The URL can be used to link to this page

cp12-25-1979 cH U TCH I NSON CITY CALENDAR WEEK OF December 23 TO December_ 2j o 1979 WEDNESDAY 11:45 A.M. - Downtown Develop- ment District Advisory Board at City Hall '(Lunch provided) 7:30 P.M. - City Council Meet- ing at City Hall SUNDAY MONDAY TUESDAY CHRISTMAS EVE CHRISTMAS DAY Got jL ;.. )�A . I y`, �City Hall closes at 4:00 P.M. Nli 0 THURSDAY 8:00 A.M. - City Council Meets with Department Heads at City Hall FRIDAY SATURDAY :00 P.M. - Open Bids at City 1:30 P.M. - Public Hearing at Hall for: City Hall re. In - 1.) Tree Pruning dustrial Revenue Bond 2.) House Vor Garage --VW AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 26, 1979 V1. Call Meeting to Order - 7:30 P.M. r/. Invocation - Reverend Robert Lounsbury 3. Consideration of, Minutes - Regular Meeting of December 11, 1979 and Special Meeting of December 18, 1979 Action - Motion to approve - Motion to approve as amended ✓+. Public Hearing None 5. Communications, Requests and Petitions ✓(a) Consideration of Request for Two Handicapped Parking Signs at Entrance of National Guard Armory Action - (- 6. Re) olutions and Ordinances ✓(a) Ordinance No. 16/79 - Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" by Adding Subd. No. 13 Thereto Relative to "Traffic, Local Regulations" Action - Motion to rejeft - Motion to waive second reading and adopt v/(b) Resolution No. 6458 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ,l(c) Resolution No. 6462 - Transferring Interest Earned from Water/Sewer Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt J(d) Resolution No. 6458 - Resolution Ordering Preparation of Report on Improvement Project 80-01 Action - Motion to reject - Motion to waive reading and adopt J(e) Resolution No. 6460 - Resolution Receiving Report and Calling Hearing on Project 80-01 Action - Motion to reject - Motion to waive reading and adopt fir Council Agenda December 26, 1979_ v(f) Resolution No. 6459 - Resolution Ordering Preparation of Report on Improvement Project 80-02 Action - Motion to reject - Motion to waive reading and adopt /(g) Resolution No. 6461 - Resolution Receiving Report and Calling Hearing on Project 80-02 Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ✓(a) Minutes of Nursing Home Board dated November 29, 1979 Action - Order by Mayor received for filing ✓(b) Minutes of Hospital Board dated November 20, 1979 Action - Order by Mayor received for filing ,/(c) Monthly Financial Report - November 1979 Action - Order by Mayor received for filing Jd) Minutes of Transportation Board dated November 14, 1979 and December 12, 1979 Action - Order by Mayor received for filing ✓(e) Minutes of Hutchinson Planning Commission dated November 20, 1979 and Special Meeting of December 4, 1979 Action - Order by Mayor received for filing ,/(f) Minutes of Downtown Development Board dated November 20, 1979 Action - Order by Mayor received for filing 8. /Unfinished Business ✓(a) Consideration of Awarding Bids for Used City Vehicles (DEFERRED DECEMBER 11, 1979) Action - /(b) Discussion by City Attorney on Referendum for Police/Fire Station (DEFERRED DECEMBER 11, 1979) Action - l -2- Council Agenda December 26, 1979- 9. New Business `�(a) Consideration of Applications for Cigarette and Popcorn Stand License(s) Action - Motion to reject - Motion to approve and issue licenses ,/(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service QQ,�, a1 / 9f0 V(c) Consideration of Private Dutch Elm Tree Reimbursement Action - V(d) Consideration of Capital Equipment Fund Action - Motion to reject - Motion to waive reading and adopt Resolutions No. 6463 and No. 6464 �(e) Consideration of Inter -Connect Bus Service Action - Motion to reject - Motion to approve ✓(f) Consideration of Request for a Conditional Use Permit submitted by Tom Dolder for "Hutch Bowl" (Corner of Fifth Avenue and Water Street) with favorable recommendation of Planning Commission Action - Motion to reject - Mot]jon to waive reading and adopt Resolution ✓(g) Consideration of Request for a Conditional Use Permit submitted by the Owner of "Country Club Terrace" with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution V(h) Consideration of Request for Rezoning submitted by Owner for a Portion of "Country Club Terrace" with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 8, 1979 ✓(i) Consideration of Installation of Post Office Drop Box on One -Way Street of "Grove" West of Elementary School with favorable recommendation of Planning Commission Action - -3- IAW Council Agenda December 26, 1979. /(j) Consideration of Naming County Road #12 in Johnson Court Addition "Golf Course Road" with favorable recommendation. of Planning Commission Action - V(k) Update on League of Cities Activities by Tom Thelen, Staff Member 0�Action - 10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments Aa) Verified Claims Action - Motion to approve and authorize payment from appropriate funds ✓12. Adjournment -4- 9 It 0 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 26, 1979 S. Communications, Requests and Petitions ✓(b) Consideration of Request for A Fund Raising "Fun Run" on May 10, 1980 Action - Motion to approve - Motion to reject 8. Unfinished Business ✓(c) Consideration of Sludge Disposal Plan Action - Motion to reject - Motion to approve sludge disposal plan 9. New Business ✓(1) Consideration of Year End Write Offs Action - Motion to reject - Motion to approve write offs '(m) Consideration of Application for Snow Removal Permit for Roger Siemsen Action - Motion to reject - Motion to approve and issue permit ✓(n) Consideration of Room Rate Increase for Burns Manor Municipal Nursing Home with favorable recommendation of Nursing Home Board Action - Motion to reject - Motion to approve increase ,(o) Consideration of Industrial Pretreatment Program Action - Motion to reject - Motion to approve grant program J(p) Consideration of Community Development Block Grant Fund Action - Motion to reject - Motion to authorize closing grant fund ,/(q) Consideration of Recommendation to Approve Agreement between Staff and Developer, Levner Company, for Sale of Property for High Rise, Subject to Final Wording of Agreement by City Attorney, Mayor and Staff Action - Motion to reject - Motion to approve agreement and adopt Resolution VI(r) Consideration of Recommendation that Downtown Development District Advisory Board Give Support to Program Presented by Mr. Mark Parranto (Library Square Plaza) for Downtown Development and that City Attempt to Locate Alternate Site for Police/Fire Station Action - 1 i Agenda Addition December 26, 1979 - ✓(s) Consideration of Recommendation that Concept Plan for "Library Square Plaza" be Distributed to City Staff, City Council, Planning Commission, City Attorney, Consultant Simonowicz for Reviewal and Comment Within Three Weeks and that Ownership Identity Be Identified which Will Negotiate Purchase of Property Action - -2- v MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 11, 1979 1. CALL TO ORDER The meeting was called to order by Mayor D. J. Black at 7:30 P.M., with the follow- ing members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addi- tion to Mayor Black. Also present were: Administrative Assistant Plotz, City En- gineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Bob Lounsbury of the Bethany Baptist Church. 3. MINUTES The minutes of the Regular Meeting of November 27, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Huntwork and unanimously car- r.ied. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR HOMER PITTMAN AND ELDEN WILLARD TO ATTEND NORTH STAR CHAPTER MEETING FOR BUILDING OFFICIALS ON DECEMBER 11, 1979 After discussion, it was moved by Alderman Peterson, seconded by Alderman Hunt - work, and unanimously carried to approve Homer Pittman and Elden Willard at- tending the North Star Chapter Meeting. (b) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND CITY ENGINEERS ASSOCI- ATION ANNUAL CONFERENCE ON JANUARY 14-17, 1980 Following discussion, the motion was made by Alderman Gruenhagen to approve the request for Marlow Priebe to attend the City Engineers Association Annual Conference. Seconded by Alderman Peterson, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR GEORGE FIELD TO ATTEND INTERNATIONAL ASSOCIATION OF ARSEN INVESTIGATORS MEETING AND FIRE MARSHALS ASSOCIATION OF MINNESOTA QUARTERLY MEETING ON DECEMBER 12, 1979 After discussion, Alderman Peterson moved to approve George Field attending the two above named conferences. The motion was seconded by Alderman Hunt - work and unanimously carried. F Council Minutes December 11, 1979 (d) CONSIDERATION OF REQUEST FOR HOMER PITTMAN AND ELDEN WILLARD TO ATTEND 24TH ANNUAL BUILDING OFFICIALS MEETING ON JANUARY 9-11, 1980 Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve Homer Pittman and Elden Willard attending the 24th Annual Meeting. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 15/79 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES After discussion, the motion was made by Alderman Huntwork, seconded by Ader- man Gruenhagen and carried unanimously, to waive second reading and adopt Ordi- nance No. 588 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges. X. (b) RESOLUTION NO. 6452 - TRANSFERRING $10,000 FROM LIQUOR STORE FUND TO GENERAL FUND Following discussion, Alderman Westlund moved to waive reading and adopt Reso- lution No. 6452 entitled Transferring $10,000 from Liquor Store Fund to Gen- eral Fund. The motion was seconded by Alderman Peterson and carried unanimously. (c) RESOLUTION NO. 6453 - RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR PADEN„ FIRST ADDITION After discussion, it was moved by Alderman Westlund, seconded by Alderman Pet- erson and carried unanimously, to waive reading and adopt Resolution No. 6453 entitled Resolution Giving Approval of Final Plat for Paden First Addition. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF NURSING HOME BOARD DATED NOVEMBER 15, 1979 There being no discussion, the minutes were ordered by the Mayor to be,re- ceived for filing. (c) MINUTES OF CIVIC ARENA BOARD DATED NOVEMBER 21, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- Council Minutes December 11, 1979 . (d) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 7, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BIDS FOR USED CITY VEHICLES It was requested by the City Engineer/Director of Public Works to defer this matter until the next meeting. (b) CONSIDERATION OF CLOSING ENTRY TO NEAL APARTMENTS (DEFERRED NOVEMBER 27, 1979) Fire Chief Schlueter stated he concurred with the recommendation of the City Engineer to defer action of closing the entrance to the Neal Apartments until such time as the apartment complex is completed and a traffic study has been done. Following discussion, the motion was made by Alderman Gruenhagen to delay clos- ing the entrance to the Neal Apartments until June 1, 1980 and to conduct a study. Seconded by Alderman Westlund, the motion carried unanimously. (c) CONSIDERATION OF CLARIFICATION OF ASSESSMENTS ON LOT IN MCDONALD'S"FOURTH ADDITION (DEFERRED NOVEMBER 27, 1979) City Engineer/Public Works Director Priebe reported he and City Attorney Schant- zen had reviewed the assessment question, and they were in agreement that only the north side of the lot (long side) in McDonald's Fourth Addition should be assessed as per said subdivision agreement. 0 After discussion, Alderman Huntwork moved to accept the recommendation of the City Engineer and City Attorney. The motion was seconded by Alderman Gruen- hagen and carried unanimously. (d) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON INDUSTRIAL CORPORATION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED NOVEMBER 27, 1979) Following discussion, it was moved by Alderman Westlund that with the recom- mendation of the Planning Commission to approve the Conditional Use Permit and waive reading and adopt Resolution No. 6449 entitled Resolution Granting Conditional Use Permit under -Section 6.07, C-5 of Zoning Ordinance No. 464 to, Allow Burying Two Underground Storage Tanks for Flammable Solvents at Hutch- inson Industrial Corporation.- Seconded by Alderman Gruenhagen, the motion car- ried, with Aldermen Westlund, Peterson, Gruenhagen and Mayor Black voting aye and Alderman Huntwork abstaining from voting. !9z Council Minutes December 11, 1979- (e) CONSIDERATION OF APPROVAL OF 1980 PUBLIC WORKS PROGRAM WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED NOVEMBER 27, 1979) City Engineer/Public Works Director Priebe presented two maps showing streets paved as of December 1, 1979 and proposed surfacing in 1980. Mayor Black commented that due to Supreme Court decision this past year, there was some uncertainty relating to Section 429. He recommended, there- fore, that when 1980 improvement projects were being considered there be a subdivision agreement or all abutting property owners agree to what they want and will accept. Also, the usual procedures should be reversed. The City will not be able to sell bonds with 7% interest limit so the City should take bids, sell bonds and then award contract. Following extensive discussion, it was moved by Alderman Westlund to prepare a detailed report of the 1980 Public Works Program, with the intent to set a public hearing. Seconded by Alderman Huntwork, the motion unanimously cN ried. (f) CONSIDERATION OF SALARY ADJUSTMENT FOR UTILITY COMMISSIONERS Mayor Black reported the salaries paid Utilities Commissioners are comparable to that paid to Alderman. After discussion, the motion was made by Alderman Westlund to increase tWe salary to $300.00 per month for Utility Commissioner, effective January 1, 1980. The motion was seconded by Alderman Huntwork and carried unanimously. It.was moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously_carried, to waive reading and adopt Resolution No. 6457, entitled Increas- ing Salary of Municipal -Utilities Commissioners. 9. NEW BUSINESS (a) PRESENTATION BY RCM OF UPDATE REPORT ON STEP I SEWER PLANT GRANT STUDY Messrs. Jim Welday and Duane Nelson of Rieke Carroll Muller Associates, Inc. presented a report on Step I of the Sewer Plant Grant Study. RCM asked --for approval of the report, authorization to submit it to the Minnesota Pollution Control Agency, and approval of the grant amendment package for the Phase II Study in the amount of $74,000. Phase II would be 90% fundable with state and federal monies. After discussion, it was moved by Alderman Westlund to accept the report of RCM as presented and authorize appropriate grant submission to PCA. Seconded by Alderman Huntwork, the motion unanimously carried. -4- Council Minutes December 11, 1979. The motion was made by Alderman Westlund to authorize RCM to prepare and sub- mit a grant amendment for Phase II. The motion was seconded by Alderman Hunt - work and carried unanimously. City Engineer/Public Works Director Priebe reported the new permit from the Pollution Control Agency requires a Sludge Disposal Plan which is due April 1, 1980. This had never been required in the past, and no proposal has been pre- pared to date. It was the consensus of the Council to proceed and prepare a proposal for the Sludge Disposal Plan. RCM stated they could have a proposal ready within the next few days and would send a copy.to Mayor -Black and the City Engineer. (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT(S): 1. H. H. LEPEL 2. HAROLD MOLLS 3. WALTER CLAY After discussion, the motion was made by Alderman Peterson, seconded by Ald- erman Huntwork and unanimously carried, to issue snow removal permits to the above named individuals. (c) PRESENTATION BY TKDA ON POLICE/FIRE STATION COMPLEX Messrs. Bill Armstrong and Westly Hendrickson of TKDA presented a proposed plan for the police/fire station complex which had been approved by both de- partments. The site would be east of Library Square with the proposed build- ing allowing approximately 8,000 square feet for the Police Department and approximately 10,000 square_feet.,.for the Fire Department. The Whsement would be left unfinished. The estimated total project cost was $1,770,000.00. Following extensive discussion, the motion was made by Alderman Westlund to defer the matter to a later meeting of the Council. Seconded by Alderman Peterson, the motion unanimously carried. (d) DISCUSSION BY CITY ATTORNEY ON WORDING OF BALLOT FOR POLICE/FIRE STATION The motion was made by Alderman Westlund, seconded by Alderman Peterson and carried unanimously, to defer action. (e) UPDATE ON LEAGUE OF CITIES ACTIVITIES BY TOM THELEN, STAFF MEMBER Due to the absence of Mr. Tom Thelen, the update report was deferred. (f) CONSIDERATION OF AUTHORIZING MAYOR AND STAFF TO EXTEND OPTIONS ON PROPOSED MOTEL SITE FOR ADDITIONAL SIX MONTHS -5- Council Minutes December 11, 1979' After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson and carried unanimously, to approve extension of options on the pro- posed motel site for an additional six months. (g) CONSIDERATION OF 1980 OFFICERS FOR HUTCHINSON FIRE DEPARTMENT Following discussion, the motion was made by Alderman Peterson to approve the 1980 officers for the Hutchinson Fire Department. The motion was seconded by Alderman Westlund and carried unanimously. (h) CONSIDERATION OF DEMOLITION AND/OR SALE OF HOUSE AND GARAGE (125 JEFFERSON) Administrative Assistant Plotz reported the property at 125 Jefferson Street South was purchased in 1978 for the proposed elderly high rise site. Mrs': Sophie Jenike has moved out, and the house and/or garage can now be removed or demolished. After discussion, Alderman Westlund moved to authorize advertising for bias to be opened on December 28, 1979 at 2:00 P.M. Seconded by Alderman Huntwork, the motion unanimously carried. (i) CONSIDERATION OF AUTHORIZING PAYMENT TO MEALS ON WHEELS FOR REMAINDER OF 1979 IN AMOUNT OF $700 Administrative Assistant Plotz stated that Meals on Wheels had requested sup- port for their program at the Federal Revenue Sharing Hearing held in August, 1979 in the amount of $700 for the balance of 1979 and $1,800 for 1980. Mon- ies were included in the 1980 budget for the latter request, but no action was taken on the $700. After discussion,the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to approve the payment of $700 from the 1979 contingency fund to Meals on Wheels. (j) CONSIDERATION OF RESIGNATION OF OFFICER LARRY ALDAPE Following discussion, it was moved by Alderman Westlund to accept the resig- nation of Officer Larry Aldape, effective December 17, 1979. Seconded by Ald- erman Peterson, the motion carried unanimously. It was moved by Alderman Peterson, seconded by Alderman Huntwork and unani- mously carried, to waive reading and adopt Resolution No. 6456 entitled Reso- lution of Appreciation. (k) CONSIDERATION OF APPOINTMENT OF POLICE PATROL OFFICER WITH RECOMMENDATION OF POLICE COMMISSION Council Minutes December 11, 1979 It was the recommendation of the Police Commission to offer the position of Police Patrol Officer to David Erlandson to fill the vacancy created by Larry Aldape and Ronald Sweitzer to fill a new position effective January 1, 1980. After discussion, Alderman Peterson moved to approve the recommended appoint- ments for,foiice Patrol Officers. Seconded by Alderman Gruenhagen, the motion carried unanimously. (1) CONSIDERATION OF AWARDING BID FROM LOG SALE,TQ LYMAN HALL .