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cp10-23-1979 cHUTCH INSON CITY CALENDAR WEEK OF October 21 TO October 27 1979 SUNDAY WEDNESDAY I THURSDAY 8:00 A.M. - City Council and Department Heads Meeting at City Hall MONDAY V 0 T E ON SCHOOL BOND REFERENDUM ------------ Noon - Safety Council Meeting Noon - Open Bids at City Hall for 2 Houses and/or Garages FRIDAY TUESDAY 11:45 A.M. - Downtown Develop- ment District Ad- visory Board at City Hall (Lunch served) Noon - Nursing Home Board at Burns Manor 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 23, 1979 A. Call meeting to order - 7:30 P.M. ,/2. Invocation - Reverend Manley Swarthout v/3. Consideration of Minutes - Regular Meeting of October 9, 1979 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ,/(a) Considering Amending Section 120:00 - Salaries, Mayor and Aldermen, of the Ordinance Code Action - Motion to close hearing - Communications, Requests and Petitions N/(a) Consideration of Request for Reduced Trash and Refuse Rate: 1. Carolyn E. Picha 2. Gladys Koester 3. Elenora Slyter Eric Braun Action - Motion to approve - Motion to reject V/(b) Consideration of Request for Dick Waage, Ron Kirchoff, John Gregor, and Dean O'Borsky to Attend Sexual Abuse Workshop on November 13, 1979 Action - Motion to approve - Motion to reject ✓(c) Consideration of Request for Mark Fratzke to Move Building Action - Motion to approve - Motion to reject d)- Consideration of Request for Elden Willard to Attend Fall Seminar for Building Officials on October 31, 1979 Action - Motion to approve - Motion to reject i(e) Consideration of Request to Remove Curb In Front of GTC Auto Parts Action - Motion to reject - Motion to approve removal of curb Council Agenda October 23, 1979 6. Resolutions and Ordinances ,(a) Ordinance No. 13/79 - Ordinance Amending Section 120:00 of the 1974 Ordinance Code of the City of Hutchinson Entitled, Salaries, Mayor and Aldermen Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions Aa) Monthly Financial Report - September 1979 Action - Order by Mayor received for filing vb) Minutes of Park and Recreation Board dated September 5, 1979 Action - Order by Mayor received for filing v(c) Minutes of Transportation Board dated September 12, 1979 Action - Order by Mayor received for filing ,(d) Minutes of Downtown Development District Advisory Board dated August 14, 1979 and October 9, 1979 Action - Order by Mayor received for filing V/(e) Minutes of Planning Commission dated September 18, 1979 Action - Order by Mayor received for filing ,/(f) Minutes of Airport Commission dated September 12, 1979 Action - Order by Mayor received for filing 8. Unfinished Business , (a) Consideration of Violation of Building Code by James H. Retzlaff Action - G, 9. New Business ✓(a) 'Consideration of Hutchmobile Driver for Saturday Service during Holiday Season Action - Motion to approve - Motion to reject -2- 4 Council Agenda October 23, 1979 ,/(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service v�c) Consideration of Part -Time Dispatcher for Police Department Action - Motion to approve - Motion to reject t�/d) Consideration of Request for a Conditional Use Permit submitted by Simonson Lumber Company with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution Nc. 6440 J(e) Consideration of Request for Preliminary Plat for "Swanson's Addition" submitted by Victor Swanson with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6441 ✓(f) Consideration of Employment of Engineering Technician Action - Motion to reject - Motion to approve employment ✓(g) Presentation by R.C.M. of Update Report on Step I Grant Study and Review of Public Participation Program Action - ✓(h) Discussion of Operating An Arcade by Donovan Hunter Action - V(i) Consideration of Wages for Water Plant Operator Action - Motion to reject - Motion to approve wage increase "(j). Consideration of Error In Assessment Search for Lot 5, Block 9, Bonniwell's Second Addition Action - Motion to reject - Motion to approve removal from Assessment Roll V(k) Consideration of Establishing A Special Meeting Date for Canvass of City General Election Action - V/ (It) -3- Council Agenda October 23, 1979 ✓10. Miscellaneous ./(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,/(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 23, 1979 A Minutes - Special Meeting of October 22, 1979 Action - Motion to approve - Motion to approve as amended 8. Unfinished Business ,/(b) Consideration of Awarding Bid for Two Houses and/or Garages (DEFERRED 10-22-79) Action - Motion to reject - Motion to award contract to Juul Contracting ,/(c) Consideration of Lighting along Oakwood Lane (DEFERRED SEPTEMBER 11, 1979) Action - 9. New Business �1) Consideration of Recommendations by Airport Commission: Vl) Consideration of Accepting Proposal for Airport Land Rental from Grant Knutson Action - Motion to reject - Motion to approve proposal 4/2) Consideration of Authorizing Preparation of Specifications and Solicitation of Bids for Additional 2-4 Enclosed and Open Hangars Respectively Action - Motion to reject - Motion to prepare specifications and advertise for bids ✓3) Consideration of Contract for Airport Zoning Plan Revisions (TKDA) Action - Motion to reject - Motion to authorize signing contract MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 9, 1979 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the following members present: Aldermen Westlund, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz and City Engineer/Public Works Director Priebe. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Wesleyan Church. 3. MINUTES The minutes of the Regular Meeting of September 25, 1979 and Special Meetings of September 27, 1979 and October 3, 1979 were approved as presented upon motion by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR ELDEN WILLARD TO ATTEND NORTH STAR CHAPTER OF BUILDING OFFICIALS ON OCTOBER 19, 1979 Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve the request for Elden Willard to attend the Building Officials meeting on October 19, 1979. (b) CONSIDERATION OF REQUEST FOR ROBERT RINGSTROM TO ATTEND SKILLS COURSE After discussion, Alderman Westlund made the motion to approve attendance at a skills course by Robert Ringstrom. Seconded by Alderman Huntwork, the mo- tion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY BERTHA SANKEN Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve a reduced trash and refuse rate for Bertha Sanken. (d) CONSIDERATION OF REQUEST FOR HAZEL SITZ TO ATTEND 1979 ANNUAL MEETING OF MINNESOTA PUBLIC TRANSIT ASSOCIATION ON OCTOBER 25-26, 1979 N Council Minutes October 9, 1979 After discussion, Alderman Gruenhagen moved to approve Hazel Sitz attending the Minnesota Public Transit Association Annual Meeting. The motion was sec- onded by Alderman Huntwork and carried unanimously. (e) CONSIDERATION OF REQUEST FOR KENNETH MERRILL TO ATTEND FINANCIAL REPORT WRITING WORKSHOP ON OCTOBER 22-23, 1979 Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to allow Kenneth Merrill to attend the Financial Report Writing Workshop. (f) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND MINNESOTA BUILDING OFFICIALS ASSOCIATION SOUTHWEST REGION MEETING ON OCTOBER 17, 1979 After discussion, the motion was made by Alderman Westlund to approve the re- quest of Homer Pittman to attend the Minnesota Building Officials Meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6433 - RESOLUTION OF APPRECIATION (JAMES HANSON) Following discussion, Alderman Westlund moved to waive reading and adopt Reso- lution No. 6433 entitled Resolution of Appreciation for James Hanson. The motion was seconded by Alderman Huntwork and carried unanimously. (b) RESOLUTION NO. 6434 - ACCEPTING $55,000 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6434 entitled Accepting $55,000 from the Hutchinson Utilities Commission. (c) RESOLUTION NO. 6435 - RESOLUTION APPROVING 1980 TAX LEVY, COLLECTIBLE IN 1980 Following discussion, the motion was made by Alderman Westlund to waive read- ing and adopt Resolution No. 6435 entitled Resolution Approving 1980 Tax Levy, Collectible In 1980. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) RESOLUTION NO. 6436 - RESOLUTION ADOPTING THE BUDGET FOR FISCAL YEAR 1980 After discussion, Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6436 entitled Resolution Adopting the Budget for Fiscal Year 1980. The motion was seconded by Alderman Westlund and carried -unanimously. -2- Council Minutes October 9, 1979 (e) RESOLUTION NO. 6437 - CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6437 entitled Certifying Assessments of the City of Hutchinson to the County of McLeod. (f) RESOLUTION NO. 6438 - RE50LUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR CITY GENERAL ELECTION After discussion, the motion was made by Alderman Westlund to waive reading and adopt Resolution No. 6438 entitled Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for City General Election. Seconded by Alderman Huntwork, the motion carried unanimously. (g) ORDINANCE NO. 13/79 - ORDINANCE AMENDING SECTION 120:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, SALARIES, MAYOR AND ALDERMEN Following discussion, Alderman Wes-flund moved 'to waive first reading of Ordi- nance No. 13/79 entitled Ordinance Amending Section 120:00 of the 1974 Ordi- nance Code of the City of Hutchinson Entitled, Salaries, Mayor and Aldermen and set second reading for October 23, 1979. The motion was seconded by Alder- man Gruenhagen and unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED SEPTEMBER 4, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR REPAIR WORK ON SCHOOL ROAD BRIDGE (DEFERRED SEPTEMBER 24, 1979 AND SEPTEMBER 25, 1979) City Engineer/Public Works Director Priebe reported he had consulted with Mr. Jim Gerber of RCM regarding the bids received on September 24, 1979 for re- pair work on School Road Bridge. The M. G. Astleford Co. Inc. of Burnsville, Minnesota was low bidder at a price of $68,930 (Items B, C, and Miscellaneous). It was recommended the contract be awarded to this company. -3- Council Minutes October 9, 1979 Following discussion on the length of time the bridge would be closed for repair, it was moved by Alderman Westlund that with the recommendation of the City Engineer to award the contract to M. G. Astleford Co. Inc. and authorize signing the agreement. Seconded by Alderman Huntwork, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF RESIGNATION OF MICHAEL MONGE After discussion, Alderman Westlund moved to accept the resignation of Michael Monge as Community Service Officer. The motion was seconded by Alderman Gruen- hagen and carried unanimously. It was further moved by Alderman Westlund to waive reading and adopt Resolu- tion No. 6439 entitled Resolution of Appreciation for Michael Monge. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF AGREEMENT WITH LOGIS AND OSI FOR COMPUTER SERVICE Mayor Black explained the purpose of the agreement was to establish confi- dentiality that no information about the program and its operation would be given to any non-LOGIS member. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Reso- lution No. 6432 entitled Resolution of Agreement with LOGIS and OSI. (c) CONSIDERATION OF EMERGENCY ELECTRICAL GENERATOR SYSTEM FOR HUTCHINSON COMMUNITY HOSPITAL Administrator Philip Graves appeared before the Council and explained the hospital wishes to update its present electrical generation system by Jan- uary 1, 1981 to provide a reasonably failsafe autonomous power source at a cost not to exceed $85,000. A new hospital is planned for Buffalo, Minnesota so there is a possibility of buying its present generator. The addition of a second generator at the Hutchinson Hospital would help solve some of the prob- lems recently encountered with power outage. Mr. Graves then presented a draw- ing of the proposed plan for the hospital and the areas affected. It was moved by Alderman Gruenhagen to authorize the Hospital Board to proceed through step 6 of the proposed plan for the Hutchinson Community Hospital. Seconded by Alderman Huntwork, the motion unanimously carried. (d) PRESENTATION BY KNUTSON CO. FOR PROPOSAL ON SECTION 8 HIGH RISE - 8:00 P.M. -4- Council Minutes October 9, 1979 Realtor Richard Peterson expressed his thoughts that the high rise project should be completed. He had, therefore, contacted the Knutson Co. of Minne- apolis, and the firm showed interest in the project and prepared a presenta- tion for the Council. Mr. Peterson then introduced Mr. Dale Thurman, an arch- itect, and Mr. Art Piel of the Knutson Co. The two representatives for the Knutson Construction Co. presented various drawings of a proposal for a 76 -unit, six story brick structure in Hutchinson, with the entry facing First Avenue S.E. Alderman Westlund raised a question regarding Mr. Alfred Albert (A & P Group) being the developer for the elderly high rise project and why the presenta- tion by the Knutson Co. was being made at this time. Mayor Black commented the City had committed itself to Mr. Albert as the de- veloper, but a letter had been sent stating the City Attorney's legal opinion that Mr. Albert was no longer considered the developer since HUD had declined the elderly high rise application. The Knutson Co. had shown interest in the project and discussed it with the Mayor about a month previous. He had indi- cated to them the Council would be willing to listen to a proposal on the high rise. Mayor Black further reported the Downtown Development District Advisory Board had been informed o.f the presentation at their noon meeting today and the presentation would be referred to them for consideration and recommenda- tion to the Council. It would then be determined if the City should enter into an agreement or advertise for proposals from other developers. He pointed out applications for Section 8 Grant money would be due -in the near future, and the Mayor felt time was an important factor to be considered. It was, therefore, his recommendation to refer the proposal of the Knutson Co. to the Downtown Development Board for a recommendation back to the City Council. It was moved by Alderman Westlund to refer the Knutson Co. presentation to the Downtown Development District Advisory Board, as well as any future pre- sentations. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF ARTICLES OF INCORPORATION, CONSTITUTION, AND BY-LAWS REVISIONS FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Mr. Eric Smith, representing the Fire Department, reported the State had new pension laws which required a revision of the Articles of Incorporation, Con- stitution and By -Laws for the Fire Department Relief Association. The changes had been made accordingly and were being submitted to the City Council for ap- proval. Mayor Black commented that the City Attorney had reviewed the revisions and found them acceptable. He had also read the Articles of Incorporation, -5- Council Minutes October 9, 1979 Constitution and By -Laws and recommended their approval. The motion was made by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to approve the revised Articles of Incorporation, Con- stitution and By -Laws for the Hutchinson Fire Department Relief Association. (f) CONSIDERATION OF REQUEST FOR EMPLOYEE MERIT INCREASE IN CITY CLERK'S DEPT. Since Joleen Runke was on a maternity leave of absence at the time other merit increases were given in the City Clerk's Department, it was requested she be considered for a one step increase effective October 1, 1979. Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Hun work and carried unanimously, to approve the recommended merit in- crease for Joleen Runke. (g) CONSIDERATION OF VIOLATION OF BUILDING CODE BY JAMES H. RETZLAFF Building Official Willard reported Mr. James H. Retzlaff had been requester to appear at the Council meeting regarding a violation of the building code. However, the registered letter sent to Mr. Retzlaff requesting his appearance at tonight's meeting had not been picked up at the post office. After discussion, Alderman Westlund made the motion to table the matter until the next Council meeting. The motion was seconded by Alderman Huntwork and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz gave a report on the latest filings for Mayor and Alderman. Mr. Plotz further reported the HUD Grant Application for the McLeod County Sheltered Workshop had been completed and submitted on October 1, 1979 to the HUD Office. A letter was received from the Office of Local and Urban Affairs regarding the LAWCON Grant for McDonald Park. The City was informed their preliminary application had been approved and the next step would be to submit a final application. The McLeod County Historical Society and the occupant of the house at 125 Jefferson Street have requested an extension of occupancy time since the grant for the high rise was denied by HUD. Attorney Ronald McGraw requested per- mission to leave the Historical Society building on the site until May 31, M Council Minutes October 9, 1979 1980, and Mrs. Sophie Jenike would like to stay in the rented house until May 31, 1980. The relocation cost paid by the City would be delayed for payment. The original agreement was for the occupants to stay through No- vember 1, 1979 on a rent free basis. After discussion, the motion was made by Alderman Westlund to extend the occupancy time to April 1, 1980 on a rent free basis with maintenance costs to be paid by occupant, with possible extension at that time. Seconded by Alderman Huntwork, the motion unanimously carried. (b) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund reported he, Alderman Huntwork, and Fire Chief Schlueter had attended the School Board meeting earlier this evening regarding the problem between the school and fire department. There had been a favorable response to the discussion. (c) COMMUNICATION FROM THE MAYOR Mayor Black reported he had received an invitation in the mail to attend a Salt II briefing by the President and Dr. Brezezinski, assistant to the Pres- ident, at the White House on Friday, October 12, 1979..' Mrs. Pat -Hobbs of Hutchinson had also been invited to the briefing. (d) COMMUNICATION FROM CITY FORESTER City Forester Schnobrich reported that clean-up of Dutch elm removal needs to be completed since the City discontinued its contract with Anderson -River Valley Tree Service. There are 21 trees still standing, 90 stumps to be ground, 10 logs and about 30 stumps to be debarked. Two bids have been re- ceived for this work, namely: Hutchinson Landscaping Co. $431600.00 Eager Beaver Tree Removal, Waverly 5,000.00 Following discussion, it was moved by Alderman Westlund to authorize staff to negotiate the most reasonable method to clean up -the Dutch elm work for this fall. Seconded by Alderman Huntwork, the motion unanimously carried. (e) COMMUNICATION FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director reported he had received two deeds from John Miller for park contribution. He asked for acceptance of these deeds. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and carried -7- Council Minutes October 9, 1979 unanimously, to accept the two deeds from John Miller. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:12.P.M. upon motion by Alderman Gruenhagen, seconded by Alderman *unt- work and unanimously carried. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, OCTOBER 22, 1979 The special meeting was called to order by Mayor Black at 12:00 Noon, with none of the Aldermen present. Also present was Administrative Assistant Plotz. Mayor Black read the Invitation for Bids for Two Houses and/or Garages, Publi- cation No. 2224. The following bid was then opened and read: Juul Contracting Co. Demolition of 2 Houses Hutchinson, MN @$200 each Work to be done after November 15, 1979 $400.00 The bid was referred to the City Engineer and City Administrator for examination. There being no further business, the meeting adjourned at 12:02 P.M. ma- AFFIDAVIT <7 f h �. ( ,� i AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $3,600 PER YEAR. THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS )2e FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number DATE Council Action: Approved Disapproved AFFIDAVIT AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $3,600 PER YEAR. THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATUREr STREET ADDRESS d-6" a'-? -'64" J ' FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved AFFIDAVIT AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $3,600 PER YEAR. THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved AFFIDAVIT AM OVER 65 YEARS OF AGE,.AND MY INCOME IS- THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change Account Number TO: CITY COUNCIL DATE Council Action: Approved Disapproved sa.�r) ./r DATE October 16, 1979 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Sexual Abuse Workshop I request permission for Dick Waage, Ron Kirchoff, John Gregor and myself to attend the Sexual Abuse Workshop at Willmar Vocational Technical Institute on November 13, 1979. The total cost is $28.00. DMO:neb ��Y ?.- 4 SEXUAL ABUSE IN THE FAMILY Workshop Presentor: Noel Ruth Carlson, Ph.D. Candidate at University of Minnesota. In private pracice with the Judson Family Center doing group work and family counselling in sexual abuse situations. Formerly, Director of Family Sexual Abuse training Program for the University of Minnesota Medical School. Topics to be covered: Identification and Detection of Incest: Medical and Psychological Signs in Children and Adults Incest Family Dynamics Incest Family Member Roles: Father, Mother, "Victim" Historical and Research Background: What we know and don't know about incest. Punishment versus Treatment Current Treatment Models: Whole Family Model, Offender Model, Victim Model Common "Mistakes" Pude by Health Professional when Dealing with incestuous Families Time: Participants will be directjy involved with program content from 4-6 p.m. and 7:15-9:30 p.m. The evening meal will be served at 6 p.m. As a result of attending this workshop a participant will be able to: . . List predictive indicators of family sexual abuse . . Identify dynamics of family sexual abuse . . Describe current treatment issues in relation to family sexual abuse Continuing Education Credits are available to teachers for attending the workshop. This presentation has been designed to meet the criteria as established by the Minnesota State Board of Nursing for Credit for Registered Nurses. - - - - - - - - j - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A WORKSHOP ON SEXUAL ABUSE IN THE FAMILY Registration Form Name Chief Dean M. O'Borsky Phone 612-879-2391 Hutchinson Police Department Address 31 Washington Ave. W., Hutchinson, MN 55350 I enclose $7.00 for Workshop registration and meal. Make checks payable and mail registrations to: Kandiyohi County Child Abuse Team Kandiyohi County Family Service 905 West Litchfield Avenue Willmar, Minnesota 56201 RETURN BY FRIDAY, NOVEMBER 2, TO GUARANTEE MEAL. f "./ (612) 879-2311 ray, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO October 18, 1979 TO: Mayor & City Council FROM: Elden Villard, Building Official SUBJECT: Move Building Attached are pictures of a house located at 326 South Main Street, Hutchinson, Minnesota, Lot 3, Block 32, South 1/2 City of Hutchinson. Mr. Mark Fratzke has made application to move and relocate the above -referenced building and requests your approval to move this house to a location North of the High Street Apartment Building. South 124' of North 266.2' of Lots 1 & 2, North 1/2 City of Hutchinson. I have inspected the building and find it to be of sound structual condition and good maintenance. It is my opinion that this house would not subtract from the appearance of the proposed neighborhood. I recommend your approval subject to the following stipulations: 1. Applicant apply for all required permits relative to moving and relocating of the proposed building. 2. Proposed relocated building shall meet all zoning and building code 'requirements prior to occupancy. !VA attachments cc: Gary D. Plotz, Adm. Asst. Marlow V. Priebe, City Eng. Sincerely, CITY OF HUTCHINSON 1 e�n'Willard Building Official r,f/ (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO October 18, 1979 TO: Mayor and City Council FROM: Building Official, Elden Willard SUBJECT: Fall Seminar for Building Officials. I request your approval to attend the 1979 Fall Building Officials Update Seminar on October 31st, 1979, at Mankato Vo -Tech Institute, Rm. #A-166, Mankato, Minnesota from 8:00 A.M. to 3:00 P.M. Lunch on own - No registration fee. Sincerely, CITY OF HUTCHINSON Elden Willard Building Official pv GTC //AUTO PARTS OF HUTCHINSON Distributor of Automotive - Industrial - Agricultural Parts and Supplies Owner: Ward Haugen October 17, 1979 To: Hutchinson City Council Hutcinson, Mn. 55350 From: Ward Haugen GTC Auto Parts Hutchinson, Mn. Gentlemen: I would like City Council permission to remove the curb that is in front of 2 the building at 31 1st Ave. N.E. This would allow the addition of aproximately 65 ft. of parking for the tenants of this building. Thank you so much for your time. Sincerely yours, Ward Haugen 31 - 1ST AVE. N.E./HUTCHINSON, MINN. 55350 — PHONE: 587-2618 A GENERAL TRADING COMPANY ASSOCIATE AUTO PARTS STORE �� /J TO: FROM: SUBJECT: DATE October 23, 1979 POLICE DEPARTMENT MEMORANDUM Mayor and City Council Chief Dean M. O'Borsky Application to remove curb in front of GTC Auto Parts, 31 1st Avenue NE On 10-23-79 I interviewed Ward Haugen and also viewed the area in which he plans to remodel. Mr. Haugen plans on removing old curb, removing the black dirt between the curb and his building and back -filling it with crushed gravel, allowing angle parking to occur on 1st Avenue NE. I would recommend that this be allowed as it is angle parking on one half of that block at the present and I do not foresee any difficulties in traffic control or the general flow of traffic on 1st Avenue NE after these additions have been made. I would further recommend that the application be given to the City Engineers Office for the proper planning and the construction of the city street. DMO:neb REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER -GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER & SEWER FUND WATER & SEWER UTILITIES 58,827.59 $ 560,600.00 458,540.96 1021059.04 81.8% CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 1979 Current Adopted Year to Remaining Percentage Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 % 000 388,424:00 225,879.90 162,544.10 58.2% 10.00 10,725.00 11,811.01 (19086.01) 110.1% 4,412.43 29,500.00 29,462.61 37.39 99.9% 313,535.50 9230541.00 749,570.68 173,970.32 81.2% 69450.81 2241113.00 220,574.15 3,538.85 98.4% 1,802.50 20,000.00 18,869.62 1,130.38 94.3% 2031817.28 5011000.00 89,828.74 (39,828.74) 179.7% 10,000.00 287,000.00 277$11.55 9,688.45 96.6% 1,757.09 300.00 1,500.96 (1,200.96) 500.3% $ 358,785.61 $1,933,603.00 $1,624,809.22 $308,793.78 84.03% WATER & SEWER FUND WATER & SEWER UTILITIES 58,827.59 $ 560,600.00 458,540.96 1021059.04 81.8% ' r CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER, 1979 EXPENSE REPORT Current Adopted Year To Remaining Percentage Description Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 % GENERAL FUND MAYOR & COUNCIL 1,041.38 160350.00 15,267.80 1,082.20 93.4% ADMINISTRATIVE ASSISTANT 3,278.46 41,772.00 33,027.20 8,744.80 79.1% ELECTIONS 27.15 5,901.00 