5 20.00 S
23,500.00 $
1;175.00 $
21,150.00 $
1,175 CD
88
P-152-4.2
REMOVE SUBDRAIN
280
LF S 5.00 $
1,400.06 $
70.00 $
1,260.00 $
70.00
89
P-1545.1
SUBBASE
918
CY $ 50.00 $
45,900.00 $
2,295.00 $
_
41,310.00 S
2,Z95 0C
90:
P-156-5.1
INSTALLATION AND REMOVAL OF SILT FENCE
220
LF S 2.00 $
440.00 $
22.00 $
396.00 S
72200
91
P-208-5.1
CRUSHED AGGREGATE BASE COURSE _
207
CY $ 80.00 $
15.560,00 $
828.00 S
14,904.00 S
828,00
92
P-401-8.1
BITUMINOUS BASE COURSE _ _ _ _
159
TON 5 100.00 $
15,900,00 $
795.00 S
5
93
P-403-8.2
BITUMINOUS SURFACE COURSE_
159
TON $ 100.00 $
15,900.00 5
795.00 5
_34,310,00
14,310.00 5
_795,00
79500
94
P-603-5.1
BITUMINOUS TACK COAT
118
Sy $ 3.00 $
354.00 S
17.70 5
318.60 $,
17.70
95
P-620-5.4
PAVEMENT MARKING, YELLOW
1532
SF $ 1.00 $
1,532.00 S
76.60 $
1,378.80 $
7660
96
T-901-4.1
SEEDING
1
ACRE S 1,000.00 S
1000.00 $
SO_DO S
900,00 5
50.00
97
T-901-5.1
FERTIU7ING
1
ACRE S 1,000.00 $
1,000.00 S
50.00 $
900.00 S
5000
98
T-905-5.1
'.SALVAGEDTOPSOIL _
1
ACRE 5 2_.000.D0 S
2,000.00 $
100.00 $
1,800.00 $
100.00
99
T-905-5.2
TOPSOIL _ _
1,094
CY S 25,00 $
27,350.00 $
_
$
24,615,00 $
L_ 36750
100
T-908-5.1
MULCHING _
1
ACRE $ 1,0_00.00 $
11000.00 $
_1,367.50
50.00 $
900.00 $
50,00
101
N501-01
AIRFIELD SAFETY AND TRAFFIC CONTROL
1
IS�$ 1,000.00 $
1,000.00 $
50.00 $
900.00 S
50.00
102
NS03-01
REMOVE AND SALVAGE RETROREFLECTIVE MARKER
10
EA $ $
500.00 $
25.00 $
450.00 5
25w
103
NS03-02
REMOVE AND SALVAGE LIGHT
7
_50.00
EA $ 200.00 S
1,400,00 $
70.00 S
2,260.00 S
70.00
104
NS03-03
REMOVE AND SALVAGE GUIDANCE SIGN
1
FA S 300,00 $
300,00 $
15.00 $
270.00 $
15,00
105
N504-01
L-861 RUNWAY EDGE LIGHT _
1
EA $ 1,100.00 $
1,100.00 $
55.00 $
990.00 $
55.00
106
N504-02
L-861TTAXIWAYEDGELIGHT _
6
EA $ 1,100.00 $
6,600-00 $
330.00 $
S
330.00
107
_ NSO4-03
INSTALL SALVAGED GUIDANCE SIGN_
1
EA $ 1,200.00 $
1,200.00 $
6000 $
_5,940.00
i,08C.00 5
60.00
108
NSO4-04
(4538ETROREFLECTIVE MARKER
8
EA 5 200.00 5
1,600.110 S
80.00 S
1,440.00 i
80.60
109
N504-05
INSTALL SALVAGED RETROFLECTIVE MARKER
6
EA $ TOO 00 S
600.00 S
30.D0 S
540.00 S
30. DO
_
CONSTRUCTION SCHEDULE 5; $
211,38934 S
10,SM.17 5
190,065.07 i
10,559.17
DESIGN ENGINEERING $
- $
5
. 5
_
CONSTRUCTION ENGINEERING 5
20.078.38 $
1,003.92 $
18,070.54 $
1,003,92
CITY ADMINISTRATION S
730.12 $
36.51 $
657.11 S
36,57.
TOTAL SCHEDULE 5 $
231,991.84 $
11,599.59 i $
208,792.66 $
11,59959
SCHEDULES 1-4 TOTALS
AMOUNT
_'
STATE
TOTAL CONSTRUCTION: $
2,842,435.78 $
_
147,684,98 S
2,$84537.63 S
160,367.26
PERCENTAGES
5.10590%
89.35506%
5.53745%
DESIGN ENGINEERING SERVICES $
ESTIMATED CONSTRUCTION ADMINISTRATION SERVICES S
275,000.06 $
14,041.24 $
245,726.41 $
15,228,00
ESTIMATE CITY ADMINISTRATION $
10.000,06
510,59 S
8,935,51 $
553.75
TOTAL PROJECT SCHEDULES I-5 S
_$
3,177,435.78' $
152,735:81 $
2,8.19,.199.54' $
175,949.00
2015 ENTITLEMENT BALANCE $ 394,44300
FFY2015 STATE APPORTIONMENT REQ'D $ 2,444,756.54
_ _ PROGRAMMED STATE APPORTIONMENT $ 1,957.500.)8
DEFICIT $ 487,256.54
H:\HUTC\751107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Items for 2015 Pavement Management Program Project (L3/P15-03)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and
potential Project Award for the above referenced letting at their May 12th meeting. Construction bids were received
on Tuesday, April 7th. Thus, the final drafts of the necessary Resolutions and associated documents reflecting the
apparent low bid amount are attached for your information.
Please note that the construction bidding results and proposed project funding was reviewed by the Resource
Allocation Committee at their April 7th meeting.
City staff has had ongoing communications with adjacent property owners in regards to the proposed project
improvements and estimated improvement special assessment amounts throughout the project development process.
We recommend that the attached Resolutions be approved.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,805,636.00
Total City Cost: $ 1,411,745.00 Funding Source: Bonding, Utility Funds
Remaining Cost: $ 393,891.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14411
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5112 & SA5112A
LETTING NO.3/PROJECT NO. 15-03
WHEREAS, cost has been determined for the improvement of:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North
High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk,
landscaping, restoration and appurtenances;
and the construction cost for such improvement is $1,438,541.85. With expenses incurred or to be
incurred in the making of such improvement in the amount of $367,094.15, the total cost of the
improvement is $1,805,636.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$1,411,745.25 and the portion of the cost to be assessed against benefited property owners is
declared to be $393,890.75.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2016 and shall bear interest at the rate of percent per annum from November 1, 2015.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 14th day of April 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
..LETTING
ASSESSMENT ROLL NO.
NO. 3/PROJECT NO. 15-03
-®
� STREET COST/FF
COINTI PROPERTYADDRESS
RID NO.
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
®
®®
�®
COMPILED BY: P VANDER VEEN
COMPUTED BY: P VANDER VEEN
CHECKED BY: KENT EXNER
NUMBER OF YEARS 30
INTEREST RATE:
ADOPTED:
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
approximately 350LF north of 7th Ave NW, roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation,bituminous/concrete surfacin&
rtormwater/drainage, water distribution, sanitary sewer, street lightin& sidewalk, landscaping, restoration and appurtenancesSDND
COST PER FRONT FOOT:
$46.38 STREET COST/FF
IST HEARING 03/10/2015
2ND HEARING 05/12/2015
335
FINACCL#3354700-36101
V o COUNTY
CITY PID NO. PID NO. PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL
FF
M5112.5112B
TOTALTOTAL
ASSESSMENT
ASSESSMENT
TOTAL
DEFERRED ASSESSMENT
ASSESSMENT
44 36 117 30 05 0050 23 2920040 727 Shady Ridge Rd NW
27 Shady R ldge Rd NW
Hutdilnsnn
3, Block 2, Hd1and's2hd Add r-
$9,080.58
$0.00
$9,080.98
45 36 117 30 05 0060 23 2920050 1 Shady Ridge Rd NW
Rotd- &lour. Wendortf
731 Shady Ridge Rd NW
Hutdh,—
4, Block 2, Hdland's2hd Addltlon
$4,573.07
$0.00
$4,573.07
46 36 11730 120010 23 2920010 1 Shady Ridge Rd NW
Lyndon H& AnIta Z Peterson
1 Shady Ridge Rd NW
Hutdrinson
1, Block 1, Helland's 2nd Addltlon
$0.00
$0.00
$0.00
47 36 11730 120080 23 2740020 1 Shady Ridge Rd NW
Glenn Deterling
1 Shady Ridge Rd NW
Hutdrinson
1, Block 1, Rolling Oaks 3rd Addltlon
$5,.7.33
$0.00
$5,447.33
48 36 11730 120090 23 2740030 11 Shady Ridge Rd NW
nM&Sheila L Mu rphy
11 Shady Ridge Rd NW
Hutdrinsnn
2, Block 1, Rolling 0 --Addition
$5,933.92
$0.00
$5,933.92
49 36 11730 120100 23 2740040 1 Shady Ridge Rd NW
nis&Beverly Mu rphy
1 Shady R ldge Rd NW
Hutdh,—
3, Block 1, R. 11 ing Oaks 3rd Ad diti-
$5,933.92
$0.00
$5,933.92
50 36 11730 120110 23 2740050 5 Shady Ridge Rd NW
R. bert MR—IL Wlehr
5 Shady Ridge Rd NW
Hutdrinson
4, Blork 1, Rolling Oaks 3rd Addition
$5,933.92
$0.00
$5,933.92
51 36 11730 120120 3 2740060 85Shady Ridge Rd NW
—h-D.—A-11., iTrustees
Ah de tTrust
85 Shady R ldge Rd NW
Hutdh,—
S, Block 1,Ro11in9Ok—dAddltlon
$1-42
$0.00
$5,933.92
]S Shady Ridge Rd NW
RIdc D& Klmberlyl Morrow
75 Shady Ridge Rd NW
Hutdrinson
6, Block 1, Rolling 0 --Addition
$5,933.92
$0.00
$5,993.92
5 Shady Ridge Rd NW
Thomas M/Valerlel Hanna
5 Shady Ridge Rd NW
Hutdilnsnn
7,Bl.&l,Ro111n9Oaks3rd Addltlon
$5,933.92
$0.00
$5,a93A2
Sub -Total - SA5112 (L3P15-03) Shady Ridge Rd NW
$236,363.69
$D.00
$236,363.69
COMPILED BY: P VANDER VEEN
COMPUTED BY: P VANDER VEEN
CHECKED BY: KENT EXNER
NUMBER OF YEARS 30
INTEREST RATE:
ADOPTED:
2015 Pavement
approximately 350LF
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
north of 7th AVe NW, roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation,bituminous/concrete surfacin&
rtormwater/drainage, water distribution, sanitary sewer, street lightin& sidewalk, landscaping, restoration and appurtenancesSDND
COST PER FRONT FOOT:
$52.00 STREET COST/FF
IST HEARING03/10/2015
2NDHEARING 05/12/2015
1335
FINACCL#3354700-36101
V o COUNTY
CITY PID NO. PROPERTY ADDRESS
PID NO.
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL
FF
SM51122
TOTALACTIVE
ASSESMENT
TOTAL TOTAL
DEFERRED ASSESSMENT
ASSESSMENT
54 25 11730 11 0060 23 3270120 1205 H.11t.g. — NW
rW&RIt. M Tiede
Hutdh,—
2, Block 1, Fairway Estates
$0.00
$0.00
$0.00
55 25 11730 tA 0010 23 3260010 ]Oakes - Ln NW
Theodore&-herine Matthews
1207Oakwood Ln NW
Hutdh,—
1, Block 1, Oakwood Addition
$0.00
$0.00
$0.00
56 25 11730 tA 0020 23 3260020 S Oakwood Ln NW
Kathryn M Beeler
12050ak—Ln NW
Hutdh,—
2, Block 1, Oakwood Addition
$0.00
$0.00
$0.00
57 25 11730 tA 0030 23 3260030 30ak -Ln NWm
en
ttR&Abrah S Rning
ak 30 -Ln NW
Hutdrinsnn
3, Bock l 1, Oakwood Addition
$0.00
$0.00
$0.00
5A 25 11730 tA 0040 23 3260040 SOek -Ln NW
ph M& Amanda l Mayland
SOak —Ln NW
Hutdrinson
4, Block 1, Oakwood Addition
$0.00
$0.00
$0.00
59 25 11730 tA 0100 23 326 0100 O Oakwood Ln NW
eM&Tamara R lelkin
1220 Oakwood Ln NW
Hutdh,—
0, Block 1, Oakwood Addition
$0.00
$0.00
$0.00
60 25 117 30 tA 0110 23 3270210 ]Birdie Or NWRy-
A&St.W llurg--
1268Birth. Or NW
Hutdh,—
55350
9, BIo di 2, Fairway Estates
$0.00
$0.00
$0.00
61 25 11730 tA 0120 23 3270220 Z BIrdIe Or NW
arry&Sharon R.—
1267Buil. C1—
Hutdh,—
0, Block 2, Fairway Estates
$0.00
$0.00
$0.00
62 1 25 11730 tA 0150123 3270250 1200 H.IbC. — NW
Randy&Mary B
Hutdh,—
3, Block 2, Fairway Estates
$0.00
$0.00
$0.00
61 25 117 30 tA 0171 23 2890010 513th Ave NW
David P &Roxanne McPulkabek &
Wllll— R&Burdella M Maln
116513th Ave NW
Hutchi—I,
0, Block 1, Krstean Aoes
$9,903.96
$0.00
$9,903.96
64 25 11730 tA 0190 23 2890030 013th Ave NW
I S.tt Plowman Family Trus[
12040ak —Ln NW
Hutdh,—
N168 Itf E'1y 120, Block 2, Krstean Acres
$2,087.80
$0.00
$2,087.80
65 25 117 30 tA 0260 234280290 S Oakwood Ct NW
rtP&Me11—Bradford196th
Rd
Hutdh,—
1, Block 3, Fairway Estates5emnd Addition
$1,198.29
$0.00
$1,198.29
66 25 117 30 tA 0270 234280300 30akwood Ct NW
RldrardI&Dee AnnC by
120,0akwood Ct NW
Hutdh,—
2, Block 3, Fairway Estates5emnd Addition
21.044
23.044
$1,198.29
$0.00
$1,198.29
67 25 11730 tA 0280 234280310 SOak -Ct NW
Rebel drristians
SOak —C[NW
Hutdtlnsnn
IRSIN 55350.L.t 3, Block 3, Fairway Estates5emnd Addition
$1,198.29
$0.00
$1,198.29
6A 25 11730 tA 0290 234280320 90akwood Ct NW
Ada ESchauern#HIO
ss on
4,BIock3,F.I—WEsta-S... nd Addition
98
$1,1.29
$0.00
$1,198.29
69 25 11730 tA 0300 234280330 Z Oakwood Ct NW
Ro11In E&—I M
1197Oakwood Ct NW
Hutdrinsnn
S, Block 3, Fairway Estates5emnd Addition
21.044
23.044
$1,198.29
$0.00
$1,198.29
70 25 11730 tA 0310 234280340 S Oakwood Ct NW
losbual&T— hLGeblen
11950akwood Ct NW
Hutdh,—
6, Block 3, Fairway Estates5emnd Addition
21.044
23.044
$1,198.29
$0.00
$1,198.29
71 25 11730 tA 0320123 428 0350 30akwood Ct NW
eV&Vereen L Wacker
11930akwood Ct NW
Hutdh,—
Z, Block 3, Fairway Estates5emnd Addition
21.044
23.044
$1,198.29
$0.00
$1,198.29
72 25 11730 tA 0330 234280360 Oakwood Ct NW
tG&Ka-h—A Hant3e
1191 Oakwood Ct NW
Hutdh,—
B, Block 3, Fairway Estates5emnd Addition
21.044
23.044
$1,198
$0.00
$1,198
71 25 11730 tA 0340 234280370 90akwood Ct NW
IN.—I, Trustees
oeR&1
90akwood Ct NW
Hutdh,—
9, Block 3, Fairway Estates5emnd Addition
$1,1..29
$0.00
$1M11274
25 11730 tA 0350 23 428 0380 ]Oakwood Ct NW
a dyA Th—t—
820akwood Ct NW
Hutdh,—
0, Block 3, Fairway Estate S—d Addition
$1,198.29
$0.00
$175
25 11730 tA 0360 23 428 0390 S Oakwood Ct NW
Matins
Oakwood Ct NW
Hutdnsnn
S, Bock3,FalnvayEstates5emndAddition
$1,198.29
$0.00
$176
25 11730 tA 0370 23 428 0400 1183 OakwoodIXNW
tanley Sr &Susan AS[anley
Oakwood—W
Hutdilnsnn
of 11 Block 3, Fairway Estates5emnd Addltlon
$1,198
$0.0
$177
25 11730 tA 0380 23 428 W10 SOak —CtNW
onald E&Marion Padrnos
SOakwood C[NW
Hu tdilnsnn
3, Bork 3, FairwayEstates5emnd Addltlon
$1,1..29
$0.00
$17A
25 11730 tA 0390 23 428 W20 ]90akwood C[NW
FOrederick Schmidt Etat Trust
ODr SW
Hutdilnsnn
4, Block 3, Fairway Estates5emnd Addltlon
$1,198.29
$0.00
$1
ASSESSMENT ROLL NO.
