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cp02-10-2015No Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 10, 2015
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Peace Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 27, 2015
[Action] — Move to approve/reject the minutes of the regular meeting of January 27, 2015
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14392 - RESOLUTION ESTABLISHING SUPPORT FOR
IMPROVEMENTS TO HIGHWAY 212
2. RESOLUTION NO. 14393 —RESOLUTION ESTABLISHING FUNDING FOR LUCE
LINE STATE TRAIL IMPROVEMENTS
3. RESOLUTION NO. 14394 — RESOLUTION AMENDING CITY OF HUTCHINSON
POSITION CLASSIFICATION ASSIGNMENT TABLE
(b) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLLS FOR 715
HIGHWAY 7 EAST
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO 3M CLUB ON MARCH 27, 2015, AND SEPTEMBER 26, 2015, AT 3M CLUB
BUILDING
(d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION &
DISPLAY PERMIT TO HUTCHINSON CENTER FOR THE ARTS ON FEBRUARY 22, 2015
(e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2015 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 15-03)
(f) CONSIDERATION OF RATIFICATION OF CITY BOARD/COMMISSION
APPOINTMENTS
REAPPOINTMENT OF WARRAN SCHUFT AND JUDY KLAWITTER TO SENIOR
ADVISORY BOARD TO JANUARY 2018
CITY COUNCIL AGENDA FEBRUARY 10, 2015
- APPOINTMENT OF STEVE MULDER, JOHN HAS SINGER AND ROGER TIEDE TO
CHARTER COMMISSION TO AUGUST 2018
(g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF APPEAL AND
EQUALIZATION HEARING FOR APRIL 15, 2015, AT 5:30 P.M.
(h) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DAN JOCHUM
TO ATTEND NATIONAL PLANNING CONFERENCE IN SEATTLE, WASHINGTON
FROM APRIL 17-22,2015
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
[Action] — Motion to approve/rej ect those items contained under the consent agenda.
8. PUBLIC HEARINGS — 6:00 P.M.
10 min. (a) REVIEW OF SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB GRANT
APPLICATION
[Action] — Motion to close public hearing
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward the Juture, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
5 min. (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14388 TO SUPPORT A SMALL
CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT
[Action] — Motion to approve/reject Resolution No. 143 88 to Support a Small Cities Development
Program Rental Rehab Project
(b) CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION
STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO HWY 7
EAST PROPERTY DETACHMENT PETITION OF SCOTT EXSTED, MINNESOTA OFFICE OF
ADMINISTRATIVE HEARINGS FILE NO. D-522, HUTCHINSON/HUTCHINSON TOWNSHIP
[Action] — Motion to approve/reject moving into closed session.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER
1, 2014
13. MISCELLANEOUS
14. ADJOURN
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 27, 2015
1. CALL TO ORDER — 5:30 P.M.
Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John
L%ahl, Bill Arndt, and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer.
2. INVOCATION — Pastor Mark Richardson, Christ the King Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
Ron Kalenberg, 107 Mark Drive, presented before the Council. Mr. Kalenberg commented on the home
that is being proposed to be moved in in his neighborhood. Mr. Kalenberg stated that he, as well as
some of his neighbors, feel that the single-family home is out of character of the neighborhood.
6. MINUTES
(a) REGULAR MEETING OF JANUARY 13, 2015
Motion by Arndt, second by Christensen, to approve the minutes of the regular meeting of January
13, 2015. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14384 —RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND WELLS FARGO BANK
2. RESOLUTION NO. 14385 —RESOLUTION ESTABLISHING NO PARKING
RESTRICTIONS — SECOND AVENUE SE RECONSTRUCTION PROJECT
3. RESOLUTION NO. 14386 - RESOLUTION IN SUPPORT OF GRANT APPLICATION
FOR LUCE LINE TRAIL GRAND OPENING CEREMONY
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF
AN EXISTING SINGLE FAMILY DWELLING WITH ATTACHED GARAGE TO 141
MORNINGSIDE DRIVE NE, CROW RIVER HABITAT FOR HUMANITY, APPLICANT
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14382)
2. CONSIDERATION OF SITE PLAN APPROVAL FOR 964 HWY 15 SOUTH,
CITY COUNCIL MINUTES JANUARY 27, 2015
HUTCHINSON, MINNESOTA, RETAIL PARTNERS HUTCHINSON, LLC, APPLICANT
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14357)
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO HUTCHINSON ROTARY FOUNDATION ON APRIL 17, 2015, AT CROW RIVER GOLF
CLUB
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J&N
SCHLAGEL ON FEBRUARY 12, 2015, AT 16919 HWY 7 EAST (FACTORY DIRECT)
(e) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CITY/RURAL FIRE
DEPARTMENT AGREEMENT WITH BOON LAKE TOWNSHIP
(f) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR FEBRUARY
10, 2015, AT 6:00 P.M. TO REVIEW SMALL CITIES DEVELOPMENT PROGRAM
RENTAL REHAB GRANT APPLICATION
(g) APPOINTMENT OF BRAD WICK TO PLANNING COMMISSION TO MARCH 2020
(FILLING JOHN LOFDAHL' S TERM)
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
Items 7(b)1, 7(b)2 and 7(e) were pulled for separate discussion.
Motion by Lofdahl, second by Arndt, to approve those items contained under the consent agenda
with the exception of the items noted above. Motion carried unanimously.
Item 6(e had further discussion. Council Member Arndt asked what the underlying issue was of
reducing the service territory in Boon Lake Township. Fire Chief Mike Schumann explained that
previously Boon Lake Township was serviced by four fire department districts. Because of
realignment within Boon Lake Township, they have reduced the service to two fire districts, being
Hutchinson and Buffalo Lake.
Motion by Arndt, second by Christensen, to approve Item 6(e). Motion carried unanimously.
Item 6(b)1 had further discussion. Dan Jochum, Planning Director, presented before the Council.
Mr. Jochum explained that this item was requested to be considered separately mainly due to some
typographical errors in the adoption date and property description. A revised Resolution was
presented to the Council. Council Member Christensen noted that she has received some concerns
from residents that a single-family home is being proposed when it sits among mainly townhomes
and duplexes. Mr. Jochum explained that the conditional use permit is only required because of the
moving in of a home. The neighborhood is zoned for single-family and multi -family. The owners
own the property and if they wished to construct a single-family home instead, ultimately all they
would have to do is apply for a building permit, which would not require a conditional use permit or
any kind of Planning Commission/Council approval.
Motion by Czmowski, second by Arndt, with Lofdahl abstaining, to approve Item 6(b)l. Motion
carried unanimously.
Item 6(b)2 had further discussion. Mr. Jochum explained that a typographical error in the adoption
date was in the Resolution that was included in the packet. That has been corrected and has been put
2
CITY COUNCIL MINUTES JANUARY 27, 2015
before the Council for consideration.
Motion by Czmowski, second by Christensen, to approve Item 6(b)2. Motion carried unanimously.
7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Council Check Register B.
Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING ONSALE INTOXICATING LIQUOR
LICENSE TO VFW POST 906
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the VFW Post
906 currently holds a club liquor license and has applied for an on -sale intoxicating liquor license.
City code requires that all new licenses have a public hearing. Mr. Sebora noted that there is nothing
to deter granting such license to the VFW.
Motion by Christensen, second by Lofdahl, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Czmowski, to approve issuing on -sale intoxicating liquor license to
VFW Post 906. Motion carried unanimously.
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward the juture, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION OF SUPPORT FOR MCLEOD
HISTORY PARTNERSHIP DEVELOPMENT PROGRAM PLANNING GRANT AND
PLEDGING OF CITY FUNDS TO HISTORIC HUTCHINSON FOR 2016 - ADOPTING
RESOLUTION NO. 14387
Matt Jaunich, City Administrator, explained that a revised Resolution has been put before the
Council to consider. The Resolution has been revised to remove funding pledges by the City of
Hutchinson until a legal review can be conducted on the authority for the City to do so. Therefore,
the Resolution solely supports the McLeod County Historical Society's grant application to the
Minnesota Historical Society for a cooperative partnership grant.
Lori Pickel-Stangel, McLeod County Historical Society Executive Director, presented before the
Council. Ms. Pickel-Stangel provided detail on the purpose of the grant application which is mainly
to hire a position to establish a cooperative partnership between the McLeod County Historical
Society, Historic Hutchinson and the Glencoe Preservation Society. The position would serve as a
developer and director for the partnership for one year. After the grant period, the partnership is
hoping to retain the employee for future grant writing and to carry out plans that benefit all of the
partners.
CITY COUNCIL MINUTES JANUARY 27, 2015
Motion by Lofdahl, second by Arndt, to approve Resolution No. 14387. Motion carried
unanimously.
Council Member Arndt thanked Ms. Pickel-Stangel for the presentations given at the Historical
Society over the last year on railroads.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JANUARY 6, 2015
(b) SNOW REMOVAL — ICE CONTROL REPORT FROM DECEMBER 2014
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FOR
DECEMBER 16, 2014
(d) PUBLIC ARTS COMMISSION MINUTES FROM DECEMBER 11, 2014
(e) PLANNING COMMISSION MINUTES FROM NOVEMBER 18, 2014
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER
2014
(g) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
DECEMBER 2014
13. MISCELLANEOUS
Bill Arndt — Council Member Arndt asked if when Jefferson Street was rebuilt was it intended to
slope the street to have all the water drain to the east. Kent Exner, City Engineer, explained that
typically that is not done unless it is absolutely necessary based on the lay of the land and to not
adversely impact the property owners and their driveways.
John Lofdahl — Council Member Lofdahl provided suggestions that he felt the Charter
Commission should discuss. Those items include reviewing the organizational meeting date,
mayoral terms, and Council involvement in the hiring of department directors.
Kent Exner — Mr. Exner spoke about Hwy 212 improvement legislation that is being introduced
by Rep. Gruenhagen. Mr. Exner noted that the City of Hutchinson will be supporting that
legislation in whatever way possible. These improvements will be to make two lanes to four lanes
in two different sections of Hwy 212. Council Member Arndt recommended adopting a
Resolution showing the City's support for the Hwy 212 improvements.
Kent Exner also spoke about companies that have been reaching out to residents who offer
insurance on water lines. Mr. Exner explained that these are legitimate businesses, however he
wanted to remind the public that the City provides limited repair cost reimbursement from the
main to the property line. However, Mr. Exner noted that property owners are responsible for their
utility services in their entirety per City ordinance.
Mr. Exner also noted that a neighborhood meeting will be held February 17, 2015, on the Golf
Course Road/Shady Ridge Road project.
Matt Jaunich — Mr. Jaunich noted that candidate filings open February 10, 2015, for Council
Member Seat 3.
.19
CITY COUNCIL MINUTES JANUARY 27, 2015
Mr. Jaunich also mentioned that contract negotiations will be beginning shortly on the
reneptiation of the contract with the police labor union. He asked that two council members be
appointed to serve on the negotiation committee.
Motion by Lofdahl, second by Czmowski, to appoint Christensen and Forcier to the police union
labor negotiation committee. Motion carried unanimously.
14. ADJOURN
Motion by Christensen, second by Arndt, to adjourn at 6:20 p.m. Motion carried unanimously.
RESOLUTION NO. 14392
RESOLUTION ESTABLISHING SUPPORT FOR IMPROVEMENTS TO U.S. HIGHWAY 212
WHEREAS, the City of Hutchinson has been assigned an Inter -Regional Corridor by the Minnesota
Department of Transportation (MnDOT) consisting of State Trunk Highway 22 to U.S. Highway
212; and
WHEREAS, the City of Hutchinson is a regional population center currently not provided direct
access to a four -lane highway system; and
WHEREAS, the City of Hutchinson has significant transportation needs relative to commercial,
industrial, agricultural, commuter and recreational traffic; and
WHEREAS, U.S. Highway 212 from Glencoe, MN, through Carver County continues to have two
segments within this corridor that remain as two-lane undivided roadway with significant capacity
and safety concerns.
THEREFORE, BE IT RESOLVED that the City of Hutchinson supports improvements to U.S. Highway
212 within the State of Minnesota.
Adopted by the Hutchinson City Council this 10th day of February, 2015.
Gary Forcier, Mayor
Attest:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution Establishing Funding for Luce Line State Trail Improvements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per recent direction from the Resource Allocation Committee, City staff forwards the attached Resolution for the City
Council's consideration. City staff will be available at the meeting to provide additional background information and
answer any questions.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 111,369.00
Total City Cost: $ 111,369.00 Funding Source: Community Improvement Fund
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14393
RESOLUTION ESTABLISHING FUNDING FOR LUCE LINE STATE TRAIL IMPROVEMENTS
WHEREAS, the City of Hutchinson has been an active partner to the Minnesota Department of
Natural Resources (MnDNR) during the development, funding and implementation of recent Luce
Line State Trail improvement projects; and
WHEREAS, a segment of the Luce Line State Trail alignment (approximately 2.36 miles) exists
within the City of Hutchinson; and
WHEREAS, the City of Hutchinson has primarily funded (including federal grants) and constructed
the existing bituminous surfacing of the Luce Line State Trail within municipal limits; and
WHEREAS, the majority of the existing bituminous trail surfacing has become significantly
deteriorated and potentially unsafe in some areas; and
WHEREAS, the MnDNR administered a recent construction bid letting that included an alternate
bid in the amount of $202,738.00 to address the resurfacing of the Luce Line State Trail within
City of Hutchinson municipal limits; and
WHEREAS, the MnDNR has communicated that limited dedicated funding remains to fully address
the work within the alternate bid and requested that the City of Hutchinson contribute
$111,369.00 (50% of the construction bid plus a $10,000 construction contingency amount) to
fund this work within the City of Hutchinson.
