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cp10-09-1979 cHUTCH INSON
CITY
CALENDAR
WEEK OF
i
October 7 TO October 13 �
1979
WEDNESDAY
Noon - Transportation Board
Meeting at City Hall
(Lunch Served)
SUNDAY
WIN
THURSDAY
MONDAY
COLUMBUS DAY
City Office Closed
FRIDAY
TUESDAY
11:45 A.M. - Downtown Develop-
ment District Ad-
visory Board in
Auditorium
(Lunch Served)
7:30 P.M. - City Council Meet-
ing at City Hall
SATURDAY
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 9, 1979
1. Call meeting to order - 7:30 P.M.
/2. Invocation - Reverend Manley Swarthout
f 3. Consideration of Minutes - Regular Meeting of September 25, 1979 and Special
Meetings of September 27, 1979 and October 3, 1979
Action - Motion to approve - Motion to approve as amended
v14. Public Hearing
None
5. Communications, Requests and Petitions
/(a) Consideration of Request for Elden Willard to Attend North Star Chapter of
Building Officials on October 19, 1979
Action - Motion to approve - Motion to reject
_/(b) Consideration of Request for Robert Ringstrom to Attend Skills Course
Action - Motion to approve - Motion to reject
,/(c) Consideration of Request for Reduced Trash and Refuse Rate by Bertha Sanken
Action - Motion to approve - Motion to reject
,(d) Consideration of Request for Hazel Sitz to Attend 1979 Annual Meeting of
Minnesota Public Transit Association on October 25-26, 1979
Action - Motion to approve - Motion to reject
f(e) Consideration of Request for Kenneth Merrill to Attend Financial Report
Writing Workshop on October 22-23, 1979
Action - Motion to approve - Motion to reject
✓(f) Consideration of Request for Homer Pittman to Attend Minnesota Building
Officials Association Southwest Region Meeting on October 17, 1979
Action - Motion to approve - Motion to reject
Council Agenda
October 9, 1979
6. Resolutions and Ordinances
,/(a) Resolution No. 6433 - Resolution of Appreciation (James Hanson)
Action - Motion to reject - Motion to waive reading and adopt
VI(b) Resolution No. 6434 - Accepting $55,000 from the Hutchinson Utilities
Commission
Action - Motion to reject - Motion to waive reading and adopt
,,/(c) Resolution No. 6435 - Resolution Approving 1980 Tax Levy, Collectible In 1980
Action - Motion to reject - Motion to waive reading and adopt
✓(d) Resolution No. 6436 - Resolution Adopting the Budget for Fiscal Year 1980
Action - Motion to reject - Motion to waive reading and adopt
`/(e) Resolution No. 6437 - Certifying Assessments of the City of Hutchinson to
the County of McLeod
Action - Motion to reject - Motion to waive reading and adopt
Vf) Resolution No. 6438 - Resolution Setting Election, Time, Place Locations of
Precincts, and Appointing of Judges for City General Election
Action - Motion to reject - Motion to waive reading and adopt
J(g) Ordinance No. 13/79 - Ordinance Amending Section 120:00 of the 1974 Ordinance
Code of the City of Hutchinson Entitled, Salaries, Mayor and Aldermen
Action - Motion to reject - Motion to waive first reading and set second
reading for October 23, 1979
7. Re orts of Officers Boards and Commissions
7(a) Building Official's Monthly Report - September 1979
Action - Order by Mayor received for filing
V(b) Minutes of "Seniors Activity Center" Advisory Board dated September 4, 1979
Action - Order by Mayor received for filing
-2-
Council Agenda
October 9, 1979
8. Unfinished Business
J(a) Consideration of Awarding Bid for Repair Work on School Road Bridge
(DEFERRED SEPTEMBER 24, 1979 AND SEPTEMBER 25, 1979)
Action - Motion to reject - Motion to award contract and authorize signing
9. New Business
/(a) Consideration of Resignation of Michael Monge
Action - Motion to reject - Motion to accept resignation
Ab) Consideration of Agreement with LOGIS and OSI for Computer Service
Action - Motion to reject - Motion to waive reading and adopt Resolution
vfc) Consideration of Emergency Electrical Generator System for Hutchinson
Community Hospital
Action -
Y(d) Presentation by Knutson Co. for Proposal on Section 8 High Rise - 8:00 P.M.
Action -
4e) Consideration of Articles of Incorporation, Constitution, and By -Laws Revisions
for Hutchinson Fire Department Relief Association
Action - Motion to approve - Motion to reject
Vff) Consideration of Request for Employee Merit Increase In City Clerk's Dept.
Action - Motion to approve - Motion to reject
"(g) Consideration of Violation of Building Code by James H. Retzlaff
Action -
10. Miscellaneous
i,/(a) Communications from Clerk -Administrative Assistant
11. Claims, Appropriations and Contract Payments
J(a) Verified Claims
12. Adjournment
-3-
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 25, 1979
1. CALL TO ORDER
Mayor Black called the meeting to order at 7:30 P.M., with the following members
present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to
Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz
and City Attorney Schantzen.
2. INVOCATION
The invocation was given by the Reverend John Longley of First Congregational
United Church of Christ.
3. MINUTES
The minutes of the Regular Meeting of September 11, 1979 and Special Meeting of
September 24, 1979 were approved as presented upon motion by Alderman Peterson,
seconded by Alderman Gruenhagen and unanimously carried.
4. PUBLIC HEARING - 8:00 P.M.
(a) CONSIDERATION OF PROPOSED 1980 BUDGET
Mayor Black opened the public hearing at 8:00 P.M. and read Publication No.
2222, Public Notice: 1980 Budget. He pointed out the public hearing was not
required by law but provided an opportunity for the public to have some in-
put into the City's budget.
Ms. June Redman, representative of the Tourism Committee of the Hutchinson
Area Chamber of Commerce, appeared before the Council and requested $2,000
to assist in preparing a four color, multi -fold brochure on Hutchinson. She
further showed samples of the proposed brochures to the Council members.
Mayor Black commented that the City is operating on a tight-brrdgee'"and would
have to set priorities, but they would give consideration to the request.
It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani-
mously carried, to close the hearing at 8:10 P.M.
5. REQUESTS, COMMUNICATIONS AND PETITIONS
None
6. RESOLUTIONS AND ORDINANCES
(a) RESOLUTION NO. 6420 - RESOLUTION OF APPRECIATION (LARRY J. MORRISSETTE)
Council Minutes
September 25, 1979
Following discussion, the motion was made by Alderman Westlund, seconded by
Alderman Peterson and carried unanimously, to waive reading and adopt Reso-
lution No. 6420 entitled Resolution of Appreciation (Larry J. Morrissette).
(b) RESOLUTION NO. 6421 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST
NATIONAL BANK OF HUTCHINSON
After discussion, it was moved by Alderman Westlund to waive reading and
adopt Resolution No. 6421 entitled Resolution Authorizing Release of Securi-
ties to First National Bank of Hutchinson. Seconded by Alderman Huntwork,
the motion unanimously carried.
(c) RESOLUTION NO. 6429 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL 1RJND
Following discussion, Alderman Peterson moved to waive reading and adopt Reso-
lution No. 6429 entitled Transferring $10,000 from Liquor Store to Gener&1
Fund. The motion was seconded -by Alderman Huntwork and unanimously carried.
(d) RESOLUTION NO. 6430 - RESOLUTION OF APPRECIATION (CLYDE DRAHOS)
After discussion, the motion was made by Alderman Gruenhagen, seconded by
Alderman Westlund and carried unanimously, to waive reading and adopt Resolu-
tion No. 6430 entitled Resolution of Appreciation (Clyde Drahos).
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(a) MONTHLY FINANCIAL REPORT - AUGUST 1979
There being no discussion, the report was ordered by the Mayor to be received
for filing.
(b) MINUTES OF PLANNING COMMISSION DATED AUGUST 21, 1979
There being no discussion, the minutes were ordered by the Mayor to be re-
ceived for filing.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF RECOMMENDATION FROM RCM TO AWARD CONTRACT FOR REPAIR WORK
ON SCHOOL ROAD BRIDGE (DEFERRED SEPTEMBER 24, 1979)
A representative of RCM reported on the bids received for repair work on
School Road Bridge. He pointed out that Arnold Beckman, Inc. had not sub-
mitted a duplicate copy of the application as required. It was his recom-
mendation to award the contract to M. G. Astleford Co. Inc. They had sub-
mitted two copies, one an original and one a Xerox copy.
-2-
Council Minutes
September 25, 1979
Mayor Black commented that since the City Engineer was on vacation, it had
not been possible to discuss the bids with him. It would be his preference
to table the matter until such time as the City Engineer could review the
bids.
9. NEW BUSINESS
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
A copy of the letter sent to all delinquent account holders was read by
Mayor Black. He then inquired if there was anyone present who wished to be
heard regarding his/her account. There was no response.
After discussion, Alderman Westlund moved to discontinue service on October 1,
1979 for the following accounts if payment was not received by said date:
04-0370-0-00, 04-0810-6-00, 11-0145-1-00, 11-0470-1-00, 11-0160-0-00, 12-1165-
0-00, 12-1396-0-00, 16-0352-1-00, and 16-0560-1-00. The motion was seconded
by Alderman Peterson and carried unanimously.
(b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MIKE'S MOBIrWIT14 FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION
Following discussion, the motion was made by Alderman Westlund that with the
recommendation of the Planning Commission to waive reading and adopt Resolu-
tion No. 6422 entitled Resolution Granting Variance from Section 6.05, B-3
of the Zoning Ordinance No. 464 to Allow Addition to Present Building of
Mike's Mobil. Seconded by Alderman Huntwork, the motion unanimously carried.
(c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MIKE'S MOBIL
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
With the favorable recommendation of the Planning Commission, it was moved
by Alderman Peterson to waive reading and adopt Resolution No. 6423 entitled
Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of Zoning
Ordinance No. 464 to Allow Addition to Non -Conforming Building at Mike's Mobil.
The motion was seconded by Alderman Gruenhagen and carried unanimously.
(d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ROCKITE SILO
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, it was moved by Alderman Westlund, seconded by Alderman
Huntwork and unanimously carried, to waive reading and adopt Resolution No.
6424 entitled Resolution Granting Conditional Use Permit under Section 6.07,
C-5 of Zoning Ordinance No. 464 to Allow Underground Fuel Storage Tanks In
A I-1 Zone by Rockite Silo.
-3-
Council Minutes
September 25, 1979
(e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY ROCKITE SILO WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION
Following discussion, Alderman Huntwork moved to waive reading and adopt
Resolution No. 6425 entitled Resolution Granting Variance from Section 6.05,
B-3 of the Zoning Ordinance No. 464 to Allow Underground Fuel Storage Tanks
to Be Located 100' from Rail, Right -of -Way. The motion was seconded by Ald-
erman Gruenhagen and carried unanimously.
(f) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR "RAINBOW ADDITION"
SUBMITTED BY GIL LEHMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, it was moved by Alderman Westlund, seconded by Alderman
Gruenhagen and unanimously carried, to waive reading and adopt Resolution No.
6426 entitled Resolution Giving Approval of Preliminary and Final Plat fei
Rainbow Addition.
G�
(g) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FIRST NATIONAL BANK
(MURIEL FELSKA) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Following discussion, the motion was made by Alderman Westlund to waive read-
ing and adopt Resolution No. 6427 entitled Resolution Granting Variance from
Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Construction -of
Garage. The motion was seconded by Alderman Huntwork and unanimously carried.
(h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FIRST NATIONAL
BANK (MURIEL FELSKA) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, Alderman Huntwork made the motion, seconded by Alderman
Gruenhagen and carried unanimously, to waive reading and adopt Resolution No.
6428 entitled Resolution Granting Conditional Use Permit under Section 6.07,
C-5 of Zoning Ordinance No. 464 to Allow C-3 Zoned Property To Be Used As
Residential.
(i) CONSIDERATION OF SALARY FOR SGT. JOHN GREGOR
Mayor Black reported he had discussed the salary increase for Sgt. John Gregor
with Chief of Police O'Borsky, and they had agreed upon a Grade 5, Step 4 in-
crease.
It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani-
mously carried, to approve an increase to Grade 5, Step 4 for Sgt. John Gregor.
(j) CONSIDERATION OF HIRING LIQUOR STORE CLERK
Following discussion, Alderman Westlund made the motion to approve the employ-
ment of Bruce Runke as liquor store clerk, effective October 1, 1979. Seconded
by Alderman Peterson, the motion carried unanimously.
-4-
Council Minutes
September 25, 1979
(k) CONSIDERATION OF PART-TIME STAFF ADDITIONS FOR RECREATION DEPARTMENT
The following individuals were recommended for part-time positions in super-
vision for recreational activities during the school year:
Swimming: Mary Erickson
Nancy Haggenmiller
Gymnastics: Nancy Pellinen
Jolene Dahle
After discussion, it was moved by Alderman Peterson, seconded by Alderman
Westlund and unanimously carried, to approve the employment of the above
named individuals.
(1) CONSIDERATION OF CIVIC ARENA SEASONAL EMPLOYEE
Alderman Westlund reported the Civic Arena needs additional help during the
winter ice season. It was recommended that Robert Riebe, a summer temporary
worker in the water department; be transferred, to..thy..Arena for, .th4 fionths'
of October through March. Funds are budgeted by the Civic Arena to cover
this expense.
Following discussion, Alderman Westlund made the motion to approve the sea-
sonal employee for the Civic Arena. The motion was seconded by Alderman Gruen-
hagen and carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT
Administrative Assistant Plotz reported he had attended a County Board meet-
ing regarding the sheltered workshop grant application yesterday and today.
The County is in support of the application for McLeod County, and several
letters have been received on behalf of the workshop. Mr. Plotz will be writ-
ing the grant application, which include Renville and Meeker Counties.
The Council members were reminded of a 7:00 A.M. budget meeting on Thursday,
September 27, 1979, with a Department Head meeting following at 8:30 A.M.
On September 26, 1979 at 10:00 A.M. the Minnesota Municipal Board will hold a
public hearing on annexation of property owned by John Miller, David Decker,
and Irene Erickson.
Mr. Plotz informed the Council that filings for offices of Mayor and Aldermen
opened today, and one individual had already filed for Alderman.
5.11
Council Minutes
September 25, 1979
(b) COMMUNICATIONS FROM THE MAYOR
Mayor Black reminded the Council of the Regional Meeting of the League of
Minnesota Cities to be held on October 4, 1979 in Norwood.
The term of Jim Hanson on the Airport Commission expired this month. Inas-
much as he did not wish to be reappointed, Mayor Black appointed Don Pankake
to a five-year term on the Airport Commission and asked for Council ratifi-
cation.
It was moved by Alderman Westlund to ratify the appointment of Don Pankake
to the Airport Commission. Seconded by Alderman Huntwork, the motion unani-
mously carried.
Mayor Black requested special consideration of the charges for refuse and
trash service. The old Resolution states an applicant for reduced rates
must be over 65 years of age and have an income of less than $2,200. It was
his opinion that this figure was too low and needs to be adjusted, and the
Mayor further recommended increasing the income limit to $3,600 per year.
After discussion, the motion was made by Alderman Westlund to approve the
change in the income limit to $3,600 per year and to waive reading and adopt
Resolution No. 6431. Seconded by Alderman Peterson, the motion carried .unani-
mously.
A copy of the letter received from the Fire Department Building Committee was
read by Mayor Black. The Committee requested a delay of three months on the
referendum for the new fire/police station since the School Bond will be pre-
sented in October, 1979. Mayor Black commented no date had been set for the
referendum.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
Administrative Assistant Plotz requested approval of a $7.50 fee for a build-
ing permit to allow gas tanks to be placed underground at the airport.
It was moved by Alderman Westlund, seconded by Alderman Peterson and unani-
mously carried, to approve the verified claims, including the $7.50 fee for
a building permit, and authorize payment from the appropriate funds.
12. ADJOURNMENT
There being no further business to come before the Council, the meeting was ad-
journed at 8:15 P.M. upon motion by Alderman Peterson, seconded by Alderman Hunt -
work and unanimously carried.
W-11
MINUTES
HUTCHINSON CITY COUNCIL - SPECIAL MEETING
THURSDAY, SEPTEMBER 27, 1979
Following a Department Head meeting, a special meeting of the City Council was
called to order by Mayor Black, with the following present: Aldermen Gruenhagen,
Westlund, and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson.
Also present was Administrative Assistant Plotz.
Discussion was given to the salary of Council members and the fact that no increase
had been received since January 1, 1976. It was the consensus of the Council to
increase the salaries from $200 to $300 per month for Alderman and from $250 to
$450 per month for Mayor.
The motion was made by Alderman Gruenhagen, seconded by Alderman Westlund and
unanimously carried, to increase the salaries of Council members as above stated.
A required public hearing will be held at a forthcoming Council meeting.
There being no further business to come before the Council, the meeting adjourned.
MINUTES
HUTCHINSON CITY COUNCIL - SPECIAL MEETING
WEDNESDAY, OCTOBER 3, 1979
A special meeting of the Hutchinson City Council was called to order by Mayor
Black at 8:00 A.M., with the following present: Aldermen Westlund, Gruenhagen
and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present
were Administrative Assistant Plotz, Fire Chief Schlueter, and Fire Marshal Field.
Discussion was given to the issue of the school and recent inspection of the
schools by the State Fire Marshal. The motion was made by Alderman Westlund to
(1) direct Fire Marshal Field to write a letter to the School Board apologizing
for the report that a "third party citizen" (concerned parent) made a complaint
causing inspection of the schools, and (2) suspend George Field immediately for
a two week period without pay. Seconded by Alderman Gruenhagen, the motion unani-
mously carried.
