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cp10-09-1979 c
HUTCH INSON CITY CALENDAR WEEK OF i October 7 TO October 13 � 1979 WEDNESDAY Noon - Transportation Board Meeting at City Hall (Lunch Served) SUNDAY WIN THURSDAY MONDAY COLUMBUS DAY City Office Closed FRIDAY TUESDAY 11:45 A.M. - Downtown Develop- ment District Ad- visory Board in Auditorium (Lunch Served) 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 9, 1979 1. Call meeting to order - 7:30 P.M. /2. Invocation - Reverend Manley Swarthout f 3. Consideration of Minutes - Regular Meeting of September 25, 1979 and Special Meetings of September 27, 1979 and October 3, 1979 Action - Motion to approve - Motion to approve as amended v14. Public Hearing None 5. Communications, Requests and Petitions /(a) Consideration of Request for Elden Willard to Attend North Star Chapter of Building Officials on October 19, 1979 Action - Motion to approve - Motion to reject _/(b) Consideration of Request for Robert Ringstrom to Attend Skills Course Action - Motion to approve - Motion to reject ,/(c) Consideration of Request for Reduced Trash and Refuse Rate by Bertha Sanken Action - Motion to approve - Motion to reject ,(d) Consideration of Request for Hazel Sitz to Attend 1979 Annual Meeting of Minnesota Public Transit Association on October 25-26, 1979 Action - Motion to approve - Motion to reject f(e) Consideration of Request for Kenneth Merrill to Attend Financial Report Writing Workshop on October 22-23, 1979 Action - Motion to approve - Motion to reject ✓(f) Consideration of Request for Homer Pittman to Attend Minnesota Building Officials Association Southwest Region Meeting on October 17, 1979 Action - Motion to approve - Motion to reject Council Agenda October 9, 1979 6. Resolutions and Ordinances ,/(a) Resolution No. 6433 - Resolution of Appreciation (James Hanson) Action - Motion to reject - Motion to waive reading and adopt VI(b) Resolution No. 6434 - Accepting $55,000 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt ,,/(c) Resolution No. 6435 - Resolution Approving 1980 Tax Levy, Collectible In 1980 Action - Motion to reject - Motion to waive reading and adopt ✓(d) Resolution No. 6436 - Resolution Adopting the Budget for Fiscal Year 1980 Action - Motion to reject - Motion to waive reading and adopt `/(e) Resolution No. 6437 - Certifying Assessments of the City of Hutchinson to the County of McLeod Action - Motion to reject - Motion to waive reading and adopt Vf) Resolution No. 6438 - Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for City General Election Action - Motion to reject - Motion to waive reading and adopt J(g) Ordinance No. 13/79 - Ordinance Amending Section 120:00 of the 1974 Ordinance Code of the City of Hutchinson Entitled, Salaries, Mayor and Aldermen Action - Motion to reject - Motion to waive first reading and set second reading for October 23, 1979 7. Re orts of Officers Boards and Commissions 7(a) Building Official's Monthly Report - September 1979 Action - Order by Mayor received for filing V(b) Minutes of "Seniors Activity Center" Advisory Board dated September 4, 1979 Action - Order by Mayor received for filing -2- Council Agenda October 9, 1979 8. Unfinished Business J(a) Consideration of Awarding Bid for Repair Work on School Road Bridge (DEFERRED SEPTEMBER 24, 1979 AND SEPTEMBER 25, 1979) Action - Motion to reject - Motion to award contract and authorize signing 9. New Business /(a) Consideration of Resignation of Michael Monge Action - Motion to reject - Motion to accept resignation Ab) Consideration of Agreement with LOGIS and OSI for Computer Service Action - Motion to reject - Motion to waive reading and adopt Resolution vfc) Consideration of Emergency Electrical Generator System for Hutchinson Community Hospital Action - Y(d) Presentation by Knutson Co. for Proposal on Section 8 High Rise - 8:00 P.M. Action - 4e) Consideration of Articles of Incorporation, Constitution, and By -Laws Revisions for Hutchinson Fire Department Relief Association Action - Motion to approve - Motion to reject Vff) Consideration of Request for Employee Merit Increase In City Clerk's Dept. Action - Motion to approve - Motion to reject "(g) Consideration of Violation of Building Code by James H. Retzlaff Action - 10. Miscellaneous i,/(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments J(a) Verified Claims 12. Adjournment -3- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 25, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John Longley of First Congregational United Church of Christ. 3. MINUTES The minutes of the Regular Meeting of September 11, 1979 and Special Meeting of September 24, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF PROPOSED 1980 BUDGET Mayor Black opened the public hearing at 8:00 P.M. and read Publication No. 2222, Public Notice: 1980 Budget. He pointed out the public hearing was not required by law but provided an opportunity for the public to have some in- put into the City's budget. Ms. June Redman, representative of the Tourism Committee of the Hutchinson Area Chamber of Commerce, appeared before the Council and requested $2,000 to assist in preparing a four color, multi -fold brochure on Hutchinson. She further showed samples of the proposed brochures to the Council members. Mayor Black commented that the City is operating on a tight-brrdgee'"and would have to set priorities, but they would give consideration to the request. It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously carried, to close the hearing at 8:10 P.M. 5. REQUESTS, COMMUNICATIONS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6420 - RESOLUTION OF APPRECIATION (LARRY J. MORRISSETTE) Council Minutes September 25, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Reso- lution No. 6420 entitled Resolution of Appreciation (Larry J. Morrissette). (b) RESOLUTION NO. 6421 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6421 entitled Resolution Authorizing Release of Securi- ties to First National Bank of Hutchinson. Seconded by Alderman Huntwork, the motion unanimously carried. (c) RESOLUTION NO. 6429 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL 1RJND Following discussion, Alderman Peterson moved to waive reading and adopt Reso- lution No. 6429 entitled Transferring $10,000 from Liquor Store to Gener&1 Fund. The motion was seconded -by Alderman Huntwork and unanimously carried. (d) RESOLUTION NO. 6430 - RESOLUTION OF APPRECIATION (CLYDE DRAHOS) After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Westlund and carried unanimously, to waive reading and adopt Resolu- tion No. 6430 entitled Resolution of Appreciation (Clyde Drahos). 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - AUGUST 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED AUGUST 21, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION FROM RCM TO AWARD CONTRACT FOR REPAIR WORK ON SCHOOL ROAD BRIDGE (DEFERRED SEPTEMBER 24, 1979) A representative of RCM reported on the bids received for repair work on School Road Bridge. He pointed out that Arnold Beckman, Inc. had not sub- mitted a duplicate copy of the application as required. It was his recom- mendation to award the contract to M. G. Astleford Co. Inc. They had sub- mitted two copies, one an original and one a Xerox copy. -2- Council Minutes September 25, 1979 Mayor Black commented that since the City Engineer was on vacation, it had not been possible to discuss the bids with him. It would be his preference to table the matter until such time as the City Engineer could review the bids. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Black. He then inquired if there was anyone present who wished to be heard regarding his/her account. There was no response. After discussion, Alderman Westlund moved to discontinue service on October 1, 1979 for the following accounts if payment was not received by said date: 04-0370-0-00, 04-0810-6-00, 11-0145-1-00, 11-0470-1-00, 11-0160-0-00, 12-1165- 0-00, 12-1396-0-00, 16-0352-1-00, and 16-0560-1-00. The motion was seconded by Alderman Peterson and carried unanimously. (b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MIKE'S MOBIrWIT14 FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Westlund that with the recommendation of the Planning Commission to waive reading and adopt Resolu- tion No. 6422 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Addition to Present Building of Mike's Mobil. Seconded by Alderman Huntwork, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MIKE'S MOBIL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION With the favorable recommendation of the Planning Commission, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6423 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow Addition to Non -Conforming Building at Mike's Mobil. The motion was seconded by Alderman Gruenhagen and carried unanimously. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ROCKITE SILO WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to waive reading and adopt Resolution No. 6424 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow Underground Fuel Storage Tanks In A I-1 Zone by Rockite Silo. -3- Council Minutes September 25, 1979 (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY ROCKITE SILO WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Huntwork moved to waive reading and adopt Resolution No. 6425 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Underground Fuel Storage Tanks to Be Located 100' from Rail, Right -of -Way. The motion was seconded by Ald- erman Gruenhagen and carried unanimously. (f) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR "RAINBOW ADDITION" SUBMITTED BY GIL LEHMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6426 entitled Resolution Giving Approval of Preliminary and Final Plat fei Rainbow Addition. G� (g) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FIRST NATIONAL BANK (MURIEL FELSKA) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Westlund to waive read- ing and adopt Resolution No. 6427 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow Construction -of Garage. The motion was seconded by Alderman Huntwork and unanimously carried. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FIRST NATIONAL BANK (MURIEL FELSKA) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Huntwork made the motion, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6428 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow C-3 Zoned Property To Be Used As Residential. (i) CONSIDERATION OF SALARY FOR SGT. JOHN GREGOR Mayor Black reported he had discussed the salary increase for Sgt. John Gregor with Chief of Police O'Borsky, and they had agreed upon a Grade 5, Step 4 in- crease. It was moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously carried, to approve an increase to Grade 5, Step 4 for Sgt. John Gregor. (j) CONSIDERATION OF HIRING LIQUOR STORE CLERK Following discussion, Alderman Westlund made the motion to approve the employ- ment of Bruce Runke as liquor store clerk, effective October 1, 1979. Seconded by Alderman Peterson, the motion carried unanimously. -4- Council Minutes September 25, 1979 (k) CONSIDERATION OF PART-TIME STAFF ADDITIONS FOR RECREATION DEPARTMENT The following individuals were recommended for part-time positions in super- vision for recreational activities during the school year: Swimming: Mary Erickson Nancy Haggenmiller Gymnastics: Nancy Pellinen Jolene Dahle After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund and unanimously carried, to approve the employment of the above named individuals. (1) CONSIDERATION OF CIVIC ARENA SEASONAL EMPLOYEE Alderman Westlund reported the Civic Arena needs additional help during the winter ice season. It was recommended that Robert Riebe, a summer temporary worker in the water department; be transferred, to..thy..Arena for, .th4 fionths' of October through March. Funds are budgeted by the Civic Arena to cover this expense. Following discussion, Alderman Westlund made the motion to approve the sea- sonal employee for the Civic Arena. The motion was seconded by Alderman Gruen- hagen and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported he had attended a County Board meet- ing regarding the sheltered workshop grant application yesterday and today. The County is in support of the application for McLeod County, and several letters have been received on behalf of the workshop. Mr. Plotz will be writ- ing the grant application, which include Renville and Meeker Counties. The Council members were reminded of a 7:00 A.M. budget meeting on Thursday, September 27, 1979, with a Department Head meeting following at 8:30 A.M. On September 26, 1979 at 10:00 A.M. the Minnesota Municipal Board will hold a public hearing on annexation of property owned by John Miller, David Decker, and Irene Erickson. Mr. Plotz informed the Council that filings for offices of Mayor and Aldermen opened today, and one individual had already filed for Alderman. 5.11 Council Minutes September 25, 1979 (b) COMMUNICATIONS FROM THE MAYOR Mayor Black reminded the Council of the Regional Meeting of the League of Minnesota Cities to be held on October 4, 1979 in Norwood. The term of Jim Hanson on the Airport Commission expired this month. Inas- much as he did not wish to be reappointed, Mayor Black appointed Don Pankake to a five-year term on the Airport Commission and asked for Council ratifi- cation. It was moved by Alderman Westlund to ratify the appointment of Don Pankake to the Airport Commission. Seconded by Alderman Huntwork, the motion unani- mously carried. Mayor Black requested special consideration of the charges for refuse and trash service. The old Resolution states an applicant for reduced rates must be over 65 years of age and have an income of less than $2,200. It was his opinion that this figure was too low and needs to be adjusted, and the Mayor further recommended increasing the income limit to $3,600 per year. After discussion, the motion was made by Alderman Westlund to approve the change in the income limit to $3,600 per year and to waive reading and adopt Resolution No. 6431. Seconded by Alderman Peterson, the motion carried .unani- mously. A copy of the letter received from the Fire Department Building Committee was read by Mayor Black. The Committee requested a delay of three months on the referendum for the new fire/police station since the School Bond will be pre- sented in October, 1979. Mayor Black commented no date had been set for the referendum. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Administrative Assistant Plotz requested approval of a $7.50 fee for a build- ing permit to allow gas tanks to be placed underground at the airport. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims, including the $7.50 fee for a building permit, and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:15 P.M. upon motion by Alderman Peterson, seconded by Alderman Hunt - work and unanimously carried. W-11 MINUTES HUTCHINSON CITY COUNCIL - SPECIAL MEETING THURSDAY, SEPTEMBER 27, 1979 Following a Department Head meeting, a special meeting of the City Council was called to order by Mayor Black, with the following present: Aldermen Gruenhagen, Westlund, and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present was Administrative Assistant Plotz. Discussion was given to the salary of Council members and the fact that no increase had been received since January 1, 1976. It was the consensus of the Council to increase the salaries from $200 to $300 per month for Alderman and from $250 to $450 per month for Mayor. The motion was made by Alderman Gruenhagen, seconded by Alderman Westlund and unanimously carried, to increase the salaries of Council members as above stated. A required public hearing will be held at a forthcoming Council meeting. There being no further business to come before the Council, the meeting adjourned. MINUTES HUTCHINSON CITY COUNCIL - SPECIAL MEETING WEDNESDAY, OCTOBER 3, 1979 A special meeting of the Hutchinson City Council was called to order by Mayor Black at 8:00 A.M., with the following present: Aldermen Westlund, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present were Administrative Assistant Plotz, Fire Chief Schlueter, and Fire Marshal Field. Discussion was given to the issue of the school and recent inspection of the schools by the State Fire Marshal. The motion was made by Alderman Westlund to (1) direct Fire Marshal Field to write a letter to the School Board apologizing for the report that a "third party citizen" (concerned parent) made a complaint causing inspection of the schools, and (2) suspend George Field immediately for a two week period without pay. Seconded by Alderman Gruenhagen, the motion unani- mously carried. Following discussion of the problems with the Dutch elm contractor, the motion was made by Alderman Westlund to terminate the Dutch elm contract with Anderson -River Valley Tree Service to be effective immediately. The motion was seconded by Alder- man Gruenhagen and carried unanimously. Administrative Assistant Plotz was instructed to work with the City Attorney in composing a letter to notify the contractor of said action. There being no further business, the meeting adjourned at 8:50 A.M. 7 a. f � i ZY!'612) 879-2311 ` f 37 l'VASHINGTON AVENUE WEST .