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cp05-11-1976 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 11, 1976 Call meeting to order Invocation - Reverend R.S. Crouse \3- Consideration of Minutes of the Regular Meeting of April 27, 1976 Action - Motion to approve - Motion to approve as amended 4. Public Hearings Gaining Public Input and Opinion concerning Application for Federal Assistance through a Community Development Block Grant Action - Motion to close hearing Motion to waive reading and adopt Resolution No. 5697, Authorizing Filing of Application for Community Development Block Grant 5. Communications, Requests and Petitions Request of Hutchinson Area Chamber of Commerce Parking Committee to address the City Council Action - 6. Resolutions and Ordinances Ordinance No. 11/76 - Amending Ordinance No. 464, Zoning Regulations f the City of Hutchinson, Section 5, Subdivision Section 5.01, onconforming Lots, Uses and Structures Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 508 Ordinance No. 28/75 - Ordinance Establishing Flood Plain -Regulations r the City of Hutchinson Action - Motion to reject - Motion to waive first reading and set second reading for May 25, 1976 s Council agenda, May 11, 1976 7. Reports of Officers, Boards and Commissions a) Building Official's Monthly Report Action - Order by Mayor received for filing 8. Unfinished Business None New Business Consideration of a Request by the Hutchinson Utilities Commission or an Electric and Natural Gas Utility Rate Increase Action - ) Consideration of Recommendation by Accountants and City Clerk to I lose the Cemetery Fund into the General Fund Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5698, entitled, Closing Cemetery Fund into General Fund Consideration of Proposed Plan for Street Lighting in the South Grade Road Area ; Action - d) Consideration of Report on Sanitary Sewer and Watermain Improvement Project - 76-26 ction - Motion to reject - Motion to waive reading and adopt resolution Receiving the Report and Calling for Hearing on Project - 76-26 e) Consideration of Report on Watermain Improvement Project - 76-27 Action - Motion to reject - Motion to waive reading and adopt resolution Receiving the Report and Calling for Hearing on Project - 76-27 Consideration of Report on Grade and Gravel Improvement Project - 76-28 Action - Motion to reject - Motion to waive reading and adopt resolution Receiving the Report and Calling for Hearing on Project - 7(-28 0 Council agenda, May 11, 1976 Consideration of Report of City Engineer regarding Assessment oll No. 62, Concrete Curb and Gutter Action - 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment 12. Adjournment AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 11, 1976 inutes sideration of Minutes of the Special Meeting held May 7, 1976 9. New Business ( Consideration of Recommendation of City Engineer Priebe regarding awarding of contracts for 1976 Improvement Projects, Letting No. 2 Letting No. 3 and Letting No. 4 Action - Motion to reject - Motion to accept recommendation and award contracts to the recommended contractors ') Request of the Fire Department for the elimination of the first two parking meters on the South side of the Fire Hall on Franklin treet Action - Motion to reject - Motion to authorize removal and establish a "Parking Fire Department Only" zone Request of Fire Department to Close off Franklin Street from Washington Avenue to First Avenue, S.W. on Monday, June 14, 1976 Action - Motion to reject - Motion to authorize closing of said street Consideration of Recommendation of Fire Chief and Administrative Assistant regarding awarding of contract for radio paging devices Action - Motion to reject - Motion to accept recommendation and award contract to recommended firm Consideration of Application for Parade Permit submitted by the American Legion Post No. 96 Action - Motion to reject - Motion to approve application and authorize issuance of the permit Consideration of Request for Short Term Retail "On -Sale" Non - Intoxicating Malt Liquor License submitted by Mr. Jack Powers \N1V\)\,for Hutch Traveler's Baseball Team Action - Motion to reject - Motion to approve application and authorize issuance of the license contingent that the appropriate fees are paid MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 27, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 7:30 P.M. Members present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, and City Engineer Priebe. 2. INVOCATION Due to the absense of Reverend Natwick, the invocation was dispensed with. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Lueneburg, the minutes of the regular meeting of April 8, 1976 and the special meeting of April 13, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS, AND PETITIONS (a) REQUEST OF HUTCH ELK'S, INC. TO USE LIBRARY SQUARE ON FLAG DAY JUNE 14, 1976 After discussion, it was moved by Alderman Peterson, seconded by Alderman Haag, to approve the request and authorize use of the Library Square. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 12/76 - ORDINANCE AMENDING SECTION 560 OF. THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Mr. Rex Stockwell of Toltz, King, Duvall, Anderson and Associates, Inc. gave his comments regarding the questions raised by Hutchinson Industrial Corportion at the regular Council meeting of April 20, 1976 as follows: eg. Council minutes, April 27, 1976 1. If 3M is given credit for water which is discharged to storm sewers or evaporated in cooling towers instead of being discharged into the Sanitary Sewer System, what affect with that have on the currently proposed rates? Stated that estimating their yearly useage at 40 million gallons, the City would lose approximately $22,850 in 'revenue yearly. He further recommended the following: 1. Continue with the rate of 59t per 1,000 gallons 2. Review the rates after one year 3. City adopt the same credit policy for any other industry with this problem 4. Write to 3M informing them of the required action to substantiate any changes in current billing methods 5. Not to change rates at this time 2. If the City does not provide for future improvements in the sanitary sewer and water capital costs as suggested by Mr. Grant Merritt, what will be the effect on rates when the future improvement capital expenditures are made and must be financed by the rate system? Reviewed the future improvements for the Water and Sewer Departments and made the following recommendations: 1. Proceed with the current recommended rates 2. Not to try and annually adjust water rates because of problems in evaluating annual revenue and expenses, problems in billing adjustments, problems in revising rate ordinance and confusion to users 3. How does the operation and maintenance costs for sanitary sewer system and water system for Hutchinson compare with other communities? Reviewed a table of operation and maintenance costs and the per capita costs for surrounding cities. He then reviewed the preliminary report on charges for Hutchinson Industrial prepared by Mr. Harry Grounds stating that the report utilizes a substantial reduction in costs for Hutchinson Industrial that must be returned by the remaining users. Reviewed a Schedule of Future Improvements and Funding for the City. In summary, Mr. Stockwell stated that the City of Hutchinson must develop a self-sustaining utility and have funds on had for unforeseen expenses. - 2 - Council minutes, April 27, 1976 Mr. Grant Merritt of Nielsen, Blackburn & Merritt and Mr. Jon Geiss of Hutchinson Industrial Corporation requested to make a presentation. Mr. Merritt stated there is a matter of conflicting evidence and testimony for each side in this matter. He further discussed the decision making process. He stated that Hutchinson Industrial Corporation is concerned with the future of Hutchinson. Mr. Merritt went on to review a letter from Mr. Bob Sanders of Juran & Moody, Inc. regarding future bonding stating that the City has sufficient money to cover its principle and interest requirements and quoted a representative of Juran & Moody, Inc. regarding our bond rating. He further stated that it has been brought out in two hearings that there is a lack of understanding regarding interest revenues,and routine betterments. He stated that he felt it is not necessary to adopt the total proposed rate increase at this time. Mr. Merritt then proposed a two step increase with one step to go into effect immediately and the second step to go into effect after 'the publication of the