96.16 5,804.84 1.6% CITY CLERK 7,425.11 129,909.00 93,771.02 36,137.98 72.2% MOTOR VEHICLE 2,273.09 30,473.00 23,177.76 7,295.24 76.1% ASSESSING 00 121500.00 6,293.27 6,216.73 50.3% LEGAL 1,122.82 13,749.00 11,473.29 2,275.71 83.4% PLANNING 00 2,000.00 2,018.63 ( 18.63 ) 100.9% CITY HALL 20012.47 27,260.00 20,426.98 6,833.02 74.9% OLD ARMORY 886.15 21,151.00 12,015.30 9,135.70 56.8% POLICE DEPT. 40,783.48 366,906.00 299,896.89 67,009.11 81.7% FIRE DEPT. 842.72 57,100.00 21,277.91 3511822.09 37.3% COMMUNITY SERVICE OFFICER 1,719.38 17,864.00 13,324.13 4,539.87 74.6% PROTECTIVE INSPECTIONS 3,672.26 45,586.00 34,170.58 11,415.42 75.0% CIVIL DEFENSE 000 800.00 361.00 439.00 45.1% SAFETY COUNCIL 000 250.00 000 250.00 -- ENGINEERING 8,224.25 101,069.00 74,872.73 26,196.27 74.1% STREETS & ALLEYS 22,164.40 210,528.00 189,009.36 21,519.64 89.8% F�XPE_NSE REPORT CONTINUED Description MAINTENANCE ACCOUNT -STREET CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPT. CEMETERY DOWNTOWN - DEVELOPMENT DEBT SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA LAWCON FIRE MARSHALL WATER & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 3,207.10 000 8,448.90 4,588.58 29,309.11 14,355.00 2,187.28 8,214.10 000 11,453.27 5,152.59 21,170.85 1,719.55 558.50 1.639.69 $ 207,477.64 73,230.40 3,254.45 12,602.43 $ 89,087.28 Adopted Budeet $0,000,000.00 56,000.00 300.00 40,172.00 61,705.00 57,045.00 175,785.00 23,649.00 15,700.00 38,750.00 45,345.00 36,976.00 253,843.00 00 00 26,165.00 $1,932,603.00 649,366.00 56,100.00 100,400.00 $ 805,866.00 Year to Date Amount $0,000,000.00 46,758.11 000 37,897.41 66,874.10 63,902.05 135,850.78 16,295.24 32,149.20 9,170.00 43,860.49 26,795.91 188,547.57 16,453.12 30,083.50 19,612.99 $1,584,720.48 410,403.49 37,992.20 133,475.65 $ 581,871 .34 Remaining Balance $0,000,000.00 9,241.89 -300.00 2,274.59 (5,169.10) (6,857.05) 39,934.22 7,353.76 ( 16,449.20) 29,580.00 1,484.51 10,180.09 65,295.43 (16,453.12) ( 30,083.50) 6,552.01 $ 347,883.52 238,962.51 18,107.80 (33,075.65) $ 223,994.66 Percentage Used 83.5% 94.3% 108.4% 112.0% 77.3% 68.9% 204.8% 23.7% 96.7% 72.5% 74.3% 999.9% 999.9% 75.0% 81.99% 63.2% 67.7% 132.9% 72.20% MINUTES ark & Recreation Board •' September 5, 1979 6:30 p.m. The Park & Recreation Board met with "Bud" Daggett, Don Falconer and Kathy McGraw present. Also present were Gary Plotz, Administrative Assistant, F_°ed Roberts, Supt. of Public Works, Bruce Ericson, Recreation Director, Steve Jensen, Recreation Coordinator, Fenny Johnson, Recreation Secretary, Marlow Prieve, City Engineer, Kathy Jacobson, from the Leader and Grace Sanstead, Secretary. Chairman Daggett opened the meeting with the reading of the August minutes which were read and approved. Fred Roberts gave his report. There has been more vandalism of trees and signs. They will start planting about 400 trees the first of October in the West Park. The American Legion requests building a 20' by 30' shelter in the Legion Park, however, Mr. Priebe advised a letter and drawing would have to be sent to the State Department for their approval. A forester has been added to the Park Department. Bruce gave his report. The office hours are from 8:30 a.m. to 12 Noon and 1:00 p.m. to 6:00 p.m. on Mondays and 8:30 a.m. to 12 Noon and 1:00 p.m. to 5:00 p.m. Tuesday thru Fridays for registration. Mr. Morrissette does not wish to stay on the Board at this time but would consider it again in a few years. He recommended Roy Johnson as being interested. Judy Henke, Ed Wey and Gary Esping who works with softball were all recommended. Kathy McGraw made the motion to accept these four people, seconded by Don Falconer, and accepted by the Board. Slips were passed around to the members present and Roy Johnson, Gary Esping and Ed Wey were accepted by the members present, each one receiving 1 vote. Fred Roberts reminded the Board that Ward Haugen's term is up and Mr. Daggett will call him and ask if he is willing to serve another term. The Board will meet with the two absent members some noon and ascertain who their choices will be. Motion made by Kathy McGraw, seconded by Don Falconer and accepted by the Board. Mr. Priebe reported being approached by Mr. Zachow, asking for a protion of the cemetary to the east of his funeral home for parking facilities. Mr. Priebe did not approve and the Board after discussion decided to deny the, request, Kathy McGraw making the motion, seconded by Don Falconer, and accepted by the Board. A motion was made by Don Falconer to accept Mr. Roberts' and Mr. Ericson's reports, seconded by Kathy McGraw and approved by the Board. Ken Merrill showed slides of the expenditures requested by the Recreation Department. Chairman Daggett remarked it showed a 32% increase of which he did not approve and wishes to meet with the other members before the budget -is pz:-sensed to the City Council, perhaps on Monday preceding the Council meeting the next week. Mr. Merrill showed slides of the Park' and Cemetary budget to the Board, which was not acted upon. Fred said the increase to $100 a grave had never been acted upon, the seeding and care to be included in this amount. They were still hopeful of receiving money from Law -Con for McDonalds Park, Mr. Ericson reported. Mr. Ericson asked to go to a (M.R.P.A.) conference with Steve Jensen, October 3,4, and 5, so the next meeting was changed to Tuesday, October MINUTES con't f 2nd at 7 p.m. to allow him to go. Bruce also asked the Board for permission for bidding on the 1980 Broomball Tournament for Hutchinson, to which the Board had no objection. There being no further business the meeting was adjourned at 9 p.m. by Chairman Daggett, the next meeting to be held at 7 p.m. on October 2, 1979. Respectfully Submitted Grace Sanstead, Secreatary RECREATION DEPARTMENT MONTHLY REPORT for the Month of September During September we started a new column in the Leader which seems to be going very well. We submit information each edition which includes standings, results and scheduling and have received positive responses regarding this approach. The 1980 budget preparation has been completed with some cuts and changes recommended by the Council. Our sponsorship program has been going well, currently our football program is full and we are looking for sponsors for the Youth Basketball program. Fall programs have either started or will begin soon and include the following; Adults - Men's Volleyball (Competive and Recreational) Men's Church Volleyball Women's Volleyball Co-Rec Volleyball Men's Basketball Men's Church Basketball Women's Basketball Youth - Open Gym and Swim Gymnastics Tackle Football Flag Football Basketball (Nov.) Wrestling (Dec.) We are extending the open swimming program at the High Schbol tb include two to three evenings per week. Two football fields have been marked, one at Tartan and the other at Riverside and this seems to be going well. A clearance sale on used equipment and outdated shirts and uniforms was held last week and raised a total of approximately $115.00. The remainder of the equipment will be sorted and whatever is worth keeping will be kept for a spring sale. We have obtained some,shelving from Farm and Home for the storage room and are in the process of painting the gym inthe Old Armory. Respectfully submitted, ce Ericson J MINUTES Transportation Board September 12, 1979 12:00 noon Members Present: Jack Kjos, Chairman Russ Meade Ron Jonas Rick Johnson Emma Lake Ken Gruenhagen Gary Plotz, Adm. Asst. Hazel Sitz, Pers/Transit Coord. OLD BUSINESS Staff reported on the status of the proposed interconnecting service. Minn. Dept. of Transportation has advised that the press of other matters has delayed these plans somewhat. A meeting is scheduled for September 28 with Midwest Coach, after which it is hoped that the Public Service Commission can be petitioned to grant operating authority on Hwy 7. In the absence of any opposition to this, operation could begin shortly. Staff reported on ridership for the month. NEW BUSINESS Chairman Kjos requested that one more substitute driver be made available for any emergency needs. After discussion, the Board decided to operate dial -a -ride service from 9-.a.m. to 4 p.m. on the 5 Saturdays before Christmas (beginning November 24) with dispatcher and one bus on duty during those hours. This was on a motion by Gruenhagen, seconded by Lake, unanimously approved.- Meeting pproved: Meeting adjourned at 12:55 p.m. Emma Lake, Secretary 7-0--t MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD August 14, 1979 The meeting was called to order by Chairman Skip Quade at 12:20 P.M. with the following members present: Don Abbott, Don Glas, Dennis Hukriede, Steve Richards and Lloyd Torgrimson in addition to Chairman Quade. Absent were Jay Alrick, Tom O'Connell,, Becky Piehl and Ralph Westlund. Ex -Officio members attending were Mayor Black and Clarice Coston. Also attending were Consultant Clarence Simonowicz, Administrative Assistant, Gary Plotz, and City Engineer, Marlow Priebe. Council members attending were Dan Hunt - work and Ken Gruenhagen. Chairman Quade turned the meeting over to Consultant Clarence SimonoWicz who presented the tax increment finance plan. He passed out a booklet entitled "Tax Increment Finance Plan Development District No. 1, 2, & 3". He went on to explain its contents stating the first 21 pages are what the City Council has previously adopted as well as the Downtown Development Advisory Board. Beginning on page 24 a des- cription of the proposed third district is given along with a- map -on page 25. Mr. Simonowicz suggested the third district include the_.grain.operation and all the Hutchinson Industrial 'Park, also allowing railroad tracks to run North for better rail service to this area. The projected cost of the program is $670,000 which is explained on page 29. These figures include the sale of the Liquor Store, public imple- mentation for railroad tracks and contingencies for relocation costs. It is proposed that the entire $670,000 capital cost of the Development District programs will be funded through the issuance of callable (mean- ing the City can repay them at any time) General Obligation Development District Bonds. These bonds will be issued by the City Council upon receipt of a clearly defined proposal which demonstrates the desirability of the project and documentation that there are sufficient tax increments or assessments to retire the bond issue. Interest must be paid during the two year period when no tax money would be coming in. This figure would run about 4% of the bond issued. All of the figures for the repayment schedule found on page 33 are based on an average interest rate of 5.6%. It was questioned who would pay for the cost of redoing the rail and where the additional financing would come from should it be necessary. Clarence stated at the time the district is established, all building permits applied for prior to taxing must be included. Downtown Dev. Adv. Board Minutes Aug. 14, 1979 Page 2 Lloyd Torgrimson inquired about the sinking fund. Mr. Simonowicz stated no new taxes are included from new construction. Dan Huntwork stated in other words by establishing this district less problems could arise. Also, since all the new revenue would come from the Industrial Park what about detaching the motel from district # 1 and putting it into district #. 3? Thus reducing district # 1 to a two block area. Clarence mentioned the thing against that is if the motel does indeed become a reality there will probably be new construction taking place and one would have to be dissolved. The bond people would want to look over the plan. He recommended that this group send this plan to the City Council for a public hearing. Mayor Black questioned the language used on page 26 stating the City of Hutchinson shall construct new railroad service lines. He felt it should read the City of Hutchinson shall cause construction of a new railroad service lines. Mr. Simonowicz stated the words shall cause would be added into the report. Some public facility must be constructed or they can not create a new district. Steve Richards asked what would happen if construction did not occur in 1979? Mr. Simonowicz replied the bonds wouldn't be given until 1980 so construction will probably be started. The bond schedule can also be changed. Mr. Dennis Hukriede made the motion to pass on this report titled "Tax Increment Finance Plan for districts 1, 2, & 3" with a favorable recom- mendation along with a request for a public hearing to the City Council. Seconded by Don Abbott the motion carried. MOTEL Clarence informed the group that the money for the franchise has been transmitted. Architects are working on plans. The site plans may be revised somewhat dropping out the railroad property. Mayor Black commented that the survey of the railroad usage revealed more use than he had expected. There being no further business to come before the Board at this time, the meeting adjourned at 1:11 P.M. MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD October 9, 1979 The meeting was -called to order by Chairman Quade at 12:10 P.M. with the following members present: Tom O'Connell, Steve Richards, Bob Stearns, and Lloyd Torgrimson in addition to Chairman Quade. Ex -officio members attending were Mayor Black and Jean Lerberg. Also attending were Con- sultant Clarence Simonowicz, Administrative Assistant Gary Plotz and City Engineer Marlow Priebe. Also attending was Councilman Dan Huntwork. Mr. Quade explained Mr. Simonowicz had a status report on the High Rise. Mr. Simonowicz then took the floor explaining Mr. Alberts of the A & P Group is all finished with this group. There are several other people interested in the High -Rise site proposals. Some of which include the Peterson Real Estate Co. in connection with the Knutson -Co. of Mpls., Petrie Development in connection with Alberts, Lundgren -is still inter- ested and so is Mattson, also a firm of Rochester is interested. He (Mr. Simonowicz) also stated what has to be decided upon is the 'best way to go about getting a developer for this project. Either we could readvertise or the City Council could have seperate intervi-ews-with --all interested parties. The City :ymust designate,a, deve1oper-for-- that- pwr- ticular property. The Downtown Development Advisory Board must help make the selection. Mayor Black commented he felt the City Council would be interested in all proposals for that site and then they would refer them to this Advisory Board. Mr. Steve Richards inquired about the funding of this project. Mr. Sim- onowicz explained that November 1 the governments year begins. Some time during the first half of November it will be known the availability of the number of units to be funded. Special counties are given allocat- ions for this and this is usually done in the Spring. Half of which are given to HUD and half to the Minnesota State -Housing Financing Agency. This is the timely period for -soliciting a developer. Mr. Gary Plotz, Administrative Assistant, said he had talked with the people of HUD and it was suggested February be the submittal date for requesting funding. It was also suggested the Council adopt a resolution to advertise for elderly housing units. It was questioned as to the type of buildings that HUD and the Minn. State Housing Finance Agency would construct. Mr. Simonowicz stated HUD's build- ing would be modest but adequate. The Minn. State Housing Finance Agency would put up the best building for the money. It would involve more money but better quality. 