� HUTCHINSON, MINN. 55350 October 1, 1979 TO: Mayor & City Council FROM: Building Official - Elden Willard SUBJECT: Meeting - North Star Chapter ICBO I request your permission to attend the next meeting of the North Star Chapter of Building Officials, to be held on October 19, 1979 at the Fort Snelling Officers Club at 8:00 A.M. Respectfully, CITY OF HUTCHINSON C&t-' �' �I-".; Z-.(- Iden Wiltard Building Official pv DATE October 1, 1979 POLICE DEPARTMENT MEMORANDUM TO. Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Skills Course When Robert Ringstrom was hired I was assured that because of his B.A. degree that he would not have to attend any basic Police courses. This misconception has been laid to rest. The Minnesota P.O.S.T. Board academic learning objectives have been expanded to the extent that Officer Ringstrom must attend a 7 week "Skills" course at Metropolitan State College in Minneapolis. Attendance at this course is mandatory or he will not be licensed. I have taken the liberty of enrolling him in the course which will begin October 22, 1979. This course is designed to provide the Officer with police skills not covered by his academic learning. DMO:neb AFFIDAVIT i�<< C)�:_ �Z �� l l: AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $3,600 PER YEAR. THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. + fj SIGNATURE 1� :� ;ZCz Jc. �l.4Zc -V A. STREET ADDRESS ►-�- �. F, �.� FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Council Action: Account Number Approved DATE Disapproved f (612) 879-2311 CITY OF HUTCHIr` SON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM TO: MAYOR AND CITY COUNCIL DATE: October 1, 1979 FROM: PERSONNEL COORDINATOR RE: MINNESOTA PUBLIC TRANSIT ASSOCIATION MEETING I request permission to attend the 1979 Annual Meeting of the Minnesota Public Transit Association in St. Paul on October 25 and 26. Registration fee is $25. A representative from Hutchinson has attended similar meetings for the past two years, with valuable information being gained each time. This is a budgeted item. Respectfully Submitted, MW , OCT. 24 8:00 - 9:45 A.M. 9:45 - 10:00 A.M. 10:00 - 11:30 A.M. 11:45 - 1:30 P.M. 1:45 - 3:15 P.M. 3:15 - 3:30 P.M. 3:30 - 5:00 P.M. 6:00 - 7:30 P.M. MINNESOTA PUBLIC TRANSIT ASSOCIATION 1979 Annual Meeting Holiday Inn (Capitol Hill) AGENDA Registration and Coffee Welcome and General Comments Transit Planning: Route ridership studies and other ways to determine transit potentials Luncheon October 24-25, 1979 St. Paul, Minnesota Making transit decisions from both a policy maker's standpoint and A staff standpoint Coffee Break The 504 Regulations. What do they mean? General Reception OCT. 25 8:30 - 10:00 A.M. State and Federal Funding: What's available? What does it really cost? Will MnDOT be requesting additional transit funds from the 1980 Legislature? 10:00 - 10:15 A.M. 10:15 - 11:00 A.M. 11:00 - 12:15 P.M. Coffee Break MPTA Annual Meeting Where does transit fit in state transportation planning? Bill Heaney, President Minnesota Public Transit Association Richard Wolsfeld, President Bather, Ringrose, Wolsfeld, Inc. Gayle Kincannon, Commissioner Metropolitan Transit Commission Dennis Jensen, General Manager Duluth Transit Authority David Lee, Former Director of Policy and Planning, American Public Transit Association Robert Works, Director of Transit Administration Minn. Dept. of Transportation Theodore G. Weigle, Regional Director, UMTA D. J. Mitchell, Chief in Transit Assistance Division, UMTA President Bill Heaney Peter Fausch, Assistant Commissioner Planning Division, MnDOT - "i 12) 379 11 CITY OF HUTCHINSON f" 3' WASHINGTON AVENUE WEST -I(_ITC-HINSON, MINN 55350 M E M O R A N D U M DATE: _ _October 4� 1979 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant _ _ _ _ _ _ _ _ _ _ _ _ _ + SUBJECT: Financial Report Writing Workshop ------------------- ItY_,________r_+ It is requested that I be authorized to attend the above-named workshop. It is a two-day seminar and would serve as a refresher and provide new information on changes which have recently been made. Attachment bpi '4\1 j The primary purpose of this course is to assist Municipal Clerks and Finance Officers enhance the skills needed to prepare annual financial reports in accordance with Senerally Accepted Accounting Principles (GAAP). Recog- nition is given to the fact that financial reporting goes far beyond day-to-day bookkeeping procedures. This course will place an emphasis on report writing, including footnote disclosures and letters of transmittal. Instructional materials were developed by the firm of Peat, Marwick, Mitchell and Company, and funded through a grant of the Office of Local and Urban Affairs, State Planning Agency, State of Minnesota. DAY 1 Chapter I Introduction and Overview- s Review of history of Minnesota Legislation a Review goals of legislation s Present basic concept of accrual basis and double -entry accounting a Review elements of accounting process a Highlight use of trial balance a Review authoritative support for Generally Accepted Accounting Principles (GAAP) Chapter II Governmental Accounting Principles a Identify basic principles which are similar for all accounting entities a Review objectives of governmental accounting a Identify unique principles and concepts (GAAFR) a Review types of funds Chapter III Accounting Cycle Contents a Identify common transaction cycles including revenues, expenditures, fixed asset acquisi- tion, and debt obligations a Review the elements and timing of the trans- action cycles a Identify special journals used in the accounting process a Review steps in the accounting cycle from re- cording transactions to preparing financial statements Chaoter IV Accounting_ Cycle Transaction a Review the process of making entries to books of original entry a Review process of summarizing transactions and recording in the general ledger a Become familiar with the process of clasing the general ledger and preparing a trial balance Chapter V Preparing Financial Statements a Become familiar with the financial statement formats recommended by the office of the State Auditor a Prepare financial statements from trial balance a Discuss key elements of financial statements FINANCIAL REPORTING NAME EMPLOYER WORK ADDRESS DAY 2 Chapter VI Writing Footnotes a identify basic footnotes a Review significant accounting policies a Highlight the concept of full disclosure Chapter VII Preparing_Supplementary Data iReview State requirements e Become familiar with technique of maintaining records to comply with requirements a Identify additional schedules and information which might be included Chapter VIII Writing Transmittal Letters a Review elements of transmittal letter a identify items to be included a Review criteria for effective letter writing a Become familiar with letter writing techniques Chapter IX GAAFR Restatement - NCGAS-1 e Review NCGAS-1 a Identify changes from GAAFR a Become familiar with pyramid reporting concept REGISTRATION FORM WORK PHONE POSITION I will attend the workshop at: St. Paul, October 22-23, (59-06) Q Detroit Lakes, October 29-30 (59-07) 0 Duluth, October 30-31 (39-08) October -November 1979 Lj Owatonna, November 13-14 (59-09) ❑ Redwood Falls. November 14-15 (59-10) I enclose S25.00 (check or money order payable to the University of Minnesota)in full payment of the fees for the workshop. (] I enclose 512.50 for the second day of the workshop ONLY. (] Please bill aly office (purchase order or letter of authorization attached). 0 Please send information about special senior citizen fees for Minnesota residents 62 years of age and older. DATE SIGNATURE MAIL TO: Registrar, Department of Conferences, P.O. Box 14084, University of Minnesota, Minneapolis- MN 55414 .. _ _ -•m.^+rev'r{:i.n._:'i#"P+.'"„em,S`r'y4..-nr_.'�"P'ir. w+^igi „ ..•r-o-�..aR •LL . -•.r-"e,.+ _ _ e -w.-,. r.+` aRaR,r.- -Kik'.` Jz yj a..t' i..�a '_.. _.-e_.. ..._..... =s..._... �....._-.i+.+"Yu-3k,�..�.._,...2�vL:.:+.a..c..e.. s.+e.:.�.as...�.iaR .....�._� ...«u... .._. _�,.�v..._�. .,. .U.w......._ � .......--. ..,-«...- - .r.... --...st. .:v.:.._.s__:''-..a•:...t._�. _n ...., The primary purpose of this course is to assist Municipal Clerks and Finance Officers enhance the skills needed to prepare annual financial reports in accordance with Senerally Accepted Accounting Principles (GAAP). Recog- nition is given to the fact that financial reporting goes far beyond day-to-day bookkeeping procedures. This course will place an emphasis on report writing, including footnote disclosures and letters of transmittal. Instructional materials were developed by the firm of Peat, Marwick, Mitchell and Company, and funded through a grant of the Office of Local and Urban Affairs, State Planning Agency, State of Minnesota. DAY 1 Chapter I Introduction and Overview- s Review of history of Minnesota Legislation a Review goals of legislation s Present basic concept of accrual basis and double -entry accounting a Review elements of accounting process a Highlight use of trial balance a Review authoritative support for Generally Accepted Accounting Principles (GAAP) Chapter II Governmental Accounting Principles a Identify basic principles which are similar for all accounting entities a Review objectives of governmental accounting a Identify unique principles and concepts (GAAFR) a Review types of funds Chapter III Accounting Cycle Contents a Identify common transaction cycles including revenues, expenditures, fixed asset acquisi- tion, and debt obligations a Review the elements and timing of the trans- action cycles a Identify special journals used in the accounting process a Review steps in the accounting cycle from re- cording transactions to preparing financial statements Chaoter IV Accounting_ Cycle Transaction a Review the process of making entries to books of original entry a Review process of summarizing transactions and recording in the general ledger a Become familiar with the process of clasing the general ledger and preparing a trial balance Chapter V Preparing Financial Statements a Become familiar with the financial statement formats recommended by the office of the State Auditor a Prepare financial statements from trial balance a Discuss key elements of financial statements FINANCIAL REPORTING NAME EMPLOYER WORK ADDRESS DAY 2 Chapter VI Writing Footnotes a identify basic footnotes a Review significant accounting policies a Highlight the concept of full disclosure Chapter VII Preparing_Supplementary Data iReview State requirements e Become familiar with technique of maintaining records to comply with requirements a Identify additional schedules and information which might be included Chapter VIII Writing Transmittal Letters a Review elements of transmittal letter a identify items to be included a Review criteria for effective letter writing a Become familiar with letter writing techniques Chapter IX GAAFR Restatement - NCGAS-1 e Review NCGAS-1 a Identify changes from GAAFR a Become familiar with pyramid reporting concept REGISTRATION FORM WORK PHONE POSITION I will attend the workshop at: St. Paul, October 22-23, (59-06) Q Detroit Lakes, October 29-30 (59-07) 0 Duluth, October 30-31 (39-08) October -November 1979 Lj Owatonna, November 13-14 (59-09) ❑ Redwood Falls. November 14-15 (59-10) I enclose S25.00 (check or money order payable to the University of Minnesota)in full payment of the fees for the workshop. (] I enclose 512.50 for the second day of the workshop ONLY. (] Please bill aly office (purchase order or letter of authorization attached). 0 Please send information about special senior citizen fees for Minnesota residents 62 years of age and older. DATE SIGNATURE MAIL TO: Registrar, Department of Conferences, P.O. Box 14084, University of Minnesota, Minneapolis- MN 55414 u0Lsua;x3 Pue UOL4e3nF3 ;ULnUL;MOO Sa:)uaaajU00 j0 ;Uatu."i Q e40SaUULW ;0 a;e;S ROUa6y h Luu2 W a424S S.a Lej;b ueq.a0 pup Le303 10 a0 LJ�0 S�OSNNS 0 ��i39�1�4 � �6Z LOCATIONS AND DATES More complete information will be mailed to registrants. October 22 & 23 Earle Brown Center FOR FURTHER INFORMATION CONTACT: Joe Kroll, Program Director (612) 373-3685 Julie Koester, Program Asst. (612) 373-3887 Department of Conferences 211 Nolte Center 315 Pillsbury Drive Southeast University of Minnesota Minneapolis, MN 55455 REGISTRATION Pre -registration is important to assure that study guides are provided for each participant. Regis- tration is personal, and non -transferable. A full refund of the fee will be made if registration is cancelled in writing prior to the workshop, not accepted, or if the workshop is not held. The University of Minnesota reserves the right to can- cei the workshoo if the occasion arises. Applica- tion for registration on the attached form, accompanied by a remittance covering the full fee, should be received one week prior to the workshop. :he University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and employment, without regard to race, c. -"d, color, sex. national origin, or handicap_ INSTRUCTORS Instructional services will be provided by representa- tives from the firm of Peat. Marwick, Mitchell, and Company. For the following locations, first day in- structors will be: Redwood Falls: Roy Trullinger, City Clerk, St. James Owatonna: Don Rippentrop, Finance Director, Albert Lea Detroit Lakes: Wayne Lance. City Clerk/Treasurer, Detroit Lakes Richard Grabow, Finance Officer. Detroit Lakes NOTE: Although the workshop is scheduled for two days, those with strong accounting background may register for the second day only at a fee of $12.50. FEES These workshops are partially funded through a grant from the Office of Local and Urban Affairs of the State Planning Agency for the State of Minnesota. The fee for this two-day workshop is 525.00. This includes all instructional materials, lunches, and coffee breaks. Minnesota residents 52 years of age and older may attend this program without payment of the fee if soace is available after all fee -paying registrants nave been accommodated. They shall, however, be responsible for the costs of mererials, meals and refreshments, and other services. If applicapie. Eligible persons who are interested should c+ecx the approoriate box on Ito attached registration 'aOm- Aoplicants will 5e notified,is• space is available. University of Minnesota St. Paul Campus October 29 5 30 Erie Jr. Rex Supper Club Detroit Lakes October 30-31 Kirby Student Center ity of ,Minnesota gu; th November 13 &14 Owatonna Performing Arts Center 540 West Hills Circle November 14 b 15 Donovan's Converence Center East Highway 71 Redwood Fails FOR FURTHER INFORMATION CONTACT: Joe Kroll, Program Director (612) 373-3685 Julie Koester, Program Asst. (612) 373-3887 Department of Conferences 211 Nolte Center 315 Pillsbury Drive Southeast University of Minnesota Minneapolis, MN 55455 REGISTRATION Pre -registration is important to assure that study guides are provided for each participant. Regis- tration is personal, and non -transferable. A full refund of the fee will be made if registration is cancelled in writing