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cp12-11-1979 cHUTCHINSON CITY CALENDAR WEEK OF December 9 TO December 159 1979 WEDNESDAY Noon - Transportation Board Meeting at City Hall (Lunch provided) SUNDAY Y� IdA4QOMG� MONDAY 2:00 P.M. - Utilities Commission Meeting THURSDAY FRIDAY 7:30 P.M. - Township Meeting re. Police/Fire Station in Audi- torium of City Hall TUESDAY 7:30 P.M. - City Council Meeting at City Hall SATURDAY H A N U K A H 0 TUESDAY 7:30 P.M. - City Council Meeting at City Hall SATURDAY H A N U K A H AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 11, 1979 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend Ray LT Hinseh ✓3. Consideration of Minutes - Regular Meeting of November 27, 1979 Action - Motion to approve - Motion to approve as amended �+/. Public Hearing None 5. C mmunications Re uests and Petitions (a) Consideration of Request for Homer Pittman and Elden Willard to Attend North Star Chapter Meeting for Building Officials on December 11, 1979 Action - Motion to approve - Motion to reject 0(b) Consideration of Request for Marlow Priebe to Attend City Engineers Associ- ation Annual Conference on January 14-17, 1980 Action - Motion to approve - Motion to reject V(c) Consideration of Request for George Field to Attend International Association of Arsen Investigators Meeting and Fire Marshals Association of Minnesota Quarterly Meeting on December 12, 1%79 Action - Motion to approve - Motion to reject V(d) Consideration of Request for Homer Pittman and Elden Willard to Attend 24th Annual Building Officials Meeting on January 9-11, 1980 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances (aY�) Ordinance No. 15/79 - Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges Action - Motion to reject - Motion to waive second reading and adopt Council Agenda December 11, 1979 ✓(b) Resolution No. 6452 - Transferring $10,000 from Liquor Store Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt /c) Resolution No. 6453 - Resolution Giving Approval of Final Plat for Paden First Addition Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(a) Building Official's Monthly Report - November 1979 Action - Order by Mayor received for filing Jb) Minutes of Nursing Home Board dated November 15, 1979 Action - Order by Mayor received for filing a-� 8. Unfi fished Business /a) Consideration of Awarding Bids for Used City Vehicles Action - V(b) Consideration of Closing Entry to Neal Apartments (DEFERRED NOVEMBER 27, 1979) Xc) Acton - Consideration of Clarification of Assessments on Lot In McDonald's Fourth Addition (DEFERRED NOVEMBER 27, 1979) Action - Jd) Consideration of Request for a Conditional Use Permit submitted by Hutchinson Industrial Corporation with favorable recommendation of Planning Commission (DEFERRED NOVEMBER 27, 1979) Action - Motion to reject - Motion to waive reading and adopt Resolution 6449 (e) Consideration of Approval of 1980 Public Works Program with favorable recommendation of Planning Commission (DEFERRED NOVEMBER 27, 1979) Action -Motion to approve - Motion to reject -2- Council Agenda December 11, 1979 ,/(f) Consideration of Salary Adjustment for Utility Commissioners Action - Motion to reject - Motion to increase salary 9. New Business /(a) Presentation by RCM of Update Report on Step I Sewer Plant Grant Study Action - Jb) Consideration of Application for Snow Removal Permit(s): 1. H. H. Lepel 2. Harold Molls 3. Walter Clay Action - Motion to reject - Motion to issue permit �c) Presentation by TKDA on Police/Fire Station Complex Action - VI(d) Discussion by City Attorney on Wording of Ballot for Police/Fire Station Action((e) - Update on League of Cities Activities by Tom Thelen, Staff Member Action - V/(f) Consideration of Authorizing Mayor and Staff to Extend Options on Proposed Motel Site for Additional Six Months Action - Motion to reject - Motion to approve extension /(9) Consideration of 1980 Officers for Hutchinson Fire Department Action - Motion to reject - Motion to approve officers J(h) Consideration of Demolition and/or Sale of House and Garage (125 Jefferson) Action - J(i) Consideration of Authorizing Payment to Meals On Wheels for Remainder of 1979 in Amount of $700 Action - Motion to approve - Motion to reject -3- Council Agenda December 11, 1979 Aj) Consideration of Resignation of Officer Larry Aldape Action - Motion to reject - Motion to accept resignation - Motion to waive reading and adopt Resolution jk) Consideration of Appointment of Police Patrol Officer with Recommendation of Police Commission Action - Motion to reject - Motion to make appointment v�1) Consideration of Awarding Bid from Log Sale to Lyman Hall & Son Action - Motion to reject - Motion to approve awarding bid d(m) Consideration of Advertising for Bids for Tree Pruning Action - Motion to reject - Motion to authorize advertising for bids on December 28, 1979, 1:30 P.M. /(n) Consideration of Mileage Allowance Action - Motion to reject - Motion to set reimbursement rate at 19C �/(o) Consideration of Request to Purchase Slide Projector Action - Motion to approve - Motion to reject iA/P) Consideration of County Tile Repair 0 Action - 10. Miscellaneous ,f(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriation and Contract Payments ,//(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds ,2 . Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 11, 1979 7. Reports of Officers, Boards and Commissions ✓(c) Minutes of Civic Arena Board dated November 21, 1979 Action - Order by Mayor received for filing ,/(d) Minutes of Park and Recreation Board dated November 7, 1979 Action - Order by Mayor received for filing 9. New Business ✓(q) Presentation of Hecht Associates LTD Project by Law Firm of Dorsey, Windhorst, Hannaford, Whitney & Holladay of Minneapolis Action - ✓(r) Consideration of Water Billing to John Wild for Sports Haven Action - 1(s) Consideration of Cost of Living Wage/Salary Increase for 1980 Action - �w Consideration of Variance from State Fire Marshal's Order for Use of Elementary School Building v Action - F, MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1979 1. CALL TO ORDER Due to the absence of Mayor Black and Vice -Mayor Westlund, Alderman Huntwork was appointed as Acting Mayor for the evening by the other Council members. Acting Mayor Huntwork then called the meeting to order at 7:30 P.M., with the following members present: Aldermen Peterson and Gruenhagen as well as Acting Mayor Huntwork. Absent: Mayor Black and Alderman Westlund. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of Pastor Crouse, there was a time of silent prayer. 3. MINUTES The minutes of the Special Meeting of November 13, 1979 and Regular Meeting of November 13, 1979 were approved as presented upon motion by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ TO ATTEND TAX INCREMENT FINANCING SEMINAR ON DECEMBER 6-7, 1979 Following discussion, Alderman Peterson moved to approve the request for Gary Plotz to attend the Tax Increment Financing Seminar. Seconded by Alderman Gruenhagen, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR CITY ATTORNEY SCHANTZEN TO ATTEND TAX INCREMENT FINANCING SEMINAR ON DECEMBER 10, 1979 After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried, to approve the City Attorney attending a Tax Increment Financing Seminar. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/79 - ORDINANCE AMENDING 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, SECTION 510 - FEES, BUSINESS AND CERTAIN OTHER LICENSES AND PERMITS 0.1 Council Minutes November 27, 1979 Following discussion, the motion was made by Alderman Peterson to waive the second reading and adopt Ordinance No. 587 entitled Ordinance Amending 1974 Ordinance Code of City of Hutchinson, Section 510 - Fees, Business and Cer- tain Other Licenses and Permits. The motion was seconded by Alderman Gruen- hagen and unanimously carried. (b) RESOLUTION NO. 6447 - RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACT AND REQUEST FOR REIMBURSEMENT After discussion, Alderman Gruenhagen moved to waive reading and adopt Reso- lution No. 6447 entitled Resolution Authorizing the Execution of Contract and Request for Reimbursement. Seconded by Alderman Peterson, the motion car- ried unanimously. (c) ORDINANCE NO. 15/79 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Peterson and unanimously carried, to waive first reading of Ordinance No. 15/79 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges and set second reading for December 11, 1979. The motion was amended by Alderman Gruenhagen to designate Alternative 1 with an effective date with the usage of the first day of January, 1980, billable in April of 1980. Sec- onded by Alderman Peterson, the motion carried unanimously. (d) RESOLUTION NO. 6448 - RESOLUTION OF APPLICANT AUTHORIZING FILING OF APPLICATION FOR GRANT TO DEVELOP PARK LAND UNDER THE PROVISION OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCE FUND After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6448 entitled Resolution of Applicant Authorizing Filing of Application for Grant to Develop Park Land under the Provision of the Federal Land and Water Conservation Fund Act and the State Natural Resource Fund. (e) RESOLUTION NO. 6451 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Following discussion, Alderman Gruenhagen moved to waive reading and adopt Resolution No. 6451 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. The motion was seconded by Alderman Peterson and carried unanimously. da C 0 Council Minutes November 27, 1979 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - OCTOBER 1979 There being no discussion, the report was ordered by the Acting Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED OCTOBER 16, 1979 There being no discussion, the minutes were ordered by the Acting Mayor to be received for filing. (c) MINUTES OF HOSPITAL BOARD DATED AUGUST 21, 1979, SEPTEMBER 8, 1979 AND OCTOBER 16, 1979 There being no discussion, the minutes were ordered by the Acting Mayor to be received for filing. (d) MINUTES OF "SENIOR"S'ACTIVITY CENTER" ADVISORY BOARD DATED NOVEMBER 6; 1979 There being no discussion, the minutes were ordered by the Acting Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPOINTMENTS FOR PUBLIC PARTICIPATION PROGRAM: Mayor Black appointed the following individuals to serve in the Public Par- ticipation Program, with Council ratification: 1.) PUBLIC PARTICIPATION COORDINATOR - Marlow Priebe 2.) ADVISORY COMMITTEE - (8 MEMBERS) PRIVATE CITIZENS - Russell Johnson Clinton Gruett PUBLIC INTEREST - Mrs. John (Eileen) Fluegel (LWV) Julius Rainwater (C -C) PUBLIC OFFICIALS - Kenneth Gruenhagen (City) Louis Wichterman (School) ECONOMIC INTEREST- Warren Sytsma (3M) William Craig (HIC) 3.) CITY STAFF CONTACT PERSON - Marlow Priebe -3- Council Minutes November 27, 1979. It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car- ried unanimously, to ratify the aforesaid appointments to the Public Parti- cipation Program. (b) CONSIDERATION OF CLOSING ENTRY TO NEAL APARTMENTS (DEFERRED NOVEMBER 13, 1979) After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to defer the matter until the next Council meeting. (c) CONSIDERATION OF CLARIFICATION OF ASSESSMENTS ON LOT IN MCDONALD'S FOURTH ADDITION (DEFERRED NOVEMBER 13, 1979) Following discussion, Alderman Peterson moved to table until next Council meeting. The motion was seconded by Alderman Gruenhagen and carried unani- mously. C: 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT(S): 1.) KENNETH GRUENHAGEN 2.) HARVEY KADELBACH 3.) GILBERT BOLDT� After -discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the applications and issue,;° Snow Removal Permits. (b) CONSIDERATION OF PERMANENT STATUS OF LIQUOR STORE EMPLOYEE Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the permanent status of Donald Broten, liquor store employee. (c) CONSIDERATION OF SALARY INCREASE FOR METER REPAIRMAN After discussion, Alderman Peterson moved to approve a salary increase as recommended for Charles Bell, parking meter repairman. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR 1979 CHRISTMAS DECORATIONS BY CHAMBER OF COMMERCE -4- 0 Council Minutes November 27, 1979, TheHutchinson Downtown Retail Association requested a deviation from p9Lst procedure for downtown Christmas decorations to turn on lights at 7:00 P.M. on the Friday after Thanksgiving in conjunction with the "Downtown Open House." Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the lighting of Christmas decor- ations on Friday, November 23, 1979 at 7:00 P.M. (e) PRESENTATION BY R.C.M. OF UPDATE REPORT ON STEP-I'SEWER,PLANT GRANT STUDY City Engineer/Public Works Director Priebe reported a representative from R.C.M. would be present at the next Council meeting to present a report. It was moved by Alderman Peterson to table the presentation by R.C.M. until the next Council meeting. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (f) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT(S) BY: 1.) GLEN VARLAND (MRS.) 2.) AL PATRIAS 3.) CHARLES PULKRABEK After discussion, the motion was made by Alderman Peterson to approve the applications and issue permits to the above named. The motion was seconded by Alderman Gruenhagen and carried unanimously. �(g) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Acting Mayor Huntwork read a copy of the letter sent to all delinquent ac- count holders. He then inquired if there was anyone present who wished to be heard regarding his/her account. There was no response. After discussion, Alderman Gruenhagen moved to discontinue service on Decem- ber 1, 1979 for the following accounts: 08-0370-1-00, 08-0720-2-00, 09-1025- 2-00, 10-0265-0-00, 10-0569-1-00, 10-0670-0-00, and 20-0065-0-00; and dis- continue service on December 7, 1979 if account No. 24-0221-0-00 had not made payment by promised date of December 6, 1979. The motion was seconded by Alderman Peterson and unanimously carried. (h) CONSIDERATION OF PERMANENT STATUS OF CITY FORESTER Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to approve the permanent status of Mark Schnobrich, City Forester. -5- Council Minutes November 27, 1979 (i) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON INDUSTRIAL CORPORATION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to defer the matter to the next Council meeting. (j) CONSIDERATION OF FINAL PLAT FOR "SWANSON'S SUBDIVISION OF HUTCHINSON INDUSTRIAL PARK" WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Peterson to waive read- ing and adopt Resolution No. 6450 entitled Resolution Giving Approval of Final Plat for Swanson's Subdivision of Hutchinson Industrial Park. The motion"'bias seconded by Alderman Gruenhagen and carried unanimously. (k) CONSIDERATION OF EXTENDING TIME PERIOD FOR PREVIOUSLY APPROVED VARIANCE AND CONDITIONAL USE PERMIT FOR GRACE LUTHERAN CHURCH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Gruenhagen moved to approve a six-month extension of the variance and conditional use permit for Grace Lutheran Church. Seconded by Alderman Peterson, the motion carried unanimously. (1) CONSIDERATION OF APPROVAL OF 1980 PUBLIC WORKS PROGRAM WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Gruenhagen to defer the 1980 Public Works Program to the next Council meeting, at which time the City En- gineer/Public Works Director will present a schedule. Seconded by Alderman Peterson, the motion unanimously carried. (m) CONSIDERATION OF RECOMMENDATION FROM DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO APPROVE LEVNER CO. AS DEVELOPER FOR ELDERLY HIGH RISE Administrative Assistant Plotz summarized the Downtown Development District Advisory Board meeting held on November 20, 1979 and stated four companies pre- sented proposals for the elderly high rise. The Board voted to recommend the Levner Company as developer, with the stipulations that the Council negotiate a contract which would include the purchase price on land sale, a deposit, and a commitment to a community space for the elderly which would be developed without cost to the city. There will be a meeting with the Levner Company on December 11, 1979 to begin negotiations. With the recommendation of the Downtown Board, it was moved by Alderman Gruen- hagen to enter into agreement with the Levner Company with the contingencies as outlined above. Seconded by Alderman Peterson, the motion unanimously car- ried. Council Minutes November 27, 1979. (n) CONSIDERATION OF MOVING CITY -OWNED GARAGE Administrative Assistant Plotz reported he had received an offer from Alex Pachan to move the garage from the house on Adams Street to be demolished, with no cost to the City. Following discussion, a motion was made by Alderman Peterson, secdtided by Alderman Gruenhagen and carried unanimously, to approve moving the garage. (o) CONSIDERATION OF REQUESTS BY HUTCHINSON COMMUNITY HOSPITAL: N 1.) PROCEED WITH EMERGENCY GENERATOR SYSTEM LLA Administrator Philip Graves reported that after receiving authority from the Council to proceed with phases one and two of the proposed emerency generator system plan, a letter of intent was sent to the Buffalo Memor- ial Hospital to obtain a used back-up generator. The Buffalo Hospital had subsequently increased the cost for the generator. Therefore, it was the recommendation of the Hospital Board to purchase a new generator and switch gear from Cummins Diesel Sales, Inc. of Minneapolis in the approximate amount of $32,000.00 and proceed with the remainder of the detailed plan, which will increase the project cost to $90-95,000.00. 2.) REPLACEMENT OF COLORED TV SETS Administrator Graves stated the Hospital Board decided in 1978 to replace all black and white television sets in the patient care area with colored television sets over a period of four years. They requested authorization to purchase 18 Sylvania color television sets at a cost of $5,960.00. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve replacement of 18 color television sets at a cost of $5,960.00. 3.) ADDITIONAL CORONARY CARE EQUIPMENT Administrator Graves informed the Council of the need for additional moni- toring equipment in the new Intensive Care Coronary Care Unit at the Hos- pital. It was the recommendation of the Hospital Board to purchase one slave scope, and two hard -wire monitors from Abbott Electronics in the amount of $12,747.00. After discussion, Alderman Peterson moved to approve the expenditure for additional coronary care equipment. The motion was seconded by Alderman Gruenhagen and carried unanimously. -7- Council Minutes November 27, 1979 4.) APPROVAL OF PAVING PORTION OF MEDICAL OFFICE PARKING LOT Administrator Graves reported that portions of the bituminous surfacing on the parking lot in front of the Medical Office Building needed repair, and it was necessary to complete the project this fall before frost set in. The Hospital Board, therefore, requested the Council to accept the quote from Miller, Miller, & Mac in the amount of $7,550.00 to pave a section of the parking lot in front of the Medical Office Building. Following a discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve the paving in front of the Medical Office Building, with the work performed by Miller, Miller, & Mac in the amount of $7,550.00. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 0 Administrative Assistant Plotz reported that TKDA had met with staff and pre- sented some drawings of the proposed-police/fire station. A representative from TKDA will be at the next Council meeting and give a report and present designs. The Council was informed that the last Council meeting in December falls on Christmas Day, and it was suggested that the date be changed. It was moved by Alderman Gruenhagen to change the December 25, 1979 City Coun- cil meeting date to December 26, 1979 at 7:30 P.M. Seconded by Alderman Peter- son, the motion unanimously carried. The City Accountant had done a study on the bonding limits and found there was a 6=2/3% City limit of assessed valuation for General Obligation indebtedness. The only indebtedness that applies is vote approved issues and equipment cer- tificates. It was the consensus of the Council that the bonding consultant from Juran & Moody should discuss this matter with the Council as well as the architectural firm working on the police/fire station project. It was, there- fore, decided to invite Mr. Steve Mattson to the Department Head meeting on Thursday, November 29, 1979 at 8:30 A.M. Mr. Plotz reported on an energy seminar he attended in Red Wing on November 26 and 27, 1979. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. go Council Minutes November 27, 1979- Permission 979_ Permission was requested to submit registrations for Planning Commission members and staff to attend a Planning and Zoning Seminar on December 13-14, 1979. After discussion, Alderman Gruenhagen moved to approve Commissioners and staff to attend the Planning and Zoning Seminar. Seconded by Alderman Peter- son, the motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:45 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen- hagen and unanimously carried. 0 -9- t (612) 879-2311 iHUTfH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 4, 1979 TO: Mayor & City Council FROM: Building Official - Elden Willard SUBJECT: North Star Chapter Meeting �F4 Mr. Homer Pittman and I request your approval to attend the North Star Chapter Meeting for Building Officials on Tuesday, December 11, 1979,•• from 8:30 A.M. to 3:00 P.M. at Burch's Restaurant, Hopkins, Minnesota. The fee will.be.$10.00 each, including lunch and coffee. (Meeting schedule is attached.) This is a budgeted item. Sincerely, CITY OF HUTCHINSON rte., n (Will/erd, : Edea Building Official pv attachment NORTH STAR CHAPTER INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS President ................ Ray Kohnen DIRECTORS Vice President.............Darrel Clark Phillip Hall Secretary .............. Jan Gasterland Lloyd Becker Treasurer ................ Gil Dullinger D. George Olson Sol Jacobs TO: ALL BUILDING OFFICIALS, PLUMBING AND HVAC INSPECTORS At the request of many of the members, an additional North Star Chapter meeting is scheduled for Tuesday, December 11, 1979. The meeting will be held at Burch's Restaurant, located at 13 South 8th Street, Hopkins, MN. The fee will a PZ7.0 including lunch and co ee. Registration is at 8:30 AM, the program begins at 9:00 AM and will break for lunch from 12:00 to 1:00, ending at 3:00 PM. THIS MEETING WILL ADDRESS PLUMBING, HEATING AND VENTILATION SUBJECTS: • Donald Stanley, Chief of Minnesota Plumbing Unit, will have a presentation regarding the use of plastic piping as it relates to types and classifications of the UBC. • Joseph E. Hamilton, Attorney for the Minnesota Plumbing, Heating C Cooling Association, will address problems of plumber licensing and verification as related to municipal inspections. • Fred Homan, Energy Program Consultant for Northern States Power, in conjunction with factory representatives of the Heil -Whirlpool manufacturing firm, will have an actual furnace and slides descri- bing anew power vented furnace utilizing a 3" stack that has recently been approved. Also, combustion air and thermal vent dampers will be presented. A question and answer period will be held to consider all questions those in attendance may have. The regular chapter fee is required and lunch will be served through the Smorgasbord at Burch's. This is an important meeting to address your requests for information and answers as they relate to the mechanical field. Please make every effort to attend! Respectfully, Lloyd G. Becker Director, Mechanical Section North Star Chapter Building Officials Note: The Universi-, )f Minnesota has an opening for Building Official See other side. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST .4e�_04e_�z HUTCHINSON, MINN. 55350 December 5, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: City Engineers Association Annual Conference As President of the association, I will be expected to attend the above -referenced conference from January 14 through the 17th at Alexandria, Minnesota, and I hereby request permission to attend same. The registration fee is $30.00. This is one of the annual conferences that is budgeted. J pv Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer (612) 879-2311 f1HUTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 7, 1979 TO: Mayor and City Council FROM: George F. Field, Fire Marshal SUBJECT: Fire Marshals Association Quarterly Meeting & Minnesota Chapter IAAI Meeting I request your approval to attend the International Association of Arson Investigators Meeting, Minnesota Chapter, on December 12, 1979 at Richfield at 10:00 A.M. and the Fire Marshals Association of Minnesota Quarterly Meeting at 6:00 P.M. that same day at Bloomington. This is a budgeted item. Respectfully, CITY F HUTCHINSON George F. field Fire Marshal pv attachments Vic, Fire Marshals Associati of Minnesota The next regular meeting of the association will be held December 12, 1979, at Bloomington Fire Department, Station 1, 600 West 95th Street (just east of Lyndale Avenue). Cocktails at 6:OOPM... dinner at 6:30PM.... at David Fong's restaurant, 94th Street and Lyndale Avenue South Bloomington. Order off the menu. Meeting at 7:30PM in station 1, sprinkler system classroom - ground level, rear of Station. --------------------------------------------------------------------- Fire Marshals Association df Minnesota agenda December 12, 1979 Bloomington Fire Inspectors Fred Fuecker and Richard MacAllister will demonstrate the operation of sprinkler systems utilizing the various systems at the Bloomington Fire Department's training facility. Return to: Hugh 0. Strawn, Fire Marshal Hopkins Fire Department 1010 1st Street South Hopkins, MN. 55343 Reserve__place (s) for me at the dinner and meeting. I will not be eating supper, but I'll be at the meeting. a Name: Dept: N U) cr 0 Q 0 (n W z z 0 V Q Q z 0 Q V 0 U) U) Q Q z 0 Q I iY W 7 W Q U Q N W Z Z ►J M z a C W H z W v z J Y O a 3 Y a d. Y W W cc W J 0 z to r Ica r W N r cc 1z a v z O 12 December 3, 1979 NOTICE OF MEETING The quarterly meeting of the Minnesota Chapter IAAI will be held Wednesday, December 12, 1979 at the Richfield American Legion Post, 65th and Portland Avenue South. The general membership meeting will start at 10:00 A.M. The executive board will meet Rt 8:30 A.M. Lunch will be available at noon. The educational program will be presented at 1:00 P.M. Attorney Joseph S. Friedberg of Minneapolis will speak on the subject, "The Arson Investigator as seen through the eyes of the Defense Attorney". Mr. Friedberg will comment on recent Supreme Court decisions and discuss defects in arson investigations that are helpful to the defense attorney. JC/Ambb John Carruth Secretary N ' (612) 879-2311 f/UlIH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 7, 1979 TO: Mayor and Council Members FROM: Elden Willard, Building Official SUBJECT: 24th Annual Institute for Building Officials Mr. Homer Pittman and I request your approval to attend the 24th Annual Building Officials Meeting on Wednesday, Thursday & Friday, January 9 - 11, 1980, at the Leamington Hotel in Minneapolis, Minnesota. Registration fee is $55.00 each. This is a budgeted item. Registration form is attached. -�• Sincerely, CITY OF HUTCHINSON _ Building Official Pv attachment y /A - - - - - - - - - - - - - - - - - - - - - - - - - -(Detach and !•:aiZ)- - 24th Annual Institute for REGISTRATION FOR" 46-22 Building Officials (please print or type) Leamington Hotel January 9-11, 1980 Minneapolis, Minnesota NAME ✓ 101 MUNICIPALITY OR FIRM BUSINESS ADDRESS :� Ci )/�1 kl %J/. G •i.! �- '.'; < < SS G jstreet) (city) (state) (zip) POSITION PHONE '`/ s.) _{/i _ I enclose $55 (check or money order payable to the UNIVERSITY OF MINNESOTA) in payment of fees for the 24th Annual Institute for Building Officials to be held January 9-11, 1980. _ I enclose $20 (check or money order payable to the UNIVERSITY OF MINNESOTA) in payment of fees for one day. Thursday Friday _ Please put my name on the space available list for senior citizens. REGISTRATION SHOULD BE MADE BY DECE14BER 26, 1979. THIS FOR1 MAY BE DUPLICATED FOR ADDITIONAL REGISTRANTS. Basic Building Section Advanced Building Section t� Plumbing Section /--Design Section _Electrical Section r "Housing Section 1 H.V.A.C. Section DATE- C S I GNATURE Mail to: ^Registrar, Department of Conferences, University of Minnesota, P.O. Box 14084, Minneapolis, MN 55414 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ---- - - - (Detach and Mail) 24th Annual Institute for REGISTRATION FOR;l p 46-22 Building Officials (please print or type) Leamington Hotel January 9-11, 1980 Minneapolis, Minnesota NAME W. P /- M i MUNICIPALITY OR FIRM 1'�' (i i ��, f7 yvrC /7+ ��N 5 0 �(� 6-J-33-0 BUSINESS ADDRESS 37 1g ,43h ♦ A" q r� Al /f//, �S fi l/!/�G' �i'NSCII/ Af,'V , V tS 3.S 0 / ` �streefl 0 (city) (state) (zip) POSITION 6 A'S 2 c 7 _ PHONE fi %f- -73 _ I enclose $55 check or money order payable to the UNIVERSITY OF :11NNESOTA) in payment of fees for the 24th Annual Institute for Building Officials to be held January 9-11, 1980. I enclose $20 (check or money order payable to the UNIVERSITY OF '4INNESOTA) in payment of fees for one day. Thursday Friday _ Please put my name on the space available list for senior citizens. REGISTRATION SHOULD BE MADE BY DECE','BER 26, 1979. THIS FOFrI,'1AY BE DUPLICATED FOR ADDITIONAL REGISTRANTS. _Basic Building Section /Advanced Building Section -*"Plumbing Section vldesign Section _Electrical Section L Housing Section A'*H.V.A.C. Section DATE SIGNATURE �. �- r4ail to: Registrar, Department of Cont rences, Universit of 'Ti nnesota; P.O. Box 14084, Minneapolis, MN 55414 MEMORANDUM DATE: December 7, 1979 --------------- TO: —Mayor and City Council —-------------=--——————————------—— FROM: Kenneth B. Merrill, City Accountant -------------- ----------- SUBJECT: Water/Sewer Rate Adjustment ---------------------- ------ The adjustment for a 20% rate increase (being in April of 1980) would reflect in the proforma income statement as follows. It should also be noted we re- duced the professional service amount from the proposed budget of $25,000 to $15,000. Sales Expenses o Other Revenue NET LOSS Original Proposal $ 623,000 730,311 3,700 $(103,611) 20% Revised & Cost Reduction $ 687,400 720,311 3,700 $( 29,211) The results still include all depreciation dollars ($161,950). After review with our auditors, the depreciation number would remain. There are several opinions on the handling of depreciation and some neva studies about this par- ticular issue are being conducted but as of now the depreciation expense would remain as is. The suggestion is to look at depreciation as a non cash flow item. In the City of Hutchinson's case the water/sewer utility must be paying off bonds; the prin- cipal for 1980 is $140,000. The principal amount is not a income statement item (i.e., these dollars are not expenses of the current or any year); therefore, the fund must generate either by profit or non cash flow expense enough cash to pay the $140,000 principal payment. The fund still does not show a profit even with the rate increase. Therefore, it is necessary to look at the depreciation expense which would cause the cash to be available for the principal payments for the year. The cash analysis would be as follows: Loss from Operation $( 29,211) Non Cash Expense 161,950 Net Cash Available from $ 132,739 Operation 'his is still not enough cash to make the principal payments, but a good cash alance is available in the fund and the payments can be made without any prob- em. Fund. RESOLUTION NO. 6452 TRANSFERRING $10,000 FROM LIQUOR STORE FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Adopted by the City Council this 11th day of December, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6453 RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR PADEN FIRST ADDITION WHEREAS, Dennis Albertson of Brownton, Minnesota, owner and subdivider of the land proposed to be platted as Paden First Addition has submitted his application for approval of final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regu- lations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: North 1/2 of Southeast 1/4 of Northeast 1/4, Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Paden First Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regu- lations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358 (3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said pkat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 11th day of December, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk Residential garages and carports urs 1 2 9,500 Service stations and re it garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildin s 019 Structures other than buildings 020 2 6,480 Underground Fuel Storage Tanks CONTINUE ON REVERSE SIDE _� X005456 0 No. 41-112025: Approval Expires December 1979 FORM C-404 �' a�.�" Permits Issued 1 in month of i NOVEMBER 1979 i U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 6103500 41 9 9999 085 8 81 LOCAL PUBLIC CONSTRUCTION 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 GASH I NGTON AVE WEST HUTCHINSON MN 55350 PLEASE N Bureau of the Census RETURN 1201 East Tenth Street WHITE COPY TO Jeffersonville, Ind. 47132 If no permits were issued this month enter "X" in box and return form. 2730 Section 1 — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Item No.- (a) Number Cost of construction (Omit cents) (d) Number Cost of construction (Omit cents) (g) RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS Build- ings (b) Housing units (c) Build- ings (e) Housing units (f) N One -family houses, including semidetached, row, and town 001 3 3 S 131,500 S Z J Two-family buildings 002 Three- and four family buildings 003 1 4 162,153 W = I Five -or -more family buildings 004 TOTAL (001-004) 094 4 7 293,653 Moved or relocated buildings OOS 2 1 — Mobile homes 300 2 2 _ Section II —NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS PRIVATELY OWNED PUBLICLY OWNED Item No. Number Cost of construction (Omit cents) Number Cost of construction (Omit cents) Build- ings Rooms Build • jags Rooms (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 S _ Other shelter 007 Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED No. Number Number OF BUILDINGS Buildings , Housing units Buildings Housing unfits (a) (b) (c) (d) (e) One -family houses, including J t N Fu z Z W semidetached, row, and town Two-family buildings 231 232 CJ W 5 mm Three- and four -family buildings 233 Five -or -more family buildings 234 All other buildings and structures 240 y '` Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED No. Number of Cost of construction buildings (Omit cents) Number of Cost of construction buildings (Omit cant&) BUILDINGS (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S = Churches and other religious buildings 009 Industrial buildin¢s 1 010 Residential garages and carports urs 1 2 9,500 Service stations and re it garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildin s 019 Structures other than buildings 020 2 6,480 Underground Fuel Storage Tanks CONTINUE ON REVERSE SIDE _� Secr,on V - ADDITIONS, ALTERATIONS, AND %..INVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 15 S 32,237 $ All other buildings and structures 022 3 —T-275,863 1771 59,900 Section VI - INDIVIDUAL PERMITS - $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also Iist all permits for buildings omitted from Sections I, 11, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership Cost of construction Number of housing (Mark one ) (Omit cents) units (a) (b) (c) (d) (e) (f) John E. Miller -U4- Rj.dge_BQad.___ ® Private 003. 