LETTING NO. 3/PROJECT NO. 15-03
-
-®
�STREET COST/FF
PID NO.
ADDITION OR SUBDIVISION
1111020G.1-r-d-
mmoll
®
®® . .
mm®
®�®®
®
®® .
®�®®
COMPILED BY: P VANDER VEEN
ASSESSMENT ROLL NO. 5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to
approximately 350LF north f7th Ave NW; roadway reconstruction/rehabilitation by construction fcurb and gutter, draintile nstallation, bituminous/concrete -facing,
st-water/drainage, water distribution, sanitary sewer, str- light ft sidewalk, landscaping, restoration and appurtenancesSOND
COST PER FRONT FOOT:
COMPUTED BY: P VANDER VEEN
$52.00 STREET COST/FF
CHECKED BY: KENT EXNER
IST HEARING 03/10/2015
NUMBER OF YEARS 30
2ND HEARING 05/12/2015
INTEREST RATE:
335
ADOPTED:
FINACCT#3354700-36101
C5
COUNTY
CITY PID NO.
PID NO.
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL
FF
.5112
TOTAL
TOTA LACTIVE
ASSESSMENT DEFERRED
ASSESSMENT
TOTAL
ASSESSMENT
onald& lane Boll man R., -Ie Trust
1010 Rolling Greens Ln NW
HutdTlnson
4, Block 1,Beth-Ro111ng Greens Third Townhouse Addltlon
30.50
30.50
$1,535.74 $0.00
$1,535.74
ill
36 117 30 03 0280 232880050
1008 R.11fig G,..i, L� NW
as&Marilyn T.-
100B Rolling Greens Ln NW
Hutdfl-
S, Block 1,Beth-Wild GreensThird Townhouse Addltlon
30.50
30.50
$1,535.74 $0.00
$1,535.74
112
36 117 30 03 0290 232880060
1006 R.11fig G,..i, L, NW
mothyE& lane[ L Krasen Maltltallzed Rewc
106 Rolling Greens Ln NW
Hutchinson
6, Block 1,Beth-Wild GreensThird Townhouse Addition
30.50
30.50
$1,535.74 $0.00
$1,535.74
nD& Marilyn l Hawker
4Ro1111ing Greens Ln NW
Hutchinson
MN 553501L.t7,Bl..kl,B.thk.,R.111ngG,..n,Thf,dT.wnh.u,.Addftf.n
30.50
30.50
$1,535.74 $0.00
$1,535.74
114
36 117 30 03 0310 232880080
l002R.111l9G,..l,LlNW
sW&Gadysl Pllgdm
2Ro1ling Greens Ln NW
Hutdfl-
MN 55350L.t8,Bl..kl,B.thk.,R.111ngG,..n,Thf,dT.wnh.u,.Addftf.n
30.50
30.50
$1,535.74 $0.00
$1,535.74
ane& M.,I.,[e Buckl In
1000 Rolling Greens Ln NW
Hutdfl-
9, Block 1,Bethke's Rolling GreensThird Townhouse Addition
30.50
30.50
$1,535.74 $0.00
$1,535.74
116
36 117 30 03 0330 23 036 5700
951 G01fc0u1�Rd NW
a,adesH ewlerc
SG01fc0u1�Rd NW
Hum,ln�n
10 61 A" 199 AC Road R/O/W)"NE 1/4 NW 1/4, Sec[lon 3511730 1,111
NEVP 0111111 Rls�cnoNa6,MTmvw Pwar RIE v; TH[NW
st 1/iOEGPEBW S! Parvo ViwwAs Tx[Nc[ NoaTx as
V 1EII[awsr ILIH.Rry TH[NW NomH uo[aw[swar Tss wwwRRTH[s[o11oN
aOSEioMiTENEV�I�wuP�ER�RN..TPmIEO H�11NN11Na.2l0.00
2-0
$115..00 $0.00
$115..00
117
36 117 30 03 0330123 036 5700
951 G01fc0u1�Rd NW
a,adesH ewlerc
SG01fc0u1�Rd NW
Hurmm�nLNE
10 61 AC' 199 AC Road R/o/W) 0f NE 1/4 Nw 1/4, seal0n 16 1v30 6,u
xEuaorlw ual oI1EI oR ,TT-NRH11Pu.1-Ev: THER1E
s. u�ol�aEews„ P�wo u� wwla THeNcs Noam as
V21El1EElIT-IL1H.R1 TH21C RRmH.. oevwe R=2 Tss wwwTo THesernoN
NsEEonviE NEuENwut�EREoNE.7P�Is0 s�11NN11Ns.l71.25
l71.25
$9.00 545,.5ao
$45,.5.00
ill
36 117 30 06 0031 23 290 0060
e]5&815 S. -I Rd NW
, Manor of HutdTlnsnn
57th A -S
Park
cofLot1,emd<6,HAland schstAdditi--111111L-1.THaParta
emmem,�w
$8,MS.16 $9.00
$3,75
Sub -Total - SA5112
(L3P15-03) Golf Course Rd
NW
$111,717.0s $45,.5.00
$157,022.06
TOTAL ASSESSMENT ROLL NO. SA5112 & SA5112A (L3P15-03)
10,721.14
2,599.35
8,126.78
$348,585.75 1 $45,305.00
$393,890.75
RESOLUTION NO. 14412
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5112 & SA5112A
LETTING NO. 3/PROJECT NO. 15-03
WHEREAS, by a resolution passed by the Council on the 14th day of April 2015, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North
High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk,
landscaping, restoration and appurtenances.
WHEREAS, the City Engineer has notified the Council that such proposed assessment has
been completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 12th day of May, 2015, in the Council Chambers at Hutchinson
City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Administrator, except that no interest shall be charged if
the entire assessment is paid by November 16th, 2015. He may at any time thereafter, pay to the
City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 14th day of April 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
Pagel of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03
2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW & GOLF COURSE RD NW
BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016
ZU
w
-
a ITEM DESCRIPTION
N
H
j
H
H
Q
a
ENGINEER'S ESTIMATE
BID PRICE I BID TOTAL
$1,497,291.55
Wm Mueller & Sons Inc
831 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wm ueller.com
952-467-2720
fax 952-467-3894
BID PRICE I BID TOTAL
$1,438,541.85
Duininck Inc Knife River Corporation
408 6th St 4787 Shadow Wood Dr N E
P O Box 208 Sauk Rapids MN 56379
Prinsburg MN 56281 krcmn.subquotes@kniferive
estimator@euininck.com r.COm
320-978-6011 320-258-2943
fax 320-978-4978 fax: 320-28-2940
BID PRICE I BID TOTAL BID PRICE BID TOTAL
$1,561,482.86 $1,618,690.99
1
1 2021.501 IMOBILIZATION
LS 1
1.0
$0.00
$0.00
$25,500.00
$25,500.00
$41,000.00
$41,000.00
$102,600.00
$102,600.00
2
2104.501 REMOVE WATERMAIN
LF
190.0
$7.00
$1,330.00
$1.00
$190.00
$1.00
$190.00
$1.00
$190.00
3
2104.501 REMOVE CURB & GUTTER
LF
435.0
$2.65
$1,152.75
$4.50
$1,957.50
$3.00
$1,305.00
$3.00
$1,305.00
4
2104.505 REMOVE BITUMINOUS PAVEMENT
SY
9454.0
$2.85
$26,943.90
$3.55
$33,561.70
$2.45
$23,162.30
$4.00
$37,816.00
5
2104.509 REMOVE HYDRANT
EA
2.0
$385.00
$770.00
$350.00
$700.00
$375.00
$750.00
$375.00
$750.00
6
2104.509 REMOVE GATE VALVE
EA
9.0
$300.00
$2,700.00
$85.00
$765.00
$125.00
$1,125.00
$125.00
$1,125.00
7
2104.509 REMOVE GATE VALVE MANHOLE
EA
2.0
$500.00
$1,000.00
$300.00
$600.00
$425.00
$850.00
$425.00
$850.00
8
2104.509 REMOVE CASTING
EA
3.0
$200.00
$600.00
$100.00
$300.00
$45.00
$135.00
$45.00
$135.00
9
2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH
LF
605.0
$3.50
$2,117.50
$2.50
$1,512.50
$2.65
$1,603.25
$2.65
$1,603.25
10
2104.523 SALVAGE CASTING
EA
4.0
$75.001
$300.00
$100.001
$400.00
$85.00
$340.00
$85.00
$340.00
11
1 2104.523 ISALVAGE SIGN
EA 1
3.0
$75.00
$225.00
$75.00
$225.00
$25.00
$75.00
$35.00
$105.00
12
2104.523 SALVAGE HYDRANT
EA
1.0
$300.00
$300.00
$300.00
$300.00
$560.00
$560.00
$560.00
$560.00
13
2104.603 ABANDON WATERMAIN PIPE 12"
LF
360.0
$4.25
$1,530.00
$9.85
$3,546.00
$7.00
$2,520.00
$7.00
$2,520.00
14
2105.501 COMMON EXCAVATION EV P
CY
10392.0
$13.20
$137,174.40
$10.05
$104,439.60
$11.85
$123,145.20
$11.85
$123,145.20
15
2105.522 SELECT GRANULAR BORROW CV P
CY
5264.0
$18.00
$94,752.00
$14.30
$75,275.20
$16.00
$84,224.00
$16.00
$84,224.00
16
2105.541 SUBGRADE CORRECTION -CLASS 5 AGGREGATE BASE EV
CY
450.0
$24.00
$10,800.00
$19.30
$8,685.00
$0.011
$4.50
$0.01
$4.50
17
2105.541 SUBGRADE CORRECTION -CLASS 6(B) AGGREGATE BASE SALVAGED EV
CY
365.0
$16.00
$5,840.00
$14.55
$5,310.75
$32.66
$11,920.90
$4.04
$1,474.60
18
2105.604 GEOTEXTILE FABRIC TYPE 5
SY
10525.0
$1.65
$17,366.25
$1.65
$17,366.25
$1.55
$16,313.75
$1.55
$16,313.75
19
2105.604 SOIL STABILIZATION GEOGRID
SY
1400.0
$5.85
$8,190.00
$3.65
$5,110.00
$3.00
$4,200.00
$3.00
$4,200.00
20
2112.604 SUBGRADE / BASE PREPARATION
SY
21540.0
$2.25
$48,465.00
$2.00
$43,080.00
$2.84
$61,173.60
$2.40
$51,696.00
21
1 2211.503 JAGGREGATE BASE CLASS 5 CV P
CY
3584.0
$29.00
$103,936.00
$28.10
$100,710.40
$28.03
$100,459.52
$26.50
$94,976.00
22
2215.501 FULL DEPTH RECLAMATION
SY
11015.0
$1.85
$20,377.75
$2.40
$26,436.00
$2.08
$22,911.20
$5.30
$58,379.50
23
2331.603 JOINT ADHESIVE
LF
12255.0
$0.85
$10,416.75
$0.61
$7,475.55
$0.61
$7,475.55
$0.61
$7,475.55
24
2357.502 BITUMINOUS MATERIAL FOR TACK COAT
GAL
1209.0
$3.25
$3,929.25
$3.80
$4,594.20
$2.40
$2,901.60
$2.50
$3,022.50
25
2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 1 W.
SY
19489.0
$7.25
$141,295.25
$7.00
$136,423.00
$8.85
$172,477.651
$6.95
$135,448.55
26
2360.503 TYPE SPNWB230C NON -WEARING COURSE MIXTURE -STREET 2%"
SY
19489.0
$11.35
$221,200.15
$11.10
$216,327.90
$12.00
$233,868.00
$11.80
$229,970.20
27
2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE- DRIVEWAY T.