prior to the workshop, not accepted, or if the workshop is not held. The University of Minnesota reserves the right to can- cei the workshoo if the occasion arises. Applica- tion for registration on the attached form, accompanied by a remittance covering the full fee, should be received one week prior to the workshop. :he University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and employment, without regard to race, c. -"d, color, sex. national origin, or handicap_ INSTRUCTORS Instructional services will be provided by representa- tives from the firm of Peat. Marwick, Mitchell, and Company. For the following locations, first day in- structors will be: Redwood Falls: Roy Trullinger, City Clerk, St. James Owatonna: Don Rippentrop, Finance Director, Albert Lea Detroit Lakes: Wayne Lance. City Clerk/Treasurer, Detroit Lakes Richard Grabow, Finance Officer. Detroit Lakes NOTE: Although the workshop is scheduled for two days, those with strong accounting background may register for the second day only at a fee of $12.50. FEES These workshops are partially funded through a grant from the Office of Local and Urban Affairs of the State Planning Agency for the State of Minnesota. The fee for this two-day workshop is 525.00. This includes all instructional materials, lunches, and coffee breaks. Minnesota residents 52 years of age and older may attend this program without payment of the fee if soace is available after all fee -paying registrants nave been accommodated. They shall, however, be responsible for the costs of mererials, meals and refreshments, and other services. If applicapie. Eligible persons who are interested should c+ecx the approoriate box on Ito attached registration 'aOm- Aoplicants will 5e notified,is• space is available. !, (612) 879-2311 f CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON MINN.5 5 350 October 5, 1979 TO: Mayor and City Council FROM: Homer Pittman SUBJECT: Minnesota Building Officials Meeting I request permission to attend the Minnesota Building Officials Association Southwest Region Meeting on October 17, 1979 at Sheepshed, Olivia, Minnesota. Sincerely, CITY OF HUTCHINSON Homer Pittman Bldg./Plbg. Inspector pv 1 WHEREAS, James Hanson has served the City wet t as a membeA of the AiApo it Commission jon Live (5) yeau; WHEREAS, said James Hanson has served jaithjutty and dc.tigentty giving o f his time and taeents toward the enhichment o j .the City, NOW THEREFORE, BE IT RESOLVEV 8Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appuc i.at i on .is hereby expressed to James Hanson jon his ajonemen- ti.oned services and the guts ude o f Hutchinson and the citizens theAeoj is hereby express ed. Adopted by the City Counc it this 9th day o f OctobeA, 1979. ATTEST: GaAy D. otz city CQehh. Ma yon RESOLUTION NO. 6434 ACCEPTING $55,000 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $55,000.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 9th day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6435 RESOLUTION APPROVING 1980 TAX LEVY, COLLECTIBLE IN 1980 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: THAT the following sums of money be levied for the current year, collectible in 1980, upon the taxable property in said City of Hutchinson for the following purposes: General Fund $490,651.00 Library 43, 179.00 Armory Payment 7,000.00 Debt Service Fund 360,000.00 (G.O. Bonds) Certificates of Indebtedness 47,345.00 TOTAL $948,175.00 Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1980 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 9th day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6436 RESOLUTION ADOPTING THE BUDGET FOR FISCAL YEAR 1980 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT the Annual Budget of the City of Hutchinson for the fiscal year beginning January 1, 1980 which has been submitted by the Clerk -Administrative Assistant and modified and approved by the City Council is hereby adopted; the totals of the said budget and the major divisions thereof being as follows: I. GENERAL FUND REVENUES AVAILABLE CURRENT REVENUE Taxes $ 473,175.00 Licenses 11,030.00 Permits 32,500.00 Fees 1,500.00 Inter -Governmental Revenue 1,020,514.80 Charges for Services 278,095.00 Collections for Other Agencies 550.00 Miscellaneous 131,740.00 Transfers from Other Funds 351,000.00 Total Available $2,300,104.00 REQUIREMENT APPROPRIATIONS Personal Services $1,272,489.00 Supplies 191,369.00 Other Services & Charges 438,366.00 Miscellaneous 17,213.00 Capital Outlay 88,732.00 Principal and Interest 41,355.00 Other Expenses 250,580.00 Total Appropriations $2,300,104.00 II. SPECIAL ASSESSMENT FUND REVENUES AVAILABLE CURRENT REVENUE Taxes REQUIREMENT APPROPRIATIONS Principal and Interest BE IT FURTHER RESOLVED: $ 360,000.00 $ 360,000.QO THAT the Clerk -Treasurer be directed to cause the appropriate Iccounting _ entries to be made in the Books of the City. Adopted by the City Council this 9th day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk A f (612) 879-2311 CITY OF HUYCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 4, 1979 — — — — — — — — — — — — — — — TO: Mayor and Council -------------------------------- FROM: Ken Merrill, City Accountant -------------------------------- SUBJECT: 1980 Budget Attached you will find the budget per the city council review just completed. The numbers are per changes discussed and approved by the Council. A con- cern on funding of the Recreation Budget has been raised by the Park and Recreation Board, but it is thought this matter can be resolved without any major changes of the budget as shown. The budget, if adopted by council action, will then be prepared in detailed book form for distribution. We do have to review the enterprise funds and meetings for this will be set as soon as Marlow returns. W. BONDS OF 1968 1969 -SS 1969 1970 1971 1972 1973 1975 1976 1977 1978 12/31/79 ESTIMATED CASH BALANCE 3,903 52,588 (11,343) 12,962 29,346 76,299 87,086 134,630 11,576 127,866 74,374 CITY OF HUTCHINSON SPECIAL ASSESSMENT BUDGET ESTIMATED 1980 ASSESSMENT PAY. 18,000 22,400 31,400 6,200 17,600 22,600 16,600 72,000 60,200 1980 AD VALOREM BOND TAX PAYMENT 1979 1980 107,350 50,000 60,000 - 70,000 - 158,463 90,000 110,000 17,550 - - 72,000 - - 93,200 15,000 10,000 97,800 20,000 20,000 210,200 30,000 130,000 108,200 30,000 30,000 62,400 25,000 - $ 330,000 $360,000 330,000 1979 Mill Levy 28,228,471 = 11.7 Mills 360,000 1980 Mill Levy 30,000,000 est. = 12 Mills V CITY OF HUTCHINSON LEVY LIMITS & SPECIAL LEVIES COMPARISON 1978/1979 to 1979/1980 Levy Limit Special Levies A) Liability Insurance B) Matching Fund Transit 10,767 LAWCON Reg. Lib. 38,172 LOGIS 19,500 Bond Indebtness SS 1969 50,000 1969 70,000 1970 90,000 1971 17.83 1972 588,175 1973 15,000 1975 20,000 1976 30,000 1977 30,000 1978 25,000 Airport 4,100 Certification of Indebtnesss Armory Bonds Increased Ind. & Comm. Develop. Unfunded Liab. of Public Pension Shade Tree Street Maintenance Special Assessment Bonds General Fund Levy Total Levy 1978/1979 $ 312,606 17,792 68,439 334,100 12,050 7,000 8,355 1,021 71,611 1979/1980 $ 328,128 20,792 116,912 10,973 40,000 43,179 22,760 360, 000 60,000 -0- 110,000 10,000 20,000 130,000 30,000 -0- -0- 9,000 Radio Console 47,345 8,345 Bucket Truck 30,000 Loader 7,000 13,365 3,122 -0- 51,511 330,000 11.69 mills 360,000 12.0 mil 503,424 17.83 mills 588,175 19.6 mil 833,424 29.48 mills 948,175 31.6 mil Assessed Valuation 28,228,471 30,000,000 (est.) VII e CITY OF HUTCHINSON GENERAL FUND FUND BALANCE SUMMARY *Per 1979 Budget **Per Proposed 1980 Budget VIII 1978 1979 1980 Beginning Fund Balance $ 265,405 $ 453,135 $ 453,135 Receipts 2,011,212 1,932,603* 2,300,104** Disbursement 1,823,482 1,932,603* 2,300,104** Ending Fund Balance $ 453,135 $ 453,135 $ 453,135 *Per 1979 Budget **Per Proposed 1980 Budget VIII CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE e Permits Building 1977 1978 1979 1980 Source Actual Actual Adopted Adopted Taxes 1,338 2,267 1,000 1,500 General Fund Levy $240,813 $355,351 $ 359,824 $ 413,830 Bond & Interest Levy 54,909 11,622 23,600 54,345 Delinquent 3,752 2,681 2,500 2,500 Penalties & Interest 1,947 2,407 2,500 2,500 Total Taxes 301,421 372,061 388,424 473,175 Licenses 13,832 16,307 16,000 19,732" Intoxicating Beverages 6,900 8,000 8,000 8,000 Non -Intoxicating Beverages 1,759 2,225 1,825 2,200 Cigarette 595 581 600 ,.580 Dog 218 208 200 200 Bicycle 6 -0- 50 50 Other Licenses 150 -0- 50 -0- Total Licenses 9,628 11,014 10,725 11,030 Permits Building 36,810 28,442 24,000 26,500 Plumbing 3,438 4,861 3,000 4,500 Other Permits 1,338 2,267 1,000 1,500 Total Permits 41,586 35,570 28,000 32,500 Fee -0- 11,800 -0- -0- Planning Fees 1,985 1,342 1,500 1,500 Total Fees 1,985 1,342 1,500 1_,500 Intergovernmental Revenue Shared State Taxes: Local Government Aid 387,658 478,366 557,506 594,715 Homestead Credit 70,481 97,126 120,000 120,000 Attached Machinery Aid 10,296 18,102 18,000 20,000 LAWCON Grant 11,900 -0- -0- -0- Planning Grant -0- 11,800 -0- -0- Transportation Grant 26,248 21,303 20,984 25,000 Airport Reimbursement 12,385 17,768 19,400 17,400 Auto Insurance Tax 19,316 27,640 24,700 27,100 Fire Relief Ins. Tax 13,832 16,307 16,000 19,732" M.S.A. 11aintenance 10,305 39,875 10,500 10,500 Civil Defense 10,000 -0- -0- -0- I.P.A. Grant 1,710 -0- -0- -0- Diseased Tree Program --Agr. -0- 47,996 -0- 37,630 Diseased Tree Program - DNR 7,500 IX Source CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE 1977 1978 Actual Actual Intergovernmental Revenue (cont.) Shared Federal Revenue: HUD Comm. Dvlpm. Grant 103,744 General Revenue Sharing 127,956 Civil Defense 3,293 Shared County Aid: C.E.T.A. 745 County Court Fines 23,292 Total Intergovt. 833,161 Charges for Services Cemetery Deputy Registrar Recreation Fees Project Administrator Fees Engineering Services Family Center Campgrounds Transit Other Total Charges Collections for other Agencies Bldg. Permits Surcharge Total Collections Miscellaneous Reimbursement for Salaries Interest Earnings Rents Buildings Hangars Gas Sales Refunds & Reimbursements Other Revenues Total Miscellaneous Transfers from Other Funds Liquor Store Utilities Commission Fire Dept. - Country Acct. Total Transfers TOTAL GENERAL FUND 10,925 25,020 17,751 35,000 135,000 19,567 1,220 5,863 -0- 250,346 4,761 4,761 85,991 49,527 18,431 -0- -0- -0- 9,564 8,268 171,781 80,000 200,000 6,213 2861213 $1,900,882 X 30,993 87,480 1,837 2,112 21,230 919,935 17,506 28,697 29,997 40,000 70,000 54,003 1,665 5,690 2,913 _250,471 499 499 43,368 53,101 4,165 5,246 1,568 17,492 124,940 80,000 205,000 10,378 295,378 1979 Adopted -0- 136,451 -0- 400 20,000 943.941 9,500 30,000 24,213 40,000 70,000 42,000 1,500 5,500 -0- 222,713 300 300 -0- 30,000 9,500 3,500 4,500 -0- 2,000 500 50,000 80,000 200,000 7,000 287,000 $2,011,210 $1,932,603 1980 Adopted -0- 117,937 -0- -0- 23,000 1,020,514 15,000 34,000 55,675 40,000 70,000 54,000 1,700 6,720 1.000 278,095 550 550 -0- 73,000 11,200 4,000 6,240 28,300 1,000 8.000 90,000 250,000 11,000 351.000 $2,300,104 CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY DEPARTMENT, DIVISION AND ACTIVITY XI 1977 1978 1979 1980 ACTUAL ACTUAL ADOPTED ADOPTED Mayor & Council $16,641 $16,402 $16,350 $25,162 Administrative Assistant 30,339 38,569 41,772 44,564 Elections 4,253 5,533 5,901 7,615 City Clerk 109,792 118,672 129,909 145,706 Motor Vehicle 22,562 28,705 30,473 35,165 Assessing 9,600 12,504 12,500 14,300 City Attorney (legal) 10,465 12,544 13,749 17,909 Planning & Zoning 13,453 33,293 2,000 2,850 City Hall 30,607 25,179 27,260 29,457 "Old Armory" 14,056 15,587 21,151 21,385 Police Department 251,365 352,929 366,906 400,066 Fire Department 48,293 63,986 57,100 60,90 Community Service Officer 11,281 16,633 17,864 20,294 Protective Inspections 31,662 43,233 45,586 50,418 Civil Defense 21,319 -0- 800 1,600 -Safety Council 175 192 250 250 Fire Inspector -0- -0- 26,165 25,724 Engineering Department 154,463 94,014 101,069 107,40 Streets and Alleys 257,825 208,271 210,528 258,368 Maintenance Accounts 40,573 56,893 56,000 64,100 Conservation of Health 300 300 300 300 Library 33,605 36,134 40,172 43,179 Recreation Department 65,620 61,706 61,705 104,313 Civic Arena 63,768 56,893 57,045 61,266 Park Department* 111,746 182,944 175,785 209,603 Cemetery 16,527 19,879 23,649 24,377 Downtown Development -0- 11,921 15,700 10,600 LAWCON 100 Community Development 84.943 _ -0- -0- Debt Service 40,715 35,617 38,750 34,355 XI Airport Transportation Unallocated CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY DEPARTMENT, DIVISION AND ACTIVITY TOTAL GENERAL FUND 1977 ACTUAL $ 23,484 36,622 311,260 51,867,314 * Shade Tree Included in Total for Park XII 1978 ACTUAL $ 34,646 25,774 214,581 1979 ADOPTED $ 45,345 36,976 253,843 1980 ADOPTED $ 68,630 40,818 369,280 $1,823,480 $1,932,603 $2,300,104 50,000 50,000 RESOLUTION NO. 6437 CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD, STATE OF MINNESOTA: THAT the following embraces unpaid assessments levied by the City Council of Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed for the following purposes for the current year, and that a copy thereof be sent to the County Auditor of said McLeod County, Minnesota: SEWER AND WATERMAIN 10th Installment of 10 Year Assessment 10th Installment of 10 Year Assessment 9th Installment of 10 Year Assessment 8th Installment of 10 Year Assessment 8th Installment of 10 Year Assessment 7th Installment of 10 Year Assessment 7th Installment of 10 Year Assessment 7th Installment of 10 Year Assessment 6th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 4th Installment of 10 Year Assessment 3rd Installment of 10 Year Assessment 2nd Installment of 10 Year Assessment 2nd Installment of 10 Year Assessment 1st Installment of 10 Year Assessment 1968-3 Water and Sewer Project Roll No. 32 1969-1 Part I Water & Sewer Project Roll No. 33 1969-1 Part II Water & Sewer Project Roll No. 36 71-03 Watermain Project Roll No. 41 1970-2 Watermain, Sanitary Sewer, Storm Sewer Project Roll No. 42 1972 Sanitary Sewer, Watermain, Storm Sewer Project Roll No. 45 1972 Storm Sewer, Sanitary Sewer, Water Project Roll No. 46 1970 Sanitary Sewer & Watermain Roll No. 48 Change Order No. 1 Roll No. 53 1974 Watermain and Sanitary Sewer Project Roll #59 1972 Water & Sewer Project Roll No. 60 1969 & 1974 Watermain; 1969, 1974 & 1975 Sanitary Sewer; Roll No. 63 1976 Sanitary Sewer, Watermain Roll No. 67 1977 Sanitary Sewer, Watermain Roll No. 70 1977 Sanitary Sewer, Watermain Roll No. 72 1978 Sanitary Sewer, Watermain Roll No. 78 RTnRM SF.WRR 8th Installment of 10 Year Assessment 10th Installment of 10 Year Assessment 6th Installment of 10 Year Assessment 6th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 4th Installment of 10 Year Assessment 4th Installment of 10 Year Assessment 2nd Installment of 10 Year Assessment lst Installment of 10 Year Assessment 1st Installment of 10 Year Assessment 71-08 Storm Sewer Project Roll No. 40 17-7 Southwest Storm Sewer Project Roll No. 35 1973 Southeast Storm Sewer Project Roll No. 52 1973 Southeast Storm Sewer Project Roll No. 54 1969 SW Storm Sewer Roll No. 60 1974 and 1975 Storm Sewer Roll No. 63 1975 Storm Sewer Project Roll No. 64 1977 Storm Sewer Project Roll No. 71 1978 Storm Sewer Project Roll No. 74 1978 Storm Sewer Project Roll No. 75 SIDEWALK 8th Installment of 10 Year Assessment 71-04 Sidewalk Project Roll No. 39 9th 9th 7th 7th 7th 6th 6th 5th 5th 5th 5th 5th 4th 4th 3rd 3rd 2nd 2nd 2nd 1st 1st STREET IMPROVEMENTS Installment of 10 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment Installments of 10 Year Assessment Installment of 10 Year Assessment Installment of 5 Year Assessment Installment of 10 Year Assessment Installment of 5 Year Assessment Installment of 5 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment Installment of 5 Year Assessment Installment of 10 Year Assessment Installment of 5 Year Assessment Installment of 5 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment Installment of 10 Year Assessment BE IT FURTHER RESOLVED: 1970-1 Part I Street Improvement 1970-1 Part II Street Improvement 71-02 Street Improvement Roll No. 1972 Street Improvement Roll No. 1970 Street Improvement Roll No. 1973 Street