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cp12-27-1971 (partial packet) cSPECIAL COUNCIL MEETING DECEMBER 14, 1971 Mayor Kost called the meeting to order at 7:30 P.M. Members present were Aldermen Peterson, Linder, Black and Alrick. Also present were Administrative Assistant Mealey, Fire Chief, Smith and representatives from the Town Boards served by the Hutchinson Fire Department. Mayor Kost's opening remarks welcomed the visitors and explained that the purpose of the meeting was to discuss costs of fire service. Administrative Assistant Mealey presented a report of costs and charges and an extensive discussion ensued. At the termination of the discussion of fire rates, Mayor Kost called for any further business. Administrative Assistant Mealey presented a bill from Fredrickson's Inc. in the amount of $12,078.75 as specified by contract for 75/ completion of Well #5 and as approved by the Engineer. Alderman Peterson moved the bill be approved for payment. Alderman Black seconded the motion and it was carried by affirmative vote of all members. application A parade permit/was received from William Arndt for a snowmobile parade. It was noted that the Chief of Police recommended approval. Alderman Black moved that the permit be approved. Alderman Peterson seconded the motion and it was carried. Administrative Assistant Mealey presented a proposed contract with Rieke Carroll Muller for construction of the new water towers under Project WS -MILAN -117. The contract was studied and discussed. Alderman Alrick moved that the Mayor and Clerk be authorized and directed to sign the contract on behalf of the City, subject to its approval by HUD. Alderman Black seconded the motion and upon vote being taken all members voted "aye" and the motion was declared carried. There being no further business before the Council, the meeting was declared adjourned at 9:50 P.M. 0 REGULAR COUNCIL MEETING DECEMBER 13, 1971 Mayor Kost called the meeting to order at 7:30 P.M. Members present were: Aldermen Peterson, Linder and Black. Members absent: Alderman Alrick. Also present: Administrative Assistant Mealey, City Engineer Priebe, Attorney Schantzen and Alderman -Elect Westlund. The invocation was delivered by Reverend Stanton Hecksel. On motion by Alderman Black, second by Alderman Linder, the minutes of the regular meeting of November 22 and special meeting of November 26 were approved as presented. The current bills having been reviewed were approved on motion by Alderman Black, second by Alderman Linder and affirmative vote of all members present. (List Attached) Mayor Kost recognized Chamber of Commerce Manager Cole Fowler who presented a request from the Chamberfor Courtesy parking permits for large groups holding meetings or conventions in Hutchinson. He elaborated on the size and numbers of such groups and stated that Chief Broderius has approved the idea. Some further discussion was held and the idea considered. In due course, Alderman Black introduced Resolution No. 5004 and moved its adoption. Alderman Linder seconded the motion and it was carried. RESOLUTION NO. 5004 AUTHORIZING COURTESY PARKING PERMITS BE IT RESOLVED BY THE CITY ® UNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Police Department in cooperation with the Chamber of Commerce, is hereby authorized to grant courtesy parking permits for large groups of visitors to the City for a limited period of time. Adopted by the City Council this 13th day of December 1971. Arecommendation was received from the Safety Council for making Elm Street a through street and also 4th Avenue SE from Adams East to Ontario. Mayor Kost stated that he concurs with the Council's recommendations and that it is his feeling that the Safety Council might work with the Planning Com- mission to resolve an overall plan for traffic flow for Council's considera- tion. There was some further discussion on the subject after which Alderman Black introduced Ordinance No. 409 and moved its adoption on its first reading Alderman Linder seconded the motion and it was carried by unanimous vote. ORDINANCE NO. 409 AN ORDINANCE ESTABLISHING CERTAIN THROUGH STREETS IN THE CITY OF HUTCHINSON AND PROVIDING PENALTIES FOR VIOLATION THEREOF (Text Attached) REGULAR COUNU,IL MEETING December 13, 1971 GENERAL FUND Janice Kruse Motor Vehicle Labor 56.80 Dianne Fowler Motor Vehicle �abor 118.00 Lorna Kohn Motor Vehicle Labor 132.00 Margie Priebe Motor Vehicle Labor 29.00 Audley Jorgenson Police Reserve 14.00 B. J. Kummet Police Reserve 16.00 Harvey Daharsh Police Dispatch 52.88 Dorothy Hassman Police Dispatch 72.00 William Wegner Police Dispatch 162.00 Harold Synstelien Electrical Inspections 106.50 Cash Drawer #4 Reimbursement 27.45 Crown Life Insurance December Coverage 1,649.28 Junkers Sanitation Service November Services 6,235.00 Motor Vehicle Dept. Tax-exempt Tags -Fire Dept. 8.50 Minn. Valley Testing Labs, Inc. Water Testing 16.50 Hutchinson Telephone Co. Monthly Service 286.01 State Treas.