Following discussion of the problems with the Dutch elm contractor, the motion was
made by Alderman Westlund to terminate the Dutch elm contract with Anderson -River
Valley Tree Service to be effective immediately. The motion was seconded by Alder-
man Gruenhagen and carried unanimously.
Administrative Assistant Plotz was instructed to work with the City Attorney in
composing a letter to notify the contractor of said action.
There being no further business, the meeting adjourned at 8:50 A.M.
7
a.
f � i
ZY!'612) 879-2311
` f 37 l'VASHINGTON AVENUE WEST
.� HUTCHINSON, MINN. 55350
October 1, 1979
TO: Mayor & City Council
FROM: Building Official - Elden Willard
SUBJECT: Meeting - North Star Chapter ICBO
I request your permission to attend the next meeting of the North Star Chapter
of Building Officials, to be held on October 19, 1979 at the Fort Snelling
Officers Club at 8:00 A.M.
Respectfully,
CITY OF HUTCHINSON
C&t-'
�' �I-".; Z-.(-
Iden Wiltard
Building Official
pv
DATE October 1, 1979
POLICE DEPARTMENT
MEMORANDUM
TO. Mayor and City Council
FROM: Chief Dean M. O'Borsky
SUBJECT: Skills Course
When Robert Ringstrom was hired I was assured that because of his
B.A. degree that he would not have to attend any basic Police courses.
This misconception has been laid to rest.
The Minnesota P.O.S.T. Board academic learning objectives have been
expanded to the extent that Officer Ringstrom must attend a 7 week "Skills"
course at Metropolitan State College in Minneapolis. Attendance at this
course is mandatory or he will not be licensed. I have taken the liberty
of enrolling him in the course which will begin October 22, 1979.
This course is designed to provide the Officer with police skills
not covered by his academic learning.
DMO:neb
AFFIDAVIT
i�<< C)�:_ �Z �� l l: AM OVER 65 YEARS
OF AGE,. AND MY INCOME IS LESS THAN $3,600 PER YEAR.
THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE -
SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND
I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00.
+ fj
SIGNATURE 1� :� ;ZCz Jc. �l.4Zc -V A.
STREET ADDRESS ►-�- �. F, �.�
FOR OFFICE USE ONLY
TO: WATER DEPARTMENT
Date
Data Change
TO: CITY COUNCIL
Council Action:
Account Number
Approved
DATE
Disapproved
f
(612) 879-2311
CITY OF HUTCHIr` SON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
TO: MAYOR AND CITY COUNCIL DATE: October 1, 1979
FROM: PERSONNEL COORDINATOR
RE: MINNESOTA PUBLIC TRANSIT ASSOCIATION MEETING
I request permission to attend the 1979 Annual Meeting of
the Minnesota Public Transit Association in St. Paul on
October 25 and 26. Registration fee is $25.
A representative from Hutchinson has attended similar
meetings for the past two years, with valuable information
being gained each time.
This is a budgeted item.
Respectfully Submitted,
MW ,
OCT. 24 8:00 - 9:45 A.M.
9:45 - 10:00 A.M.
10:00 - 11:30 A.M.
11:45 - 1:30 P.M.
1:45 - 3:15 P.M.
3:15 - 3:30 P.M.
3:30 - 5:00 P.M.
6:00 - 7:30 P.M.
MINNESOTA PUBLIC TRANSIT ASSOCIATION
1979 Annual Meeting
Holiday Inn (Capitol Hill)
AGENDA
Registration and Coffee
Welcome and General Comments
Transit Planning:
Route ridership studies and
other ways to determine transit
potentials
Luncheon
October 24-25, 1979
St. Paul, Minnesota
Making transit decisions from both
a policy maker's standpoint and A
staff standpoint
Coffee Break
The 504 Regulations.
What do they mean?
General Reception
OCT. 25 8:30 - 10:00 A.M. State and Federal Funding:
What's available? What does it
really cost? Will MnDOT be
requesting additional transit
funds from the 1980 Legislature?
10:00 - 10:15 A.M.
10:15 - 11:00 A.M.
11:00 - 12:15 P.M.
Coffee Break
MPTA Annual Meeting
Where does transit fit in state
transportation planning?
Bill Heaney, President
Minnesota Public Transit Association
Richard Wolsfeld, President
Bather, Ringrose, Wolsfeld, Inc.
Gayle Kincannon, Commissioner
Metropolitan Transit Commission
Dennis Jensen, General Manager
Duluth Transit Authority
David Lee, Former Director of Policy and
Planning, American Public Transit Association
Robert Works, Director of Transit Administration
Minn. Dept. of Transportation
Theodore G. Weigle, Regional Director, UMTA
D. J. Mitchell, Chief in Transit Assistance
Division, UMTA
President Bill Heaney
Peter Fausch, Assistant Commissioner
Planning Division, MnDOT
- "i 12) 379 11
CITY OF HUTCHINSON
f" 3' WASHINGTON AVENUE WEST
-I(_ITC-HINSON, MINN 55350
M E M O R A N D U M
DATE: _ _October 4� 1979
TO: Mayor and City Council
FROM: Kenneth B. Merrill, City Accountant _ _ _ _ _ _ _ _ _ _ _ _ _ +
SUBJECT: Financial Report Writing Workshop
-------------------
ItY_,________r_+
It is requested that I be authorized to attend the above-named workshop.
It is a two-day seminar and would serve as a refresher and provide new
information on changes which have recently been made.
Attachment
bpi '4\1 j
The primary purpose of this course is to assist Municipal Clerks and Finance Officers enhance the skills needed
to prepare annual financial reports in accordance with Senerally Accepted Accounting Principles (GAAP). Recog-
nition is given to the fact that financial reporting goes far beyond day-to-day bookkeeping procedures. This
course will place an emphasis on report writing, including footnote disclosures and letters of transmittal.
Instructional materials were developed by the firm of Peat, Marwick, Mitchell and Company, and funded through a
grant of the Office of Local and Urban Affairs, State Planning Agency, State of Minnesota.
DAY 1
Chapter I Introduction and Overview-
s Review of history of Minnesota Legislation
a Review goals of legislation
s Present basic concept of accrual basis and
double -entry accounting
a Review elements of accounting process
a Highlight use of trial balance
a Review authoritative support for Generally
Accepted Accounting Principles (GAAP)
Chapter II Governmental Accounting Principles
a Identify basic principles which are similar
for all accounting entities
a Review objectives of governmental accounting
a Identify unique principles and concepts (GAAFR)
a Review types of funds
Chapter III Accounting Cycle Contents
a Identify common transaction cycles including
revenues, expenditures, fixed asset acquisi-
tion, and debt obligations
a Review the elements and timing of the trans-
action cycles
a Identify special journals used in the accounting
process
a Review steps in the accounting cycle from re-
cording transactions to preparing financial
statements
Chaoter IV Accounting_ Cycle Transaction
a Review the process of making entries to books
of original entry
a Review process of summarizing transactions and
recording in the general ledger
a Become familiar with the process of clasing the
general ledger and preparing a trial balance
Chapter V Preparing Financial Statements
a Become familiar with the financial statement
formats recommended by the office of the
State Auditor
a Prepare financial statements from trial
balance
a Discuss key elements of financial statements
FINANCIAL REPORTING
NAME
EMPLOYER
WORK ADDRESS
DAY 2
Chapter VI Writing Footnotes
a identify basic footnotes
a Review significant accounting policies
a Highlight the concept of full disclosure
Chapter VII Preparing_Supplementary Data
iReview State requirements
e Become familiar with technique of maintaining
records to comply with requirements
a Identify additional schedules and information
which might be included
Chapter VIII Writing Transmittal Letters
a Review elements of transmittal letter
a identify items to be included
a Review criteria for effective letter writing
a Become familiar with letter writing techniques
Chapter IX GAAFR Restatement - NCGAS-1
e Review NCGAS-1
a Identify changes from GAAFR
a Become familiar with pyramid reporting concept
REGISTRATION FORM
WORK PHONE POSITION
I will attend the workshop at:
St. Paul, October 22-23, (59-06)
Q Detroit Lakes, October 29-30 (59-07)
0 Duluth, October 30-31 (39-08)
October -November 1979
Lj Owatonna, November 13-14 (59-09)
❑ Redwood Falls. November 14-15 (59-10)
I enclose S25.00 (check or money order payable to the University of Minnesota)in full payment of the
fees for the workshop.
(] I enclose 512.50 for the second day of the workshop ONLY.
(] Please bill aly office (purchase order or letter of authorization attached).
0 Please send information about special senior citizen fees for Minnesota residents 62 years of age and older.
DATE SIGNATURE
MAIL TO: Registrar, Department of Conferences, P.O. Box 14084, University of Minnesota, Minneapolis- MN 55414
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The primary purpose of this course is to assist Municipal Clerks and Finance Officers enhance the skills needed
to prepare annual financial reports in accordance with Senerally Accepted Accounting Principles (GAAP). Recog-
nition is given to the fact that financial reporting goes far beyond day-to-day bookkeeping procedures. This
course will place an emphasis on report writing, including footnote disclosures and letters of transmittal.
Instructional materials were developed by the firm of Peat, Marwick, Mitchell and Company, and funded through a
grant of the Office of Local and Urban Affairs, State Planning Agency, State of Minnesota.
DAY 1
Chapter I Introduction and Overview-
s Review of history of Minnesota Legislation
a Review goals of legislation
s Present basic concept of accrual basis and
double -entry accounting
a Review elements of accounting process
a Highlight use of trial balance
a Review authoritative support for Generally
Accepted Accounting Principles (GAAP)
Chapter II Governmental Accounting Principles
a Identify basic principles which are similar
for all accounting entities
a Review objectives of governmental accounting
a Identify unique principles and concepts (GAAFR)
a Review types of funds
Chapter III Accounting Cycle Contents
a Identify common transaction cycles including
revenues, expenditures, fixed asset acquisi-
tion, and debt obligations
a Review the elements and timing of the trans-
action cycles
a Identify special journals used in the accounting
process
a Review steps in the accounting cycle from re-
cording transactions to preparing financial
statements
Chaoter IV Accounting_ Cycle Transaction
a Review the process of making entries to books
of original entry
a Review process of summarizing transactions and
recording in the general ledger
a Become familiar with the process of clasing the
general ledger and preparing a trial balance
Chapter V Preparing Financial Statements
a Become familiar with the financial statement
formats recommended by the office of the
State Auditor
a Prepare financial statements from trial
balance
a Discuss key elements of financial statements
FINANCIAL REPORTING
NAME
EMPLOYER
WORK ADDRESS
DAY 2
Chapter VI Writing Footnotes
a identify basic footnotes
a Review significant accounting policies
a Highlight the concept of full disclosure
Chapter VII Preparing_Supplementary Data
iReview State requirements
e Become familiar with technique of maintaining
records to comply with requirements
a Identify additional schedules and information
which might be included
Chapter VIII Writing Transmittal Letters
a Review elements of transmittal letter
a identify items to be included
a Review criteria for effective letter writing
a Become familiar with letter writing techniques
Chapter IX GAAFR Restatement - NCGAS-1
e Review NCGAS-1
a Identify changes from GAAFR
a Become familiar with pyramid reporting concept
REGISTRATION FORM
WORK PHONE POSITION
I will attend the workshop at:
St. Paul, October 22-23, (59-06)
Q Detroit Lakes, October 29-30 (59-07)
0 Duluth, October 30-31 (39-08)
October -November 1979
Lj Owatonna, November 13-14 (59-09)
❑ Redwood Falls. November 14-15 (59-10)
I enclose S25.00 (check or money order payable to the University of Minnesota)in full payment of the
fees for the workshop.
(] I enclose 512.50 for the second day of the workshop ONLY.
(] Please bill aly office (purchase order or letter of authorization attached).
0 Please send information about special senior citizen fees for Minnesota residents 62 years of age and older.
DATE SIGNATURE
MAIL TO: Registrar, Department of Conferences, P.O. Box 14084, University of Minnesota, Minneapolis- MN 55414
u0Lsua;x3 Pue UOL4e3nF3 ;ULnUL;MOO
Sa:)uaaajU00 j0 ;Uatu."i Q
e40SaUULW ;0 a;e;S
ROUa6y h Luu2 W a424S
S.a Lej;b ueq.a0 pup Le303 10 a0 LJ�0
S�OSNNS
0 ��i39�1�4
� �6Z
LOCATIONS AND DATES
More complete information will be mailed to
registrants.
October 22 & 23 Earle Brown Center
FOR FURTHER INFORMATION CONTACT:
Joe Kroll, Program Director (612) 373-3685
Julie Koester, Program Asst. (612) 373-3887
Department of Conferences
211 Nolte Center
315 Pillsbury Drive Southeast
University of Minnesota
Minneapolis, MN 55455
REGISTRATION
Pre -registration is important to assure that study
guides are provided for each participant. Regis-
tration is personal, and non -transferable. A full
refund of the fee will be made if registration is
cancelled in writing prior to the workshop, not
accepted, or if the workshop is not held. The
University of Minnesota reserves the right to can-
cei the workshoo if the occasion arises. Applica-
tion for registration on the attached form,
accompanied by a remittance covering the full fee,
should be received one week prior to the workshop.
:he University of Minnesota is committed to the
policy that all persons shall have equal access to
its programs, facilities, and employment, without
regard to race, c. -"d, color, sex. national origin,
or handicap_
INSTRUCTORS
Instructional services will be provided by representa-
tives from the firm of Peat. Marwick, Mitchell, and
Company. For the following locations, first day in-
structors will be:
Redwood Falls: Roy Trullinger, City Clerk, St. James
Owatonna: Don Rippentrop, Finance Director,
Albert Lea
Detroit Lakes: Wayne Lance. City Clerk/Treasurer,
Detroit Lakes
Richard Grabow, Finance Officer.
Detroit Lakes
NOTE: Although the workshop is scheduled for two
days, those with strong accounting background
may register for the second day only at a fee
of $12.50.
FEES
These workshops are partially funded through a grant
from the Office of Local and Urban Affairs of the
State Planning Agency for the State of Minnesota.
The fee for this two-day workshop is 525.00. This
includes all instructional materials, lunches, and
coffee breaks.
Minnesota residents 52 years of age and older may
attend this program without payment of the fee if
soace is available after all fee -paying registrants
nave been accommodated. They shall, however, be
responsible for the costs of mererials, meals and
refreshments, and other services. If applicapie.
Eligible persons who are interested should c+ecx the
approoriate box on Ito attached registration 'aOm-
Aoplicants will 5e notified,is• space is available.
University of Minnesota
St. Paul Campus
October 29 5 30
Erie Jr. Rex Supper Club
Detroit Lakes
October 30-31
Kirby Student Center
ity of ,Minnesota
gu;
th
November 13 &14
Owatonna Performing Arts
Center
540 West Hills Circle
November 14 b 15
Donovan's Converence Center
East Highway 71
Redwood Fails
FOR FURTHER INFORMATION CONTACT:
Joe Kroll, Program Director (612) 373-3685
Julie Koester, Program Asst. (612) 373-3887
Department of Conferences
211 Nolte Center
315 Pillsbury Drive Southeast
University of Minnesota
Minneapolis, MN 55455
REGISTRATION
Pre -registration is important to assure that study
guides are provided for each participant. Regis-
tration is personal, and non -transferable. A full
refund of the fee will be made if registration is
cancelled in writing prior to the workshop, not
accepted, or if the workshop is not held. The
University of Minnesota reserves the right to can-
cei the workshoo if the occasion arises. Applica-
tion for registration on the attached form,
accompanied by a remittance covering the full fee,
should be received one week prior to the workshop.
:he University of Minnesota is committed to the
policy that all persons shall have equal access to
its programs, facilities, and employment, without
regard to race, c. -"d, color, sex. national origin,
or handicap_
INSTRUCTORS
Instructional services will be provided by representa-
tives from the firm of Peat. Marwick, Mitchell, and
Company. For the following locations, first day in-
structors will be:
Redwood Falls: Roy Trullinger, City Clerk, St. James
Owatonna: Don Rippentrop, Finance Director,
Albert Lea
Detroit Lakes: Wayne Lance. City Clerk/Treasurer,
Detroit Lakes
Richard Grabow, Finance Officer.
Detroit Lakes
NOTE: Although the workshop is scheduled for two
days, those with strong accounting background
may register for the second day only at a fee
of $12.50.
FEES
These workshops are partially funded through a grant
from the Office of Local and Urban Affairs of the
State Planning Agency for the State of Minnesota.
The fee for this two-day workshop is 525.00. This
includes all instructional materials, lunches, and
coffee breaks.
Minnesota residents 52 years of age and older may
attend this program without payment of the fee if
soace is available after all fee -paying registrants
nave been accommodated. They shall, however, be
responsible for the costs of mererials, meals and
refreshments, and other services. If applicapie.
Eligible persons who are interested should c+ecx the
approoriate box on Ito attached registration 'aOm-
Aoplicants will 5e notified,is• space is available.
!, (612) 879-2311
f
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON MINN.5
5 350
October 5, 1979
TO:
Mayor and City Council
FROM: Homer Pittman
SUBJECT: Minnesota Building Officials Meeting
I request permission to attend the Minnesota Building Officials Association
Southwest Region Meeting on October 17, 1979 at Sheepshed, Olivia, Minnesota.
