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cp03-24-2015C
CITY OF HUTCHINSON
,MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
111 Hassam Street SE
Hutchinson, MN 5535U-2522
320-587-51511Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, March 24, 2415
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, March 24, 2015 in the Council Chambers at the Hutchinson City Center, 111
Hassan Street S.E., Hutchinson, Minnesota for the following purposes:
1. A discussion on the organizational focus of the City (Goal & Vision Setting)
DATED: March 19, 2015
POSTED: City Center
Matthew Ja*ich, City Admi razor
CITY COUNCIL AGENDA MARCH 24, 2015
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 24, 2015
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Shalom Baptist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MARCH 10, 2015
(b) BID OPENING MINUTES OF MARCH 17, 2015 (CEMETERY COLUMBARIA SHELTER AND
FOUNDATIONS)
[Action] — Move to approve/reject the minutes of the regular meeting of March 10, 2015, and bid
opening from March 17, 2015
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES - NONE
(b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE
TO CHRIS ULMER OF TNT FIREWORKS TO HOLD A TENT SALE IN THE WALMART
PARKING LOT FROM JUNE 22, 2015, TO JULY 5, 2015
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
APPLICATION TO SATURDAY NIGHT CAR CRUISERS CLUB FROM JUNE 1 —
DECEMBER 31, 2015, AT HUTCHINSON MALL
(d) CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL CONTRACT
(e) CONSIDERATION FOR APPROVAL OF 2015 PUBLIC WORKS VEHICLE/EQUIPMENT
PURCHASES
(f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR MILES SEPPELT
TO ATTEND THE ECONOMIC DEVELOPMENT STRATEGIC PLANNING COURSE PUT
ON BY THE INTERNATIONAL ECONOMIC DEVELEOPMENT COUNCIL IN MADISON,
WISCONSON ON JUNE 4 & 5, 2015
(g) CONSIDERATION FOR APPROVAL OF RENEWING FOOD VENDOR LICENSE FOR
PETER NEUBAUER OF NORTHSTAR BBQ
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
[Action] — Motion to approve/reject those items contained under the consent agenda
2
CITY COUNCIL AGENDA MARCH 24, 2015
1 min. 7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
[Action] — Motion to approve/reject Council Check Register B
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10 min. (a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT —JEAN
WARD
No action required.
1 min. (b) DISCUSSION ON REGISTERING FOR THE LEAGUE OF MINNESOTA CITIES ANNUAL
CONFERENCE
No action required.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
15 min. (a) CONSIDERATION FOR APPROVAL OF SHARED CITY AND RURAL RESCUE/PUMPER
FIRE TRUCK PROJECT
[Action] — Motion to approve/reject the shared City and rural rescue/pumper fire truck project
and allow for release of the build specifications to bid
5 min. (b) CONSIDERATION FOR APPROVAL OF NON -WAIVER OF TORT LIABILITY LIMITS
FOR GENERAL LIABILITY
[Action] — Motion to approve/reject non -waiver of tort liability limits for general liability
5 min. (c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14407 — A RESOLUTION
AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT
TABLE
[Action] — Motion to approve/reject Resolution No. 14407, amending the City of Hutchinson
position classification assignment table
5 min. (d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14405 - A RESOLUTION
APPROVING ATTACHMENT E OF THE CITY OF HUTCHINSON EMPLOYEE
HANDBOOK — PERSONNEL POLICY ALLOWING FOR A SOCIAL MEDIA POLICY
[Action] — Motion to approve/reject Resolution No. 14405, allowing for a social media policy.
1 min. (e) CONSIDERATION FOR APPROVAL OF SECOND READING OF ORDINANCE NO. 15-
737, AN ORDINANCE AMENDING CHAPTER 54 OF THE HUTCHINSON CITY CODE
PERTAINING TO REVISIONS RELATED TO STORM WATER MANAGEMENT
CITY COUNCIL AGENDA MARCH 24, 2015
[Action] — Motion to approve/reject second reading and adoption of Ordinance No. 15-737
10 min. (f) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR CEMETERY
COLUMBARIA SHELTER AND FOUNDATIONS PROJECT (LETTING NO. 10, PROJECT
NO. 15-10)
[Action] — Motion to approve/reject the awarding of backstop project
5 min. (g) CONSIDERATION FOR APPROVAL OF PREPARING REQUEST FOR PROPOSALS ON A
NEW GARBAGE/REFUSE AND HAULING CONTRACT
[Action] — Motion to approve/reject the preparation of a Request for Proposals by staff for
Residential Collection (Garbage/Compost) and Hauling Services.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items)
(a) EDA BOARD MINUTES FROM DECEMBER 18, 2014, AND JANUARY 28, 2015
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
FEBRUARY 17, 2015
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY
2015
(d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
FEBRUARY 2015
(e) SNOW REMOVAL — ICE CONTROL REPORT FOR FEBRUARY 2015
(f) STREET SWEEPING PRESS RELEASE
13. MISCELLANEOUS
14. ADJOURN
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 10, 2015
1. CALL TO ORDER — 5:30 P.M.
Mayor Protein Chad Czmows i called the meeting to order. Members present were Mary Christensen,
John Lofdahl, and Bill Arndt. Member absent was Gary Forcier. Others present were Matt Jaunich,
City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
2. INVOCATION — Pastor Matt Troyer, Shalom Baptist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF FEBRUARY 24, 2015
(b) BID OPENING MINUTES FROM MARCH 3, 2015 (2' AVENUE SE RECONSTRUCTION
PROJECT)
(c) BID OPENING MINUTES FROM MARCH 4, 2015 (AUTOMATIC METER READING
IMPLEMENTATION PROJECT)
Motion by Christensen, second by Czmowski, to approve the minutes noted above. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES - NONE
(b) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2ND AVENUE SE
RECONSTRUCTION PROJECT (LETTING NO. 1, PROJECT NO. 15-01), ADOPTING
RESOLUTION NOS. 14400 AND 14401
(c) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO
DISPENSE WINE SAMPLES AT BRING IT HOME EXPO AT MCLEOD COUNTY
FAIRGROUNDS ON APRIL 11, 2015
(d) APPOINTMENT OF JAMES BRODD TO CHARTER COMMISSION TO AUGUST 2018
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Lofdahl, second by Arndt, to approve those items contained under the consent agenda.
Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING ONSALE INTOXICATING LIQUOR
LICENSE TO CROW RIVER GOLF CLUB
Matt Jaunich, City Administrator, noted that this license is similar to the application received by the
VFW last month and requires a public hearing because of the club applying for and changing to an
CITY COUNCIL MINUTES MARCH 10, 2015
on -sale intoxicating liquor license.
Charles Ulrich, 714 Shady Ridge Road NW, presented before the Council. Mr. Ulrich inquired as to
zoning requirements of the facility. Mr. Ulrich noted that due to the liquor license fee increase to the
club he could only speculate that the club will need to generate additional funds which would most
likely mean more events at the club, which could be detrimental to the neighborhood. Mr. Ulrich
inquired about other circumstances that may take place at the club with its new liquor license. Mr.
Ulrich noted he is not against the Crow River Golf Club obtaining an on -sale intoxicating liquor
license and believes it is fair amongst the license holders. However, he is concerned with the
additional activities that the license may allow the club to hold and the nuisances it may bring to the
residential neighborhood that abuts the club's property.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Lofdahl, second by Arndt, to approve issuing on -sale intoxicating liquor license to Crow
River Golf Club. Lofdahl requested that the applicant be more cognizant of the City's noise
ordinance. Motion carried unanimously.
(b) 2015 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO.
15-03), ADOPTING RESOLUTION NOS. 14402 AND 14403
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the scope of the
pr�gect includes Golf Course Road NW from School Road to CSAH 12/North Nigh Drive and Shady
Rie Road NW from TH 7/22 to approximately 350 linear feet north of 7t Avenue NW. The
project is proposed to address pavement surfacing and limited utilities. Mr. Exner noted that the
only major property owner concern relative to this project appears to be the desire to have a
sidewalk facility installed along the westerly side of Golf Course Road from School Road to
Heritage Avenue. Mr. Exner noted that a six foot wide concrete sidewalk could be constructed
immediately behind the new concrete curbing for an estimated total cost of $60,000. Staff is
proposing to proceed with construction of this sidewalk unless there are any objections or concerns
from the City Council. The total project is estimated at $1,577,500. The project is anticipated to
start in early August of 2015. Mr. Exner noted that some water main work will be addressed along
Golf Course Road.
John Anderson, 485 Shady Ridge Road, presented before the Council. Mr. Anderson clarified when
the work would begin on Shady Ridge Road. Mr. Exner noted that most likely work will begin on
Shady Ridge Road near the end of August. Mr. Anderson noted he is holding a wedding at his home
in early August so had some concerns with the work schedule. Mr. Anderson also asked if MnDOT
has contributed to this project due to Shady Ridge Road being an informal detour during the Hwy 7
reconstruction project. Exner noted that MnDOT provided the City of Hutchinson approximately
$41,000 for detour expenses as part of the two-year Hwy 7 reconstruction project. This $41,000 has
been distributed on all of the various projects that were used as detours during the Hwy 7 project and
ultimately deducts $.87/frontage foot on Shady Ridge Road properties. Anderson also commented
that the interest rates appear to be high. Exner noted that when the City estimates the rates, they
estimate conservatively. However, after bonds are awarded property owners pay that rate plus I%
per city policy.
Rick Morrow, 475 Shady Ridge Road, presented before the Council. Mr. Morrow spoke about the
Shady Ridge Road detour during the Hwy 7 reconstruction project. Mr. Morrow noted that he feels
it is unfair for the reconstruction of Shady Ridge Road to be on the shoulders of the property owners
when the majority of the wear and tear and traffic was from the Hwy 7 detour. Mr. Exner noted that
the City's assessment policy typically states property owners pay 50% of projects and the City pays
50%, however in this case it is 75%-25% split, which is essentially a reduction to the property
owner.
Jane Lien, 350 Shady Ridge Road, presented before the Council. Ms. Lien asked if the leaf vacuum
service will be interrupted due to the proj ect. Exner explained that the leaf vacuum service only runs
on compact, paved roads, so if the road is in gravel foundation, the service will not occur until it is
paved. However, the improvement project will be completed before the leaf service is completed.
Bob Baseman, 1140 13th Avenue, presented before the Council. Baseman asked about the sidewalk
CITY COUNCIL MINUTES MARCH 10, 2015
construction and the connections points, which Mr. Exner clarified for him.
Motion by Arndt, second by Lofdahl, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Christensen, to approve ordering improvement and preparation of plans
and specifications, approving plans and specifications and ordering advertisement for bids. Motion
carried unanimously.
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF FIRST READING AND REVIEW OF PROPOSED
CITY ORDINANCE NO. 15-737, AN ORDINANCE AMENDING CHAPTER 54 OF THE
HUTCHINSON CITY CODE PERTAINING TO REVISIONS RELATED TO STORM
WATER MANAGEMENT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the
City operates a municipal separate storm sewer system which is permitted by the Minnesota
Pollution Control Agency. The MPCA required program changes to be made to comply with new
standards in 2014 of which the City has already implemented. Part of the permitting process
included reviewing program documents such as existing ordinances to see if changes are needed to
comply with new permit requirements. Minor changes are needed for the ordinance to meet new
permit requirements. Some clarifying definitions were added along with direct references to MPCA
post construction storm water treatment requirements.
Motion by Christensen, second by Czmowski, to approve first reading of ordinance and set second
reading and adoption for March 24, 2015. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR AUTOMATIC WATER
METER READING IMPLEMENTATION PROJECT (LETTING NO. 7, PROJECT NO. 15-
07), ADOPTING RESOLUTION NO. 14404
Kent Exner, City Engineer, explained that the City received one bid for this project. The sole low
bidder was HD Supply Waterworks, LTD of Eden Prairie, Minnesota with a bid of $260,000 which
was approximately0.8% higher than the final cost estimate. The bidder has proprietary vendor rights
associated with the specified water meter reading transmitter devices/equipment. The City is
comfortable recommending the award of this project to HD Supply Waterworks. This is the same
company who installed meters for Hutchinson Utilities Commission.
General discussion was held regarding the project in general, which is essentially automatic meter
reading as opposed to physical meter reading done by a person.
Motion by Arndt, second by Lofdahl, to approve accepting bid and awarding contract for automatic
water meter reading implementation project. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items)
(a) BICYCLE -PEDESTRIAN ADVISORY BOARD MINUTES FROM DECEMBER 17, 2014
(b) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY
2, 2015
(c) SIDEWALK SNOW REMOVAL MONTHLY REPORT FOR FEBRUARY 2015
CITY COUNCIL MINUTES MARCH 10, 2015
13. MISCELLANEOUS
John Lofdahl — Council Member Lofdahl asked if liquor license holders can serve liquor in
franchise areas now that the some amendments were made to sections of the liquor code. Marc
Sebora, City Attorney, noted that if a liquor license holder wishes to amend the area in which they
serve liquor, they need to make a request to the Council 30 days before doing so.
Chad Czmowski — Council Member Czmowski commented that on April 15, 2015, the Hutchinson
Utilities Commission is holding a customer lunch which the Council has been invited to. He
suggested setting this is as a public meeting for all of them to attend.
Motion by Christensen, second by Lofdahl, to set HUC customer lunch on April 15, 2015, at the
HUC office as public meeting for City Council. Motion carried unanimously.
Matt Jaunich — Mr. Jaunich noted that he will be appointing Andy Reid as Finance Director. A
formal request to do so will be before the Council at the next meeting.
Mr. Jaunich also noted that he would like to hold workshop at 4:00 p.m. on March 24, 2015, to
review organizational items.
Motion by Lofdahl, second by Christensen, to set March 24, 2015, at 4:00 p.m. for Council
workshop. Motion carried unanimously.
Mr. Jaunich also distributed information on the League of Minnesota Cities annual conference being
held in June if any of the council members are interested in attending.
Kent Exner — Mr. Exner noted that he did see some children on the rocks at the dam and he warned
kids and others to be cautious.
Mr. Exner also noted that the bid on the 2nd Avenue trail work came in approximately $20,000 under
the estimate. In addition, plans for the 2nd Avenue bridge will be submitted by MnDOT in the near
future.
14. ADJOURN
Motion by Christensen, second by Arndt, to adjourn at 6:45 p.m. Motion carried unanimously.
4
BID OPENING
LETTING NO. 10/PROJECT NO. 15-10
CEMETERY COLUMBARIA SHELTER & FOUNDATIONS
March 17, 2015 at 10:30 a.m.
Present: Matt Jaunich, City Administrator
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 10:32 a.m. by Matt Jaunich. Mr. Jaunich noted
that the City Council reserves the right to reject all bids and to waive any informalities
and irregularities. Publication No. 8092, Advertisement for Bids was waived and the
following bids were opened and read aloud:
Coldspring
17482 Granite West Rd
Cold Spring, MN 56320
Closed at 10:34 a.m.
Gary Forcier
Mayor
Bid Amount: $178,362.00
ATTEST:
Matt Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
44�
Request for Board Action 7AL =-W
Agenda Item: Transient Merchant License - Chris Ulmer - TNT Fireworks
Department: Administration
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff F,-/-]
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Chris Ulmer of TNT Fireworks has submitted a transient merchant license application to hold a fireworks tent sale in
the Walmart parking lot from June 17, 2015, to July 8, 20154. Walmart has submitted correspondence indicating that
they have no object to this tent sale on their property.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Chris Ulmer of TNT Fireworks from June 17, 2015, to July 8, 2015, in
Walmart parking lot.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ltul131MMM, MN 5W(t
w -W lifxv 43201 23.1-Q40
City of Hutchinson
A PPLICATJ ON FOR PEDDLEIFS, SOLICITORS, AND,rRANS1ENTM.j_,-jtCj IA.!N,rs
(U n der Ordiji.4 n cc No. I 11)
_TT
Aim I vqe I loose oile)
Z]
Solicitor
$125.00
Date ofApplication
0
Transient Merchant
5125.00
Date(s) ul'Evcm:
U
Peddler
5125M
fr
Q
llanedc Peddler
$ 30.00
.
ApjjLiC,tl % Information
.. ..... ...
2" X 2" Picture Required
Name:
('1160.11mm, TN"IF Fireworks
I Leight:
240 Weight,. 75" Eye Color: Bro 11
Driver's
Liccnse Numbcr: Sue-.
Pelillanent Addrms: 2109 .59"' Ave S
Fnn ND
Stale
Permanent Nlephou:
I'Zinporary AddrCSS:
00. Mwe 7rP
Temporary I-clephonc Access:
I -lave you been convicted ur;jnv vrime. misdemeanor, or violation of any municipal ordiiiance, other than
LrMlk Yit)Ia(jotj,;'? Q Yes , 11()
I I'ves, sratc ihe jiwrire of an'erist" and punishmO)l or Penally asseswd 11jej-016re-
City of Hutchinson
Application for Peddlers, Solicitors, and Transient Merchants
Page 2 of 4
Location Information
Walmart Parking Lot
Location Name (CANNOT OCCUPY PUBLIC RIGHT-OF-WAY)
1300 HWY 15 S Hutchinson MN 55350
Location Address
If the applicant is not the property owner, the
property owner must sign below granting
permission for use of said property:
see permission fetter
Property owner signature
City State zip
owner name
Business Information
Describe relationship between applicant and employer: Regional Manager
Describe nature of business and describe item(s) offered:
Sell MNV approved safe and sane fireworks from a tent
Describe method of delivery: freight service delivers to tent, customers shop in tent and transport it
o mse)ve3
Describe source of supply:
Supplier Name
Supplier Address City
3
Supplier Name
Supplier Address City
Supplier Name
Supplier Address City
Suppler Phone Number
State Zip
Suppler Phone Number
State Zip
Suppler Phone Number
State Zi
Reference Information.
Provide two (2) property owners (in McLeod County) for character references.
�rty Chvner Name --• --
J
Property Owner Address
Property Owner Name
Pronerry Owner Address
PropertyChvner Phone Number y
City State Zip
Property Owner Phone Number
State
City of Hutchinson
Application for Peddlers. Solicitors, and Transient Merchants
Page 3 of 4
List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's
date):
Rochester MN 2004 to Present
city State Date(s) of Activity
St
Paul k4N -)011 Present
city
Alexandria
city
acute
MIN
State
2004
to
Dale(s) ofAcltvity
to
present
Dale(s) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/investigation fee paid in full (check or money order): ❑ yes ❑ no
completed in full and sinned: ❑ ves ❑ no
I hereby certify i have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution,
s Signature
Internal Use
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H./LiocswealAppliratiocau'Poddler, Solicitor. T=ivm-doc
-,F/q ! r
I I Date
Walmar
Letter of Authorization
Project Work Order — Dept 86 Fireworks Event
70: American promotional Events, aba TNT FireworkS #608872
f'vnrit. Merchandise Execution - Walmart Services
December 23, 2014
kZ .- TNT Fireworks Parking lot Promotion
Dear Valued Supplier,
Tharik you for your continued support and collaboration. This Letter of Auftlorizabon ("LOA") outlines the project you have agreed to
complete. Only your employees or approved third -party representatives tcollectively "Representativee" may perform the project on
your behalf, You must ensure your Representatives produce credentials to store rnanagernenl shoMng that the Representative has
been authorized by you to perform the project on your behalf. All tasks outlined in this LOA must be Performed in aocoTdance with the
terms, condylions, and requirer nems of the Walmer[ Supplier Agreement and/or the Walmart Master License ,agreement.
Pres eat Civervlew,
- Purpose. To conduct fireworks promotions on the parking lot
- Stones Af€ected: Preliminary stare list atlached (pending permltif4 licensing approval]
- Project Timegne; June 17, 2015 through July 08, 2015. stares in UT July is, 2015 through .lufy 25 wn The authorizations
granted to Supplier by this LOA expire at the and of the Project Timone-
- If Supplier is hiring a third party to staff the project, list the company here. NIA
-Supplier Rears o sibs hies•
1) Check in at the Customer Service Desk upon arrival at the store and sign In on the Veniddor Lot}.
2) Ask for the Store Manager t"MlaragW) or Front End Zone Merchandise Supervisor CZM V), present this fetter of authorization
to h3m1her, and obtain the signature of a salaried member of stor a manapment..
Nofe: If Stoma Manager- or FSC End ZMS is rmt ava6abfe, oak for anatherAssistant Manager within the sf[ M
31 Atter presenting this LOA to the applkoble Manager or 7 -MS, inform Wmlher it l you V411 be exewting the fnllowing steps:
Step #1 — Introduce the Company, explain the grcgrarn, discuss participation in Vie event and validate proper
placement on the parking lot.
Step #2 —TNTO Fireworks wlii obtain all necessary permits ascii/ or tic enses associated with a fireworks event on the
parking rot. TNT to provide proof to stores of permitnicsnsing.
Step 93 - TNTO Firsvoft (or authorized V party representatives) will set up the event on the parking lot In flte
space approved for the event and will conduct steles during the dates listed in the attached (which will also be
oornmunicated by the 1-10). Walmad grants permission for aft patrons of lite sale to ulAze the restroom faalties.
In performing the LOA, SupplW must:
Ensure its Reprosentatives execute only the steps listed in this LDA;
Prohibit its Represeantatlives from giving directions to or receiving directions from Walmarl's associates except for
directions listed in this LOA;
• ProWbit its Representatives from dimpling Walmaifs normal store operatlan%
Prohibit its• Representatives from entering the backroom or any other °asso.iate only" designated areas (unless
Representatives ata SPARC certified or escorted by a Walmad associate);
Prohibit its Representatives from using Waslmork pourer rif ing equipment to perforin this LOA;
0 Prohibit its Representatives from opening lacked cases on the sates floor (e.g„ electric shav€rs, firearms, etc.); and
Property vel its RepresentMives to ensure that their ernployment status complies with applicable law, and that they do
not pose s risk to the safety or property of Walmart, its associates, or its customers. Supplier may not solicll the
general public to perform these tasks through web -based applications. including, but not limited to. Gighalk or Field
Agent
Under this LDA, you are an independent Contractor. As such, neither your action nor Inaction may be attributal to Waimart. Your
!Representatives are not Walmart's employees and have no authority to act on Walmart's behalf. Any questions canearning this LCCA
should be directed to the Walrnart associele identified below or a member of Store Management.
Best regards,
TwZ��ncfiwEecutkvi
r. Direc
Walmark
Suppllers Vendor #7. 60$672
SupplieCs Master Suppliert5ervices Agreement is active: yes o no x
r'
Kent iver
Director
Walrrrart Services
Agreed and accepted this 2'jday of L&n USLQ , 2015 by:
SUPPLIER NAME (TNT Fireworks)
d
Bo Casle
Viol President
TNT Fireworks Fundraising
Pt2jVA Mjr_ng; Flmworks Saiea on Par&ina lot
Store Associate_fManaaernentj Responsibilities:
1) Check Event Calendar Pius Week 48 to verity that this LDA has been approved by Wa lmart;
2) Sign this LOA acknowledging the Representative's visit to the store; and
3) Ensure the spare on the parking lots is available to the Representative so the tasks maybe executed.
STORE MANAGEMENT ASSOCIATE
[Manager signs here once the pr*ct has been cbmpieted]
Name:
[print name)
Title: [print title]
Date: [print date]
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-x1,7
Agenda Item: Short -Term Gambling License - Saturday Night Cruisers Car Club
Department: Administration LICENSE SECTION
Meeting Date: 3/24/2015
Contact: Matt Jaunich Application Complete Yes
Agenda Item Type:
Presenter: Matt Jaunich Reviewed by Staff ❑✓
Consent Agenda
Time Requested (Minutes): 0 License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Saturday Night Cruisers Car Club has submitted a short-term gambling license application into administration for
review and processing. The application is for raffle drawings the organization will be holding between June 1, 2015,
and December 31, 2015. The applicant has completed the appropriate application in full and all pertinent information
has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Saturday Night Cruisers Car Club from June 1, 2015 to December 31,
2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ci�y e�
111 Iiassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application TlEe
X Short Term Date(s) 06/01/2015 — 12/31/2015 Fee: $30.00
MonthlDay/Year — MonthlDg /Year t 3 at r
O anization Information R Q
Saturday Night Cruisers Car Club
Name Phone Number
1125 Blackbird Dr. SW Hutchinson MN 55350
Address where regular meeting are held City State zip
Federal or State ID: 41-195-6814
Day and time of meetings? 7 pm first Tuesday of the month
Is this organization organized under the laws of the State of Minnesota? X yes ❑ no
How long has the organization been in existence? 1999 How may members in the organization? iii
To involve the public with local car enthusiasts and
What is the purpose of the organization? community businesses..
In whose custody will organization records be kept? Sue Lambertson. Treasurer/Jeannie Tessmer Secretary
Jeannie Tessmer Secretary 320-587-7791
Name Phone Number
16207 -673rd Ave Hutchinson MN 55350
Address Cite ,State Zrn
Duly Authorized Officer of the Organization Information
Gary Lambertson -Vice President
True Name
1125 Blackbird Dr, SW
Residence Address
Hutchinson
nate of tsMW +,18/04/1949 Place of Birth
Monthldaylyear
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain: N/A
320-234-3711
Cit},
Willmar
Phone Number
A" 55350
State zip
RANT
Cu}r State
I] yes X no
Cit;: of Hutchinson
Application for Gambling Devices License
Page ? of 3
Designated Gambling Manager ({Qualified under Minnesota Statute §329)
Sue Larnbertson — Treasurer
True Name
1125 Blackbird Dr. SW
Residence Address
320-234-3711
Phone Number
Hutchinson MN 55350
City State
Date of Birth: 0912.211958 Place of Birth: Lynwood
Monthldeu /year City
Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no
If yes, explain:
How long have you been a member of the organization?
5
Zip
CA
State
Game Information
Location # 1
Hutchinson Mall
(320) 587-5956
Name oj'location where game will be played
Phone Number
1060 AlflV- 15 Hutchinson
AIN 55350
Address (,f- location where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used: June 2015
through Aug2015
AM AM
Hours of the day gambling devices will be used: From
To R pm
Maximum number of player. 100
Will prizes be paid in money or merchandise? X money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
X yes ❑ no
If yes, will a charLe be made for such refreshments? X yes ❑ no
Game Information
Location #Z
320-296-1991
Multiple Sites in Hutchinson
Name of location where game will be played
Phone Number
Multiple Sites in Hutchinson Hutchinson
MN 553501
Address of location where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used: Sept 2015
through Dee 2015
AM AM
Hours of the day gambling devices will be used: From N/A pr„
t To N/A PM
Maximum number of player: 100
Will prizes be paid in money or merchandise? X money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
X yes ❑ no
If yes, will a charge be made for such refreshments? X es ❑ no
Chy of Hurcliinson
Applicarratr for Gambling Devices License
Page 3 of3
Officers of the Organization (if'necessary, list additional names an se agate sheet)
Philip Claggett
President
Name
Tille
724 Church St. SW Hutchinson
MN
55350
Residence Address City
State
Zip
Name
Title
Residence Address city
State
lip
Name
Tille
Residence Address ct r
State
Zi
or Other Persons Paid for Services In
Name
Residence Address
Nam e —
Residence Address
Name
Residence Address
additional narrres on separate sheet}
Title
City state zip
Title
city .State Zip
Title
City Stale AT
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager X yes Lino Authorized Officer X yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
-3/
151
�. Signa ire a uthori_ed weer ofotganiYation `j Date
Signature afgamhling manager oforgani_ation
City Council ❑ approved ❑ denied Notes:
Date
HUTCHINSON CITY COUNCIL Gaye
Request for Board Action 7AL =-x1,7
Agenda Item: Mosquito Control Contract
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Following the decision to move adulticide applications from Monday evenings to Wednesday evenings for 2015,
attached is an amended agreement with Clarke Environmental Mosquito Management, Inc. for the 2015 and 2016
seasons. The General Fund budget adopted included the additional costs for Wednesday evening applications.
The pricing was changed to reflect the mid -week applications. As indicated last fall, the per application amount
moves from $2,600 (Monday application) to $3,500 (Wednesday application).
There is no change in service or price for other components of the contract.
BOARD ACTION REQUESTED:
Approve amended contract with Clarke Environmental Mosquito Management, Inc. through the 2016 season.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2013 — 2016 City of Hutchinson (010532) —Revised 3/16/15
IW
Clarke Environmental Mosquito Management, Inc.
Professional Services Outline for 2013 - 2016
City of Hutchinson
Environmental Mosquito Management (EMM) Program
Part I. General Service
A. Computer System and Record Keeping Database
B. Public relations and public education opportunities through a company website
and/or by providing general mosquito control education material to be posted on the
City's website.
C. Mosquito Hotline Citizen Response — (800) 942-2555
D. Comprehensive Insurance Coverage naming the City of Hutchinson as additional
insured
E. Program Consulting and Quality Control Staff
F. Monthly Operational Reports, Periodic Advisories, and Annual Report
G. Regulatory compliance on local, state, and federal levels
Part II. Surveillance and Monitoring
A. Arbovirus Surveillance:
1. Clarke New Jersey Light Trap Network: Operation of Two (2) traps within the
City of Hutchinson to monitor and evaluate adult mosquito activity at $295.00 per
month per trap for June, July, and August. City of Hutchinson will supply power
to the locations of the Light Traps. The City of Hutchinson will be responsible for
damage of Light Traps placed in public areas.
Part III. Larval Control
A. Larval Site Monitoring and Inspections
1. One (1) complete inspection and treatment of up to (50) sites as outlined by most
recent Clarke Survey and Prescription Larval Control with Altosid® 150 Day
Briquettes @ $25.00 per site performed at the beginning of the season.
Part IV. Adult Control
A. Adulticiding in Residential Areas:
1. Six (6) community -wide truck ULV treatments of up to 100 miles of streets with
Biomist® or synthetic pyrethroid insecticide @ $3,500.00 per treatment to be
performed on Wednesday Evenings. Any additional authorized community ULV
treatments will be priced at $3,500.00 per treatment. Up to seven unscheduled
adulticide applications, provided upon request of the City, of adulticide.
Treatments approved by the City five days prior to the due date for scheduling.
Page 1 of 4
2013 — 2016 City of Hutchinson (010532) — Revised 3/16/15
B. Adulticiding Operational Procedures
1. Notification of community contact.
2. Weather limit monitoring and compliance.
3. Notification of residents will be handled by the City of Hutchinson
4. ULV particle size evaluation.
5. Insecticide dosage and quality control analysis.
6. All ULV Trucks will be equipped with GPS real-time and recording
devices/software
C. Adulticiding for community events:.
1. Two (2) backpack barrier treatments at selected park(s) to coincide with
community activities, at the request of City, with a synthetic pyrethroid
insecticide (treatments at all ballparks coincidental to ULV applications) @
$450.00.
Page 2 of 4
2013 - 2016 City of Hutchinson (010532) -Revised 3/16/15
m
Clarke Environmental Mosquito Management, Inc.
Client Agreement and Authorization 2013
The City of Hutchinson
Environmental Mosquito Management (EMM) Program
I. Program Payment Plan:
2013 EMM Payment Total Cost for Parts I, II, III, IV
Surveillance and Monitoring $1,770.00
Larval Control $1,250.00
Six Scheduled Adult ULV Treatments $21,000.00
Barrier Treatment (Community Event) $450.00
Core Total $24,470.00
**Sales Tax is not charaed if Sales Tax Exemption Certificate is on file
Billing:
Monthly invoicing based on services performed
**NPDES Permit: A National Pollutant Discharge Elimination System (NPDES) permit is not
necessary for the execution of the work for mosquito control effective October 31, 2011 for the
City of Hutchinson. Any additional costs associated with activities and/or services that may be
required by Clarke in order to comply with an NPDES permit in the future are not included in this
proposal.
II. Approved Contract Period and Agreement:
Please check the following contract period:
❑ 2013 thru 2016 Season ( less than 5% increase per year)
(New areas to be covered in 2014 - 2016 will be pro -rated
to the program cost at the rates in effect at the time.)
For The City of Hutchinson:
Sign Name:
Title:
For Clarke Environmental Mosquito Management, Inc.:
Name: U� ok ,
Rob Olson
Date:
Title: Control Consultant Date: 2/8/13 Revised
3/16/15
Page 3 of 4
2013 - 2016 City of Hutchinson (010532) -Revised 3/16/15
IW
Clarke Environmental Mosquito Management, Inc.
Client Authorization 2013
The City of Hutchinson
Environmental Mosquito Management (EMM) Program
Administrative Information:
Invoices should be sent to:
Name:
Address:
City: State: Zip
Office Phone: Fax: P.O. #
E-mail Address: County:
**In an effort to be more sustainable, we ask that you provide us with an
e-mail address that the invoices should be sent to.**
Treatment Address (if different from above):
Address:
City:
Contact Person for The City of Hutchinson:
Name:
Office Phone:
Home Phone:
Fax:
Cell:
Title:
Alternate Contact Person for The City of Hutchinson:
Name:
Office Phone:
Home Phone:
Fax:
Cell:
State:
E -Mail:
Pager:
Title:
E -Mail:
Pager:
Please sign and return a copy of the complete contract for our files to:
Clarke Environmental Mosquito Management, Inc., Attn: Rob Olson
20061 Edison Circle East, Clearwater, MN 55320 or Fax at (320) 558-2223
Email: rolson@clarke.com
Page 4 of 4
Zip
HUTCHINSON CITY COUNCIL Gaye
Request for Board Action 7AL =-w1,7
Agenda Item: 2015 Public Works Vehicle/Equipment Purchase
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Public Works staff recommends purchasing a 2015 Caterpillar CB32B double -drum vibratory compactor w/ 51" drum
for $53,260.16, less trade of 2002 Vibromax of $5,500.00 for a total of $47,760.16. Our current 39" roller cannot
"bridge" repairs done by a 48" excavator bucket, the most common repair type.
Public Works has historically experienced significant parts/service issues when using non -US built rollers. Only one
roller is built in the US (Caterpillar), which is built in Minnesota. Caterpillar's standard parts allow most repairs to be
done in-house or in town.