4 Unit Apartment Bldg. Hutchinson, MN 55350 Public CD= 162,153 4 Hutchinson Industrial Corp. 40L-We..st_Highland- Park- __ ® Private 022 Industrial Bldg. Hutchinson, MN 55350 - ❑ Public 271,000 - --------------------- ❑ Private Public --------------------- _ Private Public --------------------- ❑ Private [] Public ___________ 0 Private ❑ Public --------------------- ❑ Private C3 Public --------------------- ❑ Private 0 Public --------------------- ❑ Private 0 Public Private Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Tide Building Official 612 879-2311 26 FORM C-404 (8-26•78) BURNS MANOR MUNICIPAL NURSING,HOME Minutes - November 1979 l The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, November 159 1979 at Burns Manor, 12:00 noon; president Leslie Linder presiding. All members were present, except Ralph Westlund. A motion by L. Graf, seconded by K. Duehn, and carried, approved the minutes of the previous meeting - A review of the accounts payable resulted ina► motion by E. Miller, seconded by E. Kuehl and carried, "that bills be paid", a copy of which is attached to the minutes on file and made a part thereof. A motion by L. Graf, seconded by G. Dansereau, and carried approved that employee Christmas Party be financed from the Cole Funds - Discussion relating to Holiday Pay, when worked, due to shortage of help to Pro- vide adequate nursing personnel, resulted in a motion by E. Miller, seconded by K. Duehn and carried; that employees be paid on the holiday worked if it is not possible to give them a day off with the succeeding two week periods The following subjects were reported and/or discussed: o The lighting on the flower bed: Flood lites on roof would probably be an efficient way, to ligKt the area. Life Safety Code: Six (6) two rate solid state charge batteries have been ordered to provide illumination in halls during power outage - Work on roof began 11-9-79 The possibility of a bill being introduced during the next legislative session which will allow termination of employees memberships in PERA. Nursing Assistant Classes have been quite costly- ($33,625.00) Emil Germer's unpaid balance of $390.00, There being no further business meeting adjourned to reconvene in Special Session November 29, 19791 at the same time and place- (Thursday) CRespectfully submitted ATTEST: N.avis J. Geier, Secteta�: AV` a t— NOVEMBER 29, 1979 BURNS MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 879-6071 FOR YOUR INFORMATIOf The Board of Directors of Burns Manor Municipal Nursing Home voted today to increase the daily rate, JANUARY 1, 1980, from $30.00 to $32.50. This represents a 8.4% increase which is under the 13% national cost of living increase. The BOARD OF DIRECTORS is pleased that the daily rate at BURNS MANOR is one of the lowest in the area. A private room will remain at $1.00 extra per day. MAVIS J. R, ADMINISTRATOR HUTCHINSON CIVIC ARENA BOARD MINUTES NOVEMBER 21, 1979 The Board of Directors of the Hutchinson Civic Arena net on Wednesday, November 21, 1979 at the Hutchinson Civic Arena. The following persons were presents Mollie Jensen, Ran McGraw, Lyle Block h Ralph Neumann. The meeting was called to order at 7:00 AM by Chairman Jensen. The minutes of the October 17, 1979 meting were approved. Motion by Ran McGraw, second by Lyle Block. Figure skating sessions will begin on Saturday. December 1, 1979. There are 46 signed up at the jr esent time. This is up from 39 last year. The ages are from 4 through 14. Ladies open skating for aeons and tots began on November 19. This will be held every Monday and Wednesday from 10:00AM to 12:00 Hoon. The old Tennant ice-resurfacer has not been sold yet. An advertisnent will be in the next issue of Hockey i Arena Bia. The boloyee help situation is finaly under control and enough people are now available to fill the hours needed. All the new advertising signs are up on the Arena walls, There are a total of 65 signs. A lockable cash box has been purchased for the Arena. The next meeting will be held on Wednesday, December 19, 1979 at the Hutchinson Civic Arena. Motion to Adjourn by Ron McGrew , Second by Lyle Block. Motion passed. Respectfully Submitted, 4194, � /- �. Lyle A. Block - Secretary MINUTES Park & Recreation Board November 7, 1979 7:00 pm The Park & Recreation Board met with "Bud" Daggett, Don Falconer, Roy Johnson, Dr. Chernausek and Kathy McGraw present. Also present were Fred Roberts, Supt. of Public Works, Bruce Eric8on, Recreation Director, Marlow Priebe, City Engineer, Gary Plotz, Administrative Director, Steve Jensen, Recreational Coordinator, Bruce Peterson repre- senting the City Council, Sherry Crawford from the Leader and Grace Sanstead, Secretary. The meeting was opened by Chairman Daggett and the September and October minutes were read by Mr. Daggett and approved. The Hutchinson Youth Hockey Association was represented by President Roger Laabs and several others including Dean O'Borsky who spoke in behalf of hockey rinks at Borth Jaycee Park and Linden Park stating Tartan Park has become too inaccessible in the last 8 years. They also wished to have a rink at the Elementary School which is more centrally located and would assume the responsibility of seeing Mr. Prahoda and getting permission thru him. They stressed there would be no expense for the City at the present time as one rink is already out of Tartan Park and the material can be used from that rink in addition to moving one of the rinks currently at Tartan Park. They have the manpower to accomplish this. Members of the Board pointed out the fact that a great deal of money has been spent at Tartan Park, to which they answered the City is changing and the 3 proposed sites would be more accessible to the youth. After a great deal of discussion, a motion was made to accede to the wishes of the association provided they do the work, Bruce Ericson to decide on the sites, and Fred Roberts to provide the extra help needed in moving the material. A motion was made by Mr. Falconer, seconded by Mr. Johnson, to let the Hockey Association go ahead with the 2 rinks and accepted by the Board. Kathy McGraw made a motion, seconded by Roy Johnson, to add the elementary rink if permission was granted by the School Board, an -"aye" vote by all members, the Board to be informed by a letter from Mr. Prahoda at the next meeting if acceptable. Mr. Morrissette was asked to be present and received a plaque from the Mayor and the Park & Recreation Board in gratitude for his 7 years spent on the Board, for which he thanked .them and said that possibly at a later date he would like to be on the Board again. Fred Roberts gave his report, he did not think they would be receiving as many trees as he had requested for planting this fall. He asked the Board to put in a light for the flag over the Old Armory so it does not have to be taken down each day. Dr. Chernausek made the motion to allow this, seconded by Mr. Falconer, the light Fred figured would cost between $100 and $150, an "aye" vote followed. Bruce Ericson gave his report, they have added a "monthly calendar of events' in the Leader which has been well received. Bruce reported that the LAWCON Grant for McDonalds Park, Hutchinson has now been placed in group 3 on their application. The Jaycees have the $2000 for McDonalds Park and some may be forthcoming from the Kiwanis. Gary Plotz added some comments on parcels along the river which have been accquired. Don Falconer made a motion to accept Fred Roberts' and Bruce Ericson's reports, accepted by the Board. Mike McCarthy from Hutchinson and Deb Keller from Brownton, both were present and requested other programs for teen activities. Bruce reported dances were a possibility and Kathy volunteered to serve on a committee to look into the idea of teen activities. Mr. Daggett adjourned the meeting at 8:45 pm, the next meeting to be held December 5, 1979 at 7:00 pm at City Hall. Respectfully submitted, Grace Sanstead, Secretary RECREATION DEPARTMENT REPORT for the Month of November The fall leagues are now being completed and registration for winter leagues has started. The only change in the leagues from fall to winter has been the move of Men's Volleyball strictly to Monday nights and the winter leagues are sactioned by the M.R.P.A. Leagues currently in operation are: Men's Basketball, Men's Church Basketball, Men's Volleyball, Men's Church (Recreational) Volleyball, Women's Volleyball, Co-Rec Volleyball and Men's Broomball (scheduled to start tonight). To accomodate those players (or teams) who like to play more than once a week we are going to reserve Sunday evenings for volleyball at the Old Armory. Teams will be able to make court reservations at our office. Our sponsorship's program has now been in effect for approximately 10 months and we have reached a total $3790.00 in sponsorship fees. Our grand total to complete the program is $5060.00. We have $1270`00 remaining to reach our goal. The Youth Hockey Association has moved one set of boards to Linden Park, however, at this time they have not installed any of the boards. Therefore, we have decided to flood the rinks at Tartan Park since", it appears very.doubtful that the Association will get more than one rink moved. The Knights of Columbus contacted us about a free throw contest and we are working with them to help make this event possible. The contest is for boys and girls ages 11, 12, 13, and 14, and will be held at the Old Armory on Saturday, December 8th at 2:00 pm The McDonalds Park grant is now completed and will be submitted to fhe State Planning Agency on Thursday, December 6th. The Park Department has installed some window guards at the Old Armory. This will help in reducing the cost of replacing windows which occurs quite often. Respectfully submitted, Bruce Ericson 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 10, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: Item 8-A December 11th Agenda Kindly defer this item until next meeting, when we expect to have information available. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 11, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: Agenda Item 8-B I have reviewed -the change of status of the Neal Avenue entry with City Attorney Schantzen. Any such change could not be made without a Public Hearing. I have, also, discussed the problem and concerns of the Fire Department with Chief Schlueter and some alternative measures could or should be done: 1. Place an additional hydrant on the East side of Dale Street on the South side of the new entrance. 2. I am proposing construction of curb and gutter and surface widening in 1980 on the East side of Dale Street from South rade Road to Linden Avenue. If this is approved, it may be advantageous, at this time, to do the same construction on the West side of Dale Street between South Grade Road and Neal Avenue. This would widen the surface by about 20 feet, which would improve the ingress by the Fire Department. 3. Inasmuchas, the apartment complex will not be finished for some time, delay the actual closing of the Neal entrance for same time period after the apartments are occupied to study the situation and make a final decision at that time. -Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Lloyd Schlueter ' < . (612) 879-2311 i5/UTCH' CITY OF HUTCHINSON { 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 10, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: Street Improvement Assessment Lot 1, Block 4, McDonald's 4th Addition I have reviewed the assessment question with City Attorney Schantzen, and we agreed that, inasmuchas, the item was not clarified in the Subdivision Agreement, that only the North side of the lot (the long side) should be assessed as per said agreement. We agree that all unusual situations will have to be reviewed carefully at the time of the preliminary plat to enable the City to incorporate proper langua�e in the subdivision agreements. Respectfully, CITY -�OFF HUTCHINSON� Marlow V. Priebe City Engineer pv cc: Buzz 7 t'x Hutchinson Utilities Commission hutchinson, minnesota 225 mrhi,an street 55:50 Honorable Mayor: October 22, 1979 Effective January 1, 1976, the City Council increased the monthly conpensation to Utility Commissioners from $100.00 to $200.00. The Hutchinson Utilities Commission would appreciate a reviewal of monthly compensation at this time. Yours very truly, HUTCHINSON UTILITIES COMMISSION Clinton Tracy Secretary H. P. Quade president H. W. Filk vice president Clinton Tracy sezretary 1� N. Alexander c,. eneral manager Tel. 612 879-2346 APPLICATION FOR. SNaa xEMOVaL P.