-PERA Employer Contribution 2,300.69 Municipal Electric Plant Utilities 163.96 Hutchinson Utilities Utilities 158.59 Municipal Water Dept. Utilities 13.05 D. J. Black League Meeting-Mpls 15.00 Thomas E. Mealey Mtgs-Redwood Falls,St.Paul, Collegeville 44.90 Mason Publishing Co. Digest Service 65.00 Richard Genty Professional Service 50.00 Ind. School Dist. #423 Work Study Program-Lietzau 48.60 Zila Hardware Supplies 6.69 Division of Boiler Inspection Boiler Inspection 2.00 American Linen Supply Co. Monthly Service 13.25 Hutchinson Plumbing & Heatigg Heating & Cooling Units 2,065.00 Ben Benjamin Straw 6.80 Farmers"Elevator Assn Dog Food 5.58 Hutchinson Ambulance Fund Transfer Out 5,000.00 Anderson Helgeson,Lieser & Thorsen Audit 2,475.00 KDUZ Announcments-Motor Vehicle 23.40 Buffalo Lake News Advertising -Motor Vehicle 8.40 Allen Office Supply Office Supplies 49.18 Hutchinson Leader, Inc. Printing 836.10 The Typewriter Shop Calculator,Typewriter,Gestetner & Office Supplies 778.60 International Business Machines Maintenance Agreements 189.75 Coast to Coast Stores Supplies 28.39 U. S. Leasing Corp. Rental-Acc't Machine 337.76 Yetzer's Variety House Picture Frames 2.58 National Cash Register Co. Maintenance Agreement 40.02 Carr Flowers Flowers -Seale 6.00 John's Shell Service Gas -Fire Dept- 13.95 Leo's Electronic Service Radio Repair -Fire Dept. 70.90 Sears Roebuck & Co. Tools -Fire Dept. 7.48 Hutchinson Fire Dept. Fire Runs 212.50 REGULAR COUNCIL MEETING - 2 - December 13, 1971 GENERAL FUND (cont) G. T. C. Auto Parts Maintenance -Fire Dept. 18.36 Neil Jensen Meeting -Owatonna 30.26 Family Rexall Drug Police Office Supplies 11.91 Leef Bros Monthly Service 19.50 St. Paul Book & Stationery Steelcase Drawer 14.50 Graham Paper Co. Police Office Supplies 16.56 Badger Shirt Co. Police Clothing 29.76 Quade's Inc. Freight Charges 3.50 Northwestern Bell Telephone Co. Sheriff's Teletype 80.35 James Brodd Police School 145.80 Wally's Tire Center Tire Repair & Tires 114.50 Rite Way Auto Wash Car Maintenance 4.45 Hutchinson Wholesale Supply Car Maintenance 20.72 Frank Motor Co. Car Maintenance 106.15 City of Minneapolis Prisoner Board & Room 156.00 Standard Oil Co. Police Car Gas 92.25 Erickson Oil Co. Police Car Gas 114.21 Traf-o-Teria Systems Inc. Office Supplies 143.25 Hutch Auto Body Repair 8.00 Zila Hardware Office Supplies 5.15 Frank Motor Co. Car Rental 50.00 Hutchinson Medical Center Physical-Brodd 15.00 Hutchinson Community Hospital Alcohol Tests 24.00 G. F. Nemitz's Sons Glass 2.00 Police Press Office Supplies 46.85 Harold Schmeling Car expenses 110.00 PARK DEPT. Cash Drawer #4 Motor Vehi6le Dept. Municipal Electric Plant Hutchinson Telephone Co. Hutchinson Utilities Standard Oil Co. Wallace Crandall Game Time Felska's Auto Service Hutchinson Wholesale Supply Plowman's Inc. G. F. Nemitz's Sons Hutchinson Iron & Metal Co. Simonson Lumber Co. J. W. HansonConstruction Co. S. A. Nies Zila Hardware Quade's Inc. Plowman's, Inc. 25,404.07 Reimbursment 1.25 Tax-exempt Tags 13.00 Utilities 45.70 Monthly Service 10.37 Utilities 66.42 November Gas 120.71 Maintenance 8.00 Spring 43.25 Maintenance 117.12 Maintenance 17.66 Maintenance 52.63 Supplies 9.50 Iron 12.40 Materials -Hockey Rink 237.08 Construction -Sidewalk 58.82 Fire Hose 98.10 Supplies 55.61 Supplies 32.10 Ford Bronco 3,625.00 REGULAR COUNCIL MEETING - 3 - December 13, 1971 PARK DEPT. (cont) Hutchinson Leader, Inc. Advertising 45.90 4,607.62 CEMETERY Standard Oil Co. November Gas 11.96 RECREATION DEPT. Roxanne Gregor Labor 43.20 Quades, Inc. Whistles 2.65 Hutchinson Telephone Co. Monthly Service 14.47 Family Rexall Drug Supplies 10.69 Stearnswood, Inc. Lime 6.60 Gary Esping Labor 40.00 Municipal Electric Plant Utilities 25.55 Hutchinson Utilities Utilities 16.31 Roderick Keith Meeting -Rochester 101.12 260.59 ROAD AND BRIDGE Carl Baumetz Labor 36.00 Cash Drawer #4 Reimbursement 2.06 Motor Vehicle Dept. Tax-exempt Tags 25.75 Municipal Electric Plant Utilities 1,867.63 Hutchinson Telephone Co. Monthly Service 21.71 Hutchinson Utilities Utilities 99.10 Standard Oil Co. November Gas 266.98 Plowman's Inc. Maintenance 258.72 G. T. C. Auto Parts Maintenance 22.00 - Zila Hardware Supplies 5.27 Hutchinson Leader Publications 13.50 Allen Office Supply Supplies 4.20 Albinson Office Supplies 5.44 Stearnswood, Inc. Lath 21.00 Roy's Tire Service Tire Repair & Tires 295.27 Gambles Tire Chains 19.95 Frank & Rolfe Gravel 295.00 J. W. Hanson Construction Co. Maintenance & Supplies 1,787.45 Yetzer's Variety House Office Supplies 2.04 Farm & Home Dist. Co. Supplies 4.54 Northern States Supply Supplies 16.34 Hutchinson Wholesale Supply Maintenance 41.64 Simonson Lumber Co. Maintenance 4.00 United Building Center Maintenance 79.83 McCall Road Surfacing Gravel 69388.10 REGULAR COUNCIL MEETING - 4 - December 13, 1971 ROAD AND BRIDGE (cont) Culligan Water Conditioning $alt 6.00 Coast to Coast Store Supplies 5.98 Erickson Construction Snow Removal 1,196.25 Cargill, Inc. Salt 251.31 13,043.06 WATER AND SEWER Motor Vehicle Dept. Tax-exempt.Tags 6.00 Hutchinson Telephone Co. Monthly Service 46.15 Hutchinson Utilities Utilities 198.49 Municipal Water Dept. Utilities 185.85 Municipal Electric Plant Utilities 3,072.65 Frank Motor Co. Maintenance 18.10 Coast to CGast Store Supplies 8.75 Lynde Co. Supplies 128.90 Hawkins Chemical Inc. Acid 160.52 Scientific International Supplies 39.40 Riverview Press Postcards 40.50 Standard Oil Co. November Gas 32.00 Mid-America Dairymen, Inc. Supplies 1.50 Am. Water Works Assn Dues 25.00 Water Pollution Control Federation Dues 25.00 Worthington Marine & Ind. Products Supplies 26.10 McLeod Co. Landfill November Service 4.00 Transport Clearings Freight Charges 12.72 Zep Manufacturing Supplies 76.84 Quade's Inc. Well X65 308.06 Frederickson's Inc. Well #5 12,078.75 16,495.28 MUNICIPAL LIQUOR STORE Distillers Distributing Co. Liquor 817.55 Griggs, Cooper &"Co. Inc. Liquor 863.99 Johnson Bros. Liquor Co. Liquor 222.59 McKesson Liquor Co. Liquor 522.77 Ed Phillips & Sons Co. Liquor 1,211.31 Earl Sprengler Freight 180.67 Ed Hoerner Rent 400.00 Distillers Dist. Co. Liquor 197.86 Famous Brands, Inc. Liquor 789.68 Griggs, Cooper & Co Liquor 1,516.03 Johnson Bros. Wholesale Co. Liquor 154.39 Old Peoria Co. Liquor 797.86 Ed Phillips & Sons Liquor 1,684.57 New Ulm Grocery Supplies 30.21 REGULAR COUNCIL MEETING - 5 - December 13, 1971 LIQUOR STORE (cont) Hutchinson Utilities Utilities 48.30 