Other competitors reviewed included, Bomag (French company, rollers built in Germany) and Vibromax (our current
roller) is now owned by JCB (UK company, rollers built in Germany). Bomag is available, but no dealer was found for
JCB (formerly Vibromax) rollers. Standard repair parts for foreign brands are often not available as stock items and
parts can be difficult to obtain. Historically, it has also been difficult to get timely service on these machines.
BOARD ACTION REQUESTED:
Approve purchase and related trade for Asphalt Roller from Ziegler CAT, Minneapolis, MN
Fiscal Impact: Funding Source: Vehicle/Equipment Replacement Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 47,760.16
Total City Cost: $ 47,760.16 Funding Source: Vehicle/Equipment Replacement Fund
Remaining Cost: $ 0.00 Funding Source:
VENDOR: Ziegler CAT
PURCHASE ORDER No 19029
city n/ Date: 02/24/2015
Department 701-4951
111 Hassan Street SE 540
Hutchinson, Minnesota 55350-2522 Account
(320) 587-5151
SHIP TO: CITY OF HUTCHINSON PUBLIC WORKS
901 West 94th Street 1400 ADAMS ST SE
Minneapolis, MN 55420 HUTCHINSON, MN 55350-7010
QUANTITY DESCRIPTION AMOUNT
1 Caterpillar CB32B 51" roller $53,200.16 $53,260.16
1 Trade-in 2002 Vibromax 39" roller -$5,500.00 -$5,500.00
SUBTOTAL $47,760.16
FREIGHT
TOTAL DUE $47,760.16
CITY OF HUTCHINSON
Approved by
Please Reference To Purchase Order Number When Invoicing.
......................................................................................................•----------.._.-----------.................,.
Cut along dotted line.
Notes: Print Original on White
Obtain Signature
airy of " Purchase Order Number
PURCHASE REQUISITION 1 9 0 2 9
Department:. 701-4951
,Account: -
10540
I: ;i a:
02/24/15
Submitted by: John Olson
Check the Appropriate Box. Is Item Budgeted YES
If not budgeted, where will the money come from?
Department
[lead
Director
Finance
Director
City
Administrator
VENDORINFORMATION
Invoice To:
Altn:
City of Hutchinson Public Works
John Olson
Shipping Address
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Vendor:
Ziegler CAT
Contact Nmix'
Matt Ducette
Address
901 West 94th Street
Reference No.
Minneapolis, MN 55420
Phone No.
612.554.1540
Fax No.
952.887.5822
Customer I D
Check if only source available and state reason t ! Check Box
Only Amercian-made tandem vibratory roller available
C R ERING 1NEORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
1
EA
Caterpillar C133213, 51" roller
53,260.16
$53,260.16
1
EA
Trade 2002 Vibromax 39" roller
-5,500.00
-$5,500.00
SUBTOTAL
$47,760.16
TAX 6:875°l0
IMPING
TU-rAL: DUE-
$47,760.16
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving It4kl Mii�r►:
Date Received Reid6d By Invoice Adi#uMt Verified By
-ft
-- - —+ I ft - 1,
19029 - 02-24-2015 - PR - ZIEGLER CAT.xIsxPage 1 of 2
VENDOR INFORMATION
Vendor:
Ruffrid e-Johnson Equipment Co.
Cod tacl Name
Jim Farrell
Address
3024 4th St SE
Reference No,
Minneapolis, MN 55414
Phone Na.
612.378.9558
Fax No.
612.378.9395
Gustgrner IU.
ORDERING INFORMATION ..
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
BOMAG rollers are not American-made rollers
1
EA
BOMAG BW135AD-5
46,496.00
$46,496.00
1
EA
ECONOMIZER OPTION
1,550.00
$1,550.00
I`I. TOfAli;
$48,046.00
TAX 6.875�1�)
SHIPPING
TOTAL DUE
$48,046.00
VENDOR INFORMATION
Venow
Address
Reference No.
Phone No.
Fqx No, .
Customer ID.
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
TAX6:87:5°/6
SHIPPING
TOTAL 17U
19029 - 02-24-2015 - PR - ZIEGLER CAT.xlsx
HUTCHINSON CITY COUNCIL
44�
Request for Board Action 7AL =-W
Agenda Item: Travel Request
Department: EDA
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff F,-/-]
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I am writing to request City Council approval for out-of-state travel to attend the "Economic Development Strategic
Planning" course put on by the International Economic Development Council in Madison, Wisconsin.
Dates are June 4 & 5, 2015.
All costs would be covered by the existing EDA Budget, so there would be no financial impact to the city.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Existing EDA Budget
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
44�
Request for Board Action 7AL =-W
Agenda Item: Food Vendor License Renewal
Department: Administration
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff F,-/-]
Consent Agenda
Time Requested (Minutes): 0
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Peter Neubauer has submitted a food vendor renewal application. Mr. Neubauer operates a food cart with the
business name of Northstar BBQ. Mr. Neubauer has submitted the appropriate documentation and license renewal
fee.
BOARD ACTION REQUESTED:
Approve issuing a 2015 food vendor license to Peter Neubauer to operate a food cart.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
APPLICATION FOR LICENSE RENEWAL
for Food Vendor
City of Hutchinson
111 rfassan St SE
I lute]-inson, NIN 553bo
(320) 234-4216
Peter Neubauer
322 Alan Street
Hutchinson MN 55350
LICENSE
Issued To: Peter Neubauer
DBA Northstar B3Q
Address: 322 Alan Street
f iutChinson MN 55350
APPLICANT
Mame: Peter Neubauer
Address: 322 Alan 5treei
Hutchinson MN 55.380
ContactlAttn
Telepbone: (5 12) 724-5395
Fax.
Federal Tax 10:
State Tax IQ:
SSN:
Exempt,
INSURANCE
Cl7t3F
.......... ......... ............ .
.........
gescn tp ton
Food Vendor
License Nbr: 00OD4275
Appficant 526
INSTRUCTIONS:
Make any corrections, sigin and return
this application along with the license
fee to the City of Hutchinson by
121(1112014- Make check payable to:
{;ity of Hutchinson
License Expires: 12131/2014
....... ...
Amount
$ 175.00
Pursuant to Minnesota Statute, Sactiun 176.1 d2 proof of Workers' Compensation Liability is required.
°lease inrliir da a Cart ricate of Insurance i�arrring the City of Hutchinson as additional insured with the following informal ion: Insurance Company
Name (NOT the insurance agent), Policy Number, pates of Coverage (Must ❑e exact Term of License).
..........
. ........................
.........................
I am not requiired to have worker$' WMI)ensation I,abIlity Coverage becaus-w
C } I have no employees
d) I am self-insured {include permit to self -inure)
(} I have no employees who are covered by the wnrkers'r_Qmpensation law (these Enciude: spouoe, Parents. Children, and certain farm
employees)
I certify that thv irsferrrmetion provided is accurate and complete to the beat of my knowfedge and that a valid w-;Oers' cQmpen5ati0rt
policy will be kept in effect at all timer as roquired by law.
...... ...... .......................................... _
`L r CITY USENL
. L':..4 ._ r �~ G r Date Rec'd QafJ
Signature of Applyrant Date
Check # fc? i 44
Amount r
Ir. ... ......... ... ...............
'C'?a CERTIFICATE OF LIABILITY INSURANCE
�'�`,-,rMDIYYYVI
IAIMLiSUOR
POLICY NUMB
X14
p8/19IZ014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poficy(iss) must be endorsed. H SUBROGATION IS WAIVED, subject to
the terms and Conditions of the policy, cartain policies may require an endorsement. A statement on this cartfcate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PROCUCER
insurance
NAMED TITDmas LambertWsndalif
a 320 587-8230 FAx
iu+G> r+sE ..(3 587-9487
PO Bax 488
Hutchinson, MN 5535©
en F huteh I. e
PRODUCER
PERSON AL & ADv INJuRy I 1 000 000.
INSURERS) AFFOROIND COVERAGE MAIC 0
GENERAL AwREGATE # 2,000,000.
iNS
Petets Neubauer cfba North Star BBQ
INSURERA: States Lla l� Group— 255895
322 Allan Street SW
4NBURER R
_IN8l1RER C I. __-....... ....__..........___ -----------..---
Hutchinson MN 5535(]
INSURER D
INSURER E ;
§
INSURER F
AU I
w,.vversx:eea UkKIWICATE NUMBER: REVISION NUMBER;
11115 IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDIC.ATLD, NOTWITHSTANDING ANY REQUIREMENT, TERMOR CONUII ION OF ANY CZP41RAGI OR OTHER DOCUMENT WITH RESPECT 7C7 WHICH THIS
CERTIFICATE AWAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERON IS SUBJECT TO ALL THE TERMS,
ENCLuStONS AND CONDITIONS OF SUCH POLICIES. LIPArr8 SHOWN MAY HAVE BEEN RFDLICED BY PAin rJ_aIIMS
L
NSM FYPL Of OANCL
IAIMLiSUOR
POLICY NUMB
POLICY EFF
MlDe/YYTY
mmam YYY
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GENERAL LL481LI7Y
EACH OCMPPENCE f 1.000=0.
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6119!2015
. Fk;FM19F5 ({=rr xcumenaa) $ 100,000.
MED EKP ane p S .5 000.
PERSON AL & ADv INJuRy I 1 000 000.
-_.
GENERAL AwREGATE # 2,000,000.
OENL AGGREGATE LIMA AVPL11=5MR-
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PR2UOUGIS - COM •P"AGG s 2,000,000.
§
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. DaoILYINJURY (Reapmap) $
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PROPERTY
ROPROPERTY DAMAGE
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HIREDAUTRJS
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VMURELLA LIAR
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RETENT I
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-----........ ----------
IMandatary TriMH)
• I . dertxpg vnc®r
i
D€ PT107J OF pPERATIC7fJ5 6etvn
i
E.L DISEASE POLICY LIMIT s S
nESMPTION OF OPERATIONS rLOCATIONS I VEHICLES Wta6)ACORD 101, Add1Uanel RamaFka Sehadula, 11MMapaGa la FN Wmdl
The Certificate holler is added to the P06Cy aS an Additional Insured.
tv N 1
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
ACARD 25 (2009109)
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES GE CANCELLED 13EFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL tie DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORI21M
C 1988.2009ACORD CORPORATION, All rights reserved.
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Lease Agreement
This agreement, made this day, March 3, 2015, by the McLeod
County Fairgrounds, called the lessor, and North Star BBQ, called the
lessee.
The lessor grants and accepts a lease of the following facilities and
buildings: The 4H Kitchen.
a) In consideration for the use of the building, the lessee agrees to
pay a sum of $175.00 from January 1- December 31, 2015.
b) The McLeod County Fair has the month of ,August, 2015.
c) Permits are required and up to date by the MN Dept. of Health,
and the City of Hutchinson.
d) In consideration for space, all questions must go through
Randy at the fairgrounds.
1) By signing this lease, the lessee agrees to make no changes to the
facility with out the consent of the fairgrounds personnel.
2) The lessee agrees to return the facility or building in the
condition in which they found it.
3) The lessee is responsible for all damages that take place during
the event, including outside property being used for the event.
4) In case of damage, lessee is responsible for repair and/ or money
to replace to original position.
5) No barking Zones is to be enforced by the lessee of the
facility. Violators may be subsequent to an offense. No
parking is allowed on grass without permission of the
fairgrounds staff.
6) Emergency exits, doorways are to be kept free of all objects
for fire codes.
7) The McLeod County Fairgrounds will not be held liable for any
injury or accident involved with the activity as stated.
8) The lessee will assume the responsibility of the event, including
serving of any alcoholic beverages, unless stated with an approved
liquor vendor. This is then between both the vendor and the lessee.
r f
Lessor: McLeod County Faifgrounos
A�,/ Le -1 Qr;--B.
Lessee: North Star BB / ' '
i
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/11/2015 - 3/24/2015 3/18/2015
Check Number
Check Date
Amount
Vendor
Account Description
185011
3/11/2015
317.00
MCLEOD COUNTY COURT ADMINISTRATOR
Filing Fee
185014
3/24/2015
278.60
A & K REPAIR
Contractual R&M
185015
3/24/2015
330.00
AARP
Other Professional Services
185016
3/24/2015
650.00
ABSOLUTE LOGISTICS LLC
Freight - Bagged
185017
3/24/2015
216.00
ACCUWEATHER INC
1 Year Subscription
185018
3/24/2015
384.10
ACE HARDWARE
Small Tools & Minor Equipment
185019
3/24/2015
1,895.83
ALFA LAVAL INC
Equipment Parts
185020
3/24/2015
848.19
ALPHA WIRELESS
Phone Services
185021
3/24/2015
154.96
AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
185022
3/24/2015
800.88
ANIMAL MEDICAL CENTER ON CROW RIVER
Other Professional Services
185023
3/24/2015
68.55
ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
185024
3/24/2015
1,161.07
ARNESON DISTRIBUTING CO
Cost of Sales - Beer
185025
3/24/2015
482.00
ARTISAN BEER COMPANY
Cost of Sales - Beer
185026
3/24/2015
7,887.49
ASSURANT EMPLOYEE BENEFITS
Dental Claims
185027
3/24/2015
1,713.78
AUTO VALUE - GLENCOE
Equipment Parts
185028
3/24/2015
14,945.00
AUTOMATIC SYSTEMS CO
Contractual R&M
185029
3/24/2015
478.00
BEACON ATHLETICS
BELOW ZERO FROZEN YOGURT/CROW RIVER SIGN
Operating Supplies
185030
3/24/2015
1,000.00
Loans Made
185031
3/24/2015
692.09
BERGER PLUMBING HEATING AC
Contractual R&M
185032
3/24/2015
1,716.38
BETTER HALF EMBROIDERY
Uniforms & Personal Equip
185033
3/24/2015
5,200.00
BOLTON & MENK INC.
Other Professional Services
185034
3/24/2015
442.89
BRANDON TIRE CO
Automotive R&M
185035
3/24/2015
173.00
BUSINESSWARE SOLUTIONS
Office Supplies
185036
3/24/2015
14,227.87
C & L DISTRIBUTING
Cost of Sales - Beer
185037
3/24/2015
13.06
CENTRAL HYDRAULICS
Equipment Parts
185038
3/24/2015
113.01
CENTRAL MCGOWAN
Operating Supplies
185039
3/24/2015
30.00
COMMISSIONER OF TRANSPORTATION
Travel/Conference Expense
185040
3/24/2015
6,112.00
CRABTREE COMPANIES INC.
Software & Licensing
185041
3/24/2015
346.45
CROW RIVER AUTO & TRUCK REPAIR
Automotive R&M
185043
3/24/2015
97.63
CROW RIVER PRESS INC
Printing & Publishing
185044
3/24/2015
884.61
CURTIS 1000 INC - MN
Printing & Publishing
185045
3/24/2015
15.00
CZECH, RANDY
Travel/Conference Expense
185046
3/24/2015
68.00
DAAK REFRIGERATION
Contractual R&M
185047
3/24/2015
45.00
DAVE GRIEP CLEANING
Contractual R&M
185048
3/24/2015
3,846.30
DAY DISTRIBUTING
Case Deposits
185049
3/24/2015
90.27
DIMLER, KYLE
Office Supplies
185050
3/24/2015
2,512.98
DLT SOLUTIONS
Software & Licensing
185051
3/24/2015
6.00
DVS RENEWAL
2006 Ford Freestar Tabs
185052
3/24/2015
216.21
DYNA SYSTEMS
Equipment Parts
185053
3/24/2015
282.52
E2 ELECTRICAL SERVICES INC
Contractual R&M
185054
3/24/2015
18.40
EASTMAN, BRAD
Travel/Conference Expense
185055
3/24/2015
258.81
ECOLAB PEST ELIMINATION
Contractual R&M
185056
3/24/2015
876.08
ELECTRO WATCHMAN
Contractual R&M
185057
3/24/2015
8,756.25
ELK RIVER COMPOSTING INC
Inventory - Bulk Product
185058
3/24/2015
79.95
ENR
Dues & Subscriptions
185059
3/24/2015
63.83
EWING, BRENDA
Travel/Conference Expense
185060
3/24/2015
1,900.00
FARLEY, JENNIFER
Other Professional Services
185061
3/24/2015
1,124.87
FASTENAL COMPANY
Equipment Parts
185062
3/24/2015
525.00
FIRST CHOICE FOOD & BEVERAGE SOLUTIONS
Operating Supplies
185063
3/24/2015
520.90
FRATERNAL ORDER OF EAGLES
Alcoholic Beverages
185064
3/24/2015
553.35
FRONTIER PRECISION INC
Contractual R&M
185065
3/24/2015
196.23
G & K SERVICES
Operating Supplies
185066
3/24/2015
86.34
GARD SPECIALISTS
Equipment Parts
185067 3/24/2015
15,107.26
GARICK CORPORATION
Inventory - Process Material
185068 1 3/24/2015 875.25
GEB ELECTRICAL INC Contractual R&M
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/11/2015 - 3/24/2015 3/18/2015
Check Number
Check Date
Amount
Vendor
Account Description
185069
3/24/2015
118.85
GEMPLER'S INC
Repair & Maintenance Supplies
185070
3/24/2015
49.89
GENERAL TRAFFIC CONTROLS, INC
Equipment Parts
185071
3/24/2015
1,901.66
H&L MESABI
Equipment Parts
185072
3/24/2015
2,527.00
HACH COMPANY
Software & Licensing
185073
3/24/2015
234.00
HANSEN GRAVEL
Contracted Snow Removal
185074
3/24/2015
911.25
HANSEN TRUCK SERVICE
Automotive R&M
185075
3/24/2015
234.00
HANSON & VASEK CONSTRUCTION
Contracted Snow Removal
185076
3/24/2015
3,098.74
HAWKINS INC
Chemicals & Chemical Products
185077
3/24/2015
588.33
HILLYARD / HUTCHINSON
Cleaning Supplies
185078
3/24/2015
151.00
HOFF, RANDY
Miscellaneous Expense
185079
3/24/2015
304.86
HOLT MOTORS INC
Automotive R&M
185080
3/24/2015
56.00
HOMETOWN SPORTS
Uniforms & Personal Equip
185081
3/24/2015
2,328.84
HUTCHFIELD SERVICES INC
Contractual R&M
185082
3/24/2015
2,166.00
HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
185083
3/24/2015
2,276.58
HUTCHINSON CO-OP
Motor Fuels & Lubricants
185084
3/24/2015
3,179.00
HUTCHINSON FIGURE SKATING ASSOC
Other Professional Services
185085
3/24/2015
254.00
HUTCHINSON HEALTH
Other Professional Services
185086
3/24/2015
100.00
HUTCHINSON HUSKIES BASEBALL
Advertising
185087
3/24/2015
3,892.80
HUTCHINSON LEADER
Advertising
185088
3/24/2015
114,670.16
HUTCHINSON UTILITIES
Utilities
185089
3/24/2015
428.47
HUTCHINSON WHOLESALE
Equipment Parts
185090
3/24/2015
126.07
HUTCHINSON, CITY OF
Utilities
185091
3/24/2015
4,000.00
HUTCHINSON, CITY OF
Replenish ATM
185092
3/24/2015
12,146.00
IFCO SYSTEMS NA INC.
Inventory - Process Material
185093
3/24/2015
621.33
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
185094
3/24/2015
165.84
JESERITZ, PAUL
Travel/Conference Expense
185095
3/24/2015
1,480.00
A TAYLOR DIST OF MN
Freight
185096
3/24/2015
21.00
JLR GARAGE DOOR SERVICE
Equipment Parts
185097
3/24/2015
328.20
JOCHUM, DANIEL
Travel/Conference Expense
185098
3/24/2015
11,140.34
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Wine
185099
3/24/2015
1,785.50
JUUL CONTRACTING CO
Contractual R&M
185100
3/24/2015
24.60
KDUZ KARP RADIO
Advertising
185101
3/24/2015
57,639.12
KEY GOVERNMENT FINANCE INC.
Long -Term Obligation Interest
185102
3/24/2015
234.00
KOSEK, JEFF
Contracted Snow Removal
185103
3/24/2015
125.66
KRANZ LAWN & POWER
Equipment Parts
185104
3/24/2015
118.41
L & P SUPPLY CO
Operating Supplies
185105
3/24/2015
47,770.00
LEAGUE OF MN CITIES -INS TRUST
Worker's Comp Insur Premiums
185106
3/24/2015
200.00
LEVINE, ERIC
Travel/Conference Expense
185107
3/24/2015
119.76
LIEN, MIKE
Uniforms & Personal Equip
185108
3/24/2015
23,473.65
LOCHER BROTHERS INC
Cost of Sales - Miscellaneous
185109
3/24/2015
8,350.95
LOGIS
Software & Licensing
185110
3/24/2015
1,865.37
LYNDE & MCLEOD INC.
Inventory - Bulk Product
185111
3/24/2015
36.51
MAIN STREET SPORTS BAR
Operating Supplies
185112
3/24/2015
102.55
MAYTAG LAUNDRY & CAR WASH
Other Professional Services
185113
3/24/2015
20.50
MCLEOD COUNTY SOLID WASTE MANAGEMENT
Operating Supplies
185114
3/24/2015
401.18
MENARDS HUTCHINSON
Equipment Parts
185115
3/24/2015
30.00
MESSAGE MEDIA
Phone Services
185116
3/24/2015
1,612.50
MIDWEST CUSTOM APPAREL
Operating Supplies
185117
3/24/2015
25,713.00
MIDWEST PLAYSCAPES INC.
Machinery & Equipment
185118
3/24/2015
38.00
MINNESOTA COUNTY ATTORNEY ASSN
Operating Supplies
185119
3/24/2015
14,773.00
MINNESOTA POLLUTION CONTROL AGENCY
Licenses & Permits
185120
3/24/2015
2,369.80
MINNESOTA VALLEY TESTING LAB
Other Professional Services
185121 3/24/2015 5,981.52
185122 3/24/2015 60.00
MMC
Contractual R&M
_
MN SCIA
Travel/Conference Expense
185123 1 3/24/2015 134.80
M -R SIGN Sign Repair Materials
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/11/2015 - 3/24/2015
3/18/2015
Check Number
Check Date
Amount
Vendor
Account Description
185124
3/24/2015
438.10
MYGUY INC.
Equipment Parts
185125
3/24/2015
150.00
NADEAU, GREG
Uniforms & Personal Equip
185126
3/24/2015
76.82
NORTH STAR DENTAL SERVICES
Other Professional Services
185127
3/24/2015
461.24
NORTHERN BUSINESS PRODUCTS
Operating Supplies
185128
3/24/2015
95.02
NORTHERN SAFETY & INDUSTRIAL
Operating Supplies
185129
3/24/2015
36.49
NORTHERN STATES SUPPLY INC
Equipment Parts
185130
3/24/2015
550.00
NORTHERN VALLEY TRANSPORT
Freight - Bagged
185131
3/24/2015
4,143.55
NU -TELECOM
Phone Services
185132
3/24/2015
738.51
O'REILLY AUTO PARTS
Automotive R&M
185133
3/24/2015
3,087.00
PALLETON OF MINNESOTA
Inventory - Bulk Product
185134
3/24/2015
23,526.38
PARALLEL TECHNOLOGIES, INC
Machinery& Equipment
185135
3/24/2015
350.00
PATRICK, DARYL
Other Professional Services
185136
3/24/2015
48.08
PAULSON, JOHN
Operating Supplies
185137
3/24/2015
3,859.79
PAUSTIS WINE COMPANY
Cost of Sales - Wine
185138
3/24/2015
113.49
PETERSON, TIM
Operating Supplies
185139
3/24/2015
14,819.74
PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
185140
3/24/2015
40,439.25
PIONEERLAND LIBRARY SYSTEM
Other Professional Services
185141
3/24/2015
1,600.00
POSTMASTER
Postage
185142
3/24/2015
182.99
POWER/MATION DIVISION INC
Equipment Parts
185143
3/24/2015
5,369.00
PROFESSIONAL WATER TECHNOLOGIES INC
Chemicals & Chemical Products
185144
3/24/2015
9.90
QUADE ELECTRIC
Equipment Parts
185145
3/24/2015
53,983.20
RANGER GM
Machinery & Equipment
185146
3/24/2015
1,758.60
RDO TRUST #80-5800
Equipment Parts
185147
3/24/2015
796.75
REDLINE SYSTEMS INC.
Automotive R&M
185148
3/24/2015
167.97
REFLECTIVE APPAREL FACTORY INC
Safety Supplies
185149
3/24/2015
222.63
REINER ENTERPRISES INC
Freight - Bagged
185150
3/24/2015
107.25
ROSKAMP, COREY
Utility Cash Clearing
185151
3/24/2015
1,128.09
ROYALTIRE
Equipment Parts
185152
3/24/2015
188.73
RUNNING'S SUPPLY
Operating Supplies
185153
3/24/2015
116.00
SALTMAN LLC
Operating Supplies
185154
3/24/2015
2,544.92
SCHOOL DIST # 423
Other Revenues
185155
3/24/2015
131.33
SEPPELT, MILES
Travel/Conference Expense
185156
3/24/2015
15.96
SHOPKO
Cleaning Supplies
185157
3/24/2015
45.80
SHRED -IT USA INC
Refuse - Recycling
185158
3/24/2015
116.32
SIMONSON LUMBER HUTCHINSON
Operating Supplies
185159
3/24/2015
7,871.21
SOUTHERN WINE & SPIRITS OF MN
Freight
185160
3/24/2015
3,962.40
SPARTAN STAFFING
Other Professional Services
185161
3/24/2015
133.05
SPS COMMERCE
Dues & Subscriptions
185162
3/24/2015
255.19
STANDARD PRINTING
Sign Repair Materials
185163
3/24/2015
1,235.27
STAPLES ADVANTAGE
Cleaning Supplies
185164
3/24/2015
290.00
STEVENS ENGINEERS INC
Machinery & Equipment
185165
3/24/2015
7,569.96
STREICH TRUCKING
Freight -in
185166
3/24/2015
49.90
SUBWAY WEST
Operating Supplies
185167
3/24/2015
1,856.00
TESSMAN COMPANY
Operating Supplies
185168
3/24/2015
1,508.92
THOMSON REUTERS -WEST
Other Professional Services
185169
3/24/2015
379.69
_
TRI COUNTY WATER
Operating Supplies
185170
3/24/2015
102.53
TRI-STATE BOBCAT
Automotive R&M
185171
3/24/2015
664.87
TRUE FABRICATIONS
Cost of Sales - Miscellaneous
185172
3/24/2015
15.95
TWO WAY COMMUNICATIONS INC
Operating Supplies
185173
3/24/2015
378.02
ULTIMATE PLAYGROUNDS INC
Repair & Maintenance Supplies
185174
3/24/2015
61.80
UNIFORMS UNLIMITED
Uniforms & Personal Equip
185175
3/24/2015
18,396.00
UNITED PACKAGING & DESIGN
Inventory - Process Material
185176
3/24/2015
431.28
UNIVERSAL ATHLETIC SERVICE INC
Operating Supplies
185177
3/24/2015
380.00
UNIVERSITY OF MINNESOTA
Travel/Conference Expense
185178
3/24/2015 45.00
UNIVERSITY OF MINNESOTA Travel/Conference Expense
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 3/11/2015 - 3/24/2015
3/18/2015
Check Number
Check Date Amount
Vendor
Account Description
185179
3/24/2015 2,646.54
VERIZON WIRELESS
Phone Services
185180
3/24/2015 14,544.15
VIKING BEER
Case Deposits
185181
3/24/2015 345.30
VIKING COCA COLA
Cost of Sales - Miscellaneous
185182
3/24/2015 1,731.33
VINOCOPIA INC
Freight
185183
3/24/2015 210.00
VIVID IMAGE
Other Professional Services
185184
3/24/2015 48,444.33
WASTE MANAGEMENT OF WI -MN
Refuse - Services
185185
3/24/2015 43.70
WECKMAN, JERROD
Travel/Conference Expense
185186
3/24/2015 60.00
WELCOME NEIGHBOR
Advertising
185187
3/24/2015 1,818.09
WELLS FARGO
Small Tools & Minor Equipment
185188
3/24/2015 51.79
WELLS FARGO BANK
Utility Cash Clearing
185189
3/24/2015 385.12
WEST CENTRAL SANITATION INC.
Utilities
185190
3/24/2015 3,500.00
WESTAFER ENTERPRISES
Other Professional Services
185191
3/24/2015 16,386.23
WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Miscellaneous
185192
3/24/2015 52.00
WISCONSIN DEPT OF AGRICULTURE
Licenses & Permits
185193
3/24/2015 445.43
ZARNOTH BRUSH WORKS INC
Equipment Parts
Grand Totals: 761,835.78
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 3/1/2015-3/14/2015 Mar 18, 2015 11:OOAM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee Amount
03/14/2015
CDPT
03/17/2015
185012
HART
621.88-
03/14/2015
CDPT
03/17/2015
185013
MNPEA
390.00-
03/14/2015
CDPT
03/17/2015
3171501
AFLAC
20.46-
03/14/2015
CDPT
03/17/2015
3171501
AFLAC
130.75-
03/14/2015
CDPT
03/17/2015
3171502
Assurant Employees Benefits
9.75-
03/14/2015
CDPT
03/17/2015
3171502
Assurant Employees Benefits
920.04-
03/14/2015
CDPT
03/18/2015
3171503
EFTPS
12,326.39-
03/14/2015
CDPT
03/18/2015
3171503
EFTPS
12,326.39-
03/14/2015
CDPT
03/18/2015
3171503
EFTPS
3,645.99-
03/14/2015
CDPT
03/18/2015
3171503
EFTPS
3,645.99-
03/14/2015
CDPT
03/18/2015
3171503
EFTPS
24,572.96-
03/14/2015
CDPT
03/17/2015
3171504
ICMA
2,105.00-
03/14/2015
CDPT
03/17/2015
3171505
ING
975.00-
03/14/2015
CDPT
03/17/2015
3171506
Minnesota Dept. of Revenue
10,393.70-
03/14/2015
CDPT
03/17/2015
3171507
MN Child Support System
41.87-
03/14/2015
CDPT
03/17/2015
3171508
MN Department of Revenue
271.65-
03/14/2015
CDPT
03/17/2015
3171509
MNDCP
250.00-
03/14/2015
CDPT
03/17/2015
3171510
PERA
12,772.70-
03/14/2015
CDPT
03/17/2015
3171510
PERA
12,772.70-
03/14/2015
CDPT
03/17/2015
3171510
PERA
5,982.31-
03/14/2015
CDPT
03/17/2015
3171510
PERA
8,973.50-
03/14/2015
CDPT
03/17/2015
3171510
PERA
26.01-
03/14/2015
CDPT
03/17/2015
3171510
PERA
26.01-
03/14/2015
CDPT
03/17/2015
3171510
PERA
1,965.07-
03/14/2015
CDPT
03/17/2015
3171511
TASC-Flex
359.91-
03/14/2015
CDPT
03/17/2015
3171511
TASC-Flex
1,495.49-
03/14/2015
CDPT
03/17/2015
3171512
TASC-HSA
4,432.43-
03/14/2015
CDPT
03/17/2015
3171512
TASC-HSA
5,230.56-
03/14/2015
CDPT
03/17/2015
3171512
TASC-HSA
687.98-
03/14/2015
CDPT
03/17/2015
3171512
TASC-HSA
692.28-
03/14/2015
CDPT
03/17/2015
3171512
TASC-HSA
871.90 -
Grand
Totals:
31
128,936.67-
ELECTRONIC FUNDS TRANSFERS
3/24/2015
TAX
FUND
FUEL
HATS
SALES TAX
LIQUOR
SALES TAX
PRCE CIVIC ARENA
PAYABLE TO AMOUNT
MN DEPT OF REV $1,555.25
MN DEPT OF REV $35,766.00
MN DEPT OF REV $651.00
SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $10,626.00
$48,598.25
CITY OF HUTCHINSON
Council Check Register -B
Check Issue Dates: 3/11/2015 - 3/24/2015 3/18/2015
Check Number
Check Date Amount
3/24/2015 292.97
Vendor Account Description
185042
CROW RIVER GLASS Automotive R&M
Grand Totals: 292.97
HUTCHINSON CITY COUNCIL
Request for Board Action
44�
7AL =-W
Agenda Item: 2014 HRA Year End Report
Department: HRA
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter: Jean Ward
Reviewed by Staff F--]
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson HRA has prepared a 2014 Year End Report Synopsis and will present
a summary of 2014 HRA
activities, current trends in housing, and HRA priorities for 2015.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson HRA
2014 Synops'is Y
Before Owner Occupied Rehab Loans After
f RA,
Hutchinson Housing &
Redevelopment Authority
111 Hassan Street SE
Hutchinson, MN 55350
(320) 234-4251
Fax (320) 234-4240
NMLSR# 396789
www.hutchinsonhra.com
Foreclosure Remediation: School Construction Program
907 Lewis Avenue SW
1 445 Adams Street SE
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ev
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Hutchinson Housing &
Redevelopment Authority
2014 SYNOPSIS YEAR END
REPORT
The HRA has been instrumental in obtaining Small Cities Development Program funds,
Minnesota Housing Finance Agency Funding, and Greater MN Housing Funds for housing
programs within the city of Hutchinson. Over the past twenty-five years the HRA has obtained
nearly $20M of federal, state or other outside funding for the housing needs in Hutchinson.
Why does Housing matter?
Housing matters because:
• Decent, affordable housing is shown to stabilize families -for example children who have
stable housing do better in school
• Housing Programs help improve neighborhoods and maintain property values
• Housing Programs provide economic stimulus for the local economy by providing work
for local contractors and businesses
In 2014, the HRA worked on the following housing objectives:
1. Continue to maintain strong emphasis on property management, property improvements,
energy conservation, and tenant services at Park Towers.
2. Support rehabilitation of aging housing stock to preserve housing stock and prevent decline
of neighborhoods.
3. Monitor foreclosures and purchase/rehab/resale or purchase/demolish/new construction bank
owned, short sale, vacant or blighted properties as funding allows.
Summary of 2014 Activities Highlights:
City Center Operations:
Owner Occupied Rehabilitation
The HRA closed out the SCDP Expanded NE program in September 2014, closing on four
SCDP rehab loans in 2014. The breakdown for the completion of the total project is as
follows:
SCDP $175,312.54
Other leverage funds $195,945.46
Total $371,258.00
Homes improved over the term of the project -twelve.
