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cp04-27-1976 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 27, 1976 \ Call meeting to order Invocation - Consideration of Minutes of the special meeting of April 8, 1976 and the regular meeting of April 13, 1976 Action - Motion to approve - Motion to approve as amended Public Hearings None 3�. Communications, Requests and Petitions Request of Hutch Elk's, Inc. to use Library Square on Flag Day June 14, 1976 Motion to deny - Motion to approve and authorize use 6. Resolutions and Ordinances Ordinance No. 12/76 - Ordinance Amending Section 560 of the 1974 \ Ordinance Code of the Citv of Hutchinson Entitled, Waterworks and Sewer Department - Rates and Charges Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 504 Ordinance No. 15/76 - Amending Section 270:40 of the 1974'Ordinance Code of the City of Hutchinson Entitled, Metering of Water, Private Supply, relating to Water and Sewer Departments, Regulations Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 506 mac) Ordinance No. 13/76 - Amending Section 570:20 of the 1974 Ordinance Code of the City of Hu+-:hi_nson, entitled, Bicycle Licenses Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 507 Resolution No. 5687 - Authorizing Lease Agreement with State of Minnesota, Department of Employment Services for building at 34 Franklin Street Council agenda, April 27, 1976 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5688 - Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment Roll #61 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5689 - Calling for Hearing on Proposed Assessment oll #61 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5690 - Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment Roll #62 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5691 - Calling .for Hearing on Proposed Assessment Roll #62 Action - Motion to reject - Motion to waive reading and adopt �( Resolution No. 5692 - Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment Roll #63 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5693 - Calling for Hearing on Proposed Assessment Roll #63 Action - Motion to reject - Motion to waive reading and adopt > Ordinance No. 11/76 - Amending Ordinance No. 464, Zoning Regulations of the City of Hutchinson, Section 5, Subdivision Section 5.01, Nonconforming Lots, Uses and Structures with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading and set second reading for May 1.1, 1976 Reports of Officers, Boards and Commissions (a) Minutes of the Planning Commission meetings dated March 16, 1.976, April 5, 1976 and April 20, 1976 Action - Order by Mayor received for filing XUnfinished Business None Council minutes, April 27, 1976 9. New Business _-(`k4, Consideration of Recommendation to advertise for Radio Paging Devices Action - Motion to reject - Motion to authorize publication of advertisement Consideration of Hutchinson's Civil Defense Emergency Plan Action - Motion to reject - Motion to approve and authorize Mayor to sign Consideration of Change Order No. 2 to contract with Miller, Miller 6 Mac for construction of DeWatering Equipment Building Action - Motion to reject - Motion to approve Change Order No. 2 Consideration of Change Order to Contract with Peterson Sheet Metal for remodeling of Kitchen at Burns Manor for extension of completion time to June 22, 1976 Action - Motion to reject - Motion to approve Change Order Consideration of Applications for Renewal of On and Off Sale Non -Intoxicating Malt Liquor Licenses Action - Motion to reject - Motion to approve and authorize renewal of licenses Consideration of Application for On -Sale Non -Intoxicating Malt Liquor License - Pizza Hut Action - Motion to reject - Motion to approve and authorize issuance of license Consideration of Application for License to Sell Cigarettes at Retail - Pizza Hut Action - Motion to reject - Motion to approve and authorize issuance of license -4-h-)--Consideration of Preliminary Plat - Oakwood and favorable recommendation of Planning, Commission Action - Motion to reject - Motion to approve Consideration of Preliminary Plat submitted by William Helland and favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - 3 -- Council minutes, April 27, 1976 Consideration of Registered Land Survey submitted by Mr. John Miller and favorable recommendation of Planning Commission f Action - Motion to reject - Motion to approve ( ) Consideration of Applications for Permits and License submitted by Hutchinson Jaycee Water Carnival Committee 1. Street Use 2. Kiddie Day Parade Permit 3. Grande Day Parade Permit 4. Fireworks Display Permit 5. Retail "On -Sale" Non -Intoxicating Malt Liquor License Action - Motion to reject - Motion to approve and authorize issuance of permits and license 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment from appropriate funds 12. Adjournment - 11 -- AGENDA ADDITIONS REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 27, 1976 6. Resolutions and Ordinances 1) Resolution No. 5694 - Providing for the Transfer of $15,000 from the Liquor Store Fund to the General Fund Action - Motion to reject - Motion to waive reading and adopt 9. New Business Consideration of Request from Downtown Council for the following permits and licenses: (a) Street Use (b) Public Dance Permit (c) Retail "On -Sale" Non -Intoxicating Malt Liquor License Action - Motion to reject - Motion to approve applications and authorize issuance of permits and license m) Review of Proposed Warehouse Development by Miller, Miller & Mac within two mile area boardering City Action - MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, APRIL 8, 1976 1. Mayor Black called the meeting to order at 8:10 A.M. Members present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham and City Attorney Schantzen. 2. Mr. Curt Bradford representing the Hutch Hockey Association gave a background report on the proposed Multi -Purpose Family Center. He then gave a detailed report on the design of the building, the use, the location and the method of financing the construction. It was questioned whether or not the construction costs included parking lot costs. It was indicated they did not. It was also questioned if the site was zoned properly for the proposed use. Administrative Assistant Fleetham stated it could be allowed by Conditional Use Permit. In summary, Mr. Bradford made two requests of the City Council: 1. That the association be allowed to build the Multi - Purpose Building on the Linden Avenue Park Site. 2. That the City assume ownership of the Building after the Three Year Debt Retirement Period. After further discussion, it was the consensus of the Council that they desire to see the project to continue and would be willing to work with the Hockey Association in anyway possible. 3. Administrative Assistant Fleetham requested approval of a verified claim from Wigen's Chevrolet in the amount of $8,370 to take delivery of the Detective's Car and the Community Service Officer's Van. It was then moved by Alderman Haag, seconded by Alderman Lueneburg to approve said claim. Motion carried unanimously. 4. Administrative Assistant Fleetham presented a memorandum regarding the Community Development Block Grant for Council consideration. 5. There being no further business to come before the Council, the meeting was declared adjourned at 8:40 A.M. on motion by Alderman Westlund, seconded by Alderman Lueneburg and carried unanimously. r3. M I NUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 13, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 7:30 P.M. Members present: Aldermen Westlund, Lueneburg, Haag, and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, and City Engineer Priebe. 2. INVOCATION Reverend David Natwick delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Peterson, the minutes of the regular meeting of March 23, 1976 and the special meeting of March 30, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS, AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 12/76 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Mayor Black called upon Mr. Rex Stockwell and Mr. DuWayne Kasma of Toltz, King, Duvall, Anderson and Associates, Inc. Mr. Stockwell stated he had reviewed the questions submitted by Mr. Harry Grounds. He then summarized the Water Rate Study. He identified the following factors: 1. Method of Data Collection 2. Method of Base Useage Determination 3. Determination of Revenue Needed 4. Determination of Service and Commodity Charges 5. Compared Hutchinson's Water User's highest volume 6. Presented Chart indicating forecasted revenue and expenses for the next five years. 7. Outlined the Conclusions and recommendations of his Firm Council minutes, April 13, 1976 He then summarized the Sewer Rate Study: I. The basis of the study and EPA criteria 2. Reviewed the Useage Charges 3. Determination of the Revenue Requirements for Future 4. Reviewed Proposed Surcharge 5. Reviewed the proposed rates on users according to meter size '6►. Illustrated the effect on Hutchinson's largest Volume Users 7. Presented Chart indicating forecasted revenue and expenses for next five years. 