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cp08-08-1966 cITEMS TO BE CONSIDERED REGULAR COUNCIL MEETING August 8, 1966 CALL TO ORDER - 7:30 P.M. INVOCATION - Rev. Sheffield �'. APPROVE MINUTES - Regular Meeting July 25, 1966 Rpgaial Meeting August 4, 1966 y. APPROVE BILLS Vie'-+'1'7RR 0 r"Ti TPT :T®.�T.T� DUMP - Wally Seegert, Waconia - 7:45 P.M. y. DUMP - Ordinance re Illegal Dumping and Causing Burning - City Attorney . I S METHODIST CHURCH PROPERTY - Report from Aldermen Hanson ftmd -Linder 'd" ©° PROJECT 16=1 - Second Avenue SE Street and Storm Sewer - ) WATERMAIN Lynn Road (south end to Dowlite Manufacturing) NEARING ON PUBLICATION NO. 991 - 8:30 P.M. - ncrl Third Avenue NW - Sanitary Sewer and Watermain 1 DUMP,- Howard Rackliffe, DLlano - 9:00 P.M. HUTCHINSON COMMUNITY HOSPITAL -Citizens Committee 14. HUTCHINSON COMMUNITY HOSPITAL - Ordinance establishing Hospital Board / (Summary of Sample Ordinances attached) �2 DONALD M. PETPRSON - 9:30 P.M. J• SIDEWALK - Reilacement and new '• SMALL CLAIMS COURT ] BEER TAVERN VIOLATION SEWAGE TREATMENT PLANT - Report on contamination —' jczu- � ^C_4% d- J l/ RESOLUTION DESIGNATING POLLING PLACES AND APPOINTING ELECTION JUDGES �Z_ _`Primary Election September 13, 1966 7:00 A.M. - 8:00 P.M. General Election November 8, 1966 7:00 A.M. - 8:00 P.M. HAROLD ODEGAARD - Proposal to purchase Lot 8, Park Subdivision (Resolution to Ratify Sale) PARKING FACILITIES (Report distributed by Parking Committee, 2 RESOLUTIONS RE PROJECT 15-3 C & C) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment Resolution for Hearing on Proposed Assessment (Hearing August 29, 1966) 7X ENGINEERS Petitions Building Permits Water & Sewer Taps 25. SAFETY COUNCIL (Minutes attached) 26. PLANNING COMMISSION (Minutes attached - no action required) 27. FIRE UNDERWRITERS INSPECTION BUREAU - Letter attached 7 Q A T Tr177DAlA4VIMP REGULAR COUNCIL PROCEEDINGS July 25, 1966 A Regular Council meeting was called to order by Mayor Kost in the Council Chambers at the hour of 7:30 P.M. Invocation by Rev. Pelzer. Members present: Aldermen Linder, Popp, Hanson, Johnson ; Attorney Schantzen, Engineer Wilson, Treasurer Smith Members absent: None Motion was made, seconded and carried to approve the minutes of the following meetings: Regular Meeting - July 11, 1966 Special Meeting - July 18, 1966 w t Motion was made, seconded and carried that the bills be granted and paid out of the proper funds as follows: GENERAL FUND Leo Pillatzki Labor - janitor Eli K. Jensen Labor - patrolman Theophil Grunewaldt Labor - dog hours Lida E. Rolander, Labor - clerk's office Sandra De Menge Labor - Clerk of court W. A. Korngiebel Fire inspections Don 0. Kost Mileage & expense Hutchinson Rubbish Service Rubbish hauling Sears, Roebuck & Co. Air conditioner Uniforms:Unlimited Police uniforms Bob's Shell Service Gas - fire dept. Clarence Lund Jr. Equipment maintenance Betker Construction Co. Repair city house Anderson, Helgeson, Lieser & Thorsen Audit 3-M Business Products Sales Copy equipment lease ROAD & BRIDGE Gerhardt Luedtke Wilbert Froemming Earl Waisanen Elmer Paulsen William Cully Jr. Basil Bell Roger Telecky Robert Telecky Ira Braun Carl Baumetz Minneapolis Blue Printing Co. Minnesota Dept. of Highways Twin City Testing & Eng. Lab. Hall Equipment Inc. Richards Oil Company Home Gas Co. Inc. 3-M Co. Ben Jerabek Mabhine Shop Walter Motor Truck Co. i(alter Labor Labor Labor Labor Labor Lahr Labor Labor Labor Labor Eng. supplies Eng. supplies Testing asphalt Maintenance A slhha It Gas Supplies Supplies Walter snow fighter Plows for snow fighter 63.00 89.60 62.40 81.00 88.90 40.00 16.55 10.00 298.00 37.00 2.88 4.00 38.83 2,500.00 25.00 3,'357.16 15.00 46.20 75.90 162.75 205.43 167.25 252.53 8.25 150.15 218.75 5.00 7.92 40.00 46.41 1,873.41 36.00 28.25 4.50 600.00 700.00 4,643.70 WATER & SEWER Earl W. Waisanen Jefferey Hoeft John Hitzemann Fliixible Pipe Tool Company Del Chemical Corporation Home Gas Co., Inc. Red Owl Food Stores Zila Hdwe. Neptune Meter Company Lyon Chemicals Inc. First National Bank of Mpls. SINKING FUND NO. 5 Citizens Bank LIQUOR STORE Minnesota Municipal Liquor Leef Bros., Inc. Ed. Phillips & Sons. Co. Griggs, Cooper & Co., Inc. Distillers Distributing Co. Griggs,,'Cooper & Co., Inc. Famous Brands Inc. Ed. Phillips & Sons Co. Distillers Distributing Co. Labor 75.08 Labor 211.00 Labor 211.00 Mainteanance 21.85 Supplies 26.64 Gas 40.00 Supplies 4.83 Supplies 3.40 Maintenance 4.32 Supplies 212.28 Interest & Princ. 