Improvement Roll No. 1973 Street Improvement Roll No. 1973 Street Improvement Roll No. 1974 Street Improvement Roll No. 1974 Street Improvement Roll No. 1974 Street Improvement Roll No. 1974 Street Improvement Roll No. 1974 and 1975 Street Improvements 1975 Street Improvement Roll No. 1976 Street Improvement Roll No. 1976 Street Improvement Roll No. 1977 Street Improvement Roll No. 1977 Street Improvement Roll No. 1977 Street Improvement Roll No. 1978 Street Improvement Roll No. 1978 Street Improvement Roll No. Roll No. Roll No. 44 47 49 50 51 55 55 56 57 58 Roll No. 62 65 66 68 69 73 76 77 37 38 61 THAT the following embraces unpaid water, sewer, refuse, utility and miscell- aneous bills including outside reader and water meter: Water, Sewer and Refuse $ 94.18 utility -0- Miscellaneous 2,159.00 Adopted by the City Council this 9th day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk WATER AND SEWER ACCOUNTS CERTIFIED TO TAXES Bruss Upholstering $30.18 Gerald Robinson $64.00 $94.18 1979 MISCELLANEOUS CERTIFICATION WATER AND SEWER LINE REPAIR Earl Danielson DUTCH ELM DISEASED TREE REMOVAL Arch Bonnema Frank Fay Ralph Tucker Earl McDonald Ronald McGraw Darrel Rusch Jerome Carrigan 169.80 300.00 435.00 225.00 428.00 347.50 212.80 40.90 $2,159.00 RESOLUTION NO. 6438 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR CITY GENERAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which the polls shall remain open for the City General Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the City General Election of Tuesday, November 6, 1979, and the City Clerk shall give such notice of these election hours as is required by law. tion: list. 2. That the following polling places shall be used during the City General Elec- All Polling Places Will Be In the "Old" Armory First Precinct Second Precinct Third Precinct Fourth Precinct Fifth Precinct NE Corner Armory NW Corner Armory SW Corner Armory South Side Armory SE Corner Armory 3. That the Election Judges are hereby appointed in accordance with the attached Adopted by the City Council this 9th day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 1. Olga Kern* 534 Bluff 2. Verna Anderson 765 Spruce 3. Julie Flaa 886 Oak 4. Rosina Johnson 450 Rose Lane 1. Emma Lake* 115 Franklin N. 2. Margaret Sorenson 316 First Ave. NW 3. DeLaine Rolfe 844 Second Ave. SW 4. Lillian Jorgenson 36 Franklin N. . JL 1. Doris Daggett* 440 Dale 2. Pat Kuester 1020 Roberts Road 3. Darlene Knigge 674 Harrington 4. Norma Totushek 515 Larson 1. Grace Sanstead* 425 Franklin St. 2. Jo Gilhousen 621 Fourth Ave. SW 3. Norma Schepers 305 Pishney Lane 4. Evelyn Odegaard 446 Main S. 1. Mildred Nelson* 316 Hassan S. 2. Grace Kottke 1028 Jefferson 3. Edna Hall 565 S. Jefferson 4. Mayme Meyer 435 Jefferson Registration Table 1. Fern Frank* 595 Lynn Road 2. Bernice Erickson 724 Jefferson S. *Denotes Chairman ORDINANCE NO. 13/79 ORDINANCE AMENDING SECTION 120:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, SALARIES, MAYOR AND ALDERMEN THE CITY OF HUTCHINSON ORDAINS: Section 1. Section 120:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled Salaries, Mayor and Aldermen, which reads as follows: The monthly salaries are hereby established for the office of Mayor and the office of Alderman of and for the City of Hutchinson as follows: Mayor - $250.00 per month Alderman - $200.00 per month is hereby amended to read as follows: Section 120:00 - Salaries, Mayor and Aldermen The monthly salaries are hereby established for the office of Mayor and the office of Alderman of and for the City of Hutchinson as follows: Mayor - $450.00 per month Alderman - $300.00 per month Section 2. Effective Date. This Ordinance shall take effect on January 1, 1980. Adopted by the City Council this 23rd day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk n;),,E Z. f, , O.M.B. 41-112025, Approval Expires December 1979 F oFN C-404P�� ~wf ermits issued i 3+ze•�ei in month of SLPT Ei,,13ER 1979 U.S. DEPARTMENT OF COvvERCE BUREAU of THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 6103500 41 9 9999 085 6 81 LOCAL PUBLIC CONSTRUCTION 26 0 MR ELDEN r;ILLARD BLDG OFFICIAL CITY HALL 37 ;AASH I NGTON AVE WEST PLEASEBureau of the Census RETURN 1201 East Tenth Street HUTCHINSON hitt/ 55350 WHITE Jeffersonville, Ind. 47132 COPY TO If no permits were issued this month ❑ enter "X" in box and return form. PRIVATELY OWNED PUBLICLY OWNED Section I — HOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- ings Housing units Build- ings Housing units EXCLUDING ADDITIONS No. construction (Omit cents) construction (Omit cents) AND ALTERATIONS (a) (b) (c) (d) (e) (f) (g) One -family houses, including IS H Zsemidetached, row, and town 001 9 474,793 S J Two-family buildings 002 3 Three- and four -family buildings 003 W =Five -or -more family buildings 004 TOTAL (001-004) 094 9 9 474,793 Moved or relocated buildings 005 1 — — Mobile homes 300 5 5 — PRIVATELY OWNED PUBLICLY OWNED Section 11 — NEW NONHOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item No. Build- Rooms Build- ings Rooms construction (Omit cents) construction (Omit cents) ings (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 = Is Other shelter 007 PRIVATELY OWNED PUBLICLY OWNED Section III — DEMOLITION AND RAZING Item Number Number OF BUILDINGS No. Buildings dousing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including —3 semidetached, row, and town 231 < N u W$ Two-family buildings 232 D J W Three- and four -family buildings 233 m oc Five -or -more family buildings 234 All other buildings and structures 240 FF7 PRIVATELY OWNED PUBLICLY OWNED Section IV — NEW NONRESIDENTIAL Item Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S f Churches and other religious buildings 009 Industrial buildings 010 Parking garages Oil Residential &arajtes and carports 012 3 3,398 Service stations and re airarages 013 ; Hospitals and other institutional buildings 014 1 100,008 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildin s 018 Other nonresidential buildinjts 019 Structures other than buildings 020 2 4,060 concrete slabs CONTINUE ON REVERSE SIDE /'_ /J �— Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS FORM C-404 11-36-761 PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 30 $ 99,604 $ All other buildings and structures 022 6 92, 066 1 2,500 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, 11, IV, and V because you could not clissify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) Hutchinson Utilities 014 Warehouse 225 Michisan St________ private Hutchinson, MN 55350 0 public � 100,008 --------------------- ❑ Private [D Public --------------------- ❑ Private ❑ Public ------------ ❑ Private [� Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public —___________ ❑ Private [� Public --------------------- ❑ Private ❑ Public ---------------------- D Private ❑ Public ❑ Private --------------------- D Public Comments .4 k E � c Name of person to contact regarding this report Telephone Area code Number xtension Elden Willard Title Building Official 612 879-2311 26 FORM C-404 11-36-761 MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, SEPTE14BER 4, 1979 The "Seniors Activity Center" Advisory Board met Tuesday, September 4, 1979 at the Old Armory, with Emma Lake presiding, at 9:30 A.M. Present: Emma Lake Don Falconer Norine Riesberg Bruce Ericson Joan Phillips Ruth Engel Erna McKenzie JoAnn Gehlen The minutes of the August 7, 1979 meeting were read and approved. The Treasurer's report was read and approved. A report from Tom Stibal on the concession stand the Board operated during the State Softball Tournament was read, showing a net profit of $82.15 with 22-1/2 hours of volunteered service on August 18 and 19, 1979. Bruce Ericson presented a sample T-shirt to the Advisory Board that the team spon- sored by the Board wore this past season. He also presented a letter of thanks for being a sponsor and a Certificate of Appreciation. Emma Lake presented the awards to the Tee Ball teams at the close of the tournament. A check of $50.00 was given to Bruce Ericson for the shirts the Board -sponsored team wore. A motion was made by Jo Ann Gehlen and seconded by Bruce Ericson that if the Soft- ball Complex became a reality, the Advisory Board be given first chance to run a concession stand. A motion by Ruth Engel, seconded by Don Falconer, to look into a series of exercises for seniors at the Center both inside and outside on a regular schedule. JoAnn Gehlen asked the Board to be on the alert for other suggestions of things to do at the Center. Joan Phillips asked if she might bring a senior along from the Nutrition Center to sit in on the meetings of the Board. It was noted that any senior is welcome to sit in at the meetings. The next meeting will be held at 9:30 A.M., Tuesday, October 2, 1979 in the Old Armory. The meeting adjourned at 10:45 A.M. Respectfully submitted, Norine Riesberg, Secretary BATE October 1, 1979 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Resignation of Michael Monge I have attached the resignation letter of Community Service Officer, Michael Monge. I have discussed Mike's decision with him at length and I feel that his decision has been made in terms of what is best for himself and his family. The position for which he has been hired is an excellent one and I feel is an advancement for Mike and reluctantly recommend that we accept his resignation and offer our best wishes for continued success. DMO:neb 0./s 0 4A, ?— t �-, /I DATE September 28, 1979 POLICE DEPARTMENT MEMORANDUM TO: Chief Dean M. O'Borsky FROM: Michael Monge SUBJECT: Resignation of Position as Community Service Officer I am writing this letter to give you my notice of resignation as the Community Service Officer. I will work the next two weeks with my last day being Friday, October 12, 1979. It was hard to make the decision to quit a job I like when I have such good friends and so much respect for you. However, one of the things I learned from you is that I must always try to better myself so I have decided to take a job with the County. I will always be extremely proud that I worked for the Hutchinson Police Department and I have the highest regard for all of its members. Best of luck to you in the future in all that you do. Yours truly, Michael Monge MM:nb 312) 879-2311 1 C®TY OF HUTCHINSON a? WASHINGTON AVENUE WEST fes'' �--�JTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — October 2, 1979 TO: Mayor and City Council ----------------------- FROM: Kenneth Merrill, City Accountant ---------------------------- SUBJECT: LOGIS - Adoption of Resolution --------------------------------- It is requested the City Council adopt the attached Resolution. This Resolution provides the City will not give to any non-LOGIS member any information about the program and the operation thereof. Attachment MENT STEMS M1 022223 24PS2� 46 SEP 19t -V `CP r w 6820E Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, (612) 566-0050 September 20, 1979 MEMORANDUM TO: LOGIS BOD MEMBERS FROM: T. L. Willard SUBJECT: HP Computer System Financing Documentation Background LOGIS is planning to buy the HP -3000 computer system, required ancillary equipment, and license the necessary software when the contracting firm, Optimum Systems, Incorporated, of Santa Clara, California, has demon- strated conformance to the contract requirements (the Project). The financing plan involves creation of a private, non-profit corporation (Minnesota Municipal Leasing Corporation - MMLC), issuance of Industrial Development Revenue Bonds by the City of Brooklyn Center, with bond proceeds flowing to MMLC, payment of the "Project" costs by MMLC, and leasing of the "Project" to LOGIS for five years, after which LOGIS may buy the equipment. However, MMLC must return the proceeds of such a purchase to LOGIS members. The chain of documentation for the IDR's requires certain contract assignments to be accomplished, as well as a resolution to be adopted by each LOGIS member agreeing to abide by OSI's requirements for the protection of its trade secrets. In essence, the resolution promises that the City will not release any OSI programs or documentation to anyone not a member of LOGIS. Action Requested Pleasd present the attached resolution to your governing body for authori- zation at the earliest practical date, and return two certified copies of the resolution to LOGIS. We are hoping for the bond sale to be accomplished by October 1, so would greatly appreciate your expediting the matter. TL14 : b cc: Dave Kennedy r EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF Hutchinson McLeod COUNTY, MINNESOTA Pursuant to due call and notice thereof, a (regular) Jspeoiak) meeting of the Council of the City of Hutchinson , Minnesota, was duly held in the City Hall in the City of Hutchinson October 9 1 1979 , commencing at The following members were present: and the following were absent: Councilmember resolution and moved its adoption: RESOLUTION NO. 6432 , on Tuesday , 7:30 o'clock P.m. then introduced the following WHEREAS, the City of Hutchinson , Minnesota, is a member of Local Government Information Systems (LOGIS), a joint powers organization of local Minnesota government units formed pursuant to Minnesota Statutes, Section 471.59; WHEREAS, LOGIS has entered into an agreement with Optimum Systems Incorporated (OSI), a California corporation, effective as of August 23, 1978, and entitled "Local Government Management Information System Agreement, Contract No. 2027" (hereinafter referred to as the "contract"), whereunder LOGIS contracted to purchase from OSI certain items of computer hardware and software which, if accepted by LOGIS under the contract, will be employed by LOGIS for the benefit of its members, including the City of Hutchinson , in providing economical data processing services to the members of LOGIS. WHEREAS, under the terms of the contract, particularly Section 4.01(a) thereof, each member of LOGIS is required to execute a written statement, to be effective upon acceptance of the property under the contract, which runs in favor of both LOGIS and OSI and which embodies the terms and conditions of Paragraphs 4.01(c) thru 4.01(h) of the contract. V NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF Hutchinson , MINNESOTA, AS FOLLOWS: 1. (4.01(c)) The City acknowledges and agrees throughout the duration of the contract that, as between OSI and LOGIS, title and full ownership rights to the GEMUNIS/3000 System and all components thereof delivered to it remain with OSI. The City further acknowledges and agrees that the GEMUNIS/3000 System and all components thereof, inclusive of the ideas and expressions therein contained, are valuable trade secrets and proprietary information of OSI, whether or not any portion thereof is or may be validly copyrighted or patented. The City covenants that it will not make use of the GEMUNIS/3000 System, directly or indirectly, for the benefit of any party which is not a- member of LOGIS, or which has not executed a written statement satisfactory to OSI under the contract embodying the substance of the covenants hereof as required by Section 4.01(a) of the contract. 2 2. (4.01(d)) The GEMUNIS/3000 System and all information related thereto, in whatever form imparted to LOGIS or the City by OSI in connection with OSI's performance under the contract, will be deemed confidential and proprietary to OSI, will be held in trust and confidence by the City, and will be safeguarded by the City to the same extent that the City safeguards its proprietary material, which in no event will be less than that which a reasonably prudent governmental unit would exercise under similar circumstances. To those ends, the City agrees to take reasonable steps necessary to ensure that the GEMUNIS/3000 System and all information related thereto are not made available by the City or by any of its agents, servants, and employees to any other person, firm, or entity, except as permitted by the contract. The I City further agrees to take reasonable steps necessary to ensure that all those above-named individuals having access to the GEMUNIS/3000 System will observe and perform the obligations hereby undertaken by the City. 3. (4.01(e)) LOG -IS may mbdffy -any computer program comprising the GEMUNIS/3000 System. All such modifications will be deemed an amendment to the license granted by the contract and subject to all -of -the -terms and conditions of said license, and, only for the purposes of such license, those modifications will be deemed a part of the GEMUNIS/3000 System as defined in the contract. 