8. Gave his conclusions and recommendations of the Sewer Study Administrative Assistant Fleetham stated we are not losing money on operational and maintenance costs but the high principal and interest payments. He further reviewed a letter from Mr. Bob Sanders, financial consultant, informing how he believed the deficit in the Water and Sewer Fund will effect our future bond sales. Administrative Assistant Fleetham stated the rates would be reviewed on a yearly basis to see if they are producing the proper amount of revenue. Mr. John Patterness inquired what the total bill would be for an average homeowner with the proposed rates. Mr. Stockwell indicted it would be approximately $24.00. Mr. Grant Merritt of Nielsen, Blackburn S Merritt and Mr. Jon Geiss of'Hutchinson Industrial Corp. requested to make a presentation, Mr. Merritt referred to a letter dated March 29, 1976 asking for a continuance of the hearing. He then intoducted Mr. Roger Francis of the auditing firm of M.J. Long, Inc., who made a study of the Water and Sewer Fund. His study was based on the figures of the City's past Audit Reports and also the calculations for the future made by Toltz, King, Duvall, Anderson and Associates, Inc. He made comparisons on the following: Principal and Interest Requirements Cash and Investment Balances Net Income Combined Water and Sewer Operating and Betterment Requirements Sewer Fund Operating Expenses, Debt Requirements Expenses, Debt Services, Service and Betterment Water Fund Operating Expenses, Devt Service and Betterment Requirements Funds Available from Operations He further staed that from those comparisons the City does not have a deficit but rather a cash balance of approximately $1,000,000. Mac Council minutes, April 13, 1976 Administrative Assistant Fleetham stated the Audit Reports do not reflect the true total operating and maintenance costs of the departments. Considerable discussion was held on the information Mr. Francis had received and the accuracy of his comparisons. Mr. Geiss stated that they have attempted to work with the City Council and Mr. Fleetham in gaining the proper figures and requested additional time and cooperation to make a presentation. Mr. Francis stated that he could not work with the figures and get the proper results without the cooperation of the City. Mr. Merritt then presented an alternate proposal for Hutchinson Industrial prepared by Mr. Harry Grounds. Mayor Black stated that Administrative Assistant Fleetham was acting under the direction of the City Council and had supplied Mr. Merritt with the same information that Toltz, King, Duvall, Anderson and Associates had received. Any request for additional information would have to be made of the City Council or City Attorney. Mr. Geiss requested permission to work with Mr. Fleetham. Mayor Black said he would be available for any reasonable requests. Mr. Merritt requested additional time. Mr. Ben Stolpman requested additional time since this would mean a substantial increase for some property owners and opposed the rates being in effect for one year before they are reviewed. Mr. Jeff Green representing the Hutchinson School Board stated the School District is willing to pay its share but would like to be sure that the basis for the rates is correct before they are adopted. Mr. Jim Joyce representing 3M stated they are willing to pay their share, but requested some provisions for charging for water that does not return through the sewer system. Mr. Ward Haugen questioned the need of a Director of Maintenance Services. Mayor Black stated it will give the City better control over its expenditures. Discussion was held on the metering of water and seweage for actual useage. After further discussion, it was by Alderman Westlund, seconded by Alderman Peterson to defer consideration until the regular meeting of April 27, 1976. Motion carried unanimously. (b) ORDINANCE NO. 13/76 - ORDINANCE AMENDING SECTION 570:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, BICYCLE LICENSES Mr. Jeff Green opposed the adoption of the ordinance because he J Council minutes, April 13, 1976 feels it takes away a person's right to choose between licensing and not licensing a bicycle. It was then moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive first reading and set scond reading for April 27, 1976 of Ordinance No. 13/76 entitled, Ordinance Amending Section 570:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled Bicycle Licenses. Motion carried on a 4-1 vote with Alderman Peterson voting in opposition. (c) ORDINANCE NO. 14/76 - ORDINANCE VACATING EASEMENT LYING ALONG WEST LINE OF LOT 40 BLOCK 2, STONEY POINT ADDITION TOGETHER WITH EASEMENT LYING ALONG EAST LINE OF LOT 3, BLOCK 2, STONEY POINT ADDITION It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive second reading and adopt Ordinance No. 505. Motion carried unanimously. (d) RESOLUTION NO. 5669 - APPROVING PLANS AND SPECIFICATION AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-06 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5669, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project No. 76-06. Motion carried unanimously. (e) RESOLUTION NO. 5670 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-07 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5670, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project No. 76-07. Motion carried unanimously. (f) RESOLUTION NO. 5671 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-08 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5671, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project No. 76-08. Motion carried unanimously. (g) RESOLUTION NO. 5672 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-09 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5672, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project No. 76-09. Motion carried unanimously. - 4 - t Council minutes, April 13, 1976 (h) RESOLUTION NO. 5673 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-12 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5673, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids, - Project No. 76-12. Motion carried unanimously. (1) RESOLUTION NO. 5674 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-13 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5674, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project No. 76-13. Motion carried unanimously. (j) RESOLUTION NO. 5675 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-14 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5675, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - ,Project 76-14. Motion carried unanimously. (k) RESOLUTION NO. 5676 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-15 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5676, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-15. Motion carried unanimously. (1) RESOLUTION NO. 5677 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-16 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5677, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-16. Motion carried unanimously. (m) RESOLUTION NO. 5678 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-17 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5678, entitled,•Approving Pians and Specifications and Ordering Advertisement for Bids - Project 76-17. Motion carried unanimously. (n) RESOLUTION NO. 5679 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-18 It was moved by Alderman Westlund, seconded by Alderman Haag, to - 5 - Council minutes, April 13, 1976 waive reading and adopt Resolution No. 5679, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-18. Motion carried unanimously. (o) RESOLUTION NO. 5680 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-19 It was moved by Alderman Westlund, seconded by Alderman Haag,to waive reading and adopt Resolution No. 5680, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-19. Motion carried unanimously. (p) RESOLUTION NO. 5681 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-20 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5681, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-20. Motion carried unanimously. (q) RESOLUTION NO. 5682 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-21 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5682, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-21. Motion carried unanimously. (r) RESOLUTION N0. 5683 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTI SEME14T FOR BIDS - PROJECT 76-22 It was moved I.y Alderman Westlund, seconded by Alderman Haag, to waive read.ri 7 :end adapt Resolution No. 5633, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project: 76-22. Matson carried isnanlmousiy. (s) RESOLUTION NO. 5684 - APPPOVIPIG PLANS AND SPECIFICATIONS AND ORDERING ADVERFISFM:NT FOR P.IUS •• PROJECT 76-23 It was moved by Alderman Westlund, seconded by Alderman Haag, to waivc reacting and adopt Resolution No. 5684, entitled, Approving Plans acid 4�-r=c( ific:ations and Ordering Advertisement for Bids - Project 6.2? Motion carried unanimously. (t) RESOLUTION NO. f`.05 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING AOVERTISEMENT FOR DIDS - PROJECT 76-24 It was moved by A 1 dt- r rran Westlund., seconded by Alderman Haag, to waive reading and ailnnt Resolution No. 5685, entitled, Approving Plans and Specificat�•,:�> and Ordering Advertisement for Bids - Project 76-24. Motion tarried unanimously. 6 I Council minutes, April 13, 1976 (u) RESULUIION NO. 5686 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-25 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5686, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-25. Motion carried unanimously. (v) ORDINANCE NO. 15/76 - AMENDING SECTION 270:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED, METERING OF WATER, PRIVATE SUPPLY, RELATING,TO WATER AND SEWER DEPARTMENT, REGULATIONS Alderman Westlund questioned first reading at this time since consideration on the Water and Sewer Rates was deferred until the regular meeting of April 27, 1976. After further discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive first reading and set second reading for April 27, 1976 of Ordinance No. 15/76, entitled; Amending Section 274:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled Metering of Water, Private Supply, Relating to Water and Sewer Department, Regulations. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) REPORT OF HUTCHINSON UTILITIES COMMISSION REGARDING UTILITY RATES EFFECTIVE FOR QUARTER ENDED MARCH 31, 1976 It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the report. Motion carried unanimously. (b) MINUTES OF THE HOSPITAL BOARD OF DIRECTOR'S MEETING DATED FEBRUARY 17, 1976 Mayor Black reported that he had heard nothinq but praise of the staff of the Police and Fire Departments for their work in the evacuation of the Hospital during the Bomb Scare of April 9, 1976. There being no further discussion, the minutes were ordered by the Mayor received for filing. (c) BUILDING OFFICIAL'S MONTHLY REPORT There being no discussion, the report was ordered by the Mayor received for filing. (d) MONTHLY FINANCIAL REPORT - MARCH 1976 There being no discussion, the report was ordered by the Mayor received for filing. (e) MINIITFS OF THE BURNS MANOR NURSING HOME BOARD MEETING DATED MARCH 10, 197A There being no discussion, the minutes were ordered by the Mayor received for filinq. Council minutes, April 13, 1976 8. UNFINISHED BUSINESS (a) REPORT OF CITY ATTORNEY SCHANTZEN REGARDING BURIAL OF BICENTENNIAL TIME CAPSULE (DEFERRED FROM MARCH 23, 1976) City Attorney Schantzen stated he had researched the request and feels that it is legal and would stand up if challenged. City Engineer Priebe then gave a report on the design of the Capsule. It was the concensus of the Council that City Engineer Priebe and Park Superintendent Roberts bring back a recommendation as to the burial site. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSED ALTERATIONS TO PLANS FOR SLUDGE DEWATERING BUILDING City Engineer Priebe gave a summary of the alterations. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund to authorize purchase of a steel ladder from Hutchinson Manufacturing in an amount not to exceed $650. Motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION OF CITY CLERK AND CITY ENGINEER REGARDING PRELIMINARY PLANS ON PROPOSED WATER PLANT ADDITION Administrative Assistant Fleetham summarized the memorandum submitted for consideration. It was noted that it would be necessary to do this in order to be ready if any monies became available through a Federal Grant. It was then moved by Alderman Lueneburg, seconded by Alderman Westlund, to employ Rieke, Carroll Muller Associates to do the preliminary plans in an amount not to exceed $18,750 with the total engineering costs not to exceed 7.5% of construction costs. Motion carried unanimously. (c) CONSIDERATION OF DELINQUENT WATER ACCOUNTS Delinquent Water Account No. 16-t-01, Christy's, 18 North Main Street in the amount of $64.95 was reviewed. There being no one present to be heard or to show cause why services should not be discontinued, the services were ordered disconnected immediately on motion by Alderman Westlund, secondQd by Alderman Haag and carried unanimously. Delinquent Water Account No. 06-14, Luvern Schnieder, 26 Grove Street in the amount of $33.53 was reviewed. It was noted Mrs. Schnieder indicated her payment was mailed April 13th. It was then moved by Alderman Westlund, seconded by Alderman Haag, to disconnect services if the account was not paid by April 19, 1976. Motion carried unanimously. _8- Council minutes, April 13, 1976 Delinquent Water Account No. 280-14, Earl Tabbert, 326 Fourth Avenue, S.W. in the amount of $20.11 was reviewed. It was noted there was no one present to be heard or to show cause why services should not be disconnected, therefore, services were ordered discontinued immediately on motion by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously. (d) CONSIDERATION OF REQUEST TO MOVE BUILDING INTO CITY SUBMITTED BY MR. WALFRED KOSKINEN Administrative Assistant Fleetham presented pictures of the building. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson to authorize issuance of a moving permit. Motion carried unanimously. (e) REVIEW OF PLAT AND SUBDIVISION AGREEMENT - JUDSON WOODS Mr. Korngiebel was present and gave a background of the plat and an explanation as to why it was not signed within the 90 day period. He then stated the subdivision agreement was not part of the original approval and therefore, is asking for approval of the plat only at this time. City Engineer Priebe stated this was brought up because of problems that have developed since that first approval. It was the concensus of the Council that they did make a committment to Mr. Korngiebel when it was approved the first time. It was then moved by Alderman Westlund, seconded by Alderman Lueneburg to approve the Final Plat - Judson Woods. Motion carried unanimously. Mayor Black stated that he hoped that some guidelines would be established for subdivi-.ion agreements of this kind in the future. (f) CONSIDERATION OF HUTCHINSON TRANSIT COMMITTEE GOALS AND OBJECTIVES It was moved by Alderman Westlund, seconded by Alderman Lueneburg to approve the goals and objectives. Motion carried unanimously. (g) CONSIDERATION OF RECOMMENDATION OF FIRE DEPARTMENT REGARDING BIDS ON 1951 INTERNATIONAL FIRE TRUCK It was moved by Alderman Haag, seconded by Alderman Peterson to accept the bid of the Town of Stuntz in the amount of $4,501 for the truck. Motion carried unanimously. 9 -- Council minutes, April 13, 197E 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Suggested that the City hold two additional hearings on the Community Development Block Grant Application to be sure we meet the application requirements. It was then moved by Alderman Peterson, seconded by Alderman Haag, to set Public Hearings for Monday, May 10, 1976 at 10:00 A.M. and Tuesday, May 11, 1976 during the regular Council Meeting to gain public input on the Community Development Block Grant Application. Motion carried unanimously. 2. Reviewed the status of the Public Official's Liability Insurance. Informed as of April 1, 1976 the City had no insurance of this kind. 3. Reviewed the status of the Multi -Purpose Family Center Parking Lot costs and Disclosure Agreement. 4. Informed that flag poles were installed in front of Citizens Bank in parking meter spaces, but the meters will be attached to the poles. (b) COMMUNICATIONS FROM MAYOR BLACK 1. Inquired what the status of the Farmer's Elevator Request for utilities was. City Engineer Priebe gave,a report and it was the concensus of the Council that the project be done in the 1976 construction season by a later letting. 2. Read a letter from Congressman flagedorn stated there will be no building of a new postai facility in Hutchinson in the next 10 years. 3. Mayor Black read a statement prepared by himself regarding the responsibilities of the Council and its relationship to the City Staff. (c) COMMUNICATIONS FROM CITY ENGINEER PRIEBE 1. Gave a report on the County Board Meeting regarding Ditch #19 and suggested that the Council adopt a resolution concurring with the development. It was the concensus of the Council that no action be taken at this time. - 10 - Council minutes, April 13, 1976 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approve the verified claims and authorize payment from the appropriate accounts. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 10:53 P.M. on motion by Alderman Westlund, seconded by Alderman Lueneburg and carried unanimously. 11440 Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. L P. O. Box 253 HUTCHINSON, MINNESOTA 55350 Cnrtl_n-an: TO COUNCIL: 4/27 Apr -11 23, ].G76 ih- Piii cl-in�Scr, ^1ks Lode remuests your permission to use the xutchirson T •L}'" --,r "r'•2 -re — Yoml,-y nicht. Tune 11„ 1076 for. Our srnu^l Flan Day F1 ,rs inn.11ir?e a nor*^ti-it-y ittnndk-d cererony to inclurlo eren, (,• r�n a.1—n—ns rucl, s+n fl— knr-!rImn Ip -i rr, MT, Boy Semits, rx r1 Scouts etc. Tr +',e, r.Vcnt rf "n4r we v-mld rer -st the use rf the indoor faoiliti-es nt *I,- n,rT f^V In Prnl �Y+oQurs. {� ►� Flnp 3 Ch.. irmPn Ilutchinsor Flks Lodfie '5a. RESOLUTION NO. 5687 AUTHORIZING LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF EMPLOYMENT SERVICES FOR THE BUILDING AT 34 FRANKLIN STREET WHEREAS, the City of Hutchinson and the Minnesota Department of Employment Services have agreed principle that the City of Hutchinson shall provide office space at 34 Franklin Street, and WHEREAS, the Minnesota Department of Employment Services has agreed to accept said office space on a "as is" basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The City of Hutchinson hereby agrees to provide said office space at a rate of $100 per month. Adopted by the City Council this 27th day of April, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk ORDINANCE NO. 11/76 AN ORDINANCE AMENDING ORDINANCE 41-4, ZONING REGULATIONS OF THE CITY OF HUTCHINSON SECTION 5, SUBDIVISION SECTION 5.01 NONCONFORMING LOTS, USES AND STRUCTURES THE CITY OF HUTCHINSON DOES ORDAIN: Section 1: Subdivision Secti.on 5.01 of Section 5, Nonconforming Lots, Uses and Structures, is hereby amended to read as f^.11ows: Intent. Within the districts established by this Ordinance or amend- ments that may later be adopted, there exist lots, structures and uses of land and structures which were lawful before this Ordinance was passed or amended, but which would be prohibited under the terms of this Ordinance or future amendment. It is the intent of this Ordinance to phase out such non -conforming uses within a reasonable time period while retaining full economic value. Such uses are declared by this Ord.i nance to be incompat i-ble with permitted uses in the districts involved. It is further the intent of this Ordinance that non -conformities shall not be enlarged upon, expanded or extended, nor be used as grounds for adding other structures or uses prohibited elsewhere in the same district. weyeriu_ the case that the structure itsglf_1 now nonconforming, as the snaci_al setback requirements, but was built in accordance with the 1962 Zoninf,_Ordinance that structure m t be granted a Conditional Use Permit to_.expand, ding that expansion would not -be violating the provisions of the 1962 Ordinance and when it appears that such issuance of a Conditional Use Permit is in the - best in-.erest of the City and the Public. A non -conforming use of a structure, a non -conforming use of land, or a non -conforming use of a structure and land shall not be extended or enlarged after passage of this Ordinance by attachment of additional signs to a building, or the placement of additional signs to a building, or the placement of additional signs or display devices on the land outside the building, or by the addition of other uses, if such additions are of a nature which would be prohibited generally in the district involved. To avoid undue hardship, nothing in this Ordinance shall be deemed to require a change in the plans, construction, or designated use of any building on which actual construction was lawfully.begun prior to the effective date of adoption of amendment of this Ordinance and upon which actual building construction has been diligently carried on. Actual construction is hereby defined to include the placing of construction materials in permanent position and fastened in a permanent manner, and demolition, elimination and removal of an existing structure in connection with such construction, provided that actual construction work shall be diligently carried on unitl the completion of the building t , involved. K. Section 2. This Ordinance shall tike effect after its passage and pub r cation. Adopted by the City Council thin day of , 1976. ATTEST: Frank G. Fleetham, Jr. City Clerk D. J. Black Mayor RESOLUTION NO. 5694 PROVIDING FOR TRANSFER OF $15,000 FROM LIQUOR STORE FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That $15,000 is hereby transferred from the Liquor Store Fund to the General Fund. Adopted by the City Council this 27th day of April, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk MINUTES SPEuiAL MEETING - HUTCHINSON PLANNING COMMISSION MNDAY, APRIL 5, 1976 I. Vice President Tracy called the meeting to order at the hour of 12:30 P.M. Members present: Sherry Hukriede, Milt Lueneburg, and Marlin Torgerson in addition to Vice President Tracy. Members absent: Chairman Cone, Laurel Olson, and Thor Skeie. 