THEREFORE, BE IT RESOLVED that the City of Hutchinson dedicates a not -to -exceed amount of
$111,369.00 from the City's Community Improvement Fund for project cost sharing relative to the
proposed improvements to the Luce Line State Trail within the City of Hutchinson.
Adopted by the Hutchinson City Council this 10th day of February, 2015.
Gary Forcier, Mayor
Attest:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 14394 - 2015 City Compensation. Plan/Class. Table Amendment
Department: Planning/Administration
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete N/A
Contact: Dan Jochum or Matt J.
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached is Resolution No. 14394, which is a slightly amended 2015 City Compensation Plan. Please note that this
policy, would replace Resolution No. 14360 that was adopted by the City Council on December 9, 2014.
The only change in the Plan is changing the Grade 2 Permit Technician position from Part Time (PT) to Full Time.
This item was budgeted for within the 2015 Building Department Budget.
If there are any questions on this item please contact Dan Jochum or Matt Jaunich.
BOARD ACTION REQUESTED:
Approval of amended 2015 City of Hutchinson Compensation Plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 140 14394
CITY OF HUTCHINSON
2015 COMPENSATION PLAN
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE JIANUARY'' February 10, 2015
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80% and 115% of identified market for positions within the
grade. (See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid -point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100%)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
particular job. No employee will be paid above the maximum of the salary range.
(115% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -range salary administration since there are not defined or pre -calculated
"steps". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Position Classification Assignment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the specific
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought before the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description -specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator.
2. Non -Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures/demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator/Human Resources Director. All
evaluations will be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
3. The performance appraisal process is the application of performance standards to
past performance. In appraising an employee, these are the basic levels of
performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his/her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2015, the effective date
is Sunday, March 1, 2015. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will be eligible
for consideration for the merit/performance increase as specified previously and at
the discretion of the department director. Application of merit/performance increases
for employees appointed to the position of full time police patrol officer is subject to
collective bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment, expressed as a
percentage increase, is recommended to the City Council for review and consideration for
approval.
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Compa-Ratio*
1.0
1.99
2.75
3.5
4.25
5.0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0
— 104.9
0%
0%
0%
2%
3%
4%
105.0
— 109.9
0%
0%
0%
1 %
2%
3%
110.0
— 115.0
0%
0%
0%
0%
2%
3%
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2015, the effective date
is Sunday, March 1, 2015. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will be eligible
for consideration for the merit/performance increase as specified previously and at
the discretion of the department director. Application of merit/performance increases
for employees appointed to the position of full time police patrol officer is subject to
collective bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment, expressed as a
percentage increase, is recommended to the City Council for review and consideration for
approval.
In determining a recommendation for an annual market adjustment, at least the following
information shall be considered:
1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
An approved market adjustment is applied only to the City Pay Grid, and no individual
market increases will be granted in 2015. If an adjustment to the pay grid results in a regular
employee's wages being below the minimum rate of the grid, the wages for the affected
employee(s) will be increased to the newly established minimum rate effective January 1St
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Review of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filing of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
City of Hutchinson
Position Classification Table
january February 2015
Grade
Position Title
Grade
Position Title
1
PT Office Specialist (Event Center)
5
Event Center Coordinator
PT Compost Scale Operator
Executive Assistant/ Paralegal
PT Custodian (Fire Station/Library/Event Center)
GIS Specialist
Information Technology Specialist
2
P -T Permit Technician
Parks Maintenance Specialist
PT Human Resources Administrative Technician
Police Officer (FT/PT)
PT Liquor Sales Clerk
Maintenance Lead Operator/Supervisor
P -T Licensing Clerk
Sales & Marketing Specialist
PT Meter Technician
Senior Engineering Specialist
PT Senior Office Specialist (PRCE & W/WW)
Senior Wastewater Operator
PT Recreation Facility Maintenance Technician
Server/Network Technician
Natural Resources Specialist
3
Administrative Secretary (Engineering)
Administrative Secretary (Public Works)
6
Environmental Specialist
Compost Equipment Operator
Recreation Services Coordinator
General Maintenance Worker (City Center/Event Center)
General Maintenance Worker (HATS)
8
Building Official
Heavy Equipment Operator
Motor Vehicle Deputy Registrar
Hospital Security Guard (FT/PT)
Parks Supervisor
Police Records Specialist
Police Sergeant
Police Supplemental Services Specialist
Recreation Facilities Operations Manager
Parks Maintenance Equipment Operator
Water Maintenance Technician
10
Police Lieutenant
Senior Liquor Sales Clerk
Fire Chief
Wastewater Services Operator
Senior Accounting Specialist
11
Controller
Utility Billing Specialist (FT/PT)
Public Works Manager
Water/Wastewater Superintendent
4
Accountant
Compost Operations Specialist
12
Compost Manager
Emergency Dispatcher (FT/PT)
Economic Development Director
Engineering Specialist
Human Resources Director
Equipment Mechanic
IT Director
Lab Technician/WW Operator
Liquor Sales Manager
Lead Compost Equipment Operator
Planning Director
Payroll/Benefits Specialist
Planning and Building Specialist
14
Police Chief/Emergency Management Director
Police Investigations Specialist
PRCE Director
Plant Equipment Mechanic II
Senior Public Works Maintenance Specialist
16
City Attorney
Water Plant Operator
Public Works Director/City Engineer
19
City Administrator
Attachment A
City of Hutchinson
2015 Compensation Plan - Pay Grid (2% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115%
19
$7,733
$44.613
$9,424
$54.372
$9,666
$55.766
$11,116
$64.131
18
$7,451
$42.989
$9,081
$52.392
$9,314
$53.736
$10,711
$61.796
17
$7,170
$41.364
$8,738
$50.412
$8,962
$51.705
$10,306
$59.461
16
$6,886
$39.730
$8,393
$48.421
$8,608
$49.662
$9,899
$57.112
15
$6,606
$38.110
$8,051
$46.447
$8,257
$47.637
$9,496
$54.783
14
$6,323
$36.481
$7,706
$44.461
$7,904
$45.601
$9,090
$52.441
13
$6,041
$34.851
$7,362
$42.475
$7,551
$43.564
$8,684
$50.099
12
$5,759
$33.227
$7,019
$40.495
$7,199
$41.533
$8,279
$47.764
11
$5,475
$31.588
$6,673
$38.498
$6,844
$39.485
$7,871
$45.408
10
$5,194
$29.964
$6,330
$36.518
$6,492
$37.455
$7,466
$43.073
9
$4,911
$28.334
$5,986
$34.533
$6,139
$35.418
$7,060
$40.731
8
$4,629
$26.705
$5,641
$32.547
$5,786
$33.381
$6,654
$38.389
7
$4,347
$25.080
$5,298
$30.567
$5,434
$31.351
$6,249
$36.053
6
$4,066
$23.460
$4,956
$28.592
$5,083
$29.326
$5,845
$33.724
5
$3,782
$21.817
$4,609
$26.590
$4,727
$27.272
$5,436
$31.362
4
$3,502
$20.207
$4,269
$24.627
$4,378
$25.258
$5,035
$29.047
3
$3,218
$18.568
$3,922
$22.630
$4,023
$23.210
$4,626
$26.692
2
$2,937
$16.943
$3,579
$20.650
$3,671
$21.179
$4,222
$24.356
1
$2,654
$15.314
$3,235
$18.664
$3,318
$19.143
$3,816
$22.014
PT Custodian
$13.37
$16.29
$16.71
$19.22
PT Liquor Store Clerk
$10.13
$12.34
$12.66
$14.56
PT Compost Monitor
$9.50
$11.58
+$11.88
$13.66
Adopted by the City Council this day of , 2015. (This replaces Resolution No. 14360)
ATTEST:
Matt Jaunich, City Administrator
Gary Forcier, Mayor
Attachment B
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Revisions to Assessment Rolls for 715 Highway 7 East
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Due to the deferred assessments amounts associated with property at 715 Highway 7 East being deemed to be a
past accounting measure relative to infrastructure improvement costs on a parcel outside of City limits at the time of
the adoption of the assessments, City staff requests that the attached assessment rolls and corresponding resolutions
be approved to accurately account for these changes within the City's assessment administration system.
BOARD ACTION REQUESTED:
Approval of Assessment Rolls and Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14391
RESOLUTION DELETING ASSESSMENTS AND
ADOPTING REVISED ASSESSMENT ROLLS
ASSESSMENT ROLL NO. SA -258 — L8P90-16
AND SA -305 — L1 P95-01
WHEREAS, Assessment Roll SA -258 Letting No. 8/Project No. 90-16 was adopted on May 22nd,
1990, Resolution No. 9262 and Assessment Roll SA -305 — Letting No. 9/Project No. 95-01 was adopted on
October 10th, 1995, Resolution No. 10566 for improvements on Hwy 7 East; and
WHEREAS, at the time of the projects and adoption of SA -258 & SA305 the following parcel was
outside the city limits and was therefore not assessable at the time. It is proposed to delete the following
parcel from said assessment rolls and reassess/recoup said costs when development is initiated:
SA -258 Acct #13 City PID# 32-117-29-11-0040 County PID# 23.246.0030 $ 9,048.00
SA -305 Acct#02 City PID# 32-117-29-11-0040 County PID# 23.246.0030 $25,597.64
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The assessments herein described are hereby deleted from said property and shall be
reassessed/recouped when development is initiated on said parcel.
Adopted by the Council this 10th day of February 2015.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
CITY OF HUTCHINSON, MN
COMPILED BY: C. RICE ASSESSMENT ROLL NO. 258
COMPUTED BY: C. RICE LETTING NO. 8, PROJECT NO. 90-16
CHECKED BY: J. RODEBERG
ADOPTED: 5/22/1990 CONSTRUCTION OF WATERMAIN, SANITARY SEWER & APPURTENANCES
REVISION: K EXNER T.H. 7 FROM 5TH AVENUE N.E. TO 600' EAST OF GARDEN DRIVE
REVISION: 2/2/2015
PAGE 1 OF 1
WATERMAIN COST/FRONT FOOT
SANITARY SEWER ACCESS LINE/FR
WATER SERVICE LEAD COST/EACII
NUMBER OF YEARS SPREAD:
INTEREST RATE:
$11.31
$4.12
$626.76
10
6.6%
ACCOUNT
NO.
CITY PID NO.
COUNTY PID NO. NAME & ADDRESS OF PROPERTY OWNER
LEGAL DESCRIPTION LOT BLOCK
ADDITION OR SUBDIVISION NO. NO.
WATERMAIN
FRONTAGE
SEWER WATER
ACCESS LEAD COST
TOTAL
ASSESSMENT
1
32-117-29-13-0041 MURIELFELSKA
P.O. BOX 144
125'X 140' LOT 12, AUD. PLAT
23.246.0140 HUTCHINSONMN 55350
W 1/2 SEC. 32-117-29
100
1
$1,757.76
2
32-117-29-13-0050 ROBERT & KAREN PETERSON
16 GROVE ST SO
.89 AC OF LOT 12, AUD. PLAT
23.246.0120 HUTCHINSONMN 55350
W 1/2 SEC. 32-117-29
110
1
$1,870.86
3
32-117-29-13-0080 KYLE & TAMMY OLSON
316 HWY 7 EAST
.84 AC OF LOT 12, AUD. PLAT
23.246.0150 HUTCHINSON MN 55350
W 1/2 SEC. 32-117-29
142
1
$2,232.78
4
32-117-29-13-0060 RUSSELL & I. CHRISTENSEN
TRACT 80'X 130' OFLOT 12,
326 HWY 7 EAST
ALL. PLAT W 1/2
23.246.0110 HUTCHINSONMN 55350
SEC. 32-117-29
80
1
$1,531.56
5
32-117-29-13-0090 THOMAS WANGERIN
TRACT 100'X 130' OFLOT 12,
105 JUDSON RD W
ALL. PLTA W 1/2
23.246.0160 HUTCHINSONMN 55350
SEC. 32-117-29
100
$1,131.00
6
32-117-29-13-0100 HILLARD & H LEPEL
RT 1, BOX 47-A
100'X 130' OF LOT 12,
23.246.0170 LITCHFIELD MN 55355
ALL. PLAT SEC. 32-117-29
100
$1,131.00
7
32-117-29-13-0110 ROLADN S 7 MARY L EBENT
TRACT 100'x 130' OF LOT 12,
472 HWY 7 E, BOX 97
ALL. PAT W 1/2
23.246.0180 HUTCHINSONMN 55350
SEC. 32-117-29
100
$1,131.00
8
32-117-29-13-0120 LYNDON W GERNAND
TRACT 100'x 130' OF LOT 12,
717 SHADY RIDGE RD, BOX 102
ALL. PLAT 2 1/2
23.246.0190 HUTCHINSONMN 55350
SEC. 32-117-29
100
$1,131.00
9
32.117-29-13-0030 FRED LUTZ - GROUP TRUST
ATTN: JOHN P. THAVIS - TRUSTEE
NORTHLAND BEV INC, BOX 668
5 AC OF LOT 12, ALL. PLAT
23.246.0130 NO MANKATO MN 56001
W 1/2SEC.32-117-29
324.35
$3,668.40
CITY OF HUTCHINSON, MN
COMPILED BY: C. RICE
COMPUTED BY: C. RICE
CHECKED BY: J. RODEBERG
ADOPTED: 5/22/1990
REVISION: K EXNER
REVISION: 2/2/2015
ASSESSMENT ROLL NO. 258
LETTING NO. 8, PROJECT NO. 90-16
CONSTRUCTION OF WATERMAIN, SANITARY SEWER & APPURTENANCES
T.H. 7 FROM 5TH AVENUE N.E. TO 600' EAST OF GARDEN DRIVE
PAGE 1 OF 1
WATERMAIN COST/FRONT FOOT
SANITARY SEWER ACCESS LINE/FR
WATER SERVICE LEAD COSTEACII
NUMBER OF YEARS SPREAD:
INTEREST RATE:
$11.31
$4.12
$626.76
10
6.6%
10
32-117-29-13-0040 FRED LUTz - GROUP TRUST
ATTN: JOHN P. THAVIS - TRUSTEE
NORTHLAND BEV. INC., BOX 668
9 AC OF LOT 12, AUL. PLAT
NO MANKATO MN 56001
W 1/2 SEC. 32-117-29
60
$678.60
11
32-117-29-11-0010 MYRON JR. & VIVIAN WIGEN
525 HWY 7 E., BOX 697
5375' OF LOT 6 H.H. #7.49 AC)
23.246.0020
HUTCHINSONMN 55350
AUL. PLAT W 1/2 Se 32-117-29
95
$1,074.45
12
OUT OF CITY
HUTCHINSON TECHNOLOGY, INC
40 W HIGHLAND PARK DR
WEST 1/2 OF SE 1/4 SEC.