Sincerely,
CITY OF HUTCHINSON
Homer Pittman
Bldg./Plbg. Inspector
pv
1
WHEREAS, James Hanson has served the City wet t as a membeA of the AiApo it
Commission jon Live (5) yeau;
WHEREAS, said James Hanson has served jaithjutty and dc.tigentty giving o f his
time and taeents toward the enhichment o j .the City,
NOW THEREFORE, BE IT RESOLVEV 8Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, deep appuc i.at i on .is hereby expressed to James Hanson jon his ajonemen-
ti.oned services and the guts ude o f Hutchinson and the citizens theAeoj is hereby
express ed.
Adopted by the City Counc it this 9th day o f OctobeA, 1979.
ATTEST:
GaAy D. otz
city CQehh.
Ma yon
RESOLUTION NO. 6434
ACCEPTING $55,000 FROM THE
HUTCHINSON UTILITIES COMMISSION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON:
THAT a $55,000.00 transfer from the Hutchinson Utilities Commission to
the City of Hutchinson's General Fund is hereby accepted.
Adopted by the City Council this 9th day of October, 1979.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
RESOLUTION NO. 6435
RESOLUTION APPROVING 1980 TAX LEVY, COLLECTIBLE IN 1980
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY,
MINNESOTA:
THAT the following sums of money be levied for the current year, collectible
in 1980, upon the taxable property in said City of Hutchinson for the following
purposes:
General Fund $490,651.00
Library 43, 179.00
Armory Payment 7,000.00
Debt Service Fund 360,000.00
(G.O. Bonds)
Certificates of Indebtedness 47,345.00
TOTAL $948,175.00
Provision has been made for payment of the City's share of Public Employee
Retirement Association's contributions for the ensuing year.
BE IT FURTHER RESOLVED:
THAT there is a sufficient sum of monies in the Debt Service Funds of the
City, together with the above Debt Service Fund tax levy, to pay principal and
interest in 1980 on all outstanding bond issues, and the deferred annual tax levies
previously certified to the County Auditor are hereby canceled, and replaced by
above debt service tax levy.
The City Clerk is hereby instructed to transmit a certified copy of this
resolution to the County Auditor of McLeod County, Minnesota as required by law.
Adopted by the City Council this 9th day of October, 1979.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
RESOLUTION NO. 6436
RESOLUTION ADOPTING THE BUDGET FOR FISCAL YEAR 1980
BE IT RESOLVED BY THE CITY OF HUTCHINSON:
THAT the Annual Budget of the City of Hutchinson for the fiscal year beginning
January 1, 1980 which has been submitted by the Clerk -Administrative Assistant and
modified and approved by the City Council is hereby adopted; the totals of the said
budget and the major divisions thereof being as follows:
I. GENERAL FUND
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
$ 473,175.00
Licenses
11,030.00
Permits
32,500.00
Fees
1,500.00
Inter -Governmental Revenue
1,020,514.80
Charges for Services
278,095.00
Collections for Other Agencies
550.00
Miscellaneous
131,740.00
Transfers from Other Funds
351,000.00
Total Available $2,300,104.00
REQUIREMENT
APPROPRIATIONS
Personal Services $1,272,489.00
Supplies 191,369.00
Other Services & Charges 438,366.00
Miscellaneous 17,213.00
Capital Outlay 88,732.00
Principal and Interest 41,355.00
Other Expenses 250,580.00
Total Appropriations $2,300,104.00
II. SPECIAL ASSESSMENT FUND
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
REQUIREMENT
APPROPRIATIONS
Principal and Interest
BE IT FURTHER RESOLVED:
$ 360,000.00
$ 360,000.QO
THAT the Clerk -Treasurer be directed to cause the appropriate Iccounting _
entries to be made in the Books of the City.
Adopted by the City Council this 9th day of October, 1979.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
A
f (612) 879-2311
CITY OF HUYCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: October 4, 1979
— — — — — — — — — — — — — — —
TO: Mayor and Council
--------------------------------
FROM: Ken Merrill, City Accountant
--------------------------------
SUBJECT: 1980 Budget
Attached you will find the budget per the city council review just completed.
The numbers are per changes discussed and approved by the Council. A con-
cern on funding of the Recreation Budget has been raised by the Park and
Recreation Board, but it is thought this matter can be resolved without
any major changes of the budget as shown.
The budget, if adopted by council action, will then be prepared in detailed
book form for distribution. We do have to review the enterprise funds and
meetings for this will be set as soon as Marlow returns.
W.
BONDS OF
1968
1969 -SS
1969
1970
1971
1972
1973
1975
1976
1977
1978
12/31/79
ESTIMATED CASH
BALANCE
3,903
52,588
(11,343)
12,962
29,346
76,299
87,086
134,630
11,576
127,866
74,374
CITY OF HUTCHINSON
SPECIAL ASSESSMENT BUDGET
ESTIMATED
1980
ASSESSMENT PAY.
18,000
22,400
31,400
6,200
17,600
22,600
16,600
72,000
60,200
1980
AD VALOREM
BOND
TAX
PAYMENT
1979
1980
107,350
50,000
60,000
-
70,000
-
158,463
90,000
110,000
17,550
-
-
72,000
-
-
93,200
15,000
10,000
97,800
20,000
20,000
210,200
30,000
130,000
108,200
30,000
30,000
62,400
25,000
-
$ 330,000 $360,000
330,000
1979 Mill Levy 28,228,471 = 11.7 Mills
360,000
1980 Mill Levy 30,000,000 est. = 12 Mills
V
CITY OF HUTCHINSON
LEVY LIMITS & SPECIAL LEVIES
COMPARISON 1978/1979 to 1979/1980
Levy Limit
Special Levies
A) Liability Insurance
B) Matching Fund
Transit 10,767
LAWCON
Reg. Lib. 38,172
LOGIS 19,500
Bond Indebtness
SS 1969
50,000
1969
70,000
1970
90,000
1971
17.83
1972
588,175
1973
15,000
1975
20,000
1976
30,000
1977
30,000
1978
25,000
Airport 4,100
Certification of Indebtnesss
Armory Bonds
Increased Ind. & Comm. Develop.
Unfunded Liab. of Public Pension
Shade Tree
Street Maintenance
Special Assessment Bonds
General Fund Levy
Total Levy
1978/1979
$ 312,606
17,792
68,439
334,100
12,050
7,000
8,355
1,021
71,611
1979/1980
$ 328,128
20,792
116,912
10,973
40,000
43,179
22,760
360, 000
60,000
-0-
110,000
10,000
20,000
130,000
30,000
-0-
-0-
9,000 Radio Console 47,345
8,345 Bucket Truck
30,000 Loader
7,000
13,365
3,122
-0-
51,511
330,000
11.69
mills
360,000
12.0
mil
503,424
17.83
mills
588,175
19.6
mil
833,424
29.48
mills
948,175
31.6
mil
Assessed Valuation 28,228,471 30,000,000 (est.)
VII
e
CITY OF HUTCHINSON
GENERAL FUND
FUND BALANCE SUMMARY
*Per 1979 Budget
**Per Proposed 1980 Budget
VIII
1978
1979
1980
Beginning Fund Balance
$ 265,405
$ 453,135
$ 453,135
Receipts
2,011,212
1,932,603*
2,300,104**
Disbursement
1,823,482
1,932,603*
2,300,104**
Ending Fund Balance
$ 453,135
$ 453,135
$ 453,135
*Per 1979 Budget
**Per Proposed 1980 Budget
VIII
CITY OF HUTCHINSON
GENERAL FUND
DETAIL OF REVENUE BY SOURCE
e
Permits
Building
1977
1978
1979
1980
Source
Actual
Actual
Adopted
Adopted
Taxes
1,338
2,267
1,000
1,500
General Fund Levy
$240,813
$355,351
$ 359,824
$ 413,830
Bond & Interest Levy
54,909
11,622
23,600
54,345
Delinquent
3,752
2,681
2,500
2,500
Penalties & Interest
1,947
2,407
2,500
2,500
Total Taxes
301,421
372,061
388,424
473,175
Licenses
13,832
16,307
16,000
19,732"
Intoxicating Beverages
6,900
8,000
8,000
8,000
Non -Intoxicating Beverages
1,759
2,225
1,825
2,200
Cigarette
595
581
600
,.580
Dog
218
208
200
200
Bicycle
6
-0-
50
50
Other Licenses
150
-0-
50
-0-
Total Licenses
9,628
11,014
10,725
11,030
Permits
Building
36,810
28,442
24,000
26,500
Plumbing
3,438
4,861
3,000
4,500
Other Permits
1,338
2,267
1,000
1,500
Total Permits
41,586
35,570
28,000
32,500
Fee
-0-
11,800
-0-
-0-
Planning Fees
1,985
1,342
1,500
1,500
Total Fees
1,985
1,342
1,500
1_,500
Intergovernmental Revenue
Shared State Taxes:
Local Government Aid
387,658
478,366
557,506
594,715
Homestead Credit
70,481
97,126
120,000
120,000
Attached Machinery Aid
10,296
18,102
18,000
20,000
LAWCON Grant
11,900
-0-
-0-
-0-
Planning Grant
-0-
11,800
-0-
-0-
Transportation Grant
26,248
21,303
20,984
25,000
Airport Reimbursement
12,385
17,768
19,400
17,400
Auto Insurance Tax
19,316
27,640
24,700
27,100
Fire Relief Ins. Tax
13,832
16,307
16,000
19,732"
M.S.A. 11aintenance
10,305
39,875
10,500
10,500
Civil Defense
10,000
-0-
-0-
-0-
I.P.A. Grant
1,710
-0-
-0-
-0-
Diseased Tree Program --Agr.
-0-
47,996
-0-
37,630
Diseased Tree Program - DNR
7,500
IX
Source
CITY OF HUTCHINSON
GENERAL FUND
DETAIL OF REVENUE BY SOURCE
1977 1978
Actual Actual
Intergovernmental Revenue (cont.)
Shared Federal Revenue:
HUD Comm. Dvlpm. Grant 103,744
General Revenue Sharing 127,956
Civil Defense 3,293
Shared County Aid:
C.E.T.A. 745
County Court Fines 23,292
Total Intergovt. 833,161
Charges for Services
Cemetery
Deputy Registrar
Recreation Fees
Project Administrator Fees
Engineering Services
Family Center
Campgrounds
Transit
Other
Total Charges
Collections for other Agencies
Bldg. Permits Surcharge
Total Collections
Miscellaneous
Reimbursement for Salaries
Interest Earnings
Rents
Buildings
Hangars
Gas Sales
Refunds & Reimbursements
Other Revenues
Total Miscellaneous
Transfers from Other Funds
Liquor Store
Utilities Commission
Fire Dept. - Country Acct.
Total Transfers
TOTAL GENERAL FUND
10,925
25,020
17,751
35,000
135,000
19,567
1,220
5,863
-0-
250,346
4,761
4,761
85,991
49,527
18,431
-0-
-0-
-0-
9,564
8,268
171,781
80,000
200,000
6,213
2861213
$1,900,882
X
30,993
87,480
1,837
2,112
21,230
919,935
17,506
28,697
29,997
40,000
70,000
54,003
1,665
5,690
2,913
_250,471
499
499
43,368
53,101
4,165
5,246
1,568
17,492
124,940
80,000
205,000
10,378
295,378
1979
Adopted
-0-
136,451
-0-
400
20,000
943.941
9,500
30,000
24,213
40,000
70,000
42,000
1,500
5,500
-0-
222,713
300
300
-0-
30,000
9,500
3,500
4,500
-0-
2,000
500
50,000
80,000
200,000
7,000
287,000
$2,011,210 $1,932,603
1980
Adopted
-0-
117,937
-0-
-0-
23,000
1,020,514
15,000
34,000
55,675
40,000
70,000
54,000
1,700
6,720
1.000
278,095
550
550
-0-
73,000
11,200
4,000
6,240
28,300
1,000
8.000
90,000
250,000
11,000
351.000
$2,300,104
CITY OF HUTCHINSON
GENERAL FUND
SUMMARY OF EXPENDITURES
BY DEPARTMENT, DIVISION AND ACTIVITY
XI
1977
1978
1979
1980
ACTUAL
ACTUAL
ADOPTED
ADOPTED
Mayor & Council
$16,641
$16,402
$16,350
$25,162
Administrative Assistant
30,339
38,569
41,772
44,564
Elections
4,253
5,533
5,901
7,615
City Clerk
109,792
118,672
129,909
145,706
Motor Vehicle
22,562
28,705
30,473
35,165
Assessing
9,600
12,504
12,500
14,300
City Attorney (legal)
10,465
12,544
13,749
17,909
Planning & Zoning
13,453
33,293
2,000
2,850
City Hall
30,607
25,179
27,260
29,457
"Old Armory"
14,056
15,587
21,151
21,385
Police Department
251,365
352,929
366,906
400,066
Fire Department
48,293
63,986
57,100
60,90
Community Service Officer
11,281
16,633
17,864
20,294
Protective Inspections
31,662
43,233
45,586
50,418
Civil Defense
21,319
-0-
800
1,600
-Safety Council
175
192
250
250
Fire Inspector
-0-
-0-
26,165
25,724
Engineering Department
154,463
94,014
101,069
107,40
Streets and Alleys
257,825
208,271
210,528
258,368
Maintenance Accounts
40,573
56,893
56,000
64,100
Conservation of Health
300
300
300
300
Library
33,605
36,134
40,172
43,179
Recreation Department
65,620
61,706
61,705
104,313
Civic Arena
63,768
56,893
57,045
61,266
Park Department*
111,746
182,944
175,785
209,603
Cemetery
16,527
19,879
23,649
24,377
Downtown Development
-0-
11,921
15,700
10,600
LAWCON
100
Community Development
84.943
_ -0-
-0-
Debt Service
40,715
35,617
38,750
34,355
XI
Airport
Transportation
Unallocated
CITY OF HUTCHINSON
GENERAL FUND
SUMMARY OF EXPENDITURES
BY DEPARTMENT, DIVISION AND ACTIVITY
TOTAL GENERAL FUND
1977
ACTUAL
$ 23,484
36,622
311,260
51,867,314
* Shade Tree Included in Total for Park
XII
1978
ACTUAL
$ 34,646
25,774
214,581
1979
ADOPTED
$ 45,345
36,976
253,843
1980
ADOPTED
$ 68,630
40,818
369,280
$1,823,480 $1,932,603 $2,300,104
50,000 50,000
RESOLUTION NO. 6437
CERTIFYING ASSESSMENTS OF THE
CITY OF HUTCHINSON TO THE COUNTY
OF MCLEOD
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF
MCLEOD, STATE OF MINNESOTA:
THAT the following embraces unpaid assessments levied by the City Council of
Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various
assessments of the City of Hutchinson, to be levied and assessed upon the properties
as listed for the following purposes for the current year, and that a copy thereof
be sent to the County Auditor of said McLeod County, Minnesota:
SEWER AND WATERMAIN
10th Installment of 10 Year Assessment
10th Installment of 10 Year Assessment
9th Installment of 10 Year Assessment
8th Installment of 10 Year Assessment
8th Installment of 10 Year Assessment
7th Installment of 10 Year Assessment
7th Installment of 10 Year Assessment
7th Installment of 10 Year Assessment
6th Installment of 10 Year Assessment
5th Installment of 10 Year Assessment
5th Installment of 10 Year Assessment
4th Installment of 10 Year Assessment
3rd Installment of 10 Year Assessment
2nd Installment of 10 Year Assessment
2nd Installment of 10 Year Assessment
1st Installment of 10 Year Assessment
1968-3 Water and Sewer Project Roll No. 32
1969-1 Part I Water & Sewer Project Roll No. 33
1969-1 Part II Water & Sewer Project Roll No. 36
71-03 Watermain Project Roll No. 41
1970-2 Watermain, Sanitary Sewer, Storm Sewer
Project Roll No. 42
1972 Sanitary Sewer, Watermain, Storm Sewer
Project Roll No. 45
1972 Storm Sewer, Sanitary Sewer, Water Project
Roll No. 46
1970 Sanitary Sewer & Watermain Roll No. 48
Change Order No. 1 Roll No. 53
1974 Watermain and Sanitary Sewer Project Roll #59
1972 Water & Sewer Project Roll No. 60
1969 & 1974 Watermain; 1969, 1974 & 1975 Sanitary
Sewer; Roll No. 63
1976 Sanitary Sewer, Watermain Roll No. 67
1977 Sanitary Sewer, Watermain Roll No. 70
1977 Sanitary Sewer, Watermain Roll No. 72
1978 Sanitary Sewer, Watermain Roll No. 78
RTnRM SF.WRR
8th Installment of 10 Year Assessment
10th Installment of 10 Year Assessment
6th Installment of 10 Year Assessment
6th Installment of 10 Year Assessment
5th Installment of 10 Year Assessment
4th Installment of 10 Year Assessment
4th Installment of 10 Year Assessment
2nd Installment of 10 Year Assessment
lst Installment of 10 Year Assessment
1st Installment of 10 Year Assessment
71-08 Storm Sewer Project Roll No. 40
17-7 Southwest Storm Sewer Project Roll No. 35
1973 Southeast Storm Sewer Project Roll No. 52
1973 Southeast Storm Sewer Project Roll No. 54
1969 SW Storm Sewer Roll No. 60
1974 and 1975 Storm Sewer Roll No. 63
1975 Storm Sewer Project Roll No. 64
1977 Storm Sewer Project Roll No. 71
1978 Storm Sewer Project Roll No. 74
1978 Storm Sewer Project Roll No. 75
SIDEWALK
8th Installment of 10 Year Assessment 71-04 Sidewalk Project Roll No. 39
9th
9th
7th
7th
7th
6th
6th
5th
5th
5th
5th
5th
4th
4th
3rd
3rd
2nd
2nd
2nd
1st
1st
STREET IMPROVEMENTS
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installments of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 5 Year Assessment
Installment of 10 Year Assessment
Installment of 5 Year Assessment
Installment of 5 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 5 Year Assessment
Installment of 10 Year Assessment
Installment of 5 Year Assessment
Installment of 5 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
Installment of 10 Year Assessment
BE IT FURTHER RESOLVED:
1970-1 Part I Street Improvement
1970-1 Part II Street Improvement
71-02 Street Improvement Roll No.
1972 Street Improvement Roll No.
1970 Street Improvement Roll No.
1973 Street Improvement Roll No.
1973 Street Improvement Roll No.
1973 Street Improvement Roll No.
1974 Street Improvement Roll No.
1974 Street Improvement Roll No.
1974 Street Improvement Roll No.
1974 Street Improvement Roll No.
1974 and 1975 Street Improvements
1975 Street Improvement Roll No.
1976 Street Improvement Roll No.
1976 Street Improvement Roll No.
1977 Street Improvement Roll No.
1977 Street Improvement Roll No.
1977 Street Improvement Roll No.
1978 Street Improvement Roll No.
1978 Street Improvement Roll No.
Roll No.
Roll No.
44
47
49
50
51
55
55
56
57
58
Roll No.
62
65
66
68
69
73
76
77
37
38
61
THAT the following embraces unpaid water, sewer, refuse, utility and miscell-
aneous bills including outside reader and water meter:
Water, Sewer and Refuse $ 94.18
utility -0-
Miscellaneous 2,159.00
Adopted by the City Council this 9th day of October, 1979.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
WATER AND SEWER ACCOUNTS CERTIFIED TO TAXES
Bruss Upholstering $30.18
Gerald Robinson $64.00
$94.18
1979 MISCELLANEOUS CERTIFICATION
WATER AND SEWER LINE REPAIR
Earl Danielson
DUTCH ELM DISEASED TREE REMOVAL
Arch Bonnema
Frank Fay
Ralph Tucker
Earl McDonald
Ronald McGraw
Darrel Rusch
Jerome Carrigan
169.80
300.00
435.00
225.00
428.00
347.50
212.80
40.90
$2,159.00
RESOLUTION NO. 6438
RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF
PRECINCTS, AND APPOINTING OF JUDGES FOR
CITY GENERAL ELECTION
WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states
that the governing body of any municipality, by resolution adopted prior to the giving
of notice of the election, may designate the time during which the polls shall remain
open for the City General Election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the City General
Election of Tuesday, November 6, 1979, and the City Clerk shall give such notice of
these election hours as is required by law.
tion:
list.
2. That the following polling places shall be used during the City General Elec-
All Polling Places Will Be In the "Old" Armory
First Precinct
Second Precinct
Third Precinct
Fourth Precinct
Fifth Precinct
NE Corner Armory
NW Corner Armory
SW Corner Armory
South Side Armory
SE Corner Armory
3. That the Election Judges are hereby appointed in accordance with the attached
Adopted by the City Council this 9th day of October, 1979.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
1.
Olga Kern*
534
Bluff
2.
Verna Anderson
765
Spruce
3.
Julie Flaa
886
Oak
4.
Rosina Johnson
450
Rose Lane
1.
Emma Lake*
115
Franklin N.
2.
Margaret Sorenson
316
First Ave. NW
3.
DeLaine Rolfe
844
Second Ave. SW
4.
Lillian Jorgenson
36
Franklin N.
. JL
1. Doris Daggett* 440 Dale
2. Pat Kuester 1020 Roberts Road
3. Darlene Knigge 674 Harrington
4. Norma Totushek 515 Larson
1.
Grace Sanstead*
425
Franklin St.
2.
Jo Gilhousen
621
Fourth Ave. SW
3.
Norma Schepers
305
Pishney Lane
4.
Evelyn Odegaard
446
Main S.
1. Mildred Nelson* 316 Hassan S.
2. Grace Kottke 1028 Jefferson
3. Edna Hall 565 S. Jefferson
4. Mayme Meyer 435 Jefferson
Registration Table
1. Fern Frank* 595 Lynn Road
2. Bernice Erickson 724 Jefferson S.
*Denotes Chairman
ORDINANCE NO. 13/79
ORDINANCE AMENDING SECTION 120:00 OF THE
1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON
ENTITLED, SALARIES, MAYOR AND ALDERMEN
THE CITY OF HUTCHINSON ORDAINS:
Section 1. Section 120:00 of the 1974 Ordinance Code of the City of
Hutchinson, entitled Salaries, Mayor and Aldermen, which reads as follows:
The monthly salaries are hereby established for the office of Mayor and
the office of Alderman of and for the City of Hutchinson as follows:
Mayor - $250.00 per month
Alderman - $200.00 per month
is hereby amended to read as follows:
Section 120:00 - Salaries, Mayor and Aldermen
The monthly salaries are hereby established for the office of Mayor and the
office of Alderman of and for the City of Hutchinson as follows:
Mayor - $450.00 per month
Alderman - $300.00 per month
Section 2. Effective Date. This Ordinance shall take effect on
January 1, 1980.
Adopted by the City Council this 23rd day of October, 1979.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
n;),,E Z. f, , O.M.B. 41-112025, Approval Expires December 1979
F oFN C-404P��
~wf
ermits issued i
3+ze•�ei
in month of SLPT Ei,,13ER 1979
U.S. DEPARTMENT OF COvvERCE
BUREAU of THE CENSUS
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
(Please correct any error in name and address including ZIP code)
REPORT OF
BUILDING PERMITS ISSUED AND
6103500 41 9 9999 085 6 81
LOCAL PUBLIC CONSTRUCTION
26 0
MR ELDEN r;ILLARD BLDG OFFICIAL
CITY HALL 37 ;AASH I NGTON AVE WEST
PLEASEBureau of the Census
RETURN 1201 East Tenth Street
HUTCHINSON hitt/ 55350
WHITE Jeffersonville, Ind. 47132
COPY TO
If no permits were issued this month ❑
enter "X" in box and return form.
PRIVATELY OWNED
PUBLICLY OWNED
Section I — HOUSEKEEPING
Number
Cost of
Number
Cost of
RESIDENTIAL BUILDINGS,
Item
Build-
ings
Housing
units
Build-
ings
Housing
units
EXCLUDING ADDITIONS
No.
construction
(Omit cents)
construction
(Omit cents)
AND ALTERATIONS
(a)
(b)
(c)
(d)
(e)
(f)
(g)
One -family houses, including
IS
H
Zsemidetached,
row, and town
001
9
474,793
S
J
Two-family buildings
002
3
Three- and four -family buildings
003
W
=Five
-or -more family buildings
004
TOTAL (001-004)
094
9
9
474,793
Moved or relocated buildings
005
1
—
—
Mobile homes
300
5
5
—
PRIVATELY OWNED
PUBLICLY
OWNED
Section 11 — NEW NONHOUSEKEEPING
Number
Cost of
Number
Cost of
RESIDENTIAL BUILDINGS
Item
No.
Build-
Rooms
Build-
ings
Rooms
construction
(Omit cents)
construction
(Omit cents)
ings
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Transient hotels, motels,
tourist courts, and cabins
006
=
Is
Other shelter
007
PRIVATELY OWNED
PUBLICLY OWNED
Section III — DEMOLITION AND RAZING
Item
Number
Number
OF BUILDINGS
No.
Buildings
dousing units
Buildings
Housing units
(a)
(b)
(c)
(d)
(e)
One -family houses, including
—3
semidetached, row, and town
231
< N
u
W$
Two-family buildings
232
D J
W
Three- and four -family buildings
233
m
oc
Five -or -more family buildings
234
All other buildings and structures
240
FF7
PRIVATELY OWNED
PUBLICLY OWNED
Section IV — NEW NONRESIDENTIAL
Item
Number of Cost of construction
Number of Cost of construction
BUILDINGS
No.
buildings (Omit cents)
buildings (omit cents)
(a)
(b) (c)
(d) (e)
Amusement and recreational buildings
008
S
f
Churches and other religious buildings
009
Industrial buildings
010
Parking garages
Oil
Residential &arajtes and carports
012
3 3,398
Service stations and re airarages
013
;
Hospitals and other institutional buildings
014
1 100,008
Office, bank, and professional buildings
015
Public works and utilities buildings
016
Schools and other educational buildings
017
Stores and other mercantile buildin s
018
Other nonresidential buildinjts
019
Structures other than buildings
020
2 4,060
concrete slabs CONTINUE ON REVERSE SIDE
/'_ /J
�— Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS
FORM C-404 11-36-761
PRIVATELY OWNED
PUBLICLY OWNED
TYPE OF BUILDINGS
Item
No.
Number of
Cost of construction
Number of
Cost of construction
permits
(Omit cents)
permits
(Omit cents)
(a)
(b)
(c)
(d)
(e)
Housekeeping residential buildings
021
30
$ 99,604
$
All other buildings and structures
022
6
92, 066
1
2,500
Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE
Please list below permits issued for new buildings and for new additions and alterations with a construction cost
of $100,000 or more.
Classify a permit for a combination residential -nonresidential building according to the major use of floor area of
the building; enter number of housing units in column (f).
Also list all permits for buildings omitted from Sections I, 11, IV, and V because you could not clissify them;
enter a dash under item number in column (a).
Item
No.
Kind of building
Name and address of
owner or builder
Ownership
Cost of
construction
Number of
housing
(Mark one)
(Omit cents)
units
(a)
(b)
(c)
(d)
(e)
(f)
Hutchinson Utilities
014
Warehouse
225 Michisan St________
private
Hutchinson, MN 55350
0 public
� 100,008
---------------------
❑ Private
[D Public
---------------------
❑ Private
❑ Public
------------
❑ Private
[� Public
---------------------
❑ Private
❑ Public
---------------------
❑ Private
❑ Public
—___________
❑ Private
[� Public
---------------------
❑ Private
❑ Public
----------------------
D Private
❑ Public
❑ Private
---------------------
D Public
Comments
.4
k
E �
c
Name of person to contact regarding this report
Telephone
Area code
Number
xtension
Elden Willard
Title
Building Official
612
879-2311
26
FORM C-404 11-36-761
MINUTES
"SENIORS ACTIVITY CENTER" ADVISORY BOARD
TUESDAY, SEPTE14BER 4, 1979
The "Seniors Activity Center" Advisory Board met Tuesday, September 4, 1979 at the
Old Armory, with Emma Lake presiding, at 9:30 A.M.
Present: Emma Lake Don Falconer
Norine Riesberg Bruce Ericson
Joan Phillips Ruth Engel
Erna McKenzie JoAnn Gehlen
The minutes of the August 7, 1979 meeting were read and approved. The Treasurer's
report was read and approved. A report from Tom Stibal on the concession stand the
Board operated during the State Softball Tournament was read, showing a net profit
of $82.15 with 22-1/2 hours of volunteered service on August 18 and 19, 1979.
Bruce Ericson presented a sample T-shirt to the Advisory Board that the team spon-
sored by the Board wore this past season. He also presented a letter of thanks for
being a sponsor and a Certificate of Appreciation. Emma Lake presented the awards
to the Tee Ball teams at the close of the tournament.
A check of $50.00 was given to Bruce Ericson for the shirts the Board -sponsored team
wore.
A motion was made by Jo Ann Gehlen and seconded by Bruce Ericson that if the Soft-
ball Complex became a reality, the Advisory Board be given first chance to run a
concession stand.
A motion by Ruth Engel, seconded by Don Falconer, to look into a series of exercises
for seniors at the Center both inside and outside on a regular schedule.
JoAnn Gehlen asked the Board to be on the alert for other suggestions of things to
do at the Center.
Joan Phillips asked if she might bring a senior along from the Nutrition Center to
sit in on the meetings of the Board.
It was noted that any senior is welcome to sit in at the meetings.
The next meeting will be held at 9:30 A.M., Tuesday, October 2, 1979 in the Old
Armory.
The meeting adjourned at 10:45 A.M.
Respectfully submitted,
Norine Riesberg, Secretary
BATE October 1, 1979
POLICE DEPARTMENT
MEMORANDUM
TO: Mayor and City Council
FROM: Chief Dean M. O'Borsky
SUBJECT: Resignation of Michael Monge
I have attached the resignation letter of Community Service Officer,
Michael Monge. I have discussed Mike's decision with him at length and
I feel that his decision has been made in terms of what is best for himself
and his family. The position for which he has been hired is an excellent
one and I feel is an advancement for Mike and reluctantly recommend that
we accept his resignation and offer our best wishes for continued success.
DMO:neb
0./s 0 4A,
?— t �-, /I
DATE September 28, 1979
POLICE DEPARTMENT
MEMORANDUM
TO: Chief Dean M. O'Borsky
FROM: Michael Monge
SUBJECT: Resignation of Position as Community Service Officer
I am writing this letter to give you my notice of resignation
as the Community Service Officer. I will work the next two weeks
with my last day being Friday, October 12, 1979. It was hard to make
the decision to quit a job I like when I have such good friends and
so much respect for you. However, one of the things I learned from
you is that I must always try to better myself so I have decided to
take a job with the County. I will always be extremely proud that
I worked for the Hutchinson Police Department and I have the highest
regard for all of its members. Best of luck to you in the future
in all that you do.
Yours truly,
Michael Monge
MM:nb
312) 879-2311
1
C®TY OF HUTCHINSON
a? WASHINGTON AVENUE WEST
fes'' �--�JTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: — — October 2, 1979
TO: Mayor and City Council
-----------------------
FROM: Kenneth Merrill, City Accountant
----------------------------
SUBJECT: LOGIS - Adoption of Resolution
---------------------------------
It is requested the City Council adopt the attached Resolution. This
Resolution provides the City will not give to any non-LOGIS member any
information about the program and the operation thereof.
Attachment
MENT
STEMS
M1
022223 24PS2�
46
SEP 19t -V `CP
r w
6820E Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, (612) 566-0050
September 20, 1979
MEMORANDUM
TO: LOGIS BOD MEMBERS
FROM: T. L. Willard
SUBJECT: HP Computer System Financing Documentation
Background
LOGIS is planning to buy the HP -3000 computer system, required ancillary
equipment, and license the necessary software when the contracting firm,
Optimum Systems, Incorporated, of Santa Clara, California, has demon-
strated conformance to the contract requirements (the Project). The
financing plan involves creation of a private, non-profit corporation
(Minnesota Municipal Leasing Corporation - MMLC), issuance of Industrial
Development Revenue Bonds by the City of Brooklyn Center, with bond
proceeds flowing to MMLC, payment of the "Project" costs by MMLC, and
leasing of the "Project" to LOGIS for five years, after which LOGIS may
buy the equipment. However, MMLC must return the proceeds of such a
purchase to LOGIS members. The chain of documentation for the IDR's
requires certain contract assignments to be accomplished, as well as a
resolution to be adopted by each LOGIS member agreeing to abide by
OSI's requirements for the protection of its trade secrets. In essence,
the resolution promises that the City will not release any OSI programs
or documentation to anyone not a member of LOGIS.
Action Requested
Pleasd present the attached resolution to your governing body for authori-
zation at the earliest practical date, and return two certified copies of
the resolution to LOGIS.
We are hoping for the bond sale to be accomplished by October 1, so would
greatly appreciate your expediting the matter.
TL14 : b
cc: Dave Kennedy r
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF Hutchinson
McLeod COUNTY, MINNESOTA
Pursuant to
due
call
and notice thereof,
a (regular) Jspeoiak) meeting
of the Council of the
City
of
Hutchinson
, Minnesota, was duly held
in the City Hall in the City of Hutchinson
October 9 1 1979 , commencing at
The following members were present:
and the following were absent:
Councilmember
resolution and moved its adoption:
RESOLUTION NO. 6432
, on Tuesday ,
7:30 o'clock P.m.
then introduced the following
WHEREAS, the City of Hutchinson , Minnesota, is a
member of Local Government Information Systems (LOGIS), a joint powers
organization of local Minnesota government units formed pursuant to Minnesota
Statutes, Section 471.59;
WHEREAS, LOGIS has entered into an agreement with Optimum
Systems Incorporated (OSI), a California corporation, effective as of August 23,
1978, and entitled "Local Government Management Information System Agreement,
Contract No. 2027" (hereinafter referred to as the "contract"), whereunder
LOGIS contracted to purchase from OSI certain items of computer hardware and
software which, if accepted by LOGIS under the contract, will be employed by
LOGIS for the benefit of its members, including the City of
Hutchinson , in providing economical data processing services to
the members of LOGIS.
WHEREAS, under the terms of the contract, particularly Section
4.01(a) thereof, each member of LOGIS is required to execute a written
statement, to be effective upon acceptance of the property under the contract,
which runs in favor of both LOGIS and OSI and which embodies the terms and
conditions of Paragraphs 4.01(c) thru 4.01(h) of the contract.
V
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF
Hutchinson
, MINNESOTA, AS FOLLOWS:
1. (4.01(c)) The City acknowledges and agrees throughout the
duration of the contract that, as between OSI and LOGIS, title and full
ownership rights to the GEMUNIS/3000 System and all components thereof
delivered to it remain with OSI. The City further acknowledges and agrees
that the GEMUNIS/3000 System and all components thereof, inclusive of the
ideas and expressions therein contained, are valuable trade secrets and
proprietary information of OSI, whether or not any portion thereof is or may be
validly copyrighted or patented. The City covenants that it will not make use
of the GEMUNIS/3000 System, directly or indirectly, for the benefit of any
party which is not a- member of LOGIS, or which has not executed a written
statement satisfactory to OSI under the contract embodying the substance of the
covenants hereof as required by Section 4.01(a) of the contract.