2. Vice President Tracy presented a Registered Land Survey submitted by Mr. John Miller for the commission's consideration. It was noted said survey would tie together with the plat of Oakwood and the plat submitted by Mr. Wm. Helland. It was then moved by Milt Lueneburg, seconded by Clint Tracy to set public hearing for April 20, 1976 to consider the proposed survey. Motion carried unanimously. 3. There being no further business to come before the Commission, the meeting was declared adjourned at 12:35 P.M. 7a. MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, APRIL 20, 1976 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:30 P.M. Members present: Milt Lueneburg, Marlin Torgerson, Clint Tracy and Laurel Olson in addition to Chairman Cone. Members absent: Thor Skeie and Sherry Hukriede. Also present: Administrative Assistant Fleetham and City Engineer Priebe. 2. MINUTES On motion by Milt Lueneburg, seconded by Marlin Torgerson, the minutes of the regular meeting of March 16, 1976 and the special meeting of April S, 1976 were unanimously approved. 3. PUBLIC HEARINGS (a) CONSIDERATION OF ORDINANCE ESTABLISHING FLOOD PLAIN REGULATIONS (CONTINUED FROM MARCH 16, 1976) Chairman Cone declared the hearing open at 7:32 P.M. Administrative Assistant Fleetham stated the State had given verbal approval of the ordinance. Chairman Cone inquired if there was anyone else present wishing to be heard: The following were present: Mr. Neil Jensen - Stated he still opposed the ordinance because he felt it infringes upon local authority, does not feel that the definition of floodway is clear, and stated he felt that therp could b problems with the nonconforming use clause*. but was happy wit he many changes. Mr. Jon Geiss - Inquired regarding Section 8, District Boundaries, which controled, high water profile or Flood Plain Map. Considerable discussion was held on this questions and the answer/explanation given by City Engineer Priebe. Administrative Assistant Fleetham suggested that if Mr. Geiss had any further questions, he should contact him and he would be happy to go over them with him. City Engineer Priebe stated that he felt the final draft of the ordinance is a great improvement over the first drafts. There being no one else present wishing to be heard, the hearing was declared closed at 8:07 P.M. on motion by Milt Lueneburg, seconded by Marlin Torgerson and carried unanimously. It was then moved by Milt Lueneburg, seconded by Clint Tracy to recommend approval of the ordinance to the City Council. Motion carried unanimously. Planning Commission minutes, April 20, 1976 (b) CONSIDERATION OF PRELIMINARY PLAT - OAKWOOD Chairman Cone declared the hearing open at 8:10 P.M. Mr. Toteshek stated said plat contained 10 lots served by a cul-de-sac drive and indicated the desire to be served by City water. City Engineer Priebe stated the Parks and Playgrounds contribution is computed to be $1,430. Chairman Cone inquired if there was anyone present wishing to be heard. The following were present: Mr. Ron Horswell - Inquired if the annexing of this plat will force him to annex his property. Chairman Cone stated it has been the policy of the City Council not to annex anyone unless it is 'requested or if it becomes a matter of public safety. There being no one else present wishing to be heard, the hearing was declared closed at 8:15 P.M. on motion by Marlin Torgerson, seconded by Milt Lueneburg and carried unanimously. It was then moved by Marlin Torgerson, seconded by Clint Tracy to recommend approval of the plat and subdivision agreement to the City Council. Motion carried unanimously. (c) CONSIDERATION•OF PRELIMINARY PLAT SUBMITTED BY WM. HELLAND Chairman Cone declared the hearing open at 8:20 P.M. Mr. Helland reviewed the plat. He stated that the plat, at this time, is basically a thoroughfare plan. City Engineer Priebe recommended that the Parks and Playgrounds contribution be deferred until the plat is subdivided into smaller lots. Chairman Cone inquired if there was anyone else present wishing to be heard. The following were present: Mr. Ted Beatty - Inquired where the proposed new entrance to the Crow River Country Club would connect to Shady Ridge Road. Mr. Charles Betker - Opposed the plat because by allowing the Country Club entrance to connect to Shady Ridge Road, it would change said street into a major throughfare rather than a residential street. There being no one else present wishing to be heard, the hearing was declared closed at 8:24 P.M. on motion by Marlin Torgerson, seconded by Clint Tracy and carried unanimously. It was then moved by Milt Lueneburg, seconded by Clint Tracy, to recommend approval of the plat to the City Council with the Parks and Playgrounds contribution deferred until such time as the plat is subdivided into smaller lots. Motion carried unanimously. - 2 - Planning Commission minutes, April 20, 1976 (d) CONSIDERATION OF REGISTERED LAND SURVEY SUBMITTED BY JOHN MILLER Chairman Cone declared the hearing open at 8:30 P.M. City Engineer Priebe gave a background of the survey. There being no one else present wishing to be heard, the hearing was declared closed. at 8:37 P.M. on motion by Marlin Torgerson, seconded by Laurel Olson and carried unanimously. It was then moved by Marlin Torgerson, seconded by Milt Lueneburg, to recommend approval of said survey to the City Council. Motion carried unanimously. (e) CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE TO ALLOW CONFORMANCE WITH THE 1962 ZONING ORDINANCE (CONTINUED FROM MARCH 16, 1976) Chairman Cone declared the hearing open at 8:40 P.M. Administrative Assistant Fleetham read the proposed amendment and stated it had been approved by City Attorney Schantzen. There being no one else present wishing to be heard, the hearing was declared closed at 8:41 P.M. on motion by Clint Tracy, seconded by Laurel Olson and carried unanimously. It was then moved by Clint Tracy, seconded by Laurel Olson to recommend approval of the amendment to the City Council. Motion carried unanimously. 4. NEW BUSINESS (a) REQUEST FOR VARIANCE - HAND'S, INC. Mr. John Korngiebel, representing Hand's, Inc., read an excerpt from the Hand's Inc. Board of Director's Meeting of April 19, 1976 requesting a variance for their proposed building located on Michigan Street.- Said variance is requested to allow the existence of a 60 foot loading ramp instead of the required 65 foot ramp, to allow a loading dock.in the front yard, and a front yard setback of 60 feet instead of the required 65 feet. After discussion, it was moved by Milt Lueneburg, seconded by Marlin Torgerson, to set Public Hearing for May 18, 1976 to consider the request for variance. Motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Commission, the meeting was declared adjourned at 8:53 P.M. on motion by Marlin Torgerson, seconded by Milt Lueneburg and carried unanimously. - 3 - cJ{/�L{tMPS�t(i 5535) A OFFIL AT 87 WASH-NGTO V AVENUE WEST M E M O R A N D U M DATE: - April 20, 1976 _ _ _ _ _ TO: Mayor and Council _ _• _. _ _ _ _ _ _ _ _ _ _ _ ._ _. FROM: Administrative-Assistant— SUBJECT: Authorization to Advertise for Proposals far Radio Paging -Devices The City Council in March authorized the Fire Chief and -Administrative Assistant to prepare specifications for the Radio Paging Devices. Since that time I have met with the Chief, his two Assistants, and the Motorola representative. It is the Fire Department's position that the Motorola system is far superior in capabilities than other products currently on the market. The system also has the ability to provide up to 19 units with an additional individual administrative call. You can recall it was intended that we would make partial payment in this fiscal year with the balance coming payable in the next fiscal year. Upon further investigation, it was determined that such arrangements could only be made on a lease basis. The Motorola Company has built into such a lease an 8.2% annual interest fee. Therefore, the City would be spending approximately $700 in interest cost alone. Therefore, it is recommended that the City purchaser these outright at this time and at the time of payment the Council could authorize transfer of additional funds. Therefore, it is a recommendation and request to advertise for proposals for 48 radio paging devices (45 Fire Department; 2 Police Department; 1 Administration) and encoder for the City of Hutchinson. Proposals will be accepted until 2:00 P.M. on Tuesday, May 11, 1976. At such time the proposals will be opened. After examination by the Fire Chief and myself a recommendation could be made for the evening's regular Council meeting. It is estimated that there will be a minimum of 60 days delivery on the system.. The additional installation provides us with the earlier proposed August 1st date of system operation. Warmest regards, Fleetham, Jr. jr ?a. SPECIFICATIONS FOR RADIO PAGERS FOR CITY of HUTCHINSON, MINNESOTA FIRE DEPARTMENT APRIL 22, 1976 Sealed bids will be received at the Office of the City Clerk, City Hall, Hutchinson, Minnesota until 2:00 P.M., May 11, 1976. Bids will be opened at 2:00 P.M. on Tuesday, May 11, 1976 in the City Hall Council Chambers, for furnishing and delivering Radio paging equipment in accordance with the specifications set forth herein. All bids must be in a sealed envelope and