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cp09-28-1976 c0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 28, 1976 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend John Longley 3. Consideration of minutes of Regular Meeting of September 14, 1976, Special Meeting of September 15, 1976, and Special Meeting of Septem- ber 16, 1976. Action - Motion to approve - Motion to approve as amended 4. Public Hearing (a) Consideration of 1977 Proposed Budget 1. Resolution No. 5782 - Resolution Adopting Budget for Fiscal Year 1977 and Amending 1976 Budget as Adopted by Resolution 5586 and Amended by Resolution 5665. Action - Motion to approve - Motion to reject 2. Resolution No. 5784 - Resolution Approving 1976 Tax Levy, Collectible in 1977. Action - Motion to approve - Motion to reject 5. Communications, Requests, and Petitions None at this time. 6. Resolutions and Ordinances (a) Ordinance No. 21/76 - Vacate Portion of Hackberry Avenue in Ahren's Highland Park Subdivision. Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 515. (b) Ordinance No. 20/76 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 514. Council Agenda - September 28, 1976 (c) Resolution No. 5783 - Resolution Authorizing Reporting Responsi- bilities for the Community Development Program. Action - Motion to approve - Motion to reject (d) Resolution No. 5781 - Resolution Identifying Sites for Acquisition by the Community Development Program. Action - Motion to approve - Motion to reject (e) Ordinance No. 17/76 -An Ordinance to Establish, Designate, Acquire, Provide, Regulate, Maintain and Improve an Off -Street Parking System within a Central Business Off -Street Parking District, and to Levy Special Assessments and Taxes and to Issue Bonds for That Purpose. Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 513. 7. Reports of Officers, Boards and Commissions (a) Minutes of the Community Development Advisory Committee dated August 3, 1976 and September 16, 1976. Action - Order by Mayor received for filing. (b) Minutes of the Hutchinson Planning Commission dated August 31, 1976 and September 3, 1976. Action - Order by Mayor received for filing. 8. Unfinished Business None 9. New Business (a) Consideration of Applications for Deferred Assessments. Action - Motion to approve - Motion to reject (b) Consideration of Community Development Land Acquisition Policy and Plan with favorable recommendation of Advisory Committee. Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5778. -2- Council Agenda - September 28, 1976 (c) Consideration of Community Development Relocation Policy and Plan with favorable recommendation of Advisory Committee. Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5779. (d) Consideration of Community Development Policies and Procedures Governing the Operation of Hutchinson's Home Rehabilitation Pro- gram with favorable recommendation of Advisory Committee. Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5780. (e) Consideration of Request for Vacation of Alley in Block 40 West of Glenn Street with favorable recommendation of Planning Commission. Action - Motion to reject - Motion to waive first reading of Ordinance to vacate said alley. (f) Consideration of Preliminary Plat of McDonald's Fifth Addition sub- mitted by Earl McDonald with favorable recommendation of Planning Commission. Action - Motion to approve - Motion to reject (g) Consideration of Preliminary Plat submitted by Crow River Country Club with favorable recommendation of Planning Commission. Action - Motion to approve - Motion to reject (h) Consideration of Preliminary Plat of Kleinkauf Addition submitted by Thomas Kleinkauf with favorable recommendation of Planning Commission. Action - Motion to approve - Motion to reject (i) Consideration of Request for Variance submitted by Mr. Ben Benjamin with recommendation of Planning Commission to reject request. Action - Motion to reject - Motion to waive reading and adopt a resolution granting variance. (j) Consideration of Registered Land Survey - West River Park with favorable recommendation of Planning Commission. Action - Motion to approve - Motion to reject -3- r Council Agenda - September 28, 1976 (k) Consideration of Rezoning from C-4 and I-1 to R-2, all land between Chicago and Northwestern Railroad tracks and the South fork of Crow River as its North-South boundaries and Main Street and the River- side Addition as its East-West boundaries with favorable recommen- dation of Planning Commission. Action - Motion to reject - Motion to waive first reading of Ordi- nance rezoning the above described property. (1) Consideration of Preliminary and Final Plat of First Addition to Lakewood Terrace submitted by Harry Bachman with favorable recommen- dation of Planning Cbmmission. Action - Motion to reject - Motion to waive reading and adopt resolution approving final plat. (m) Consideration of entering into a contract with Roy Frentz and Com- pany of Mankato as Acquisition Project Appraiser with favorable recommendation of Advisory Committee. Action - Motion to approve contract agreement - Motion to reject (n) Consideration of entering into a contract with CRS, Inc. as Acqui- sition Project Reviewer with favorable recommendation of Advisory Committee. Action - Motion to approve contract agreement - Motion to reject 10. Miscellaneous None 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds. 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 28, 1976 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) Request of Hutchinson Youth Hockey Association regarding Resolution 5743. Action - (b) Request of Downtown Retail Council for regulation on lighting for Christmas decorations. Action - Motion to approve - Motion to reject 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (c) Minutes of the Hutchinson Park & Recreation Board dated September 1, 1976. Action - Order by Mayor received for filing. 9. NEW BUSINESS (o) Consideration of request for reduced trash and refuse rate. Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 14, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:35 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag and K. Peterson in addition to Mayor Black. Members absent were none. Also present were: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebe, and Community Development Director Pauley. 2. INVOCATION Reverend John Longley of the First Congregational United Church of Christ delivered the invocation. 3. MINUTES On motion by Alderman Haag, seconded by Alderman K. Peterson, the minutes of the Special Meeting of August 17, 1976, Regular Meeting of August 24, 1976, the Special Meeting of September 1, 1976, and the Special Meeting of September 8, 1976 were all approved with the correction that Paul Haag be marked absent from the August 17 meeting. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST FOR LIMITED PARKING IN AREA OF "OLD ARMORY" ON NOVEMBER 17, 18 AND 19, 1976 FOR SWINE FLU CLINIC After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, that the parking lot to the West of the "Old Armory" as well as parking meters in the area be reserved for the Swine Flu Clinic. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 19/76 - VACATE A PORTION OF FOURTH AVENUE S.E. AND A PORTION OF SUPERIOR STREET After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive the second reading and adopt Ordi- nance No. 512 entitled Vacate a Portion of Fourth Avenue S.E. and a Portion of Superior Street. Motion carried unanimously. NG Council Minutes, September ,14, 1976 (b) RESOLUTION NO. 5776 - RESOLUTION CONCURRING IN THE ACTION OF THE HUTCHINSON UTILITIES COMMISSION OF THE CITY IN PROVIDING FOR THE ISSUANCE AND SALE OF $4,500,000 LIGHT AND POWER PLANT REVENUE BONDS OF 1976, AND ACCEPTING BID ON SALE OF SAID BONDS AND FIXING THE INTEREST RATE THEREON After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive the reading and adopt Resolution No. 5776 entitled Resolution Concurring in the Action of the Hutchinson Utilities Commission of the City in Providing for the Issuance and Sale of $4,500,000 Light and Power Plant Revenue Bonds of 1976, and Accepting Bid on Sale of Said Bonds and Fixing the Interest Rate Thereon. Motion Carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST 76 There being no discussion, the report was ordered by the Mayor received for filing. (b) MONTHLY FINANCIAL REPORT - AUGUST 76 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MINUTES OF THE PLANNING COMMISSION MEETING DATED AUGUST 17, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MINUTES OF THE BURNS MANOR NURSING HOME BOARD OF DIRECTORS MEETING DATED AUGUST 12, 1976 Following a brief discussion of the transportation needs at the Burns Manor, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) RECOMMENDATION OF THE OFF-STREET PARKING COMMITTEE REGARDING ORDINANCE TO ESTABLISH PARKING LOTS IN CENTRAL BUSINESS DISTRICT Mayor Black reviewed the many steps that had been taken prior to this action. After discussion, City Engineer Priebe was asked to present more information. The map the City Engineer presented which shaved the -2- Council Minutes, September 14, 1976 areas affected was indicated to be the Preliminary Parking Plan and dated September 13, 1976. Mayor Black made the recommendation that the assessment,of parking lots already in use and not paved be waived and only apply to new lots. The discussion was opened to the public. Mr. Robert Otte of the Chamber of Commerce presented reasons for not exempting unsurfaced lots from the Ordinance. A question was raised by Dr. W. W. White as to who would be in authority to decide on the future lots. Mayor Black responded by indicating that the merchants would have to take the initiative to begin Council action, and that action could only take place follow- ing a Public Hearing. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive the first reading and set second reading for September 28 of Ordinance No. 17/76 entitled Recommendation of the Off -Street Park- ing Committee Regarding Ordinance to Establish Parking Lots in Central Business District with the deletion of the phrase "having a bituminous or concrete surface." Motion carried unanimously. (b) RECOMMENDATION OF STAFF TO ADVERTISE FOR BIDS FOR REHABILITATION OF THE EXISTING HOUSE AT WEST RIVER CAMPGROUND After discussion, it was moved by Alderman Haag, seconded by Alder- man B. Peterson, that authorization be given to advertise for bids for rehabilitation of the existing house at West River Campground, with the bids to be opened at 1:45 P.M. on October 12. Motion car- ried unanimously. (c) RECOMMENDATION OF STAFF TO ADVERTISE FOR CONSTRUCTION OF A NEW HOUSE UPON THE FOUNDATION AT WEST RIVER CAMPGROUND After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to authorize the advertising for bids of a new house at West River Campground to be opened at 1:45 P.M. on October 12. Motion carried unanimously. (d) CONSIDERATION OF MAKING APPLICATION FOR TRANSIT SYSTEM FOR THE CITY OF HUTCHINSON Mayor Black reviewed the history of the proposal and urged the Council to take action at this meeting. During the course of discussion, it was pointed out that Burns Manor is in need of a new vehicle and the bus service would perhaps elim- inate the purchase of a new van. -I- Council Minutes, September 14, 1976 Mayor Black presented a petition he had received from the Hutchinson Business & Professional Women's Club which was endorsed with 23 sig- natures of the members and stated that this Club recommends not less than three buses,, with one bus available for trips to Glencoe to connect with the commercial bus service in that city. Alderman Westlund called upon Mavis Geier, Nursing Home Administrator, for comments regarding the needs of Burns Manor. She stated the need for a van to be parked at the Nursing Home and available for the han- dicapped. They would prefer to furnish their own driver. She also wanted to know if one bus would be for the handicapped and the other one or two buses to be used for other purposes. Others from the audience who had comments were: Dan Huntwork - Both buses should be available during the middle of the day to justify the cost of the service. Betty Witcher - Two buses will be very busy so there should be consideration of a back-up bus. Grace Underwood - She asked if any trips would be made into Minneapolis. Marion Kruse - She wanted to know what type of bus is being considered and commented that people are interested in out-of-town transportation. Dr. W. W. White - He inquired about a back-up bus and com- mented he felt there should be one. Mrs. Herbert Krebsbach - She asked how often the bus would go to Glencoe. Mrs. Esther Bieber - She pointed out that there are other areas that need transportation as well as Park Towers. A motion was made by Alderman Westlund, seconded by Alderman Haag, to waive the reading and adopt Resolution No. 5777 entitled Consider- ation of Making Application for Transit System for the City of Hutch- inson regarding filing for.the final application for the State of Minnesota Transportation Demonstration Program for two small commer- cial passenger transit -type coaches, one with a wheel chair lift. Motion carried unanimously. A second motion was made by Alderman Haag, seconded by Alderman K. Peterson, to authorize advertising for bids on two motor coaches -4- Council Minutes, September 14, 1976 to be opened at 1:15 P.M. on October 12. The motion passed unan- imously. (e) CONSIDERATION OF REQUEST FOR CONSTRUCTION OF ICE RINK ON ST. ANAS- TASIA CHURCH GROUNDS Mr. Schoederl reported that the Knights of Columbus and St. Anastasia have committed $400 to defray costs to the rink site. After discus- sion, a motion was made by Alderman Haag, seconded by Alderman K. Peterson, to proceed with construction of the ice rink on the St. Anastasia Church Grounds with the balance of the cost to be paid by the City. Motion was unanimously adopted. 