Audit Report if it was deemed necessary. Mr. Harry Grounds of Harry Grounds & Associates presented his views on the financing of Waste Treatment Plants. City Attorney Schantzen inquired if Mr. Grounds stated that heavy waste users should be charged a surchage based on monitoring of flow. Mr. Grounds restated his basic views. Mr. Thomas Brunburg of the M.J. Long Co. discussed the two concepts of funding. Administrative Assistant Fleetham stated that the Accountants have estimated a $23,000 accrued loss and $90,000 cash loss from general operation for fiscal year ending March 31, 1976. He further stated that there will be insufficent time between the publishing of the Audit Report and the selling of bonds to do a new rate study. He further stated that the projected improvements is not a definite plan and the cost estimates are very conservative. Mr. Rex Stockwell stated that the Routine Betterments are used for unforeseen expenses and not projected improvments. He further asked why a domestic user should pay for industrial waste. Mr. Stockwell stated that certain guidelines published have established Routine Betterments as a necessary budgeting factor in a Sewer Rate Study. He further stated that the Sewer Rate Study pro -rated costs in acknowledging the type of process of our Treatment Plant. He further stated that he has never seen a Rate Study done without including Routine Betterments and a Five Year Plan. I Council minutes, April 27, 1976 Mr. Ben Stolpman stated that if it wasn't for industry people would not live here. Mr. Harry Grounds stated he believed that the City Council should be considering lower rates because of the surplus indicated in the Rate Study. Alderman Peterson stated that she felt the sewer rate increase would be too severe for the average homeowner. Administrative Assistant Fleetham stated that with the Cash on Hand to date and the projected improvements for the next five years, the surplus would be eliminated. Mr. J.W. Joyce of Minnesota Mining and Manufacturing stated that his Company is pleased with the report of the consultants regarding the credit for water not emmitted into the sanitary sewer. Mayor Black reviewed the events surrounding the building of the Water Treatment Plant. He stated that when it was discovered that the Sewer Fund was experiencing a deficit it was decided tc hire a consulting firm to get an unbiased, factual report on the Water and Sewer Fund's operation. He further stated the City has also maintained an "A" Bond rating and unless there are corrective steps taken in the Water and Sewer Funds to eliminate this deficit the City could possibly lose its "A" rating. Such a loss would incur higher interest costs in bond principle and interest payments. He also noted that once the "A" rating is lost, it is almost impossible to get it back. Alderman Lueneburg stated that the increase is more severe for the homeowner on a fixed income than for Hutchinson Industrial Corporation. Alderman Westlund stated that he would like to see a two step increase but if it will greatly effect our future bonding, he agreed to go ahead. City Attorney Schantzen stated that he agreed with Administrative Assistant Fleetham that if the Audit Report shows a deficit in the Water and Sewer Funds, and no corrective steps are taken, we would probably lose the "A" Bond Rating. Mr. Merritt stated he believed that by adopting Hutchinson Industrial's proposed two step increase, the City would protect this "A" Bond Rating. After discussion,it was moved by Alderman Lueneburg, seconded by Alderma Westlund, to waive second reading and adopt Ordinance No. 504,. entitled, Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson entitled, Waterworks and Sewer Department, Rates and Charges. Motion carried on a vote of 4-1. with Alderman Peterson voting in opposition. It was then moved by Alderman Lueneburg, seconded by Alderman Haag, to review the Audit when published. Motion carried unanimously. After the adoption of the Ordinance, Mr. Jon Geiss raised additional questions, but Mayor Black directed the Council to proceed with the -1 - Council minutes, April 27, 1976 next item of business. (b) ORDINANCE NO. 15/76 - AMENDING SECTION 270:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, METERING OF WATER, PRIVATE SUPPLY, RELATING TO WATER AND SEWER DEPARTMENTS, REGULATIONS After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to waive second reading and adopt Ordinance No. 506, entitled, Amending Section 270:40 of the 1974 Ordinance Code of the City of Hutchinson entitled, Metering of Water, Private Supply, relating to Water and Sewer Departments, Regulations. Motion carried unanimously. (c) ORDINANCE NO. 13/76 - AMENDING SECTION 570:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED, BICYCLE LICENSES After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive second reading and adopt Ordinance No. 507, entitled, Amending Section 570:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Bicycle Licenses. Motion carried unanimously. (d) RESOLUTION NO. 5687 - AUTHORIZING LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF EMPLOYMENT SERVICES FOR BUILDING AT 34 FRANKLIN STREET After discussion, it was moved by Alderman Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5687 entitled, Authorizing Lease Agreement with State of Minnesota, Department of Employment Services for Building at 34 Franklin Street. Motion carried unamimously. (e) RESOLUTION NO. 5688 - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL NO. 61 After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5688, entitled, Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment Roll No. 61. Motion carried unanimously. (f) RESOLUTION NO. 5689 - FOR HEARING ON PROPOSED ASSESSMENT ROLL NO. 61 After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5689, entitled, For Hearing on Proposed Assessment Roll No. 61. Motion carried unanimously. (g) RESOLUTION NO. 5690 - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL NO. 62 After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5690, entitled, Declaring Cost to be Assessed and Ordering Preparation - 5 - Council minutes, April 27, 1976 of Proposed Assessment Roll No. 62. Motion carried unanimously. (h) RESOLUTION NO. 5691 - CALLING FOR HEARING ON PROPOSED ASSESSMENT ROLL NO. 62 After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5691, entitled, Calling for Hearing on Proposed Assessment Roll No. 62. Motion carried unanimously. (i) RESOLUTION NO. 5692 - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL NO. 63 After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5692, entitled Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment Roll No. 63. Motion carried unanimously. (j) RESOLUTION NO. 5693 - CALLING FOR HEARING ON PROPOSED ASSESSMENT ROLL NO. 63 After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5693, entitled, Calling for Hearing on Proposed Assessment Roll No. 63. Motion carried unanimously. (k) ORDINANCE NO. 11/76 - AMENDING ORDINANCE NO. 464, ZONING REGULATIONS OF THE CITY OF HUTCHINSON, SECTION 5, SUBDIVISION SECTION 5.01, NONCONFORMING LOTS, USES AND STRUCTURES WITH FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive first reading and set second reading 'for May 11, 1976 of Ordinance No. 11/76, entitled, Amending Ordinance No. 464, Zoning Regulations of the City of Hutchinson, Section 5, Subdivision Section 5.01, Nonconforming Lots, Uses and Structures. Motion carried unanimously. (1) RESOLUTION NO. 5694 - PROVIDING FOR TRANSFER OF $15,000 FROM THE LIQUOR STORE FUND TO THE GENERAL FUND After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5694, entitled, Providing for Transfer of $15,000 from the Liquor Store Fund to the General Fund. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF THE PLANNING COMMISSION MEETINGS DATED MARCH 16, 1976 AND APRIL 20, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. Council minutes, April 27, 1976 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDATION TO ADVERTISE FOR RADIO PAGING DEVICES Mayor Black inquired if the specifications have been written so that any supplier could submit a bid. Administrative Assistant Fleetham indicated they could. Mayor Black requested that City Attorney Schantzen review the specification. After further discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to authorize publication of the advertisement for bids. Motion carried unanimously. (b) CONSIDERATION OF HUTCHINSON'S CIVIL DEFENSE EMERGENCY PLAN Mayor Black stated said plan was submitted to the State six months ago for approval and was returned for amendments and now is ready to be submitted again. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approve the Plan and authorize the Mayor to sign said plan. Motion carried unanimously. (c) CONSIDERATION OF CHANGE ORDER NO. 2 TO CONTRACT WITH MILLER, MILLER .& MAC FOR CONSTRUCTION OF DEWATERING EQUIPMENT BUILDING Said Change Order is for additional excavation and gravel backfill which increased the original contract price by $906.41. After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to approve Change Order No. 2. Motion carried unanimously. (d) CONSIDERATION OF CHANGE ORDER TO CONTRACT WITH PETERSON SHEET METAL FOR REMODELING OF KITCHEN AT BURNS MANOR FOR EXTENSION OF COMPLETION TIME TO JUNE 22, 1976 Administrative Assistant Fleetham gave an explanation of the change order. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approve said change order. Motion carried uanimously. (e) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF ON AND OFF SALE NON -INTOXICATING MALT LIQUOR LICENSES The following applications were received for consideration for renewal: - 7 - Council minutes, April 27, 1976 ON -SALE MALT LIQUORS 1. Bolduc's Corner 2. Christy's 3. Hutch Bowl 4. J's Pizza Garten 5. Jack's Tavern 6.• Crow River Country Club 7. Dinner Bell OFF -SALE MALT LIQUOR 1. Gibson's Discount Center 2. Lee's Red Owl 3. Erickson's Valu Center 4. National Food Store 5. Johnson's Super Valu 6. Peterson Oil Co. After discussion, it_was moved by Alderman Lueneburg, seconded by Alderman Peterson, to approve the applications and authorize issuance of the licenses. Motion carried unanimously. (f) CONSIDERATION OF APPLICATION FOR ON -SALE NON -INTOXICATING MALT LIQUOR LICENSE - PIZZA HUT Reverend Maynard Johnson opposed approval of the license stating that there should be one establishment in Hutchinson that does not serve alcoholic beverages. Mayor Black stated that if the establishment complies with all State requirements the City has no grounds to reject the application. It was noted Chief O'Borsky approved the application. After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to approve the application and authorize issuance of the license contingent that the appropriate fee is paid. Motion carried unanimously. (g) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL - PIZZA HUT After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson, to approve the application and authorize issuance of the license contingent that the appropriate fees are paid. Motion carried unanimously. (h) CONSIDERATION OF PRELIMINARY PLAT - OAKWOOD AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Robb Toteshek was present and requested Council approval of the plat. He further requested that when the plat was annexed to the City, City Water be extended to the plat and a roadway be constructed. City Engineer Priebe requested that the easements be widened to 10 feet. After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg to approve the preliminary plat. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5695, entitled, Ordering Preparation of Report on Watermain and Roadway Improvement. Motion carried unanimously. Council minutes, April 27, 1976 (i) (J) (k) (1) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY WILLIAM HELLAND AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Considerable discussion was held on the proposed new entrance to the Crow River Country Club which abuts onto Shady Ridge Road. It was then moved by Alderman Haag, seconded by Alderman Peterson, to refer said plat back to the Planning Commission for further consideration. Motion carried unanimously. CONSIDERATION OF REGISTERED LAND SURVEY SUBMITTED BY MR. JOHN MILLER City Engineer Priebe gave a background of the land survey. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Westlund, to approve the Registered Land Survey. Motion carried unanimously. CONSIDERATION OF APPLICATIONS FOR PERMITS AND LICENSE SUBMITTED BY HUTCHINSON JAYCEE WATER CARNIVAL COMMITTEE 1. Street Use 2. Kiddie Day Parade Permit 3. Grande Day Parade Permit 4. Fireworks Display Permit 5. Retail "On -Sale" Non -Intoxicating Malt Liquor License After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to approve the applications and authorize issuance of the permits and license contingent that Certificate of Insurance is presented and the appropriate fees are paid. Motion carried unanimously. CONSIDERATION OF REQUEST FROM DOWNTOWN COUNCIL FOR THE FOLLOWING PERMITS AND LICENSES: 1. Street Use 2. Public Dance Permit 3. Retail "On -Sale" Non -Intoxicating Malt Liquor License Mr. Jon Holmquist, representative of the Downtown Council, stated that they are proposing to hold a Street Dance on Thursday, June 17, 1976 and further requested use of the Bandstand in Library Square. Discussion was held on the request for a Non -Intoxicating "On -Sale" Malt Liquor License. After - discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson, to approve the following requests: 1. Street Use 2. Use of Library Square Bandstand 3. Public Dance Permit and to defer consideration of request for Retail "On -Sale" Non -Intoxicating Malt Liquor License until an affirmative recommendation is received from Chief O'Borsky. Motion carried unanimously. Council minutes, April 27, 1976 (m) REVIEW OF PROPOSED WAREHOUSE DEVELOPMENT BY MILLER, MILLER & MAC WITHIN TWO MILE AREA BOARDERING THE CITY McLeod County Zoning Administrator Ed Homan informed those present that the warehouse is proposed to be built at the Satterlee Gravel Pit Site 1 1/2 miles west of the City. He•further stated that it was an oversight on his part that this was not brought before the Council until this time. He further stated that the County Planning Commission had approved the Special Use Request contingent upon City Council approval. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, to notify the County Board of Commissioners that the City Council of the City of Hutchinson has no opposition to the Special Use Request. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Reminded of the Bicentennial Tree Planting on Friday, April 30, 1976 at 1:00 P.M. on the Washington Avenue Side of the Elementary School. 2. Reminded of the Department Head/City Council Meeting on Thursday, April 29, 1976 at 8:00 A.M. 3. Discussion was held on the new Water and Sewer Rates in relationship to the 1976 Projects and future bonding. 4. Stated that the City could possibly receive a grant in addition to the Community Development Grant from the Housing Finance Agency for housing rehabilitation. (b) COMMUNICATIONS FROM MAYOR BLACK 1. Acknowledged the invitation to attend the American Legion Memorial Day Parade at 10:00 A.M. Monday, May 31, 1976. 2. AcknowledgEd receipt of Hand's Inc. Financial Report for 1975. 3. Acknowledged correspondance from the League of Minnesota Municipalities for nominations for League Officers. 4. Reminded that the Assessment Board of Review will be Tuesday, May 11, 1976 at 10:00 A.M. at City Hall. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND 1. Reminded of the Bicr %ennial Time Capsule Burial on Monday, May 10, 1976 at 4:01: P.M. in Library Square. - 10 - Council minutes, April 27, 1976 (d) COMMUNICATIONS FROM ALDERMAN PETERSON 1. Informed that she and Administrative Assistant Fleetham has met with Senator John Bernhagen to acquire the Bass Pond Property owned by the State either by a land swap or transfer of title. (e) COMMUNICATIONS FROM CITY ENGINEER PRIEBE I. Presented a memorandum regarding the request for water by Farmer's Elevator Association as their new location in the Industrial Park. After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5696, entitled, Calling for Report on Watermain Extension. Motion carried unanimously. 2. Presented a letter from Rieke Carroll Muller Associates stated that Braun Testing Company's total costs have exceed their original estimate by $3,000. (f) COMMUNICATIONS FROM CITY ATTORNEY SCHANTZEN 1. Gave his first reactions to the appeal to the Minnesota Supreme Court by the Citizens for a Better Hutchinson regarding the West River Bridge. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 11:00 P.M. on motion by Alderman Westlund, seconded by Alderman Lueneburg and carried unanimously. -11- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, MAY 7, 1976 1. Mayor Black called the meeting to order at 2:00 P.M. Members Present: Aldermen Haag and Peterson in addition to Mayor Black. Members Absent: Aldermen Westlund and Lueneburg. Also Present: City Engineer Priebe and Administrative Assistant Fleetham. 