2
2. (4.01(d)) The GEMUNIS/3000 System and all information related
thereto, in
whatever form imparted
to LOGIS or the City by OSI
in connection
with OSI's
performance under the
contract, will be deemed confidential and
proprietary
to OSI, will be held in
trust and confidence by the
City, and will
be safeguarded by the City to the
same extent that the City
safeguards its
proprietary
material, which in no event will be less than
that which a
reasonably prudent
governmental
unit
would
exercise
under
similar
circumstances. To
those ends, the
City
agrees
to take
reasonable
steps
necessary to ensure
that the
GEMUNIS/3000
System and
all
information related
thereto are not made
available
by the City or by any of
its
agents, servants,
and employees
to any other
person, firm,
or entity,
except
as permitted
by the
contract. The
I
City further
agrees to take
reasonable
steps
necessary to
ensure
that all those above-named individuals having access to the GEMUNIS/3000
System will observe and perform the obligations hereby undertaken by the City.
3. (4.01(e)) LOG -IS may mbdffy -any computer program comprising
the GEMUNIS/3000 System. All such modifications will be deemed an amendment
to the license granted by the contract and subject to all -of -the -terms and
conditions of said license, and, only for the purposes of such license, those
modifications will be deemed a part of the GEMUNIS/3000 System as defined in
the contract.
4. (4.01(f)) The City will reproduce and include -OSI's copyright
notice wherever
it appears
on copies,
in
whole or in
part, in
any
form,
including partial
copies and
modificaitons,
of
the computer
programs
and
other
materials comprising the GEMUNIS/3000 System, inclusive of, but not limited to,
documents and the manuals delivered under the contract.
5. (4.-01(g)) To the extent that the City modifies any document or
manual delivered to it relating to the GEMUNIS/3000 System pursuant to the
3
contract, or incorporates any information from a document or manual delivered
to it pursuant to the aforementioned license into a publication originating with
the City for dissemination by the City, then, and in such event, the City will
first comply with the provisions of Paragraph 4.01(f) of the contract, as
embodied in Paragraph 4 of this Resolution, and the City will disseminate such
document only to its agents, servants, or employees.
6. (4.01(h)) The City will indemnify and hold OSI harmless against
any losses, damages, costs, expenses, claims, or actions resulting from or
arising out of
any use
not authorized by
the license
granted in the contract of
the computer
programs
and/or materials
comprising
the GEMUNIS/3000 Systent'
by the City, by any agent, servant, or employee of the City, or by any otheO�,�
person who obtains access through the City to the computer programs and
materials licensed to the City.
7. The City makes the foregoing covenants, which run to the benefit
of LOGIS and to OSI, in fulfillment of the City's obligation under the contract,
and effective as of the date provided therein.
The motion for the adoption of the foregoing resolution was duly,
seconded by Councilmember
taken thereon, the following voted in favor thereof:
and the following voted against:
and upon vote being
whereupon said resolution was declared duly passed and adopted.
4
Adopted by the City Council this 9th day of October, 1979.
ATTEST:
Gary D. Plotz
City Clerk
F1
D. J. Black
Mayor
S E A L
HLTI'CHTT�SOI� C0:•P•1ujvIZY ] iOSPITAL
SPECIAL PROJECTS PIAIZMI G
To update present electrical generation system by January
1, 1981
in order to provide for a reasonably failsafe autonomous
OBJEGTIVE: power source. Total cost not to exceed $85,000.
Responsible
Unit
Target
'c ua
eti
-----------------------------------------------
Activities
Service
------------
Cost
----------
Date
---------
Date
-----
1.
Presentation by Electrical Engineer to
Consultant
August 79
August 79
Board of Directors.
Fhgineer
2.
Construct new electrical room and enclose
Maintenance
$ 3,200
August 79
existing distribution panel.
' 3.
Purchase new transfer switch.
Adm.
$ 4,500
August 79
Electrical
4.
Install new transfer switch.
Contractor
$ 1,006
October 79
5.
--------------------------------------------
Obtain City Council approval on update
---------- -
Board
---- -
October 79
of new system and related costs.
i
6.
Send letter of intent to Buffalo hospital
Board
$13,000-,
for "Back up" generator.
----------
---------
-----------------------------------------------
7.
7.
Develop plans for new storage building
-----------------------------------------------
-----------
Consultant
----------
$ 5,000
January,80
south side and prepare electrical
Architect
installation documents.
and Engineer
8.
Bid storage building construction
Adm.
---
P -larch, 80
9.
Construct storage building
Contractor
$10,000
Play, 80
10.
Bid electrical distribution system
Adm.
---
July, 80
11.
Install conduit rims to new room
Electrical
Contractor
$ 2,000
Sept. 80
----------
------------------------
12.
-----------------------
Transport Generator from Buffalo to
------------
Cummins
----------
$2,000
----------
October 80
Hutchinson site
Diesel
13.
Install radiator - connect fuel source
Cummins
$ 1,000
October 80
connect exhaust
Diesel
14.
C mplete installation of new switch gear
Electrical
distribution panel and generator
Contractor
$42,000
Nov., .80
15.
Start up
Cummins
$ 500
Dec. 80
Diesel
-- ----------
----------
----------
---------
-----------------------------------------------
*Payment plan is uncertain.
(612) 879-2.311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: October 5, 1979
Ta: Mayor and CiCouncil
�'-------------------------
FROM: Hutchinson Fire Depaartment Relief Association — — — — — — — — —
SUBJECT: Articles of Incorporation
,—Constitution and By -Laws Revisions —
The Hutchinson Fire Department Relief Association at their regular quarterly
meeting on October 13, 1979 -unanimously adopted the revised Articles of Incor-
poration, Constitution and By -Laws (see attached). It is further recommended
that the City Council approve said action.
/ms
Attachment
ARTICLES OF INCORPORATION
KNOW ALL MEN OF THESE PRESENTS: That the undersigned members of the Hutchinson Fire
Department of the City of Hutchinson, Minnesota, being desirous of associating them-
selves as a society, and by and with the consent of the Board of Aldermen of the said
City of Hutchinson, which said Board of Aldermen is the governing board of the said
City of Hutchinson first had and obtained to the organization to be made as herein
provided, and being desirous of becoming incorporated in conformity to and with the
laws of the State of Minnesota, regulating and authorizing the incorporation of so-
cieties for benevolent and other purposes, do hereby certify:
Article I
The name and title of said corporation shall be The Hutchinson Fire Department Relief
Association, and its general purpose and object shall be the support and relief of
sick, injured or disabled firemen, in case of sickness, injury or disability incurred
in the discharge of their duties as firemen, or arising therefrom and the support and
relief of the widows and orphans of deceased firemen, in cases where death results from
injuries received in the actual discharge of their duties, and to pay such persons such
sums of money as may be prescribed by the By -Laws of said association, and for such
other purposes as may be prescribed by the Constitution and By -Laws of said Association,
not inconsistent with the Statutes of the State of Minnesota, in such cases made and
provided. The plan of operation of such association shall be to raise funds for the
purposes aforesaid, by the payment of dues by its members: by receiving such donations
as may be given; to accept and receive from the State Treasurer of the State of Minne-
sota such part of the tax'paid annually by Fire Insurance Companies upon premiums re-
ceived by them in this state, as the Hutchinson Fire Department shall be by law entitled
to; and such other monies from any and all other sources as said Fire Department or said
association may be by law entitled; and by giving such entertainments as may be by said
association determined, and to invest said funds for the benefit of this association
and the members thereof, as aforesaid, in such manner as may be prescribed in the By -
Laws. The place of location of said association shall be at the City of Hutchinson,
McLeod County, Minnesota.
Article II
No person or persons shall be eligible to membership in said association who is not,
at the time of making his application, and at the time of joining said association, an
active working member of and serving in the Fire Department of the said City of Hutch-
inson, provided, however, that the resignation or retirement of a member of said Fire
Department shall not, except as provided by the By -Laws, work a forfeiture of member-
ship in said association., All members shall pay such entrance fee as shall be provided
for in the By -Laws, and the sum of sixty (60(,,) cents each, as annual dues, payable quar-
terly, annually, or such other sum as the By -Laws may from time to time prescribe.
Any member failing or refusing to pay such dues, or failing to account for any money
belonging to the said association coming into his hands, shall be expelled in the
manner provided in the By -Laws, and the manner and form of the election of members
shall be as may be prescribed by and in the By -Laws of said association.
Article III
The officers of said association shall be a President, a Vice President, a Secretary,
a Treasurer, and two General Trustees who shall be elected as specified in the Con-
stitution.
CONSTITUTION
Article I
Section 1. This association shall be known and designated as the Hutchinson
Fire Department Relief Association.
Article II
Requisites for Membership
I
Section 1. Any regular active member of the Hutchinson Fire Department who is
under 40 years of age shall be eligible to apply for membership in this association.
Section 2. Application for membership may be made at any regular or special
meting of the Board of Trustees, and then laid over for one month for consideration.
During this time, the Board of Trustees shall conduct an investigation to determine
if the applicant, due to some medically determinable physical or mental impairment or
condition, would constitute for the association a predictable and unwarranted risk
of liability for benefits at an age earlier than the minimum age specified for re-
ceipt of a service pension. If no such impairment or condition exists, the Board of
Trustees shall appoint the applicant to membership in the association.
Section 3. Resignation or expulsion from the Hutchinson Fire Department or mov-
ing from the City Limits of Hutchinson to take up residence elsewhere, shall terminate
the membership of the member so resigning, expelled or removing; provided, however,
that any member ,who has served for at least the minimum number of years required by
Article IX of these By -Laws for vesting of pension rights as an active member of the
Hutchinson Fire Department shall retain his membership in this association, regardless
of resignation or removal, subject to payment of dues and such other regulations which
may be from time to time imposed.
Article III
Plan and Purpose of the Association
Section 1. The object shall be the support and relief of sick, injured, or dis-
abled firemen, in case of sickness, injury, or disability; in case of death of a mem-
ber to pay the legal representative or widow or children of such deceased member, whose
death may occur while a member of said association and to pay such sums as may be pre-
scribed in the By -Laws.
Section 2. The property and money of this association shall be divided into two
separate distinct funds; one to be called the General Fund, to which shall be credited
all monies received from initiation fees, dues, and donations, now due or hereafter to
im
become due. From the General Fund shall be paid all the expenses of the association.
Section 3. The other fund shall be known as the Special Fund, which shall consist
of and include all monies received from the State of Minnesota, provided that all inter-
est on monies loaned from the Special Fund shall be added to and become a part of the
Special Fund.
Article IV
Board of Trustees
Section 1. The Board of Trustees shall be composed of the following: a President,
a Vice President, a Secretary, a Treasurer, and two (2) General Trustees, each of whom
shall be elected for a term as specified in this Article, or until his successor has
been elected and qualified, at the annual meeting of the association from its members,
and in addition the statutory ex -officio members; the Chief of the Hutchinson Fire De-
partment, the Mayor and the Clerk or the Treasurer of the City of Hutchinson.
Section 2. At the first election following the adoption of these By -Laws, the
two General Trustees shall be elected for terms of one year; the President and the
Vice President shall be elected for terms of two years; and the Secretary and the Treas-
urer shall be elected for terms of three years. Thereafter, as their respective terms
of office expire, two officers or general trustees shall be elected for three year terms
at each annual meeting. If a vacancy occurs, during the term of office of any officer
or General Trustee, the remaining members of the Board of Trustees shall elect a member
of the association to serve for the unexpired term of the vacated position.
Article V
Management
Section 1. It shall be the duty of the Board of Trustees to prepare modes and
plans for the safe and profitable investment of the unappropriated funds of the asso-
ciation, and whenever loans or investments are made, to investigate and pass upon the
securities offered and to attend to the drawings and execution of the necessary papers.
The Board shall order an audit of the books and accounts of the Secretary and the Treas-
urer annually, according to law, and shall submit a written report of the conditions of
the association to the members at the annual meeting.
Section 2. The investment of the funds of the association shall be in the exclu-
sive control of the Board of Trustees, in conformance with state statutes and subject
to the approval of the Council of the City of Hutchinson.
Section 3. The members of the Board shall act as trustees with a fiduciary obli-
gation to the State of Minnesota, to the City of Hutchinson and to the members of the
association.
Article VI
Dues, Duties, and Rights of Members
Section 1. Each member shall pay to the association annual dues of $1.00, payable
on or before the date of the annual meeting of each year.
Section 2. Any member of the association who fails to pay his dues to the asso-
ciation within 60 days of the time when notification of such payment was due, stands
suspended from membership and forfeits all rights and benefits thereunder by such non-
payment without any action by the association, or by any officer thereof.
Section 3. Any member who shall, in the opinion of a majority -of the Board of
Trustees, fraudulently claim benefits from, or defraud or attempt to defraud the asso-
ciation in any way, shall be suspended from membership by the Board, and he shall for-
feit all further rights to benefits from the association.
Section 4. Any suspended member can only be reinstated upon his application there-
for in writing, presented at a regular or special meeting of the association accompanied
by a sum of money equal to what he would have been required by pay to the association
during the period of suspension had he not been suspended, plus a reinstatement fee of
$5.00, upon favorable vote of 2/3 of the members present and voting at such meeting.
If the application for reinstatement is rejected, the money accompanying the same shall
be returned to the applicant.
Section 5. No money or funds of the Special Fund of the association shall be dis-
bursed except for those purposes specifically authorized by state statutes.
Section 6. No money or funds of the General Fund of the association shall be dis-
bursed for any purpose not herein provided for, unless authorized by the favorable vote
of 2/3 of the members present at a regular or special meeting of the association.
Section 7. All reports and resolutions shall be submitted in writing and no report
from a committee shall be accepted unless it is the report of a majority of a committee,
provided, however, that a minority shall be permitted to present its views in writing.
Article VII
Meetings
Section 1. The annual meeting of the association, for the election of officers,
and trustees, and other business, shall be on the first Monday of January in each year.
If such day falls on a holiday, such meeting shall be held on the next following Monday.
Section 2. The Board of Trustees shall meet at least quarterly during each year.
Section 3. Special meetings of the association or of the Board of Trustees, may
be called by the President, or two members of the Board of Trustees, and shall also be
called upon written request of six or more members of the association. Members or
Trustees shall be notified by the Secretary of such special meetings, and the object
of the meeting shall be stated in such notice.
Section 4. A majority of the Board of Trustees then in office, and 40% of the
members of the association shall constitute quorums for the transaction of business
at their respective meetings. Less than a quorum may adjourn a meeting to a future
time, which the Secretary shall make known to the affected members.
Section 5. All meetings shall be conducted according to Robert's Rules of Order,
as revised.
Order of Business
1. Call to order
2. Reading of minutes of previous meeting
3. Reading of reports and minutes of Board of Trustees meetings
4. Report of officers
5. Propositions for memberships
6. Reports of special committees
7. Balloting of members
8. Unfinished business
9. Election of Officers and Trustees (annual meeting)
10. New Business
11. Roll Call
12. Adjournment
Article VIII
Amendments
Section 1. The By -Laws of this association may be amended at any regular or
special meeting thereof by a favorable vote of 2/3 of the members present and voting,
provided that a quorum is present, and provided further that notice of any proposed
amendment or amendments shall be given by reading the same at a regular or special
meeting not more than 31 days next preceding that upon which such amendment or amend-
ments are acted upon, and that a notice be mailed to each member at his last known
address not less than 10 days prior to such meeting; and provided further, that if
such amendment or amendments shall change the amount of benefits or pensions, approval
of the City Council of Hutchinson must be obtained before such change may take effect.
BY-LAWS
Article I
President's Duties
-Section 1. '-It shall be the duty of the President to attend and preside at all
meetings of the association and the Board of Trustees. He shall enforce the due ob-
servance of the Articles of Incorporation and the By -Laws and see that the officers
properly perform the duties assigned to them. He shall sign all checks issued by
the Treasurer and all other papers requiring his signature. He shall be a member of
all committees except the Aid Committee and shall exercise careful supervision over
the affairs of the association. He shall receive such salary as may be fixed from
time to time by the Board of Trustees, subject to approval of the association, and
payable from the Special Fund of the association.
Article II
Vice -President's Duties
Section 1. It shall be the duty of the Vice -President to perform the duties of
the President in his absence. In the absence of both the President and the Vice -
President, it shall be the duty of the association to elect a President Pro -Tem, who
shall perform the- duties incident to the office.
Article III
Secretary's Duties
Section 1. It shall be the duty of the Secretary to keep a true and accurate
record of the proceedings of all meetings of the association and of the Board of Trus-
tees. He shall keep a correct record of all amendments, alternations and additions to
the Articles of Incorporation or the By -Laws in a separate book from the minute books
of the association. He shall cause due notice of all special meetings of the associa-
tion and the Board of Trustees to be given. He shall receive all monies due to the
association and pay the same over to the Treasurer, taking a receipt for the same,
and failing to do so he may be impeached and expelled from the association. He shall
keep a roll of membership, with the date of joining, resignation, discharge-, dues and
assessments paid and relief or pensions furnished. His books shall be at all times
open to inspection by the Board of Trustees. He shall prior to entering upon the
duties of his office, give a bond in such amount and with such sureties as may be re-
quired and approved by the Board of Trustees, conditioned upon the faithful discharge
of his trusts and the full performance of the duties of his office, paid for from the
Special Fund of the association. He shall sign all orders for payment issued to the
Treasurer, and jointly with the Treasurer, prepare and file all reports and statements
required by law. He shall receive such salary as may be fixed from time to time by
the Board of Trustees, subject to approval of the association, and payable from the
Special Fund of the association.