2014 Foreclosure Remediation Initiative:
Two projects were worked on by HRA staff in 2014: Completed 907 Lewis Ave and began
construction at 445 Adams Street, scheduled for completion June 2015. For the 445 Adams
Street house, the HRA is an Energy Star Builder. The HERS rating for 907 Lewis Ave was 58
and projected HERS rating for 445 Adams Street SE is 47.
Tectal riinlshed 1,9'
445 Adam Street SE
Main Fbor: 9396.&F.
Second Fle r: 976 G.S. F.
Hutahinsan Housing &
Redevelopment AvtWty
{32ID12311-42SI
>r WVMhetchinsonhra.com
Trends in Housing:
1. Rental Housing
15.00%
10.00%
5.00%
0.00%
3.50%
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
Market Rate General Occupancy Vacancy Rate
'1 A nn0/
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
2014 Vacancy Rates
2. Homeownership
Market Rate General
Occupancy
■ Subsidized General Occupancy
■ Senior Market Rate Rental
Housing
■ Senior Subsidized Rental
Housing
The median sales price rose again in 2014, reflecting a housing market recovery in
Hutchinson and is helping decrease the number of homeowners underwater with their
mortgages. The median sales price was $142,000, according to the Minneapolis Area
Association of Realtors data based on MLS sales in Hutchinson.
The 2014 median family income for McLeod County is $73,100. Based on a household
being able to afford a home priced at 2.5 times their income, not factoring in savings or debt
that they may have, a household would need an income of $53,400 to afford a home priced at
$133,500 the 2014 median sales price of a house.
HOME RESALES
CITY OF HUTCHINS
ON
2005 throw h 2014
Year
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
P rice R a n P e
bL- Pct.
ISL-
Pct.
_
N-
Lct_
N-
rr -t-
bL-
r I-
N-
Pct-
bL- R -L-
b a
Lc(-
bL-
R-1-
bL-
P I-
UnderS50,000
IS
5.7
29
102
44
15.3
30
12.4
24
11.1
9
4.2
6 2.7
5
1.8
6
1.6
2
0.5
$50,000 to $74,999
17
5.4
35
12.3
33
11.5
31
12.8
16
7.4
27
12.5
11 � 4.9
6
2.2
l0
2.6
8
2.1
$75,000 to $99,999
34
10.8
36
12.7
62
21,6
46
19.0
32
14.8
36
16.7
23 10.2
17
6.1
22
5.8
28
7.3
$100,000 to $124999
59
18.7
49
17.3
52
18.1
48
19.8
38
17.6
47
21.8
43-19.0
39
14.0
56
14.8
56
14.7
$125,000 to $149,999
$150, 000 70$174,999
68
51
21.5
16.1
59
29
20.8
10.2
41
16
14.3
5.6
33
22
13.6
9.1
38
23
17.6
10.6
46
20
21.3
9.3
34 15.0
S1I22.6
63
59
22.6
21.1
67
88
17.7
23.2
86
'83
22.6
21.8
$175.000 to $199,999
21
6.6
16
5.6
13
4.5
9
3.7
12
5.6
12
5.6
22 9.7
36
12.9
45
L1.9
46
12.1
$200000+
48
15.2
31
10.9
26
9.1
23
9.5
33
15.3
19
8.8
36 15.9
54
19.4
85
22.4
72
18.9
Total
316
100.0
284
100.0
287
100.0
242
100.0
216
100.0
216
100.0
226 100.0
279
100.0
379
100.0
381
100.0
Median
1 $133,500
$121,000
$101,400
$109,950
$121,600
$117,750
$146,750
$157,900
$158,000
$152,000
.'004 resale breakdown
-b- includes
s sales
not included
in median talc.
S
Peterson -Paulsen
Associates hrc.
Maxt'ieId Research
Inc.
McLeod Coun
Assessor's
Office
The median sales price rose again in 2014, reflecting a housing market recovery in
Hutchinson and is helping decrease the number of homeowners underwater with their
mortgages. The median sales price was $142,000, according to the Minneapolis Area
Association of Realtors data based on MLS sales in Hutchinson.
The 2014 median family income for McLeod County is $73,100. Based on a household
being able to afford a home priced at 2.5 times their income, not factoring in savings or debt
that they may have, a household would need an income of $53,400 to afford a home priced at
$133,500 the 2014 median sales price of a house.
3. Housing Construction in Hutchinson
According to the City of Hutchinson, Planning/Zoning/Building Department, there were 23
single family homes built in 2014. There is an adequate supply of 284 residential lots
available compared to 299 lots as of January 1, 2014.
500
400
300
200
100
0
Residential Lots Available
1997 19981999 2000 20012002 2003 2004 2005 2006 2007 2008 2009 2010 20112012 2013 2014
100
90
80
70
60
50
40
30
20
10
0
Number of New Dwelling Units Construction
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
The above charts & maps are from the Department of Planning, Zoning and Building 2013 Year Report
4. Foreclosure Update
200
150
McLeod County and Hutchinson
Foreclosure Counts
50
N
2007 2008 2009 2010 2011 2012 2013 2014
■ McLeod County
■ Hutchinson
Number of Foreclosures in McLeod County and Hutchinson
Year
McLeod
Hutchinson
2001
37
2002
43
2003
48
2004
48
14
2005
56
2006
72
2007
142
40
2008
159
42
2009
135
50
2010
200
62
2011
176
77
2012
135
45
2013
93
39
2014
75
28
2014 Sheriff Sales Cancelled In Hutchinson
14
2015 Sheriff Sales Scheduled to Date In Hutchinson
14
2014 Hutchinson HRA Summary:
2014 Federal & State 2014 Local Funds
Funds Administered Administered
Park Towers: Capital Improvements:
Federal Operating Funds $129,611.00 Replaced water circulating lines & water shut off valves
Federal Capital Funds $96,177.00 Apt. programmable thermostats, zone valves & 2 air handlers
Homeowner Rehab Loans closed
DEED/SCDP $63,736.00
SCDP City Revolving PI Funds $9,215.00
NWA:
CFUF
$26,140.56
FUF
$93,929.63
Unsecured FUL
$6,946.55
CRV
$17,154.00
Foreclosure Remediation:
CRV Value Gap -907 Lewis Ave $11,984.01
Total 2014 Federal & State Funds Total 2014 Local Funds
Administered $445,678.75 Administered $9,215.00
Funds Available:
SCDP City Revolving Local Income $94,944.72
SCDP City Revolving Program Income $70,997.48
Housing Fund Loan Balances:
HRA Notes Receivable $101,565.79
City SCDP New Construction $322,450.00
City SCDP Rehab $545,239.91
Total Balance of City SCDP Loans
Receivable $867,689.91
2014 Budgets
Park Towers $541,354.25
City Center $379,235.00
Total HRA Budget $920,589.25
2014 HRA Personnel 4.0 Total FTE
Executive Director
HRA City Center Program Coordinator
Park Towers Public Housing Specialist
Park Towers Maintenance/Custodian
Hutchinson HRA Priorities for 2015:
• Submit Rental Rehab SCDP application to DEED for the downtown area of Hutchinson.
• Continue to administer the Minnesota Housing Fix- Up Loan Program. Administer the
Community Fix- Up Loan and offer discount loan program (4% interest rate) targeted to
the SCDP neighborhoods, houses cited not in compliance with nuisance ordinance, or
identified specific rehab need of roof replacement.
• Continue to administer the Minnesota Housing Rehab Loan Program for owner occupied
rehab.
• Continue to administer Program Income owner occupied rehab funds.
• The HRA and school construction class is scheduled to complete the
acquisition/demolition /new construction of a blighted property at 445 Adams Street in
June 2015. Offer affordability gap for buyer up to 80% of statewide median income or
$59,400.
• Evaluate 2015 project potential for a rehab or demolition/new construction of a vacant
property in Hutchinson. Evaluate new construction project on vacant lots at Island View
Heights.
• Continue to request free radon test kits for Radon Awareness month from the Minnesota
Department of Health for distribution in Hutchinson. Over 1000 free radon test kits have
been picked up by residents of Hutchinson at City Center. Hutchinson is in a high radon
area; radon mitigation is recommended at radon levels above 4.Opc/L.
• With a general occupancy vacancy rate of 1.89%, support the 2015 development of a
general occupancy rental project.
• Modernize the elevators at Park Towers with 2015 $97,525 Capital Funds and 2015
awarded $234,000 Minnesota Housing POHP funds.
G: HRA/Year End Report/2414 Synopsis HRA Year End Report
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-w1,7
Agenda Item: LMC Annual Conference
Department: Administration
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This year's Annual League of MN Cities Conference is June 24-26 in Duluth. We had previously given you information
on the conference. Some of you have expressed interest in attending this conference. If you are interested in
attending, we should have everyone registered by May 1 to receive the discounted conference rates. Melissa will be
assisting you in getting you registered for the conference. I would ask that you speak directly with Melissa about your
desire to attend the conference. Please note that we are going to need to know the following when getting you
registered:
1) Are you a first-time attendee of the Conference? (There is a discounted rate for first-time attendees - $125
compared to $325)
2) Are you planning on going to any of the pre -conference workshops on Tuesday or Wednesday? There are
additional costs to attend these events and we'll need to know that while registering you (might also affect your
check-in date).
3) Will a guest/spouse be attending any of the events with you? If so, which ones? The conference allows for this, but
the cost for your guest/spouse would be at your expense.
4) We will need hotel information from you if you would like us to register you -- Check-in and check-out dates, hotel
location and room type (There are 7 hotels that the League has worked with to get "blocks". You will receive a special
room rate if you make reservations by May 23)
If any of you are interested in sharing a room, please communicate that with Melissa. If you have any other questions
and/or concerns on this, please let us know.
BOARD ACTION REQUESTED:
Discussion on Registering for the LMC Annual Conference
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-w1,7
Agenda Item: New shared city and rural rescue/pumper fire truck.
Department: Fire
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Matt Sturges
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In late 2012 the Hutchinson Fire Department began exploring the idea of combining Engine 3 (pumper) and Rescue 5
(Heavy Rescue) into one multi-purpose Rescue/Pumper vehicle. At that time we were receiving direction from city
staff and city council that each city department should look at their resources and attempt to right size the fleet by
making equipment more versatile or eliminate underutilized or inefficient items. Staffing numbers are becoming
increasingly more difficult as time goes on, so it is also very important that we are able to do more with less personnel,
which requires our equipment to be extremely versatile.
Since this would be a jointly owned vehicle between the city and the rural townships we wanted to ensure that we had
full support from the beginning. In Feb. of 2013 the rural townships were presented this plan in their annual meeting.
They were very supportive of the project and they agreed to have us move forward with the plan and to hopefully take
delivery sometime in 2016.
For the past 2 1/2 years the HFD truck committee has poured over every detail of what this truck needs to do and how
it needs to operate and they have now finalized all of those items into the presentation that will follow at the council
meeting.
Summary:
-Purchase one multi-purpose rescue/pumper that has full firefighting capabilities and full rescue capabilities.
-Sell the current city owned Engine 3, a 1992 "General' Engine with only firefighting capabilities.
-Sell the current shared city/rural Rescue 5 a 2001 "Pierce" heavy rescue with only rescue capabilities.
Thank you.
BOARD ACTION REQUESTED:
We are requesting the board to approve this project and allow us to release the build specifications to bid.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 579,000.00
Total City Cost: $ 264,500.00 Funding Source: Capital Projects / Excess LGA
Remaining Cost: $ 314,500.00 Funding Source: Rural townships / sale of R-5 and E-3
City/Rural Rescue Pumper Project
Lieutenant Matt Sturges
Hutchinson Fire Department
Existing Engine 3r
City owned 1992 General 1250 GPM pumper
■ Four (4) person cab design
■ Top mounted pump panel
■ Scheduled replacement 2012
Limitations
■ Reliability and capabilities of aging equipment in
emergency situations
■ Limited Firefighter interior space
■ Limited compartment space
Committee Goal
Research and establish specifications for
the replacement truck for Engine 3 and
Rescue 5 to assure it will safely and cost
effectively benefit the department now and
into the future
Existing Rescue 5 ,
■ City/Rural owned 2001 Pierce Heavy Rescue
■ Six (6) person cab design
■ Telescoping light tower
■ Onboard hydraulic pumps for extrication tools
■ Scheduled replacement 2016
Limitations
■ Reliability
■ Limited Firefighting use
■ Limited compartment configuration options
1
Future City/Rural Rescue
Pumper
■ New city/township owned 1750 GPM pumper
■ Five (5) Person enclosed cab design
■ Exterior rear mounted pump and pump panel
■ Full body storage compartments
■ Designed with firefighter safety and labor
savings in mind
■ Will satisfy department and communities future
growth
Existing Engine 3 and Rescue 5
future
■ Old fire trucks have little to no value
■ Proposal
❑ Sell both trucks under current city asset selling
guidelines
■ Advantages to proposal
❑ Consolidate two old trucks into the purchase of one
new truck that is designed to handle both fire and
rescue incidents
❑ With the City of Hutchinson's goal of "Right Sizing the
Fleet" cost savings can be achieved with the
elimination of two older trucks being replaced with
one
Future City/Rural Rescue Pumper
Estimated cost $579,000
Current Project Status
■ 02/07/13 Rural Townships approved to proceed
with the replacement of Engine 3 and Rescue 5
with a combined fire rescue unit delivered in
2016
■ 02/06/14 Rural Townships updated and agree to
move process forward with preliminary specs
with a cost between $545,000-$595,000.
Delivery 2016
2
Current Project Status
■ 02/05/15 Rural Townships approved purchase of
new city/rural rescue pumper at a cost of
$579,000 to be paid over a 5 year period
■ 03/24/15 Ask for city council approval to write
specifications and accept bids
■ Committee has spent 2'/2 years conducting
truck research including visits with
manufacturers, factory visits, department visits
'�
■
Anticipated Cash Transactions
Funding Source
$ 150,000 Fall 2015 purchase chassis Capital Projects / Excess LGA
429,000 Summer 2016 remaining costs TBD in 2016 Budget Process
$ 579,000 Total Anticipated Cash Outlay
$ (50.000) 2016 Estimated Cash Proceeds - sale of Rescue 5
QQ Net Anticipated Cost
$ 264,500 City Share 50
$ 264,500 Rural Share 50
$ 52,900 Annual Rural repayments 2016 through 2020
Assumed that the City will front all costs and recoup 50% from the
Rural entities over a 5 year period at 0% interest.
■
Future Project Timeline
■ 04/10/15 Release spec for bid
■ 04/24/15 5:00 pm deadline and opening of bids
■ 05/12/15 Ask for city council approval to award
bid
■ Construction time will be approximately one (1)
year from time of order (delivery mid 2016)
Conclusion
■ After extensive research through
manufacturers and area departments we
would like to request the councils approval
to write specifications and accept bids for
a new City/Rural Rescue Pumper
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-w1,7
Agenda Item: Consideration of Non -Waiver of Tort Liability Limits for General Liability
Department: Finance LICENSE SECTION
Meeting Date: 3/24/2015
Contact: Andy Reid Application Complete N/A
Agenda Item Type:
Presenter: Andy Reid Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5 License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As part of the City's renewal of its general liability insurance policy for the period July 2014 through June 2015, the
City must decide whether or not to waive the statutory municipal tort liability limits from $500,000 per claimant to
$1,500,000 per occurrence. If the City does waive this, then the City must purchase excess liability coverage.
Historically the City has not waived the municipal tort because by doing so the City opens itself up to claims and
potential payments above the statutory limit.
Staff recommendation is to not waive the tort liability limits.
Since we are only a few months away from the policy renewal for the period July 2015 - June 2016, staff is also
recommending that Council not waive the tort liability limits for that policy period at this time as well.
BOARD ACTION REQUESTED:
The Council is requested to not waive the tort liability limits for the policy period of July 2014 through June 2015 and
for the upcoming policy period of July 2015 through June 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-x1,7
Agenda Item: Resolution No. 14407 - The City of Hutchinson 2015 Compensation Plan
Department: Administration
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For the period of January 1, 2011, through May 2014, the City had in place the combined position of City
Administrator and Finance Director. Prior to that time period, the positions had been separate, full time positions.
With the resignation of the previous City Administrator/Finance Director in 2014, the City Council decided to separate
the Finance Director duties and responsibilities from the position of City Administrator. To ensure the continuation of
the necessary financial functions for the City, the Council appointed Andy Reid, Controller, as the Interim Finance
Director and directed Administration to recommend an appropriate Finance Department structure.
The recommendation before the Council regarding the Finance Director position is as follows:
1. Reestablish the position of Finance Director. The position description prepared by staff is a Grade 12 position on
the City Position Classification Table and is attached for your review and consideration.
2. Remove the Grade 11 position of Controller from the Position Classification Table.
Since 2007, the City has staffed a mid to higher-level, supervisory financial/accounting position to assist and support
the Finance Director/City Administrator. This position has ranged from a Grade 10 to a Grade 11 position and has
been titled Assistant Finance Director and Controller. With the elimination of the Controller position and the pending
retirement of a long-term accounting employee at the end of 2015, the following is recommended to ensure efficient
and effective City Financial services:
1. Establish the Grade 7 position of Senior Accountant on the Position Classification Table. The position description
is attached.
It is the intention to appoint Andy Reid to the position of Finance Director, contingent upon the Council adoption of
Resolution No. 14407. Additionally, it is intended to fill the Senior Accountant position in the near term to allow proper
training for the new employee and for successful conversion to the new financial software.
BOARD ACTION REQUESTED:
Consideration and approval of Resolution No. 11407 to amend the position classification table contained in the 2015
City of Hutchinson Compensation Plan
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 143 14407
CITY OF HUTCHINSON
2015 COMPENSATION PLAN
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE FEBRUARY MARCH 24, 2015
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80% and 115% of identified market for positions within the
grade. (See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid -point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100%)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
particular job. No employee will be paid above the maximum of the salary range.
(115% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -range salary administration since there are not defined or pre -calculated
"steps". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Position Classification Assignment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the specific
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought before the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description -specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator.
2. Non -Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures/demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator/Human Resources Director. All
evaluations will be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
3. The performance appraisal process is the application of performance standards to
past performance. In appraising an employee, these are the basic levels of
performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his/her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2015, the effective date
is Sunday, March 1, 2015. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will be eligible
for consideration for the merit/performance increase as specified previously and at
the discretion of the department director. Application of merit/performance increases
for employees appointed to the position of full time police patrol officer is subject to
collective bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment, expressed as a
percentage increase, is recommended to the City Council for review and consideration for
approval.
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Compa-Ratio*
1.0
1.99
2.75
3.5
4.25
5.0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0
— 104.9
0%
0%
0%
2%
3%
4%
105.0
— 109.9
0%
0%
0%
1 %
2%
3%
110.0
— 115.0
0%
0%
0%
0%
2%
3%
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2015, the effective date
is Sunday, March 1, 2015. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will be eligible
for consideration for the merit/performance increase as specified previously and at
the discretion of the department director. Application of merit/performance increases
for employees appointed to the position of full time police patrol officer is subject to
collective bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment, expressed as a
percentage increase, is recommended to the City Council for review and consideration for
approval.
In determining a recommendation for an annual market adjustment, at least the following
information shall be considered:
1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
An approved market adjustment is applied only to the City Pay Grid, and no individual
market increases will be granted in 2015. If an adjustment to the pay grid results in a regular
employee's wages being below the minimum rate of the grid, the wages for the affected
employee(s) will be increased to the newly established minimum rate effective January 1St
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Review of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filing of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
City of Hutchinson
Position Classification Table
Februar March 2015
Grade
Position Title
Grade
Position Title
1
PT Office Specialist (Event Center)
5
GIS Specialist
PT Compost Scale Operator
Information Technology Specialist
PT Custodian (Fire Station/Library/Event Center)
Parks Maintenance Specialist
Police Officer (FT/PT)
2
Permit Technician
Maintenance Lead Operator/Supervisor
PT Human Resources Administrative Technician
Sales & Marketing Specialist
PT Liquor Sales Clerk
Senior Engineering Specialist
PT Licensing Clerk
Server/Network Technician
PT Meter Technician
Natural Resources Specialist
PT Senior Office Specialist (PRCE & W/WW)
PT Recreation Facility Maintenance Technician
6
Recreation Services Coordinator
3
Administrative Secretary (Engineering)
7
Operations & Maintenance Supervisor
Administrative Secretary (Public Works)
Project/Environmental/Regulatory Manager
Compost Equipment Operator
Senior Accountant
General Maintenance Worker (City Center/Event Center)
General Maintenance Worker (HATS)
8
Building Official
Heavy Equipment Operator
Motor Vehicle Deputy Registrar
Hospital Security Guard (FT/PT)
Parks Supervisor
Police Records Specialist
Police Sergeant
Police Supplemental Services Specialist
Recreation Facilities Operations Manager
Parks Maintenance Equipment Operator
Water Supervisor
Water Maintenance Technician
Wastewater Supervisor
Senior Liquor Sales Clerk
Wastewater Services Operator
10
Police Lieutenant
Senior Accounting Specialist
Fire Chief
Utility Billing Specialist (FT/PT )
11
GGRtFeller
4
Accountant
Public Works Manager
Compost Operations Specialist
Emergency Dispatcher (FT/PT)
12
Compost Manager
Engineering Specialist
Economic Development Director
Equipment Mechanic
Finance Director
Lab Technician/WW Operator
Human Resources Director
Lead Compost Equipment Operator
IT Director
Payroll/Benefits Specialist
Liquor Sales Manager
Planning and Building Specialist
Planning Director
Police Investigations Specialist
Plant Equipment Mechanic II
14
Police Chief/Emergency Management Director
Senior Public Works Maintenance Specialist
PRCE Director
Water Plant Operator
16
City Attorney
5
Event Center Coordinator
Public Works Director/City Engineer
Executive Assistant/Paralegal
19
City Administrator
Attachment A
City of Hutchinson
2015 Compensation Plan - Pay Grid (2% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100%
115% 115%
19
$7,733
$44.613
$9,424
$54.372
$9,666
$55.766
$11,116
$64.131
18
$7,451
$42.989
$9,081
$52.392
$9,314
$53.736
$10,711
$61.796
17
$7,170
$41.364
$8,738
$50.412
$8,962
$51.705
$10,306
$59.461
16
$6,886
$39.730
$8,393
$48.421
$8,608
$49.662
$9,899
$57.112
15
$6,606
$38.110
$8,051
$46.447
$8,257
$47.637
$9,496
$54.783
14
$6,323
$36.481
$7,706
$44.461
$7,904
$45.601
$9,090
$52.441
13
$6,041
$34.851
$7,362
$42.475
$7,551
$43.564
$8,684
$50.099
12
$5,759
$33.227
$7,019
$40.495
$7,199
$41.533
$8,279
$47.764
11
$5,475
$31.588
$6,673
$38.498
$6,844
$39.485
$7,871
$45.408
10
$5,194
$29.964
$6,330
$36.518
$6,492
$37.455
$7,466
$43.073
9
$4,911
$28.334
$5,986
$34.533
$6,139
$35.418
$7,060
$40.731
8
$4,629
$26.705
$5,641
$32.547
$5,786
$33.381
$6,654
$38.389
7
$4,347
$25.080
$5,298
$30.567
$5,434
$31.351
$6,249
$36.053
6
$4,066
$23.460
$4,956
$28.592
$5,083
$29.326
$5,845
$33.724
5
$3,782
$21.817
$4,609
$26.590
$4,727
$27.272
$5,436
$31.362
4
$3,502
$20.207
$4,269
$24.627
$4,378
$25.258
$5,035
$29.047
3
$3,218
$18.568
$3,922
$22.630
$4,023
$23.210
$4,626
$26.692
2
$2,937
$16.943
$3,579
$20.650
$3,671
$21.179
$4,222
$24.356
1
$2,654
$15.314
$3,235
$18.664
$3,318
$19.143
$3,816
$22.014
PT Custodian
$13.37
$16.29
$16.71
$19.22
PT Liquor Store Clerk
$10.13
$12.34
$12.66
$14.56
PT Compost Monitor
$9.50
$11.58
$11.88
$13.66
Adopted by the City Council this 2A4-4 day of e� , 2015. (This replaces Resolution No. 1 ^� 14395)
ATTEST: Gary Forcier, Mayor
Matthew Jaunich, City Administrator
Attachment B
R
TITLE: Finance Director jobdesc27
2015
DEPARTMENT: FINANCE
ACCOUNTABLE TO: CITY ADMINISTRATOR
SUMMARY: Is responsible for managing and supervising the City's financial
accounting systems in accordance with Generally Accepted Accounting
Principles (GAAP) as well as with established financial policies,
procedures and regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages and supervises all cash and financial transactions of the City including the general ledger,
payroll, accounts payable, accounts receivable, cash receipting, capital assets, internal controls, cash
management, debt services, and investing. Other duties and responsibilities include:
General Accounting
a. Responsible for the audit process and coordinates the audit preparation and annual audit
with the City's independent auditors.
b. Works with the City Administrator to prepare the five-year Capital Improvement Plan.
c. Prepares and issues the Comprehensive Annual Financial Report in accordance to GASB
guidelines and submits the report for the GFOA Excellence in Financial Reporting award.
d. Administers all Tax Increment Financing (TIF) Districts and prepares and maintains all
required legal reporting of the annual TIF District Report for submission to the State Auditor.
e. Prepares financial reports and reporting to various agencies as directed or required.
f. Prepares and reviews financial reports from the municipal liquor store, Creekside, and all
other enterprise funds.
2. Budgeting
a. Works with the City Administrator in preparing, managing, and coordinating the
development of City budgets and the City budget process.
b. Develops revenue forecasts and monitors expenditures; discusses and resolves budget
issues with appropriate staff.
c. Oversees sufficient controls necessary to track budgetary compliance; makes adjustments to
the budget as necessary.
Provides consultation and guidance to staff on budget matters.
3. Administrative/Supervisory
a. Serves as the direct supervisor of the assigned staff members to the Finance Department.
b. Reviews and evaluates the performance of staff members including workflow planning.
c. Responsible for risk management administration and preparation of the City's
general liability insurance application processes and workers compensation.
d. Develops for approval and implements approved policies, plans and programs for the
financial functions of the City.
1
e. Attends public meetings as needed.
4. Financial Management
a. Coordinates the management and investing of City monies and confers with the City
Administrator as required.
b. Manages the financial control systems and recommends changes as apparent or required.
c. Maintains the accounting and financial records of the City.
d. Performs internal audits as necessary.
e. Oversees compliance with the City's various policies/plans (debt management plan,
investment policy, fund balance policy, etc.).
f. Works on issuing annual city debt, works closely with the City's financial advisor and bond
counsel, and confers with the City Administrator when necessary.
g. Keeps informed as to the latest practices in the municipal finance field (GASB) and
establishes new practices, policies and/or procedures that are of benefit to the City and to
the public.
5. Utility Billing
a. Responsible for and manages the overall utility billing operations.
b. Oversees the utility billing function for water, sewer, refuse, and storm water fees.
c. Recommends and implements improvements to gain greater efficiencies.
6. Fixed Assets
a. Oversees and manages GASB compliance with fixed asset records for the City and generates
reports as needed.
7. Intergovernmental Interaction
Position routinely interacts with representatives from the Public Utility and other governmental
agencies to carry out the financial dealings of the City. Represents the City at meetings,
conferences, legislative sessions, and other assigned public affairs.
8. Performs other duties as required.
EQUIPMENT
Personal computer and associated software, computerized financial/payroll packages, printer, copier,
fax machine, calculator, telephone, cellular telephone, etc.
REQUIRED QUALIFICATIONS
• Bachelor's degree in Accounting, Public Finance, or closely related field.
• Five years of work experience with Generally Accepted Accounting Principles (GAAP), and three
years of progressive supervisory or managerial experience.
• Ability to design and implement effective financial systems, analyzes problems and formulates
recommendations, and prepares clear and concise reports.
• Ability to supervise the work of departmental staff including coordinating, monitoring,
evaluating work, hiring, training, counseling and disciplining staff.
• Ability to establish and maintain effective working relationships with staff, elected officials, and
constituents.
• Thorough understanding of Microsoft Office products.
DESIRED QUALIFICATIONS
• Master's Degree in Accounting, Finance, Business or Public Administration.
• CPA and/or current Certified Public Finance Officers (CPFO) certification.
2
• Seven years of governmental accounting or auditing and management experience.
WORKING CONDITIONS
Office conditions. Early morning or evening meetings as required.
Grade 12 position
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Administrative, Clerical.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The
employee is occasionally required to walk and use hands to finger, handle, feel or operate objects, tools
or controls, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The duties listed in job descriptions are intended only as illustrations of the various types of work that may be performed. The
omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical
assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change
by the employer as the needs of the employer and requirements of the job change.
TITLE: SENIOR ACCOUNTANT
2015
DEPARTMENT FINANCE
SUPERVISED BY FINANCE DIRECTOR
SUMMARY THIS IS WORK ASSISTING THE FINANCE DIRECTOR IN THE
FINANCIAL ACTIVITIES OF THE CITY OF HUTCHINSON
DUTIES AND RESPONSIBILITIES
General Accounting
a. Supervise the daily finance and utility billing functions and ensure proper integration
of transactions into the general ledger.
b. Prepare and process journal entries.
c. Monitor daily bank account balances and record electronic receipt of funds.
d. Reconcile the City's monthly bank accounts and balance to the general ledger.
e. Maintain fixed asset records in compliance with GASB.
f. Account for all special assessment rolls, including the initial set-up of each new
assessment roll. Prepare assessment rolls for certification with the County Auditor
each year. Balance City assessment rolls to the County assessment system.
Serve as backup for assessment searches as necessary.
g. Account for loan activity related to EDA and HRA operations.
h. Occasionally direct the work or other clerical staff. Serve as the backup to the daily
finance functions as needed, including accounts payable, accounts receivable, cash
receipting and utility billing.
i. Maintain financial records in an organized manner.
2. Financial Reporting & Analysis
a. Review and analyze the monthly financial statements for each fund and department
and assist in tracking budgetary compliance.
b. Reconcile general ledger accounts and make necessary adjusting journal entries.
c. Prepare and distribute monthly financial statements to all city departments and for
City Council and EDA meetings.
d. Track financial activity related to grants and special projects.
e. Provide information, explanation and assistance to Department heads and the
general public related to finance and utility billing activity.
f. Assist Finance Director with the annual audit process, TIF reporting and the
Comprehensive Annual Financial Report. Responsibilities include preparing and
entering year-end journal entries, compilation of audit workpapers, assisting with
notes and MD&A and responding to auditor requests and questions.
g. Assist Finance Director and City Administrator in preparing financial presentations.
3. Enterprise Funds
a. Provide accounting and finance support to the City's enterprise funds, including cost
accounting and analytical support for Creekside's composting operations.
4. Budgeting
a. Participates in the planning and development of the annual Operating Budgets, Fee
Schedule and five-year Capital Improvement Plan.
b. Assist Finance Director and City Administrator in tracking budgetary compliance.
5. Debt Manaaement
a. Assist the Finance Director with the City's annual debt issuance.
b. Coordinate the semi-annual debt service payments between the City's banking
institution and the appropriate fiscal agent for the debt.
6. Performs other duties as required.
EQUIPMENT
Personal computer and associated software, computerized financial systems, printer, copier, fax
machine, calculator, telephone, etc.
REQUIRED QUALIFICATIONS
Bachelor's degree in Accounting, Finance or related field. Two years progressively responsible
accounting experience. Working knowledge of governmental accounting and core accounting
functions of Accounts Payable, Accounts Receivable, Cash Receipts and General Ledger.
Proven ability in reconciling general ledger account activity and formulating journal entries.
Intermediate Microsoft Excel skill level with considerable ability to create, modify and use
spreadsheets.
DESIRED QUALIFICATIONS
Three to five years progressively responsible accounting experience with one to two years in the
public sector and/or municipal utilities. Familiarity with general municipal functions, including the
property assessment process and utility billing. Working experience with a fully integrated
financial software system. Cost accounting experience in a manufacturing environment.
WORKING CONDITIONS
Office conditions. Early morning or evening meetings as required. Overtime may be required.
Grade 7 exempt position
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Administrative, Clerical.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear.
The employee is occasionally required to walk and use hands to finger, handle, feel or operate
objects, tools or controls, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
VIVO] V 2x2101 KA10*701&12 11011
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The duties listed in job descriptions are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and
is subject to change by the employer as the needs of the employer and requirements of the job change.
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-w1,7
Agenda Item: Approve/Deny Resolution 14405 Establishing a Social Media Policy
Department: Administration LICENSE SECTION
Meeting Date: 3/24/2015
Contact: Matt Jaunich Application Complete N/A
Agenda Item Type:
Presenter: Matt Jaunich Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5 License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
From time -to -time, staff has discussed the possibility of exploring the use of social media to enhance the
communication efforts of the City. Administration is asking that the Council consider the attached resolution for three
reasons. One, it would authorize the use of social media as an official form of communication. Two, it would establish
a list of guidelines and procedures for creating a social media presence within the City. And thirdly, it would establish
some guidelines on the personal use of social media and how that relates to employees commenting on city business.
The management team has reviewed the attached policy and has recommended that it be brought forward for
consideration.
BOARD ACTION REQUESTED:
Approve/Deny the resolution which would establish a policy for social media use within the City.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14405
A RESOLUTION APPROVING ATTACHMENT E OF THE CITY OF HUTCHINSON
EMPLOYEE HANDBOOK — PERSONNEL POLICY ALLOWING FOR A SOCIAL
MEDIA POLICY
ATTACHMENT E
SOCIAL MEDIA POLICY
ARTICLE 1. PURPOSE
The City of Hutchinson (City) wishes to represent itself appropriately, consistently, and
accurately in all media. The purpose of this policy is to define social media, as well as establish
procedures for creating a social media presence within the City.
The City views social media as additional communication channels in which to promote its
programs, services, and events. This technology allows information to disseminate quickly and
may provide a forum to facilitate public discussion as deemed appropriate. The City's official
website — www.ci.hutchinson.mn.us — shall remain the City's primary medium for
communicating to the public.