HUTCHINSONMN 55350
32-117-29 NORTH OF T.H.#7
100
$1,131.00
44
94;T PiL T
� The assessment on this part
I is deleted and the cost will be reassessed/recoupe whe property is development
isInitiated. See Cou cil action 02/10/20,L5
Res #14391.
94-24449-34
-TT1T1T1T 1111
SA9
$9A48 99
14
32-117-29-13-0041
MURIELFELSKA
306 HWY 7 E., BOX 144
125'x 140' OF LOT 12,
23.246.0140
HUTCHINSON MN 55350
AUL. PLAT W 1/2 SEC. 32-117-29
100
$412.00
15
32-117-29-13-0050 ROBERT & KAREN PETERSON
16 GROVE ST SO
.89 AC OF LOT 12, AUD. PLAT
23.246.0120
HUTCHINSONMN 55350
W 1/2 SEC. 32-117-29
110
$453.20
16
32-117-29-13-0080 KYLE & TAMMY OLSON
316 HWY 7 EAST
.84 AC OF LOT 12, AUD. PLAT
23.246.0150
HUTCHINSONMN 55350
W 1/2 SEC. 32-117-29
142
$585.04
TOTAL ASSESSMENT ROLL NO. 258
$19,919.65
CITY OF HUTCHINSON, MN
COMPILED BY: C. RICE
COMPUTED BY: C. RICE
CHECKED BY: J. RODEBERG
REVISION 02/02/2015: KEXNER
ASSESSMENT ROLL NO. 305
LETTING NO. 1/PROJECT NO. 9501
8.66 AC IN W 1/2 SE 1/4 SEC 32-117-29 A/K/A/ LOTS 1- 5, BLOCK 1, TECHNOLOGY PARK
CONSTRUCTION OF SANITARY SEWER & SERVICES, WATERMAIN & SERVICES, STORM
SEWER, GRADING, GRAVEL BASE, CURB & GUTTER, BITUMINOUS BASE,
SURFACING AND APPURTENANCES
PAGE 1 OF 1
INTEREST RATE:
NUMBER OF YEARS RUN:
ADOPTED: 05/23/1995
REVISION DATE: 10/10/1995
REVISION DATE: 02/10/2015
5.13%
TEN
ACCOUNT CITY PID NO.
NO. COUNTY PID NO.
LEGAL DESCRIPTION LOT BLOCK
NAME& ADDRESS OF PROPERTY OWNEI ADDITION OR SUBDIVISION NO. NO.
SANITARY
SEWER
WATERMAIN
STREET
RESTORATION
TOTAL
ASSESSMENT
01 32-117-29-10-0010 FLAGSHIP PROPERTIES LLC (FORMER CITY PID #32-117-29-10-0001)
C/O BOB BARWICK (FORMER COUNTY PID #08.032.0450)
5060 40TH AVE SW 10.08 AC OF NW 1/4 SE 1/4 SEC 32-117-29
23.032.1000
MONTEVIDEO MN 56265 A/K/ALOTS1-5, BLK. I, TECHNOLOGY PARK
$8,814.93
$10,606.59
$2,298.44
$21,719.96
-0-2- 32 117 29 14 0004
4,z4Hl 11 The assessment on this parce is deleted and the cost will be reassessed/recouped when property is
development
is i itiated. See Cou it action 02/10/2 15 Res #14391.
4"52.0120 20
Q2— G, cn.
Q
$9-09
$29,997.64
TOTAL ASSESSMENT ROLL NO. 305
$21,719.96
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - 3M Club
Department: Administration
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The 3M Club has submitted a short-term gambling license application into administration for review and processing.
The application is for two events the organization is holding on March 27, 2015, and September 26, 2015. The
applicant has completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to 3M Club on March 27, 2015, and September 26, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2
R41111711
III Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151/Fax:(320)234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In prov=isions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
A lication Type
Short Tenn Date(s) _ � - f — �j— �_-I ee: $30.00
Alonlh:'Dat sear- Alvnth.� r i"}ear A1C w
Or anization Information ] "]
A'ame Phone Number
S rTyn 6 W�-� �- -0
Address inhere regular• rneeling are held City r State Zip
Day and time of meetings? 6 71 s - d'V —Th at - y ea cX c r? P
is this organization organized under the laws of the State of Minnesota? ❑ yes ❑ no
How long has the organization been in existence? q "� r3 How may members in the organization?
What is the purpose of the organization? F'Q I pjc-y t? t �! ,7 e C'-ea4, C/1
In whose custody will organization records be kept? '
Poco 7 ws �2,d u - 2 3'(- roil
Nance � Phone Number
t S � s 5 14u 5oy� fir s .�- -Y G
Address city Stale _ Zi
Duly .Authorized Officer of the Organization Information
Lr True Name Phone Number 'l
t-?--S-3YV
Residence Address city State Zip
Date of Birth: C.- 1 'q �- 1 Place of Birth:
Alanlhldaylyear city Slate
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ;t -no
If yes, explain:
City of Naachmson
Applicarionfor Ringo Gambling Derices License
Page 2 of3
Manager (Onalifted under .-Vinnesota Statule
True A'ame
dS-18, /&-S+, ' 'j 4.
Residence Address
q5',) — &'o -178
Phone Number
/,tan C a -e /3? cJ
City State
Date of Birth: 1Z 10-7 1 710 Place of Birth: p �'
R9onthldaylyear City
Have you ever been convicted of any crime other than a traffic offense? ❑ yes /IQ no
If yes, explain: "
How long have you been a member of the organization?
Game Information P r
Location #1
j;
zip
State
h-\ q - oc
Name of location where game will be played Phone Number
4 . /-4" �a, "s'), MIV .5753 —0
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: — rough 3-2 — / $ `
A AM
Hours of the day gambling devices will be used: From ` o
Maximum number of player: j ltzo o
Will prizes be paid in money or merchandise? ❑ money /* merchandise
W ill refreshments be served during the time the gambling devices wil l be used? ❑ yes Xno
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
I Game Information 15� el-�- /.—,' 7-- r'j I
Location #2 I
Name of location where game will played
Phone Number
q /s /ate s 1-) � Z' II/ ,s , /Y7tj � 3� ,
Address of location where game will be played City Stale Zip
Date(s) and/or day(s) gambling devices will be used: q)& '- l through
a KAHours of the day gambling devices will be From ` A, To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money Xmerchandise
Will refreshments be served during the time the gambling devices will be used? /&yes ❑ no
If ves. will a charee be made for such refreshments? ❑ yes X60
r
I Officers of the Organization (if necessary, list additional names on separate .sheet) _ I
�l�Ct�e- 116NISc11 7 I�,b t-e.a.SW r e f
Name Title
S to 3iR icj,,nsrn
Residence Address city State Zip
T�Q S L'lok '-�C'146rq
Name Title
Residence Address � City Stale Zip
Cita of Huiclinson
Application for Bingo Gambling Devices License
Page 3 of 3
Name Title
l-1 f .
Residence Address City Stale Zip
Officers or Other Persons Paid for Services Information (ifnecessary,
Irsl additional na►nes an separate sheet
Title
--
Name
State
Zip
Residence Address
City
7 title
Tame
Sole
Residence Address
Cily
7- JI)
Title
!Pante
.State
Residence Address
City
Zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices {as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 14 yes ❑ no A61j( Authorized Officer yes ❑ no Rb
Initial initial
declare that the information I have provided on this application is truthful, and 1 authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
/Kd''z
of authorized q f cer a/ organization
nfgambling manager of organ►zalion
City Council ❑ approved ❑ denied Notes:
Dale
.. '7 � 41-) ---2--, / S -
Date
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Temporary Consumption & Display Permit - Hutchinson Center for the Arts
Department: Administration
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Center for the Arts has submitted an application for a temporary consumption & display permit for an
event they are holding at the Center on February 22, 2015. The temporary permit would allow for patrons to bring in
their own liquor while attending the event. According to state law and city ordinance, a nonprofit organization is
eligible for a temporary consumption and display permit. The City can issue 10 consumption and display permits per
year and to date is under that threshold. Upon Council approval, the application will be forwarded to the State Alcohol
and Gambling Enforcement Division for their approval.
BOARD ACTION REQUESTED:
Approve issuing temporary consumption & display permit to Hutchinson Center for the Arts on February 22, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Nam of organization Date iorganized Taxexempt number
,f Vi5 � �%�J �� G kv 3 Y J"? x
Address City State Zip Code
7^ ys� Minnesota r__ 5Z
Naqq of pers n making application Business phone Horne phone
WS'0-;,P7*
Date(s) of event Type of organization
w ( n Club C] Charitable ❑ ReligiousA_t1t
her non-profit
State Zip
Minnesota 6753'5.p__1
Location where permit will be used. If an outdoor area, describe.
/,5 FT'iL_k &" ow
L t�v� �C s' *i, -f 701-1 /
APPROVAL
APPLICATION MUST BE APPROVED BY CrTY ORCOUNTY BEFORE SUBMrMNG TO ALCOHOL AND GAMSLfNG ENFORCEMENT
City/County
City Fee Amount
Late Fee Paid
Signature City Clerk or County Official
Date Approved
Permit Date
Approved Director Alcohol and Gambling Enforcement
NV "1 L_ "UL; -ill( h-ij Tul,6 6_:'d it ii iv ur _:ourlty 30 days prior to event, I -o, rvaid ApriikLi, i0rl i,rgiitd uy Lily ai—1; Ui iii Lli ILy Lu Li 11' 1L.
above. It the application is approved the Alcohol and Gambting Enforcement Division will return this application To be used as :. .
Permit for Ihe event.
Sheet 1 of 1
Minnesota Department of Public Safety
A[tE(=D
Alcohol and Gambling Enforcement Division
444 Cedar Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 7 DAY
Alcohol &Gambling Enforcement
TEMPORARY CONSUMPTION AND DISPLAY PERMIT
(City or county may not issue more than 10 permits in any one year)
Nam of organization Date iorganized Taxexempt number
,f Vi5 � �%�J �� G kv 3 Y J"? x
Address City State Zip Code
7^ ys� Minnesota r__ 5Z
Naqq of pers n making application Business phone Horne phone
WS'0-;,P7*
Date(s) of event Type of organization
w ( n Club C] Charitable ❑ ReligiousA_t1t
her non-profit
State Zip
Minnesota 6753'5.p__1
Location where permit will be used. If an outdoor area, describe.
/,5 FT'iL_k &" ow
L t�v� �C s' *i, -f 701-1 /
APPROVAL
APPLICATION MUST BE APPROVED BY CrTY ORCOUNTY BEFORE SUBMrMNG TO ALCOHOL AND GAMSLfNG ENFORCEMENT
City/County
City Fee Amount
Late Fee Paid
Signature City Clerk or County Official
Date Approved
Permit Date
Approved Director Alcohol and Gambling Enforcement
NV "1 L_ "UL; -ill( h-ij Tul,6 6_:'d it ii iv ur _:ourlty 30 days prior to event, I -o, rvaid ApriikLi, i0rl i,rgiitd uy Lily ai—1; Ui iii Lli ILy Lu Li 11' 1L.
above. It the application is approved the Alcohol and Gambting Enforcement Division will return this application To be used as :. .
Permit for Ihe event.