& SON Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve awarding the bid from Dutch Elm diseased logs sale to Lyman Hall & Son of St. Joseph, Minnesota in the amount of $1,200.00. (m) CONSIDERATION OF ADVERTISING FOR BIDS FOR TREE PRUNING City Engineer/Public Works Director Priebe explained the purpose for spring tree pruning -was to decrease Dutch Elm disease. The work would be funded through DNR so there would be no cost to the City. After discussion, Alderman Westlund moved to authorize advertising for bids on December 28, 1979, 1:30 P.M. The motion -vas seconded by Alderman Peterson and carried unanimously. (n) CONSIDERATION OF MILEAGE ALLOWANCE City Accountant Merrill reported the rate of 19q, per mile is the current maxi- mum allowed under current State Statute. It was his recommendation to adjust the City's rate of reimbursement from the present 200, to 109¢ to comply with the Statute. Following discussion, the motion was made by Alderman Peterson to approve the reimbursement rate of 19C for mileage allowance. Seconded by Alderman Gruen- hagen, the motion carried unanimously. (o) CONSIDERATION OF REQUEST TO PURCHASE SLIDE PROJECTOR It was requested that the Fire Inspection and Police Department be authorized to jointly purchase a Singer Caramate 43300 slide projector in the amount of $484.00 and 10-140 slide trays at $61.20 from Century Camera. After discussion, itwasmoved by Alderman Huntwork, seconded by Alderman Gruenhagen and carried unanimously, to approve the purchase of the above named slide projector and slide trays. (p) CONSIDERATION OF COUNTY TILE REPAIR City Engineer/Public Works Director Priebe reported on the tile repair work done on the west side of Bluff Street, north of the river. The City should -7- Council Minutes December 11, 1979 - negotiate with the County as to how the cost would be apportioned. Following discussion, Alderman Westlund moved to authorize the City Engineer to negotiate the cost sharing with the County on the above stated project. Seconded by Alderman Huntwork, the motion unanimously carried. (q) PRESENTATION OF HECHT ASSOCIATES LTD PROJECT BY LAW FIRM OF DORSEY, WINDHORST, HANNAFORD, WHITNEY & HOLLADAY OF MINNEAPOLIS Mr. David McCuskey from the law firm of Dorsey, Windhorst, Hannaford, Whitney & Holladay of Minneapolis appeared before the Council and introduced Mr. Edward Hecht of Hecht Associates, Ltd., Chicago. He then informed the Council that Developers Diversified found they might exceed the $10 million limitation on their industrial revenue bond for the proposed shopping mall. Therefore:;:°they wished to split the project 1/3 and 2/3, with Hecht Associates having then limited partnership and leasing its building and related facilities to K --Mart Corporation. The original project would remain the same in dollar amount, but -it would become two projects. The City was asked to issue an industrial revenue bond to Hecht Associates, Ltd. in the amount of $2,200,000 and to amend the bond issued to Developers Diversified from $8,600,000 to $6,400,000. From a legal standpoint, they would be two separate bonds. It would be necessary to hold a public hearing within 15 to 30 days after notice was published in the newspaper. After discussion, the motion was made by Alderman Westlund to set a public hearing for Saturday, December 29, 1979 at 1:30 P.M. at City Hall. Seconded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Htntwork and carried unanimously, to waive reading and adopt Resolution No. 6455 entitled Resolu- tion Relating to a Project Under the Municipal Industrial Development Act and Calling for a Public Hearing Thereon. (r) CONSIDERATION OF WATER BILLING TO JOHN WILD FOR SPORTS HAVEN Administrative Assistant Plotz informed the Council this was a landlord and tenant problem on a delinquent water account where Sports Haven owed a bill from their previous business. Mr. John Wild had paid one-third of the amount, and the two-thirds balance of $342.85 will be paid in two installments on January 2 and February 1, 1980. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to accept payment of the balance on January 2 and February 1, 1980. (s) CONSIDERATION OF COST OF LIVING WAGE/SALARY INCREASE FOR 1980 so Council Minutes December 11., 1979 Following extensive discussion, the motion wits made by -Alderman Westlund to give a cost of living wage/salary increase of 8% for 1980. The motion was seconded by Alderman Huntwork,and,carried unanimously. (t) CONSIDERATION OF VARIANCE FROM STATE FIRE MARSHAL'S ORDER FOR USE OF ELEMENTARY SCHOOL'BUILDING Ms. Patricia Maloney of the law firm Peterson, Popovich, Knutson & Flynn of St. Paul appeared before the Council on behalf of the Hutchinson School Dis- trict No. 423. Mr. Kenneth Prihoda, Elementary School Principal, was also present. Attorney Maloney pointed out the Minnesota Statute 299F.011, Subd. 5 author- izes the Fire Marshall to grant a variance from the Fire Code after the local governing body has acted on the application. Therefore, the City Council was asked to grant approval of a variance.to be submitted to the State Fire Mar- shall for final authority. After discussion, -Alderman -West+and moved to ,grant a variance from -^the pini- form Fire Code for the School District No. 423. Seconded by Alderman Gruen- hagen, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported he had met briefly with the represen- tatives from the Police and Fire Departments and TKDA following their earlier presentation, and they would like to meet with the City Council on Tuesday, December 18, 1979 at 7:00 P.M. v A forthcoming meeting has been scheduled by the Fire Chief with the town- ships on December 13, 1979 at 8:00 P.M., City Hall, to explain the purpose of the Police/Fire Station referendum. The City Council members were invited to attend. Today there was a meeting with representatives of the Levner Company regard- ing the elderly high rise, and a preliminary agreement was reached. A pro- posal will be prepared and presented to the City Attorney for review. The Levner Company intends to submit an application to HUD the first part of 1980. The Hassan Valley Township Board will be meeting on December 17, 1979, but it was suggested that the Council wait until January to meet with them. - Administrative Assistant Plotz reported on an energy seminar he had attended. -9- Council Minutes December 11, 1979 He commented cities were encouraged to conduct a mini -audit on every build- ing, and Hutchinson would have nine buildings eligible for an audit. The grant would be for 100% funding, with no local cash contribution. A preliminary energy report is due by December 31, 1979 and the application on January 5, 1980. It was moved by Alderman Westlund to approve submitting an application for a mini -audit on buildings in Hutchinson. The motion was seconded by Alderman Gruenhagen and unanimously carried. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black commented he had met with the individuals involved concerning the covering of the parking meters in the downtown area. It was determined that there was a misunderstanding in communication. It was the Mayor's recommen- dation that the meters remain covered, and the Council concurred. 17__ Mayor Black commented about the traffic situation at the intersection of Roberts Road and School Road. It was his recommendation to make it a four- way stop, with the addition of a stop sign at the corner of Roberts Road (go- ing west). It was -moved by Alderman Westlund, seconded by Alderman Huntwork and unani- mously carried, to waive the first reading of Ordinance No. 16/79 entitled Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City -of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 13 Thereto, Relative to "Traffic, Local Reguations" and set second reading for December 26, 1979. The.Mayor had received communications from the Governor andw others regarding energy. Each community has been requested to designate one building as an emergency place for people to stay overnight in the event of need. It was Mayor Black's recommendation to designate the Old Armory as said building, and the Police Department telephone number as an emergency number to call (879-2391). Alderman Westlund moved to approve the Old Armory as the designated emergency building and the Police Department telephone number. Seconded by Alderman Huntwork, the motion carried unanimously. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported on the Undesser lawsuit regarding a house in Stoney Point Addition that was built over the boundary line. The City had been released from the case, but the City's cost was $500. Mr. Schantzen asked for ratification of the fee. -10- Council Minutes December 11, 1979. Alderman Westlund moved to approve the $500 fee for court charges. Seconded by Alderman Gruenhagen, the motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 11:08 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen- hagen and unanimously carried. 0 -11- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 18, 1979 The special meeting of the City Council was called to order at 7:00 P.M. by Mayor D. J. Black. Those present were: Aldermen Westlund, Peterson, Gruenhagen and Hunt - work, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, Westly Hendrickson of TKDA, and representatives from the Police and Fire Departments. Discussion was given to the proposed plans for the police/fire station. It was the consensus of the Council to wait until December 26, 1979 before a final decision is made on the site. The motion was made by Alderman Huntwork to authorize TKDA to proceed with preparing _ a model of the proposed police/fire station. Seconded by Alderman Peterson, the motion unanimously carried. There being no further business, the meeting adjourned at 7:45 P.M. I'm NUTRITION FOR THE ERLY National Guard Armor Highway 22 South Hutchinson Minnesota S3J50 December 13, 1979 13415 OU 1979 0 ti N gr %-6a l�8Z LZ9Zy2�'L Joan Phillipa Site Kanager Hutchinson City Council Hutchinson, P:innesota 55350 Gentlemen: The participants of the Nutrition Program w-uld like to request that the cit3- place two handicapped parking signs Cern Hogan directly in front of the entran^e at the new Nat'l. Guard Asalt. Site Nftnafer Armory. The armory is used by nany different groups, including the Nutrition Program, and there are often times when our handicapped participants, as well as others, are forced to walk a cistance that could be harmful to them. Your attention in t' -is matter is appreciated. Luella Kaci ssrek rood manager Yours truly, I an Philli s P Lori Adamiets Aas't. Food hAnaper DATE December 21, 1979 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council,{ FROM: Dean M. O'Borsky A 41, SUBJECT: Request for Handicapped Parking Signs I have no objection to placing two handicapped parking signs in front of the new Armory. The applicant should contact the Armory personnel as this is State property and costs incurred should not be borne by the City. It should be noted that State Law prohibits parking in such restricted areas unless the vehicle has a license plate so designated by the wheelchair logo. All vehicles parked in the handicapped zone that do not have such a license plate will be tagged. Application for handicapped plates may be made through the Department of Public Safety. DMO:neb CITY COUNCIL HUTCHINSON, MN. 55350 DEAR COUNCIL MEMBERS: DAN PERRINE, CHAIRMAN MCLEOD COUNTY HEART ASSOCIATION 499 CONNECTICUT ST. HUTCHINSON. MN. 55350 2232425 4 DEC 1979 W CD R-CEtVE,p w p By 1101 6 819c THE AMERICAN HEART ASSOCIATION, MINNESOTA AFFILIATE, INC. IS A STATE WIDE HEALTH AGENCY AND IS PART OF THE AMERICAN HEART ASSOCIATION WHICH IS REPRESENTED BY 55 AFFILIATES IN ALL STATES AND TERRITORIES OF THE UNITED STATES. SINCE 1949 IT HAS BEEN THE ONLY AGENCY DEDICATED SOLEY TO PREMATURE DEATH DUE TO HEART AND BLOOD VESSEL DISEASE. HEART DISEASE IS THE NATION'S NUMBER ONE HEALTH PROBLEM. IT CLAIMS MORE AMERICAN AND MINNESOTAN LIVES THAN ALL OTHER CAUSES OF DEATH COMBINED. IN 1976, NEARLY ONE MILLION DIED FROM HEART AND BLOOD VESSEL DISEASE — 52 PERCENT OF DEATHS FROM ALL CAUSES. IN OUR COUNTY ALONE THERE WERE ABOUT 175 DEATHS IN 1978 FROM HEART DISEASE — 53 PERCENT OF ALL COUNTY DEATHS. MORE THAN 40 MILLION AMERICANS HAVE SOME MAJOR FORM OF HEART AND BLOOD VESSEL DISEASE. HYPERTENSION AFFLICTS NEARLY 34 MILLION; CORONARY HEART DISEASE, OVER 4 MILLION; RHEUMATIC HEART DISEASE, NEARLY 2 MILLION; AND STROKE, NEARLY 2 MILLION. BECAUSE THE PREVALENCE OF HEART AND BLOOD VESSEL DISEASE IS A MAJOR HEALTH CONCERN IN THIS COUNTRY, MUCH RESEARCH IS NEEDED AND IS BEING DONE. THIS RESEARCH COSTS MANY DOLLARS, THEREFORE, I WOULD LIKE TO PROPOSE TO HAVE A FUND RAISING " FUN RUN" TO BE HELD ON SATURDAY, MAY 10TH, 1980; BEGINNING WITH REGISTRATION AT 9:30AM; THE "RUN" FROM 11AM TO IPM; AND A POST RUN CELEBRATION FROM 1-3PM. PLEASE FIND ENCLOSED WITH THIS LETTER A COPY OF THE PROPOSED ROUTE FOR THE " FUN RUN". THIS EVENT WILL BE FOR ALL AGES AND WILL BE A FUND RAISING EVENT FOR THE AMERICAN HEART ASSOCIATTON. THE RUN WILL ALSO BE AN INVITATION TO ALL RUNNERS TO BEGIN AND MAINTAIN GOOD PHYSICAL FITNESS. PLEASE ACCEPT MY PROPOSAL. IF MORE INFORMATION IS NEEDED, PLEASE FEEL FREE TO CONTACT ME. THANKYOU FOR YOUR TIME. SINCERELY, DANIEL B. PERRINE • ORDINANCE NO. 16/79 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 13 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Subdivision No. 13, which shall be as follows: Subd. No. 13. That the following named Road to -wit: Roberts Road (going West) at the intersection of School Road be and the same is hereby declared, established and made a stop street. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its pub- lication. Adopted by the City Council this 26th day of December, 1979. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor Fund. 00 RESOLUTION NO. 6458 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Adopted by the City Council this 26th day of December, 1979. ATTEST: Gary D. Plotz City Clerk n D. J. Black Mayor MEMORANDUM DATE: December 20, 1979 --------------- TO: —Mayorand City Council — — — — — — — — — — — — — — — — — — — — FROM: — Kenneth B. Merrill, City Accountant — — — — — — — — — — — — — SUBJECT: — Interest Earning of Water/Sewer Fund — — — — — — — — — — — — — The earning of the cash balance from the Water/Sewer Fund has, historically, been placed in the General Fund. During our spring workshop it was dis- cussed about showing this as a fund transfer. The accompanying Resolution authorizes this transfer. will show a transfer of dollars to the General Fund and pear in the respective statements for year end. :•7 Attachment /ms The Water/Sewer-Fund the amounts will ap- RESOLUTION NO. 6462 TRANSFERRING INTEREST EARNED FROM WATER/SEWER FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all interest earned by the Water/Sewer cash balance is hereby transferred by the Water/Sewer Fund to the General Fund. Adopted by the City Council this 26th day of December, 1979. ATTEST: U0 Gary D. Plotz City Clerk D. J. Black Mayor RESOLUTION NO. 6458 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 80-01 WHEREAS, it is proposed to improve: School Road from T.H. 7 to 7th Ave. N.W. 7th Ave. N.W. from School Road to Shady Ridge Road Rolling Oaks Lane from School Road to West Termini Graham Street from Roberts Road to Milwaukee Avenue Milwaukee Avenue extension to Graham Street Roberts Road South from Sibley Avenue to South Termini Jackson Street from Roberts Road to McDonald Drive Lakeview Lane from Roberts Road to School Road Sherwood Circle from Jorgenson Street to East Termini by the installation of curb and gutter, gravel base and appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of December, 1979. D. J. Black, Mayor d Gary D. Plotz, Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: December 20, 1979 TO: Mayor and City Council FROM: Marlow V. Priebe, City Engineer SUBJECT: Curb and Gutter and Gravel Base Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on January 22, 1980, at 8:00 P.M. Project 80-01 - Construct Curb and Gutter, Gravel Base and Appurtenances as follows: School Road from T.H. 7 to 7th Ave. N.W. 7th Ave. N.W. from School Road to Shady Ridge Road Rolling Oaks Lane from School Road to West Termini Graham Street from Roberts Road to Milwaukee Avenue Milwaukee Avenue extension to Graham Street Roberts Road South from Sibley Avenue to South Termini Jackson Street from Roberts Road to McDonald Drive Lakeview Lane from Roberts Road to School Road Sherwood Circle from Jorgenson Street to East Termini Construction Cost $ 208,320.00 Engineering 31,248.00 Fiscal and Miscellaneous 31,248.00 Land Acquisition -0- Capitalized Interest 31,248.00 TOTAL $ 302,064.00 Assessable Cost $ 290,000.00 City Cost 12,064.00 TOTAL $ 302,064.00 Respectfully submitted, Marlow V. Priebe pv City Engineer RESOLUTION NO. 6460 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 80-01 WHEREAS, pursuant to Resolution Number 6458, adopted by the Council on December 26th, 1979, a report has been prepared by Marlow V. Priebe with reference to the improvement of: School Road from T.H. 7 to 7th Avenue N.W. 7th Avenue N.W. from School Road to Shady Ridge Road Rolling Oaks Lane from School Road to West Termini Graham Street from Roberts Road to Milwaukee Avenue Milwaukee Avenue extension to Graham Street Roberts Road South from Sibley Avenue to South Termini Jackson Street from Roberts Road to McDonald Drive Lakeview Lane from Roberts Road to School Road Sherwood Circle from Jorgenson Street to East Termini by the installation of curb and gutter, gravel base and appurtenances; and this report was received by the Council on December 26th, 1979. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of the improvement of $302,064.00. 2. A public hearing shall be held on such proposed improvement on the 22nd day of January, 1980, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 26th day of December, 1979. D. J. Black, Mayor Gary D. Plotz, Clerk RESOLUTION NO. 6459 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 80-02 WHEREAS, it is proposed to improve: California Street from School Road to 1,400 feet South School Road from County Road 12 to California Street Atlanta Avenue from T.H. 15 to Boston Street T.H. 15 from Century Avenue to Atlanta Avenue Boston Street from Century Avenue to Atlanta Avenue Arch Street from Second Avenue to Michigan Street by the installation of watermain, sanitary sewer, storm sewer and appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it sould best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of December, 1979. D. J. Black, Mayor Gary D. Plotz, Clerk 0 G- f (612) 879-2311 '/T Y OF HUTCHINSON WASHINGTON AVENUE WEST -HINSON, MINN. 55350 ENGINEER'S REPORT DATE: December 20, 1979 TO: Mayor and City Council FROM: Marlow V. Priebe, City Engineer SUBJECT: Watermain, Sanitary Sewer and Storm Sewer,Improvement.Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on January 22, 1980, at 8:00 P.M. Project 80-02 - Watermain, Sanitary Sewer, Storm Sewer and Appurtenances as follows: California Street from School Road to 1,400 feet South School Road from County Road 12 to California Street Atlanta Avenue from T.H. 15 to Boston Street T.H. 15 from Century Avenue to Atlanta Avenue Boston Street from Century Avenue to Atlanta Avenue Arch Street from Second Avenue to Michigan Street Construction Cost $ 0 224,730.00 Engineering 33,710.00 Fiscal and Miscellaneous 33,710.00 Land Acquisition -0- Capitalized Interest 33,710.00 TOTAL $ 325,860.00 Assessable Cost $ 220,000.00 City Cost 105,860.00 TOTAL $ 325,860.00 Respectfully ?rsubmitted, Marlow V. Priebe City Engineer pv / i • RESOLUTION NO. 6461 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 80-02 WHEREAS, pursuant to Resolution Number 6459, adopted by the Council on December 26th, 1979, a report has been prepared by Marlow V. Priebe with reference to the improvement of: California Street from School Road to 1,400 feet South School Road from County Road 12 to California Street Atlanta Avenue from T.H. 15 to Boston Street T.H. 15 from Century Avenue to Atlanta Avenue Boston Street from Century Avenue to Atlanta Avenue Arch Street from Second Avenue to Michigan Street by the installation of watermain, sanitary sewer, storm sewer and appurtenances; and this report was received by the Council on December 26th, 1979. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $325,860.00. 2. A public hearing shall be held on such proposed improvement on the 22nd day of January, 1980, in the Council Chambers of the Cith Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 26th day of December, 1979. Gary D. Plotz, Clerk D. J. Black, Mayor BURNS MANOR MUNICIPAL NURSING HOME Minutes - Special Meeting The Board of Directors for Burns Manor Municipal Nursing Home met in special meeting regarding financial matters, Thursday, November 299 1979, at Burns Manor 12:00 noon, president Leslie Linder presiding. All members were present except Ralph Westlund. Pursuant to review of salary scheduled increases, dated 11-13-79 to be effective Dec. 24, 1979, which previously had been transmitted to members of the board for study prior to the special meeting date; a motion by E.Miller, seconded by K. Duehn and carried, -resulted in approval of same; a copy of which is attached to the minutes on file and made a part thereof. A motion by L. Graf, seconded by ELMillermand carried,resulted in the following increases in patient's daily rates: Skilled Care plus $2.50, increased to 532.50/day Intermediate Care plus $2.20, increased to $28.20/day Private rooms will remain at same format: an additional $1.00 per day plus level of care basis. A motion by K. Duehn seconded by 'Miller and carried, authorized the trans- fer of funds to the ity of Hutchinson for bond payment due 1-1-1980, in the amount of $64,232.16 A motion duly made, seconded aid carried, resolved that it would be the policy of Burns Municipal Nursing Home not to accept assignments for its employees personal obligations. There being no further business, on motion made, seconded and carried, meeting adjourned to reconvene in regular session, Thursday, December 20, 1979 at the same time and place. ATTEST: Leslie Linder, president. Respectfully submitted, Mavis J. Geier, Secretary 7 /,? . � M N HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS REGULAR MONTHLY MEETING November 20, 1979 Small Conference Room - 5:45 PM Present: Rollie Balke, Vice -President; Norah Mullan, Secretary; Rev. David Natwick, Trustee; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Dr. Thomas Kleinkauf, , Chief dZ Staff Absent: Jim Joyce, President; Joan Ewald, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Frank Seivert, Controller; Darwin Clausen, .Director of Non -Medical Services Vice -President Balke called the meeting to order at 5:45 PM• Motion by Natwick to approve minutes of October 16, 1979, meeting as presented. Seconded by Gruenhagen. All in favor. Motion passed. Statistical report - Reviewed by Graves. Drop in patient days noted due to length of stay in the Mental Health Unit. Accounts Payable - Motion by Gruenhagen to approve and authorize for payment the attached listing of cash disbursements and acdounts payable in -the amount of $286,711.71. Seconded by Mullan. All in favor. Motion passed. Some discussion followed regarding utility bills and the hospital's current energy conservation programs. Financial Statements - Reviewed by Graves. Year to date financial position remains excellent. Variances in nursing service areas expenses are due to reclassification of supplies. Medical Staff Minutes - Dr. Kleinkauf was asked to comment on the Medical Staffff,s policy for discontinuing resuscitative measures on critically ill patients. stated this had been presented to the Medical Staff and a report will be forthcoming next month. Reviewed the Director and Assistant Director of Nursing Reports, Mental Health Unit Director's Report and the Hospital Auxiliary Meeting Minutes. Motion by Natwick to have the secretary bf the Board write a letter to Jane Lien, Director of Nurses, commending her for her outstanding he RN le a rr Talion in helpetting, ing nurse educators understand the problems facing and congratulate her on being re-elected as president of District E Nurses. Seconded by Gruenhagen. A11 in favor. Motion passed. New Business: hase a. Television Sets - Motion by Natwick to requ�OttoCityreClacelcurrent black andcwhite 18 Sylvania Color TV sets at a cost of $5�9 assed. sets_ Seconded by Mullan. All in favor. Motion p b. Cardiac monitors - Motion by Natwick to request City Council approval to purchase one slave scope, and two hard -wire monitors from Abbott Electronics in the amount of $12,7+7. Seconded by Mullan. All in favor. Motion passed. c. Carpet - Motion by Natwick to purchase and install carpeting in the Mental Health Unit area. Cost approximately $3,550• Seconded by Mullan. All in favor. Motion"passed. d. Parking Lot - Balke explained to the Board members the emergency nature of the situation. The project needed to be completed before frost set in. If delayed until spring, ground water would be a problem that could cause delay and unsafe conditions for patients, as well as being more costly. Motion by Gruenhagen to confirm the decision of the Board members when previously polled to request approval of the City Council to accept the quote from Miller, Miller, and Mac of $7,550 to pave a section of the parking lot in front of the Medical Office Build'.ng. Graves to inform City Council of circumstances requiring immediate repait. Seconded by Goebel. All in favor. Motion passed. e. Long Range Planning Survey - The consensus of the Board was to invite the Planning Consultants to give a detailed presentation at the next Board Meeting on how they would structure the survey, and discuss the merits and possible consequences of such a survey. f. Dr. Murray - Motion -by Natwick to accept the recommendation of the Executive Committee of the Medical Staff and grant Medical Staff privileges to Dr. Charges Murray, an Onocologist. Seconded by Gruenhagen. All in favor. Motion passed. i g. Pearl Werpy, Nurse Practitioner - Motion by Natwick to accept the recommendation of the Executive Committee of the Medical Staff and grant Allied Health Staff privileges to Pearl Werpy. Seconded by Gruenhagen. All in favor. Motion pawed. h. Budget - A detailed budget presentation was given by Graves and staff. The consensus of the Board was to study the budget further and await final approval for the December Board Meeting. i. Salary increase - Motion by Goebel to grant an increase of 9% on base per established job categories at an approximate cost of $131,000 effective December 31, 1979. Seconded by Gruenhagen. All in favor. Motion passed. Motion by Goebel to increase shift differential pay from 12.5¢ per hour to 20¢, and to increase call pay from $8.00 per week day and $10.00 per weekend day to 75¢ per hour of call, net of hours -worked, effective December 31, 1979. Seconded by Mulaan. All in favor. Motion passed. j. Generator Proposal - The consensus of the Board was to not pursue further negotiations with the Buffalo Hospital Board for future purchase of their generator. Reasons - Total cost exceeds $20,000, no warranty, and uncertain time of availability. Motion by Goebel to request approval of the City Council to purchase a new generator and switch gear in the approximate amount of $32,000, and proceed with the remainder of the detailed emergency electrical generator system update plan. Seconded by Gruenhagen. All in favor. Motion passed. �. Air Conditioner for Telephone Room - Motion by Mullan to authorize purchase of .a central air conditioning unit from Krasen's in the amount of approximately $1,600. Seconded by Gruenhagen. All in favor. Motion passed. Motion by Goebel to adjourn. Seconded by Gruenhagen. All in favor. Meeting adjourned -t 9:03 P.M. as ecty su ' tted, H. ROS now Assistant Administrator WHR/ d j r . CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER, 1979 ' REVENUE REPORT Current Adopted Year to Remaining Percentage Description Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 % GENERAL FUND t' TAXES 0.00 388,424:00 225,879.90 162,544.10 58.2% LICENSES 5.00 10,725.00 11,876.01 ( 1,151.01) 110.7% PERMITS & FEES 3,107.76 29,500.00 36,838.22 ( 7,338.22) 124.9% INTER -GOVERNMENT REVENUE 199,906.04 923,541.00 949,476.72 (25,935.72) 102.8% CHARGES FOR SERVICES 12,363.91 224,113.00 249,563.04 (25,450.04) 111.4% FINES & FORFEITS 1,752.50 20,000.00 22,.344.62 ( 2,344.62) 111.7% MISCELLANEOUS REVENUE 20,005.87 50,000.00 0 125,792.62 (75,792.62) 251.6% CONTRIBUTIONS FROM OTHER FUNDS 20,240.00 287,000.00 362,551.55 (75,551.55) 126.3% REVENUE FOR OTHER AGENCIES 339.28 300.00 2,268.57 ( 1,968.57) _ 756.2%, $ 257,724.32 $1,933,603.00 $1,986,591.25 $ 398,076.45 102.7% WATER & SEWER FUND WATER & SEWER UTILITIES $ 50,097.00 $ 560)600.00 $561,371.66 ( $ 771.66) 100.1% EXPENSE REPORT Description GENERAL FUND MAYOR & COUNCIL ADMINISTRATIVE ASSISTANT ELECTIONS CITY CLERK MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY HALL OLD ARMORY POLICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL ENGINEERING STREETS & ALLEYS CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER, 1979 Current Adopted Year To Month Budget Date Amount $0,000,000.00 0,000,000.00 $0,000,000.00 1,801.99 4,948.21 401.36 20,095.70 3,535.90 6,216.73 1,738.63 233.04 2,563.86 2,197.31 50,388.47 20,081.76 611.85 5,501.61 173.25 00 9,765.09 20,891.57 16,350.00 41,772.OQ 5,901.00 129,909.00 30,473.00 12,500.00 12,749.00 2,000.00 27,260.00 21,151.00 3661906,001. 