-IR"falI T To the .....CITY COUNCM of the....... CITY .............. _... ...... _... _.o f HUTCHINSON in the County of MCLEOD ., State of Xinnmota: The undersi ned owner whose address zra?........... . ........ Q.........� ._........._...................... . . ....hereby applies for a pe REMOVE . . SNOW J WITH `G ��"`"..-•-,t,,,1 ..............Ila ..... ............. H...... v.L�................................................................................ upon that certain tract of land described as follows: Lot ........ ......... ........................... ; Block.................................... Plat or addition .WITHIN CITY LIMITS- address .. - .................................................................. ; which is of the following size and area; width ............... . ............feet; length ....... area. ........................ .................. feet; .•. ; and hereby agrees that, in case such permit i, - mate s. arite4,, thr;i C", taork which, shall be done and all ri als which shall be used shall cv i --PI � With " e plans a,id spezifl,-a.tions therefor h,�,'ewith submitted and with all the ordinances of said............................................................................ applicable thereto. .applicant further follows! FEE $1.00 at the time and b,, the amounts specified as ................... 14 ..... Y.- ......... ....... . . .. .......... .... q - Jr. (1) APPLICATION ]F`OR_SNOW. REMOVAL ---- POWIT To e... CITY COUNCIL th..........._.._ _�._ .._ .........._............_._....... ............... ............................... ... _....... ....... _... _.......... ..._.... Of Me.... ,CITY ........... ..._........ .._ ....................................of.... HUTCHINSON.............................................._..........................._..in the countUf 0 .... ....... ..MCLEOD ..., State of Minnesota: The undersiffned owner whose address is..................../.�...... 3......._.... . ...................... _.................................................. hereby applies for a perm i t to...... REMOVE ............................... ......SNOW upon that certain tract of land described as follows: Lot ................................................; Block.................... ...... ; plat or addition..W ITHIN CITY .... LIMITS ................ ............. ; address............................ ................ ...... ; ........................ which is of the following size and area; width ... ........ . .. ..........feet; length. .... ................. .. feet: area................ ......... ............................................ .................. . . ......... ... ; and hereby agrees that, in mae such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and sp5,cifications therefor herewith submitted and with all the ord;�^��. ^; -A applicable thereto. .applicant furl) follows. FEE: $1.00 at the time and in the amounts specified as Val, YA W'dif-PA, m q- - z-, (,; o APPLICATION FOR show _xEMovaL___ PIP To the ...CITY COUNCIL of the.... CITY o HUTCHINSON .in the County of ....._........_ ..........................._...._........-- f---- -.._..................N........_......._...._._.................................._............ MCLEOD State of Minnesota: .............................................................. , rD The undersigned owner whose address 18.....�TG.HI.NSDy.I _�I,�PWON L.........�j� }V y .................... No . hereby applies for a PermU to J E VE..... . SNOW (etc) ;ff� PLOLJ ........................................ .......................................................................................... ................................................................. _........................... .. .... upon that certain tract of land described as follows: Lot ..................... ......................... ; Block................... ...... .. ; plat or addition -with in..... City Limits ........................... : address ...................................................... ............... .... ; which is of the following size and area; width ---- -- - . .. ... ...... feet; length ... ...... ........ feet: and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifloations therefor herewith submitted andwith all the ordinances of said ......... ..... ...... .. ................ ................................................................................................... ..... ..... ... . applicable thereto. 0 .lpplicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: ............................................ .......................................... ................................. ............. _..................... ....... ........ .... ......... .... ..... . . .. - ..... ......... ................. . ..... ....�_` Owner FEE: $1.00 q'00 10. (3) PRELIMINARY COST ESTIMATE HUTCHINSON PUBLIC SAFETY BUILDING - PHASE I DEVELOPMENT December 7, 1979 TKDA Commission No. 7230 ITEM SQ. FT. $ PER/SQ. FT. COST 1. Police Department 8,000 $45 $ 3,6000 2. Basement (Unfinished) 8,000 18 144,000 3. Shared Area (Main Floor) 400 45 18,000 4. Fire Department 109000 48 480,000 5. Site Development -- -- 100,000 SUB -TOTAL 1,102,000 6. Contingencies (107 of Above) -- -- 110,000 SUB -TOTAL 1,2121,000 7. Fees (Administration, Legal, A/E, etc., 157 of Above) -- -- 182,000 TOTAL DEVELOPMENT COST ® u 1,394,000 8. Site Acquisition, Demolition and Relocation (6 Lots) -- -- 3762000 TOTAL PROJECT COST $1,770,000 December 7, 1979 TKDA Commission No. 7230 It MEMORANDUM DATE: December 6, 1979 --------------- TO: Mayor and City Council --------------------------------- FROM: Gary D. Plotz, Administrative Assistant ------------------- SUBJECT: Extension of Options on Proposed Motel --------------------------------- On Monday, December 3, 1979 Mr. Eugene Daggett contacted me and requested an extension of the options on the motel site for another six months, in view of a favorable franchise response from Ramada Inn. Present options expire December 31, 1979 or for the amount of $1.00 per option. /ms I MEMORANDUM DATE: December 4, 1979 --------------- TO: __Hutchinson City Council — — — — — — — — — — — — — — — —— —— FROM: _ _Llold Schlueter_ Fire Chief — — — — — — — — _ — SUBJECT: New Officers for 1980 ----------------——————---———— — — — — —— The Hutchinson Fire Department held its annual election December 3, 1979 and the following were elected: Chief Assistant Chief Assistant Chief Secretary Treasurer Rescue Captain Rescue Lt. Company Captains Lloyd Schlueter Orlin Henke Clinton Gruett Roger Bluhm Randy Devries Richard Popp Myron Johnson 0 Darwin Zieman, Wes Greve, Lee Grams, and Brad Emans Company Lt. Gary Hotovec, Jim Brodd, Loren Rannow, and Howard Riggle With Council's approval, these people will be the officers for the year 1980. Sincerely, Lloyd Schlueter LS: do 9- G MEMORANDUM DATE: December 7, 1979 TO; Mayor and City Council --------------------------------- FROM: Gary D. Plotz, Administrative Assistant -------------------------------- SUBJECT: Demolition or Sale of House at 125 Jefferson (Proposed High Rise Site) -------------------------------- The City purchased Lot 8, Block 15, South 1/2 City (125 Jefferson) from Mrs. Sophie Jenike during 1978. She is an elderly lady of 87 years and part of the purchase agreement was to allow her to reside in the house until Novem- ber 1, 1979. The Council extended this date until April 1, 1980. Mrs. Jenike had been waiting for a particular new apartment to be completed as her future residence. This apartment is now ready for occupancy, and she has moved from her house. Fred Roberts and I have walked through the house and find that everything has been moved. Mr. Heinz Fruck, representing his mother-in-law, has indicated the City can proceed to remove or demolish the house. After discussing this with Marlow Priebe, we feel it may be appropriate to consider demolition of the structure at the same time Harold Juul is working on demolition of another City building in the area (park project Flom house). We understand his proposal is to take down the Jenike house for the same price of $400, with the City responsible for disposal of the material. /ms 9- k MEMORANDUM DATE: December 7, 1979 --------------- TO: Mayor andCity Council -------------------- FROM: Gary D. Plotz,Administrative Assistant — SUBJECT: Meals on..Wheels Request for Funding -------------------------------- Mrs. Dorie Johnson, representing Meals on Wheels, appeared before the City Council at the Federal Revenue Sharing Hearing held in August, 1979 to re- quest $700.00 for the balance of 1979 and $1,800.00 for 1980. During Council review of the 1980 budget, it was decided to include monies within the contingency account for the 1980 subsidy. We should decide whether or not to provide the 1979 funding from our contingency account. 0 /ms DATE: December 6, 1979 TO: FROM: POLICE DEPARTMENT MEMORANDUM Mayor and City Council Chief Dean M. O'Borsky SUBJECT: Resignation of Larry Aldape I have attached a copy of the resignation of Officer Larry Aldape. I have spoken to Larry about this matter and he has advised me that he has been appointed Assistant Chief of Police with the Glencoe Police Department. Larry stated his regrets to me regarding leaving our Department but feels that this is a career advancement opportunity that he cannot turn down and I agree with him. I recommend that his resignation be accepted, effective December 17, 19719. 7 DMO:neb c Hutchinson Police Department City of Hutchinson 31 Washington Av. N.W. Hutchinson, Mn. 55350 Dear Cheif O'Borsky, December 4, 1979 Please accept this as official notice of my termination of employment. My employment with the City of Hutchinson, Police Department will cease on December 17, 1979. I am leaving to accept the appointment of Assistant Cheif of Police with the Glencoe Police Department. Please accept my apoligies. Rotary Public McLeod County My Commission expires September 25, 1982 d Thank ou, Larry. . Aldape o 1 WHEREAS, Lanny AZdape has served well as an employee ob the City as an Obbicen in the PoUce Depak meet bon boon (4) and one -hath (112) months; WHEREAS, said Lanh.y Atdape has s eAv ed 6aith 6uUy ' and d iti g en tly giving c.ng o b h i s time and to lent6 toward the enn i chmenx o b the City, NOW THEREFORE, 8E IT RESOLVED 8Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appneci.ati.on is hereby expressed to Lcvvcy Aldape bon h,is abone- menti.oned zenv-i.ces and the pxatitu.de ob Hutch,i"on and the citizens #h.exeob h xeby expressed. Adopted by the City Council this 11th day ob December, 1979. ATTEST: any D. PZotz City Ctenk P. J. Btack Mayor (f itu ; u#rl iusnu Police T-ontinission 31 washington Auenur M Bu#rhtnsnn, jEinnrsota 553SD COMMISSIONERS: WILLIAM MISKOFF ROBERT PROCHNOW dA+tE_ M tnra Joseph Dansereau December 6, 1979 TO: Mayor and City Council FROM: Police Commission SUBJECT: Appointment of Police Patrol Officer PHONE 612f89'�t8S5 879-2391 With the resignation of Officer Larry Aldape two vacancies will exist effective January 1, 1980 in the Hutchinson Police Department. The Police Commission recommends that the following persons who stand number one and two on the current eligibility roster be offered the position of Police Patrol Officer. David Erlandson, Box 104, 4th Street, Hoffman, MN 56339 Ronald Sweitzer, 856 Oriole Drive, Apple Valley, MN 55124 We recommend that David Erlandson be offered the position of Police Patrol Officer to fill the vacancy created by Larry Aldape, effective as soon as he is able to give notice with his current Department which is the Grant County Sheriff's Office. This appointment would take place prior to the first of the year. o We recommend that Ronald Sweitzer be offered the position of Police Patrol Officer effective January 1, 1980 to fill the new position. - r w� William Miskoff Obert Prochnow Jbsep Danserea (612) 879-2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1979 