9. NEW BUSINESS (a) REQUEST OF HOSPITAL TO ERECT A RADIO ANTENNA ON TOP OF THE WATER TOWER After a presentation by Mr. Phil Graves, Hospital Administrator, Mayor Black requested that a check bn clearance light regulations be made and that the Hospital Board bring back to the City Council a recommendation. (b) CONSIDERATION OF PURCHASE OF ADDITIONAL LAND - SATTERLEE GRAVEL PIT After discussion, City Engineer Priebe recommended purchase of said land. Alderman Westlund made the motion to purchase one acre of land from Satterlee at $2,000 as described. Seconded by Alderman B. Peter- son, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE After discussion, it was moved by Alderman Haag, seconded by Alder- man K. Peterson, to approve the request for reduced trash and refuse rate submitted by Mr. Theophil Grunewaldt. Motion carried unanimously. (d) CONSIDERATION OF REPORT FROM UTILITIES COMMISSION REGARDING STREET LIGHTING IN AREA OF FREEMONT AVENUE AND SOUTHVIEW COURT After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize the Utilities Commission to install two street lights. Motion carried unanimously. (e) APPOINTMENTS TO BOARDS AND COMMISSIONS 1. Mayor Black reappointed Clinton Tracy to the Hutchinson Utilities Commission for a six year term upon Council ratification. Alder- man Westlund moved to ratify said appointment. Seconded by Alder- man B. Peterson, the motion was unanimous. -5- Council Minutes, September 14, 1976 (f) CONSIDERATION OF RECOMMENDATION OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS THAT THE BIDS OF AUGUST 10, 1976 FOR THE HOS- PITAL MEDICAL OFFICE BUILDING BE REJECTED After discussion, a motion was made by Alderman Haag, seconded by Alderman Westlund, to reject the bids of August 10, 1976. Motion carried unanimously. (g) CONSIDERATION OF RECOMMENDATION OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS TO ADVERTISE FOR BIDS TO BE OPEN ON THE HUTCHIN- SON MEDICAL OFFICE BUILDING ON OCTOBER 12, 1976 After discussion, it'was moved by Alderman Haag, seconded by Alder- man Westlund, to authorize readvertising for bids on the Medical Office Building to be opened at 2:00 P.M. on October 12. Motion carried unanimously. (h) CONSIDERATION OF THE VACATION OF HACKBERRY AVENUE EAST AND WEST OF EAST HIGHLAND PARK DRIVE AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Neil Jensen appeared before the Council and presented Hutchinson In- dustrial's plan of vacation and discussed the September 7, 1976 memo which listed recommendations relative to replatting, rezoning, and street vacation. Mr. Jensen stated that his client would agree to all points except those concerning assessments and completion date of surfacing. He stated his client wished to meet all city ordinances but questioned the staff interpretation. The Mayor and staff replied to Mr. Jensen's question, and the Mayor then requested Mr. Jensen to return to his client and find out if all the conditions would be agreeable to him. Then he should return to the City Council at a future meeting for consideration. A motion was made by Alderman Westlund deferring the question until 9:00 A.M. on Thursday, September 16, 1976. Seconded by Alderman B. Peterson, the motion carried unanimously. (i) CONSIDERATION OF REQUEST FOR REZONING OF LOTS 6, 7, 8 AND 9 OF AHREN'S HIGHLAND PARK SUBDIVISION FROM R-2, MULTIPLE FAMILY RESIDENTS DIS- TRICT TO I-1, LIMITED INDUSTRIAL PARK DISTRICT AND FAVORABLE RECOM- MENDATION OF PLANNING COMMISSION A motion was made by Alderman Westlund deferring the question until 9:00 A.M. on Thursday, September 16, 1976. Seconded by Alderman B. Peterson, the motion carried unanimously. Council Minutes, September 14, 1976 (j) CONSIDERATION OF PRELIMINARY PLAT FIRST ADDITION TO HUTCHINSON INDUSTRIAL CORPORATION AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION A motion was made by Alderman Westlund deferring the question until 9:00 A.M. on Thursday, September 16, 1976. Seconded by Alderman B. Peterson, the motion carried unanimously. (k) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MR. ROBERT EVANS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION A motion was made by Alderman Haag, seconded by Alderman Westlund, to waive the reading and adopt Resolution No. 5771 granting said variance. Motion carried unanimously. (1) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HARRIS PINE MILLS UNDER THE 1974 ZONING ORDINANCE DUE TO SETBACKS IN COMPLIANCE WITH THE 1962 ZONING ORDINANCE AND FAVORABLE RECOM- MENDATION OF PLANNING COMMISSION Alderman Westlund made the motion to waive reading and adopt Resolu- tion No. 5773 granting Conditional Use Permit. Alderman B. Peterson seconded the motion, and it carried unanimously. (m) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HARRIS PINE MILLS TO ALLOW A 48.5 REARYARD SETBACK INSTEAD OF THE REQUIRED 50 FOOT SETBACK AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION A motion was made by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5772 granting said variance. Motion carried unanimously. (n) CONSIDERATION OF APPLICATIONS FOR DEFERRED ASSESSMENTS A motion was made by Alderman Westlund, seconded by Alderman Haag, to defer payments on Lot 10 of Elizabeth A. Meyers and Block 2, Lot 17 of Emma B. Schultz. Motion carried unanimously. It was noted that the request of Mr. Julius F. Radunz would not be eligible due to his income being in excess of the maximum allowable. (o) CONSIDERATION OF SETTING PUBLIC HEARING FOR EXTENSION OF WATER MAIN TO JOHNSON COURT FIRST ADDITION After discussion, a motion was made by Alderman K. Peterson, seconded by Alderman Haag, to waive the reading and adopt Resolution No. 5774 entitled Ordering Preparation of Report on Watermain Improvement. Motion carried unanimously. After discussion, a motion was made by Alderman K. Peterson, seconded by Alderman Haag, to waive the reading and adopt Resolution No. 5775 entitled Resolution Receiving Report and Calling for Hearing on Project 76-26 - Change Order No. 1. Motion carried unanimously. -7- Council Minutes, September 14, 1976 (p) REQUEST OF THE HUTCHINSON KIWANIS CLUB TO TRANSFER PREVIOUS RECREA- TION CONTRIBUTION TO THE FAMILY CENTER Upon the recommendation of the City Attorney Schantzen, a motion was made by Alderman K. Peterson and seconded by Alderman Westlund that the Savings Certificate be returned to the Kiwanis Club to be used by them in any manner in which they may choose. Motion carried unanimously. (q) REQUEST OF HUTCHINSON H.R.A. TO ALLOW PAYMENT OF PRINCIPAL WITH NO INTEREST COSTS OF INITIAL FUNDING OF SENIOR CITIZEN HIGH RISE Upon motion by Alderman Westlund, seconded by Alderman Haag, it was moved to approve request and eliminate the interest charges. Motion carried unanimously. (r) CONSIDERATION OF PLANNING REPORT SUBMITTED BY TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED AND C.R.S. AND ASSOCIATES It was moved by Alderman B. Peterson, seconded by Alderman Haag, to accept the final report of Toltz, King, Duvall, Anderson and Associates, Incorporated and C.R.S. and Associates. Motion car- ried unanimously. (s) PROJECT 76-29 - APPROACH FILLS, SCHOOL ROAD BRIDGE A motion was made by Alderman Haag to accept City Engineer Priebe's recommendation to enter into a contract with Wm. Mueller and Sons as low bidder. Alderman K. Peterson seconded the motion, and it carried unanimously. (t) COLD STORAGE BUILDING After discussion, it was moved by Alderman K. Peterson to reject the bids received and modify specifications to call for steel frame con- struction. It was seconded by Alderman B. Peterson and carried unan- imously. Alderman Westlund moved to advertise for new bids to be opened at 1:30 P.M. on October 12. The motion was seconded by Alderman B. Peterson and carried unanimously. (u) REPAIR OF LIBRARY ROOF The City Engineer reported that the Don Peterson Construction was the apparent low bidder. Alderman Ralph Westlund moved to table the item and refer it to the City Attorney for his review for a conflict of interest. The motion was seconded by Alderman Haag and carried unanimously. -8- Council Minutes, September 14, 1976 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Commented on an invitation to attend the Regional Meeting of the League of Minnesota Cities to be held at the Willmar Country Club in Willmar on September 29, 1976, at 6:30 P.M. 2. Displayed the plaque from the Bicentennial Committee to the City Council. (b) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR 1. Don Pauley reported that final approval had been received for the Community Development Grant and funds can now be drawn down. (c) COMMUNICATIONS FROM CITY ENGINEER PRIEBE 1. County Assessor's Formula - The City Engineer notified the Council that one of the Assessments from the Third Avenue N.W. Storm Sewer was corrected to conform with the Assessor's procedures on irregu- lar lors. 2. The City Engineer presented a drawing of future plans for Hutch- inson's Family Center. A motion was made by Alderman Westlund to authorize the use of pit gravel for the foundation of the Family Center. The motion was seconded by Alderman B. Peterson and unanimously carried. (d) COMMUNICATIONS FROM MAYOR BLACK I. The Mayor reported that if modification of precinct boundaries was desired, it must be done between November 2, 1976 and Jan- uary 1, 1977. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to verify the claims. Motion passed unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 11:00 P.M. on motion by Alderman Haag and sec- onded by Alderman B. Peterson upon a unanimous vote. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 15, 1976 I. The meeting was called to order at 7:07 A.M. by Mayor D. J. Black with the following members present: Aldermen K. Peterson and Paul Haag. Alderman Ralph Westlund arrived at 7:10 A.M. Absent were: B. Peterson. Also present: Administrative Assistant Fleetham. 2. The City Administrative Assistant and Street Superintendent reviewed the Street Department's budget. Attention was given the goal of development of a capital equipment purchasing program. Discussion was held regarding the construction of the unheated warehouse. The Administrative Assistant pointed out an increase in operating supplies to reduce those maintenance supplies that have been provided through the capital improvement bonds. The proposed moving of the oil storage tanks to the municipal service center area was discussed. 3• Maintenance Accounts Section of the budget was discussed. The Storm Sewers section included proposal for the purchase of a sewer jet/jet vac system. Twenty percent of this portion would be paid from this account with the balance to be paid from the Water and Sewer Account. 4. Park Department —Administrative Assistant outlined the increased demands upon this department and recommended the addition of one maintenance person. Discussion was held regarding the possible purchase of a hydraulically operated boom truck and additional staff, but it was recommended that such purchase be foregone at this time. It was pointed out that the budget provides approximately $5,000 for purchasing trees for the reforestation program. It was aslo pointed out that 5,000 of unallocated dollars was provided for the maintenance and improvement of existing park lands. The Administrative Assistant discussed the proposed information sign that could be placed -upon municipal parkland in the area of Main Street. 5• Cemetery - The Mayor questioned the travel and publishing portions to which the City Administrative Assistant responded. 6. City Hall - Administrative Assistant reviewed the repair and main- tenance expenses of 1976 and 1977 as to the replacement of roof chimney and additional office spaces. 1977 would necessitate some repair of the stucco. He also drew attention to the air conditioning proposed for the upstairs offices and Police Department spaces. 7. "Old" Armory - There was no major comment other than the purchase of a vaccuum for 1977• 8. Maintenance Service Department - The Administrative Assistant responded to the Mayor's question concerning Other Services and Charges for this portion. The Administrative Assistant outlined the bulk of these expenses. In response to Alderman Westlund's question, the Administrative Assistant Council minutes, September 15, 1976 explained allocation of costs of the radio system and justification for the placement of the base radio in the Maintenance Service Division. 9. Water and Sewer Department - The Administrative Assistant corrected the error in omission of $5,000 in Capital Outlay for Sewer Department. He recommended the 1977 purchase of test and sampling equipment. The Administrative Assistant again discussed the Sewer jet/jet vac machine and its 80% contribution from this Department. There was discussion concerning the water meter outside reading device installation and a possible error was noted by the Mayor regarding the proposed salary for the Chief Water Plant Operator for 1977. Alderman Westlund commented upon replacement of a pickup truck, to which the Administrative Assistant responded that the one they are replacing is extremely old and is in questionable state of repair. 10. Recreation - The Administrative Assistant outlined the functional and summary portions of the recreation budget. Alderman Westlund requested information regarding the hockey program and it was the concensus of the Council that the expenses incurred in hockey should be listed as a separate amount. The Director of Recreation and Administrative Assistant commented upon the continuing increase of participants and amounts of programs. 11. Family Center - The Administrative Assistant reviewed the preparation of this portion of the budget and highlighted the expenditures. The Administrative Assistant further noted that in addition there will be approximately $2,000 insurance costs and another $2,000 for employee benefits that are listed in other portions of the budget. 12. Liquor Store - The Administrative Assistant and the Liquor Store Manager reviewed the proposed expenditures in these departments. It was noted by the Mayor that we possibly excluded the salary of Jack Busch. The Administrative Assistant promised to review that portion. 13. The Administrative Assistant quickly highlighted the Library, Safety Council and Conservation of Health portions of the budget. 14. The Administrative Assistant reviewed the Airport section of the budget and commented on the renewal date for the contract with the Flight Service that provides management of the Hutchinson Airport. 15. It was moved by Alderman Westlund, seconded by Alderman Peterson, to adjourn the meeting at 8:47 A.M. and was unanimously approved. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, SEPTEMBER 16, 1976 The meeting was called to order at 7:15 A.M. by Mayor D. J. Black. Those present were Mayor Black, Aldermen Westlund, Haag, and K. Peterson. Also present was Administrative Assistant Fleetham. Alderman Bruce Peterson ar- rived at 8:00 A.M. Alderman Paul Haag left the meeting at 9:55 A.M. lr The Administrative Assistant reviewed the Mayor and Council portion of the budget with the Council. Comment regarding the travel portion was made regarding that the Mayor will not be serving on as many committees as in the previous year. 2. The Administrative Assistant presented the Administrative Assistant's portion of the budget and reviewed the inclusion of Hazel Sitz as Per- sonnel Coordinator and an income that offset the majority of her salary. It was also pointed out that the title of Administrative Assistant's Secretary placement in the budget was confusing. The Administrative Assistant said he would correct this on the final draft. 3. In reviewing the elections portion, the Mayor raised the question, and it was the consensus of the Counci;,that possibly there was overstaffing of election judges at the primary. The Administrative Assistant was in- structed to reevaluate the number of people needed for elections in the future. 4. The City Clerk's portion of the budget was reviewed along with the modi- fication of positions and the resulting staffing. The leasing of a copy machine with more capabilities was discussed and included in the rental portion of the budget. 5. Motor Vehicle - The Administrative Assistant quickly reviewed the Motor Vehicle Department. Upon the question as to when Dorothy Smith would be moving over to Motor Vehicle, it was related that possibly the first or second week in October the change would take place. 6. Assessing Department - Inasmuch as this portion was recently reviewed by Council, no additional comments were made. 7. In reviewing the City Attorney portion of the budget, it was the consen- sus of the Council that compensation for attorney was adequate at this time. 8. Debt Service - The debt service requirements for the City were reviewed. Upon a question of why there was no airport revenue bond payments in the 1976 budget, the Administrative Assistant replied that due to the shorten- ing of the nine month year, the payment comes after the first of the year 3 Council Minutes - Special Meeting - September 16, 1976 and doesn't fall until the 1977 budget. He noted increase in the contract for deed for the Satterlee property. 9. Unallocated General Expense - Upon question of Alderman Westlund, the Administrative Assistant stated that the reason for the grouping of in- surance and pension within unallocated was due to the lack of capability of the present financial system to allocate these costs back to their respective departments. A utilization of the contingency fund as re- source for potential salary increases at the beginning of the fiscal year was discussed. Upon question of the $7,000 for payment of the Armory, it was noted that this is for the new National Guard Armory and not,the "Old" Armory which the City purchased last year. 10. The Administrative Assistant discussed the income portion of the budget and the City's greater reliance upon inter -governmental revenue to finance our operations. The Mayor commented on the recent passage by the Senate of the Revenue Sharing Bill for future use. Alderman Paul Haag complimented the Administrative Assistant Fleetham on what he felt was an excellent budget. Mayor Black echoed those com- ments. Alderman Ralph Westlund stated that he was quite pleased and re- marked that the budget format and presentation has saved a number of meetings. The Mayor remarked that it was his belief that the only area in which he thought a deletion could be made would be for an informational sign in the Park Department's budget. Consensus of the Council was that the $3,500 proposed appropriation for the sign be transferred to the contin- gency portion of the budget. It was the consensus of the Council that the Administrative Assistant prepare resolutions for the September 28 meeting. It was moved by Alder- man K. Peterson, seconded by Alderman Westlund, that staff be authorized to advertise for a public hearing to be held at the September 28 meeting of the City Council for formal adoption of the budget. Motion was unan- imously approved. The Mayor reminded the City Administrative Assistant to contact the Direc- tor of the Hospital and Director of the Burns Manor Nursing Home to re- ceive a resolution from those bodies stating that a tax levy would not be needed to meet their operating expenses. 11. It was moved by Alderman Haag, seconded by Alderman K. Peterson, with the advice of the City Attorney, it be therefore moved that the firm of Donald Peterson Construction be awarded the contract.to perform repairs upon the library roof. Vote on the motion was unanimous. -2- J, i Council Minutes Special Meeting - September 16, 1976 12. Mr. Jeff Green and Mr. John Geiss of Hutchinson Industrial,'City Engineer Marlow Priebe, City Attorney Buzz Schantzen, and Attorney Neil Jensen representing the Hutchinson Industrial Corporation, joined the meeting. Mr. Neil Jensen called upon Mr. John Geiss for a presentation. Mr. Geiss presented his view of the previous actions of the staff and the City Coun- cil. He stated that he felt Hutchinson Industrial Corporation might be being discriminated against. He objected to the two areas of the Muni- cipal staff's recommendation: (a) that Hutchinson Industrial Corporation be required to pay 100% of assessments for improvement on the required easements from East Highland Drive to the East property line; and (b) he objected to the suggested date of September 1, 1977 for all paving to be completed. However, he did state that he felt that Hutchinson In- dustrial Corporation should be in compliance, and with all City ordinances and it should be treated the same as anyone else. Mr. Neil Jensen summarized his position and that of the Hutchinson Indus- trial Corporation in that all things should be approved, with the excep- tion of their two objections. The Mayor responded, pointing out the requirements of our ordinances and the fact it was his view that Hutchinson Industrial Corporation's action would benefit them and therefore, they should be prepared to meet our re- quirements. Mr. John Geiss and Mr. Jensen responded in partial agreement. Mr. Geiss made the contention that the needed easement for an east -west road or sewer extension would be required for improvement of the property east of his. It was the contention of the staff that such cause of such easements need would have developed because of his previous development and the possibility of an east -west road to provide access to Hutchinson Industrial. Alderman Westlund questioned the City Attorney as to the need of continued dedication of East Highland Drive and whether or not an easement would pos- sibly serve a purpose. The City Attorney responded that it was his contention that such a need would be needed, but it was suggested that Hutchinson Industrial might pur- sue this with the Trustees of the Revenue Bond if they thought they could possibly get a release from them. Mr. Geiss said he did not feel it was necessary to undergo that expense at this time. The City Attorney also suggested that in lieu of the -right-of-way on East Highland that the Hutchinson Industrial Corporation might dedicate the new road coming in from the north. Council Minutes Special Meeting - September 16, 1976 Mr. Geiss did not return an answer to that suggestion nor did his counsel. The discussion of the necessary easement for utility purposes continued, and the Mayor pointed out that the assessment for the extension of water and sewer services for the Farmers Elevator and Co-op was a similar case. After a brief response from Mr. Geiss, Alderman K. Peterson also called attention to that assessment of abutting property to finance part of the project to serve Farmers Elevator. City Engineer Priebe diagramed the possible water and sewer and street extension and estimated this cost. Mayor Black emphasized that the staff was operating strictly in support of the City ordinances, stated policies, and practices. There was a brief discussion on the requirement for the paving of the parking lot and access drive. It was related that this is not a requirement neces- sarily of the plat, or the zoning, but rather a stipulation in any build- ing permit. In conclusion, Mr. John Geiss and Mr. Neil Jensen both stated that it was the intention of the Hutchinson Industrial Corporation to conform with all ordinances, policies and practices of the City of Hutchinson. It was then moved by Alderman Ralph Westlund, seconded by Alderman Kay Peterson, to waive first reading of Ordinance No. 21/76 entitled An Ordi- nance to Vacate a Portion of Hackberry Avenue in Ahren's Highland Park Subdivision and set second reading for September 28. The motion carried unanimously. Alderman Haag had already left the meeting. It was moved by Alderman Ralph Westlund, seconded by Alderman Kay Peter- son, to waive reading of Ordinance No. 20/76 entitled An Ordinance Amend- ing Ordinance No. 464 Concerning Zoning Regulations in the City of Hutch- inson and the Official Zoning Map and set second reading for September 28. Motion carried unanimously. Alderman Haag had already left the meeting. It was moved by Alderman Ralph Westlund, seconded by Alderman Kay Peter- son, to approve the Preliminary Plat First Addition as presented. Motion carried unanimously. Alderman Haag had already left the meeting. 13. It was moved by Alderman Kay Peterson, seconded by Alderman Ralph West- lund, that the meeting be adjourned at approximately 10:00 A.M. -4- PUBLICATION NO. 1857 PUBLISHED IN THE HUTCHINSON LEADER: WEDNESDAY, SEPTEMBER 22, 1976 AND FRIDAY, SEPTEMBER 24, 1976. NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on Tuesday, September 28, 1976 during the course of their regular meeting which starts at 7:30 P.M. in the Council Chamber of City Hall for the purpose o : Consideration of the 1977 Proposed Budget This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. September 16 1976 Date f RESOLUTION NO. 5782 A RESOLUTION ADOPTING THE BUDGET FOR THE FISCAL YEAR 1977 AND AMENDING THE 1976 BUDGET AS ADOPTED BY RESOLUTION 5586 AND AMENDED BY RESOLUTION 5665 BE IT RESOLVED BY THE CITY OF HUTCHINSON: That the Annual Budget of the City of Hutchinson for the fiscal year begin- ning January 1, 1977 which has been submitted by the Clerk -Administrative Assistant and modified and approved by the City Council is hereby adopted; the totals of the said budget and the major divisions thereof being as follows: I. GENERAL FUND REVENUES AVAILABLE Estimated Balance January 1, 1977 $ 142,493 CURRENT REVENUE Taxes 621,885 Licenses 7,300 Permits 26,000 Fees 750 Inter -Governmental Revenue 1,029,108 Charges for Services 177,500 Collections for Other Agencies 3,200 Miscellaneous 126,707 Transfers from Other Funds 303,240 Total Available $2,438,183 REQUIREMENT APPROPRIATIONS Personal Services $ 866,630 Supplies 138,745 Other Services & Charges 600,163 Capital Outlay 439,105 Principal and Interest 368,335 Total Appropriations $2,412,978 ESTIMATED BALANCE DECEMBER 31, 1977 $ 25,205 s BE IT FURTHER RESOLVED: That the Annual Budget for the Fiscal Year 1976 of the City of Hutchinson which was adopted by Resolution 5586 and Amended by Resolution 5665 is hereby amended to adopt the estimated revenue afid expenditures as presented in the 1976 columns of the 1977 Budget as adopted by this Resolution. The totals of said 1976 amended Budget and the major divisions thereof being as follows: I. GENERAL FUND REVENUE AVAILABLE Balance April 1, 1976 $ 285,000 CURRENT REVENUES Taxes 612,259 Licenses 3,125 Permits 19,800 Fees 350 Inter -Governmental 638,020 Charges for Services 121,500 Collection for Other Agencies 2,400 Miscellaneous 96,886 Transfer from Other Funds 219,289 Total Available $1,998,629 REQUIREMENTS APPROPRIATIONS Personal Services $ 569,165 Supplies 83,980 Other Services & Charges 370,820 Capital Outlay 385,056 Principle and Interest 447,115 Total Appropriations $1,856,136 ESTIMATED BALANCE DECEMBER 31, 1976 $ 142,493 AND BE IT FURTHER RESOLVED: IWZ That the Clerk -Treasurer be directed to cause the appropriate accounting entries to be made in the Books of the City. Adopted by the City Council this 28th day of September, 1976. ATTEST: Frank G. Fleetham, Jr. City Clerk -3- D. J. Black Mayor RESOLUTION NO. 5784 RESOLUTION APPROVING 1976 TAX LEVY, COLLECTIBLE IN 1977 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: That the following sums of money be levied for the current year, collectible in 1977, upon the taxable property in said City of Hutch- inson for the following purposes: 1976 General Fund $270,521 Library 35,779 Armory Payment 7,000 Debt Service Fund (G.O. Bonds) 310,000 Certificates of Indebtedness 49,835 Volunteer Firemen's Relief Association 2,700 Volunteer Firemen's Relief Association levies are in accordance with provisions of the "Volunteer Firemen's Relief Associations Guide- lines Act of 1971", as amended. Provision has also been made for pay- ment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: That there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1977 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 28th day of September, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk k RESOLUTION NO. 5743 WHEREAS, the Hutchinson Youth Hockey Association, Inc., a nonprofit corporation, has solicited and received pledges from various individuals and corporations located in and about the City of Hutchinson in an amount of $554,000.00 for the purpose of constructing a family sport and recreation center in the City of Hutchinson; and, WHEREAS, it is proposed that said facility be located on land owned by the City of Hutchinson; and, WHEREAS, it is proposed that the Hutchinson Youth Hockey Association, Inc. will retain title and ownership to said facility until construction is completed at which time legal title to the facility will be transferred to the City of Hutchinson for one dollar and other good and valuable consideration; and, WHEREAS, it is proposed that upon the transfer of legal title the City of Hutchinson will thereafter assume the responsibility for the operation, repair and maintenance of said facility as its sole responsibility and that Hutchinson Youth Hockey Association will not be obligated for any cost of the operation, repair or maintenance thereof. NOW, THEREFORE, LET IT BE RESOLVED as follows: 1. That the City of Hutchinson does hereby grant, permit and allow the Hutchinson Youth Hockey Association, Inc. to construct a family sports and recreation center at an estimated cost of $554,000.00 on land owned by the City of Hutchinson, the construction and equipping of said facility to be financed and paid for entirely by the said Hutchinson Youth Hockey Association, Inc. -1- '.5--A,' 2. That upon completion of construction of said facility the Hutchinson Youth Hockey Association, Inc. will transfer legal title to the City of Hutchinson free and clear of any encumbrances at a cost of one dollar and other good and valuable consideration, and the City of Hutchinson will, there- after assume all responsibility and liability for the operation, repair and maintenance of said facility. 3. That the City of Hutchinson and Hutchinson Youth Hockey Association, Inc. will jointly work together in the design and construction of the said facility. 4. That all payments to contractors for construction will be jointly approved by Marlow Priebe on behalf of the City of Hutchinson and Howard Quade, Jr. on behalf of the Hutchinson Youth Hockey Association, Inc. in accordance with procedures to be hereafter established to protect both City of Hutchinson and Hutchinson Youth Hockey Association, Inc. from the filing of mechanics liens or other encumbrances. Adopted by the City Council this 13th day of July, 1976. 4G � . J. Black Mayor ATTEST: &nl�G. Fleetham, Jr. City Clerk 627 29J�00� SFr) N RECEIVED 0 6 BY September 27, 1976 TO: City Council FROM: Downtown Council We the members of the Downtown Retail Council, would like to request that during the Christmas Season we would like the street Christmas decorations lit every night from November 26 through Christmas Night 12/25/76 between the hours of sun- down and 9:00 P.M. Thank you. Sincerely, The Downtown Retail Council 218 Main North Hutchinson, MN 55350 ORDINANCE NO. 21/76 AN ORDINANCE TO VACATE A PORTION OF HACKBERRY AVENUE IN AHREN'S HIGHLAND PARK SUBDIVISION THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said street. SECTION 2. That certain street and public thoroughfare in the City of Hutchinson located and described as follows: All that part of Hackberry Avenue iv Ahren's Highland Park Subdivision in Hutchinson, Minnesota, according to the recorded plat thereof, lying West of the Northerly extension of the East line of Lot 8 of said subdivision. Also all that part of Hackberry Avenue in Ahren's Highland Park Subdivision in Hutchinson, Minnesota, according to the recorded plat thereof, lying East of the Northerly extension of the West line of Lot 7 of said subdivision. being located in the City of Hutchinson, be and the same is hereby vacated. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of , 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk ORDINANCE NO. 20/76 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (Hutchinson Industrial Corporation) THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real propoerty is hereby rezoned from R-2 Multiple Family Residence District to I-1, Limited Industrial Park'District. Lots 6, 7, 8 and 9 of Ahren's Highland Park Subdivision Adopted by the City Council this day of , 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk L� RESOLUTION NO. 5783 A RESOLUTION AUTHORIZING REPORTING RESPONSIBILITIES FOR THE COMMUNITY DEVELOPMENT PROGRAM WHEREAS, the City of Hutchinson has been awarded a Community Development Block Grant by the U.S. Department of Housing and Urban Development, and WHEREAS, the U.S. Department of Housing and Urban Development requires the filing of reports at various periods with respect to: a) Labor Standards Enforcement b) Equal Opportunity Enforcement by Contractors c) Real Property Acquisition d) Relocation Assistance e) Financial Status f) Program Progress, and WHEREAS, the City of Hutchinson has engaged a Community Development Director for administration of the Community Development Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Community Development Director, Donald F. Pauley, is authorized to file all reports required by the U.S. Department of Housing and Urban Development when the signature of the Mayor and/or City Clerk is not required. Adopted by the City Council this 28th day of September, 1976. D.J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 6—C' RESOLUTION NO. 5781 RESOLUTION IDENTIFYING SITES FOR ACQUISITION BY THE COMMUNITY DEVELOPMENT PROGRAM WHEREAS, the City of Hutchinson has been awarded a Community Development Block Grant by the U.S. Department of Housing and Urban Development, and WHEREAS, the City of Hutchinson identified acquisition of substandard housing and inapropriate uses as a project to be undertaken by the Community Development Program, and WHEREAS, the City Council of the City of Hutchinson has reviewed and approved the proposed sites to be acquired. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following parcels are identified for acquisition by the Community Development Program: 1. Parcel 220; West 78 feet of Lots 6 & 7, Block 25; South half of the City 2. Parcel 221; East 54 feet of Lots 6 & 7, Block 25; South half of the City 3. Parcel 222; Lot 8 and West half of Lots 9 & 10, Block 25; South half of the City 4. Parcel 223; East half of Lots 9 & 10, Block 25; South half of the City 5. Parcel 1985, Lot 14; Parcel 1986, Lot 15; Parcel 1987, Lot 16, Block 3, Selchow-Jorgenson Subdivision Adopted by the City Council this 28th day of September, 1976. D.J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk MINUTES REGULAR MEETING - COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TUESDAY, AUGUST 3, 1976 1. CALL TO ORDER The meeting was called to order at 7:00 P.M. with the following members present: Mr. Frank Fay, Mrs. EArl Zimmerman, Mrs. Harriet Emans, Mr. Leslie Smith, Mr. Russell Meade, Mr. Garey Knudsen, and Mr. Paul Yancey. Also present were: Community Development Director Pauley and Administrative Assistant Fleetham. 2. INTRODUCTION OF COMMITTEE MEMBERS AND STAFF Community Development Director Pauley introduced himself and Mr. Homer Pittman, House Doctor, to the committee and gave a summary of their background and previous work experience. 3. ELECTION OF TEMPORARY CHAIRMAN Mr. Paul Yancey was elected temporary chairman of the committee. 4. INTRODUCTION TO COMMUNITY DEVELOPMENT PROGRAM The application for the Community Development Grant was reviewed by the committee and an explanation was provided by the staff. 5. PUBLIC HEARING (a) 8:00 P.M. - ENVIRONMENTAL REVIEW RECORD At 8:05 P.M., the Public Hearing concerning the Environmental Review 'Record was called to order by Chairman Yancey. An explanation of the Environmental Review Record and its findings were given. There being no questions, the Public Hearing was closed at 8:15 P.M. by Chairman Yancey. 6. MISCELLANEOUS (a) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR 1. Reviewed the Community Development Program with the Committee 2. Discussion was held on regular meetings of the Committee. It was the concensus of the Committee to meet on the 1st and 3rd Thursdays of each month. Also, it was left to the Chairman's discretion as to whether the meetings would be held in the morning or evening. 170�0-1-11 Community Development Advisory Committee minutes, August 3, 1976 (b) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Addressed the Committee and advised them of the importance of the task ahead. 7. ADJOURNMENT There being no further business to come before the Committee, the meeting was declared adjourned at 9:30 P.M. MINUTES REGULAR MEETING - COMMUNITY DEVELOPMENT ADVISORY COMMITTEE THURSDAY, SEPTEMBER 16, 1976 1. CALL TO ORDER Chairman Paul Yancey called the meeting to order at 7:32 P.M. with the following members present: Walter Marth, Mrs. Earl Zimmerman, Leslie Smith, Russ Mead, Phyllis Hegrenes, Thor Skeie, Mildred Nelson, Harriet Emans and Garey Knudsen in addition to Chairman Yancey. Members absent were: Bruce Peterson and Frank Fay. Also present were: HRA director Jean Lerbergand Community Development Director Pauley. 2. MINUTES There being no additions or corrections, on motion by Mrs. Earl Zimmerman and seconded by Garey Knudsen, the minutes of the regular meeting on August 3, 1976 were unanimously approved. 3. NEW BUSINESS (a) CONSIDERATION OF LAND ACQUISITION POLICY AND PLAN Community Development Director Pauley gave a brief explanation of the policy and plan. He stated HUD has given their approval allowing Hutchinson to receive the funds. There were several questions from the Committee concerning how the Land Acquisition Policy and Plan works; for example, where do the appraisers come from.and who are they, who determines economic loss, and the explanation of condemning of property. HRA Director Jean Lerberg explained that legal process is not a simple process since the law is so intricate but it need not be thought of as an ugly matter with people being unhappy. After further discussion it was moved by Russ Mead, seconded by Leslie Smith to recommend approval to City Council with no revisions, the motion carried unanimously. (b) CONSIDERATION OF RELOCATION POLICY AND PLAN Community Development Director Pauley gave an explanation of this policy and plan, how it works and the requirements made by HUD to be followed. After further discussion from the Committee, it was moved by Russ Mead, seconded by Mrs. Hegrenes to recommend approval to City Council with no revisions, and the motion was carried unanimously. (c) CONSIDERATION OF HOME REHABILITATION PROGRAM POLICIES AND PROCEDURES Community Development Director Pauley gave a step by step explanation of the program policies and procedures. He also reviewed the money breakdown for the �ql. Advisory Committe minutes, September 16, 1976 programs, explained the interest subsidy assistance, and gave an example on how the City program would assist them. He went on to explain how the public will be notified through such ways as the radio, brochures, the newspaper and so on, concerning the programs and assistance available to them and how they work. After discussion, it was moved by Walter Marth and seconded by Garey Knudsen to recommend approval to City Council without revision, the motion carried with eight in favor and'two abstentions by Mrs. Earl Zimmerman and Russ Meade. (d) CONSIDERATION OF ROY FRENTZ AND COMPANY OF MANKATO AS ACQUISITION PROJECT APPRAISER Community Development Director Pauley stated the City staff has checked on Mr. Frentz and Company with HUD and other agencies, and he comes highly recommended. He went on to say the staff also recommends the approvbkl of him as the acquisition project appraiser. After discussion, it was moved by Garey Knudsen and seconded by Russ Mead to recommend approval to the City Council. The motion carried unanimously. (e) CONSIDERATION OF CRS, INC. AS ACQUISITION PROJECT REVIEWER It was explained by Community Development Director Pauley of the necessity to have both a reviewer and an appraiser both out-of-town people. He went on to state that the staff recommended them as acquisition project reviewer. After discussion, it was moved by Mrs. Earl Zimmerman and seconded by Phyllis Hegrenes to recommend approval to the City Council. Motion carried unanimously. (f) IDENTIFICATION OF THE FOLLOWING PARCELS FOR ACQUISITION BY COMMUNITY DEVELOPMENT PROGRAM 1. West 78 feet of Lots 6 & 7, Block 25, South half of the City After discussion, it was moved by Walter Marth, seconded by Leslie Smith to recommend approval to the City Council. Motion carried unanimously. 2. East 54 feet of Lots 6 & 7, Block 25, South half of City After discussion, it was moved by Garey Knudsen and seconded by Leslie Smith to recommend approval to City Council. Motion carried unanimously. 3. Lot 8 and West half of Lots 9 & 10, Block 25, South half of City After discussion, it was moved by Garey Knudsen, seconded by Paul Yancey to recommend approval to City Council. The motion carried, seven in favor and three abstentions by Russ Mead, Mildred Nelson and Phyllis Hegrenes. 4. East half of Lots 9 & 10, Block 25, South half of, the City After discussion, it was moved by Russ Mead and seconded by Mrs. Earl Zimmerman to recommend approval to City Council. The motion carried with a vote of nine in favor and one abstention by Phyllis Hegrenes. Advisory Committee minutes, September 16, 1976 5. Lots 14, 15 and 16, Block 3, Selchow-Jorgenson Subdivision After discussion, it was moved by Russ Meade and seconded by Leslie Smith to recommend approval to City Council. The motion carried with nine in favor and one abstention by Phyllis Hegrenes. Community Development Director Pauley showed snapshots he had taken of each parcel being identified for acquisition. He explained that each was considered extremely substandard or non -conforming structures, and further explained the feasible options and the proposed use for the sites according to HUD regulations. 3. COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR PAULEY Community Development Director Pauley informed the committee of the three meetings at various times on September 22, 1976 concerning the phase$ of the planning study being done in Hutchinson. 4. COMMUNICATIONS FROM CHAIRMAN Chairman Yancey commended the Committee on the good turnout and the great show of interest and concern for the City by the Committee. 5. ADJOURNEMENT There being no further business to come before the Committee, the meeting was declared adjourned at 11:20 P.M.' s MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, AUGUST 31, 1976 1. CALL TO ORDER Vice Chairman Marlin Torgerson called the meeting to order at 7:35 P.M., with the following members present: Clint Tracy, Bruce Peterson, Ken Gruenhagen, Thor Skeie in addition to Vice Chairman Torgerson. Members absent were: Laurel Olson and Tom Cone. Also present were: Community Development Director Pauley, and City Engineer Marlow Priebe. 2. MINUTES On motion by Clint Tracy, seconded by Bruce Peterson, the minutes of the regular meeting of August 17, 1976 were unanimously approved. 3. PUBLIC HEARINGS (a) CONSIDERATION OF THE VACATION OF HACKBERRY AVENUE EAST AND WEST OF EAST HIGHLAND PARK At 7:35 P.M. Vice Chairman Torgerson declared the hearing open. Mr. Neil Jensen, representing Hutchinson Industrial, reviewed the'purpose of the vacation and the area proposed for vacation. Community Development Director Pauley stated that the staff recommended that the hearing be continued until September 21, 1976, to allow adequate review of their requests. Mr. Jon Geiss, also representing Hutchinson Industrial, stated that the parking lot would not be developed until sometime in the future but they do need a security fence immediately. Mr. Jensen stated he was totally surprised by this action. City Engineer Priebe explained they have had other work of such magnitude that they have been unable to review the request thoroughly, however, the material is adequate to complete their study. One problem they should consider and look into would be traffic movement. Mr. Jensen stated they wished to purchase the property as a buffer zone to protect their interests. He also mentioned that if the street were developed it would cause several problems. Community Development Director Pauley explained he was not trying to delay the situation or cause any problems, but that he was trying to do what was best for the City. Thor Skeie stated he felt the Planning Commission should act on this tonight, since it has been reviewed for two months. Mr. Jensen stated the preliminary plat was done at the request of the City Staff, and they have done all they could, and it has been delayed for so long. .-.41 Planning Commission minutes, August 31, 1976 Milton Joecks - Inquired as to the location of the 545 Highland Park Drive street and stated he was not happy with the idea' of all the traffic going along his property. Clint Tracy inquired as to the fact that if the Planning Commission acted upon this tonight, there still would be two weeks for review before it went to the Council. There being no one else present wishing to be heard, the hearing was declared closed at 8:04 P.M. on motion by Clint Tracy, seconded by Bruce Peterson and carried unanimously. After discussion, it was moved by Thor Skeie, seconded by Bruce Peterson to recommend to the City Council. The motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR REZONING OF LOTS 6,7,8, and 9 OF AHREN'S HIGHLAND PARK SUBDIVISION FROM R-2, MULTIPLE FAMILY RESIDENTS DISTRICT TO I-1, LIMITED INDUSTRIAL PARK DISTRICT At 8:05 P.M. Vice Chairman Torgerson declared the hearing open. Mr. Jensen indicated the lots for rezoning and why they are to be rezoned. Mr. Geiss explained the other options they would have for additional parking. City Engineer Priebe inquired where the security fence will be located. Mr. Geiss explained the position of the fence and its necessity for security problems. Dennis Boncquet - Inquired how traffic will flow in 525 Highland Park Drive and out of the plant. Mr. Geiss explained where it would go and stated he would like to put up some type of barricade to limit access to that area. Milton Joecks 545 Higland Park Drive - Has East Highland Park Drive been completed? Clint Tracy inquired about East Highland Park Drive in that Jon Geiss said they would not use it. Mr. Geiss replyed a few employees would like to use the street and he cannot forbid the use of a City street. Mayor D.J. Black stated Mr. Jon Geiss indicated he wanted a buffer of his property to residential. But what happens if management changes a building could be put up next to the South property owner. The Mayor made the suggestion of zoning half of Lots 6 and 9 as Industrial, and an easement on South half of 6 used to get to Hutchinson Utilities. Community Development Director Pauley noted that parking is not allowed as a conditional use to City. Mt. Geiss stated Mayor Black's proposal is acceptable to Hutchinson Industrial. 4 r] Planning Commission minutes, August 31, 1976 Dennis Boncquet - Asked if East Highland were vacated 525 Highland Park Drive what is traffic flow? There being no one else present wishing to be heard the hearing was declared closed at 8:40 P.M. on motion by Thor Skeie, seconded by Clint Tracy, and carried unanimously. After discussion, it was then moved by Clint Tracy, seconded by Ken Gruenhagen, to recommend approval to the City Council. The motion carried unanimoulsy. (c) CONSIDERATION OF PRELIMINARY PLAT FIRST ADDITION TO HUTCHINSON INDUSTRIAL CORPORATION At 8:45 P.M., Vice Chairman Torgerson, declared the hearing open. Mr. Jensen explained it was renamed Hutchinson Industrial Corporation Second Addition. There being no one else present wishing to be heard, the hearing was declared closed at 8:46 P.M. on motion by Bruce Peterson, seconded by Thor Skeie, and carried unanimously. After discussion, Bruce Peterson moved, seconded by Ken Gruehhagen, to recommend approval to City Council. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED'BY MR. ROBERT EVANS Vice Chairman Torgerson, at 8:46 P.M. declared the hearing open. Community Development Director Pauley explained the three foot variance and stated the Staff recommended approval to City Council. There being no one else present wishing to be heard, at 8:47 P.M., the hearing was closed on motion by Thor Skeie, seconded by Ken Gruenhagen, and carried unanimously. After discussion, it was moved by Thor Skeie and seconded by Bruce Peterson to recommend approval to City Council. The motion carried unanimously.. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HARRIS PINE MILLS UNDER THE 1974 ZONING ORDINANCE DUE TO SETBACKS IN COMPLIANCE WITH THE 1962 ZONING ORDINANCE and (f) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HARRIS PINE MILLS TO ALLOW A 48.5 FOOT REAR YARD SETBACK INSTEA OF THE REQu�$ED 50 FOOT SETBACK At 8:48 P.M., Vice Chairman'Torgerson, declared the hearing open. Community Development Director Pauley gave a brief explanation and stated the staff recommended approval to City Council. Planning Commission minutes, August 31, 1976 There being no one else present wishing to be heard, the hearing was declared closed at 8:50 P.M. on motion by Thor Skeie, seconded by Clint Tracy and carried unanimously. After discussion, it was moved by Clint Tracy, seconded by Bruce Peterson to recommend approval to City Council. 4. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR VACATION OF ALLEY IN BLOCK 40 WEST OF GLEN STREET NORTH After discussion, it was moved by Ken Gruenhagen and seconded by Bruce Peterson to set Public Hearing for September 21, 1976 to consider the vacation. Motion carried unanimously. (b) CONSIDERATION OF PREI.,IMINARY PLAT OF McDONALD'S FIFTH ADDITION SUBMITTED BY EARL McDONALD After discussion, the motion was made by Clint Tracy and seconded by Bruce Peterson, to set the plat for Public Hearing on September 21, 1976. The motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY PLAT - CROW RIVER COUNTRY CLUB Community Development Director Pauley stated staff had no objections to the plat. After reviewal and consideration, it was moved by Bruce Peterson, seconded by Clint Tracy to set Public Hearing for September 21, 1976 to consider the plat. Motion carried unanimously. (d) CONSIDERATION OF PRELIMINARY PLAT KLEINKAUF ADDITION -MR. THOMAS KLEINKOP It was stated by Community Development Director Pauley that the staff recommended a Public Hearing be set. After discussion, it was moved by Bruce Peterson, seconded by Clint Tracy to set Public Hearing on September 21, 1976. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR VARIANCE - MR. BEN BENJAMIN Community Development Director Pauley briefly reviewed the,request. After reviewal and consideration the motion was made by Clint Tracy, seconded by Bruce Peterson to set a Public Hearing for September 21, 1976 to consider the request for variance. Motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Commission, the meeting was declared adjourned at 8:57 P.M. i MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION SEPTEMBER 3, 1976 1. Chairman Cone called the meeting to order at 12:03 P.M. Members present were: Bruce Peterson, Thor Skeie, Clint Tracy, Ren Gruenhagen, in addition to Chairman Cone. Members absent were: Marlin Torgerson and Laurel Olson. Also present were: City Engineer Priebe and Community Development Director Pauley. 