Municipal Electric Plant Utilities 112.45 Hutchinson Telephone Co. Monthly Service 23.45 Electro Watchman Inc. Alarm Payment 54.00 Coca-Cola Bottling Co. Coca-Cola 125.10 Seven -Up Bottling Seven -Up 87.90 Lenneman Beverage Dist. Beer 3,130.20 Marsh Distributing Beer 3,089.80 Olivia Bottling Co. Beer 353.55 Premium Distributing Co. Beer 1,611.85 Locher Bros. Beer 513.48 Distillers Dist. Co. Liquor 1,152.37 Griggs, Cooper & Co. Liquor 3,725.26 Johnson Bros Wholesale Liquor 214.53 Ed Phiilips & Sons Co. Liquor 1,957.03 Earl Sprengler Freight 220.93 Junker Sanitation Service November Service 14.00 Riverview Press Office Supplies 25.00 New Ulm Grocery Supplies .31.25 City of Hutchinson Cigarette License 12.00 25,881.96 OFF STREET PARKING A. M. I. Sewer Service Pumping -Berg House 35.00 PUBLIC SITES TRUST FUND Municipal Electric Plant Hockey Field 4,087.73 Simonson Lumber Co. Supplies 1.92 Hutchinson Leader Inc. Publications 9.00 4,098.65 HOLDING VAULT CONSTRUCTION CO. Stearnswood, Inc. Architectural Design 750.00 Chandler Wilbert Vault Co. Casket Lowering Device 155.00 Dammann's Construction Co. 2nd payment on Vault 6,000.00 6,905.00 SINKING FUND # 11 Hutchinson Leader Inc. Publications 14.40 G REGULAR COUNCIL MEETING SINKING FUND # 11 (cont) Rieke -Carroll -Muller Assoc. SINKING FUND # 12 Road S Bridge Fund Poucher Printing Co. Hutchinson Leader Inc SINKING FUND # 13 Road & Bridge Fund Poucher Printing Co.' Soil Engineering Service Hutchinson Leader, Inc. - 6 - December 13, 1971 Professional Services 151.28 165.68 Repayment of Advancement 157,891.80 Printing of Bonds 184.60 Publications 28.40 158,104.80 Repayment of Advancement 1,940.93 Printing of Bonds 352.00 Soil Borings 857.50 Publications 15.70 ' 3,166.13 REGULAR COUNCIL MEETING -2- DECEMBER 13, 1971 A request for an alley light was received from Locher Bros, owners of the Hamms Beer warehouse at 15 S Monroe Street along with a recommendation for approval from Chief Broderius resulting from break-ins. The matter was duly considered and the policy reaffirmed that the City does provide lighting in commercial areas. Alderman Linder moved that the request be forwarded to the Utilities Commission with direction for installation. Alderman Peterson seconded the motion and it wa s carried. Aletter from the City of Glencoe requesting opinion as to the advisability of 1) adopting a uniform time prohibiting the sale of alcoholic beverages on a County or area basis and 2) prohibiting the sale of alcoholic beverages at 12 o'clock midnight and willingness to enact ordinance to this effect was considered and discussed at some length. Mayor Kost polled the council and it was found that all members would be in favor of adopting a uniform closing hour throughout the county. Administrative Assistant Mealey was directed to reply to the letter advising the Glencoe City Council that it is the opinion of the Hutchinson City Council that it would be preferable to meet with municipal officials of the county as well as with retailers before making a firm commitment. The matter of water rates was discussed in depth, after which Alderman Black introduced Ordinance No. 410 for its first reading and moved its adoption. Alderman Linder seconded the motion. Upon vote being taken it was found that all members present voted affirmatively whereupon said ordinance was declared passed upon f irst reading. ORDINANCE NO. 410 AN ORDINANCE AMENDING ORDINANCE NO. 325 ESTABLISHING WATER AND SEWER RATES AND CHARGES BY THE CITY OF HUTCHINSON (Text Attached) Administrative Assistant Mealey presented copies of documentation required by HUD for review and approval. After due deliberation, Alderman Black introduced Resolution No. 5002 as follows: "RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT" WHEREAS, the City of Hutchinson, Minnesota organized and existing under and by virtue of the laws of the State of Minnesota (herein called the "Applicant"), has heretofore submitted an application to the United States of America, acting by and through the Secretary of Housing and Urban Development (herein called the "Goverment"), for a grant under Section 702 of tle Housing and Urban Development Act of 1965, for the purposes designated 'in the said application; and WHEREAS, the Government has approved the said application subject to certain conditions and has submitted to the Applicant a certain Grant Agreement dated as of 13 December 1971 (herein called the "Grant Agreemnt") for approval and execution by the Applicant, which said Grant Agreement is satisfactory, REGULAR COUNCIL MEETING - 3 - DECEMBER 13, 1971 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the Applicant that the said Grant Agreement, a copy of which is attached hereto, be and the same is hereby approved. The Mayor and City Clerk are hereby authorized and directed to execute the said Grant Agreement in the name and on behalf of the Applicant, in as many counterparts as may be necessary, and the Mayor and City Clerk are hereby authorized and directed to affix or impress the official seal of the Applicant thereon and to attest the same. The proper officeris directed to forward the said executed counterparts of the said Grant Agreement to the Government, together with such other documents evidencing the approval and authorization to execute the same as may be required by the Government. Said Resolution was read in full and discussed and considered. Alderman Black then moved the adoption of the Resolution as introduced and read. Alderman Peterson seconded the motion and on roll call, the following voted "Aye:" Alderman Leslie B. Linder, Alderman D. J. Black, Alderman Richard J. Peterson; and the following voted "Nay:" None The Mayor thereupon declared