ARTICLE 2. POLICY
To address the fast -changing landscape of the internet and the way we communicate and obtain
information online, city departments may consider participating in social media formats to reach
a broad audience. This technology allows news of an event to spread quickly and is a good
means to generate public awareness. The City recognizes that social media resources can be
additional, valuable tools for communicating with the public, and allows the use of social media
to further the goals of the City and the missions of its departments where a clear business
purpose has been determined.
The City strives to provide the public with accurate and timely information, communicated in a
professional manner, and in accordance with the laws regarding public information and data
practices. However, specific procedures, conditions, and restrictions must be established to
ensure that social media resources are used appropriately and are consistent with the City's
overall communications strategy. City -related social media resources must follow the principles
and standards outlined in this policy, and may be removed or modified by the City at any time
without notice as further described in this policy.
This policy provides guidelines for all external communications using various mediums
including:
a. Electronic materials such as postings to websites or social media sites;
b. Creation of accounts on social media sites.
ARTICLE 3. DEFINITIONS
Social Media Websites: Social Media websites focus on creating and fostering online social
communities and connecting users from varying locations and interest areas. Social media
websites can offer many different ways for users to interact — such as instant messaging,
blogging, commenting, online forum participation, status updating (microblogging), link sharing,
video conferencing, and photo and video sharing.
Bloss: Blogs are websites, or parts of websites, in which usually one author posts regular entries
of commentary or other material. A blog, if interactive, enables visitors to the site to post
comments about posts and other comments.
Social BookmarkinQ: Social bookmarking is a method of referencing or linking to preexisting
web pages and posting them to popular news -sharing websites. The more a particular article is
bookmarked, the higher on the list it appears on the news -sharing sites.
Social Networking: Social networking websites offer a way for registered users to communicate
with each other on the internet. They generally offer many methods in which people may
connect, such as microblogging, instant messaging, blogging, posting, and photo/video sharing.
Examples of social networking website are Twitter, YouTube, Facebook, Google -plus, and the
like.
ARTICLE 4. SCOPE
The City has an overriding interest and expectation in deciding what is "spoken" on behalf of the
City on social media sites. This policy establishes guidelines for Directors and their staff on the
use of all social media to include existing or proposed social media sites sponsored by city
departments.
1. The best, most appropriate, City use of social media tools fall generally into two
categories:
a. As channels to disseminate, or update, time -sensitive information as quickly as
possible (example: rain delays for sporting events);
b. As marketing/promotional channels which increase the City's ability to broadcast
its messages to the widest possible audience (example: upcoming events or
activities).
2. Information posted to social media websites should also be posted on the City's website
if possible. Whenever possible, content posted to social media sites should contain links
directing users back to the City's official website for in-depth information, forms,
documents or online services necessary to conduct business with the City.
3. Social media usage shall comply with all appropriate City policies and standards. Any
exceptions require approval by the City Administrator or designee.
4. The City's social media sites are subject to state and federal public records and data
practice laws. Data that is not public and for which there is no known authority for
publication should not be posted and will be removed from the site.
5. Minnesota state law and relevant City records retention schedules apply to social media
formats and social media content.
6. Elected officials must comply with the following guidelines when using the City's social
media sites:
a. Shall not use official City social media sites for campaigning or political
purposes;
b. Elected officials should be mindful of the risks of electronic communication in
relation to the Minnesota Data Practices Act and Open Meeting Law.
7. The use of the City's social media site for campaign purposes for any candidate for
elective office is inconsistent with the purpose of the City's social media site and is
therefore prohibited. All communications in violation will be removed from the site.
ARTICLE 5. GENERAL GUIDELINES FOR ALL COMMUNICATIONS
All city employees have a responsibility to help communicate accurate and timely information to
the public in a professional manner. Any employee who identifies a mistake in reporting should
bring the error to their Director, City Administrator or other appropriate staff. Regardless of
whether the communication is in the employee's official city role or in a personal capacity,
employees must comply with all laws related to trademark, copyright, software use, etc.
Employees must also follow all city policies that may apply.
ARTICLE 6. GUIDELINES FOR OFFICIAL COMMUNICATIONS
Requests by employees to participate in social media as a representative of the City must be
approved by their Director or designee and run through the IT Department for final approval.
This includes, but is not limited to, request to create pages on social networking websites
(Facebook, Twitter, etc.), post content to blogs and discussion forums, post pictures on photo -
sharing web sites, and post videos on video -sharing web sites.
Content posted in social media applications is ultimately the employee's responsibility and
employees must use caution when participating in social media forums. All use of social media
by city employees must be in compliance with the parameters laid out in the scope above and
must be in compliance with the following guidelines:
1. Employee participation in social media forums must be structured narrowly to focus
discussions on topics of particular interest to the City and within the employee's specific
area of expertise.
2. When participating in social media forums, identify yourself as a city of Hutchinson
employee, use your real name and make sure you are clear about your role with the City.
3. Post meaningful, respectful comments — in other words, no spam and no remarks off -
topic or offensive. When disagreeing with other's opinions, keep it appropriate and
polite.
4. City social networking content and comments containing any of the following forms of
content shall not be allowed for posting:
a. Comments not topically related to the particular site or blog content being
commented upon;
b. Profane language or content;
c. Content that promotes, fosters, or perpetuates discrimination on the basis of race,
creed, color, age, religion, gender, marital status, status with regard to public
assistance, national origin, physical or mental disability or sexual orientation;
d. Sexual content or links to sexual content;
e. Solicitations of private, non -city related commerce;
£ Conduct or encouragement of illegal activity;
g. Information that may tend to compromise the safety or security of the public or
public systems;
h. Content that violates a legal ownership interest of any other party.
5. Respect the City's proprietary information and content, and confidentiality of
information.
6. Know and follow the City's Employee Personnel Policies.
7. City Administration or their designee will monitor content on each of the department
social media sites to ensure adherence to this policy for appropriate use, message and
branding consistent with the goals of the City.
8. Violation of these standards may result in the removal of department pages from social
media outlets and may be cause for discipline of the employee. City Administration or
their designee retains the authority to remove information.
ARTICLE 7. PERSONAL POSTINGS/PUBLICATIONS
It is important for employees to remember that communications of employees may reflect on the
city, especially if employees are commenting on city business. The following guidelines apply to
personal communications including various forms such as social media websites.
I . Employees are to remember that the use of non -sponsored City social media sites during
the work day is prohibited and employees are to make personal comments on their own
time.
2. Remember that what you write is public and will be so for a long time. It may also be
spread to large audiences. Use common sense when using email or social media sites. It
is a good idea to refrain from sending or posting information that you would not want
your supervisor or other employees to read, or that you would be embarrassed to see.
3. The City expects its employees to be truthful, courteous and respectful towards
supervisors, co-workers, elected officials, citizens, customers and other persons
associated with the City. Do not engage in name-calling or personal attacks.
4. If you publish something related to city business, identify yourself and use a disclaimer
such as, "These are my own personal opinions and do not represent those of the city of
Hutchinson."
5. City resources, working time, or official city positions cannot be used for personal profit
or business interests, or to participate in personal political activity.
6. Personal social media account names or email names should not be tied to the City.
ARTICLE 8. SOCIAL MEDIA ACCOUNT MANAGEMENT
Social media sites setup for official use by the City and its departments shall be managed and
monitored according to the following guidelines:
1. All City social media sites will be subject to approval by the IT Director and the City
Administrator or designee.
2. Each department's Director is ultimately responsible for whether or not their department
has a social media presence and for the content and upkeep of any social media sites their
department may create. Additional guidelines include:
a. Each department must designate at least two employees to act as the
"administrator" of the social media sites;
b. The IT Director will be the third "administrator" in cases of an emergency;
c. Each department's administrators must be properly instructed in the city's data
practices and social media policies;
d. Each department must maintain an updated list of domains, site administrators
and applicable passwords which are also shared with the IT Director;
e. Administrators must be able to immediately edit or remove any content posted to
a social media site;
f. Sites allowing comments must be monitored daily to ensure timely, accurate
response and due diligence to remove inappropriate content.
3. Social media website content and design should adhere to the general website design
guidelines established by the City. Additional considerations include:
a. Inclusion of the city of Hutchinson or department logo and link to city website;
b. Name of the site must be identifiable and specific to the City (example: City of
Hutchinson Police Department);
c. Avoid including individual employees names and personally identifiable
information;
d. Do not disclose confidential information;
e. Do not disclose sensitive information without the express written approval of the
City Administrator or designee;
f. Link only to content from official sites (example: City or State agency website).
ARTICLE 9. DISCLAIMER
The following disclaimer should be posted prominently on every City social media site:
"The city of Hutchinson uses social media, such as this site, as a means to provide two-way
communication with the public. The City reserves the right to edit or delete any and all content
within its sole discretion, including but not limited to, content that:
• Contains profane, sexual, or abusive language and materials. This includes prejudiced or
hurtful remarks made toward any person or entity, including any ethnic, racial or
religious group;
• Is spam or solicitations of commerce, including links to other sites;
• Is inaccurate or not topically related to the particular article being commented upon;
• Advocates illegal activity;
• Promotes or defames commercial services, products or political organizations;
• Infringes on copyrights or trademarks;
• Discloses data in violation of state and federal public records and data practices laws
• Violates the city of Hutchinson Discrimination and Harassment prevention policy,
conduct rules, or any policy regarding confidential information or defamation of others;
Please note that comments expressed on the City's social networking sites do not reflect the
opinions or positions of the city of Hutchinson, its employees or elected officials. Users
participate at their own risk, taking personal responsibility for comments, usernames, any
information provided, and off-site navigation.
The city of Hutchinson has made every effort to ensure the accuracy of the information provided
on its social networking pages. However, several factors that are beyond the City's control
(including unauthorized modification of electronic data, transmission errors, browser
incompatibilities, information that has been cached on the local computer or storage device, or
other aspects of electronic communication) can affect the quality of the information displayed on
this site. For that reason, the City does not guarantee the accuracy of the information provided
on its social networking sites and is not liable for reliance on this information.
Advertising
The city of Hutchinson does not endorse any product, service, company or organization
advertising on its social media sites. The ads that appear on pages are sold, posted and
maintained by the social media site.
Privacy Policy
Please note that the city of Hutchinson does not share information gathered through its social
media sites with third parties for promotional purposes. However, any information you provide
to the City is subject to the Minnesota Government Data Practices Act. This law classifies
certain information as available to the public on request.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 24TH DAY OF MARCH, 2015
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL Gaye
Request for Board Action 7AL =-w1,7
Agenda Item: Amending Chapter 54 Storm Water Management - Second Reading & Summary
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: John Paulson/John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson operates a Municipal Separate Storm Sewer System (MS4) which is permitted by the
Minnesota Pollution Control Agency (MPCA). A new MS4 permit was issued by the MPCA in 2014, which required
program changes be made to comply with new standards. The City has already implemented changes to the City of
Hutchinson Storm Water Program to comply with most of the changes. Part of the 2014 permitting process included
reviewing program documents such as existing ordinances to see if changes are needed to comply with new permit
requirements.
Minor changes are needed for the ordinance to meet the new permit requirements. Some clarifying definitions were
added along with direct references to MPCA post construction storm water treatment requirements.
At the March 10, 2015 City Council meeting, the Council approved the first reading of Ordinance 15-0737. The
amendment is to Chapter 54, Storm Water Management, adding language in chapters 54.02, 54.23 AND 54.40. The
ordinance will take affect after the second reading is approved at the March 24th meeting and the ordinance is
published. Due to the size and cost of publishing the full ordinance, staff has prepared a summary ordinance to be
published. The proposed summary for Ordinance 15-0737 can be found at the end of the attached ordinance. State
Statues require the City Council to approve publishing of a summary ordinance with a 4/5 majority. Approval to
publish the summary ordinance can be included with the second reading of the ordinance.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
City staff recommends approval of the Ordinance's second reading and approval to publish the summary ordinance.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8099
ORDINANCE NO. 15-0737
AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF
HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTIONS 54.02, 54.23 AND
54.40;
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of hearing was duly given and publication of said hearing was duly made and was made to
appear to the satisfaction of the City Council that it would be in the best interests of the City to amend
the Storm Water Management Ordinance to add language in Sections 54.02, 54.23 and 54.40 of the
City Code as follows:
CHAPTER 54
STORM WATER MANAGEMENT
GENERAL PROVISIONS
§ 54.02 DEFINITIONS.
For the purpose of this chapter, the following terms, phrases, and words, and their derivatives,
shall have the meaning as stated in this section. When inconsistent with the context, words used in
the present tense include the future tense. Words in plural number include the singular number, and
words in the singular number include the plural number. The word "shall" is always mandatory and
the word "may" is always permissive.
APPLICANT. Any person or group that applies for a building permit, subdivision approval, zoning
change, approach, excavation or special use permit, storm water plan approval, or any other permit
which allows land disturbing activities. Applicant also means that person's agents, employees, and
others acting under this person's or group's direction. The term "applicant" also refers to the permit
holder or holders and the permit holder's agents, employees, and others acting under this person's or
group's direction.
BASE FLOOD or REGIONAL FLOOD or 100 -YEAR FLOOD. The flood having a one percent
chance or probability of being equaled exceeded in any given year (i.e., 100 -year flood) - also
referred to as the regional flood or 100 -year flood.
BEST MANAGEMENT PRACTICES (BMP). Erosion and sediment control and water quality
management practices that are the most effective and practicable means of controlling, preventing,
and minimizing the degradation of surface water, including; construction -phasing, minimizing the
length of time soil areas are exposed, prohibitions, and other management practices published by
federal, state, or designated area -wide planning agencies.
BMP's. Measures designed to 1) prevent pollutants from leaving a specific area; 2)
reduce/eliminate the introduction of pollutants; 3) protect sensitive areas or 4) prevent the interaction
between precipitation and pollutants. A protective vegetated zone located adjacent to a natural
resource, such as a water of the state that is subject to direct or indirect human alteration. Such a
buffer strip is an integral part of protecting an aquatic ecosystem through trapping sheet erosion,
filtering pollutants, reducing channel erosion and providing adjacent habitat.
BUFFER. The buffer strip begins at the "ordinary high water mark" for wetlands and the top of
the bank of the channel for rivers and streams. This start point corresponds to the Minnesota
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Department of Natural Resources' definition of a "shoreline" in Minnesota Rules 6115.0030 (e.g. a
stream 30 feet in width between banks with 100 foot buffer strips has a total protected width of 230
feet.)
CITY. The City of Hutchinson or the City Council of the City of Hutchinson.
CITY ENGINEER. The City Engineer of the City of Hutchinson or authorized agent. The City
Engineer may require a third party Engineer's service at the applicants expense.
COMMON PLAN OF DEVELOPMENT OR SALE. A contiguous area where multiple
separate and distinct land disturbing activities may be taking place at different times, or on
different schedules, but under one proposed plan. This item is broadly defined to include design,
permit application, advertisement or physical demarcation indicating that land disturbing
activities may occur.
CONTROL MEASURE. A practice or combination of practices to control erosion and attendant
pollution, see also Best Management Practices.
COUNCIL. The City Council of the City of Hutchinson.
DETENTION FACILITY. A natural or manmade structure, including wetlands, used for the
temporary storage of runoff and which may contain a permanent pool of water, or may be dry during
times of no runoff.
DEVELOPMENT. Any land disturbance activity that changes the site's runoff characteristics in
conjunction with residential, commercial, industrial or institutional construction or alteration.
DEVELOPER. A person, firm, corporation, sole proprietorship, partnership, federal or state
agency, or political subdivision thereof engaged in a land disturbance and/or land development
activity.
DISCHARGE. The release, conveyance, channeling, runoff, or drainage, of storm water, including
snowmelt.
DRAINAGE EASEMENT. A right to use the land of another for a specific purpose, such as a right-
of-way for the movement of water across or under the land surface or the storage of water.
EROSION. Removing the surface of the land by the action of water, wind, ice, or gravity. Erosion
can be accelerated by the activities of man and nature.
EROSION CONTROL. Refers to methods employed to prevent erosion. Examples include soil
stabilization practices, horizontal slope grading, temporary or permanent cover, and construction
phasing.
EROSION & SEDIMENT CONTROL PLAN (E&S CONTROL PLAN). A written description and/or
plan indicating the number, locations, sizes, and other pertinent information about best management
practice methods designed to reduce erosion of the land surface and the deposition of sediment within
a waterway. An E&S Control Plan is required as part of a Storm Water Management Plan. Both the
Storm Water Management Plan and E&S Control Plans are used in developing the State mandated
Storm Water Pollution Prevention Plan (SWPPP). An E&S Control Plan may be required for certain
projects not requiring a full Storm Water Management Plan, as outlined in this ordinance or
determined necessary by the City Engineer.
EXPOSED SOIL AREAS. All areas of the construction site where the vegetation (trees, shrubs,
brush, grasses, etc.) or impervious surface has been removed, thus rendering the soil more prone to
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erosion. This includes topsoil stockpile areas, borrow areas and disposal areas within the construction
site. It does not include temporary stockpiles or surcharge areas of clean sand, gravel, concrete or
bituminous, which have less stringent protection. Once soil is exposed, it is considered "exposed soil,"
until it meets the definition of "final stabilization."
FINAL STABILIZATION. Means that all soil disturbing activities at the site have been completed,
and that a uniform (evenly distributed, e.g., without large bare areas) perennial vegetative cover with a
density of seventy (70) percent of the cover for unpaved areas and areas not covered by permanent
structures has been established, or equivalent permanent stabilization measures have been
employed. Simply sowing grass seed is not considered final stabilization. Where agricultural land is
involved, such as when pipelines are built on crop or rangeland, final stabilization constitutes returning
the land to its preconstruction agricultural use.
HYDRIC SOILS. Soils that are saturated, flooded, or ponded long enough during the growing
season to develop anaerobic conditions in the upper part of the soil profile.
HYDROPHYT/C VEGETATION. Macrophytic (large enough to be observed by the naked eye)
plant life growing in water, soil, or on a substrate that is at least periodically deficient in oxygen as a
result of excessive water content.
ILLICIT CONNECTION. An illicit connection is defined as the following: Any drain or conveyance,
whether on the surface or subsurface that allows a prohibited discharge to enter the storm drain
system including but not limited to any conveyances that allow any non -storm water discharge
including sewage, process wastewater, and wash water to enter the storm drain system and any
connections to the storm drain system from indoor drains and sinks, regardless of whether said drain
or connection had been previously allowed, permitted, or approved by an authorized enforcement
agency or; Any drain or conveyance connected from a commercial or industrial land use to the storm
drain system that has not been documented in plans, maps, or equivalent records and approved by
the City.
IMPERVIOUS AREA. A constructed hard surface that either prevents or retards the entry of water
into the soil, and causes water to run off the surface in greater quantities and at an increased rate of
flow than existed prior to development. Examples include rooftops, sidewalks, patios, driveways,
parking lots, storage areas; and concrete, asphalt, or gravel parking lots and roads.
LAND DEVELOPMENT ACTIVITY. The act of subdivision or platting properties for personal use,
adding value or for the purposes of resale. This includes the construction and/or demolition of
buildings, structures, roads, parking lots, paved storage areas, and similar facilities.
LAND DISTURBING ACTIVITY. Any land change that may result in soil erosion from water or
wind and the movement of sediments into or upon waters or lands within the City's jurisdiction,
including construction, clearing & grubbing, grading, excavating, transporting and filling of land. Within
the context of this ordinance, land disturbance activity does not mean:
1. Minor land disturbance activities such as home gardens and an individual's home
landscaping, repairs, and maintenance work, which will not result in sediments entering the
storm water system.
2. Additions or modifications to existing single family structures that result in creating under five
thousand (5,000) square feet of exposed soil or impervious surface and will not result in
sediments entering the storm water system.
3. Construction, installation, and maintenance of trees, fences, signs, posts, poles, and electric,
telephone, cable television, utility lines or individual service connections to these utilities, which
result in creating under five thousand (5,000) square feet of exposed soil or impervious surface
Page 3
and will not result in sediments entering the storm water system.
4. Tilling, planting, or harvesting of agricultural, horticultural, or silvicultural (forestry) crops.
5. Emergency work to protect life, limb, or property and emergency repairs, unless the land
disturbing activity would have otherwise required an approved erosion and sediment control
plan, except for the emergency. If such a plan would have been required, then the disturbed
land area shall be shaped and stabilized in accordance with the City's requirements as soon as
possible.
LANDOWNER. Any person holding title to or having a divided or undivided interest in land.
LOCAL DETENTION. Detention intended to serve only the developing area in question and no
areas outside of the development boundaries. As such it is under the control of one owner or group of
owners. This is also known as on-site detention.
LOCAL DRAINAGE SYSTEM. The storm drainage system which transports the minor and major
storm water runoff to the major storm water system serving only the property within the development
boundaries, under the control of one owner or group of owners. This is also known as the on-site
drainage system.
MANAGEMENT PRACTICE. A practice or combination of practices to control erosion and water
quality degradation.
NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWA TER
PERMIT. Any permit or requirement enforced pursuant to the Clean Water Act as amended for the
purposes of regulating Storm Water discharge.
NATURAL WATER. A river, stream, pond, channel or ditch.
NONCOMPLIANCE FEE. The administrative penalty, or fee, for re -inspection of a property which
may be assessed to a Permittee, Land Owner, Developer or their Contractor(s) for noncompliance with
the provisions and/or conditions of an approved storm water plan and/or permit or the violation of any
other provisions contained in this storm water ordinance.
NON-STORMWATER DISCHARGE. Any discharge to the storm water management sytsem that
is not composed entirely of storm water.
NATIONWIDE URBAN RUNOFF PROGRAM (NURP). An urban runoff study by the United States
Environmental Protection Agency.
ON-SITE DETENTION. a.k.a Local Detention System.
ON-SITE DRAINAGE SYSTEM. a.k.a Local Drainage System.
OUTLET. Any discharge point, including storm sewers, into a watercourse, pond, ditch, lake or
other body of surface water or groundwater.
OWNER OR OCCUPANT. Any person owning or using a lot, parcel of land, or premises
connected to and discharging Storm Water into the storm water system of the City, and who pays for
and is legally responsible for the payment of storm water rates or charges made against the lot, parcel
of land, building or premises, if connected to the Storm Water system or who would pay or be legally
responsible for such payment.
PERMANENT COVER. Means "final stabilization." Examples include grass, gravel, asphalt, and
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concrete. See also the definition of "final stabilization." Any buildings, structures, landscaping and
related features as part of a development project approved for construction or constructed prior to the
passage of this ordinance.
PERMANENT CONSTRUCTED DEVELOPMENT PERMANENT FACILITIES. Those features of
a storm water management plan which are part of any natural or constructed storm water system that
requires periodic maintenance to retain their operational capabilities. This includes but is not limited to
storm sewers, infiltration areas, detention areas, channels, streets, etc.
PERMIT. With in the context of this rule a "permit" is a written warrant or license granted for
construction, subdivision approval, or to allow land disturbing activities.
PERMITTEE. Any person who applies for and receives approval of a storm water plan and/or
permit from the City and/or State.
PERSON. Any developer, individual, firm, corporation, partnership, franchise, association, owner,
occupant of property, or agency, either public or private.
PROHIBITED DISCHARGE. A non -storm water discharge into the storm water system or a
natural water, including but not limited to:
1. Debris or other materials such as grass clippings, vegetative materials, tree branches, earth
fill, rocks, concrete chunks, metal, other demolition or construction materials, or structures.
2. The disposal or misuse of chemicals or any other materials that would degrade the quality of
waters within the system, including, but not limited to chemicals (fertilizers, herbicides,
pesticides, etc.) or petroleum based products (gasoline, oil, fuels, solvents, paints, etc.).
3. Erosion and sediment originating from a property and deposited onto City streets, private
properties or into the storm water conveyance system, including those areas not specifically
covered under an approved Storm Water Management Plan or Storm Water Permit.
4. Failure to remove sediments transported or tracked onto City streets by vehicles or
construction traffic within 24 hours of it being deposited on the street.
5. For the purposes of this ordinance, Prohibited Discharges do not include the following,
unless information is available to indicate otherwise:
A. Water line flushing;
B. Landscape irrigation;
C. Diverted stream flows;
D. Rising ground water;
E. Uncontaminated ground water infiltration;
F. Uncontaminated pumped ground water;
G. Discharges from potable water sources;
H. Foundation drains;
I. Air conditioning condensate;
J. Irrigation water;
K. Springs;
L. Water from crawl space pumps;
M. Footing drains;
N. Lawn watering;
O. Individual residential car washing;
P. Flows from riparian habitats and wetlands;
Q. De -chlorinated swimming pool discharges and
R. Street wash water
Page 5
PUBLIC STORM SEWER. A storm sewer located entirely within publicly owned land or
easements.
REGIONAL DETENTION. Detention facilities provided to serve an area outside the development
boundaries. A regional detention site generally receives runoff from multiple storm water sources and
serves an area of approximately one quarter section.
REGIONAL FLOOD. a.k.a. Base Flood or 100 -year flood
RETENTION FACILITY. A natural or man made structure that provides for the storage of all or a
portion of storm water runoff.
RUNOFF. The rainfall, snowmelt, dewatering, or irrigation water flowing over the grounds surface
and into open channels, underground storm sewers, and detention or retention ponds.
SEDIMENT. Solid material or organic material that, in suspension, is being transported or has
been moved by air, water, gravity, or ice, and deposited at another location.
SEDIMENT CONTROL. The methods employed to prevent sediment from leaving the
development site. Examples of sediment control practices include, but are not limited to silt fences,
sediment traps, earth dikes, drainage swales, check dams, subsurface drains, pipe slope drains, storm
drain inlet protection, and temporary or permanent sedimentation basins.
SIGNIFICANT REDEVELOPMENT. Alterations of a property that changes the "footprint" of a site
or building in such a way that results in the disturbance of over one (1) acre of land. This term is not
intended to include activities, which would not be expected to cause adverse storm water quality
impacts and offer no new opportunity for storm water controls, such as exterior remodeling.
SITE. The entire area included in the legal description of the parcel or other land division on which
the land development or land disturbing activity is proposed in the storm water plan or permit
application.
STABILIZE. To make the site steadfast or firm, minimizing soil movement by mulching and
seeding, sodding, landscaping, placing concrete, gravel, or other measures.
STABILIZED. The exposed ground surface after it has been covered by sod, erosion control
blanket, riprap, pavement or other material that prevents erosion. Simply sowing grass seed is not
considered stabilization. Ground surfaces may be temporarily or permanently stabilized (also see Final
Stabilization).
STATE. The State of Minnesota.
STORM SEWER. A pipe or conduit for carrying storm waters, surface runoff, and drainage,
excluding sewage and industrial wastes.
STORM WATER. Means precipitation runoff, storm water runoff, snow melt runoff, and any
other surface runoff and drainage. Storm water does not include construction site dewatering.
STORMWATER DEPRESSED DETENTION. Temporary storage of storm water runoff in ponds,
parking lots, grassy areas, rooftops, buried underground tanks, etc., for future or controlled release.
Used to delay and attenuate flow.
STORM WATER MANAGEMENT. The planned set of public policies and activities undertaken to
regulate runoff and reduce erosion, and maintain or improve water quality under various specified
conditions within various portions of the drainage system. It may establish criteria for controlling peak
Page 6
flows and/or runoff volumes, for runoff detention and retention, or for pollution control, and may specify
criteria for the relative elevations among various elements of the drainage system. Storm water
management is primarily concerned with limiting future flood damages and environmental impacts due
to development, whereas flood control aims at reducing the extent of flooding that occurs under current
conditions.
STORM WATER MANAGEMENT CRITERIA. Specific guidance provided to the
engineer/designer to carry out drainage and storm water management policies. An example might be
the specification of local design hydrology and use of the design storm.
STORM WATER MANAGEMENT PLAN. A document containing the requirements identified by
the City in the Storm Water Management Plan Application and Review section of this Chapter, that
when implemented will provide solutions to storm water management problems that may occur as a
result of the proposed development or land disturbing activity.
STORM WATER MANAGEMENT SYSTEM. Physical facilities that collect, store, convey, and
treat storm water runoff in urban areas. These facilities normally include detention and retention
facilities, streets, storm sewers, inlets, open channels, and special structures, such as inlets,
manholes, and energy dissipaters.
STORM WATER POLLUTION PREVENTION PLAN (SWPPP). A joint storm water and erosion
and sediment control plan that is written as a prerequisite to obtaining an NPDES Storm Water Permit
for Construction Activity, that when implemented will decrease soil erosion on a parcel of land and off-
site non -point pollution. It involves both temporary and permanent controls. The SWPPP, which draws
its information from a Storm Water Management Plan and is typically condensed, must be
incorporated into the construction grading plans for the project.
STORM WATER RETENTION STRUCTURE. Storage designed to eliminate or reduce the
frequency of subsequent surface discharge. Wet ponds are the most common type of retention storage
(though wet ponds may also be used for detention storage). Anything manufactured, constructed, or
erected which is normally attached to or positioned on land, including portable structures, earthen
structures, roads, parking lots, and paved storage areas.
SUBDIVISION. Any tract of land divided into building lots for private, public, commercial,
industrial, etc. development for the purpose of sale, rent, or lease, including planned unit
development."
SYSTEM CHARGE OR ASSESSMENT. A charge for connecting an outlet to a regional storm
water management facility, typically a pond. The charge is normally assessed to recover the
proportional cost of constructing a regional pond or storm water treatment facility.
TEMPORARY PROTECTION. Short-term methods employed to prevent erosion. Examples of
such protection are straw, mulch, erosion control blankets, wood chips, and erosion netting.
UNDEVELOPED LAND. Land that in its current state has not been impacted by significant land
disturbance activities, annexed into the City or subdivided into multiple ownership lots and is typically
zoned agricultural.
URBAN AREA. Land associated with, or part of, a defined city or town. This title of the City Code
applies to urban or urbanizing, rather than rural areas.
USER. Any person who discharges, causes, or permits the discharge of storm water into the City's
Storm Water management system.
VIOLATION. The willful or negligent act of noncompliance with the conditions attached to an
approved storm water plan and/or permit, or any other provisions contained in this ordinance, subject
Page 7
to enforcement and penalty or noncompliance fees
WATERS OF THE STATE. All streams, lakes, ponds, marshes, watercourses, waterways, wells,
springs, reservoirs, aquifers, irrigation systems, drainage systems and all other bodies or
accumulations of water, surface or underground, natural or artificial, public or private, which are
contained within, flow through, or border upon the state or any portion thereof.
WATERCOURSE. The natural path for the flow of water where there is sufficient natural and
accustomed runoff to form and maintain a distinct and defined channel or an open channel facility that
has been constructed for such purpose. This shall include any easements obtained for the purposes of
runoff conveyance.
WET POND A.K.A. WET DETENTION FACILITY. A Retention Facility which includes a
permanent pool of water used for the purposes of providing for the treatment of storm water runoff.
WATERSHED MASTER PLAN. A plan that an engineer/designer formulates to manage urban
storm water runoff for a particular project or drainage area. It typically addresses such subjects as
characterization of the existing and future site development, land use, and grading plan, peak rates of
runoff, flow duration, runoff volumes for various return frequencies, locations, criteria and sizes of
detention or retention ponds and conveyances; runoff control features; land parcels, easement
locations, opinions of probable costs, measures to enhance runoff quality, salient regulations, and how
the plan addresses them, and consistency with secondary objectives such as public recreation,
aesthetics, public safety, and groundwater recharge. It may be submitted to regulatory officials for their
review for adoption.
WETLANDS. Lands that transition between terrestrial and aquatic systems (excluding drainage
ditch bottoms) where the water table is usually at or near the surface or the land is covered by shallow
water. For purposes of this definition, wetlands must have the following three attributes:
1. A predominance of hydric soils;
2. Are inundated or saturated by the surface or groundwater at a frequency and duration
sufficient to support a prevalence of hydrophytic vegetation typically adapted for life in
saturated soil conditions; and
3. Under normal circumstances support the prevalence of such vegetation.
§ 54.23 STORM WATER MANAGEMENT CRITERIA FOR PERMANENT FACILITIES
Storm water control facilities included as part of the final design for a Permanent Development;
shall be addressed in the Storm Water Management Plan and shall meet the requirements of the State
NPDES general permit to Discharge Stormwater Associated with Construction Activity and the
following criteria:
A. Pre Versus Post Hydrological Response of Site. An applicant shall install or construct, on or for
the proposed land disturbing activity or development activity, all storm water management
facilities necessary to manage runoff such that increases in flow under the design conditions
will not occur that could exceed the capacity of the Outlet, or the Storm Water Management
System, into which the site discharges or that would cause the Storm Water Management
System to be overloaded or accelerate channel erosion as a result of the proposed land
disturbing activity or development activity. Under no circumstances shall the 2, 10, or 100 -year
developed peak flow exceed the 2, 10, or 100 -year existing peak flow without prior written
approval by the City Engineer. For Regional Detention or Storm Water Management System,
the City Engineer shall recommend a proposed System Charge or Assessment to be approved
by the City Council based upon an approved Watershed Master Plan and an analysis of
Page 8
required drainage systems, projected costs and flood protection benefits provided to those
properties directly or indirectly impacted by the Regional Detention or Storm Water
Management System.
B. Natural Features of the Site. The applicant shall give consideration to reducing the need for
Storm Water Management System facilities by incorporating the use of natural topography and
land cover such as wetlands, ponds, natural swales and depressions as they exist before
development to the degree that they can accommodate the additional water flow without
compromising the integrity or quality of these natural features.
C. Storm Water Management Strategies. The following Storm Water Management practices shall
be investigated when developing a Storm Water Management Plan in accordance with this
chapter and with chapter 53.129 of the City of Hutchinson City Code of Ordinances:
1. Natural infiltration of precipitation and runoff on-site, if suitable soil profiles can be
created during site grading. The purpose of this strategy is to encourage the
development of a Storm Water Management Plan that encourages natural infiltration.
This includes, providing as much natural or vegetated area on the site as possible,
minimizing impervious surfaces, and directing runoff to vegetated areas rather than onto
adjoining streets, storm sewers and ditches;
2. Flow attenuation by use of open vegetated swales and natural depressions;
3. Storm Water Detention facilities; and
4. Storm Water Retention facilities (on a case by case basis).
5. Other facilities requested by the City Engineer.
A combination of successive practices may be used to achieve the applicable minimum control
requirements specified. Justification shall be provided by the applicant for the method selected.
