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cp07-27-1976 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 27, 1976 Call meeting to order - 7:30 P.M. Invocation - Reverend Keith Duehn Consideration of Minutes of the Regular Meeting of July 13, 1976 and the Special Meeting of July 12, 1976 Action - Motion to approve - Motion to approve as amended Public Hearings None 5. Communications, Requests and Petitions NV Request for Improved Street Lighting in the Area of Southview Court and Sunset Street Action - Motion to reject - Motion to refer to Utilities Commission for reviewal and recommendation 6. Resolutions and Ordinances Resolution No. 5752 - Commending Sheri Hukriede Action - Motion to reject - Motion to waive reading and adopt `b� Ordinance No. 17/76 - An Ordinance to Establish, Designate, Acquire, Provide, Regulate, Maintain and Improve an Off -Street Parking System within A Central Business Off Street Parking District, and to Levy Special Assessments and Taxes and to Issue Bonds for that Purpose Action - Motion to reject - Motion to waive first reading and set second reading for August 10, 1976 7. Reports of Officers, Boards, and Commissions (a) Minutes of the Regular Meeting of the Hutchinson Planning Commission dated June 15, 1976 and Special Meeting dated July 6, 1976 Action - Order by Matlnr received for filing - 1 - Council agenda, July 27, 1976 S. Unfinished Business None at this time 9. New Business Consideration of Authorization to Advertise for Proposals for Business ease of Farmland near Airport (East Half of the Southwest Quarter Section 12, Township 116N, Range 30 West) Action - Motion to reject - Motion to authorize advertisement for bids Review of the Operation of the "Old" Armory Action - Consideration of Recommendation of the Hutchinson Transportation Advisory Committee regarding adoption of the Hutchinson Transportation Plan submitted by the Regional Development Commission Action - Motion to reject - Motion to adopt Transportation Plan and authorize Clerk -Administrative Assistant to begin implementation of the plan by advertising for bids for vehicles for the Hutchinson Transportation System to be opened at 12:45 P.M. Tuesday, August 10, 1976 Consideration of Preliminary Plat of Kamlin Grove Addition and favorable recommendation of Planning Commission Motion to reject - Motion to approve Consideration of Renewal of Employee Health Insurance Policy Action - Motion to reject - Motion to authorize renewal of the policy Consideration of Application for Short Term Retail "On -Sale" Non -Intoxicating Malt Liquor License submitted by Mr. Martin Briggs on behalf of the St. Anastasia Fall Festival Committee Action - Motion to reject - Motion to approve and authorize issuance of the license Consideration of Entering Agreement with C.R.S. & Associates for Community Development Management Plan Action - Motion to reject - Motion to authorize Mayor and Clerk to enter agreement Consideration of Request for Office Equipment Purchase submitted by Hutchinson Community Hospital Action - Motion to reject - Motion to approve - 2 - Council agenda, July 27, 1976 ( Consideration of Entering Nonencroachment Agreement with State ' Highway Department for 1976 FAU Projects Action - Motion to reject - Motion to waive reading and adopt resolution authorizing Mayor and Clerk to enter agreement Consideration of Making Application for Permit for Watermain to cross the Luce Line Trail Action - Motion to reject - Motion to waive reading and adopt resolution authorize Mayor and Clerk to make application Consideration of Advertising for Bids for Picnic Shelter Restroom/Shower Facility and separate OhpwerOOM Facility West River Park Campgrounds Action - Motion to reject - Motion to authorize publication of advertisement for bids to be opened on Tuesday, August 10, 1976 at 1:15 P.M. Consideration of Advertising for Bids for Rehabilitation of House at West River Park Campgrounds Action - Motion to reject - Motion to authorize publication of advertisement for bids to be opened on Tuesday, August 10, 1976 at 1:30 P.M. Consideration of Advertising for Bids for construction of a Pump House for Well No. 3, Hutchinson Water Plant Action - Motion to reject - Motion to authorize publication y of advertisement for bids to be opened on Tuesday, August 10, 1976 at 1:45 P.M. Consideration of Advertising for Bids for construction of a Cold Storage Building at Hutchinson Municipal Services Center Action - Motion to reject - Motion to authorize publication of advertisement for bids to be opened on Tuesday, August 10, 1976 at 1:45 P.M. --44a2 Consideration of Proposed Assessment Roll No. 64 Action - Motion to reject - Motion to set public hearing for August 10, 1976 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant — 3 - Council agenda, July 27, 1976 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment 12. Adjournment n - 4 - AGENDA ADDITION (4 REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 27, 1976 9. NEW BUSINESS Consideration of Request for Retail Non -Intoxicating On -Sale Malt Liquor License - McLeod County Agriculture Association Action - Motion to reject - Motion to approve and authorize issuance of the license Consideration of Application for License to Sell Cigarettes at Retail - McLeod County Aqricultural Society Action - Motion to reject - Motion to approve and authorize issuance of the license `(,t) Confirmation of Employment of House Doctor Action - Motion to reject —Motion to confirm Consideration of Application for License to Sell Cigarettes at etail - Janke's Red Owl Action-- Motion to reject - Motion to approve and authorize issuance of the license r r ze MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JULY 12, 1976 Mayor Black called the meeting to order at 8:05 A.M. Members present were Alderman Westlund, Haag and B. Peterson in addition to Mayor Black. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, and City Attorney Schantzen. Alderman K. Peterson arrived at 8:10 A.M. Mayor Black called upon Mr. Curt Bradford, who recapped the progress of the Hutch Family Center. He stated that they needed a resolution of the Council's assuming the operating cost of the facilities. He further outlined a projected statement of receipts and disbursements. The construction and type of building was highlighted by Mr. Skip Quade. After discussion and questions, it was moved by Alderman Westlund, seconded by Alderman Haag, to adopt the necessary resolutions. Upon comment by the City Attorney such resolutions were withdrawn. The Mayor directed the City Attorney to draft the necessary resolutions and appointed Alderman Westlund and City Engineer Priebe to represent the City in meeting with the Committe in design of the building. Meeting was adjourned at 9:15 A.M. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 13, 1976 d 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 7:30 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Engineer Priebe, City Attorney Schantzen, and Community Development Director Pauley. 2. INVOCATION Reverend Keith Duehn of Bethlehem United Methodist Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the regular meeting of June 22, 1976 and the special meetings of June 29, 1976 and June 30, 1976 were unanimously approved: 4. PUBLIC HEARINGS (a) 8:00 P.M. - CONSIDERATION OF PROJECT 76-26 - WATERMAIN AND SANITARY SEWER (CONTINUED FROM JUNE 22, 1976) i Mayor Black declared the hearing open at 8:12 P.M. with the reading of Publication No. 1804. Mayor Black then read a letter from Hutchinson Growth, Inc. outlining a proposal for payment of the assessments on their property affected by the proposed project. There being no one else present wishing to be heard,i the hearing was declared closed at 8:17 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson and carried unanimously. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5751, entitled, Establishing Agreement with Hutch Growth, Inc. for Assessment Payments. Motion carried unanimously. It was then moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5744, entitled, Ordering Improvement and Preparation of Plans, Project 76-26. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) COMMUNICATIONS FROM MR. LOWELL OTTO Said material was ordered filed by Mayor Black. I I 3 Council minutes, July 13, 1976 (b) COMMUNICATIONS FROM MR. RICHARD MCCORMICK City Engineer Priebe submitted a preliminary plat of the First Addition to Johnson Court proposed for development by Mr. McCormick. He further stated that Mr. McCormick would go ahead with platting if the property could received City Water Service. City Engineer Priebe then indicated the location of present City water and outlined the extension costs. It was the concensus of the Council that water service should be provided to anyone within the City. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson; to refer the preliminary plat to the Planning Commission. Motion carried unanimously. (c) COMMUNICATIONS FROM RESOP REALTY Said communications were to request street lights in the area of Freemont Avenue. Discussion was held on the need of lights in that area. After said discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson to refer said request to the Utilities Commission for their reviewal and recommendation. Motion carried unanimously. Discussion was held on the extension of Freemont Avenue. It was the'concensus of the Council that Alderman Haag bring the matter up for discussion and the next Hospital Board Meeting. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5723 - AUTHORIZING HOSPITAL BOARD OF DIRECTORS TO ADVERTISE FOR BIDS FOR PROPOSED HOSPITAL MEDICAL BUILDING City Attorney Schantzen reviewed the plans and specifications for the proposed medical building. It was then moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopted Resolution No. 5723, entitled, Authorizing Hospital Board of Directors to advertise for Bids for Proposed Hospital Medical Building. Motion carried unanimously. (b) RESOLUTION NO. 5736 - TRANSFER OF REVENUE SHARING FUNDS TO HELP PURCHASE PUBLIC SAFETY EQUIPMENT It was moved by Alderman Westlund, seconded by Alderman K. Peterson to waive reading and adopt Resolution No. 5736, entitled, Transfer of Revenue Sharing Funds to Help Purchase Public Safety Equipment. Motion carried unanimously. i (c) RESOLUTION NO. 5734 - AUTHORIZING FILING OF CITY OF HUTCHINSON FIVE YEAR PARK AND OPEN SPACE PLAN WITH STATE PLANNING AGENCY Community Development Director Pauley reviewed the Five Year Plan and informed that the Planning Commission and Park and Recreation Board had approved the plan. It was then moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and ova Council minutes, July 13, 1976 adopt Resolution No. 5734, entitled, Authorizing Filing of City of Hutchinson Five Year Park and Open Space Plan with State Planning Agency. Motion carried unanimously. i (d) RESOLUTION NO. 5735 - AUTHORIZING FILING OF PREAPPLICATION FOR GRANT -TO ACQUIRE AND DEVELOP OPEN SPACE UNDER PROVISIONS OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND STATE NATURAL RESOURCE FUND Community Development Director Pauley stated the purpose of this preapplication and reviewed its contents. Considerable discussion.was held on the Long Range Plan.of the Fire Department for this area as a possible site for a new fire barn. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson to waive reading and adopt Resolution No. 5735, entitled, Authorizing Filing of Preapplication for Grant to Acquire and Develop Open Space under Provisions of the Federal Land and Water Conservation Fund Act and State Natural Resource Fund. Motion carried unanimously. (e) RESOLUTION NO. 5737 - COMMUNITY DEVELOPMENT CITIZENS PARTICIPATION PLAN Mayor Black stated that he agreed with the concept of the Citizen Participation Plan but questioned the advisibility of naming representatives from specific organizations. After discussion, it was the concensus of the Council the resolution should be amended to show representatives from general clubs and organizations rather than specific clubs or organizations. It was then moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution,No. 5737, entitled, Community Development Citizens Participation Plan. Motion carried unanimously. (f) RESOLUTION NO. 5739 - CANVASSING ELECTION RETURNS OF CITY SPECIAL ELECTION HELD JULY 12, 1976 It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5739, entitled, Canvassing Election Returns of City Special Election held July 12, 1976. Motion carried unanimously. (g) RESOLUTION NO. 5741 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES AND APPROVAL OF SUBSTITUTED SECURITIES OF FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5741, entitled, Resolution Authorizing Release of Securities and Approval of Substitute Securities of First National Bank of Hutchinson, Minnesota. Motion carried unanimously. (h) RESOLUTION NO. 5742 - TRANSFERRING $10,000 from the LIQUOR STORE FUND TO THE GENERAL FUND it was moved by Alderman Haag, seconded by Alderman K. Peterson, -3- Council minutes, July 13, 1976 to waive reading and adopt Resolution No. 5742, entitled, Transferring $10,000 from the Liquor Store Fund to the General Fund. Motion carried unanimously. i (i) RESOLUTION NO. 5743 - RESOLUTION ACCEPTING HOCKEY ARENA City Attorney Schantzen review the items discussed at the Special Meeting of July 12th and the method of payment of the building construction contractor. He further stated that the City of Hutchinson should have Builder's Insurance during the construction of the building. Mr. Audley'Jorgenson was present and had the following questions: (a) Inquired what would be total City cost and (b) Inquired if there had been a referendum on this subject several years ago and, if so, why is the arena being built now. Mayor Black stated that if citizens pledge $550,000 to build said building, which is private not tax dollars, it is clearly shown the arena is wanted and needed. There being no further discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5743, entitled, Resolution Accepting Hockey Arena. Motion carried unanimously. (j) RESOLUTION NO. 5749 - ACCEPTING $50,000 TRANSFER FROM THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman B. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5749, entitled, Accepting $50,000 Transfer from the Hutchinson Utilities Commission. Motion carried unanimously. (k) RESOLUTION NO. 5745 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-26 After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5745, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-26. Motion carried unanimously. (1) RESOLUTION NO. 5746 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-27 After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5746, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-27. Motion carried unanimously. QC Council minutes, July 13, 1976 (m) APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - PROJECT 76-28 It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5747, entitled, Approving Plans and Specifications and Ordering Advertisement for Bids - Project 76-28. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - JUNE 1976 There being no discussion, the report was ordered by the Mayor received for filing. I (b) BUILDING OFFICIAL'S MONTHLY REPORT There being no discussion, the report was ordered by the Mayor received for filing. (c) MINUTES OF THE NURSING HOME BOARD OF DIRECTORS MEETING DATED JUNE 15, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST OF NUTRITION FOR ELDERLY PROGRAM FOR DESIGNATION OF PARKING SPOTS FOR HANDICAPPED A memorandum concerning the subject from Chief O'Borsky was reviewed. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5750, entitled, Establishing Time Limit Parking Zone. Motion carried unanimously. (b) CONSIDERATION OF REQUEST OF ISD #423 TO ERECT FENCE ADJACENT TO EAST PROPERTY LINE OF JUNIOR -SENIOR HIGH SCHOOL PROPERTY Administrative Assistant Fleetham and City Engineer Priebe reviewed the circumstances behind said request and why a special use permit is needed. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request and authorize issuance of a Special Use Permit. Motion carried unanimously. -5- Ctnauj,j Pilp July 13, 1976 (c) CONSIDERATION OF PURCHASE OF ADDITIONAL SET OF BELTS FOR SLUDGE DEWATERING EQUIPMENT A letter from Rieke Carroll Muller Associates, Inc, dated July 1, 1976 was reviewed. Discussion was held on the durability of said belts and the delivery time on the purchase of an additional set of belts. After considerable discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to authorize the City Clerk and City Engineer to negotiate a purchase price on said belts not to exceed $2,300. Motion carried unanimously. (d) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL SUBMITTED BY HAZEL REYNOLDS FOR WOODY'S DRIVE INN After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the application and authorize issuance of the license contingent that all outstanding accounts with the City are paid in full. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR ANNEXATION - MR. ROBERT PAETZEL City Engineer Priebe and Administrative Assistant Fleetham indicated the area proposed for annexation. City Engineer Priebe stated that city water and sewer are available to this property. Further, said request was approved by the Planning Commission contingent to the payment of a Parks and Playgrounds Contribution. After discusion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5748, entitled, Request for Annexation. Motion carried unanimously. Said request is approved only upon payment of parks and playgrounds contribution. (f) CONSIDERATION OF REQUEST OF NORTHLAND BEVERAGE TO PLACE VENDING MACHINES IN CITY PARKS AS RECOMMENDED BY THE PARKS AND RECREATION BOARD Administrative Assistant Fleetham informed that the City would receive $1.20 for each case of pop sold. Further, Northland Beverage will assume -all charges for maintenance and vandalism. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to approve said request. Motion carried unanimously. (g) CONSIDERATION OF APPLICATION FOR GRANT-IN-AID FROM DEPARTMENT OF AGRICULTURE FOR RESIDENTIAL PROPERTY TREE REMOVAL SUBSIDY Community Development Director Pauley gave a summary of the grant program, Tree Inspector Jim Brodd stated that there are 20 City and 16 Private confirmed diseased trees in the City. G:fl Council minutes, July 13, 1976 It was the concensus of the Council to adopt a policy to help residents with the removal of diseased trees whether or not the grant was approved. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5738, entitled, Authorizing Submission of Application for Grant -In -Aid Residential Property Tree Removal Subsidy. Motion carried unanimously. (h) CONSIDERATION OF BIDS FOR REPAIR OF LIBRARY BUILDING ROOF One bid was received from Mr. Charles L. Salley in the amount of $2,500. It was noted by Street Superintendent Roberts that Mr. Salley is presently repairing the roof of the City Hall building and is well satisfied with his work. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to accept the bid of Mr. Charles L. Salley in the amount of $2,500 for the repair of the Library Building roof. Motion carried unanimously. (i) CONSIDERATION OF APPLICATION FOR GRANT FUNDING FROM MINNESOTA HOUSING FINANCE AGENCY Community Development Director Pauley gave a summary of the grant application. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5740, entitled, Authorizing Filing Application for Grant Funding For A Home Improvement Program. Motion carried unanimously. (j) CONSIDERATION OF DOES ORGANIZATION TO OPERATE FOOD STAND IN LIBARY SQUARE ON WEDNESDAY, JULY 21, 1976 After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve said request. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK --ADMINISTRATIVE ASSISTANT I. Administrative Assistant Fleetham reported on his trip to Elk Grove, Illinois. He further stated that the City could possibly use their program to put the City financial records on the computer. 2. Reminded of the Council Retreat to be held August 3, 1976 beginning at 8:30 A.M. in the Basement Conference Room of the Hospital. He further stated that Mr. Jim Cosby of the City of Hastings will be the Guest Speaker. -7- Council minutes, July 13, 1976 3. Reviewed the status of the employment of a Director of Maintenance Services. (b) COMMUNICATIONS FROM MAYOR BLACK 1. Considerable discussion was held on the proposed draft of the Off Street Parking Assessment Ordinance and the equitablity of the assessment formula. It was the consensus of the Council that the proposed ordinance be place on the agenda for the next regular Council meeting. 2. Mayor Black reported that the City of Hutchinson is not eligible to join the National League of Cities because we do not meet the population requirement. He further stated that at present we are an associate member of the organization and do have all the rights of a member except voting. 3. Reminded of the Coalition of Outstate Cities Meeting to be held August 4, 1976 at the Crow River Country Club. (c) -COMMUNICATIONS FROM ALDERMAN K. PETERSON 1. Discussion was held on the memorandum submitted by ,Recreation Director Keith regarding the alteration of school policy toward Recreation Department Use of School Facilities. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 10:27 P.M. on motion by Alderman K. Peterson, seconded by Alderman Haag and carried unanimously. -8- i 8 TO COUNCIL: 7/27/76 h� ?`Q �l M AI L1`73 RECEIVED BY. qt £ Z &fl J- , fk - .7r a Lz 0 MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, JUNE 15, 1976 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:32 P.M. Members present: Sheri Hukriede, Laurel Olson and Marlin Torgerson in addition to Chairman Cone. Members absent: Thor Skeie and Clint Tracy. Also present: Administrative Assistant Fleetham, City Engineer Priebe and Community Development Director Pauley. 2. MINUTES It was moved by Marlin Torgerson, seconded by Laurel Olson, that the minutes of the regular meeting of May 18, 1976 be approved as mailed. Motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT - CROW RIVER COUNTRY CLUB (CONTINUED FROM MAY 18, 1976) City Engineer Priebe reviewed a cross section he had prepared indicating the ground level of Mr. Russ Johnson's house in Shady Ridge and the ground level of the proposed cart storage building. It was noted that the top of the cart storage building would be at ground level of Mr. Johnson's house. Chairman Cone then inquired if there was anyone else present wishing to be heard. The following were present: Russ Johnson - Stated that upon reviewing the information Shady Ridge presented to the Commission, he felt the location of the building wool -d be satis- factory. There being no one else present wishing to be heard, the hearing was declared closed on motion by Sheri Hukriede, seconded by Marlin Torgerson and carried