Sheet 1 of 1
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Items for 2015 Pavement Management Program Project (L3/P15-03)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced letting at their March 10th meeting. City staff will be administering a Neighborhood Meeting prior to this
Public Hearing to familiarize adjacent property owners with the proposed project improvements and potential
assessment amounts.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,577,500.00
Total City Cost: $ 1,157,500.00 Funding Source: Bonding & Utility Funds
Remaining Cost: $ 420,000.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14389
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 15-03
WHEREAS, it is proposed to improve:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North
High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 3/Project No. 15-03, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 10th day of February 2015.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/1 I I Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: February 10, 2015
SUBJECT: Letting No. 3/Project No. 15-03
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L3/P15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr
(CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of
7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile
installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer,
street lighting, sidewalk, landscaping, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$1,250,000
Engineering
$187,500
Administration
$75,000
Engineering Services - Geotechnical
$50,000
Street Lighting Materials
$15,000
ESTIMATED TOTAL
$1,577,500
ESTIMATED FUNDING
TOTAL
Assessable Costs
$420,000
State Aid
$0
Cit - Bonding
$1,030,500
City -Water Funds
$38,000
Cit -Wastewater Funds
$2,000
City - Stormwater Funds
$87,000
ESTIMATED TOTAL
$1,577,500
RESOLUTION NO. 14390
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 15-03
WHEREAS, pursuant to a resolution of the Council adopted February 10th, 2015, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North
High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk,
landscaping, restoration and appurtenances; and
said report was received by the Council on February 10th, 2015.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement in accordance with the report at an estimated total cost
of the improvement of $1,577,500.00.
2. A public hearing shall be held on such proposed improvements on the 10th day of March, 2015, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 10th day of February 2015.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8098
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 3
PROJECT NO. 15-03
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 10th day of March, 2015, to
consider the making of an improvement of Letting No. 3/Project No. 15-03, an improvement of:
2015 Pavement Management Program: Golf Course Road NW from School Rd to North
High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to
approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk,
landscaping, restoration and appurtenances;
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $1,157,500.00 and an Assessable cost of $420,000.00 for
the total estimated cost of $1,577,500.00. A reasonable estimate of the impact of the assessment will be
available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will
be heard at this meeting.
Dated: 02/10/2015
Matt Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, FEBRUARY 25TH, 2015 AND
WEDNESDAY, MARCH 4TH, 2015.
OFFICE OF COUNTY ASSESSOR
TO THE CLERK OF THE CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA:
NOTICE IS HEREBY GIVEN, That the 15th day of April, 2015, at 5:30 o'clock P.M.,
has been fixed as the date for the meeting of the Board of Appeal in your City for said
year. This Meeting should be held in your office as provided by law.
Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give
notice of said meeting by publication and posting, no later than ten days prior to the date
of said meeting.
Given under my hand this 29th day of January, 2015
Sue Schulz, County Assessor
McLeod County, Mii
Filed in my office this day of , 20
Clerk
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Out-of-State Travel Request for Planning Director
Department: Planning
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I am requesting out of state travel to the National Planning Conference in Seattle, Washington from Friday, April, 17
through Wednesday, April, 22 2015. 1 have my American Institute of Certified Planners (AICP) certification and to
maintain this certification, 36 hours of continuing education are needed to meet certification requirements. The
conference will provide an opportunity to attain credits and will provide training on relevant topics in the planning and
zoning field.
This training opportunity has been budgeted for within the 2015 budget for the Planning Department.
If there are any questions on this request please let me know.
BOARD ACTION REQUESTED:
Approval of out of state travel request.
Fiscal Impact: Funding Source: Planning Department Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015
Check Number
Check Date Amount
Vendor
Account Description
941000733
2/2/2015 2,990.10
COMM OF TRANSPORTATION
Purchase MnDot Water St. Bldg
184446
2/10/2015 75.90
A& K REPAIR
Automotive R&M
184447
2/10/2015 461.97
ACE HARDWARE
Equipment Parts
184448
2/10/2015 387.10
AG SYSTEMS
Automotive R&M
184449
2/10/2015 200.00
ALSLEBEN-SCHREIFELS, SARA
Rentals -Building
184450
2/10/2015 10.00
AMENT, ADAM
Travel/Conference Expense
184451
2/10/2015 158.16
AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
184452
2/10/2015 525.00
AMERICAN RED CROSS
Operating Supplies
184453
2/10/2015 81.33
AMERIPRIDE SERVICES
Contractual R&M
184454
2/10/2015 75.90
ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
184455
2/10/2015 108.79
ARROW TERMINAL LLC
Equipment Parts
184456
2/10/2015 967.00
ARTISAN BEER COMPANY
Cost of Sales - Beer
184457
2/10/2015 335.00
ASCAP
Dues & Subscriptions
184458
2/10/2015 1,875.08
ASSURANT EMPLOYEE BENEFITS
Life Insurance
184459
2/10/2015 487.80
AUTO VALUE - GLENCOE
Equipment Parts
184460
2/10/2015 3,584.50
AUTOMATIC SYSTEMS CO
Other Professional Services
184461
2/10/2015 88.78
BEST WESTERN KELLY INN
Travel/Conference Expense
184462
2/10/2015 52,353.40
BOLTON & MENK INC.
Engineering Fees
184463
2/10/2015 15,509.75
BRAUN INTERTEC CORP
Other Professional Services
184464
2/10/2015 1,184.30
BUSINESSWARE SOLUTIONS
Contractual R&M
184465
2/10/2015 37,946.52
C & L DISTRIBUTING
Cost of Sales - Beer
184466
2/10/2015 278.00
CALIBRE PRESS
Travel/Conference Expense
184467
2/10/2015 565.68
CARS ON PATROL SHOP LLC
Automotive R&M
184468
2/10/2015 1,424.59
CENTRAL HYDRAULICS
Equipment Parts
184469
2/10/2015 182.90
CENTRAL MCGOWAN
Equipment Parts
184470
2/10/2015 231.96
COMDATA CORPORATION
Operating Supplies
184471
2/10/2015 213.07
CONNEY SAFETY PRODUCTS
Safety Supplies
184472
2/10/2015 250.00
CREATIVE DETAILS UPHOLSTERY
Automotive R&M
184473
2/10/2015 606.87
CROW RIVER AUTO & TRUCK REPAIR
Automotive R&M
184474
2/10/2015 45.00
DAVE GRIEP CLEANING
Contractual R&M
184475
2/10/2015 2,280.00
DAVE'S PALLET SERVICE
Inventory - Process Material
184476
2/10/2015 4,829.05
DAY DISTRIBUTING
Cost of Sales - Miscellaneous
184477
2/10/2015 120.00
DAY, KEITH
Recreation Activity Fees
184478
2/10/2015 573.31
DROP -N -GO SHIPPING INC
Printing & Publishing
184479
2/10/2015 6.00
DVS RENEWAL
Miscellaneous Expense
184480
2/10/2015 117.00
ELECTRO WATCHMAN
Contractual R&M
184481
2/10/2015 22,192.83
ELK RIVER COMPOSTING INC
Inventory - Bulk Product
184482
2/10/2015 1,172.78
ENDRESS & HAUSER
Equipment Parts
184483
2/10/2015 67.25
FASTENAL COMPANY
Repair & Maintenance Supplies
184484
2/10/2015 124.99
FENSKE, BRUCE
Safety Supplies
184485
2/10/2015 228.00
FIRST CHOICE FOOD & BEVERAGE SOLUTIONS
Office Supplies
184486
2/10/2015 2,223.00
FISCAL FOUNDATIONS LLC
Machinery & Equipment
184487
2/10/2015 19.71
FLINN LLC, SJ
Utility Cash Clearing
184488
2/10/2015 234.00
FOREST EDGE WINERY
Cost of Sales - Wine
184489
2/10/2015 2,712.89
FOSTER'S INC.
Advertising
184490
2/10/2015 474.52
G & K SERVICES
Shop Supplies
184491
2/10/2015 393.72
GLACIAL RIDGE WINERY
Cost of Sales - Wine
184492
2/10/2015 999.00
GOLDSTAR PRODUCTS INC
Repair & Maintenance Supplies
184493
2/10/2015 9,235.97
GOPHER CAMPFIRE CLUB
Other Professional Services
184494
2/10/2015 149.00
GOPHER STATE FIRE EQUIPMENT CO.
Contractual R&M
184495
2/10/2015 701.41
GRAINGER
Operating Supplies
184496
2/10/2015 11.00
HAGER JEWELRY INC.
Miscellaneous Expense
184497
2/10/2015 12,973.91
HCVN-TV
Cable Franchise Expenses
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015
Check Number
Check Date Amount
Ivendor
Account Description
184498
2/10/2015 2,006.85
HD SUPPLY WATERWORKS LTD
Meters & Meter Parts
184499
2/10/2015 1,002.67
HENRY'S WATERWORKS INC
Equipment Parts
184500
2/10/2015 2,142.60
HILLYARD / HUTCHINSON
Contractual R&M
184501
2/10/2015 100.91
HOLIDAY INN DULUTH
Travel/Conference Expense
184502
2/10/2015 2,449.85
HOLT MOTORS INC
Automotive R&M
184503
2/10/2015 361.00
HOUSTON ENGINEERING INC
Other Professional Services
184504
2/10/2015 4,919.39
HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
184505
2/10/2015 708.45
HUTCHINSON LEADER
Due from HRA
184506
2/10/2015 3,044.30
HUTCHINSON SENIOR ADVISORY BOARD
Other Professional Services
184507
2/10/2015 60.24
HUTCHINSON WHOLESALE
Equipment Parts
184508
2/10/2015 150.00
IACP
Dues & Subscriptions
184509
2/10/2015 8,872.68
IFCO SYSTEMS NA INC.
Inventory - Process Material
184510
2/10/2015 814.00
INDUSTRIAL PNEUMATIC SYSTEMS
Equipment Parts
184511
2/10/2015 1,225.00
INFRATECH
Contractual R&M
184512
2/10/2015 219.90
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
184513
2/10/2015 95.00
INTOXIMETERS INC
Operating Supplies
184514
2/10/2015 6.27
IOWA DEPT OF AGRICULTURE
Dues & Subscriptions
184515
2/10/2015 6,544.26
JEFF MEEHAN SALES INC.
Accrued Payable - Commissions
184516
2/10/2015 458.15
A TAYLOR DIST OF MN
Freight
184517
2/10/2015 151.84
JLR GARAGE DOOR SERVICE
Contractual R&M
184518
2/10/2015 30,317.65
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Wine
184519
2/10/2015 63.84
JOHNSTONE SUPPLY
Repair & Maintenance Supplies
184520
2/10/2015 200.00
JORDAHL, JIM
Operating Supplies
184521
2/10/2015 82.20
KANDIYOHI COUNTY SHERIFF
Other Professional Services
184522
2/10/2015 2,200.00
KERI'S CLEANING
Other Professional Services
184523
2/10/2015 120.00
KIENITZ, WENDELL
Recreation Activity Fees
184524
2/10/2015 9.00
KOBOW, BECKY
Travel/Conference Expense
184525
2/10/2015 72.45
KOSEK, ANDREW
Travel/Conference Expense
184526
2/10/2015 120.00
KOTTKE, KORY
Recreation Activity Fees
184527
2/10/2015 279.00
KRANZ LAWN & POWER
Small Tools & Minor Equipment
184528
2/10/2015 425.00
L & P SUPPLY CO
Automotive R&M
184529
2/10/2015 449.75
LAND'S END BUSINESS OUTFITTER
Uniforms & Personal Equip
184530
2/10/2015 1,028.00
LEAGUE OF MN CITIES -INS TRUST
General Liability Insur
184531
2/10/2015 147.00
LEXISNEXIS
Other Professional Services
184532
2/10/2015 706.54
LITIN PAPER COMPANY
Equipment Parts
184533
2/10/2015 120.00
LOCH, JAMES
Recreation Activity Fees
184534
2/10/2015 22,721.90
LOCHER BROTHERS INC
Cost of Sales - Beer
184535
2/10/2015 8,676.75
LOGIS
Due from Utilities
184536
2/10/2015 60,000.00
LTP ENTERPRISES
Contractual R&M
184537
2/10/2015 137.82
MAIN STREET SPORTS BAR
Operating Supplies
184538
2/10/2015 1,278.03
MANZANITA MICRO LLC
Contractual R&M
184539
2/10/2015 14.11
MATHESON TRI -GAS INC
Operating Supplies
184540
2/10/2015 120.00
MCGILL, RANDY
Recreation Activity Fees
184541
2/10/2015 139.00
MCKAY CONSTRUCTION
Automotive R&M
184542
2/10/2015 1,500.00
MCLEOD COUNTY HISTORICAL SOCIETY
Donations to Civic Org.
184543
2/10/2015 158.00
MCLEOD COUNTY RECORDER
Dues & Subscriptions
184544
2/10/2015 8,000.00
MCLEOD COUNTY SHERIFF'S OFFICE
Other Professional Services
184545
2/10/2015 235.00
MECA
Travel/Conference Expense
184546
2/10/2015 590.00
MEI TOTAL ELEVATOR SOLUTIONS
Contractual R&M
184547
2/10/2015 1,594.61
MENARDS HUTCHINSON
Operating Supplies
184548
2/10/2015 142.26
MESSERLI & KRAMER
Garnishments
184549
2/10/2015 13.34
MESSNER, KEITH
Travel/Conference Expense
184550
2/10/2015 888.00
MID CENTRAL BUILDERS INC
Contractual R&M
CITY OF HUTCHINSON
Council Check Register-A
Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015
Check Number
Check Date Amount
Ivendor
Account Description
184551
2/10/2015 2,802.80
MILLWOOD INCORPORATED
Inventory - Process Material
184552
2/10/2015 32.08
MINI BIFF
Equipment Rental
184553
2/10/2015 79.20
MINNEAPOLIS, CITY OF
Other Professional Services
184554
2/10/2015 62.00
MINNESOTA CONTINUING LEGAL EDUCATION
Operating Supplies
184555
2/10/2015 7,001.56
MINNESOTA DEPT OF NATURAL RESOURCES
Licenses & Permits
184556
2/10/2015 225.00
MINNESOTA FIRE SERVICE CERTIF BOARD
Travel/Conference Expense
184557
2/10/2015 150.00
MINNESOTA ICE ARENA MANAGERS ASSN
Dues & Subscriptions
184558
2/10/2015 1,800.00
MINNESOTA POLLUTION CONTROL AGENCY
Other Professional Services
184559
2/10/2015 225.00
MINNESOTA RURAL WATER ASSN
Travel/Conference Expense
184560
2/10/2015 140.00
MINNESOTA SHERIFFS' ASSOCIATION
Travel/Conference Expense
184561
2/10/2015 1,685.00
MINNESOTA VALLEY TESTING LAB
Other Professional Services
184562
2/10/2015 361.00
MN SOCIETY OF PROFESSIONAL ENGINEERS
Dues & Subscriptions
184563
2/10/2015 36.00
MN STATE PATROL
Equipment Parts
184564
2/10/2015 378.45
MORGAN CREEK VINEYARDS
Cost of Sales - Wine
184565
2/10/2015 48.75
MOXIE MEDIA
Printing & Publishing
184566
2/10/2015 250.14
MYGUY INC.