57,100.QQ 17,864.00 45,586,00 800.00 250.00 101,069.00 210,528.00 18,686.06 41,979.04 4,159.26 123,304.81 29,192.85 12,500.00 14,325.36 2,470.61 25,209.10 a 15,868.55 382,543.97 46,722.53 15,457.44 43,989.17 547.75 00 93,302.50 235,840.79 Remaining Balance $0,000,000.00 ( 2,336.06 ) ( 207.04 ) 1,741.74 6,604.19 1,280.15 (576.36 ) ( 470.61 ) 2,050.90 5,282.45 ( 15,637.97 ) 10,377.47 2,406.56 1,596.83 252.25 250.00 7,766.50 (25,312.79 ) Percentage Used 114.3% 100.5% 70.5% 94.9% 95.8% 100.0% 104.2% 123.5% 92.5% 75.0% 104,3% 81.8% 86.5% 96.5% 68.5% 92.3% 112.0% EXPFNSE REPORT CONTINUED • Description MAINTENANCE ACCOUNT -STREET CONSERVATION OF HEALTH L 113 RA RY RECREATION CIVIC ARENA PARK DEPT. CEMETERY DOWNTOWN DEVELOPMENT DEIST SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE LAW C ON HRA FIRE MARSHALL WATFR & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 5,194.45 00 831.22 5,582.01 80,697.43 16,257.38 4,592.72 2,042.36 4,996.16 13,214.2o 4,192.60 2,103.33 13,504.75 2,567.33 2,442.73 309,365.00 36,261.90 8,439.72 19,996.54 64,698.16 Adopted Budget $0,000,000.00 56,000.00 300.00 40,172.00 61,705.00 57,045.00 175,785,00 23,649.00 15,700.60 38,750.00 45,34.5.00 36,976.00 253,843.00 00 00 _ 261165.00 $1,932,603.00 649,366.00 56,100.00 100.400.00 $ 8051866.00 Year to Date Amount $0,000,000.00 57,423.04 00 0 38,913.74 77,681.00 80,697.22 171,656.49 23,179.42 43,504.65 17,735.16 59,155.30 34,558.22 119,490.46 77588.25 20,912.93 23,752.25 1,952,347.92 466,744.18 50,878.27 •185,015.31 702,637.76 Remaining Balance $0,000,000.00 ( 1,423.04 ) 300.00 1,258.26 (15,976.00 ) ( 23,652.22 ) 4,128.51 469.58 ( 27,804.65 ) 21,014.84 ( 13,810.30 ) 2,417.78 134,352.54 ( 77,588.25 ) ( 20,912.93 ) 2,412.75 2,384,018.44 182,621.82 5,221.73 ( 84,615.31 ) 272,458.86 Percentage Used 102.5% 96.9% 125.9% 141.5% 97.7% 98.0% 277.1% 45.8% 130.5% 93.5% 47.1% 999.9% 999.9% 90.8% 101.02% 71.9% 90.7% 184.3% 87.19% MINUTES TRANSPORTATION BOARD Wednesday, November 14, 1979 The regular meeting of the Transportation Board was called to order by Chairman Kjos at 12:00 noon. Members present were Clarice Coston, Ken Gruenhagen, Rick Johnson, Ronald Jonas, Emma Lake and Russ Meade in addition to Chairman Kjos. Absent: None. Also attending were Administrative Assistant, Gary Plotz and Per- sonnel Director, Hazel Sitz. The minutes of the October 10, 1979 meeting were approved aspwritten on motion by Ronald Jonas and seconded by Ken Gruenhagen. Old Business Interconnecting service was discussed but is presently at a standstill. The Department—of Transportation is in contact with •possw-e •carriers. The holiday schedule will be printed in the Leader. The sale of coupon books was discussed. Coupons used by the nutrition center and senior activity center were explained as being part of those organizations grants. New Business Not too many turndowns or no shows for the month. It was noted there had been an increase in ridership during the month. At the bequest of the Chairman, due to many busy schedules, there will not be a meeting in December. The meeting adjourned at 12:45 P.M. Emma Lake, Secretary MINUTES TRANSPORTATION BOARD DECEMBER 12, 1979 The regular meeting of the Transportation Board was held on Wednesday, December 12, 1979 at 12 noon. Members present were Chairman Jack Kjos, Ron Jonas, Clarice Costen and Ken Gruenhagen. Absent: Emma Lake, Rus Meade, Rick Johnson. Also attending were Administrative Assistant Gary Plotz and Personnel Coordinator Hazel Sitz. Ed Thompson and Bob Lewno of Jefferson Lines/Zephyr Division attended the meeting to provide the Board information about proposed interconnecting service. They described the proposed service, which would involve a rerouting of their present schedule which now serves Highway 212. It would provide a daily round trip,to the Twin Cities and accommodate both passengers and freight. If there were a demonstration of public support for this service, Jefferson Lines would make application to the Minnesota Department of Transportation for funds which may be available from the Federal government under Section 18 of the Urban Mass Transportation Act. Such funds would provide start-up assistance for the service, which should eventually become self-sustaining. After hearing the presentation, the Board expressed support for the proposal which it was felt would serve a long standing need for Hutchinson. The Transportation Board would assist with publicity to generate public support of the proposal. 0 On a motion by Clarice Costen, seconded by Ron Jonas, carried unanimously, the Transportation Board recommended that the City Council give favorable consideration to the proposal for interconnecting service. H. Sitz, Acting Secretary r MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 20, 1979 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Christen at 7:31 P.M. with the following members being present: Bill Backen, Don Erickson, Dan Huntwork, Clint Tracy and Elsa Young in addition to Chairman Christen. Absent was Bob Otte. Also attending were Administrative Assistant, Gary Plotz, City Engi- neer, Marlow Priebe, Building Official, Bud Willard, Fire Marshall, George Field and Fire Chief, Lloyd Schlueter. 2. MINUTES The minutes of the October 16, 1979 meeting were unanimously approved on motion by Dan Huntwork and seconded by Clint Tracy. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON INDUSTRIAL CORPORATION The hearing was opened at 7:32 P.M. -by Chairman Christen. Mr. Dan Huntwork requested it be noted that he abstained from voting on this issue. Chairman Christen asked if there was anyone present in opposition to this. No one responded. Representatives from Hutchinson Indus- trial Corporation were present to answer any..questions from the o planning commission members.• It was determined the set -backs far exceded the required amount. Don Erickson made a motion to close the hearing at 7:35 P.M. Seconded by Bill Backen, the motion unanimously carried. Don Erickson then made a motion to recommend approval to the City Council of the requested Conditional Use Permit by Hutchinson In- dustrial Corporation. Clint Tracy seconded the motion and it car- ried unanimously. (b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY TOM DOLDER FOR "HUTCH BOWL" Due to the fact the request was withdrawn, there was no public hearing held. 4. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT FOR "SWANSON'S SUBDIVISION OF HUTCH- INSON INDUSTRIAL PARK" Hutchinson Planning Commission Minutes Page 2 The map was reviewed by the Planning Commission members. City Engineer, Marlow Priebe, stated a time schedule for the utilities has not yet been decided. He also stated either a 8" or 12" line will be necessary since its industrial. Mr. Clint Tracy made a motion to recommend approval to City Council for the final plat for Swanson's subdivision of Hutchinson Indust- rial park with the stipulation they follow staff's recommendation and pay the designated park contribution. Seconded by Dan Hunt - work, the motion unanimously carried. (b) CONSIDERATION OF EXTENDING TIME PERIOD FOR PREVIOUSLY APPROVED VARIANCE -AND CONDITIONAL USE PERMIT FOR GRACE LUTHERAN CHURCH Mr. Milan Dummer representing Grace Lutheran Church was present to answer questions of the Planning Commission members. He ex- plained they would like to wait until spring to begin construct- ion. After a brief discussion, Mr. Dan Huntwork made a motion to rec- ommend approval to the City Council an extension of six months for variance and conditional use permit for Grace Lutheran Church. Seconded by Elsa Young, the motion carried unanimously. (c) DISCUSSION CONCERNING ELKS LODGE PARKING LOT Mr. Willard, Building Official, stated the Elks had asked for a certificate of occupancy and he had not yet issued it because the parking lot surface was covered with crushed rock and he wondered since it could not be striped how it could be determin- ed where the parking si'aces were. Several gentlemen representing the Elks were present. They stat- ed they were present to find out just exactly what they could do to help get the certificate of occupancy. Mr. Willard also stated parking for the handicapped had to be provided. It was determined one space for the handicapped was necessary and they stated they would mark this by a sign on a post. After a lengthy discussion, it was determined that the club it- self should enforce the parking rules. It was suggested signs be painted on the side of the building designating parking areas. Dan Huntwork made the motion the certificate of occupancy be is- sued when the handicapped spot for parking is designated and mark- ed. Seconded by Don Erickson, the motion carried unanimously. t, . . 1. Hutchinson Planning Commission Minutes Page 3 At this point in the meeting Dan Huntwork suggested staff send out a memo concerning dust free surfaces on parking lots and a list of the lots of such materials. Section 10:01 of the Zon- ing Ordinance is to be reviewed at the next regular meeting. Mr. Willard also stated he needs a date determined for the com- pletion of parking lots. (d) DISCUSSION ON REQUEST FOR CONDITIONAL USE PERMIT SUBMIITTED BY COUNTRY CLUB TERRACE FOR "MOBILHOME MINNESOTA" Mr. Plotz reviewed this item for the Planning Commission members stating a conditional use permit was issued at a earlier date to "Country Club Terrace" which indicated 10% of the land was to be designated for recreational use. Now it is the request of "Mobil - home Minnesota" to use a portion of this designated recreation area for the display of mobile and modular homes. Marlow Priebe, City Engineer, stated to allow a business of this type new zoning would be required. This type of business in not permitted under a conditional use permit. Mr. Milo Nelson and Mr. David Gomez representing "Mobilhome Minnesota" felt moving the recreation area would notlbe much of a problem. After a lengthy discussion, the planning commission members sug- gestion was since the land adjoining this land is zoned commer- cial perhaps they might try for rezoning the portion of lands which would include their office and display area. Dan Huntwork suggested checking on the comprehensive' ,plan before making a final decision. Marlow Priebe suggested a scaled drawing be presented to the Planning Commission before the next meeting. Mr. Plotz then summarized the requests as follows: 1. Rezoning - which would be a continuation of the adjacent C -district. 2. A conditional use permit for redesignating 10% of the land for a recreational area. 3. Scaled drawings of the units and the land. (e) APPROVAL OF 1980 PUBLIC WORKS PROGRAM Hutchinson Planning Commission Minutes Page 4 City Engineer, Marlow Priebe, went over his public works im- provement report for 1980. After discussion, Dan Huntwork made a motion the Planning Com- mission recommend to the City Council approval of this present- ation along with a colored map indicating present and proposed improvements. Seconded by Clint Tracy, the motion carried un- animously. (f) REVIEW OF 10 YEAR PUBLIC WORKS PROGRAM City Engineer, Marlow Priebe, went over his 10 year public works program stating he estimated perhaps a new well will be needed sometime between 1985-1989. Sometime during this period a new sewer plant will probably be needed. The estimated cost is one to one and a half million. He suggested asking for federal aid if the government steps up the water treatment program. (g) DISCUSSION OF STREET NAME FOR PRESENT COUNTY ROAD # 12 IN JOHN- SON COURT ADDITION It was the feeling of the Planning Commission that more thought should be given to this and also the comprehensive plan should be considered so it was decided no action would be taken until next month. At this point in the meeting it was decided that since two of the members had to leave because of previous commitments, items H and I should be acted upon at a special meeting to be held on December 4, 1979 at 7:30 P.M. 5. UNFINISHED BUSINESS Mr. Lloyd Schlueter, Fire Chief, and Mr. George Field, Fire Marshall, were present and explained they felt rather than close the opening on Dale Street by "Southdale Apartments" it should be enlarged to ensure adequate fire protection due to possible problems with snow during the winter months. Discussion followed and no action was taken. It was requested by the Planning Commission that someone from the Fire Department advise the Planning Commission on such matters as this in the future. Also the secretary should send an agenda to the Fire Dept. each month. Mr. Plotz made mention of a seminar on Planning & Zoning which was to be held December 13th and 14th at the Radisson South which he felt was well worthwhile attending. It was decided the secretary should check back with each member concerning registration. a Hutchinson Planning Commission Minutes Page 5 Mr. Bud Willard stated it had been decided in the past no residences should have driveways on Roberts Road. He showed a map of "Shalom Baptist Church" showing the entrance on Roberts Road. Since no one will be backing out on Roberts Road, it was the consensus of the Planning Commission no action would be necessary. 6. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 9:45 P.M. on motion by Clint Tracy and seconded by Bill Backen. The motion unanimously carried. 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 4, 1979 The Special Meeting of the Hutchinson Planning Commission was called to order by Chairman Christen at 7:35 P.M. with the following members being present: Don Erickson, Dan Huntwork, Bob Otte, Clint Tracy and Elsa Young in addition to Chairman Christen. Absent: Bill Backen. Also attending were Administrative Assistant, Gary Plotz, City Engineer, Marlow Priebe, Fire Marshall, George Field and Consultant Clarence Simonowicz. 1. CONSIDERATION OF FINAL PLAT FOR "PADEN FIRST ADDITION" SUBMITTED BY DENNIS ALBERTSON City Engineer, Marlow Priebe, original plat. A right of way the highway for possible turn stated everything is identical as the has been taken by the City to widen lanes. Dan Huntwork made a motion to recommend approval of the final plat for "Paden First Addition" to City Council. Seconded by Clint Tracy, the motion carried unanimously. 2. REVIEWAL OF RESPONSIBILITIES OF PLANNING.COMMISSION MEMBERS Mr. Clarence Simonowicz explained to the members portion$ of a booklet stating the responsibilities of the Planning Commission members. He went on to say generally Planning Commissioners are strictly an ad- visory board to the City Council. The Planning Commission Act states the Planning Commission is to create a comprehensive plan for a comm- unity and to implement it which would guide the growth of a community. It was determined our zoning ordinance should be brought up to date since the comprehensive plan was adopted after the zoning ordinance. e Mr. Simonowicz also stated all capital improvements and the purchase and sale of all public property should be brought before the Planning Commission. This would include airports, schools and school sites. Dan Huntwork mentioned this would include several pieces of land in- volved in the future; some of which are Fire Hall, Liquor Store, Motel, and Downtown Development. A Official Map which should be adopted by the City Council was discussed which would indicate where new streets and roads are to be located so future growth and construction could be controlled. Mr. Simonowicz said the tools of a Planning Commission are the Zoning Ordinance, subdivision regulations, official maps and the power to regulate conformance to the comprehensive plan which is a plan on how you expect to see the city grow. 3. PRESENTATION ON POLICY ALTERNATIVES FOR CAPITAL IMPROVEMENT PROGRAM BY CLARENCE SIMONOWICZ Hutchinson Planning Commission Minutes Page 2 Discussion followed on items listed on a sheet which was earlier mailed to each member concerning completion of improvement of existing streets, the assessment policy, policy on sidewalks, street lighting, tree planting, financing of public buildings, the use of a Mapped Street Act and the funding of such programs. A special meeting was set for Jan. 3, 1980 for reviewal of the Compre- hensive Plan and a special meeting was set for January 29, 1980 for reviewal of capital improvements. Discussion was held on increasing the number of members on the Planning Commission and it was decided this should be placed on the agenda of the regular meeting date in December. Meeting adjourned at 10:42 P.M. MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD Tuesday, November 20, 1979 The meeting was called to order by Chairman Skip Quade at 12:04 P.M. with the following members present: Don Abbott, Jay Alrick, Don Glas, Dennis Hukriede, Tom O'Connell, Bob Stearns, Marlin Torgerson and Lloyd Torgrim- son in addition to Chairman Quade. Ex -Officio members attending were Mayor Black, Clarice Coston and Jean Lerberg. Also attending from the HRA were Phyllis Hegrennes and Mildred Nelson. Consultant Simonowicz, City Engineer, Marlow Priebe, Administrative Assistant, Gary Plotz and Alderman Ken Gruen- hagen. Mr. Quade explained that various presentations were scheduled for today and he began with the Levner Company. Levner Co. Mr. Kenneth Levner distributed a booklet entitled "Hutchinson Elderly Hous- ing Project". In this booklet he had sections on the project proposal, history of his company, qualifications of the contractor, architect, financial consultant, as well a's the developer -himself. Copies of letters of rea mendation in the booklet were,,pointed out to the Board. He mentioned he had toured Park Towers with Jean Lerberg to see what had been done right and what had been done wrong. He noted to the Board -his financial reference was good to six figures. Mr. Bob Pope presented a design for the building. All apartments were sep- arate from the senior citizens center. Each floor had a lounge' and trash - room. Each unit had 624 square feet. The caretaker would hale a two-bed- room unit and the senior citizens center would be 5,000 square feet. 0 v Mr. Doug Mayo assured the.Board that Mr. Levner had the ability to secure the necessary funds. He stated he has made HUD aware of the need for funds for the development of the land and would follow thru on this project personally. Knutson Company Mr. Kurt Glazer took over the floor stating he felt it would be difficult to get funds for Hutchinson this year. They would agree to get a non-profit sponsor and if they couldn't get funding under the section 8 program they would try under the 202 program. He indicated it has been determined that about 3,000 families in Hutchinson have incomes of about $10,000. He felt the site could easily handle a senior citizens building but again felt financing would be a problem. He felt a second option might be a cooperative. He then answered various questions asked by the Board. Mark Parranto Mr. Parranto introduced Mr. Rick Kon of Canadian Financial who distributed a brochure giving background information on his company. He explained the management would be done by themselves but the City would have control over the project by a contract. The City would have no financial interest but 1 control. They would open up the community room to all senior citizens of the community. Downtown Dev. Board Mir.4tes - Nov. 20, 1979 Page 2 They would"do all the processing as far as architects, contractors, etc. Financing had not been decided on as yet. Mr. Parranto stated if it proved to be feasible he could put this land into a shopping center complex. Mayor Black then stated that land was purchased with CD funds so the use is limited. Korngiebel Architects Mr. John Korngiebel introduced Mr. Jim Graves of Inter Financing Corp. and Jim Haugen an architect of Korngiebel Architects. He emphasized as the others had that the City must demonstrate the need for additional elderly housing. He also felt the HRA should act as managing agents. He stated they would be working with local contractors. Update on Downtown Development Mr. Mark Parranto felt a sizable center could be put together through tax increment financing and industrial revenue bonds. He explained the build- ing would be a "single load" with brick veneer, recessed lighting, carpet- ed floors, air conditioning, etc. He has tenants signed for 6,000 square feet and another tenant interested'in an additional 6,000 square feet. w. It looks like 30,000 to 40,000 square feet will be from local people. 