01-27-2015 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 27, 2015
1. CALL TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl,
Bill Arndt, and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc Sebora,
City Attorney and Kent Exner, City Engineer.
2. INVOCATION — Pastor Mark Richardson, Christ the King Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
Ron Kalenberg, 107 Mark Drive, presented before the Council. Mr. Kalenberg commented on the home
that is being proposed to be moved in in his neighborhood. Mr. Kalenberg stated that he, as well as some
of his neighbors, feel that the single-family home is out of character of the neighborhood.
6. MINUTES
(a) REGULAR MEETING OF JANUARY 13, 2015
Motion by Arndt, second by Christensen, to approve the minutes of the regular meeting of January
13, 2015. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14384 — RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND WELLS FARGO BANK
2. RESOLUTION NO. 14385 —RESOLUTION ESTABLISHING NO PARKING
RESTRICTIONS — SECOND AVENUE SE RECONSTRUCTION PROJECT
3. RESOLUTION NO. 14386 - RESOLUTION IN SUPPORT OF GRANT APPLICATION
FOR LUCE LINE TRAIL GRAND OPENING CEREMONY
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF
AN EXISTING SINGLE FAMILY DWELLING WITH ATTACHED GARAGE TO 141
MORNINGSIDE DRIVE NE, CROW RIVER HABITAT FOR HUMANITY, APPLICANT
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14382)
2. CONSIDERATION OF SITE PLAN APPROVAL FOR 964 HWY 15 SOUTH,
CITY COUNCIL MINUTES JANUARY 27, 2015
HUTCHINSON, MINNESOTA, RETAIL PARTNERS HUTCHINSON, LLC, APPLICANT
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14357)
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO HUTCHINSON ROTARY FOUNDATION ON APRIL 17, 2015, AT CROW RIVER GOLF
CLUB
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J&N
SCHLAGEL ON FEBRUARY 12, 2015, AT 16919 HWY 7 EAST (FACTORY DIRECT)
(e) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CITY/RURAL FIRE
DEPARTMENT AGREEMENT WITH BOON LAKE TOWNSHIP
(f) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR FEBRUARY
10, 2015, AT 6:00 P.M. TO REVIEW SMALL CITIES DEVELOPMENT PROGRAM
RENTAL REHAB GRANT APPLICATION
(g) APPOINTMENT OF BRAD WICK TO PLANNING COMMISSION TO MARCH 2020
(FILLING JOHN LOFDAHL' S TERM)
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
Items 7(b) 1, 7(b)2 and 7(e) were pulled for separate discussion.
Motion by Lofdahl, second by Arndt, to approve those items contained under the consent agenda
with the exception of the items noted above. Motion carried unanimously.
Item 6(e had further discussion. Council Member Arndt asked what the underlying issue was of
reducing the service territory in Boon Lake Township. Fire Chief Mike Schumann explained that
previously Boon Lake Township was serviced by four fire department districts. Because of
realignment within Boon Lake Township, they have reduced the service to two fire districts, being
Hutchinson and Buffalo Lake.
Motion by Arndt, second by Christensen, to approve Item 6(e). Motion carried unanimously.
Item 6(b) l had further discussion. Dan Jochum, Planning Director, presented before the Council.
Mr. Jochum explained that this item was requested to be considered separately mainly due to some
typographical errors in the adoption date and property description. A revised Resolution was
presented to the Council. Council Member Christensen noted that she has received some concerns
from residents that a single-family home is being proposed when it sits among mainly townhomes and
duplexes. Mr. Jochum explained that the conditional use permit is only required because of the
moving in of a home. The neighborhood is zoned for single-family and multi -family. The owners
own the property and if they wished to construct a single-family home instead, ultimately all they
would have to do is apply for a building permit, which would not require a conditional use permit or
any kind of Planning Commission/Council approval.
Motion by Czmowski, second by Arndt, with Lofdahl abstaining, to approve Item 6(b)1. Motion
carried unanimously.
Item 6(b)2 had further discussion. Mr. Jochum explained that a typographical error in the adoption
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CITY COUNCIL MINUTES JANUARY 27, 201 S
date was in the Resolution that was included in the packet. That has been corrected and has been put
before the Council for consideration.
Motion by Czmowski, second by Christensen, to approve Item 6(b)2. Motion carried unanimously.
7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Council Check Register B.
Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING ONSALE INTOXICATING LIQUOR
LICENSE TO VFW POST 906
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the VFW Post
906 currently holds a club liquor license and has applied for an on -sale intoxicating liquor license.
City code requires that all new licenses have a public hearing. Mr. Sebora noted that there is nothing
to deter granting such license to the VFW.
Motion by Christensen, second by Lofdahl, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Czmowski, to approve issuing on -sale intoxicating liquor license to VFW
Post 906. Motion carried unanimously.
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION OF SUPPORT FOR MCLEOD
HISTORY PARTNERSHIP DEVELOPMENT PROGRAM PLANNING GRANT AND
PLEDGING OF CITY FUNDS TO HISTORIC HUTCHINSON FOR 2016 - ADOPTING
RESOLUTION NO. 14387
Matt Jaunich, City Administrator, explained that a revised Resolution has been put before the Council
to consider. The Resolution has been revised to remove funding pledges by the City of Hutchinson
until a legal review can be conducted on the authority for the City to do so. Therefore, the
Resolution solely supports the McLeod County Historical Society's grant application to the
Minnesota Historical Society for a cooperative partnership grant.
Lori Pickel-Stangel, McLeod County Historical Society Executive Director, presented before the
Council. Ms. Pickel-Stangel provided detail on the purpose of the grant application which is mainly
to hire a position to establish a cooperative partnership between the McLeod County Historical
Society, Historic Hutchinson and the Glencoe Preservation Society. The position would serve as a
developer and director for the partnership for one year. After the grant period, the partnership is
hoping to retain the employee for future grant writing and to carry out plans that benefit all of the
partners.
CITY COUNCIL MINUTES JANUARY 27, 2015
Motion by Lofdahl, second by Arndt, to approve Resolution No. 14387. Motion carried
unanimously.
Council Member Arndt thanked Ms. Pickel-Stangel for the presentations given at the Historical
Society over the last year on railroads.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JANUARY 6, 2015
(b) SNOW REMOVAL — ICE CONTROL REPORT FROM DECEMBER 2014
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FOR
DECEMBER 16, 2014
(d) PUBLIC ARTS COMMISSION MINUTES FROM DECEMBER 11, 2014
(e) PLANNING COMMISSION MINUTES FROM NOVEMBER 18, 2014
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER
2014
(g) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
DECEMBER 2014
13. MISCELLANEOUS
Bill Arndt — Council Member Arndt asked if when Jefferson Street was rebuilt was it intended to
slope the street to have all the water drain to the east. Kent Exner, City Engineer, explained that
typically that is not done unless it is absolutely necessary based on the lay of the land and to not
adversely impact the property owners and their driveways.
John Lofdahl — Council Member Lofdahl provided suggestions that he felt the Charter
Commission should discuss. Those items include reviewing the organizational meeting date,
mayoral terms, and Council involvement in the hiring of department directors.
Kent Exner — Mr. Exner spoke about Hwy 212 improvement legislation that is being introduced by
Rep. Gruenhagen. Mr. Exner noted that the City of Hutchinson will be supporting that legislation
in whatever way possible. These improvements will be to make two lanes to four lanes in two
different sections of Hwy 212. Council Member Arndt recommended adopting a Resolution
showing the City's support for the Hwy 212 improvements.
Kent Exner also spoke about companies that have been reaching out to residents who offer
insurance on water lines. Mr. Exner explained that these are legitimate businesses, however he
wanted to remind the public that the City provides limited repair cost reimbursement from the main
to the property line. However, Mr. Exner noted that property owners are responsible for their
utility services in their entirety per City ordinance.
Mr. Exner also noted that a neighborhood meeting will be held February 17, 2015, on the Golf
Course Road/Shady Ridge Road project.
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CITY COUNCIL MINUTES JANUARY 27, 2015
Matt Jaunich — Mr. Jaunich noted that candidate filings open February 10, 2015, for Council
Member Seat 3.
Mr. Jaunich also mentioned that contract negotiations will be beginning shortly on the renegotiation
of the contract with the police labor union. He asked that two council members be appointed to
serve on the negotiation committee.
Motion by Lofdahl, second by Czmowski, to appoint Christensen and Forcier to the police union
labor negotiation committee. Motion carried unanimously.
14. ADJOURN
Motion by Christensen, second by Arndt, to adjourn at 6:20 p.m. Motion carried unanimously.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator