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cp08-10-1976 ct AGENDA REGULAR MTTTING -- HUTCHINSON CITY COUNCIL TUESDAY, AUGU:� 10, 1976 \.i. Call meeting to order - 7:30 P.M. Invocation - Reverend Thor Skeie Consideration of minutes of the regular meeting of July 27, 1976 Action - Motion to approve - notion to approve as amended 4. Public Hearing 8:00 P.M. - Consideration of Proposed Assessment Roll No. 64 Action - Motion to close hearing Motion to continue hearing Motion to waive reading and adopt resolution adopting Assessment Roll No. 64 5. Communications, Requests and Petitions Consideration of Petition requesting Referendum on Gift of Hockey Arena to City Action - Consideration of Petition requesting Baricade across the North end of East Highland Park Drive Action - 6. Resolutions and Ordinances \a) Resolution No. 5758 - Adopting a Residential Tree Removal Subsidy �� Program Action - Motion to reject - Mtion to waive reading and adopt 7. Reports of Officers, Boards and Commissions \114) monthly Financial Report - July 76 Action - Order by Mayor received for filing (\ Building Official's Monthly Report - July 76 Action - Order by Mayor received for filing (`cun,:"' agenda, August ?0, 1976 8. Unfinished Business None at this time 9. New Business Na) Consideration of Entering Agreement with C.R.S. and Associates to prepare a Housing Study for the City of Hutchinson • Action - Motion to reject - Notion to authorize Mayor and Clerk to sign agreement Consideration of Request for Construction of Ice Rink on St. Anastasia Church Grounds Action - Appointments to Boards and Commissions 1. Library Board Action - Mbtion.to reject - Motion to appoint dl Consideration of Proposals for Lease of Farmland near Airport (East Half of the Southwest Quarter of Section 12, Township 116N, Range 30 West) Action - Motion to reject - Motion to award contract to appropriate bidder e) Consideration of Bids for Picnic Shelter Restroom/Shower Facility and separate Restroom Facility at West River Park Campgrounds Action - Motion to reject - Motion to award contract to appropriate bidder ( Consideration of Bids for Rehabilitation of House at West River Park Campgrounds Action - Motion to reject - Notion to award contract to appropriate bidder Consideration of Bids for Construction of Pump House for Well No. 3, Hutchinson Water Plant Action - Motion to reject - Motion to award contract to appropriate bidder ( ) Consideration of Bids for Construction of Cold Storage Building at Hutchinson Municipal Service Center Action - Motion to reject - Motion to award contract to appropriate bidder 2 - 'o.rnci agorida, Aug71st 10, i976 Consideration of Public Facilit2es Study Action - Motion to reject - Motion to authorize Mayor and Clerk to sign contract 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) verified Claims 4 Action - Motion to approve and authorize payment 12. Adjournment - 3 - AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 10, 1976 6. RESOLUTIONS AND ORDINANCES �) Ordinance No. 18/76 - An Ordinance Providing for Prevention and \ Control of Shade Tree Disease and the Collection of the costs of Co such work or s as a Special Assessment Against Benefited Property Serv�c Action - Motion to reject - Motion to waive first reading and set second reading for August 24, 1976 Resolution No. 5760 - Setting Date, Time, Place Locations and Appointment of Judges for State Primary Election ?(ction - Motion to reject - Motion.to waive reading and adopt\ 7. REPORTS OF OFFICERS, BOARDS, AND COMMISSIONS Minutes of the Nursing Home Board Meeting dated July 15, 1976 Action - Order by Mayor received for filing Report of Utilities Commission regarding Rates effective for Quarter Ended June 30, 1976 Action - Order by Mayor received for filing 9. NEW BUSINESS Consideration of Delinquent Water Accounts Action - Motion to reject - Motion to continue pay period Motion to authorize discontinuation of services D. Consideration of Advertising for Bids for Repair of Library Roof Action - Motion to reject - Motion to authorize publication of advertisement for bids to be opened August 24, 1976 during the course of the regular Council meeting Consideration of Bids - Letting No. 6 Action - Motion to reject - Motion to award contract to appropriate bidder X) Consideration of Bids - Letting No. 7 Action - Motion to reject - Motion to award contract to appropriate bidder P MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 27, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. Members present: Aldermen Westlund, B. Peterson, Haag and K. Peterson in addition to Mayor Black. Members absent were: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebb, and Community Development Director Pauley. 2. INVOCATION Reverend Keith Duehn of the Bethlehem United Methodist Church delivered the invocation. 3. MINUTES On motion by Alderman Haag, seconded by Alderman K. Peterson, the m*nutes of the regular meeting of July 13, 1976 and the special meeting of July 12, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST FOR IMPROVED STREET LIGHTING IN THE AREA OF SOUTHVIEW COURT AND SUNSET STREET After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson to refer said request to the Utilities Commission for reviewal and recommendation. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5752 - COMMENDING SHERI HUKRIEDE After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to accept the resignation of Mrs. Hukriede from the Planning Commission. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5752, entitled, Commending Sheri Hukriede. Motion carried unanimously. (b) ORDINANCE NO. 17/76 - AN ORDINANCE TO ESTABLISH, DESIGNATE, ACQUIRE, PROVIDE, REGULATE, MAINTAIN AND IMPROVE AN OFF-STREET PARKING SYSTEM WITHIN A CENTRAL BUSINESS OFF STREET PARKING DISTRICT, AND TO LEVY SPECIAL ASSESSMENTS AND TAXES AND TO ISSUE BONDS FOR THAT PURPOSE Council minutes, July 27, 1976 Mayor Black reviewed the process of developing said ordinance and restated his feelings as to the inequities of the formula. He further stated that he, City Engineer Priebe, City attorney Schantzen and Community Development Director Pauley are working on a new formula but have not been able to complete it. He then requested permission to complete the new formula and present it to the Parking Committee for their reviewal and then the Council's. The following comments were made by those present: Alderman Westlund - Commended the Parking Committee for their work and suggested a member of that committee work with the City Committee in the development of the formula. Ben Stolpman - Stated a businessman affected by the formula should be a member of the City Committee. City Attorney Schantzen - Suggest Mr. Bob Otte, Executive Vice President of the Chamber of Commerce, represent the Parking Committee. Dr. W. White - Stated that there are inequities in the formula and agreed that Mr. Otte should represent the Chamber of Commerce Park- ing Committee. Jay Alrick - As a member of the Parking Committee, he felt that if the formula could be improved he fully supported it. Russ Meade - Stated that the basic problem is those who need the parking should pay the majority of the cost. Carley Hoeft - Stated, as a member of the Parking Committee, he felt the committee would support any formula that is better than the one they developed. After further discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson to defer consideration until the develop- ment of the new formula. 7. REPORTS OF OFFICERS, BOARDS, AND COMMISSIONS (a) MINUTES OF THE REGULAR MEETING OF THE HUTCHINSON PLANNING COMMISSION DATED JUNE 15, 1976 AND SPECIAL MEETING DATED JULY 6, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. - 2 - En Council minutes, July 27, 1976 8. OLD BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR PROPOSALS FOR LEASE OF FARMLAND NEAR AIRPORT (EAST HALF OF THE SOUTHWEST QUARTER SECTION 12, TOWNSHIP 116N, RANGE 30 WEST) After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to authorize publication of advertisement for bids to be opened at 12:45 P.M., Tuesday, August 10, 1976. Motion carried unanimously. (b) REVIEW OF THE OPERATION OF THE "OLD" ARMORY Administrative Assistant Fleetham reviewed the total revenue and expenses generated from the "Old" Armory. Discussion was held on the report Recreation Director Keith prepared regarding the number of people using the "Old" Armory in the past yeax. Recreation Director Keith stated that the human need rather than the dollar factor should be considered at this time. He further stated that the City is lacking facilities such as this and that there is no just way that the building could be destroyed. Discussion was held on the expected revenue and expected major expenses. After review of the facts presented and comments made, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to continue the use of the "Old" Armory for an indefinite period of time. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION OF THE HUTCHINSON TRANSPORTATION ADVISORY COMMITTEE REGARDING ADOPTION OF THE HUTCHINSON TRANSPORTATION PLAN SUBMITTED BY THE REGIONAL DEVELOPMENT COMMISSION Mayor Black summarized the transportation problem of the City and reviewed the transportation study process which was done by Mr. Wayne Thompson of the Regional Development Commission and a citizens committee. Mr. Thompson reviewed the contents of the plan, the hours each service will run and our income and expenses. Discussion was held on the difference between private and public transportation. - 3 - Council minutes, July 27, 1976 Mrs. Jean Lerberg on behalf of the Elderly of Hutchinson stated there is a tremendous need for transportation for the Elderly and greatly supported the Transportation Plan. Administrative Assistant Fleetham stated Hand's, Inc. has expressed its desire for public transportation to get their employees to and from work at their new plant at the Industrial Park. At 8:15 P.M., it was the concensus of the Council to defer consider- ation until later in the meeting. At 9:05 P.M. discussion was resumed. Alderman Westlund, and Alderman B. Peterson, expressed their concern that the City should start with a simpler transportation plan. Alderman K. Peterson stated that she needed additional time to review the material received to make a knowledgeable decision. After further discussion, it was then moved by Alderman Haag, seconded by Mayor Black to authorize the staff to submit a final application for a transportation system. Motion was defeated on a vote of 3 to 2. It was the concensus of the Council to meet with the Planning Consultant and advisory committee to review the proposed plan. (d) CONSIDERATION OF PRELIMINARY PLAT OF KAMLIN GROVE ADDITION AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Pribe reviewed the plat with those present. After ,discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the preliminary plat contingent that the Parks and Playgrounds Contribution of $1,792 is paid. Motion carried unanimously. (e) CONSIDERATION OF RENEWAL OF EMPLOYEE HEALTH INSURANCE POLICY Administrative Assistant Fleetham reviewed the present policy. He further stated that the agency has indicated a 10% increase in rates. He then recommended that the policy be amended to increase room coverage to $60 a day. He also recommended that the City increase its self-insured maternity benefits to $450 for any child born after August 1, 1976. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to renew the present policy with the room coverage increased to $60/day and the City increase its self-insured maternity benefits to $450 effective with any baby born after August 1, 1976. Motion carried unanimously. (f) CONSIDERATION OF APPLICATION FOR SHORT TERM RETAIL "ON -SALE" NON - INTOXICATING MALT LIQUOR LICENSE SUBMITTED BY MR. MARTIN BRIGGS ON BEHALF OF THE ST. ANASTASIA FALL FESTIVAL COMMITTEE - 4 - Council minutes, July 27, 1976 After discussion, it was moved by Alderman Haag, seconded by Alder- man K. Peterson, to approve the application and authorize issuance of the license. Motion carried unanimously. (g) CONSIDERATION OF ENTERING AGREEMENT WITH C.R.S. AND ASSOCIATES FOR COMMUNITY DEVELOPMENT MANAGEMENT PLAN Administrative Assistant Fleetham stated said study is part of the original presentation made by C.R.S. and Associates. Said study will cover the downtown area. Total cost will be $10,000 for 12 months. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize the Mayor and Clerk to enter agreement with C.R.S. and Associates for a Community Develop- ment Management Plan. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR OFFICE EQUIPMENT PURCHASE SUBMITTED BY HUTCHINSON COMMUNITY HOSPITAL Said request is to purchase 1 Farrington Model 500 Embosser and 3 Electric Imprinters in the amount of $3,636.25. It was noted said request is a budgeted item. It was then moved by Alderman K. Peterson, seconded by Alderman Haag, to approve said request and authorize expenditure. Motion carried unanimously. (i) CONSIDERATION OF ENTERING NONENCROACHMENT AGREEMENT WITH STATE HIGHWAY DEPARTMENT FOR 1976 FAU PROJECTS City Engineer Priebe stated said agreement'is part of the process of approval for the 1976 FAU Projects. It was then moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5755, entitled, Authorizing Signing of Nonencroachment Agreement with the State of Minnesota. Motion carried unanimously. (j) CONSIDERATION OF MAKING APPLICATION FOR PERMIT FOR WATERMAIN TO CROSS THE LUCE LINE TRAIL City Engineer Priebe stated that said permit is needed to extend water to the West River Park under the LAWCON Grant. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5756, entitled, Authorizing Filing of Application for Permit to Cross Luce Line Trail with 6" Watermain. Motion carried unanimously. (k) CONSIDERATION OF ADVERTISING FOR BIDS FOR PICNIC SHELTER RESTROOM/SHOWER FACILITY AND SEPARATE RESTROOM FACILITY WEST RIVER PARK CAMPGROUNDS After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize publication of the Advertisement for Bids to be opened Tuesday, August 10, 1976, at 1:15 P.M. Motion carried unanimously. - 5 - Council minutes, July 27, 1976 (1) CONSIDERATION OF ADVERTISING FOR BIDS FOR REHABILITATION OF HOUSE AT WEST RIVER PARK CAMPGROUNDS 6 After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to authorize publication of the Advertisement for Bids to be opened Tuesday, August 10, 1976 at 1:30 P.M. Motion carried unanimously. (m) CONSIDERATION OF ADVERTISING FOR BIDS FOR CONSTRUCTION OF A PUMP HOUSE -FOR WELL NO. 3, HUTCHINSON WATER PLANT After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to authorize publication of Advertisement for Bids to be opened Tuesday, August 10, 1976 at 1:45 P.M. Motion carried unanimously. t (n) CONSIDERATION OF ADVERTISING FOR BIDS FOR CONSTRUCTION OF A COLD STORAGE BUILDING AT HUTCHINSON MUNICIPAL SERVICES CENTER After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to authorize publication of Advertisement for Bids to be opened on Tuesday, August 10, 1976 at 1:45 P.M. Motion carried unanimously. (o) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 64 City Engineer Priebe stated said assessments are for the installation of storm sewer on Third Avenue, N.W. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson to waive reading and adopt Resolution No. 5753, entitled, Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment Roll No. 64. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5754, entitled, For Hearing on Proposed Assessment Roll No. 64. Motion carried unanimously. (p) CONSIDERATION OF REQUEST FOR RETAIL NON -INTOXICATING ON -SALE MALT LIQUOR LICENSE - MCLEOD COUNTY AGRICULTURE ASSOCIATION After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to approve the application and authorize issuance of the license. Motion carried unanimously. (q) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL - MCLEOD COUNTY AGRICULTURAL SOCIETY After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the application and authorize issuance of the license. Motion carried unanimously. - 6 - r Council minutes, July 27, 1976 (r) CONFIRMATION OF EMPLOYMENT OF HOUSE DOCTOR Administrative Assistant Fleetham reviewed the applicatns that weie interviewed by the staff and recommended that Mr. Homer Pittman be employed to fill the position. Alderman B. Peterson expressed his reservations in the hiring of Mr. Pittman since he has very little experience in the residential construction. Discussion was held on Mr. Pittman's qualifications and their meeting the job requirements. After further discussion, it was moved by.Alderman Westlund, seconded by Alderman Haag, to employ Mr. Homer Pittman as House Doctor effective August 15, 1976. Motion carried on a 4-1 vote. (s) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL - JANKE'S RED OWL After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the application and authorize issuance of the license. Motion carried unanimously. (t) APPOINTMENTS TO BOARDS AND COMMISSIONS (a) Planning Commission Mayor Black then appointed Mr. Ken Gruenhagen to the Planning Commission to fill the unexpired term of Sheri Hukriede upon Council ratification. It was moved by Alderman K. Peterson seconded by Alderman B. Peterson, to ratify said appointment. Motion carried unanimously. i (b) Community Development Advisory Committee Mayor Black then appointed the following to the Community Development Advisory Committee upon Council ratification: Alderman B. Peterson; Thor Skeie, Phyllis Hegrenes, Paul Yancey, Russel Meade, Leslie Smith, Mildred Nelson, Harlan Emans, Mr. Earl Zimmerman, Frdnk Fay, and Garey Knudson. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify said appointment. Motion carried unanimously. (u) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR BRIDGE APPROACHES City Engineer Priebe presented the Plans and Specifications for the Bridge Approaches. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5759, entitled, Approving Plans and Specifications and Ordering Advertisment for Bids - Project No. 76-29. Motion carried unanimously. Mt Council minutes, July 27, 1976 10. MISCELLANEOUS i (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1 1. Reminded of the Department Head Meeting Thursday, July 29, 1976 at 8:00 A.M. 2. Informed that.the materials for the Council Retreat would be mailed out Thursday or Friday. 3. Informed that no bids were received for Public Officials Liability Insurance. 4. Informed that the City payroll is going on to computer and that the City Council would received checks twice a month rather than once a month. S. Informed that the City Employee Appreciation Picnic is tentatively scheduled for Wednesday, August 25, 1976. (b) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR PAULEY 1. Presented the Environmental Review on the Community Development Grant. (c) COMMUNICATIONS FROM MAYOR BLACK 1. Acknowledged the letter of resignation from Mrs. Bernice Ratter as Water Billing Clerk effective August 6, 1976. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson to accept the resignation. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5757, entitled, Commending Bernice Ratter. Motion carried unanimously. 2. Inquired as to the status of the Grant Application for Dutch Elm Disease Subsidy. Community Development Director Pauley stated no word as been received. (d) COMMUNICATIONS FROM ALDERMAN HAAG 1. Reviewed the status of the proposed extension of Freemont Avenue. 2. Discussion was held on the replacement of ambulances for the Hospital. It was the concensus of the Council that Administrative Assistant Fleetham contact the Regional Development Commission as to the availability of funds to purchase said ambulances. (e) COMMUNICATIONS FROM ALDERMAN K. PETERSON 1. Informed that it was discussed by the Safety Council at the - 8 - f Council minutes, July 27, 1976 r last meeting that the Sveed Limit on the Golf Course Road be reduced. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman B. Peterson to approve the verified claims and authorize issuance of payment from the appropriate funds. Motion carried unanimously.' 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 11:10 P.M. on motion by Alderman Westlund, seconded by Alderman Haag and carried unanimously. - 9 - PUBLICATION NO. 1827. PUBLISHED IN THE HUTCHZNSON LEADER ON FRIDAY, JULY 30, 1976. FOR HEARING ON PROPOSED ASSESSMENT ROLL NO. 64 HUTCHINSON, MINNESOTA July 27, 1976 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on August 10, 1976, at City Hall to pass upon the proposed assessment for the improvement of: Third Avenue, N.E. Drainage Area by the improvement of storm sewer The proposed assessment is on file for public inspection at my office. All points of view, written or oral, will be considered at the hearing. The total cost of the improvement is $85,809.90. ank G. Fleetham, Jr. City Clerk q&. WE THE UNDERSIGNED, REGISTERED VOTERS OF THE CIT( OF HuTCHINSON, DO HEREBY REQUEST A REFERENDLM REGARDING THE PROPOSED HOCKEY ARENA GIFT TO THE CITY. A 0 1 WE THE UNDERSIGNED, REGISTERED VOTERS OF THE CITY OF HUTCHINSON, DO HEREBY REQUEST A REFERENDUM REGARDING THE PROPOSED HOCKEY ARENA GIFT TO THE CITY. WE THE UNDERSIGNED, REGISTERED VOTERS OF THE CITY OF HUTCHINSON, DO HEREBY REQUEST A REFERENDUM REGARDING THE PROPOSED HOCKEY ARENA GIFT TO THE CIN. ► �:.'l I i 'o -PA SO;& MR m, W2�, � F MIN a.. wt AMPM MAr • r r4lmy �a / • J ;:.f y WE THE UNDERSIGNED, REGISTERED VOTERS OF THE CITY OF RffCHINSON, DO HEREBY REQUEST A REFERENDUM REGARDING THE PROPOSED Hocm ARENA GIFT TO THE CITY o �►� TIP_� J FAWAY woo �1 wl .1 July 12, 1976 To the Cit Council of Hutchinson, Minnesota and Planning Commission PETITION REF: ESTABLISHMENT OF A PERMANENT BARRICADE Z. EAST HIGHLAND PARR DRIVE We the undersigned do hereby request the city council to take action on establishing a permanent barricade at the north end of the residential section of East Highland Park Drive. The reasons for the request are as follows: 1. Excessive traffic from Hutchinson Industrial Corporation (a commercial establishment) using a residential street as a means of entrance and exit to their business. 2. Excessive speed from said traffic causing unsafe conditions for children in the area. 3. Hutchinson Industrial Corporation does provide a private road to their establishment. Therefore we see no need for Hutchinson Industrial Corporation to burden a residential area which was in existence prior to Hutchinson Industrial Corporation's present location. 4. To our knowledge, Hutchinson Industrial Corporation did not pay for streeting and improvement serving the residential properties located on East Highland Park Drive. Therefore, the usage of East Highland Park Drive by Hutchinson Industrial Corporation is causing a burden to the residents and diminishing the value of their property. Therefore, we the undersigned petitioners, request that the city council take action on establishing a permanent barricade on the north end of the residential section of Highland Park Drive. Petitioners (Property owners) l ,i7L V -'PJvri 6t b� HN rC OV A/S4Pi CORP. o use o .4r err#r. � PR��s�o b qR�i�►�� Dom we-li oo R®LLA-vo a FlayO wov A/ -LA N N y SRN S -AJ qi VA CAO' UA C4 w/7" cNn; (..OT T Q O�i6FN VA - Lo % okoo► Eas r 0 RESOLUTION NO. 5758 RESOLUTION ADOPTING A RESIDENTIAL TREE REMOVAL SUBSIDY PROGRAM WHEREAS, The Minnesota Department of Agriculture has awarded the City of Hutchinson a matching Grant -In -Aid to assist residential property owners in the removal and disposal of diseased trees pursuant to Minnesota Statutes, Section 18.023, Subdivision 3a and, WHEREAS, the City of Hutchinson has reserved funds in an amount equal to that provided by'the Minnesota Department of Agriculture, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson establishes a Residential Tree Removal Subsidy Program which will reimburse taxable, private, residential property owners for two-thirds of the cost of treatment and removal of a confirmed Dutch Elm or Oak Wilt Diseased tree up to a �imum of $100 per tree for diseased trees removed during calender year 1976 only. Adopted by the City Council this day of , 1976. ATTEST: Frank G. Fleetham, Jr. City Clerk D. J. Black Mayor bp,. No. 76-058 Agreement By and Between the Minnesota Department of Agriculture City of Hutchinson THIS AGREEMENT entered into this 26th day of July , 197 6, between the State of Minnesota through its Department of Agriculture (herein- after "the Department") and the City of Hutchinson _ (hereinafter 'the Grantee"), WITNESSETH; WHEREAS the Commissioner of Agriculture has been authorized by Minnesota Statutes, Section 18.023 to provide grants-in-aid to municipal governments which have shade tree disease control programs approved by the Commissioner of Agriculture, for partial funding of municipal subsidy programs for the removal of diseased shade trees by owners of residential property, and WHEREAS the Grantee has a shads tree disease program approved by the Commissioner, and WHEREAS the Grantee has made application for the said grant-in-aid, and WHEREAS upon review of the Grantee's application by the Department, the Department has determined that Grantee is eligible for said grant-in-aid, MY, THEREFORE, the Department and the Grantee agree as follows: 1.00 Definitions. As used in this agreement the following terms shall have the meaning givens (a) 'Tree inspector" means a person who has the necessary qualifications to properly plan, direct and supervise all requirements for controlling shade tree disease within the Grantee's boundaries and is so certified by the Department. (b) 'Subsidy program" means the Grantee's pram of financial assistance to private, residential property owners for removal of diseased elm and/or oak shade tree. 2.00 Incorporation of Department's Rewlations. Grrantee's, The application of the Grantee for this grant-in-aid, the correspondence related thereto, and the Rules and Regulations of the Department, Part A, Chapter 4, Regulations Aar 101-108 are hereby incorporated into this agreement by reference. The grant herein made is based on the Grantee's representations and assurances in his application and related correspondence. ' 3.00 Payment Under grant Award. 3.10 The Department agrees to owumber the amount of $2500.00 for purposes of payment to the Grantee under this award- Payments in 197 6-, shall not exceed_ this encumbered amount. The Department shall make payment not more than 50% of the actual costs incurred or expected to be incurred. 3.20 Grantee agrees that all trees removed under his subsidy program and included in the total cost of the Grantee's subsidy program for purposes of payment from the Department shall meat all eligibility requirements not forth in the Department's regulation Aar 107. The Grantees tree inspector shall certify that all trees claimed under this agreemout aft in coapliatice-'Mlth these requirements. 3.30 All trees claims¢ :as a cost to t�hg grant"#* AthsicW. program sh 11 i have been removed in oalend" year lA.76,q 3.40 should icor aiw reason the Qrantse claim putt !or removal hf a tree which does not meet the above stated. requirmoTts, the Grantee most Bob-' mit a written explanation of %tW such p@y mMt is beit+p claimed under the great award. Such payment will be within the total discretion of the Department. 3.50 Request for payments racy be sW=dtted to the Department by tate 15th day of arV calendar month on request for paymentt forms provided by the Department. Requests for payment must be witnessed by a notary public and shall include: -a- (a) list of private residential property owners qualifying for Grantee's subsidy for tree removal. (b) number of eligible trees removed from each specific parcel. (a) amount of subsidy payments the Grantee either will pay or has paid out to each private resident and property owner. (d) a statement that trees claimed under the request meet all requirements of Agr 107. 3.60 Notwithstanding any of the above provisions, the Department may refuse payment on art request when there is a shoring that the provisions of this agreement have not been totally complied with by the grantee. 4.00 Records and Access to Information. 4.10 Grantee shall maintain records providing reasonable evidence that the trees which were removed under the subsidy program met the eligibility requirements set forth in the Department's Regulation Agr 107, and that the Grantee has or will provide his share of the subsidy to the property owner. These records shall include, but are not limited to: date tree was confirmed diseased; date on which notice to remove was given; name, address, and phone number of property owner; address of property from which tie tree was removed; and approximate amount of subsidy to the property owner. 4.20 Grantee's tree inspector shall submit to the Department prior to any payment under this grant award, a sworn affidavit disclosing his or her interests or the interests of any relatives in the business of treating, removing and disposing of trees. Further, requests for payment shall disclose trees which the inspector authorised for removal and subsidy Payment and which were removed by such business interest. 4.30 Grantee agrees that the Department shall have full access to all records, documents, memoranda, and works of similar nature which may relate to the eligibility of a tree claimed for payment. . 3 - 5.00 Accounting. The Grantee agrees to (1) maintain a separate accounting system for the subsidy program (2) maintain accurate and complete accounts of tin expenditure of grant funds, and (3) retain accounting records and afford at all times the legislative auditor or other representative of the State of Minnesota reasonable facilities for examination and audits of the accounts. 6.00 Department's Reserved Rights. Should the Department find that there has been a failure by the nadoi- polity to comply with the provisions of this Agreement, the Departrnt reserves the right to tab* such actions deemed necessary or appropriate to protect the interests of the State of Minnesota, including refusing to mobs any disbursement of funds and requiring the return or all or part of any funds that have already been disbursed. 7.00 Amendments. This Agreement may be amended only with the written consent of both the Department and the Grantee. 8.00 Assiarmoent. Grantee shall neither assign nor transfer OW rights or obligations under this contract without prior written consent of the Department. 9.00 Mon -Discrimination. At all time in performing azW services or unciartaM ng aoy actions, under this contract, Grantee shall abide by the provisions of Minnesota Statutes, Section 363.03 (1974) prohibiting discrimination because of race, color, creed, religion, national origin, sex, marital status. status with regard to public assistance, or disability. Grantee further agrees that, in all solicitations or advertisements for eWicyses placed by or on behalf of Grantee, it shall state that all qualified persona seeking eMloyment will reosive consideration therefore without regard to rave, color, creed, religion, national origin, sex, marital status, status with regard to publio assistance or disability. w 4 - IN WITNESS of this Agreement, the Department and the Grantee have caused it to be executed by their proper officers and representatives. Department of Agriculture City of Hutchinson By: for: Jon Wefald Commissioner of Agriculture By: Approved as to form and execution XTitle: City Clerk this daY of 19 WARREN SPANNAUS Attorney General XBY= BY - - Special Assistant Attorney General Approved: - Department of Administration Approved: Department of Finance Titles Mayo r ORDINANCE NO. 18/76 AN ORDINANCE PROVIDING FOR THE PREVENTION AND CONTROL OF SHADE TREE DISEASES AND THE COLLECTION OF THE COSTS OF SUCH WORK OR SERVICE AS A SPECIAL ASSESSMENT AGAINST BENEFITED PROPERTY THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. DECLARATION OF POLICY The City Council of Hutchinson has determined that the health of elm and oak trees within the municipal limits is threatened by diseases to said trees, commonly referred to as "Dutch elm disease" and "oak wilt disease", such diseases being caused by the fungi Ceratocystis ulmi and Ceratocystis fagacearum, respectfully. It is further determined that the loss of elm and oak trees growing upon public and private property would substantially depreciate the value of property within the City and impair the safety, good order, general welfare and convenience of the public. It is declared to be the intention of the Council to control and prevent the spread of these diseases, and this ordinance is -enacted for this purpose. Section 2. FORESTER (1) Position Created. The position of Forester (tree inspector) is hereby created within the City of Hutchinson to carry out the provisions of Minnesota Statutes 1974, Section 18.023, as amended. (2) Duties of Forester. It is the duty of the Forester to coordinate, under the direction and control of the Council, all activities of the municipality relating to the control and prevention of Dutch elm disease and oak wilt disease. He shall recommend to the Council the details of the program for the control of such diseases, and perform the duties incident to such a program adopted by the Council. Section 3. SHADE TREE DISEASE CONTROL PROGRAM (1) It is the intention of the Council of Hutchinson to conduct a program of plant pest control pursuant to the authority granted by Minnesota Statutes 1974, Section 18.023, as amended. (2) This program is directed specifically at the control of Dutch elm disease and oak wilt disease. The City Forester shall direct the shade tree disease control program and be the contact between the commissioner of agriculture and the Council. Section 4. NUISANCES DECLARED - (1) The following things are public nuisances, whenever they may be found within the City of Hutchinson: I (a) any elm tree infected with Dutch elm disease or any oak tree infected with oak wilt disease; (b) any diseased elm or red oak tree or part thereof, including branches stumps and firewood or other material from which the bark has not been removed; (c) any dead oak tree and part thereof which has been dead for less than one year; (d) any elm tree and part thereof infested by elm bark beetles (2) Abatement. It is unlawful for any person to permit any public nuisance, as defined in Section 4, (1), to remain on dny premises owned or controlled by him within the City of Hutchinson. Such nuisances may be abated in the manner prescribed by this ordinance. Section 5. INSPECTION AND INVESTIGATION (1) The Forester shall inspect all premises and places within the City to determine whether any condition described in Section 4 of this 'ordinance exists thereon. This inspection shall be done in accordance with the Minnesota Depart- ment of Agriculture Rules AGR 106 or as often as necessary. He shall investigate all reports of the existence of nuisances described in Section 4. (2) Entry on Private Premises. The Forester, or his duly authorized agents, may enter upon private premises at any reasonable time for the purpose of carrying out any of the duties assigned him under this ordinance. (3) Diagnosis. The Forester may, upon finding conditions indicating Dutch elm disease or oak wilt disease infection, send appropriate samples to the State Shade Tree Disease Laboratory for diagnosis or follow diagnostic recommendations of the Commissioner of Agriculture. Section 6. ABATEMENT OF SHADE TREE DISEASE NUISANCES (1) In abating the nuisances defined in Section 4, the Forester shall cause the removed tree or wood to be effectively treated so as to destroy and prevent, as fully as possible, the spread of the diseases. Such abatement procedures shall be carried out in accordance with methods prescribed by the Commissioner of Agriculture. Section 7. PROCEDURE FOR REMOVAL OF INFECTED TREES AND WOOD (1) Whenever the Forester finds with reasonable certainty that any of the conditions defined in Section 4 exists in any tree or wood in any public or private place in the City, he shall proceed as follows: (a) The Forester shall notify the property owner by mail that the nuisance will be abated within a specified time, not more than 20 days from the date of mailing such notice. (b) In case of non-compliance by the property owner within the period specified by the notice, the Forester shall immediately abate the nuisance by using municipal labor or by contracting for such services, and shall report such action to the Council. The Forester may bill the owner of private property for costs incurred for abating such nuisance. (2) The Forester shall keep a record of trees removed and the cost of all abatements done under this section and shall report monthly to the clerk all work done for which assessments are to be made, stating and certifying the description of the land, lots, parcels involved and the amounts chargeable to each. (3) On or before September 1 of each year the clerk shall list the total unpaid charges for each abatement against each separate lot or parcel to which they are attributable under this ordinance. The Council may then charge all or any portion of such charges against the property involved as a special assessment under Minnesota Statutes, Section 420.101 and other pertinent statutes for certification to the county auditor with collection in'the following year with that year's current taxes. Section 8. TRANSPORTING ELM WOOD AND OAK WOOD PROHIBITED (1) It is unlawful for any person to transport within the City of Hutch- inson any bark -bearing elm or oak wood without having obtained a permit from the Forester. The Forester shall grant such permits only in conformity with the State approved removal and wood disposal practices. Section 9. INTERFERENCE PROHIBITED It is unlawful for any person to prevent, delay or interfere with the Forester or his agents while they are engaged in the performance of duties imposed by this ordinance. Section 10. PENALTY Any person, firm or corporation who violates Sections 8 or 9 of this ordinance is guilty of a misdemeanor and may be punished by a fine not to exceed $300.00 or imprisonment of 90 days, or both. Section 11. This ordinance is effective from and after its passage and publication. Adopted by the City Council this day of , 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5760 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR STATE GENERAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which the polls shall remain open for the State Primary Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the State Primary Election of Tuesday, September 14, 1976, and the City Clerk shall give such notice of these election hours as is required by law. 2. That the following polling places shall be used during the 1976 State Primary Election: All Polling Places Will Be In the "Old" Armory First Precinct NE Corner Armory Second Precinct NW Corner Armory Third Precinct SW Corner Armory Fourth Precinct South Side Armory Fifth Precinct SE Corner Armory 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 10th day of August, 1976. D. J. Black Mayor ATTEST: Frank G.Fleetham, Mr. City Clerk ELECTION JUDGES FOR TH-N `'Jc I.1' .F Y EI,L^'('T ; 0N, ) EPTEMBER 14, 1976 Precinct #1 1. Olga Kern 2. Alice Madsen 3. Myrna Eck 4. Marilyn Schaefer Precinct #2- 1. Emma Lake 2. Margaret Sorenson 3. DeLaine Rolfe 4. Sid Miller Precinct #3 1. Doris Daggett 2. Patricia Kuester 3. Darlene Knigge 4. Norma Totusek Precinct #4 1. Grace Sanstead 2. Jo Gilhousen 3. Norma Schepers 4. Evelyn Odegaard Precinct #5 1. Mildred Nelson 2. Grace Kottke 3. Edna Rettig 4. Fern Fitzloff Registration Table I. Harriet White 2. Elsie Orr 3. Marion Rick tl..41. U. aA-'s 111,.., rav I.-XIJA.-. )1 ... —.I., FORM C-404 Permits issued (3-1-74) 1 JULY 1976 in month of I U.S. DEPARTMENT OF COMMERCE SOCIAL AND ECONOMIC STATISTICS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH ADMINISTRATION (Please correct any error in name and address including ZIP code) BUREAU OF THE CENSUS REPORT OF 1103500 41 7 9999 085 01 BUILDING PERMITS ISSUED AND C404 26 0 LOCAL PUBLIC CONSTRUCTION MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census HUTCHINSON MN 55350 RETURN ATTN: Construction WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. 2730 PRIVATELY OWNED PUBLICLY OWNED Section I — HOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- Ings }lousing Build- ings Housing units EXCLUDING ADDITIONS No. construction (Omit cents) construction (Omit cents) AND ALTERATIONS (a) (b) units (c) (d) (e) (f) (g) ti One -family houses, including Z semidetached, row, and town 001 9 1 S 285,132, $ J Two-family buildings 002 to Three- and four -family buildings 003 W Z Five -or -more family buildings 004 TOTAL (001-004) 094 9 1 285,132. Moved or relocated buildings 005 Mobile homes 300 PRIVATELY OWNED PUBLICLY OWNED Section 11 — NEW NONHOUSEKEEPING Number Cost of Number Coat of RESIDENTIAL BUILDINGS Item No. Bnils _ Rooms Build- ings Rooms construction (Omit cents) construction (Omit cents) 8 (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, I $ tourist courts, and cabins 006 $ Other shelter 007 __T PRIVATELY OWNED FUBLICLY OWNED Section III — DEMOLITION AND RAZING Item Number Number OF BUILDINGS No. Buildings }lousing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including .J semidetached, row, and town 231 � N Z = Two-family buildings 232 W Q a W 5 Three- and four -family buildings 233 Co CC Five -or -more family buildings 234 All other buildings and structures 240 PRIVATELY OWNED PUBLICLY OWNED Section IV — NEW NONRESIDENTIAL BUILDINGS Item No. Number of Cost of construction Number of Cost of construction buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 1 $15.00 $ 1 Churches and other religious buildings 009 .• Industrial buildings 010 1 185 800. Parking garages 011 Residential garages and carports 012 ,f0 8 16.050- Service stations and repair garages Service 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 226 300. Schools and other educational buildings 017 Stores and other mercantile buildings 018 1 834,000. Other nonresidential buildings 019 Structures other than buildings 020 3 2 3,589, CONTINUE ON REVERSE SIDE r -i Section V - ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 18 $ 18,298. All other buildings and structures OZZ 1 500. 3 3,731. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Kind of buildingName and address of Ownership Cost of construction Number of housing No. owner or builder (Mark one) (emit cents) units (a) (b) (c) (d) (e) (f) Industrial Hutchinson Industrial �'HutcTiinsori; ®Private 010 Orp. ; 1t11Q--- 30 W. Highland Park O Public IS 185,800. Fuel Storage Tanks Hutchinson Utilties Comm. -2-5—Mie4}gan-9tr-- --- 0 Private 016 and Accessory Bldgs Hutchinson, MN] Public 226, 300. Grain Elevator Farmers Elev. Ass'n. ® Private 018 St -AVL Hutchinson, MN [D Public 834, 000. --------------------- 0 Private C] Public --------------------- E:] Private [] Public Private Q Public -------------------- — [] Private E] Public --------------------- r-1 Private [] Public --- ------------------ CD Private [] Public Q Private --------------------- Q Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code 612 Number 879-2311 Extension 26 Title Buid ing Official FORM 0-404 (3-1-74) s P . 00 ,r PU IJC DANCE 1. Name of applicant 0.'e, Z' A' - c Address __7 '_ /� .1��' T _ I' h t r ,� 9� =l-9, 05 2. Organization i - Address 3s- • X _ 1 S ��_���—_�1� Z�1��� M, 3. Place to be held g time_ _/&' e 4., � n��V 4. Band already booked 5. Name of band _e 1 c_- 6. Have you run dances in Hutchinson before?_A_1j2__ Elsewhere? IV 5'_ 7. Date dance to be held:—A c- �/ !,- S % % es 8. I understand that according to Minnesota Statues, Ch.624, Sec. 624.50: "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, not a public officer, shall be designated as such off- icer of the law, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. 01 Signature of Applicant 9. Recommendation of Chief of Police _ZAVU G(ll V 10. Action of City Counci 11. Fees and expenses of officer* * (Payable in Advance) NO LznctCP- WT -Q- RETAIL "ON SALFT *tate of !IInpwa, , __- ✓7/ , , �'� ......... L�. Q1.. COUXTY OSP' .............................,....}.. To the ............... �y�, x: L' -''.of the.... : � ......................of . s..,.......... ,.. ...... State ofMota: ,, -'- hereby appl............ for a license for the term of ................... .%................ » ... .. fromthe .............................. ...... - ................ ...................... .day of .............................. .................... »»..... _.................... .»»...... 19....»..»», to rill At Retail Only, Non -Intoxicating Malt Li UOM as the same are defined by law, for conausryptie "OX" these p�+siriiaee in the ...... ».._..........». .w » » 7C��- .r� �I.......... of ».... ti....�..................»».» ..» described as follows, to -u* :..................... at which place said applioant......operate...... the buei w of»..........•••••••••••• and to that end represent ...... and state.... .as follows: That said applicant ....................... ... ............................... .ow"n...... ..-Of the United States; of food moral ohaiwoter and repute; and ha ............ attained the age of 01 years; that..................................................................pmpritetor.........of the establishment for which the license will be issued if this applioation is granted. That no manufacturer of such nonrintoxicatinf malt liquors has any ow P, in whdo Or in per, in said business of said applicant ...... or any interest therein; That said applicant ...... make ...... this application pursuant and sabjeot to alt the Jaws of go Boats of Xinnesota and the ordinances and rejalatione of said ....................................... »»...._ .» ». _».............. »» .»........... applicable thereto, which are hereby made a part hersof, and hey arve..... AD obserm and oboll 0W A0s; .....................................r..a���ea... t�.a.m... t.[ :rs.ldMd) ...... » .......»» ........ »». Each applicant further states that hs is not Hots the holder o f, nor has he mads application for, nor does he intend to make application for a Federal Retail Dm4s's Special tax stamp for the sale of intoxicating liquor. my at W;71- t'' Dated........................19. . P. 0..dddsws.» .... »...».............» ..........»....._......................... I Burns Manor Municipal Nursing Home Minutes - July, 1976 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, July 15, 1976, 12s00 noon, at Burns Manor, president Heinz Fruck presiding. All members were present except Lucile Ulrich. A notion by H. Jones, seconded by E. Killer and carried, approved the ainutes'as previously sailed to members. A notion by E. Killer, seconded by L. Linder and carried, allowed payment of bills as presented, a copy of which is attached to minutes on file and made a part thereof. W. Kurth,,Burns Manor financial advisor, discussed the March 1975 to April 1976 audit in depth and the projected budget for the pursuant fiscal year. The actual welfare and Medicare is undeterainedi the audit note was used in projection. Questions and answers followed. A notion by H. Jones, seconded by H. Zelemy and carried, commended W. Kurth for a "Job well done."- Medicare one.". Medicare Study was presented as well as form for Medicare Waiver, Certification, and Recertification, (timely date by appropriate physician,) patient denial procedure, and the Utilization Review Committee procedure. The purchasing of a Van was referred to the City Council. After administrator M. Geier read the letter section 485, soliciting interpretation was questioned. 1. Kitchen Ventilation a. Peterson Construction had asked for a final in- spection concerning air exchange - volume of air does not sees to be correct as well as other smaller items not completed. 2. Kitchen Flooring - 7-19-76 a. Grove Johnson Company will move kitchen epuipment on above date and seals will be served at Burns Manor. - 3. Cement ramps for the handicapped will soon be comp- leted. 4. Red rock will be extended along the side of the building. 1 Page 2 Bids were opened for.office furniture and equipment. Bertelsen Brothers, Inc. was the accepted bid. Copies of bids are on file with the minutes and made a part thereof. A motion by H. Jones, seconded by L. Linder and carried, authorised -installation in conjuction with the remodeling of office. Donald M. Peterson Construction will do the remodeling of the office to accomodate the files and air conditioning. ' Drapes and wall coverings and carpeting will be purchased and installed by Dobratz, Inc. The administrator was authorized to sell the old chairs in basement. A motion by R. Yestlund, seconded by H. Jones, authorized the transfer of $25,000.00 from savings account to Certificate of Deposit (6.25% interest.) The administrator was directed to give the Hutchinson Insurance Co. a copy of the audit for the purpose of bidding for insurance coverage for Burns Manor. The administrator, M. Geier, advised she had attended a meeting with the State of Minnesota -Yo -Tech personnel concerning the law requiring nurses' aides to be trained. (Yo- Tech.) More input will be required since the law is not clear. Utilisation Review Committee was again referred to regarding the U.R.C. Study in Indwelling Catheters. There being no further business, meeting adfourned to reconvene August 12, 1976 at the same time and place. Respectfully submitted, Mavis J. Geier, Secretary Hutchinson Utilities Commission hutchinson, minnesota 225 michigan street 55350 H. P. Quade president H. W. Filk vice president Clinton Tracy secretary Tel. 612/879-2346 August 9, 1976 Honorable Mayor and Council City of Hutchinson Hutchinson, MN 55350 RE: Utility rates effective for the Quarter ending June 30, 1976 Gentlemen: Incorporated in our rate schedule, which was approved by the City Council, is a fuel cost adjustment. The purpose of the fuel cost adjustment is to have a formula without the adoption of new rate schedules. Resolution No. 5639 adopted by the City Council the 27th day of January, 1976, authorized the Hutchinson Utilities Commission to compute fuel cost adjustments on a monthly basis with a quarterly report being submitted to the City Council for review. Gas Apr. +$.12 per MCF May +$.10 per. MCF June +$.11 per MCF Electric +$.00417 per KWH +$.00104 per KWH +$.00144 per KWH the above has been submitted for your approval. rg Yours very truly, HUTCHINSON UTILITIES H. P. Quade, President 741. J L i CITY OF HUTCHINSON. MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES TO: C. R. S. & ASSOCIATES 2180 UPPER AFTON RD. ST. PAUL, MINNESOTA 55150 ORDER 2 DATE Pursuant to your agreement dated September 23, 1975, you are hereby authorized to proceed with the professional services described as follows: Develop a Housing Study supplement to the City's Comprehensive Plan in accordance with the attached work description. Compensation for the above shall not exceed Five Thousand Dollars, ($5,000.00) except that the following are not included in the $5,000 limitation. 1. Legal Services 2. Environmental Impact Statements' 3. Special reports, studies and request to federal or state agencies The City shall assist the consultant by developing a "Community Development Advisory Committee" composed of knowledgeable citizens of the City of Hutchinson, to review findings, reports and conclusions of the consultant. Approved at a on BY Mayor meeting of the City Council 1976. ATTEST City Clerk 9A. SCOPE OF SERVICES HOUSING STUDY The basic objective of the work envisioned in this study is to provide a basis for public decision making with respect to the future of the City's housing supply and to provide the framework for an amendment or supplement to the City's Comprehensive Plan. WORK PROGRAM The work program is to be carried out as an expansion and detailing of the population study, economic study, and generalized land use studies as developed by Toltz, King, Duvall, Anderson and Associates of St. Paul, Minnesota. The study is to be completed within six months and will be developed in consultation with the Community Development Advisory Committee and in consultation with the City Planning Commission. An outline of the work program is as follows: 1. Inventory (a) Census Data (b) Building permits records (c) Other Data 2. Survey and Analysis (a) Condition/age (b) Location/distribution (c) Occupancy/tenure (d) Type 3. Housing Needs (a) Single Family (b) Multi Family U (c) Low Income (d) Moderate Income (e) High Income (f) Elderly (g) Handicapped (h) Rehabilitation Programs 4. Housing Development Potential and Options (a) Land Availability (b) Developer interest (c) Financing problems and potentials 5. Housing Objectives (a) Public objectives (b) Private objectives 6. Implementation Strategies (a) Farm Home Loan Program (b) State Housing Finance (c) Federal Government Section 8 Program (d) Special Tax Incentive Program (e) Code Enforcement Programs (f) Rehabilitation Programs (g) Zoning (h) Subdivision Controls (i) Housing and Redevelopment Authority 7. Recommended Positive Housing Programs (a) Recommend Activities and Strategies - Staffing - Financing - Potential Projects (b) Role of Local Government or (c) Role of State and Federal Government 8. Housing Conference (a) Presentation to area housing interest - City's committments to assist in the production of housing - City opportunities in housing areas - Recommendations as to areas of private involvement. TO COUNCIL: 8/10/76 August 5, 1976 Dear City Council Members: At the present time, there are no winter recreational facilities in that area of Hutchinson located west of Lynn Road. It is therefor proposed that an 'ice skating rink be constructed by the City of Hutchinson on the St. Anastasia church grounds. A facility of this kind would certainly be used by the entire community. It is estimated that a minimum of six hundred adults and children would use this skating rink. The St. Anastasia Parish has agreed to allow a skating rink to be built on.their grounds, provided it is constructed so that summer maintenance can be accomplished easily. The Knights of Columbus Council #4797 will, if necessary, do all the flooding to build and maintain the ice surface. It would be appreciated if the Park Department would assist with snow removal. It is understood that some of the expense of providing water and the building of this facility may have to be covered by St. Anastasia Parish and the Knights of Columbus. Let it be understood that the use of this rink will not be restricted in any way. It will benefit the entire City of Hutchinson. Before the St. Anastasia Parish can commit to this project, it will be necessary to have an estimate of the cost to the Parish. Your immediate consideration to this proposal will be necessary in order to complete this project in time to be used this winter. Thank you. u4-- Ronald Jo President St. Anastasia Parish Council James Schoeberl Grand Knight Knights of Columbus Council #4797 0 TO COUNCIL; 8/10176 March 16, 1976 Hutchinson City Council City Hall Hutchinson, tin. 55350 Gentlemen: The Hutchinson Library Board at a meeting on March 16, 1976, recommended the following for appointment to the Library Board: Ralph Bergstrom Sally Cone Farl Schmitz Very truly yours, H=HINSON LIBRARY BOARD Ralph Bergstrom, President RB:bev 9c'. ITY OF HUTCHINSON ,_M(NnesOta 55350 OFFIC AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: — August 10.-1371 — — — - — — TO: — Mayor andCouncil————— _—————— — — — — —— FROM: — Administrative Assistant — — — — — — — — — — — — — — — SUBJECT: — Delinquent Water Accounts — — — — — — — — — — — — — — The following delinquent water accounts are being submitted to you for your consideration: Christy'a 18 Main Street North Account No. 5-0180-0-00 Amount $53.97 Luvern Schneider 26 Grove Street Account No. 8-0840-0-00 Amount $21.22 Jon A. Holmquist 550 South Main Account No. 6-0070-0-00 Amount $33.19 Rspfully su bmitt . 1�' eeth Jr. 9ST. FOR YOUR INFORMATION ITYOF HUTCHINSON ,M610P, 00 55350 * 0""C.., " AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: — August 9, 1976 — — — _ — — TO: Mayor and Council -- ------------- FROM: Administrative Assistant— — — — — — — — — — — — — — — — — SUBJECT: '_Old' _Armory Expenses — — — — — — — — — — — — — — — — — — August 1, 1975 to July 31, 1976 Salaries $4,387 Clothing Allowance 37 Operating Supplies 2,258 Repair and Maintenance 1,418* Supplies Small Tools 398** Utilities 2,780 Repair and Maintenance- 8,010*** Building and Equipment Machinery and Equipment 638**** TOTAL $19,926 The estimated annual cost for a year would be $12,000 to $14,000. * Approximately $1,000 was start up costs ** All 1975 start up costs *** Approximately $7,200 of this was repair of the West wall and refinishing of the floor **** Floor Buffer OLD ARMORY UTILIZATION REPORT SEPTEMBER 1975 THRU JUNE 1976 Number of Number Number Individual Organization per week of weeks Utilizations Revenue RENTAL: Women's Rec. Volleyball . . . . . . 85 . . . . 22 . . . 1870 . . . $ 468.00 Men's Rec. Volleyball . . . . . . 72 . . . . 8 . 576 . . . 240.00 Boys Basketball: 5th & 6th. . . . . . . . . . . 40 . . . . 12 . . . . . 480 . . . 80.00 3rd & 4th . . . . . . . . . . 42 . . . . 7 . . . . . 294 . . . 84.00 Girls Basketball: 5th & 6th . . . . . . . . . . 30 . . . . 12 . 360 . . . 60.00 7th & 8th . . . . . . . . . . . . . . . . . . . . . Floor Hockey . . . . . . . . . . . 25 . . . . 6 . . . . . 150 . . . 40.00 Wrestling . . . . . . . . . . . . 30 . . . . 4 . . . . . 120 . . . 50.00 Roller Skating .. . . . . . . . . . 150 . . . . 20 . . . . . 3000 . . . 840.00 Flea Market . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150.00 John Walton Furniture Sale . . . . . . . . . . . . . . . . . . . . . . 225.00 State of MN Drivers Exam . . . . . . . . . . . . . . . . . 8600 . . . 390.00 (5) Private gatherings . . . . . . . . . . . . . . . . . . . 375 . . . 100.00 CETA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160.00 C. I . U. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,020.00 Motor Vehicle . . . . . . . . . . . . . . . . . . . . . . . 29,000 . . . 16,152.00 $ NON RENTAL: Womens Basketball, Open Gym . . . . 14 . . . . 20 . . . . . 480 . . . DeMolay B.B. Tourney . . . . . . . . . . . . . . . . . . . . 200 . . . Ping Pong Tournament . . . . . . . . . . . . . . . . . . . . . . . . . Bicentennial Ball . . . . . . . . . . . . . . . . . . . . . . 200 . . . Cub Scout Carnival . . . . . . . . . . . . . . . . . . . . . 50 . . . HAVTI First Aid Classes . . . . . . . . . . . . . . . . . . . 175 . . . Senior Citizens - Comm. Ed . . . . . . . . . . . . . . . . . . 982 . . . Elections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Boy Scouts . . . . . . . . . . . . 15 . . . . 6 . . . . . 90 . . . Girl Scouts . . . . . . . . . . . . 12 . . . . 6 . . . . . 72 . . . N OLD ARMORY UTILIZATION REPORT (CON'T) Number Number Number Individual Organization per week of weeks Utilizations Revenue TOPS . . . . . . . . . . . . . . . . 25 . . . . 22 . . . . . 550 $ Senior Citizens Club ... 65 . . . . 44 . 2860 . . WelcomeWagon . . . . . . . . . . . . . . . . . . . . . . . . 165 . . . Cub Scouts Banquet . . . . . . . . . . . . . . . . . . . . . . 115 . . Arts and Crafts Show . . a . . . . . . . . . . . . . . . . . . . . . Christian Group . . . . . . . . . . 150 . . . . 5 . . . . . 750 . . . Over Eaters Anonymous . . . . . . . 30 . . . . 5 . . . . . 150 . . . High School Basketball . . . . . . . 60 . . . . 12 . . . . . 720 . . . Mrs. Jaycee's Crazy Days . . . . . . . . . . . . . . . . . . . 150 . . . AARP . . . . . . . . . . . . . . . . 35 . . . . 4 . . . . . 140 . . . Political Caucus'. . . . . . . . . . . . . . . . . 115 . TOTAL 52,789 $20,059.00 REPORT FOR "OLD ARMORY" SURVEY JULY 22, 1976 Approximate -Count of People per month Motor Vehicle " " it " it it Driver License " it " it it it Snowmobiles Boats " Information & Help TOTAL APPROXIMATE PEOPLE PER MONTH TO VISIT MOTOR VEHICLE DEPT. APPROZ MATE ESTIMATE OF FEES COLLECTED PER MONTH 1,750 535 450 50 115 2,900 Month Motor Vehicle- State Citv Fees Driver License -State City Smowmobile Boats Nov. 48,241.65 1275.00 1067.00 139.00 34.00 2.50 Dec 77,898.93 3160.00 877.00 100.50 58.00 .Ian. 43,887.82 246o.00 2488.00 2o4.50 107.00 Feb. 26,105.48 730.00 1727.50 154.00 16.00 Mar. 60.428.76 950.00 1961.50 189.50 2.00 Apr. 63,361.04 2260.00 2476.00 191.50 16.50 May 48,818.14 800.00 2035.00 228.50 58.00 Jun 59,4o1.05 164o.00 2354.50 258.00 36.50 Jul 31,462.48 870.00 1607.50 198.50 13.00 TOTALS 459,605.35 14145.00 16594.00 1664.00 216.50 126.50 TOTAL APPROXIMATE PEOPLE To SOME TO MOTOR VEHICLE DEPT. SINCE NOV. 1, 1975 ... 26,100 TOTAL AMOUNT SENT TO McLEOD COUNTY CLERK IN GLENCOE .... Ctlov.v.July) ...... $ 11664.00 TOTAL REVENUE COL19CTED FOR CITY OF HUTCHINSON SINCE NOVEMBER 1, 1975 TO JULY 21, 1976 $16,152.00 Submitted By; � vQ ttgeAlu Eileen D. Torry, Clerk Motor Vehicle Dept. FOROU7,FORM"ATON, MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD 8/10/76 July 12, 1976 The Crow River Regional Library Board met in the City Council Chambers, Glencoe, on Monday, July 12, at 7:30 p.m. Present: Mrs. Bea Thompson, Litchfield Mrs. Joan Reckdahl, Grove City Mrs. Kareh Osterberg, Watkins Mrs. Aleda Swanson, Dassel Mr. Leif Fostervold, Spicer Mr. Clarence Lund, Lake Lillian Mr. Orlynn Mankell, New London Mr. LeRoy Sanders, Willmar Mr. Ralph Bergstrom, Hutchinson Mr. Howard Christensen, Hutchinson Mrs. Richard Bock, Brownton Mr. Howard Hoese, Glencoe Mr. Burton Sundberg, 'Xillmar Absent: Rev. Duane Grage, Litchfield Mrs. Alyce Gandrud, Sunberg Mrs. Marcia Kleberg, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Floyd Sneer, Winsted Mrs. Kathy McGraw, Hutchinson Mrs. Kathy Matson Representing Litchfield it Meeker County it N it it tt Kandiyohi County it a It ti it W! l lmar IT Hutchinson It McLeod County it It of Glencoe Director, CRR L Representing Litchfield to Kandiyohi County it Willmar it to is McLeod County It Hutchinson Asst. Dir., CRRL Also present was Mrs. Jean Buhler, a member of the Glencoe Library Hoard. Chairperson Bea Thompson called the meeting to order, and the minutes were approved and filed. Motion by Howard Hoese, second by Mr. Bergstrom, that the treasurer's report be accepted. Carried. In the director's report, Mr. Sundberq noted increased circulation, increased borrower registration, and an increased number of books in our collection. The report also included quarterly circulation figures of the various bookmobile stops. He also mentioned that the bookmobile has been in several parades, and that the Willmar Library has now been carpeted. The bills dere presented for payment. Mr. Fostervold moved, second by Mr. Sanders, that the bills be paid. Carried. Mrs. Jean Buhler reported on the Library Ruilding Seminar. She felt that the material presented there was excellent. Topics she summarized included: activity preliminary to a building program (survey and political process); space requirements; financing; audio-visual facilities needed; need for interior designer, building consultant and architect. She reported that the seminar experts did not really recommend remodeling older libraries because of the difficulty in meeting codes for the handicapped (need for elevators, ramps, rest room facilities, etc.). Mirs. Buhler also told us that Telex has donated $3,000 to Glencoe's Library Buildinq Fund, that they have other donations, and that they are hoping to raise more private money. She suqgested that our director, together with Mrs. Chapman, could be very helpful in defininq the functions that the Glencoe Library building should be desiqned for. Communications were presented: a. Rev. Chapman, on behalf of the Glencoe Friends of the Library, requested recommenda- tions from CRRL regarding lona range needs for shelves, tables and chairs, patrons to be expected, work area for library staff, and audio-visual needs. Mr. Sanders moved, second by 114rs. Bock, that CRRL's director and assistant director be authorized to help communities in the region with their library building program. b. rArs. Shirley Berglund and tars. Marian Erickson sent notes of appreciation for the retirement party and gift. c. Mr. Sundberg reported on various letters that have been exchanged between OPLTr; and people in Renville County. Mrs. Russell Hawkinson, chairman of the Bird Island Library Board, expressed satisfaction with the present library situation in her community. The chairman of the Olivia Library Board, Mrs. Donald Rude, indicated interest in a regional library. Those two communities are the only ones in Renville County with a public library. OPLIC may request a meeting with the library boards and possibly the Renville County Commissioners in August, and would request Mr. Sundberg to be there to provide information. We were asked to be thinking about ;ihether or not we would recommend to our governing bodies to receive Renville Countv, should they ask to join us. Mr. Lund emphasized the point that the initiative is being taken by the state agency (OPLIC) and not by CRRL. Mrs. Thompson asked for a review of the advantages of having Renville join us. Mr. Sundberg replied that the most immediate benefit would be that the region's population would then be 100,000, which has been the minimum population eligibility requirement for continuing state aid. d. CRRL has been serving as an official depository for government documents, and the Government Printing Office will send an inspector on August 13 to verify that we are operating in accord with instructions given to official depositories. (As a government depository we receive many government publications free of charge, and we catalog them, store them, and make them available to the public.) The MLA De- pository Library Section has also tentatively asked if we'd like to be a depository for state documents. Mr. Sundberg replied that we would be willing, but the state has not made a decision on it yet. e. Mr. Sundberg announced that he will be attending the library director's meeting in Eveleth on July 29-30. UNFINISHED BUSINESS: Mr. Sundberg passed out a budget sheet showing anticipated income over the 1976 budget. He stated that $10,220.00 of the $16,500.00 additional income has already - been assigned to the 1977 budget. The remaining $6,000 could be allocated to salaries ($2,000) and to adult books ($40000). Action on this was deferred until the August meeting. NEIN BUSINESS: Mr. Bergstrom moved, second by Mr. Hoese, that we approve action taken regarding C.D. #13910 dated 12-14-73 for 30 months, 6 -?o interest ($2500-$437.31 interest = $2,937.31), renewed to CD #1852 dated 6-14-76 for 48 months, 7% interest ($2,937.31). Lotion passed. .leeting was adjourned at 9:20 p.m. Respectfully submitted, Joan Reckdahl Secretary pro tem