Article IV
Treasurer's Duties
Section 1. It shall be the duty of the Treasurer to receive from the Secretary
all monies belonging to the association and hold them subject to the order of the
President and counter -signed by the Secretary. He shall keep separate and distinct
accounts of the General and Special Funds, and shall prepare and present to. the Board
of Trustees a full and detailed statement of the assets and liabilities of each fund
separately prior to the annual meeting of the association. Failing in his obliga-
tions, he may be impeached and expelled from the association. He shall deliver to
his successor in office, or any committee appointed by the Board of Trustees to re-
ceive the same, all monies, books, papers, etc., pertaining to his office immediately
upon the expiration of his term of office. He shall prior to entering upon the duties
of his office, give a bond in such amount and with such sureties as may be required -
and approved by the Board of Trustees, conditioned upon the faithful discharge of his
trust and the faithful performance of the duties of his office, and payable from the
Special Fund of the association. Jointly with the Secretary, he shall prepare and
file all reports and statements required by law. He shall receive such salary as may
be fixed by the Board of Trustees from time to time, subject to approval of the asso-
ciation, and payable from the Special Fund of the association.
Article V
Duties of the Aid Committee
Section 1. There shall be an Aid Committee, composed of the Vice -President, and
two other members of the association, who may or may not be members of the Board of
Trustees, appointed by the President. The Vice -President shall be the chairman of this
committee, whose duty shall be to see that assistance is rendered to each sick or dis-
abled member, and to the survivors of any deceased member.
Article VI
Funds
Section 1. The funds received by this association from dues, fines, initiation
fees, entertainments and other miscellaneous sources shall be kept in the General Fund
of the association on the books of the Secretary and the Treasurer and may be disbursed
for any purpose reasonably related to the welfare of the association or its members.
Section 2. All funds received by this association from any tax sources, and all
funds or property donated or granted to the association for the benefit of this fund
shall be kept in a Special Fund on the books of the Secretary and the Treasurer and
shall not be disbursed for any purpose except those authorized by law.
Section 3. No disbursement of funds of this association shall be made except
by checks drawn by the Treasurer and counter -signed by the President. Except when
issued for salaries, pensions and other fixed charges, the exact amount of which has
previously been determined and authorized by the Board of Trustees or the members, no
check shall be issued until the claim to which it relates has been approved by the
Board of Trustees.
Section 4. All money belonging to this association shall be deposited to the
credit of the association in such banks, trust companies, savings and loan associa-
tions or other depositories as the Board of Trustees may designate.
Article VII
Application for Benefits
Section 1. All applications for relief or pension benefits shall be made in
writing on forms furnished by the Secretary.
Section 2. All applications for disability benefits shall be submitted to the
Board of Trustees at a regular or special meeting of the Board. The application shall
be accompanied by a certificate from the attending physician or surgeon setting forth
the nature of the illness or injury, the cause and duration thereof, the length of
time the applicant has been unable to perform•his- duties as a firefighter, and an -esti-
mate of the future time during which the applicant will be unable to perform his duties
as a firefighter.
Section 3. All applications for pensions shall bLi'submitted to the Board of Trus-
tees at a regular or special meeting of the Board. Applications shall be verified by
an oath_ of the applicant and shall state the age of the applicant, the period of serv-
ice in and the date of retirement from the Hutchinson Fire Department, the length of
time he has been a member of the association, and such other information as the Board
of Trustees may require.
Section 4. No benefits or pensions shall be paid until the application therefor
has been approved by a majority vote of the Board of Trustees. Decisions of the Board
shall be final as to the payment of such benefits or pension. No person receiving a
pension shall be paid any other benefits by this association.
Article VIII
Sick and Disability Benefits
Section 1. If a member of this association shall become totally and permanently
disabled -to the extent that a physician or surgeon acceptable to the Board of Trustees
shall certify that such disability will permanently prevent said member from the per-
forming his duties in the Hutchinson Fire Department, the association will pay to such
member the sum of $50.00 for each year that he has served as an active member of the
Hutchinson Fire Department. If a member who has received such a disability pension
should subsequently recover and return to active duty in the Hutchinson Fire Depart-
ment, any amount paid to him as a disability pension shall be deducted from his re-
tirement pension.
Article IX
Death Benefits and Pensions
Section 1. Upon the death of any member of the association who is in good stand-
ing at the time of his death, the association shall pay to the surviving spouse, if
any, and if there is no surviving spouse, to surviving child or children, if any, and
if there are no children, to the estate of such deceased member, the sum of $2,000.00.
Section 2. The association shall pay to each member who shall have served actively
in the Hutchinson Fire Department for a period of 20 years or more prior to his resig-
nation from said Fire Department, and who has reached the age of 50 years or more, and
who has been a member of the association for at least 10 years, the amount as stated
by limits of state law for each year that he has served as an active member of said
Fire Department.
Section 3. If a member of the association shall have served in the Hutchinson,
Fire Department for at least 20 years, but has not reached the age of 50 years, he pay
retire from said Fire Department and be placed on the deferred pension roll. Wheu.he
reaches the age of 50 years, and provided that at that time he has been a member of
the association for at least 10 years, he shall be paid the amount as stated by limits
of state law concerning relief association for each year that he served as an actiie
member of said Fire Department. During the time that any member is on the deferred"
pension roll, he shall continue to pay his dues, and he will not be eligible to re-
ceive any of the benefits provided for in Article VII.
Section 4. If a member shall have served for more than 10 years, but less than
20 years, as an active member of the Hutchinson Fire Department, he may retire from
said Fire Department and be placed on the early vested pension roll. When he reaches
the age of 50 years, and provided that at that time he has been a member of the asso-
ciation for at least 10 years, he shall upon application therefor, be paid in the fol-
lowing manner.
a) For active duty of more than 10 years, but less than 11 years, 60% of
the amount per year of service which would have been earned, had the
member served for 20 years or more;
b) For active duty of more than 11 years, but less than 20 years, 4% of
the amount per year of service which would have been earned, had the
member served for 20 years or more, shall be added for each additional
year of service between 11 and 20 years.
c) During the time that any member is on the early vested pension roll, he
shall continue to pay his dues, and he will not be eligible to receive
any of the benefits provided for in Article VIII. Pensions payable to
members on the early vested pension roll shall be based on the amount
payable per year of service in effect at the time of such early retire-
ment.
(612) 879-2311
iHUllf10 CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
TO:
FROM:
SUBJECT:
MEMORANDUM
MAYOR AND CITY COUNCIL DATE: October 5, 1979
GARY PLOTZ, ADMINISTRATIVE ASSISTANT
MERIT REVIEW - JOLEEN RUNKE
Due to a leave of absence the merit review of Joleen Runke
was not done with the other July reviews. The review was
requested to be postponed to a future date.
It would be requested to give Jo a one step increase,
to Grade III, Step 4, effective October 1.
` f (c 12) 879-2311
41 E"V Off_ PSI i C1 �E����t��
/ 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
October 1, 1979
Mr. James H. Retzlaff
McDonald Trailer Court
Hutchinson, MN 55350
Dear Mr. Retzlaff;
Checking through my records indicates you have not complied with a request to
make application and pay the fees for a Building Permit as required for an
addition to your mobile home in McDonald's Mobile Home Park, Lot 150,
Hutchinson, Minnesota.
You were informed of this violation of the Building Code by this office in a
letter dated May 14, 1979 and again on June 19, 1979; and since the last letter
to you, City Attorney, M. D. Schantzen, contacted you regarding this matter
advising you to apply for the required permits. This you have not done.
I request you appear at the City Council meeting October 9, 1979, beginning at
7:30 P.M. at City Hall Council Chambers to explain why you have failed to
comply with the request made by this office in the two previous letters
referred_to above. Copies of letters enclosed.
Sincerely,
CITY OF HUTCHINSON
Elden Willard
Building Official
pv
enclosure
cc: M. D. Schantzen, City Atty.
Mayor & City Council Members
Gary D. Plotz, Adm. Asst.
Marlow V. Priebe, City Eng.
(612) 879-2311
CITY OF Pr U i Ch, IfLISON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
Mr. James K. Retzlaff
McDonald Trailer Court
Hutchinson, MN 55350
Dear Mr. Retzlaff:
May 14, 1979
Relative to your construction of an addition to your existing mobile home on
Lot 150 McDonalds Lakeview Park. A call was made to your wife that a Building
Permit was required to build an addition. A Building Permit Application has
been picked up but has not been returned to this office for this work.
Section 301, Minnesota State Building Code requires review of plans and approval
by this office for a permit to build prior to commencement of construction.
Where work, for which a permit is required by this Code, is started or proceeded
with prior to obtaining said permit, the fees specified by the City of
Hutchinson shall be doubled, but the payment of such double fee shall not
relieve any persons from fully complying with the requirements of this Code in
the execution of the work nor any other penalties prescribed herein.
Please take care of this matter immediately by calling this office. Your
cooperation is appreciated.
Respectfully,
CITY OF HUTCHINSON
� 1-
!'4
Elden
Elden Willard
Building Official
PV
cc: M. D. Schantzen, City Attorney
McDonald Mobile Home Park
_ •'
(612) 879-2311
• i/Ur�y" CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
June 19, 1979
v, J�
Mr. James H. Retzlaff
McDonald Trailer Court
Hutchinson, MN 55350
RE: Letter dated May 14, 1979 - Installation of Building Addition to an Existing
Mobile Home
Dear Mr. Retzlaff:
Following your receipt of the above referenced letter and a telephone conversation
with you regarding this subject, Mr. Pittman and I met with you at your residence
and inspected the work being done by you at your home. It was agreed you were to
fill in a Building Permit Application, which you had already picked up prior to
-our visit, and return it to this office for approval. You were to pay the fee for
the permit and call this office for a final inspection when the work was completed.
You have not followed through with this procedure.
I request you make application for a Building Permit, receive approval for the
permit and pay the required fees on or before June 26, 1979.
Failure to comply will prompt action by this office to present this -matter to'the
City Council.- -
Your cooperation will be appreciated.
Respectfully,
CITY OF HUTCHINSON
en Wil and
Building Official
W
CC: Mayor & City Council
M. D. Schantzen, City Attorney
Homer Pittman
d
REGULAR COUNCIL MEETING
WATER & SEWER FUND
October 9, 1979
Robert Riebie.
% safety shoes
$ 20.00,
Am. National Bank & Trust.
Principal & interest on Bonds
52,905.55
Crown Life ;Ins. Co.
dental insurance
93.56
Blue Cross/Shield
medical insurance
300.74
Commissioner of Revenue
Sales taxes for Sept.
286.60•_
Farm & Home
supplies
25.09
Hutch Iron & Metal
iron
9.80
Hutchinson Telephone Co.
phone service
73.90
Hutchinson Utilities
electricity & gas
7613.61
Hutch Wholesale Supply
supplies
7.86
Junker Sanitation
Sept. refuse charges
11,684.53
Krasen Hardware Hank
supplies
31.18
Leef Bros. Inc.
uniform rental
69.80
Plaza OK Hardware
supplies
4.79
Quades
supplies
106.93
Sorensen Farm Supply
supplies
20.50
Van Waters & Rogers
chemicals
305.00
Wigen Chev. Co.
repairs
5.82
State Treasurer
PERA contribution
227.84
Farm & Home
supplies
$ 733,793.12
GENERAL FUND
Allen Office Products
supplies
$ 75.45
Am. Linen Supply Co.
laundry service
31.80
Am. Welding Supplies
welding supplies
24.32
Atkinson Blacktop
street material
1104.00
Big Bear
supplies
8.99
Brinkman Studio
film & developing
46.32
Blue Cross/Shield
medical insurance
4139.18
Coca Cola Bottling Co.
supplies
47.00
Commissioner of Revenue
Arena Sales tax
3.63
Copy Equipment Inc.
supplies
25.52
Co. Treasurer
dl fees for county
96.00
Crow River Reg. Library
quarterly payment
8267.90
Crown Life Lns Co.
dental insurance
1285.40
Culligans
monthly service,salt,rental
43.00
Coridons Supply Co.
food supplies
616.77
Dept. of Public Safety
teletype service
271.04
Earl F. Anderson Associates
park benches
416.38
Erickson & Templin
leveling dict
337.50
Family Rexal Drug
supplies
78.21
Farm & Home
supplies
284.32
Felskas Auto Machine
equipment repairs
478.85
Floor Care Supply Co.
supplies
301.00
Gambles
supplies
51.62
-2-
GTC Auto Parts
supplies
296.38
Pamida
supplies
37.66
George Field
reg. fees
9.00
Guardian Pest Control
pest spray
28.50
Hager Jewelry
name bar
3.60
Hutchinson Hospital
dividend refund
6728.00
Hutch Equipment Inc.
repair parts
11.75
Hutch Leader
ads
109.36
Hutch Medical Center
physicals
99.00
Hutch Policoe Dept.
supplies
118.10
Hutchinson Telephone Co.
phone service
1516.45
Hutchinson Utilities
electricity & gas
4795.77
Hutchinson Utilities
dividend refund
6257.00
Hutch Vet Clinic
dispose of dogs and boarding
48.00
Hutch Wholesale Supply
supplies
125.81
Ink Spots
supplies
42.05
Jahnkes Red Owl
arena supplies
104.18
Jerrys Tire Co.
tires
2526.98
JC Radiator Service
repairs
3.70
757.66
Kokesh
recreation supplies
Krasen Hardware Hank
supplies
1.25
Keefe & Schantzen
recording fees
8.50
Lamberts Hiway Service
car washings
27.00
274.30
Leef Bros.
uniform rental
Lloyd Schlueter
car allowance
30.00
IN. Sickels Co.
street oil
2988.53
MacQueen Equipment
repairs
68.51
580.70
Meeker Sand
street materials
Miller Miller & Mac Inc.
repairs
1985.00
Mn. Wisc. Truck Lines,
freight charges
1069.99
Mpls Star
help wanted ad
22.47
Marilyn Swanson
flowers -Cal
11.90
Mikes Pro Shop
trophies
85.00
Ralph Neuman
car allowance
35.00
S.A. Nies
extinguisher recharged
68.85
Gary Plotz
car allowance & other mileage
338.82
Piowmans
repairs
17.21
Popps Electrical
repairs
77.05
Quades
repairs& supplies
452.57
Rannow Electric
fan blades
10.62
Rite Way Auto Wash
car wash
2.00
Road Machinery
repair parts
44.89
Schmeling Oil Co.
oil & grease
161.37
S;monson Lbr Co.
supplies
2.70
Sorenson Farm Supply
supplies
111.52
State Treasurer
surcharges
2155.30
State Treasurer
2 copies 1979 Session Laws
80.00
Texgas Corp.
supplies
12.77
Trails End Inc.
repairs
113.25
Treinen Buschel Inc.
welding repairs
35.00
U of Mn.
workshop
25.00
Viking Signs
signs
415.00
146.56
Xerox
copier payment
Ziemers
case toweling
19.50
32.00
Wallys Tire
repairs
250.62
Wigen Chev. Co.
repairs & keys
I
-3-
Wm. Mueller & Sons
bituminous mix
1078.00
Wn. James Auto
repairs
1.32
Roger Olstad
refund on gas key
30.00
Stan Koehler
safety glasses
46.50
Nancy Buss
kZ clothing allowance
50.00
Marguerite Bentz
clothing allowance
100.00
Pamela Isaacson
clothing allowance
100.00
Iolanda Brinkman
clothing allowance
100.00
Marie Thurn
clothing allowance
100.00
John Gregor
clothing allowance
& police school
185.44
James Haasl
clothing allowance & drug school
130.00
Michael Hogan
clothing allowance
100.00
Charles Jones
clothing allowance
& drug school
159.15
Michael Kirchoff
clothing allowance
100.00
Ronald Kirchoff
clothing allowance
100.00
Wm. Mattsfield
clothing allowance
& drug school
125.00
Dean O'Borsky
clothing allowance
100.00
Robert Ringstrom
clothing allowance
& police school
126.45
Scott Schwartz
clothing allowance
100.00
Wm. Wegner
clothing allowance
100.00
Richard Waage
clothing allowance
& investigation
sch. 172.65
1st National Bank -Hutchinson
earnest money
500.00
Bonniwells Inc.
repairs
900.69
Lee Linder Construction
repair fence gate
20.00
Fire Equipment Sales
supplies
204.81
The Flower Center
flowers-D.Merrill
11.34
McGarvey Coffee Inc.
police coffee
66.00
R.E. Mooney & Associates
tank material
468.96
Frank Zamboni & Co.
ice resurfacer
22,995.00
Save Tree
supplies
538.05
Don Kenning
2 permits
15.00
J.O. Felling PH.D.
