10-24-2012 EDAMEDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, October 24, 2012
Members present in bold.
MEETING MINUTES
NAemhers
Tim Ulrich Steve Jansick Daron Vanderheiden Chad Czmowski
Mary Christensen Mike McGraw
Staff
Miles Seppelt, EDA Director
Aaron Othoudt, EDA Assistant
Andy Reid, City Controller
Liaison
Mary Hodson, Chamber President
Call to order
EDA President Tim Ulrich called the meeting to order at 11:33 AM
II. Approve Agenda — No Action
Ill. Review meeting minutes:
September 26th, 2012 Board of Directors
M/S/P: Czmowski, Christensen to approve the Board minutes as written; passed unanimously.
September 19th, 2012 Finance Team
M/S/P: Ulrich, Jansick to approve the Finance Team minutes as written; passed unanimously.
Iv. Review September EDA Financial Statements — Andy Reid
• Cash available in operations is $107,099.
• $56,736 is reserved (proceeds from Warrior land sale) and $46,362 is unreserved.
• The Economic Development Loan fund has $590,262 in cash available.
• Loan payments for the month were $13,039.
• Downtown revolving loan fund has $195,562 in cash available, loans totaling $809,472
and $201,329 in capital assets (Cenex & Wright property).
• Loan repayments totaled $9,431 for the month.
• Note: Professional services — This month's $2,878 expenditure was a payment for the
Downtown Action Plan for work done to date.
• MIF Loan fund has $153,018 in cash available and loans receivable of $372,376
(NuCrane).
• Loan payments for the month were $0, as NuCrane had pre -paid September's payment
in August.
M/S/P: Vanderheiden, Jansick to approve the financials as presented; passed unanimously.
v. Director's Report
A. NuCrane Mfg. MIF Grant De -federalization: — Staff has closed the grant with the state
and is working to get the funds de -federalized by the end of November.
B. Depot Marketplace Redevelopment: — Staff informed the EDA Board that the deadline
for the cleanup grant is November 1St. This has been one of the staff's main priorities to
get the grant proposal completed by November 1St. The grant is to cover 75% of the cost
of needed soil corrections. At the Oct. 23rd City Council meeting the Council made a
commitment to provide the required local match for the grant.
C. Positively Minnesota Marketing Partnership: — The application has been submitted
and the membership fee of $540 paid. The City of Hutchinson is now a member of
Positively Minnesota Marketing Partnership. This will get the city more visibility with
DEED.
D. New Industrial Park Sign: — Crow River Signs has completed the industrial park sign.
Staff is going to see if the engineering department can put it up.
E. Marketing Plan Update: — Staff will present an updated report each month. Goal is to
have all brochures & postcards mailed out by Christmas.
a. Brochures 374/1130
b. Postcards 298/1000
Vi. Downtown Business Plan Contest — Further Discussion: Staff showed the EDA Board
the contest guidelines, entry form, and evaluation form. Staff expressed that the documents
are close to being finalized but can be changed if the board would like to see some changes.
Staff reviewed the key details of the contest. New Chamber President Mary Hodson
indicated that the Chamber would be providing a free one-year membership as part of the
contest prize package. Staff will have the city attorney review the final documents.
vu. Spec — Incubator Building Project:
A. Staff is still waiting to receive the grant agreement from DEED. Once the staff has the
agreement the city attorney will look through the grant agreement. Discussion followed
about potential locations for the building. Staff is to look into the process to sell the
Stritesky Property.
B. A project team was proposed to make decisions for the spec -incubator building
a.
Tim Ulrich
EDA Finance Team / EDA Board President
b.
Steve Jansick
EDA Finance Team / EDA Board
c.
Anthony Hanson
EDA Finance Team
d.
Josh Gehlen
EDA Finance Team
e.
Chad Czmowski
EDA Board / HDA Board / City Council
a.
Dick McClure
at -large
b.
Duane Hoversten
at large
M/S/P: Vanderheiden, Christensen to appoint the named individuals to the incubator project
team; passed unanimously
vui. Grant & Loan Applications
Sign and Awning Grant
Lottie's Antiques & Collectibles
36 Main Street N
$1,970
M/S/P: Czmowski, Jansick to approve the grant request; passed unanimously.
Storefront Revitalization Matching Grant
Hassan Valley Lodge #109 $5,000
148 Main Street S
Commercial Rehabilitation Loan Program
Hassan Valley Lodge #109 $12,800
148 Main Street S
M/S/P: Christensen, Czmowski to approve the Hassan Valley Lodge #109 grant and loan
requests, contingent upon the applicants meeting all program requirements; passed
unanimously.
ix. Chamber Update
Mary Hodson, new Chamber President, gave an update on Chamber activities.
x. Other Business — None
X1. Set Next Meeting — November 28th
xu. Adjourn — With no further business to attend to, the meeting was adjourned at 12:43 pm.
Respectfully Submitted,
Aaron Othoudt, EDA Assistant