unanimously. After discussion, it was moved by Laurel Olson, seconded by Sheri Hukriede, to recommend approval to the City Council. Motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF REQUEST OF THE CITY COUNCIL TO RECONSIDER RECOMMENDATION REGARDING THE PRELIMINARY PLAT SUBMITTED BY MR. WILLIAM HELLAND (CONTINUED FROM MAY 18, 1976) City Engineer Priebe presented the revised preliminary plat. Mr. Ted Beatty, Shady Ridge, stated that he felt the relocation of the roadway was a great improvement to the plat. Planning Commission minutes June 15, 1976 Mr. Tom Savage of the Crow River Country Club Long Range Planning Committee stated that 1978 will be the earliest that the new entrance to the Club would be used and felt that possibly School Road could be developed by then. Mr. John Miller inquired if the plat contained any playground areas. After further discussion, it was moved by Sheri Hukriede,, seconded by Marlin Torgerson, to recommend approval of the plat to the City Council. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR VACATION OF A PORTION OF HACKBERRY AVENUE BY HUTCHINSON INDUSTRIAL CORPORATION After discussion, it was moved by Marlin Torgerson, seconded by Sheri Hukriede, to reject the request due to insufficent data. Motion carried uanimousl.,y. (c) CONSIDERATION OF REQUEST FOR VACATION OF A PORTION OF EAST HIGH DRIVE BY HUTCHINSON INDUSTRIAL CORPORATION After discussion, it was moved by Laurel Olson, seconded by Marlin Torgerson, to reject the request due to insufficent data. Motion carried unanimously. (d) CONSIDERATION OF PRELIMINARY PLAT OF FAIRWAY OAKS SUBMITTED BY MR. TOM SAVAGE Mr. Savage reviewed the plat and stated it meets all requirements for private wells and septic tanks and drain fields. After discussion, it was moved by Marlin Torgerson, seconded by Sheri Hukriede, to set Public Hearing for July 20, 1976 to consider the plat. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR ANNEXATION - MR. TOM SAVAGE Said property considered for annexation is Fairway Oaks. After discussion, it was moved by Marlin Torgerson, seconded by Sheri Hukriede, to recommend approval of the request to the City Council. Motion carried unanimously. 5. MISCELLANEOUS (a) Communications from Clerk -Administrative Assistant 1. Administrative Assistant FZeetham introduced Mr. Donald Pauley, Community Development Director to the Commission. 2. Informed of a meeting on June 19, 1976 at 7:30 P.M. to review the Building Code and Zoning Ordinance with local builders and realtors. -- 2 - Planning Commission minutes June 15, 1976 6. ADJOURNMENT There being no further business to come before the Commission, the meeting was -declared adjourned at 8:15p.m. on motion by Marlin Torgerson, seconded by Laurel Olson and carried unanimously. - 3 - MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, JULY 6, 1976 1. Chairman Cone called the meeting to order at 12:00 Noon. Members present were: Bruce Peterson, Laurel Olson, Marlin Torgerson, and Clint Tracy in addition to Chairman Cone. Members absent were: Thor Skeie. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, and Community Development Director Pauley. 2. Community Development Director Pauley presented the proposed Pre - application for the 1977 LAWCON Grant for the development of the. East River Park. Discussion, was held on the land acquisition process, future program funding and the Luce Line Trail. It was then moved by Laurel Olson, seconded by Marlin Torgerson, to approve the Preapplication for a 1977 LAWCON Grant. 3. A request for annexation submitted by Mr. Robert Paetzel was reviewed by the Commission. Said property is a tract of land 90' x 130' north of the City. After discussion, it was moved by Clint Tracy, seconded by Marlin Torgerson to approve the request and recommend approval to the City Council subject to payment of the parks and playgrounds contribution. Motion carried unanimously. 4. There being no further business to come before the Commission, the meeting was declared adjourned at 12:40 P.M. ., COUNCIL: 7/27/76 01644 1 Z410/m lam Grant G. Knutson HUTCHINSON, MINNESOTA 55350 J C��u �c J / `�'��'' ������� �� � �� �� � �`� � . �°�%� ��� , `� � � �� f OLD ARMORY UTILIZATION REPORT SEPTEMBER 1975 THRU JUNE 1976 Number of Number Number Individual Organization per week of weeks Utilizations Revenue RENTAL: Women's Rec. Volleyball . . . . . . 85 . . . . 22 . . . . . 1870. $ 468.00 Men's Rec. Volleyball . . . . . . . 72 . . . . 8 . . . . . 576 . . . 240.00 Boys Basketball: 5th & 6th. . . . . . . . . . . 40 . . . . 12 . . . . . 480 . . . 80.00 3rd & 4th . . . . . . . . . . 42 . . . . 7 . . . . . 294 . . . 84.00 Girls Basketball: 5th & 6th . . . . . . . . . . 30 . . . . 12 . . . . . 360 . . . 60.00 7th & 8th . . . . . . . . . . . . . . . . . . . . . . Floor Hockey . . . . . . . . . . . 25 . . . . 6 . . . . . 150 . . . 40.00 Wrestling . . . . . . . . . . . . 30 . . . . 4 . . . . . 120 . . . 50.00 Roller Skating . . . . . . . . . . 150 . . . . 20 . . . . . 3000 . . . 840.00 Flea Market . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150.00 John Walton Furniture Sale . . . . . . . . . . . . . . . . . . . . . . 225.00 State of MN Drivers Exam . . . . . . . . . . . . . . . . . . 8600 . . . 390.00 (5) Private gatherings . . . . . . . . . . . . . . . . . . . 375 . . . 100.00 C ETA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160.00 C. I . U. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,020.00 Motor Vehicle . . . . . . . . . . . . . . . . . . . . . . . 29,000 . . . 16,152.00 $20,059.00 NON RENTAL: Womens Basketball, Open Gym . . . . 14 . . . . 20 . . . . . 480 . . . DeMol ay B.B. Tourney . . . . . . . . . . . . . . . . . . . . 200 . . . Ping Pong Tournament . . . . . . . . . . . . . . . . . . . . . . . . . Bicentennial Ball . . . . . . . . . . . . . . . . . . . . . . 200 . . . Cub Scout Carnival . . . . . . . . . . . . . . . . . . . . . 50 . . . HAVTI First Aid Classes . . . . . . . . . . . . . . . . . . . 175 . . . Senior Citizens - Comm. Ed . . . . . . . . . . . . . . . . 982 . . . Elections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Boy Scouts . . . . . . . . . . . . 15 . . . . 6 . . . . . 90 . . . Girl Scouts . . . . . . . . . . . . 12 . . . . 6 . . . . . 72 . . . OLD ARMORY UTILIZATION REPORT (CON'T) Number Number Number Individual Organization per week of weeks Utilizations Revenue TOPS . . . . . . . . . . . . . . . . 25 . . . . 22 . . . . . 550 . . . $ Senior Citizens Club . . . . . . . . 65 . . . . 44 . . . . . 2860 . . . Welcome Wagon . . . . . . . . . . . . . . . . . . . . . . . . 165 . . . Cub Scouts Banquet . . . . . . . . . . . . . . . . . . . . . . 115 . . . Arts and Crafts Show . . . . . . . . . . . . . . . . . . . . . . . . . . . Christian Group . . . . . . . . . . 150 . . . . 5 . . . . . 750 . . . Over Eaters Anonymous . . . . . . . 30 . . . . 5 . . . . . 150 . . . High School Basketball . . . . . . . 60 . . . . 12 . . . . . 720 . . . Mrs. Jaycee's Crazy Days . . . . . . . . . . . . . . . . . . . 150 . . . AARP . . . . . . . . . . . . . . . . 35 . . . . 4 . . . . . 140 . . . Political Caucus . . . . . . . . . . . . . . . . . . . . . 115 . . . TOTAL 52,789 $20,059.00 REPORT Fu_. "OLD ARMORY" SURVEY JULY 22, Approximate -Count of People per month Motor Vehicle 1,750 ++ it if it it if Driver License 535 ++ it it If ++ it Snowmobiles 450 ++ It ++ it ++ it Boats 50 If ++ it ++ it Information & Help 115 TOTAL APPROXIMATE PEOPLE PER MONTH TO VISIT MOTOR VEHICLE DEPT. 2,900 APPROXIMATE ESTIMATE OF FEES COLLECTED PER MONTH Month Motor Vehicle State City Fees Driver License=State City Smowmobile Boats Nov. 48,241.65 1275.00 1o67.00 139.00 34.00 2.50 Dec 77 898.93 3160.00 877.00 100.50 Jan. 43,887.82 2460.00 2488.00 204.50 107.00 Feb. 26,105.48 730.00 1727.50 154.00 16.00 Mar. 60.428.76 950.00 1961.50 189.50 2.00 16.50 Apr. 63,361.04 2260.00 2476.00 191.50 228.50 58.00 May Jun 48,818.14 59,4o1.05 800.00 164o.00 2035.00 2354.50 258.00 36.50 Jul 31,462.48 870.00 1607.50 198.50 13.00 TOTALS 459,605-35 14145.00 16594.00 1664.00 216.50 126.50 TOTAL APPROXIMATE PEOPLE TO SOME TO MOTOR VEHICLE DEPT. SINCE NOV. 1, 1975 ... 26,100 TOTAL AMOUNT SENT TO McLEOD COUNTY CLERK IN GLENCOE....(WQv.ToJuly) ...... $ 1,664.00 TOTAL, REVENUE COLLECTED FOR CITY OF HUTCHINSON SINCE NOVEMBER 1, 1975 TO JULY 21, 1976 $16,152.00 Submitted By; Eileen D. Torry, Clerk Motor Vehicle Dept. RETAIL "ON SALE" Otate of Oinneoota, COUXTY OF.... M �.r.. Q ....................... To the..Cj ... r ....... � ..?l1. �...1...... .of the ........................ or...........�1..L .!1..!. N.Sd A,' ............................................................................................State of Minnesota: herO lrap*..... or a Liosaee or t f .............. Q.<!!...e­. ...�!�...... ..�,,�.......«..»...«..««.....«..«»......«....... f,+ona as._—I . m....... "'`-._...day of.... !R f..Ajal a r.......... ...................«..«..«.., 18.Z..�, io crit At Retail Only, Non-Intozicaft Malt Liquors, as eaam aro defined by law, for oonsumption 110jr, those to tasu ... c.."'.�....................................................................................at .._..�� ���..:�.,�...............«..«..........»«».«....» Aliesf S A- h,Ns(1)\), )41 AJ at which plame said applieaaat..... ....operate......the busmen of...... ««!«l. »««...» .l..L.. :�.»» .».».«.... ,,6 d..».«......... and to that and repressat......and Atte ...... = follows: That said applioaat............................................................dtimm ........of the UniW States; of food morW Wk aobt andrepute; and ha. ....... ....at vdma the ajs of $1 years; that..............................................»»...............,ilroprtetor........ of the establUhanent for which the limnu will be issued if this application is &anted. That no snaasufaotursr of such non-iatoxioatiniahalt liquors has any ownaehip, to wUU or in p&A, In said business of said applicant ...... or any interest there"; That said appUoant...... naake...... this application pursuant and subject to all file Yates of the Stab of Niaanesota and the ordinances and retuiations of said...» ......... ».................».»».»..»».».«..»»»«»»......».....»..».»»..»»»......««........ applicable thsrsto, which ase hereby made a part hereof, and herAy ages..»..to obsw" and obey go am; «............».».......................»...........».....,,,..........(H.n wa otsu� wvoinm�np� !! w. ofioe.i r�soltlo�).»....«»....«....«.....«........»....................»«....... Eaoh applicant further states that he is not now las holder of, -nor has he made appUeattom for, nor doss he intend to snake applioa" for a Federal Retail Dealer's Spsotal taro stasmp for the sale of W=4="Al liquor, daS.00 aA, L- �2 sa� nu .SIb V iRa7s� «..............»...».....«..........».....«...........» w Cff. 9 Off' HTC111NSON IuI11n8SOfQ 553.50 t OFFICEAT 37 WASHINGTON AVENUE WEST M E M O R A.N D U M DATE: -July Z3 1.976 TO: Mayor and Council _ _ _ _ _ _ _ FROM: Community Development Director _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Contract with C.R.S. and Associates for Community Develpp@ent _ Management Plan — — After a meeting with the Downtown Area Study Committee and a phone survey of the majority of the members not present, the attached contract with C.R.S. and Associates is recommended for approval by the Council. Mr. Clarence'Simonowicz has advised us that the study will take 10 to 12 months. In view of the fact that our program year began July 1, 1976, it is the staff's recommendation that Mr. Simonowicz be authorized to proceed with the study. lm Attachment aaul fully submitted, ey 9G. CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES 7101, C.R.S. & ASSOCIATES 2180 UPPER AFTON RD. ST. PAUL, MINNESOTA 55119 ORDER 1 DATE Pursuant to your agreement dated September 23, 1975, you are hereby authorized to proceed with the professional services described as follows: Develop a Community Development Management Plan in accordance with the attached work description. Compensation for the above shall not exceed Ten Thousand Dollars, ($10,000.00) except that the following are not included in the $10,000 limitation. 