Equipment Parts
184567
2/10/2015 45.00
NARVAEZ, VERONICA
Other Revenues
184568
2/10/2015 200.00
NEWCOMB-SCHMIEG, NIKKI
Rentals-Building
184569
2/10/2015 500.00
NORTHLAND BUILDINGS INC
Freight - Bagged
184570
2/10/2015 4,098.34
NU-TELECOM
Phone Services
184571
2/10/2015 99.57
OFFICE OF MN IT SERVICES
Phone Services
184572
2/10/2015 142.00
OLSON'S LOCKSMITHING
Contractual R&M
184573
2/10/2015 1,383.16
O'REILLY AUTO PARTS
Automotive R&M
184574
2/10/2015 3,087.00
PALLETON OF MINNESOTA
Inventory - Bulk Product
184575
2/10/2015 3,643.52
PAUSTIS WINE COMPANY
Freight
184576
2/10/2015 22,961.14
PHILLIPS WINE & SPIRITS
Cost of Sales - Miscellaneous
184577
2/10/2015 268.90
PIONEER PRODUCTS INC
Operating Supplies
184578
2/10/2015 2,000.00
PIONEERLAND LIBRARY SYSTEM
Miscellaneous Expense
184579
2/10/2015 474.52
PLUNKETTS PEST CONTROL
Contractual R&M
184580
2/10/2015 18.90
POSITIVE ID INC
Miscellaneous Expense
184581
2/10/2015 1,600.00
POSTMASTER
Postage
184582
2/10/2015 300.00
PREMIER LIFT PRODUCTS LLC
Safety Supplies
184583
2/10/2015 524.38
PRO AUTO MN INC.
Contractual R&M
184584
2/10/2015 4,640.00
QUALITY FLOW SYSTEMS
Contractual R&M
184585
2/10/2015 2,330.16
R & R EXCAVATING
Improv other than Buildings
184586
2/10/2015 2,324.65
R.J.L. TRANSFER
Freight
184587
2/10/2015 2,000.00
RAMAKER & ASSOCIATES INC
Machinery & Equipment
184588
2/10/2015 375.35
REFLECTIVE APPAREL FACTORY INC
Safety Supplies
184589
2/10/2015 3,835.68
REINER ENTERPRISES INC
Freight - Bagged
184590
2/10/2015 187.51
RELIABLE CORPORATION
Office Supplies
184591
2/10/2015 323.22
RIDGEWATER COLLEGE
Travel/Conference Expense
184592
2/10/2015 1,333.80
RITE INC
Software & Licensing
184593
2/10/2015 627.87
RUNNING'S SUPPLY
Repair & Maintenance Supplies
184594
2/10/2015 100.00
RUTLEDGE, LENNY
Travel/Conference Expense
184595
2/10/2015 116.00
SALTMAN LLC
Operating Supplies
184596
2/10/2015 40.00
SARGENT, DAN
Travel/Conference Expense
184597
2/10/2015 70.00
SCOTT COUNTY SHERIFF'S OFFICE
Other Professional Services
184598
2/10/2015 970.13
SEH
Other Professional Services
184599
2/10/2015 169.48
SHRED-IT USA INC
Refuse - Recycling
184600
2/10/2015 95.00
SIBLEY COUNTY SHERIFF'S OFFICE
Other Professional Services
184601
2/10/2015 54.50
SOIL CONTROL LAB
Other Professional Services
184602
2/10/2015 13,910.83
SOUTHERN WINE & SPIRITS OF MN
Freight
184603
2/10/2015 60.00
SOUTHWEST MN CHAPTER OF ICC
Dues & Subscriptions
CITY OF HUTCHINSON
Council Check Register-A
Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015
Check Number Check Date Amount
Ivendor
Account Description
184604 2/10/2015 8,265.15
SPARTAN STAFFING
Other Professional Services
184605 2/10/2015 120.00
SPAULDING, JASON
Recreation Activity Fees
184606 2/10/2015 15.00
STANDARD PRINTING
Office Supplies
184607 2/10/2015 913.18
STANLEY ACCESS TECH LLC
Contractual R&M
184608 2/10/2015 1,515.05
STAPLES ADVANTAGE
Office Supplies
184609 2/10/2015 2,000.00
STATE FARM INSURANCE
Loans Made
184610 2/10/2015 76.78
STRATEGIC EQUIPMENT AND SUPPLY
Cost of Sales - Miscellaneous
184611 2/10/2015 7,534.14
STREICH TRUCKING
Freight-in
184612 2/10/2015 68.00
STREICHERS
Safety Supplies
184613 2/10/2015 27.51
STURGES, JASON
Travel/Conference Expense
184614 2/10/2015 40.00
TELECKY, DAVE
Safety Supplies
184615 2/10/2015 1,074.62
TITAN MACHINERY
Equipment Parts
184616 2/10/2015 1,142.00
TKO WINES
Cost of Sales - Wine
184617 2/10/2015 302.20
TOWMASTER INC.
Equipment Parts
184618 2/10/2015 50.38
TREBIL FOUNDATION SYSTEMS
Building Permit Surcharges
184619 2/10/2015 866.18
UNIFORMS UNLIMITED
Small Tools & Minor Equipment
184620 2/10/2015 3,805.22
UNIVERSAL ATHLETIC SERVICE INC
Operating Supplies
184621 2/10/2015 387.31
US BANK EQUIPMENT FINANCE
Copy Machine
184622 2/10/2015 13.96
USA BLUE BOOK
Small Tools & Minor Equipment
184623 2/10/2015 1,255.43
USPS-HASLER
Postage
184624 2/10/2015 2,472.68
VERIZON WIRELESS
Phone Services
184625 2/10/2015 69.95
VERTECH SOLUTIONS & SERVICES
Contractual R&M
184626 2/10/2015 14,126.65
VIKING BEER
Cost of Sales - Beer
184627 2/10/2015 307.12
VIKING COCA COLA
Cost of Sales - Miscellaneous
184628 2/10/2015 3,313.50
VINOCOPIA INC
Freight
184629 2/10/2015 101.07
WAL-MART COMMUNITY
Operating Supplies
184630 2/10/2015 1,132.74
WASTE MANAGEMENT OF WI-MN
Refuse - Recycling
184631 2/10/2015 391.16
WEST CENTRAL SANITATION INC.
Utilities
184632 2/10/2015 300.00
WILLIAMS-LUHMAN, HOLLY
Rentals-Building
184633 2/10/2015 4,582.05
WINE COMPANY, THE
Freight
184634 2/10/2015 2,838.17
WINE MERCHANTS INC
Cost of Sales - Wine
184635 2/10/2015 12,165.51
WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Beer
184636 2/10/2015 2,440.55
WM MUELLER & SONS - SEPARATE CK
Improv other than Buildings
184637 2/10/2015 194.79
ZEP SALES AND SERVICE
Equipment Parts
Grand Totals: 527,022.04
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 1/18/2015-1/31/2015 Feb 04, 2015 09:16AM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
01/31/2015
CDPT
02/03/2015
184444
HART
607.03-
01/31/2015
CDPT
02/03/2015
184445
NCPERS Minnesota
336.00-
01/31/2015
CDPT
02/03/2015
2031501
AFLAC
20.46-
01/31/2015
CDPT
02/03/2015
2031501
AFLAC
130.75-
01/31/2015
CDPT
02/03/2015
2031502
EFTPS
12,016.96-
01/31/2015
CDPT
02/03/2015
2031502
EFTPS
12,016.96-
01/31/2015
CDPT
02/03/2015
2031502
EFTPS
3,574.77-
01/31/2015
CDPT
02/03/2015
2031502
EFTPS
3,574.77-
01/31/2015
CDPT
02/03/2015
2031502
EFTPS
23,779.45-
01/31/2015
CDPT
02/03/2015
2031503
ICMA
2,155.00-
01/31/2015
CDPT
02/03/2015
2031504
ING
975.00-
01/31/2015
CDPT
02/03/2015
2031505
Minnesota Dept. of Revenue
10,037.90-
01/31/2015
CDPT
02/03/2015
2031506
MN Child Support System
41.87-
01/31/2015
CDPT
02/03/2015
2031507
MNDCP
250.00-
01/31/2015
CDPT
02/03/2015
2031508
PERA
12,163.59-
01/31/2015
CDPT
02/03/2015
2031508
PERA
12,163.59-
01/31/2015
CDPT
02/03/2015
2031508
PERA
6,033.25-
01/31/2015
CDPT
02/03/2015
2031508
PERA
9,049.87-
01/31/2015
CDPT
02/03/2015
2031508
PERA
26.01-
01/31/2015
CDPT
02/03/2015
2031508
PERA
26.01-
01/31/2015
CDPT
02/03/2015
2031508
PERA
1,871.34-
01/31/2015
CDPT
02/03/2015
2031509
TASC-Flex
359.91-
01/31/2015
CDPT
02/03/2015
2031509
TASC-Flex
1,495.49-
01/31/2015
CDPT
02/03/2015
2031510
TASC-HSA
4,387.43-
01/31/2015
CDPT
02/03/2015
2031510
TASC-HSA
5,230.56-
01/31/2015
CDPT
02/03/2015
2031510
TASC-HSA
687.98-
01/31/2015
CDPT
02/03/2015
2031510
TASC-HSA
653.82-
01/31/2015
CDPT
02/03/2015
2031510
TASC-HSA
871.90 -
Grand
Totals:
28
124,537.67-
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Small Cities Development Program Rental Rehab Preliminary Proposal
Department: HRA
LICENSE SECTION
Meeting Date: 2/10/2015
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter: Jean Ward, Miles Seppelt
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson HRA has prepared a SCDP Rental Rehab Application for the downtown area on behalf of the City of
Hutchinson. The Hutchinson HRA Board recommends that the City Council approves a Resolution supporting the
the Small Cities Development Program Rental Rehab Application. The Hutchinson HRA sent out letters to rental
property owners in the downtown area to determine interest in a rental rehab program, conducted a windshield
survey, finalized the target area, worked with the EDA for inclusion of Minnesota Investment Fund (MIF) dollars as
leverage to to the application and coordinated with Southwest Minnesota Housing Partnership to submit the SCDP
Rental Rehab Application.
The SCDP Amount Requested $364,359
The Amount of Owner Match $212,142
SCDP Program Income $ 20,000
MIF $175,000
Estimated Total Project Cost $771,501
35 rental units in the downtown area are expected to be rehabilitated.
BOARD ACTION REQUESTED:
Approval of Resolution to support a Small Cities Development Program Rental Rehab Project
Fiscal Impact: Funding Source: DEED SCDP Program, MIF and Owner Match
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
SCDP RENTAL REHAB
PROGRAM APPLICATION
RENTAL REHABILITATION
GRANT APPLICATION TO THE
DEPARTMENT OF EMPLOYMENT
AND ECONOMIC DEVELOPMENT
PUBLIC HEARING
PRESENTATION
FEBRUARY 10, 2015
Citizen Participation
0
• The HRA conducted a survey for rental rehab in the
downtown area during the spring & summer of 2014.
Thirty two (32) rental properties ranging from one to
eleven units returned the survey for a total of eighty-
nine (89) units.
Final Proposed Target Area
----- ------------------ 0 ------ ----------------------- -----------------
• Both sides of Main Street from the
River to Oakland Ave SE and both
sides of Franklin to both sides of
Monroe and the Crow River to both
sides of 4 t Ave.
• 32 properties with 88 total rental
units in the final proposed target
area showed interest: 9 single
family, 14 duplexes with 26 units (lo
units are above downtown
commercial), 53 units of Multi-
family 3+ units (24 units are above
downtown commercial) _
Final Proposed Target Area windshield Survey
0
• The windshield survey identified 36 rental properties
needing rehab out of a total 93 owner occupied and
rental properties needing rehab in the proposed
target area
SCDP Requirements
----------------------------------------------------------------------------------------------------- 0 ------------------------------------------------------------------------------------------
• 51 % of the units must be occupied by an income
qualified household who rents at or below the fair
market rent rate for McLeod County. Rents cannot
be increased for low and moderate (LMI) tenants
paying 30% or more of their income for rent and
tenant -paid utilities for the term of the SCDP loan.