2. Community Development Director Pauley presented the Registered Land Survey for West River Park and suggested it be added to the Agenda of the regular Planning Commission meeting on September 21, 1976. After discussion, it was moved by Clint Tracy and seconded by Thor Skeie to set Public Hearing for September 21, 1976. Motion carried unanimously. 3. City Engineer Priebe gave an explanation and reason for the rezoning from C-4 and I-1 to R-2, all land between Chicago and Northwestern Railroad tracks and the South fork of Crow River as its North-South boundaries, and Main Street and the Riverside Addition as its East-West boundaries and suggested it be added to the Agenda for the regular meeting on Septem-. ber 21, 1976. General discussion occurred among members of the Commission regarding the reason for rezoning request and the ramification upon abutting and adjoining properties. Clint Tracy suggested the public hearing would bring out all people concerned and affected by the rezoning request. After further discussion, it was moved by Thor Skeie and seconded by Bruce Peterson to set Public Hearing for September 21, 1976 to consider the rezoning. Motion carried unanimously. 4. There being no further business to come before the Commission at this time, the meeting was declared adjourned by Chairman Cone at 12:25 P.M. PI—JL- MINUTES OF HUTCHINSON PARK & RECREATION BOARD 12 NOON, WEDNESDAY, SEPTEMBER 1, 1976 The Hutchinson Park and Recreation Board met with "Bud' Dagget, Dr. Chernausek, Don Falconer, Fred Roberts, Rod Keith, Frank Fleetham, Grace Sanstead and Suzie Clarke. The minutes of the August meeting were read and approved by Chairman Daggett. Virgil Wegscheid attended the meeting in behalf of the Drift Riders and requested branch lines off the main trail to Dassel, Darwin, Glencoe, and Stewart; easements would have to be procured. Park Superintendant, Fred Roberts, gave his report. Checking for Elm Disease, treating trees, removing diseased trees and watering young trees has been done. South Park Shelters have been stained, trim painted on Riverview Park and some maintenance done at West Park. Six days cleaning was required after the fair. Six hundred dollars has been received for painting the holding vault in the cemetery, however, the Council has not determined if this is necessary. Fred said he would have to have another man for parks now that he has lost his CETA employees, and another man will have to be hired to replace one of the retired men at the cemetery. Frank Fleetham gave a short report on the budget meeting, thirty new picnic tables will be added to the park system, water and sewer has been placed in the West Park, electrical service is being added and they have not yet decided whether to remove the old house used by the Drift Riders and build a new one. Fifteen thousand has been added for equipment and radios to be provided for Park vehicles. Rod Keith, Recreation Director, gave his report on the fall programs. Five teams will compromise the youth football league beginning September 14th. Family swim begins September 18th at the High Sbhool, and couples volleyball starts Sept- ember 9th, with a potential of eight couples. The Old Armory gym floor is being refinished and resealed with a new sealer for a better protective seal. Jeff McKay, a St. Cloud graduate will be working as an attendant at the Armory and in Recreation Programs. A motion was made to accept Mr. Roberts and Mr. Keith's reports by Mr. Falconer, seconded by Grace Sanstead, an "aye" vote followed. The St. Anastasia skate rink has been tabled till September 14th by the City Council pending water facilities assured by the school. Replacement of Mr. Beytein was postponed till the October meeting because of the absence of members. Mr. Morrissette, whose term is expiring this year after serving 4 years, will be asked to remain by Chairman Daggett. A vote of thanks was extended to the secretary for the,"Browniel'brought to the summer noon lunches by Dr. Chernausek. Because of the earlier departure of Mr. Daggett, acting Chairman, Dr. Chernausek adjourned the meeting at 1 P.M. till October 6th. Respectfully submitted, Grace Sanstead, Secretary APPLICANTS FOR DEFERRED ASSESSMENT 1TT\f L1 TT.INATfTTTTAfT T1Mf11TRf T1TIY\.— 1G- L\.aL"..-. LL' VVi\Z,r 11VLY �Ll"LV VL\i it\WL•JfJ iLV ViIV i.7 Gertrude Jorgenson N 1/2 of Lot 3, Blk 25 $ 450.45 $3,504.00 $8,439.90 N 1/2 City Frieda Mayer Lot 8, Blk 22, N 1/2 $ 566.28 $2,004.00 $5,150.00 City ITYKOF HUTCHINSON ,M(K11e90t0t 55350 • OFFICft AT 37 WASHINGTON AVENUE WEST MEMORANDUM DATE: September 17, 1976 -------------- TO:---------- TO: 'Mgyor and City Council FROM: 'CoOmdblity Development Director — — — — — — — — — — — — — — SUHJECT: Community Development Guidelines — — — — r _ _ — _ _ _ _ — Enclosed are copies of the preliminary draft of program guidelines for the Acquisition,�"location and Home Rehabilitation Projects. The policy atitements at the beginning of the Land Acquisition and Relocation guidelines along with the entire Home Rehabilitation guidelines are the only areas where local determination is possible. The administrative procedures for Land,Acvisition and Relocation Assistance are dictated by Federal Laws which allow little,.if any, deviation. These guidelines`have been reviewed by City Staff and the Community Development Advisory Committee and have been recommended for approval to the Council by the Committee at its meeting on September 16, 1976. Approval of the guidelines will be on the agenda for the September 28, 1976 Council meeting. Should you have any questions regarding these guidelines, please do not hesitate to call me as I will be happy to provide you with any information you might require. Res tfully submitted, bl RESOLUTION NO. 5778 RESOLUTION ADOPTING LAND ACQUISITION POLICY AND PLAN FOR COMMUNITY DEVELOPMENT PROGRAM WHEREAS, the City of Hutchinson has been awarded a Community Development Block Grant by the U.S. Department of Housing and Urban Development, and WHEREAS, the City of Hutchinson identified acquisition and demolition of substandard housing and inappropriate uses, providing for sites for low and moderate income housing, as a project to be undertaken by the Community Development Program, and WHEREAS, the City of Hutchinson wishes to conduct acquisition activities in a mai.ner that minimizes hardships to owners and tenants and promotes public confidence in the City's land acquisition practice, and WHEREAS, the City of Hutchinson wishes to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Public Law 91-646, and WHEREAS, a Land Acquisition Policy and Plan has been prepared in conformance with the stated objectives of the Community Development Program and applicable local, State and Federal laws. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson adopts the aforementioned Land Acquisition Policy and Plan as the procedures guidelines for the Real Property Acquisition Project of the Community Development Program. Adopted by the City Council this 28th day of September, 1976. D.J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk PRELIMINARY DRAFT CITY OF HUTCHINSON LAND -ACQUISITION POLICY AND PLAN The basic objectives of the land acquisition program are to eliminate substandard and obsolescent buildings, blighting and inappropriate uses, and environmental deficiencies which presently detract from the functional unit, aesthetic appearance, and economic welfare of the City of Hutchinson, and to assemble land into parcels of adequate size and shape to stimulate investment in development. I. Land Acquisition Policy A. Substandard and obsolescent buildings shall be defined as any structure(s) in a state of disrepair which cannot be economically repaired to conform to the Uniform Building Code.. B. Blighting and inappropriate uses shall be defined as those uses not consistent with the Official Zoning Ordinance of the City of Hutchinson and/or having a negative visual or physical, e. g., noise or air pollution, impact making such use incom- patible with the predominant land use in the immediate vicinity. C. Every reasonable effort shall be made to acquire real property expeditiously through negotiated agreements. D. Just compensation shall be paid for all property interests acquired and acquisition activities shall be conducted in a manner that minimizes hardships to owners and tenants and promotes public confidence in the City's land acquisition practice. E. Consistent treatment to all owners and tenants will be insured at all times. F. Every effort shall be made to minimize litigation in the acquisition of real property. II. Land Acquisition Plan A. The property owner or Itis designated representative shall be given the opportunity to accompany each appraiser during his inspection of the property. B. The amount of just compensation will not be less than the City of Hutchinson's approved appraisal of the fair market value of the property. Promptly after the determination of just PRELIMINARY DRAFT compensation, the City of Hutchinson will submit to the owner in writing, an offer to acquire the property for the full amount so established together with a summary of the basis for just compensation. C. If the City purchases only a portion of the owner's property and thereby decreases the value of the remaining property, the owner will be paid for the loss in value to the remaining property; such damages or loss will be evaluated by the appraisers and explained to the owner by the City. If the acquisition of any part of his real property would leave the owner with an uneconomic remnant, the City will offer to acquire the entire property. D. If the owner feels the City's offer of just compensation does not represent the true value of his property, he may refuse to accept it; if he can provide evidence concerning value on damage that warrants a change in the City's determination of just compensation, the offer will be reevaluated. If a voluntary agreement cannot be reached, the City of Hutchinson will institute a formal condemnation proceeding against the property, depositing in the court the full amount of the City's estimate of just compensation. E. If the owner desires to retain any fixtures, shrubbery, or other improvements scheduled for acquisition, he should contact the City as soon aq possible in order that all feasible methods of handling the transaction can be considered by the City's appraisers and relocation and acquisition personnel. F. The owner will be eligible to be reimbursed for settlement costs as follows: 1. Recording fees, transfer taxes and other expenses incidental to conveying the real property to the City. 2. Penalty costs and other charges for the prepayment of any preexisting mortgage entered into in good faith encumbering the real property. 3. The pro -rata portion of public service charges such as water, sewer and trash collection, which are allocable to the period subsequent to the date the City receives title to such property or the effective date of pos- session of such property, whichever occurs first. G. The owner will not be required to pay any sales commission. Any outstanding loans or liens on the property must be satisfied prior to or at the time of settlement. PRELIMINARY DRAFT H. The City will provide owners and tenants with information about relocation assistance and payments for which they may be eligible. To the greatest extent practicable, no lawful occupant will be displaced without notification in writing of at least ninety (90) days in advance of the date by which the move is required. I. If arrangements are made to rent the property to an owner or tenant after acquisition for a short time, or for a period subject to termination by the City on short notice, the rental will not exceed the least of; (1) the fair rental value of the property to a short-term occupier, (2) the pro rata portion of the fair rental value for a typical rental period, or (3) if the owner or tenant is a residential occupant, the rental will not be more than 25% of his income. J. All land acquisition activities shall be conducted in compliance with HUD Handbook 1320.1, Real Property Acquisition and all records shall be public information to be released upon written request and maintained in accordance with Appendix 8 of HUD Handbook 1373.1. RESOLUTION NO. 5779 RESOLUTION ADOPTING RELOCATION POLICY AND PLAN FOR COMMUNITY DEVELOPMENT PROGRAM WHEREAS, the City of Hutchinson has been awarded a Community Development Block Grant by the U.S. Department of Housing and Urban Development, and WHEREAS, the City of Hutchinson identified acquisition of substandard housing and inappropriate uses as a project to be undertaken by the Community Development Program, and WHEREAS, the City of Hutchinson wishes to provide families and individuals to be displaced by activities undertaken by the Community Development Program with full opportunity to occupy comparable replacement housing, and WHEREAS, the City of Hutchinson wishes to provide maximum assistance to business concerns and nonprofit organizations to be displaced to aid in their satisfactory reestablishment, and WHEREAS, the City of Hutchinson wishes to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Public Law 91-646, and WHEREAS, a Relocation Policy and Plan has been prepared in conformance with the goals and objectives of the Community Development Program and City of Hutchinson and applicable local, State and Federal laws. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson adopts the aforementioned Relocation Policy and Plan as the procedural guidelines for the Relocation Assistance portion of the Community Development Program. Adopted by the City Council this 28th day of September, 1976. D.J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk CITY OF HUTCHINSON RELOCATION POLICY AND PLAN It is the policy of the City of Hutchinson that persons displaced as a result of the Community Development Program shall not suffer dispro- portionate injuries as a result of the Program which is designed for the benefit of the public as a whole. I. Relocation Policy A. Families and individuals to be displaced by activities under the Community Development Program shall have full opportunity to occupy comparable replacement housing that is within their fin- ancial means and adequate to their needs; is reasonably acces- sible to their places of employment or potential employment, transportation, and other commercial and public facilities; and is available on a nondiscriminatory basis. B. Business concerns and nonprofit organizations to be displaced shall be provided maximum assistance to aid in their satisfactory reestablishment with a minimum delay and loss of earnings. C. Project or program activities shall be planned and carried out in a manner_desiened to minimize_ hardship to site occupants and involve the least possible degree of displacement consonant with the needs of the program and the persons or.organization to be displaced. D. Relocation shall be carried out in a manner that will promote maximum choice within the Community's total housing supply; lessen racial, ethnic, and economic concentrations; and faci- litate desegregation and racially inclusive patterns of occup- ancy and use of public and private facilities. E. Assistance shall be provided to ensure that the relocation process will not result in different or separate treatment on account of race, color, religion, national origin, sex, or source of income. F. Persons to be displaced shall be afforded the opportunity to participate in the formulation of relocation plans and shall be provided full information relating to program activities which may have an impact on the occuuants of the program area. G. Arrangements shall be made to provide relocation assistance in accordance with the needs of those to be displaced, including social services counseling, guidance, assistance, and referrals, as well