1959 W&S 25,521.75 26,332.15 Interest 3,787.50 Stores Assn. Inc. Dues 15.00'-ee Service 3.60 Liquor 563.21 Liquor 1,996.14 Liquor 964.41 Liquor 1,834.66 Liquor 133.56 Liquor 1,516.13 Liquor 140.87 Regular Council Proceedings - 3- July 25, 1966 Discussion of proposal of Vineyard Methodist Church to sell their building at 2nd Avenue SW and Gken%.Stj�L S. to the city for $4500.00. Attorney Schantzen reported a private industry is interested in the building for commercial purposes. Alderman Hanson and Alderman Linder were appointed to view the property in question and to conteetrthe Board of the church concerning their offer. Bob Carroll of Rieke -Carroll -Muller Associates, Inc., presented a written report on the proposed Sewage Treatment Plant to be turned over to the City Engineer for study. He explained that the city is lacking several "points" in order to qualify for Federal Aid at this time. Alderman Johnson was instructed to have the men of the water department check for possible com- plaints of contamination of the river below the existing plant in order to' obtain more points for the application for aid. Alderman Popp introddced the following resolution and moved its adoption: RESOLUTION NO. 2467 . g,, CMT (to be attached) Alderman Linder seconded the motion of Alderman Popp to adopt st�itIr resolution, and upon vote being taken the following voted in favor of Resolution No. 2467: Alderman Linder TtayeTT Alderman Johnson itayett Alderman Popp ttayett Alderman Sanson itayett The following voted against this resolution: None Adopted by the City Council this 25th day of July, 1966. Discussion of planning loans available to the city. ldermr" Hanson made a motion to request implication forms for planning loans. � Ald an Lir,dor seconded --the motion of derman Hanson, aipd"•upon vote being t en, ca:pefed. L� Attorney Schantzen was instructed to draw up an Ordinance covering illegal dumping and burning at the dump. 3 E A petition was presented from property owners, tenants and occupants affected by the proposed improvement on Becond Avenue SE, asking that the city pay the entire cost of the proposed improvement. Discussion of project. Fifteen property owners were present to state their objections to paying assessments. No action taken on Project 16-1. A petition was presented from property owners to improve Third Avenue NW by installation of watermain and sanitary sewer. Alderman Hanson introduced the following resolution and moved its adoption: RESOLUTION NO. 2468 RESOLUTION RECEIVING REPORT ANH CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to Resolution No. 2460 of the City Council adopted June 13, 1966, a report has been prepared by the City Engineer with reference to the improvement of Third Avenue NW between Main Street and the west city limits by sanitary sewer and watermain, and this report was received by the City Council on July 11, 1966, r CITY OF tiurPCHINSON Ah"Potn OFFICES AT 35 WASHINGTON AVENUE WEST CERTIFICATE OF RECORDING OFFICER The undersigned duly qualified and acting City Clerk of the City of Hutchinson does hereby certify: That the attached Resolution is a true and correct copy of the Reso- lution to proceed with construction of a sewage treatment plant without a bond election, as regularly adopted at a legally convened meeting of the City Council of Hutchinson, Minnesota, duly held on the 25th day of July, 1966; and further that such resolution has been fully recorded in the journal of proceedings and records in my office. In witness whereof, I have hereunto set my hand this 23rd day of August, 1966. Signatu sof Recording Office Title of ; cording Officer SEAL Subscribed and sworn to before me this ,;5:3 day of 1966. .. , / Notary Pu is uv.,c, McLeod County, Minn. My Commission Expires June 24,19D. 9 l Alderman Popp introduced the following resolution and moved its adoption: RESOLUTION NO. 2467 RESOLUTION TO PROCEED ON SEWAGE TREATMENT PLANT WITHOUT A BOND ELECTION WHEREAS, it is the intention of the City Council, City of Hutchinson, to construct a sewage disposal plant in the City of Hutchinson, and WHEREAS, it is the intention that the construction of said sewage disposal plant be financed by way of general obligation bonds, and WHEREAS, the City of Hutchinson can issue said general obligation bonds for the construction of a sewage disposal plant without vote, NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNESOTA: That the City Council of the City of Hutchinson shall issue general obligation bonds, the same not requiring a vote of the people, to finance the construction of a sewage disposal plant. Alderman Linder seconded the motion of Alderman Popp to adopt said resolution, and upon vote being taken the following voted in favor of Resolution No. 2467: Alderman Linder TTayeTT Alderman Popp "aye" Alderman Hanson "aye" Alderman Johnson IT aye" The following voted against this resolution: None Adopted by the City Council this 25th day of July, 1966. RESOLUTION NO. 4AY6 rI WHEREAS, it is the intention of the City Council, City of Hutchinson, to construct a sewage disposal plant in the City of Hutchinson, and, WHEREAS, it is the intention that the construction of said sewage disposal plant be finance4 by way of general obligation bonds, and, WHEREAS, the City of Hutchinson can issue said general obligation bonds for the construction of a sewage disposal plant without vote, a" NOWg