4. (4.01(f)) The City will reproduce and include -OSI's copyright notice wherever it appears on copies, in whole or in part, in any form, including partial copies and modificaitons, of the computer programs and other materials comprising the GEMUNIS/3000 System, inclusive of, but not limited to, documents and the manuals delivered under the contract. 5. (4.-01(g)) To the extent that the City modifies any document or manual delivered to it relating to the GEMUNIS/3000 System pursuant to the 3 contract, or incorporates any information from a document or manual delivered to it pursuant to the aforementioned license into a publication originating with the City for dissemination by the City, then, and in such event, the City will first comply with the provisions of Paragraph 4.01(f) of the contract, as embodied in Paragraph 4 of this Resolution, and the City will disseminate such document only to its agents, servants, or employees. 6. (4.01(h)) The City will indemnify and hold OSI harmless against any losses, damages, costs, expenses, claims, or actions resulting from or arising out of any use not authorized by the license granted in the contract of the computer programs and/or materials comprising the GEMUNIS/3000 Systent' by the City, by any agent, servant, or employee of the City, or by any otheO�,� person who obtains access through the City to the computer programs and materials licensed to the City. 7. The City makes the foregoing covenants, which run to the benefit of LOGIS and to OSI, in fulfillment of the City's obligation under the contract, and effective as of the date provided therein. The motion for the adoption of the foregoing resolution was duly, seconded by Councilmember taken thereon, the following voted in favor thereof: and the following voted against: and upon vote being whereupon said resolution was declared duly passed and adopted. 4 Adopted by the City Council this 9th day of October, 1979. ATTEST: Gary D. Plotz City Clerk F1 D. J. Black Mayor S E A L HLTI'CHTT�SOI� C0:•P•1ujvIZY ] iOSPITAL SPECIAL PROJECTS PIAIZMI G To update present electrical generation system by January 1, 1981 in order to provide for a reasonably failsafe autonomous OBJEGTIVE: power source. Total cost not to exceed $85,000. Responsible Unit Target 'c ua eti ----------------------------------------------- Activities Service ------------ Cost ---------- Date --------- Date ----- 1. Presentation by Electrical Engineer to Consultant August 79 August 79 Board of Directors. Fhgineer 2. Construct new electrical room and enclose Maintenance $ 3,200 August 79 existing distribution panel. ' 3. Purchase new transfer switch. Adm. $ 4,500 August 79 Electrical 4. Install new transfer switch. Contractor $ 1,006 October 79 5. -------------------------------------------- Obtain City Council approval on update ---------- - Board ---- - October 79 of new system and related costs. i 6. Send letter of intent to Buffalo hospital Board $13,000-, for "Back up" generator. ---------- --------- ----------------------------------------------- 7. 7. Develop plans for new storage building ----------------------------------------------- ----------- Consultant ---------- $ 5,000 January,80 south side and prepare electrical Architect installation documents. and Engineer 8. Bid storage building construction Adm. --- P -larch, 80 9. Construct storage building Contractor $10,000 Play, 80 10. Bid electrical distribution system Adm. --- July, 80 11. Install conduit rims to new room Electrical Contractor $ 2,000 Sept. 80 ---------- ------------------------ 12. ----------------------- Transport Generator from Buffalo to ------------ Cummins ---------- $2,000 ---------- October 80 Hutchinson site Diesel 13. Install radiator - connect fuel source Cummins $ 1,000 October 80 connect exhaust Diesel 14. C mplete installation of new switch gear Electrical distribution panel and generator Contractor $42,000 Nov., .80 15. Start up Cummins $ 500 Dec. 80 Diesel -- ---------- ---------- ---------- --------- ----------------------------------------------- *Payment plan is uncertain. (612) 879-2.311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 5, 1979 Ta: Mayor and CiCouncil �'------------------------- FROM: Hutchinson Fire Depaartment Relief Association — — — — — — — — — SUBJECT: Articles of Incorporation ,—Constitution and By -Laws Revisions — The Hutchinson Fire Department Relief Association at their regular quarterly meeting on October 13, 1979 -unanimously adopted the revised Articles of Incor- poration, Constitution and By -Laws (see attached). It is further recommended that the City Council approve said action. /ms Attachment ARTICLES OF INCORPORATION KNOW ALL MEN OF THESE PRESENTS: That the undersigned members of the Hutchinson Fire Department of the City of Hutchinson, Minnesota, being desirous of associating them- selves as a society, and by and with the consent of the Board of Aldermen of the said City of Hutchinson, which said Board of Aldermen is the governing board of the said City of Hutchinson first had and obtained to the organization to be made as herein provided, and being desirous of becoming incorporated in conformity to and with the laws of the State of Minnesota, regulating and authorizing the incorporation of so- cieties for benevolent and other purposes, do hereby certify: Article I The name and title of said corporation shall be The Hutchinson Fire Department Relief Association, and its general purpose and object shall be the support and relief of sick, injured or disabled firemen, in case of sickness, injury or disability incurred in the discharge of their duties as firemen, or arising therefrom and the support and relief of the widows and orphans of deceased firemen, in cases where death results from injuries received in the actual discharge of their duties, and to pay such persons such sums of money as may be prescribed by the By -Laws of said association, and for such other purposes as may be prescribed by the Constitution and By -Laws of said Association, not inconsistent with the Statutes of the State of Minnesota, in such cases made and provided. The plan of operation of such association shall be to raise funds for the purposes aforesaid, by the payment of dues by its members: by receiving such donations as may be given; to accept and receive from the State Treasurer of the State of Minne- sota such part of the tax'paid annually by Fire Insurance Companies upon premiums re- ceived by them in this state, as the Hutchinson Fire Department shall be by law entitled to; and such other monies from any and all other sources as said Fire Department or said association may be by law entitled; and by giving such entertainments as may be by said association determined, and to invest said funds for the benefit of this association and the members thereof, as aforesaid, in such manner as may be prescribed in the By - Laws. The place of location of said association shall be at the City of Hutchinson, McLeod County, Minnesota. Article II No person or persons shall be eligible to membership in said association who is not, at the time of making his application, and at the time of joining said association, an active working member of and serving in the Fire Department of the said City of Hutch- inson, provided, however, that the resignation or retirement of a member of said Fire Department shall not, except as provided by the By -Laws, work a forfeiture of member- ship in said association., All members shall pay such entrance fee as shall be provided for in the By -Laws, and the sum of sixty (60(,,) cents each, as annual dues, payable quar- terly, annually, or such other sum as the By -Laws may from time to time prescribe. Any member failing or refusing to pay such dues, or failing to account for any money belonging to the said association coming into his hands, shall be expelled in the manner provided in the By -Laws, and the manner and form of the election of members shall be as may be prescribed by and in the By -Laws of said association. Article III The officers of said association shall be a President, a Vice President, a Secretary, a Treasurer, and two General Trustees who shall be elected as specified in the Con- stitution. CONSTITUTION Article I Section 1. This association shall be known and designated as the Hutchinson Fire Department Relief Association. Article II Requisites for Membership I Section 1. Any regular active member of the Hutchinson Fire Department who is under 40 years of age shall be eligible to apply for membership in this association. Section 2. Application for membership may be made at any regular or special meting of the Board of Trustees, and then laid over for one month for consideration. During this time, the Board of Trustees shall conduct an investigation to determine if the applicant, due to some medically determinable physical or mental impairment or condition, would constitute for the association a predictable and unwarranted risk of liability for benefits at an age earlier than the minimum age specified for re- ceipt of a service pension. If no such impairment or condition exists, the Board of Trustees shall appoint the applicant to membership in the association. Section 3. Resignation or expulsion from the Hutchinson Fire Department or mov- ing from the City Limits of Hutchinson to take up residence elsewhere, shall terminate the membership of the member so resigning, expelled or removing; provided, however, that any member ,who has served for at least the minimum number of years required by Article IX of these By -Laws for vesting of pension rights as an active member of the Hutchinson Fire Department shall retain his membership in this association, regardless of resignation or removal, subject to payment of dues and such other regulations which may be from time to time imposed. Article III Plan and Purpose of the Association Section 1. The object shall be the support and relief of sick, injured, or dis- abled firemen, in case of sickness, injury, or disability; in case of death of a mem- ber to pay the legal representative or widow or children of such deceased member, whose death may occur while a member of said association and to pay such sums as may be pre- scribed in the By -Laws. Section 2. The property and money of this association shall be divided into two separate distinct funds; one to be called the General Fund, to which shall be credited all monies received from initiation fees, dues, and donations, now due or hereafter to im become due. From the General Fund shall be paid all the expenses of the association. Section 3. The other fund shall be known as the Special Fund, which shall consist of and include all monies received from the State of Minnesota, provided that all inter- est on monies loaned from the Special Fund shall be added to and become a part of the Special Fund. Article IV Board of Trustees Section 1. The Board of Trustees shall be composed of the following: a President, a Vice President, a Secretary, a Treasurer, and two (2) General Trustees, each of whom shall be elected for a term as specified in this Article, or until his successor has been elected and qualified, at the annual meeting of the association from its members, and in addition the statutory ex -officio members; the Chief of the Hutchinson Fire De- partment, the Mayor and the Clerk or the Treasurer of the City of Hutchinson. Section 2. At the first election following the adoption of these By -Laws, the two General Trustees shall be elected for terms of one year; the President and the Vice President shall be elected for terms of two years; and the Secretary and the Treas- urer shall be elected for terms of three years. Thereafter, as their respective terms of office expire, two officers or general trustees shall be elected for three year terms at each annual meeting. If a vacancy occurs, during the term of office of any officer or General Trustee, the remaining members of the Board of Trustees shall elect a member of the association to serve for the unexpired term of the vacated position. Article V Management Section 1. It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable investment of the unappropriated funds of the asso- ciation, and whenever loans or investments are made, to investigate and pass upon the securities offered and to attend to the drawings and execution of the necessary papers. The Board shall order an audit of the books and accounts of the Secretary and the Treas- urer annually, according to law, and shall submit a written report of the conditions of the association to the members at the annual meeting. Section 2. The investment of the funds of the association shall be in the exclu- sive control of the Board of Trustees, in conformance with state statutes and subject to the approval of the Council of the City of Hutchinson. Section 3. The members of the Board shall act as trustees with a fiduciary obli- gation to the State of Minnesota, to the City of Hutchinson and to the members of the association. Article VI Dues, Duties, and Rights of Members Section 1. Each member shall pay to the association annual dues of $1.00, payable on or before the date of the annual meeting of each year. Section 2. Any member of the association who fails to pay his dues to the asso- ciation within 60 days of the time when notification of such payment was due, stands suspended from membership and forfeits all rights and benefits thereunder by such non- payment without any action by the association, or by any officer thereof. Section 3. Any member who shall, in the opinion of a majority -of the Board of Trustees, fraudulently claim benefits from, or defraud or attempt to defraud the asso- ciation in any way, shall be suspended from membership by the Board, and he shall for- feit all further rights to benefits from the association. Section 4. Any suspended member can only be reinstated upon his application there- for in writing, presented at a regular or special meeting of the association accompanied by a sum of money equal to what he would have been required by pay to the association during the period of suspension had he not been suspended, plus a reinstatement fee of $5.00, upon favorable vote of 2/3 of the members present and voting at such meeting. If the application for reinstatement is rejected, the money accompanying the same shall be returned to the applicant. Section 5. No money or funds of the Special Fund of the association shall be dis- bursed except for those purposes specifically authorized by state statutes. Section 6. No money or funds of the General Fund of the association shall be dis- bursed for any purpose not herein provided for, unless authorized by the favorable vote of 2/3 of the members present at a regular or special meeting of the association. Section 7. All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of a committee, provided, however, that a minority shall be permitted to present its views in writing. Article VII Meetings Section 1. The annual meeting of the association, for the election of officers, and trustees, and other business, shall be on the first Monday of January in each year. If such day falls on a holiday, such meeting shall be held on the next following Monday. Section 2. The Board of Trustees shall meet at least quarterly during each year. Section 3. Special meetings of the association or of the Board of Trustees, may be called by the President, or two members of the Board of Trustees, and shall also be called upon written request of six or more members of the association. Members or Trustees shall be notified by the Secretary of such special meetings, and the object of the meeting shall be stated in such notice. Section 4. A majority of the Board of Trustees then in office, and 40% of the members of the association