as rehousing. H. Relocation payments shall be made promptly to all eligible persons, business concerns, nonprofit organizations, and farm Preliminary Draft operations, to the full extent to which they are entitled. II. Relocation Plan 1 A. Administration 1. Policies and Reaulations A family, individual, business firm or nonprofit organization required to move from property that has been affected by publicly sponsored activity is eligible for relocation pay- ments to assist in obtaining and moving to a replacement dwelling or location in accordance with the provisions and requirements of the Federal Uniform Relocation Assistance Act of 1970. It is the intent of the City to provide relocation assistance to each person to be displaced in locating a suitable housing unit or place of business. The following services are to be provided by the Community Development Department of the City: (a) Eligible persons will be informed at the earliest possible date as to the availability of relocation payments and assistance, the eligibility requirements, and procedures for obtaining such payments. (b) The extent of need of each eligible person for relo- cation assistance is determined through direct personal interview. (c) Current and continuing information will be provided on the availability and prices of comparable sales and rental housing and of comparable commercial properties and locations. (d) Information concerning Federal and State housing programs, loans and other special programs offering assistance will be supplied to eligible displaced persons. (e) Other advisory and referral services concerning housing, financing, employment, training, health,_ welfare and other assistance will be provided in order to minimize hardships. (f) Assistance will be provided in completing any re- quired applications and forms. The following financial assistance is available to residential relocatees, regardless of how long the dwelling unit has been occupied: Preliminary Draft Actual reasonable moving expenses, or A fixed moving expense allowance up to $300 (based on the number of rooms of furniture or possessions to be moved) plus a dislocation allowance of $200. In addition, homeowners who have occupied the dwelling for at least 180 days prior to the first offer to purchase the property and tenants occupy- ing the unit for at least 90 days prior, may be eligible for the following replacement housing payments: A Replacement Housing Payment of up to $15,000 for eligible owners who occupy the home which is acquired. (This payment is to help owners purchase and occupy another dwelling suitable for their family.) A Replacement Housing Payment of up to $4,000 for eligible tenants to help in the rental or purchase of standard replacement housing. Homeowners who have occupied the dwelling for at least 90 days, but less than 180 days are eligible for the $4,000 maximum Replacement Housing Payment. Displaced business concerns and nonprofit organizations may be eligible to receive payments for the following: Actual, reasonable moving expenses, plus Actual direct loss of tangible personal property, plus Actual, reasonable expenses incurred by a business in searching for a replacement location (limited to $500) or, as an alternative to the three above payments. Payment in lieu of moving and related expenses. These payments are equal to the average annual net earnings of the business, but not less than $2,500 nor more than $10,000; payments to nonprofit organizations are limited to $2,500. Certain criteria must be met for a business to be eligible for this payment. Occupants are not required to move until given the time and opportunity to find decent, safe, sanitary housing that meets the housing code of the City and is satisfactory and affordable to the -occupant. Replacement housing payments are not made in cases of moves to substandard buildings. The City will ensure adequate inspection of all replacement housing re- sources to be utilized by displaced persons. 2. Staffing Relocation activities will be administered by the staff of the Community Development Department of the City of Hutchinson. The staff members are trained, competent and Preliminary Draft sensitive to human relationships. All relocation activities will be carried out by this local agency. B. Relocation Standards (a) Physical and Occupancy Standards The City of Hutchinson adopted the State of Minnesota Uniform Building Code as amended in 1969. This Code shall be used for the purpose of relocation housing standards. The City Building Official will provide assistance in the determination of housing conditions. (b) Ability to Pay Standards No family or individual shall be referred to a comparable replacement dwelling unit which exceeds the family's ability to pay. The allowable housing expense to income ratio shall not exceed 25% of adjusted income as defined in Chapter 1, Appendix 2, HUD Relocation Handbook 1371.1 revised. A survey of housing sales and available housing units in the locality indicates that the above guidelines can be adhered to. Families or individuals may be referred to more expensive housing only if replacement housing payments would make up the difference between the cost of the housing and 25% of their adjusted income. C. Environmental Standards Replacement housing shall conform to applicable HUD environmental standards. D. Equal Opportunity Standards All replacement housing for referral by the City shall be open to all persons in a manner consistent with Title VIII of the Civil Rights Act of 1968, and open to all regardless of income. E. Grievance Procedures In compliance with P.L. 91-646 and Section 42190 of HUD regulations, grievances will be handled by the City according to the following procedures. A grievance may be filed pertaining to either: (1) A determination as to eligibility for a relocation payment or the amount of a relocation payment. (2) The adequacy of replacement housing referred by the City to the displaced person. A displacee may request a review of a grievance by the Community Development Preliminary Draft Director or a person he may designate (other than the person who made the determination in the case of a relocation payment or the person providing the relocation services in the case of replacement housing) and a further review may be made by HUD if the City's determination after its review and reconsideration is not satisfactory. A displacee has the right to representation by legal or other counsel at their personal expense at any stage in the Grievance Procedure. Judicial review may be sought after all administrative remedies have been exhausted. A full written explanation of the basis of a determination on a relocation claim may be requested if the original explanation is deemed to be unsatis- factory by the displacee. A reply will be received with fifteen (15) days of the receipt of the request. A displacee may request an appointment to make an informal oral presen- tation to the Community Development Director or his designee regarding either a relocation payment or the adequacy of replacement housing referrals. This presentation will be heard within fifteen (15) days of the receipt of the request. A written complaint requesting review by the City may also be filed. The written complaint must be filed within six (6) months of the receipt of notification of the City's original determination in the case of a claim or payment or not later than six (6) months after displacement for a complaint regarding adequacy of replacement housing. F. Availability of Replacement Housing No displacement shall occur if it is determined that there is an inadequate supply of suitable replacement housing in the comm- unity. In making such a determination, the staff shall consult with local realtors, and shall use the Multiple Listing Service, the list of local apartment owners/managers, and local newspapers. G. Relocation Records The Community Development staff shall maintain a relocation record of all persons displaced including pertinent character- istics of the individuals, relocation claims and other relocation assistance required and given. Specific attention will be given the nature and dates of relocation services, type and dollar amount of payments made, and the location to which those dis- placed are relocated, including a description of the accomodation. Periodic visits will be made to the displaces for an unspecified period of time, not to exceed one year after the move has been completed. Pursuant to HUD Relocation Handbook 1371.1 revised, all relocation records are confidential and not subject to be treated as public information. Only authorized City personnel or HUD staff members may have access to the records. However, upon written request of a displaced person (or person to be displaced), the local agency may release a copy of the pertinent record(s) to him or his designee. Preliminary Draft H. Eviction Policy= In all cases, the City must provide termination notice of at least 90 days before the family, individual, or business is required to surrender the premises to the City. However, under certain circum- stances surrender of the premises in less than 90 days might be required. The circumstances are as follows: 1. The failure to pay rent. 2. Maintenance of a nuisance or use of the premises for illegal purposes. 3. A material breach of rental agreement. 4. The surrender of the premises is required by State or local law and cannot be prevented. Surrendering the premises, for any of the above reasons does not disqualify the displacee from a relocation payment or claim. RESOLUTION NO. 5780 RESOLUTION ADOPTING POLICIES AND PROCEDURES GOVERNING THE OPERATION OF HUTCHINSON'S HOME REHABILITATION PROGRAM WHEREAS, the City of Hutchinson has been awarded a Community Development Block Grant by the U.S. Department of Housing and Urban Development, and WHEREAS, the City of Hutchinson identified Home Rehabilitation as a project to be undertaken by the Community Development Program, and WHEREAS, the City of Hutchinson wishes to assist low and moderate income families and individuals in the rehabilitation of their homes, and WHEREAS, a Statement of Policies and Procedures Governing the Operation of Hutchinson's Home Rehabilitation Program has been prepared for the purpose of establishing a Home Rehabilitation Program with these goals in mind. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson adopts the aforementioned Statement of Policies and Procedures Governing the Operation of Hutchinson's Home ,Rehabilitation Program as the guidelines for the Home Rehabilitation portion of the Community Development Program. Adopted by the City Council this 28th day of September, 1976. D.J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 9d. 0 PRELIMINARY DRAFT Statement of Policies and Procedures Governing the Operation of Hutchinson's Home Rehabilitation Program CITY OF VUTCHINSON HUTCHINSON, MINNESOTA r� PRELIMINARY DRAFT TABLE OF CONTENTS Section I. Conditions Governing Eligibility for Rehabilitation Assistance A. Definitions B. Income Limitations C. Asset Limitations D. Other Conditions E. Ineligible Applicants F. Misrepresentation of Application Information or City Error Section II. Forms of Assistance and Available Services A. Interest Subsidy and Rehabilitation Grant Assistance B. Emergency Repair Service C. Dissemination of Information D. Technical Assistance E. Relocation Section III. Receipt of Applications and Determination of Eligibility A. Receipt of Applications B. Determination of Applicant Status C. Verification and Documentation of Application Data D. Certification of Eligibility Section IV. Selection of Program Recipient A. Non -Discrimination B. Priority Rating C. Applicant Waiting List "A" D. Applicant Waiting Lists "B" and "C" E. Assignment Plan Section V. Financing and Processing A. Interest Subsidy Program B. Grant Assistance Section VI. Modification Appendix I Appendix II PRELIMINARY DRAFT Statement of Policies Governing the Operation of Hutchinson's Property Rehabilitation Program I. Conditions. Governing Eligibility for Rehabilitation Assistance The City of Hutchinson, Minnesota (the City) shall provide rehabilitation assistance for eligible property rehabilitation work within the corporate boundaries of the City of Hutchinson, Minnesota, to owners of residential properties that are structurally sound and economically rehabilitatable, and whose adjusted gross income and assets do not exceed the limits for assistance, as identified in Section I -B and I -C, and who qualify relative to other conditions as set forth herein. A. Definitions I. "Owner" - means one or more persons who have an interest of at least one-third in one of the following types of ownership in the property to be improved: a. A fee title; or b. A life estate; or c. A fee title or life estate subject to a mortgage, deed of trust, or other lien securing a debt; or d. A mutually binding contract for the purchase of property where the applicant is rightfully in pos- session and the purchase price is payable in installments. 2. "Residential Property" - means a single or multiple unit structure up to a maximum of six separate dwelling units that prior to and after rehabilitation is used for resi- dential purposes and is occupied in whole or in part by the owner. 3. "Structurally Sound" - a written determination made by the House Doctor or Building Inspector of the City of Hutchinson, which also indicates the structural and non-structural items that need to be corrected to meet City codes or to correct deficiencies posing a threat to the health or safety of the occupant. 4. "Economically Rehabilitatable" - a determination indicating that the property can be rehabilitated at a cost which is consistent with the owner's existing or planned immediate future use of the property. In the case of a grant, the value of the property after improvement, as determined solely by the City, shall not be less than the amount of a lien imposed on the property over the time period of the lien. 5. "City" - means the City of Hutchinson or any of its officers or employees authorized to act on behalf of the City of Hutchinson. 6. "Program" - means the activities engaged in by the City with respect to conduct of the Home Rehabilitation Program of the City of Hutchinson, as defined and described in this Statement of Policies Governing the Operation of the Program. 7. "Contractor" - means a private entity which furnishes materials or services to an owner of residential property being rehabil- itated by means of financial assistance provided by the Program. 8. "Lender" - means a corporate entity empowered to make loans to Property owners for purposes of property rehabilitation, chart- ered under applicable laws of the United States of America or the State of Minnesota, whose place of business is situated within the corporate limits of the City of Hutchinson. PRELIMINARY DRAFT 9. "Gross "mcome" - means anticipated annual earnings from all sources as of the date of the application. Gross income includes but is not limited to the following: a.. The full amount, before any payroll deductions, of wages and salaries, including compensation for overtime and other compensation for personal services (such as commissions, fee3, tips, and bonuses). b. Net, income from operation of a business or profession (expenditures for business expansion or amortization of capital indebtedness shall not be deducted to determine net -income from a business). c. Interest, dividends, and net income of any kind from real or personal property. d. The full amount received from annuities, periodic payments from insurance policies, retirement income, pensions, per- iodl.c benefits for disability or death, and other similar types of periodic receipts. e. Payments in lieu of earnings, such as unemployment and dis- ability compensation, social security benefits, workmen's compensation and dismissal wages. f. Welfare assistance payments. g. Periodic and determinable allowances, such as alimony and regular contributions or gifts, including amounts received from any persons not residing in the household. h. All regular pay, special payments and allowances (such as longevity, overseas duty, rental allowances, allowances for dependents, etc.) received by a member of the Armed Forces. i. Payments to the head of the household for support of a minor, or payments nominally to a minor for his support but controlled for his benefit by the head of the household or a resident family member other than the head, who is responsible for his support. J. In making the estimate, due consideration should be given to past history of income. 