4 It was determined the date of Dec. 26, is of utmost importance as this is the date the existing Council has its last meeting. Mr. Parranto said he will have a design of a building to present at that time. Mr. Simonowicz suggusted that Mr. Parranto have letters of commitment for at least half of the space. Mr. Parranto felt with such'a short amount of time, only letters of interest could be received but he agreed to do his best. Decision on the Hiqh Rise ° At this point in the meeting the board had a discussion with Jean Lerberg from the NRA as well as Phyllis Hegrennes and Mildred Nelson. It was the consensus of the Board that two separate contractors should be hired, one for the elderly project and one for the downtown project. By a show of hands, the Levner Company was chosed to become the developers of the elderly project. Mr. Tom O'Connell made a motion the Council negot- iate with the Levner Co. a contract which would include the purchase price. a deposit and a commitment to a community space for the elderly which will be developed without cost to the City. Seconded by Lloyd Torgrimson, the motion unanimously carried. It was also suggested a response be sent to all the people who made pre- sentations thanking them for their interest. The meeting adjourned at 2:30 P.M. MEMORANDUM DATE: December 26, 1979 --------------- TO: Mayor and City Council -------------`------ FROM: City Engineer ------------------------- SUBJECT: Sludge Disposal Plan --------------------- Attached is a more detailed report and cost estimate of the sludge disposal plan discussed at the December 11, 1979 meeting. I recommend approval of same. We can then proceed with our work to fulfill the requirements of our plant permit. E Attachment /ms rieke carroll muller associates inc architects engineers land surveyors planners o December 18, 1979 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 ATTENTION: MR. MARLOW PRIEBE, P.E. CITY ENGINEER RE: HUTCHINSON, MINNESOTA SLUDGE DISPOSAL PLAN RCM FILE NO. 791415 Gentlemen: As per the discussion at the December 11, 1979 City Council meeting, RCM proposes to render professional engineering services for development of the City's Sludge Disposal Plan. RCM services shall consist of: 1. Describe sludge storage and disposal practices and facilities; 2. Determine the quantity of sludge to be digested; 3. Determine the quantity of sludge to be disposed of on land; 4. Make a preliminary screening of the suitability of potential sludge disposal sites selected by the City based upon location, total available acreage, and MPCA criteria; 5. Evaluate disposal sites in accordance with Minnesota Pollution Control Agency (MPCA) criteria. This evaluation shall be limited to a maximum of four (4) different sites. a. Determine the total land requirements based upon sludge composition, soil characteristics, and crops to be grown at the sites; b. Determine suitable application acreages at the selected sites; c. Provide technical description of selected sites in accordance with MPCA guidelines; d. Determine allowable annual sludge application rates at selected sites-; 1011 first street south e. Determine allowable total sludge application at hopkins, minnesota 55343 selected sites based upon sludge heavy metal •612 935-6901 content; n r City of Hutchinson Page 2 December 18, 1979 6. Itemize the requirements for City's annual operating report to MPCA; 7. Prepare and print Sludge Disposal Plan for Hutchinson, Minnesota" by combining information obtained by the City and RCM; and 8. Provide the City of Hutchinson with five 'copies of the sludge disposal plan. In accordance with this agreement the City shall: 1. Obtain landowner permission for site access, testing, and sludge disposal; and provide the following information for each potential site: a. Location of site on a county map; b. Location of residences; c. Application acreage at each site and location on soils or U.S.G.S maps; d. Owners names and addresses; e. Copies of City/Landowner agreements (City to obtain City/Landowner agreements); f. Types of crops to be grown in 1980 and expected crop yields; ° g. Previous quantity of sludge applied to each site; h. Duration of previous sludge application to each site; i. Have soils analyses conducted on samples collected from selected sludge -disposal sites in accordance with MPCA guidelines; j. Analysis of sludge from wastewater treatment facility (if additional data is needed) 2. Township and/or County approvals if required; and 3. Federal Aviation Agency (FAA) approval if airport property is used -as a disposal site. The City will also keep the sludge disposal site owners informed of City and MPCA requirements. City of Hutchinson Page 3 December 18, 1979 RCM services shown herein shall be invoiced at payroll costs times a factor of 2.5, plus reimbursable expenses at cost; the total cost for RCM services shown herein will not exceed $4,000 without prior City approval. Additional services requested, but not covered herein, shall be invoiced at payroll costs times a factor of 2.5, plus reimbursable expenses at cost, plus costs charged to us by outside consultants times a factor of 1.1. Monthly invoices shall be due and payable within 30 days after receipt by the City. Late payments shall be subject to an interest charge of 1 percent per month. If the conditions set forth in this agreement are satisfactory to the City, please sign in the indicated space and return one signed copy to us. Yours very truly, RIEKE CARROLL MULLER ASSOCIATES, INC. By OWW . R bert C. Robertson, P.E.Attest President ® CITY OF HUTCHINSON, MINNESOTA By Attest Date CIGARETTE LICENSES: $12.00 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. Joe C. Anglin Charles Boettcher Ralph Neumann Myron E. Wigen, Jr. John A. Buytaert Michael J. Commerford Brad Larson/Larry Stenmark Nathan Cook, Mgr. Jean C. Davison Bruce Vogt Larry Vick, Mgr. Milburn Henke R. C. Hornick Leonard Jahnke Arlene Janousek Eric Johnson Jerald Jones/Dean Huber Richard Jorgenson Walter L. Kelley Clarence Kurth Brian L. Reckow, Mgr. Orville V. Lambert Tom Orwall Dick Lenz Milton Lueneburg Botolf E. Petersen Jake Plowman Emil C. Rix K. E. Santelman/Jim Foley Theodore Beatty Bill Valek Edward Harper Jim Newes, Mgr. R. H. Teuber Ralph Kerr Joe Wesley Melvin Ziemer Barney L. Schlender, Mgr. Orlin Henke Gary E. Hopfenspiryer Luz Campa, Jr. Wm. P. Hetherington Ruth Ann Lade POPCORN STAND LICENSE: 1. Mark D. McGraw 50.00 1980 North Star Service The Big C Municipal Liquor Store Wigen Chevrolet J's Pizza Garten Mike's Mobil Service Hutch Bowl, Inc. Pizza Hut Davison North Side Grocery Elks Lodge No. 2427 Shopko Henke's Cafe The Gas Hutch Jahnke's Red Owl Janousek Hamburger Shop Johnson's Super Valu Hutchinson Warehouse Grocery Erickson Oil Products Hutch Cafe Mister Buster's Crow River Country Club Lambert's Standard Service National Food Store Prairie House, Inc. Family Rexall Drug Store 3M Magnetics Plant Plowman's Downtown Standard Country Kitchen Hutchinson Snyder Drug Store Downtown Cenex West Side Grocery Pamida 3M Tape Plant V.F.W. Post #906 Wesley's Pharmacy Ziemer's Grocery Happy Chef Restaurant Wash Tub Kentucky Fried Chicken La Casa de Campa Tom Thumb Food Market 7 -West Wash & Dry SW Corner of Public Square 205 Main Street N. 1 204 Fourth Avenue N.W. 117 Main Street N. Hwy. 7 East 16 Main Street N. 105 Main Street N. Hwy. 7 West 964 Lynn Road 578 Prospect 225 Washington Avenue E. 1235 Plaza 15 South 40 Main Street N. N. Main & Fourth Ave. N.W. 242 Main Street S. 31 Main Street N. 1105 Plaza 15 Hwy. 7 West 11 Fourth Avenue N.E. 122 Main Street S. 135 Washington Avenue E. Box 9 Main St. N. & Fourth Ave.N' 140 First Avenue S.E. Hwy. 7 & 22 West, Box 572 2 Main Street S. Hwy. 22 South Hwy. 7 West 104 Main Street N. Hwy.:7 East 228 Iain Street S. 205 Main Street S. 502 Harrington Street 1000 Hwy. 15 South Hwy.'22 South 247 First Avenue S.E. 24 Main Street S. 37 Main Street N. Hwy. 7 West 235 Hassan Street S. 206 Main Street N. Hwy. 7 & 22 West Hwy. 7 West Hwy. 7 West 831 Second Avenue S.W. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DAVE: December 26, 1979 --------------- TO: Mayor and Council FROM: Water Billing Department SUBJECT: Delinquent Water Accounts 04-0095-0-00 15-0645-1-00 Glen Sjolie Gary Aanderude 325 Adams St. S. 420 Connecticut St. $35.48 $44,61 16-0352-1-00 04-0370-0-00 Robert Marconcini Elaine Soderberg 300 Northwoods Ave. 206 Monroe St. S. $80.68 $89.78 16-0560-1-00 Miles Willhite oo4-0810-7-00 136 Eleventh Ave. N.E. Heather Anderson $39.04 Hutch Hotel #11 Promised Payment 12-28-79 *426 Huron St. S. $15.94 12-1396-o-oo Marilyn Schneider 257 Gauger St. $52.38 MEMORANDUM DATE: — — December 20, 1979 TO: Mayor and City Council — — — — — — — — — — — — ---,----- FROM; Kenneth B. Merrill, City Accountant— — — — — — — — — — — — SUBJECT; Private Elm Removal—Cost and Subsidy The City has completed the removal of the private owner diseased elm trees. The total City incurred cost of the project for the private trees to date is $16,045.45. In addition, private homeowners had trees removed by certi- fied tree contractors costing $2,757.40. The total cost for all private tree removal is $18,802.85. The question now is how much to reimburse the owners., The City,l last year reimbursed 2/3 of the cost or a maximum of $50 (of which 43% was reimbursed back from the State Shade Tree Program). The DNR program reimbursed dollars above this $50 amount (57% of the balance remaining). The staff has looked at the losses this year and have found we could reimburse at a higher rate due to lower losses and the State Program now reimbursing 50% of the costs. It would be the recommendation for the City to reimburse 1/3 of the total cost, the State Shade Tree Program 1/3 of the total cost, and the DNR Program 1/3 of the total cost. If this would be agreeable, the staff would send out notices of the above action and would issue checks to the attached list of people for the stated amount. It should be pointed out that if this is adopted, improved cooperation of the homeowner will probably occur. /ms Following is the t of homeowners who would be e. ",ible for reimbursement under the shade tree program. SUBSIDY PAYMENTS OWNER/ADDRESS Vernon Anderson/635 Hillcrest Mrs. Fred Briggs/485 High St. Crow River Country Club Elementary School Dist. #423 Lynn Gernand/717 Shady Ridge Martin Koepp/531 Prospect August Kruger/608 2nd Ave. SW Scott Plowman/736 Franklin H. Chris Remucal/718 Shady Ridge Ford Rolf Sr./844 2nd Ave. SW Ken Santelman/260 Hwy 7 E. Erwin Schramn/35 Selchow Ave. Stanley Schuette/870 Lynn Robert Stearns Myron Tucker/875 Hanson Drive Emily Vejrosta/4 Monroe Ralph Westlund/719 Shady Ridge Leroy Yost/236 Cedar Arthur Zabel/545 Hwy. 7 W. Howard Hoyt/205 Dale 211 PAYMENT $ 50.00 130.00 385.00 240.00 236.70 128.00 80.00 60.00 138.72 195.0 124. 0 130.00 161.70 170.00 85.00 100.00 140.00 115.00 60.00 140. PO $ 2,869.12 MEMORANDUM DATE: December 20, 1979 --------------- TO: MWor and City ouncil—————————————— — — — — —— FROM: Kenneth B. Merrill, City Accountant ------------------- SUBJECT: ------------- SUBJECT: Coital Projects Fund In the past we have talked about establishing a fund for Capital Improvements and internal financing of such projects. I have researched and found this could be accomplished in several ways. The best, and probably easiest, matter would be simply establishing a Capital Equipment Fund. This fund could be established by resolution. The money for operation could come from several sources for its operation (e.g. fund balance transfer, set asides for future purchases of a particular department, or bond sale). I would suggest to authorize the fund and initiate the fund with the dollars reserved for the new fire truck for the City. After the year has been closed, we can take a look at the various funding alternatives more closely. /ms RESOLUTION NO. 6464 TRANSFERRING $13,034 FROM GENERAL FUND TO CAPITAL EQUIPMENT FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $13,034 is hereby transferred to the Capital Equipment Fund from the General Fund to be reserved for the acquisition of a City fire truck. Adopted by the City Council this 26th day of December, 1979. D. J. Black Mayor ATTEST: n Gary D. Plotz City Clerk RESOLUTION NO. 6463 AUTHORIZING ESTABLISHMENT OF CAPITAL EQUIPMENT FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a Capital Equipment Fund be established. The Capital Equipment Fund shall be established for the purpose of reserving and financing monies for the purpose of acquisition of fixed assets. The recording of revenues and expenditures and investing shall be governed in the same manner as the General Fund. Adopted by the City Council this 26th day of December, 1979. D. J. Black Mayor 0 ATTEST: Gary D. Plotz City Clerk MEMORANDUM DATE: _ _ December 20, 1979— _ _ _ TO: _Mayor and City Council___________________ FROM: _ Gary D. plotz, Administrative Assistant— r _ _ _ _ _ _ _ _ SUBJECT: _ Inter -Connect Bus Service _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ The City Transportation Board has expressed a continuing interest in estab- lishing inter -connect service between Hutchinson and Minneapolis. Jefferson Bus Lines, represented by Mr. Thompson, appeared before the City Transportation Board and proposed inter -connect service on a daily basis as shown on the attached schedule. The Board recommends the City Council support the general concept of the inter -connect service and furthermore request the State Department of Trans- portation to provide assistance in developing a plon. Any subsequent funding proposal would take separate Council action. Attachment %mS ,.3.w.$rRussell's Guides. Inc.. Ceder Rapids. Ie. F..rtu 66w'$S$)[4124 • PROPOSAL FOR: MI NEAPOLIS — RUTCHIIISON — GRANITE FALLS WATERTOjN RED Fisures indicate A.M. Time, BLACK or SLUE Figures tn:!icate P.M. Time. j ( � T)T TCTT '**+ LLIi; .v 0TTJP eW1q ' nr, 97 a e f �ti rTi: T T.7 { 0 ,S 0 N. \y r- +T Tfi� .il �` =� EECi; ? 8:42 Ill ISLAND., itj 9-50 8:51 —2_-Zra 2!15 116 __JLM JVIA A 8 • 2:42-01T — UB 9.05 9:14 2- 2-58 27 !: RENtILLE SA R 2-26 9: 5 3.35 145 GRANITE T 't' ' �2*05 10.0 4.00 159 + v F -.4 1:30 10:2 4:25 176 DAWSON D 4:40 8:30 188 las rADISO�IriIZiN. v. - IS rt r^I " 2.5 1-7 —' 9:10 r ORTO V LE j21. v ;•z' 9:10 v ORTONVILLE 12i. (JR1.).. 11:59 r FARGO N. D.AK, D 4:40 188 v MADISON Mia. JRL 'I ii 2 • 0 11:2 5:25 219 r TU:IERVILLE S. DAX. Lv. �' = 2:10 5:25 v TUYERVILLE S. D_AK. JRL I 6:30 r BROOI:INGS S. DAK.(JRL) 7:00 v BROOKINGS S. DAK. JRL 8:20 �Ar ST01M FALLS.S.DAK. (JF -7) ( r FARGO, NO. DA:. JF.L Lv i 4:45 O?TO,'+viLLE , MN JRz ) AR 1:45 I 111:4515:501241 ORTONVILLE r2i JRL Lv 1:15 UrNERVILLE S. DAY.. QRL 2:10 11:2 5:25 219 Ly TU.iERVILLE S .DAY.. Ar -: = .4 .2:10 WATERTOUN, SO. DAKOTA _ :•� 11' a) __ j ( � 0 MEMORANDUM DATE: December 19, 1979 To: Hutchinson City Council ------------------ FROM: Planning Commission -------------------- SUBJECT: Conditional Use Permit submitted by "Hutch Bowl" -------------- —------------- — — —— Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On November 29, 1979 an application for a conditional use permit was filed by Hutch Bowl to allow the reuse of a building which does not meet present setback requirements, which has been vacant for a period of over six months and which a portion will be used for a warehouse. At the regular meeting of December 18, 1979 a public hearing was held. No one was present to speak against the request. n FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, December 7, 1979. 