17— � ' Downtown Dev. Adv. Board Page 2 Minutes October 9, 1979 Community Development Chairman Quade stated substantial dollars have been put together for the development of the downtown. The proposal by the Downtown Retail Association will be made evident in the next two to three weeks. Mr. Simonowicz stated he would like that surfaced before the High Rise is started. It was decided the proposal should be presented at a meeting on the 23rd of October. The mayor stated he hoped no conflicts would develop as far as the Fire Station proposal is concerned as he has the under- standing the site of the commercial downtown development has been changed back to the east side of Main Street. It was decided a staff meeting should be set up to discuss the possibilities of conflicts. Hotel Mr. Gary Plotz, Administrative Assistant, stated Bud Daggett, Don Oleson, and Mr. Chamberlain expect written notification of the decision on the franchise by Friday. After notification, financing will be sought. The people from Perkins have stated it will be a requirement to have the railroad tracks removed. It appears the building will cover a portion of Second Ave. A complete site layout will be shown after the franchise is given. The Liquor Store must also be removed for parking purposes. A date of Apr. 1 to began grading is being hoped for. Marlow Priebe stated Bud Daggett and he have met with the railroad and variables were discussed. Land evaluation for land trades were discussed, options in the elevator site were discussed and cost figures were left somewhat hanging relative to removing the trackage but not entirely. Perkins requirements must be known for exact cost figures. Mayor Black stated that the railroad must be the staffs number one priority to work on. There being no further business to come before the Board at this time, the meeting adjourned at 12:50 P.M. f MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 18, 1979 1. CALL TO ORDER The regular meeting of the Hutchinson. Planning Commission was -called to order by Chairman Paul Christen at 7:30 P.M. with the following members being present: Bill Backen, Don Erickson, Dan Huntwork, Bob Otte and Clint Tracy in addition to Chairman Christen. Absent was Elsa Young. Also attending were Administrative Assistant, Gary Plotz, and Building Official, Elden Willard. 2. MINUTES The minutes of the August 21, 1979 meeting were unanimously approved on motion by Dan Huntwork and seconded by Clint Tracy. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MIKE'S MOBIL The hearing was opened at 7:31 P.M. -by Chairman Christen. Mr. Gary Plotz, Administrative Assistant; explained the request of Mike's Mobil to enclose the rear corner of his building. A variance is necessary because of the lot size being smaller than the required 100' x 1001. No one was present opposing the request. Parking was discussed as there is much congestion in this area already. However, our City Ordinance exempts this area from the normal parking require- ment for filling stations. Dan Huntwork made the motion to close the hearing at 7:36 P.M. Seconded by Bob Otte, the motion carried unanimously. Dan Huntwork made the motion to recommend approval of the variance to the City Council with the contingency cars parked south of the new wall do not obstruct the sidewalk. Seconded by Clint Tracy, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MIKE'S MOBIL The hearing was opened at 7:37 P.M. by Chairman Christen. After a brief discussion a motion was made by Dan Huntwork to close the hearing at 7:38 P.M. Seconded by Bob Otte, the motion carried unanimously. Don Erickson made the motion to recommend approval of the request- ed conditional use permit to the City Council. Seconded by Dan Huntwork, the motion unanimously carried. Planning Commission September 18, 1979 Page 2 (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ROCKITE SILO The hearing was opened by Chairman Christen at 7:39 P.M. No one was present opposing the request. Mr. Dan Huntwork commented the figures shown on the diagram of the distances from the rail did not coincide with the figures shown on the application and he wondered which were correct. It was decided the correct figures should be known so this mat- ter as well as the hearing for the conditional use permit were deferred while Mr. Bud Willard, Building Official, tried to reach the property owners for the correct information. The hearing reconvened at 8:06 P.M. and Mr. Willard stated he had contacted Mr. Peterson of Rockite Silo and the figures in a the publication notice and application were correct. The dif- ference in the two was the 50' right of way the railroad has which they were uncertain of as to the exact location. The hearing was closed at 8:07 P.M. on motion by Dan Huntwork. Seconded by Clint Tracy, the motion unanimously carried. Dan Huntwork made the motion to recommend approval of the con- ditional use permit to the City Council. Seconded by Bill Backen, the motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY ROCKITE SILO The hearing was opened at 8:07 P.M. by Chairman Christen. After discussion, the Planning Commission asked Mr. George Field, Fire Marshal, as to his feelings concerning the matter of safety of underground fuel storage tanks. He stated he had no object- ions and all plans will be sent to the State Fire Marshal. The hearing was closed at 8:08 P.M. on motion by Dan Huntwork. Seconded by Bill Backen, the motion carried unanimously. Dan Huntwork made the motion to grant the variances to allow underground fuel storage tanks to be located 100' from the rail, right of way, rather than the required 200' and 150' from the nearest residential zone boundary rather than the required 200'. Seconded by Don Erickson the motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR "RAIN- BOW ADDITION" SUBMITTED BY GILBERT LEHMAN ', Planning Commission September 18, 1979 Page 3 The hearing was opened at 7:50 P.M. by Chairman Christen. He read a portion of a memo written by City Engineer, Marlow Priebe, stating he recommended approval after reviewing the proposed plat. The amount due for the Parks & Playground contribution was stated and Chairman Christen asked Mr. Lehman if he had knowledge of this memo. He stated he had not so he then re- viewed the letter and agreed to its contents. A neighboring property owner, Clint Gruett, 257 4th Ave. N.W., inquired as to what was proposed to be built on the property. Mr. Lehman replied nothing larger than a duplex. Dan Huntwork made a motion to close the hearing at 7:55 P.M. Seconded by Bill Backen, the motion carried unanimously. X' Mr. Bob Otte made a motion to recommend approval of the pre- liminary and final plat for Rainbow Addition as per Marlow Priebe's memo. Seconded by Dan Huntwork, the motion unanimous- ly carried. (f) CONSI E RATIONFOF REQUEST FOR VARIANCE SUBMITTED BY FIRST NATIONAL The hearing was opened at 7:55 P.M. by Chairman Christen. Mr. Gary Plotz explained the request was for a 3' set back from the lot line rather than the required 6' for an accessory build- ing and also a variance from the required 50' from a residential district. Discussion followed and it was determined elevation is a problem and a retaining wall is already in existence. Clint Tracy made a motion to close the hearing at 8:05 P.M. Dan Huntwork seconded the motion and it carried unanimously. Dan Huntwork made a motion to recommend approval for the requested variances to the City Council. Seconded by Bill Backen, the mot- ion unanimously carried. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FIRST NATIONAL BANK (MURIEL FELSKA) The hearing was opened at 8:05 P.M. by Chairman Christen. It was explained by -Mr. Plotz that this residence has been vacated for a period in excess of six months so therefore, a conditional use permit is necessary since this property is zoned C3. Planning Commission September 18, 1979 Page 4 No one was present speaking against the request. Bill Backen made a motion to close the hearing at 8:06 P.M. Seconded by Bob Otte, the motion carried unanimously. Dan Huntwork made a motion to recommend approval of the condi- tional use permit to the City Council. Seconded by Bob Otte, the motion unanimously carried. 4. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDING THE POSITION OF CITY PLANNER IN THE PROPOSED 1980 BUDGET Chairman Christen explained this was discussed at the workshop held on September 5, 1979. Don Erickson stated he felt a planner could be a trouble shooter for the staff. Paul Christen stated perhaps a planner would increase the com- petence of the Planning Commission also. After much discussion, it was the consensus of the Planning Com- mission only the City Council would know if it was feasible to make room in the budget for such a position. It was their decis- ion to recommend a City Planner for the 1980 budget. (b) CONSIDERATION OF LEAGUE OF MINNESOTA CITIES PRESENTATION ON CITY PLANNING ACTIVITIES Mr. Plotz, Administrative Assistant, mentioned seminars are offered on city planning and suggested perhaps, if possible, the Planning Commission members might find it advantageous in attending some of them. It was the consensus of the Planning Commission it would also be well worth while to have the League of Minnesota Cities make a presentation to the Planning Commission. (c) CONSIDERATION OF RECOMMENDING RULES & PROCEDURES ON COMPREHENSIVE PLANNING & CAPITAL IMPROVEMENT PLANNING TO THE CITY COUNCIL It was decided by the Planning Commission that in January of each year the Comprehensive Plan should be reviewed by the Planning Commission. In December at the regular Planning Commission meet- ing a date will be decided on. It was also decided that the Planning Commission should have sixty days to review capital improvements, so a deadline of April 1 was determined. Therefore, a recommendation will be made on or before June l,to the City Council. Planning Commission September 18, 1979 5. ADJOURNMENT There being no further business time, the meeting was adjourned and seconded by Bob Otte. The Page 5 to come before the Commission at this at 9:45 P.M. on motion by Elsa Young motion carried unanimously. MINUTES AIRPORT COMMISSION WEDNESDAY, SEPTEMBER 12, 1979 Present: Doug McGraw, Chairman Jim Weckman, Mechanic Doug Hedin Westly Hendrickson, TKDA Randy Buboltz Gary D. Plotz, Administrative Asst. Hazel Sitz, Personnel Coo -r i.nator 1. Wes Hendrickson discussed the Airport Study and Master Plan documents and sug- gested adding a "foreword" to the Airport Study to explain changes in crosswind runway zoning. This study could still be used as a resource document instead of being outdated with the advent of the new Master Plan. The Airport Commission requested Gary Plotz to review the "foreword" and make the decision as to whether or not to use it. There was discussion of the advantages of a 1,000 foot paved overrun at each end of the airport runway. In discussions with the State Aeronautics people-, Wes Hendrickson has had negative response to this idea. However, it was his sugges- tion that such a request might receive more consideration if it came from the local commission. On a motion by Hedin, seconded by Buboltz, and unanimously carried, the Commission requested Gary Plotz to write to the State Aeronautics Commission (Mr. McCabe) re- questing State participation in construction of 1,000 feet paved and lighted stop - ways at each end of the runway. 2. Wes Hendrickson reviewed a program for industrial development at the airport. De- pending on the type and size of facility(s) desired, development could occur along Highway 15 or in an area designated in the report presented by Hendrickson. If proposed development is minimal, the TKDA report may not be relevant. 3. Wes Hendrickson reviewed the contract changes necessary due to revision of zon- ing. Airport Commission approves changes, subject to the approval of Gary Plotz. 4. Airport Commission confirms its policy that Hutchinson residents within the City limits have priority on_a waiting list for rental of open hangars and closed hangars. 