2. Mayor Black read the Invitation for Bids for Letting No. 2. City Engineer Priebe then opened each bid, reviewed for Bid Bond or Cashier's Check and read the Bidder's Tabulated total bid. Mayor Black entertained a motion to defer consideration and refer all bids to City Engineer Priebe for reviewal and recommendation. Alderman Haag so moved. Alderman Peterson seconded the motion and it carried unanimously. Mayor Black then read the Invitation for Bids for Letting No. 3. City Engineer Priebe then opened each bid, reviewed for Bid Bond or Cashier's Check and read the Bidder's Tabulated total bid. Alderman Peterson moved to defer consideration and refer all bids to City Engineer Priebe for reviewal and recommendation. Alderman Haag seconded the motion and it carried unanimously. Mayor Black then read the Invitation for Bids for Letting No. 4. City Engineer Priebe then opened each bid, reviewed for Bid Bond or Cashier's Check and read the Bidder's Tabulated total bid. Alderman Peterson moved to defer consideration and refer all bids to City Engineer Priebe for reviewal and recommendation. Alderman Haag seconded the motion and it carried unanimously. 3. Mayor Black informed those present that the Hutchinson Bicentennial Committee has received approval for a $300 grant from the Minnesota Bicentennial Commission. 4. There being no further business to come before the Council, the meeting was declared adjourned at 2:20 P.M. 3. PUBLICATION NO. 1784. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, APRIL 23, 1976 AND FRIDAY, APRIL 30, 1976. NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Monday, May 10, 1976 at 10:00 A.M. and Tuesday, May 11, 1976 at the regular Council meeting which starts at 7:30 P.M. in the Council Chambers of City Hall for the purpose of : Gaining Public input and opinion concerning the Application for Federal Assistance through a Community Development Block Grant This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. City C er A ril 14, 1976 Date 4d• 4 RESOLUTION NO. 5697 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT WHEREAS, the Housing and Community Development Act of 1974 established Community Development Block Grants to provide communities with financial assistance to provide better housing, to improve living conditions, and encourage ecdnomic opportunities, primarily for person of low and moderate income, and WHEREAS, the City of Hutchinson has developed a three year Community Development Plan including a Housing Assistance Plan, and WHEREAS, the City of Hutchinson has established a goal to provide safe and adequate housing for all citizens through the maintenance of a safe and healthy supply of housing, the development of a diversity of housing to meet the needs of all income groups, and the elimination of potential sources of deteriorated housing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That an Application be made to the Department of Housing and Urban Development for a Community Development Block Grant for an amount estimated to be $338,000 for the purpose of purchase and demolition of housing and inappropriate uses, providing for sites for low and moderate income housing, the instituation of a housing rehabilitation program and the development of a Comprehensive Community Development Management Plan and Housing Program for the community. 2. That the Clerk -Administrative Assistant be authorized to execute and file such Application with the St. Paul Region Office of the Department of Housing and Urban Development and provide additional information, to furnish such documents as required by said agency, and act as authorized correspondent of the applicant. 3. That the proposed program is in accordance with the City's Community Development Plan and that should said grant be made, the applicant will implement a designated program as approved by the Department of Housing and Urban Development. 4. That the City has made every effort possible to insure citizen participation, has attempted to provide the citizens with adequate information, publicized and held public hearings and has provide the citizens with adequate opportunity to participate in the development of this application. 5. That the City has met the requirements of OMB Circular A-95 by submitting this Application to the Six East Regional Development Commission and the Minnesota State Planning Agency for proper clearing- house review. qa. I 6. That the United States of American and the Department of Housing and Urban Development be, and they thereby, are assured of full compliance with all Federal and State Laws regarding Civil Rights, Equal Opportunity and discrimination. 7. That the United States of American and the Department of Housing and Urban Development be, and they thereby, are assured of full compliance by the applicant with the regulations and requirements which govern the carrying out of a Community Development Program. Adopted by the City Council this 11th day of May, 1976. ATTEST: Frank G. Fleetham, Jr. City Clerk D. J. Black Mayor FORM C-404 (H-1.741 U.S. DEPARTMENT OF COMMERCE SOCIAL AND ECONOMIC STATISTICS ADMINISTRATION BUREAU OF THE CENSUS REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION L.I*'ASIx. Bureau of the Census RR ATTN: Construction WHl•TE, .' ' •. Statistics Division Washington, D.C. 20233 1f no permits were issued this month a enter "X" in box and return form. Section I — HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS N One -family houses, including = semidetached, row, and town J Two-family buildings 0 10 Three- and four -family buildings 39W = Five -or -more family buildings TOTAL (001.004) Moved or relocated buildings Mobile homes Section II — NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS X O.M.B. Na ..-R2025; Approval Expires June 1975 Permits issued APRIL 1976 in month of PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) 1103500 41 7 9999 085 01 0404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST HUTCHIN50N MN 55350 Item No- (a) I PRIVATELY OWNED Number Cost of construction (Omit cents) (d) Build- ings (b) liousing units (c) 001 6 6 a 297,941. 002 p 3 Service stations and re air garages constructionguild- 003 Other shelter 007 construction 004 Build- Rooms (Omit cents) 094 6 Rooms 297,941. 005 ings (b) (c) (d) 300 (e) (f) (g) 2730 PUBLICLY OWNED _Number Cost of luild- Housing construction ings units (Omit cents) (e) I (f) I (g) i Transient hotels, motels, PRIVATELY OWNED 8 PUBLICLY OWNED Item Number Cost of 010 Number Cost of No. p 3 Service stations and re air garages constructionguild- Other shelter 007 construction Office, bank, and professional buildings Build- Rooms (Omit cents) I ings Rooms (Omit cents) (a) ings (b) (c) (d) CONTINUE ON REVERSE SIDE (e) (f) (g) Transient hotels, motels, 008 8 Churches and other religious buildings $ tourist courts, and cabins 006 010 Parking garages Residential garages and carports 011 012 p 3 Service stations and re air garages 013 Other shelter 007 Office, bank, and professional buildings 015 Public works and utilities buil ings PRIVATELY OWNED Section III — DEMOLITION AND RAZING Item Item 017 OF BUILDINGS Stores and other mercantile buildings 018 Other nonresidential buildings 019 t= Structures other than buildings 020 CONTINUE ON REVERSE SIDE Buildings Housing units (a) (b) (c) One -family houses, including -1 semidetached, row, and town 231 t W, Z Z Two-family buildings 232 W S C J m Three- and four -family buildings 233 W of Five -or -more family buildings 234 All other buildings and structures 240 PRIVATELY OWNED Section IV —NEW NONRESIDENTIAL Item No. Number of Cost of construction BUILDINGS buildings I (Omit cents) Amusement and recreational buildings 008 8 Churches and other religious buildings 009 Industrial buildings 010 Parking garages Residential garages and carports 011 012 p 3 Service stations and re air garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buil ings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 t= Structures other than buildings 020 CONTINUE ON REVERSE SIDE PUBLICLY OWNED _ Number Buildings Housing units (d) (e) _� ::ti•::�'IYihlHl�iiiWYY1Y PUBLICLY OWNED Number of, Cost of constructi buildings (Omit cents) (d) (e) 1a 0 Qg Section V - ADDUITIONS. ALTERATIONS, AND CONV&SIONS w— —yPRIVATELY OWNED_ --lj PUBLICLY OWNED TYPE OF BUILDINGS No. Ncmb-r of Cast of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 44 $ 50,478. s All other buildings and structures 022 6 276,121. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE PIease list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number to column (a). ItemName Kind of building and address of Ownership Cost of construction Number of housing No. owner or builder (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) School str ct Elementary School- Office Bldg ____-- ____ (� Private 022 Public 30 Glen Sir Public $237,840. Hutchinson, MN 55350 --------------------- Q Private Q Public --------------------- Q Private [� Public ---------------------- Q Private [] Public --------------------- Q Private [] Public --------------------- Q Private [� Public ---------------- ----- Q Private Q Public --------------------- Q Private [� Public --__ Q Private Q Public Q Private ----------------- Q Public Comments Name of person to contact regarding this report Telephone Area code 612 Number 879-2311 Extension 26 Elden Willard Title Building Official FORM 0.404 ta•1.74) TO COUNCIL: 5/11/76 1234 F 6j0LL9 1 Lam. 1111"51 ,vi N MAY ,n%i —w W N EC���D Hutchinson 0 Br Utilities s� Commission ���2Z� t2u2O1� May 5, 1976 hutchinson, minnesota 225 michigan street 55350 Honorable Mayor and Council City of Hutchinson Hutchinson, MN 5550 RE: Utility Rates Gentlemen: A careful study by oiir Consulting Engineers, and ourselves, has indicated that an increase in Natural Gas and Electrical rates is necessary. It is our opinion the present financial condition of the Utility is such that the increase, as outlined in our study, is essential to insure adequate revenue requirements to cover operation and maintenance expenses, debt service requirements, funds for replacements, normal extensions and improvements, and share of net income to the City in lieu of taxes. The proposed rate increase would be 6% on both electric and gas existing rates, with the exception of the Large Indus- trial Gas rate, which will be increased 1(x`;0. It is the recommendation of the Hutchinson Utilities Commission that the City Council approve the percentage rate increase and allow the approved rates effective for the May billing period, which would be the June 1, 1976, bill. Respectfully submitted, HUTCHINSON UTILITIES COMMISSION N. P. Quade president N. W. Filk H. P. Quade, President vice president Clinton Tracy rg secretary Tel. 612/879-2346 q0L - ITY(10F IT U TC IH NS O N ,MUIae900 55350 OFFIC AT 37 WASHINGTON AVCNUE WEST MEMORANDUM DATE: ___May 4L 1976 TO: Mayor and Council _—______—__— FROM: Administrative Assistant w _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Proposed ClosijLg of the Cemetery Fund — _ _ _ _ , _ _ _. _ Apparently many years ago the Cemetery operated separately from the City. In the recent years the City has operated separate funds for this facility in addition to the General Fund. Recently efforts of our Accountants to update our accounting system included closing out of many such funds, i.e. the airport. In the visits with the Accountants this past week it was decided that we would recommend to the Council that we also eliminate the separate set of books for the Cemetery. The expenses are already being included in your monthly financial reports and it would be very simple to add a revenue portion to the present system to reflect Cemetery Income. Therefore, it is suggested that the Cemetery Fund be closed by passing a resolution to place it into the General Fund. It is further recommended that the reserves of the present Cemetery Fund and the necessary monies from the General Fund be later transferred to the Water and Sewer Fund to repay the outstanding inter -fund loan. Such actions will greatly simplify the necessary bookkeeping procedures that we must follow. The Cemetery would then operate similar to the Airport and the Recreation and Park Departments which provide services and also receive money in payment. If you have any questions, please do not hesitate to contact me. Warmest egards, Fr c�G. Fleetham, Jr. jr Fund. RESOLUTION NO. 5698 CLOSING OF CEMETERY FUND INTO THE GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT the Hutchinson Cemetery Fund be closed to the Hutchinson General Adopted by the City Council this 11th day of May, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk G� 1q, y C! F .A 1. t N 0 i jAilw 'S(1fo 5535") OFl=1G A7 ; 7 'IV ASH IN<3Tn V AV ,NUE- WE 5T M E M O R A N D U M DATE: May 7s 1976 _ _ _ _ _ _ _ + _ TO: Mayor and City Council __��_—,___!________ FROM: Marlow V_Priebe, City Engineer _ SUBJECT: Street Lighting_ _ _ _ _ _ — _ _ _ _ r _ _ _ _ __ Attached is a report and plan for Street Lighting in the area between Linden Avenue and South Grade Road from Dale Street to Lynn Road. I approve of the plan and recommend work be done as soon as possible, inasmuch as, 1976 Street Construction is scheduled in this area. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer MVP:nd ATTACH: 9c,. Hutchinson Utilities Commission hutchinson, minnesota 225 michigan street 55350 H. P. Quade president H. W. Filk vice president Clinton Tracy secretary Tel. 612/879-2346 April 27, 1976 Mr. Frank Fleetham, Jr. Administrative Assistant City of Hutchinson, Minnesota Dear Frank: I have completed the survey of the area bordered by South Grade Road, on the south, Linden Avenue on the north, Lynn Road on the east, and Dale Street on the west. I would be in favor of putting this street light installa- tion in prior to paving the streets, as this makes for a cheaper street crossing; at the very least burying conduit across the im paved streets now so that wire could be pulled in in the future. The estimated costs are as follows: 11F,760' ,#6 USE Alum. wire !'t10o per ft. $1476.00 480' 1" conduit Cj0¢ per ft. ?_40.00 P4 *�0' Class 5 wood poles 040.00 960.00 Miscellaneous hardware & fittings ;75.00 7,000' Trenching (,250 per ft. 1750.00 50 hrs. truck time ^$40.00 ?000.00 ^j+ 150 watt HFS w/hulb x118.60 2846.40 ?4 6' alum arms x$17.00 408.00 720 manb.ours $7.80 ?4P6.00 TOTAL $12,251.40 rg `.'curs truly, TIUTC'ITDTSON UTILITIES COMMISSION ,.%� ��z. � x- .:tet ��•� 14. D. (Butch) Wentworth' Distribution Supt. �- ------ - _ -- ----- - ---- - — --- -- I£= I THIFD ------ AYExuE- m HADEN AVENUE I < - -YV -- T S W = Vl IFOURTH AVENUE �_-- i I I 1 HIF[ FOURTH AVENUE 1 OSGOOD AVENUE -- - r ,VENLJE� I THOMAS AVENUE FIFTH AVENUE S W JUERGENS ROAD ------_---_ \� _ _— - - FIFTH AVENUE x Lam' l_ ROAD___- DIVI'ION AVENUE MADSON AVENUE _J Q7 n h i MILVi.oKEE AVENUE MILWAUKEE AVENUE F1 CD �I 1 o` G RADE / THVIEW -- -1 MILL ER AVENUE � [M.JIJER AV — -� W � J N C J/ I 1 I UNCEN i AVENUE o g I LINDEN AVENUE --- X m C LAUR]Al i L_12YNDALE AVE I r y NEAL AVE N 1 T m z i I 300! 5faC-;"5 /sow uP$ �__ 7E CLINT AV N • A AVENUE CITY OF HU �0;lAps'ota 5S X50 OFFICES AT 37 WAL HINGTON A'IENUE WEST ENGINEER'S REPORT DATE: May 3, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Sanitary Sewer & Watermain Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on ,Tune 8. 1976 Project 76-26 From Michigan and 4th Avenue S.E. on proposed extension of Michigan Street to Arch Street and on Arch Street to the East Line of Hutchinson Industrial District. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 43,470.00 _ 4#347.00 4,347.00 -0- 4,347.00 $ 56,511.00 $ 37,300.00 19,211.00 $_561511.00 Respectfully submitted, rvtarlow V. Priebe - OFFICES AT 37 WA,NINGTON A'IENUE WEST ENGINEER'S REPORT DATE: May 3. 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Watermain Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on ,Tune 8, 1976 Project 76-27 Oakwood Addition Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 7,600.00 760.00 760.00 _ -0- 760.00 $ 9,880.00 $ 9,500.00 380.00 $ 9.88040Q Respectfully submitted, Marlow V. Priebe �I/ti6�{1PSOiU Ss ��� OFFICES AT 31 W L HINGT("N A"IENUE WEST ENGINEER'S REPORT DATE: May 3, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Grade and Gravel Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on June 8, 1976 Project 76-28 Oakwood Addition Construction Cost $ 2,500.00 Engineering 250.00 Fiscal and Miscellaneous 250.00 Land Acquisition -0- Capitalized Interest 250.00 TOTAL $ 3,250.00 Assessable Cost $ 3,000.00 City Cost 250.00 TOTAL $ 3,250.00 Respectfully submitted, Marlow V. Priebe ,(IhhPg0(a 55357 OFFICE AT 31 WASNINGTGA AVCNUE WEST M E M O R A N D U M DATE: May 7,_1976 r______w_ TO: Mayor and City Council FROM: Marlow V. Priebe, City Engineer _ _ ! _ — _ — w — _ _ — SUBJECT: Assessment Roll No. 62, Concrete Curb and Gutter — — ^ ^ — — .I have been in contact with Mr. Larry Sorenson relative to his full assessment on Fourth Avenue Northeast. Based on his total frontage and cost per foot, his full assessment amounts to $4,787.37. I notified him that an adjusted assessment based on the County Assessor's formula used for land value would amount to $2,381.40. He notified me that he felt only two lots should be assessed, which would amount to $1,595.79. The adjusted assessment made for the Sanitary Sewer and Watermain extensions on Fourth Avenue in 1970 was for 126.65 Feet of the 379.95 Feet of frontage. This adjustment was in accordance with the County Assessor's formula. I therefore recommend that we do not reduce the gutter assessment below the $2,381.40 inasmuch as it would be arbritary and a capricious act. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer MVP:nd 9 G. I ITY OFI HUTCHINSON ,_Mjjjne90ta 55350 OFFICE -k AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: May 10, 1976 TO: City Council ————————--———————— — - --- - FROM: City Engineer — — — — — — — — — ———————— —— — . -- SUBJECT: 1976 Bid Lettings, No. 2, 3 and 4— — — _ _ — — _ _ — — — We have checked all the bids on the above -referenced Lettings. The corrected bids are as follows: LETTING NO. 2 Duininck Bros. & Gilchrist $211,789.00 Wm. Mueller & Sons $215,890.45 Atkinson Blacktop $194,262.50 Fairway Construction $211,452.50 LETTING N0. 3 North Central Underground $156,105.08 Juul Contracting $134,907.00 S.J. Jacobs & Sons $112,533.04 American Contracting Corp. $164,341.93 LETTING NO. 4 SECTION A SECTION B SECTION C Northwestern Refining $23,880.00 Koch Refining Co. $23,895.00 L.N. Sickles $22,420.00 W.H. Barber Co. $23,775.00 Duininck Bros. & Gilchrist $22,000.00 Atkinson Blacktop $21,000.00 Wm. Mueller and Sons $29,600.00 $16,300.00 D. & D. Stark $12,400.00 I hereby recommend you consider entering into contracts with the following Contractors as shown: Atkinson Blacktop - Letting No. 2 $194,262.50 S.J. Jacobs & Sons -,Letting No. 3: $112,533.04 L.N. Sickles - Letting No. 4 - Section A $ 22,420.00 Atkinson Blacktop - Letting No. 4 - Section B $ 21,000.00 D. & D. Stark - Letting No. 4 - Section C $ 12,400.00 9h. . May 10, 1976 1976 Bid Lettings No. 2, 3 and 4 Page Two The estimated cost for this work was as follows: MVP:nd Letting No. 2 - $208,000.00 Letting No. 3 - $155,300.00 Letting No. 4 - $ 61,700.00 Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ITYOF RUTC11INSON L,M(1iRe90f0 553.50 IF OFFIC AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: —May 11, 1976 — — — — — — — — — — — — — T0: City Council --------------------- FROM: Fire Department — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Remove Parking_Meter Heads on Franklin Slrggt — — — — — — — We request permission to remove two parking meter heads on Franklin Street just south of the Fire Station and replace them with Fire Department Parking Only signs. We would eliminate parking on the west side of the station except in an emergency situation. With the new truck expected to arrive the last week of May, we will need all the turning room we can get. Sincerely 0'— Z� Eric Smith Fire Department Chief lm q I 1'1,Y OF IlU I'C 13:1 NS O N ` AUHkesata 55350 r OFFIC AT 37 'WASHINGTON AVENUE WEST M EMO R A.N D U M DATE: May 11,,_ 1976 _ _ _ _ — _ _ _ TO: City Council r _ _ _ _ _, _ _ _ _ _ _ _ _ _ _ _ FROM: Fire Department _,_______________ SUBJECT: _Close offFran_klin_Street Between WashingtQD Avmiug,—W.-and—lat Avenue,_S._W_on Monday, June 14th We request permission to close off Franklin Street between Washington Avenue, West and First Avenue, Southwest from 2:00 P.M. to 10:00 P.M. on Monday, June 14th to display and demonstrate fire equipment. This will be part of the Fire Department open house to acquaint the general public with our equipment and to promote fire safety in general. Sincerely, Eric Smith Fire Department Chief lm q13 ITYKOF HUTCHINSON ,MINPIRSOW 55350 r OFFICEAT 37 WASHINGTON AVENUE WEST MEMORANDUM DATE: _ My 11, 1976_______ TO:- ftorandCounciI ___________________ FROM: Fire Chief and Administrative Assistant _ _ _ _ _ _ _ _ _ _ SUBJECT: Bids for Radio Paling Devices _ _ _ _ _ _ _ _ _ _ _ _ _ _ After reviewal of the only bid submitted by the firm of Motorola, Inc., the Fire Department and the Administrative Assistant recommend acceptance of the bid from Motorola, Inc. of $16,083.65 less a deduction of $504.03 for an extra 60 days of repair and labor contract that was not included in the original specifications. This plus the addition of 3 slim -line pagers and chargers, inflation, and higher installation cost since the original quotation has resulted in a net cost of the award to $15,579.62.+ The Chief of Police, the Fire Chief, the Company Representative and myself will be exploring various service options in the next week or two to insure that we will be able to establish a sound maintenance program for radio pagers. We do not feel that an instantaneous repair service is necessary inasmuch as we have a few of the old monitors that could be left on a full playing basis to fill in at homes in case we would have to send a pager unit to St. Cloud or Mankato for service. Such a service would be done thru the mail or U.P.S. and thus would not require a serviceman to travel to Hutchinson. Respectfully s mitted, C. Eric Smith, Fire Chief nk G. Fleetham,4.& Clerk -Administrative Assistant jr * Plus $75 for Individual Call for 3 Slim -line pagers. 12. Termination Point of Parade 13. Approximate Number of Units, Animals and Vehicles which will constitute Parade with Type and Description of Animals and Vehicles_CZ a. s ??Q! i 2 c- c 7; 7 M riZ .0 tip. r -u VFW 2 -, A4A. 14. Maximum Interval of Space to be Maintained. Between Units 15. Maximum length of Parade ;-s' 640C.,<'S 16. Minimum and Maximum Speed of Parade`s 17. Portion of Street Width Traversed L4tr ay7&�. ; - - ...err --.r..----rr�.rr��. Approved this I__ day of 19.14 upon compliance with the following terms and conditions 7a-- Chief of Police y: ICOR OFFICE USE olu PARADES DATE RECEIVED APPRa9FD APPLICATION & PERMIT 1.• Name of Organization N E12-1 Cwt sl 4 I © Q 1 0 5 r0 rr_. srr�rw�- 2. Address of Organization Ri> uc �_� _ Phone 3. Authorized Officer's Name--V`�` Q��-=----------------------------- 4. Officer's Address , ? 0 M t yam,,-,US ,_.�-r,.,, 5. Parade Chairman\ow t� tz its P � r.—r..��. . — . .ice--r.rrir. ■-'-r-�-- 6. Parade Chairman's Address Phone 7. Date of Parade N1 Act( 3 j sembly Time—, 5� • s o A M 8. Location and Description of Assembly Area%& W v,) SZ ., C t ni � or A c eps S Fe VOL( 9. Starting Time of Parade 0 ',-00A Estimated Time of Termination 1.0' 3O W 10. Starting Point of rrr r r ■ . 11. Route of Parade Travel_ Fj f 4 rye AJ ,�„r_ 'To 4S r. 4 ve -AA - I Si . AyL- Ak 12. Termination Point of Parade 13. Approximate Number of Units, Animals and Vehicles which will constitute Parade with Type and Description of Animals and Vehicles_CZ a. s ??Q! i 2 c- c 7; 7 M riZ .0 tip. r -u VFW 2 -, A4A. 14. Maximum Interval of Space to be Maintained. Between Units 15. Maximum length of Parade ;-s' 640C.,<'S 16. Minimum and Maximum Speed of Parade`s 17. Portion of Street Width Traversed L4tr ay7&�. ; - - ...err --.r..----rr�.rr��. Approved this I__ day of 19.14 upon compliance with the following terms and conditions 7a-- Chief of Police OR YOUR INFORMATION ITYOF HUTCHINSON vAjutesofa sssso OFFIC AT S? WASHINGTON .AVENUE WEST May 10, 1976 Mr. Willis Buss 875 Merrill Street Hutchinson, MN 55350 RE: Assessment Roll No. 61 No. 28, Parcel No. 1650-6 No. 29, Parcel No. 1650-7 Dear Mr. Buss: It has come to our attention that the West 120 feet of Lot 1, Block 2 of Hanson's 3rd Addition is now under a single ownership in the name of Mr. Timothy Krasen. The assessment notices sent out last week were in accordance with the County records we have on file. The final assessment notice will be as follows: No. 28, Parcel No. 1650-6, Willis Buss $None No. 29, Parcel No. 1650-7., Timothy Krasen $858.00 If you have any questions, please contact me. Respectfully, CITY OF HUTCHINSON �O� 2). Llpuz A- Marlow V. Priebe City Engineer MVP:nd CC: Roberta Tabberson, Finance Officer City Council 0 YOUR INFORMATION ITY OF HUTCHINSON (, M(jI1Iet0tQ 55350 OFFIC AT 07 WASHINGTON AVlNU! WIEST May 10, 1976 Mr. Timothy Krasen 555 Lyndale Hutchinson, MN 55350 RE: Assessment Roll No. 61 No. 28, Parcel No. 1650-6 No. 29, Parcel No. 1650-7 Dear Mr. Krasen: It has come to our attention that the West 120 feet of Lot 1, Blook 2 of f Hanson's 3rd Addition is now under a single ownership in the name of Mr. Timothy Krasen. The assessment notices sent out last week were in accordance with the County records we have on file. The final assessment notice will be as follows: No. 28, Parcel No. 1650-6, Willis Buss $None No. 29, Parcel No. 1650-7, Timothy Krasen $858.00 If you have any questions, please contact me. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer MVP :nd CC: Roberta Tabberson, Finance Officer City Council FOR YOUR INFORMATION CITYj"OF HUTCHINSON UVINIte9da 55350 y` OFFICE AT 37 WASHINGTON AVENUE WEST May 10, 1976 Mr. Adalbert Eggert 116 -Fifth Avenue N.W. Hutchinson, MN 55350 RE: Assessment Roll No. 62 No. 50, Parcel No. 716 Project 75-04 Dear Mr. Eggert: We have checked the construction of Curb and Gutter on the above -referenced Project, at your request. We found that you are correct in the fact no Curb and Gutter was installed in front of your property. Your assessment in the amount of $458.77 for the above -referenced Parcel No. 716 will be removed. We wish to thank you for bringing to our attention this error. Respectfully, CITY OF HUTCHINSON 11)114td4W11 04cilly_ Marlow V. Priebe City Engineer MVP:nd CC: Roberta Tabberson, Finance Officer City Council Members FOR YOUR INFORMATION MINUTES OF CITY OF HUTCHINSON EMPLOYEE'S SAFETY COMMITTEE MEETING (Friday, April 23rd, 1976) The regular meeting of the month for the City of Hutchinson Employee's Safety Committee was held at 1:15 P.M. on Friday, April 23rd in the Council Chambers, City Hall. Roll Call was taken: Members Present were Acting Chairman, Jim Haasl, Police Dept.; Acting Director and Secretary, Nancy Degn, Clerical Dept.; Earl Alsleben, Street Department; Jim Brodd, Park Department; Clyde Drahos, Water and Sewer Dept.; Cal Rice, Engineering Department; and Frank Fleetham, Administrative Asst. Members absent were Wes Greve, Fire Department; and Mike Burich, Liquor Department. Minutes of the March 19th, 1976 Meeting were approved. Several accident reports were reviewed. Due to the cause, several Department Heads received a memo on this, requesting that the proper approved safety apparel be purchased. Action was also taken towards part-time employee's being equipped with the proper approved safety apparel. It was decided that a memo be sent to all Department Heads requesting that all employee's (Part -Time included) be supplied with approved personal safety equipment at the time of appointment. The City will pay $15 or half for Safety Boots or Shoes. There being no further business, the meeting adjourned at 2:15 P.M. The next meeting is scheduled for Friday, May 21, 1976 at 1:15 P.M. in the Council Chambers, City Hall. Respectfully, Nancy Degn, Secretary FOR YOUR INFORMATION Hutchinson Minn May 5th 1976 12 Noon, J• C• Park. The Hutchinson park & Recreation Board met with Dr. Chernausek,i,arry Morrissette Jin porson,Spencer Beytein, and Don Falconer present. Also present were Fred Roberts Rod -Keith and Grass Sanstead. Acting ehairman Dr. Chernausek opened the meeting with the reading of the minutes of the April meeting which were approved. A Fred Roberts, park Supt. read his report. The new fence at Tartan Park 41 has been installed. The portable building for Riverview park has arrived. Seven colored maples for the Bi-Qentennial were planted at the Elementary school grounds. Had Keith Recreational Director presented the summer of 176 Bi-Oentennial brochures of recreational activities. Mr.Morrissette made a motion to accept the reports,seconded by Mr•Corson , an says$ vote by all members followed. There being no old or new business, a motion was made by Mr.Morrissette, seconded by Mr. Carson to adjourn the meeting till June 2nd . An *Aye' vote by all members the meeting was adjourned by Dr. Chernausek. Respectfully submitted, Grace Sanstead, Sealy. s{ MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD s! 1�C �,��ATION April 12, 1976 5/11/76 Mr. Burton Sundberg, Willmar '..• Director; CRRL _ - Mrs. Katy Matson Assistant Director, CRRL ' l ti. ..'.•t : „, r .. -tea, -' Absent Rev. (,•Duane Gr e r Litchfield Re� r� ag s resent - p ing,Litchfield Mrs. Raske, Cosmos _ ,:. ."" Meeker County -Mr. Orlynn Mankell, New London " Kandiyohi County ►, :��, . Mrs. Marcia Kleberg; Willmar " `. . Willmar - -Mrs.-Riehard Bock, Brownton " McLeod County Mrs. Kathy McGraw, Hutchinson " Hutchinson The meeting was called to order by the Chairperson, Bea Thompson. It was moved by Pers. Buchanan, second by Mrs. Gandrud, that the minutes be approved and filed. Motion carried.' A motion by Mr. Hoese , second by Mr. Bergstrom, that the treas- urer's report be filed. Motion carried. Mrs. Matson presented the first edition of the Staff and Trustee Newsletter to each Board Member. The monthly statistics were presented and -it was noted this was the highest it has ever been. It was noted that the New London Branch had received a gift of a record player from a donation from a class of New London - Spicer students. The same group also presented the Spicer Library with a clock. Several staff meetings had been held this past month. Mr. Sundberg and Mrs. Matson reported that 3 staff members had attended the MLA meeting in Minneapolis - Sponsors are still being sought for the State Aid bill, as presented by OPLIC. Some discussion was held on the federal legislation (President Ford's Block Grant Program) which is very similar to Revenue Sharing. The Copyright Revision Bill is in the committee and probably will stay thre most of the year. Mr. Sundberg had received letters from Representatives Hagedorn and Nolan regarding this bill. During National Library Week there was a display at the Meeker County REA meeting and at the Willmar Town Meeting. A display was also at the Kandi Mall The Finance Committee will be meeting -this month to work on the 1977 budget which will be presented at the next Board meeting to be held in Willmar. The•Crow River Regional Library Board met at the Dassel Library on -Monday, April 12, 1976, at 7:30 P.M. Present:, Mrs. Bea Thompson, Litchfield Representing Litchfield Rev. Allan Gardner, Dassel it. . Meeker County Mrs.:Joan Reckdahl, Grove City " Meeker County Mr. Leif-Fostervold, Spicer ". Kandiyohi County Mr. Clarence Lund, Lake Lillian Kandiyohi County Mrs. Alyce Gandrud, Sunburg " Kandiyohi County t _.• Mr. LeRoy Sanders, Willmar r Willmar Mrs. Jeanette Buchanan, Willmar; " Willmar Mr., Floyd -Sneer, Winsted -. " _ McLeod County' Mr..!Howard. Christensen, Hutchinson i.F'!.. t -McLeod -County. i ;Mr•: Ralph -Bergstrom, Hutchinson Hutchinson ., Mr;. --Howard Hoese, Glencoe Glencoe .� Mr. Burton Sundberg, Willmar '..• Director; CRRL _ - Mrs. Katy Matson Assistant Director, CRRL ' l ti. ..'.•t : „, r .. -tea, -' Absent Rev. (,•Duane Gr e r Litchfield Re� r� ag s resent - p ing,Litchfield Mrs. Raske, Cosmos _ ,:. ."" Meeker County -Mr. Orlynn Mankell, New London " Kandiyohi County ►, :��, . Mrs. Marcia Kleberg; Willmar " `. . Willmar - -Mrs.-Riehard Bock, Brownton " McLeod County Mrs. Kathy McGraw, Hutchinson " Hutchinson The meeting was called to order by the Chairperson, Bea Thompson. It was moved by Pers. Buchanan, second by Mrs. Gandrud, that the minutes be approved and filed. Motion carried.' A motion by Mr. Hoese , second by Mr. Bergstrom, that the treas- urer's report be filed. Motion carried. Mrs. Matson presented the first edition of the Staff and Trustee Newsletter to each Board Member. The monthly statistics were presented and -it was noted this was the highest it has ever been. It was noted that the New London Branch had received a gift of a record player from a donation from a class of New London - Spicer students. The same group also presented the Spicer Library with a clock. Several staff meetings had been held this past month. Mr. Sundberg and Mrs. Matson reported that 3 staff members had attended the MLA meeting in Minneapolis - Sponsors are still being sought for the State Aid bill, as presented by OPLIC. Some discussion was held on the federal legislation (President Ford's Block Grant Program) which is very similar to Revenue Sharing. The Copyright Revision Bill is in the committee and probably will stay thre most of the year. Mr. Sundberg had received letters from Representatives Hagedorn and Nolan regarding this bill. During National Library Week there was a display at the Meeker County REA meeting and at the Willmar Town Meeting. A display was also at the Kandi Mall The Finance Committee will be meeting -this month to work on the 1977 budget which will be presented at the next Board meeting to be held in Willmar. CON12M •.LCATIONS : A. An invitation was extended to the CRRL members to attend a Minnesota's Future meeting to be held in Litchfield on April 13, 1976. t B. Pair. Sundberg had received a phone