04-14-2015 CCAHUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 14, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. Call Meeting to Order — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. Invocation — Hutchinson Evangelical Free Church
3. Pledge of Allegiance
4. Recognition of Gifts, Donations and Community Service to the City
(a) Resolution No. 14419 — Resolution Accepting $100 Cash Donation from Jean Stimpert to
Hutchinson Police Department
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a
question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. Citizens Addressing the City Council
6. Approval of Minutes
a) Regular Meeting of March 24, 2015
b) Council Workshop of March 24, 2015
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. Approval of Consent Agenda I
(a) Resolutions and Ordinances
Resolution No. 14408 - Resolution Ratifying an Interfund Loan for the Advance of Certain
Costs in Connection with TIF Districts #4-6
2. Resolution No. 14410 — Resolution Appointing Judges for the 2015 City of Hutchinson
Special Election
(b) Consideration for Approvals and Permits for the 73rd Annual Hutchinson Jaycee Water Carnival
for June 14 — 21, 2015
(c) Consideration for Approval of Support of 41st Annual Chamber of Commerce Arts & Crafts
Festival on September 18 & 19, 2015
CITY COUNCIL AGENDA APRIL 14, 2015
(d) Consideration for Approval of Dairy Day Celebration on June 5, 2015
(e) Consideration for Approval of Street Closure for American Legion Post 96 Memorial Service on
May 17, 2015
(f) Appointment of Jack Sandberg and Gerald Grinde to Hutchinson Library Board to April 2018
(g) Consideration for Approval of Extending Becky Felling's Term on Hutchinson Health Board to
December 2016
(h) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming
Association on August 15, 2015, for Minnesota Garlic Festival
(i) Consideration for Approval of 2015 Street Sealing Program Purchase Order
0) Consideration for Approval of 2015 Street Repairs Program Purchase Order
(k) Claims, Appropriations and Contract Payments — Register A
8. Approval of Consent Agenda II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS (6:00 P.M.)
9. Assessment Hearing and Project Award for 2nd Avenue SE Reconstruction Project (Letting No. 1, Project
No. 15-01)
a) Motion to Close Public Hearing
b) Approve/Deny Resolution No. 14413 — Resolution Adopting Assessment
c) Approve Deny Resolution No. 14414 — Resolution Accepting Bid and Awarding Contract
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities)
10. 2014 Year End Report — Hutchinson Police Services
UNFINISHED BUSINESS
NEW BUSINESS
11. Approve/Deny Replacing Backstop/Retaining Wall at VMF Ballfield
12. Approve/Deny Resolution No. 14417 - City Seasonal Pay Grid/Position Table
2
CITY COUNCIL AGENDA APRIL 14, 2015
13. Approve/Deny Items for Airport Pavement Improvements Project (Letting No. 9, Project No.
15-09)
(a) Approve/Deny Resolution No. 14415 — Resolution Ordering Improvement and Preparation of
Plans and Specifications
(b) Approve/Deny Resolution No. 14416 — Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
(c) Approve/Deny Work Order No. 4 to Professional Services Contract — Construction
Administration Services for Runway 15/33, Taxiway A, and Apron Reclamation; Taxiway
Alpha 3 Relocation
14. Approve/Deny Items for 2015 Pavement Management Program Project (Letting No. 3, Project No.
15-03)
(a) Resolution No. 14411 — Resolution Declaring Cost to be Assessed and Ordering Preparation of
Proposed Assessment
(b) Resolution No. 14412 — Resolution Calling for Hearing on Proposed Assessment
15. Approve/Deny Resolution No. 14409 - Resolution to Participate in Minnesota GreenStep
Cities Program
16. Approve/Deny Resolution No. 14418 — Resolution Entering Into MnDOT Agreement No.
1000404 — Trunk Hwy 15/Main Street Maintenance Project
17. Approve/Deny MnDNR Luce Line State Trail Development Agreement
18. Approve/Deny Setting Special Meeting to Conduct City Administrator Three -Month
Performance Review
19. Approve/Deny Setting Council Budget Workshop for April 28, 2015, at 4:00 p.m.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items)
20. Approve/Deny Policy 1.26 - Consent Agenda Policy
21. Approve/Deny Changes to Policy 3.18 —Safety Eyewear/Footwear Reimbursement
22. Minutes from Committees, Boards or Commissions
(a) Pedestrian Bicycle Advisory Committee Minutes from February 18, 2015
(b) Liquor Hutch Quarterly Report from January — March 2015
(c) EDA Board Minutes from February 25, 2015
CITY COUNCIL AGENDA APRIL 14, 2015
(d) Library Board Minutes from February 23, 2015
(e) Parks, Recreation, Community Education Board Minutes from March 2, 2015
(f) Planning, Zoning, Building Department First Quarter Report for 2015
(g) Bid Opening Minutes of April 7, 2015 (Shady Ridge Road/Golf Course Road)
23. Council/Mayor Updates
24. Staff Updates
MISCELLANEOUS
ADJOURNMENT
11