must be inscribed "Bid on Radio Paging Equipment" and must also have the name and address of the Bidder on the envelope. City of Hutchinson, Minnesota reserves the right to reject any or all bids if in the best interest of the City to do so. Bid award shall be based on price, quality of product, ability to meet specifications, prior knowledge of or experience with the product, service and maintenance available. Bid must be accompanied by a certified check or cashier's check payable to the City of Hutchinson, Minnesota. Of not less than 5% of the total bid. The bidder shall warrant that all equipment shall conform -to its published specifications and be free from defects in material, workmanship and title. The minimum Warranty shall be 90 days, covering all parts and labor. BiMer will state rom w ere service can be provided. Replacement parts for the equipment to be furnished shall be available for at least 10 years from the date of delivery. All prices will be quoted F.O.B. Hutchinson, Minnesota. Manuals are to be provided with the equipment at the time of delivery. The Hutchinson Fire Department presently operates on the High Band range. It is the City's intent to use this equipment for summoring the firemen in their homes and places of business. The Pagers shall provide signaling and a voice message in an area at least 10 miles radius of the City of Hutchinson. The system shall individually alert personnel who carry the paging units and shall transmit a voice message to them. It shall be possible to field modify pagers to add group calls at a future date. It shall be possible for this work to be performed by a licensed radio technician. PROPOSAL The undersigned proposes to furnish and deliver radio pocket pagers to the City of Hutchinson, Minnesota, in accordance with the attached specifications. ITEM DESCRIPTION 1 Selective call Monitor la Charger for pager Monitors 2 Encoder 3 Slim Line Pagers 3a Chargers for pagers 4 Installation of encoder (all parts and labor) QUANTITY 45 Delivery Date Prices firm for days 45 1 3 3 MAKE & MODEL PRICE TOTAL $ Upon acceptance and signature by the City, this proposal shall constitute a contract between the undersigned and the City of Hutchinson. Date Bidder City of Hutchinson, Minnesota By Mayor Clerk Title SYSTEM DESCRIPTION Selective alerting shall be accomplished by modulating the transmitter with two audio code -tones in the frequency range between 288.5 and 1433.4 Hz. The exact frequency of each tone shall be determined by a sharply tuned, sealed plug-in vibrating reed. Reeds on at least 60 frequencies in the 288.5-1433.4 Hz. range shall be available. The reed shall be an electronic. contactless-type. Reeds utilizing mechanically actuated electrical contacts shall not be acceptable. Radio paging units shall have the following characteristics: Paging codes shall be decoded in the receiver by two miniature vibrating reeds. Receipt of a unit's specified code tones shall cause the emission of an interrupted alerting tone. Following the alert signal, the receiver shall automatically receive a voice message. After completion of the voice message, depressing the "push -to -reset" switch shall ready the pager for the next message. Encoder The system shall provide capacity of up to 20 selective calls and shall be controlled from central pushbutton desk consoles and microphone. It shall be possible to use more than one dispatch console in the system. All calls over the paging network shall be made from one or more specified administrative locations. Pages shall be initiated by pressing a button combination corresponding to the code number of the person being paged. A -page "start" button shall initiate transmission of the paging tone code and a red light shall indicate the duration of the tone transmission. When the red light extinguishes, operation of the microphone paddle shall permit a message spoken into the microphone to be transmitted. The console shall be designed for desk or console mounting and shall have locking buttons for encoding a number. A red light shall be provided which glows when the alerting tones are being transmitted. The unit shall include a panel for entering the name and pager code of persons to be paged in the system. ALERT MONITOR RECEIVER GENERAL The receiver shall be capable of receiving tone -transmission alerting signals plus voice communications. The receiver shall also have the capability of switching to the channel monitor mode both automatically and when alerted or manually enabling the user to hear all on -channel transmissions. The receiver shall incorporate contactless, electronic resonant tone devices of the piezoelectric tuning fork type for tone decoding purposes. These reed devices shall be stable within + 0.13% of center frequency from -10 degrees C to + 60 degrees C (+25 degrees C reference). The receiver shall also incorporate a protection circuit to prevent false alerting tones caused by mechanical shock. The receiver shall be completely transistorized. The receiver shall further incorporate a separate alerting -tone oscillator to assure a clear, loud alert tone even in a weak signal area. When in the alert mode, the receiver shall indicate the condition of its batteries by emitting a momentary tone each time it is turned on. Operation of the receiver shall be on a specific frequency within the 132-174 MHz. band. The tone volume shall be externally adjustable in conjunction with the audio volume by means of a single volume control. Squelch sensitivity shall be internally adjustable by means of a squelch control. The receiver shall meet or exceed all EIA drop standards for portable personal radio equipment. The receiver shall further comply with the following specifications: Size: The dimension of the receiver shall not exceed 4.5" high by 2.3" wide by 1.3" deep (less carrying clip). Weight: The weight of the receiver shall be no greater than 8.7 oz. when used with nickel -cadmium batteries. The weight of the receiver shall be no greater than 8.8 oz. when used with mercury batteries. Audio Output: The audio output of the receiver at 1 KHz shall be at least 150 milliwatts at less than 10% distortion to a 1 3/4" permanent magnet speaker. Tone Output: The tone output of the receiver shall be at least 200 milliwatts to a 1 3/4" permanent magnet speaker. RF (Voice) Sensitivity: @ 50 Ohms -Input Field Strength -(EIA Avg.) EIA SINAD . 5uV— u meter 20 dB Quieting MOW 30uV/meter Alerting Sensitivity: 0.15uV max. 8uV/meter Squelch Sensitivity: 0.20uV (factory set) GENERAL INFOPMTION CONTINUED Frequency Stability: Frequency stability shall be within +0.0025% of the assigned center frequency over the operational bang, from -10 degrees C to +50 degrees C ambient (+25 degrees C reference). EIA Selectivity: The selectivity of the receiver shall be more than 60 dB down at +30 KHz. Spurious and'Image Response: Spurs shall be attenuated at least 45 dB below carrier Channel Spacing: The channel spacing shall be 30 KHz. RF CARRIER IN THE 132-174 MHz and 450-512 MHz Range Battery Charger, Single Unit Charger Amplifier: The single unit battery charger with audio amplifier shall be of the storage type and be capable of recharging nickel -cadmium batteries either in the Monitor or separately. It shall be capable of simul- taneously charging a monitor and two -extra batteries. Two charging indicator lights shall be provided on the charger. One light, when illuminated, shall indicate positive charge contact for battery -only charging. The other, when illuminated, shall indicate positive charge contact when charging nickel -cadmium cells inside the pager. The construction of the battery shall make it impossible to charge nickel -cadmium batteries incorrectly or mercury batteries inadvertently. The charging circuitry shall be isolated from the input current by a step-down transformer so that high voltage shall not be present on any of the chargingg terminals. The dimensions of the charger shall not exceed 7 1/4" wide by 3 5/16" high and 6 7/8" deep. The weight shall not exceed 4 lbs. The single unit battery charger shall operate from a 117V, 50-60 Hz power source. The charger shall be equipped with a whip antenna and ground plane. The audio amplification circuitry shall enable the monitor receiver to deliver at least 2.5 watts of audio into an appropriate speaker with less than 10% total harmonic distortion. SERVICE Replacements The manufacturer shall maintain a Replacement Parts Department to furnish an ample stock of individual components and unit replacements. These shall be carried for as long a period as demand warrants. This period shall extend beyond the normal operating life of the equipment. Manufacturer's Maintenance Service The manufacturer shall offer a complete contract maintenance service Manufacturer's' Maintenance Service' Gontinued through a factory -approved (i.e., factory supervised, trained and equipped) local service shop. Such service shall include:'' (a) routine preventive maintenance (b) periodic checks on equipment performance (c) prompt repair in case of equipment breakdown, and (d) a factory field service force capable of performing all. needed inspections, training personnel for service equipment, and other services as might arise in relation to equipment servicing. (e) a local service shop should be within one (1) hour driving time. All equipment shall be of each bidder's manufacture and shall be new, unused currently advertised production models. Radio Paging Units - Slim Line Radio units shall be Motorola A03FNC2468-N OR EQUAL. Following the alert signal, the receiver shall automatically receive a voice message. After completion of the voice message, depressing the "push -to -reset" button shall ready the pager for the next message. The tone volume shall be fixed, audio volume shall be externally adjustable by means of a single volume control. All units shall be capable of receiving two calls. The radio unit shall be capable of operating from either one 1.4 volt mercury type battery or one 1.3 volt rechargeable nickel -cadmium battery. The two styles shall be directly interchangeable without modification to the radio set. Battery changing shall be a quick and simple operation which does not endanger any part of the radio set. The unit shall be supplied with a rechargeable nickel -cadmium battery. Battery Chargers Single Units The single unit battery charger shall be capable of recharging a nickel -cadmium battery either in the pager or separately. It shall be capable of simultaneously charging a pager and one extra battery. The construction of the charger shall make it -impossible to charge nickel -cadmium batteries incorrectly or mercury batteries inadvertently. The single unit charger shall operate from a 105-125V AC, 50-60 Hz. power source. DATE: 4_21 _7 POLICE DEPARTMENT MEMORANDUM t TO: Mayor D. J. Black and City Council FROM: Dean M. O'Borskv. Chief of Police (4� SUBJECT: Civil Defense Emereencv Plan Attached you will find our proposed City Emergency Plan as required by new Federal regulations. Please review this plan and advise me as to any additions, deletions, or questions that you might have. If it meets with the approval of the Council it should be signed by the Mayor above my signature (about 13 pages in) and the original returned to me. I will then pass it on to the Governors office. As you know I submitted a preliminary grant application almost a year ago. Completion of this plan should help clear the way for the grant to come through. CHANGE ORDER NO.