SY
347.0
$26.00
$9,022.00
$20.50
$7,113.50
$15.25
$5,291.75
$23.00
$7,981.00
28
2502.541 4" PERF PVC PIPE DRAIN
LF
11490.0
$4.75
$54,577.50
$6.00
$68,940.00
$5.95
$68,365.50
$5.95
$68,365.50
29
2502.602 4" PVC PIPE DRAIN CLEANOUT
EA
5.0
$145.001
$725.00
$240.00
$1,200.00
$255.00
$1,275.00
$255.00
$1,275.00
30
2502.602 4" PVC PIPE DRAIN SERVICE
EA
48.0
$250.00
$12,000.00
$350.00
$16,800.00
$300.00
$14,400.00
$300.00
$14,400.00
31
1 2502.602 ICONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE
EA
38.0
$150.00
$5,700.00
$250.00
$9,500.00
$125.00
$4,750.00
$125.00
$4,750.00
32
2503.541 12" RC PIPE STORM SEWER DES 3006 CL V
LF
361.0
$45.00
$16,245.00
$41.40
$14,945.40
$48.00
$17,328.00
$48.00
$17,328.00
33
2503.602 CONNECT TO EXISTING FORCE MAIN
EA
1.0
$700.00
$700.00
$1,150.00
$1,150.00
$2,800.00
$2,800.00
$2,800.00
$2,800.00
2503.602 CONNECT TO EXISTING STORM SEWER
EA
1.0
$535.00
$535.00
$550.00
$550.00
$995.00
$995.001
$995.00
$995.00
35
2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE
EA
6.0
$585.00
$3,510.00
$380.00
$2,280.00
$850.00
$5,100.00
$850.00
$5,100.00
36
2503.603 6" DUCTILE IRON PIPE SEWER CL 52
LF
8.0
$22.00
$176.00
$100.00
$800.00
$80.00
$640.00
$80.00
$640.00
37
2503.603 CLEAN & VIDEO TAPE PIPE SEWER
LF
3418.0
$1.75
$5,981.50
$1.25
$4,272.50
$1.10
$3,759.80
$1.10
$3,759.80
38
2504.601 TEMPORARYWATER SERVICE
LS
1.0
$7000.00
$7,000.00
$2,000.001
$2,000.00
$4500.00
$4,500.00
$4,500.00
$4,500.00
39
2504.602 CONNECT TO EXISTING WATERMAIN
EA
17.0
$1,000.001
$17,000.00
$905.001
$15,385.00
$995.00
$16,915.00
$995.00
$16,915.00
40
2504.602 HYDRANT
EA
6.0
$5,400.00
$32,400.00
$4113.00
$24,678.00
$3,825.00
$22,950.00
$3,825.00
$22,950.00
41
1 2504.602 1ADJUST GATE VALVE
EA
7.0
$325.00
$2,275.00
$255.00
$1,785.00
$300.00
$2,100.00
$300.00
$2,100.00
42
2504.602 6" GATE VALVE
EA
12.0
$1,450.00
$17,400.00
$2,181.00
$26,172.00
$2,255.00
$27,060.00
$2,255.00
$27,060.00
43
2504.602 8" GATE VALVE
EA
5.0
$2500.00
$12,500.00
$1527.00
$7,635.00
$2120.00
$10,600.00
$2,120.00
$10,600.00
44
2504.602 12" GATE VALVE
EA
1.0
$3500.00
$3,500.00
$2190.00
$2,190.00
$3185.00
$3,185.00
$3,185.00
$3,185.00
45
2504.602 18" BUTTERFLYVALVE
EA
3.0
$5,500.00
$16,500.00
$3,280.00
$9,840.00
$4,700.00
$14,100.00
$4,700.00
$14,100.00
46
2504.602 1" CORPORATION STOP
EA
1.0
$1,250.00
$1,250.00
$493.00
$493.00
$570.00
$570.00
$570.00
$570.00
47
2504.602 1.5" CORPORATION STOP
EA
3.0
$1250.00
$3,750.00
$627.00
$1,881.00
$1300.00
$3,900.00
$1,300.00
$3,900.00
48
2504.602 1" CURB STOP AND BOX
EA
2.0
$500.00
$1,000.00
$345.00
$690.00
$365.00
$730.00
$365.00
$73700-
49
2504.602 CONNECT TO EXISTING WATER SERVICE
EA
1.0
$500.00
$500.00
$102.00
$102.00
$140.00
$140.00
$140.00
$140.00
50
2504.602 6" WET TAP
EA
1.0
$4 500.00
$4,500.00
$2 912.00
$2,912.00
$3,800.00
$3,800.00
$3,800.00
$3,800.00
51
1 2504.603 11" TYPE K COPPER PIPE
LF
45.0 1
$20.001
$900.001
$31.901
$1,435.501
$23.001
$1,035.00
$23.00
$1,035.00
Pagel of 2
Paget of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03
2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW & GOLF COURSE RD NW
BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016
ZU
w
-
a ITEM DESCRIPTION
N
H
j
H
H
Q
a
ENGINEER'S ESTIMATE
BID PRICE I BID TOTAL
$1,497,291.55
Wm Mueller & Sons Inc
831 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wm ueller.com
952-467-2720
fax 952-467-3894
BID PRICE I BID TOTAL
$1,438,541.85
Duininck Inc Knife River Corporation
408 6th St 4787 Shadow Wood Dr N E
P O Box 208 Sauk Rapids MN 56379
Prinsburg MN 56281 krcmn.subquotes@kniferive
estimator@euininck.com r.COm
320-978-6011 320-258-2943
fax 320-978-4978 fax: 320-28-2940
BID PRICE I BID TOTAL BID PRICE BID TOTAL
$1,561,482.86 $1,618,690.99
52
1 2504.603 6" WATERMAIN DUCTILE IRON CL 52
LF 1
42.0
$90.00
$3,780.00
$50.70 $2,129.40
$80.00
$3,360.00
$80.00
$3,360.00
53
2504.603 6" PVC WATERMAIN
LF
20.0
$25.00
$500.00
$36.50 $730.00
$45.00
$900.00
$45.00
$900.00
54
2504.603 8" PVC WATERMAIN
LF
505.0
$27.00
$13,635.00
$30.50 $15,402.50
$31.00
$15,655.00
$31.00
$15,655.00
55
2504.603 12" PVC WATERMAIN
LF
50.0
$31.00
$1,550.00
$39.95 $1,997.50
$58.00
$2,900.00
$58.00
$2,900.00
56
2504.603 18" PVC WATERMAIN
LF
419.0
$35.50
$14,874.50
$61.00 $25,559.00
$66.00
$27,654.00
$66.00
$27,654.00
57
2504.608 DUCTILE IRON FITTINGS
LB
1958.0
$8.95
$17,524.10
$9.50 $18,601.00
$6.50
$12,727.00
$6.50
$12,727.00
58
2506.502 CATCH BASIN TYPE A
EA
14.0
$2,050.00
$28,700.00
$1,641.00 $22,974.00
$2,100.00
$29,400.00
$2,100.00
$29,400.00
59
2506.502 CONST DRAINAGE STRUCTURE DES 48-4020
EA
2.0
$4400.00
$8,800.00
$2,563.00 $5,126.00
$3100.00
$6,200.00
$3,100.00
$6,200.00
60
2506.516 CASTING ASSEMBLY
EA
3.0
$600.00
$1,800.00
$441.00 $1,323.00
$745.00
$2,235.00
$745.00
$2,235.00
61
2506.522 ADJUST FRAME AND RING CASTING
EA
27.0
$675.001
$18,225.00
$890.001 $24,030.00
$849.00
$22,923.00
$1,400.00
$37,800.00
62
1 2521.501 4" CONCRETE WALK
SF 1
16200.0
$3.75
$60,750.00
$3.35 $54,270.00
$4.24
$68,688.00
$3.60
$58,320.00
63
2521.501 6" CONCRETE WALK
SF
224.0
$5.00
$1,120.00
$8.90 $1,993.60
$9.85
$2,206.40
$10.00
$2,240.00
64
2531.501 CONCRETE CURB AND GUTTER DESIGN B618
LF
6496.0
$13.00
$84,448.00
$10.56 $68,597.76
$11.08
$71,975.68
$10.72
$69,637.12
65
2531.501 CONCRETE CURB AND GUTTER DESIGN S
LF
29.0
$29.00
$841.00
$17.53 $508.37
$22.21
$644.09
$18.28
$530.12
66
2531.507 6" CONCRETE DRIVEWAY PAVEMENT
SY
105.0
$42.00
$4,410.00
$48.54 $5,096.70
$54.44
$5,716.20
$51.65
$5,423.25
67
2531.604 CONCRETE CROSS GUTTER
SY
46.0
$65.00
$2,990.00
$79.46 $3,655.16
$75.41
$3,468.861
$76.14
$3,502.44
68
2531.618 TRUNCATED DOMES
SF
54.5
$38.00
$2,071.00
$30.59 $1,667.16
$30.59
$1,667.16
$30.59
$1,667.16
69
2545.501 INSTALL ELECTRIC LIGHT SYSTEM
LS
1.0
$18000.00
$18,000.00
$15000.00 $15,000.00
$28800.00
$28,800.00
$13,750.00
$13,750.00
70
2563.601 TRAFFIC CONTROL
LS
1.0
$8,500.00
$8,500.00
$10,000.00 $10,000.00
$10,460.00
$10,460.00
$7,900.00
$7,900.00
71
1 2564.531 ISIGN PANELS TYPE C
SF 1
80.3
$50.00
$4,015.00
$42.50 $3,412.75
$38.00
$3,051.40
$35.00
$2,810.50
72
2564.537 INSTALL SIGN
EA
3.0
$200.00
$600.00
$75.00 $225.00
$100.00
$300.00
$115.00
$345.00
73
2573.502 SILT FENCE, TYPE MS
LF
5950.0
$2.25
$13,387.50
$1.65 $9,817.50
$1.50
$8,925.00
$2.30
$13,685.00
74
2573.530 STORM DRAIN INLET PROTECTION
EA
50.0
$100.00
$5,000.00
$120.00 $6,000.00
$135.00
$6,750.00
$135.00
$6,750.00
75
2573.540 SEDIMENT CONTROL LOG TYPE WOOD FIBER
LF
300.0
$4.50
$1,350.00
$3.50 $1,050.00
$1.65
$495.00
$3.25
$975.00
76
2574.525 COMMON TOPSOIL BORROW LV
CY
961.0
$26.00
$24,986.00
$26.00 $24,986.00
$22.00
$21,142.00
$22.00
$21,142.00
77
2575.505 SODDING TYPE LAWN
SY
9230.0
$5.50
$50,765.00
$7.00 $64,610.00
$5.00
$46,150.00
$6.10
$56,303.00
78
2575.570 RAPID STABILIZATION METHOD 2
ACRE
1.7
$5,500.00
$9,350.00
$1,750.00 $2,975.00
$2,850.00
$4,845.00
$8,475.00
$14,407.50
79
2582.501 PAVT MSSG RT -ARROW EPDXY
EA
1.0 1
$200.00
$200.00
$125.00 $125.001
$125.00
$125.00
$125.00
$125.00
80
2582.501 PAVT MSSG LT-THRU ARROW EPDXY
EA
1.0
$200.001
$200.00
$175.00 $175.00
$175.00
$175.00
$175.00
$175.00
81
1 2582.502 4" SOLID LINE WHITE-EPDXY
1 LF
45.0
$6.00
$270.00
$1.00 $45.00
$1.00
$45.00
$1.00
$45.00
STOP LINE WHITE-EPDXY
LF44.0$7.00$308.00
$7.00 $308.00
$7.00
$308.00
$7.00
$308.00
[8!2!�258n2.5O2""
BROKEN LINE YELLOW-EPDXY
LF
610.0
$3.25
$1,982.50
$1.00 $610.00
$1.00
$610.00
$1.00
$610.00
OTAL LETTING NO. 3/PROJECT NO. 15-03
1
$1,497,291.55
$1,438,541.85
$1,561,482.86
$1,618,690.99
Paget of 2
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution to Participate in the Minnesota GreenStep Cities Program
Department: PW
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: John LofdahlJohn Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson has been implementing sustainability best practices for many years. Most of these practices
have become staples of the community. Designations of being a Tree City, Bike Friendly Community, etc. are
sustainable community programs that highlight the efforts of the community to become more sustainable. A variety of
other City actions that have been implemented also attest to the City's commitment to sustainability. These include
the city wide source separated organics collection, City energy efficiency improvements, planned solar pv array,
extensive parks and trails, just to name a few.
The GreenStep Cities program was launched in 2010 and is being implemented by 82 Minnesota cities. This number
continues to grow as the value of the program spreads amongst neighboring cities. There is no cost to the City to
implement the programs voluntary best practices. Many of the best practices are already being widely implemented
already. The program serves as a guide, and resource, to implementing sustainable practices across City operations,
and throughout the community.
The attached resolution will accompany our best practices being implemented to the MPCA. The program requires a
resolution from the City Council acknowledging and supporting the GreenStep Cities program.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approve the Resolution to participate in the Minnesota GreenStep Cities Program
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION 14409
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING THE CITY OF HUTCHINSON
TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM
WHEREAS, local governments have the unique opportunity to achieve both energy use and
climate change gas reductions through building and facilities management; land use and transportation
planning; environmental management; and through economic and community development; and
WHEREAS, efforts to address energy and climate issues provide an opportunity to move toward energy
self-reliance and greater community resiliency; provide environmentally healthy and cheaper -to -operate public
buildings; encourage new economic development and local jobs; and support local food and renewable energy
production; and
WHEREAS, a broad coalition of public and private stakeholders including the League of
Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the 2008 legislation by
establishing the Minnesota GreenStep Cities program to provide a series of sustainable development best practices
focusing on local government opportunities to reduce energy use and greenhouse gases; and
WHEREAS, the Minnesota GreenStep Cities program assists in facilitating technical assistance for the
implementation of these sustainable development best practices; and
WHEREAS, the Minnesota GreenStep Cities program provides cost-effective sustainable development best
practices in the following five categories: (1) Buildings and Facilities; (2) Transportation; (3) Land Use; (4)
Environmental Management; and (5) Economic and Community Development;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA DOES HERBY AUTHRORIZE THE CITY OF HUTCHINSON TO
PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM. BE IT FURTHER RESOLVED
THAT THE CITY:
Appoints John Paulson to serve as the city's GreenStep coordinator to facilitate best practice
implementation, and
2. Will facilitate the involvement of community members, civic, business and educational organizations, and
other units of government as appropriate in the planning, promoting and implementing of GreenStep Cities
best practices; and
Plans to take actions to implement the following best practices: Install a solar pv array, adopt a
Complete Streets Policy, install LED street lights when replacing existing fixtures; and
4. Will implement all required and a variety of optional GreenStep best practices that will result in energy use
reduction, economic savings and reduction in the community's greenhouse gas footprint. A summary of the
city's implementation of best practices will be posted on the Minnesota GreenStep Cities web site.
Adopted by the City Council this 14th day of April, 2015.
U12 a
ATTEST:
Matt Jaunich, City Administrator
Gary Forcier, Mayor
June 2014 GreenStep City Notable Actions
Cumulative: 2010 — 2014
Program -wide Facts and Evaluation Notables
33% of the state's population resides in the 69 GreenStep cities
21 cities have either joined the program or advanced one recognition step in the past year
1688 actions have been completed and reported through the GreenStep program web site since 2010
GreenStep cities are located in all regions of the state
GreenStep cities range from Milan, population 326, to Rochester, population 107,000
Just over half of the 69 GreenStep cities are in the Twin Cities metro area
Half of the cities in the Regional Council of Mayors are GreenStep cities
GreenStep cities skew younger, with a higher proportion of 15-34 year olds
Politically, GreenStep city residents lean Republican, Democratic and Independent just like the average MN city
GreenStep cities had a one percentage point lower unemployment rate during the Great Recession, compared
to the average MN city
35% of the state's 545 Energy Star buildings are in GreenStep cities (192 commercial buildings as of May 2013)
GreenStep cities are motivated by cost savings, peer recognition and the program's sustainability framework
GreenStep cities' achievements are generally driven by a strong internal city organizational culture, which
includes citizen commissions
The Preservation Alliance of MN and its MainStreet MN program joined the GreenStep Cities Program
Partnership in 2014
2010 - 2014 Notables
APPLE VALLEY
✓ First BRT (bus rapid transit) system in MN.