D. Adequacy of Outlets. The adequacy of any Outlet used as a discharge point for proposed
Storm Water Management System must be assessed and documented to the satisfaction of the
City Engineer. To the extent practicable, hydraulic capacities of downstream natural channels,
storm sewer systems, or streets shall be evaluated to determine if they have sufficient
conveyance capacity to receive and accommodate post -development runoff discharges and
volumes without causing increased property damages or any increase in the established base
flood elevation. If a flood plain or floodway has not been established by the Federal Emergency
Management Agency, the applicant shall provide a documented analysis and estimate of the
base flood elevation as certified by a Professional Engineer registered in the State of
Minnesota. In addition, projected velocities in downstream natural or manmade channels shall
not exceed that which is reasonably anticipated to cause erosion unless protective measures
acceptable to the City Engineer are approved and installed as part of the Storm Water
Management Plan. The assessment of Outlet adequacy shall be included in the Storm Water
Management Plan.
E. Storm Water Detention/Retention Facilities. Storm Water Detention or Retention facilities
proposed to be constructed in the Storm Water Management Plan shall be designed according
to the most current practices as reflected in the Nationwide Urban Runoff Program study.
F. Mitiaation Provisions. There may be circumstances where the owner of a construction activit
cannot cost effectively meet the conditions of the State NPDES general permit to Discharge
Stormwater Associated with Construction Activity on the site of the original construction activitV.
For this purpose the owner of a construction activity may identify, locations where mitigation
projects can be completed. Mitigation must be accomplished using the following:
Page 9
1. Mitigation project areas are selected in the following order of preference:
a. Locations that yield benefits to the same receiving water that receives runoff
from the original construction activity
b. Locations within the same Department of Natural Resource (DNR)
catchment area as the original construction activity
c. Locations in the next adiacent DNR catchment area up -stream
d. Locations anywhere within City jurisdiction
2. Mitigation protects must involve the creation of new structural storm water BMPs or
the retrofit of existing structural storm water BMP's, or the use of a properly
designed regional structural storm water BMP.
3. Routine maintenance of existing structural storm water BMP's cannot be used to
meet mitigation requirements.
4. Mitigation projects shall be completed within 24 months after the start of the original
construction activity.
§ 54.40 STORM WATER VIOLATIONS AND REPORTING
Storm Water Management Plan, NPDES Permit and non -permit related Storm Water
violations include, but are not limited to:
1. Commencing site grading or preparation work without first having obtained approval from
the City Engineer of all applicable permits.
2. Noncompliance with the requirements or conditions attached to an approved SWPPP of an
NPDES/SDS Storm Water Permit For Construction Activity, Storm Water Management Plan or
other standards established by the City Engineer, under authority of the City.
3. The causing or allowing of a Prohibited Discharge in the City storm water system, a natural
watercourse, storm water easement, stream or river.
4. Failure to remove sediments transported or tracked onto City streets by vehicles or
construction traffic within 24 hours of it being deposited on the street.
5. Failure to install and maintain the erosion control measures (BMP's) on a construction site
as outlined in the approved SWPPP and its amendments or other standards established by
the City Engineer, under authority of the City.
6. Other violations or issues as noted or described throughout this chapter.
7. The causing or allowing of an Illicit Connection to the City Storm Water Management
S sy tem.
The City Engineer shall document the reporting of a violation in writing.
Pagc 10
EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication
in accordance with the Hutchinson City Charter.
Adopted by the City Council this 24th day of March, 2015.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
First Consideration:
Second Consideration:
Date of Publication:
Page 11
TITLE AND SUMMARY OF ORDINANCE NO. 15-0737
The following Ordinance is hereby published by title and summary:
Title of Ordinance: Stormwater Management Ordinance
An Ordinance to Create and Enact Title 5, Chapter 54, Sections 54.02, 54.23 and 54.40 of the
City of Hutchinson Code of Ordinances, Definitions
2. Summary of Ordinance:
This ordinance creates and enacts Title 5, Chapter 54, Sections 54.02, 54.23 and 54.40 of the
Hutchinson City Code, which sections sets forth definitions, storm water management criteria
for permanent facilities, and storm water violations and reporting in the chapter.
This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who
are, by contract or agreement with the City, users of the City storm water management system.
Except as otherwise provided herein, the City Engineer shall administer, implement, and
enforce the provisions of this Chapter.
This Ordinance shall take effect upon publication in accordance with the Hutchinson City
Charter.
3. Availability of Ordinance:
A complete, printed copy of this Ordinance is available for inspection by any person during
regular business hours in the office of the City Clerk,
This Ordinance was passed by the City Council of the City of Hutchinson on the 24th day of March,
2015.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
Date of Publication:
Page 12
HUTCHINSON CITY COUNCIL Gaye
Request for Board Action 7AL =-w1,7
Agenda Item: Project Award for Cemetery Columbaria Shelter & Foundations (L10/P15-10)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received one bid (see attached Bid Tabulation) for the Cemetery Columbaria Shelter & Foundations project
letting on Tuesday, March 17th. The apparent low bidder is Cold Spring Granite Co. of Cold Spring MN, with a bid of
$178,362 (amount slightly higher than previously communicated project cost estimates). Please note that City staff
expected that only one bid would be submitted for this work due to bidder pre -qualification process resulting in one
approved potential bidder. Also, the scope and cost for this project has been previously reviewed with the City
Council and Resource Allocation Committee.
City staff will provide a brief overview of the project scope, bid and construction time frames at the meeting.
We recommend approving the attached Resolution.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 178,362.00
Total City Cost: $ 178,362.00 Funding Source: Oakland Cemetery Perpetual Care Fund
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14406
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 10/PROJECT NO. 15-10
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Cemetery Columbaria Shelter & Foundations,
and bids were received, opened and tabulated according to law, and the following bids were received complying
with the advertisement:
Bidder Amount Bid
Cold Spring Granite Co. (dba as Coldspring) of Cold Spring MN $178,362.00
and whereas, it appears that Cold Spring Granite Co. (dba Coldspring) of Cold Spring MN is the lowest
responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
Cold Spring Granite Co. (dba Coldspring) of Cold Spring MN in the amount of $178,362.00 in the name
of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications
therefor approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 24th day of March 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
LETTING NO. 10/PROJECT NO. 15-10
Cemetery Columbaria Shelter & Foundations
Bidder's Questionnaire due March 5, 2015 by 4:00 pm
BID OPENING DATE: Tuesday, March 17, 2015 @ 10:30 am
COMPLETION DATE: 08/28/2015
v
BID
COMPANY NAME & ADDRESS
DESIGNATION
PHONE
FAX
EMAIL�a
SECURITY
BID PRICE
Fa m
IN THE
FORM OF
Company Nama
w
Contact Name
a
Address
a
Address
pmvc
320-123-4567
320-234-5678
xxxxx@vahoo.com
Bond
$000,000.00
Place
CMD
Attn: Kristin Whiston
30 Technology Parkway S, Ste 100
1
Norcross GA 30092
Prime Bidder
630-288-7907
kristin.whiston@cmdsroup.com
No
Coldspring
Attn: Deb Bell
17482 Granite West Rd
2
Cold Spring MN 56320
Prime Bidder
612-669-4959
dbell@coldspringusa.com
Yes
Yes
$178,362.00
Eickhof Columbaria Inc
Attn: Brent Thorson
1200 Bruce St
800-253-0457
3
lCrookston MN 56716
Prime Bidder
218-281-5501
brent@eickhofcolumbaria.com
No
iSgFt & AGC of MN Plan Room
Adam Sanders
525 Park St, Suite 110
800-364-2059 x
4
St Paul MN 55103-2186
Plan Room
7042
866-570-8187
at;cminnesota@ispft.com
5
6
7
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1 OF 1
HUTCHINSON CITY COUNCIL Cayof.
Request for Board Action 7AL =-w1,7
Agenda Item: Approve/Deny Preparing a Request for Proposals on a New Garbage Contract
Department: Administration LICENSE SECTION
Meeting Date: 3/24/2015
Contact: Matt Jaunich Application Complete N/A
Agenda Item Type:
Presenter: Matt Jaunich Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5 License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In October of 2000, the City entered into a 5 -year agreement with Waste Management for residential collection and
hauling services related to refuse, garbage, mixed municipal solid waste, mixed source separated organics (compost),
and recyclable materials (city did the service at the time). Since the initial contract, the agreement has been extended
twice (5 -year agreements) with some minor amendments over the years. The current contract is set to expire on
October 1, 2015.
Staff is seeking direction from the Council on how you would like to go about issuing the next contract. Would you like
us to pursue a direct negotiation with the current contracted hauler or would you like for us to go out for proposals? It
is my understanding that at least one other company (West Central Sanitation) has expressed interest in the contract.
The last time the City sought proposals/bids was in April of 2000. It might be a good time to seek proposals once
again to see what is out there in the market.
Staff will be reviewing the current contract for revisions, changes and upgrades to meet our current needs. If there is a
desire from the Council for any specific revisions/changes, please let us know. I have attached a copy of the current
contract for your review.
BOARD ACTION REQUESTED:
Approve/Deny the preparation of a RFP by staff for Residential Collection (Garbage/Compost) and Hauling Services
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I. TERM AND PHASES 4
111. DEFINITIONS .......................................................4
Ill. CONTRACTOR SERVICES .......................................... 6
A. MMSW and 5ource-Smarat!�LQI:ganics ................. ............. 6
B. Carts Ud ComWtghzCd CW12 Rgading System ............. I ........ 7
C, CilyCart Pigkllp on City Proj&WL and PubliQllights-of-Wav .......... 9
D RerulaU=-C-ollecfion and DiWag . ..................................9
E. Scheduling of CollfQfi2a - hIMSW. Qrgiaics and Rerujablc ............. I I
F. Yard WuIL-Hard Goods and 3_)j Goody ........................ 12
G. EQuiPM9= ........... ............ .......................... 12
H. Persoanrj Requirrm= ..........................................13
1. Sul)Wdsion ................... .............................. . 13
J. SAfM .................................. ...................... 14
IV. PAYMENT AND ADJUSTMENTS TO RATES ........................... 14
V. ANNUAL BOARD OF REVIEWCOMPLAINTS ......................... 15
VI. LEGAL COMPLIANCE .............................................. 15
VII. LICENSE"4G.... ......... ......... — ... .......................... 15
VIII. ASSIGNMENT AND TRANSFER ...................................... 15
IX. PERFORMANCE BOND ............................................. 16
X. HOLD HARMLESS ............... .......... .............. 16
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INDEX - FG. 2
XI. INSURANCE.......................................................17
XII. GUARANTY OF NONDISCRIMINATION .............................. 17
XIII. DEFAULT AND TERMINATION ...................................... 17
XTV. ENTIRE AGREEMENT .............................................. 18
XV. REMEDIES ARE CUMULATIVE ........................................ 18
oj
0 FINAL DRAFT (02/12/0 1) CITY OF HUTCHINSON
0
AGREEMENT FOR RESIDENTIAL COLLECTION AND HAULING SERVICES:
REFUSE, GARBAGE, MIXED MUNICIPAL SOLID WASTE, AND
SOURCE SEPARATED ORGANICS AND RECYCLABLE MATERIALS
THIS AGREEMENT is effective as of October 1, 2004 by and between the CITY OF
HUTCHINSON, MINNESOTA, a Minnesota municipal corporation ("City"), 111 Hassan Street
Southeast, Hutchinson, MN 55350, and WASTE MANAGEMENT OF MN, INC., a Minnesota
corporation that is a wholly-owned subsidiary of WASTE MANAGEMENT, INC., 124 Union Street,
Norwood, MN, 55368 ("Contractor").
RECITALS
WHEREAS, the City has authority to provide collection and hauling services under Minn.
Stat. §412.221, Minn. Stat. §115A.941, and City Ordinance 92-57, Second Series (the "Ordinance");
and
WHEREAS, the City has not organized collection pursuant to Minn. Stat. §115A.94; and
WHEREAS, the City requires collection and hauling services for refuse, garbage, and mixed
municipal solid waste (together hereinafter "MMSW ') and source separated organics (hereinafter
"organics") and recyclable materials (hereinafter "recyclables") from residences and certain other
establishments in the City; and
WHEREAS, the Contractor is a licensed hauler in the City engaged in the business of
collecting and hauling such wastes and materials; and
WHEREAS, the City desires to hire the services of the Contractor; and
WHEREAS, the City on or about April 1, 2401 will begin operating a composting facility
for source separated organic materials and a transfer station for mixed municipal solid waste; and
WHEREAS, McLeod County plans to own and operate a materials recovery facility for
recyclables; and
WHEREAS, Contractor desires to provide collection and hauling services to the City and
to deliver collected waste and materials to the destinations identified herein; and
3
NOW, THEREFORE, it is -agreed by and between the parties:
I. 'TERM AND PHASES
r
111
The term of this Agreement shall be a period of five (5) years commencing October 1, 2000.
The City and the Contractor may mutually agree to extend the term of this Agreement for
three (3) years beyond the original term.
The Agreement shall have three phases consisting of:
1. The period of October 1, 2000 to April 1, 2001 ("Phase I"). During Phase 1, the
Contractor shall provide the services it currently provides to the City, and shall
continue to deliver organics from the current pilot collection neighborhoods to the
City's Compost Facility.
2. The period of April 1, 2001 to July 1, 2001 ("Phase 2"). During Phase 2, the
Contractor shall provide the services identified in Article III, below, using a "two
pass" approach to collect MMSW and organics. Payments to the Contractor shall be
according to Article IV, below provided however, the computerized chip reading
is system for organics need not be utilized in Phase 2. Contractor and the City will
cooperate in phasing in the computerized chip reading system for Recyclable
Materials..
3. The period of July 1, 2000 to September 30, 2005 ("Phase 3"). During Phase 3, the
Contractor shall provide the services identified in Article III, below, using the "dual
compartment" truck specified in Attachment Payments to the Contractor shall be
according to Article IV, below.
Ii. DEFINITIONS
For purposes of this Agreement, the following terms shall have the following meanings:
A. "County" means McLeod County.
B. "Facility" means the Hutchinson Compost and Transfer Facility (MPCA Permit SW -569)
owned and operated by the City.
C "Hard Good" means non -electronic consumer items customarily found in and about a
residential dwelling including, without limitation, furniture, mattress sets, carpet rolls,
bicycles, exercise equipment, weed whackers and other yard equipment, garden tillers,
IRcultivators and other garden equipment, and similar consumer items.
0
•
D. "Hazardous Waste" means waste defined as hazardous by State or Federal law, rules and
regulations, including but not limited to 42 U.S.C. § 6903(5), and regulations interpreting
such act, or in Minnesota Statutes § 116.06, subd. 13, and regulations interpreting such
statute, but not including waste excluded from regulation by Minnesota Rules 7045.0120A,
as any of the foregoing may be amended from time to time.
E "Mixed Municipal Solid Waste ('MMSW")" has the meaning provided in Minn. Stat.
§ 115A.03, subd. 21, except for purposes of this Agreement MMSW shall not include source
separated compostable materials.
R "Organic Waste" means garden organics, kitchen organics, twigs, grass clippings, leaves, and
similar vegetable materials, newspapers, cardboard not exceeding the diameter of the cart, and
similar domestic paper, food and meat scraps, kitchen and garden organics.
G. "Organic Cart" means a green plastic container with wheels with imbedded chip technology
more fully described in Section III. B. 2., the contents of which shall be limited to Organic
Waste as defined herein.
H. "Recyclable Materials" means glass, plastic, aluminum, tin cans, paper, and any other
materials mutually agreed between Contractor and the City.
I. "Title" means ownership, including the right and authority to direct the location and method
of disposal. 'Title to MMSW, Organic Waste, Recyclable Materials, and any items collected
pursuant to this agreement passes to the City at the time the customer places such item in its
appropriate location for collection by the Contractor. The City's title continues until
relinquished by the City upon final disposal.
J. "Unacceptable Waste" means waste delivered in quantities to the Facility which, as
determined by the Facility, may pose a threat to health or safety, or to the environment, or
may cause damage to, or materially adversely affect, the operation of the Facility, including
but not limited to: Hazardous Waste, chemicals and radioactive materials; incinerator ash;
foundry sand; explosives; hospital, pathological and biological waste; oil sludges; asbestos in
identifiable quantities; cesspool or other human waste other than that contained in disposable
diapers; sewage and other highly diluted, water -carried materials or substances and those in
gaseous forms; human or animal remains; street sweepings; ash; mining waste; sludges;
construction waste and demolition debris; sod, soil, or rocks; tires; hazardous refuse of any
kind, such as cleaning fluids, crank case oils, cutting oils, paints, acids, caustics, poisons,
drugs, large hard goods or white goods, and such other materials prohibited from being
deposited in a landfill under federal/state/county law or regulations or as may be specified in
writing from time to time by the Facility.
K. "White Good" means domestic appliances including but not limited to refrigerators, clothes
dryers, computers, television sets, vacuum cleaners, hot water heaters, trash compactors,
microwave ovens, air conditioners, dehumidifiers and similar domestic items.
5
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III. CONTRACTOR SERVICES
Burin Phases 2 and 3 the Contractor shall provide the following services to the City:
During a P g tY
Contractor shall provide collection service to all residential customers, as determined
by the City, plus any commercial, institutional, or industrial (hereinafter
"commercial") accounts that have waste generation that does not exceed a weekly
volume of one 90 -gallon container for MMSW, and one 90 gallon cart for organics.
If the customer generates MMSW, the customer shall be provided a choice of a 30,
60 or 90 -gallon container. For organics, the customer will have a 90 -gallon cart.
The customer will also have a choice of valet pickup service (adjacent to
garage/house) at an extra charge for MMSW and/or organics cart service. The City
will also have an extra bag charge for MMSW or Organic Waste, using designated
bags and/or stickers.
2. Customers with a 30 -gallon MMSW cart and with a minimal amount of MMSW may
elect to have every other week service and are responsible to contact the City's Utility
Billing Department. The City will then notify the Contractor which residences require
every other week service.
3. All MMSW and organics collected by the Contractor during Phases 2 and 3 of this
Agreement shall be delivered by the Contractor to the Hutchinson Compost Facility.
The MMSW fraction shall be directly transferred from that portion of the
Contractor's truck to a walling floor semi trailer provided by the City. The
Contractor will be responsible for positioning and operating its truck(s) at the
direction of City staff. The operation of the walking floor trailer will be the
responsibility of the City. The City will then be responsible for transportation and
disposal of remaining MMSW in the semi -trailer to a landfill or other permitted
disposal facility selected by the City.
4. In the event the walking -floor semi -transfer trailer is not available, the Contractor
shall transport the MMSW to the landfill or other licensed disposal facility designated
by the City. The City will reimburse the Contractor for the actual cost of transporting
the MMSW to the City's designated landfill or other licensed disposal facility,
specifically including truck fuel, labor, and employee benefits. The City will also pay
for all landfill or other disposal charges, except as specified below, and further
reserves its full right of choice and discretion in selecting and negotiating with such
landfill or other licensed disposal facility.
The organics shall be placed at the Hutchinson Compost Facility at a location
specified by the Facility personnel. The organic waste will then be managed by the
Facility.
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6. Cart containers are to be furnished and maintained in good condition by the
Contractor. Actual service needs are to be determined by volume accumulations as
judged by the City Resource Recovery Coordinator, upon review with the Contractor.
7. Collection shall not include Hazardous Waste or other Unacceptable Waste.
MMSW and organics cart containers shall be placed at the curb on collection clay by
customers, in a location easily accessible to motor vehicle pick-up. Containers must
be placed properly for pick-up prior to 6:00 a.m., and cannot continue past 7:00 p.m.
on the day of collection to ensure service.
9. Valet service will be provided by the Contractor at the direction of the City for all
customers choosing this option.
10. The Contractor shall not deliver any Unacceptable Waste to the Facility, nor shall the
Contractor mm any Unacceptable Waste with MMSW or organics collected under this
Agreement. If the Contractor is uncertain whether certain waste is unacceptable,
Contractor may request a determination from the Facility by submitting a request to
the Facility.
11. If the Facility has a reasonable basis to believe that MMSW or organics delivered by
the Contractor contains Hazardous Waste or other Unacceptable Waste, the Facility
may require the Contractor, at Contractor's expense, to recover and properly manage
or dispose of waste deposited upon the tipping floor which contains hazardous waste
or unacceptable waste, in the event MMSW or organic are rejected by the Facility,
and the Contractor disagrees with a decision by the Facility, the Contractor shall have
the right to present information to the City in support of its claim. The claim will then
be resolved by the City Council.
The Contractor will be responsible to provide and maintain two (2) plastic containers
(with wheels) for each customer, at no charge to the City or customers. The
customer can choose a 30, 60, or 90 gallon refuse cart. Cart specifications are as
provided in the Contractor's Request for Proposal.
2. The second cart will be designated for organics and be green in color. The green
organics cart shall have the imbedded chip technology described in Attachment _
readable by equipment mounted on the automated cart lift arm. The Contractor shall
be responsible for the installation and maintenance of the chip reading equipment, and
provide the City with daily collection data that is downloadable to the City's computer
system. The format will be a comma delimited ACSII file, Layout must match
existing City software, and the Contractor shall provide the street serial number with
its matching serial number on the cart..
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3. The MMSW cart may be any other color approved by the City. Additionally, the
MMSW cart may be previously used. The green organics cart shall be new. Both
carts shall be injection molded.
4. The City Utility Department shall notify the Contractor of any new accounts.
Garbage containers and Organic Carts shall be dropped off by the Contractor to the
new account on or before the pickup date next following notification. Such
notification must be in writing by any medium..
The City plans to utilize the computerized reading system to determine participation
and may offer a credit system.
b, Each container (N4MSW and organic) shall have the name of the Contractor, and a
toll free number to assist in handling customer concerns. Contractor shall provide a
24-hour answering service for the toll-free number. Also, a serial number is required.
In the event the City desires to have a sticker on the organics carts, the City will pay
for such sticker and the Contractor shall install the sticker.
7. Lost or missing carts shall be the responsibility of the Contractor. One replacement
cart, in such cases, shall be provided the customer at no charge, for refuse and
organics, respectively.
8. The Contractor shall have the right to collect payment directly from the customer for
IDany containers beyond the aforementioned replacements described above; however,
collection of this additional payment shall not be the responsibility of the City.
9. The customer shall have an initial window of opportunity to change the size of their
MMSW until July 1, 2001. Thereafter, the size of the cart may only be changed on
a monthly basis, pursuant to the upcoming monthly billing date, according to the
deadline established by the City Finance Director. Changes after the window of
opportunity will result in a customer charge of $10.00 per stop, to be collected by the
City and paid to the Contractor.
10. The City shall not be liable to the Contractor for purchasing too many or too few of
a given cart size.
11. The Contractor shall utilize scanning devices to monitor organics participation by all
customers and shall forward collected organics data to the City Finance Department
at intervals and using a medium determined by the City Finance Director. The
purpose of providing the collected organics data is to facilitate the City's efforts to
encourage organics collection by providing credits to the customers who participate
in the organics program. Failure of the Contractor to retrieve and forward collected
organics data to the City Finance Department within the time period specified (or
within any extended time period authorized in writing by the City Finance Director)
shall result in assessment of penalty against the Contractor, provided, however, that
in the event failure to retrieve collection data is caused by the malfunction of scanning
3
equipment (which malfunction the contractor is engaged in a reasonable effort to
repair) no penalty shall be assessed as to such failure. The penalty shall be assessed
and deducted from the monthly installment payment due to the Contractor. The
amount of the penalty shall be calculated as follows:
a. For failure to retrieve and forward the daily volume of
$100.00
collected organics data
b. For failure to retrieve and forward the weekly volume of
$500.00
collected or anics data an additional
c. For the second additional weekly failure per month, an
$750.00
additional
d. For the third additional weekly failure per month, an
$1,000.00
additional
e. For the fourth additional weekly failure per month, an
$3,000.00
additional
f. For failure to correct identified defects in data retrieval,
collection or forwarding, which results in repeated failures,
whether or not such failures exceed the preceding
parameters, the City reserves the right to declare a default
under this Agreement.
C. City Cart Eir,.kup i2n City PrQpca and Public_Rights-of-Way
10 The Contractor shall provide carts utilizing the automated side arm for the City Property and Public
Rights -of -Way locations indicated on the map in Attachment , according to the size and type of
cart, frequency of pick-up per month, type of service — valet services or curb service, and number of
carts per location (MMSW and/or organics) indicated on the map. In the event the City desires
pickups per week or additional locations not on the map, the City reserves the right to add or delete
locations at the per unit price in Attachment
1. The Contractor shall collect Recyclable Materials (blue bin) as defined herein, at
curbside on the same day MMSW is collected from the customer. The recyclable
materials shall not be co -mingled in any manner by the Contractor at any time such
Recyclable Materials are located within McLeod County. The Contractor shall ensure
that all recyclable materials are marketed and shall retain any proceeds derived from
such markets. However, if and when the County establishes a Materials Recovery
Facility (MRF) for recyclable materials, the Contractor shall deliver to the County
MRF all recyclable materials collected pursuant to this Agreement. In this event, any
marketing proceeds shall remain on deposit with the County, to be shared between
the City and the County as their interests may appear.
2. If mutually agreed upon, other materials can be added such as magazines, catalogues
and other types of paper, metals and plastics.
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3. The Contractor shall not mix MMSW or organics with the recyclables or tape any
action so as to make the recyclable material unacceptable to the County MRF.
4. The Contractor shall provide monthly reports to the City on marketing of recyclable
materials for all materials collected. The required 'information includes the market,
the receipts, and the net weight and type of material.
5. In the event the County NMF cannot accept the materials, the Contractor shall deliver
the recyclable materials to a licensed MRF(s) or other proper recycling market of its
choosing.
b. Recyclable materials, when delivered to the County MRF or other market shall not
have reject levels that exceed two percent (2%).
7. The Contractor shall utilize scanning devices to monitor recycling participation by all
customers and shall forward collected recycling data to the City Finance Department
at intervals and using a medium determined by the City Finance Director. The
purpose of providing the collected recycling data is to facilitate the City's efforts to
encourage recycling by providing credits to the customers who participate in the
recycling program. Failure of the Contractor to retrieve and forward collected
recycling data to the City Finance Department within the time period specified (or
within any extended time period authorized in writing by the City Finance Director)
shall result in assessment of penalty against the Contractor provided, however, that
in the event failure to retrieve collection data is caused by the malfunction of scanning
equipment (which malfunction the contractor is engaged in a reasonable effort to
repair) no penalty shall be assessed as to such failure. The penalty shall be assessed
and deducted from the monthly installment payment due to the Contractor. The
amount of the penalty shall be calculated as follows:
a. For failure to retrieve and forward the daily volume of
$100.00
collected reSyclina data
b. For failure to retrieve and forward the weekly volume of
$500.04
collected recycling datij an additional
c. For the second additional weekly failure per month, an
$750.00
additional .
d. For the third additional weekly failure per month, an
$1,000.00
additional
e. For the fourth additional weekly failure per month, an
$3,000.00
additional
f For failure to correct identified defects in data retrieval,
collection or forwarding, which results in repeated failures,
whether or not such failures exceed the preceding
parameters, the City reserves the right to declare a default
under this Agreement.
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8. The City will initially provide the Contractor with its current scanning devices. Any
replacement, operational, or maintenance costs are the responsibility of the
Contractor. In the event Contractor wants to implement a different scanner system
or process, the replacement system roust be compatible with the City's existing
software and be approved by the City prior to implementation.
The Contractor shall provide collection for MMSW, organics and recyclables
according to the Collection Schedule in Attachment Any change in the
collection schedule requires the agreement of the City and the Contractor..
2. Subsequent changes to the Collection Schedule require a 90 -day advance notice and
approval by the City Council prior to implementing a change. If approved, the
Contractor shall provide written notice to customers of the change at least 15 days
in advance of implementation.
3. Scheduling changes due to a holiday are permitted if notice is printed in the
Hutchinson Leader and Shopper Newspaper (using no less than 12 point type) at the
expense of the Contractor.
4. In the event the Contractor shall fail to make a collection at any particular residence
as required by this Agreement, the Contractor shall do so within 24 hours after
notification from the City or customer of the address where such pickup was not
made. The Contractor shall keep a record of all missed collections and provide it to
the City at the end of each month.
5. Collections shall only be made as have been authorized by this Agreement or the City,
and the Contractor shall not be entitled to payment for any collections made and not
authorized by the City or this Agreement,
b. In the event that the City wishes to discontinue service at a collection stop, the City
shall notify the Contractor to that effect at least one week prior to the date of
discontinuance of such service.
Yard Waste special collection shall be provided by the Contractor at curbside on three
dates in spring, and three dates in fail, as determined by the City. All materials are to
be delivered to the City Compost Facility. The City reserves its discretion to specify
the type of compost bag(s) eligible to be picked up..
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2. in addition to yard waste, the Contractor shall pick up twigs and brush bundled and
no longer than four (4) feet on the same three dates in spring and three dates in fall
referred to above, and deliver such materials to the City Compost Facility.
3. The City's customers shall be provided by the Contractor the opportunity to have one
Hard Good and one White Good picked up at curbside once in spring and once in fall,
at dates determined by the City.
4. All other times of the year, City customers may contact any hauler licensed by the
City, including the Contractor, to remove Yard Waste, Hard Goods and White Goods
at the customer's own cost, or the customer may haul such items themselves at their
awn cost.
The Contractor is responsible to pay for any special charges at the landfill or other
disposal or recycling destination for White goods and Hard Goods.
1. Should any MMSW, organics, recyclables or other waste or materials collected by the
Contractor be dumped or spilled during collection or transportation, such waste or
materials shall be immediately cleaned up by Contractor. A broom and shovel in good
usable condition should be placed and maintained on each vehicle for this purpose.
Carts and vehicles shall be kept clean, sanitary, usable, and as free from all offensive
odors as possible and shall not be allowed to stand in any street, alley, or other place
longer than is reasonably necessary.
2. The Contractor shall keep all equipment used in the performance of the work in good
operating condition and in a clean, sanitary condition, shall thoroughly disinfect each
vehicle at least once a week unless the same has not been used since the last
disinfection thereof, and shall thoroughly inspect each vehicle as necessary. They
shall be equipped to meet all federal, state, and municipal regulations concerning
vehicles used on public roads and maintained to meet these standards. Equipment is
subject to periodic inspection by the City.
3. The Contractor shall advise the City in writing of any withdrawal of a part of such
equipment or of any change therein within one week of the time of making such
change.
4. Each collection vehicle shall have a flashing light warning system, fire extinguisher,
and proper back-up alarms as approved by the City.
5. No truck which is engaged in the collection of any materials pursuant to this contract,
or which contains any such materials, shall collect, load or contain any non -contract
materials.
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6. The Contractor shall provide, on or before July 1, 2001, a dual collection truck as
described in Appendix B, and shall use the dual collection truck in the performance
of this contract. The dual collection truck shall be labeled RESIDENTIAL PICKUP
ONLY - H[TTCHINSON according to the size, location and color specifications
provided by the City.
There shall be no limitation on the size of the Contractor's collection crew so long as
they are sufficient to fulfill the requirements of this Agreement. The Superintendent
shall respond to citizen or City complaints and keep a log noting the name of the
complainant, address about which the complaint is lodged, manner in which the
complaint was resolved and any other information deemed useful. The log shall be
available for review by the City Resource Recovery Coordinator at reasonable times.
2. The Contractor's employees shall handle all containers with reasonable care to avoid
damage, replace the containers in an upright position on the boulevard adjoining the
curb, and properly dispose of any contents which may be spilled. The Contractor's
employees will also report to the Contractor any violations of regulations as they
observe in the performance of their work.
3. Employees shall be sober at all times in the performance of their duties, be of a
1bpresentable appearance, perform work in a neat and quiet manner, and at all times be
courteous to the public.
A full-time superintendent of collections shall be employed by the Contractor and shall
be the representative of the Contractor under this Agreement. The superintendent
shall be on the job during normal hours of collection operations and shall maintain
proper schedules for collection. The superintendent shall have supervisory duties
which shall include servicing of complaints.
2. All services to be performed for the City by the Contractor pursuant to the terms of
this Agreement shall be supervised by such employee, agent, or officer of the City as
the City Administrator shall designate. The designated inspector may have access to
all of the Contractor's records and equipment at reasonable times.
The Contractor shall provide and maintain all sanitary and safety accommodations for the use and
protection of its employees as may be necessary to provide for their health and welfare and comply
with federal, state, and local codes and regulations, as well as those of other bodies and tribunals
having jurisdiction.
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IV. PAYMENT AND ADJUSTMENTS TO RATES
During Phases 2 and 3, payments to the Contractor shall be made according to the following:
A. The City will pay the Contractor on a monthly basis according to the Schedule in Attachment
. The City will utilize a quarterly customer count to determine the monthly payment to
the Contractor. On October 1 and April 1 of each year, the City will adjust each of the
respective rates for any percentage increase/decrease in the most recent annual Consumer
Price Index for all urban consumers, Minneapolis/St, Paul ("CPI -U') as published by the
United States Bureau of Labor Statistics. This shall be the sole method of compensating the
Contractor for any increase/decrease in operating cost (i.e. labor, fuel, etc.) during the term
of this Agreement.
B. Except as provided above, the City shall be responsible for billing customers for all services
provided by the Contractor, as well as all computations necessary in individual rates for the
inclusion of landfill charges paid by the City, plus a monthly City administrative charge as
determined by the City Council, or other charges it deems necessary.
C. The applicable state sales taxes and surcharges shall be billed by City to customers and paid
to the state by City.
D. The Contractor shall keep complete and accurate records in accordance with generally
accepted accounting practices. Accounting of all MMSW, organics, recyclables, Yard Waste,
Hard Goods, and White Goods collected, including but not limited to tip receipts/reports,
shall be provided on a weekly basis to the City's Finance Director in such detail as deemed
necessary by the City.
& The Contractor shall promptly pay all persons doing work or furnishing skills, tools,
machinery, or materials or insurance premiums or equipment or supplies and all just claim
for such work., material, equipment, insurance, and supplies in and above the performance of
this Agreement.