— ?--- PATH-April --PATEDApri1 15, 1976 PROJECT: Sludge Dewatering Building ENGINFERIS PRO, -LCT NO. 741036 OWNER: City of Hutchinson CONTRACT DATE: Oct. 30, 1975 OWNER'S PROJECT NO. TO: Mi l l g,r Miller b Mac _ �____� , CONTRACTOR YOU ARE DIRECTED TO MAKE THE.CHAN"Ea NOTED BELOW IN Vie. SOBJEGT CONIR AST: OWNLR:- City of Hutchinson DATE:--.-- A-- ATE : _._._ —..._ — NATURE OF T!4E (;RANGE: Additional excavation and gravel backfill ENCLOSURES: Contractor's Cost Breakdown Total Increase: $ 906.41 THE -CHANGES RESULT IN THE FOLLOWING ADJUSTMENT OF CONTRACT PRICE AND TIME: CONTRACT PRICE PRIOR TO THIS CHANGE'ORDER $ 92,950._87----.--- NET 2,950.87__NET (INCREASE) () RESULTING FROM THIS CHANGE ORDER $ 906._41 CURRENT CONTRACT PRICE INCLUDING THIS CHANGE ORDER s 93,857.28 ONTRACT TIME- PRIOR TO THIS OR>>ER NO Change CAI_ENI,A ' Il?, NET ( INCREASE) (DECREASE) RESULTING FROM TRIS CHANGE ORDER NO Change L;A1-f N )Ak 11 V! CURRENT CONTRACT TIME INCLUDING THIS CHANGE ORDER NO Change i;Al f-NFIAR k,•� THE ABOVE CHANGES ARE APPROVED: THE ABOVE_ CHANGES ARE ACCEPTED: RIEKE CARW MULLERA00CIATES, INC N R CONTRACTOR DATE: April 15, 1976 E C E'I APR 19197E MILLER, MILLER & MAC, INC. GENFRAI CONTRACTORS u Box 268 HUTCH I N S O N, MINNESOTA 5 5 3 5 0 Tcl 8•:7 4s75 April 139 1976 Rieke, Carroll, Nuller Associates, Inc. P. 0. Boy: 1 �0 Iiopkins, Minncoota Re: Sluci6r •J)ewatorinjS 19 ari-t Hutchinson, Minnesota Dear Sir: The enclosed billing is for additional excavation and ?i?? !ClUW the elevation called for. The work has been OK'd and checker! by Mr. Cal Base, Cit,; of Hutchinson, November 10, 1976. Please send us a change order for the amount of Nine Hundred Six and 41/100 Dollars (;i906-41)- Erickson ;1906.41). Erickson & Temnlin Contracting $063.25 Mt M & M Overhead 5,0' 43.16 Total Add x906.41 Yours truly, HILUIR, IrIILUIR & MAC, r2IC. Richard L. McClure Vice President APR 14 197P D, BoXelce-Cer�uU-It1�ta�r 130 Hopkins, Minn.553,3 ERICKSON & TEMPLIN CONTRACTING Phone. 879-5207 42 James Street Hutchinson, MN. A charge of one percent per month, which is 12 percent annually will be madeon all past due acrounts. Date Nirch 24, 19 7f In Account With T.Si 11turo tai 1 nr & Lone Address u»tt-nt nAnn- minnnnotn TO COUNCIL: 4/2, p ST PAUL, MINNESOTA 55104 �j DEAR SIR: DUE TO THE FACT THAT WE CAN NOT GET THE REQUIRED SHIPPING ON THE SPLCIFIE.-i, EQUIPMENT, WE DO REQUEST A THIRTY DAY EXTENXION ON OUR COMPLOrION DATE Am rmi, ABOVE NAMED PROJECT. R E P L ill 2f. FAKER FILE E REG A. . ekllx. T ef -rtll- A) SENDER: MAIL RECIPIENT WHITE AND PINK SHEWS. ;14 PETERSON SHEET METAI, INC. 11 PRIORITY F R Heating. Ventilation 1 4 �JKL A, 5 1Q7b URGENT' 0 & Refrigeration'Contractors it Ott. h�- SOON AS PO!3�113Lk M Box 35 Hwy. 29 NorthNO VFOLY NUDE'-, ALEXANDRIA, MN. 56308 V Lr 612 762-2128 1 rH .1 r B (!.v ER T J.T. BPJM & ASSOCIATES, INC.BU RN:; IRANOR 0 1835 UNIVERSITY AVLNUE ST PAUL, MINNESOTA 55104 �j DEAR SIR: DUE TO THE FACT THAT WE CAN NOT GET THE REQUIRED SHIPPING ON THE SPLCIFIE.-i, EQUIPMENT, WE DO REQUEST A THIRTY DAY EXTENXION ON OUR COMPLOrION DATE Am rmi, ABOVE NAMED PROJECT. R E P L ill 2f. FAKER FILE E REG A. . ekllx. T ef -rtll- A) SENDER: MAIL RECIPIENT WHITE AND PINK SHEWS. ;14 ON SALE MALT LTQUORS 1. Florence Satterlee 2. Leonard Odegaard 3. Larry Cornwell 4. John Buytaent S. Crow River Country Club 6. Jack Anderson 7. William Ernst OFF SALE MALT LIQUORS 1. Gibson's Discount Center 2. Lee's Red Owl 3. Erickson's Valu Center 4. National Food Store 5. Johnson's Super Valu 6. Peterson Oil Co. Bolduc's Corner Christy's Hutch Bowl ; J's Pizza Garten Jack's Tavern Dinner Bell TO COUNCIL: 4 '/76 1 SPONSORED BY THE HUTCHINSON JAYCEES April 22, 1976 City of Hutchinson 37 Washington Avenue W Hutchinson, MN 55350 Gentlemen: The Hutchinson Jaycee Water Carnival would like to make application for the following licenses and permits per this letter and attached applications. 1. Street Use - to close off Third Avenue NW from Main to Glen for Carnival, June 17-20 2. Kiddie Day Parade permit Saturday, June 19 - application attached 3. Grande Day Parade permit Sunday, June 20 - application attached 4. Fireworks display - Sunday June 2.0, after dark 5. 3.2 Beer license for June 18-19-20 - application attached Sincerely, • i i Dean A. Larson, 'Commodore HUTCHINSON JAYCEE WATER CARNIVAL Route 4, Box 255 Hutchinson, MN 55350 DAL:hl Enc. lational ward- Winning Commitnity C,e`elration TO COUNCIL: 4/27/77 DOWNTOWN COUNCIL 218 Main North Hutchinson, MN 55350 April 26, 1976 Mayor D. J. Black 35 Washington Avenue West Hutchinson, MN 55350 Honorable Mayor and Council: The Downtown Council of Hutchinson, requests permission for the following: * Use of Library Square on June 17, 1976 from 5:00 P.M. to 11:00 P.M. * Permission to block off Hassan Street on the east side of Library Square and lst Avenue South East on the south side of Library Square. * Permission to have a dance on June 17, 1976 from 7:00 P.M. to 11:00 P.M. in Library Square. * Permission to sell 3.2 beer in The Hutchinson Leader parking lot, located on the east side of Library Square. Thank you for your consideration. Sincerely, �.o-V, 4 Jon Holmquist, Chairman Downtown Council Jaycee Water Carnival Promotion gcl 11,x' X "' 1_i l) TC 1IINS ON ,"[kAPPg0f0 55350 >r OFFIC AT 37 WASHINGTOJ AVENUE WEST M E M O R A N D U M DATE: _April 27, 1976_______ T0. Mayor and Council _ ^ _ _ _ _ _ FROM: City Engineer Priebe________________ SUBJECT: Trunk Sanitary Sewer and Watermain Extention to East Boundary of the Industrial Park I have reviewed two routes for the extention of sewer and water from the existing end of Michigan Street to the site of the Farmer's Elevator. It is my recommendation that we make said extention on what will be Michigan Street extended to Arch Street thence East on Arch Street to the East line of the Industrial Park. Inasmuch as these improvements are trunk line extentions and will in the future serve additional areas to the East, North and South that are presently outside the City Limits. The properties that are going to immediately use said improvements would be assessed at this time and the balance of the properties would be charged a hook up charge at the time the service is needed. This is in accordance with the policy the City has followed in the past. Respectfully submitted, Marlow V. Priebe lm Fug. YOUR INFORMATION, TO COIU-61L -, 4/27/76 Mayor - D.J. Black 950 - 2nd Ave. SW Hutchinson, Minn/ Dear Mr. Black: April 23, 1976 Again this year the American Legion is conducting the Memorial Day Services. I would like to take this op- portunity to extend an invitation to you and the other Hutchinson City Officials to participate in the parade and services at the Veterans' Park. The parade forms at the Armory at 9:30 A.M., and moves out at 10:00 A.M. A complete schedule will be published in the Hutchinson Leader. Thank you for your co-operation. HLP:a Sincerely r Howard L. Popp -chairman Memorial Day Program FOR YOUR INFORMATION TO COUNCIL: 4/2)7/76 Office o/ MCLEOD COUNTY ASSESSOR Wesley J. Abram Court Nouse Glencoe, Minnesota 55336 Tony Victorian Eornty Assessor Dewh Assessor Telephone 864-4116 Manch 22, 1976 Ctenh o6 City on Tounti6 h ip : 1rncQos ed pteab a 6 nd the notice o6 gime .6 et bon the meeting o 6 the Lo cat Board o6 Review and at6 o the nece6s any a66 e6a - ment notice btanh,6 which mutt be posted and pub.e i,6hed at tea6t 10 days prion to the daze 6.ixed. you& a6,6e6son has been nofii.6.ied o6 the date set. S•ineene.Q.y, We tey J. �A6nam County A646e6.6on WJA/an Enc: • fL�v22324 2 5 26� j��� m • MAR�g�6 w 00 ti p ���eill0165 L perm " 3% UILUER•DAVIS CO.. MINNCAPOLI6 NOTICE OF TIME SET FOR MEETING OF To Frank Fleetham Clerk of the City of Hutchinson In accordance with the provisions of Minnesota Statutes, Sec. 274.01, you are hereby notified that the time set for the meeting of your Board of Review, in the City of Hutchinson , is 10 o1clock o'clock - -A M., on-- Wim' , the day of May , 19-1§ Dated at Glencoe , Minnesota, this 23rd day of March , 19 76 Wesley J. Ab am, County Assessor McLeod County, Minnesota 1 FOR YOUR INFORMATION 4127/76 April 27, 1976 Mayor D. J. Black and Hutchinson City Council Hon. Magor and Councilmen: The Hutchinson Area Bicentennial Committee requests ,your presence at 4 p.m. Mondav, Mav 10, at a ceremony to bury a time capsule as a Bicentenniel project. The ceremony will be in Library Hquare. just, / Ja n Cumming, Chairman V Hutchinson Area Bicentennial Committee MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, MARCH 16, 1976 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:33 P.M. Members present:, Sherry Hukriede, Clint Tracy, Laurel Olson, Thor Skeie, and Milt Lueneburg in addition to Chairman Cone. Members absent: Marlin Torgerson. Also present: City Engineer Priebe and Administrative Assistant Fleetham. 2. MINUTES On motion by Milt Lueneburg, seconded by Clint Tracy, the minutes of the regular meeting of February 17, 1976 and the special meeting of March 3, 1976 were unanimously approved. 