✓ Longstanding recognition of business waste reduction via the ARROW program
AUSTIN
✓ Bi -monthly home energy reports included in the utility bill with customized energy saving advice.
✓ Recognized as a Tree City USA for 34 years.
✓ Austin Utilities currently offers an extensive rebate program promoting the purchase of Energy Star and Water
Sense appliances.
✓ Waste water plant saves energy by biodigesting waste to produce needed heat and electricity.
BEMIDJI
✓ Bemidji was recognized by the League of American Bicyclists as a Bicycle Friendly Community at the Bronze level
in October of 2012.
✓ NiceRide bike -sharing service launches summer 2014
✓ Sustainability Committee reports their initiatives to the city council on a quarterly basis
IMinnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
✓ Sustainable Tuesdays offers free weekly learning opportunities to the public, in partnership program with the
Indigenous Environmental Network, the Minnesota GreenCorps, the Rail River Folk School, and Bemidji State
University's Sustainability Office.
BURNSVILLE
✓ First city sustainability plan in Minnesota.
✓ 17% cut in greenhouse gases from city operations: 2005-2014
✓ Established an Energy Efficiency Fund to match rebates and purchase energy efficient products with longer
payback periods.
✓ Heart of the City redeveloped a former large format commercial area in a mixed use commercial and residential
area
✓ Uses stormwater to irrigate several parks and converted four acres of turf grass to native grass.
✓ Adopted a Sustainable Infrastructure Policy that to review and consider sustainability features for infrastructure
projects.
COLUMBIA HEIGHTS
✓ Grading permit required for sites over 5,000 sq ft
COON RAPIDS
✓ Activity Impact Measurement tool assures city values and sustainability are reflected in city decision-making
COTTAGE GROVE
✓ New Public Safety/City Hall building has daylighting sensors and Sage electrochromic glass to reduce energy
consumption
DELANO
✓ Park and Ride lot will allow users to gather and to carpool to surrounding areas
EAGAN
✓ Reduced parks' mowed area by 10%
✓ Nation's first Green Globes -certified fire station
EDEN PRAIRIE
✓ Fuel misers committee challenges city employees to cut costs
✓ Participant in the National Mayor's Challenge for Water Conservation
✓ 8 -acre Green Path -certified neighborhood under development
✓ Town center design guide and streetscape details shape quality private development
✓ On target to achieve 40% fuel efficiency savings of the city fleet by the end of 2015
✓ Participating in the PACE financing program for renewable energy with the St. Paul Port Authority
✓ Adopted a very thorough bee -keeping application for residents
EDINA
✓ First commercial PACE (property assessed clean energy) program in MN, recognized by Environmental Initiative
with a 2012 award.
✓ Community greenhouse gas reduction goal of 15% by 2015 from 2007 baseline
✓ 2013 living streets policy adopted = complete streets + green streets
✓ National sustainable infrastructure tool Envision used for street reconstruction project
ELK RIVER
✓ First MN city to replace all traffic signals with cost-saving LED lights.
3 I Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
✓ Renewables account for about 20% of energy used by city operations
✓ Recognizes business excellence under its Energy City High Five award program
FALCON HEIGHTS
✓ Residents entered into a quarterly drawing for a prize to reward frequent shopping at local businesses
GRAND RAPIDS
✓ Recognized by the Blue Star Award program as one of the leading cities in the state taking action to protect
water resources through stormwater management.
✓ Public Library heating supplied from waste water production at the Blandin paper mill, reducing natural gas use
by nearly 70%.
HOFFMAN
✓ The local Lions Club ordered 672 trees, one for each resident
HOPKINS
✓ 2012 forestry budget of $210,000 well -exceeds Tree City USA minimum
LA PRAIRIE
✓ City is a member of the Iron Range Economic Alliance
✓ Waste management and recycling changes have increased recycling by 80%
✓ Community improved recycling by an estimated 80%, expanded items that can be recycled and implemented
volume -based pricing
LAKE CRYSTAL
✓ Renewables account for about 15% of energy used by city operations
✓ 0% interest business loans for energy efficiency improvements
LAKE ELMO
✓ 10% and 5% density bonus given to planned unit developments that preserve historic structures and adaptively
reuse buildings
✓ City includes an agricultural zoning district
✓ Established over 20 nationally recognized open space preservation developments, partnering with the MN Land
Trust to purchase large conservation easements
MAHTOMEDI
✓ Participates in the area chamber of commerce program "Doing Our Part, Saving the Lake"
MANKATO
✓ LED street lighting saving $19,000 annually
✓ LED traffic signals saving $50,000 annually
✓ City's water reclamation facility has reduced deep well water use by 50%. Between 1.5 and 2 million gallons of
treated wastewater is being used by the Mankato Energy Center for cooling, which saves the city nearly 700
million gallons of water annually (about as much water as a population of 18,000 might use) and has significantly
reduced phosphorous levels. Reused water is also used for activities like street sweeping, park irrigation, and
sold (at $2.50/750 gal.) to landscapers and others for reuse.
✓ Urban Design Guidelines created for downtown and for gateways into the city
✓ Orderly annexation agreements with townships limit or prohibit new urban development so as to allow for
planned and most efficient infrastructure investments
✓ Downtown density bonuses have catalyzed commercial and residential development
31
Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
✓ Adopted a Highway Gateway Overlay District to guide and improve quality of development
✓ Implements a neighborhood traffic calming program
✓ Honorable mention as a Bicycle -Friendly Community in 2011; required bike parking for new commercial and
multi -unit residential that can cut required car stalls
✓ Parking lot requirements for shade trees every 50 feet along perimeter
✓ Stormwater infiltration -to -sanitary sewer inspection required upon property transfer
✓ Annual State -of -the -City report outlines progress on —year strategic plan
✓ Participating in the PACE financing program for renewable energy with the St. Paul Port Authority
✓ Staff has adopted policy that gardens in residential areas have no requirement for setback and no maximum lot
coverage for garden areas.
MAPLE GROVE
✓ Government Center uses a closed loop geothermal system that utilizes groundwater ponds dug in a gravel
mining area.
✓ Grant money for new construction homes that achieve an energy efficiency HERS) rating of 40 or below
✓ Town Center area along Main Street - Arbor Lakes — includes retail and office uses vertically mixed
✓ City council has chartered a Lake Quality Commission
✓ Created a renewable energy financing (PACE) district covering the city
✓ City contributes staff time to assist with the farmer's market
MAPLEWOOD
✓ First city in 20 years to shift to organized residential waste collection, estimated to save residents approximately
$1 million per year and to save the city money spent on excessive road wear and tear.
✓ Saved over $100,000 by using living streets design in a street reconstruction project
✓ International Green Construction Code governs commercial renovation projects that require city regulatory
approval
✓ For all of Maplewood's street reconstruction projects, the City installs rain gardens; there exist over 620 home
rain gardens and over 60 rain gardens on city land
✓ City covers 50% or $100 of any street shade tree purchased by a resident
✓ One of the city's naturalists also works as the community garden coordinator for all city community gardens
✓ Adopted "Living Streets" policy addressing rain gardens, traffic calming, improved walking and biking conditions,
and boulevard tree standards.
MARSHALL
✓ Over 70 WaterSense toilet rebates given out since 2010; over 2,600 low flow shower heads distributed
✓ Renewable energy supplies 32% of total purchases by the City of Marshall
✓ $100,000 in local dollars sold annually, redeemable at over 380 local businesses
✓ Launched Marshall GreenStep Business program to recognize local businesses implementing sustainability best
practices
MILAN
✓ First rural MN year-round community -supported lettuce business.
MINNETONKA
✓ Development limitations in 1-39 corridor based on p.m. peak hour trip generation
✓ Tree replacement required for removal of trees 20 ft or more beyond a building
MOUNTAIN IRON
✓ Rebates provided as an incentive to purchase Energy Star appliances and lighting
✓ Adopted a green streets policy in 2013
41
Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
✓ Renewable and Sustainable Energy Park created to cluster and develop green companies that specialize in
renewable energy
NEWPORT
✓ Excellent communication to residents on utility rates, zoning codes, business resources and completed
GreenStep actions
✓ Parking maximums and minimums established; shared parking allowed
✓ 30% city tree canopy calculated using iTree software
✓ Prizes given out to residents for local shopping, using a punchcard
✓ Adopted Environmentally Preferable Purchasing Guidelines addressing recycled paper products, energy and
water efficient products, fuel efficient vehicles, and printing services.
NORTH ST PAUL
✓ The city's Comprehensive Plan Vision, Living Streets Vision and other redevelopment infrastructure plans make
a holistic master plan for downtown redevelopment
• Converted half of the city's street lights to LED technology, with plans to convert the remainder in 2013.
✓ Partnering with the University of Minnesota Resilient Communities Project to advance sustainability projects in
the city over a year.
NORTHFIELD
✓ First Transition Town effort in MN, involving alumni of the Blandin Community Leadership Program.
✓ Priority growth areas and an urban growth boundary established
✓ Nationally recognized complete streets policy
✓ One police officer, now retired lost over 50 lbs of weight by volunteering to be on the city's bike patrol
OAKDALE
✓ New construction or major remodel of a city facility is required to be built using Oakdale's own Generation
Green building program standards
✓ Oakdale Environmental Commission updates its Generation Green Sustainability Plan annually, which addresses
energy, water, transportation, waste, health and food, open space and urban forests; includes greenhouse gas
reduction goals for city operations
✓ City building upgrades save over $18,000 each year: new geothermal heating and cooling system and energy-
efficient lighting for the public works building, an energy-saving rooftop air conditioner, new boilers, and solar
panels for city hall.
✓ Permit fee reduction and expedited plan review for private buildings built to city green building or LEED
standards
✓ Adopted mixed use design standards
✓ Engineering Design Guidelines for stormwater installations
✓ A connection required to existing trail infrastructure as part of subdivision approval
✓ City staff person assigned as the farmers market manager
✓ City staff encouraged to proposed energy saving ideas to an Innovation Committee. Staff who submit actions
that are implemented city-wide are rewarded with a gift card.
PINE RIVER
✓ First GreenStep City and home to first hot air panels paid for by low-income heating assistance.
RED WING
✓ 1987-2010 electricity & natural gas savings of $365,000 in city buildings due to energy efficiency upgrades
✓ Comp plan has broad energy independence goals
✓ Industrial pre-treatment program for businesses keeps sewer rates lower; 1 water reuse system in the city
5 I Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
✓ Higher density development encouraged in highway access management study
✓ No -smoking policy adopted for public housing units
• Waives parking requirements in the Central Business District and allows for shared parking in all other
developments.
ROCHESTER
✓ Refuse -derived combined heat & power district energy system in the city
✓ Public utility runs a Conserve & Save Water Rebate program
✓ A cooperative agreement among townships, the County and the city coordinates zoning enforcement and
planning; an urban growth boundary adopted
✓ A road diet street project converted 4 traffic lanes to 3 and includes bike lanes, parking, bumpouts, trees,
sidewalks, permeable pavement and stormwater capture
✓ School buses optimize routes and cost savings using Transfinder software
✓ Building orientation incentivized to optimize passive solar energy
✓ Commuter plan is to shift single -occupancy car trips from 71% of all downtown -bound work trips in 2008 to 60%
in 2020
✓ Working in older township subdivision with small lots to construct a cluster septic system
✓ Regulation for construction sites to separate recyclable materials and waste
✓ MN Bio Business Center project, built on a former downtown parking lot with contaminated soil, supported
brownfield remediation, redevelopment, and serves as a center for innovation in biotechnology
ROGERS
✓ at least one tree and landscape island required for every 12 parking spots in all parking lots
ROSEMOUNT
✓ Energy conservation addressed in city's planned unit development ordinance
✓ Cluster development allows at least 50% of the developable land to be permanently protected
✓ Point-of-sale compliance check required for septic systems
✓ Community gardens at public parks
✓ First city in MN to participate in the national STAR community rating system
ROYALTON
✓ 3 rain gardens be installed to handle the storm water runoff from new school parking lot
✓ Outdoor wood boilers regulated
ST. ANTHONY
✓ First MN multi -source parkland watering system (stormwater and filter backwash from drinking water plant)
that reduces groundwater draws by 7 million gal./yr.
✓ 95 contiguous months of city building energy tracking data available for analysis to pinpoint the most cost-
effective energy conservation improvements
✓ City has a Vital Aging Committee
✓ Silver Lake Village redevelopment incorporated transit as a major element
✓ Recycled -content materials considered as equals to virgin consumer products
ST. CLOUD
✓ St. Cloud State campus bike -share service established
✓ Nation's first public bus powered by recycled vegetable oil @ $2.30/gal.
✓ Design standards adopted for rain gardens, green roofs, and green parking lots
✓ St. Cloud Area Sustainability Plan adopted
✓ St. Cloud Area Chamber of Commerce operates a Shop Local, Eat Local, Invest LocaL, Stay Local program
61 Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
ST. LOUIS PARK
✓ City matches 50% of the utility rebates for energy efficient furnaces & other energy improvements
✓ Traffic management plans prepared by owners may require shared parking, ridesharing, bike/ped/transit
incentive programs, variable work hours, flex -time, other SOV -reduction measures
✓ Thresholds for erosion control permits: 50 cubic yards or 500 square feet of site disturbance
✓ Developing a comprehensive city-wide system of trails and sidewalks via an initiative, "Connect the Park!"
✓ Developed design guidelines, addressing zoning changings, stormwater, traffic and green spaces for the Beltline,
a mixed use area on the Southwest Light Rail line.
SAUK RAPIDS
✓ All new private parking lot lighting must be dark sky compliant
✓ Infill design standards for residential and downtown areas
SHOREVIEW
✓ Environmental Quality Commission reviews all new development plans to suggest green building practices
including greywater reuse and rain water capture for irrigation
✓ 5% density bonus for a building employing a passive energy system, 10% for an active solar energy system
✓ Recognized as a Bike Friendly Community
✓ 100% of electricity used by city operations is renewably generated, purchased via Xcel Energy's Windsource
program
✓ City has joined the national WaterSense program to increase water conservation efforts
✓ Garbage haulers follow the recycling contractor's "zones" so residents can put out all their bins on the same day
✓ Participant in the Regional Indicator Initiative
✓ Environmental Quality Committee gives Green Community Awards annually to recognize individual and
corporate efforts in three general areas: Water, Energy, and other General Initiatives
✓ Maintenance Facility achieved LEED Gold rating—the first city owned building in the nation to achieve that
status under the 2009 rating system.