shall constitute quorums for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a future time, which the Secretary shall make known to the affected members. Section 5. All meetings shall be conducted according to Robert's Rules of Order, as revised. Order of Business 1. Call to order 2. Reading of minutes of previous meeting 3. Reading of reports and minutes of Board of Trustees meetings 4. Report of officers 5. Propositions for memberships 6. Reports of special committees 7. Balloting of members 8. Unfinished business 9. Election of Officers and Trustees (annual meeting) 10. New Business 11. Roll Call 12. Adjournment Article VIII Amendments Section 1. The By -Laws of this association may be amended at any regular or special meeting thereof by a favorable vote of 2/3 of the members present and voting, provided that a quorum is present, and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amend- ments are acted upon, and that a notice be mailed to each member at his last known address not less than 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the City Council of Hutchinson must be obtained before such change may take effect. BY-LAWS Article I President's Duties -Section 1. '-It shall be the duty of the President to attend and preside at all meetings of the association and the Board of Trustees. He shall enforce the due ob- servance of the Articles of Incorporation and the By -Laws and see that the officers properly perform the duties assigned to them. He shall sign all checks issued by the Treasurer and all other papers requiring his signature. He shall be a member of all committees except the Aid Committee and shall exercise careful supervision over the affairs of the association. He shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the association, and payable from the Special Fund of the association. Article II Vice -President's Duties Section 1. It shall be the duty of the Vice -President to perform the duties of the President in his absence. In the absence of both the President and the Vice - President, it shall be the duty of the association to elect a President Pro -Tem, who shall perform the- duties incident to the office. Article III Secretary's Duties Section 1. It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the association and of the Board of Trus- tees. He shall keep a correct record of all amendments, alternations and additions to the Articles of Incorporation or the By -Laws in a separate book from the minute books of the association. He shall cause due notice of all special meetings of the associa- tion and the Board of Trustees to be given. He shall receive all monies due to the association and pay the same over to the Treasurer, taking a receipt for the same, and failing to do so he may be impeached and expelled from the association. He shall keep a roll of membership, with the date of joining, resignation, discharge-, dues and assessments paid and relief or pensions furnished. His books shall be at all times open to inspection by the Board of Trustees. He shall prior to entering upon the duties of his office, give a bond in such amount and with such sureties as may be re- quired and approved by the Board of Trustees, conditioned upon the faithful discharge of his trusts and the full performance of the duties of his office, paid for from the Special Fund of the association. He shall sign all orders for payment issued to the Treasurer, and jointly with the Treasurer, prepare and file all reports and statements required by law. He shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the association, and payable from the Special Fund of the association. Article IV Treasurer's Duties Section 1. It shall be the duty of the Treasurer to receive from the Secretary all monies belonging to the association and hold them subject to the order of the President and counter -signed by the Secretary. He shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to. the Board of Trustees a full and detailed statement of the assets and liabilities of each fund separately prior to the annual meeting of the association. Failing in his obliga- tions, he may be impeached and expelled from the association. He shall deliver to his successor in office, or any committee appointed by the Board of Trustees to re- ceive the same, all monies, books, papers, etc., pertaining to his office immediately upon the expiration of his term of office. He shall prior to entering upon the duties of his office, give a bond in such amount and with such sureties as may be required - and approved by the Board of Trustees, conditioned upon the faithful discharge of his trust and the faithful performance of the duties of his office, and payable from the Special Fund of the association. Jointly with the Secretary, he shall prepare and file all reports and statements required by law. He shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the asso- ciation, and payable from the Special Fund of the association. Article V Duties of the Aid Committee Section 1. There shall be an Aid Committee, composed of the Vice -President, and two other members of the association, who may or may not be members of the Board of Trustees, appointed by the President. The Vice -President shall be the chairman of this committee, whose duty shall be to see that assistance is rendered to each sick or dis- abled member, and to the survivors of any deceased member. Article VI Funds Section 1. The funds received by this association from dues, fines, initiation fees, entertainments and other miscellaneous sources shall be kept in the General Fund of the association on the books of the Secretary and the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the association or its members. Section 2. All funds received by this association from any tax sources, and all funds or property donated or granted to the association for the benefit of this fund shall be kept in a Special Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any purpose except those authorized by law. Section 3. No disbursement of funds of this association shall be made except by checks drawn by the Treasurer and counter -signed by the President. Except when issued for salaries, pensions and other fixed charges, the exact amount of which has previously been determined and authorized by the Board of Trustees or the members, no check shall be issued until the claim to which it relates has been approved by the Board of Trustees. Section 4. All money belonging to this association shall be deposited to the credit of the association in such banks, trust companies, savings and loan associa- tions or other depositories as the Board of Trustees may designate. Article VII Application for Benefits Section 1. All applications for relief or pension benefits shall be made in writing on forms furnished by the Secretary. Section 2. All applications for disability benefits shall be submitted to the Board of Trustees at a regular or special meeting of the Board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length of time the applicant has been unable to perform•his- duties as a firefighter, and an -esti- mate of the future time during which the applicant will be unable to perform his duties as a firefighter. Section 3. All applications for pensions shall bLi'submitted to the Board of Trus- tees at a regular or special meeting of the Board. Applications shall be verified by an oath_ of the applicant and shall state the age of the applicant, the period of serv- ice in and the date of retirement from the Hutchinson Fire Department, the length of time he has been a member of the association, and such other information as the Board of Trustees may require. Section 4. No benefits or pensions shall be paid until the application therefor has been approved by a majority vote of the Board of Trustees. Decisions of the Board shall be final as to the payment of such benefits or pension. No person receiving a pension shall be paid any other benefits by this association. Article VIII Sick and Disability Benefits Section 1. If a member of this association shall become totally and permanently disabled -to the extent that a physician or surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from the per- forming his duties in the Hutchinson Fire Department, the association will pay to such member the sum of $50.00 for each year that he has served as an active member of the Hutchinson Fire Department. If a member who has received such a disability pension should subsequently recover and return to active duty in the Hutchinson Fire Depart- ment, any amount paid to him as a disability pension shall be deducted from his re- tirement pension. Article IX Death Benefits and Pensions Section 1. Upon the death of any member of the association who is in good stand- ing at the time of his death, the association shall pay to the surviving spouse, if any, and if there is no surviving spouse, to surviving child or children, if any, and if there are no children, to the estate of such deceased member, the sum of $2,000.00. Section 2. The association shall pay to each member who shall have served actively in the Hutchinson Fire Department for a period of 20 years or more prior to his resig- nation from said Fire Department, and who has reached the age of 50 years or more, and who has been a member of the association for at least 10 years, the amount as stated by limits of state law for each year that he has served as an active member of said Fire Department. Section 3. If a member of the association shall have served in the Hutchinson, Fire Department for at least 20 years, but has not reached the age of 50 years, he pay retire from said Fire Department and be placed on the deferred pension roll. Wheu.he reaches the age of 50 years, and provided that at that time he has been a member of the association for at least 10 years, he shall be paid the amount as stated by limits of state law concerning relief association for each year that he served as an actiie member of said Fire Department. During the time that any member is on the deferred" pension roll, he shall continue to pay his dues, and he will not be eligible to re- ceive any of the benefits provided for in Article VII. Section 4. If a member shall have served for more than 10 years, but less than 20 years, as an active member of the Hutchinson Fire Department, he may retire from said Fire Department and be placed on the early vested pension roll. When he reaches the age of 50 years, and provided that at that time he has been a member of the asso- ciation for at least 10 years, he shall upon application therefor, be paid in the fol- lowing manner. a) For active duty of more than 10 years, but less than 11 years, 60% of the amount per year of service which would have been earned, had the member served for 20 years or more; b) For active duty of more than 11 years, but less than 20 years, 4% of the amount per year of service which would have been earned, had the member served for 20 years or more, shall be added for each additional year of service between 11 and 20 years. c) During the time that any member is on the early vested pension roll, he shall continue to pay his dues, and he will not be eligible to receive any of the benefits provided for in Article VIII. Pensions payable to members on the early vested pension roll shall be based on the amount payable per year of service in effect at the time of such early retire- ment. (612) 879-2311 iHUllf10 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: FROM: SUBJECT: MEMORANDUM MAYOR AND CITY COUNCIL DATE: October 5, 1979 GARY PLOTZ, ADMINISTRATIVE ASSISTANT MERIT REVIEW - JOLEEN RUNKE Due to a leave of absence the merit review of Joleen Runke was not done with the other July reviews. The review was requested to be postponed to a future date. It would be requested to give Jo a one step increase, to Grade III, Step 4, effective October 1. ` f (c 12) 879-2311 41 E"V Off_ PSI i C1 �E����t�� / 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 1, 1979 Mr. James H. Retzlaff McDonald Trailer Court Hutchinson, MN 55350 Dear Mr. Retzlaff; Checking through my records indicates you have not complied with a request to make application and pay the fees for a Building Permit as required for an addition to your mobile home in McDonald's Mobile Home Park, Lot 150, Hutchinson, Minnesota. You were informed of this violation of the Building Code by this office in a letter dated May 14, 1979 and again on June 19, 1979; and since the last letter to you, City Attorney, M. D. Schantzen, contacted you regarding this matter advising you to apply for the required permits. This you have not done. I request you appear at the City Council meeting October 9, 1979, beginning at 7:30 P.M. at City Hall Council Chambers to explain why you have failed to comply with the request made by this office in the two previous letters referred_to above. Copies of letters enclosed. Sincerely, CITY OF HUTCHINSON Elden Willard Building Official pv enclosure cc: M. D. Schantzen, City Atty. Mayor & City Council Members Gary D. Plotz, Adm. Asst. Marlow V. Priebe, City Eng. (612) 879-2311 CITY OF Pr U i Ch, IfLISON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Mr. James K. Retzlaff McDonald Trailer Court Hutchinson, MN 55350 Dear Mr. Retzlaff: May 14, 1979 Relative to your construction of an addition to your existing mobile home on Lot 150 McDonalds Lakeview Park. A call was made to your wife that a Building Permit was required to build an addition. A Building Permit Application has been picked up but has not been returned to this office for this work. Section 301, Minnesota State Building Code requires review of plans and approval by this office for a permit to build prior to commencement of construction. Where work, for which a permit is required by this Code, is started or proceeded with prior to obtaining said permit, the fees specified by the City of Hutchinson shall be doubled, but the payment of such double fee shall not relieve any persons from fully complying with the requirements of this Code in the execution of the work nor any other penalties prescribed herein. Please take care of this matter immediately by calling this office. Your cooperation is appreciated. Respectfully, CITY OF HUTCHINSON � 1- !'4 Elden Elden Willard Building Official PV cc: M. D. Schantzen, City Attorney McDonald Mobile Home Park _ •' (612) 879-2311 • i/Ur�y" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 19, 1979 v, J� Mr. James H. Retzlaff McDonald Trailer Court Hutchinson, MN 55350 RE: Letter dated May 14, 1979 - Installation of Building Addition to an Existing Mobile Home Dear Mr. Retzlaff: Following your receipt of the above referenced letter and a telephone conversation with you regarding this subject, Mr. Pittman and I met with you at your residence and inspected the work being done by you at your home. It was agreed you were to fill in a Building Permit Application, which you had already picked up prior to -our visit, and return it to this office for approval. You were to pay the fee for the permit and call this office for a final inspection when the work was completed. You have not followed through with this procedure. I request you make application for a Building Permit, receive approval for the permit and pay the required fees on or before June 26, 1979. Failure to comply will prompt action by this office to present this -matter to'the City Council.