3. Since the present building is non -conforming to the present zoning, a conditional use permit is necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Paul Christen, Chi. Hutchinson Planning Commission RESOLUTION NO. 6465 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW REUSE OF BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. The owner of Hutch Bowl has made application to the City Council for a Con- ditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow for the reuse of a building which does not meet present setback requirements, which has been vacant for a period of over six months, and which a portion will be used for a warehouse, located at Corner of Fifth Avenue and Water Street, having the following legal description: North 1/2 of Lot 1 and Lot 2, Block 10,North 1/2 City 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will note detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. rnwrTJTGTnm The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 26th day of December, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk MEMORANDUM DATE: December 19, 19791 --------------- TO: — _ Hutchinson City Council FROM: _ — Planning Commission _ --- -----—-----——————--- — — — —- - SUBJECT: — — Conditional Use Permit_ submitted by Country Club Terrace— Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464,, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect fo the aforementioned request for conditional use permit. HISTORY On December 3, 1979 an application for a conditional use permit was filed by Country Club Terrace to redesignate the recreational area in order to main- tain area requirements for mobilhome parks. At the regular meeting of Dec- ember 18, 1979 a public hearing was held. At the public hearing no one was present to speak against this request. FINDINGS OF FACT v v 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, December 7, '1979. 3. A conditional use permit is necessary to redesignate the recreation area in order to maintain area requirements for the mobilhome park. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted contingent upon the develop- ment of a recreation area completed by June 1, 1980. Respectfully submitted, Paul Christen, Chr. Hutchinson Planning Commission 9- p RESOLUTION NO. 6466 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO REDESIGNATE THE RECREATIONAL AREA TO MAINTAIN AREA REQUIREMENTS FOR MOBILHOME PARKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Country Club Terrace has made application to the City Council for a Condi- tional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to redesignate the recreational area in order to maintain area requirements for mobilhome parks, being located at Fourth Avenue and California Street, and having the following legal description: That part of the Southwest 1/4 of Section 36, Township 117 N.,,Range 30 West described as follows: Commencing at the point of intersection of the East line of Said Southwest 1/4 and the centerline of State Hwy. No. 7; thence northerly on a line parallel with said East line, a distance of 440.93 feet; thence westerly deflecting to the left 90,degrees,�00,zinutes, a distance of 60.00 feet to the point of beginning; thence northerly de- flecting to the right 90 degrees, 00 minutes, a distance of 270.00 feet; thence westerly deflecting to the left 90 degrees, 00 minutes, a distance of 144.15 feet, thence northerly deflecting to the right 90 degrees, 00 minutes, a distance of 406.00 feet; thence westerly deflecting to -the left 90 degrees, 00 minutes, a distance of 130.00 feet; thence southerly deflect- ing to the left 90 degrees, 00 minutes, a distance of 21.00 feet; thence westerly deflecting to the right 90 degrees, 00 minutes, a distance of 355.00 feet; thence northerly deflecting to the right 90 degrees, 00 minutes, a distance of 330.00 feet;'thence westerly deflecting to the left 90 degrees, 00 minutes, a distance of 100.00 feet, thence southerly deflecting to the left 90 degrees, 00 minutes, a distance of 330.00 feet; thence westerly deflecting to the right 90 degrees, 00 minutes, a distance of 305.59 feet; thence northerly deflecting to the right 90 degrees, 00 minutes, a distance of 21.00 feet; thence westerly deflecting to the left 90 degrees, 00 minutes, a distance of 130.00 feet; thence southerly deflecting to the left 90 degrees, 00 minutes, a distance of 676.00 feet; thence easterly deflecting to the left 90 degrees, 00 minutes, a distance of 1164.74 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. Resolution No. 6466 Page 2 r] 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon the development of a recrea- tion area completed by June 1, 1980. Adopted by the City Council this 26th day of December, 1979. D. J. Black Mayor ATTEST; Gary D. Plotz City Clerk -MEMORANDUM DATE: December 19, 1979. — — — — — To: Hutchinson City Council -------------------------------- FROM: Planning Commission SUBJECT: Request for Rezoning property by Country Club Terrace ------------ Pursuant to Section 6.06, C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the .aforementioned request for rezoning. HISTORY On December 3, 1979 an application for rezoning was submitted by Country Club Terrace to rezone a portion of Country Club Terrace from R-3 to -C-4. That part of the Southwest quarter of section 36 -township -117 north -range 30 west described as follows: Commencing at the point of intersection of the east line of said southwest quarter and the centerline of State''Highway No. 7; thence southwesterly along said centerline a distance of 100.00 feet; thence northerly on a line parallel with said east line a distance of 440.93 feet, thence westerly deflecting to the left 90 degrees, 00 minutes, a dis- tance of 30.00 feet to the point of beginning; thence northerly deflecting to the right 90 degrees, 00 minutes, a distance of 240.00 feet; thence west- erly deflecting 90 degrees, 00 minutes, a distance of 174.15 feet; thence southerly deflecting to the left 90 degrees, 00 minutes, a distance of 240.00 feet; thence easterly deflecting to the left 90 degrees, 00 minutes, a dist- ance of 174.15 feet to the point of beginning. At the regular meeting of December 18, 1979 a public hearing was held. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, December 7, 1979 and Wed- nesday, December 12, 1979. 3. Since the selling of mobile homes is not oermitted under a conditional use permit in a R-3 zone, it was felt by the Planning Commission an extension of the adjacent C-4 zoning would be appropriate. -2 - Findings of Fact RECOMMENDATION Page 2 It is the recommendation of the Planning Commission that the aforementioned property be rezoned from R-3 to C-4. Respectfully submitted, Paul Christen, Chr. Hutchinson Planning Commission v O R-3 m R-3 204.15 60 113.95 ca cn --- Ell 3.95 PROPOSED C> < R-3 CA ZONING 0 C) R-3 ori (n 2 rci 125.00 0113-95 140-47 44.15 9010% Z CD to C -i a! 0 WIN 353.00 C-4 OC C) C `co c -4 0 C) co Co r? o cq C> C> co 10 3 Cv- Hutchinson, Minnesota November 28, 1979 Gary Plotz, Hutchinson Ylembers, City Planning Hutchinson, Ydnnesota "ity Clerk --administrator Commission Dear Fir. Plotz and City Planners; It has long been a source of exasperation to me and to other people with whom I have talked that Hutchinson has no mail drop accessible to the driver's side of the car. Surely many others have lost buttons as well as a good amount of composure in leaning way across the front seat and stretching out the window to drop a letter or two into the mail slots in the boxes in front of the I'ost Office. Since Postmaster Myron Fisher was a captive guest for IYDU Z'S Round Table Discussion yesterday, 1 seized the opportunity to bring this matter to his attention. His answer was that this is indeed known to be an important concern far -many -people, and that plans for some solution (perhaps a turn off lane) were included at the time that the possibility existed for a new postal facility. however, when that possibility fell through, so did all the related plans. When asked if the Post Office might install a box on the one - block, one way street just west of the Elementary schools the Postmaster indicated this might be a possibility, but that such a decision would come under the discretion of the City Planning Commission, the Police Department, and the City Fathers, and that the Planning Commission might be the appropriate place t10 begin. Therefore, please consider this as a beginning. Won't you please look favorably upon a mail drop which would allow a Chri. tmas greeting mailing public to conveniently drive up, roll d wn the left hand window, and deposit letters and cards while compos re, car contents, and kids, if any, all remain intact. Thank you for the attention you can give this matter. Sincerely, � i% POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz FROM: Chief O'Borsky SUBJECT: Mail Drop Box DATE December 6, 1979 I have read the attached letter and have no objection to the proposed mail drop box on the one way block on Grove Street west of the Elementary School. 0 0 DMO:neb f (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — DeLem4eC Z-6,_._ L979 — — — — — To: —Mayor—ancLC-Quncil————————————— — — ———— FROM:—KerLM2r..rU1,Qicy-A&c-Ountartt----------------- SUBJECT: _Year_ErLd_WrsteOffs--------------- Since 1976 there has been no w�rte off of bad checks or checks still outstanding on our payroll and disbursement accounts. It would, therefore, be requested that the Council authorize the write off of $406.11 for NSF checks over the past years at the liquor store. It would also be requested to write off checks to the general fund from the General/Water-Sewer check register. The amount from the 'payroll account is $101.36 and from the disbursement would be $455.33. These checks are all over 1 year old. If this meets with Council approval a motion to authorize the NSF write off at the liquor store and to write off the outstanding checks to the general fund from the checking accounts would be needed. ,�.�y .� L,' ION FOKSNOW_ REMOVAL i CITY COUNCIL Tothe _........................................._ ._._....................... ..f.....HUTCHINSON....................in the County of of the ........ CITY..........................................................................---------.................... ............. MCLEDD......................................................... State of .Minnesota,: A ,r/ The undersigned owner whose address is............2 �1C------...-•---•....5.................� '.10r /!-,........................ ........................hereby applies for a perm t to._REMOVE ...... SNOW�.c.. tc..................W/..%..............I ria/,4....................... . ............. ................. .......................�?.0..�l.4.. .......----..e !� upon that certain tract of land described as follows: Lot ....................... ................. ; Block.................... ..... ..... ; plat or addition. .... WITHIN...CITY LIMITS. r3drEoe................................................................. ; which is of the following size and, area; width ....... .... ........ feet; length- ..... ................... feet: area , and hereby agrees that, in case such pe.r-nif' Cr..: -'.ed., that TP; :.k which Shall be done and all materials which shall be used shall c rt=;,ly r:'.:' 1, _ �F e .d sz'f� iT:c�-Wr. t?_;:r; f r herewith submitted and-iP&.T4d WAW ordinances of said +"tAlicant f of z� 19?9 10 ... FEE: $1.00 agrees to pau few arr az,tia-=-srn,,nts at the time and in the amounts speeif as ....................................... .......- ...... ..-...... ...... .... ...................... ........................... . ...... ...... . Ourner q- //111� 0 NOVEMBER 29, 1979 MUNICIPAL'NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 879-6071 The Board of Directors of Burns Manor Municipal Nursing Home voted today to increase the daily rate, JANUARY 1, 1980, from $30.00 to $32.50. This represents a 8.4% increase which is under the 13;6 national cost of living increase. The BOARD OF DIRECTORS is pleased that the daily rate at BURNS MANOR is one of the lowest in the area. A private room will remain at $1.00 extra per day. MAV J. G c,R, ADMINISTRATOR 0 E MEMORANDUM DATE: December 26, 1979 --------------- TO: Mayor and City Council -------------------------------- FROM: City Engineer -------------------------------- SUBJECT: Industrial Pretreatment Program -------------------------------- The Minnesota Pollution Control Agency has informed us that the above referenced program will be required in conjunction with our present study under EPA Grant No. C271363-01. The additional cost for said program is $22,707.95 of which $20,437.16 (90%) will be grant eligible through state and federal funding. The cost to the City will be $2,270.79. A copy of the grant request is attached for your information. I recommend approval of same. Attachment /ms COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER U.S. EPA GRANTS (Sl-(• ruccomp�int•In� in..truciions bc•lurt• , omph•tingi this lurm) Form Approved 0,11B No. 158-RO144 PARTI-GENERAL t 1. Gr'ANT EE City of Hutchinson, Minnesota 2. GRANT NUMBER C271363-01 3. N:.ME OF CONTRACTOR OR SUBCONTRACTOR Rieke Carroll Muller Associates, Inc. 4. DATE OF PROPOSAL December 11, 1979 ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (1r:clude ZIP code) P.O. Box 130 1011 First Street South Hopkins, MN 55343 6 TYPE OF SERVICE TO BE FURNISHED Engineering Service Industrial Pretreatment Program PART 11 -COST SUMMARY 7 DIRECT LABOR (Sperilr labor catvpnr,ea) ESTI- MATED HOURS HOURLY RATE ESTIMATED COST TOTALS See attached summary $ S 6,592.27 - DIRECT LABOR TOTAL: S 6,592.27 E. INDIRECT COSTS (Specity indirect cost pools) RATE < BASE= ESTIMATED COST Salary Overhead 0.324 s 6,592.27 s 2,135.90 General and Administrative 1.104 6,592.27 7,277.87 INDIRECT COSTS TOTAL: S 9,413.7 9. OTHER DIRECT COSTS ESTIMATED d. T N A V E L COST ()1 iti A NS POR T A TION 5 round trips @ 120 miles per round tri 1 0.00 (2, PER pIEeA 3 manda s @ $40/day S 120.00 TRAVELSUBTOTAL: S 240.00 , b. EQUIPMENT, MATERIALS, SUPPLIES (Sp "'t!• categories) OTY COST ESTIMATED COST ' S S EQUIPMENT SUBTOTAL: - ESTIMATED C. SUBCONTRACTS COST Wastewater samplingand analyses s 3,500.00 SUBCONTRACTSSUBTOTAL: S ESTIMATED catepor'erl COST [d.pecify S - OTHER SUBTOTAL: c- OTHER DIRECT COSTS TOTAL TOTALESTIMATED LOST S _ r 1 "S 3,740.00 S 19,746.04 L10. PROFITS TOTAL PRICE 22,707.95 oaGF t OF 5 E PA Form 570041 (2-76) Form Approved x).111 Nn 14.,.p0rAd PART III -PRICE SUMMARY COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES MARKET (Indicate beset, for price compart-nn) PRICEIS, PROPOSED PRICE S PART IV -CERTIFICATIONS 1L. CONTRACTOR 14,,_ HAS A FEDERAL AGENCY OR A FEDERALLY CERTIFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR RECORDS IN CONNECTION WITH ANY OTHER FECERAL GRANT OP, CONTRACT WITHIN THE PAST TWELVE MONTHS? �' CS SCI NO (If "yrs- give non't- address and telephone number of reviewing office) 14h -THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES -- 41 CFR 1-15.2 and 41 CFR 1-15.4 This proposal is submitted for use in connection with and in response to (i) a grant amendment request submitted by the City of Hutchinson,fthis is to certify to the best of my know; -Age and belief that the cost and pricing data summarized herein are complete, current, and accurate as of (2) December 11, 1979 and that a financial management capability exists to fully and accu- ratelyaCCOUnt for the financial transactions under this project. I further certify that I understand that the subagreement price may be subject to downward renegotiation and/or recoupment where the above cost and pricing data have been determined, as a result of audit; not to have been complete, current and accurate as of the date above. ` (.3) December 11, 1979 DATE OF EXECUTION SIGNATURE OF PROPOSER President TITLE OF PROPOSER 14. GRANTEE RFVIEWER I certify that I have reviewed the cost/price summary set forth herein and the proposed costs/price appear :ICCV11table for .,1h:1greement awzird. DATE OF EXECUTION SIGNATURE OF REVIEWER TITLE OF REVIEWER 16. EPA RFVIFWER fit applicable) DATE OF rXECUTION S�CNATURE OF REVIEWER TITLE OF REVIEWER EPA Form 5700-41 (2-76) PAGE 2 OF 5 In completing this form, CAREFULLY READ AND FOLLOW ALL INSTRUCTIONS. Many Mems are not self-explanatory. Attach additional sheets if necessary. Use only the applicable portions of this form: Part 1 is applicable to all subagreements. Part It is applicable to all subagreements requiring a cost review pursuant to EPA grant regulations. Part 111 is applicable to all subagreements where review is based on price comparison (i.e., price analysis). Part IV certifications will be executed as required by the regulation:, and by the instructions for each block. PART 1- GENERAL it. in 1 - Enter the name of the grantee as shown on the grant ar _moment. Item 2 - Enter the grant identification number shown on the grant agir.