1. Legal Services 2. Environmental Impact Statements 3. Special reports, studies or request to federal or state agencies 4. Special studies and reports not identified in the attached scope of services such as detailed parking studies, trafic engineering, etc. ' The City shall assist the consultant by appointing a special "Community Development Advisory Committee" unposed of knowledgeable citizens of the City of Hutchinson, to review findings, reports, and conclusions of the consultant. Approved at a meeting of the City Council on 1976. BY ATTEST D. J. Black Frank G. Fleetham, Jr. Mayor City Clerk I COMMUNITY DEVELOPMENT MANAGEMENT PLAN To review and evaluate all supporting services in the Community Development Area, identifying inappropriate uses and developments. Develop a policy planning management program to design and monitor programs and activities to meet short and long term goals. Institute development programs that will insure the continuation of supportive services while maintaining the intergrity of the Community Development Area. WORK PROGRAM The work program is to be carried out as an expansion and detailing of the population study, economic study, and generalized land use studies as developed by with Toltz, King, Duvall, Anderson and Associates of St. Paul, Minnesota. The study is to be completed within twelve (12) months and will be undertaken in consulation with a special Community Development Study Committee and in consultation with the City Planning Commission. An outline of the work program is.as follows: 1. Inventory and Analysis (a) Past trends in the development of supportive services (b) Establish limits of the service areas in the Community Development Area. (c) Land Use Survey Analysis (d) Building conditions/vacant and underutilized land (e) Property values/taxes (f) Review of occupancy/vacancy rates (g) Review of existing pertinent data concerning economic activity (h) Review of employment (i) Review of existing data concerning traffic and parking including,regional transportation planning efforts (j) Other Regional Development Commission data relevant to this study. i a 2. Redevelopment Potential - General Overview (a) Market Analysis - to be accomplished through personal interviews and review of available data/responsive to local development interest (b) Level of Public Committment (c) Level of Private Committment (d) Financing Options (e) Existing development opportunities 3. Community Development Goals and Objectives (a) Public sector - goals and objectives (b) Private sector - goals and objectives (c) Policy statement on goals and objectives 4. Alternative Development Concepts (a) Generation of Alternatives (b) Evaluation including economic feasibility (c) Synthesis 5. Overall Community Development Management Plan (Graphic and written objectives) (a) Land Use (b) Circulation (c) Parking (d) Urban Design Factors b. Implementation Strategy (a) Development District (b) Redevelopment Plan (c) Development Corporation (d) Industrial Development Bonds (e) Parking lot assessment programs (f) Community Development Program (g) Other regulatory and incentive programs 7. Selection of appropriate Implementation Strategy for the development and improvement of Hutchinson's Community Development Area NOTE: The exact nature and scope of services required to complete phases 8 and 9 can only be determined after the completion of phases 1 through 7 and are not included items in this scope of work. 8. Solicitation of Development Interest (a) Identification of developers and their need for public assistance (b) Matching of developer and strategy 9. Action Projects (Examples) (a) Land assemby and clearance (b) Construction of parking facilities (c) Sidewalk and streetscape development, street furniture, etc. (d) Additional planning/design for the Community Development Area can be part of the project cost funded by project funds. ti J Yj"hson Commun�oaoilaf CENTURY AVENUE jg c,&knson, inn&o&, 55350 Honorable Mayor Black and City Council Members 37 Washington Avenue West Hutchinson, Minnesota 55350 TzLzpnoxa 612/896-1665 IN RE: Purchase of Embosser and Electric Imprinters This last year, the Hospital Board had made provisions in the capital expenditure budget for replacement of an embosser and some imprinters in the Business Office area. We have had a system of this fashion in the hospital for several years now, and it has simplified the amount of writing that would have to be done with a manual system. The hospital has contacted two companies and has evaluated the respective equipment for the purchase of this system. Enclosed you will find literature concerning the equipment manufactured by Farrington Company and Pitney Bowes. In our estimation, both pieces of equipment are excellent. It our recommendation that the less costly Farrington Model 4800 be purchased in the amount of $2,750.25. The Pitney Bowes system, as you can see, is $5,647.00. At their last meeting the Governing Board, upon motion by Juul, seconded by Goebel, requested the City Council to authorize the hospital to purchase a Farrington Embosser and three printers in the amount of $3,626.25. The Governing Board is making this request in accordance with Ordinance #457 - "that any single item of purchase of $2,500 shall first be approved by the City Council." Respectfully submitted, INSON C HOSPITAL Philip G. Graves Admin trator PGG:lkz q49 1 i i i '^ i` C III N`+ Chi N M E M O R A N D U M DATE: _Jule 23, 1v6_ _ _ _ _ — _ — TO: City Council _`___T__!