10. "Adjusted Gross Income" - means gross annual income, from all sources before taxes or withholding, of all members of the family living in a housing unit, and deducting the following: a. The income of any family member (other than head of house- hold or spouse) who is under eighteen years of age or is a full time student; b. The first $300 of the income of a secondary wage earner who is the spouse of the head of household; c. An amount equal to 5 per centum of the income of the head of household and spouse, or 10 per centum of such income in the case of an elderly family (62 years of age and older); d. An amount equal to $300 for each member of the family residing in the household (other than the head of household or his spouse) who is under eighteen years of age or who is eighteen years of age or older but has no income included in family income; e. Extraordinary medical or other expenses or income as approved for exclusion. Such expenses or income may include the following: PRELIMINARY DRAFT (1) Casual, sporadic, and irregular gifts, and amounts which are specifically received for or are a reim- bursement of the cost of illness or medical care. (2) Lump -sum additions to family assets, such as, but not necessarily limited to, inheritances, insurance payments, including payments under health and accident insurance and workmen's compensation, capital gains, and settlements for personal or property losses. (3) Amounts of educational scholarships and grants paid directly to the student or to the educational institution and amounts paid by the United States Government to a veteran for use in meeting the cost of tuition, fees, and books, to the extent that such amounts are so used., (4) Relocation payments made pursuant to Title II of the Uni- form Relocation Assistance and Real Property Acquisition Policies Act of 1970. (5) The value of the coupon allotments for the purchase of food in excess of the amount actually charged an elft- ible household pursuant to the Food Stamp Act of 1964. (6) Payments received by participants or volunteers in pro- grams pursuant to the Domestic Volunteer Service Act of 1973. (7) Payments received by participants in other publicly assisted programs as reimbursement for out-of-pocket expenses incurred (special equipment, clothing, trans- portation, reimbursement for child care, and so forth, which are made solely to allow participation in ajapecific program and cannot be used for other purposes). f. An amount equal to the sum received by the head of the house- hold or spouse from, or under the direction of, any public or private non-profit child -placing agency for the care and maintenance of one or more persons who are under eighteen years of age and were placed in the household by such agency. 11. "Assets" - means the gross value of all assets of the recipient, excluding "personal" property and the homesteaded property to be improved with the proceeds of the grant. B. Income Limitations 1. Interest Subsidy Assistance a. The recipients adjusted gross income as defined above must not exceed $16.000. 2. Grant Assistance a. The recipients adjusted gross income as defined above must not exceed $5,000. C. Asset Limitations 1. Grant Assistance a. The gross value of all assets of the recipients, as defined above may not exceed $25,000. D. Other Conditions 1. Occupancy Restrictions a. Grant Applicant - shall be the owner -occupant of the residential Property. Mobile Homes and Trailers are not eligible. b. Interest Subsidy Assistance Applicant - shall occupy one or more of the living units. Mobile Homes and Trailers are not eligible. 2. Rehabilitation Frequency Restrictions a. Any Property owner who has received rehabilitation assistance under the Program, other than emergency assistance (Section II - B) shall not be eligible for additional assistance until such time as all eligible applicants on the waiting list, at the time of Certification of Eligibility for the most recent work, have received assistance, or have been removed from the Program. 3. Employment Restrictions a. All otherwise eligible employees of the City of Hutchinson, Minnesota shall be eligible for participation in the Program, except the following: (1) Elected officials (2) Appointed Officials (3) Members of Advisory Committees or Task Forces directly or indirectly associated with the Program. (4) All City Staff directly associated with the management and/or operation of the Program. 4. Residential Porperty Restrictions Properties must be located within the corporate limits of the City of Hutchinson, Minnesota and should be in conformance with the City's Zoning Ordinance and other Land Use Guides. In addition, properties must be structurally sound and economically rehabilitatable, or in need of repair to (1) correct items that are hazardous to health or safety, (2) directly improve energy efficiency, or (3) correct damage resulting from natural disaster. 5. Eligible Improvements and Costs a. Interest Subsidy Assistance The proceeds of the Interest Subsidy form of the Program shall be used only to finance permanent general improve- ments that increase compliance with State, county or municipal health, building, fire prevention and housing maintenance codes or to correct conditions cited as being a threat to the health or safety of the occupants, provided that: (1) All Property Owners who will undertake rehabilitation with Interest Subsidy Funds shall be required by the City, as a condition of receiving funds, to bring the Property being rehabilitated into substantial or full compliance with the basic provisions of the Housing Code of the City of Hutchinson or to correct conditions cited as being a threat to the health or safety of the occupants. (2) Permanent general improvements to a degree greater than that required to bring the Property into basic compliance with the. Housing Code shall be limited to alterations, additions, renovations, or repairs which substantially improve the basic livability or utility of the Property to be rehabilitated. Improvements shall not include PRELIMINARY DRAFT materials, fixtures, or landscapes of a type or quality which exceeds that customarily used in the locality for properties of the same type as the Property to be rehabil- itated. b. Grant Assistance The proceeds of the Grant form of the Program shall be used only to finance permanent general improvements undertaken for the sole purpose of bringing the Property being rehabil- itated into substantial or full compliance with the basic provisions of the Housing Code of the City of Hutchinson, to correct conditions cited as being a threat to the health or satety of the occupants, or to finance permanent general improvements undertaken for the prime purpose of making the Property more impermeable to the effects of weather, oY to provide insulation or other energy-saving features adequate to make the dwelling reasonably efficient in regard to energy consumption, except that such improvements shall not include the replacement of exterior siding unless the existing siding materials are deteriorating and have become substantially permeable to the effects of weather, and provided the condition has bezn officially cited by the City. In all cases, Property being improved with Grant funds must be reasonably efficient in regard to energy consumption or be upgraded during the rehabil- itation process. c. Miscellaneous Costs Certain costs required by law or regulation of government and costs required by Lenders shall be eligible costs with respect to either the Interest Subsidy or Grant form of the Program. These costs include, but are not limited to the following: permit fees, title checks, credit checks, and origination fees. Funds shall not be used for the financing or payment of assessments for public improvements or used in whole or in part for the purpose of refinancing or paying off any existing indebtedness. 6. Improvement Completion All improvements shall be completed within nine (9) months from the date security for the funds is signed. E. Ineligible Applicants All applicants determined to be ineligible for the Program shall be notified immediately in writing by the City as to the reasons for the determination, and shall be given an opportunity to have the determin- ation reviewed by the Community Development Director, or his designee. F. Misrepresentation of Application Information or City Error If misrepresentation or error at the time of application or otherwise, causes an owner to obtain benefits hereunder in excess of those that he/she was actually entitled to, upon notice from the City, the owner shall reimburse the City. If the error was that of the City, such reimbursement shall be under such terms that no substantial hardship for the Owner shall result. II. Forms of Assistance and Available Services A. Interest Subsidy and Rehabilitation Grant Assistance The City shall utilize funds provided to the City by outside Agencies to Leake financial assistance available to Residential PRELIMINARY DRAFT Property owners for the sole purpose of rehabilitating their Property. Such assistance shall be made available in either of two forms: 1.• Financial assistance to a Residential Property owner contingent upon the owner's ability to secure a property rehabilitation loan from a Lender, either insured or un- insured. This form of assistance shall be termed "Interest Subsidy". , 2. Financial assistance to an eligible Residential Property owner to correct certain health, safety, or other deficiencies and to improve energy efficiency. This form of assistance sha..I be termed a "Rehabilitation Grant". A minimum of 502 of the total Grant funding shall be distributed to elderly recip- ien* a (o•,Derr 2 y Tars of age) . B. Emergency Repair Service. 1. Critical Emergency Repair Assistance Program funds �.i.�1 be made available on a priority basis to apparently eligible Residential Property owners for the sole purpose of correcting housing deficiencies which, in the sole Judgement .4 the City, pose an immediate threat to either the health or safety of the occupants of the Property, provided that any applicant for priority assistance under this provision shall agree in writing to all conditions, regulations, and financial 6,ligations of either form of the Program prior to the committment of Program funds by the City. C. Dissemination of Information The City shall make available and disseminate to residents of the City of Vut,chinson, Lenders, and Local Realtors, information con- cerning the degree and forms of Program assistance available; the regulations governing the Program, the eligibility criteria, sources and criteria of rehabilitation loans available through the Minnesota Housing Fina -ice Agency, the United States Department of Housing and Urban Development and other information relevant to the Program. Rehabilitation Program records are confidential and not subject to be treated =asg public information. Only authorized City staff and City officials may have access to the records. However, upon written request of a participating Property owner (or an applicant), the City will releas- a copy of the pertinent record(s) to him/her or his/her designee, D. Technical Assistance The City shall furnish technical assistance and recommendations, concerning reasible and economical methods of achieving the imprc,vemeaz- 3esired by the Property owner; selection of materials, pL-eparatior of construction contracts, obtaining bids of Contractors, evaluation .,'° bids, determining the scope of work to be done, inspec- tion of cor:o'Pted work, and other assistance as may be requested by the Frnp<.rtt ow-I.er. Such technical assistance shall be advisory only, provia:ed that the City shall enforce the regulations of the Program as specified herein. E. Relocation All provisions of Federal and State law and regulations concerning relocation assistance and payments as applicable shall apply to rehabilitation activities undertaken by the City pursuant to the provisions of the Program. In particular, the following assistance shall. be provided- PRELIMINARY DRAFT 1. Whenever displacement is caused as a result of voluntary rehabilitation with financial assistance through the Program, the City shall provide assistance to the displacee through reference or other assistance to help the displacee in finding temporary housing. Relocation payments to such displacees - shall not be available. III. Receipt of Applications and Determination of Eligibility A. Receipt of Applications 1. Applications are to be accepted from all property owners seeking Interest Subsidy or Grant assistance. 2. Each applicant will be required to furnish all necessary informa- tion and to sign an application form. 3. Each applicant for Critical Emergency Repair Assistance will also be required to sign a Request for Emergency Repair and further agree to make full restitution of any and all Program funds expended, if it is determined that the applicant does not meet the conditions governing eligibility for the Program. B. Determination of Applicant Status The following considerations will determine the status and placement of applications on the waiting lists. 1. Conditions governing eligibility (Section I -B, C, D) a. Income b. Assets c. Other Conditions 2. Waiting List Priority Rating (Section IV -B) a. Critical Emergency Repair Assistance b. General Assistance 3. Establishment of Application Lists On the basis of the above determinations, apparently eligible applicants will be assigned to one of three application lists: a. Application List "A" - apparently eligible applicants who apply for Critical Emergency Repair Assistance b. Application List "B" - apparently eligible applicants whose property to be improved is located within the boundaries of Area A in accordance with the Housing Assistance Plan as identified on the attached map (see Appendix I). c. Application List "C" - apparently eligible applicants whose property to be improved is located within the corporate boundaries of the City of Hutchinson, but not within Area A as defined in Appendix I. C. Verification and Documentation of Application Data 1. The following are to be verified within the thirty (30) day period prior to the issuance of a Certification of Eligibility for Program funds, with documentation to be made part of applicant's file: a. Determination of age of structure b. Determination of structurally sound c. Determination of economically rehabilitatable 2. The following are to be verified within the sixty (60) day -Period _ prior to the issuance of a Certification of Eligibility for Program funds, with documentation to be made part of applicant's file: a. Income b. Assets c. Ownership d. Other Conditions (Note Section I -D)* e. Priority rating other than date of application 3. Exceptions - In the case of critical emergency, upon written authorization of the Community Development Director, or his designee, the City may defer verification of the items ident- ified in Section III -C (2), and may waive property conditions identified iii Section III -C (1). The written authorization of the Community Development Director, or his designee shall be made pert of the applicant's file. 4. Verification - The following are acceptable means of verification of items identified in Section III -C (1), (2): a. Verification of Section III -C (1) (1) The %-r tt—n re,)ort. of the House Doctor of the City of Hutchinson or other authorized official, indicating the structura} and non-structural items that need to be cor- rected to meet the provisions of Section I -A (3), and (2) T'.e wt4tten repo::t of the House Doctor or other authorized official indicating the extent of work to be accomplished with Program funds, and (3) In the case of a Grant, the City's written appraisal of the value of the property to be improved. 