SHOREWOOD
✓ Narrow– 24 ft. –street allowed
✓ Outdoor wood boilers regulated to improve local air quality and public health
SILVER BAY
✓ 100 acre eco -park raises fish and vegetables year round, creates algae for biodiesel; creating and diversify living
wage employment a goal
✓ Sustainability in elementary education curriculum includes gardens for students (growing and selling) and
forestry
VICTORIA
✓ Downtown developments can share the public parking available to all uses in order to meet required parking
✓ Participant in the national Mayor's Water Conservation Challenge
WARREN
✓ Utilized an adjacent city lot for installation of a geothermal heating/cooling system to allow a new group home
to have lower costs
WHITE BEAR LAKE
✓ 2010 public works building was constructed to the equivalent of LEED silver
✓ Over two years the average energy savings in participating restaurants was 5.8%
71 Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
✓ Is a WaterSense promotional member; won 4th nationally in the national Mayor's Challenge to Save Water
✓ Supports the Rambler Revolution Demonstration project to efficiently update older homes
✓ Shares water, sewer, police, fire and inspections services with surrounding communities
✓ Infill projects are incentivized and are promoted in the comp plan
✓ Modifications to the City Hall and Public Safety Building cut parking by 11%
✓ Density bonuses for including affordable housing
✓ 1.5 inch infiltration standard for rainwater events
WILLMAR
✓ A designated MN Main Street community
✓ Willmar Design Center formed after a MN Design Team visit
WOODBURY
✓ Density bonus for including assisted living units in a development project, and for transferring contiguous
wooded areas to the city free as outlots
✓ Planned Unit Development ordinance emphasizes mixed uses
✓ New/renovated commercial developments required to install bike racks
✓ Sustainability adopted by the city council as one of the city's seven Critical Success Factors
• Adopted a Greenway Corridor Policy striving to connect Woodbury's natural systems and areas and
voters approved over $11 million in bonding to preserve open space.
• Preserves 90% of the land surrounding city lakes with native vegetation surrounding lakeshores.
✓ Rainwater reuse system being installed for two golf courses as part of a stormwater management system for a
road expansion project.
✓ City Council resolution adopted 133 -State of Minnesota Sustainable Building Guidelines for the planning, design,
construction and commission of new buildings and major renovations owned by the city.
8 I Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities
achieve their sustainability and quality -of -life goals.
1 For each BP there are specific standards, e.g. "complete any
NOTES 2 actions."
2 When a city has implemented at least 8, 12 or 16 BPs,
taking into account the minimum standards above, Step 3
GreenStep recognition is granted at the mid-June
conference of the League of Minnesota Cities.
3 Step 2 recognition is granted for implementation of any 4,
6 or 8 BPs (depending on city category).
Complete
Being
Developed
>> for details see tinyurl.com/ncmo3ty
BP #1 Efficient Existing Public Buildings
#1
X
-'
2
3
Efficient Existing Private Buildings
New Green Buildings
1 other BP
#6
X
4 Efficient Outdoor Lighting and Signals
X
5
6
7
8
9
10
Building Reuse
Comprehensive Planning & Implementation
Efficient City Growth
Mixed Uses
Efficient Highway -Oriented Development
Conservation Design
Land Use BPs for Step 3
X
1 other BP
X
X
X
4
0
11
Complete Green Streets
#11
X
12 Mobility Options
#12
X
13 Efficient City Fleets
X
14
15
Demand -Side Travel Planning
Environmentally Preferable Purchasing
o
W
#15
X
16 Urban Forests
#16
X
17 Efficient Stormwater Management
#17
X
18 Parks & Trails
1 other BP
X
19 Surface Water Quality
X
20 Efficient Water & Wastewater Facilities
X
21 Septic Systems
X
22 Solid Waste Reduction
X
23 Local Air Quality
X
Environmental BPs for Step 3
4
7
2
24
Benchmarks & Community Engagement
#24
X
25
Green Business Development
#25
X
_
_
—
26
27
28
Renewable Energy
Local Food
Business Synergies
Minimum additional BPs to implement for Step 3
any I BP
X
X
3
Minimum BPs or Ste 3 Recognition
7
1 For each BP there are specific standards, e.g. "complete any
NOTES 2 actions."
2 When a city has implemented at least 8, 12 or 16 BPs,
taking into account the minimum standards above, Step 3
GreenStep recognition is granted at the mid-June
conference of the League of Minnesota Cities.
3 Step 2 recognition is granted for implementation of any 4,
6 or 8 BPs (depending on city category).
4 Step 1 recognition is awarded to cities adopting a
GreenStep Cities participation resolution.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: MnDOT Agreement Number 1000404 (TH 15/Main Street Maintenance Project)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As previously discussed, City staff requests that the City Council approve the attached agreement with the Minnesota
Department of Transportation (MnDOT) to address the City's water, wastewater and stormwater utility castings within
MnDOT's proposed Trunk Highway 15 maintenance project. The cost of this utility work and the corresponding
requested city participation amount is estimated to be $10,820.25 (to be finalized per the actual construction bid).
Per recent conversations with MnDOT staff, please note that this project is currently scheduled to be addressed early
this coming summer and should result in minimal short-term impacts to traffic and access to adjacent
properties/businesses.
We recommend that the attached agreement be approved.
BOARD ACTION REQUESTED:
Approval of Agreement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 10,820.25
Total City Cost: $ 10,820.25 Funding Source: 2015 Infrastructure Program Construction
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14418
RESOLUTION ENTERING INTO
MNDOT AGREEMENT NO. 1000404
SP 4304-94 (TH 15)
IT IS RESOLVED that the City of Hutchinson enters into Mn/DOT Agreement Number 1000404
with the State of Minnesota, Department of Transportation, for the following purpose:
To describe the payment by the Minnesota Department of Transportation to the City of
Hutchinson for its share of costs of the relocation and other associated construction to be
performed on, along, and adjacent to Trunk Highway Number 15 from south of 5th avenue SW to
north of 2nd avenue In the corporate City limits under State Project Number 4304-94.
IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute
the Agreement and any amendments to it.
Approved by the Hutchinson City Council this 14th day of April, 2015.
City Administrator, Matt Jaunich
Mayor, Gary Forcier
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of
the City of Hutchinson at an authorized meeting held on the 14th day of April, 2015, as shown by
the minutes of the meeting in my possession.
City Administrator, Matt Jaunich
Prepared by the S.P. 4304-94 (T. H. 15)
Utility Agreements and Permits Unit Location: south of 5th avenue SW to north of
(Receivable) 2nd avenue in the City of Hutchinson
($10,820.25) Utility Owner: City of Hutchinson
MnDOT Agreement Number 1000404
AGENCY RELOCATION AGREEMENT
This Agreement Number 1000404 (Agreement) is between the State of Minnesota (State), acting
through its Commissioner of Transportation and City of Hutchinson, including its agents, contractors,
and subcontractors (Utility Owner), This Agreement outlines the separate responsibilities of the
State and the Utility Owner as part of a construction project.
RECITALS
The State plans to let a contract to construct State Project Number 4304-94 (Project) on Trunk
Highway Number 15. The Project is located south of 5th avenue SW to north of 2nd avenue in the
City of Hutchinson.
The Utility Owner owns and operates watermains and sanitary sewer lines, their fixtures, and related
equipment (Facilities) that are located on property where the State will construct the Project.
The Project will require the adjustment of the Utility Owner's Facilities. If the Utility Owner adjusted
the Facilities or let a separate contract to relocate them, that adjustment work would interfere with
the Project. The Utility Owner has requested that the State perform the work as part of the Project.
Including the Utility Owner's work in the State's Construction contract may eliminate duplication of
services, facilitate activity coordination, simplify supervision, and expedite Project construction.
Pursuant to Minnesota Statutes, section 161.45, subdivision 5, the Utility Owner appoints the State
as its agent to construct the work as part of the Project and the State may adjust the Facilities as
part of the Project on the trunk highway system.
State law requires a written agreement between the State and the Utility Owner that describes their
separate responsibilities.
Page 1 of 9
AGREEMENT
I. Term/Termination
S.P. 4304-94 (TK 15)
MnDOT Agreement Number 1000404
A. Effective Date., This Agreement is effective on the date the State obtains all
signatures required by Minnesota Statutes, section 15C.05, subdivision 2.
B, Commencement of Work: Upon notice of Agreement approval, the Utility Owner must
promptly provide the State (and the State's Contractor (Contractor)) with any
information necessary to commence and successfully prosecute the utility work
according to the terms of the Notice and Order and a work schedule the State's
Project Engineer (Project Engineer) approves.
C. Expiration Date. This Agreement will expire on the date that all obligations, excluding
the Utility Owner's ongoing maintenance obligations, have been satisfactorily fulfilled.
D. Termination by the State: The State may terminate this Agreement at any time, with
or without cause, on 30 calendar days written notice to the Utility Owner. Upon
termination, the State will be entitled to payment, on a pro rata basis, for satisfactorily
performed services. The termination of this Agreement does not relieve the Utility
Owner of its obligations under the Notice and Order.
E. Survival of Terms: The following articles survive this Agreement's expiration or
termination: (IV) Utility Owner's Ongoing Maintenance Requirements; (VI)
Indemnification; and (VIII) Governing Terms.
Description of Work Procedures
A. Plans: The plans for the adjustment work are attached to this Agreement as Exhibit A,
indicate the present and proposed locations of the Facilities.
If any changes to the plans or character of the work become necessary, the
State and the Utility Owner must agree to the changes before the State makes
(or directs the Contractor to make) them. If these changes require an
amendment of supplement to this Agreement, the parties will negotiate such
amendment or supplement in good faith, and the State is not obligated to
commence such changes until such amendment or supplement is fully
executed. The State will enter into such supplemental agreements with its
Contractor as the State deems necessary to implement such changes.
2. The Utility Owner authorizes the Project Engineer to make any minor field
changes and adjustments to the plans, specifications, and special provisions
Page 2 of 9
S.P. 4304-94 (TH. 15)
MnDOT Agreement Number 1000404
as the State deems necessary for efficient Project construction. The Utility
Owner authorizes the State, on its behalf, to enter into supplemental
agreements with the Contractor as necessary to implement these changes.
B. States Responsibilities
The State will:
a. Advertise the Project for bids; and
b. Award a construction contract for the Project. This Project will include
the relocation work.
2. Immediately after completing the bid opening procedures, the State will notify
the Utility Owner of the actual cost in writing.
3. The Project Engineer will supervise and direct the Project, including the
adjustment work, but the Utility Owner may inspect the work periodically. If the
Utility Owner finds that any completed adjustment work is defective, it must
inform the Project Engineer of these defects in writing; however, any
recommendations the Utility Owner makes are not binding to the State. The
State has the exclusive right to determine whether the Contractor has
performed the work according to the plans, specifications, and special
provisions.
4. The Project Engineer and the Utility Owner will perform a final inspection of the
work. Once the State has accepted the adjustment work, the Project Engineer
will inform the Utility Owner in writing, and the Utility Owner will assume
ownership of the Facilities.
C. Deletion of Work: If the Utility Owner decides to delete the adjustment work from the
Project, the Utility Owner will:
1. Pay the State the design engineering cost in Article IV.B.3.;
2. Be subject to the Notice and Order and remove and/or adjust the Facilities; and
3. Defend (at its own expense and to the extent Minnesota's Attorney General
permits) indemnify, save, and hold the State and all of its agents and
employees harmless of and from all claims, demands, actions, or causes of
action that deleting the adjustment work causes. This obligation to indemnify
extends to any attorney's fees.
Page 3 of 9
S.P. 4304-94 (T.H. 15)
MnDOT Agreement Number 1000404
D. Risk. Risk of loss of partial or complete adjustment work will be on the Contractor or
the Utility Owner as the current Standard Specifications for Construction set forth.
III. Utility Owner's Ongoing Maintenance Requirements
A. Once construction is complete, the Utility Owner must maintain the Facilities at its own
expense. The Utility Owner must follow the terms of the Permit when it performs any
maintenance work.
B. The Utility Owner may open and disturb the trunk highway right of way without a
permit in the case of an emergency that is dangerous to the public and requires
immediate attention. Upon learning of the emergency, the Utility Owner must
immediately notify the State Patrol. The Utility Owner must take all necessary and
reasonable safety measures to protect the public and must cooperate fully with the
State Patrol. In this event, the Utility Owner must request a permit from the proper
authority no later than the working day after it begins working in the right of way.
IV. Payment
A. The State will determine the cost of the adjustment on a contract -unit -price basis. The
Utility Owner authorizes the State to pay the Contractor directly for the adjustment
work. As Exhibit B shows, the estimated cost of the Utility Owner's adjustment work is
$10,820.25.
B. The Utility Owner agrees to pay the State the total cost it incurs to adjust the Facilities.
The total cost will include:
1. The construction cost, which consists of all of the Contractor's bid item costs to
satisfactorily adjust the Facilities according to the plans, specifications, and
special provisions;
2. The construction engineering cost, which is equal to 8 percent of the
construction cost; and
3. The design engineering cost, which is equal to 6.5 percent of the construction
cost.
C. Immediately after opening bids and selecting the Contractor, the State will notify the
Utility Owner of the total cost by providing a written cost schedule.
1. The Utility Owner must accept or reject the total cost no more than 10 calendar
days after receiving the cost schedule. If the Utility Owner does not provide
Page 4 of 9
S.P. 4304-94 (TH. 15)
MnDOT Agreement Number 1000404
this notification after 10 days, the State will consider the lack of response to the
Utility Owner's acceptance of the total cost and the State will proceed with the
work.
2. If the Utility Owner chooses to delete its work from the State's contract, it must
still pay the State the design engineering cost specified in Article IV.A. The
Utility Owner will be obligated to remove or adjust its Facilities according to the
terms of the Notice and Order.
D. The State will issue the Utility Owner an invoice for the amount specified in the cost
schedule. Pursuant to Minnesota Statutes, section 161.46, subdivision 5, the Utility
Owner will promptly reimburse the State for the adjustment costs.
E. After the Contractor has completed the work required under its contract and the State
has accepted the work, the State will prepare a final computation of the amount due
from the Utility Owner.
If the final total amount is greater than the amount the State has already
received from the Utility Owner, the Utility Owner must promptly pay the
difference, without interest, to the State.
2. If the final total amount is less than the amount the State has already received
from the Utility Owner, the State must pay the difference without interest, to the
Utility Owner,
F. The final total cost constitutes payment in full for all adjustment work according to this
Agreement. This amount also constitutes payment in full for any and all damages,
claims, or causes of action of any kind or nature that the Utility Owner may have
relating to the adjustment of the Facilities.
V. Indemnification
A. The Utility Owner will defend (at its own expense and to the extent Minnesota's
Attorney General allows), indemnify, save, and hold the State and all of its agents and
employees harmless of and from all claims, demands, actions, or causes of action
arising from the Utility Owner's acts and omissions and from the State's (and its
Contractor's) use of plans, designs, shop drawings, specifications, and special
provisions prepared, reviewed, or approved by the Utility Owner. This indemnity
Page 5 of 9
S.P. 4304-94 (T.H. 15)
MnDOT Agreement Number 1000404
obligation extends to any attorney's fees the State incurs in seeking to enforce this
obligation, and in defending against any claims covered by this indemnity clause.
B. The Utility Owner does not waive any defense or immunity of third parties. The Utility
Owner, in defending any action on behalf of the State, will be entitled to assert every
defense or immunity that the State could assert on its own behalf.
Vl. Governing Terms
A. Data Practices: All parties must comply with the Minnesota Government Data
Practices Act (Minnesota Statutes, chapter 13) as it applies to any data that a party to
this Agreement receives, collects, stores, or disseminates under it. The Act provides
civil liability for failure to comply with its requirements.