THEREFORE, IT IS HEREBY RESOLVED, That the City Council of the City of Hutchinson shall issue general obligation bonds, the same not requiring a vote of the people, to finance the construction of a sewage disposal plant. /l it,g c!, /o . i ^" *es i P E T I T 1 0 N To: The Honorable Mayor and City Council and Planning Commission of the City of Hutchinson Re: Proposed street improvement on Second Avenue S. E. The undersigned all being voters, property owners, tenants, or occupants interested in property abutting on Second Avenue S. E. do hereby Petition the Honorable Mayor, City Council and Planning Commission of the City of Hutchinson to pay the entire cost of the proposed improvement of Second Avenue S. E. in the City of Hutchinson. The improvement proposed is not for the benefit of the abutting property owners but is for the general welfare of the City of Hutchinson and should be paid for by the City of Hutchinson. N.ime Address Property owner, tenant, voter or occupant UL To: The Honorable mayor and City Council and Planning Commission or the City of Hutchinson Re: Proposed street improvement on Second Avenue S. E. The undersigned ali being voters, property owners, tenants, or occupants interested in property abutting on Second Avenue S. E. do hereby Petition the Honorable Mayor, City Council and Planning Commission of the City Of Hutchinson to ylay the entire cost of the proposed improvement of Second Avenue S. E. in tho City of Hutchinson. `i'lie improvement proposed is not the benefit of the abutting iiro.�erty owners but is for the �;ereerai. welfare of the City of Hutchinson and should be Vaic; for by the. City of Hutchinson. Mrs. Florence S. Danek Lot 2 B1cck 17 South � City of Hutchinson Name Address Property owner, tenant, voter or occupant ,( 1 �'J A 2L � � � .., t,y � _ � .r-><, • � � � tea. "✓i.,c �'L- _� �,/t� . f lb -/l A/t/� • ' !r! 'J �.y ')�O "1 A,� Qt i. 'A./., j�h-rte-_• J.A ,Y 1'� rb• .+ 1 d r00�r I wish tc Eo on record as being against `le assessment on the Second :venue work. Mrs. Florence S. Danek Lot 2 B1cck 17 South � City of Hutchinson the �ioYtorabte Mayor, �'i:scning Coj,geiors of the City ai i tci�inson 'to pay _.ie entire core o; the Pt�opers� rovewent oi: Second Avenue S. E. in the City of Hutchinson. Me imPruvdmsnt proposed is not ,or the benefit of the abutting property owners but is for the general welfare of the City of liutahinAmn and should be ;paid for by the City of Hutchinson. Ar'Me A:. dress I'ioperty oVIinerb tenant, voter or `L b r,.,L � L " .. ( "-, fI-1 '; j / eCd�l z -'Z� Cyt,. •-'►-..�.,%`+---'' 5_eZCea OV 0 _ G a. ► �-. � K; � St x v 7 3 -13 .s-'tu *.t, -, C: "',-, C �-Z,c.�jC /L/ = Regular Council Proceedings - 4 - July 25, 1966 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sec. 429.011 to 429.111 (Laws 1953, Ch. 398, as amended) at an estimated total cost of the improvement of $52,400.00. 2. A public hearing shall be held on such proposed improvement on the 8th day of August, 1966, in the council chambers of the city hall at 8:30 P.M. and the city clerk shall give published notice of such hearing and improvement as required by law. Alderman Johnson seconded the motion to adopt said Resolution No. 2468, and upon vote being taken the following voted in favor of Resolution No. 2468: Alderman Linder "aye TT Alderman Johnson TTaye TT Alderman Popp TTaye TT Alderman Hanson TTaye TT The following voted against this resolution: None Adopted by the City Council this 25th day of July, 1966. George Benjamin of the Wesleyan Methodist Church inquired concerning the intention of the Council on the proposal from the Vineyard Methodist Church. The following application for anon -sale beer license for lberiod of five months, =to December 31, 1966, proper fee paid, was presented: McLeod County Agricultural Association at McLeod County Fair Grounds Motion was made, seconded and carried to approve the above license. The following application for cigarette license for a period of five months, to December 31, 1966, proper fee,paid, was presented: McLeod County Agricultural. Association, Mc Leod County Fair Grounds Motion wasp made, seconded and carried to approve the above license. Motion was made, seconded and carried to confirm the School Board appointment of Calvin Bonniwell as an exrjofficio member of the Planning Commission. Alderman Popp made a motion that the City:oCouncil grants permission to the Chamber of Commerce and the merchants of the City to allow them to use the' sidewalks and metered parking areas in front of each place of business on Main Street and use of the sidewalks and Public Square for merchandise dis- plays for merchants who are off Main Street, subject to the supervision of the Police Department, and obtaining proper insurance coverage on Friday, August 5, 1966; merchandise and displays to be removed from sidewalks after closing hours. Alderman Linder seconded the motion of Alderman Popp and upon vote