V. ANNUAL BOARD OF REVIEWICOMPLAINTS
The City shall advertise and the Contractor shall attend an annual meeting to review public comments,
complaints, suggestions, etc. regarding services under this Agreement. The meeting shall be at a date
and time established by the City Council. A record of all complaints and action taken thereon shall
be kept by the Contractor and reported monthly to the City. All complaints shall be answered by the
Contractor courteously and promptly.
VI. LEGAL COMPLIANCE
A. The Contractor shall comply with ordinances of the City, and the laws and regulations of the
State of Minnesota and its agencies relating to solid waste management in effect during the
term of the Agreement.
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B. The Contractor shall report all violations of ordinances pertaining to solid waste management
for enforcement purposes, including all unsanitary and filthy conditions, to the City Code
Enforcement Office.
VII. LICENSING
The Contractor must be licensed under City ordinance on an annual basis and comply with all
provisions of said ordinance (see Attachment ). The Contractor must also obtain licensing
through the County Solid Waste Department and is subject to all regulations of the County.
VIII. ASSIGNMENT AND TRANSFER
A. The Contractor shall not make or create, or suffer to be made or created, any total or
partial sale, assignment, conveyance, or lease, or any trust or power, or transfer in any
other mode or form of or with respect to this Agreement or any part thereof or any
interest therein, without the prior written approval of the City, which approval will not be
unreasonably withheld. If such a request is made, the City Council reserves the right and
full discretion to accept the assignment/transfer, or terminate the Agreement at a timetable
chosen by the City Council to facilitate an orderly change to another potential contractor.
B. The City shall be entitled to require, except as otherwise provided in this Agreement, as
conditions to any such approval that:
1. Any proposed transferee shall have the qualifications and financial responsibility, as
reasonably determined by the City, necessary and adequate to fulfill the obligations
undertaken in this Agreement by Contractor; and
2. The transfer does not create an anti-trust situation in the local solid waste hauling
industry that is contrary to the public interest of the residents of the City; and
3. Any proposed transferee, by instrument in writing satisfactory to the City for itself
and their successors and assigns, and expressly for the benefit of the City, have
expressly assumed all of the obligations of service under this Agreement and
agreed to be subject to all the conditions and restrictions to which service is
subject. It is the intent of this paragraph, together with other provisions of this
Agreement, that (to the fullest extent permitted by law and equity and excepting
only in the manner and to the extent specifically provided otherwise in this
Agreement) no transfer of, or change with respect to, ownership or any part
thereof, or any interest therein, however consummated or occurring, whether
voluntary or involuntary, shall operate, legally or practically, to deprive or limit the
City of or with respect to any rights or remedies or controls provided in or
resulting from this Agreement; and
4. There shall be submitted to the City for review all instruments and other legal
documents involved in effecting such transfer, and if approved by the City, its
approval shall be indicated to the Contractor in writing. The proposed transferee
15
shall submit to the City for review all bonds, insurance policies, and any and all
other documents required by this Agreement, and if approved by the City, its
approval shall be indicated to the proposed transferee in writing.
JX. PERFORMANCE BOND
The Contractor shall execute and deliver to the City a performance bond in the sum of $100,000
conditioned upon the faithful performance of the Agreement. In addition, to further protect the City
in the event the Contractor fails to properly perform under the Agreement, the Contractor shall
pledge to the City all receivables collected by the City and not paid to the Contractor, and all
receivables not yet collected by the City. This Agreement shall not become effective until such bond
has been delivered to the City in forum acceptable to the City Attorney and has been accepted by the
City. Such bond shall be filed with the City Clerk within ten (10) days from the execution of this
Agreement and shall remain in effect until the expiration of this Agreement.
In the event the Contractor fails to properly perform under this Agreement, the City may take
whatever action is necessary to secure substitute collection and hauling services for the remainder of
the Agreement term, and may use the proceeds of the bond to pay for the difference between the rates
provided by the Agreement and the actual cost of such substitute service
X. HOLD HARMLESS
The Contractor agrees to indemnify and hold harmless the City, its agents, officers, and employees
from any and all claims, causes of action, liabilities, losses, damages, costs, expenses including, but
not limited to reasonable attorneys' fees, suits, demands, and judgments of any nature, specifically
including, any claims under state or federal superfund liability laws, and/or because of bodily injury
to, or death of, any person or persons and/or because of damages to property of the Contractor or
others, including loss of use from any cause whatsoever, which may be asserted against the City on
account of any act or omission, including negligence, of the Contractor, or the Contractor's
employees or agents in connection with the Contractor's performance of this Agreement. The
Contractor agrees to defend any action brought against the City on any such matters, and to pay and
satisfy any judgment entered thereon together with all casts and expenses incurred in connection
therewith. The City shall in no way be liable for any claims or charges incurred by the Contractor in
the performance of this Agreement.
X11. INSURANCE
A. During the entire period of this Agreement, the Contractor shall carry Public Liability
Insurance including coverage of all motor vehicles of $1,000,O00.00 combined single limit
(bodily injury and property damage); and $1,000,000.00 in excess liability; and the City of
Hutchinson shall be a party insured in said policies.
B. Additionally, the Contractor agrees to pay all necessary Federal Social Security taxes and all
State or Federal taxes required by law and at its awn expense will cover all of their employees
with workers compensation insurance as required by law, and shall deliver such policies to
the City of Hutchinson. The Contractor agrees to comply with all laws of the State of
Minnesota and the United States regarding the employment of persons.
16
C. All policies evidencing insurance required by this paragraph shall name the City and the
i Contractor as named insureds, and shall insure the City and the Contractor by reasons of any
act or omission, including negligence, of the Contractor or of the Contractor's employees or
agents in connection with the performance of this Agreement, including claims arising out of
the use of or operation of any vehicles used by the Contractor or the Contractor's employees
or agents in performing this Agreement. Such policies shall be in form and content
satisfactory to the City Attorney and shall be filed with the City Clerk. A certificate showing
that the Contractor has in effect the aforesaid insurance covering both the Contractor and the
City shall be filed with the City Clerk within ten (10) days from the execution of the
Agreement, and yearly thereafter, at least thirty (30) days prior to the date of the expiration
of said policies of insurance for each year of the Agreement. All of the foregoing policies
shall be issued by an insurance company or companies licensed to do business in the State of
Minnesota and authorized to assume the risks covered thereby. Memorandum policies and
receipts for the payment of premiums shall be filed with the City showing payment of
premiums for at least one year in advance and on each renewal date provided therein.
•
XII. GUARANTY OF NONDISCRIMINATION
The Contractor agrees that during the term of this Agreement, the Contractor will not, within the
state of Minnesota, discriminate against any employee or applicant for employment because of race,
color, geed, national origin or ancestry, or sex, and will include a similar provision in all subcontracts
entered into for the performance- thereof. The Agreement may be cancelled or terminated by the City,
and all money due or to become due may be forfeited for a second or subsequent violation of the
terms or conditions of this paragraph. This paragraph is inserted in the Agreement to comply with
the provisions of Minnesota Statutes, § 181.59.
XIII. DEFAULT AND TERMINATION
A. If the City determines that the Contractor is in violation of the terms of this Agreement, a
written notice of default will be sent to the Contractor allowing thirty (30) days to comply.
Failure by the Contractor to correct the default by end of the 30 -day period shall provide the
City the right to terminate this Agreement by written notice to the Contractor.
B. Upon failure of the Contractor to fulfill any of the provisions of this Agreement, the City
Administrator shall be authorized to hire such personnel equipment, or assign City employees
and equipment, as may be necessary to do such work and the cost of such expenses thereof
may be charged and deducted from any monies due the Contractor, collected from the
Contractor, or collected by recourse to the Contractor's bond, pursuant to Article IX, above.
XIV. ENTIRE AGREEMENT.
This Agreement, with all of its Attachments incorporated herein by reference, is the entire agreement
between the parties. No modification of this Agreement shall be valid or effective unless made in
writing and signed by the parties hereto.
17
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XV. REMEDIES ARE CUMULATIVE.
All remedies described in this Agreement may be exercised by the City in addition to and not in lieu
of any other remedy provided in law or equity.
IN WITNESS WHEREOF, the City of Hutchinson and Waste Management of Minnesota,
Inc. have executed this Agreement the day and year written below,
Dated: J,
WASTE MANAGEMENT
OF MINNESOTA, INC.
By:
Its.
18
Dated:��F��l
CITY OF HUTCHiNSON
By:
Its: U+ e- AI
CITY OF HUTCHINSON
AMENDMENT NO. i TO AGREEMENT FOR RESIDENTIAL COLLECTION AND HAULING
SERVICES; REFUSE, GARBAGE, MIXED MUNICIPAL SOLID WASTE, AND SOURCE
SEPARATED ORGANICS AND RECYCLABLE MATERIALS.
This Amendment is effective as of July 1, 2001 by and between the City of Hutchinson,
Minnesota, a Minnesota municipal corporation (City), 111 Hassan Street S.E., Hutchinson,
Minnesota 55350, and Waste Management of Minnesota, Inc., a Minnesota corporation that is
a wholly-owned subsidiary of Waste Management, Inc., 124 Union Street, Norwood, MN 55363
(Contractor).
WHEREAS, the City and the Contractor entered into an AGREEMENT FOR RESIDENTIAL
COLLECTION AND HAULING SERVICES. REFUSE, GARBAGE, MIXED MUNICIPAL SOLID
WASTE, AND SOURCE SEPARATED ORGANICS AND RECYCLABLE MATERIALS
(Agreement) on the I day of 2000; and
WHEREAS, Contractor has been unable to provide a split body co -collection truck as
described in Appendix B of the Agreement; and
WHEREAS, the City and the Contractor wish to amend the Agreement;
NOW, THEREFORE, it is agreed by and between the City and the Contractor to amend
the Agreement as follows -
1 -
ollows:
1. Amendment Compliance. This Amendment complies with the requirements of
paragraph XV of the Agreement which requires, inter glia, that amendments be in writing and
executed by the parties.
2. No Default . The parties agree that failure to provide the split body co -collection
truck specified in Appendix B is not a default under the Agreement as long as all conditions and
requirements of this Amended Agreement are complied with by the Contractor.
3. Appendix B Revised. The Contractor agrees to provide the information required
to fully complete REVISED APPENDIX B - SPECIFICATIONS, TWO COLLECTION TRUCKS,
TRUCK NO, 1 AND TRUCK NO. 2 as required and set forth on Revised Appendix B attached to
this Amended Agreement. Contractor also agrees that the two trucks described on Revised
Appendix B will be the exclusive method by which Contractor fulfills its responsibilities under the
Agreement and Amended Agreement.
4. Cost Reduction. In consideration of Revised Appendix B the Contractor agrees
to reduce the annual cost of the services which the Contractor provides to the City under this
Amended Agreement, retroactive to October 1, 2001, said retroactive payment to be amortized
in full over the first six months of 2002. The reduced payment for services shall be based upon
the Contractor's proposal for providing the Contractor Services using two trucks, the base
proposal price being
]f 1cj �1a fr`,[dSC"
5. Contractor Services Amendment. Section III, CONTRACTOR SERVICES,
paragraph A.3. is amended as follows (strikeouts indicate deletions and redlining indicates
additions).
All MMSW and organics collected by the Contractor during Phases
2 and 3 of this Agreement shall be delivered by the Contractor to the
Hutchinson Compost Facility. The MMSW fraction shall be directly
transferred from that othe Contractor's truck to a walking
floor semi trailer provided by the City. The Contractor will be
responsible for positioning and operating its truck(s) at the direction
of City staff. The operation of the walking floor trailer will be the
responsibility of the City. The City will then be responsible for
transportation and disposal of remaining MMSW in the semi -trailer
to a landfill or other permitted disposal facility selected by the City
0. Amendment to Payment Schedule. Section IV, PAYMENT AND ADJUSTMENTS
TO RATES, subparagraph A is amended to read as follows (strikeouts indicate deletions and
redlining indicates additions).
The City will pay the Contractor on a monthly basis according to the
Schedule Schedule in Attachment viii �s a^> hIel<t.
The City will utilize a quarterly customer count to determine the
monthly payment to the Contractor. On October 1 and April 1 of each
year, the City will adjust each of the respective rates for any
percentage increase/decrease in the most recent annual Consumer
Price Index for all urban consumers, Minneapolis/St. Paul ("CPI -W)
as published by the United States Bureau of tabor Statistics. This
shall be the sole method of compensating the Contractor for any
increase/decrease in operating cost (i.e. labor, fuel, etc.) during the
term of this Agreement.
2
7. Amendment to Terms and Phases. Section 1, TERM AND PHASES,
subparagraph B.3. is amended as follows (strikeouts indicate deletions and redlining indicates
additions).
The period of July 1, 20DO to September 30, 2005 ("Phase 3").
During Phase 3, the Contractor shall provide the services identified
in Article III, below, using the trucks. specified in
Devised Attachment _ Payments tothe Contractor shall be
according to 40*WQ Article IV, de d et' i
8. Truck Substitution. Section III, CONTRACTOR SERVICES, subparagraph G.7.
is hereby amended as follows (strikeouts indicate deleted material and redlining indicates added
material).
The Contractor shall provide, ,
trucks as described in ' Appendix B, and shall use
S uch truckiin the performance of this contract.
The trucks described on Revised Appendix B shall be labeled
RESIDENTIAL PICKUP ONLY - HUTCHINSON according to the size,
location and color specifications provided by the City.
9. Savings Clause. All other provisions of the Agreement not inconsistent with this
Amended Agreement shall remain in full farce and effect.
IN WITNESS WHEREOF, the City of Hutchinson and Waste Management of Minnesota,
Inc. have executed this Amended Agreement the day and year written below.
Dated: 0 Il -yam'
WASTE MANAGEMENT
OF MINNESOTA, INC.
By; _
Its: 1127 7-1
Dated: A) `6 � - a 1.
CITY OF HUTCHINSON
By:
Ma lin Torgerso ayor
By:
Gary PI z, City inistrator
3
Aw
REVISED APPENDIX B - SPECIFICATIONS
TWO CQUECTION TRUCK
Truck No. 9
TRUCK MAKE AND MODEL:
VOLVO X54
TRUCK CAPACITY:
TARE AND LOAD
24 m
HOPPER CAPACITY:
4 YD
TYPE OF PACKER:
RAPID PAIL
TYPE OF BODY:
HEIL
TAILGATE:
YES
TAILGATE LOCKING
SYSTEM:
YES
TAILGATE CYLINDER
HEIL CYLUMERS AND WFATHEMMAD HDSM
AND HOSES TYPE:
DUMP BODY:
YES
HYDRAULICS:
YES
ARM MAKE AND ASSEMBLY:
HEIL ARM AM
ARM REACH:
ARM LIFT CAPACITY:
CAMERA SYSTEM:
IN PROCESS of IN= TamTDU___
SPECIAL LIGHTS:
Strobe Light YES, ALSO (DUAL
MATERIALS:
MSw
DIRECT REFUSE
Truck must be able to "direct" transfer of refuse to
TRANSFER FUNCTION:
Wilkens X Series, Model 53135 AOX Aluminum load
Runner Trailer, Contact Person: Doug Storck, 1-800-
833-6845
ADDITIONAL REQUIREMENT:
Computerized Reading Device shall be mounted on
automated arm to read imbedded chip on compound
cart; Equipment/System to be approved by City
CHASSIS REQUIREMENTS
MAKE:
VOLVO
DRIVE:
RIGHT SIDE
AXELS AND CAPACITY
OF EACH:
3 AXELS 16,000 FRONT 22,000 EACH PEAR AXEL
MOTOR - HP:
TRANSMISSION:
VULAM VED7 24Q HE
COLOR of VEKCLE:
At Discretion of City
DECALS AND LETTERING
Amount and Size at Discretion of City
REVISED APPENDIX B - SPECIFICATIONS
TWO COLLECTION TRUCKS
Truck No. 2
TRUCK MAKE AND MODEL:
VOLvo WXR64
TRUCK CAPACITY:
TARE AND LOAD
24 YARDS
HOPPEI? CAPACITY:
11 YAEMS
TYPE OF PACKER:
TYPE OF BODY:
TAILGATE:
TAILGATE LOCKING
SYSTEM:
YES
TAILGATE CYLINDER
AND HOSES TYPE:
HEIL CYLINDERS AM WFATHERHEAD HOSES
DUMP BODY:.
vrc
HYDRAULICS:
YES
ARM MAKE AND ASSEMBLY:
HEI, ARMS AM ASSEM Y
ARM REACH:
67 INS
ARM 'LIFT CAPACITY:
500 LBS
CANIERA SYSTEM:
IN PROCESS of INSTALLATION
SPECIAL. LIGHTS:
Strobe Light
XES, AIM DUAL LIQU NG SYSTII41
MATERIALS:
DIRECT REFUSE
Truck must be able to "direct" transfer of refuse to
TRANSFER FUNCTION:
Wilkens X Series, Model 53135 AOX Aluminum load
Runner Trailer; Contact Person: Doug Storck, 1-800-
833-6045
ADDITIONAL REQUIREMENT:
Computerized Reading Device shall be mounted on
automated arm to read imbedded chip on compound
cart, Equipment/System to be approved by City
CITY OF HUTCHINSON
AMENDMENT NO. 2 TO AN AGREEMENT FOR RESIDENTIAL COLLECTION AND
HAULING SERVICES; REFUSE, GARBAGE, MIXED MUNICIPAL SOLID WASTE, AND
SOURCE SEPARATED ORGANICS AND RECYCLABLE MATERIALS,
This amendment is effective as of July 1, 2005, by and between the City of Hutchinson,
Minnesota, a Minnesota municipal corporation (City), I I I Hassan Street SE, Hutchinson,
Minnesota 55350, and Waste Management of Minnesota, Inc., a Minnesota corporation that is a
wholly-owned subsidiary of Waste Management, Inc., 10030 Industrial Drive, Winsted,
Minnesota 55395 (Contractor).
RECITALS:
WHEREAS, the City and the Contractor entered into an AGREEMENT FOR
RESIDENTIAL COLLECTION AND HAULING SERVICES: REFUSE, GARBAGE, MIXED
MUNICIPAL SOLID WSTE, AND SOURCE SEPARATED ORGANICS AND RECYCLA13E
MATERIALS on October 1, 2000; and
WHEREAS, the City and Contractor entered into Amendment No. I to said Agreement
on July 1, 2001; and
WHEREAS, the City and Contractor wish to amend the original Agreement and
Amendment No. 1;
NOW, THEREFORE, it is agreed by and between the City and the Contractor to amend
the Agreement and Amendment No. 1 as follows:
1. Term Extension. The term of the Agreement between the City and Contractor is
Qb hereby extended for a period of five years from October 1, 2045, to September 34, 2010.
2. McLeod County Recycling Operations. If at any time during the term of this
Agreement, the government of McLeod County begins an operation for the collection of
recyclables as defined in Article III, Section D(1), the City shall have the right to have
those materials transported to a site operated by McLeod County and if the City should
decide to utilize the services of McLeod County for this purpose, it shall not be deemed
to be a breach of the City's Agreement with Contractor.
3. Rate. The current rate per ton for landfill charges shall be maintained for the life
of this Agreement for mixed municipal solid waste and source separated refuse overs and
larger plastics and similar materials from the City -owned enterprise fund, Creekside Soils
(Creekside). However, City retains the right to take the source separated refuse avers and
larger plastics and other materials from Creekside to any disposal site.
4. Use of Spruce Ridge Landfill for Composting Pu oses. As of September 7,
2005, Contractor will provide Creekside with a suitable site, not smaller than 10 acres in
size, for the purpose of storing, processing and composting organic yard waste materials.
Contractor understands that end loaders, screeners, compost turners and debagging
devices will be operated during the processing and composting of organic materials. The
parties agree to indemnify and hold each other harmless from any damage whatsoever to
the Spruce Ridge Landfill site due to this use and damages to the compost and organic
materials and finished product of the City.
The site at Spruce Ridge for this purpose will be open from 6:00 a.m. - 8:00 p.m.
with unlimited use and access by employees of the City of Hutchinson, Creekside, their
employees, independent contractors and associates. Those persons shall be afforded the
use of the scale on the Spruce Ridge premises and use of restrooms at no cost.
In addition, Contractor shall be responsible to obtain and maintain valid County
and State permits for the City and Creekside's use of Spruce Ridge in this manner.
5. "Overs". Contractor agrees to accept at its Spruce Ridge facility "overs" from
Creekside for the City of Hutchinson from its organics contract with the City of
Minneapolis at a rate of $32.00/ton for the life of this Agreement.
6. Or anic Material. Contractor shall make every good faith effort to provide
unbagged, clean leaves and other organics to City and/or Creekside for composting
purposes during the term of this Agreement.
Apart from the changes noted in this Amendment - Amendment No. 2 - no
provision of the original Agreement and Amendment No. 1 is changed, modified, altered
or waived. And all of the provisions of this Agreement not inconsistent with this
Amendment - Amendment No. 2 - shall remain in full force and effect.
IN WITNESS WHEREOF, City and. Contractor have executed this Amendment No. 2 in
the day and year written below.
Dated: -3 -N e 5
WASTE MANAGEMENT
OF MINNESOTA, INC.
By: j Y�
Its:
Bated: 7 --? Y- �2
CITY OF HUTCHINSON
By:_,A�%-hk
Its: %h A _ .
By
Its.
Extension Amendment to Solid Waste Services Contract
t
This Addendum is made and entered into this day of pc,i? 0-f , 2010, by and betty cn
Waste Management of Minnesota, Inc., (Contractor) and the City of Hutchinson (City).
WHEREAS, the City and Contractor are parties to an agreement "AGREEMENT FOR RESIDENTIAL
COLLECTION AND HAULING SERVICES BETWEEN HUTCHINSON AND WASTE MANAGEMENT
OF MINNESOTA, INC." dated October 1, 2000; and
WHEREAS, the City and the Contractor entered into "AMENDMENT NO. 1" on July 1, 2001; and,
WHEREAS, the City and the Contractor entered into an extension agreement "AMENDMENT NO.2
AN AGREEMENT FOR RESIDENTIAL COLLECTION AND HAULING SERVICES; REFUSE,
GARBAGE, MIXED MUNICIPAL SOLID WASTE, AND SOURCE SEPARATED ORGANICS AND
RECYCLABLE MATERIALS" on October 1, 2005; and,
WHEREAS, the parties desire to modify the Agreements to more accurately reflect their present
intentions
NOW THEREFORE, the parties hereby, agree as follows:
1. Term Extension, The term of the existing agreement between the City and the Contractor is hereby
extended for a period of five (5) years from October 1, 2010 to September 30, 2015.
2. Rate. The new rate for services effective 1011/2010 for weekly MSW, service shall be $9.00.
3, Rate Adjustments. Adjustments shall be allowed on a semi annual basis effective April 1, 2011,
Thereafter, the rates shall be adjusted each October 1 and April 1. The rate adjustments shall be
measured according to the Consumer Price Index (CPI), Midwest Index — All Urban Users, minimum
1% - maximum 2%. The calculation shall be derived from a calculation October to March for the April
adjustment; and April to September for the October adjustment.
4. Customer Counts. Customer Counts shall be adjusted semiannually and shall be reported to Contractor
at the same time rate adjustments are made
5, Computerized Chip Reading System. The City has discontinued its participation in the Computerized
Chip Reading System. The Contractor shall no longer have to provide scanning services of the organic
carts as part of requirement of this agreement.
6. Trucks. For the purpose of this next term, attachment `A' shall show an updated list of the trucks used
for services within the City,
Apart from the changes noted in this extension amendment, no provision of the original Agreement and
Amendment one (1) and amendment two (2) being is changed, altered or waived. In addition, all of the
provisions of this agreement, not inconsistent with this Extension Arnendment shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties have executed this Amendment to Solid Waste Services Contract on
the date and year last written below.
City of Hutchinson:
By z, k1h. "-X�t
Steven Cools
Its: Mayor
ATTEST:
Nil
Its: City Administrator
-
Date:
Waste Management of Minnesota, Inc
Michael Fleming
Its; Vice President
date: 61 Z3-- 10
ATTACHMENT `A'
TRUCK SPECIFICATIONS
Collection Trucks 4102743 & 4102744
Truck Make & Model:
Truck Capacity:
Hopper Capacity:
Type of Packer:
Type of Body:
Tailgate:
Tailgate locking system:
Tailgate Cylinder and Hose Type:
Dump Body:
Hydraulics:
Arm make and Assembly:
Arn-i Reach:
Arm Lift Capacity:
Camera System:
Special Lights:
Materials:
Drive:
Axels and Capacity of Each:
Motor HP:
Transmission:
Color:
101112010
Freightliner Candor
24 -yard
4 -yard
Auto Reach
McNelius
Yes
Yes
McNelius Cylinder[Parker Hose
Yes
Yes
McNelius Auto Reach
78 inches
2,000ibs.
Yes
Star Strobes
MSW & Organics
Right Side
20,000 front — 23,000 each rear axle
Cummins 330HP
Allison Automatic
WM Green Body with City of Hutchinson decal
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Thursday, December 18th, 2014
Members present in bold.
MEETING MINUTES
MPmhPrc
Tim Ulrich Steve Jansick Daron Vanderheiden Chad Czmowski
Mary Christensen Mike McGraw Jonny Block
Staff
Lee Miller, EDA Director
Andy Reid, City Controller
Jeffrey Page, EDA Assistant
Call to Order - Ulrich called the meeting to order at 11:37 AM.
Approve Agenda — No Action
III. Review Minutes of November 19th Finance Team Meeting
M/S/P: Ulrich, Block to approve the November Finance Team meeting minutes; passed
unanimously
Review Minutes of the November 26th EDA Board Meeting
M/S/P: Jansick, McGraw to approve the November EDA Board meeting minutes; passed
unanimously.
IV. Review November EDA Financial Statements — Lee Miller
■ Cash available in operations is $127,816.
■ $56,736 is reserved (proceeds from Warrior land sale) and $70,766 is unreserved.
■ The Economic Development Loan fund has $505,552 in cash available.
■ $100,000 is reserved (Luce Line Trail contribution). $405,552 is unreserved.
• There were no loan repayments for the month; Redline Systems' first loan payment of
$565 is expected in December.
• Downtown revolving loan fund has $208,640 in cash available; $130,640 is unreserved;
loans receivable total $731,203 and $201,329 in capital assets (Cenex & Wright
properties).
■ Loan repayments totaled $9,486 for the month.
■ MIF Loan fund has $967,235 in cash available and loans receivable of $292,631
($239,106 NuCrane and $53,525 Customer Elation).
M/S/P: McGraw, Jansick to approve the November financials as presented; passed unanimously.
V. Director's Report
A. 2015 Work Plan and Priorities: staff reviewed the status of the 2014 work plan & goals
before outlining the 2015 work plan & goals. Discussion followed the statement of many goal
items regarding their relevance and relative merit.
M/S/P: Block, McGraw to approve the 2015 Work Plan & Goals with the discussed
alterations; passed unanimously.
B. 2015 Finance Team Membership: Staff and the Board discussed the merits of recruiting a
CPA and/or an attorney to the Finance Team.
C. Technical Academy: Staff reviewed the vision for a technical academy with the focus of
developing the next generation workforce for manufacturing and other industries in
Hutchinson and the surrounding region.
D. Downtown Redevelopment Opportunity: Staff presented to the Board an opportunity to
facilitate discussions among parties interested in redeveloping 45 3rd Ave SE primarily into
additional parking.
E. Portfol: Staff informed the Board of the plan to transition from CDM to Portfol beginning in
January.
F. DEED Positively MN Marketing Update: Staff reported on his attendance of the most recent
Positively MN Marketing meeting at which there was a focus on trade shows.
G. Update on business prospects: Staff is continuing discussions with several prospective
companies regarding space and financing needs.
VI. Grant and Loan Applications
None
VII. Other Business: Staff updated the Board on recent conversations with the school district
regarding career and technical training opportunities that could be made available to
grades 7-12 students.
VIII. Set Next Meeting — 11:30 AM Wednesday, January 28th, 2014.
IX. Adjourn - With no further business to attend to, the meeting was adjourned at 12:58 PM.
Respectfully Submitted,
Jeffrey Page
EDA Assistant
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, January 28th, 2015
Members present in bold.
MEETING MINUTES
MPmhPrc
Steve Jansick Corey Stearns Daron Vanderheiden Chad Czmowski
Mary Christensen Mike McGraw Jonny Block
Staff
Miles Seppelt, EDA Director
Andy Reid, City Controller
Jeffrey Page, EDA Assistant
Call to Order - Jansick called the meeting to order at 11:33 AM.
Approve Agenda — No Action
III. Review Minutes of December 17th Finance Team Meeting
M/S/P: Stearns, Block to approve the December Finance Team meeting minutes; passed
unanimously
Review Minutes of the December 18th EDA Board Meeting
M/S/P: Czmowski, Block to approve the November EDA Board meeting minutes; passed
unanimously.
IV. Review November EDA Financial Statements — Andy Reid
■ Cash available in operations is $186,184.
■ $56,736 is reserved (proceeds from Warrior land sale) and $120,823 is unreserved.
■ The Economic Development Loan fund has $416,821 in cash available.
■ The $100,000 Luce Line Trail Contribution has been transferred to the DNR. The
remaining cash balance is unreserved.
• There were no loan repayments for the month; Staff will be in contact with Redline
Systems with regards to their first payment of $565.
■ Downtown revolving loan fund has $220,732 in cash available; $142,732 is unreserved;
loans receivable total $722,306 and $201,329 in capital assets (Cenex & Wright
properties).
■ Loan repayments totaled $10,350 for the month.
■ MIF Loan fund has $981,028 in cash available and loans receivable of $281,436
($233,864 NuCrane and $47,572 Customer Elation).
M/S/P: Christensen, Block to approve the November financials as presented; passed unanimously.
V. Director's Report
A. Meetings w / Board members: Miles has met individually with nearly all Team and Board
members since his return.
B. BR & E Visits: Crow River Signs, Hillyard, Redline Systems, Warrior Mfg., Stearnswood,
Vivid Image, SEH Inc.
C. Website Update: Staff will bring both sites up to date and begin routine social media
updates.
D. Depot Marketplace Grant closeout: A DEED representative reviewed the Grant paperwork
for compliance and completion and found everything in order.
E. Hwy 22 / 212 Coalition: Sheldon Nies, Kent Exner, and Miles Seppelt are members of the coalition
exploring opportunities to improve the freight transit corridor connecting Hutchinson to the Metro area.
Christensen and Czmowski informed the board that the City Council passed a resolution of support at
the January 27th meeting. The Board will have the opportunity to pass a resolution in support of the
coalition at the next meeting.
F. Data Centers (DEED): Miles informed the board of the focus on data centers at the recent EDAM
conference and that he would pursue a relationship with DEED to facilitate Data Center recruitment.
G. Minnesota Trade Office visit: Another topic at the EDAM conference was the value of pursuing
international trade relationships and an exploration of the agencies in Minnesota that specialize in
building those partnerships. As a result, Miles has begun to work to strengthen relationships with those
individuals and agencies to grow opportunities for our industries.
H. Guide to Hutchinson Ad: Staff will place the order.
I. Company "X": A multi -state corporation is looking to consolidate operations in one of the states, of
which Minnesota is one, where they already have a presence.
J. Company "Y": The Angel Network generated a lead for a medical device research and development
company with a focus on low temp, low toxicity, sterilization system. Could create local sup�ly chain
demand for metalwork, electronics, and controller assemblies. We'll learn more February 9t .
VI. 2015 Work Plan and Priorities: The Director presented proposed revisions to the 2015 Work
Plan and Priorities.
M/S/P: Block, Czmowski to approve the revisions as presented; passed unanimously.
VII. Finance Team Membership: There was discussion regarding those individuals who had been
recommended as new members of the Finance Team. There were no objections and the
Board agreed that they be invited as guests to at least one meeting in order that they might
gauge their interest before they would be formally appointed.
VIII. Former CENEX Fertilizer Lot (3rd Ave. NW): There have been inquiries into the price per
acre for some or all of this property. Discussion raised several questions and possibilities that
would need to be addressed prior to a sale.
Mr. Stearns left the room for the length of this discussion.
1. There is a question as to whether and how much the City of Hutchinson contributed
to the project and whether the EDA is obligated to reimburse the City for those
contributions.
2. Development restrictions and requirements must be communicated to the interested
parties prior to entertaining offers.
3. Staff will explore the opportunities for establishing an Economic Development TIF
district.
4. Offers shall be made by sealed bid, with the proviso that the EDA reserves the right
to reject, and that any project is subject to planning approval.
IX. Updates on MIF funds: Miles contacted DEED to confirm the status of the EDA's MIF funds.
There is currently a de -federalized balance of $673,475 and a Federalized balance of
$307,553.
X. Local Contribution for HRA CDBG Grant Application $175,000
DEED is strongly encouraging the EDA to contribute $175,000 to the HRA Small Cities
Development Program (SCDP) grant application as a local match. It will significantly improve
their application by increasing its overall score. The contribution is to come from the
federalized portion of the MIF fund.
XI. Consider addition to Downtown Commercial Rehabilitation Loan Program Rules
Proposed rule addition:
If a Federal Government Lending program is involved with a project, this loan may be
amortized as required by the Federal program at the rate of Prime + 2%, fixed, with a
note maturity of not more than 10 years. Said loans may be refinanced for up to 10
additional years at the then current Prime Rate + 2%, fixed.
M/S/P: Czmowski, Christensen to approve the revisions as presented; passed unanimously.
XII. Grant and Loan Applications
Commercial Rehabilitation Loan Program
LTC Properties / Lamplighter — Mark & Heather Landreville $30,000
35 3`d Avenue SE
M/S/P: Block, Stearns to approve the loan application, subject to the request meeting program
guidelines; passed unanimously.
Sign & Awning Program
Below Zero Frozen Yogurt — Ashley Docken/David Swift $1,000
45 Washington Ave SE
M/S/P: Block, Christensen to approve the program application, subject to the request meeting
program guidelines; passed unanimously.
River of Hope — Laura Aase / Hutchinson Properties $1,000
16 Washington Ave
(tentative — waiting on 2�d bid — Not rec'd by staff prior to meeting)
M/S/P: Czmowski, Christensen to deny the program application, due to its not meeting program
guidelines; passed unanimously.