the motion carried and the Resolution adopted as introduced and read. Snow removal permit applications were received, considered and approved on motion by Alderman Linder, second by Alderman Black and carried, for the following people: Roger A. Bakken, Darol D. Wylie, Harold,Juul, Curtis W. Paulsen, Eldred Miller, Harold L. Molls, Bob's Shell, Leslie Ray Johnson, Robert R. Roberts, Alvin C. Krueger, Carl Rickeman, Gilbert Boldt, 0. A. Bretzke & Son, Richard Larson, Walter S. Cly, Erwin Schramm, James W. Hanson. Mayor Kost introduced the subject of the vacancy created by the retirement of Street Superintendent Harry Otto, and announced that subject to confirmation, Fred Roberts is appointed superintendent of Park and Street Departments with foremen to be appointed under his direction in each department. Alderman Linder moved the appointement be confirmed. Alderman Black seconded the motion and it was carried. Chief Broderius was present for discussion of amendment of the snowmobile ordinance. Attorney Schantzen reviewed the questionable sections with the Council. Alderman Linder then introduced Ordinance No. 411 for its first reading and moved its adoption. Alderman Black seconded the motion and upon vote being taken all members present voted "aye" whereupon said ordinance was declared adopted upon first reading. ORDINANCE NO. 411 AMENDING ORDINANCE NO. 387 RELATING TO SNOWMOBILES (TEXT ATTACHED) REGULAR COUNCIL MEETING - 4 - DECEMBER 13, 1971 Administrative Assistant Mealey presented a recommendation from the Park and Recreation Board for an amendment to the budget to provide for expense of providing transportation to ski areas. An extensive discussion was held after which Alderman Black moved the subject be tabled. Alderman Peterson seconded the motion and it was carried. Administrative Assistant Mealey then presented a request for amendment to to budget to provide for $900.00 tax payment. Alderman Black moved that the appropriation be approved. Alderman Linder seconded the motion and it was carried. Administrative Assistant Mealey reported receipt of the tax levy limitations as established by theLegislature and presented recommendations for consideration. The matter was duly considered and studied after which Alderman Black introduced Resolution No. 5003 and moved its adoption. Alderman Linder seconded the motion and it was carried whereupon said resolution was declared adopted by affirmative vote of all members present: RESOLUTION NO. 5003 RECERTIFYING 1971 TAX LEVY, COLLECTIBLE IN 1972 (TEXT ATTACHED) There being no further business before the Council, the Mayor declared the meeting adjourned at 9:35 P.M. RESOLUTION NO. 5003 RECERTII'YING 1-1i7i TAX COLLECTIBLE IN 1972 BE IT RESOLAr61) BY T11F CITY 1::()UNCIL OF TW, CITY OF HUTCHINSON, MC LEOD COUNTY, NATE OF MINNESOTA: 1. That Re:.O.Iiitiori No. 409-1 approving 1971 Tax Levy Collectible in 11)i 2 is hereby rescinded. 2. That the followin- >iums of money be levied for in the current year, collectible in 1972, upon the tax,ible property in said City of Hutchinson, for the following purimses: General Fund $ 76, ; `,4 Road & Brid,�e 97 , 4't 7 Librar_✓ 19,11911 Sinking; T-und 1 49,000 Sinking fund 4 6, i)i)I) Sinking; Fund 8 20,000 Sinking Fund 9 '32,000 Total 't o be levied $ 300,695 3. That a copy aid . tax levy be sent to the County Auditor of said McLeo i County, Miruiesota. Adopted by Elie Ci .A, Council this lath day of December 1971. 1 on Kost, Mayor c ` If Thomas E. Mealey, City Clerk revised: "naary 1972 BURNS NAVOR MUNICIPAL MU16 a= Barns Mw or Municipal hbrsing Hage, "A Base that Cares, 0 offers a new life of oom- panionship and activity with physical and spiritual care., to people who sight other - vise feel lonely or are inadequately oared for. the more interesting we can make- evw7.my life for the patieats,.the less they will be inclined to live in the past. TheSheed to have something to look forward to: each new day. We try to make life as interesting and enjoyable as possible within reasonable cost limdts. ADlQ33IOA-Ti�A9CA►RQ� w�ww� AYy person in need of gursing care; the aged, the infirm, the ohronicalIr 311 or the convalescent, is iUgible to become a patient of Burns Hanor. However, we are not per- mitted to ogre for the mentally disturbed people or persons having a disease endangering other patients. With so maty people living together, a few regulations are necessary -to help promote happy, harmonious living. Patient care policies of Burns Manor Nursing Rome have been developed by professional individuals. These policies will be reviewed annually by the group, which may be arpsnded to.inalade additional health personnel. Admission Rowltements:. 1. Before admiasion�an entrance application must be completed in detail. by Patient or responsible party and returned to -Darns Manor. As in most nursing homes there is a waiting list* so when you no longer wish. to have application on file the adabd- stration should be informed accordingly. 2. A pbysioal examination by your physician is required before admission. 3. All clothing is required to be marked with sewed in name tapes. 11m,- Nmor will not assume responsibility for clothing unmarked, or iters misplaced or destroyed t0 the resident. Burns Manor offers personal laundry service. 4. Payments for board, room and care are due each month, payable in advance. The cost depends on the nursing care necessary. If a resident passes away during -the month, a refand will be made unless extra cars -vas required during last 311ness. Real - dents wishing to have their rooms held while in the hospital or on tAps*we charged the fan rate fbr the first two weeks and half rate for the rest of twwwonth• Basan Manor page 2 cannot hold `rooms bW*rd& month. except W special arra�+ment. Rates are reviewed as to skilled or intermediate ogre, after monthly utilization -reports are considered. 