- - Your cooperation will be appreciated. Respectfully, CITY OF HUTCHINSON en Wil and Building Official W CC: Mayor & City Council M. D. Schantzen, City Attorney Homer Pittman d REGULAR COUNCIL MEETING WATER & SEWER FUND October 9, 1979 Robert Riebie. % safety shoes $ 20.00, Am. National Bank & Trust. Principal & interest on Bonds 52,905.55 Crown Life ;Ins. Co. dental insurance 93.56 Blue Cross/Shield medical insurance 300.74 Commissioner of Revenue Sales taxes for Sept. 286.60•_ Farm & Home supplies 25.09 Hutch Iron & Metal iron 9.80 Hutchinson Telephone Co. phone service 73.90 Hutchinson Utilities electricity & gas 7613.61 Hutch Wholesale Supply supplies 7.86 Junker Sanitation Sept. refuse charges 11,684.53 Krasen Hardware Hank supplies 31.18 Leef Bros. Inc. uniform rental 69.80 Plaza OK Hardware supplies 4.79 Quades supplies 106.93 Sorensen Farm Supply supplies 20.50 Van Waters & Rogers chemicals 305.00 Wigen Chev. Co. repairs 5.82 State Treasurer PERA contribution 227.84 Farm & Home supplies $ 733,793.12 GENERAL FUND Allen Office Products supplies $ 75.45 Am. Linen Supply Co. laundry service 31.80 Am. Welding Supplies welding supplies 24.32 Atkinson Blacktop street material 1104.00 Big Bear supplies 8.99 Brinkman Studio film & developing 46.32 Blue Cross/Shield medical insurance 4139.18 Coca Cola Bottling Co. supplies 47.00 Commissioner of Revenue Arena Sales tax 3.63 Copy Equipment Inc. supplies 25.52 Co. Treasurer dl fees for county 96.00 Crow River Reg. Library quarterly payment 8267.90 Crown Life Lns Co. dental insurance 1285.40 Culligans monthly service,salt,rental 43.00 Coridons Supply Co. food supplies 616.77 Dept. of Public Safety teletype service 271.04 Earl F. Anderson Associates park benches 416.38 Erickson & Templin leveling dict 337.50 Family Rexal Drug supplies 78.21 Farm & Home supplies 284.32 Felskas Auto Machine equipment repairs 478.85 Floor Care Supply Co. supplies 301.00 Gambles supplies 51.62 -2- GTC Auto Parts supplies 296.38 Pamida supplies 37.66 George Field reg. fees 9.00 Guardian Pest Control pest spray 28.50 Hager Jewelry name bar 3.60 Hutchinson Hospital dividend refund 6728.00 Hutch Equipment Inc. repair parts 11.75 Hutch Leader ads 109.36 Hutch Medical Center physicals 99.00 Hutch Policoe Dept. supplies 118.10 Hutchinson Telephone Co. phone service 1516.45 Hutchinson Utilities electricity & gas 4795.77 Hutchinson Utilities dividend refund 6257.00 Hutch Vet Clinic dispose of dogs and boarding 48.00 Hutch Wholesale Supply supplies 125.81 Ink Spots supplies 42.05 Jahnkes Red Owl arena supplies 104.18 Jerrys Tire Co. tires 2526.98 JC Radiator Service repairs 3.70 757.66 Kokesh recreation supplies Krasen Hardware Hank supplies 1.25 Keefe & Schantzen recording fees 8.50 Lamberts Hiway Service car washings 27.00 274.30 Leef Bros. uniform rental Lloyd Schlueter car allowance 30.00 IN. Sickels Co. street oil 2988.53 MacQueen Equipment repairs 68.51 580.70 Meeker Sand street materials Miller Miller & Mac Inc. repairs 1985.00 Mn. Wisc. Truck Lines, freight charges 1069.99 Mpls Star help wanted ad 22.47 Marilyn Swanson flowers -Cal 11.90 Mikes Pro Shop trophies 85.00 Ralph Neuman car allowance 35.00 S.A. Nies extinguisher recharged 68.85 Gary Plotz car allowance & other mileage 338.82 Piowmans repairs 17.21 Popps Electrical repairs 77.05 Quades repairs& supplies 452.57 Rannow Electric fan blades 10.62 Rite Way Auto Wash car wash 2.00 Road Machinery repair parts 44.89 Schmeling Oil Co. oil & grease 161.37 S;monson Lbr Co. supplies 2.70 Sorenson Farm Supply supplies 111.52 State Treasurer surcharges 2155.30 State Treasurer 2 copies 1979 Session Laws 80.00 Texgas Corp. supplies 12.77 Trails End Inc. repairs 113.25 Treinen Buschel Inc. welding repairs 35.00 U of Mn. workshop 25.00 Viking Signs signs 415.00 146.56 Xerox copier payment Ziemers case toweling 19.50 32.00 Wallys Tire repairs 250.62 Wigen Chev. Co. repairs & keys I -3- Wm. Mueller & Sons bituminous mix 1078.00 Wn. James Auto repairs 1.32 Roger Olstad refund on gas key 30.00 Stan Koehler safety glasses 46.50 Nancy Buss kZ clothing allowance 50.00 Marguerite Bentz clothing allowance 100.00 Pamela Isaacson clothing allowance 100.00 Iolanda Brinkman clothing allowance 100.00 Marie Thurn clothing allowance 100.00 John Gregor clothing allowance & police school 185.44 James Haasl clothing allowance & drug school 130.00 Michael Hogan clothing allowance 100.00 Charles Jones clothing allowance & drug school 159.15 Michael Kirchoff clothing allowance 100.00 Ronald Kirchoff clothing allowance 100.00 Wm. Mattsfield clothing allowance & drug school 125.00 Dean O'Borsky clothing allowance 100.00 Robert Ringstrom clothing allowance & police school 126.45 Scott Schwartz clothing allowance 100.00 Wm. Wegner clothing allowance 100.00 Richard Waage clothing allowance & investigation sch. 172.65 1st National Bank -Hutchinson earnest money 500.00 Bonniwells Inc. repairs 900.69 Lee Linder Construction repair fence gate 20.00 Fire Equipment Sales supplies 204.81 The Flower Center flowers-D.Merrill 11.34 McGarvey Coffee Inc. police coffee 66.00 R.E. Mooney & Associates tank material 468.96 Frank Zamboni & Co. ice resurfacer 22,995.00 Save Tree supplies 538.05 Don Kenning 2 permits 15.00 J.O. Felling PH.D. 51reserve officer testing 350.00 Burns Manor refund on dividend check 7703.00 Mun. Liquor Store refund on dividend check 370.00 McLeod Coop Power Assn. airport electricty 127.71 Teply Equipment Inc. equipment repairs 312.15 State Treasurer PERA contribution 2720.81 $ 93,821.93 OFF STREET PARKING FUND Charles Bell servicing meters $150.00 DOM Inc. meter parts 228.35 $ 378.35 BRIDGE FUND Chapin Publishing Co. publication costs $ 112.23 BONDS OF 1978 City of Hutchinson double payment refund $ 97.57 BONDS OF 1979 Atkinson Blacktop street materials $63,404.76 Juul Contracting Co. street work 69,884.19 t -4- IMPROVEMENT BOND FUND IST Nat'l Bank of Mpls. interest & fee -SW Storm Sewer Bonds $ 43,910.00 Northwestern Nat'l Bank principal,interest,fee-Bonds of 1969 102,983.00 1st National Bank of Mpls. principal,interest,£ee-Bonds of 1971 16,555.00 National City Bank principal,interest,fee-Bonds of 1972 62,209.50 MUNICIPAL LIQUOR STORE Lenneman Beverages beer & mix ¢7919.10 1843.33 Twin City Wine Co. liquor & wine 1131.15 Old Peoria Co. liquor 1587.55 Griggs Cooper & Co. liquor & wine 30.94 Hutchinson Telephone Co. phone service 260.35 A.J.Ogle Co. beer 9123.20 Locher Bros. Dist. beer 1450.15 Friendly Beverage Co. beer 6531.45 Triple G Dist. Co. beer 75.00 Electro Watchman quarterly charges 102.30 Electro Watchman Inc. hook up charge 104.80 Coca Cola Bottling mix 15.00 Treinen Buschel Inc. repairs 60.00 Jeffs Cleaning Service carpet cleaning 60.00 Junker Sanitation refuse pickup 11.25 Hutchinson Leader advertising 112.81 Minn. U.C. Fund unemployment 24.00 Hutchinson Medical Center physical -Mortensen 16.40 Allen Office Products supplies 14.70 Quades Inc. bulbs 71.95 Twin City Pricing Inc. labels 175.00 Judson Valley Enterprises ice 20.51 Minn. Wisc. Truck Lines freights 150.00 Hutchinson Cold Storage contract payment $30,890.94 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 9, 1979 FOR YOUR INFORMATION Mr. Alfred A. Albert A & P Group 1612 Pioneer Building St. Paul, Minnesota 55101 Dear Mr. Albert: The City of Hutchinson is in receipt of your letter dated September 18, 1979 and the HUD letter dated September 12, 1979 regarding the Senior Citizens High Rise and property pertaining thereto. After consultation and review by our City Attorney, M. D. Schantzen, you are hereby notified that you are no longer the named developer for a Hutchinson High Rise, Section 8 Elderly Housing Project and the proposed land pertaining thereto of the following legal description: Lots 1, 2, 6, 7, 8, 9 & 10 of Block 15, South 1/2 of the City of Hutchinson If you have any questions, you may contact Attorney Schantzen or myself. Sincerely, CITY OF HUTCHINSON D.ack Ma DJB:ms cc: ity Council Downtown Development Board C.R.S. & Associates Petrie Development HRA, Jean Lerberg HUTCHINSON PUBLIC INDEPENCENT SCHOOL DISTRICT NO. 423 H JTt.INSON, MINNESOTA 55350 Mr. George Field Fire Marshal City of Hutchinson Hutchinson, Mn 55350 Dear George: SCHOOLS September 28, 1979 L�2�3U31 � 3�S G� orr 1376 p InIn FOR YOUR INFORMATION As you are aware the contract has been let for the fire alarm hookups as you requested. The telephone lines have been installed and installation of the fire alarm equipment should occur between October 1 and October 5. I hope that this will satisfy the variance which was granted by the City Council. If you have any questions, please call. Sincerely yours, n n Brian C. Buchmayer Director of Business Affairs BCB:lk cc: D. J. Black, Mayor ;Gary Plotz, City Administrator E. Dale Birkeland, Superintendent CENTRAL DISTRICT SERVICES 30 Glen Street North Phone (612) 879-2317 JUNIOR HIGH SCHOOL Roberts Road Phone (612) 879-8051 AREA VOCATIONAL -TECHNICAL INSTITUTE 200 Century Avenue Phone (612) 879.2321 SENIOR HIGH SCHOOL ELEMENTARY SCHOOL CROW RIVER COOPERATIVE CENTER Roberts Road 100 Glen Street 980 2nd Avenue Southeast Phone (612) 896 1735 Phone (612) 879-6085 Phone (612) 879-2338 C L CROW VER REGIONAL LIBRARY BOARD MIl September 10, 1979 :S FOR YOUR INFORMATION The Crow River Regional Library Board met in the Litchfield Library on Monday, September 10, 1979. Present: Mrs. Lilah Buhr, Stewart Mr. Wayne Hebrink, Renville Mr. Leif Fostervold, Spicer Miss Aleda Swanson, Dassel Mr. Ralph Bergstrom, Hutchinson Mrs. Jeanette Buchanan, Willmar Mr. LeRoy Sanders, Willmar Mr. Earl Mathews, Glencoe Mr. Howard Hoese, Glencoe Mrs. Joan Reckdahl, Grove City Mr. Burton Sundberg, Director Mrs. Kathy Matson, Asst. Direc. Representing: ►1 to to to is n n Absent: Mr. Orlynn Mankell, New London* Representing: Mrs.Dorothy Hinseth, C! 11of Mr. Wayne Brix, Litchfield* Mrs. Marcia Kleberg, Willmar* Mrs. Kathy McGraw, Hutchinson* Mrs. Karen Osterberg, Watkins* Mr. Ron Pool, Bird Island* of Rev. Duane Grage (has moved and Litchfield has,, appointed a replacement) Mrs. Maria Nat -he, Winsted (has indicated resignation) *Excused absences i McLeod County Kandiyohi County Kandiyohi County Meeker County Hutchinson Willmar Willmar McLeod County Glencoe Meeker County Kandiyohi County Kandiyohi County Litchfield Willmar Hutchinson Meeker County Bird Island Litchfield of McLeod County Mr. Jones of Renville, who will be their representatidS on the board beginning October, 1979, was introduced. The meeting was called to order by'Chairman Bergstrom. Lilah Buhr was welcomed as a new board member. The secretary's minutes for July and August were approved as presented. The treasurer's reports for July and August were also approved as presented. The library report was presented. Mr. Sundberg proposed that a part of the meeting room in the Willmar Library be made into an office for the Assistant Director. Estimates run approximately $350.00 to $375.00 and Mr. Sundberg will do the work. Mr.'Sanders moved, second by Mr. Fostervold, that an office in the meeting room of the Willmar Library be made for the Assistant Director but funding should come from the county of Kandiyohi and the city of Willmar. Carried. Mrs. Matson reported that the magic shows that have been presented in the various libraries have been very successful. Glencoe will be celebrating their 75th anniversary on September 30 from 2 to 5 p.m. CRRL has been contacted by officials in New London that they may be tearing down the building housing the branch library there. Temporary quarters are being considered, and hope- fully a city complex would be built on the old building site in the near future and this would also house the library facility. Miss Swanson moved, second by Mrs. Reckdahl, that we approve the plans of the New London city A'4uartfers. Carried. A newsletter will be sent to city -county governments, legislators, etc. three times a year informing them of what has been happening in the CRRL system. Mr. Fostervold moved,, second by Mrs. Reckdahl, that the bills be paid as presented. Carried. Committee and project reports: a. Multi -type library meeting in St. Paul on August 17. Four staff members attended this meeting. State money has beenallocatedto implement this. Our area will comprise 6E, 611, and 8 and a board of various members from this area will be appointed. This has been set up as a cooperative between the academic, school, public, and special libraries. It is to improve the quality of library services in the state of Minnesota. The board for this larger area will have -as their responsibility to become familiar with the law and adopt the initial agreement, hire any necessary staff to carry on the functions of this larger group, and apply for grants. Another meeting will be held on this in Marshall on September 26. Board members are encouraged to attend. All governing bodies will have to ratify this agreement before it would go into effect. b. Government publications workshop at Willmar Community College. This was held on Friday, September 7, and about 35 librarians attended. c. Renville Library update -- A librarian has been hired. The approximate date of opening should be October 1. Communications: a. OPLIC sent certification of Minimum Local Support requirements forms to each of our governing bodies. A copy of the letter sent was passed around. All governing bodies meet the minimum requirement if they approve the CRRL 1980 budget. b. Adult Illiteracy Workshop -- This was held in St. Paul on September 19. Four staff members plan to attend this workshop. Unfinished Business: all a. Authorization of treasurer to make a short-term loan if needed to meet the payroll. A letter from OPLIC indicating an attorney -general's opinion has to be requested through the city or county attorney. Mr. Sundberg will see what other regional systems doat the next regional library directors' meeting. He does not anticipate any difficul "ies meeting the payroll during the balance of the year. New Business: a. Board of Trustees update-- Mrs. Athmann of Stewart had been appointed to the board but could not attend the Monday night meetings. Mrs. Buhr was appointed to fill that vacancy. Mrs. Nathe of McLeod County and Rev. Grage from Litchfield are still to be replaced. Orientation for new board members will be held in the near future. The meeting was adjourned. Respectfully submitted, Jeanette Buchanan Secretary ` a - Sept6nb3r 1979 Balanoe Receipts: State/Fed Aid Special Project Kandiyohi County Meeker County HcLeod County Nillnar Litchfield Hutchinson Glencoe Bird Island Petty Cash Gifts Other From 1978 Budget & Reserve TOTAL RECEIPTS + Balance CROS{ JT 7.-y 1 3-- IOJAL L 13 • R i Treasurer's Rr,port D17DGET HOiifH 99,000.00 2,920.00 56,464.00 39,120.0© 42,597•©0 44,539.20 23,158.7© 33,071.60 15,146.65 4,582.00 131 000.00 -0- 3,000.00 $376:599.15 _21,027.85 $3977627.00 S (79774.74) 1,325.87 8 1,325.87 (6,448.87) LeRoy Sand5rs, Treaourar YE" TO DATZ S .20 75,245.04 21628.00 42,34.8.00 26,080.00 18,701.53 33,404.40 17:369.06 24,803.70 11,359.99 3,436.50 13:349.82 747.45 16,183.9 $285:657.3$ 285,657.58 . -FUND AND DEPARTMENT L IFRARY ----- APPROPRIATIONS HTO EXPENDITURES YTO EXPENDITURES % SPENT - �- -- UNEXPENDED DAI PFRcnNu [: ►vrrre -- -- - - - SALARIES SPECIAL, PROJECT 23_3,655.00 ?.920.00 20_,995.66 72.id-1 183, 520.93 78.5% -50,134.07 HOSPITAL NEED. INSURANCE- 12,000.00 977.09 81001 9,114.62 62.01: 76.01 1,105.99 PERA & SOCIAL SECURITY TOTAL -- " 20,300.00 1,761.91 15,994.60 78.8% 2,685.38 4,305.40 MATERIALS 268,875.00 23,806.84 210,440.j( 78.3 8.434,84 -BOOKS: ADULT BOOKS: - CHILDREN 51,250.00 .---. 13,700.00 4.715.45 898.58 36 664.88 -- 7T.5% 14� 585.1? PERIODICALS 5,000.00 1,105.72 12, 34.57 •-:.y :• 5,328.78 90.9% 106.6% i,?45.43 328,78£ AUDIO VISUAL :----- 200.00 5,844.00 _ i 8.00 79.45 - 259.69 1?9.8% ?9.69.x, BINDING 800.00 -0.00 2,755.36 266.79 36.7% 33.31` ,3.138.64 " MICROFORMS 100.00 -�-__ 17.87 36.7% 533.21 TOTAL MAINTENASCE 76,944.00 = t . - 6,545.07 _36.73 57,765.80 75.ti _63.27 19,177.E CUSTODIAL SUPPLIES & SERV. ! 880.00 �' • -- 386.59 43.91 1--TELEP40,YE- TELETYPE 2,400.00 247.73 2,327.20 97.0% 493.41_ 72.80 _-_ BOOKMOBILE OPERATION(INCL. x,600.00 INS.) 0968.00 204.80 414.39 1,921.38 120.1% 321.30 TOTAL -- OTHER 12.848.00 876.33 6 569.5.1 ' 11,204.68 82.41 ,----_ �1.�398049 87.Y7c 1.643.32 SUPPLIES PROMOTION—&- PROGRA 14ING _ B 560.00 •. 900.00 1.009.34 8.581.34 21.34 POSTAGE 3,150.00 0.00 330.83 801.98 3,073.62 89.1% 97.61 98.0? 2 -_, MILEAGE & MEETINGS MEMBERSHIPS 4.150.00 362.88, 3 638.77 - -^'�T X190.00 87.7 % 76.38 31-1.23 . _ INSURANCE 400.00 4,200.00 '0.00 - '0.00 �'4 4,947.00 R7.5% - 117.8% - 210.00 EQUIPMENT RENTAL r•--PROFESSIONAL-SERi-16ES 6,•500.00 864.43 - 6�947.9t- _j06 q¢ 407.91 BOOKKEEPING SERVICES 700.00 i 500.00 • •0.00 125.00 770.00 '1,250.00 110.0% 70.00 MISC. RESERVE _560.00 '0.00 '0.00 83.3% ?50.00 ! NOTAL • CAPITAL OUTLAY .