___ ______ FROM: City Engineer _____________^______— SUBJECT: Storm Sewer, Assessment Roll, 3rd Ave. N .V._ _ _ ^ — _ _ — — We have completed the above -referenced Roll and recommend you consider setting a hearing date for same. The earliest date we could advertise is Friday, July 30th, which would allow the hearing to be held on August 10th, at a Regular Council Meeting. Sincerely, CITY OF HUTCHINSON tj Marlow V. Priebe City Engineer MVP:ns MCZOd Country 4yricultural -A.Mociation P.O. BOX 142 HUTCHINSON, MINNESOTA 55350 July 16, 1976 Hutchinson City Council Hutchinson, Minnesota Dear Council Members; The PYTcLeod County Agricultural Association (Fair Board) asks a7ain this year for beer and cigarette licenses for the operation of the Fair, August 20 through the 24th, 19769 and for the State Tractor Pull to be held on the McLeod County Fairgrounds in Hutchinson on Sunday, September 5, 1976. The Beer Garten, located just north of the Grandstand on the Fairgrounds, is operated by the McLeod County Agricultural Association through a superintendent and assistant who are Donald Kenning, RFD 40 Hutchinson, and Everett Ernst, formerly of Hutchinson but now a resident of Lester Prairie. Officers of the Association are Clifford Bussler, Brownton, president; A. L. Jenneke, Glencoe, vice president; Mrs. Royal J. (Margaret) Knutson, Hutchinson, secretary; and Earl Zimmerman, Hutchinson, treasurer. In addition to operation of the beer stand, the Fair Board is again this year considering the sale of beer (transferred from cans or bottles to paper containers by adult vendors) in the grandstand during the scheduled performances there. As you may remember, we tried this for the first time last year and found that it worked successfully with no complaints, abuses or injuries. The people who sell beer, cigarettes, candy and so on in the beer Parten are either Fair Board members or people of good character hired by the Board. The Board thanks you for you consideration in this matter, and for all the good relations and support from all the city department heads and employees. It is our hope that we can continue to provide a Fair which is a credit to the Community as well as to the entire County. Inclosed is our license check in the amount of Sincerely, 4�4t� JUL m Margaret Knutson, Secretary RECEIVED u b 61 9 P. APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE FEE $5.00 * 1. Name of applicant,L A tr l E"Nki^V-S Address _� p, G 019' '�:,r So --- -- 2. Organization 3 )In C Gy et_ - AP T ins Address &,P-4 /wi►s�--� -' o • — 3. Place to be held & time 4. Band already booked - -- 5. Name of band 6. Have you run dances in Hutchinson before ?Elsewhere?_,Z 7. Date dance to be held: AVC, ,' - 12. nl i ft p 8. I understand that according to Minnesota Statues, Ch.624, Sec. 624.50: 9. 10. 11. "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, not a public officer, shall be designated as such off- icer of the law, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. Ar__ Recommendation- Qi ction of City Co naci Fees and expenses of officer* * (Payable in Advance) q+. r June 25, 1976 The library board met on June 25, 1976, with the following memb!fs : 10 The minutes of the p vious meeting were read and approved. Circulation statistics for March, April and May were read and approved. MAL'LO n Secretary July 22, 1976 Clerk -Administrative Assistant The Honorable Mayor and Council 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Council Members and Mr. Fleetham: FOR YOUR INFORMATION I will be leaving Hutchinson and moving to Berrien Springs, Michigan. I, therefore, regretfully submit my resignation as Water Billing Clerk effective August 6, 1976. I have enjoyed my job and found it to be an opportunity to acquire additional knowledge in understanding of municipal government. It has been an honor and pleasure working with the City Council and my fellow employees for the City of Hutchinson. Sincerely, Bernice Ratter AC 612 896-5795 WR YOy�)RfORMATION HUTCHINSON GROWTH INC. 011t"Ya- HUTCHINSON, MINNESOTA• July 14, 1976 Hutchinson Mayor and Members of the City Council City of Hutchinson Hutchinson, Minnesota 55354 Gentlemen, The Board of Directors of Hutchinson Growth, Inc. have asked for vacation of Fourth Aveme Southeast and also Superior Street in the Industrial Park. The change is requested to permit us to better utilize the remaining land owned by Hutchinson Growth, Inc. in the Industrial Park. Very truly yours, BY Eugene D. Dagge#WPresident IDD/mr cc: Planning Committee Hutchinson, Minnesota " AOR YOUR INFOR;, ,r�ITYf'C�T' HU TC ITI NS O N ;,kititinofa 55350 OFFICES, AT 37 WASHINGTON AVFNUr WEST July 19, 1976 Mr. Donald Peterson Peterson Construction Co. So. Jefferson Street Hutchinson, MN 55350 RE: Lots 4 and 5 Peterson's Terrace Dear Don: At 10:30 A.M. this day, July 19, 1976, I inspected the regrading of the above -referenced Lots. The grading has been completed satisfactory to allow the drainage to flow easterly to the existing drain. In my opinion, no addition drain tile will be necessary. The requirements as set forth in our letters of May 20th, and July 12th of this year have been met and Occupancy Permits will be issued. Sincerely, CITY OF HUTCHINSON AC&O-C C 2,1 -r_,�tcde Marlow V. Priebe City Engineer MVP: ns ,,CC: Lowell Otto City Council Building Inspector 0