5• PatienU r smy remain in Humus M=W for as long as polioses are propear3,Y observed and Barns Manor is willing and able to keep them. 6. It is necessary to limit what .patients N1W bring into Burns Manor. 'here is closet and dresser space for pearsou , things and clothing. lruraiture and bedding we provided$ although residents mp bring a favorite chair,radso, and small T.V. there are television sets in the lounges. ?. we request that patients- do not baring valuables such as jewelry and legal papers into Barns Manor, unless thq assume full responsibility for safe keeping. Howeverq patients- maty deposit moaepr in the office for safe keeping. 8. Barns Manor reserves the right to transfer patients to another room if it becomes neoessary to utilise the lbdicare.and.Skilled Beds to the best advantage. 1. Transfer agreement with the local hospital, which inclodes a psyahriatric divisione Is in effect. Said agreaarsnt is contimous, with no definite terminating date. 2. Patients are not transferred or discharged without prior notification to nWt of kin or sponsor. 3• When a patient is trsnfwred to a hospital or another norstng home, a refeera2 sheet Is made out in detail with information which will assist others in taking ogre of him. • oonss4tant physician reooaimends dispensing of proper care of patients0 appropriate procedures for obtaining and Bach patient mr choose his own plysioian and Barns Manor personnel will oars? out the dootor+s orders. Barns Manor prefers the. patient to haus a 20001 physician, so that in arp omwgency he will always have the necessary iwsaediate medical ogre xw&U.able. • schedule, 23,Aa+g the names and telephone numbers of these physieisas and the speoifie days each is one Gall is posted at the nsrsing stations, enabling Baran Manor to have a..aian+s services available around the clock seven days a week. Page 3 A. Doctor is notified puranant to supervisor of nurses on duty administering immediate care as relating to the situation. (1) Doctor's orders are carried onto and ambulance ordered to take patient directly to the local hospital it so ordered. B. Notification of immediate relatives as of record. DIAGNOMC Ski QIWI All diagnostic services, mob as clinieal laboratory and x-rays, are done only on the request of the patient's physician. Arrangement is made for the transportation of the patient to and from the hospital or physician's office where the tests are taken. A3.1 reports are received from the physician and are included in the clinical records. A mal..chest x-rays are given to 'patients and emmployees. . DSEitYIC83 A consultant dentist recommends proper procedures for obtaining and giving proper dental and oral hygiene care for the patients. Patients are assisted in obtaining dental care from their chosen dentist. Transportation is pr"Wed for the resident to get to and from the dentist's offioe. Nursing personnel assist the -patient in carrying out the dentist's ri: m andations. IM -M S�CE3 Burns Mawr Nursing Home provUes twenty -tour hour professional nursing service with a sufficient number of nursing personnel on duty at all tures to meet the total needs of the patients. Nursing personnel inclndes registered professional uroeso licensed practical nurses and nurses aides. Sufficient nursing personnel is available to assure that each patient ---- 1. Receives treatment and medication by professioahl personnel as ordered tW patient's physician. 2. Receives'ftsical therapy as ordered by patient's pbysician by nursing pemrsonenel. 3. Licensed Physical Therapist available if so ordered and if desired by patient or his sponser. Page 4. kaefives proper care to prevent decubiti and is kept comfortabler clean, and well groomed. ' 5• Ts Protected from accident and injury by the adoption of recommended and ordered safety measures. b. Is treated with kindness and respect. Restorative nursing care initiated in the hospital is continued immediately upon admission to dxrns'Manor. Nursing personnel are taught restorative nursing measures and practice them in their daily care of patients.- These measure include: 1. Maintaining good body alignment and proper positioning of bedfast patients 2. Encouraging and assisting bedfast patients to change positions at least every two hours day and night to stimulate circulation, and to prevent decubiti and de - fortuities. -3• Making every effort to keep patients active and out of bed for reasonable periods of time, except when contra-indicated by physician's orders. Encouraging patterU to achieve independence in activities of daily living by teaching self care, transfer, and ambulation activities. Nursing personnel are ahwe of the dietary needs of food and fluid intake of patients. - Patients needing help in eating are assisted promptly upon receiving their meals. A Written nursing care plan for each patient is available to all nursing personnel to assure proper and adequate service. including: 1. Nursing care What nursing care is needed 2. Trow it can best be accomplished for the patient 3. Patients likes and dislikes 4. Methods and approaches Which have been most successful 5. What modifications can be used to insure the bQst results. CLINICAL RECORDS Burns Manor Nursing Rome maintains a separate clinical record for each patient admitted. These roe rds include physiciants orders, medications and nurses observations. All information contained in the clinical records is treated as confidential and is disalas" only to authorised persons. All clinical records of discharged patSents are completed Page 5. VmWW and,are filed and retained in accordance with the State Law. In the event Ott ate facility discontimes operation, clinical records will be retained at the 2. ;> Clay_ Clark's office in accordance with 'State regulations. ' # efts and necessary records will be transferred from the hospital to the Barns Manor. ml from Barns Manor to the hospital in accordance with the transfer agrewentin effect. 