02-10-2015 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 10, 2015
1. CALL TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl,
Bill Arndt, and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc Sebora,
City Attorney and Kent Exner, City Engineer.
2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen recognized Craig's Plumbing & Heating and E2 on their in-kind donation to
improvements being made to the historic church.
Council Member Arndt recognized McLeod for Tomorrow who put on a WinterFest at the McLeod
County Fairgrounds on February 7, 2015, which brought out approximately 600 people.
Mayor Forcier recognized all the individuals who took part in repainting the interior of Park Elementary.
5. PUBLIC COMMENTS
Jim Fahey, 446 Main Street South, presented before the Council. Mr. Fahey provided a brief report on
the activities of Historic Hutchinson. Projects that Historic Hutchinson has been working on or has
completed over the last 15 years since its inception is the Quast sign repainting, restoration of the
Harrington -Merrill House, restoration of the historic church, as well as sponsoring plays that are held at
the historic church. Mr. Fahey presented a $5000 check to the City as part of their payback to the City's
initial investment on the historic church. Mr. Fahey also commented on their partnership with the
Hutchinson Center for the Arts.
Glen Sladek, 15575 130th Street, presented before the Council. Mr. Sladek asked how long the repaving
of the trail lasts. Kent Exner, City Engineer, commented that the approximate term is 20 years. The
Council will be considering a Resolution this evening to commit approximately $111,000 to contribute to
the DNR to address the resurfacing of the paved trail that sits within the City limits. Mr. Exner explained
that this project was an alternate bid to the total paving project from CSAH 115 to the Carver County
line. The current pavement is approximately 20 years old and is nearing the end of its life cycle. The City
originally administered the project and the funding when this portion of the trail was paved in 1995. The
DNR is unsure as to when this will be addressed again in the future. The cost for this project is much
lower than it was a year ago.
Pete Royer, Litchfield, presented before the Council. Mr. Royer spoke in favor of the Luce Line Trail
pavement improvement.
6. MINUTES
(a) REGULAR MEETING OF JANUARY 27, 2015
Motion by Lofdahl, second by Christensen, to approve the minutes of the regular meeting of January
27, 2015. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
CITY COUNCIL MINUTES FEBRUARY 10, 2015
1. RESOLUTION NO. 14392 - RESOLUTION ESTABLISHING SUPPORT FOR
IMPROVEMENTS TO HIGHWAY 212
2. RESOLUTION NO. 14393 — RESOLUTION ESTABLISHING FUNDING FOR LUCE
LINE STATE TRAIL IMPROVEMENTS
3. RESOLUTION NO. 14394 — RESOLUTION AMENDING CITY OF HUTCHINSON
POSITION CLASSIFICATION ASSIGNMENT TABLE
(b) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLLS FOR 715
HIGHWAY 7 EAST
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO 3M CLUB ON MARCH 27, 2015, AND SEPTEMBER 26, 2015, AT 3M CLUB
BUILDING
(d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION &
DISPLAY PERMIT TO HUTCHINSON CENTER FOR THE ARTS ON FEBRUARY 22, 2015
(e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2015 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 15-03)
(f) CONSIDERATION OF RATIFICATION OF CITY BOARD/COMMISSION
APPOINTMENTS
- REAPPOINTMENT OF WARRAN SCHUFT AND JUDY KLAWITTER TO SENIOR
ADVISORY BOARD TO JANUARY 2018
- APPOINTMENT OF STEVE MULDER, JOHN HASSINGER AND ROGER TIEDE TO
CHARTER COMMISSION TO AUGUST 2018
(g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF APPEAL AND
EQUALIZATION HEARING FOR APRIL 15, 2015, AT 5:30 P.M.
(h) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DAN JOCHUM
TO ATTEND NATIONAL PLANNING CONFERENCE IN SEATTLE, WASHINGTON
FROM APRIL 17-22, 2015
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
Item 7(d) was pulled for separate discussion
Motion by Lofdahl, second by Christensen, to approve those items contained under the consent
agenda with the exception of Item 7(d). Motion carried unanimously.
Item 7(d) had further discussion. Council Member Christensen asked if ten permits may be issued per
year or ten permits per organization per year. Marc Sebora clarified that the City can issue ten total
temporary consumption and display permits per year per state law.
Motion by Christensen, second by Arndt, to approve Item 7(d). Motion carried unanimously
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CITY COUNCIL MINUTES FEBRUARY 10, 2015
8. PUBLIC HEARINGS — 6:00 P.M.
(a) REVIEW OF SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB GRANT
APPLICATION
Motion by Czmowski, second by Christensen, to open public hearing. Motion carried unanimously.
Jean Ward, Hutchinson Housing & Redevelopment Director, presented before the Council. Ms.
Ward explained that the HRA conducted a survey for rental rehab in the downtown area during the
spring and summer of 2014. 32 properties returned the survey showing interest in the program. The
final proposed target area includes both sides of Main Street from the Crow River to Oakland Avenue
SE and both sides of Franklin Street to both sides of Monroe Street and the Crow River to both sides
of 4th Avenue. The grant requirements indicate that 51% of the units must be occupied by an income
qualified household who rents at or below the fair market rent rate for McLeod County. Rents
cannot be increased for low and moderate tenants paying 30% or more of their income for rent and
tenant -paid utilities for the term of the loan. Ms. Ward reviewed the income limits, the fair market
rent limits and the SCDP deferred loan structure. Miles Seppelt, EDA Director, presented before the
Council. Mr. Seppelt spoke of MIF funds that are available as part of this grant program. $175,000
of these funds will be considered the local contribution for the rental rehab project, therefore the HRA
will not need to request as much funding for the loan program. Ms. Ward also explained other City
leverage funds which include SCDP program income and program income generated from previous
grants. $20,000 has been committed to the SCDP rental rehab project application with the remaining
funds dedicated to owner -occupied rehab projects. The estimated total rental rehab project cost is
$771,501 which includes rehab of three single family units, eight units in duplex properties and 24
units in multi -family 3+ unit properties, with a total of 35 rental units. The grant application is due
February 26, 2015, with grant awards expected in May 2015.
Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously.
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14388 TO SUPPORT A SMALL
CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14388 to Support a Small
Cities Development Program Rental Rehab Project. Matt Jaunich noted that the letter of support
noted in the packet will be included with the Resolution and grant application submittal. Motion
carried unanimously.
(b) CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION
STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO HWY 7
EAST PROPERTY DETACHMENT PETITION OF SCOTT EXSTED, MINNESOTA OFFICE OF
ADMINISTRATIVE HEARINGS FILE NO. D-522, HUTCHINSON/HUTCHINSON TOWNSHIP
Motion by Czmowski, second by Lofdahl, to approve moving into closed session at 6:20 p.m.
Motion carried unanimously.
Motion by Arndt, second by Czmowski, to approve reconvening into open session at 6:43 p.m.
Motion carried unanimously.
CITY COUNCIL MINUTES FEBRUARY 10, 2015
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER
1, 2014
13. MISCELLANEOUS
John Lofdahl — Council Member Lofdahl commented on a city official training that he and Mayor
Forcier recently attended.
Matt Jaunich — City Administrator Jaunich noted that candidate filing opened today for Council
Member Seat 3. Bill Arndt has filed for Council Member Seat 3 so far.
Bill Arndt — Council Member Arndt commented on the Hwy 212 improvement bill and how it
appears the legislators are working together on this.
14. ADJOURN
Motion by Arndt, second by Czmowski, to adjourn at 6:44 p.m. Motion carried unanimously.
Gary T. Forcier
Mayor
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ATTEST:
Matthew Jaunich
City Administrator