3. PUBLIC HEARINGS (a) CONSIDERATION OF ORDINANCE ESTABLISHING FLOOD PLAIN REGULATIONS (CONTINUED FROM FEBRUARY 17, 1976) Chairman Cone declared the hearing open at 7:35 F.M. Administrative Assistant Fleetham requested that the hearing be continued to April 20, 1976 to allow for further staff investigation. After discussion, it was moved by Laurel Olson, seconded by Sherry Hukriede, to continue the hearing until April 20, 1976. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT - FARMER'S ELEVATOR The hearing was declared open at 7:37 P.M. by Chairman Cone. Mr. Ray Zimmerman of the Farmer's Elevator Association requested that the permit be approved and outlined their construction schedule. After discussion, it was moved by Clint Tracy, seconded by Milt Lueneburg to close the hearing. Motion carried unanimously. It was then moved by Sherry Hukriede, seconded by Clint Tracy, to recommend approval of the Conditional Use Permit to the City Council. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT-.HUTCHINSON UTILITIES At 7:41 P.M., Chairman Cone declared the hearing open. Mr. Clint Tracy, representing the Hutchinson Utilities Commission submitted a site plan of the proposed development. Discussion was held on the site layout, access roads and fire protection. There being no one else present wishing to be heard, the hearing was declared closed at 7:51 on motion by Milt Lueneburg, seconded by Laurel Olson and carried unanimously. a . Planning Commission minutes, March 16, 1976 It was than moved by Milt Lueneburg, seconded by Sherry Hukriede to recommend approval of the Conditional Use Permit to the City Council. Motion carried unanimously. (d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE TO ALLOW CONFORMANCE WITH THE 1962 ZONING ORDINANCE Chairman Cone declared the hearing open at 7:52 P.M. Administrative Assistant Fleetham stated said amendment would allow certain expansion of current non -conforming uses by conditional use permit when that structure is in compliance with the 1962 'honing Ordinance and when it is in the best interest of the Public and the City. Mr. Howard Madsen questioned that under the 1962 Zoning Ordinance whether or not a business off the Central Business District could lease parking space within 500 feet of their business. Considerable discussion was held on the possiblity of creating more problems for the City by making such an amendment. It was then moved by Milt Lueneburg, seconded by Sherry Hukriede, to continue the hearing until April 20, 1976 to allow for reviewal of the amendment by City Attorney Schantzen. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR VACATION OF EASEMENT - EMMF.T MCCORMICK At 8:10 P.M., Chairman Cone declared the hearing open. Mr. Neil Jensen, Attorney, representing Mr. McCormick showed those present the utility and drainage easements proposed for vacation. There being no one else present wishing to be heard, the hearing was declared closed at 8:15 P.M. on motion by Thor Skeie, seconded by Laurel Olson and carried unanimously. It was then moved by Clint Tracy, seconded by Milt Lueneburg to recommend approval to the City Council. Motion carried unanimously. 4. NEW BUSINESS (a) REVIEW OF JUDSON WOODS PLAT Mr. John Korngiebel gave a background of the plat and an explanation as to why it was not signed within the 90 day period. Administrative Assistant Fleetham stated that possibly some type of agreement on a plat with lots of this size should be made in order to insure that potential buyers are informed that large assessments' might be made in the event said plat would be annexed to the City and City utilities would be extended to their property. Considerable discussion was held on the proposed agreement. It was moved by Laurel Olson, seconded by Thor Skeie, to recommend approval of the plat to the City Council contingent that the plat be annexed to the City as soon as the Incorporated City abuts the property. Motion carried unanimously. - 2 - V Planning Commission minutes, March 16, 1976 (b) REQUEST FOR ANNEXATION - ROBB TOTESHEK AND CROW RIVER COUNTRY CLUB City Engineer Priebe indicated the area proposed for annexation. It was then moved by Sherry Hukriede, seconded by Clint Tracy to recommend approval to the City Council. Motion carried unanimously. (c) REVIEW OF PRELIMINARY PLAT - OAKWOOD After discussion, it was moved by Sherry Hukried, seconded by Thor Skeie to set Public Hearing for April 20, 1976 to consider the proposed plat. Motion carried unanimously. (d) REVIEW OF PRELIMINARY PLAT SUBMITTED BY Wm. HELLAND After discussion, it was moved by Thor Skeie, seconded by Laurel Olson to set Public Hearing for April 20, 1976 to consider the proposed plat. Motion carried unanimously. (e) REQUEST OF HUTCH YOUTH HOCKEY ASSOCIATION TO ADDRESS THE COMMISSION Mr. Jim Clay representing the Hutch Youth Hockey Association gave a summary of the design, use and location of the proposed Multi - Purpose Family Center and requested Planning Commission approval. After discussion, it was moved by Thor Skeie, seconded by Laurel Olson _to approve the concept of the Multi -Purpose Family Center and its location in the Linden Avenue Park. Motion carried unanimously. (f) ELECTION OF OFFICER - VICE PRESIDENT Sherry Hukriede informed those present that she declined the office of Vice President. Chairman Cone then called for nominations for Vice President. Sherry Hukriede then nominated Marlin Torgerson. Thor Skeie moved the nominations be closed and a unanimous ballot be cased for Marlin Torgerson as Vice President. Sherry Hukriede seconded the motion and all present voted "aye" and the motion carried unanimously. 5. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Reminded of the following meetings on March 17, 1976: a. Population Committee b. Land Use Committee c. Meeting to discuss Airport Master Plan 2. Informed that the City has received preliminary approval of funding in the amount of $338,000 for the Community Development Block Grant. - 3 - e A Planning Commission Minutes, March 16, 1976 (b) COMMUNICATIONS FROM CITY ENGINEER 1. Stated he would consult with City Attorney Schantzen as to establishing regulations for review of plats with lots larger than our requirements. 6. ADJOURNMENT There being no further business to come before the Commission, the meeting was declared adjourned at 9:22 P.M. on motion by Laurel Olson, seconded by Thor Skeie and carried unanimously. - 4 - V, 0 SUBDIVISION AGREEMENT OAKWOOD ADDITION CITY OF HUTCHINSON, MINNESOTA This agreement, made and entered into the day and year set forth hereinafter -by and between Robb Totushek, hereinafter called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain sub- division known as Oakwood Addition, which is located in the City of Hutch- inson and WHEREAS, Ordinance No. 464 and 466 requires Subdividers to make certain improvements, NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct a Water Main and Service Leads for all lots in said Oakwood Addition in 1976. 2. The Subdivider hereby petitions the City to grade and gravel Oakwood Lane in said Oakwood Addition in 1976. 3. It is understood and agreed that the City will contract for said Improvements in paragraphs No. 1 and 2. 4. It is understood and agreed that the Improvements in paragraphs No. 1 and 2 may be completed by the City under two or more contracts. 5. It is understood and agreed that the cost of said Improvements in paragraphs No. 1 and 2 will be assessed on a per lot basis. 6. It is understood and agreed that all future Improvements for Oak- wood Addition, when feasible, will be contracted by the City and the costs will be assessed by the City on a per lot basis. 7. It is understood and agreed that the Subdivider will make a $1,430.00 contribution to the City of Hutchinson for Parks and Playgrounds for. said Oakwood Addition. Said monies to be paid prior to execution of the registration of said Oakwood Addition plat. 8. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS THEREOF, the parties have hereunto set their hands and seals the day of , 19 SUBDIVIDER By By CITY OF HUTCHINSON By Its Mayor By I Ttc Cit" f lark 9K* FOR YOUR INFORMATION 4/,-//76/i76 HANDS,inn. April 160 1976 The Honorable Mayor & Council Members City of Hutchinson Hutchinson, Minnesota 55350 Dear Mayor & Council Members: Winthrop, Minn. 55396 East First Street 507-647-5387 Enclosed are eight (8) copies of our new "Track Record" so each of you may have qne. We are sure each of you will be interested in the facts presented. We want to call to your attention the total of wages paid in 1975 to our em- ployees who live in Hutchinson or have a Hutchinson address. This figure jumper from $869819.24 in 1974 to $127,245.25 in 1975. A 46J% increase. Our total Hutchinson payroll exceeded $160,000.00 in 1975 as we also em- ploy persons from Brawnton, Glencoe, Plato and Silver Lake at our plant in Hutchinson. In addition a fair share of the $89,495.98 total operating expenses was paid to Hutchinson businesses for various services, supplies and materials. We are proud of the high quality work performed by our Senior Citizen and handicapped workers and the production levels they achieve. They are the key to the success of Hands, Inc. and because of them we are confident we will continue to grow each year and became more of,an asset to your city each year in the future. Sincerely yours, General Manager V,Hands, Inc. PS, We, as of 4-1-76, had 13 person$ 70 to 75 and 5 over 75 years old employed at our Hutchinson plant. The balance are 55 to 69 years old except for five young f ellovs (19 to 24) we need for strenuous work positions. NF11 tR 19,�cC3.1 J h F4 APFr N76 a 41 � :IV&D m m <10_c i -it04> T- s� x HANDS, INC. ANALYSIS OF WAGES PAID & OPERATING EXPENSES FOR THE YEARS OF 1972, 1973. 