5. Administrative Assistant Plotz reported that the City had the opportunity to pur- chase a 5,000 gallon and 6,000 gallon underground fuel tanks at 15C/gallon for the airport. It was noted the tanks were previously in the request list of the Commission, especially in view of the present difficulty to obtaining fuel. 6. The airport was out of 100 octane fuel for four days. Gary Plotz reported that after investigating for several weeks all area suppliers, the City was finally able to get 5,000 gallons delivered tomorrow of 100 octane. Airport Commission September 12, 1979 7. Gary Plotz reported that the City was soliciting proposals for the construction of the building for the "H" marker. There being no further business,.the meeting adjourned. w-7- _2_ = (612) 679-2311 yU�ty` CI i Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 u1 uN October 18, 1979 TO: Mayor and City Council FROM: Elden Willard, Building Official SUBJECT: Item 9(g), Tabled October 9, 1979 Meeting Certified Letter No. 849887 to Mr. James H. Retzlaff, relative to his violation of the Building Code, has been returned to this office from the Post Office labeled unclaimed. I recommend you proceed with the legal action required to enforce the Building Code Violation. Respectfully, CITY OF HUTCHINSON Elden Willard Building Official pv cc: 'Gary D. Plotz, Adm. Asst. M. D. Schantzen, City Attorney Marlow V. Priebe, City Engineer r- a (612) 879-2311 r''HUr�yCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: October 12, 1979 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: HUTCHMOBILE DRIVERS The Transportation Board has requested that a bus driver not on our regular staff be asked to drive the Hutchmobile on the 5 Saturdays during the holiday season that the bus will be in service. It is requested that Dee Powell, R 1, Hutchinson, be approved for this. She is an experienced driver, having worked for us in 1978. She would be paid the same rate as the other drivers. Respectfully, 4-'� �• (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October -23,-1979 TO: Mayor and Council - --------------- - - - - - - - - - - - - - - - - FROM: Water Billing Department - ------------------ - - - - - - - - - - - - - SUBJECT: Delinquent Water Accounts -------------------------------- 02-0125-0-00 Gingerbread House 209 Main St. S. $57.29 f 02-0280-1-00 Alton Wicklund 605 Main St. S. $64.62.�p 03-0540-0-00 Historical Society P. 0. Box 98 *Jefferson St. S. $25.87 03-1055-1-00 Sportshaven *642 Adams St. 18 E. Second Ave. Litchfield, MN $513.85 Request a 30 day extension to settle action between landlord and tenant. 06-0505-2-00 Linda Rolf No Forwarding *10 Franklin St. S. $39.73 07-0305-5-00 Verdie Christensen 520 Glen St. S. $55.80 Promised to pay November 2, 1979 07-0480-0-00 Clarence Freitag 615 Brown St. S. $61.99 Promised to pay October 25, 1979 42-0070-1-00 Frontier House 1125 Plaza 15 $178.47 DATE: October 11, 1979 TO: FROM: POLICE DEPARTMENT MEMORANDUM Hazel Sitz Chief O'Borsky A SUBJECT. Part-time Dispatcher Community Service Officer Mike Monge has expressed an interest in remaining with the City of Hutchinson in a part-time capacity as a Dispatcher. We have had some problems recently in retaining people on a limited part-time basis and Mike would be a good addition as he has great experience with our system. Therefore I request -that Mike Monge be retained as a part-time City employee. TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR SUBJECT: PART-TIME DISPATCHER I support the above request. If approved, Mike would be paid the rate for a trained part-time dispatcher. 4S DMO:nb 9-0-11 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: —October -18,-1979 TO: — — Hutchinson City Council — ------ — — — — — — — — — — — — — — — — FROM: — — Planning Commission — --——————————— — — — — — — SUBJECT: _ _ Conditional Use Permit submitted by Simonson Lumber Company Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On September 21, 1979 an application for a conditional use permit was filed by Simonson Lumber Company to allow the construction of two independent open storage buildings to be located in the flood fringe and which are located in a IC -1 district. A hearing date was set for October 16, 1979 at which time Mr. Leo Getsfried from the DNR questioned the elevations of the utilities and roof. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, October 5, 1979. 3. Since this property is located in a IC -1 zone and in the flood fringe, a conditional use permit is necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted for the construction of two independent umbrella type buildings with the contingency that in the event of a flood and with the recommendation of the Civil Defense Officer all materials be removed to a higher elevation or secured. Respectfully submitted, Dan Huntwork, Vice -Chairman Hutchinson Planning Commission RESOLUTION NO. 6440 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-5 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF TWO INDEPENDENT OPEN STORAGE BUILDINGS IN FLOOD FRINGE AND IC -1 DISTRICT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Simonson Lumber Company has made application to the City Council for a Con- ditional Use Permit under Section 6.07, C-5 of Zoning Ordinance No. 464 to allow con- struction of two independent open storage buildings to be located in the flood fringe and which are located in a IC -1 District, located at the corner of First Avenue N.E. and Bluff, having the following legal description: Lots 1, 2, 3, 5, & 6, Block 45, N 1/2 City 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the contingency that in the event of a flood, and with the recommendation of the Civil Defense Officer, all materials be re- moved to a higher elevation or secured. Adopted by the City Council this 23rd day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 f1UTlf1'/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O k ;� ;- D U M DATE: October 18, 1979 --------------- TO: _ _ Hutchinson City Council -------------------- FROM: Planning Commission SUBJECT: _ _ Preliminary Plat submitted by Victor Swanson for "Swanson's Addition" Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with request to the aforementioned request for preliminary plat. HISTORY On October 2,.1979 Mr. Victor Swanson filed an application for a preliminary plat to be known as "Swanson's Addition" described as Lot three (3) in Block One (1) and the south 17.00 feet of Lot 2, Block 1, Hutchinson Industrial District, townsite of Hutchinson, McLeod County, Minnesota. A public hearing date was set for October 16, 1979. FINDINGS OF FACT 1. The required application, plat maps and appropriate fee were submitted. 2. Notices were mailed to surrounding property owners and a public notice was published in the Hutchinson Leader on Friday, October 5, 1979. 3. It was stated by City Engineer, Marlow Priebe, a 10' utility easement would be necessary for the City rather than the 6' shown. RECOMMENDATION It is the recommendation of the Planning Commission to recommend approval of the preliminary plat to be known as "Swanson's Addition" contingent upon a 10' utility easement being given to the City. Respectfully submitted, Mr. Dan Huntwork, Vice -Chairman Hutchinson Planning Commission RESOLUTION NO. 6441 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT FOR SWANSON'S ADDITION WHEREAS, Mr. Victor Swanson of Hutchinson, subdivider, and Vincent J. and Ann E. Swanson of Laramie, Wyoming, owners of the land proposed to be platted as Swanson's Addition have submitted their application for approval of preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regu- lations and requirements of the Laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said peat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lot 3, Block 1 and the South 17.00 feet of Lot 2, Block 1, Hutchinson Industrial District, townsite of Hutchinson, McLeod County, Minnesota BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Swanson's Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this reso- lution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality, contingent upon a 10 foot utility easement being given to the City. Adopted by the City Council this 23rd day of October, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSO_N 37 WASHINPTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 16, 1979 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: RECOMMENDATION FOR EMPLOYMENT OF ENGINEERING TECHNICIAN We have advertised state-wide for a civil engineering technician to fill the vacancy in the Engineering Department. After interviewing several of the candidates, we would recommend a 1979 technical graduate who is presently working at Marshall, Minnesota and who desires to return to his home area. He grew up at rural Darwin. He would begin work at Grade III, Step 4, on or about November 13. He is Larry J. Huhn. Respectfully, cc: Marlow V. Priebe } Hutchinson, Minnesota Full -Scale Public Participation Workplan September 4, 1979 Purpose: To establish a workplan that will permit the City of Hutchinson to incorporate the required level of public participation into the process of formulating a Step 1 facilities plan for improving the municipally owned wastewater treatment plant. I. APPOINTMENTS A. City Council appoint Public Participation Coordinator B. City Council appoint eight member Advisory Committee 1. Private citizens - two 2. Public interest groups - two 3. Public officials - two 4. Citizen/organizations with economic interest in project - two C. City Council appoint City staff contact person II. BUDGET RESOURCES A. Community - staff contact, support staff, copying, mailing, travel, public notifications, meeting facilities, miscellaneous supplies �. Engineer - technical input C. Others - as appropriate III. PROPOSED SCHEDULE FOR PUBLIC PARTICIPATION ACTIVITIES (Following each entry is the approximate percentage of the facilities planning effort completed when that activity takes place.) A. Submit Full -Scale Public Participation Program Workplan to MPCA (10%) B. Develop mailing list (10%) C. Prepare fact sheet (10%) D. Distribute workplan and fact sheet (10%) C. Hold public meeting concerning alternative identification and their ,careening (Wl,) F. Prepare responsiveness summary on public meeting (20%) 2 G. Hold public meeting after alternatives are developed, but before selection (60%) H. Prepare responsiveness summary on public meeting (60%) I. Hold public hearing before adoption of Facilities Plan (95%) J. Prepare final responsiveness summary and include in the Final Facilities Plan (95%) K. Continuing program of public information and consultation and hold advisory group meetings as appropriate (throughout) IV. CONSULTATION AND INFORMATION MECHANISMS TO BE UTILIZED A. Staff contact B. Mailing list C. Public display of documents, summaries, etc. D. News media E. Personal communication F. Advisory group V. SEGMENTS OF THE PUBLIC TARGETED FOR INVOLVEMENT A. Governmental bodies (city, county, townships, state) B. Public interest groups C. Citizens/organizations with substantial economic interest in the project D. Private citizens VI. MODIFY WORKPLAN AS APPROPRIATE e��Jaol� Det, �7, /979 rv, OC7 7979 0 By i l � 9- � / (612) 879-2311 �'HUlIH' CITY OF HUTCHINSON p 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: October 18, 1979 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: WATER PLANT OPERATOR WAGES With the retirement of Clyde Drahos, the water plant operator Dick Nagy is assuming a greater responsibility in the department. It is requested that this added responsibility be recognized by granting Dick a one-step pay increase at this time, to Grade III, Step 10. Respectfull ly, � �ta cc: Marlow Priebe MEMORANDUM DATE: — — — — October 18,1979 — — — TO: — — Mayor and City Council —-----------———————————— — — — — —— FROM: Gary D. Plotz, Administrative Assistant -------------------------- 4------- SUBJECT: Mistake on Assessment Search -------------------------------- An assessment search was performed on August 20, 1979 for Lot 5, Block 9 (646 Franklin S.), Bonniwell's Second Addition; the owner of record being David and Sheila McGraw. On August 13, 1979 the Council adopted the Assessment Roll for storm sewer involving this property for a total of $97.57. The assessment search clerk, Joleen Runke, inadvertently missed this assess- ment and prepared certified statement that no assessments were against the property. The property had a closing after the search. Both the original and new owners have refused payment. Their counsel has also advised the City no payment will be made. After review by the City Attorney and knowledge of Council action on previous similar situation(s), it is recommended that the assessment be taken off the certified list in the amount of $97.57. /ms MEMORANDUM DATE: October 19, 1979 --------------- TO: Mayor and City Council -------------------------------- FROM: Kenneth Merrill, City Accountant -------------------------------- SUBJECT: Canvass of Election -------------------------------- The City Charter states: "The City Council must canvass the City General Election results within five days of the election." - It would, therefore, be requested to set a date for this special meeting to act on the Resolution of Canvass. /ms MINUTES AIRPORT COMMISSION THURSDAY, OCTOBER 18, 1979 Present: Doug McGraw, Doug Hedin, John Miller, and Don Pankake Staff Present: Gary D. Plotz, Administrative Assistant The meeting was called to order by Chairman McGraw at 7:30 P.M. The following topics and recommendations were made: 1. Airport Land Rental - A motion was made, seconded and carried, to recommend to the City Council to accept the proposal from Grant Knutson to renew the rental agreement for 80 acres on the terms of $80 per acre (1980), $90 per acre (1981), and $100 per acre (1982). 