call from the Librarian at Chippewa County that they are attempting to lay the ground work for a regional library there. Dawson had indicated they.would join. Approval which was not official yet cane from Yellow Medicine and Lac Qui Parle Counties along with a firm committment from Big Stone County, Graceville and Ortonville. Madison, Benson and Swift County had stated they would not be interested in the regional system. Mr. Sundberg had received the minutes of the February 25th meeting of the Region 6E Development Co=ission wherein a motion had been made, seconded and passed unanimously opposing the State Aid current requirements. UNFINISHED BUSINESS: A/ Pair. Sundberg stated that if we had a total loss of any branch he felt we could absorb this loss rather than pay the high insure. -nee premiums. If we self insured we would save $720.00. The auditor suggested thxi if -vue self insure the smaller branches, we should establish a fund of $700.00 a year to amortize sucl_ a loss. This should be for up to 2.1 year for approximately $15,000.00. Mr. Sanders moved, second by Mr. Hoese that we self insure the 9 branch libraries on furniture, firttures, equipment, valuable papers and books at the rate of 5700.00 per year up to 21 years. Motion carried. - B/ Our eurkent non-resident fee is $5.00. Mrs. Matson had, checked with other regional libraries i.n'the'State and many had a x$15.00 ,yearly fee. ' A question raised was how do we handle people who work in Willmar but are not residents of our County. After discussion it was moYR gsMrs. Reckdahl and second by Rev. Gardner that we adopt the Non -Resident Policy s recommended by Mrs. Matson: .(1) Raise non-resident fee to $15.00 per family per year; (2) Restrict services to non-residents to pro- hibit loaning 16 mar► films and audio-visual equipment to them and (3) All students (elementary through college) receive cards free of charge. The balance of our current policy would.stay the same.' Motion carried. C. It was suggested -by the. staff that'we use the old bookmobile one day a week or every other week this summer to'eover residents of Senior Citizen assize establish- ments that.are no more than 20 miles from Willmar. This would include nursing homes, etc. Further discussion will be held at the next Board meeting. NEW BiTstws a. Staffing Ford-bookbobile' with portion of Special Project'Funds--delayed. b. Mrs. Thompson will appoint a committee for the appreciation dinner for retired board • members . 'ty G . r• Fr �6lt�i: .."trr a•'��'" �: X47 '�i .,..Q, + .r �'f"�f,' .. 1 ,fit ` . . Meeting ' ad journed. - `tfr-i,.tt'. 1p�.,` =f i. .:'ti . ' R�. �.4,• v , . . ,�, . , •`, ,- . , , r , ; Respecfully submitted; - =;. x N:,;: 'r, e " JeanetteBuohAnan Willmar-Kandiyohi County trustees' were'in agreement with Mr. Sundberg to "turnover" an older library table to the County Historteal•Society. jrb CROW RIVER R_,10NAL LIBRARY MONTHLY TREASU-R'S REPORT April 1976 Howard Hose, Treasurer BUDGET MONTH YEAR TO DATE Cash Balance $ $ (2,0.30) 677.14 Receipts: State/Fed Aid 80,000.00 Kandiyohi County 45,684.52 11,421.13 229842.26 , Meeker County 319651.74 10050.53 McLeod County 34,701.83 Willmar 37,378.26 9,344.56 18,689.12 Litchfield 19,399.44- 41849.86 9,699.72 Hutchinson 27,716.40 61929.10 13,858.20 Glencoe 12,693.96 3,173.49 6,346.98 Petty Cash 8,000.00 1,065.32 3,536.48 Interest 2,000.00 689.25 689.25 Gifts -0- 125.00 Other 500.00 414.71 From 1975 Budget 47,,308.54 TOTAL RECEIPTS $3479034.69* $ 37,472.71 $ 86,752.30 Cash available $ 35,404.41 $ 87,429.44 FUND A1ID DEPARTMENT . LIBRARY APPROPP.IATIONS MTD EXPENDITURES YTO EXPENDITURES % SPENT UNEXPENDED SAL PERSONAL SERVICES UURIES `_ 177,178.00 14,904.73 58,783.21 33.2% 118,394.79 HOSPITAL MED. INSURANCE 5,000.00 472.46 1,880.96 37.6% 3,119.04 PERA & SOCIAL SECURITY 16,000.00 1,279.03 5,068.65 31.7% 10,931.35 MATERIALS BOOKS:- ADULT 41,876.69 5,086.51 18,432.05 44.0% 23,444.64 BOOKS: CHILDREN 13,000.00 767.80 4,525.53 34.8% 8,474.47 PERIODICALS 4,000.00 440.48 1,528.98 38.2% 2,471.02 PAMPHLETS 500.00 19.48 210.45 42.1% 284.55 AUDIO VISUAL - 4,800.00 0.00 4,357.52 90.8% 442.48 PAINTINGS 400.00 '0.00 49.70 12.4% 350.30 BINDING 800.00 6.56 74.96 9.4% 775.04 MICROFORMS _ .._.... 700.00 0.00 10.00 '0.0% 200.00 MAINTENANCE CUSTODIAL SUPPLIES & SERV. 750.00 53.12 420.16 56.0% 32Q.84 TELEPHONE 10500.00 280.46 603.62 40.2% 896.38 TELETYPE BOOKMOBILE OPERATION (INCL.INS.) 1,000.00 91000.00 146.50 844.61 567.75 56.8% 2,954.80 32.8% 432..25 6,045.20 - OTHER SUPPLIES 8,500.00 932.54 2,586.60 30.4% 5,913.40 PRINTING & PROMOTION 700.00 214.95 406.70 58.1% 295.30 POSTAGE - 2,000.00 257.80 758.06 37.9% 1,241.94 MILEAGE & MEETINGS 3,500.00 119.86 1,042.90 29.8% 2,457.10 MEMBERSHIPS 400.00 54.00 308.00 77.0% 9?.00 INSURANCE 3,000.00 972.00 1,641.54 94.7% 1,358.46 EQUIPMENT RENTAL 5,000.00 537.56 1,973.61 39.5% 3,026.39 PROFESSIONAL SERVICES 500.00 0.00 '0.00 '0.0% 500.00 • BOOKKEEPING SERVICES MISC. RESERVE 1,500.00 500.00 125.00 '0.00 625.00 41.7% '0,00 875.00 CAPITAL OUTLAY 0.0% 500.00 EQUIPMENT - ' 10,200.00 964.76 3,699.27 36.3% 6,500.73 BOOKMOBILE PURCHASE 19,230.00 10.00 19,230.00 100.0% O.CO BOOKMOBILE AMORTIZATION FUND 6,000.00 0.00 0.00 0.0% 6,000.00 -TOTAL LIERARY 337,0,.34.69 28,430.21 131,730.02 39.1% 205,304.67 Investments redeemed $ 25,912.00 $115,697.00 - Investments purchased 33,233.90 711744.12 Ending cash balance (347.70) (347.70) * $10,000.00 Carry over from 1975 not yet assigned Savings Pass Book $ 34,810.89 As of April 30, 1976 FOR YOUR INFORMATION RUTCHINSON SAFETY CWKCIL The Hutchinson Safety Council met at 32:00 noon on April 26, 1976, at the Area Vocational School. There were 10 members present. In the absence of the president and vice president, the meeting war. called to order by the secretary. The minutes of the March meeting, treasurer's report, and payment of outstanding bills were approved. The Defensive Driving Course scheduled to begin on April 22nd was not conducted due to lack of registrants. It Bras suggested this course be rescheduled during the fall of 1976. A discussion eras held ,on bicycle safety. Terry Field will work with Jim Hudson and Dean O'Borsky, chief of police, in distribution of bicycle safety literature. A motion was approved to recommend to the city council that Jefferson be made a "thru-street" except at 2nd and 5th Avenues S.W. All other city streets intersecting with Jefferson should be posted with STOP signs. Discussion was held on "no left turn" signs being placed on corners leading onto Main Street, expecially, at the corners near Citizen's Bank, Dairy Queen, and lot National Hunk. This matter vas tabled until. the next meeting until further investigation by the police department could be done as to enforcement and control. There being no further business the meeting vas adjourned. IM, ubmitted, cy.-Treas. TREASURER'S REPORT Balance on hand 3/29/76. . . . . . . . . . . . . . . $ 212.98 Postage payment j(4/26/76). . . . . . . . . . . . n, 2.88 Balance on hand 4/27/76 . . . . . . . . . . . . . • • w 210.10 TO: FROM: I T Y o f H u T cH I N s o NFOR YOUR INFORMATION t,/I IAPPSOtO 55350 A OFFIC AT 37 WASHINGTON AVENUE WEST MEMORANDUM DATE: May, 1976 Administrative Assistant and City Council —City Employees -------------------- SUBJECT: Request for consideration of sick leave poli — — — — — — — Ke request that the City Council consider the following sick leave policy: UPON RETIREMENT OF AN EMPLOYEE sick leave shall be paid at a rate of 1/3 of accumulated time over 30 days at the employee's present pay scale. UPON TERMINATION OF AN EMPLOYEE BEFORE RETIREMENT sick leave shall be paid at a rate of 1/4 of accumulated time over 30 days at the employee's present pay scale.. Our feeling is that this could help prevent any abuse of sick leave time. I IT y O F H v T c 14 I N S (5(R YOUR INFORMATION Ataxesota 55350 It OFFIC AT 37 WASHINGTON AVENU[ WEST MEMORANDUM DATE: _May, 1976_ -----_-- TO: Administrative Assistant and City Council — _ — _ — — — — — FROM: City Employees —----—————————— — — — — — SUBJECT: Request for consideration of sick leave rpolig _ _ _ — — — — lie request that the City Council consider the following sick leave policy: UPON RETIREMENT OF AN EMPLOYEE sick leave shall be paid at a rate of 1/3 of accumulated time over 30 days at the employee's present pay scale. UPON TERMINATION OF AN EMPLOYEE BEFORE RETIREMENT sick leave shall be paid at a rate of 1/4 of accumulated time over 30 days at the employee's present pay scale., Our feeling is that this could help prevent any abuse of sick leave time. /4 i. �•--