-ment (or assigned to the project, it no grant agreement has yet been executed). (tem 3 - Enter the name of the contractor or subcontractor with whom the subagreement is proposed to be executed. Item 4 - Enter the date of the contractor's or subcontractor's proposal to the grantee. Item 5 - Enter the full mailing address of the contractor or subcontractor. Item 6 - Give a brief description of the work to be performed under the proposed subagreement. PART II - COST SUMMARY This portion of the form is to be completed by the contractor (or his subcontractor) with whom a subagreement is proposed to be executed, unless that subagreement is a formally advertised, competitively bid, fixed price contract. Nothing in the following discussions should be interpreted as recommending the inclusion as direct costs any items normally treated as overhead costs in the firm's accounting or estimating system. 40 CFR 30.710 contains general cost principles applicable to subagreements under EPA grants. Pursuant to that section, all oubagree,yents awarded to profit-making organizations are subject to the cost principles of 41 CFR 1-15.2. Architect -engineer and construction contracts are subject also to 41 CFR 1-15.4. Item 7 - Direct Labor Direct labor costs normally include salaries at a regular time rate. Overtime premiums should be identified separately on an attachment Incurrence of unanticipated overtime costs requires the approval of the grantee at the time of incurrence. If significant overtime Is known to be needed at the time of completion of the cost review form, the reasons therefor, labor categories, rates and hours should be Identified on an attachment. Also included is the cost of partners' or principals' time when they are directly engaged in services to be rendered under the contract. In case the full time of any employee Is not to be devoted to work to be performed under the contract, only the cost of actual time to be applied should be Included. The compensation of a partner or principal shall be Included as direct cost only Yor the time that he is expected to be engaged directly /n the performance of work under the contract and only if it Is the firm's normal practice to charge such time directly to alllobs. The rate of compensation of a partner or principal shall be commensurate with the cost of employing another qualified person to do such work, but the salary portion shall not exceed the actual salary rate of the Individual concerned. Distribution of profits shall not be Included in the rate of compensation. Form Approved 0.4714 No. 158-R011I INSTRUCTIONS Enter in bluck 7 the categories of professional or technical personnel necessary to perform each major element of work under the contract scope of services. Estimate man-hours for each category and extend them by the wage rates to be paid during the actual performance of the work. Current rates, adjusted for protected increases, it any, should be used for the actual categories of labor contemplated. All projected increases should be supported by recent experience or established personnel policy. Enter in the far right column the total estimated direct labor cost Supporting records to be maintained by the contractor and which must be submitted or made available to the grantee or EPA upon request include: a. The method of estimating proposed man-hours. b. The computation technique used in arriving at proposed labor rates. c. The specific documents, books, or other records used as factual source material to develop proposed man-hours and labor rates. d. Detailed rate computations which were used in computing the information submitted on the form. If in block 14a, the contractor has checked "No," a brief narrative description of the methods used in arriving at items a through d above shall be included on an attached sheet. Item 8 - Indirect Costs Indirect costs may consist of one or more pools of expenses which are grouped on the basis of the benefits accruing to the cost objectives represented by the distribution base or bases to which they are allocated. Since accounting practices vary, the use of particular groupings is not required. Neither is the use of any particular allocation base mandatory. However, it is mandatory that the method used results in an equitable allocation of indirect costs to the cost objectives which they support. Normally, the firm's accounting system and estimating practices will determine the mthod used to allocate overhead costs The firm's established practices, if in accord with generally accepted accounting principles and PROVIDED THEY PRODUCE £QUITASLE RESUL TS IN THE CIRCUMSTANCES, will generally be accepted. Proposed overhead rates should represent the firms best estimate of the rates to be experienced during the contract period. They should be based upon recent experience and be adjusted for known factors which will influence experienced trends. Common overhead groupings are overhead on direct labor and general and administrative expenses. The first grouping usually includes employment taxes, fringe benefits, holidays, vacation. idle time, bonuses, etc., applicable to direct labor. The second generally includes the remaining costs which because of their incurrence for common or joint objectives are not readily subject to treatment as direct costs. It is expected, however, that proposal groupings will correspond with the firm's normal method of accumulating indirect costs. (Under some accounting systems, the first grouping would be included instead under item T.) No special categorization is required provided the results are realistic and equitable. Direct salaries are the normal distribution base for overhead costs. but in some circumstances other bases produce more equitable results. As In the case of overhead costs groupings, the method to be used will depend upon the firm's normal practices and the equity of the results produced In the circumstances. EPA Form 5700-41 (2-76) 1PAGE 3 OF 5 In the case of multi -branch firms, joint ventures or affiliates, it is capeeted that overhead costs applicable to the specific location(s) where work is .td be performed will be proposed Company -wide, joint venture, or affiliate rate averages may not be appropriate The rates should be tailored to the work locations. The objective is to allocate overhead costs more precisely. The rate proposed should be based on cost data from the most recent fiscal periods updated to reflect changes to volume of business or operations. Enter in block 8 the indirect cost pools normally used by the firm for allocation of indirect costs. Enter the indirect cost rate for each pool and extend each one by the rate base to which it applies to arrive at the estimated indirect costs to be incurred during the actual performance of the work. If the direct labor total from block 7 is not used as the rate base for any of the indirect cost pools, the rate base used must be explained on an attached sheet. A brief narrative statement outlining the firm's policies and practices for accumulating indirect costs and the method used to compute the proposed rate or rates shall accompany the form. Include comment on the firm's policies regarding the pricing and costing of principals' time. The normal accounting treatment of principals' salaries, the annual amounts, and the hourly charge rate, if used, should be discussed. Enter in the far right column the total estimated indirect costs. Supporting records to be maintained by the contractor and which must be submitted or made available to the grantee or EPA upon request include: a. Detailed cost data showing overhead accounts, allocation bases, and rate computations for the preceding fiscal period. If more than six months of the current fiscal period have elapsed, cost data for this period should be included as one of the three periods. b Company budgets, budgetary cost data, and overhead rate computations for future period(s). Item 9 - other Direct Costs The following items are illustrative of costs normally included in this category of costs: a. Travel costs. including transportation, lodging, subsistence, and incidental expenses incurred by personnel or consultants while in a travel status in connection with the performance of services required by the contract. The cost principles genrally require the use of less than first class air accomodations and also limit the cost ofpnvate aircraft. b. Equipment, hfaterials, and Supplies (1) Long distance telephone, telegraph, and cable expenses to be incurred in connection with the performance of services required in connection with the contract. (2) Reproduction costs including blueprints, black and white prints, ozalld prints, photographs, photostats, negatives: and express charges. (3) Commercial printing, binding, artwork, and models. (4) Special equipment C. Subcontracts d Other. Direct costs, if any, not includedabove. Forte Approvv� OMH No. I38-00144 Enter in blocks 9a -d all other direct costs proposed. Travel costs entered must be supported by an attachment which identifies the number of man -trips proposed and the estimated cost per man -trip for both local and long distance transportation. The number of days and the rate per day must be provided to support the per 'diem shown. Each subcontract and consultant agreement must be identified separately in block 9c. For each subcontract in excess of $10,000, this EPA Form 5700-41 completed and certified by the subcontractor shall be appended Enter in the far right column on line 9e the total of all other direct costs (9a -d). Supporting data to be maintained by the contractor and which must be submitted or made available to the grantee or EPA upon request include: a. basis for other direct costs proposed, b. factual sources of costs, rates, etc., used in computing the proposed amount of each cost element. Item 10 -Total Estimated Cost Enter the total of all direct labor, indirect costs, and other direct costs from items 7, 8, and 9. Item 11- Profit A fair and reasonable provision for profit cannot btrmade by simply applying a certain predetermined percentage to the total estimated cost Rather, profit will be estimated as a dollar amount after considering. - a. degree of risk, b. nature of the work to be performed, C. extent of firm's investment, d. subcontracting of work, and e. othercriteria. The Federal Procurement Regulations cost principles applicable to subagreements with profit-making organizations (41 CFR 1-15.2 and 1-15.4) disallow certain types of costs which are sometimes incurred by firms in the normal conduct of their business. Examples of costs which are not allowable under these cost principles include, but are not limited to, entertainment, interest on borrowed capital and bad debts. Because the Government considers ' profit "to be the excess of price over allowable costs, such computation can indicate a haher profit estimate than the firm's experienced profit as it customarily computes it. The contractor may separately disclose to thegrantee its customary computations. Enter the dollar amount of profit in block II. Item 12 -Total Price Enter the total of item 10 and item 11. PART 111 - PRICE SUMMARY This portion of the form is for use by a grantee when price comparison (i.e., price analysis) is utilized in subagreement review. It may also be used by a contractor when price comparison is used as a basis for award of a subcontract. Item 13 - Competitor's Catalog Listings, In -House Estimates, Prior Quotes Enter sources of all competitive bids or quotes received, or catalogs used and their prices, or in-house estimates made, if appropriate, for comparison. Attach additional sheets if necessary, particularly for purchases of several different items. Enter in the far right column the proposed price for the subagreement. EPA Form 5700-41 (2-76) PAGE 4 OF 5 AMENDMENT NO. 2 TO AGREEMENT previously made between the City of Hutchinson, Minnesota, hereinafter referred to as the OWNER, and Rieke Carroll Muller Associates, Inc. (RCM), herein- after referred to as the ENGINEER, dated the 24th day of duly, 1979 regarding engineering services for facilities planning (Step 1) for the City of Hutchinson, Minnesota. This amendment, dated the day of WITNESSETH: 19 Whereas, what is generally known as an Industrial Pretreatment Program must now be prepared and submitted to MPCA and EPA for approval in accordance with the Federal Construction Grants Program, NOW, THEREFORE, the OWNER and the ENGINEER agree to amend the original agreement as follows: 1. SCOPE OF THE WORK: 0 u The OWNER requests and the ENGINEER agrees to perform, or cause to be performed, professional services consisting of field and office studies necessary in the completion of the Industrial Pretreatment Program element of the Federal Construction Grants Program in accordance with the Task Description which is attached. 2. PAYMENT: Payment for the work outlined in 1. SCOPE�OF THE WORK in paragraph 1 of this amend- ment will be made at the ENGINEER`S cost at the time the service is provided, including allowable direct and indirect overhead, plus a fixed fee of $$2,961.91 Page 1 of 3 Form Approved 0A16 No. 158-H0144 PART IV - CERTIFICATIONS Item 14 - Contractor - FOR USE BY CONTRACTOR OR SUBCONT RACTOR ONLY + a. Complete this block only if Part II has been completed. b. Complete this block only if Part II has been completed. Enter the specific cost principles with which the cost summary of Part II conforms. Cost principles applicable to subagreements with various types or organizations are identified in 40 CFR 30.710. Cost principles applicable to subagreements with profit-making organizations are those at 41 CFR 1-15.2, and, for architect -engineer or construction contracts, 41 CFR 1-15.4. c. (1) Describe the proposal, quotation, request for price adjustment or other submission involved, giving appropriate identifying number (e.g., RFP No. — _). (2) Enter the date when the price negotiations were concluded and the contract price was agreed to. The responsibility of the contractor is not limited by the personal knowledge of the contractor's o+ negotiator if the contractor had information reasonably available at the time of agreement, showing that the negotiated price is not based on complete, current and accurate data. (3) Enter the date of signature. This date should be as close as practicable to the date when -the price negotiations were concluded and the contract price was agreed to (not to exceed 30 days). Item 15 - Grantee Reviewer - FOR USE BY GRANTEE ONLY If required by applicable grant regulations, the grantee must submit the signed form for EPA review prior to execution of the subagreement. Item 16 -EPA Reviewer - FOR USE BY EPA ONLY ' EPA Form 5700-41 (2-761 PAGE 5 O 5 The total fee for the work covered by this amendment, excluding work not en- visioned by this amendment, shall not exceed $22.707.95. Payment shall be made by the OWNER within thirty (30) days after the ENGINEER'S submission of monthly invoiced statements based on hours of work'multiplied by appropriate salary cost, allowable direct and indirect overhead, plus net outside expenses at cost and a prorated part of the fixed fee. 3. OWNER RESPONSIBILITIES: The OWNER shall assume the following responsibilities at its expense: A. Complete the tasks in the attached Task Description which are indicated,for.completion by the City. B. Designate one (1) person to act as liaison for the OWNER. 4. SCHEDULE OF PERFORMANCE The ENGINEER agrees to complete the Industrial Pretreatment Program in accordance with the compliance schedule contain9d in the City's revised NPDES permit. a The ENGINEER shall not be held liable to the OWNER if delayed in or prevented from performing the work, as specified herein, through any cause or causes beyond the control of the ENGINEER, (not caused by his own fault or negligence); including acts of God or the public enemy, weather conditions, acts of Government, including changes in State and/or Federal requirements governing industrial Page 2 of 3 pretreatment after the effective date of the contract, fires, floods, epidemics, strikes, jurisdictional disputes, lockouts and freight embargoes. Attest CITY OF HUTCHINSON, MINNESOTA OWNER RIEKE CARROLL MULLER ASSOCIATES, INC.'"' ENGINEER Attest President r•; Page 3 of 3 I TASK DESCRIPTION 100 SERIES - GENERAL 101 - Establish schedule of tasks to meet compliance schedule in NPDES permit. 