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Sale of Dutch Elm Diseased Logs We have received the following bids for purchase of the logs obtained during the 1979 removal program of deseased elm trees: Lyman Hall and Son Box 61 St. Joseph, MN 56374 Bid of $1,200.00 Hutch Wood Products Bud Reinert Rt. 2 Hutchinson, MN 55350 Bid of $1,000.00 Madsen and Sons Box 179 Hutchinson, MN 55350 Bid of $661,54 We recommend approval of log sale to Lyman Hall and Son. Sincerely, CITY OF HUTC9�HINSON, Marlow V. Priebe Director of Public Works pv cc: Mark Schnobrich Steve Cook J PUBLICATION NO. ADVERTISEMENT FOR BIDS CITY OF HUTCHINSON TREE PRUNING NOTICE IS HEREBY given that the City of Hutchinson, Minnesota will receive bids at the OFFICE OF THE CITY CLERK, City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, 55350, until 1:30 P.M. on the 28th day of December, 1979, for the trimming of one hundred thirty seven (137) boulevard elms within the City of Hutchinson. The trees are assigned by area and block and a review of the proposed trees must be made with the City Forester before bids may be submitted. Contingent upon approval by the City Forester of work performed, the contractor has the option of being assigned additional boulevard trees. The bids will be publicly opened at 2:00 P.M., on Friday, the 28th day of December, 1979 and read aloud in -the Council Chambers. Specifications and Proposal Forms are on file and are available from the office of the City Clerk, 37 Washington Avenue West, Hutchinson, Minnesota. No bids will be considered unless securley wrapped and filed with the City Clerk and clearly endorsed on the outside wrapper with the Title of the work. Each bid shall be accompanied by a bid deposit of Ten Percent (10%) of the amount bid in the form of a Certified Check or Bidder's Security Bond made payable to the City of Hutchinson. Bid Security of the three lowest bidders will' be retained until a contract has been awarded and executed, but no longer than 30 days from the date of opening bids. All other deposits will be returned promptly. The City reserves the right to reject any and all bids and to waive any informalities or irregularities. No bidder may withdraw his bid for a period of 30 days. Gary D. Plotz City Clerk City of Hutchinson, Minnesota MEMORANDUM DATE: — —December 7,-1979 — — — — — TO: —Mayor and City SoYncil-------------------- FROM: Kenneth Merrill, City Accountant --------------------------------- SUBJECT: —Mileage Allowance ---------------------- I have recently attended a State Finance Officers Meeting (MMFOA), and our audit firm invited me to attend a Minnesota Society of C.P.A.'s meeting on Municipal Audit Conference. The question of mileage reimbursement rate has been reviewed at both meetings. The rate of 19C per mile is the current maximum allowed under current State Statute. The law - 1979 Ch. 330 (reference State Statute 471.665 subd. 1) replaces the 15q, with a not to exceed rate provided by the Commissioner of Personnel for state officers and employees. The Commissioner is currently paying the rate of 19(,'. It is, therefore, requested to adjust our rate of reimbursement downward from the present 20C to 19(,k per the above Statute. /mS r d (612) 879-2311 fIUTI// CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 7, 1979 TO: Mayor and City Council FROM: George F. Field, Fire Marshal SUBJECT: Purchase of Slide Projector I request your approval to purchase a slide projector to be used jointly between Fire Inspection and Police Department. Kodak #460 Our Price $521.00 Regularly $579.00 Singer Caramate #3300 Our Price $484.00 Features on each unit are front screen projection for large groups, rear screen projection for individual or small group showings. Tape player synchronized to slide projection, built in one unit with record - programming capability, with microphone. Picture magnification in.each mode. Singer #3300 - 50% larger image. Kodak #460 magnifies, but somewhat less than 50% . Singer #3300 has internal storage for slide tray plus a Hi -Lo lanp setting for any room light. Due to price difference and extra features, I recommend the Singer #3300 from Century Camera. Also, 10-140 slide trays at $6.12 each, regular $7.65 each individual. $484.00 plus $61.20, total $545.20. Shipping is Paid. This is a budgeted item and funds are available. pv cc: Dean O'Borsky, Police Chief Lloyd Schlueter, Fire Chief Respectfully, CITY 7 HUTCHINSON George F. Field Fire Marshal (612) 879-2311 'Hvr�y" CITY OF HUTCH/NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO December 7, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: County Tile Repair Enclosed is a copy of a repair bill due Juul Contracting for the work on the County Tile on the West side of Bluff Street, north of the river. We should now proceed with negotiations with the County as to how the cost is going to be apportioned. pv enclosure cc: Ken Merrill Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer E STATEMENT HUTCHINSON, IAN 55350, Dec. 5 1979 IN ACCOUNT WITH JUUL CONTRACTING CO. P.O. BOX 189 Nov. 10 Bluff St. County j5i.tch Repair 2411 R.C.P. 1961 @ $ 10.10 $ 1,979 60 1811 R.C.P. 61 @ 7.60 45 60 30" C.M.Po 24* @ 17.95 43o 80 Labor to Install Pipe2201 @ 7.50 1,65o 00 Construct MH 0-81 Deep 2 @ 675.00 1935 00 MH over 81 deep 4.4 @ 70.00 308 00 Gravel Cl. 5 5 c.y. @ 4.50 22 50 Rock 12 C.Y. @ 1 00 $ 5,801 50 A 1% finance charge (12% Annual percentage rate) will be added to the unpaid balance of your account which is more than 30 days past due. APPLICATION FOR A VARIANCE FROM THE UNIFORM FIRE CODE Applicant: Hutchinson Public Schools Independent School District No. 423 30 Glen Street North Hutchinson, Minnesota 55350 Building Involved: Elementary School 100 Glen Street South Hutchinson, Minnesota 55350 To the Mayor and City Council: Application is made for a variance from the Minnesota Uniform Fire Code, as amended, by the National Fire Protection Association, Section 9-3111, which states: "Rooms used for kindergarten or first grade pupils shall not be located above or below the floor,of exit discharge. Rooms used for second grade pupils shall not be loca- ted more than 1 story above the floor of exit discharge." FACTS 1. The Hutchinson School Board has authorized the reloca- tion of kindergarten, first and second grade students' class- rooms over Christmas vacation to comply with the regulation. After Christmas all students will be in home classrooms that are within the requirements of the regulation and approved by the State Fire Marshall. 2. However, these students need occasional access to different parts of the building to support their total educa- tional program, including the music department, art department, primary library, cafeteria, multi-purpose area and little theatre. These last two areas are used for physical education. CITY COUNCIL'S STATUTORY AUTHORITY 1. Minn. Stat. 299F.011 authorizes the fire marshall to adopt a uniform fire code. Subdivision 4 provides that the uniform fire code shall be applicable throughout the state and in all political subdivisions. 2. Minn. Stat. 299F.011, Subd. 5 authorizes the Fire Marshall to grant a variance from the Fire Code after -the local governing body has acted on the application. The School District must initially obtain a ruling from the Hutchinson -2 - City Council, which will be reviewed by the State Fire Mar- shall. The final authority to grant or deny the variance belongs to the State Fire Marshall. GROUNDS FOR ISSUING A VARIANCE 1. The School District Has Substantially Complied With the Uniform Fire Code. The students will all be assigned to classrooms that fully comply with the regulation. The variance is sought .for the limited periods in which the students need special facilities or education that cannot be offered in the regular classroom. 2. The Students' Safety Will Not Be Jeoparidized By Occasionally Going to Other Areas of the Building. A commentary to the regulation under consideration states: "The restrictions on the location of rooms used by kindergarten or first grade pupils were developed to avoid the danger of older (and larger) children overrunning the very young on stairs or ramps during a fire or other incident requiring rapid evacuation of a building. Section 9.311 also recog- nizes that young children may need assistance or have to be rescued." The Hutchinson Elementary School only houses kindergarten through sixth grade and there is a minimal danger of older children overrunning the very young on stairs. Because of the split level construction of the building, the children only would have to navigate half flights of stairs to exit, even when not on the "floor of exit discharge" or ground floor. To further increase safety, the School District architect is analyzing the possibility of adding an additional exit in the basement and extending the sprinkling system to cover the entire basement. 3. Undue Hardship Will Result to the School District If the Variance is Not Granted. If the variance is not granted the students will have a serious limitation on their education by being denied access to portions of the building, including: 1) The Art Department Location: basement Frequency of use: 30-40 minutes twice a week Special features: large room with running water which is necessary for many art projects for younger children. -3 - Alternatives: have the art teachers haul all equipment and supplies into classrooms. It would change the art program dramatically to accommodate having it in the classroom. 2) Music Department Location: basement Frequency of use: 30 minutes twice a week Special features: a large room with a piano Alternatives: create a music department on the ground floor and rent classrooms in another district for displaced students, or squeeze pianos in the small classrooms. 3) Cafeteria Location: basement Frequency of use - a. Kindergarten: approximately six times a year b. First and second grade: every day for 30 minutes Alternatives: set up a mini -cafeteria in foyer of auditorium or bus the children to the high school and feed them there or have them bring their lunch and eat in the classroom. The first two alternatives will result in substantial additional costs to the School District. 4) Primary Library Location: second floor Frequency of use: 30 minutes once a week Alternatives: check out carts of books and put in hallway. 