- 30 560.00 i • 2,692.58 30,200.62 ' - 93�6� 500.00_ 359.38 f -_; EQUIP,�NT _3,700.00 BOOKY,OBILE-MOcZT3AT- Z1,01-r-UND----� 4.000.00 - •0.00 470 7-9'3% 765,80_ I BRANCH ILMORTIZATION FUND i 700.00 •0.00 0000 10.00 •O.OZ 4.000.00 TOTAL - -- 8,400.00 50.53 7,934.20 3p� 700.00 ---- --- - --. - .-- S X465.80 )7AL LIEtARY 397,627.00 34,321.35 312,546.46 78.6% 85,080.5:1 Investments redeemed $24,540.00 $211,842.00 Investments purchased -0- 2019223.34 Ending. -cash balance (169270.22) $(16,270.22) Savings Pass Books $149355.19 as of September 30, 1979 1_>='I�uL•`^C'�r.� ! i�:l S7" ICE U�IV?SITY OF h I.+.'SGiA �Lsrdiyahi County Extension Office f « x a County Office Building 905 fest Litchfield Avenue Box 977 Villma.r, Minnesota 56201 (612 ) 235-1+85 September 2T, 19T9 Dear Friend, FOR YOUR INFORMATION A request was made for a meeting between Township Officers and Fire Depart- ments to discuss fire contracts. I have arranged with the Fire Center, University of Minnesota, to present that topic at a meeting on T_laMSDAY EVENING, OCTOBER 24, 7:30 P.M. at the Theater at the Willmar Con mun College. This program will be called `Providing Fire Department Services in Rural Areas.1° All townships and fire departments Will be invited from Region 6E. This will be the same program as presented at Fergus Falls the evening before that. County Commissioners, City Officials,"Township Officials, Fire Departments, etc., are invited. Somehow, everyone will have to help pass the word since I do not have the names of the township officers outside of Kandiyohi County. I hope you'll make an effort to attend this program. It was not easy to get this program in this area and is a much needed program from the many requests I have had. If you have questions, please contact me. Sincerely yours, ilarvin D. Olson County Extension Director, MDO : el The University of Minnesota, including the Agricultural Extension Service, is committed to the policy that all persons shalt have equal access to its programs, facilities, and employment Without regard to race, creed, color, sex, national origin, -or handicap. University of Hinnesota, US Department of Agriculture & Kandiyohi County Cooperating TRANSMITTAL TECHNICAL ASSISTANCE AND RESEARCH SERVICE September Newsletter MINNESOTA COORDINATED TECHNICAL ASSISTANCE PROGRAM The Technical Assistance and Research Service (TARS) of the League of Minnesota Cities has becomeinvolved in a program funded by the Department of Housing and Urban Develop- ment (HUD) to provide technical assistance to local units of government. The Minnesota State Planning Agency is coordinating the program which involves the regional planning agencies and the League of Minnesota Cities. The TARS staff will provide on-site tech- nical assistance to Community Development Block Grant (CDBG) recipients who have exper- ienced problems in executing projects funded through the HUD-CDBG program. TARS will concentrate its efforts on project administration and compliance with CDBG program re- quirements. TARS will also recommend various supplementary financial tools that may be used in conjunction with Community Development Block Grants to maximize the lever- aging potential of public money provided toward the funding of a project. Meetings with HUD indicate TARS may also advise cities with economic development, redevelopment and housing concerns as to how the city may become involved in the Community Develop- ment Block Grant Program. TAX INCREMENT FINANCING SEMINARS TARS has contracted with the Government Training Service to arrange the four seminars that will facilitate an explanation of the 1979 Minnesota Tax Increment Financing Act. The first seminar will be held on November 15th in Bloomington and is designed to pro- vide an overview of the new law for elected and appointed city officials. A two day work -shop for city planners and tax increment financing project managers or administrators will be held on_December 6 and _7. This seminar will provide an extensive analysis of the 1979 Minnesota Tax Increment Financing Act and advise administrators of some of the pitfalls and problems faced by the staff member who implements and manages a district. The highlight of this seminar will be the session where staff members are taught the procedure for evaluating the feasibility of a project using the TARS computer software system. A third seminar dealing with the legal aspects of the 1979 Minnesota Tax Increment Financing Act will be offered to city attorneys on December 10th. A fourth seminar_w_i]1_ be offered January 11, 1980 for City Assessors and County Auditors. This seminar will provide assessors with an outline of their responsibilities in the implementation of a tax increment financing district. An explanation of the administration of the 1979 Minnesota Tax Increment Financing Act will be provided for County Auditors. In addition, a demonstration of a computer program that will permit a County or City to more easily administer the annual changes of values among parcels in the tax increment financing district will be provided as part of the seminar program. LEAGUE OF MINNESOTA CITIES ,,, -2 - SEPTEMBER ACTIVITY The TARS staff prepared the redevelopment plan and finance plan for a tax increment financing district and development district in Bovey. This is the first tax increment district to be approved under Chapter 322, Laws of Minnesota, 1979 -- The Minnesota Tax Increment Financing Act. The City of Owatonna has received assistance from the TARS staff in the completion of its tax increment financing and redevelopment plan which has been approved by the Owatonna Housing and Redevelopment Authority and will be considered by the City Council. TARS also provided a fiscal analysis of the proposed K -Mart tax increment project in the City of Shakopee. This analysis was requested by the bond underwriters, Dougherty, Dawkins, Strand & Ekstrom Incorporated. The TARS staff also completed housing plans for the cities of Marshall and Faribault. These housing plans are intended to satisfy the requirements of Chapter 306, Laws of Minnesota, 1979 and will allow Marshall and Faribauit to market revenue bonds for the purpose of providing low-intFrest residential mortgages. The U.S. Congress is presently debating whether or not to allow local units of government and state housing finance agencies to issue revenue bonds to provide housing financial assistance. SEPTEMBER VISITS TO MUNICIPALITIES Members of the TARS staff visited the officials with an introduction to tax public economic leveraging techniques. Area Council of Governments. Richard Graves, Director Walt Hartman, Staff Gary Winter, Staff -editor 480 Cedar Street St. Paul, MN 55101 LEAGUE OF MINNESOTA CiTiE'S 300 HANOVER BUILDING 480 CEDAR STREET T. PAUL, MINNESOTA 55101 cities of Pine Island and Eyota to provide local increment financing and an explanation of othe.rM: This meeting was coordinated by the Rochester.: Gary D. Plotz 37 Washington Ave. W. Hutchinson, Mn. 55350 titM�;i! SEP28'74 'I I'A 1a 17 S041ARY BIDEKS1111'-COSI IATA by QItARIERS JOLY 1977 bus l Bus 2 (sh.,rter days, no Saturdays) 1414 pasbeniers (126 + 1288) 1893 miles (155 + 1738) .,verare riles per pasbenger 1.3 (1.2 + 1.3) salaries - 4 weeks W82 salary cost per passenger $1.26 salary cost per mile .94 gallons gas used - not tallied revenues - not tallied AUGUST 1977 Bus 1 Bus 2 (bhotter days, no Saturdays) *(first month revenues, gee tallied) 1477 passengers (730 + 747) 1933 miles (907 i 1026) a%erage miles per passenger 1.3 (1.2 + 1.4) salaries - 4 weeks $1921 salary cost per passenger $1.36 salary cost per mile .99 Pallons gas used - 248.3 (.17 gal/pass)(135.3 + 113) revenues - $388.65 ($.2(/pass) SEPTEMBER 1977 Bus 1 Bus 2 (shorter days, no Saturdays) 1644 passengers (850 + 794) 2159 miles (1083 + 1076) average miles per passenger 1.3 (1.3 + 1.4) salaries - 4 weeks $1804 salary cost per passenger $1.09 salary cost per mile .83 (, iallons gas used - 7 (31,607) (23,247) JULY 1978 Bus 1 Bus 2 (be{pan shuttle servfce on July 17 -2nd bus ran about halt days after shuttle began) 1343 passengers (1220 + 123) 1654 miles (1246 + 408) avrral•u miles per_oassunger 1.23 JULY 17 to 31: 164 shuttle passengers X34 regular passengers 7,3 total - 257. shuttle salaries --4 wee1,s*,'929 fincludes only I wk shtl) salary cost per passenger $.68 salary cost per mile .56 Pallons gab used - 230 (.17 gal/pass)_ revenues - $378,93 (QUARTER: COST/YASS� ($.28/pass) (Def�_�1.51)S h78_ ll 17 turned down, rides (32,653) (24,260) AL1C_UST 1978 bus 1 Bus 2 (148 hours strvtce regular bus;128 second bus) 7 hours /day, 5 days/week 1456 passengers (1098 + 358) 2026 miles (1037 + 989) average miles per_passenger�1.4 321 shuttle 2r, 1155 regular passen1456 coca] le salaries - 4 weeks $1365.74 salary cost per passenger $.94 salary cost per mile .67 gallons gas used - 286 (.19 gal/pass) revenues - $413.18 (5.28/pass) 12 turned dawn rides (33,675) (25,387) SEPTEMBER 1978 bus 1 Bus 2 (150 hours service reg. bus,110 hra. second) 7 hours%day, 5 days/week 1363 passengers (914 + 449) 2154 miles (1042 + 1112) average miles per passenger 1.58 shuttle pasaengers 1072regular passengers 1363 total =21_ shuttle salaries - weeks $:323.70 salary cost per passenger $.91 salary cost ler mile .61 gallons gas used - 288.4 (.21 gal/pass) revenues - $448.94 revenues - $393.73 ($.27/pass) , ($.29/pass) 16 turned down rides TRRAN51T SUMMARY kIDERSRIP-COST DATA BY QUARTERS 46,516) (42,023) nnv 1979 Bus 1 Bus 2 (119hours serv; 171 hours aei 1898 pasbengers (1003 + 895) 2546 miles (1014 + 1532) average miles/pass_ _1,34pt�ss mi 4 660 shuttle passengers 1238 regular passengers ab_ -)5_ hurtle_ salaries - 4 weeks $1748 salary cost per pabsenger $•yp salary cost per mile 68 gallons gas used 362 (.19 gal/pass) revenues $386.43 + coupons $143.90 ($.28/pass $.21/mf) 5 turned down rides - 16 "no-shows" (Bus 1 down 11.75 hra. for repairs (47,810) (43,666) AUGUST 1979 Bus 1 Bus 2 22 days (145 hra serv;185 hrs serv) 1961 passengers (1096 + 865) 2937 miles (1294 + 1643) average miles�12651rhutlle ass mi .66 passengers ar passengers_Ehuttle salaries - 4 weeks $1749 salary cost per passenger $.90 salary cost per mile .60 gallons gas used 364 (.18 gal/pass) revenues $419.42 + coupons $139.85 ($.28/pass $.19/mi) 6 turned down rides - 31 "no-shows" SEPTEMBER 1979 Bus 1 Bus 2 - 19OaYs (124 hrs serv;158 hrs serv) 1927 passengers (1036 + 891) 2838 miles (1308 + 1530) average miles/pass 1.47 pass/mi .68 696 shuttle passengers 1231 regular passengers 1927 - 361 shuttle salaries - 4 weeks $1817 salary cost per passenger $.94 salary cost per mile .64 i- gallons gas used 357 (. 18 gal/pass) revenues $430.90 + coupons 125.25 ($.29/pass $.19/mi) 8 turned down rides - 15 "no-shows" ADMIN 1000 (Rev. 1/78) STATE OF NSI'"'ESOTA f tin/DOT, Office of Transit Admin. ��¢Lce jyte 1o1"Ccfld(. m DEPARTMENT—Room-41b f TO FROM SUBJECT: State Transit Contractors Don Hubert, Assistant Director Office of Transit Administration SECOND QUARTER SYSTEM STATISTICS DATE: October 4, 1979 PHONE: 612/296-0371 FOR YOUR INFORMATION At our transportation meeting in St. Cloud this past May, many of you asked to receive our quarterly system sta- tistics. Starting with this mailing, you will now receive these statistics on a quarterly basis. Please keep in mind that you cannot use these statistics to compare your system with another regarding efficiencies, pro- ductivities and effectiveness. Each systems' operating par- ameters vary significantly and these statistics are not cal- ibrated to reflect these variances. Hope to seE you all at the Minnesota Public Transit Association meeting October 24th and 25th. �,.j34 5 6,89 OCT 1979 N RE1V NBY_ee1Z Ln 1j 2r 0I MATER trosAA; 6/30n9 ^- CONTRACTOR ALBERT LEA COIRTY A.E.O.A. COU1Y POPULATION 19 410 154395 1789 109 350 24)72 Ill>1BER OF BUSES 1 0 1 15 1 POPULATION PER BUS 19 410 N/A 1799 12 676 24)72 - FULL C05i PER NILE .98 .JO .90 .97 .57 REVENUE PER NILE DEFICIT PER MILE .)0 .68 .04 .26 .10 .&i ,D6 .90 .OB ,40 9iA TE SHARE OF 50851 D'I PER NILE .45 .7 .59 .60 .32 PASSENGERS PER MI'U L 4 .C`F .5 .J .Z FUt_T o<>• PAS:i%2F4 -� 3.1a,4) '.z J.ZJ Z.!` RE VE NL[ PEN PASSENGER ,ZO .19 .20 .4❑ SYSTEM DEFICITER APA RM TA SHEIT 6sI Sr/ SENCdR ,J1 ,79 .12 .-01 .63 FILL COST PER REVENUE NODI N/A.1)ARDNA N/A 5.19 5.329 10.91 N/A1 TOTAL 8US MILE9 145 983 9 )47 571 54 377 TOTAL PASSENGER 9 1) 741 4 953 99 129 10 BJ9 REVE NIS TO L'6S1 RATIO ,i) .1p7 .06 - .14 PREPARED 1/4r79 PERIOD WKPED FROM i9 8/9 1 78 S/3C/79 6 1/78 S 3' 79�CNER 78 7/7'/79 41 78 57'/79SEMIDUI avER A[',E RROI: PER CAPITA PER NUM TN .27 .O1APPLETON JS 11 490 Z S 745 1.27 .52 .73 .49 1.6 .0'.7J .31 10.05 15 490 5 S51 .12 11/20/78 5/1(/79 .08 BEMIDJI (AIRPORT EXPRESS 11490 1 11 490 1.18 .14 1.D4 .94 .36 J.3: .39 .62 7.64 17 824 B 154 .16 5 /7B 1-/3(/79 .19 BENSON J 549 1 2 549 •95 .15 .79" .53 .6 7,62 .27 1.75 ,90 17.67 27 727 JS 156 .25 4 1/7B 7/3'/79 .25 BRAINERD 11.667 1 ii 667 1.70 ,43 1.26 .84 1.5 +.12 .28 .BS .55 1.11 M/A 250 221 43 St1 .tl 2/1/78 3/3'/79 ,ii CARVER COUNTY 28,331 2 14,166 .34 .04 .29 .19 .1T 1.95 .26 1.69 7.38 N/A 25 421 Z 720 .78 4/1/78 4/3(/79 .01 CMISAGO COCA TY 17.492 1 17,492 .57 .10 ,46 .31 .1 5.5- 1.20 3.37 5.10 N/A 24 563 1 903 .04 4/1/18 7/7'/79 •Ol COTTONWOOD COUNTY 14.8a7 1 14,887 .69 .0) .66 .44 .1 2.94 .44 8.55 2.81 N/A 95 479 31,055 .12 9/1/78 6/3C /79 .OZ O.A.R.T.S. 179 008 S 27 962 1.59 .19 1.40 .91 .J3 4.9: .58 4,29 22.22 2,596,304 7,325,49 '1 .66 4/1/70 5/3'/79 5.- TRANSIT AUTHORITY DULUTHFAIRMONT 10q 57d 107 976 1.74 1,15 .58 .39 2.8 .61 .41 .20 .13 N/A 38 540 TS 767 ,57 5/1/78 5/3'/'.7 .27 10,751 1 10.751 .92 .53 .39 .27 .4 2.25 1.29 .96 .66 9.76 91,206 53,685 .31 6!1/78 5/3'/79 .26_- �1 FARIBAULT 16,595 2 8 297 .68 .21 .47 .29 .6 1,1L .J6 .79 .49 N/A 35,576 27.152 .16 2/1/78 3/3'/79 .23 HUTCHINSON 8,298 2 4,149 1.32 .21 1.10 .72 .8 1.73 .28 1.45 .94 73.66 JD 910 773 .12 12/7/70 6/3C /79 .OS LAKE OF THE tl00D5 CUUN TY 3 990 1 J 990 .B1 .10 .7) .66 .03 33.Q5 7.06 29.27 26.70 1.44 6.56 '3.6J3 4 961 .09 11/1/78 6/JC/79 .04 MAHUBE COMMUNITY COUNCIL 16 221 7 5 407 1.19 .11 1.07 .71 .5 2.35 .23 2.13 16.89 264 747 294 568 .31 1/1/78 12/3'/79 .801 MANKATD 70 095 12 2 575 1,26 .40 .86 .56 1.1 ^.l' .36 .77 .50 25.77 261.084 7QZ 955 .25 7/1/78 1/7'/79 .51 MEDICINE LAME LINES 99.2'70 18 5,515 1.59 .40 1.19 1.10 1.2 1.77 ,34 1.03 .95 17.73 46 135 66.29k .20 7/1/78 6/3C/79 .96 MONTEVIDEO 5,745 4 1 436 1.39 .20 1.10 .7J 1.6 1,0' .20 .80 .53 14.15 197,478 199,495 .17 4/7/78 3/3'/'9 55 MOORHEAD 29,689 7 4,241 .05 ,14 .70 .47 1.Q .84 .14 .70 .46 N/A 55,016 34,375 .44 2/1/'Id 1/31/79 .44 MORRIS 5 766 ) 1 709 .90 ,44 .54 .32 .6 1.57 .71 .87 .51 25.85 295 726 298 819 .29 0/1/78 7/3'/79 .27 NORTH SUBURBAN LINES 91,544 10 9. 154 1.lu .31 .78 .74 1.01 1.08 .71 .77 .73 3.8B 72.77 20 778 5 009 .7 9/5/76 6/30/79 11 RSL C0MMUTER EXPRESS 91.544 1 91.544 1.31 ,21 1.10 1.10 .Z9 4.62 .73 3.80 2.10 35.48 604 073 63 441 .755 1/7B 5/31/79 'A - NORTHERN NORTHERN TRANSPORTATION N/A 5 N/A .88 .66 •22 .22 - ll B.4C 6.29 2.11 16.44 5 600 1 700 •20 7/1/79 6/70/79 .06 _ PELICAN RAPIDS 1,835 1 1 075 .Z7 .07 .16 .11 a .9` .29 .67 .45 5.09 21.651 9.165 .28 t/1 79 72/)1/79 .15 PIPESTONE• 5,326 1 5,328 .85 .24 .62 .41 0.4 2.01 .56 1.45 .97 1.78 13.12 100.145 2G.465_ .16 6/1/78 5/71/79 .D6 POLM COUNTY 34 435 3 11 478 .85 .13 .72 .47 .25 3.Z' .50 2.73 1.51 29.46 90.726 28,869 .12 6/1/78 7/71/79 .16 RED WING 12,831, ) 4.278 .84 .10 ,73 .48 .72 2.63 J3 2.30 19.15 247 140 727 790 .44 6/1/78 7/71/79 .27 RICHFIELD BUS CO. 110 556 9 13 173 1.38 .60 •77 .77 1.31 1.03 .46 .59 .59 15.50 316 944 556 000 .45 4/1/7B 4/7L1/79 .81 ROCHE STFR 57,500 19 J 026 1.34 .61 .74 .43 1.75 .7e ,75 .42 .24 9.15 102.74 73.81G 13.2[19 .21 6/1/78 5/31/79 NIA SCENIC MINN. LINES N/A 2 N/A 2.08 .44 1.65 1.65 .19 11.5! 2.43 9.15 N/A 156 950 31071 .04 7/1/78 6/7 /79 .OB SCOTT COUNTY J2 427 3 10 808 .50 .02 .56 .37 .20 2.81 .11 2.74 7.0} 16.48 698.235 1 088 721. .71 6/1/78 5/31/79 2.15 ST. CLOUD 42 227 19 2. 222 1.28 .14 1.14 .47 1.50 .8Z .09 .73 .36 11.77 61 598 35 878 .27 7/1/78 6/J /79 .24 VIRGINIA 12 450 1 12 450 1.19 .J3 .86 .S7 .S8 2.04 .56 1.48 .97 15.58 Z 427 ) 400 -0- 6/25/79 7/71/79 .65 PIPESTONE SHUTTLE SERVICE 5 720 1 S 720 1.85 -0- 1.85 1,85 1.4L T.23 -0- 1.29 1. 9 • 1979 Projections i