XIII. Other Business:
A. Artplace Grant Opportunity: The Director and Steve Cook presented to the Board the
opportunity for a one-time grant from ArtPlace. It is awarded to one community in
each of twelve regions that for the purpose of "Creative Placemaking by
strengthening the social, physical, and economic fabric of a community through arts
and culture." Applicants shall not be an arts organization or a governmental agency.
Staff will inquire as whether the EDA will be allowed to apply as a semi -governmental
entity. The first stage is to demonstrate the capacity of the organization to deliver the
project.
B. Potential Revenue (TIF) — The Director presented to the board the opportunity to
leverage substantial recaptured TIF funds for the purpose of redeveloping blighted
properties and/or areas in an existing TIF district. Discussion followed about the
various possibilities and strategies that would have greatest effect.
C. Downtown Lamplighter Project — Some properties near the Lamplighter project
present themselves as possible targets of the TIF funds.
XIV. Set Next Meeting — 11:30 AM Wednesday, February 25th, 2014.
XV. Adjourn - With no further business to attend to, the meeting was adjourned at 1:23 PM.
Respectfully Submitted,
Jeffrey Page
EDA Assistant
1'
j RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, February 17, 2015, 7:00 AM
Minutes
CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary
Forder, LouAnn Holmquist, and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 20, 2015
Gary Forcier moved to approve the Minutes of the regular board meeting as written. Joel Kraft
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Joel Kraft moved to approve the City Center General Fund payments of $27,429.44 for checks
8590 to 8642. LouAnn Holmquist seconded and the motion carried unanimously.
b. Gary Forcier moved to approve the City Center January 31, 2015 Financial Reports. LouAnn
Holmquist seconded and the motion carried unanimously.
c. Joel Kraft moved to approve the Park Towers operating account payments of $21,563.95 for checks
13117 to 13146. LouAnn Holmquist seconded and the motion carried unanimously.
d. Gary Forcier moved to approve the Park Towers security account payment of $631.40 for check
01518. Joel Kraft seconded and the motion carried unanimously.
e. Joel Kraft moved to approve the Year End December 2014 Park Towers financial statements: total
operating receipts $541,345.25 and total operation expenses $435,785.04 — Revenues over expenses
of $105,569.20. LouAnn Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report: 100%
b. Joel Kraft moved to approve Resolution 42015-2 Approving Acceptance of 2015 Capital Funds,
2015 Capital Funds Annual Statement, and execution of CFP Amendment #25. LouAnn Holmquist
seconded and the motion carried unanimously..
c. Reac Inspection Status: The Friday, February 13`11 inspection went very well. 20 random units
were inspected and all of the commons areas.
5. SCDP Rental Rehab Application prepared by HRA on behalf of the City of Hutchinson
Jean Ward reviewed with the Board the SCDP Rental Rehab Program Application information
presented at the February 10, 2015, Public hearing at the City Council meeting.
6. CONSIDERATION OF 2014 YEAR END REPORT
Gary Forcier moved to approve the 2014 HRA Year End Report. LouAnn Holmquist seconded and the
motion carried unanimously.
7. COMMUNICATIONS
a. Code of Conduct to be signed by each HRA Board Member
8. ADJOURNMENT
LouAnn Holmquist moved to adorn and Joel Kraft seconded. There being no other business, Chairman
LaVonne Hansen declared the meeting adjourned.
February 17, 2015 Minutes Page 1 of 2
Recorded by Jean Ward, HRA Executive Director
Gary F/orcier, Secretary/Treasurer
February 17, 2015 Minutes Page 2 of 2
Planning and Zoning Monthly Activities MonthNear: February, 2015
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
0
Processed
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
0
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
1
(Compliance with Zoning Code)
Number of Land Use Permits Issued - (Fences,
0
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
4
Number of Predevelopment/Pre Application
2
Jefferson St., Highway 15 North.
Meetings
Number of Misc. Planning Meetings
19
Resource Allocation
City Council - 2
Directors Meeting - 2
Public Arts
PBZ Staff Mtg - 2
VMF Project
Facilities Mtg
John Lofdahl
Levee/Boardwalk Review
Brandon Fraser
200 3rd Ave SE
Obstructions/Landscaping in R.O. W
Development/City Services Review
Detachment Hearing
Cory/Waste Water Plant
Number of Zoning Enforcement Cases
3
Number of Walk -In Customers Served
182
Site Visits
3
Jefferson St., Hwy 15 N.
Planning, Zoning and Building Dept. Monthly Report
February 2015
Building Department Permit Activities
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
Other Building Inspection Activities Feb. 2 - 6 Region III Chaska; Feb 11 AMBO Board mtg
Evergreen Meals served in February
Week of
Hutchinson
02/2014
02/2015
2014 Year to Date
2015 Year to Date
Total Number Inspections
2/1-2/7
195
185
41
344
39
330
% of Inspections done within 24 HRS
204
100.0%
100.00%
138
100.00%
70
100.00%
Total Number Plan Review
124
8
8
45
20
16
% of Plan Reviews completed in 21 Days
40
100%
100%
58
100%
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0 $0.00 A
0
$0.00
0
$0.00
Commercial ( additions/remodels)
2
$22,500.00
4 $3,500.00 B
6
$66,500.00
8
$30,850.00
Total Commercial
2
$22,500.00
4 $3,500.00
6
$66,500.00
8
$30,850.00
Industrial (new)
0
$0.00
0
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Total Industrial
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Fire Sprinkling
1
$6,350.00
0 $0.00
1
$6,350.00
1
$35,998.00
New Residential
0
$0.00
0 $0.00 G
0
$0.00
0
$0.00
Residential misc (additions/remodels)
5
$191,440.00
9 $62,500.00
14
$549,340.00
14
$77,000.00
Set Fee permits (reside, reroof, window)
1
14
8
27
HRA Permits
0
$0.00
0 $0.00
0
$0.00
1
$6,980.00
Waived Fees
1 $0.00
1
$0.00
Subtotal Building Permits
9
$220,290.00
281$66,000.00
29
$622,190.00
52
$150,828.00
Mechanical
13
$27,298.00
7 $9,000.00
34
$121,888.00
16
$54,550.00
HRA Mechanical
01
0
0
0
Plumbing
3
5
9
12
HRA Plumbing
0
0
0
0
Signs
8
$0.00
4
10
$0.00
6
$32.00
Total Valuation
33
$247,588.00
44 1$75,000.00
82
$744,078.00
86
$205,410.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
Other Building Inspection Activities Feb. 2 - 6 Region III Chaska; Feb 11 AMBO Board mtg
Evergreen Meals served in February
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
2/1-2/7
209
212
41
133
39
54
2/8-2/14
204
120
94
138
72
70
2/15-2/21
261
124
44
138
45
98
291
130
40
231
40
58
965
586
219
640
196
280
Total Meals served in February 2886
Dates Closed
HUTCHINSON CITY COUNCIL
Request for Board Action
44�
7AL =-W
Agenda Item: February 2015 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff F--]
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the February Financial Reports for the general fund and enterprise funds. Also
attached is the February Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Summary Income Statement
General Fund
February 28, 2015
Month of YTD Actual 2015 Budget YTD Actual
February 2015 February 2015 2015 Budget Balance % Used February 2014 2014 Budget % Used
REVENUES:
(4,491,446.00)
0.0%
Taxes
-
-
Other Taxes
6,277.86
11,118.78
Licenses & Permits
12,209.30
41,780.30
Intergovernmental Revenue
20,830.10
20,830.10
Charges for Services
62,825.29
229,228.62
Fines & Forfeitures
4,044.56
4,044.56
Miscellaneous Revenues
39,595.94
75,005.36
Transfers -In
-
-
Capital Contributions
2,045,923.00
11.7°%
TOTAL REVENUES 145,783.05 382,007.72
EXPENDITURES
4,491,446.00
(4,491,446.00)
0.0%
-
4,491,446.00
0.0%
257,500.00
(246,381.22)
4.3%
9,188.28
245,000.00
3.8°%
267,900.00
(226,119.70)
15.6°%
56,189.61
240,000.00
23.4%
1,225,766.00
(1,204,935.90)
1.7%
13,680.00
1,094,270.00
1.3%
2,031,070.00
(1,801,841.38)
11.3°%
238,739.64
2,045,923.00
11.7°%
55,000.00
(50,955.44)
7.4%
7,020.43
50,000.00
14.0%
666,225.00
(591,219.64)
11.3%
81,206.88
646,500.00
12.6%
2,160,537.00
(2,160,537.00)
0.0%
-
2,066,653.00
0.0%
25,000.00
(25,000.00)
0.0%
222.30
-
0.0%
11,180,444.00 (10,798,436.28) 3.4°% 406,024.84 10,879,792.00 3.7%
Wages & Benefits
529,310.29
1,143,841.32
7,491,996.00
6,348,154.68
15.3%
854,562.17
7,009,709.00
12.2%
Supplies
36,826.05
62,881.05
782,636.00
719,754.95
8.0%
123,964.67
781,887.00
15.9°%
Services & Charges
161,149.62
281,071.94
2,310,846.00
2,029,774.06
12.2°%
226,707.49
2,262,536.00
10.0%
Miscellaneous Expenses
14,900.78
57,348.53
498,116.00
440,767.47
11.5°%
57,353.87
533,068.00
10.8%
Transfers -Out
-
-
96,850.00
96,850.00
0.0%
-
96,000.00
0.0%
Capital Outlay
4,640.10
4,640.10
-
(4,640.10)
100.0°%
222.30
-
100.0%
TOTAL EXPENDITURES
746,826.84
1,549,782.94
11,180,444.00
9,630,661.06
13.9%
1,262,810.50
10,683,200.00
11.8%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(601,043.79)
(1,167,775.22)
(1,167,775.22)
(856,785.66)
196,592.00
Comments
EXPENSES:
Wages & Benefits January 2015 contains three pay periods for wages & fringes compared to only two pay periods expensed in January 2014. The first three pay
period month in 2014 was March, therefore the 2015 YTD expense will be more comparable to 2014 YTD expense in the March financial
statement.
General Fund Expenditures by Department
Month of YTD Actual 2015 Budget YTD Actual
Department February 2015 February 2015 2015 Budget Balance % Used February 2014 2014 Budget % Used
Mayor & City Council
3,341.46
5,563.21
46,380.00
40,816.79
12.0%
7,624.95
48,823.00
15.6%
City Administrator
31,297.35
62,204.61
410,458.00
348,253.39
15.2%
57,284.21
412,884.00
13.9%
Elections
164.12
320.35
7,378.00
7,057.65
4.3%
-
15,962.00
0.0%
Finance Department
18,630.81
47,835.85
428,830.00
380,994.15
11.2%
30,775.96
295,894.00
10.4%
Motor Vehicle
14,066.36
29,343.88
184,836.00
155,492.12
15.9%
42,732.75
254,100.00
16.8%
Assessing
-
-
60,911.00
60,911.00
0.0%
-
60,963.00
0.0%
Legal
19,666.39
36,493.85
243,497.00
207,003.15
15.0%
26,135.52
256,142.00
10.2%
Planning
9,335.84
21,024.15
145,943.00
124,918.85
14.4%
12,541.79
135,012.00
9.3%
Information Services
26,952.54
55,137.61
414,288.00
359,150.39
13.3%
54,090.00
427,012.00
12.7%
City Hall Building
7,382.86
10,731.11
95,343.00
84,611.89
11.3%
11,749.33
83,494.00
14.1%
Police Department
223,626.24
471,249.92
3,072,077.00
2,600,827.08
15.3%
391,371.56
3,197,339.00
12.2%
Hospital Security
20,450.42
47,376.31
291,299.00
243,922.69
16.3%
-
-
0.0%
Emergency Management
99.50
99.50
14,388.00
14,288.50
0.7%
1,316.93
14,839.00
8.9%
Safety Committee
-
7,650.00
9,590.00
1,940.00
79.8%
7,650.00
13,276.00
57.6%
Fire Department
12,843.80
46,025.33
292,199.00
246,173.67
15.8%
30,251.88
273,924.00
11.0%
Protective Inspections
20,514.20
38,393.67
233,248.00
194,854.33
16.5%
21,959.26
178,407.00
12.3%
Engineering
30,377.23
65,869.40
452,058.00
386,188.60
14.6%
53,415.51
424,543.00
12.6%
Streets & Alleys
72,746.03
144,687.11
1,409,089.00
1,264,401.89
10.3%
161,819.82
1,374,733.00
11.8%
Park/Recreation Administration
16,373.94
36,220.83
223,966.00
187,745.17
16.2%
28,251.43
218,929.00
12.9%
Recreation
18,132.82
33,561.37
222,940.00
189,378.63
15.1%
31,919.45
218,072.00
14.6%
Senior Citizen Center
4,933.07
11,731.65
74,795.00
63,063.35
15.7%
9,235.01
68,620.00
13.5%
Civic Arena
42,306.84
65,097.29
324,826.00
259,728.71
20.0%
56,387.59
309,957.00
18.2%
Park Department
54,297.31
100,715.38
839,821.00
739,105.62
12.0%
81,090.49
794,003.00
10.2%
Recreation Building & Pool
10,522.61
17,806.30
188,732.00
170,925.70
9.4%
18,597.50
190,756.00
9.7%
Events Center
17,828.51
34,853.07
234,707.00
199,853.93
14.8%
24,766.76
219,027.00
11.3%
Evergreen Building
1,756.20
1,988.00
12,688.00
10,700.00
15.7%
1,433.82
17,393.00
8.2%
Library
3,092.53
6,828.42
198,724.00
191,895.58
3.4%
4,488.43
190,606.00
2.4%
Cemetery
6,312.79
9,131.87
116,840.00
107,708.13
7.8%
8,184.53
107,072.00
7.6%
Airport
5,060.30
7,669.09
107,159.00
99,489.91
7.2%
12,670.03
99,776.00
12.7%
Unallocated General Expense
54,714.77
134,173.81
823,434.00
689,260.19
16.3%
75,065.99
781,642.00
9.60/(
TOTAL EXPENDITURES
746 826.84
1,549,782.94
11 180 444.00
9,630,661.06
13.9%
1,262,810.50
10 683 200.00
11.8%
Summary Income Statement
Liquor Fund
February 28, 2015
TOTAL REVENUES 366,855.50 769,088.48 5,698,000.00 (4,928,911.52) 13.5% 725,627.13 5,398,000.00 13.4%
Gross Margin % 25.5% 27.3% 25.0% 24.8% 25.0%
EXPENDITURES
Cost of Sales
Month of
YTD Actual
4,271,071.00
2015 Budget
13.1%
YTD Actual
4,045,650.00
13.5%
Wages & Benefits
February 2015
February 2015
2015 Budget
Balance
% Used
February 2014
2014 Budget
% Used
REVENUES:
1,320.83
2,214.30
16,600.00
14,385.70
13.3%
1,488.13
15,600.00
9.5%
Sales - Liquor
133,345.57
277,652.09
1,907,000.00
(1,629,347.91)
14.6%
266,253.65
1,811,000.00
14.7%
Sales - Wine
62,265.41
125,950.00
925,000.00
(799,050.00)
13.6%
127,330.00
951,000.00
13.4%
Sales - Beer
164,455.43
352,336.64
2,753,000.00
(2,400,663.36)
12.8%
329,900.89
2,631,000.00
12.5%
Sales - Other
6,224.42
12,542.54
110,000.00
(97,457.46)
11.4%
1,425.96
2,000.00
71.3%
Other Revenues
564.67
607.21
3,000.00
(2,392.79)
20.2%
716.63
3,000.00
23.9%
TOTAL REVENUES 366,855.50 769,088.48 5,698,000.00 (4,928,911.52) 13.5% 725,627.13 5,398,000.00 13.4%
Gross Margin % 25.5% 27.3% 25.0% 24.8% 25.0%
EXPENDITURES
Cost of Sales
273,056.66
558,693.81
4,271,071.00
3,712,377.19
13.1%
545,353.55
4,045,650.00
13.5%
Wages & Benefits
40,889.02
85,198.73
521,408.00
436,209.27
16.3%
66,030.08
502,400.00
13.1%
Supplies
1,320.83
2,214.30
16,600.00
14,385.70
13.3%
1,488.13
15,600.00
9.5%
Services & Charges
13,508.74
26,069.83
196,793.00
170,723.17
13.2%
21,047.09
186,264.00
11.3%
Miscellaneous Expenses
103.00
103.00
5,500.00
5,397.00
1.9%
257.00
5,500.00
4.7%
Depreciation Expense
-
-
82,075.00
82,075.00
0.0%
-
73,600.00
0.0%
Capital Outlay
27,000.00
27,000.00
0.0%
7,783.00
27,000.00
28.8%
Debt Service
128,305.00
128,305.00
0.0%
-
128,385.00
0.0%
Transfers -Out
465,000.00
465,000.00
0.0%
-
450,000.00
0.0%
TOTAL EXPENDITURES
328,878.25
672,279.67
5,713,752.00
5,041,472.33
11.8%
641,958.85
5,434,399.00
11.8%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
37,977.25
96,808.81
(15,752.00)
112,560.81
83,668.28
(36,399.00)
Comments
REVENUES:
Year to Date Sales
YTD Customer Count 32,947 30,693 7.3%
Average Sale per Customer $23.32 $23.62 -1.2°%
Monthly Sales
2015
2015
2014
Change
Liquor
277,652
266,254
4.3%
Wine
125,950
127,330
-1.1%
Beer
352,337
329,901
6.8%
Other
12,543
1,426
779.6%
Total Sales
768,481
724,911
6.0%
YTD Customer Count 32,947 30,693 7.3%
Average Sale per Customer $23.32 $23.62 -1.2°%
Monthly Sales
2015
2014
Change
133,346
131,348
1.5%
62,265
65,009
-4.2%
164,455
159,306
3.2%
6,224
767
711.5%
366,291
356,430
2.8%
15,692 15,033 4.4%
$23.34 $23.71 -1.5°%
Summary Income Statement
Water Fund
February 28, 2015
TOTAL REVENUES 177,278.65 373,781.13 3,159,153.00 (2,785,371.87) 11.8% 374,928.42 3,158,192.00 11.9%
EXPENDITURES
Wages & Benefits
Month of
YTD Actual
500,766.00
2015 Budget
12.0%
YTD Actual
427,480.00
10.3°%
Supplies
February 2015
February 2015
2015 Budget
Balance
% Used
February 2014
2014 Budget
% Used
REVENUES:
29,400.10
42,298.44
457,724.00
415,425.56
9.2%
29,054.56
409,618.00
7.1%
Local Sales Tax
1,230.00
1,230.00
725,000.00
(723,770.00)
0.2%
670.00
650,000.00
0.1%
Water Sales
174,804.17
342,572.54
2,300,000.00
(1,957,427.46)
14.9%
370,014.64
2,381,500.00
15.5%
Charges for Services
1,124.48
29,238.59
50,000.00
(20,761.41)
58.5%
3,923.78
42,500.00
9.2%
Investment Earnings
-
-
34,153.00
(34,153.00)
0.0%
-
20,000.00
0.0%
Reimbursements
120.00
740.00
50,000.00
(49,260.00)
1.5%
320.00
64,192.00
0.5%
Other Financing Sources
-
-
-
3,756,009.46
0.0°%
-
-
0.0%
Fund Balance
0.0°%
0.0%
TOTAL REVENUES 177,278.65 373,781.13 3,159,153.00 (2,785,371.87) 11.8% 374,928.42 3,158,192.00 11.9%
EXPENDITURES
Wages & Benefits
28,090.64
60,106.91
500,766.00
440,659.09
12.0%
44,131.70
427,480.00
10.3°%
Supplies
1,885.18
6,521.86
123,250.00
116,728.14
5.3%
10,503.35
124,250.00
8.5%
Services & Charges
29,400.10
42,298.44
457,724.00
415,425.56
9.2%
29,054.56
409,618.00
7.1%
Miscellaneous Expenses
7,288.04
7,766.85
16,700.00
8,933.15
46.5°%
7,771.79
22,000.00
35.3°%
Depreciation Expense
-
-
1,104,000.00
1,104,000.00
0.0%
-
1,105,500.00
0.0%
Capital Outlay
-
3,025.00
543,750.00
540,725.00
0.6°%
-
250,000.00
0.0%
Debt Service
142,863.23
226,020.48
1,312,414.00
1,086,393.52
17.2%
197,790.20
1,229,916.00
16.1%
Transfers -Out
-
-
43,145.00
43,145.00
0.0°%
-
43,145.00
0.0%
TOTAL EXPENDITURES
209,527.19
345,739.54
4,101,749.00
3,756,009.46
8.4%
289,251.60
3,611,909.00
8.0%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(32,248.54)
28,041.59
(942,596.00)
970,637.59
85,676.82
(453,717.00)
Summary Income Statement
Sewer Fund
February 28, 2015
TOTAL REVENUES 289,916.82 559,216.15 4,040,153.00 (3,480,936.85) 13.8% 544,848.38 3,880,192.00 14.0%
EXPENDITURES:
Month of
YTD Actual
2015 Budget
YTD Actual
Wages & Benefits
February 2015
February 2015
2015 Budget
Balance
% Used
February 2014
2014 Budget
°% Used
REVENUES:
13,456.30
16,346.48
249,300.00
232,953.52
6.6%
24,192.60
249,810.00
9.7%
Local Sales Tax
1,230.00
1,230.00
725,000.00
(723,770.00)
0.2%
670.00
650,000.00
0.1%
Sewer Sales
282,515.04
550,638.96
3,203,000.00
(2,652,361.04)
17.2%
534,180.62
3,132,000.00
17.1%
Permits
4,900.00
4,900.00
7,000.00
(2,100.00)
70.0%
6,700.00
7,000.00
95.7%
Charges for Services
846.02
1,070.65
4,000.00
(2,929.35)
26.8%
-
7,000.00
0.0%
Investment Earnings
-
-
39,153.00
(39,153.00)
0.0%
-
20,000.00
0.0%
Reimbursements
425.76
1,376.54
62,000.00
(60,623.46)
2.2%
3,297.76
64,192.00
5.1%
Other Financing Sources
-
-
-
4,860,528.09
0.0°%
-
-
0.0%
Fund Balance
0.0°%
0.0%
TOTAL REVENUES 289,916.82 559,216.15 4,040,153.00 (3,480,936.85) 13.8% 544,848.38 3,880,192.00 14.0%
EXPENDITURES:
Wages & Benefits
40,429.72
84,823.38
679,626.00
594,802.62
12.5%
74,696.35
608,184.00
12.3%
Supplies
13,456.30
16,346.48
249,300.00
232,953.52
6.6%
24,192.60
249,810.00
9.7%
Services & Charges
57,614.72
78,723.86
762,511.00
683,787.14
10.3%
84,299.20
743,765.00
11.3%
Miscellaneous Expenses
336.48
647.19
24,000.00
23,352.81
2.7%
17,092.00
26,100.00
65.5%
Depreciation Expense
-
-
1,495,000.00
1,495,000.00
0.0%
-
1,589,300.00
0.0°%
Capital Outlay
-
3,025.00
691,250.00
688,225.00
0.4%
-
350,000.00
0.0%
Debt Service
106,306.75
474,208.00
1,573,470.00
1,099,262.00
30.1°%
435,415.88
1,590,266.00
27.4%
Transfers -Out
-
-
43,145.00
43,145.00
0.0%
-
43,145.00
0.0%
TOTAL EXPENDITURES
218,143.97
657,773.91
5,518,302.00
4,860,528.09
11.9%
635,696.03
5,200,570.00
12.2%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
71,772.85
(98,557.76)
(1,478,149.00)
1,379,591.24
(90,847.65)
(1,320,378.00)
Summary Income Statement
Stormwater Fund
February 28, 2015
TOTAL REVENUES 66,566.24 127,798.69 796,200.00 (668,401.31) 16.1% 118,036.89 721,750.00 16.4%
EXPENDITURES:
Month of
YTD Actual
2015 Budget
YTD Actual
Wages & Benefits
February 2015
February 2015
2015 Budget
Balance
% Used
February 2014
2014 Budget
°% Used
REVENUES:
75.60
85.72
34,175.00
34,089.28
0.3%
52.48
33,150.00
0.2%
Storm Water Sales
66,341.24
127,573.69
790,200.00
(662,626.31)
16.1%
117,551.89
719,500.00
16.3%
Licenses & Permits
-
-
-
9,743.81
0.0%
35.00
-
100.0%
Charges for Services
-
-
-
116,000.00
0.0%
-
1,000.00
0.0%
Investment Earnings
-
-
5,000.00
(5,000.00)
0.0%
-
1,000.00
0.0%
Reimbursements
225.00
225.00
1,000.00
(775.00)
22.5%
450.00
250.00
180.0%
TOTAL REVENUES 66,566.24 127,798.69 796,200.00 (668,401.31) 16.1% 118,036.89 721,750.00 16.4%
EXPENDITURES:
Wages & Benefits
5,717.54
16,154.05
241,318.00
225,163.95
6.7%
9,564.15
208,737.00
4.6%
Supplies
75.60
85.72
34,175.00
34,089.28
0.3%
52.48
33,150.00
0.2%
Services & Charges
1,210.11
1,775.15
146,350.00
144,574.85
1.2%
2,655.36
146,450.00
1.8%
Miscellaneous Expenses
993.49
1,506.19
11,250.00
9,743.81
13.4°/
314.40
8,050.00
3.9%
Depreciation Expense
-
-
116,000.00
116,000.00
0.0°%
-
111,200.00
0.0°%
Capital Outlay
-
-
128,000.00
128,000.00
0.0%
-
128,000.00
0.0%
Debt Service
1,867.98
731,110.98
193,992.00
(537,118.98)
376.9%
125,239.50
193,932.00
64.6%
Transfers -Out
-
-
-
-
0.0%
-
-
0.0%
TOTAL EXPENDITURES
9,864.72
750,632.09
871,085.00
120,452.91
86.2%
137,825.89
829,519.00
16.6%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
56,701.52
(622,833.40)
(74,885.00)
(547,948.40)
(19,789.00)
(107,769.00)
Comments
EXPENSES:
Debt Service
The 2015 debt service includes the $595,000 principal pay-off of the refinanced 2008 bonds in addition to the 2015 regular principal payment
of $135,000. The pay-off was funded by the refinancing proceeds that were received in November 2014.
Summary Income Statement
Compost Fund
February 28, 2015
TOTAL REVENUES 110,914.55 235,512.49 2,793,660.00 (2,558,147.51) 8.4% 149,200.43 2,648,350.00 5.6%
WX:J=QI1Jk0J 1;K
Cost of Sales
Month of
YTD Actual
2,357,500.00
2015 Budget
7.6°%
YTD Actual
1,947,380.00
6.1°%
Inventory Cost Adjustment
February 2015
February 2015
2015 Budget
Balance
% Used
February 2014
2014 Budget
% Used
REVENUES:
53,511.18
103,189.21
818,164.00
714,974.79
12.6%
95,651.59
780,684.00
12.3%
Sales - Bagged Product
107,911.71
228,771.44
2,497,000.00
(2,268,228.56)
9.2°%
147,987.79
2,288,300.00
6.5°%
Sales - Bulk Product
637.50
898.76
187,160.00
(186,261.24)
0.5°%
85.44
175,000.00
0.0%
Sales - Other
2,080.34
5,272.29
45,000.00
(39,727.71)
11.7%
2,998.04
45,550.00
6.6%
Charges for Services
285.00
570.00
58,500.00
(57,930.00)
1.0%
(1,870.82)
133,500.00
-1.4%
Investment Earnings
-
-
5,000.00
(5,000.00)
0.0%
-
5,000.00
0.0%
Reimbursements
11,545.36
25,003.36
1,000.00
(1,000.00)
0.0%
(0.02)
1,000.00
0.0%
Other Revenues
-
-
-
110,000.00
0.0%
-
-
0.0%
TOTAL REVENUES 110,914.55 235,512.49 2,793,660.00 (2,558,147.51) 8.4% 149,200.43 2,648,350.00 5.6%
WX:J=QI1Jk0J 1;K
Cost of Sales
80,608.57
178,462.13
2,357,500.00
2,179,037.87
7.6°%
119,751.93
1,947,380.00
6.1°%
Inventory Cost Adjustment
(41,058.88)
(107,229.52)
(1,054,568.00)
(947,338.48)
10.2°%
(57,196.48)
(924,340.00)
6.2°%
Wages & Benefits
53,511.18
103,189.21
818,164.00
714,974.79
12.6%
95,651.59
780,684.00
12.3%
Supplies
8,910.24
10,557.63
154,500.00
143,942.37
6.8%
17,157.65
134,500.00
12.8°%
Services & Charges
10,986.29
23,487.80
170,350.00
146,862.20
13.8%
37,355.17
151,555.00
24.6°%
Freight
3,193.03
16,239.67
153,000.00
136,760.33
10.6%
6,425.57
180,000.00
3.6%
Miscellaneous Expenses
117.55
123.82
13,500.00
13,376.18
0.9%
1,722.90
13,000.00
13.3°%
Depreciation Expense
-
-
142,600.00
142,600.00
0.0%
-
225,600.00
0.0%
Capital Outlay
11,545.36
25,003.36
250,000.00
224,996.64
10.0%
34,883.55
157,888.00
22.1%
Transfers -Out
-
-
110,000.00
110,000.00
0.0%
-
102,847.00
0.0°%
TOTAL EXPENDITURES
127,813.34
249,834.10
3,115,046.00
2,865,211.90
8.0%
255,751.88
2,769,114.00
9.2%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(16,898.79)
(14,321.61)
(321,386.00)
307,064.39
(106,551.45)
(120,764.00)
Summary Income Statement
Refuse Fund
February 28, 2015
TOTAL REVENUES 94,293.29 189,215.32 1,148,700.00 (959,484.68) 16.5% 188,484.42 1,153,287.00 16.3%
*414.U1riR.1*3
Wages & Benefits
Month of YTD Actual
2015 Budget
YTD Actual
152,394.43
15.0%
19,136.65
February 2015 February 2015 2015 Budget
Balance
% Used February 2014
2014 Budget
% Used
REVENUES:
62,540.15
4.4%
2,205.47
68,500.00
3.2%
Refuse Sales
94,293.29 189,215.32 1,133,700.00
(944,484.68)
16.7% 188,484.42
1,138,287.00
16.6%
Intergovernmental
- - 12,500.00
(12,500.00)
0.0% -
12,500.00
0.0%
Investment Earnings
2,500.00
(2,500.00)
0.0%
2,500.00
0.0%
Reimbursements
-
-
0.0%
-
0.0%
Fund Balance
116,100.00
0.0%
0.0%
40,845.68
0.0%
TOTAL REVENUES 94,293.29 189,215.32 1,148,700.00 (959,484.68) 16.5% 188,484.42 1,153,287.00 16.3%
*414.U1riR.1*3
Wages & Benefits
12,499.99
26,893.57
179,288.00
152,394.43
15.0%
19,136.65
153,350.00
12.5%
Supplies
2,482.47
2,859.85
65,400.00
62,540.15
4.4%
2,205.47
68,500.00
3.2%
Services & Charges
56,884.26
57,650.98
702,650.00
644,999.02
8.2°%
56,112.93
720,873.00
7.8°%
Miscellaneous Expenses
233.48
447.29
3,250.00
2,802.71
13.8%
32.00
1,250.00
2.6%
Depreciation Expense
-
-
131,500.00
131,500.00
0.0%
-
116,100.00
0.0%
Capital Outlay
40,845.68
40,845.68
159,418.00
118,572.32
25.6%
-
110,000.00
0.0°%
Debt Service
-
(1,672.00)
24,261.00
25,933.00
-6.9%
(2,187.00)
24,260.00
-9.0%
Transfers -Out
-
-
55,000.00
55,000.00
0.0%
-
55,000.00
0.0%
TOTAL EXPENDITURES
112,945.88
127,025.37
1,320,767.00
1,193,741.63
9.6%
75,300.05
1,249,333.00
6.0%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(18,652.59)
62,189.95
(172,067.00)
234,256.95
113,184.37
(96,046.00)
REVENUES:
Intergovernmental
Charges for Services
Investment Earnings
Reimbursements
Transfers -In
TOTAL REVENUES
EXPENDITURES:
Summary Income Statement
HATS Fund
February 28, 2015
Month of YTD Actual 2015 Budget YTD Actual
February 2015 February 2015 2015 Budget Balance % Used February 2014 2014 Budget % Used
6,027.50 12,055.00 151,500.00
(139,445.00)
8.0°%
12,055.00 147,070.00
8.2%
20,592.15 46,149.02 546,000.00
(499,850.98)
8.5%
129,012.89 535,000.00
24.1%
- - 750.00
(750.00)
0.0%
- 1,100.00
0.0%
2,500.00
(2,500.00)
0.0%
2,500.00
0.0%
96,850.00
(96,850.00)
0.0%
94,030.00
0.0%
26,619.65 58,204.02 797,600.00 (739,395.98) 7.3% 141,067.89 779,700.00 18.1°%
Wages & Benefits
5,381.91
12,106.80
57,898.00
45,791.20
20.9°%
11,173.02
52,235.00
21.4°%
Supplies
28,038.09
45,036.98
546,925.00
501,888.02
8.2%
117,657.29
536,825.00
21.9%
Services & Charges
14,411.43
16,213.51
159,700.00
143,486.49
10.2°%
19,586.31
147,500.00
13.3%
Miscellaneous Expenses
-
-
6,550.00
6,550.00
0.0%
-
5,100.00
0.0%
Depreciation Expense
-
-
0.0°%
-
0.0%
Capital Outlay
26,527.00
26,527.00
0.0%
37,960.00
0.0%
Debt Service
-
-
0.0%
-
0.0%
Transfers -Out
-
-
-
-
0.0%
-
-
0.0%
TOTAL EXPENDITURES
47,831.43
73,357.29
797,600.00
724,242.71
9.2%
148,416.62
779,620.00
19.0%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(21,211.78)
(15,153.27)
(15,153.27)
(7,348.73)
80.00
Comments
REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments.
EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments.