2. Expansion of Airport Hangars - The Airport Commission discussed the waiting lists of two individuals for the enclosed hangars and four people for the open hangars. In addition, letters are on file of additional individuals interested in the en- closed hangars. It was the unanimous consensus of the Commission to recommend to the City Council the authorization to prepare specifications and solicit bids for an addition onto both the existing open and enclosed hangars of two (2) stalls, respectively, with an alternate bid of the addition of four (4) stalls to each respectively; with the financing of such addition(s) to be included in the upcoming general obligation bonding issue. 3. Contract for Airport Zoning Plan Revisions - Administrative Assistant Plotz sum- marized the status of Airport Zoning and the revision necessary to complete the implementation of zoning. It was the unanimous consensus of Airport Commission to recommend to the Council execution of the contract to complete the zoning studies, with local expense of $880 per the 1980 budget. 4. Repair of Ruts in Enclosed Hangar - The Commission requested Fred Roberts to patch with asphalt the ruts under the wheels of the planes within the hangars this fall. There being no further business, the meeting was adjourned. TKDA Mr. Gary Plotz Administrative Assistant City of Hutchinson, City Hall Hutchinson, MN 55350 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED ENGINEERS ARCHITECTS PLANNERS 1408 PIONEER BUILDING 612-224-7891 Re: Hutchinson Airport Study Commission No. 6558 SAINT PAUL, MINNESOTA 55101 August 15, 1979 TELEX 29-7461 x,r ' 46 ti AUf 41 979 o ��vED `9s'`Fz t-%�O Dear Gary: As requested, we have reviewed the status of the entire airport planning study in-house as well as with the State Department of Transportation, Division of Aeronautics. As you know, the Airport Study report, Airport Zoning Ordinance, Airport Layout Plans, and Zoning Maps were essentially complete last fall. However, with the City Council's decision to eliminate the proposed cross wind runway, considerable additional work, particularly drafting (many sheets will have to be completely redone) will be necessary, affecting the Airport Layout Plans, Zoning Ordinance and Zoning Maps. A draft supplementary planning agreement regarding the extra work is attached for your review. Basically the work described in the agreement will be draft- ing. It is anticipated that the Airport Study report could be published "as is" with the only change being the addition of a Foreword discussing the City Council's decision to drop the proposed cross wind runway. The Foreword is also attached for your review and if acceptable, we could print the final Air- port Study report immediately upon the City's request. Our attendance at three meetings or hearings is also included in the supple- mentary planning agreement's work scope. A new Commissioner's Order will be required in connection with Airport Zoning. The Zoning Board will have to hold two new hearings based on recent Division of Aeronautics' rule changes. Division of Aeronautic's staff have indicated that the State may fund part of the cost of doing the additional work. An application should be made for state funding as soon as the City agrees on the scope of work and cost of the ser- vices. O N Mr. Gary Plotz August 15, 1979 Commission No. 6558 Page Two Regarding your request for information about planning services in connection with the area depicted as "Airport Related" industrial development in the City's Comprehensive Plan, we have prepared a planning and development program for your review (it is being submitted under separate cover). Another agreement will be necessary for this work because the State may not want to financially participate in the program; however, we will send them a copy to review. Don't hesitate to call if you have any questions. WJN/dmn Attachments cc: Jim Groehler, MnDOT Division of Aeronautics 4 Sincerely, TILT KING, DUVALL, ANDERSON AND SOCIATES, INCORP RATED a Westly J. tie�tW�/�cKson, Associate J � FOREWORD On * 1979 the Hutchinson City Council determined that the proposed airport development program would not include a cross wind runway. This decision was supported by a recommen-, dation made earlier by the Hutchinson Airport Advisory Commis- sion. The primary reason for the City Council's decision was the high cost of acquiring land and constructing the cross wind runway. They felt that the need for the runway did not justify the cost which the City at least initially would have to totally absorb. This report which was essentially complete in the fall of 1978, documents over three years of planning concerning the airport and includes the cross wind runway proposal. Throughout the planning effort the concept of a cross wind runway was considered valid and the need for it was justified on the basis of aviation activity forecasts. While not representing the City's, official airport development program, this report is published in its entirety as background information and should be used in conjunction with a supplemen- tary report titled Airport Layout Plans which does present the City of Hutchinson's official airport development prograffi. * Gary; please provide the date of the Council Meeting when the decision was made. - DRAFT - SCHEDULE A DESCRIPTION OF SUPPLEMENTAL WORK HUTCHINSON MUNICIPAL AIRPORT STUDY The basic objectives of the work envisioned herein con- cerns the preparation of a Supplementary Summary ALP Report and revision of the Airport Layout Plans (ALP) Package, Airport Zoning Ordinance and Airport Zoning Plan. The work effort will be primarily limited to removing any reference to a crosswind runway by modifying the ALP drawing, Zoning Ordinance and Zoning Plans accordingly. WORK ELEMENTS Specifically the Work Elements to be accomplished are: 1. Revise the Airport Layout Plans Package (only Sheets 1-5) removing any reference to a crosswind runway. 2. Prepare a Supplementary Summary ALP report describing the revised ALP (provide forty (40) copies). 3. Revise the Draft Airport Study using a "Foreword" to indicate that a crosswind runway is not part of the proposed airport development program although the future possibility of developing a crosswind runway A may exist. 4. Revise the Airport Zoning Ordinance as required. 5. Revise the Airport Zoning Plan (Sheets 1, 2 and 3) as required. 6. Attend three (3) Public Meetings or Hearings in Hutchinson regarding the above work effort. 7. Provide twenty (20) copies of the draft report, draft ordinance and revised drawings listed above. _ (Copies of the final Airport Study report, final ALP drawings, final Zoning Ordinance, etc., will be provided as stipulated in the original agree- ment.) Sheet 1 of 1 - DRAFT - HUTCHINSON MUNICIPAL AIRPORT CONTRACT FOR SUPPLEMENTAL PLANNING SERVICES This Agreement made and entered into this day of 1979, by and between the CITY OF HUTCHINSON, MINNE- SOTA hereinafter referred to as the CITY acting by and through its MAYOR and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPOR- ATED, a corporation with a regular place of business at 1408 Pioneer Building, St. Paul, Minnesota, 55101, hereinafter referred to as CONSULTANT. WITNESSETH: That the CITY and the CONSULTANT, for the con- sideration hereinafter named, agree as follows: ARTICLE 1. GENERAL DESCRIPTION OF WORK TO BE DONE. The CITY agrees to and hereby does retain and employ the CONSUL- TANT, and the CONSULTANT agrees to perform such services hereinafter mentioned upon the generally described project, hereinafter referred to as PROJECT, and more particularly described and delineated and is covered by project work elements 1 through 7 as set forth in the DESCRIPTION OF SUPPLEMENTAL WORK hereto attached as Schedule A a part hereof. Services specifically excluded from the project are as follows: 1. Field surveys, soil investigations, laboratory tests and/or analyses. Z. Environmental assessment. 3. Legal services. 4. Attendance at more than 3 public meetings or hearings in Hutchinson. ARTICLE 2. COMPENSATION TO CONSULTANT. The CITY shall pay to the CONSULTANT and the CONSULTANT agrees to accept as full compensation for his services under this PROJECT a lump sum fee of Four Thousand Four liunderd Dollars ($4,400.00) unless changed by another Supplemental Agreement. -1- The method of payment to be utilized for the PROJECT involves partial payments coincident with the anticipated pro- gress reports with final payment to be made upon completion of the PROJECT. Invoices to be submitted to the CITY by the CON- SULTANT will be based upon percent of project accomplishment between progress reports. ARTICLE 2A. TIME FOR COMPLETION. The CONSULTANT agrees to complete the work within 6 months after receipt of notice to proceed. However, in the event that delays are encountered which are beyond the control of the CON- SULTANT, an appropriate extension of time will be granted by the CITY, and any work so performed after the 6 months may be con= sidered as extra work as described in Article 3. ARTICLE 3. EXTRA WORK. If the CONSULTANT is of the opinion that any work he has been directed to perform is beyond the scope of this Agreement and constitutes Extra Work, he shall promptly notify the CITY of that fact. The CITY shall be the sole judge as to whether or not such work is in fact beyond. the scope of this Agreement and constitutes Extra Work. In the event that the CITY determines that such work does constitute Extra Work, it shall provide extra compensation to the CONSULTANT upon a fair and equitable basis. A Supplemental Agreement shall be executed by the CONSULTANT and shall be approved by the necessary CITY and State officials. ARTICLE 4. DOCUMENTS FORMING THE CONTRACT. The contract documents shall be deemed to include this Agreement with accompanying Schedule A. ARTICLE 5. ABANDONMENT, CHANGE OF PLAN, AND TERMINATION. The CITY shall have the right to abandon the work or to amend its PROJECT or to change the general basis at any time, and such action on its part shall in no event be deemed a breach of contract. If the CITY does amend its PROJECT or change the general basis and the CONSULTANT is of the opinion that Extra Work is made necessary as a result thereof, the provisions of Article 3 of this Agreement with re- spect to Extra Work shall apply. The CITY has the right to terminate or reduce the scope of this Agreement at its pleasure and make settlement with the CONSULTANT upon an equitable basis as determined by the CITY, who shall fix the value of the work performed by the CONSULTANT prior to the termina- tion or reduction in scope of this Agreement. In determining the value of the work performed, the CITY shall consider the following: Contract -2- (a) The ratio of the amount of work performed by t -he CONSULTANT prior to the termination or reduction in scope of the Agreement, to the total amount of work contemplated by this Agreement, less any pay- ments previously made. (b) The amount of expense to which the CONSULTANT is put in performing the work performed prior to the termination or reduction in scope, in proportion to the amount of expense to which the CONSULTANT would have been put had he been allowed to complete the total work contemplated by the Agreement, less any payments previously made. ARTICLE 6. INTERCHANGE OF DATA. A11"technical data in regard to the PROJECT, whether (a) existing in the office of the CITY, or (b) existing in the office of the CONSULTANT, shall be made available to the other party as the case may be. ARTICLE 7. DISPOSITION OF PLANS, R-EPORTS ANIS-OTHER DATA. At the time of completion of the work, the CONSULTANT shall make available to the CITY, all maps, tracings, reports and other documents per- taining to the work or to the PROJECT, which material at all times shall be the property of the CITY. ARTICLE 8. DAMAGES AND DELAYS. The CONSULTANT agrees that no charges or claim for damages shall be made by him for any delays or hindrances from any cause what- soever during the progress of any portion of the services specified in this Agreement. Such delays or hindrances, if any, shall be compensated for an extension of time for such reasonable period as the CITY may decide. ARTICLE 9. INDEPENDENT CONTRACTOR. The CONSULTANT in accordance with his status as an independent contractor, covenants and agrees that he will conduct himself consistent • with such status, that he will neither hold. himself out as nor claim to be an officer or employee of the CITY by reason hereof, and that he will not by any reason hereof, make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the CITY, including, but not limited to, workmen's compensation coverage, unem- ployment insurance benefits, social security coverage or retirement membership or credit. Contract -3- ARTICLE 10. PATENT RIGHTS. Any patentable result arising out of this Agreement, as well as all information designs, specifications, know-how dat, and findings, shall be made available without cost to the CITY for public use. ARTICLE 11. ASSIGNMENT. This Agreement, being intended to secure the personal services of the individuals constituting the CONSULTANT shall not be assigned, sublet or transferred without the written consent of the CITY. ARTICLE 1Z. COVENANT AGAINST CONTINGENT FEES. The CONSULTANT warrants that no person or legal entity has been employed or retained to solicit or secure this contract upon an Agreement or understanding for a commission, percentage, brokerage, or contingent fee excepting bona -fide employees or bona -fide established commercial or selling agencies maintained by the CONSULTANT for the purpose of secur- ing business. For breach or violation of this warranty the CITY shall have the right to annul this Agreement without liability or in its discretion to deduct from payments to the CONSULTANT the full amount of such commission, percentages, brokerage or contingent fee. IN WITNESS WHEREOF, this Agreement has been executed by the CITY OF HUTCHINSON acting by and through its MAYOR who has caused the seal of his office to be affixed hereto, and by the CONSULTANT through execution by an officer, employee or representative duly authorized to act F for him on the day and;.year first above written. TOLTZ, KING, DUVA LL, ANDERSON AND ASSOCIATES, INCORPORATED By Date By. Date Contract -4- CITY OF HUTCHINSON, MINNESOTA By Date Attest Date MAYOR Calvary Wesleyan Church Hutchinson Minnesota .October 8. 