2014 McLeod County Income Limits
------------------------------------------------------------------------ 0 -------------------------------------------------------------------------
$40950
$46,800
$52650
$58500
$63,200
$67,900
$72550
$77250
205 HUD Fair Market Rent Limits
------------------------------------------------------------------------------ 0 ------------------------------------------------------------------------------
Efficiency
• 1 Bedroom
2 Bedroom
3 Bedroom
- 4 Bedroom
$5i4/month
$5i7/month
$67g/month
$935/month
$i000/month
SCDP Deferred Loan Structure
0
• Rental property owners may be eligible for a
deferred loan of up to 70% of the rehab costs, on
the rental units with a maximum SCDP loan of:
Up to $12,50o/Unit for Multi -family apartments (3+ units)
Up to $15,000/Unit for duplexes
Up to $24999/single family rental house*
Maximum for units above downtown commercial is $1o,000
per unit; additional funds may be available through the EDA
for downtown commercial properties.
Single Family Rental House
---------------------------------------------------------- 0 --------------------
Rehab Example
Roof repair
$ 8,000
Insulation
$22000
Smoke detectors
$ 300
Gutters
$12500
Electrical
$ 200
Heating ystem
$6,000
Total
$18,000
Single Family Rental House Rehab Financing
---------------------------------------------------------------------------- 0 ------------------------------------------------------------ -----------------------------------
o % SCDP deferred rehab loan for 70% of the
repair costs ($12,600).
The loan will be forgiven after five years
Owner match for the remaining 30% of
repair costs ($5,400).
Cash, bank loans, or other sources can make up the
remaining.
Source of City Leverage Funds
----------------------------------------------------------------- 0 ------------------------------------------------------------------
MIF Funds Update
Company Amount Status
Warrior Mfg. $200,000 All repaid: P + I = $219,738
Customer Elation $500,000 Nearly repaid: P + I = $453,737
NuCrane Mfg. $,900,000 In repayment: P + I = $307,553
TOTAL $1,200,000
DeFederalized balance = $673,475
"Federalized" Balance = $307,553
DEFEDERALIZED
DEFEDERALIZED
Still "Federal" money
Source of City Leverage Funds
0
"Federalized" MIF = $500,000
f
$132,553
■ Receivable
HRA Project
Balance
$325,000 still remaining
Source of City Leverage funds
------------------- --------------------------------------------------------------- 0 ----------------------------------------------------------------------------------------------------
• SCDP Program Income is defined as income Of $35,000 or
more generated in a federal fiscal year (October 1 -September
30)•
• SCDP Program Income generated includes:
loan repayments (SCDP Rehab Loan Programs or SCDP New Construction
Affordability Gap)
• Reuse of Program Income Generated: All Program Income
reuse must follow SCDP program requirements (federal
objective, environmental, labor standards, etc.)
• Program Income generated from previous grants must be
used prior to awarded grant funds. Program Income
generated must be listed as leverage on applications and is
expected to be drawn prior to drawing awarded funds.
Source of City Leverage Funds
---------------------------------------------------------------- 0 ------------------------------------------------------------------
SCDP Program Income Balance as of 09/30/2014 is
$70,977.48
• $20,000 has been committed to the SCDP Rental
Rehab Project application.
• The remainder is dedicated to owner occupied rehab
projects.
Proposed Budget
--------------------------------- 0 ----------------------------------
• SCDP Amount Requested
• SCDP Program Income
Minnesota Investment Fund (MIF)
Owner Matches
• Estimated Total Project Cost
$364359
$20,000
$1752000
$212,142
$771501
Budget for rehab Of 3 Single family units, 8 units in
duplex properties and 24 units in multi -family 3+ unit
properties.
35 Total rental units
Request for City Council Approval
0
• Request City Council approval of resolution to
support SCDP application to DEED.
Application due February 26, 2015
• Grant awards expected May 2015
Small Cities Development Program
Application
Applicant:city of Hutchinson
Administrator(s): Hutchinson HRA
Author: Southwest Minnesota Housing Partnership
Note: Attach budget page after this page. See link below to access the excel budget page.
http://mn.gov/deed/images/2012_SCDP Application Budget.xlsx
Small Cities Development Program Application
APPLICANT: Hutchinson
Federal Objective/Goals/Budget Form
Fed. Obj.
Activity
# of
SCDP
SCDP Cost/
Total SCDP
SCDP
Total SCDP
Total
Source of
Totals
Codes*
units/
Cost Per
without
Admin
Admin
Costs
Leveraged
Leveraged Funds
goals
unit
admin
%
Resources
Muk (e) if funds -
committed.
$32,142 Owner (30%
match); $14,791
Rental Rehab- Single
Hutchinson MIF (c) &
LMI
Family
3
20,069
60,207
60,207
46,933
program income(c)
107,140
Hutchinson MIF and
Rental Rehab Admin
3
2,608
7,824
13.0%
7,824
1,923
PI c
9,747
$51,429 Owner (30%
match); $39,444
Rental Rehab -
Hutchinson MIF (c) &
LMI
Duplex
8
10,070
80,560
80,560
90,872
program income(c)
171,432
Hutchinson MIF and
Rental Rehab Admin
8
1,309
10,472
13.0%
10,472
5,128
PI c
15,600
$128,572 Owner (30%
match), $118,331
Hutchinson MIF (c) &
Rental Rehab -
program income(c)
LMI
Multfamily
24
7,570
181,680
A
181,680
246,903
428,583
Hutchinson MIF and
Rental Rehab Admin
24
984
23,616
13.0%
23,616
15,383
PI c
38,999
Dow:
W
Totals
322,447
41,912
364,359
407,142
771,501
A. Funding Amount/Total Project Costs
SCDP Amount Requested:
$364,359
Amount of Other Funds
$387,142
SCDP Program Income
$ 20,000
Estimated Total Project Cost:
$771,501
B. Project Summary/Federal Objective/Goals/Budget — Final
Provide specific information on the activity(s) proposed in your Application including federal objective
associated with each activity.
The City of Hutchinson requests funding to rehabilitate renter -occupied housing in and around its downtown.
The proposed program will include 3 units of single-family renter -occupied rehabilitation, 8 units of duplex/2-
unit renter -occupied rehabilitation, and 24 units of multifamily renter -occupied rehab. In its planning, the City
has placed a high priority on downtown housing, commercial areas, and community space improvements
that support Hutchinson's economic development. Thus, the proposed activities of the renter -occupied rehab
program will be complemented by owner -occupied rehab projects, a new Farmers Market pavilion, downtown
street improvements, and continued rehabilitation of a large public housing property, Park Towers.
Through its outreach to rental property owners in the target area, which detailed the program structure and
financing terms, the City has documented 26 owners, representing 32 properties and 88 units, with interest in
the proposed renter -occupied rehab program. The renter -occupied rehab activity will meet the LMI objective
by serving a majority of tenant households at or below 80% of area median income and maintaining
affordable rents as identified in the SCDP guide. The program will be structured to provide 70% of the funds
through SCDP and 30% through matching funds. SCDP funding is a 0% loan forgiven over a 5 -year period for
rental property owners, with loan amount estimated at $24,999 for single-family properties, $15,000/unit for
duplex/2-unit properties, and $12,500/unit for 3+ unit properties.
A total of $364,359 is being requested from SCDP for this activity. New SCDP funds awarded would be
supplemented with the City's commitment of $20,000 from Program Income and $175,000 from its Minnesota
Investment Fund account. The City's contribution will be applied to the program costs before new SCDP
funds are used. In this way, the average loan amounts listed in the previous paragraph will be maintained, but
-- over the term of the program -- the overall contribution of new SCDP funds will average out to at least
$5,571 less per project than the amounts above.
Please complete the SCDP Federal Objective/Goals/Budget Excel document found near the application on the
DEED website and attach it to your application after the cover page.
Applications are more competitive when administrative request per activity is less than 15% of SCDP hard costs. If
the amount of SCDP administration is greater than 15% per activity, justification will be required. Lead
administration, assessments, and clearances may be included in hard costs or administration costs (as it applies to your
project).
I
Fed.
Obj.
Codes
*
Activity
1
# of
units/goals
SCDP
Cost Per
unit
SCDP Cost/
without admin
-4-1
Total SCDP
SCDP Admin %
Admin
�-
Total SCDP
Costs
n
Total
Leveraged
Resou
7
Source of
Leveraged
n s
(Mark (c) if
funds are
comm
Totals
LMI
Owner Rehab
20
21,25
25, 00
25,00
63,75N
HRA
488,750
Ow r Rehab in
20
3,187
3, 7 0
I5. %
3, 740
63,740
S&B
onmer 1 Reha
6
31, 000
18 , 00
1 6,000
564,000
Owner
750,000
o rcia ehab
in
6
750
2 50
12.1%
2 500
5,000
(c)
27,500
LMI
ental Rehab- S
7
1 , 60
152
12 520
122-44H
--1243,920
Renta ehab Acbnin
7
2,4
17, 99
1 .2%
17, 99
2,000
City (c)
19,199
LMI
Rental ehab- F
12
3,000
0 0
36,0 0
1,000
37,000
Re tal Re b A in
12
300
3,6
3,609--
100
City (c)
3,700
TotalsF
768,520
103,439WE6
875,559
758,250
1,633,809
C. Attachments- please attach any of the applicable below to the application.
Goals and Budget Table
See previous page above.
City/County Resolution
City/County Resolutions that provide the authority to apply must be attached to the Application as an addendum.
Notice of Public Hearings
Evidence of a Public Hearing including minutes must be attached to the Application as an addendum.
Cooperative Agreements (when applicable)
Evidence of Cooperative Agreements must be attached to the Application as an addendum. If two or more cities are
applying together a "Local Government Resolution for Secondary Applying Communities" will be needed for all
communities which are not the lead applicant. Resolution forms are located on the DEED website near the
application.
Map
Provide targeted area maps for the activity(s) proposed which show substandard, standard, and proposed
LMI households.
Interest list
Number of owners and sample interest list letter -summary of individuals interested in participating
including if they are LMI (if applicable).
Time Line
10
b) Rental Housing Rehabilitation: 51% of the units must be occupied by low to moderate households (80%
of the area median income) and HUD rent requirements must be met. If you are applying for Minnesota
Housing funds in conjunction with DEED funds complete this section and the following section. If there are 8
or more units, Federal Davis -Bacon wage rates will apply.
Type of units: Single Family Rental
Duplex or 2 Units Under 1 Roof (2 units)
Multi -Family (3 or more units)
Note: Please complete separate line items on the budget page for the different types of units proposed i.e.
one budget line for combined single-family, combined duplex or 2 units under one roof, and combined
different line item for Multi -Family.
Single Family Rental Rehabilitation -(Defined as one unit in a single family home) -you can combine all
units in the chart as each one must meet the federal objective of Low to Moderate Income (LMI) at
HUD's Fair Market Rent(FMR'S). See website for income and rent limits.
Need
4 of single-family rental units in target area
23
% of single-family rental units in target
65%
area interested
$70%
area
13%
4 of substandard single-family rental units
15
Average age of homes in target area
90 yrs
in target area
0%
rehabbed/target area
mths
% of rental homes of all homes in target
51%
Median household income in target area
$49,481
area
in target area
Rental vacancy rate in community
2%
Impact
4 of single-family rental owners in target
9
4 of substandard single-family rental homes in
15
area interested
$70%
target area needing rehab
13%
4 of single-family units in target area
3
% of total rental units proposed to be
20%
proposed for rehab
0%
rehabbed/target area
mths
4 of dilapidated homes not suitable for rehab
0
in target area
Cost Effectiveness
SCDP Max Amount per unit
$24,999
SCDP Average amount per unit
$24,999
SCDP % of total project costs
$70%
Administration %
13%
% of SCDP funds —forgivable loan
100%
SCDP forgivable term
60 mths
% SCDP funds -installment loan
0%
SCDP loan term
Interest Rate
mths
16
Note: Please complete this section for each single family unit or house where the property owner has
expressed an interest in participating. Multiple copies of this page may be necessary.
Owner: SEE ATTACHED SPREADSHEET OF
1 BR
INTERESTED PROPERTIES/OWNERS
2BR
3 BR
4 BR
Address:
Approximate year unit or house built
List rehab items that this building needs:
17
Duplex or 2 Units Under 1 Roof: One of the two units rehabbed must be occupied by a Low to Moderate
Income(LMI) person(s) at HUD's Fair Market Rent(FMR). If the owner lives in one unit, then both units
must be LML See website for income and rent limits.
Need
4 of duplex rental units in target area
64 (32
% of substandard duplex rental units in
81%
SCDP % of total project costs
buildings)
target area
13%
4 of substandard duplex rental units in
52
Average age of homes in target area
100 yrs
community
0%
rehabbed/target area
mths
%
% of rental homes of all homes in target
51%
Median household income in target area
$49,481
area
Rental vacancy rate in community
%
Scattered site or Common site(S or C) being
S
considered for rehab
If common site, how many sites and how
Site(s) NA
many duplexes in each site
Duplex(es)
Impact
4 of duplex units proposed for rehab
8
% of total rental homes to be
unknown
SCDP % of total project costs
$70%
rehabbed/community
13%
4 of duplex owners in target area interested
11
4 of substandard duplex rental homes in target
26 (52 units)
SCDP % of total project costs
$70%
area needing rehab
13%
4 of dilapidated homes not suitable for
0
% of total rental units proposed to be
12.5%
rehab in target area
0%
rehabbed/target area
mths
%
Cost Effectiveness
SCDP Max Amount per unit
$15,000
SCDP Average amount per unit
$15,000
SCDP % of total project costs
$70%
Administration %
13%
% of SCDP funds —forgivable loan
100%
SCDP forgivable term
mths
% SCDP funds -installment loan
0%
SCDP loan term
Interest Rate
mths
%
10
Note: Please complete this section for each duplex or 2 unit under one -roof property where the property
owner has expressed an interest in participating. Multiple copies of this page may be necessary.