51reserve officer testing
350.00
Burns Manor
refund on dividend
check
7703.00
Mun. Liquor Store
refund on dividend
check
370.00
McLeod Coop Power Assn.
airport electricty
127.71
Teply Equipment Inc.
equipment repairs
312.15
State Treasurer
PERA contribution
2720.81
$ 93,821.93
OFF STREET PARKING FUND
Charles Bell servicing meters $150.00
DOM Inc. meter parts 228.35
$ 378.35
BRIDGE FUND
Chapin Publishing Co. publication costs $ 112.23
BONDS OF 1978
City of Hutchinson double payment refund $ 97.57
BONDS OF 1979
Atkinson Blacktop street materials $63,404.76
Juul Contracting Co. street work 69,884.19
t
-4-
IMPROVEMENT BOND FUND
IST Nat'l Bank of Mpls. interest & fee -SW Storm Sewer Bonds $ 43,910.00
Northwestern Nat'l Bank principal,interest,fee-Bonds of 1969 102,983.00
1st National Bank of Mpls. principal,interest,£ee-Bonds of 1971 16,555.00
National City Bank principal,interest,fee-Bonds of 1972 62,209.50
MUNICIPAL LIQUOR STORE
Lenneman Beverages
beer & mix
¢7919.10
1843.33
Twin City Wine Co.
liquor & wine
1131.15
Old Peoria Co.
liquor
1587.55
Griggs Cooper & Co.
liquor & wine
30.94
Hutchinson Telephone Co.
phone service
260.35
A.J.Ogle Co.
beer
9123.20
Locher Bros. Dist.
beer
1450.15
Friendly Beverage Co.
beer
6531.45
Triple G Dist. Co.
beer
75.00
Electro Watchman
quarterly charges
102.30
Electro Watchman Inc.
hook up charge
104.80
Coca Cola Bottling
mix
15.00
Treinen Buschel Inc.
repairs
60.00
Jeffs Cleaning Service
carpet cleaning
60.00
Junker Sanitation
refuse pickup
11.25
Hutchinson Leader
advertising
112.81
Minn. U.C. Fund
unemployment
24.00
Hutchinson Medical Center
physical -Mortensen
16.40
Allen Office Products
supplies
14.70
Quades Inc.
bulbs
71.95
Twin City Pricing Inc.
labels
175.00
Judson Valley Enterprises
ice
20.51
Minn. Wisc. Truck Lines
freights
150.00
Hutchinson Cold Storage
contract payment
$30,890.94
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
October 9, 1979
FOR YOUR INFORMATION
Mr. Alfred A. Albert
A & P Group
1612 Pioneer Building
St. Paul, Minnesota 55101
Dear Mr. Albert:
The City of Hutchinson is in receipt of your letter dated September 18, 1979
and the HUD letter dated September 12, 1979 regarding the Senior Citizens High
Rise and property pertaining thereto.
After consultation and review by our City Attorney, M. D. Schantzen, you are
hereby notified that you are no longer the named developer for a Hutchinson
High Rise, Section 8 Elderly Housing Project and the proposed land pertaining
thereto of the following legal description:
Lots 1, 2, 6, 7, 8, 9 & 10 of Block 15, South 1/2 of the
City of Hutchinson
If you have any questions, you may contact Attorney Schantzen or myself.
Sincerely,
CITY OF HUTCHINSON
D.ack
Ma
DJB:ms
cc: ity Council
Downtown Development Board
C.R.S. & Associates
Petrie Development
HRA, Jean Lerberg
HUTCHINSON PUBLIC
INDEPENCENT SCHOOL DISTRICT NO. 423
H JTt.INSON, MINNESOTA 55350
Mr. George Field
Fire Marshal
City of Hutchinson
Hutchinson, Mn 55350
Dear George:
SCHOOLS
September 28, 1979
L�2�3U31 � 3�S
G�
orr 1376 p
InIn
FOR YOUR INFORMATION
As you are aware the contract has been let for the fire alarm
hookups as you requested. The telephone lines have been
installed and installation of the fire alarm equipment should
occur between October 1 and October 5.
I hope that this will satisfy the variance which was granted
by the City Council.
If you have any questions, please call.
Sincerely yours,
n n
Brian C. Buchmayer
Director of Business Affairs
BCB:lk
cc: D. J. Black, Mayor
;Gary Plotz, City Administrator
E. Dale Birkeland, Superintendent
CENTRAL DISTRICT SERVICES
30 Glen Street North
Phone (612) 879-2317
JUNIOR HIGH SCHOOL
Roberts Road
Phone (612) 879-8051
AREA VOCATIONAL -TECHNICAL INSTITUTE
200 Century Avenue
Phone (612) 879.2321
SENIOR HIGH SCHOOL ELEMENTARY SCHOOL CROW RIVER COOPERATIVE CENTER
Roberts Road 100 Glen Street 980 2nd Avenue Southeast
Phone (612) 896 1735 Phone (612) 879-6085 Phone (612) 879-2338
C
L
CROW VER REGIONAL LIBRARY BOARD MIl
September 10, 1979
:S
FOR YOUR INFORMATION
The Crow River Regional Library Board met in the Litchfield Library on Monday, September
10, 1979.
Present: Mrs. Lilah Buhr, Stewart
Mr. Wayne Hebrink, Renville
Mr. Leif Fostervold, Spicer
Miss Aleda Swanson, Dassel
Mr. Ralph Bergstrom, Hutchinson
Mrs. Jeanette Buchanan, Willmar
Mr. LeRoy Sanders, Willmar
Mr. Earl Mathews, Glencoe
Mr. Howard Hoese, Glencoe
Mrs. Joan Reckdahl, Grove City
Mr. Burton Sundberg, Director
Mrs. Kathy Matson, Asst. Direc.
Representing:
►1
to
to
to
is
n
n
Absent: Mr. Orlynn Mankell, New London* Representing:
Mrs.Dorothy Hinseth, C! 11of
Mr. Wayne Brix, Litchfield*
Mrs. Marcia Kleberg, Willmar*
Mrs. Kathy McGraw, Hutchinson*
Mrs. Karen Osterberg, Watkins*
Mr. Ron Pool, Bird Island* of
Rev. Duane Grage (has moved and Litchfield has,,
appointed a replacement)
Mrs. Maria Nat -he, Winsted (has indicated
resignation)
*Excused absences
i
McLeod County
Kandiyohi County
Kandiyohi County
Meeker County
Hutchinson
Willmar
Willmar
McLeod County
Glencoe
Meeker County
Kandiyohi County
Kandiyohi County
Litchfield
Willmar
Hutchinson
Meeker County
Bird Island
Litchfield
of McLeod County
Mr. Jones of Renville, who will be their representatidS on the board beginning October,
1979, was introduced. The meeting was called to order by'Chairman Bergstrom. Lilah
Buhr was welcomed as a new board member. The secretary's minutes for July and August
were approved as presented. The treasurer's reports for July and August were also
approved as presented.
The library report was presented. Mr. Sundberg proposed that a part of the meeting room
in the Willmar Library be made into an office for the Assistant Director. Estimates
run approximately $350.00 to $375.00 and Mr. Sundberg will do the work. Mr.'Sanders
moved, second by Mr. Fostervold, that an office in the meeting room of the Willmar
Library be made for the Assistant Director but funding should come from the county of
Kandiyohi and the city of Willmar. Carried. Mrs. Matson reported that the magic shows
that have been presented in the various libraries have been very successful. Glencoe
will be celebrating their 75th anniversary on September 30 from 2 to 5 p.m. CRRL has
been contacted by officials in New London that they may be tearing down the building
housing the branch library there. Temporary quarters are being considered, and hope-
fully a city complex would be built on the old building site in the near future and
this would also house the library facility. Miss Swanson moved, second by Mrs. Reckdahl,
that we approve the plans of the New London city A'4uartfers. Carried. A newsletter will be
sent to city -county governments, legislators, etc. three times a year informing them
of what has been happening in the CRRL system.
Mr. Fostervold moved,, second by Mrs. Reckdahl, that the bills be paid as presented.
Carried.
Committee and project reports:
a. Multi -type library meeting in St. Paul on August 17. Four staff members attended this
meeting. State money has beenallocatedto implement this. Our area will comprise 6E, 611,
and 8 and a board of various members from this area will be appointed. This has been set
up as a cooperative between the academic, school, public, and special libraries. It is
to improve the quality of library services in the state of Minnesota. The board for
this larger area will have -as their responsibility to become familiar with the law and
adopt the initial agreement, hire any necessary staff to carry on the functions of
this larger group, and apply for grants. Another meeting will be held on this in
Marshall on September 26. Board members are encouraged to attend. All governing
bodies will have to ratify this agreement before it would go into effect.
b. Government publications workshop at Willmar Community College. This was held on
Friday, September 7, and about 35 librarians attended.
c. Renville Library update -- A librarian has been hired. The approximate date of opening
should be October 1.
Communications:
a. OPLIC sent certification of Minimum Local Support requirements forms to each of our
governing bodies. A copy of the letter sent was passed around. All governing bodies
meet the minimum requirement if they approve the CRRL 1980 budget.
b. Adult Illiteracy Workshop -- This was held in St. Paul on September 19. Four staff
members plan to attend this workshop.
Unfinished Business: all
a. Authorization of treasurer to make a short-term loan if needed to meet the payroll.
A letter from OPLIC indicating an attorney -general's opinion has to be requested through
the city or county attorney. Mr. Sundberg will see what other regional systems doat
the next regional library directors' meeting. He does not anticipate any difficul "ies
meeting the payroll during the balance of the year.
New Business:
a. Board of Trustees update-- Mrs. Athmann of Stewart had been appointed to the
board but could not attend the Monday night meetings. Mrs. Buhr was appointed to
fill that vacancy. Mrs. Nathe of McLeod County and Rev. Grage from Litchfield are still
to be replaced.
Orientation for new board members will be held in the near future.
The meeting was adjourned.
Respectfully submitted,
Jeanette Buchanan
Secretary
` a -
Sept6nb3r 1979
Balanoe
Receipts:
State/Fed Aid
Special Project
Kandiyohi County
Meeker County
HcLeod County
Nillnar
Litchfield
Hutchinson
Glencoe
Bird Island
Petty Cash
Gifts
Other
From 1978 Budget & Reserve
TOTAL RECEIPTS + Balance
CROS{ JT 7.-y 1 3-- IOJAL L 13 • R i
Treasurer's Rr,port
D17DGET HOiifH
99,000.00
2,920.00
56,464.00
39,120.0©
42,597•©0
44,539.20
23,158.7©
33,071.60
15,146.65
4,582.00
131 000.00
-0-
3,000.00
$376:599.15
_21,027.85
$3977627.00
S (79774.74)
1,325.87
8 1,325.87
(6,448.87)
LeRoy Sand5rs, Treaourar
YE" TO DATZ
S .20
75,245.04
21628.00
42,34.8.00
26,080.00
18,701.53
33,404.40
17:369.06
24,803.70
11,359.99
3,436.50
13:349.82
747.45
16,183.9
$285:657.3$
285,657.58
. -FUND AND DEPARTMENT
L IFRARY -----
APPROPRIATIONS
HTO EXPENDITURES YTO EXPENDITURES % SPENT
- �- --
UNEXPENDED DAI
PFRcnNu [: ►vrrre
-- -- - -
- SALARIES
SPECIAL, PROJECT
23_3,655.00
?.920.00
20_,995.66
72.id-1
183, 520.93
78.5%
-50,134.07
HOSPITAL NEED. INSURANCE-
12,000.00
977.09
81001
9,114.62
62.01:
76.01
1,105.99
PERA & SOCIAL SECURITY
TOTAL --
" 20,300.00
1,761.91
15,994.60
78.8%
2,685.38
4,305.40
MATERIALS
268,875.00
23,806.84
210,440.j(
78.3 8.434,84
-BOOKS: ADULT
BOOKS: - CHILDREN
51,250.00
.---. 13,700.00
4.715.45
898.58
36 664.88
--
7T.5%
14� 585.1?
PERIODICALS
5,000.00
1,105.72
12, 34.57
•-:.y :• 5,328.78
90.9%
106.6%
i,?45.43
328,78£
AUDIO VISUAL
:----- 200.00
5,844.00
_ i 8.00
79.45
- 259.69
1?9.8%
?9.69.x,
BINDING
800.00
-0.00
2,755.36
266.79
36.7%
33.31`
,3.138.64
"
MICROFORMS
100.00
-�-__
17.87
36.7%
533.21
TOTAL
MAINTENASCE
76,944.00
= t
.
- 6,545.07
_36.73
57,765.80
75.ti
_63.27
19,177.E
CUSTODIAL SUPPLIES & SERV.
! 880.00
�' •
--
386.59
43.91
1--TELEP40,YE-
TELETYPE
2,400.00
247.73
2,327.20
97.0%
493.41_
72.80
_-_
BOOKMOBILE OPERATION(INCL.
x,600.00
INS.) 0968.00
204.80
414.39
1,921.38
120.1%
321.30
TOTAL --
OTHER
12.848.00
876.33
6 569.5.1
'
11,204.68
82.41
,----_ �1.�398049
87.Y7c 1.643.32
SUPPLIES
PROMOTION—&- PROGRA 14ING
_ B 560.00
•.
900.00
1.009.34
8.581.34
21.34
POSTAGE
3,150.00
0.00
330.83
801.98
3,073.62
89.1%
97.61
98.0?
2
-_, MILEAGE & MEETINGS
MEMBERSHIPS
4.150.00
362.88, 3 638.77
- -^'�T X190.00
87.7 %
76.38
31-1.23
. _
INSURANCE
400.00
4,200.00
'0.00 -
'0.00
�'4
4,947.00
R7.5%
- 117.8%
-
210.00
EQUIPMENT RENTAL
r•--PROFESSIONAL-SERi-16ES
6,•500.00
864.43 -
6�947.9t-
_j06 q¢
407.91
BOOKKEEPING SERVICES
700.00
i 500.00
•
•0.00
125.00
770.00
'1,250.00
110.0%
70.00
MISC. RESERVE
_560.00
'0.00
'0.00
83.3%
?50.00
! NOTAL
• CAPITAL OUTLAY
.- 30 560.00
i •
2,692.58
30,200.62
'
- 93�6�
500.00_
359.38
f
-_; EQUIP,�NT _3,700.00
BOOKY,OBILE-MOcZT3AT-
Z1,01-r-UND----� 4.000.00
-
•0.00 470
7-9'3%
765,80_
I BRANCH ILMORTIZATION FUND
i 700.00
•0.00
0000
10.00
•O.OZ
4.000.00
TOTAL
- --
8,400.00
50.53
7,934.20
3p�
700.00
---- ---
- --. -
.--
S
X465.80
)7AL LIEtARY
397,627.00
34,321.35
312,546.46
78.6%
85,080.5:1
Investments redeemed
$24,540.00
$211,842.00
Investments purchased
-0-
2019223.34
Ending. -cash balance
(169270.22)
$(16,270.22)
Savings Pass Books $149355.19 as of September 30, 1979
1_>='I�uL•`^C'�r.� ! i�:l S7" ICE U�IV?SITY OF h I.+.'SGiA �Lsrdiyahi County Extension Office
f « x a
County Office Building
905 fest Litchfield Avenue
Box 977
Villma.r, Minnesota 56201
(612 ) 235-1+85
September 2T, 19T9
Dear Friend, FOR YOUR INFORMATION
A request was made for a meeting between Township Officers and Fire Depart-
ments to discuss fire contracts. I have arranged with the Fire Center, University
of Minnesota, to present that topic at a meeting on T_laMSDAY EVENING, OCTOBER 24,
7:30 P.M. at the Theater at the Willmar Con mun College. This program will be
called `Providing Fire Department Services in Rural Areas.1° All townships and
fire departments Will be invited from Region 6E. This will be the same program as
presented at Fergus Falls the evening before that.
County Commissioners, City Officials,"Township Officials, Fire Departments,
etc., are invited. Somehow, everyone will have to help pass the word since I do
not have the names of the township officers outside of Kandiyohi County.
I hope you'll make an effort to attend this program. It was not easy to get
this program in this area and is a much needed program from the many requests I
have had.
If you have questions, please contact me.
Sincerely yours,
ilarvin D. Olson
County Extension Director,
MDO : el
The University of Minnesota, including the Agricultural Extension
Service, is committed to the policy that all persons shalt have
equal access to its programs, facilities, and employment Without
regard to race, creed, color, sex, national origin, -or handicap.
University of Hinnesota, US Department of Agriculture & Kandiyohi County Cooperating
TRANSMITTAL
TECHNICAL ASSISTANCE AND RESEARCH SERVICE
September Newsletter
MINNESOTA COORDINATED TECHNICAL ASSISTANCE PROGRAM
The Technical Assistance and Research Service (TARS) of the League of Minnesota Cities
has becomeinvolved in a program funded by the Department of Housing and Urban Develop-
ment (HUD) to provide technical assistance to local units of government. The Minnesota
State Planning Agency is coordinating the program which involves the regional planning
agencies and the League of Minnesota Cities. The TARS staff will provide on-site tech-
nical assistance to Community Development Block Grant (CDBG) recipients who have exper-
ienced problems in executing projects funded through the HUD-CDBG program. TARS will
concentrate its efforts on project administration and compliance with CDBG program re-
quirements. TARS will also recommend various supplementary financial tools that may
be used in conjunction with Community Development Block Grants to maximize the lever-
aging potential of public money provided toward the funding of a project. Meetings
with HUD indicate TARS may also advise cities with economic development, redevelopment
and housing concerns as to how the city may become involved in the Community Develop-
ment Block Grant Program.
TAX INCREMENT FINANCING SEMINARS
TARS has contracted with the Government Training Service to arrange the four seminars
that will facilitate an explanation of the 1979 Minnesota Tax Increment Financing Act.
The first seminar will be held on November 15th in Bloomington and is designed to pro-
vide an overview of the new law for elected and appointed city officials.