Execut i ve s m mart'
as of February 28, 2015
Asset allocation review
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
37
31
25 1111,
8
12
6
0
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
2015 2016 2016
0 Taxable income
Total taxable income: $192,771.70
Total expected cash flow: $192,771.70
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on
% of
% of
02/28/2015 ($)
portfolio
A Cash
2,576,019.49
18.64
Cash
2,576,019.49
18.64
B Fixed Income
11,244,619.23
81.36
us
10,554,804.58
76.37
International
689,814.65
4.99
C Equity
0.00
0.00
D Commodities
0.00
0.00 &A
E Non -Traditional
0.00
0.00
F Other
0.00
0.00 B
Total Portfolio
$13,820,638.72
100
Balanced mutual funds are allocated
in the 'Other' category
$11,244,619.23
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
37
31
25 1111,
8
12
6
0
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
2015 2016 2016
0 Taxable income
Total taxable income: $192,771.70
Total expected cash flow: $192,771.70
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Report created on: March 02, 2015 Page 1 of 3
Value on
% of
Effective credit rating
Issues
02/28/2015 ($)
port.
A Aaa/AAA/AAA
6
4,385,285.43
38.93
B Aa/AA/AA
3
1,540,971.96
13.70A
C A/A/A
0
0.00
0.00 F
0,,
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
24
5,318,361.84
47.37
G Not rated
0
0.00
0.00
Total
33
$11,244,619.23
100%
Report created on: March 02, 2015 Page 1 of 3
s
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SUm m WY Includes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of February 28, 2015
Bond overview
Total quantity
11,123,000
Total market value
$11,201,476.47
Total accrued interest
$43,142.76
Total market value plus accrued interest
$11,244,619.23
Total estimated annual bond interest
$198,268.75
Average coupon
1.79%
Average current yield
1.77%
Average yield to maturity
1.36%
Average yield to worst
1.17%
Average modified duration
2.11
Average effective maturity
4.03
Credit quality of bond holdings
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade 0 0.00 0.00
F Certificate of deposit 24 5,318,361.84 47.37
G Not rated 0 0.00 0.00
Total 33 $11,244,619.23 100%
Investment type allocation
% of
Tax-exempt / bond
Investment type Taxable ($) deferred ($) Total ($) port.
Certificates of deposit 5,318,361.84 0.00 5,318,361.84 47.30
Municipals 1,540,971.96 0.00 1,540,971.96 13.70
U.S. federal agencies 4,385,285.43 0.00 4,385,285.43 39.00
Total $11,244,619.23 $0.00 $11,244,619.23 100%
Bond maturity schedule
$ Millions
3.0
2.5 20.9% -
A 18.3
IF 2.0 te:t%
13.5% 13.0%
1.5 -
a
0 -7.7%
6.5%
0.5 3.7%
a.o% a.o% a.o% o.o% 0.0% 0.0%
o.o
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2026+Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: March 02, 2015 Page 1 of 2
Value on
% of
Effective credit rating
Issues
02/28/2015 ($)
port.
A Aaa/AAA/AAA
6
4,385,285.43
38.93
B Aa/AA/AA
3
1,540,971.96
13.70
C A/A/A
0
0.00
0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade 0 0.00 0.00
F Certificate of deposit 24 5,318,361.84 47.37
G Not rated 0 0.00 0.00
Total 33 $11,244,619.23 100%
Investment type allocation
% of
Tax-exempt / bond
Investment type Taxable ($) deferred ($) Total ($) port.
Certificates of deposit 5,318,361.84 0.00 5,318,361.84 47.30
Municipals 1,540,971.96 0.00 1,540,971.96 13.70
U.S. federal agencies 4,385,285.43 0.00 4,385,285.43 39.00
Total $11,244,619.23 $0.00 $11,244,619.23 100%
Bond maturity schedule
$ Millions
3.0
2.5 20.9% -
A 18.3
IF 2.0 te:t%
13.5% 13.0%
1.5 -
a
0 -7.7%
6.5%
0.5 3.7%
a.o% a.o% a.o% o.o% 0.0% 0.0%
o.o
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2026+Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: March 02, 2015 Page 1 of 2
2023 0 0 NA NA NA 1
2024 2 1,465,000 24,650.00 1.69% NA NA NA 1,464,750 -3,502.95 1,470,157.61-13.05%
2025 0 0 NA NA NA
2026 0 0 NA NA NA
2030
0
0
NA
NA
NA
Prepared for City Hutchinson
U ``
UBSn
0
NA
NA
NA
2032
RP 38446 •City of Hutchinson •Business Service Account
LJ
NA
NA
NA
2033
0
Risk profile: Conservative
NA
NA
NA
2034
0
0
Return Objective: Current Income
NA
SIncludes
2035
0
0
NA
NA
NA
all
fixed-rate securities in the selected porfolio. Average
yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of February 28, 2015
NA
NA
2037
0
0
NA
Summary of bond holdings
NA
2038
0
0
NA
Maturity
Est. annual
Current
Yield to
Yield to Modified
Adjusted
Unrealized
Year Issues Quantity
income ($) yield
(%) maturity
(%)
worst (%) duration
cost basis ($)gain/loss
($) Mkt. value ($) % of bond portfolii
2015 8 1,806,000
13,568.00
0.75%
0.32%
0.32 % 0.35
1,806,000
2,875.54 1,812,390.63-16.15%
0
2016 4 865,000
8,772.50
1.01%
0.99%
0.99% 1.67
865,000
133.00 866,699.57
� 7.72%
2017 7 1,996,000
49,308.75
2.40%
0.97%
0.97% 2.08
1,779,212.37
274,604.07 2,060,549.91-18.34%
NA
2018 3 736,000
9,564.00
1.31%
1.54%
1.54% 3.12
240,000
490,187.52 730,444.051
652%
2019 6 2,327,000
49,645.50
2.12%
1.95 %.
1.45% 2.64
1,086,490.16
1,258,379.64 2,353,608.21-20.93%
1.36%
2020 2 1,500,000
34,200.00
2.26%
2.11 %
1.70% 2.09
1,499,745
12,795.00 1,523,061.25-13.5%
2021 1 428.000
8.560.00
2.02%
2.12%
2.12 % 6.16
421.853.06
2.954.06 427.708.01
I= 3.79%
2023 0 0 NA NA NA 1
2024 2 1,465,000 24,650.00 1.69% NA NA NA 1,464,750 -3,502.95 1,470,157.61-13.05%
2025 0 0 NA NA NA
2026 0 0 NA NA NA
2030
0
0
NA
NA
NA
2031
0
0
NA
NA
NA
2032
0
0
NA
NA
NA
2033
0
0
NA
NA
NA
2034
0
0
NA
NA
NA
2035
0
0
NA
NA
NA
2036
0
0
NA
NA
NA
2037
0
0
NA
NA
NA
2038
0
0
NA
NA
NA
2039
0
0
NA
NA
NA
2040
0
0
NA
NA
NA
2041
0
0
NA
NA
NA
2042
0
0
NA
NA
NA
2043
0
0
NA
NA
NA
2044
0
0
NA
NA
NA
2044+
0
0
NA
NA
NA
Other
0
0
NA
NA
NA
Total
33
11,123,000 $198,268.75 1.77%
1.36%
1.17%
2.11 $9,163,050.59 $2,038,425.88 $11,244,619.23
Report created on: March 02, 2015 Page 1 of 6
s
Bond holdings - as of February 28, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Details of bond holdings
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM MY Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port.
11,123,000 1.79% 03/11/2019 NA $198,268.75 1.36% 2.11 $9,163,050.59 NA $11,201,476.47 100%
Total Bond Portfolio 1.77% 1.17% $2,038,425.88 $43,142.76
$11,244,619.23
Report created on: March 02, 2015 Page 2 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
W. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. 0/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2015
GE CAP BK UT US RT 01.1000%
CD
115,000
1.10%
06/082015
1,265.00
0.48%
0.28
115,000.00
100.171
115,196.65
1.03%
MAT 06/08/15 FIXED RATE CD
1.10%
0.48%
196.65
277.26
/UT
BANK LEUMI NY US RT
CD
249,000
O.80%
06/15/2015
1,992.00
0.08%
0.30
249,000.00
100.214
249,532.86
2.23%
00.8000% MAT 06/15/15 FIXED
0.80%
0.08%
532.86
409.32
RATE CD/NY
DISCOVER BANK DE US RT
CD
248,000
1.05%
06/15/2015
2,604.00
0.33%
0.30
248,000.00
100.214
248,530.72
2.22%
01.0500% MAT 06/15/15 FIXED
1.05%
0.33%
530.72
549.34
RATE CD ME
BANK OF CHINA LTD US RT
CD
249,000
0.30%
06/18/2015
747.00
0.38%
0.30
249,000.00
99.974
248,935.26
2.22
00.3000% MAT 06/18/15 FIXED
0,30%
0.38%
-64.74
521.88
RATE CD
EVERBANK FL US RT 00.5000%
CD
248,000
0.50%
06/19/2015
1,240.00
0.45%
0.31
248,000.00
100.014
248,034.72
2.21%
MAT 06/19/15 FIXED RATE CD /FL
0.50%
0.45%
34.72
862.90
STATE BK US RT 00.5000% MAT
CD
200,000
0.50%
06/262015
1,000.00
0.45%
0.33
200,000.00
100.015
200,030.00
1.79%
06/26/15 FIXED RATE CD
0.50%
0.45%
30.00
673.97
SALLIE MAE BANK UT US RT
CD
248,000
1.10%
08/10/2015
2,728.00
0.39%
0.45
248,000.00
100.317
248,786.16
2.22%
01.1000% MAT 08/10/15 FIXED
1.10%
0.39%
786.16
149.48
RATE CD /UT
SAFRA NATL BK NY US RT
CD
249,000
0.80%
08/17/2015
1,992.00
0.09%
0.47
249,000.00
100.333
249,829.17
2.23%
00.8000% MAT 08/17/15 FIXED
0.80%
0.09%
829.17
70.95
RATE CD/NY
Total 2015
1,806,000
0.75%
07/03/2015
$13,568.00
0.32%
0.35
$1,806,000.00
$1,808,875.54
16.15%
0.75%
0.32%
$2,875.54
$3,515.09
Report created on: March 02, 2015 Page 2 of 6
s
Bond holdings - as of February 28, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2017
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Aa3/AA-/NR
500,000
Effective Call date/
income ($)/
YTM (% )/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
513,015.00
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. d1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
1,906.33
010117 DTD 113011 /MA
AMERICAN EXPRESS C NY US RT
CD
145,000
1.25%
08/092016
1,812.50
0.68% 1.43
145,000.00
100.820
146,189.00
1.31%
01.2500% MAT 08/09/16 FIXED
452,443.75
107.920
465,135.20
4.15%
1.24%
0.68%
1,189.00
94.35
4.52%
RATE CD /NY
12,691.45
2,392.95
07172007
BMW BANK NORTH AME UT US
CD
240,000
0.95%
11/14/2016
2,280.00
1.02% 1.69
240,000.00
99.873
239,695.20
2.14%
RT 00.9500% MAT 11/14/16
4,960.00
1.17%
2.10
0.00
0.95%
1.02%
-304.80
02.0000% MAT 04/27/17 FIXED
662.14
FIXED RATE CD /UT
1.97%
1.17%
252,377.20
1,685.04
RATE CD /NY
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/142016
2,400.00
1.07% 1.69
240,000.00
99.873
239,695.20
2.14%
01.0000% MAT 11/14/16 FIXED
200,000
1.15%
06/19/2017
2,300.00
1.00%
1.07%
-304.80
99.624
710.14
1.78%
RATE CD NA
1.15%
1.32%
-753.00
157.53
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
1.05% 1.77
240,000.00
99.814
239,553.60
2.14%
00.9500% MAT 12/12/16 FIXED
GE CAP BK UT US RT 01.7500%
CD
130,000
0.95%
1.05%
-446.40
1.28%
99.95
130,000.00
RATE CD /PR
131,471.60
1.17%
MAT 08/03/17 FIXED RATE CD
1.73%
1.28%
Total 2016
865,000
1.01%
11/06/2016
$8,772.50
0.99% 1.67
$865,000.00
$865,133.00
7.72%
1.01%
0.99%
$133.00
1.75%
$1,566.57
4,322.50
1.28%
Effective rating/
247,000.00
101.132
249,796.04
Est. annual
01.7500% MAT 08/03/17 FIXED
Adjusted
% of
1.73%
Underlying rating
2,796.04
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3/AA-/NR
500,000
2.41%
01/012017
12,040.00
0.98%
1.80
509,768.62
102.603
513,015.00
4.58%
TAX SR B RV BE/R/ 2.408
NR/NR/NR
2.35%
0.98%
3,246.38
1,906.33
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
4.88%
01/172017
21,011.25
0.65%
1.82
452,443.75
107.920
465,135.20
4.15%
% DUE 011717 DTD 010907 FC
NR/NR/NR
4.52%
0.65%
12,691.45
2,392.95
07172007
STATE BK INDIA NY US RT
CD
248,000
2.00%
04/27/2017
4,960.00
1.17%
2.10
0.00
101.765
252,377.20
2.25%
02.0000% MAT 04/27/17 FIXED
1.97%
1.17%
252,377.20
1,685.04
RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
1.32%
2.27
200,000.00
99.624
199,247.00
1.78%
01.1500% MAT 06/19/17 FIXED
1.15%
1.32%
-753.00
157.53
RATE JUMBO CD /DE
GE CAP BK UT US RT 01.7500%
CD
130,000
1.75%
08/03/2017
2,275.00
1.28%
2.38
130,000.00
101.132
131,471.60
1.17%
MAT 08/03/17 FIXED RATE CD
1.73%
1.28%
1,471.60
149.59
/UT
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
1.28%
2.37
247,000.00
101.132
249,796.04
2.23%
01.7500% MAT 08/03/17 FIXED
1.73%
1.28%
2,796.04
284.22
RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.55%
2.56
240,000.00
101.156
242,774.40
2.17%
01.0000% MAT 10/03/17 FIXED
0.99%
0.55%
2,774.40
157.81
RATE CD /NJ
Total 2017
1,996,000
2.51%
04/18/2017
$49,308.75
0.97%
2.08
$1,779,212.37
$2,053,816.44
18.34%
2.40%
0.97%
$274,604.07
$6,733.47
Report created on: March 02, 2015 Page 3 of 6
s
Bond holdings - as of February 28, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
2018 736,000 1.30% 05/09/2018 $9,564.00 1.54% 3.12 $240,000.00 $730,187.52 6.52%
1.31% 1.54% $490,187.52 $256.53
Effective rating/
Est. annual
Adjusted
Adjusted
% of
% of
Underlying rating
Underlying rating
Effective Call date/
income ($)/
YTM (% )/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
Mkt. value ($)/
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. 0/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
Accr. interest ($)
port.
Maturing 2019
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/262018
3,100.00
1.40% 2.93
0.00
99.567
246,926.16
2.20%
MAT 02/26/18 FIXED RATE CD
506,490.16
102.845
514,225.00
4.59%
1.26%
1.40%
246,926.16
16.99
2.28%
/UT
7,734.84
879.38
080119 DTD 052914 /CA
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
1.45% 2.93
0.00
99.567
246,926.16
2.20%
RT 01.3000% MAT 02/26/18
5,310.50
2.13%
4.43
0.00
1.31%
1.45%
246,926.16
02.1500% MAT 11/13/19 FIXED
26.50
FIXED RATE CD /NY
2.15%
2.13%
247,247.00
1,556.78
RATE CD /UT
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/042018
3,240.00
1.79% 3.51
240,000.00
98.473
236,335.20
2.11%
MAT 10/04/18 FIXED RATE CD
240,000
2.10%
11/13/2019
5,040.00
1.37%
1.79%
-3,664.80
99.878
213.04
2.14%
/UT
2.10%
2.13%
-292.80
1,477.48
2018 736,000 1.30% 05/09/2018 $9,564.00 1.54% 3.12 $240,000.00 $730,187.52 6.52%
1.31% 1.54% $490,187.52 $256.53
Report created on: March 02, 2015 Page 4 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. 0/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.68%
4.19
506,490.16
102.845
514,225.00
4.59%
TAX SR B BUR/ 2.345
NR/NR/NR
2.28%
1.68%
7,734.84
879.38
080119 DTD 052914 /CA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
2.13%
4.43
0.00
100.100
247,247.00
2.21%
02.1500% MAT 11/13/19 FIXED
2.15%
2.13%
247,247.00
1,556.78
RATE CD /UT
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
2.13%
4.43
240,000.00
99.878
239,707.20
2.14%
02.1000% MAT 11/13/19 FIXED
2.10%
2.13%
-292.80
1,477.48
RATE CD /UT
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
2.11%
4.53
240,000.00
99.724
239,337.60
2.14%
02.0500% MAT 12/17/19 FIXED
2.06%
2.11%
-662.40
984.00
RATE CD /DE
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
2.15%
4.52
100,000.00
99.993
99,993.00
0.89%
02.1500% MAT 12/18/19 FIXED
2.15%
2.15%
-7.00
424.11
RATE CD /UT
FNMA BOND 02.050 % DUE
Aaa/AAA/NR
1,000,000
2.05%
12/302019 06/30/2015
20,500.00
1.95%
0.34
0.00
100.436
1,004,360.00
8.97%
123019 DTD 123014 FC
NR/NR/NR
100.00
2.04%
0.77%
1,004,360.00
3,416.67
06302015
Total 2019
2,327,000
2.13%
11/16/2019
$49,645.50
1.95%
2.64
$1,086,490.16
$2,344,869.80
20.93%
2.12%
1.45%
$1,258,379.64
$8,738.41
Report created on: March 02, 2015 Page 4 of 6
s
Bond holdings - as of February 28, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM MY Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port.
Maturing 2021
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Quantity
Coupon
Effective Call date/
maturity Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (% )/ Modified
YTW (%) duration
Adjusted
cost basis ($)/
Unreal. d1 ($)
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.
Maturing 2020
2.12%
2,954.06
2,900.89
10262012
income ($)/
YTM (% )/ Modified
cost basis ($)/
Market
Total 2021
428,000 2.00% 10/26/2021 $8,560.00
MASS ST GO CONSOL LN TAX SR
Aal/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.78% 4.86
499,995.00
101.510
507,550.00
4.53%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.06%
1.78%
7,555.00
3,396.25
052814 /MA
Aaa/NR/AA+
1,000,000
2.00%
10/09/2024 04/09/2015
20,000.00
NA NA
999,750.00
99.747
997,470.00
8.90%
FFCB BOND 02.375 % DUE
Aaa/AAA/AA+
1,000,000
238%
11/10/2020 11/10/2015
23,750.00
2.28% 0.69
999,750.00
100.499
1,004,990.00
8.97
111020 DTD 111014 FC
NR/NR/NR
100.00
2.36%
1.66%
5,240.00
7,125.00
05102015
Aaa/NR/AA+
465,000
1.00%
11/26/2024 05/26/2015
4,650.00
NA NA
465,000.00
99.737
463,777.05
4.14%
Total 2020
NR/NR/NR
1,500,000
2.28%
09/07/2020
$34,200.00
2.11% 2.09
$1,499,745.00
$1,512,540.00
13.50%
STEP UP CALL
2.26%
1.70%
$12,795.00
$10,521.25
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM MY Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port.
Maturing 2021
Effective rating/
FNMA NTS 02.000 % DUE
Aaa/AAA/AA+ 428,000 2.00% 10/26/2021 04/26/2015 8,560.00
2.12%
6.16 421,853.06 99.254
424,807.12 3.79%
102621 DTD 072612 FC
NR/NR/NR 100.00 2.02%
2.12%
2,954.06
2,900.89
10262012
income ($)/
YTM (% )/ Modified
cost basis ($)/
Market
Total 2021
428,000 2.00% 10/26/2021 $8,560.00
2.12%
6.16 $421,853.06
$424,807.12 3.79%
Coupon
2.02%
2.12%
$2,954.06
$2,900.89
Report created on: March 02, 2015 Page 5 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (% )/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
FHLB BOND STEP-UP 02.000 %
Aaa/NR/AA+
1,000,000
2.00%
10/09/2024 04/09/2015
20,000.00
NA NA
999,750.00
99.747
997,470.00
8.90%
DUE 100924 DTD 100912 FC
NR/NR/NR
100.00
2.01%
NA
-2,280.00
7,722.22
04092013
FEDERAL HOME LN BANK 01.000
Aaa/NR/AA+
465,000
1.00%
11/26/2024 05/26/2015
4,650.00
NA NA
465,000.00
99.737
463,777.05
4.14%
% DUE 112624 DTD 112614
NR/NR/NR
100.00
1.00%
NA
-1,222.95
1,188.33
STEP UP CALL
Total 2024
1,465,000
1.68%
10/25/2024
$24,650.00
NA
$1,464,750.00
$1,461,247.05
13.05%
1.69%
NA
$-3,502.95
$8,910.56
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM MY Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
11,123,000
1.79%
03/11/2019 NA
$198,268.75
1.36% 2.11
$9,163,050.59
NA
$11,201,476.47
100%
Total Bond Portfolio
1.77%
1.17%
$2,038,425.88
$43,142.76
Report created on: March 02, 2015 Page 5 of 6
HUTCHINSON CITY COUNCIL
Gaye
Request for Board Action
7AL =-x1,7
Agenda Item: Snow Removal - Ice Control Report (February 2015)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The highlight of this February was significant ice accumulation. It was warmer than last year, but there was more
sand, salt & brine used because of events resulting in ice accumulation.
Attached are reports, as indicated:
1) Snow Removal - Ice Control by the numbers
2) February summary
3) Personnel utilized
4) Equipment used
BOARD ACTION REQUESTED:
No action required; monthly report for your information
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Snow Removal -Ice Control
by the numbers
Days with operations 9 20
Actual snowfall (inches) 4.4 10.3
Average snowfall (inches) 6.5 6.5
Days with below 00 temps
14
21
Actual average high temp
20
17
Actual average low temp
2
-6
Average high temp
28
28
Average low temp
8
8
City employees utilized
17
17
Contractors utilized
1
8
Total personnel hours
240.0
797.8
City equipment units used
24
23
Contractor equipment units used
1
8
Total equipment hours
240.0
837.3
Gallons of fuel used
662.8
2,578.5
Salt brine used (gallons)
2,445.0 1,730.0
Sand -Salt used (tons)
288.1 264.5
De-icing salt used (tons)
27.0 -
HOURS
EQUIP# YEAR MAKE DESCRIPTION SNOW ATTACH Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total
Licht Trucks
11 PARK-497-TK3
LTK
2011 Ford
Pickup, 3/4 ton 44
Snowplow
3.00 - 4.00 7.00
PARK-221-TK1
LTK
2009 Ford
Pickup, 1/2 ton 4x4
Snowplow
- 6.00 9.00
2 STRT-156-TK1
LTK
1999 Ford
Truck, 1 ton 4x4 w/ dump box
Snowplow
- - - - -
3 STRT-170-TK1
LTK
2008 Ford
Pickup, 1 ton 4x4
Snowplow
33.00 11.50 4.00 7.00 55.50
4 STRT-660-TKI
LTK
2004 Ford
Pickup, 1 ton 44
Snowplow
5.00 3.50 1.00 1.00 10.50
Snowplow Trucks
1 PARK-658-HTK
HTK
1992 Ford
Truck, S/A w/ dump box
Snowplow, wing
7.00
19.50
16.00
none
42.50
2 STRT-115-HTK
HTK
1996 Ford
Truck, S/A w/ dump box
Snowplow, wing, sander
41.50
9.50
10.00
21.50
82.50
3 STRT-441-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
23.50
6.00
11.50
6.00
47.00
4 STRT-522-HTK
HTK
2003 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
37.50
22.00
31.00
22.00
112.50
5 STRT-613-HTK
HTK
1999 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
28.50
20.00
30.00
20.50
99.00
6 STRT-781-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
-
-
-
5.50
5.50
7 STRT-812-HTK
I HTK
2014 Mac
ITruck, S/A w/ dump box
ISnowplow, wing, sander
26.50 1
8.00
12.00
13.25 1
59.75
8 STRT-894-HTK
I HTK
2007 1 Freightliner
ITruck, S/A w/ dump box
ISnowplow, wing, sander, underbody
36.00 1
10.50
24.50
16.00 1
87.00
Snow Hauling Trucks
1 McLeod Co. #403 HTK Mack
Truck, T/A w/ dump box
none
4.00
-
4.00
2 STRT-972-HTK HTK 1997 Mack
Truck, T/A w/ dump box
none
4.00
- 5.50
9.50
Contractors
Hansen Gravel
none
7.00
3.50 -
10.50
Contractors
Hanson & Vasek
none
3.50
3.50
7.00
Contractors
Hjerpe Contracting
none
3.50
3.50 -
7.00
Contractors
Juul Contracting
none
-
7.00 3.00
10.00
Contractors
Kosek, Jeff
none
3.50
3.50 -
7.00
Skid steer Loaders (4 ea.)
1 CEMT-412-SKD
JSKD
I 2011 Bobcat
Toolcat
Snowplow, blower 6.00 2.00 4.50 6.00
18.50
2 PARK-032-SKD
ISKD
I 2006 Bobcat
Skid steer, 5250
Snowplow, blower 15.50 22.50
38.00
3 PARK-211-SKD
JSKD
I 2009 Bobcat
Skid steer, 5250
Snowplow, blower 21.00 25.00 1 20.25 1 7.00 1
73.25
4 PARK-370-SKD
ISKD
I 2004 Bobcat
Toolcat
Snowplow, blower 1 1 3.00 1
3.00
Tractors (4 ea.)
1 AIRP-055-TRC
TRC
2012 New Holland
Tractor, TV6070
HLA snow wing, snow blower
20.25 17.50
21.25
17.75
76.75
2 PARK -357 -TRC
TRC
2013 John Deere
Tractor, 4720
Snow blower
- -
3.00
3.00
6.00
3 STRT-390-TRC
TRC
2006 Trackless
Tractor, MT5
Snow blower, plow
- 3.00
-
-
3.00
4 STWT-013-TRC
TRC
2014 John Deere
Tractor, 6125R
HLA snow wing
11.50 14.00
16.75
14.00
56.25
4 STWT-014-TRC
TRC
2014 John Deere
Tractor, 6125R
HLA snow wing
19.00 15.00
8.00
9.75
51.75
Wheel Loaders (6 ea.)
1 COMP-925-LDR
LDR
2013 Case
Wheel loader, 621F
Snowblower
-
-
-
-
-
2 PARK-895-LDR
LDR
2001 Case
Wheel loader, 621C
Snowplow, wing
15.50
19.00
19.00
8.00
61.50
3 STRT-169-LDR
LDR
2000 Case
Wheel loader, 621C
Snowplow, bucket
6.00
2.00
2.50
6.00
16.50
4 STRT-447-LDR
LDR
2001 Case
Wheel loader, 6210
Snowplow, wing
25.50
13.00
5.00
11.50
55.00
5 STRT-781-LDR
LDR
2003 Case
Wheel loader, 621D
Snowplow, wing
24.50
13.00
12.50
13.75
63.75
6 STRT-969-LDR
LDR
2003 Case
Wheel loader, 621D
Snowplow, wing
22.25
4.00
6.00
32.25
Heavy Equipment (1 ea.)
1 STRT-409-HEQ I HEQ 119911 RPM Tech I Snow blower lWheel loader 3.50 1 4.00 17.50
454.50 266.00 281.25 240.00 - 1,226.75
Employee Department Primary role Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total
Bahe, Mike
PRCE
Schools, PRCE, trails
-
6.00
6.00
Botzet, Larry
PW - Operations
Downtown W
15.00
15.00
8.00
7.00
45.00
Burmeister, Jerome
PW - Operations
Route SW1
40.00
10.50
24.50
19.50
94.50
Carter, Dion
Creekside
Schools
-
-
-
-
-
Carter, Randy
PRCE
Schools, PRCE, trails
12.50
19.50
22.00
9.00
63.00
Carter, Ron
PRCE
Schools, PRCE, trails
15.50
19.00
19.00
8.00
61.50
Dehn, Pete
PW - Operations
Route SW2
40.00
21.50
31.00
28.00
120.50
Ebert, Dick
PW - Operations
Route SE1
19.50
8.00
12.00
13.25
52.75
Fenske, Bruce
PW - Operations
Snow Removal, Routes
25.75
12.50
13.50
12.00
63.75
Franek, Cory
PW - Wastewater
Routes, Snow Removal
23.50
13.00
5.00
11.50
53.00
Hutton, Chris
PRCE
Downtown, Schools, PRCE
15.50
28.00
23.25
11.00
77.75
Lien, Mike
PW - Water
Downtown E
4.00
6.50
5.00
8.50
24.00
Magnusson, Brian
PRCE
Downtown, Schools, PRCE
15.50
-
22.50
-
38.00
Moore, Eric
PW - Wastewater
Backup operator
5.00
-
5.00
Muchow, Chad
PW - Engineering
Snow removal
-
-
Muellerleile, Sonja
PW - Operations
Cemetery backup
-
-
-
-
-
Olson, John
PW - Operations
Airport
31.75
27.00
23.75
17.75
100.25
Paulson, John
PW - Engineering
Snow removal backup
-
-
-
-
-
Telecky, Dave
PW - Operations
Route NE1
49.00
24.00
35.50
31.50
140.00
Thompson, DeNeil
PW - Operations
Route NW1
45.50
3.00
-
20.00
68.50
Wichterman, Ken
PW - Operations
Downtown route
14.00
6.00
8.00
7.00
35.00
Style, Casey
SEASONAL - PW Ops.
Alleys, routes
25.00
14.50
15.75
10.50
65.75
Trnka, Jemes
SEASONAL - PW Ops.
Cul-de-sac, dead ends
36.50
13.00
12.50
16.50
78.50
Hansen #1
Contract snow haul
Snow removal
3.50
3.50
-
-
7.00
Hansen #2
Contract snow haul
Snow removal
3.50
-
3.50
Hanson/Vacek
Contract snow haul
Snow removal
3.50
3.50
7.00
Hjerpe
Contract snow haul
Snow removal
3.50
3.50
-
7.00
Juul 1
Contract snow haul
Snow removal
-
3.50
3.00
6.50
Juul 2
Contract snow haul
Snow removal
-
3.50
-
3.50
Kosek
Contract snow haul
Snow removal
3.50
3.50
7.00
TOTAL PERSONNEL HOURS 451.00 262.00 281.25 240.00 �� 1,234.25
02/01/15
EquipmentLow
22d25
Equip
Operators
Personnel
hours
Sand / Salt
De-ice
High
temp
Precip
Date
Description
(ea)
(ea)
hours (hrs)
(hrs)
Fuel (gal)
Salt brine (gal)
(ton)
salt (ton)
temp (F)
(F)
(in.)
Snow
02/01/15
22d25
02/02/15
15
02/03/15
Sanding
4
4
10.25
10.25
100.00
51.85
17
0.15
2.00
02/04/15
Full plowing
18
15
85.25
85.25
262.11
400.00
30.15
13
02/05/15
Cleanup
9
7
21.50
21.50
74.00
23
02/06/15
Cleanup
3
3
7.00
7.00
-
31
02/07/15
35
02/08/15
3202/09/15
3202/10/15
Limited plowing
12
12
48.50
48.50
113.70
900.00
116.70
18.65
33
0.11
0.30
02/11/15
Cleanup, sand
11
10
34.75
34.75
80.00
200.00
4.40
-
25
0 -
-
02/12/15
Sanding
2
2 1
5.00
5.00
28.00
155.00
20.40
3.80
13
-4
02/13/15
Cleanup, sand
4
4
9.00
9.00
20.00
380.00
17.70
4.55
28
14
02/14/15
14
-1
02/15/15
13
2
02/16/15
22
9
02/17/15
12
-2
02/18/15
4
-9
02/19/15
13
-10
02/20/15
Cleanup, sand
8
7
18.75
18.75
85.00
310.00
46.90
29
12 0.01
0.30
02/21/15
19
-1 -
0.10
02/22/15
1
-10
02/23/15
28
-10
02/24/15
32
15
02/25/15
16
-2 0.04
1.70
02/26/15
7
-9 -
-
02/27/15
14
-11
02/28/15
22
-6
Month: 14 days below zero; Season: 31 days below zero
FEBRUARY 2014 days 9 240.00 240.00 662.81 2,445.00 288.10 27.00 20 2 0.31 4.40
28 8 Avg temp
SEASON TO -DATE (NOV-FEB)
41 1,234
1,242 3,796 9,246 1,057 86
Average month snowfall = 6.50
2.08 20.10
Avg. season days below zero = 23 Average seaonsnowfoll 40.90
HUTCHINSON CITY COUNCIL Gaye
Request for Board Action 7AL =-x1,7
Agenda Item: Spring Street Sweeping
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/24/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The abrupt beginning of winter last fall ended up cutting off the residential leaf vacuum service two weeks earlier.
Because of this a large amount of organic debris remains in the streets and boulevards.
The City does not perform residential leaf vacuum services in the spring because of the large amount of sand,
garbage and non-organic debris left in the streets over winter.
Press agencies received a press release this past week to remind residents to clean up organic debris and dispose of
it properly.
Attached:
1) Spring street sweeping press release 2015.
BOARD ACTION REQUESTED:
No action required; monthly report for your information
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson
Public Works
3/16/15 Press Release
Spring appears to have sprung in Hutchinson. Spring street sweeping operations begin this week (March
16, 2015). Spring sweeping operations will continue until all streets have been swept one time.
Last fall's abrupt weather change put an early halt to the residential leaf vacuum service, resulting in
some leaves and organic debris being left in or next to streets. The City of Hutchinson does not perform
leaf vacuuming during the spring season, due to the high amount of sand, garbage and other non-
organic debris in the streets which would result in poor quality material.
DO NOT RAKE LEAVES & DEBRIS INTO THE STREET
Residents are urged to clean up any leaves or vegetation debris from their boulevards and dispose of the
organic debris properly. Leaves, branches and other organic materials may be brought to Creekside,
1500 Adams St SE, Hutchinson. Hours until March 31: 8:00 a.m. to 5:00 (M -F). Hours after April 1: 8:00
a.m. to 6:30 p.m. (M -F) & 9:00 a.m. to 5:00 p.m. (Saturday)
*** Please note that Creekside is closed on Saturday's in March. ***