5) Multi -Purpose Area and Little Theatre Location: basement Frequency of use: 30-40 minutes twice a week for physical education to develop basic coordination and sports skills. Alternatives: assign kindergarten and first grade students to main gym and deprive older students of use of the facility or obtain use of the old armory and dress the children and walk them down there for physical education twice a week. 6) Speech Therapy and Psychological Testing Location: second floor Frequency of use: not regularly scheduled Alternatives: find some space on the main floor and rent additional classroom space in another building for displaced students. • -4- CONCLUSION Resolution of the request for a variance will affect the School District's long range building plans. If the variance is not granted to permit occasional use of the other portion of the building the continued use of the building as an elemen- tary school will be seriously jeopardized. The School District's goal is to provide all children with educational opportunities to develop mentally, morally, phy- sically and socially to the maximum of their individual capacities. To accomplish this goal the students need access to different parts of the building to support the total educa- tion program. The School District requests the support of the City Council in providing the best educational program possible for the child- ren of Hutchinson. WHEREFORE, Independent School District No. 423 requests: That a variance be granted to the School District from the National Fire Protection Association Code, Section 9-3111 to allow kindergarten, first and second grade students to have occasional access to portions of the Elementary School above and below the floor of exit discharge. Respectfully submitted, Hutchinson Public Schools Independent School District No. 423 d G O ■ ■i LOCKERS/DRESSING C3 G1 0 C1 Ct © MUSIC d 1] rrC! O d D C d n ❑ PUPIL I I O ART/CRAFT O 0 BASEMENT FLOOR PLAN d SERVICES CAFETERIA K K K PLAYROOM K - K K ! LITTLE THEATRE North O MULTI- PURPOSE Service ROOM o i d o 4 i STAFF DINING Elevator tSCIENCE CENTER G a REGULAR COUNCIL MEETING DECEMBER 11, 1979 WATER & SEWER FUND State Treasurer PERA contribution $ 184.41 Am. Payment Centers Inc. 3 months rental 30.00 Bican Company red ink 8.22 Central District Service gasoline 316.91 Coast to Coast supplies 4.64 Commissioner of Revenue Nov. sales taxes 160.80 Crown Life Ins. Co. dental insurance 93.56 Curtin Matheson Scientific chemicals 392.46 Farm & Home supplies 84.95 Feed Rite Controls Inc. acid 256.38 GTC Auto Parts repairs 273.45 Hutch Iron & Metal iron 4.00 Hutch Mfg. & Sales hydrant markers 525.00 Hutch Utilities elec & gas & computer charges 8495.52 Hutchinson Telephone phone service 74.45 Hutch Wholesale Supply supplies .90 IBM maintenance service contract 71.50 Jerrys Tire Co. repairs 3.35 Junker Sanitation Nov. charges 10,703.53 Juul Contracting Co. repairs 2777.30 Krasen Hardware Hank supplies 23.97 Leef Bros. uniform rental 59.20 Mn. Valley Testing Lab. water & sewage testing 162.00 Plaza OK Hardware supplies 1.70 Popps Electrical check motor 50.00 Power Process Equip. service contract 171.25 Quades repairs & supplies 89.10 RCM Associates professional fees 9574.15 Schlueters Refrigeration compressor repairs 37.00 ,Simonson Lbr. Co. supplies 1.44 Van Waters & Rogers chemicals 661.90 Water Pollution Control 1980 dues -Finley 40.00 Twin City Ind. Motor Repair motor repairs 1526.70 NW National Bank interest & fee on bonds 12.924.20 $ 49,783.94 GENERAL FUND Hennepin Technical Center registration fee $ 35.00 State Treasurer PERA contribution 2935.97 Kevin Haines basketball referee-rec. 28.00 LuAnn Sing refund-rec. 6.50 Bruce Ericson mileage 32.90 Mandy Hwang gym refund-rec. 7.00 Key City Sports Inc. goals basketball-rec. 46.00 Co. Treasurer DL fees for county 65.50 U. of Minneaota registration fee for 2 110.00 Walker Tree Service trees & planting -Elm 330.00 Metropolitan Com. College police school-Ringsrrom-Police 110.00 Robert Ringstrom police school 237.70 Glendenning Motorways freight -arena 16.58 Com. of Transportation dorm rental-Ringstrom-police 8.96 -2 - Mn. 1st Aid Assn. Intl Assn. Fire Chiefs Duane Dascher Whelen Eng, Co. Inc. Northern Ford Engines J.W. Hanson Construction Mike Hogan Weber & Troseth Inc. U.S. Civil Defense Council) Montevideo Am. News Document Section Water & Sewer Fund Roger Bakken Richard Waage James Haasl Wm. Mattsfield Lake Harriet Florist Allen Office Products American Linen Co. Atkinson Blacktop Albrecht Oil Co. D.J.Black Brinkman Studio Browns Floral Crown Chemical CRS & Associates Central District Services Coast to Coast Coca Cola Bottling Copy Equipment Inc. Country Kitchen Co. Treasurer Crown Life Ins. Co. Culligan Water Cond. Don Peterson Const. Co. E -Z Sharp Inc. Erickson & Templin Contractors Family Rexall Drug Farm & Home Felskas Auto Hutch Fire Relief Assn. Floor Care Supply GTC Auto Parts Gambles Gopher Sign Co. G F Nemitz Sons Holmsten Rice Rinks HutchAvea Vo Tech Hager Jewelry Henrys Candy Co. Hutch Comm. Hospital Hutch Ins. Agency Hutch Landscaping Hutch Iron & Metal dues dues safety shoes repairs -street repairs -street repairs to curb & gutters -street mileage service call -civil defense dues -civil defense 1 yr. subscription 1979 Supplement Mn. Statutes payment on note safety training reg. fees & materials police training reg. fees flowers -Ralph supplies laundry charges street materials -street heating oil -library NLC Conference film & development-police-rec. flowers Mrs.Jones-police chemical -street profession fees gasoline supplies supplies -arena supplies-eng. prisoner board -)police i assessing charges dental insurance salt and monthly service repairs -arena repairs -arena dozer work McDonalds Park -park supplies supplies repairs -park fire relief supplies supplies supplies -arena sign -street supplies nets -arena work study students name badge -police supplies -arena blood alcohol testpolice surety bond supplies -elm iron & springs,street $ 15.00 45.00 10.00 80.20 39.27 488.00 6.00 140.25 33.00 11.00 80.00 2420.00 7.37 62.55 17.55 45.60 13.25 79.93 79.65 231.00 679.20 78.00 67.34 8.00 56.00 992.00 3317.53 124.45 83.90 40.69 21.32 6250.00 1215.44 25.60' 549.88 134.33 697.50 74.95 191.46 188.52 18,231.29 189.10 276.69 63.34 21.48 30.08 268.31 167.62 7.00 370.08 8.00 375.00 11:70 24.85 SKI! Hutch Leader publications $ 547.08 Hutch Medical Center exam of Rich Langholz-police 24.00 Hutch Utilities ' elec & gas charges 14,875.45 Hutch Telephone Co. cable plow rental -elm 156.00 Hutch Telephone Co. phone service 1579.03 Hutch Vet Clinic dispose and board dogs -CSO 55.00 Hutch Wholesale Supply supplies 397.48 School Dist. 423 lifeguard & custodian fees-rec. 176.78 IBM service maint. contract & typewriter 1364.50 INK Spots: Inc. supplies-transit=police 41.20 Jahnkes Red Owl supplies -arena 133.03 Juul Contracting repairs -street 144.00 Juul Contracting demolish house -development 200.00 Jerrys Tire Co. repairs -police 30.00 Henry Knacke sharpen saws -park 12.50 Kokesh Athletic basketball supplies-rec. 56.95 Krasen Hdware Hank supplies -police 1.64 Kjos Our Own Hdware supplies 5.35 Lamberts Standard car washings -police 15.00 Logis computer charges 1453.85 J,eef Bros. uniform rental 289.45. Lloyd Schlueter intown mileage 30.00 Mankato Mobile Radio supplies -fire 216.60 McLeod Coop Power electricity -airport 185.04 Meeker Sand & Gravel washed sand 174.10 Miller Davis Co. election supplies 198.00 Meades 66 Station gasoline -arena 80.60 Ken Merrill mileage 66.64 Wards repairs-rec. 9.89 Marilyn Swanson coffee 13.98 National Fire Prot. Assn. dues 58.00 Ralph'Neuman intown mileage 35.00 New Ulm Wholesale supplies -arena 62.29 Northland Beverages supplies -arena 187.00 S.A. Nies fire extinguishers -fire 442.30 Pitney Bowes postage meter suniies 31.83 Plaza OK Hardware supplies 62.21 Gary Plotz intown mileage 139.23 McGarvey Coffee coffee -police 34.50 Plowmans Inc. repairs -street 108.96 Popps Electrical supplies -fire 41.98 Printers Service repairs -arena 69.30 Quades repairs -arena 138.25 Rite Way Auto Wash car wash -CSO 2.00 Rockite Silo Inc. repairs -airport 113.66 Schlueters Refrigeration repairs -arena 344.45 Schmeling Oil Co. diesel fuel -grease & oil -street 668.28 Shopko tree decorations 20.28 Simonson Lbr. Co. supplies 80.89 Sorensen Farm Supply supplies -police -street 5.90 TIEDA Public Safety Bldg. 2011.01 Trails End. Inc. repairs -police -CSO 288.15 Tri -County Water Cond. monthly service -airport 5.70 Teply Equipment Inc. repairs -park 77.60 Uniforms Unlimited clothing -police 120.90 University of Mn. registration fee 30.00 -4- Viking Signs advertising board-arena $ 35.00 Xerox Corp. contract payment 146.56 Ziemers Grocery supplies 11.32 Wallys Tire Center repairs-street-transit 18.00 Wigen Chev, Co. repairs-eng.-street-police 94.20 Wesleys Pharmacy film & batteries-fire 7.24 Wm. James Auto Inc. supplies-street 21.32 $70,701.23 OFF STREET PARKING Charles Bell service meters $150.00 POM INcorporated meter parts 94.36 $ 244.36 DEBT SERVICE FUND Am. National Bank of St. Paul Principal,interest,fee on Bonds 64,232.16 Nursing Home Bonds 1st National Bank of St. Paul Interest and fee on Hospital Bonds 35,902.19 Bonds of 1970 1st National Bank of St. Paul interest & fee $1572.50 Bonds of 1976 NW National Bank of Mpls. interest & fee 27,598.60 v Bonds of 1978 Juul Contracting Co. construction costs .$ 497.23 BONDS OF L979 Juul Contracting Co. construction costs 99,743.68 Atkinson Blacktop Inc. construction costs 16,199.98 BRIDGE FUND RCM Associates professional fees $624.78 Hutch Leader Advertisement for Bids 32.32 $656.10 MUNICIPAL LIQUOR STORE Dept of Public Safety- State of Minn Buyer Card 5.00 AEA Research Liquir store manuel 35.00 Hutch Cold Storage Inter Principle 150.00 F & H Dairy Tom & Jerry Batter 21.60 Hutchinson Medical Center Runke Phy 24.00 Judson Valley Enterprises, Inc Ice 96.00 Nationwide Paper Liquor & Wine 134.50 Poly Bar Supply Glasses 24.50 Citizen Bank & Trust Checks 36.95 Hutchinson Leader Nov. Adv. 5.00 Ed Phillips & Sons Liquor & Wine 998.97 Griggs, Cooper Liquor & Wine 2789.60 Old Peoria Liquor & Wine 2159.42 Lenneman Beverage Beer 7132.35 Twin City Wine Co. Liquor & Wine 2064.47 A J Ogle Co Beer 91.40 Friendly Beverage Co Beer 1344.75 Locher Bros Beer 7362.15 Triple G Distributing Beer 6934.90 Coca-Cola Nov Inv 162.30 Hutchinson Telephone Co Tele- Nov 29.57 American Linen Supply Co Nov Towels 13.20 KDUZ Nov Adv. 137.50 Griggs, Cooper & Co Liquor & Wine 3536.81 Twin City Wine Co Liquor & Wine 1606.23 Dept of Revenue- State of Minn Oct Sales Tax 2724.75 City of Hutchinson- General Fund Payroll Reimburse 6105.96 Ed Phillips & Sons Liquor & Wine 3284.10 Old Peoria Co Liquor & Wine 1582.12 TOTALS _ 50593.10 0"H Hutchinson DowntownD Retail ,- qR Association Hutchinson, Minnesota 55350 612-879-6025 December 11, 1979 Honorable Mayor D.J. Black and Councilmen: Westlund, Gruenhagen, Huntwork & Peterson 37 Washington Avenue West Hutchinson MN 55350 Dear Sirs: On November 7, as chairman of the Christmas Promotions, Downtown Retail Association, I approached Chief O'Borsky regarding meter use and patrolling during the period prior to Christmas. Somewhere in this conversation a communication gap developed and action that you may find premature and overriding your duties of office evolve -j with our capping of the meters, If this incident offended you in any manner, I offer an apology and assurance that the Downtown Council will continue to strive for complete cooperation with offices of mayor and council. Sincerely, Milt Lueneburg Chairman of Christmas Promotion ML/j c Knutson Mortgage &4 5 6 7 Financial Corporation o�A 890 Dfr, i97900 w VZD :. N N BY� zz LZ 0 17 Washington Ave. No. Minneapolis, NM SMI FOR YOUR INFORMATION Office: (612) 371-3500 November 28, 1979 Mr. D. J. Black City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Black: At this time, I would like to express our appreciation for the opportu- nity to present our elderly proposal. Although we were not selected, I would like to thank you and the Downtown Council for the time devoted to our proposal. In that there is a definite need for this type of housing in Hutchinson, we wish you the best of luck in the future. Sincerely, KNUTSON MORTGAGE AND FINANCIAL CORPORATION ' �3'd' Arthur J. Peil Commercial Loan Officer tv/wb h�O1,91�'2'3,4�sv oR f^. ♦AA e Q�f�QfM�� Q D s DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT N FCE� p MINNEAPOLIS -ST. PAUL AREA OFFICE rV s* II VIII �� 6400 FRANCE AVENUE SOUTHCO . 4A30 REGION MINNEAPOLIS, MINNESOTA 55435 ONN V DEC 6 1979 �(e IN REPLY REFER TO: ^ Sv 5.6CS /'jA FOR YOUR INFORMATION Mr. Gary D. Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: Subject: B -76 -DN -27-0012 Enclosed you will find a fully executed Certificate of Completion for your file. We congratulate you on the successful completion of your project. Sincerely, _".V `e Thomas T. Feeney /*V/— AreA Manager N Abl. ' Form Approved OMB No. 63—R1572 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRA T PRO�R� ; CERTIFICATE OF COMPLETO �1 A. NAME OF RECIPIENT City of ))utchinson B. APPLICATIOWGRANT AGREEMENT NUMDER B-76—DN-27-0012 C. FINAL STATEMENT OF COST r,_!VE-TO BE COMPLETED BY RECIPIENT �. PROGRAM ACTIVITY CATEGORIES RAID UNPAID TOTAL COSTS COSTS COSTS (Col. b. t c.) (o) (b) (C) (d) TO BE COMPLETED BY HUD APPROVED TOTAL COSTS (e) C-1 Acquisition of Real Property _:-c 1 v_3+ 981 2131,981 213.98 C-2 Public Works Facilities Site Improvements C-3 Code Enforcement C-4 Clearance Demolition Rehabilitation C-5 Rehabilitation Loans and Grants 45,650 45,650 45.650 C-6 Special Pro'ects for Elderly and Handicapped C-7 Payments for Loss of Rental Income C-8 Dis osition of Real Property C -S Provision of Public Services C 10 Payment of Non -Federal Shares C-1 I Completion of Urban Renewal/NDP ProjectsRenewal/N C-12 Relocation Payments and Assistance C-13 Planning and Management Development 32,667 32,667 32 C-14 Administration 46,049 46,049 1 46,049 C-15 Continuation of Model Cities Activities C-16 Total Program Cost (Lines C-1 thru C-15) 338,347 338,347 338.347 C-17 Less: Program Income Applied to Program Costs 347 347 347 C-18 Equals: Grant Amount Applied to Program Costs 338,000 338,000 338,000 D. COMPUTATION OF GRANT BALANCE DESCRIPTION (a) TO BE TO BE COMPLETED BY COMPLETED RECIPIENT BY HUD AMOUNT APPROVED AMOUNT (b) (c) D-1 Grant Amount Applied to Program(From Line - 338,000 338 000 D-2 Estimated Amount for Unsettled Third -Part Claims —0— —0— D-3 Subtotol0 338,000 338,000 D-4 Grant Amount per Grant Agreement(s) 338,000 3-3-8,000 D-5 Unutilized Grant to be Cancelled (Line D-4 minus D-3) — — — — D-6 Grant Funds Received 338,000 338,000 D-7 Balance of Grant Payable (Line D-3 minus D-6)* —0— —0— If Line D-6 exceeds Line D-3, enter the amount of the excess on Line D-7 as a negative amount. be repaid to HUD by check. This amount shall E. UNPAID COSTS AND UNSETTLED THIRD -PARTY CLAIMS LIST ANY UNPAID COSTS AND UNSETTLED THIRD -PARTY CLAIMS AGAINST THE RECIPIENT'S GRANT. CIRCUMSTANCES AND AMOUNTS INVOLVED. Q CHECK IF CONTINUED ON ADDITIONAL SHEET AND ATTACH. DESCRIBE HUD -4011 (2-77) KENNETH LEVER 700 On The Mall Minneapolis, Minnesota 55402 November 29, 1979 Mr. Gary D. Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Gary, 2e- I � K w 3-3 , a nFc .979 RE T WED � �, w N I FOR YOUR INFORMATION As I expressed to you over the telephone last Tuesday, I am just extremely happy that our team was selected as the designated developer of the Hutchinson Elderly Project. You have my pledge and my total commitment that my entire team and I will do everything in our power to make you always feel pleased with your decision to select us as your developer. I do understand the contingencies that we discussed over the phone and plan on meeting with you, Clarence, and your City Attorney on Tuesday, December 11th. I am very comfortable that able approach to all three we can move forward on this am sure you will be pleased already moving both in the for the project as well as the priority that the City with the various agencies. we will work out an equit- of the points raised so that project very rapidly. I to know that the wheels are area of obtaining financing raising the visibility and of Hutchinson will enjoy Q Nor Again, thank you for the good s, Gary. I look forward to working with you at .m. on Tuesday, December 11th and thank you very much -for your cooperation. Very truly yours, �7 /I 6V"491 K nneth Lever cc: Mayor D. J. Black Howard "Skip" Quade, Jr. q[MT OR .��D� y+ DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT * o s+ IIII'I�I of MINNEAPOLIS—ST. PAUL AREA OFFICE ,c 6400 FRANCE AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55435 REGION V FOR YOUR INFORMATION NOV 2 6 1979 IN REPLY REFER TO: �— 5.6CS cz Mr. Gary D. Plotz Administrative Assistant2�25262�290 City of Hutchinson �y 37 Washington Avenue West �� 101%, 1.9 0 Hutchinson, MN 55350 Dear Mr. Plotz: � Subject: Final Assessment of Performance Community Development Block Grant B-76-DN-27-0012 The final assessment of the City of Hutchinson's performance in carrying out the 1976 Community Development Block Grant program has been completed. The city's performance was acceptable, and a finding of continuing capa- city to carry out future Community Development Block Grant programs has been made. In accordance with 570.512(p), (d), and (e), of the Consolidated CDBG Regulations, any income received after closeout may be treated as miscel- laneous revenue with the following exceptions:. 1. Proceeds derived after grant closeout from the sale of real prop- erty acquired with grant funds Aust be used for eligible CDBG activities. The use of this ir�r_ome will not, however, be subject to any other CDBG requirements. 2. Tangible personal property must be accounted for in accordance with Attachment N of OMB Circular A-102. We are enclosing three copies of HUD -4011, Certificate of Completion, for your review -and signature. Please return all three signed copies to our office. We will then return one fully executed certificate to you for your file. Sincerely, Thomas A_=eeney� Area Manager Enclosures CROW RIVER REGIONAL LIBRARY MINUTES November 12, 1979 WE FOR YOUR INFORMATION The Crow River Regional Library Board met at the Litchfield Public Library on Monday, November 12, 1979. Present: Ralph Bergstrom, Hutchinson Representing: Hutchinson Lilah Buhr, Stewart of McLeod County Kathy McGraw, Hutchinson " Hutchinson Wayne Brix, Litchfield Litchfield Aleda Swanson, Dassel Meeker Co•mty Ron Pool, Bird Island Bird island Orlynn Mankell, New London Kandiyohi County Leif Fostervold, Spicer Kandiyohi County Lee Sanders, Willmar " Willmar Joan Reckdahl, Grove City Meeker County George Jepson, Winsted McLeod County Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Jeanette Buchanan, Willmar* Representing: Willmar Dorothy Hinseth, Sunburg* Kandiyohi County Howard Hoese, Glencoe* Glencoe Earl Mathews, Glencoe " McLeod County Marcia Kleberg, Willmar* Willmar Karen Osterberg, Watkins " Meeker County Jim Jones, Renville " Renville Wayne Hebrink, Renville Kandiyohi County The meeting was called to order by Chairman Bergstrom. The secretary's and treasurer's reports for October were approved. The librarians' report was presented. Over 1,607 people have attended programs in our .libraries,in the past month. The Renville Library has been open about a month. Over 350 =library cards have been issued to people in that community_ Halloween parties were given in several CRRL libraries in October. A workshop on reference service for the staff was held in Litchfield recently and 25 people attended. This week is Children's Book Week. v The theme is "More Books in the Home." Several libraries are planning special events. Trustees have received renewal notices for their membership in MLTA. These can be ignored because CRRL will renew for you. The annual statistical issue of Minnesota Libraries was presented and discussed. The bills were presented for approval. Leif Fostervold moved, second by Joan Reckdahl, to approve the bills. A report was presented on the activities of the Southwest Multi -county Multi -type Library Cooperative Advisory Council. A motion was made by Lilah Buhr, second by Kathy McGraw, that Ralph Bergstrom be appointed an alternate to the Governing Board. Approved. Burton Sundberg presented a report he has prepared for OPLIC in which they ask for financial information and a narrative report on how federal money was spent in our region. A motion was made by Lee Sanders, second by Aleda Swanson, to approve this report and authorize Mr. Bergstrom to sign it. Mrs. Matson presented the final report of the LSCA Title I Special Grant on services to Spanish-speaking migrants. Aleda Swanson moved, second by Wayne Brix, that this report be approved and signed by Mr. Bergstrom. Bea Thompson made a presentation about the Friends of the Library organization in Litchfie] and some of its activities. Anyone wanting more information about how to form a Friends organization in their community can contact her or Nancy Olson in Litchfield. mr. Sundberg gave a report on the progress of the construction of additional office space at zhe headquarters library in Willmar. This is almost complete. Mr. Fostervold donated time to help in the construction of this office. The Public Library Newsletter was passed around. Yr. St=idberg presented a report on the White House Conference on Libraries which is being held this week. He handed out stickers which are being distributed to promote the conference. Y--. Sundberg presented consumer information on the possible choice of a delivery van Which would replace Bookmobile #2. The vehicle chosen is a 1977 Plymouth Voyager van. The price is $4,950. The money to pay for this van will come from the bookmobile amortization fund for 1979 and 1980. Mr. Sanders moved, second by Mrs. Buhr, that the van be purchased with the condition that the battery be replaced. Approved. ML -s. -Matson presented the revised CRRL Materials Selection Policy for discussion by the board. Mrs. Reckdahl moved, second by Mrs. McGraw, that the new policy be approved. Passed Mr. Sundberg presented a proposal to change the work schedule for a salaried employee, Natalie Quinn, from 33 hours a week to 40 hours a week beginning January 1. Mrs. Buhr moved, second by Mr. Pool, that this change be made and her annual salary adjusted accordingly. The mileage reports were completed and the meeting was adjourned. Respectfully submitted, Kathy McGraw Secretary pro tem r- • %,.tOW RIVER REGIONAL LIBRARY November 1979 LeRoy Sanders, Treasurer BUDGET MONTH YEAR TO DATE Balance # (39702.78) $ .20 Receipts: State/Fed Aid 99,000.00 101,245.00 Special Project 21920.00 2,628.00 Kandiyohi County 56,464.00 56,464.00 Meeker County 399120.00 26,080.00 McLeod County 429597.00 18,701.53 Willmar 449539.20 44,539.20 Litchfield 239158.70 239158.72 Hutchinson 339071.60 33,071.60 Glencoe 159146.65 15,146.65 Bird Island 4,582.00 49582.00 Renville 1,517.94 Petty Cash 13,000.00 1,510.57 16,468.09 Gifts -0- 847.45 Other 39000.00 1,797-95 22,850.36 53769599-15 5 3.308.52 $367.300.54 From 1978 Budget & Reserve 5 21,027.85 TOTAL RECEIPTS + BALANCE $397,627.00 5 (394.26) $367,300.74 FL*1D ANl DF.PARTMFNT APPP.OPPIAT IONS NTD EXPFUDITURES YTD EXPENDITURES % SPENT UNEXPENDED PAI - - L I PP ART PFPSGNAL SrPVICcS SALARIES 233,F55.00 21,488.75 726,022.65 94 7C 7,632.35 -- 1 SPECIAL PROJECT . . 1,902.7 65.2', 1,0J17.25 HOSFITAL MED. INSURANCE 12,CO0.Q0 1,027.30 11,206.14 93.4% 793.86 PERA & SOCIAL SECURITY 23,300.CC 1,939.18 19,757.06 97.3' 542.44 - � -- TOIAL - - - ---- ?68, A7S. C0- ----- 24, 533.06 "-�-- - 258, 888.59 - - -- -- 96.3 9,986.4.1 MATERIALS BOOKS: ADULT I 48,15 0. CO 6,111.00 43, 088.21 89.5% 5,061.79 - r BOONS: CHILDREN -- --- - --r 14,700.00 - 2,23--.F6 - 14, 699. 53 100.0% 0.47 i PERIODICALS ® 7,000.00 1,296.88 7, 07 2. 2i 101.0% 72.21f PAMPHLETS 300. CO 33.00 :92.69 47.6a 7.31 • .-----AUDIO VISUAL------ 5, 894, CO - 762.33 3,517.69 59.7% _ 2.376.31 I BINDING 800. CO 477.82 744.6.1 93.1% 55.39 MICROFORMS 100.00 •0.00 36.73 360% 63.27 -- - TOTAL --- --- - --- -- - 76, 944. CO 10.917.59 - 69, 45 1. 67 90.3% 7,492.33 MAINTENANCE CUSTODIAL SUPPLIES & SERV. 880.00 86.46 510.Q4 58.1% 369.06 - --} TELEPHONE ---- - -'-- ?,400. CO - -360.74 2,848.90 118.7' - 448.90 TELETYPE 1 ,600.00 203.32 2,345.10 146.6% 745.105 BOOKMOBILE OPERATION(INCL. INS.) 7, 968. CO 428.39 8,334.80 104.6% 366.etc - - -- - -- TOTAL -- - -- - 12,848.00 - 1,07801 - - 14, 039.74 109.3% --t ,191.74,`; OTHER SUPPLIES G. 56 C. C0 547.49 9.341.74 109.16, 761.71f - - PROhUiIO` & PROGRAMMING - --' 900.00 -- 162.60 - 9E4.58 107.2% _- 64, s8' POSTAGE 3,150.00 349.05 3,784,07 12C.11 634.070 MILEAGE & MEETINGS 4, 150.010 389.78 4,254.26 1002. 104.265 - --- -MEMBERSHIPS -- - 400.00 0.00 - -- 19G900 47.rl - 21O.CO INSURANCE 4,700.00 'Coco 4,947.00 117.8% 7 47. OCa EQUIPMENT RENTAL 6, 5GC. CG 850.82 8, 5?R. 59 131.2' ?,02F.°a5 - - - - PROFESSIONAL SERVICES- -" 700. CO _ C. CC 77 0. 00 _ i l C• 0� 70. C'., Boo{KEEPING SERVICES 1,5Cc.00 250.00 1,500,00 100.0% 10.00 MISC. RESERVE 500.00 '0.00 •0.00•0.0% 5CC.00 - ----TOTAL --- --- 30,56:..00 - 2,549.74 - - 34,280.29 112.2% - _ -3.72L•.21� CAPITAL OUTLAY EQUIP.XXT 3,709.00 244.76 3 975.41 107, 4% ?75.410 � -------- BOOKVOBILE AWRTIZATION FUND---- --- y, OCG. 00 _ 10.00 - 0.00 040' 4 COO.CO �70C.CO BRANCH AMORTIZATION FUND 700.00 10.60 0.00 0.09 TOTAL 8,400.00 244,76 3,975.4.1 47.3' -- _ _-44424959 TOTAL LI9P.ARY 3Q7,677aCO 39,324.Q6 380,635.7C 95.7: 16,991.30 Investments redeemed 5 33,000.00 $264,342.00 Investments purchased -0- $257,726.26 Ending cash balance 5 (69719.22) 5 (69719.22) Savings Pass Book: $18,358.11 as of November 30, 1979•