Owner: SEE ATTACHED SPREADSHEET OF
Provide a breakdown of
1 BR
INTERESTED PROPERTIES/OWNERS
number of bedrooms in
units
2 BR
3 BR
Address:
Year duplex built
List rehab items that this building needs:
Note: Please complete this section for each duplex or 2 unit under one -roof property where the property
owner has expressed an interest in participating. Multiple copies of this page may be necessary.
Owner: SEE ATTACHED SPREADSHEET OF
Provide a breakdown of
1 BR
INTERESTED PROPERTIES/OWNERS
number of bedrooms in
units
2 BR
3 BR
Address:
Year duplex built
List rehab items that this building needs:
Note: Please complete this section for each duplex or 2 unit under one -roof property where the property
owner has expressed an interest in participating. Multiple copies of this page may be necessary.
Owner: SEE ATTACHED SPREADSHEET OF
Provide a breakdown of
1 BR
INTERESTED PROPERTIES/OWNERS
number of bedrooms in
units
2 BR
3 BR
Address:
Year duplex built
List rehab items that this building needs:
19
Multifamily Units - three or more. At least 51% of the units must be rented to Low to moderate Income
persons(LMI) at HUD's Fair Market Rent(FMR). See website for income and rent charts.
Need
# of rental units in this building
106 MF units
% of substandard , total rental units
50%
types of units by number of
in target area
proposed to be rehabbed/target area
bedrooms at this address
2BR
(# by building
SCDP forgivable term
3 BR
Address:
varies)
SCDP loan term
Interest Rate
Year building built
# of substandard similar rental units in
88
Average age of homes in community
80 yrs
community
% of rental homes of all homes in target
51%
Median household income in
$49,481
area
community
Rental vacancy rate in community
%
Impact
% of total rental units proposed to be 22%
rehabbed/community
Complete this section per multifamily building with an interested owner. Use multiple pages, if
necessary.
Owner: SEE ATTACHED SPREADSHEET OF
Provide a breakdown in the
1 BR
INTERESTED PROPERTIES/OWNERS
types of units by number of
$
Administration %
bedrooms at this address
2BR
%
SCDP forgivable term
3 BR
Address:
%
SCDP loan term
Interest Rate
Year building built
List rehab items that this building needs:
Cost Effectiveness per building
Proposed SCDP amount per unit
$
Scattered site or Common site? (S or C)
SCDP % of total project costs
$
Administration %
%
% of SCDP funds —forgivable loan
%
SCDP forgivable term
mths
% SCDP funds -installment loan
%
SCDP loan term
Interest Rate
mths
20
Rental Rehabilitation narrative:
Describe the Need for this activity in the area to be served -How rental housing units that are occupied by low and
moderate income persons that are either substandard or pose a threat to the health or safety of the occupants
including:
1. Unique needs/target area needs -inadequate supply of rental, elderly housing, or other.
The recent economic downturn and foreclosure crisis has shifted housing demand in Hutchinson to
rental housing, and rental vacancy rates have dropped to 2% or less in Hutchinson and remained at that
level. The demand for rental housing has led to occupancy of even substandard units in the city center,
which has some of the oldest properties in the community. The target area also includes a mix of
commercial and residential properties, from single-family rentals to apartments above commercial
spaces, to larger multifamily stand-alone properties. The proposed rehab would enhance the rental
choices for all sizes of households in the area and support the community's efforts to make downtown a
more accessible and vibrant gathering place.
2. How do other community -development activities that are occurring work with this proposed activity?
In 2013, Hutchinson approved a robust and broadly -supported downtown development plan (Imagine
Hutchinson) which covers the target area identified for this project. Renter -occupied housing
improvements as proposed in this application are one piece of the puzzle. The City also approved a
rental ordinance in 2013, which would help to ensure better conditions in rental properties in the city over
time. Owner -occupied housing repairs are being completed with existing SCDP Program Income and the
MN Housing Rehabilitation Loan Program, and commercial rehabilitation and fagade improvement loans
are offered to downtown business and commercial property owners, street and pedestrian path
improvements are in planning, and the new Farmer's Market pavilion was recently completed at the old
Railroad Depot. The downtown improvements are also complemented by efforts to connect the business
district and surrounding neighborhood to the Crow River waterfront, with recreational pedestrian and
bicycle paths.
3. If the number of vacant rental units in the community is 10% or more, explain how rehabilitation is a sound
SCDP investment.
Not applicable. Rental vacancy rates are 2% in the community.
4. Provide target area narrative and map which shows substandard and standard rental units in target area.
The proposed target area includes downtown Hutchinson, adjacent areas with housing and
commercial uses, and a southern extension of Main Street to Oakland Avenue. The areas were selected
based on the preponderance of substandard units and interested property owners. A target area map is
included in Exhibit
5. If the planned activity is targeted to a pre -determined multi -family rental building(s), attach evidence that
participating landlord(s) gave tenants the General Information Notices?
6. If multi -family please provide pictures of the exterior (roof, siding, windows, foundation) which show the
condition of the building.
ii. Describe the Impact of rental rehab in the community
1. Describe the community's recent history and experience under taking similar activities.
Hutchinson has been active in supporting continual renewal in all parts of the City, which contributes to
an atmosphere of progress for residents. The City's most recent SCDP grants (2010 and 2012) have
been focused on owner -occupied rehab in other parts of the city. Thirty-five (35) substandard
properties were improved, exceeding project goals. The last SCDP renter -occupied rehab program in
the proposed target area was in 1988. Targeted program in the city since that time have been funded
for new construction workforce housing, affordability gap financing for homebuyers, and owner -
occupied rehab. The EDA has also completed substantial numbers of commercial rehab loans and
has redeveloped several properties in the downtown area.
22
2. Describe the contracted administrator's recent history and experience undertaking similar activities
The Hutchinson HRA has over 25 years experience in administering property improvements in the
community. Since 1988, the City has successfully administered several SCDP grants which have been
targeted to high -need and high -impact areas. The HRA also administers other rehabilitation programs,
including: MN Housing Impact Fund, Rehab Loan Program, and Fix -up Fund/Community Fix Up Fund
loans; and MN Dept of Health Lead grants. In the past, the HRA has also worked with the Greater MN
Housing Fund on their Foreclosure Remediation and Rehabilitation fund programs and the workforce
housing BBN projects. In those programs, the HRA has compentently managed application
processing, marketing, inspections, reporting, environmental reviews, and other duties.
The Hutchinson HRA has administered several SCDP projects and other federally -funded construction
rehabilitation projects which required application of Davis Bacon requirements. HOME Rental Rehab
projects include Fremont Apartments, Valley View Apartments, Clinton House Apartments, and
Evergreen Apartments. The HRA also recently completed interior and exterior renovations of the Park
Towers highrise (101 -unit public housing project) and is now implementing a PNA plan for on-going
renovations on a yearly basis. HRA staff have managed all facets of administration, including
environmental reviews, scope development, inspection oversight, marketing, and application
processing. HRA staff regularly attend application and implementation meetings regarding SCDP and
other funding sources to stay current on regulations.
3. Are there and adequate number of lead certified contractors near the target area? Please elaborate.
The EPA database of Certified Renovation firms include 61 renovation, repair, and painting (RRP) firms
within 20 miles and 1,878 within 50 miles of Hutchinson.
4. Describe any other existing or expected area activities that may positively affect the viability of the proposed
project.
5. How many of the units with interested owners in the target area are in mixed use?(commercial with residential)
#4 No text field was provided on previous question, but other current and expected activities in the area
are described in #2 of the Need section on the previous page.
#5. Of the 88 units represented by interested property owners, 34 are located above commercial spaces
in the downtown area. Ten (10) of these are included in the duplex/2-unit category and 24 are included
in the multifamily/3+ unit category.
6. If 45 is one or more, please explain if building owner(s) are interested in commercial rehabilitation as well, if
applicable.
Commercial rehab is not included as part of this grant proposal. However, Hutchinson EDA offers
several loan programs to rehabilitate commercial portions of downtown buildings, improve facades,
and replace awnings and signage. Owners interested in improving their commercial spaces will be
referred to those programs.
7. Of the property owners interested, how many could have a potential conflict of interest (employee, agent,
consultant, officer, elected or appointed official). For more information see A -Z Guide. If potential conflicts exist
please explain.
City staff have reviewed the list of owners and have identified no known or potential conflicts of interest.
a. In order to show interest, the application must provide acceptable documentation that there are a significant
amount of LMI households (rents and incomes) that are eligible for funding. This documentation could
include interest statements or a recently updated waiting list (attach). All interest documentation should
include documentation that property owners were informed of the following:
• That 51% or more of unit(s) are occupied by LMI households at affordable rents (see SCDP A -Z Guide —
"Federal Objective for Applicants" section);
• That they cannot increase rents for LMI tenants paying 30 % or more of their income for rent and tenant -
paid utilities for the term of the SCDP loan;
• That the Rehabilitation activity is not a remodeling program (handicap accessibility improvements are
permissible);
23
• The length and terms of the deferred SCDP loan and if applicable, SCDP installment loan terms;
• That Davis Bacon Wage Rates will apply when 8 or more units are rehabilitated on one site and this
requirement may cause the project to cost more;
• The maximum amount of the SCDP assistance;
• Example of affordability scenarios.
iii. Describe how the proposed activities will make Cost Effective use of grant funds including coordination with, and
use of, funds from other public and private sources
1. Provide evidence of leverage resources, including in-kind contributions or innovative cost saving measures
which include, but is not limited to, material donations, donated administrative costs, housing inspections, and
permit fees waived.
The City of Hutchinson is committing $195,000 to the proposed project from its Program Income and
Minnesota Investment Fund accounts. While the City is dedicating most of its current balance of Program
Income to owner -occupied rehabilitation projects, it has committed a portion -- $20,000 --- to the renter -
occupied rehab activity proposed in this application. The EDA has also committed to transfer $175,000 of
unobligated MIF dollars to SCDP for the purposes of this grant. Both funding sources will be spent down
prior to accessing new SCDP funds for the proposed projects. In this way, while the projected rehab cost
per unit is high, the average amount of SCDP funds per unit (over the term of the project) would be
reduced by a projected $5,571 ($4,930 rehab and $641 admin).
Multi -family properties eligible for RRDL have been referred to the program to seek additional sources
of funding for needed repairs. However, Southwest Minnesota Housing Partnership (the regional
administrator of RRDL funds) has advised the City that they do have a wait list for RRDL funds and
cannot commit funds to new applications received from the target area unless current RRDL projects do
not move forward, allowing obligated funds to be reallocated to new applicants.
2. Provide evidence that the cost of the proposed activities per benefiting household is reasonable.
Estimated costs for rehabilitation are based on identified rehabilitation needs in properties of
interested owners and verified by HRA staff experience with recent similar projects in/around the target area.
While the estimates are high, staff are familiar with the properties represented by the owners' interest
statements and believe the estimates of total costs and owner contributions are reasonable. Administration
expenses for the project are set at a reasonable level of 13%, based on Hutchinson's experience with other
similar projects, At 2% under the administration maximum for SCDP, this amounts to $500/unit savings on
single family projects receiving $24,999 compared to projects at 15%.
3. Describe how repayments, interest, and income received from the grant during the grant period and
following grant closeout will be used. All income generated by the grant, whether it be Program Income or not,
must be used for allowable activity that meets a Federal Objective
As the proposed renter -occupied program will provide 0% deferred forgivable loans, the City does not
anticipate receiving any substantial amount of income from the grant in the form of repayments. However, any
repayments due to noncompliance with the SCDP loan terms will be received into a restricted fund for future
activities that meet a Federal Objective. Hutchinson is experienced with managing SCDP Program Income and
local funds.
Additional questions for DEED funds in conjunction with Minnesota Housing Funds (MF RFP or
RRDL):
If you are applying for Minnesota Housing Funds, you must complete the DEED preliminary proposal.
A full application will also be required if you are invited back by DEED.
A. Please attach Minnesota Housing's Completed Application to your submittal. If no application has
been submitted please explain your intent to apply or your plan to access funds.