A two day work -shop for city planners and tax increment financing project managers or
administrators will be held on_December 6 and _7. This seminar will provide an extensive
analysis of the 1979 Minnesota Tax Increment Financing Act and advise administrators of
some of the pitfalls and problems faced by the staff member who implements and manages
a district. The highlight of this seminar will be the session where staff members are
taught the procedure for evaluating the feasibility of a project using the TARS computer
software system.
A third seminar dealing with the legal aspects of the 1979 Minnesota Tax Increment
Financing Act will be offered to city attorneys on December 10th. A fourth seminar_w_i]1_
be offered January 11, 1980 for City Assessors and County Auditors. This seminar will
provide assessors with an outline of their responsibilities in the implementation of a
tax increment financing district. An explanation of the administration of the 1979
Minnesota Tax Increment Financing Act will be provided for County Auditors. In addition,
a demonstration of a computer program that will permit a County or City to more easily
administer the annual changes of values among parcels in the tax increment financing
district will be provided as part of the seminar program.
LEAGUE OF MINNESOTA CITIES ,,,
-2 -
SEPTEMBER ACTIVITY
The TARS staff prepared the redevelopment plan and finance plan for a tax increment
financing district and development district in Bovey. This is the first tax increment
district to be approved under Chapter 322, Laws of Minnesota, 1979 -- The Minnesota Tax
Increment Financing Act. The City of Owatonna has received assistance from the TARS
staff in the completion of its tax increment financing and redevelopment plan which has
been approved by the Owatonna Housing and Redevelopment Authority and will be considered
by the City Council. TARS also provided a fiscal analysis of the proposed K -Mart tax
increment project in the City of Shakopee. This analysis was requested by the bond
underwriters, Dougherty, Dawkins, Strand & Ekstrom Incorporated.
The TARS staff also completed housing plans for the cities of Marshall and Faribault.
These housing plans are intended to satisfy the requirements of Chapter 306, Laws of
Minnesota, 1979 and will allow Marshall and Faribauit to market revenue bonds for the
purpose of providing low-intFrest residential mortgages. The U.S. Congress is presently
debating whether or not to allow local units of government and state housing finance
agencies to issue revenue bonds to provide housing financial assistance.
SEPTEMBER VISITS TO MUNICIPALITIES
Members of the TARS staff visited the
officials with an introduction to tax
public economic leveraging techniques.
Area Council of Governments.
Richard Graves, Director
Walt Hartman, Staff
Gary Winter, Staff -editor
480 Cedar Street
St. Paul, MN 55101
LEAGUE OF MINNESOTA CiTiE'S
300 HANOVER BUILDING
480 CEDAR STREET
T. PAUL, MINNESOTA 55101
cities of Pine Island and Eyota to provide local
increment financing and an explanation of othe.rM:
This meeting was coordinated by the Rochester.:
Gary D. Plotz
37 Washington Ave. W.
Hutchinson, Mn. 55350
titM�;i!
SEP28'74
'I I'A 1a 17 S041ARY
BIDEKS1111'-COSI IATA by QItARIERS
JOLY 1977 bus l Bus 2
(sh.,rter days, no Saturdays)
1414 pasbeniers (126 + 1288)
1893 miles (155 + 1738)
.,verare riles per pasbenger 1.3
(1.2 + 1.3)
salaries - 4 weeks W82
salary cost per passenger $1.26
salary cost per mile .94
gallons gas used - not tallied
revenues - not tallied
AUGUST 1977 Bus 1 Bus 2
(bhotter days, no Saturdays)
*(first month revenues, gee tallied)
1477 passengers (730 + 747)
1933 miles (907 i 1026)
a%erage miles per passenger 1.3
(1.2 + 1.4)
salaries - 4 weeks $1921
salary cost per passenger $1.36
salary cost per mile .99
Pallons gas used - 248.3
(.17 gal/pass)(135.3 + 113)
revenues - $388.65
($.2(/pass)
SEPTEMBER 1977 Bus 1 Bus 2
(shorter days, no Saturdays)
1644 passengers (850 + 794)
2159 miles (1083 + 1076)
average miles per passenger 1.3
(1.3 + 1.4)
salaries - 4 weeks $1804
salary cost per passenger $1.09
salary cost per mile .83
(, iallons gas used - 7
(31,607) (23,247)
JULY 1978 Bus 1 Bus 2
(be{pan shuttle servfce on July 17 -2nd bus
ran about halt days after shuttle began)
1343 passengers (1220 + 123)
1654 miles (1246 + 408)
avrral•u miles per_oassunger 1.23
JULY 17 to 31: 164 shuttle passengers
X34 regular passengers
7,3 total - 257. shuttle
salaries --4 wee1,s*,'929 fincludes only I wk shtl)
salary cost per passenger $.68
salary cost per mile .56
Pallons gab used - 230 (.17 gal/pass)_
revenues - $378,93 (QUARTER: COST/YASS�
($.28/pass) (Def�_�1.51)S h78_ ll
17 turned down, rides
(32,653) (24,260)
AL1C_UST 1978 bus 1 Bus 2
(148 hours strvtce regular bus;128 second bus)
7 hours /day, 5 days/week
1456 passengers (1098 + 358)
2026 miles (1037 + 989)
average miles per_passenger�1.4
321 shuttle 2r,
1155 regular passen1456 coca] le
salaries - 4 weeks $1365.74
salary cost per passenger $.94
salary cost per mile .67
gallons gas used - 286 (.19 gal/pass)
revenues - $413.18
(5.28/pass)
12 turned dawn rides
(33,675) (25,387)
SEPTEMBER 1978 bus 1 Bus 2
(150 hours service reg. bus,110 hra. second)
7 hours%day, 5 days/week
1363 passengers (914 + 449)
2154 miles (1042 + 1112)
average miles per passenger 1.58
shuttle pasaengers
1072regular passengers
1363 total =21_ shuttle
salaries - weeks $:323.70
salary cost per passenger $.91
salary cost ler mile .61
gallons gas used - 288.4 (.21 gal/pass)
revenues - $448.94 revenues - $393.73
($.27/pass) , ($.29/pass)
16 turned down rides
TRRAN51T SUMMARY
kIDERSRIP-COST DATA BY QUARTERS
46,516) (42,023)
nnv 1979 Bus 1 Bus 2
(119hours serv; 171 hours aei
1898 pasbengers (1003 + 895)
2546 miles (1014 + 1532)
average miles/pass_ _1,34pt�ss mi 4
660 shuttle passengers
1238 regular passengers
ab_ -)5_ hurtle_
salaries - 4 weeks $1748
salary cost per pabsenger $•yp
salary cost per mile 68
gallons gas used 362 (.19 gal/pass)
revenues $386.43 + coupons $143.90
($.28/pass $.21/mf)
5 turned down rides - 16 "no-shows"
(Bus 1 down 11.75 hra. for repairs
(47,810) (43,666)
AUGUST 1979 Bus 1 Bus 2
22 days (145 hra serv;185 hrs serv)
1961 passengers (1096 + 865)
2937 miles (1294 + 1643)
average miles�12651rhutlle
ass mi .66
passengers
ar passengers_Ehuttle
salaries - 4 weeks $1749
salary cost per passenger $.90
salary cost per mile .60
gallons gas used 364 (.18 gal/pass)
revenues $419.42 + coupons $139.85
($.28/pass $.19/mi)
6 turned down rides - 31 "no-shows"
SEPTEMBER 1979 Bus 1 Bus 2
- 19OaYs (124 hrs serv;158 hrs serv)
1927 passengers (1036 + 891)
2838 miles (1308 + 1530)
average miles/pass 1.47 pass/mi .68
696 shuttle passengers
1231 regular passengers
1927 - 361 shuttle
salaries - 4 weeks $1817
salary cost per passenger $.94
salary cost per mile .64
i- gallons gas used 357 (. 18 gal/pass)
revenues $430.90 + coupons 125.25
($.29/pass $.19/mi)
8 turned down rides - 15 "no-shows"
ADMIN 1000 (Rev. 1/78) STATE OF NSI'"'ESOTA f
tin/DOT, Office of Transit Admin. ��¢Lce jyte 1o1"Ccfld(. m
DEPARTMENT—Room-41b f
TO
FROM
SUBJECT:
State Transit Contractors
Don Hubert, Assistant Director
Office of Transit Administration
SECOND QUARTER SYSTEM STATISTICS
DATE: October 4, 1979
PHONE: 612/296-0371
FOR YOUR INFORMATION
At our transportation meeting in St. Cloud this past May,
many of you asked to receive our quarterly system sta-
tistics. Starting with this mailing, you will now receive
these statistics on a quarterly basis.
Please keep in mind that you cannot use these statistics to
compare your system with another regarding efficiencies, pro-
ductivities and effectiveness. Each systems' operating par-
ameters vary significantly and these statistics are not cal-
ibrated to reflect these variances.
Hope to seE you all at the Minnesota Public Transit Association
meeting October 24th and 25th.
�,.j34 5
6,89
OCT 1979
N RE1V
NBY_ee1Z
Ln
1j 2r
0I MATER trosAA; 6/30n9
^-
CONTRACTOR
ALBERT LEA
COIRTY
A.E.O.A.
COU1Y
POPULATION
19 410
154395
1789
109 350
24)72
Ill>1BER
OF
BUSES
1
0
1
15
1
POPULATION
PER BUS
19 410
N/A
1799
12 676
24)72
-
FULL C05i
PER NILE
.98
.JO
.90
.97
.57
REVENUE
PER NILE DEFICIT
PER MILE
.)0 .68
.04 .26
.10 .&i
,D6 .90
.OB ,40
9iA TE SHARE
OF 50851 D'I
PER NILE
.45
.7
.59
.60
.32
PASSENGERS
PER MI'U
L 4
.C`F
.5
.J
.Z
FUt_T
o<>•
PAS:i%2F4
-�
3.1a,4)
'.z
J.ZJ
Z.!`
RE VE NL[
PEN
PASSENGER
,ZO
.19
.20
.4❑
SYSTEM
DEFICITER
APA
RM TA SHEIT
6sI Sr/
SENCdR
,J1
,79
.12
.-01
.63
FILL COST
PER
REVENUE NODI
N/A.1)ARDNA
N/A
5.19
5.329
10.91
N/A1
TOTAL
8US MILE9
145 983
9 )47
571
54 377
TOTAL
PASSENGER 9
1) 741
4 953
99 129
10 BJ9
REVE NIS
TO
L'6S1 RATIO
,i)
.1p7
.06
- .14
PREPARED 1/4r79
PERIOD WKPED
FROM i9
8/9
1 78 S/3C/79
6 1/78 S 3' 79�CNER
78 7/7'/79
41 78 57'/79SEMIDUI
avER A[',E RROI:
PER CAPITA
PER NUM TN
.27
.O1APPLETON
JS
11 490
Z
S 745
1.27
.52
.73
.49
1.6
.0'.7J
.31
10.05
15 490
5 S51
.12
11/20/78
5/1(/79
.08
BEMIDJI (AIRPORT EXPRESS
11490
1
11 490
1.18
.14
1.D4
.94
.36
J.3:
.39
.62
7.64
17 824
B 154
.16
5 /7B
1-/3(/79
.19
BENSON
J 549
1
2 549
•95
.15
.79"
.53
.6
7,62
.27
1.75
,90
17.67
27 727
JS 156
.25
4 1/7B
7/3'/79
.25
BRAINERD
11.667
1
ii 667
1.70
,43
1.26
.84
1.5
+.12
.28
.BS
.55
1.11
M/A
250 221
43 St1
.tl
2/1/78
3/3'/79
,ii
CARVER COUNTY
28,331
2
14,166
.34
.04
.29
.19
.1T
1.95
.26
1.69
7.38
N/A
25 421
Z 720
.78
4/1/78
4/3(/79
.01
CMISAGO COCA TY
17.492
1
17,492
.57
.10
,46
.31
.1
5.5-
1.20
3.37
5.10
N/A
24 563
1 903
.04
4/1/18
7/7'/79
•Ol
COTTONWOOD COUNTY
14.8a7
1
14,887
.69
.0)
.66
.44
.1
2.94
.44
8.55
2.81
N/A
95 479
31,055
.12
9/1/78
6/3C /79
.OZ
O.A.R.T.S.
179 008
S
27 962
1.59
.19
1.40
.91
.J3
4.9:
.58
4,29
22.22
2,596,304
7,325,49 '1
.66
4/1/70
5/3'/79
5.-
TRANSIT AUTHORITY
DULUTHFAIRMONT
10q 57d
107
976
1.74
1,15
.58
.39
2.8
.61
.41
.20
.13
N/A
38 540
TS 767
,57
5/1/78
5/3'/'.7
.27
10,751
1
10.751
.92
.53
.39
.27
.4
2.25
1.29
.96
.66
9.76
91,206
53,685
.31
6!1/78
5/3'/79
.26_-
�1
FARIBAULT
16,595
2
8 297
.68
.21
.47
.29
.6
1,1L
.J6
.79
.49
N/A
35,576
27.152
.16
2/1/78
3/3'/79
.23
HUTCHINSON
8,298
2
4,149
1.32
.21
1.10
.72
.8
1.73
.28
1.45
.94
73.66
JD 910
773
.12
12/7/70
6/3C /79
.OS
LAKE OF THE tl00D5 CUUN TY
3 990
1
J 990
.B1
.10
.7)
.66
.03
33.Q5
7.06
29.27
26.70
1.44
6.56
'3.6J3
4 961
.09
11/1/78
6/JC/79
.04
MAHUBE COMMUNITY COUNCIL
16 221
7
5 407
1.19
.11
1.07
.71
.5
2.35
.23
2.13
16.89
264 747
294 568
.31
1/1/78
12/3'/79
.801
MANKATD
70 095
12
2 575
1,26
.40
.86
.56
1.1
^.l'
.36
.77
.50
25.77
261.084
7QZ 955
.25
7/1/78
1/7'/79
.51
MEDICINE LAME LINES
99.2'70
18
5,515
1.59
.40
1.19
1.10
1.2
1.77
,34
1.03
.95
17.73
46 135
66.29k
.20
7/1/78
6/3C/79
.96
MONTEVIDEO
5,745
4
1 436
1.39
.20
1.10
.7J
1.6
1,0'
.20
.80
.53
14.15
197,478
199,495
.17
4/7/78
3/3'/'9
55
MOORHEAD
29,689
7
4,241
.05
,14
.70
.47
1.Q
.84
.14
.70
.46
N/A
55,016
34,375
.44
2/1/'Id
1/31/79
.44
MORRIS
5 766
)
1 709
.90
,44
.54
.32
.6
1.57
.71
.87
.51
25.85
295 726
298 819
.29
0/1/78
7/3'/79
.27
NORTH SUBURBAN LINES
91,544
10
9. 154
1.lu
.31
.78
.74
1.01
1.08
.71
.77
.73
3.8B
72.77
20 778
5 009
.7
9/5/76
6/30/79
11
RSL C0MMUTER EXPRESS
91.544
1
91.544
1.31
,21
1.10
1.10
.Z9
4.62
.73
3.80
2.10
35.48
604 073
63 441
.755
1/7B
5/31/79
'A -
NORTHERN
NORTHERN TRANSPORTATION
N/A
5
N/A
.88
.66
•22
.22
- ll
B.4C
6.29
2.11
16.44
5 600
1 700
•20
7/1/79
6/70/79
.06
_
PELICAN RAPIDS
1,835
1
1 075
.Z7
.07
.16
.11
a
.9`
.29
.67
.45
5.09
21.651
9.165
.28
t/1 79
72/)1/79
.15
PIPESTONE•
5,326
1
5,328
.85
.24
.62
.41
0.4
2.01
.56
1.45
.97
1.78
13.12
100.145
2G.465_
.16
6/1/78
5/71/79
.D6
POLM COUNTY
34 435
3
11 478
.85
.13
.72
.47
.25
3.Z'
.50
2.73
1.51
29.46
90.726
28,869
.12
6/1/78
7/71/79
.16
RED WING
12,831,
)
4.278
.84
.10
,73
.48
.72
2.63
J3
2.30
19.15
247 140
727 790
.44
6/1/78
7/71/79
.27
RICHFIELD BUS CO.
110 556
9
13 173
1.38
.60
•77
.77
1.31
1.03
.46
.59
.59
15.50
316 944
556 000
.45
4/1/7B
4/7L1/79
.81
ROCHE STFR
57,500
19
J 026
1.34
.61
.74
.43
1.75
.7e
,75
.42
.24
9.15
102.74
73.81G
13.2[19
.21
6/1/78
5/31/79
NIA
SCENIC MINN. LINES
N/A
2
N/A
2.08
.44
1.65
1.65
.19
11.5!
2.43
9.15
N/A
156 950
31071
.04
7/1/78
6/7 /79
.OB
SCOTT COUNTY
J2 427
3
10 808
.50
.02
.56
.37
.20
2.81
.11
2.74
7.0}
16.48
698.235
1 088 721.
.71
6/1/78
5/31/79
2.15
ST. CLOUD
42 227
19
2. 222
1.28
.14
1.14
.47
1.50
.8Z
.09
.73
.36
11.77
61 598
35 878
.27
7/1/78
6/J /79
.24
VIRGINIA
12 450
1
12 450
1.19
.J3
.86
.S7
.S8
2.04
.56
1.48
.97
15.58
Z 427
) 400
-0-
6/25/79
7/71/79
.65
PIPESTONE SHUTTLE SERVICE
5 720
1
S 720
1.85
-0-
1.85
1,85
1.4L
T.23
-0-
1.29
1. 9
• 1979 Projections
i