being taken, carried. Alderman Linder made a motion to ask Anderson, Helgeson, Lieser and Thorsen to audit the city books for the 1966-67 fiscal year. Alderman Johnson seconded the motion of Alderman Linder, and upon vote being taken, carried. The City Clerk was instructed to write to the above auditing firm, asking them to attend a special council meeting to set up procedures for a report which would give the Council a clearer picture of the city finances. Discussion of proposed water main to serve the southern portion of the city southwest of Lynn Road and Hwy. 15 South, fdr fire protection purposes. Motion was made, seconded and carried to table action. Discussion of surface water accumulation at the south end of Carlisle Street. Properties have been assessed for storm sewer. Matter was referred to the City Engineer. Regular Council Proceedings - 5 - July 25, 1966 Alderman Hanson made a motion to authorize the City Treasurer to invest $70,000 (maturity value) in Treasury Bills from the Water Department for up to 120 days. Alderman Linder seconded the motion of Alderman Hanson, and upon vote being taken, carried. Mayor Kost reported on the Small Claims Court in Willmar, Minnesota, and suggested that Hutchinson consider such a court. Alderman Hanson made a motion that the City Council proceed with the establish- ment of a Small Claims Court. Alderman Linder seconded the motion of Alderman Hanson, and upon vote being taken, carried. The Park Board requested that the gravel stockpile on Third Avenue NW be moved from the North River Park area. Alderman Linder was requested to investigate the possibility of moving the gravel to the sanctuary land along the river between Main Street and Bluff Street. Discussion on request from Walter Quast that the city erect a retaining wall along the alley south of Fourth Avenue SW between Main Street and Franklin Street. Engineer Wilson suggested that the necessary trees be removed and Mr. Quast be asked to slope his property to the alley. Motion was made, seconded and carried to refer the question to the City Engineer and Fred Roberts, Park Superintendent. Discussion of Hutchinson Community Hospital, and the establishment of a Citizen's Committee and Hospital Board. The City Clerk was requested to write to several communities to obtain copies of Ordinances establishing Hospital Boards and salary schedules. The City Attorney was requested to draw up an Ordinance for submission to the Council at the meeting August 8th, 19b6. Engineer Wilson presented a written report on replacement and new sidewalk construction. Discussion of project. Motion was made, seconded and carried to table action until the meeting of August 8, 1966. Motion was made, seconded and carried that the following building permits be granted; upon recommendation for approval by the Engineer: kiUxxxKxxbxxtxAOffMxxx Waikxixxfxxxxxx i:Ux:93%x:k axMxYLx #574 Earl Hansen House & att. garage Lot 2, Blk 1, Larson 2nd Sub #575 Earl Hansen House & att. garage 1135 Jorgenson St. Lot 4, Oak Park Add. #580 Stearnswood, Inc. House & att. garage Part Lot 39 and Part Lot 47, Lynn Add. ki&RxxxRxit%X2xXKMKx #585 Fred Bitzer Houee with basement Lot 10, Blk 1, Peterson's garage School Add. #588 Esther Derifield Sign 12 Main Street North #589 Mrs. Elsie Boyd Addition to house 424 James Street Motion was made, seconded and carried that the following building permits be granted: #586 Donald Schumacher Addition to garage 704 Merrill Street Lot 1, Peterson Subd. #583 Fritz Baseman Addition to garage 234 Jefferson St. S. #571 Herbert Hoffman Walk-in freezer 131 South Main Motion was made, seconded and carried that the following water and sewer taps be granted: Regular Council Proceedings - 6 - July 25, 1966 On Bldg. permit #574 Earl Hansen On Bldg. permit #575 Earl Hansen On Bldg. permit #580 Stearnswood, Inc. On Bldg. permit #585 Fred Bilzer Discussion on final payment to Drale Construction Co. for Crow River Dam. Motion was made, seconded and carried to await futher action from the Drake Construction Co. Alderman Popp asked several questions concerning park property in the city to be used for recreation facilities. Motion was made, seconded and carried'to adjourn at 11:20 p.m. PETITION VOR LOCAL lMPR(A`E',MEVF iiutchillson. Minne.mra I TV COUNCIL 3; tTC:t1NSnN.MINNESOTA abkttti%.r on rc-i � propprt. improved by ne in6tallation ok: betwef-m 11A h.-.-reby petition Viat ,5a-icl area ,L;c, tSTFIKE OUT THE. MI FPLICADLE) OTHER kFPECIry) S. ;ISMO .iC/'/ � � , ,( f,. " ' li��.+�"�-i` pursuaiir to Milsin. Stats., Sec'S. tv 1429-111. . 