4 eaaaamnitant pharmacist provides appropriate methods and procedures for obtaining, sing and mastering of medications. -Ant+ aticns administered are ordered by the patients pbq►sioian. The family of the patiOnt is rwpoi rted 1,M to bring wT medication for the patient to Bairns Marr. This Includes even the ocenion heons"Id remedies such as aspirin. milk of magnesia etc. All;'mediostions are administered by professional personel in accordance with the State Laevs. Therefore. self—administration can = be permitted. Each medication administored Is recorded in the clinical record of the patient. Pattents medications as prescribed by their physicians are received from the local drug of Hutchinson, except in those instances that they are procured from the veteran's Addrd stratim. The prescriptions are delivered to Barns Manor proper]y labeled with all pertinent information needed. 0.4h patiemtt's, meeacation• is kept in a separate medication boot in a locked cupboard at the norses',station. Medications requiring refrigeration are kept in a looked container is a refrigerator at the Curses' station. The medication are kept and stored in their originally received containers, and arw- transferring between containers is forbidden. Medicatietns no longer,in use are disposed of or destroyed in accordance with Fawal and Sitter i.aw and regulation The dietary,servioe of "Barns Manor Naming Home, in consultation with a professional dietittsn is directed by a qualified Dietary Supervisor, with sufficient cumber of food service peersonel employed to meet the dietary needs of the patients. There are food service mployees on duty over a period of 15 hours each day, who qre trained to ,k�err� assigned duties. . .the food and nutritional* needs of the patient are met in accordance with their pkr►ioi CT page 6. "eu� c diets are prepared and saved as prescribed by the attending physician; therefore, all food or candy brought in by visitors must be checked at -the nurses' station. A current diet manual is readily available to food service personnel and supervisors of nursing service. Three meals are served daily'vith between meal and bedtime snacks. Menus are planned in advance and food sufficient to meet the nutritional needs of the patient is pre- par►,a as planned for each meal. Foods are prepared by methods that conserve nutritive ralue, flavor, and appearance. It is attractively served at the proper teepwaturese file of tested recipes, adjusted to appropriate yield is kept. Food is out, chopped, or ground to meet individual needs. KaTIFICATIOXS There, are appropriate policies and procedures relating to the notification of f responsible perms or family in the event of significan changes in the patient's condition, patient changes, billings, and other related administrative matters. SOCIA. L_SI MC&S Social Services as defined by 405.1130 in Conditions of Participation Extended Care Facilities is provided by Burns Manor. 1. A staff member is responsible for this service a. T�e entire staff contributes toward this service in the relation to need. 2. McLeod County Social Service staff, Glencoe, Minnesota, is available to the patiently of Burns Manor. 3: State, County, and Caannd.ty resources are referred to as necessary. 4. Arrangements for financial help, if necessary. are referred to a came worker of the appropriate agency. 5. Prior to discharge, a resident and his family are provided with the necessary► guldaaee needed for continuing care of the patient. Resources available to hie will be noted. a. County Health Nurse 6. Arrangement have been made with West Central Mental health Center for aonsnitation t so the provision of Social Services are complied with. Page P 11111kV0 PAVIi00 4 0K -T-; r Activities at Hugs Manor are encouraged and are suited to meet the needs and interests of the patients. Occupation Therapy to under the supervision of experienced personnel with a large and adequate facilities equipped and used for this purpose on the basement level. 1. 111 various sundry phases of handicrafts suited to the individual patient's need is taught, encouraged, and campletede five days a week. 2. Movies, selected for patient's interest are shown approximatelf once a week. 3. Resident who wish too and enjoy doing hand work such as crocheting* knitting, and had sewing are encouraged to do so. and take it to their roans with these. 4. Excursion for those who are'able are made avaiable. Patients are taken to see the orchards and gardens in the spring and the foliage and harvest in the fall, to local events such as the County fair. Water Carnival, Christmas Decoration , with an annual baseball game included for those that are interested. 