1974 ) & 1975 ( ) 1 ( ) I -TOTAL WAGES PAID ALL HANDS, INC. EMPLOYES$ ( -1972- ) ( -1973- -1974- -1975- (A) Wages paid Sr.Citizens & Handicapped Line Workers (FROM THE TOWNS OF: Glencoe - - - - - - - - - - - - 8,117.73 11010.82 19039.81 * (19729 = ) (1973, 166 ) (1974, M ) (1975, ) $ 819309.81 $ 1120738.31 $ 2069162.02 $ 2379019.10 (B) Wages paid full time staff personnel - - - - - - - - - - - - 34,847.06 51042.81 700105.19 999286.51 (19722, _L) (1973, 8 ) (1974, 11 ) (1975j,12--) Brownton - - - -O 1,329.30 49623.45 (C) Total wages paid per year to all Hands, Inc. Employees - - - $ 1160156.87 $ 164,581.12 $ 2760,267.21 $ 336,305.61 II- OTHER OPERATING EXPENSES:(Utilities,insurance,F.I.C.A...repairs,etc) 31,317.69 $ 519734.35 $ 780468.38 $ 89,495.98 III- TOTAL OPERATING EXPENSES AND WAGES PAID PER YEAR - - - - - - - $ 147,474.56 $ 216015.47 $ 3540735.59 $ 425001.59 *(A) This is the number of Senior Citizen & handicapped persons provided with part time work each year. - - - - - 140.00 Morton - - - - - - - - - - - - - 6,925.04 89450.86 6,944.55 69263.74 (WAGES PAID TO EMPLOYEES) Hutchinson - - - - - - - - - - $ 124.80 $ 10060.54 $ 860819.24 $ 1270245.25 (FROM THE TOWNS OF: Glencoe - - - - - - - - - - - - 8,117.73 11010.82 19039.81 189511.56 Silver Lake - - - - - - - - - - - -0- 19333.85 6091.79 10,789.59 Stewart - - - - - - - - - - - - - - 109585.46 8,085.68 89264.90 6027.03 Brownton - - - -O 1,329.30 49623.45 5,276.31 McLEOD COUNTY Plato - - - - - - - - - - - - - - -0- -0- 670.00 20393.77 New Auburn - - - - - - - - - - - -0- -0- -0- 1,077.86 Winsted - - - - - - - - - - - - - -0- 40- -0- 75.75 Lester Prairie - - - - - - - - - 140.00 -0- -0- -0- McLEOD COUNTY TOTALS - - - - - - - - - - - - 180967.99 339220.19 126,309.19 171 Morton - - - - - - - - - - - - - 6,925.04 89450.86 6,944.55 69263.74 RENVILLE COUNTY Hector - - - - - - - - - - - - - -0- 15.12 1,934.51 76.65 RENVILLE COUNTY TOTALS - - - - - - - - - - - 63,925.04 8,465.98 80879.06 6040.39 Winthrop - - - - - - - - - - - - $ 68,883.40 $ 946317.12 $ 95,916.54 $ 107,827.16 Gaylord - - - - - - - - - - - - 69461.20 9,793.60 25051.21 299295.68 Gibbon - - - - - - - - - - - - - 91,082.80 10,762.26 11035979 129956.23 SIBLEY COUNTY Lafayette - - - - - - - - - - - 19644900 1,868.32 19911.70 29109.34 Fairfax - - - - - - - - - - - - -0- 61.32 264.50 -0- Green Isle - - - - - - - - - - - 140.00 280.14 -0- -0- Arlington - - - - - - - - - - - -0- 13.44 -0- -0- SIBLEY COUNTY TOTALS - - - - - - - - - - - $ 86,211.40 1170096.20 1340779.74 -1520188.41 Sales Commissions paid - - - - - - - - - - - - - - - - - - - - - - 44052.44 5,798.75 60299.22 5,879.69 GRAND TOTAL -OF ALL WAGES PAID EACH YEAR - - - - - - - - - - - - - $ 116.156.87 $ 164081.12 $ 2760267.21 $ 336,305.61 JURAN MOODY, INC. MUNICIPAL S®NDS EXCLUSIVELY 114 EAST SEVENTH STREET SAINT PAUL, MINNESOTA 55101 TELEPHONE 612/298-1500 April 15, 1976 Mr. Frank G. Fleetham, Jr. Administrative Assistant - Clerk City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Fleetham: Based upon the information furnished by you we understand the following: a) A local group has or will obtain pledges in the amount of approximately $500,000 to be collected over a three- year period for the purpose of building an ice arena. b) The facilities are planned to be built on property owned by the City of Hutchinson and leased to the local group. c) The group will borrow the necessary funds to complete construction until the time the pledges are collected in full. d) The loan will be secured by a mortgage on an ice arena building. e) After repayment of the loan, the group will turn title to the entire facility over to the City. I am writing pursuant to your request concerning the legal and financial implications of the above. As you know, we are not a firm of attorneys and so cannot practice law, but I have checked the contents of this letter with the city's bond approving law firm. JURAN & MOODY, INC. page 2 April 15, 1976 Mr. Frank G. Fleetham, Jr. We believe*a'll documents involved in the transaction should be carefully checked by your City Attorney to be sure that: 1) the mortgage does not include the real property which belongs to the city and 2) the lease is for the three-year period. The purpose of these requirements, obviously, is that in the event of foreclosure for non-payment of the loan, the city's property would not be affected and the city will get its property back, free and clear, at the end of the lease term. Very truly yours, JURAN & MOODY, INC. Robert R. Sander Vice -President and Secretary RRS/ck HUTCHINSON COMMUNITY HOSPITAL FOR YOUR INFORMATION PROJECTED INCOME STATEMENT For Budget Year 4/1/76 through 3/31/77 Revenues from Patient Services: Daily Patient Services $ 1,049,340 Other Nursing Services 365,570 Other Professional Services 773,480 Gross Revenues - Patient Services $ 2,188,390 Less Deductions: Discounts and Allowances 6,450 Free Care - Hill Burton 4,000 Provision for Bad Debts 20-000_10,45n Net Revenues - Patient Services 2,157,940 Other Revenues: Cafeteria Sales & 36,000 Blood to Other Hospitals 2,000 Investment Income 6,Oo0 Miscellaneous 3,060 47.060 Net Budgeted Revenues 2,205,000 Payroll & Supplies Employee and Benefits Expense Totals Less Budgeted Direct Costs: Nursing Division Services $592,575 $120,024 $712,599 Other Professional Services 192,788 282,634 475,422 General Services 159,625 199,350 358,975 Fiscal and Adm. Services 112,434 176,170 288,604 Less MHU Staffing Grant -52,210 --- -52,210 Employee Benefits Costs 157,900 --- 157,900 Subtotals 163, 1 77 1,941,290 Depreciation: Equipment $49,080 Buildings 85,980 135,060 Depreciation: Equipment 23,204 (price level) Buildings 43,717 66,921 Interest on Mortgages 56,868 Total Budgeted Expense Budgeted Excess Revenues Over Expenses RECAP OF THE PROPOSED BUDGET FOR THE HUTCHINSON COMMUNITY HOSPITAL N HL._AINSON MUNICIPAL LIQUOR DISPENSARY FOR YOUR INFORMATION COMPARATIVE INCOME STATEMENT For the Period Ended 31, /`f7S /4/11-7S - 3 3/174 For the Month of This Year r � r, %� 4 - 341 7 S For the Y / �'�' ' / q1)7w ' -Month Period Ended /,/ 31.41175 Last Year This Year Last Year SALES i 3A ;73'1/$ 33,0 '79S l UA 111 ,i $ 667 o 99 .� Less Discounts Allowed qj $ of V,0.7 YC. 1 73.4 1 y 1 y 37 14, Net Sales 311370 70 3.1 937 13 14kp971, 13 IAS ISI o7 COST OF SALES Inventory-BeginningO► ♦•, �/� ��, D % a 97a .i ca % SY / 9 (♦ Purchases 3s 147 3 S Ifl9 al SO# AoI d, ;L Say 7q 81 1S of 33 t SYS ay 10Y It ?a S8q304- 77 Leas Inventory -Ending 3 3$ 7 9 9'72 .2 D 94- 73'713 8 7R 97A .20 Cost of Merchandise Sold 40 qIq 43 S/ V a .0y Sol 04 3q SOVIJVq S GROSS 1?ROF1T'77 164 07 'I$ O4y li% 1431391 74 /SI► 3o4 do OPERATING EXPENSES Selling Salaries 8 Sl,� aS 4ly 38 St(Z1 G,1 'A 431 3a Freight and Hauling l 8 9 31 i g y y a/ 3 341 3? 3q!,314,9 Taxes and License`j p D 1 'i a o 71 00 '71 v o Advertising 7601 190 G; qV Supplies 440 3y 1 / 4 3 1 / Sa i 0 Overhead '�' 9 OG 90400 Light and WephoWe 10 q a / s.2 64, 3171 st 1.119 St Rent '51100 h 1;1 4/D 1 j 113 too 0 7l .? o Repairs u 1 y IO � 3 .790 14{ 1 Sfr7 ;L q Maintenance Supplies S7 3 1 y yG / 3G 1 103 py 11034,14:5 Insurance 04 "g.06404 a 01-11 00 D.pMai•fim .;l4o 9 /3 a I ra o G 4-214 -YA A177 *0 309 a I I G. Administrative Clerical Srpplias, S r l• ►♦ 1 SW O o Y Nv 00 3 94. op .Z $ $d 00 Office Supplies q1 1 00 SO 33 13 So Fi"ty �oa as .1. 900 74 Miscellaneous „�"� �0 dA WL ;p oZ oa Legal and Accounting a o q 9a 3 It 29 1 k D6 s Total O;mm&g Expenses 3 9 SY 33q /&S q S -14 il l &9 L 9 o4 -q,.) PROFIT ON OPERATIONS 3$ 1,29 931 q3119 at I 1 S' so aq-� a3 NON-OPERATING INCOME Cash Discounts Received a 4 0 g99I oZ l iSS1 /lei Cash Over - (Short) NET 124COME FOR PERIOD i [Y010911 n 9,0/ 70 1 i D $ 1 92 I.Z I 0 S310393c a9 f4pi° 31 _ �t .0 'i -Al. 'LIQUOR DISPFNSARY OPERAT!FNIG PERCENTAGES For. the Period Enc!,. -d 11 I •76; For the Month of Is6t Year ! For the V'6/446 Period Ended *41 7G_ 41, /17 V - -M,.th This Year Last Year PER CENT TO SALES Net Sr0es Cost of Merchandise Sold I 100.00,16 100.00;'(11� — ------ 100.0096 "rosy Profit Operating Expenses Profit on Operations Non -Operating Income 4 3, x lit 6-K 't 47 Net lr.k;ome for the Period RETAIL, INVENTORY CONTROL Date You to Date inventory as at /0// 19 Markdowns or Markups Breakage /07 G7 77 v OS /V so; J�tD Purchases 1 - A* 4' 19-1 Liquor Wine BOW .7 Aq "ql /1,8100 117 to 13jallct 141.v -Ila '72 0 -7 A 11421"1 &Yl Less Sales at Retail Book Inventory as at 3 3 l 19 Actual Inventory Count 3 1 Difference 100 gig! v-3 u. all '94 /0 2 143 5 ju 1 VW, FOR YOUR INFORK Jy 4/27/76 ITY O}' 11() 7'(; i 1 1 N S (_) IST Auwr''fOfa ss35o s OFFiC AT 37 WASH'NGTO"J AdENUt WEST M E M n F' A N D U M DATE: April 13, 1976_ _ , w — _ w _ TO: Frank FleethamaAdministrative_Atis�stant FROM: Rod Keith, Recreation DirectorT SUBJECT: Increase in baseball registration fees. There will be an increase in the amount that will be p_i.d by individual registrants wishing to participate in the i;ocreation Summer Baseball Program. The amount will be increased $1; going from $3 to $4 per person this coming summer. The reason for the increase being that more revenue is needed to help defray the cost of the baseball workers this coming year. Last year over $3,300 was spent to pay the people who worked in the baseball program, and the amount of money generated from registration fees was below $1,500. The breakdown of the registration fee will be as follows: $2 per person for registration, and $2 going for the recreation baseball T-shirt, which will be purchased at the time of registration. The total coming to $4 per person. We also have a family rate, which will be offered, the rate being $8.50 for three or more per- sons in a family. 4 FOR YOUR INFORMQu4/27/76 ITY OF HU rl'C; 1i1 NS O N t,Qi1tAe20fQ 55350 • OFFIC& AT 37 WASHINGTO1 AVENUE WEST MEMORANDUM '. DATE: April 13, 1976_____ TO: Frank Fleetham. Administrative Assistant _ _ _ _ _ _ _ _ — _ FROM: Rod Keith _Recreation Director _ _ _ _ _ _ _ — _ _ _ _ SUBJECT: Softball Field Maintenance Fees_ _ _ , _ _ , _ _ _ — _ In 1975 a field maintenance fee was instituted by the Rec- reation Department, and charged to all softball teams playing on Hutchinson fields during the summer months. This was a one-time fee and was used to defray the cost of paying an individual for keeping the fields in good shape, and preparing them for games. His duties were to drag the fields, fill in the holes, put out the bases, and line the fields four nights a week. Last year the fee was $5 per team; this year the fee has been raised to $10 per team. It is estimated that the total amount of revenue that will be generated by this field maintenance fee will be somewhere in the neighborhood of $450, depending on the number of teams playing in the leagues and using Hutchinson fields.