B. Applicable Law: Minnesota law governs the validity, interpretation, and enforcement
of this Agreement. Venue for all legal proceedings arising out of this Agreement or its
breach, must be in Ramsey County, Minnesota.
C. Waiver If a party fails to enforce any provision of this Agreement, that failure does
not waive the provision or the party's right to subsequently enforce the provision or
any subsequent breach of that provision.
D. Merger: This Agreement contains all negotiations and agreements between the State
and the Utility Owner with respect to the subject matter it contains. No prior
understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
E. Assignment: The Utility Owner may neither assign nor transfer any rights or
obligations under this Agreement without the State's consent and a fully executed
assignment agreement. To be valid, the assignment agreement must be signed and
approved by the same parties who signed and approved this Agreement, or their
successors in office.
F. Amendments. Any amendment to this Agreement must be in writing. An amendment
will not be effective until the same parties who signed and approved this Agreement,
or their successors in office, sign and approve the amendment.
G. Incorporation of Exhibits: All exhibits attached to this Agreement are incorporated into
this Agreement.
Page 6 of 9
S.P. 4304-94 (T. H. 15)
MnDOT Agreement Number 1000404
The remainder of this page was left blank intentionally.
Page 7 of 9
S. P. 4304-94 (T. H, 15)
MnDOT Agreement Number 1000404
County: McLeod
Utility Owner: City of Hutchinson
IN WITNESS WHEREOF, the parties have caused this Contract to by duly executed to be bound
hereby.
CITY OF HUTCHINSON
0
Matt Jaunich
M
Mayor Gary Forcier
Its: City Administrator Date: 04/14/2015
Date: 04/14/2015
Page 8 of 9
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
State Encumbrance Verification
Individual certifies that funds have been encumbered as
required by Onnesola Statutes §§ 16A.15 and 16C.05.
By:
Date:
Contract Number:
Order Number:
Department of Transportation
Recommended for Approval:
By:
District Engineer
Date:
Office of Contract Management
Approved as to Form and Execution
By:
Date:
Department of Administration
By:
Date.
Approved:
M
Date:
Page 9 of 9
S.P. 4364-94 (TH. 15)
MnDOT Agreement Number 1060404
County: McLeod
Utility Owner. City of Hutchinson
Director, Office of Land Management
MN W S Ayrevmr Numb. I DW4 W
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STATE. PROJ. ND, 4304-94 (TH 15) SHEET ND. 6 OF 17 SHEETS
MnQOT Agreement Number 1000404
Exhibit B
S.P. 4304-94 CITY OF HUTCHINSON DESIGN ESTIMATE
PAYITE:M DESCRIPTION
UNIT
TOTAL.
UNIT COST EST.
QUANTITY
COST PER
TOTAL.
QUANTITY
2504.602 Adjust Valve Box -Water
EACH
$ 350.00 9
$ 3,150.00
2506.602 Adjust Frame & Ring Casting
EACH
$ 525.00 12
$ 6,300.00
SUB TOTAL
$ 9,454.00
MnDOT Design cost
ILUMPSUM 1
6.5%
$ 614.25
MnDOT Construc#ion Ad m i nstra ti o n/l n s pecti o n
I LUMP SUM I
8.0%
$ 756.00
GRAND TOTAL 1 $ 10,$20.25
'""E� Minnesota Department of Transportation
R Office of Land Management—MS 678
395 John Ireland Boulevard
Saint Paul, MN 55155
March 19, 2015
Kent Exner
City Engineer
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350-2522
RECEIVED
MAR 13 n5
CitY of Hutchinson
Engineering Department
RE: S.P. 4344-94 (T.H. 15)
MnDOT Agreement Number 1000404
Location: south of 5th avenue sw to north of 2nd avenue in the City of Hutchinson
Dear Mr. Exner:
Enclosed are three copies of Agreement Number 1000404, which covers the installation of
your facilities on Trunk Highway Number 15 and the estimated cost of that installation by
MnDOT's contractor on the above -referenced project.
Please execute all copies of the Agreement and return them to this office as soon as
possible.
Three copies of a City Council Resolution approving and authorizing this Agreement are
required. An example of a City Council Resolution is enclosed.
Subsequent to the State's execution, we will return one copy of the agreement to you.
Paul Rasmussen, Resident Engineer at Wilmar, will supervise this project. You can reach
him by telephone at 320/214-6320 or email at p.rasmussen@state.mn.us.
If you have any questions regarding this project, please contact the Resident Engineer. If
you have any questions regarding this letter, please contact me by telephone at 6511366-
4628 or email at Edward. Barrett c@state.mn.us.
Sincerely,
Edward Barrett
Utility Agreement Writer
Utility Agreements and Permits Unit
An Equal Opportunity Employer
E) 0 08' 0 0 0
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: MnDNR Luce Line State Trail Development Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As previously discussed, City staff requests that the City Council approve the attached agreement with the Minnesota
Department of Natural Resources (MnDNR) to address segments of the Luce Line State Trail within City limits during
the upcoming Luce Line State Trail bituminous surfacing project. The cost of this paving work and the corresponding
requested city participation amount is estimated to not exceed $111,000 (to be finalized per the actual construction
costs). Please note that the City Council previously approved a Resolution authorizing an expenditure up to $111,369
for this work.
We recommend that the attached agreement be approved.
BOARD ACTION REQUESTED:
Approval of Agreement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 111,000.00
Total City Cost: $ 111,000.00 Funding Source: Community Improvement Fund
Remaining Cost: $ 0.00 Funding Source:
LACE LINE STATE TRAIL
STATE TRAIL DEVELOPMENT— HUTCHINSON TO WINSTED SEGMENT
COOPERATIVE AGREEMENT
BETWEEN
THE STATE OF MINNESOTA AND THE CITY OF HUTCHINSON
This Agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural
Resources, hereinafter referred to as the "State" and the City of Hutchinson, hereinafter referred to as the "City".
WITNESSETH:
WHEREAS, the Commissioner of Natural Resources has the authority, duty and responsibility under Minnesota Statutes
Section 85.015, sub. 10, to establish, develop, operate and maintain the Luce Line State Trail; and
WHEREAS, the State and the City are authorized under Minnesota Statutes Section 471.59 to enter into agreements to jointly
or cooperatively exercise common powers; and
WHEREAS, the State owns or has administration over lands described as the Luce Line State Trail extending between the
communities of Plymouth, in Hennepin County and Cosmos, in Meeker County and as shown in the map attached and
incorporated into this agreement as Exhibit A, hereinafter referenced as the "State TraiI"; and
WHEREAS, the State in cooperation with McLeod County, and the Cities of Hutchinson, Winsted and Silver Lake is
prepared to complete the final bituminous surfacing of the previously undeveloped sections of the Luce Line State Trail,
extending from the western limits of the City of Hutchinson to the eastern boundary of McLeod County near the community
of Winsted; and
WHEREAS, the State and City have determined that the rehabilitation and resurfacing of the existing 2.6 mile long
bituminous surfaced segment of the Luce Line State Trail located within the community of Hutchinson and originally
developed by the City is a priority for renewal and replacement; hereinafter referenced as the `Trail Segment" as shown on
the plan which is attached and incorporated into this agreement as Exhibit B; and
WHEREAS, the State has prepared the necessary engineering, design, and construction specifications for the rehabilitation
and renewal of the approximately 2,6 mile long, existing bituminous surfaced Trail Segment; and
WHEREAS, the City has appropriated and allocated a total of $111,000 to the renewal and rehabilitation of the Trail
Segment; and
WHEREAS, upon completion, the Trail shall be the sole responsibility of the State; and
WHEREAS, a resolution or copy of the City CounciI meeting minutes authorizing the City to enter into this agreement is
attached and incorporated into this agreement as Exhibit C; and
NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of
the general public, the parties agree as follows:
STATE DUTIES AND RESPONSIBILITIES
a. The State has prepared the necessary pIans and specifications for the renewal and rehabilitation of the Trail
Segment. The design includes the replacement of the existing bituminous surfaced recreational trail throughout
the entire 2.6 mile long segment. The Trail Segment shall meet the requirements of the ADA when complete.
Luce Line State Trail 1 of 4
Mcleod County Segment 1 City of Hutchinson
MnDNR Parks & Trails 16 March 2015
b. The State shall administer the construction contract for the rehabilitation of the Trail Segment, as well as
providing all construction engineering, staking, materials testing, record keeping and construction inspection.
c. The State shall obtain all federal and state and permits necessary for the redevelopment of the Trail Segment.
d. The State will encumber funds for renewal and rehabilitation of the Trail Segment through the standard internal
purchasing process including, but not limited to, a separate requisition request.
e. The State shall permit the City to review and comment on any revisions to the Trail Segment as planned,
proposed by the State during the term of this Agreement.
f. The State will provide and install the appropriate signage for the Trail Segment, including a wood -routed sign/s,
which indicates that the development was cooperatively provided by the City and the Department of Natural
Resources. The State shall also provide all trail related informational signs for the Trail as determined by
Department of Natural Resources policy.
g. Upon completion the Trail Segment shall be the sole responsibility of the State.
11. CITY'S DUTIES AND RESPONSIBILITIES
a. The City has previously reviewed and approved the plans and specifications for the renewal and rehabilitation
of the Trail Segment as shall to be permitted to review and comment on the preliminary and final design of the
Trail Segment as prepared by the State and as referenced in Exhibit B.
b. The City shall provide funding assistance for the renewal and rehabilitation of the Trail Segment.
c. The City shall be permitted to review and approve any revisions to the Trail Segment as planned, proposed by
the State during the term of this Agreement.
Ill. FUNDING
The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d)(e)(f)(g)(h) above through the
standard internal purchasing process including, but not limited to, a separate requisition in which funds will
encumbered. However, the total obligation of the State is also limited to the amount of funds legislatively
appropriated and administratively allocated to this project.
The City shall provide funding up for it's responsibiIities under Article II (b) above up to but not to exceed
$111,000. Reimbursement will be due within thirty (30) days of the State's presentation of invoices for services
performed.
IV. LIABILITY
Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by the
law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall
be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other
applicable law. The City's liability shall be governed by and limited to the amount set forth in Minnesota
Statutes, Sections 466.01-466.I 5, and other app Iicable Iaw.
V. TERM
a. Effective Date: April 15, 2015, or the State obtains all required signatures under Minnesota Statutes
Section 16C.05, Subdivision 2, whichever is later.
b. Expiration Dale: April 15, 2017, for a period of two (2) years except as otherwise provided herein or
agreed to in writing by both parties.
VI. AUDIT
Luce Line State Trail 2 of 4
Mcleod County Segment 1 City of Hutchinson
MnDNR Parks & Trails 16 March 2015
Under Minnesota Statutes Section 16C.05, sub. 5, the books, records, documents and accounting procedures and
practices of the City relevant to the agreement shall be subject to examination by the Commissioner of Natural
Resources, the Legislative Auditor and the State Auditor for a minimum of six years from the end of this
agreement.
VII. ANTITRUST
The City hereby assigns to the State any and all claims for overcharges as to goods and/or services provided in
connection with this Agreement resulting from antitrust violations that arose under the antitrust Iaws of the
United States and the antitrust laws of the State of Minnesota.
VIII. CANCELLATION
This Agreement may be cancelled by the State at any time with cause or as necessary as provided in Article 111,
upon thirty (30) days written notice to the City. This Agreement may also be cancelled by the State if it does not
obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be continued at a
level sufficient to allow for the completion of the activities covered under this agreement. The State will notify
the City by written or fax notice. The State will not be obligated to pay for services provided after the notice is
given and the effective date of cancellation. The State will not be assessed any penalty if the agreement is
cancelled because of a decision of the Minnesota Legislature, or other funding source, not to appropriate the
necessary funds. The State shall provide the City notice of lack of funding within a reasonable time of the
State's receiving that notice.
IX. GOVERNMENT DATA PRACTICES
The City and the State must comply with the Minnesota Data Practices Act, Minn. Stat. Ch. 13, as it applies to all
data provided by the State under this agreement, and as it applies to all data created, collected, received, stored,
used, maintained, or disseminated by the City under this agreement. The civil remedies of Minn. Stat. 13.08
apply to the release of the data referred to in this clause by either the City or the State.
X. PUBLICITY AND ENDORSEMENT
Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and
must not be released without prior written approval from the State's Authorized Representative. For purposes of
this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and
similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with
respect to the program and services provided from this agreement.
Xl, COMPLETE AGREEMENT
This Agreement, and amendments, constitutes the entire agreement Between the parties. Any amendment to this
agreement must be in writing and will not be effective until it has been executed and approved by the same
parties who executed and approved the original agreement, or their successors in office.
XII. OTHER TERMS AND CONDITIONS
NOTICES: Any notice, demand or communication under this Agreement by either party to the other shall be
deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid to:
Luce Line State Trail 3 of 4
Mcleod County Segment / City of Hutchinson
MnDNR Parks & Trails 16 March 2015
The State
Minnesota Department of Natural Resources
Parks and Trails Division District Supervisor
261 Highway 15 South
New Ulm, MN
The Ci
City of Hutchinson
City Engineer
1 l 1 Hassan Street SE
Hutchinson, MN 55350
IN WITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby.
DEPARTMENT OF NATURAL RESOURCES CITY OF HUTCHINSON
By:
By:
Title:
Title:
Date:
Date:
DEPARTMENT OF ADMINISTRATION
CITY OF HUTCHINSON
Delegated to Materials Management Division
By:
By:
Title:
Title:
Date:
Date:
(Effective Date)
STATE ENCUMBERANCE VERIFICATION
Individual certifies that funds have been encumbered as req.
by Minn. Stat. 1,kA.15 and 16C.05.
i
Signed:
Date: J —
Contract: LO ffY
Luce Line State Trail 4 of 4
Mcleod County Segment 1 City of Hutchinson
MnDNR Parks & Trails 16 March 2015
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RESOLUTION NO. 14393
RESOLUTION ESTABLISHING FUNDING FOR LUCE LINE STATE TRAIL IMPROVEMENTS
WHEREAS, the City of Hutchinson has been an active partner to the Minnesota Department of
Natural Resources (MnDNR) during the development, funding and implementation of recent Luce
Line State Trail improvement projects; and
WHEREAS, a segment of the Luce Line State Trail alignment (approximately 2.35 miles) exists
within the City of Hutchinson; and
WHEREAS, the City of Hutchinson has primarily funded (including federal grants) and constructed
the existing bituminous surfacing of the Luce Line State Trail within municipal limits; and
WHEREAS, the majority of the existing bituminous trail surfacing has become significantly
deteriorated and potentially unsafe in some areas; and
WHEREAS, the MnDNR administered a recent construction bid letting that included an alternate
bid in the amount of $202,738.00 to address the resurfacing of the Luce Line State Trail within
City of Hutchinson municipal limits; and
WHEREAS, the MnDNR has communicated that limited dedicated funding remains to fully address
the work within the alternate bid and requested that the City of Hutchinson contribute
$111,369.00 (50% of the construction bid plus a $10,000 construction contingency amount) to
fund this work within the City of Hutchinson.
