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03-23-2015 SAMSenior Advisory Board Minutes March 23, 2015 Present: Julie Jensen, Don Schroeder, Harriet Sturges, Barb Peterson, Warren Schuft, Judy Klawitter City Staff: September Jacobsen, John McRaith Absent: Darlene Kenning, Curt Dahl I. The meeting was called to order at 10:00a.m. by Chairperson Don Schroeder. II. Secretary's Report: The February 23rd minutes were examined. Harriet made a motion to approve the minutes and Warren seconded the motion. The motion was approved. III. Treasurer's Report: Warren reported card sales totaling $188 , button sales of $55, shotgun flag and wreath sales of $65. The Giving Program currently has $1681 in reserves. Barb made a motion to accept the report with a second from Judy. The motion passed. IV. Old Business A. Tours- Julie Jensen reported that the trip to Orchestra Hall for Rogers and Hammerstein's "Carousel" went without any issues. The tour was sold out. April 30th brings a visit to the Minneapolis Institute of the Arts to view "Art in Bloom" and a lunch stop at Murray's. This tour is also sold out. On May 2nd we will travel to the Minnesota History Center for "The Songs of the Hutchinson's", a tribute to the music of the Hutchinson brothers. The current registration sits at 31 for this outing. In June we will head to the Black Bear Lodge in Baxter for lunch followed by a visit to the Akeley Woodtick Theater for a musical comedy review. There is currently one space available. July brings with it a trip to Wadena for lunch and then on to the Douglas Lodge on Lake Itasca for a boat ride. In August a group will travel to Scandia where Minnesota's first Swedish settlement was established. A Swedish lunch will be included. A trip to the State Fair will occur on September 3rd. More than likely a mystery tour will be on the calendar for October. B. Update on Programs- September reported that the Fellowship Dinner is scheduled for next week. "The Judge" was the movie for this past month. The old time dance is scheduled for tomorrow afternoon. This will be the first attempt at providing video entertainment instead of a live band. If it proves to be popular enough, Don will attempt to get some additional videos for the future. V. Business A. Budget — September reviewed last year's Senior Center budget with the board. The Center exceeded revenue expectations but also exceeded the budget on expenses. This is likely to occur when running a variety of programs with fees that can vary greatly. Overall, the budget was pretty well balanced so the Center met expectations from the City's point of view. B. Church of Cash Update- The Johnny Cash event will be held on April 18th and over 100 tickets have already been sold. September needs helpers for this event including ticket takers, popcorn poppers and concession help. C. Magic Show- September checked out a potential magic show as a future fundraiser but it turned out to only be a 45 minute show so the idea has been dropped for now. D. Other- September mentioned that one of the two computers available to seniors was running on an outdated Windows program. An upgrade would not be feasible so the board recommended that she look for a computer replacement with a cost of around $800 as an upper limit. The funds will come from the Giving Program. Julie mentioned that she had some concerns about the safety of tour participants who use a walker during a trip. Board members expressed the concern that we may have a liability issue if the person should get injured during a tour. The board reached a consensus that in the future, anyone requiring a walker would also be required to have someone accompany them on the tour to assist them. The board asked John to run this idea past the city attorney to make sure it was not discriminatory. The board would like to see the policy in place for the April newsletter. VI. Adjournment: Warren made a motion to adjourn at 10:52 am with a second from Warren. The motion passed. Our next meeting is scheduled for Monday, April 27th at 10:00 a.m. John McRaith, Secretary