1979 I regret the fact that the operator of the mower for the city could not tell the difference between weeds and hay, as he not only destroyed about 100 bales of alfalfa -brume hay, but regretably he also destroyed 1 Norway pine tree and 8 spruce trees as well. My feeling is that instead of owing the city for destroying property, fan outlandish figure of $88) we should be reimbursed for the damage done to our property as arrangments had been made to cut the hay the following monday after he had destroyed it on friday. No permission was sought, no permission asked, and none would have been given. Therefore, I an enclosing a bill to the city for damages dont 100 bales of alfalfa-broae hay ! $.50 per bale................$50.00 1 Norway pine, 10 years old...................................$25.00 8 Spruce trees, 8 years old,@ $20.00 each....................$160.00 Tota1...............$235.00 If and when this is resolved, we then will pay the city for damaging our property. Pastor. REGULAR COUNCIL MEETING WATER & SEWER FUND October 23, 1979 State Treasurer Social Security Contribution $ 939.52 Cash Drawer #4 cash expenses 12.07 Central District Services 3 months gasoline 966.13 Coast to Coast supplies 4.24 Commissioner of Revenue Sept. sales taxes 286.60 RCM Associates professional fees 5790.29 Equitable Life Ins. Co. disability insurance 33.51 Feed Rite Controls Inc. chemicals 6.34 Pamida lite bulbs .97 Gopher Sign Co. supplies 66.23 Juul Contracting Co. supplies 32.00 Kilmartens supplies 38.83 Miller Davis Co. labels 57.43 Mn Wisc.Truck Lines freight charges 30.81 Miller Miller Mac Inc. rental 52.00 Mn.Valley Testing Lab. testing 70.00 The Patco Company gloves & pellets 216.60 St.Paul Life Ins. life insurance 39.78 Van Waters & Rogers chemicals 129.75 Worthington Service Corp. repairs 115.50 Zep Mfg. Co. chemicals 324.00 Finley Mix bal. of Convention exp.- 69.00 State Treasurer PERA 180.46 Lillian Michaels mileage 12.00 Cleveland Cotton Products supplies 139.68 Cont.Research Corp. chemicals 89.85 Nalco Chemical Co. chemicals 1845.12 U.S. Postmaster meter postage 600.00 Div. of Boiler Inspection boiler licenses 8.00 $ 12,156.71 GENERAL FUND State Treasurer Soc.Sec. contribution $ 9207.28 Automatic Voting Machines contract payment -elections 2826.24 D.J. Black Washington D.C. 336.60 CRS & Associates prof. fees 591.00 Carr Flowers cemetery urn-cem. 17.50 Cash Drawer #4 supplies 36.48 Central Dist. Services 3 months gasoline 10,317.17 Coast to Coast supplies 56.98 Coca Cola Bottling Co. supplies -arena 47.00 Co.Treasurer dl fees for county-mv. 84.00 Equitable Life Assurance Co. disability ins. 378.61 Felskas Auto Machine repairs -street 16.00 Pamida supplies -police 37.66 Henkes Cafe prisoner board -police 72.45 Hutch Comm. Hospital blood tests -police 24.00 Hutch Mfg. Sales repairs -street 365.00 Hutch Telephone Co. cable plowing -airport 130.00 Int'1 City Mgn. Assn. dues 30.00 Itasca Equipment Co. supplies -street 70.24 Johnson Motor Co. repairs -street 8.34 -2- Juul Contracting Co. repairs $ 20.20 L.N. Sickels Co. street materials-street 3190.77 MacQueen Equipment Co. supplies-street 4.87 Miller Davis Co. supplies 229.70 Meades 66 Station tire repair-police 5.25 Motorola Inc. maintenance-police 873.00 Mpls Star help wanted ad-eng. 22.47 Marilyn Swanson coffee 9.98 Northland Beverages supplies-arena 65.00 Oswald Publ Co. legal blanks 8.68 Homer Pittman bldg. officials meeting 20.20 Marlow Pribbe national convention-Oregon 400.00 R.D. Polk Co. reg. manual-mv. 14.00 Road Machinery Sunlies repairs-street 31.54 Shopko supplies-police 39.90 Simonson Lbr. co. supplies-police 99.65 State Treasurer PERA 2746.10 Treas.-State of Mr.. food license-arena 7.00 St.Paul Life Ins. Co. life insurance 458.49 Suzuki Sports Center repairs-park .58 Velvet Coach Inc. police commission mtg. 14.66 Tri Co. Water Cond. salt-airport 11.20 Xerox Corporation maintenance agreemtn 145.03 West Publ Co. law books 28.50 Wm. Wegner safety council meeting 2.70 Ist National Bank of Hutch land purchase 34,000.00 McGarvey Coffee Inc. coffee-police 32.50 Steve Cook pruning pole box 24.73 Bruce Ericson meetings 84.81 Earl Alsleben safety shoes 10.00 Wendell Mathews safety glasses 55.00 Steve Jensen MRPA Convention 114.62 Harland Emans fire k police mileage 6.75 Earl Fitzloff fire police mileage 6.25 Co.Treasurer real estate taxes 3587.06 Day Timers daily book-eng. 14.90 City Eng. Assn. of Mn. publication-eng. 5.00 Intl Conf.Bldg. Officials dues 50.00 Geo.C.Brandt Inc. supplies-fire marshall 27.12 Kandiyohi Co.Child Abuse Team registration fees 28.00 Kustom Mech. Service repairs-arena 746.00 NewUlm Journal 1 yr. subscription 39.80 Prairie House Inc. meeting expenses 6.01 W.D.Enterprises repairs-street 41.25 Ward Haugen referr-football 48.00 Jeff Schwarze referre-football 48.00 Dan Rubischko referre-football 75.00 Greg Hartwig referee-football 58.50 Alan Grams referee-football 33.00 Rick Schmidt referee-football 60.00 Rich Sitz referee-foots ball 30.00 Tim Zackrison referee-football 33.00 Greg Pearce referee-football 48.00 Plaza OK Hardware supplies 130.68 U.S. POstmaster meter postage 1200.00 Div. of Boiler Inspection boiler licenses 116.00 571 Rr9 nn -3 - OFF STREET PARKING Charles Bell servicing meters $150.00 Bonds of 1976 Com. of Transportation testing & inspection $ 44.52 Bridge Fund RCM & Associates professional fees $ 3760.13 MUNICIPAL LIQUOR STORE Griggs Cooper & Co. liquor & wine $3898.24 Twin City Wine Co, liquor & wine 1835.64 Old Peoria Co. liquor & wine 1575.87 Ed Phillips &Sons liquor & wine 3257.76 Hutch Utilities electric & gas 442.67 Lee Linder Construction repairs 18.00 Petty Cash fund cash 31.74 American Linen Supply Co. laundry 13.20 Midwest Wine Co. wine 258.25 Twin City Wine Co. wine 2513.25 Ed Phillips & Sons. liquor & wine 4594.68 Griggs Cooper & Co. liquor & wine 2133.49 Northland Beverages mix 171.60 Old Peoria Co. liquor & wine 1218.92 City of Hutchinson transfer of funds 10,000.00 `IANEsoT' %-Ay0 OF TUA"01 o MINNESOTA DEPARTMENT OF TRANSPORTATION TENTH & PACIFIC, BOX 758 WILLMAR, MINNESOTA 56201 October 19, 1979 PHONE: (612) 235-4554 FOR YOUR MFORMAT(ON Mr. Marlow V. Priebe City Engineer 37 Washington Avenue West Hutchinson, M 55350 Dear Marlow: This is to confirm the results of our meeting and discussion on October 16, 1979, concerning speed studies and pedestrian crossings on T.H. 15 south of Linden Avenue. Speed studies were -made in this area in 1973, 1975, 1976, 1977, and again in 1979; all indicating that the speed limit should be 40 miles per hour. You were furnished with copies of the 1977 and 1979 studies to allow you to compare results. Our 1979 speed check indicates that 48% of the traffic at South Grade Road is exceeding the speed limit. In the vicinity of Brown Street, less than 10% are over 40 mph. I mentioned to you that we had conducted a speed study early in 1979 on a section of highway in Willmar somewhat similar in nature where the speed limit was 45 mph. The results which are shown on the en- closed chart indicate conclusively that simply lowering the posted speed limit does not necessarily result in reduced speed but only creates more violators. I am convinced that the results would be the same on T.H. 15 if we were to conduct a similar study. In regard to pedestrian crossings, I agreed that we would furnish the necessary signing if the City would paint crosswalks on the road sur- face at whatever locations you might select. My recommendation would be to have a crosswalk only at South Grade Road because it is at an intersection and someday may be signalized. Sidewalks should be installed to provide a place for pedestrians to walk to the highway. We would also approve crosswalks at Brown and Grove Streets. However, it is my observation that these are not ideal crossing locations and pedestrians should be discouraged rather than encouraged in the use of these areas. My primary concern is that there are no sidewalks provided for the pedestrian anywhere north or south of the highway. AN EQUAL OPPORTUNITY EMPLOYER O Marlow Priebe Oct. 19, 1979 Page 2 We will be prepared to furnish the appropriate pedestrian -signs as soon as you determine your course of action. Sincerely, . C Ulk. G. C. Grahn District Traffic Engineer m TRAFFIC INFORMATION PROGRAM �o (SPEED IMI SERIES WHEN WILL A LOWER SPEED LIMIT BE POSTED ON MY STREET? A common belief is that posting a speed limit will influence drivers to drive at that The facts indicate otherwise. Research conducted in many parts of this country over a span of several decades has shown that drivers are influenced more by the appearance of the highway itself and the prevailing traffic conditions than by the posted speed limit. Caift is s asic Speed Law requires that: "No person shall drive a vehicle upon a highway at a speed greater than is responsible or prudent having due regard for weather, visibility, the traffic on, and the surface and width of the highway, and in no event at a speed which endangers the safety of persons or property." Under California law, the maximum speed limit for any passenger vehicle is now 55 miles per hour. All other speed limits are called prima facie limits, which "on the face of it" are safe and prudent under normal conditions. Certain prima facie limits are established by law and include the 25 MPH limit in business and residential districts, the 15 MPH limit in alleys, at blind intersections and blind railroad crossings and a part-time 25 MPH limit in school zones when children are going to and from school. These speeds are not always posted but all California motorists are required to know these basic 15, 25, and 55 mile per hour speed laws. Intermediate speed limits between 25 and 55 miles per hour may be established by local authorities on the basis of traffic engineering surveys. These surveys include an analysis of roadway conditions, accident records, and the prevailing speed of prudent drivers. If speed limit signs are posted for a lower limit than is needed to safely meet these conditions, many drivers will simply ignore the signs. At the same time, other drivers will stay within the posted limits. This generally increases the conflicts between faster and slower drivers, reduces the gaps in traffic through which crossings could be made safely and increases the difficulty for pedestrians to judge the speed of approaching vehicles. no� Studies have shown that where uniformity of speed is notmaintained, accidents generally increase. - IM/1-77 Southern California Section TRAFFIC INFORMATION PROGRAM SERIES CQ068WALK8 WHEN IS A CROSSWALK UNSAFE? Apparently, whenever it is painted on the streetl A number of years back, the City of San Diego published some startling results of a very extensive study of the relative safety of marked and unmarked crosswalks. San Diego looked at 400 intersections for five years (without signals or four-way stops) that had a marked crosswalk on one side and an unmarked crosswalk on the other. About two and one half times as many pedestrians used the marked crosswalk, but about six times as many accidents were reported in the -marked crosswalks! Long Beach studied pedestrian safety for three years (1972 through 1974) and found eight times as many reported pedestrian accidents at intersections with marked crosswalks than at those without. One explanation of this apparent contradiction of common sense is the false security pedestrians feel at the marked crosswalk. Two painted lines do not provide protection against an oncoming vehicle and the real burden of safety has to be on the pedestrian to be alert and cautious while crossing any street. A pedestrian can stop in less than three feet, while a vehicle traveling at 25 MPH will require 60 feet and at 35 MPH approximately 100 feet. The California Vehicle Code says that a crosswalk exists at all intersections unless pedestrian crossing is prohibited by signs. Some of these crosswalks are marked with painted lints, but most of them are not. Pedestrian crosswalk marking is a method of encouraging pedestrians to use a particular crossing. Such marked crossings may not be as safe as an unmarked crossing at the same location. Therefore, crosswalks should be marked only where" necessary for the guidance and control of pedestrians, to direct them to the safest of several potential routes. IM/1-77 Southern California Sect -in SPEED STUDY ON T.H. 23 In Willmar Between the south junction with T.H. 71 & a point 3920 feet west 4s- MPH P054e� SP I We 541 C)tkNkt Eas+6oU��� qzd s le Pa � m/v , � Pa c...e I�erc.QK i-� I,e P4 c.e , /v w Ac�2 -�I---- 42 - ` *3 -- 43- 4 43 ri�zy J'72 b��r� ?