40DRESS DES_ TIITIQN fjf'VWPERTY vl fr7 Ll ,4 J�7 Exaiyiilv,�fl, vlleci,-ect, aind ioujili O i1f iii vroper orm and to be munber oV 6.1 P*-'i%perty ill"Oeted (3-i parceirr) `Uy 0-1- ment Ll1v Cic-xk. A ;�,'.a, - i �v �td�� W �, ' �� /� �� --- _.. r . �;2.. ,�fU�L ������ ,�� �-��� Tei �`rc9 �a '�,�/��� CU �� ��' auk �-� CITY OF HUTCHINSON c�linnesota OFFICES AT 35 WASHINGTON AVENUE WEST July 8, 1966 City Council City of Hutchinson McLeod County, Minnesota Gentlemen: The undersigned Engineer to whom the following proposed improvement was referred, hereby reports that said improvement is feasible and should be constructed. This improvement consists of watermain and sanitary sewer on Third Avenue N.W. in Hutchinson. A report is attached. Encl. C es J. Wilson ty Engineer Registration No. 6683 ENGINEER'S PRELIMINARY REPORT THIRD AVENUE N.W. WATERMAIN AND SANITARY SEWER JULY 7, 1966 I. INTRODUCTION At the City Council meeting of June 14, 1966, the City Engineer was directed to prepare a report for the installation of watermain and sanitary sewer of Third Avenue N.W. This report covers a description of the improvement, the need, the cost, and the financing of the improvement. II. DESCRIPTION The area considered is the property abutting Third Avenue N.W. from Main Street to the west city limits. Watermain is in place at the present time from the Water Street intersection to approximately 200' west of Lind Street, and would not be replaced. There is no sanitary sewer on this street at the present time, and this installation is considered in this report. III. NEED Members of the City Council have been contacted by indi- vidual residents on this street, requesting either watermains or sanitary sewer. The reason for these requests is that several wells in the area are polluted, and also some people are desirous of installing indoor plumbing conveniences and need sanitary sewer. Two wells were testing in 1965 and B -Coliform bacteria were found. This indicates that the water is unsafe for drinking. In the past, commercial interests abutting Third Avenue have requested improvement of the street. Obviously, no street improvement can be considered until underground utilities have been installed. Within the past year, the property lying north of Third Avenue was zoned B-3. Already, commercial development has begun. As this activity continues, these improvements will be necessary. -1- Engineer's Report Third Avenue N.W. Watermain and Sanitary Sewer July 7, 1966 (cont.) IV. ALTERNATES Watermain - Because there would be no property served on the south side of Third Avenue, until James Street, ' consideration was given to two alternatives. W-1 - Extend &.6 -inch main from Main Street to the west city limits (excluding present lines in place) with a cross tie on James Street between 4th Avenue and 3rd Avenue. W-2 - Connect to the 6" line at Glen and 4th Avenue, thence south on Glen to 3rd Avenue, thence west on Glen to the west city limits, (excepting present lines in place), and install a water service from Main Street to the C.M.St.P. & P. Depot. Sanitary Sewer S-1 - Extend sanitary sewer from Main Street west to the west city limits with gravity flow completely. S-2 - Extend sanitary sewer from the Railroad tracks to the west city limits with a lift station located west of the railroad tracks. V. COSTS AND RECOMMENDATIONS The cost of the listed alternatives is as follows: Watermain W-1 $16,000 W-2 $12,800 Sanitary Sewer S-1 $20,000 S-2 $19,600 + Lift Station $20,000 It is recommended that alternate W-2 be chosen for the watermain. This method is less expensive and will accomplish the same thing as W-1. Factors other than cost must be considered for the sanitary sewer. As noted above, basic sewer costs are equal for both alternates. In planning additions to a sewer system,consid- eration must be given to having the lines deep enough to adequately serve abutting properties and also to provide sufficient depth for extension of the lines. -2- . R Engineer's Report Third Avenue N.W. Watermain and Sanitary Sewer July 7, 1966 V. COSTS AND RECOMMENDATIONS (Cont.)_ Alternate S-1 does not meet either of these criteria and should not be seriously considered. The sewer will be so shallow as to not allow service of basements, not will it be deep enough for serving the River Park, nor for extension into the area west of the city limits at a future time. It is therefore recommended that alternate S-2 be used to pro- vide sanitary sewer to this area. VI. FINANCING A lift station should be considered as part of a trunk sewer and therefore cannot be assessed against adjacent properties. Also, the cross -tie of the watermain to Fourth Avenue is not assessable. The assessable cost of this project is estimated to be: Total Per Front Foot Water $11,000 3.40 Sanitary Sewer 17,600 5.00 28,600 F The city share would be $23,800, including the cost of the lift station and a discharge line (forcemain). The assessable portion could be bonded with both bond and assessment payments spread over a ten year period. VII. PARK IMPROVEMENTS The Park Board should consider installation of water lines and sanitary sewer into the River Park at the same time, so it could be included with this work. -3- Special Council Meeting August 4, 1966 A Special Council meeting was called to order by Acting Mayor Harry R. Hanson in the Council Chambers at the hour of 10:00 A.M. Members present: Aldermen Linder, Popp, Johnson; Engineer Wilson Members absent: Mayor Kost (Mayor Kost arrived at 10:15 and took charge of the meeting.) Also present: Eloi Hamre, Executive Secretary, Chamber of Commerce Chief of Police Broderius Parking Committee, Chamber of Commerce - Jay Alrick, Chairman; Lloyd Torgrimson, Carly Hoeft, Marty Luedtke, Milt Lueneburg, Iry Burich, Milan Braun The C & C Parking Committee presented two proposals re parking in the City of Hutchinson. 