1 rocoW and beautifully furnished lounge are complete with fireplace, television, piano and stereo provides a pleasant spot for reading, visiting, or watching. Those who enjoy music may play the stereo or piano in the lounge. Two smaller day rooms comfortably furnished are also furnished with portable television sets, and are used extensiv 27 by residents when visiting with friends, playing cards, reading, and often serving ooffee for visiting friends. Coffee to provided for visiting relatives and friends and served either in the patient's room or the small dining room, or day room. There are no set visiting hours, but but we prefer that visitors come in the afternoon or early evening. We encourage friends and family groups to visit the patients at Burns Manor as often as possible. p.tientsmay leave the facilities with relative or friends for visits. but it is required that the nurse in charge or the office be notified when they leave and the ratient's aotivities -con_ end approximate time of return. A monthly birthday party is held for patients having birthdays that month. The event are scheduled toy the Burns Manor Auxiliary, with the ladies of the various church groups taking turns throughout the year in prepairing a program and serving retlhmeats suitable to the day. Burns Manor AuAliary also arranges for entertainment during the year by arranging musical. program and parties during other seasons of the yearg visitation committees who visit weekly, scheduling groups to make appropriate seasonal decorations for the dining room tables, and conducting a bingo game and providing suitable prises for same every Wednesday morning. They also schedule their members to came in every Wednesday afternoon for "beauty Parlor" work, which includes shampooing and setting hair as wall as giving pernansnts.in a efficiently equipped beauty shop. Residents may also avail themselves of this service on Fridays when no other activities are scheduled, or they may have their own operators come in and use the facilities other times when the facility is not in use. The local ministerial association sohednles it membership to conduct interdenwd =tionsl services every Thursday tafternoon at 2s3o p.m, in the spacious lounge. Denominatioosl services'mq also be conducted in the.chapel by various pastor's witiAmbers of their own church at regular intervals, as well as using this area for private meditation or vesper services which residents arrange on'their own initiative. The facilities at Burns Manor are available regardless of race, creed, color, or national origin. Patients are urges to attend services of their choice• and are assisted to attend religious services in the churches of Hutchinson. Transportation is provided. Pastors of all. faiths are cordially invited to call on their members. Bum Manor has a well equipped Barber shop in the basement area, and patients are fortunate to have a retired barber who comes in.weekly to cut hair. Burns Manor has a Van, suitable for transportation of patients that are ambulatory as well as those confined to a wheel chair. Transportation is provided for patients who desire and have appointments in the fttchi.nson area, such as with the bank or for shopping. Page 9 Patisnt�s activities continued Patients who are able and Trish to make their own beds and dust their rooms are encouraged to do so,, as this activity is good therapy for them. Heavier cleaning, is carried out routinely by staff employees. Utilization review is in effect in accordance with the requirements of State and Federal directives. The responsibility for execution of patient care policies lies with the Administration, director of nurses, supervising nurses with advisory guidance from Kenneth H. Peterson, M. D., R. I. Sheppard, D.D.S. and Charles.Carlson, pharmacist. Policies are reviewed and If necessary revised annually. The undersigned having read the foregoing acknowledged that the same is trod of our own knowledge, and have set our sign and seal as of this day of . 1972. Kenneth R. Peterson, M. D. R. I. Sheppard, D. D. S Charles Carlson, Pharmacist. HRN Mavis J. Geier, Administrator Dolores Lorentzen, Director of lA�rses Lois Getzke, Director of Nurses t 0 STATE OF MINNESOTA DEPARTMENT OF TAXATION CENTENNIAL OFFICE BUILDING SAINT PAUL, MINNESOTA 55101 December 21, 1971 TO: THE GOVERNING BODIES OF ALL TOWNSHIPS, CITIES, VILLAGES AND BOROUGHS OF LESS THAN 10,000 POPULATION AT THE LAST FEDERAL CENSUS Gentlemen: Article XXV, Chapter 31, Extra Session of the 1971 State Legislature, provides that, in the case of any governmental units under 10,000 that wishes to continue to employ their own assessor, the governing body of your jurisdiction must certify by resolution to the Commissioner of Taxation before April 1, 1972, their intent to continue to employ an assessor, either singly or jointly with one or more other subdivisions. Failure to certify by resolution before April 1, 1972, will abolish the office of your local assessor after November 30, 1972. Your county assessor will be responsible for the future assessment of your jurisdiction'. All assessment records of the local assessor will then become the property of your county assessor on December 1, 1972• The costs of future assessments made by the county assessor's office shall be charged to the assessment district involved. Should you wish to continue to employ an assessor, he will have to be certified as a qualified assessor by the newly created State Assessor's Board by December 1, 1974. The goal for the future, state-wide, is to have all assessments made by trained, professional assessors. Enclosed you will find a copy of the law in detail as it affects all assessors, a copy of a resolution you may wish to consider and an assessor's questionnaire that should be completed by your assessor should you plan to continue his office. The questionnaire will enable our office to assist your assessor in planning his educational program towards certification. I urge you to carefully examine your decision in this matter before April 1, 1972• Ve3;� truly yours, ARTHUR C. ROEMER COMMISSIONER OF' TAXATION ACR:WES:lls � ss Enclosures STATE OF MINNESOTA EXTRA SESSICN 1971 Chapter 31 H.F. No. 262 Article XXV Sec. 9. Notwithstanding any other provisions of law to the contrary, on or be -fore