THEREFORE, BE IT RESOLVED that the City of Hutchinson dedicates a not -to -exceed amount of
$111,369.00 from the City's Community Improvement Fund for project cost sharing relative to the
proposed improvements to the Luce Line State Trail within the City of Hutchinson.
Adopted by the Hutchinson City Council this 10th day of February, 2015.
4
Gary Forcier ayor
Attest:
r•
Matt launich, .City AdministgtaF
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Calling a Special Workshop Meeting for the City Administrator's 3-month review
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
April 12 will be the 3-month anniversary of the hiring of Matt Jaunich to the City Administrator position. A part of the
employment contract with Mr. Jaunich calls for an initial 3 month performance review along with a 6 month and an
annual review. Upon setting a date for the review, HR will follow up with additional material in helping you prepare for
the review.
The Council will have to come up with a date and time that works for everyone.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting to conduct the City Administrator's 3-month review
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Calling a Special Budget Workshop Meeting for 4 pm on April 28
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Staff is getting set to begin the 2016 budget season. To assist us with that process, I would like to have a workshop
meeting with the council to discuss the process I use to establish a budget and to get some feedback from the Council
on budgetary goals for 2016.
BOARD ACTION REQUESTED:
Approval of calling a special budget workshop meeting for 4:00 p.m. on April 28
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Consent Agenda Policy
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Included in your council packet is a draft consent agenda policy that I would like for you to consider. We briefly
discussed this at our workshop meeting on March 24. While I know we have used the consent agenda for some time,
I would like for us to have some general standards in place when it comes to placing items on the consent agenda.
The policy simply sets some guidelines for both staff and the Council when it comes to placing items on the consent
portion of our agenda.
BOARD ACTION REQUESTED:
Approval of the Consent Agenda Policy
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
CONSENT AGENDA POLICY
POLICY NO. 1.26
ARTICLE 1. PURPOSE
The Hutchinson City Council (Council) deliberates many agenda items at its meetings, and the
time to conduct this deliberation can be limited. In an effort to provide as much time as possible
to the deliberation of major agenda items, the Council has established a consent agenda to handle
routine, non -controversial items that need minimal Council deliberation. The purpose of this
policy is to provide guidelines to the Mayor and/or City Administrator for the placement of items
upon the consent agenda.
ARTICLE 2. POLICY
The placement of a consent agenda in the order of business should be prepared and placed on the
agenda of every regular council meeting by the City Administrator according to City Code §
30.18. The consent agenda shall contain routine, non -controversial items that require Council
action but need little or no deliberation.
Items such as the following shall be placed on the consent agenda and forwarded to the Council
prior to each regular meeting:
• Certain personnel actions, such as those affecting the compensation and classification
plan and table;
• The appointment of members to committees, board or commissions;
• Routine finance management actions, such as claims, appropriations, contract terms and
payments, and the transfers of funds;
• The approval of project specifications and the setting of bid opening dates;
• Property and land use actions, such as minor subdivisions and land use permits with
unanimous planning commission support;
• Licenses or permits for approval that don't require a hearing, such as liquor renewals or
gambling;
• The setting of public hearing dates, such as for improvements and budget hearings;
• Resolutions, such as resolutions of support and resolutions dealing with routine city
business.
Items such as the following shall not be placed on the consent agenda:
• Items that require a debate by the Council;
• Items that are not routine in nature;
• Ordinances;
• Items that commit a significant financial contribution by the city that were previously not
included in the annual budget;
Items that require a public hearing;
Items that require the Mayor or a council member to abstain from the vote.
ARTICLE 3. PROCEDURES AND RULES
The following procedures and rules shall be set in place to help govern the use of a consent
agenda by city staff and the city council:
1. The consent agenda shall be placed on the council agenda according to the order of
business as laid out in City Code § 30.18.
2. Each consent agenda item shall be either numbered or lettered so it can be easily
identified for purposes of removing the item from the consent agenda.
3. Before approving the consent agenda, the Mayor will ask for the removal of any items
from the consent agenda.
4. At the request of the any member of the Council, Mayor, or city staff, an item shall be
removed from the consent agenda and placed upon the regular agenda for debate.
5. The consent agenda shall be adopted by a majority vote of those council members present
at the meeting.
Approval Date:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Policy 3.18 Safety Eyewear/Footwear Reimbursement
Department: Administration
LICENSE SECTION
Meeting Date: 4/14/2015
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Employee Safety Committee is recommending changes to City Policy No. 3.18 regarding safety footwear. These
changes were presented to the Management Team who are also recommending the following policy changes:
1. Increase the allowed footwear reimbursement maximum from $125 to $175.00/annually for purchasing safety
footwear (to account for cost increases in safety footwear) for regular employees.
2. Extend the allowed purchase cycle for winter safety footwear from 2 to 3 years.
3. Increase the reimbursement maximum to $175 for seasonal/temporary employees and extend the allowed
purchase cycle from 1 to 3 years. Directors may approve a shorter purchase cycle if the condition of the
footwear warrants earlier replacement.
3. Require that all footwear must meet OSHA standards (steel or composite) — footwear must be rated at 1/75 or 1/50
and C/75 or C/50.
Financial Impact - The difference in cost for the proposed changes would be $29.17 per year per maintenance
employee who would utilize 100% of proposed reimbursements. It is likely that maintenance employees would use
less than 100% of proposed reimbursements for any given year, which could be cost-neutral and may even result in
less cost over the same period of time.
BOARD ACTION REQUESTED:
Consideration and approval of the revised City Policy 3.18 SAFETY EYEWEAR/FOOTWEAR - REIMBURSEMENT
Fiscal Impact: Funding Source: Department Budgets
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Policy 3.18
CITY OF HUTCHINSON
POLICY
-PERSONNEL -
SAFETY EYEWEAR/FOOTWEAR- REIMBURSEMENT
NO. 3.18
DATE 1983:updated 1995, 2007, 2015 SOURCE COUNCIL APPROVED
Protective clothing is required for all persons engaged in maintenance duties. This includes both
full time, part time and seasonal employees in the following departments: Public Works (Streets -
Cemetery - Airport - Water - Wastewater - Storm Water - Engineering - Feicestp� HATS) - Parks -
Recreation - Civic Arena - Creek Side - Building Enforcement -Building Maintenance -Other
Maintenance.
Hardhats, safety vests, steel -toed footwear and safety glasses must be worn during working
hours, based on the requirements for the specific job assignment. Directors, supervisors and
employees are responsible for their proper use of personal protective equipment.
PERSONAL PROTECTIVE EQUIPMENT H n RDH ATS .RGI SAFETY CCTV VESTS aFe is provided by the City and
kept in each department.
Employees are required to purchase certain personal Other protective equipment required by
the Ceity_ is reirn ^uRs^ +^ Ffull time, part time and seasonal maintenance employees shall be
reimbursed at the following rate, however, reimbursements shall 1�u# not #e exceed 100% of the
total cost of the personal protective equipment:
SAFETY 'STEEL FOOTWEAR - $17-25/pair. Reimbursement may be
made for regular employees once during each calendar year o„^n, 12 ^^^
Reimbursements for seasonal and temporary employees is limited to once every 3 years, unless
the director determines it is necessary to replace the footwear sooner due to the condition of the
footwear. The type of safety footwear required neeelea shall Rgu-sf be approved by the
department director i^e.
INSULATED WINTER BOOTS $125/pair. Reimbursement may be made once every third calendar
year `', except with the specific authorization of the director. The need for insulated
boots must be approved by the department director'R ehaFge.
The recommendation is that safety footwear have the following ratings:
• IMPACT. 1/75 or 1/50 (1/30 is the lowest standard rating)
• COMPRESSION: C/75 or C/50 (C/30 is the lowest standard rating)
• Unless specifically required for their position as noted by the appropriate department,
employee safety footwear does not need to be equipped with metatarsal guards, have
an electrical hazard rating, or have an electro -static discharge rating.
Employees are highly encouraged to purchase quality footwear (i.e. Carhartt, LaCrosse,
Milwaukee, Red Wing, Rocky, etc.) for their own protection and comfort.
SAFETY GLASSES Up to $100 for prescr. glasses, full time empl. once every 12 months.
Up to $50 for prescr. glasses, part time empl. once every 12 months.
Up to $40 for non-prescr. glasses, full time empl. once every 12 mos.
Up to $20 for non-prescr. glasses, part time empl. once every 12 mos.
NOTE: The cost of the eye exam is an employee expense. Tell the doctor the glasses are
needed for work. Plastic safety goggles supplied by the City may be substituted at the directors
discretion.
Contact Human Resources for information regarding the Safety Eyewear program and local
participating vendors. The program offers discounted prices for safety eyewear.
EACH EMPLOYEE MUST PURCHASE REQUIRED EQUIPMENT AND PAY FOR IT. THE
ORIGINAL RECEIPT MUST BE GIVEN TO THE DEPARTMENT DIRECTOR IN CHARGE, BE
APPROVED BY THE DIRECTOR, THEN A#D BE SUBMITTED TO THE FINANCE
DEPARTMENT FOR REIMBURSEMENT ACCORDING TO THE ABOVE SCHEDULE.
**This mod yea policy change will go into effect following W Council action, but is subject to any
2007 budget limitations feF eaGh affeGted dopa tmo^+ Employees should contact their
director/supervisor prior to the purchase of reimbursable equipment with any questions a -R4
regarding available funds.
CITY OF HUTCHINSON
Pedestrian and Bicycle Advisory Committee
Wednesday, February 18th, 2015
2:00 p.m.
City Center
Meeting Minutes
Members present: Melissa Goldstein, Mark Hanneman, John Hassinger, Sara Turrell
Others Present: Kent Exner (City Engineer), Sara Witte (Parks Supervisor), Candice
Hoversten (Heart of Hutch), Jean Johnson (McLeod County Public
Health)
Meeting began at 2:05 p.m.
1. Review of last meetings minutes- Mark K made a motion to approve the December
meeting minutes. Melissa G. seconded.
Sara W. will forward the minutes onto Melissa Starke to be put into council packets.
2. Bike Rack Locations
Once racks are installed we will work on signage.
Sara W. will contact Miles (EDA) to see when the bike racks should be arriving.
3. Bicycle Map
Kent gave an update. Currently there are two map options: the map produced locally
comes in around $.25, the fold out Z -card cost around $1.49/each. Group consensus
was to go with the cheaper version, so more maps could be produced and distributed
around the community.
Meeting to be set up with Doff, Kent, Sara W and Christy (County GIS).
4. Bicvcle Master Plan
League of American Bicyclists -sign to be placed on Hwy 7 E, heading west
Signage package was ordered. Article in paper.
a) Olmsted County -Rochester
http://www.co.olmsted.mn.us/planning/trnsprtnping/bpac/Pages/default.aspx
b. Other examples: City of Willmar and City of Oshkosk: see scanned documents
attached.
5. Safe Routes to School
Dolf- Any updates? Meeting being held 2118115 @ 3: 30 pm, Jean will be attending.
Once the Safe Routes to School report is completed, this should open up some
opportunities for State and Federal Transportation funds.
6. Education/Promotion/Community Wellness
Form small group to work on May -Bike awareness month event/s.
Future Community Ed classes: Brochure deadline March 16th — possibly pair up
with school/physical education classes.
*Update on BCBS grant- Candice/Amy (Open Streets Event) Sept. 2015
*Group discussion followed as to what age group we should initially target. It was
decided to focus on older adults/seniors with a Biking 101 including; general rules of
the road, safety, etc.
Candice brought up to contact Bike MN; Sara W. will contact Michelle B.
a) Bike & Walk to School
b) Bike to Work-in May, National Day is Friday May 15th
c) Bike Rides
7. Bike Rental/Sharing Program
Medica sponsor- Candice update
Jean sent info on Nice Ride MN and Blue Cross (see samples)
Meeting with Medica, they could be a possible sponsor down the road, more info
to come on that.
8. Sidewalk Improvements
"No Biking, No Skateboarding, No Rollerblading" signs within the downtown area —
Review city ordinance per Kent/Chief Flatten
Kent will talk with the Chief and keep us updated.
9. Crosswalk Awareness/Improvements
Email/PDF document on informal study of uncontrolled intersections or non -
intersections -Review of document
Kent identified a couple locations. Staff is going to look at current locations. The ideal
safe marked crossings are the "crossing lights ", like that going on S. Grade Rd. @
Island View Heights neighborhood.
NEXT MEETING: Schedule next meeting: Wed. March 18`h @ 2: 00 pm
City Center Main Conference Room
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 04/01/2015
Re: Liquor Hutch Sales January— March 2015
2014
2015
Change
Year to Date Sales: $1,114,632
$1,171,949
5.1% Increase
Liquor $ 402,588
$ 420,854
4.5016 increase
Beer $ 506,941
$ 544,976
7.5016 increase
Wine $186,491
$186,920
0.2016 increase
Year to Date Gross Profit Dollars: $285,540
$289,182
1.3% increase
Year to Date Customer Count: 47,399 49,685 4.8% increase
Average Sale per Customer: $23.52 $23.58
Gross Profit Percentage: 25.62% 24.7%
Store Activity Highlights:
• GrapeVine Tasting event held January 29th
• Customer Appreciation Week February 2-7 with advertising and InStore Tastings and Giveaways
• Performance Reviews completed for 2 Full Time and 9 Part Time Employees
• Candice Woods participated as a Trainer at MMBA Boot Camp for Municipal Liquor Store
Managers. Great learning experience with lots of shared information!
• Five new Part Time Hires completed, Employee Handbook reviewed and training begun
• Employee Training Seminar held with emphasis on Policy and Procedures and product
knowledge training on Bourbons
• Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and
spoke with 5 different Representatives about issues important to our profitability
• GrapeVine Tasting event held on March 26th
• Aggressive promotional pricing in the first quarter resulted in lower gross profit.... will review
and adjust as appropriate
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, February 25, 2015
Members present in bold.
Members
Steve Jansick
Mary Christensen
MEETING MINUTES
Daron Vanderheiden
Mike McGraw
Staff
Miles Seppelt, EDA Director
Jeffrey Page, EDA Program Assistant
Andy Reid, City Controller
Chad Czmowski
Jonny Block
Liaison
Mary Hodson, Chamber President
Corey Stearns
I. Call to order
EDA President Steve Jansick called the meeting to order at 11:30 AM
II. Approve Agenda — No Action
III. Review Meeting Minutes
A. January 21 st, 2015 Finance Team
M/S/P: Stearns, McGraw to approve the minutes as written: passed unanimously.
B. January 28th, 2015 Board of Directors
M/S/P: Block, Christensen to approve the minutes as written: passed unanimously.
IV. Review of February financial statements — Andy Reid
A. January Financials
■ Format of financials has been revised to bring them in line with the most recent
accounting practices. The key change is that interest is shown as income while
loan principal is not.
■ Cash available in operations is $170,531.
■ $56,736 is reserved (proceeds from Warrior land sale) and $113,306 is unreserved.
■ The Economic Development Loan fund has $456,821 in cash available, all
unreserved.
■ Redline Systems has made their first loan payment.
■ Downtown revolving loan fund has $227,469 in cash available; $74,000 is
Reserved for loans that need to be disbursed.