1. Chart of proposed street improvements and metered parking for immediate consideration, to provide for additional parking and more rapid turn -over. 2. Off-street parking facilities, to maintain a strong central business district. Chamber Secretary Hamre presented results of a survey covering parking facilities in Minnesota towns comparable in size to Hutchinson. Chief of Police Broderius reported on present income from parking meters. Discussion. Council will consider the following items, with action to be taken at the regular meeting August 8, 1966: 1. Dedicate parking meter receipts for ARAirate purchase of off-street parking facilities. 2. Installation of additional meters on Hassan Street (east and west side) between Washington Avenue and First Avenue SE. 3. Acquisition of property on west side of Franklin between Washington Ave. and 1st Ave. N.W. for off-street parking. 4. Proceed with plans and specifications for a winter letting of bids on Franklin Street between Washington Ave. and 3rd Avenue SW for street improvement and additional parking meters. Motion was made, seconded and carried to adjourn at 10:55 P.M. SUMMARY OF ORDINANCES REGARDING HOSPITAL BOARDS August, 1966 APPOINTMENT Five members - Glencoe, Willmar, St. Peter, Tracy,Virginia FIVE YEAR TERMS Seven members - Sleepy Eye THREE YEAR TERMS No Compensation - except for Secretary -Treasurer $100-300 per year Restrictions on Memberships - Not practising physicians or surgeons - some list not chiropractors or osteopaths - some list not druggists Willmar - Chief of medical staff of hospital is ex -officio member. Some list Advisory Council of physicians, etc., with one member ex - officio on Hospital Board for term of one year; cannot succeed himself. Hospital Administrator may be Executive Secretary of Board, but no vote. Some had Treasurer of City as ex -officio member; one had Mayor ex -officio. Some specify residency in city for five years. St. Peter - can serve only two terms Appointment by majority vote of council Vacancies in same manner as appointments, but only for unexpired term. ORGANIZATION, MEETINGS AND OFFICERS 1. Officers - President, Vice -President and either Secretary or Sec.-treas. Some elected annually; some for term of membership on Board. Tracy - Officers no more than two consecutive terms. President and Secretary sign all documents. Secretary -Treasurer files copies of all minutes of meetings and certain records with City Clerk. Willmar - secretary need not be Board member, but acts as Clerk of Board. All entrusted with funds are bonded. 2. Meetings Once a month - St. Peter. Others do not specify. 3. Health Officer - 2 have H.O. attend xii meetings as requested, in a co-ordinator capacity. (Sleepy Eye, Virginia) 4. Rules - Book•of Rules and Regulations to be kept, records available to anyone interested. (Willmar) S. Reports - Tracy - Board makes annual and quarterly reports to Council. Most of rest provide annual reports. POWERS 1. Hire Superintendent and all necessary employees. 2. Purchase all necessary equipment, insurance, supplies, etc. 3. Glencoe - fix fees and charges for use of hospital. (Set rates). 4. Do not have power (except Willmar) to construction additional facilities. Power reserved for City Council. 5. Board may not make contracts or purchases for more than $500, exeept by advertising for bids (except Willmar). Council must approve such contracts or bids, but Hospital Board handles advertising for bids, bid opening, contract awarding. Willmar - same restrictions but $1000. Willmar states in case of emergency may purchase without bids. Willmar - may approve contracts, subject to over-riding control of Council. 