April 1 1972, the governing body of any township, city, village or borough of less than 10,000 popu- lation according to the latest federal census, which wishes to continue to employ an assessor must certify by resolution to the commissioner of taxation, in the form and containing the information he shall specify, its intention to employ or continue to employ, either singly or jointly with one or more other subdivisions, an accredited assessor and that they will bear the cost of any training courses on assessment practices and related expenses which are necessary to attain such certification. The commissioner of taxation shall notify, by Jan- uary 1, 1972, the governing; body of each affected township, city, village or borough that they must file a certificate pursuant to this article if they wish to maintain the assessing function. If the governing body of any township, city, village or borough fails to make such certification, that subdivision shall not employ an assessor after November 30, 1972, the assessor for the county in which the subdivision is located shall assume responsibility for - the assessment of all real and personal property in the subdivision commencing December 1, 1972. The commissioner of taxation shall notify the county assessor of each county prior to June 1, 1972, as to which subdivisions of the county have certified such intent and which subdivisions have failed to certify such intent. Where a county assumes continuinE., author- ity and responsibility for the assessment of real and personal property under this subdivis- ion, all assessment records of the local assessment district, shall become the property of the appropriate county assessor on December 1, 1972. Sec. 10. CommencinC. December 1, 1974, no asse:•sor shall be employed who has not been certified as qualified by the board, provided the time to comply may be extended after appli- cation to the board upon a showing that certified assessors are not available for employment. The board may certify that a county or local assessor who has not received the training, but possesses the necessary qualifications for performing the functions of his office by the pass- age of an approved examination or may waive the examination if such person has at least five years experience. The county or local assessing district shall assume the cost of training of its assessors in courses approved by the board for the purpose of obtaining the assessor's certificate to the extent of course fees and recognized travel expenses not paid by the state. If the governing; body of any township, city, village or borough fails to employ an assessor as required by the article, the assessment shall be wade by the county assessor. Sec. 11. All assessors ;previously accredited by the commissioner of taxation. :hall be considered as civalified under this article and shall be so certified. Sec. 12. The cost of making any assessment provided in this article shall be charged to the assessment district involved. The county auditor shall certify the costs incurred to the appropriate governing body not later than September 1 of each year, and if unpaid as of Octo- ber 10, the county auditor shall levy a tax upon the taxable property of such taxing; district sufficient to pay such costs. The amount so collected shall be credited to the general reven- ue fund of the county. Sec. 13. This article shall not supersede existing; contracts executed pursuant to Minne- sota Statutes., Sections 273.072 or 471.59 except to the extent that such contracts nny con- flict with section 9 or section 10 nor preclude contracts between e ung district and the county for the assn:,F;ment of property by the county assessor. STATE OF MINNESOTA DEPARTMENT OF TAXATION CENTENNIAL OFFICE BUILDING SAINT PAUL, MINNESOTA 55101 R E S O L U T I O N We here',;' certify by resolution, passed this day Cr , 1972, that we wish to continue the (.fice )f local assessor. We agree to assume the costs of training our assessor in courses approved by the State Assessors' Board for the purpose of obtaining the assessor's certificate to the e;� int of course fees and recognized travel expenses not Pa 1 1 the State. Township of Village of Borough of City of County of Signed by: Mayor or Town Board Chairman Clerk NAME OF ASSESSOR Last Name RESIDENCE ADDRESS ASSESSOR QUESTIONNAIRE First Middle Street and Number - or - RFD No. Telephone No. City or Village BUSINESS ADDRESS State Zip Code Street and Number Telephone No. City or Village State Zip Code EDUCATION Circle highest school grade completed: 8 9 10 11 12 Were you graduated? Date Name and location of last grade or high school attended College, University, Technical or Professional School (list both undergraduate and graduate work) Name Location From To Degree Date Major Business, Correspondence, Trade or Other Schools (excluding assessment and appraisal) Subjects Certificates Name Location From To Taken Received Assessment and Appraisal Schools Name Appraisal Texts Read Location Professional Periodicals Read Professional Designations (name and date) Days Year Attended Attainment ASSESSMENT AND APPRAISAL EXPERIENCE (list most recent first) 1. Name of District of Firm Location Period of Employment Present Salary Nature of Work Types of Property Employees Supervised - Number Duties 2. Name of District of Firm Location Period of Employment Last Salary Nature of Work Types of Property Employees Supervised Duties OTHER WORK EXPERIENCE , including self-employment. Most recent first. List only work experience in past ten years 1. Firm Address Specific Duties Period of Employment Last Salary 2. Firm Address Specific Duties Period of Employment Last Salary PERSONAL_ DATA Date of Birth