102 - Submit report of progress to MPCA as required by NPDES permit. (City will complete this task.) 200 SERIES - INDUSTRIAL INVENTORY 201 - Review water use records, telephone book, and industrial directories and talk to City personnel and Chamber of Commerce to identify and locate potential industrial users of the City sanitary sewer system. (City will complete this task.) 202 - Contact each industry and obtain following information about each potential industrial user. (City will complete this task.) 1. Location 2. SIC number 3. Product line 4. Product volume 5. Wet or dry industry 203 - List industrial users that are classified as one of the "21 cate- gorical industries". (City will complete this task.) 204 - List industrial users that may contribute pollutants which -are subject to Federal prohibitive discharge standards or which may interfere with treatment process or cause a violation of effluent limitations. o � 300 SERIES - INDUSTRIAL WASTE CHARACTERIZATION 301 - Prepare an industrial waste questionnaire. 302 - Hold a meeting with industrial users, distribute and explain industrial waste questionnaire, explain industrial pretreatment program, and answer questions. 303 - Contact each industry to follow up on progress made toward com- pleting industrial waste questionnaire. (City will complete this task.) 304 - Tour each industrial user's facilities and determine if toxic pollutants are used in industrial process. Check clean-up pro- cedures, spill -control and protection against accidental discharge to sanitary sewer system. 2 305 - Review completed industrial waste questionnaires. 306 - Review list of industries and eliminate dry industries which do not -use toxic pollutants or which have adequate protection against discharge of toxic pollutants to sewer system. 307 - Distinguish between major and minor industrial users. 308 - Identify prohibited and significant pollutants and industries subject to industrial pretreatment program. 309 - Notify appropriate industrial users of applicable pretreatment standards. (City will complete this task.) 310 - City to require industrial users classified as one of the "21 cat- egorical industries" to submit report required by 40CFR403.12. (City will complete this task.) 311 - Prepare written discussion of Series 200 and 300 tasks. 312 - Submit written discussion to City, MPCA, and other interested parties and answer questions regarding content. 313 - Meet with City and MPCA to discuss work done to date andpossible changes in scope of further work. (Meet in MPCA offices.) 400 SERIES - DETERMINATION OF POLLUTANTS REMOVAL AND TOLERANCE TO POLLUTANTS OF TREATMENT WORKS 401 - Coordinate sampling and laboratory analyses of influent, effluent, and sludge at existing treatment facility with subcontractor and review results. 402 - Determine pollutants removal by existing treatment works and estimate pollutants removal by any proposed treatment works. n 403 - Review operating history and literature and determine proposed treatment works tolerance to pollutants. 404 - Determine industrial discharge limitations compatible with existing and proposed treatment works. 405 - Prepare written discussion of 400"series tasks. 500 SERIES - LEGAL AUTHORITY 501 - City's legal counsel to review City's authority to enact enabling legislation to carry out pretreatment program. 502 - Provide technical input to City's legal counsel for formulation of industrial pretreatment ordinance including recommended standards, industrial users self-monitoring requirements, and industrial users complaince schedules. 3 503 - City's legal counsel to draft ordinance for industrial pretreatment program. ' 504 - Provide technical review of ordinance for industrial pretreatment program. 505 - Meet with City and City's legal counsel to review and finalize draft ordinance for industrial pretreatment program. 600 SERIES - MONITORING - PROGRAM DEVELOPMENT/REQUIRED EQUIPMENT AND FACILITIES/PERSONNEL REQUIREMENTS 601 - Design a monitoring program - industrial self-monitoring require- ments, industrial users to be sampled, frequency of sampling, analyses to be performed, verification of industrial users reports, and quality control program. 602 - Determine monitoring equipment required to conduct monitoring program. 603 - Determine facilities that need to be constructed to conduct monitoring program. 604 - Determine personnel required to conduct monitoring program - number, qualifications, experience, and job description. 605 - Prepare written discussion of 600 series tasks. 700 SERIES - FINANCIAL INFORMATION 701 - Develop cost estimates for implementing industrial pretreatment program - manpower, equipment, facilities, supplies, legal counsel, and continued outside technical consultation. 702 - Develop recommended user charge system to finance industrial pretreat- ment program. 0 o 703 - Determine estimated charge for each industrial user. 704 - Establish ability to finance industrial pretreatment program. (City will complete this task.) 705 - Prepare written discussion of 700''series tasks. 800 SERIES - PROGRAM FINALIZATION 801 - Prepare information to be submitted to MPCA. 802 - Give notice of public meeting. (City will complete this task.) 4 803 - Hold public meeting. Explain pretreatmen program, e.g. industrial self-monitoring, City monitoring, monitoring equipment, facilities .required, personnel required, cost of program, industrial user charges, ordinance effluent limitations, permits, etc. City decision makers, industries representatives and concerned/interested public to attend public meeting. 804 - Revise according to City Council input. 805 - City Council to authorize submittal of pretreatment program. 806 - Submit final industrial pretreatment program to MPCA. 807 - Answer MPCA and EPA questions concerning industrial pretreatment program. 808 - Revise industrial pretreatment program as required. 0 Table 1. Rieke Cai.oll Muller Associates, Inc. Es_ gated Manhour Summary for the Hutchinson, Minnesota Industrial Pretreatment Program Subtotal 8 8 301 1 6 7 302 16 a, 303 24 4 0 304 32 32 Q, 16 17 306 4 4 307 4 4 L -2 ~ 40 U +-2 c •r b C O1 p E fp C LLJ •r }, •r i-) fl. 4.3 � W L •r V U O r- O TASK o o n +a' NUMBER a a a H 101 2 1 3 102 0 Subtotal 2 1 3 201 0 202 0 203 0 204 8 8 Subtotal 8 8 301 1 6 7 302 16 16 303 24 4 0 304 32 32 305 1 16 17 306 4 4 307 4 4 308 4 4 309 401 0 310 17 0 311 1 24 4 29 312 2 1 3 313 0 12 12 Subtotal 3 120 5 128 401 16 1 17 402 1 8 12 21 403 8 12 20 404 12 12 ,. 24 405 1 12 16 6 35 Subtotal 2 56 52 7 117 501 2 2 502 1 12 13 503 0 504 1 8 9 505 16 16 Subtotal -2 38 40 _ lable 1. Rieke Carroll Muller Associates, Inc. the Hutchinson, Minnesota Industrial Estimated Manhour Summary for Pretreatment Program (Continued) a 44 701 4 12 L N 702 L 8 t U 21 703 1 8 12 21 704 C fC C •r C 4) RS 1 r C R7 Q1 C 25 O •r E •r 28 r- 4 W 801 1 12 8 CL +J U 4-31 U fp 4-A -0 W TASK 0 o 16 NUMBER 804 rL o d U 0 (V ° c toz 805 CL. cn 0 806 601 1 12 1 2- 807 13 602 8 9 808 1 8 603 2 6 Subtotal 3 53 6 604 80 4 4 605 1 8 343 4 29 13 Subtotal 2 38 4 44 701 4 12 16 702 1 8 12 21 703 1 8 12 21 704 0 705 1 8 12 4 25 Subtotal 3 28 48 4 83 801 1 12 8 2 23 802 0 803 16 16 _ 804 1 8 2 11 805 0 806 1 1 2- 807 8 1 9 808 1 8 8 2 19 Subtotal 3 53 16 8 80 Total 15 343 116 29 16* 519 EST. ($24.26) ($14.16) ($8.82) ($7.77) ($7.69) COST x363.90 $4,856.88 $1,023.12 $,225.33 $123.04 *Reproduction Technician's time is only shown as a total. $6,592.27 MEMORANDUM DATE: December 26, 1979 TO: Mayor and City Council — ---- — — — — — — — — — — — — — — — FROM: Kenneth B. Merrill, City Accountant — — — — — — — — — — — — — — SUBJECT: Community Development Block Grant Fund --------------------------------- I request City Council authorization to clear and close the Community Develop- ment Block Grant Fund. This project has been completed and audited. JmS /rapr 01% DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT s MINNEAPOLIS -ST. PAUL AREA OFFICE p 6400 FRANCE AVENUE SOUTH b44MG''A MINNEAPOLIS, MINNESOTA 55435 REGION V DEC 2 1 1979 Mr. Gary Plotz Community Development Director City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: Subject: Annual Acquisition and Relocation Monitoring B -76 -DN -27-0012 2324 25?C a o N �l��2�l1 0168 �9Gi IN REPLY REFER TO: 5.6CS This is to confirm the time and date of 9.:30-10:00 a.m., January 15, 1480, for our annual monitoring visit. This was mutually agreed upon between Gary Plotz of your staff and Martha Cole of mine. We are sorry for any inconvenience this rescheduling of a previous visit set for January 8 may cause you. The purpose of our visit is to monitor your city's acquisition and reloca- tion activities under the Community Development Block Grant Program. Our last monitoring review "was on July 5, 1379. We will only -monitor the ac- tivities which have occurred since then. It is our *an to have an opening interview with your staff, review the files, personally interview -a sampling of the people affected by the pro- gram, and then have an exit interview with your staff. We are requesting that our people be provided with a separate office, room, or meeting space so that they can review the files without interruption. If you or your staff have questions regarding the review, please refer them to Ms. Cole at 725-4731. You will receive a letter outlining her review and findings within 10 days after her visit. Sincerely, Thomas T. eeney Area Manager REGULAR COUNCIL MEETING WATER & SEWER FUND December 26, 1979 State Treasurer PERA $ 186.22 Equitable Life Ass. Soc. disability insurance 33.61 Blue Cross Blue Shield medical insurance 236.46 Curtin Matheson Scientific Inc. chemicals 1062.16 Electric Motor Co. motor repairs 153.86 Feed Rite Controls Inc. acid 152.96 Hutch Iron & Metal pipe 4.80 Hutch Mfg. & Sales pipe 212.65 Van Waters & Rogers chemical 103.80 Ziemers Grocery bleach 2.97 Water Products' Co. meters & parts 595.19 Nalco Chemical Co. chemicals 1068.51 St. Paul Life Ins. Co. life insurance 23.46 $ 3,836.65 GENERAL FUND Robert Ringstrom police school $ 68.15 Dr. George R. Smith health officer 300.00 Charles Brill registration fees 45.60 John Gregor registration fees 45.60 Larry Huhn % safety shoes 20.00 Charles Jones registration fees 45.60 Rev -Darrel Thalman refund -skating lessons 13.12 John Portele repairs -Field house 212.10 Hutch Safety Council yearly budget item 150.00 Grams Ins. Agency vehicle insurance 594.00 Century Camera Inc. equipment 545.20 Ray O'Herron Co. Inc. leather wristlets 19.11 Dispatch -Pioneer Press newspaper subscription 19.50 Hutch Youth Hockey•Assn. hockey officials 635.00 City of Hutphinson 2 wrecking permits 30.00 Gil Boldt Gravel gravel 75.00 Central Auto Sales blast tank '35.00 Bruss Upholstery repair chair 35.00 Tom Tepper recreation basketball 336.00 Sewing Basket alterations 5.00 Mary Kay Vacek deposit refund 30.00 Key City Sports trophies 145.45 Kables TV repairs to scoreboard 69.05 Sophie Jenike relocation claim 4500.00 Lynda Brede & Jeffrey Mielke relocation claim 980.00 American Welding Supplies supplies 30.60 Bullseye Reloading Supplies reloads 123.80 Blue Cross -Blue Shield medical insurance 4160.99 CRS & Associates profession fees 1014.00 Copy Equipment Co. supplies 35.22 Co. Treasurer dl fees for county 54.00 Equitable Life Ass. Soc. disability ins. 378.30 // -,/, z,, -2- Fabricare Cleaners cleaning blankets $ 17.80 Hutch Iron & Metal iron 19.20 Hutch Landscaping tree & stump removal 4506.04 Hutch Mfg. & Sales supplies 13.50 Jerrys Tire Co. service call 21.05 Junker Sanitation 3 mos. refuse pickup 18.00 Kokesh recreation supplies 528.66 Keefe & Schantzen Undesser lawsuit fee 5687.00 Logis Oct.computer charges 1473.27 Madsen Ins. Agency insurance coverage 10,544.00 McGarvey Coffee Inc. coffee 69.00 Dean O'Borsky meetings 18.55 Homer Pittman Bldg. Officials Mtg. 30.14 Marlow Priebe planning conference 137.58 St. Paul Book & Stationery supplies 74.72 Xerox Corp. Nov. charges 141.94 Warren Gorham & Lamont criminal law digest 28.70 West Central Ind. Inc. supplies 101.00 Elden Willard registration fee 10.00 State Treasurer PERA 2763.84 St. Paul Life Ins. Co. life insurance 464.10 Homer Pittman SW Bldg. Officials Mtg. 12.89 Great Plains Supply Co. materials for airport bldg. 1144.25 Logis Class 2 assessment 2000.00 Vernon Anderson tree removal 50.00 Mrs. Fred Briggs tree removal 130.00 Crow River Country Club tree removal 385.00 School Dist. 423 tree removal 240.00 Lyn Gernand tree tremoval 235.70 Marlin Koepp tree removal 128.00 August Kruger tree removal 80.00 Scott Plowman tree removal 60.00 H.Chris Remucal tree removal 138.72 Ford Rolf Sr. tree removal 195.00 Ken Santelman tree removal 124.00 Erwin Schramm treecremoval 130.00 Stanley Schuette tree removal 161.70 Robert Stearns tree removal 170.00 Myron Tucker tree removal 85.00 Emily Vejrosta tree removal 100.00 Ralph Westland tree removal 140.00 LeRoy Yost tree removal 115.00 Arthur Zabel tree removal 60.00 Howard Hoyt tree removal 140.00 $47,444.74 MUNICIPAL LIQUOR STORE FUND Griggs Cooper & Co. liquor & wine $ 2628.99 T—in City Wine Co. liquor& wine 983.19 Junkw Sanitation refuse charges 60.00 Hutchinson Utilities electric & gas 403.11 Electro Watchman Inc. quarterly charges 78.00 Quades bulbs 23.88 Midwest Wine Co. wine & mix 472.50 Old Peoria Co. Inc. liquor & wine 1678.44 City of Hutchinson cigarette license 12.00 Ed Phillips & Sons liquor & wine 2266.28 Griggs Cooper & Co. liuqor & wine 4346.46 Hutch Liquor Store cash change fund 400.00 City of Hutchinson transfer of funds 10,000.00 Twin City Wine Co. liquor & wine 686.50 Ed Phillips & Sons liquor & wine 4516.12 Old Peoria Co. liquor & wine 2437.38 Sprengler Trucking freight charges 862.36 $ 31,855.21 OFF STREET PARKING FUND Charles Bell servicing meters $ 150.00 DATE December 13, 1979 POLICE DEPARTMENT MEMORANDUM TO: Police Civil Service Commission FOR YOUR INFORMATION FROM: Chief Dean M. O'Borsky SUBJECT: Hiring of New Employee and Establishment of New Eligibility Roster I have contacted David Erlandson who has accepted the position of Police Patrol Officer. I have also contacted Ron Sweitzer who has decided not to accept the position of Patrol Officer at this time, which leaves one remaining name on the eligibility roster. This is not a valid sampling for employment and I further request we begin the recruitment procedure over again to establish a new eligibility roster. DMO:neb cc: Mayor and City Council D December 18, 1979 FOR YOUR INFORMATIM The library board met on December 18, 1979, with the following members present: Ralph Bergstrom, Gena Iverson, Paul Ackland, John Horrocks, Elaine Clay. The minutes of the previous meeting were read and approved. Ralph reported that the inside maintenance had been completed, but that the only outside planned maintenance which had been completed was the door painted. Th6re is $1,000 in the 1980 budget for main- tenance which should be enough to cover the outside required main- tenance. Gena made a motion that Sally Cone, Ralph Bergstrom and Paul Ackland be reappointed to the board for a 3 -year term. Motion seconded by Elaine and carried. Ralph reported that we need a new member reappointed to the Crow River Regional Library Board by late next year. Elaine moved and Paul seconded a motion that Dostal Olson be given the oil contract for next year. Motion was carried. Meeting adjourned. x'. . 96cretary Pro Tem 0 EF:' CO11haCIL FOR YOUR INFORMATION The Hutchinson Safety Cour�cii rne�. i�fo�adr!rber i9, 8979:. -3 thre F}N,�.,1�: Hutchinson, MIN. There were 9 members per•esenl-_ President 'Myron Johnson opened the meeting -with, a si lr"nt prayer. The October minutes were approved as. read. Ryron Johnson r.�re,�en ed a bill o -E $313.G0 for 2 trips to M l lnlar to attenet and participate in the Regional Saf,,,t i, Council. He stns -,ad it was a good and inforria•- t!ve Ineetinq. We received a copy of a letter Prom the Police Dept. scat IM JI.unker Sari tati on "11.9 regards to their driving violations. President Johnson appointed the following norrdnati>rg ctrFan'lt :ef.: Joyce Pix, Geo. Field and Les Smith. They ori i i p esen; A slate drf officars at the December meeting avid the new office's,s wil' :ande office in JanuGrlf 1980. 'rhe December bneeting wl l ire December~ 17, 1979, at the Prairie House. Les Smith s1;owecv nei,,i safety pamphlets he. had obtained at th& State Fair and 'It.-hought waybe we should order some for t` a schools and next years Fair. Gro. Field, Fire Marshal i , had :attended a meeting on hazardous rflateri ai s and we discussed having a pf esenta-Z-Aon on this., A discussion was held b,; Myron 6o,hnson and Geo. Field and all discussed the following hazardous materials- Df.,) we have ;� evaluation plan: VIhat plans for school bus chi idr pn: Pians far evacua.tian for Burns Han; r or hospital? Ne need more infarrr.;rM ?r oil this Lind id Il contact 'Plike 1,1ringe, 't�ivil Defersc Coord.in- ator fcr McLeod County. Ptore on this a later date. Farm safety 1was discussed car's: 'wi'l cort� act Noy -i & T!enh a is on this. Highway 7 East and, blest. tr a 'f'ic was discussed regard;ng grain trucks driving and fire trucks not ge-t-ting tho right of way. The meeting was ay.iouti r%ed by motion, Treasurer's Report: 'lalance on hand -11/1/70 X9.05 Deposits . ,, i sbursm_ nen -s - M. joh nson Wilivnar mtg. _23"2. GO Balance on hand - 11/30,17/9 15.45 Submitted by: MYro a John or - President, Loretta F. P ishney - Se1c. -Trea s.