6. In charge of all hospitals within city. 7. Majority of Board shall constitute a Quorum (Willmar) 8. Willmar - Board may "sue or be sued", "answer or be answered to", prosectut( for breach of Contract, 'etc. 9. Board shall provide rules for services to indigent persons and provide for collection from County, etc. 10. May request City Attorney to take charge, of collection of unpaid accounts. Summary of Ordinances Regarding Hospital Boards, p. 2 August, 1966 FUNDS 1. Permanent separate city fund 2. Glencoe - Council may transfer surplus funds to other city funds 3. Sleepy Eye - Council shall or may make annual levy (also Virginia) 4. Glencoe - checks signed by Mayor and City Clerk, pursuant to order signed by Hospital Board, signed by its Pres . & Sec. Willmar = checks Board signed by Secretary and Presdent. Trac - Checks signed by Secretary oLf Board and City measurer. St. Peter - checks signed by Pres. & Sec. of Board Airginia tT TT 1T TT TT 5. Tracy - Board's duty to see that all fees are collected REMOVAL 1. By 2/3 majority vote of Council (Sleepy Eye) 2. Tracy and Willmar Removal by Council action or Council action on petition from 10 or more freeholders of the City for malfeasance, etc. 3. By 4/5 vote of council (Tracy) 4. Co€tncil action final. OVER-RIDING POWER OF COUNCIL (Willmar) 1. Willmar - Council reserves right to over -ride, alter or change any act of Board by a 3/4 vote of Council. 2. Council must act within 30 days from date Board files notice of action with City Clerk. Willmar. FISCAL YEAR - Budget preparation, etc. PARTICIPATION BY OTHER AGENCIES - Willmar only. If -other agency wishes to participate in Contr&, operation, etc., and City agrees through its Council to such participation, City Council may alter Ordinance covering such participation. Ogq��a CHEVROLET 0 L D S M 0 B I L E »R SALES AND SERVICE �-----"— AUTO ACCESSORIES GARAGE TEL. 864-5181 HARPEL BROS., INC. f 623 WEST 12TH STREET GLENCOE, MINNESOTA Aug. 4th, 1966 City Clerk City of _a1etc e Glenge.l_. Minnesota Gentlemen: You called me the other day asking me what I thought some of the important items would be in setting up a Commission to operate a City Hospital for your Friends at Hutchinson. Being on the Glencoe Hospital Commission for twenty five years, I feel the following suggestions are most important. Be sure to have an Ordinance which governors the Hospital that will keep the Hospital Commission out of politics. By this I mean that it would require at least a four fifth vote for their removal after a proper hearing before the City Council. It is very important to have a stung Hospital Commission because it would be tempting for the Staff of Doctors to go over the Heads of the Commission to the Council in case of trouble. It is also important because of the changes taking place in the make up of City Councils. This would also hold if the Public would have a difference of opinion with the Hospital Commission on rates, the hiring and firing of an Administrator and so forth. Be suae that it is set up that the Hospital Commission has the full authority to run the Hospital with the Administrator being responsible to the Hospital Commission only. In appointing a Hospital Commission, it works out very well with a Dentist as a Member of the Board because he is familar with Medical Terms other Commission Member might not know. We like the idea of a five man Commission with a Member from different Churches, that is not over one member from each Church. These are just a few suggestions outside of the fact that we like to set our rates to make our City Hospital self-supporting because less than half of our patients are from the City of Glencoe proper. All other patients come from the surrounding area. I would be glad to visit with your City Council if you feel we could be of some help on the above. HUTCHINSCN SAF1'PY COUNCIL JULY 25, 1966 The Hutchinson Safety CRuneil met for their Jay meeting at the Hotel Jorgenso, on July 254, at 12 o'clock noon. Meeting was opened by Vice -President Yxs Aug. Otto, with silent table prayer. There were 10 members present. Chief of Police Proderius reported that he had contacted the Highway Dept. and street markings are to begin in about a week or 1', days. Mo --ed by Les Linder, seconded by Bill Brodd, that the sectetary's report be accepted as presented. Motion carried. Les Smith was appointed to be in charge of the Fair Booth. He is to recruit extra help in setting up the booth. Motion to dd#ourn at 12:45 by Les Linder, seconded by Bill Brodd. Florence M.-Jarcho Secretary -Treasurer T•e-surer's report: Bal. June 271, 1966 $26.42 no disbursements no receipts Bal. July 25, 1966 $26.42 H�JTCHINSON PLANNING COMMISSION July 18, 1966 The regular meeting of the Hutchinson Planning Commission was called to order by Vice Chairman Clinton Tricy at 7:30 P.M., July 18, 1966, in the Council Chambers at City Hall. Members present: Harry Hanson, Dr. A. J. Thompson, Gordon Bublitz, Floyd Hoel, Cal Bonniwell; Engineer Josephson Members absent: Dr. Curt Schafer, Lloyd Torgrimson Minutes of the Regular Meeting of June 20, 1966, were approved after the following correction: Add - on page 2 under HOSPITAL - "Dr. A. J. Thompson of the Planning Commission recommended that the City Council contact the Hospital Board with a view to making this a municipal hospital because of the advantage in obtaining funds at a lower rate of interest and eligibility for Hill -Burton funds for con- struction." Calvin Bonniwell was welcomed as the appointee from the School Board on an ex -officio basis. REQUEST FOR VARIANCE NO.582 - Elton Lueck, addition (remodeling) to garage at 94 - 5th