24
Name of Applicant: City of Hutchinson
L Applicant Information (city/county/township)
Authorized Official & Environmental Certifying
Applicant Author Information
Officer Information (Mayor or Board Chair whichever is
------------------------------------------------------------------
applicable)
Name: Jennifer Prins, Southwest Minnesota Housing
---------------------------------------------------------------
Partnership
Name: Matthew Jaunich
Title: Director of Community Development
Title: City Administrator
Address: 2401 Broadway Avenue, Slayton, MN 56172
Address: 111 Hassan Street SE, Hutchinson 55350
Phone #: 507-836-1622
Phone #: (320) 234-4241
Fax #: 507-836-8866
Fax #: (320) 234-4240
Email: jenniferp@swmhp.org
Email: mjaunich@ci.hutchinson.mn.us
Applicant Financial Officer Information
-----------------------------------
Federal ID #: 41-6005253
------------------------------------------------------------------
State ID #: 8022935
Name: Andrew Reid
State Vendor #: 0000194621
Title: Controller
Applicant DUNs #: 068169515
Address: 111 Hassan Street SE, Hutchinson 55350
Phone #: (320) 234-4244
Fax #: (320) 234-4240
Email: areid@ci.hutchinson.mn.us
Administrator/Implementing Agency Information
Individual Signing SCDP Payment Request Form
---------------------------------------------------------------
(Applicant or Program
Name: Jean Ward, Hutchinson HRA
Administrator)
Title: Executive Director
-------------------------------------------------------------------
Address: 111 Hassan Street SE, Hutchinson 55350
Name: Andrew Reid
Phone #: (320) 234-4235
Title: Controller
Fax #: (320) 234-4240
Address: 111 Hassan Street SE, Hutchinson 55350
Email: jward@c i. hutch inson.mn.us
Phone #:(320) 234-4244
Administrators DUNS 4196892004
Fax #:(320) 234-4240
Email:areid@ci.hutchinson.mn.us
Environmental Coordinator
---------------------------------------------------------------
Fair Housing/Equal Opportunity Coordinator
------------------------------------------------------------------
Name: Judy Flemming
Name: Judy Flemming
Title: Program Coordinator
Title: Program Coordinator
Address: 111 Hassan Street SE, Hutchinson 55350
Address: 111 Hassan Street SE, Hutchinson 55350
Phone #: (320) 234-4451
Phone #: (320) 234-4451
Fax #: (320) 234-4240
Fax #: (320) 234-4240
Email: jflemming@ci.hutchinson.mn.us
Email: jflemming@ci.hutchinson.mn.us
Rehabilitation Coordinator
Labor Standards Coordinator (when applicable)
---------------------------------------------------------------
Name: Judy Flemming
------------------------------------------------------------------
Name: Judy Flemming
Title: Program Coordinator
Title: Program Coordinator
Address: 111 Hassan Street SE, Hutchinson 55350
Address: 111 Hassan Street SE, Hutchinson 55350
Phone #: (320) 234-4451
Phone #: (320) 234-4451
Fax #: (320) 234-4240
Fax #: (320) 234-4240
10
Inspector's Info: City of Hutchinson
Name: Lenny
Rutledge &
Kyle Dimler
Title: Building
Official
Address: 111 Hassan Street SE, Hutchinson 55350
Phone #: (320) 234-4210 & 234-4220
Fax #: (320)
234-4240
Email:
Irutledge@ci.h
utchin
Income Verification Info: Hutchinson HRA
Name: Judy Flemming
Title: Program
Coordinator
Address: 111 Hassan Street SE, Hutchinson 55350
Phone #: (320) 234-4451
Fax #: (320)
234-4240
Email:
jflemming@ci.h
utchinson.mn.0
S
IL Co -Funder Contact Information: If one of the proposed activities within your Application is also requesting funding
from Agencies such as MN Housing /Greater MN Housing (rental new development); Public Facility Authority and/or Rural
Development (public facility projects) to the make the project financially feasible, please provide the following information for
each respective funding partner.
Agency:
-------------------------------------------------------------
Agency:
----------------------------------------------------------------
Name:
Name:
Title:
Title:
Address:
Address:
Phone #:
Phone #:
Fax #:
Fax #:
Email:
Email:
III. Author of Application (Complete only if different from information previously provided above)
Agency:
Name:
Title:
Address:
Phone #:
Fax #:
Email:
IV. Legislative District Information (Provide the following information for the geographical district(s)
the SCDP funded activities are taking place in.)
House District: 18
Congressional District 7
11
Hutchinson SCDP - Interested property owner inventory for renter -occupied rehab program, by building type
Property Address
Owner
year
Units in
building, by BR
size
Owner
-Reported Repair Needs
Cost Effectiveness
Type
Built
I
a
Eff
1-1311 2-1311 3-1311 4-1311 Todl
"
Multifamily (31 unit buildings)
AA -3+ 6Main Street IN
Mark Dawson
1953
2
2
4
X
X
$12,500
70%
13%
100%
60m0
0%
Common
AA -3+ 14 Main Street
Kristen/Jeff Haag
1934
3
3
X
X
X $15,000
<70%
13%0
100%0
60 mo
0%
Common
AA -3+ 28 Main Street N
Tammy Lauer
1947
4
4
X
$7,500
70%0
13%0
100%0
60 mo
0%
Common
AA -3+ 1052nd Avenue SW
HH&IFProperties- Manther
1968
1
3
3
7
X
X
X $15,000
<70%
13%0
100%0
60 mo
0%
Common
AA -3+ 130 Main Street S.
Maria Oman
1900
5
1
6
X
X
$12,500
70%0
13%0
100%0
60 mo
0%
Common
Bldg 2503rd Avenue SE
Turner Properties
1900
6
6
X
X
X
X $15,000
<70%
13%
100%
60 mo
0%
Common
Bldg 415 Jefferson Street SE
Michael & Connie Olson
1960's
1
10
11
X
X $7,500
70%0
13%0
100%0
60 mo
0%
Common
Bldg 345 Jefferson Street SE
Westwind Property Management, LLC
1963
1
3
4
8
X
X $5,000
70%0
13%0
100%0
60 mo
0%
Common
Bldg 536 Main Street SW
Robert Sandstede & Janet Valen
1895
2
2
4
X
X $10,000
70%0
13%0
100%0
60 mo
0%
Common
Duplex/2-unit buildings
Duplex 815-817 Main Street S
Steve &Beth Gasser
1939
2
2
X
X
X
Duplex 565 Main Street S.
Amy Forcier IF owner occupied)
1927
1
1
2x
X
X
Duplex 209 Hassan Street SE
Robert Sandstede & Janet Valen
1895
1
1
2
X
Duplex 628 Main Street S.
Gerald Heintz
1900
1
1
2
X
X X X X
X
X
X
X
Duplex 226 Franklin Street SW
Stix and Brix Inc.
1930
1
1
2x
Duplex 406 Hassan Street SE
Stix and Brix Inc.
1890
2
2
X
X
X
X
Duplex 405 Franklin Street SW
Stix and Brix Inc.
1880
1
1
2x
X
X
Duplex 1462 nd Avenue SE
Roger Bluhm IF owner occupied)
1908
1
1
2
X
X
AA -2 unit 106 Second Avenue SW
Rod Manderscheid
1980
2
2
X
X
AA
A -2 unit 8 Main Street North
Anthony& Katherine Prellwitz
1902
1
1
2
X
X
X
X
X
AA -2 unit 3 MainStreet N
Stir & Bra
1887
1
1
2
X
X
X
X
X
AA -2 on it 145 First Ave/46 Jeffe rson
SE Joshua Schimmel
1896
1
1
X
X
X
AA_2unit 146 Adams Street SE
Kon &Diane Sorensen
1920
1
1
X
AA_2unit 140 Main Street N.
Quade Investments LLC
1920
1
1
2
X X
X
X
X
Single Family
SF116 Monroe Street SE
Wildflower Properties LLC - Ian MCDo
1890
1
1
X
X
SF 705 Main Street S.
Robert& Jennifer Gurnsly
1918
1
1
X
X
SF 557 Main StreetS
Justin Rooney
1927
1
1
X
X X
X
X
SF 126 Washington Ave. SE
George Quasi
1920
1
1
X
SF 245 Monroe Street SE
George Schaust
1900
1
1
X
X
X
SF 315 Adams Street SE
Nathan'ral Baldry
1895
1
1x
X
SF 361efferson Street SE
Stix and Brix Inc.
1890
1
1
X
SF 841 Main Street South
Stix and Brix Inc.
1890
1
1
X
X
X
X
SF 655 Main Street South
Stix and Brix Inc.
1920
1
1
X
X
X
Total 12 30 28 16 2 88 13 2 8 1 1 1 6 4 9 25 5 16
Intent to Participate in Proposed SCDP Taraet Area
EETEI
N
W E
s
Intent to Participate:
Single Family Rental
Duplex
Multi Family 2-7/Mix Use
Multi Family 8+
Rental Property
7-1 Proposed SCDP Target Are
Windshield Survey of Proposed SCDP Target Area
VE9
N
w E
-Legend
Proposed SCDP Target Area
Vacant Needing Demolition
e, In Need of Rehab
- HRA Owned -MH Impact Fund Demo/Rebuild
s ,
City of Hutchinson
Proposed 2015 SCDP Timeline
May 2015 Award announcement
June 2015 Execution of contracts
July 2015
Project starts/complete federal requirements
August 2015
Environmental clearance
August 2015
Start taking applications
September 2015
Applications processed and households determined eligible
September/October 2015
Inspections/Scopes of work/Bidding begins
November 2015
Projects accepted and proceeds to work issued
September 2016
Mid -grant public hearing
October/November 2017
Finish construction on all rehabilitation projects
December 2017
Project close out
RESOLUTION NO. 14388
A RESOLUTION OF THE CITY OF HUTCHINSON
IN SUPPORT OF A SMALL CITIES DEVELOPMENT PROGRAM PROJECT
BE IT RESOLVED THAT THE City of Hutchinson will act as the legal sponsor for prof ect(s)
contained in the Minnesota Department of Employment and Economic Development Small Cities
Development Program application to be submitted on February 26, 2015, and that the Mayor and the
City Administrator are hereby authorized to apply to the Minnesota Department of Employment and
Economic Development for funding of this project on behalf of the City of Hutchinson.
BE IT FURTHER RESOLVED the City of Hutchinson has legal authority to apply for financial
assistance, and the institutional, managerial, and financial capacity to ensure adequate construction,
operation, maintenance and replacement of the proposed project for its design life.
BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or
local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice.
BE IT FURTHER RESOLVED that, contingent upon approval of the Small Cities Development
Program grant application, the City of Hutchinson approves commitment of $20,000 of SCDP
Program Income to foster rehabilitation of housing for low and moderate income residents in support
of the SCDP Rental Rehab Application.
BE IT FURTHER RESOLVED that, contingent upon approval of the Small Cities Development
Program grant application, the City of Hutchinson approves commitment of $175,000 from the
Hutchinson EDA Minnesota Investment Fund account in support of the SCDP Rental Rehab
Application.
BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of
Hutchinson may enter into an agreement with the State of Minnesota, for the approved project(s), and
that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as
stated in all contract agreements.
NOW THEREFORE BE IT RESOLVED that the Mayor and the City Administrator, or their
successors in office, are hereby authorized to execute such agreements and amendments thereto, as
are necessary to implement the prof ect(s) on behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson
on the of 12015.
SIGNED: WITNESSED:
Mayor of Hutchinson
Hutchinson City Administrator
Hutchinson City Clerk
C
February 10, 2015
Minnesota Department of Employment and Economic Development
151 National Bank Building
332 Minnesota Street, Suite E-200
Saint Paul, MN 55101-1351
Attn: Small Cities Development Program
Dear Sir or Madam:
Hutchinson City Center
111 Hassan Street SE
H utchinson, XIN 55350.2522
320-587-5151/Fax 320.234.4240
The City of Hutchinson supports the Small Cities Development Program grant application and commits to using
Program Income to foster rehabilitation of housing for low and moderate income residents. As of September
30, 2014, the City has a Program income balance of $70,977.48. Contingent upon approval of the Small cities
Development Program grant application, the City of Hutchinson approves commitment of $20,000 of SCDP
Program Income to foster rehabilitation of rental housing in the downtown target area for low and moderate
income residents. The remainder of Program Income funds is being administered for low and moderate
income owner occupied rehab in the City of Hutchinson.
Contingent upon approval of the Small Cities Development Program grant application, the City of Hutchinson
also commits $175,000 from the Hutchinson EDA Minnesota Investment Fund account in support of the SCDP
Rental Rehab Application. The City understands that MIF funds retain their requirements as Federal funds and
will work with DEED staff to ensure that MIF and SCDP program requirements are met during the administration
of this proposed project.
If you have questions about the commitment of MEF, please contact Miles Seppelt at the Hutchinson EDA and
for questions about Program Income contact Jean Ward at the Hutchinson HRA.
Sincerely,
Matt Jaunich
City Administrator
City of Hutchinson
MINUTES
Parks, Recreation & Community Education Advisory Board
December 1, 2014
Members present were Don DeMeyer, Tim Peterson, Marlys Hoeft, John Rodeberg and Elizabeth
Hanninen-Scharn. Also present were Dolf Moon, Mary Haugen and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Tim Peterson and seconded by Don DeMeyer to approve the minutes dated
September 8, 2014. The board unanimously agreed.
OLD BUSINESS
Facilities Improvement Update: The board was brought up to date with the improvements made at
the Parks garage, the Civic Arena and the baseball field. The City of Hutchinson's Facilities
Improvement committee tours the various city -owned facilities annually and makes
recommendations for updates, replacements and improvements, etc.
Burich Arena: The refrigeration systems at the ice arenas have been replaced combining the two
systems into one. The new system is more energy efficient. A reduction in electrical costs has
already occurred.
Bicycle/Pedestrian Advisory Committee: Hutchinson has received the designation as a bike -
friendly community. The committee's goal is to educate the community on bicycle safety and
bicycle trails/routes throughout the city. A sub -committee will be working on a plan for "safe
routes to school" if grant money becomes available, the plan can be ready.
NEW BUSINESS
Fall Programs: Dolf distributed the fall program report with participation numbers. The numbers
were fairly consistent with past years.
Community Education Annual Report: Dolf distributed the Community Education annual report
which outlines participation numbers by age group and service category.
Pool Update: U.S. Aquatics, a consulting firm, provided the City with a report in June 2013
regarding the city pool. Mary Haugen presented a slide show of this report showing the various
options and costs that were provided for replacement of the pool. Also included were costs to repair
and update to code the existing pool. A cost/revenue analysis was provided in the report. Dolf will
meet with the new administrator early in January.
ADJOURNMENT
The meeting was adjourned at 6:45pm on a motion by Don DeMeyer and seconded by Tim
Peterson.