{� 4 9-q +7 — 3 k --q7 -- - -33--47_- 33 3-- - -- 3�-�f - & $ - - (,3 7- - $ 3 - �s-- 4q -- - 43__ H' -5--- -- 33-qZ- - 3S--q`­_- -- -3(. - 4.S - -- -(7 - - - -�� -- -- - - - 45-- q s -- 30 M P ►4 qzd I�ZS��9 -- S -- 44 3(,,-44 - - 3�-4s' �3 - ?Z - --�� - - I �� -- -� -- -�I---- 42 - ` *3 -- 43- 4 43 _3'x-43 3q -`F3 - -33—q-2- - 70 ---- �S .71 - �r'7-9— - 9 2 Zr 7 43 _-3�-4s- 3 5-4-'i 3Lt-`f3 3-7- 6 3/t./'79 qS 33-q 33--Lf-z- (Is- 1 S4G 4G -- --- Minnesota Pollution Control Agency Mr. Gary D. Plotz, Clerk City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Dumping of Hutchinson Sewage Sludge in an Abandoned Gravel Pit Dear Mr. Plotz: FOR YOUR IN Zo 32ION ;0 Or ; 919co N OCT 19 1979 r RECEIVEDto Lt( 4,,�� y•�- f 111 � &Z95v�% I have received a complaint that the City of Hutchinson is dumping its sewage sludge in an abandoned gravel pit to the east of the City. I would like to inquire about this operation. 1. Submit a map showing the exact location of the dumping site, nearby residences, nearby waterwells, and nearby surface waters. 2. Why was the sludge disposed of in this way? Was any consideration given to the possibility of nutrients leaking through this coarse soil to the ground water? Is there any potential for runoff from the stock- piles to nearby surface waters? 3. How much sludge was dumped at the gravel pit? 4. How long has the City dumped sludge at this site? Does the City plan to continue this practice in the future? 5. When will the sludge be removed from this site? Phone- (612) 296-7391 1935 West County Road B2, Roseville, Minnesota 55113 Reo cna4 Offices Duluth'Brainerd'Detrcil Lakes'Nlarshall Rochester Equal Opportunity Employer Mr. Gary D. Plotz Page 2 OCT 19 1919 Answers to this inquiry are due within 15 days of the receipt of this letter. If you have any questions, please contact me at (612) 296-7391. Sincerely, Steven A. Stark, Soil Scientist Facilitiet Section Division of Water Quality SAS:lmj October 15, 1979 FOR YOUR INFORMATION Sincerely, Myrn Joh on, President Hutchinson Safety Council 907 Lewis Avenue Hutchinson, )IN�G 5550 o etta F. Pishney, Secr/ Treas. Mr. Gary Plotz, City Administrator/City Council City of Hutchinson -City Hall Washington Avenue West Hutchinson, MN 55350 } Gentlemen: The Hutchinson Safety Council requests that we recommend to � City Council to have the necessary department check the shrub- ��? bery and trees on corners as it has been observed that there are many blind corners and this is a hazard to bus drivers, card 1�� rLLr, drivers, bike riders and pedestrians. ' The Safety Council again discussed the driving habits of the Junker Sanitation drivers and they were observed as not stopping at stop signs, driving on the wrong side of the streets and careless driving in and out of driveways. We would appreciate your advising us if any action can be taken on the above. Sincerely, Myrn Joh on, President Hutchinson Safety Council 907 Lewis Avenue Hutchinson, )IN�G 5550 o etta F. Pishney, Secr/ Treas. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 23, 1979 FOR YOUR INFORMATION McLeod County Historical Society C/o Mr. Ronald McGraw, Atty. Citizens Bank Building Hutchinson, Minnesota 55350 Dear Mr. McGraw: The City Council at its regular meeting of October 9, 1979 gave consideration to the extension of occupancy time for the Historical Society building to remain at 105 Jefferson Street South. As you already know from previous correspondence, it was the consensus of the Council to extend the date to April 1, 1980 on a rent free basis as originally agreed upon. However, it will be the responsibility of the occupant to pay all maintenance costs incurred for the building and/or fixtures during that period of time. If you have any questions, please contact the City Clerk at City Hall. Sincerely, CITY OF HUTCHINSO (Mrs.) Marilyn Swanson Administrative Secretary cc: Mayor and City Council C.R.S. & Associates 1(612) 879-2311 f'�r�f✓!% CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 23, 1979 Mrs. Sophie Jenike 125 Jefferson Street Hutchinson, MN 55350 Dear Mrs. Jenike: FOR YOUR INFORMATION The City Council at its regular meeting of October 9, 1979 gave consideration to the extension of occupancy time for you to remain at 125 Jefferson Street. As you already know from previous correspondence, it was the consensus of the Council to extend the date to April 1, 1980 on a rent free basis as originally agreed upon. However, it will be the responsibility of the occupant to pay all maintenance costs incurred for the building and/or fixtures during that period of time. If you have -any questions, please contact the City Clerk at City Hall. Sincerely, CITY OF HUTCHINSO a (Mrs.) Marilyn Swanson Administrative Secretary cc: Mayor and City Council C.R.S. & Associates Tn MPTCHINSON SAFETY COUNICIL FOR YOUR INFORMATION The Hutchinson Safety C:,uneil net September 24, 1979, at the Prairie House in R;:trhtnson , kN. There were 12 members present. The meeting was opened with a silent prayer. The August minutes were approved as read. A motion was made and seconded we approve .a $3.70 postage bill to J. Rix. President Johnson announced that on Friday, netober 26, the Southern one - halt of the Minnesota State Safety Council meeting will be held at the 8andi- Mall in Willmar, Ell. The October meeting w.111 be Monday, October 22. Final account on the fair booth at the McLeod County Fair stated we abowed 26 safety Y i.lms , 835 people view!vd the f i lme, IC15 pieces of l iteratu'!'e were giv3n out and 300 state haps glv'j'-n away. A letter from the city council wan received stating that a traffic 6ount will taken .in the Plaza 15 and highway 15 South area. It was announced that the, elementary school crossing on 2nd. Ave. Sly is working out fine. The crossing guard is there three tinges a day. It was requested we write to the city council to have them check the sbrubber-�r and trees on corners as them +ire many bl { nd cnarner spot's. This is a safety hazard for the bus drivers, :,ar drivers, bike riders and Fedestrltns. T. "e driving of the Junks -r Sanitation drivers was again discussed and some of the fcllc�wing actions ere obseyvHd.: Not stopping at stop signs: Driving i►n the wrong 4i -de of the s tet: Carless driving J. -,i anti out of driveways. The motion was made and :seconded we write to the city aounci l and recommend they take acme action on this. Larry badld anro anc+ed Patrolman Dusty Modes, of Mankato, will be canting to the elem-entary ;school and w111 speak to the children on Mitre safety and training_ The m-peting was adjourned by mot Torn. Treasurer's Report: Submitted by: Myron Johnson, President Loretts F. Pishn,ey, Seca. Treas. Balance on hand 9-1-79 52.75 Deposits: none Disbursements: J. Rix postage 3.70 Balance on hand 9-30-79 49.55 C MARKET MUSINGS FOR YOUR INFORMATION October 1979 The economy continues to gasp for air while choking from the smoke of the great Inflation fire. Until the second week of this month, the Federal Reserve, simultaneous with its efforts to dampen the fire by fostering higher interest rates, fanned the flames by expanding the money supply. The Fed changed its course though on Monday, October 8th, with its announcement that it will henceforth pay more attention to the money supply and will let interest rates seek their own level. It's a drastic measure they are using but if we are to have any hope of controlling consumption in our economy, and perhaps the world's, forceful, if unpleasant, techniques are sorely needed. The tax-exempt market is reacting predictably. Although the market remained fairly stable from June through mid-August, it rose 48 basis points, as measured by the Bond Buyer's Index, from August 16th through October 4th when the BBI was 6.64%. As of Monday, the 8th, the Daily Bond Buyer's Munifacts reported tax-exempt rates were up another 10 - 15 basis points. We foresee a very early return to the crunch of being able to market bonds within rate limitations. In fact we may already be at that point. Shortening an issue won't help much because short-term rates are experiencing severe pressures. NEW ARBITRAGE REGULATIONS The new arbitrage regulations have at last been published in final form. Since 1969 municipalities have all been affected by proposed regulations issued by the Treasury to curb "abuses", caused by some municipalities trying to profit from the interest spread between tax- exempt and taxable securities. The following is only a partial and very general summary of rules which affect most issuers of typical bond issues. Advance refundings, sinking fund debt and other unique offerings are treated separately in the regulations. Generally speaking, the rules have little adverse effect on a standard, new money, construction issue. While the regulations do not specifically prescribe the purposes for which bonds may be issued, they are designed to restrict the use of tax-exempt bonds to what the IRS refers to as "governmental purposes." Enforcement could result in a non -complying issuer being unable to market tax-exempt bonds in the future. Generally, the regulations are intended to restrict the investment of bond proceeds and bond issue related funds, both as to rate and period of investment. The regulations do permit investment of both types of funds at unrestricted yields but only for what is described as a "temporary period." Proceeds of a bond issue may be invested for a temporary period of 36 months at an unrestricted yield if: I. Within six months of the date of issuance a substantial binding obligation is made to expend the lesser of: 242% of the project costs to be financed by the bonds, or $100,000 (usually the retention of an engineer or architect is considered a sufficient commitment); and, 2. 85% of the proceeds for project costs are expended within the 36 months. This period may be extended under certain circumstances. If a debt service reserve is created, either from bond proceeds or other funds, a sum up to 15% of the original amount of the bond issue in such a reserve may be invested at an unrestricted yield for as long as the reserve is maintained. It is necessary though to demonstrate the reasonableness and amount of the reserve. SPWMTED INCORPORATED PUBLIC FINANCE ADVISORS MINNESOTA 55102 • (612) 222-4241 Investment of monies in the debt service sinking funds is unrestricted for a period of 13 months, and the earliest of (a) the first call date, or (b) 10 years, whichever is first; however, the issuer must make a reasonable effort to match the projected income to the debt service prior to the first call date. Grant anticipation notes or bonds are limited in amount to the maximum cumulative projected deficit plus the next month's expenditures. In addition, such bonds or notes must mature within six months of the last reasonably projected receipt of grant monies but in no event more than 30 months from the date of issuance. Tax or revenue anticipation notes also are limited to the sum of the maximum deficit cash flow plus one month's expenditures. However, the term of the notes is limited to (a) 13 months or (b) 60 days after the anticipated final receipt of taxes or revenues, not to exceed 24 months. The arbitrage rules are very complicated and require careful additional planning by the issuer. The IRS will not accept ignorance of the regulations as an excuse for failure to comply. In fact, each bond issue requires a certificate, signed by the officers of the issuer, stating that there will be no violation. Because bright people have tampered with the intent of the regulations by finding loopholes in them, the regulations include a little gem to hold off future abuses. This is referred to as the "artifice or device" section, which states that if an issuer has attempted to circumvent the intentions of the regulations, it may have violated the regulations and may lose its ability to sell tax-exempt bonds. S -I STATISTICAL SAMPLER FOR SEPTEMBER Bond Buyer Placement Treasur Bills For the Week Ending Index Ratio 13- ee-Week September 7 6.47% September 14 6.49% September 21 6.57% September 28 6.56% 84.1% Band Buyer Index - Ten Year Summary Year Range Year Range 1970 7.12% - 5.33% 1975 7.67% - 6.27% 1971 6.23% - 4.97% 1976 7.13% - 5.83% 1972 5.54% - 4.96% 1977 5.93% - 5.45% 1973 5.59% - 4.99% 1978 6.67% - 5.58% 1974 7.15% - 5.16% 1979 6.64% - 6.09% 84.1% 10.27% 10.45% 89.3% 11.00% 11.04% 87.7% 10-81% 11.06% 90.4% 10.42% 10.84% Eq!Lnq (Effective Yields) SELECTED SEPTEMBER SALES Municipal Certificate of Deposit Rates Current Random Sampling MN WI 30 -day - 12.500% 12.750% 60-doy - 12.875% 13.000% 90 -day - 13.000% 13.000% 180 -day - 12.750% 13.000% ($100,000 minimum investment) Sale Final Moody's Rate Municipality Date Type Amount Maturity Eq!Lnq BBI (NIC) Sauk Rapids, MN 9/04 G.O. Improvement $ 150,000 1991 A 6.36% 5.94% Albertville, MN 9/10 G.O. Improvement $ 1,145,000 2001 NR 6.47% 6.86% White Bear Town, MN 9/10 G.O. Temp. Imp. 840,000 1982 Baa -1 6.47% 6.48% Mountain Lake,MN 9/10 G.O. Improvement 800,000 1992 A 6.47% 6.05% Deer River ISD 317, MN 9/11 G.O. School Bldg. Bonds 1,360,000 1999 A 6.47% 6.28% Duluth, MN 9/12 G.O. Bonds $ 2,845,000 1995 A-1 6.47% 5.94% Superior, WI 9/12 G.O. Corp. Purpose $ 5,675,000 1998 A 6.47% 6.07% East Grand Forks, MN 9/13 G.O. Improvement $ 540,000 2001 Baa -1 6.49% 6.45% Spring Lake Park, MN 9/17 G.O. Water Revenue 750,000 1999 Baa -1 6.49% 6.42% Little Falls, MN 9/17 G.O. Improvement 500,000 2001 Baa -1 6.49% 6.40% Elk River, MN 9/17 G.O. Improvement $ 380,000 1997 Baa -1 6.49% 6.43% Andover, MN 9/18 G.O. Improvement $ 270,000 1995 Baa 6.49% 6.65% St. Cloud, MN 9/19 G.O. Improvement $ 1,100,000 1991 A-1 6.49% 5.91% Kandiyohi County, MN 9/20 G.O. Drainage Bonds $ 2,640,000 2000 A-1 6.57% 6.17% Eyota, MN 9/25 G.O. Improvement $ 190,000 1990 Baa -1 6.57% 6.34% Dover, Eyota, St. Chas. Sanitary District, MN 9/25 G.O. Short -Term Bonds 195,000 1980 Baa -1 6.57% 6.59% State of Wisconsin 9/25 Various, Series 1979 $90,000,000 2004 Aaa 6.57% 5.71% Mahtomedi, MN 9126 G.O. Improvement $ 635,000 1996 Baa -1 6.57% 6.33%