• Downtown RLF has loans totaling $714,871 and $201,329 in capital assets (Cenex &
Wright property). Total assets in the fund are $1,143,669.
• MIF Loan fund has $998,261 in cash available and loans receivable of $264,973
(NuCrane and Customer Elation). $175,000 is reserved as a local contribution to the
HRA's current rehab program.
M/S/P: McGraw, Vanderheiden to approve the financials as presented. Passed unanimously.
B. Revised 2015 Budget
A revised 2015 EDA budget was presented.
• $3,600 in new revenues was listed in `Refunds & Reimbursements' to reflect
billing for staff time utilized for various projects.
• Salary line item was adjusted to account for the new EDA Director.
• Ten other line items were reduced to bring the EDA budget into balance for the
year.
• 106% of the EDA's annual operating expenses are on hand as a fund balance, a
very healthy amount.
M/S/P: McGraw, Block to approve the revised 2015 EDA Budget. Approved
unanimously.
V. Director's Report
A. BR &E Visits
Visits were made to Stamp -N -Storage, MITGI & Reynolds Transport.
B. Website updates/ Marketing Plan
Staff has made a number of updates to the economic development website and will be
significantly more active on social media. Staff will report marketing metrics each month.
Metrics for the past 30 days:
Website updates 15
Facebook updates 19
Twitter activity 3
C. Hutchinson hosting EPA Grant Seminar
An EPA Grant writing workshop will be held in Hutchinson on July 15tH
D. CENEX site — Update & Project Timing
There are two interested parties for the 3rd Avenue former CENEX lot. The earliest a
project could take place there would be 2016.
E. Hutchinson Way -Finding & Signage Plan
This initiative will get started in early March with a meeting between city staff and the
consultant.
F. ARTPLACE America Grant
Staff is writing a grant proposal to ARTPLACE America for $3 million. Applications are
due March 12 n
G. TigerPath
Staff is working with Hutchinson High School on a workforce development initiative called
"TigerPath."
VI. Hutchinson Code of Conduct Policy for Boards & Commissions
The City Council has adopted a Code of Conduct Policy for all city boards and commissions.
All members received copies.
VII. Finance Team Membership
A. Appointment of Matt McDougall
M/S/P: Czmowski, Block to appoint Matt McDougall to the EDA Finance Team.
Approved unanimously.
B. Update on Scott Ziegler
Mr. Ziegler expressed interest in being a member of the Finance Team, but will have to
wait until after tax season before he'd be able to make a final decision.
VIII. Proposed Incentive Plan — Discussion
Discussion took place on the parameters of a potential incentive program designed to bring a
new company to Hutchinson. A sub -committee will be established to work out the details of
the proposed incentive.
IX. Use of Tax Increment Dollars — Discussion
There are tax increment dollars that are available for downtown redevelopment projects.
Several options were reviewed and discussed.
X. JUMP START MANUFACTURING — Discussion
Staff proposed a business plan contest geared toward helping an individual start a
manufacturing business. After discussion it was agreed that a sub -committee should be
established to formulate a contest similar in nature to the EDA's Jump Start Downtown
Business Plan Contest.
XI. Grant & Loan Applications — NONE
XII. Other Business
A. Resolution of Support — Hwy 212 expansion
M/S/P: McGraw, Stearns to adopt the Resolution of Support. Passed unanimously.
B. Chamber Updates
Chamber President Mary Hodson provided an update on Chamber activities.
XIII. Set Next Meeting — 11:30 AM, Wednesday, March 25th, 2015
XIV. Adjourn
Respectfully Submitted,
Miles R. Seppelt
EDA Director
Hutchinson Public Library Board Minutes
Monday, February 23, 2015 4:30 pm
Present: Roger Vacek, Jon Ross, Steve Bailey, Mary Christensen, Stacey Nass, Julie Lofdahl and Pam
Dille, Ex -Officio
Absent: Dianne Wanzek
Roger Vacek called the meeting to order. The minutes from the January 28, 2015 meeting were
reviewed. Motioned to approve by Jon Ross, seconded by Mary Christenson, motion passed with two
changes: Date of next meeting February 23, 2015 not 2014 and correction of spelling of Stacey's name
on page 2.
PLS Update:
Update by Roger Vacek of Executive meeting
Main discussion was about the replacement of Mark Ranum, former executive director. Four other systems are
also looking for directors. One possible idea was to share director with Plum Creek.
Roger distributed a handout of PLS committee members.
SAMMI which stands for Southwest Area Multicounty Multitype Interlibrary Exchange. This is a collaboration with
other professional libraries such as school libraries, museum libraries, and medical or other specialty libraries.
Roger handed out a flyer that outlines efforts that the MN library association is looking for state support of.
Roger noted that Willmar has a homework online help in one of their library cubicles.
Old Business:
Structured Minnesota Historical & Cultural Heritage Grant Request
• The new printer/scanner in here. Still working out bugs. Tech support with machine and PLS to meet
tomorrow via conference call. Service guy has been really good.
• Have had many people asking about it. Museum staff and volunteers to come for training.
• Had had some freezing of system because of anti -virus. Our tech people need to figure out what
programs to accept (meeting by conference call tomorrow)
• Pam says the crop and paste feature really nice.
Technology Roll-out 2015 - wireless printer and laptops
• Rolling out wireless printers and laptop. The iPADs will be later because PLS needs to define policies on
using the iPADs. Plans were in place and then Mark left and he was in charge of this. The want all of the
Pioneerland systems to be the same.
• Pam is looking for stands for the iPADs. Will need to have library card to use iPADs and laptops. People
are limited to one hour time period.
• No dates for delivery set at this time.
One Book, One Community Event at the Library: Sunday, March 22, 2:00 pm
• Library Board asked to come and help set up chairs for the event. Come at 1:30.
• Expecting 20-30 people to attend.
• Will be a Readers Theater. Script is set. After reading we will break up in to book clubs.
• Next event will be the author visit on April 19th at the Event Center. A big turnout is expected.
Hutchinson Library Board Member Recommendations
Pam will be giving bios of Gerald Grinde and Dorothy Desens to the Mayor.
New Business:
Upcoming events:
• Genealogy Workshop will be in May. Still working on exact date. Presenter is a woman who lives west of
Hutchinson. Her cost will be $100-$125. Maybe a Thursday evening. Cookies and coffee or juice will be
served.
• Maybe do a partnership with Woodstone in June. Possibly an author of book about growing up in the 50s
in Minnesota & Montana. Or Dean Urdahl has a new book coming out in March.
• Avoid July.
Library Book Clubs (update)
• 4 book clubs are library sponsored
• 7 other clubs
• Non-fiction and young adult book clubs are new since Pam started.
• There are 11 Book Club Kits. Legacy money purchased sets that Pioneer land & Plum Creek
recommended. Kits have 12-18 copies of the book and discussion guide.
Winter Reading Program
268 registered for Winter Reading --- going well - March 20th buffet
State Report
Hutchinson is holding own. Pam is putting report together.
Meeting adjourned 5:23 pm
Next meeting: March 23, 2015 at 4:30 p.m.
Minutes submitted by Julie Lofdahl
Donations Received - January & February 2015
Greater Minnesota Republican Women $60.00
American Legion in memory of Mildred Buske $25.00
TOPS Club $25.00
Celia Smykalski (magazine subscription) $15.00
Overeater Anonymous 15.00
Total $140.00
March 13th is deadline to finish program.
MINUTES
Parks, Recreation & Community Education Advisory Board
March 2, 2015
Members present were Don DeMeyer, John Rodeberg, Chad Czmowski, Marsha Anderson,
Elizabeth Hanninen-Scharn, and Jim Waldron. Also present were Dolf Moon, Sharon Armstrong,
September Jacobson, John McRaith, and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Chad Czmowski and seconded by Marsha Anderson to approve the minutes
dated February 2, 2015. The board unanimously agreed.
2014 - 2015 annual reports were given by:
Mary Haugen — Facilities
• The refrigeration system at the Civic Arena was replaced.
• With the new refrigeration system, electrical costs have been reduced 15%.
Sharon Armstrong — Community Education
• Scheduling of the school facilities is now being done through a facility
scheduling program.
September Jacobson — Event Center
• Due to cold weather in 2014, there were numerous cancellations and
postponements of events.
• Adaptive Recreation will be scheduling activities during the summer months
due to cancellations that occur during the winter because of cold weather.
John McRaith — Recreation Programs
• With donated money from the community, all football helmets (200) were
replaced.
• In 2015, there will be two portable 120 -foot water slides that will be available
on specified dates at Rocket Hill.
Members in attendance were given detailed written copies of the reports.
ADJOURNMENT
The meeting was adjourned at 6:30pm on a motion by John Rodeberg and seconded by Jim
Waldron. The next meeting will be April 6, 2015 at 5:15pm.
Planning and Zoning Quarterly Activities Year: 1St Quarter, 2015
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
2
Consideration of conditional use permit
Processed
to allow the remodeling of a residential
home in the C-3 Zoning District.
Consideration of an amendment to the
City Code of Ordinances, Chapter 157:
River Overlay District.
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
2
Conditional Use Permit for Crow River
Habitat for Humanity to allow a house
to be moved onto 141 Morningside Dr.
NE; Site Plan Approval for 964 Hwy 15
S; Discussion of possible revisions to
the River Overlay Zoning District
ordinance; Discussion of possible
creation of an Interim Use Permit
ordinance.
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
2
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
4
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
8
Number of Predevelopment/Pre Application
7
Cash Wise, Jefferson St., Highway 15
Meetings
N., 2 different apartment projects,
industrial use, Riverfront Use
Number of Misc. Planning Meetings
55
Resource Allocation - 3
City Council - 6
Directors Meeting - 7
Public Arts - 3
PBZ Staff Mtg - 5
Detachment Hearing - 2
Rental Inspection Mtg
Planning Staff
Planning Dept. Mtg with City Admin
Lamplighter
Mid Country Bank
VMF Project
Facilities Mtg
John Lofdahl
Levee/Boardwalk Review
Brandon Fraser
2003 rd Ave SE
Obstruction/Landscaping in R.O.W.
Development/City Services Review
Cory/Waste Water Plant
BS&A-2
Wayfinding Study
John Colby
Parks Dept.
WCI
Energy Facilities
Century Court III
Possible Sale of City land
Apartment Project
Airport Master Plan
Bandshell
Brad Burich
HHW
Ian McDonald
Number of Zoning Enforcement Cases
6
Juul Rd.;
Number of Walk -In Customers Served
776
Site Visits
11
Cash Wise; Juul Rd.; Jefferson St.;
Hwy 15 N.; WCI; Erie St; Seitz; Hwy 15
S.
Planning, Zoning and Building Dept. Quarterly Report
1st Quarter 2015
Building Department Permit Activities
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
1095 Hwy 15 S (Hutchinson Health) reroof - $305,000; 1380 Hwy 15 S (units 103, 104) add
bathrooms - $25,000
1360 Bradfor St SE - $155,067
Other Building Inspection Activities Jan. 3 Code Adoption Mtg; Jan 13 Institute for B.O. U of M; Jan. 14 AMBO Voard; Jan. 21 SW
Chapter Mtg; Jan. 22 Egress Window Mtg; Jan. 27 IRC Class; Feb. 2-6 Region III Chaska; Feb.
11 AMBO Board Mtg.; March 3 BS & A meeting; March 17 Mechanical Class, St. Paul
Evergreen Meals served in March
Week of
1st Qtr. 2014
1st Qtr. 2015
2014 Year to Date
2015 Year to Date
Total Number Inspections
Stewart
469
481
367
469
264
481
% of Inspections done within 24 HRS
week 2
100.0%
100.00%
222
100.00%
190
100.00%
Total Number Plan Review
784
49
26
601
49
269
26
% of Plan Reviews completed in 21 Days
382
100%
100%
121
100%
week 5
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0 $0.00 A
0
$0.00
0
$0.00
Commercial ( additions/remodels)
10
$118,000.00
13 $398,350.00 B
10
$118,000.00
13
$398,350.00
Total Commercial
10
$118,000.00
13 $398,350.00
10
$118,000.00
13
$398,350.00
Industrial (new)
0
$0.00
0
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
01$0.00
0
$0.00
0
$0.00
Total Industrial
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Fire Sprinkling
2
$6,350.00
1 $35,998.00
2
$6,350.00
1
$35,998.00
New Residential
0
$0.00
1 $155,067.00 C
0
$0.00
1
$155,067.00
Residential misc (additions/remodels)
22
$646,540.00
23 $111,900.00
22
$646,540.00
23
$111,900.00
Set Fee permits (reside, reroof, window)
27
54
27
54
HRA Permits
0
$0.00
1 $6,980.00
0
$0.00
1
$6,980.00
Waived Fees
1
$85,000.00
2 $0.00
1
$85,000.00
2
$0.00
Subtotal Building Permits
62
$855,890.00
95 $708,295.00
62
$855,890.00
95
$708,295.00
Mechanical
46
$139,739.00
26 $269,100.00
46
$139,739.00
26
$269,100.00
HRA Mechanical
0
0
0
0
Plumbing
11
16
11
16
HRA Plumbing
0
0
0
0
Signs
16
$0.00
8 $32.00
16
$0.00
8
$32.00
Total Valuation
11351
$995,629.00 145 $977,427.00
135
$995,629.00
145
$977,427.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
1095 Hwy 15 S (Hutchinson Health) reroof - $305,000; 1380 Hwy 15 S (units 103, 104) add
bathrooms - $25,000
1360 Bradfor St SE - $155,067
Other Building Inspection Activities Jan. 3 Code Adoption Mtg; Jan 13 Institute for B.O. U of M; Jan. 14 AMBO Voard; Jan. 21 SW
Chapter Mtg; Jan. 22 Egress Window Mtg; Jan. 27 IRC Class; Feb. 2-6 Region III Chaska; Feb.
11 AMBO Board Mtg.; March 3 BS & A meeting; March 17 Mechanical Class, St. Paul
Evergreen Meals served in March
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week 1
487
367
81
264
110
159
week 2
754
406
222
407
190
204
week 3
784
430
117
601
126
269
week 4
798
382
179
500
121
175
week 5
296
175
51
192
49
81
3119
1760
650
1964
596
888
Total Meals served Jan. - March 8977
Dates Closed Jan. 2nd (Glencoe);
BID OPENING
LETTING NO. 3/PROJECT NO. 15-03
SHADY RIDGE RD NW & GOLF COURSE RD NW
April 7, 2015 at 10:30 a.m.
Present: Matt Jaunich, City Administrator
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 10:30 a.m. by Matt Jaunich. Mr. Jaunich noted
that the City Council reserves the right to reject all bids and to waive any informalities
and irregularities. Publication No. 8105, Advertisement for Bids was waived and the
following bids were opened and read aloud:
Duininck Inc
4086 th St
PO Box 208
Prinsburg, MN 56281
Knife River Corporation
4787 Shadow Wood Dr NE
Sauk Rapids, MN 56379
Wm. Mueller & Sons
831 Park Ave
PO Box 247
Hamburg, MN 55339
Bid Amount: $1,561,482.86
Bid Amount: $1,618,690.99
Bid Amount: $1,438,541.85
Matthew Jaunich
City Administrator