Avenue N.W. Motion was made, seconded and carried that the application be tabled until the August meeting for further investigation. BUILDING PERMIT NO. 583. Engineer Josephson asked for a clarification of the Zoning Ordinance on whether the alley is considered as a "lot line". Motion was made,seconded, and carried that no variance was required and the application was recommended for approval to the City Council. DISCUSSION ON FUTURE PLANNING IN SOUTHWEST DISTRICT - 8:00 P.M. Present were Don Comer, Bob Roberts, DeForest Wagner, Ralph Wagner, Ann Vejrosta.' DeForest Wagner presented a proposed sketch of 18 acres of his property, with Linden Avenue to extend from Dale Street to the county road west of the existing high school. Motion was made by Harry Hanson, seconded by Floyd Hoel, that the Planning Commission recommends to the City Council that it appropriate money to make preliminary surveys for main streets for the southwest area, survey to be made by the Engineering Department under the jurisdiction of the Planning Commission, and subject to approval by the Planning Commission. Motion carried. Mr. Wagner was advised that he should plat his land in larger lots and with due consideration to contemplated street patterns. Meeting adjourned upon motion at 8:45 P.M. Floyd Hoel, Secretary Fire Underwriters Inspection Bureau MINNESOTA NORTH DAKOTA SOUTH DAKOTA 12 SOUTH SIXTH STREET • ROOM 1229 MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 332-7401 — AREA CODE 612 O.A.BERGERSON W.C.FREITAG Manager U.B.MAGNUSON August 4, 1966 Assistant Managers Mr. Earl E. Fitzloff, Mayor Hutchinson, Minnesota Dear Sir: A review of the municipal fire protection facilities in Hutchinson was recently completed by a representative of this rating bureau. This was primarily to note progress being made to comply with recommendations for improvements necessary in order to permit retaining the present Class 6 fire insurance rating. Some progress continues to be made and the city is approaching the level where the possibility of losing their classification will be removed. There are several changes now being planned or under consideration which will have a bearing on the grading and help to achieve the goal of main- taining Class 6. The program of fire prevention inspections should be further developed so that all buildings, other than dwellings, will be inspected at least twice a year, with records kept of the inspections and all provisions of the adopted fire prevention code being properly enforced. Inspectors should work under the supervision of the chief of the fire department and the in- formation gained made available for their preplanning and training work. Adoption of modern regulations pertaining to building construction for other than dwellings is recommended. We have previously furnished several copies of the Abbreviated Edition of the National Building Code to the city for their study and this type would be considered satisfactory. Strengthening of the water distribution system is being continued by stages. Every effort should be made to complete this as soon as possible, with there being a particular need for strengthening in the south portion of the city and also to reinforce small mains in some parts of the central business dis- trict. The city engineer has indicated that thought is being given toward the provi- sion of additional elevated storage. A minimum capacity of 500,000 gallons is suggested so as to gain significant credit in the grading and be an important factor in maintaining the overall Class 6. Such an elevated tank should be lo- cated to connect with larger mains to provide adequate quantities of water flow to hydrants in all areas. We wish to stay in touch with any changes in Hutchinson so that they can be re- lated to the fire insurance grading and enable us to properly fulfill our func- tion as a rating bureau for the fire insurance companies. We have been lenient Mr. Earl E. Fitzloff, Mayor - 2 - in the past in not changing the basis for rates in your city since it was felt that steady progress could be made toward maintaining Class 6 and it is felt that this will continue. If you have questions in regard to this matter$ please let us know. Yours very trulyt le/l' 04--J-- R. H. Link, Chief Engineer RHtt :LJi FIRE UNDERWRITERS INSPECTION BUREAU I I ` Kes.,cWN0_8\ C� v 't Q �A _ r�s'Ba6nCes FunA - me+nfs (Teneca` L'Obcary Ro cxd * �c %-Ale_, gy, 7/y t z 7a9. 7 / -,/, 6 ('9.113 f 7f yi /.y ?vlo 9,V /k09.o9 a 9, 7411. 915- 6-o //. y.2, �8, 4G.s7� 1,_i tea\'1 -// 0 tut o f cheeks 9 �� 7,z �s Ge ne NA -70 1 �_ % \C> f Mtv, "v\ d, - ;W3. L� z, Road -E `Jr�6ge�'uvu� -`f� 75 �. 7 0 , \ ,, Nf C J oe_ C 6e Nr,, � v�c�_2� � 49.6 7 77,7z S.'�: . 4A 5 i� /.39 7e wl517 77 .6-0 /3 999.97 7 fP� 1,_i tea\'1 -// 0 tut o f cheeks 9 �� 7,z �s Ge ne NA -70 1 �_ % \C> f Mtv, "v\ d, - ;W3. L� z, Road -E `Jr�6ge�'uvu� -`f� 75 �. 7 0 , \ ,, Nf C J oe_ C 6e Nr,, � v�c�_2� � 49.6 7