5. Verification of Section III -C (2) (1) Letters or other statements from employers and other pertinent sources giving authoritative information con- cerning all items and amounts of income and deductions or information related to eligibility. (2) Photostatic or carbon copies of documents which sub- stantiate applicant's statements, or a brief summary of the F.ertinent contents of such documents signed and dated by t':e staff member who viewed them. (3) Intc=-na.. Revenue statement from self-employed persons and from persons whose earnings are irregular, as well as oth=ers, whose income is difficult to determine. (4) Memoranda of verification data obtained by personal interview, telephone or other means, with source, date, data received, and the person receiving the information clearly indicated. B. Certification of Eligibility The Community Development Director or his immediate supervisor, is to certify that the applicant meets all conditions governing eligibility for appropriate Interest Subsidy or Grant forms of the Program. IV. Selection of Program Recipient PRELIMINARY DRAFT A. Non -Discrimination The intent of the City is that the selection of applicants for the Program be accomplished fairly and objectively and in accordance with Federal and State law and policy set forth by the City of Hutchinson. The facilities and services of the City are provided in the Program without regard to race, color, national origin, creed, religion, sex, marital status, status with regard to public assistance or disability, age, or political affiliation. . B. Priority Rating Recipients of Program funds will be selected from among eligible applicants in the following order: 1. Critical Emergency Repair Assistance Applicants Applicants with housing problems which pose an immediate threat to either the health or safety of the occupants of the property, as -.certified by the Community Development Director or his dfsignee. 2.• General Assistance Applicants Applicants who do not fall into the above classification. C. Applicant Waiting List "A" Applications for Critical Emergency Repair Assistance will be prioritized according to the date of application. D. Applicant Waiting Lists "B" and "C" Each applicant assigned to List "B" or List "C" will be assigned his/ her appropriate place on the respective applicant waiting lists based on: 1. Priority rating factors which identify the various categories of applicants for assistance purposes. 2. Date of application within each of the categories (the date of application has meaning only within the category the applicant is in) . 3. If an applicant had received Critical Emergency Repair Assistance, and has work remaining, the applicant will be assigned his/her appropriate place on the waiting list, within the appropriate category, by date of original application for assistance. E. Assignment Plan 1. The applicant first on the list for available funds, as established above, will be offered appropriate financial assistance. 2. Those applicants who are first on the list for available funds and who reject assistance shall have their application with- drawn from the Program and their file so noted. 3. Initial screening and final selection of Program recipients shall be by a committee designated by the City. V. Financing and Processing A. Interest Subsidy Assistance Any and all commitments by the City of Interest Subsidy Assistance PRELIMINARY DRAFT funds to a Property owner shall be made only pursuant to and in combination with a home improvement loan made to the owner by a Lender. 1. Financing Procedures Upon determination of the total cost of the rehabilitation work to be performed, the City and the Lender will determine which type of horse improvement loan to utilize in conjunction with the Interest Subsidy form of the Program. The Interest Subsidy shall be the difference between (a) the total cost of the eligible rehabilitation work to be performed and (b) an amount of funds which would be necessary to borrow at market rates in order to achieve spr.,=oximate_y the same monthly repayment rate as if the total c6st of rehabilitation were borrowed at an interest rate equal to the applicant's Adjusted Gross Income multiplied by .005 A and rounded to the nearest whole percent. a. Proceeds of the loan granted by the Lender and the Interest Subsidy funds shall both be deposited in a City escrow account. Upon satisfactory completion of the rehabilitation work, pay- ments from the escrow account will be made jointly to the Property owner and the Contractor(s). b. The Property owner will repay the home improvement loan to the Lender, according to the provisions of the loan. c. The determination of the amount of Interest Subsidy to be prc7ided as specified in Section IV -A (1) will be calculated pursuant to the formula set out in appendix II. 2. Amount of Interest Subsidy to be Provided The amount of Interest Subsidy funds to be provided to any Property owner, and the maximum amount of Interest Subsidy funds to be provided, will be determined by the regulations of governmental agencies insuring home improvement loans granted by Lenders. Application of the calculation specified in 1. (above) to each rehabilitation case shall determine the amount of a home improvement loan which may be insured by a governmental agency and shall determine which may be provided by the City, pursuant to the calculation of Interest Subsidy specified in 1. (above). 3. Limitation on Interest Subsidy Amount In no event shall the total amount of Interest Subsidy funds committed by the City to Property owners for the rehabilitation of eligible Property exceed five thousand dollars ($5,000). This limitation shall apply regardless of the total cost of eligible work items. 4. Protection of the Public Interest The City shall be responsible for ensuring that Interest Subsidy j:unds provided to property owners are expended for the rehabil- itation of eligible Property only, through inspections or other appropriate means. The City shall also take all appropriate action to safeguard the proper expenditure of all funds reserved for implementation of the Program. 5. Coordinatioa of Activities The Ci:.y ;;hall coordinate its activities with respect to the Interest_ Subsidy form of the Program with the activities of the Minne:o7_1 Housing Finance Agency and other agencies administering pu"ali, ass'stance programs to the greatest extent feasible. The objective of such coordination shall be the conservation of Com- munity Development Interest Subsidy funds in those instances in PRELIMINARY DRAFT which rehabilitation may be eligible pursuant to the Minnesota Hausing Finance Agency and other public assistance programs. 6. Completion of Work Upon notification by a Property owner participating in the Program that the rehabilitation work is complete or substantially complete, the City shall conduct (or cause to be conducted) a final inspection of the Property. The purpose of the final in- spection -is to ensure that: a. All rehabilitation work completed is in substantial or full compliance with the Housing Code of the City of Hutchinson; b. The value of rehabilitation work completed is commensurate with the amount of financial assistance provided under the Program; and C. The extent of work, value of materials and quality of work- manship of work performed by the Contractor(s) is found to be in accordance with the specifications of the contract awarded to the Contractor(s). 7. Certificate of Completion Upon satisfactory conclusion of the final inspection, the City shall pay to the Property owner and Contractor(s) jointly the funds on deposit in the rehabilitation escrow account, and shall issue to the Property owner a duly executed certificate of completion. a. In the event the final inspection indicates that one or more of the conditions in subsection 6. (a) through (c) have not been met, the City shall communicate the results of the in- spection to the Property owner, and shall indicate to the Property owner the actions contemplated by the City in order to achieve satisfactory completion of the work and/or com- pliance with the regulations governing the Program. b. The City shall conduct an inspection of the Property within twelve months of the date of the Certificate of Completion in order to determine whether or not the quality of the work performed by the Contractor(s) continues to be satisfactory and within the terms of the guarantee made to the Property owner by the Contractor(s) within the provisions of the con- tract between the Property owner and the Contractor(s). B. Grant Assistance 1. Financing Procedure Upon determination of the total cost of the eligible improvements, the amount of Grant funds committed by the City to a Property owner shall be deposited in a City escrow account. Upon satis- factory completion of the rehabilitation work, payment from the account will be made jointly to the Property owner and contractor(s). 2. Limitation on Grant Amount In no event shall the total amount of Rehabilitation Grant funds commItt_ed by the City to the rehabilitation of an individual pro- perty exceed five thousand dollars ($5,000). This limitation shall apply regardless of the total cost of eligible work items. 3. Protection of the Public Interest The City shall be responsible for ensuring that Rehabilitation PRELIMINARY DRAFT Grant funds are provided to eligible Property owners only, and are expended only for costs allowable under this section. a. In all instances in which Property will be rehabilitated with funds provided pursuant to the Rehabilitation Grant form of the Program, the Property owner shall execute and the City shall file an appropriate notice of lien affecting the Property: Each such notice of the lien shall provide that all or part of the Rehabilitation Grant funds provided to the Property owner for rehabilitation shall be repaid to the City in the event the property is sold or transferred within five years of the date on which the notice of lien is executed in accordance with the following schedule: Year ## Percent Repayment 1 100% 2 80% 3 60% 4 40% 5 20% 6 and ever No Repayment 4. Coordination with Public Assistance Programs The City shall coordinate its activities with respect to the Rehabilitation Grant form.of. the Program with the activities of the Minnesota Housing Finance Agency and other agencies administering public assistance programs to the greatest extent feasible. 5. Completion of Work Upon notification by a Property owner participating in the Program that the rehabilitation work is complete or substantially complete, the City shall conduct (or cause to be conducted) a final inspection of the Property. The purpose of the final inspection is to insure that: a. All rehabilitation work completed is in substantial or full compliance with the Housing Code of the City of Hutchinson; b. The value of rehabilitation work completed is commensurate with the amount of financial assistance provided under the program; and , c. The extent of work, value of materials and quality of work- manship of work performed by the Contractor(s) is found to be in accordance with the specifications of the contract awarded to the Contractor(s). 6. Certificate of Completion Upon satisfactory conclusion of the final inspection, the City shall pay to the Property owner and Contractor(s) jointly the funds on deposit in the rehabilitation escrow account, and shall issue tc the Property owner a duly executed certificate of completion. a. In the event that the final inspection indicates that one or more of the conditions in subsection 5. (a) through (c) have not been met, the City shall communicate in writing the results of the inspection to the Property owner, and shall indicate to the Property owner the actions contemplated by the City in order to achieve satisfactory completion of the work and/or com- pliance with the regulations governing the Program. b. The City shall conduct an inspection of the Property within Imh twelve months of the date of the Certificate of Completion in order to determine whether or not the quality of the work performed by the Contractor(s) continues to be satisfactory and within the terms of the guarantee made to the Property owner by the Contractor(s) within the provisions of the con- tract between the Property owner and the Contractor(s). VI. Modifications This Policies and Procedures Statement may be amended from time to time in the same manner in which it was approved. mvi�.+rear t + v: HUTCHINS0N wL'm tv"t l9lKtfl ?A DEPARTMENT OF HIGHWAYS A GOOK►A•.T %I% -it U.S DEPARTMENT OF TRANSPOP.TATION MMUAL HMWAY ADMINIb "TION wtA OfiA.Am a,. xAr M[. uL..: � i TRANSPORTATION AND TRANSIT PLANNING AND PROGRAMMING DIVISION OFFICE OF TRANSPORTATION PLANNING i'AL! �a Sr T NV 01971 r , LEGE Mfrr" 1. Y�/rM ra..v b 4. rrrrYM.�Yr.� � J rrw aw�rwr ��r.rrrr�rsra.rr �j. )undary of Area A i �y9`r .PPE' ,,' DIT X i I Formulas for calculdLing interest subsidy and loan amount Interest Subsidy - Rehab Cost - Loan Ar„ount(L) Loan Amount(L) = Rehab Cost - Interest Subsidy 1 1 1 Monthly Payment - P C - - +i nJ x i Rehab 11 - X T7 Cost _ 1 1 Loan 1 Amount (L _ (1+i(L) ) n P = Principle i = Interest rate i(I)= Lender Interest Rate n = Time of Loan in Months Loan Amount (L) = Lender Loan Amount = Number from Annuity Table A- 1 - 1 = Number from Annuity Table A A (i) = Annuity Table Number @ i , for gi %en n A (L) = Annuity Table Number @ i(L) for given n Fron Above: Rehab 1 Loan Cost (A() ) 12 Amount(L) ( A(L)) TZ Loan = Rehab Amount(L) Cost ( A A(L) EXAMPLE Rehab Cost = $5,000 i(L) = 12% n = 144 months (12 yr.) A(3) _ .0082779 A(12) _ .0131342 Loan Amount(L) _ (5,000) (.0082779) _ $3,151 .0131342 Round to nearest $50 = $3,150 Interest Subsidy = $5,000 - $3,150 = $1,850 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST ',Z��40 HUTCHINSON, MINN. 55350 MEMORANDUM September 17,.1976 TO: City Council and Planning Commission FROM: City Engineer SUBJECT: Alley Vacation I have become aware that the previous vacation of the Alley in Christensen's Subdivision of Block 40, North Half of City was not recorded. We, also, have not found any evidence of said vacation. I therefore recommend that action be taken to vacate same and then upon completion, the City can have the proper documents recorded at the Court House. Sincerely, CITY OF HUTCHINSON A��, &4 " k - Marlow V. Priebe City Engineer ns Cnow RIVER - CEDAR AVE. ALLEY , to TO 6E' VACATED W FIRST AVE. NX 41 r N ye. (612) 879-2311 jggj6rTCHINSON, CITY OF HUTCHINSON 7WASHINGTON AVENUE WEST HUMINN. 55350 MEMORANDUM TO: City Council and Planning Commission FROM: City Engineer SUBJECT: McDonald's Fifth Addition I have reviewed the above -referenced plat and recommend its approval. This plat is fully served by City Sewer and Water. Curb and gutter is planned for 1977 and bituminous surfacing in 1978. The Parks and Playground Contribution based on City Policy should be $693.00. Sincerely, CITY OF HUTCHINSON ka,� w�a P•0";L Marlow V. Priebe City Engineer ns • I L ROBERTS ROAD MCDONALDS 4TH ADD.IW Z Mc oo'00,%.0s 1 — — 4 -j poop T `OM ` O D N2 3 W J 49 J ]� � O Z v4 = ' J IQI I BLOCK 1 3 1 2 1 1 V N m S I 1 �J1 I I -1- McDO LD DRIVE UNPLATTED McDONALD' S STH ADD. � P. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM September 17, 1976 TO: City Council and Planning Commission FROM: City Engineer SUBJECT: Crow River Country Club Plat ` I have reviewed the above -referenced plat and recommend its approval. The plat is served by City Water and it is anticipated Sanitary Sewer will be available within 5 years. It is served by a County Road 12 which is bituminous surfaced. At this time, there is no schedule for widening the surface and constructing curb and gutter. The Parks and Playground contribution based on City Policy should be $495.00. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns f L =l�r_ A T ., T 11 ! I 1 N 5 O N 'Mtlmr� ii -k 1 55'�.3 V A S H I N G T r J AVENUE WEST M E M O R A N D U M DATE:— September 20,_1976 TO: Planning Commission_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Community Development Director_ _ _ _ _ _ _ _ _ _ SUBJECT: Crow River Country Club Preliminary Plat_ _ _ _ _ _ _ _ r The staff was recently approached by a representative of the Crow River Country Club regarding the parks and playground contribution. In view of the fact that they anticipate to sell the land to a developer in the future and not develop it themselves, the staff recommends that the parks and playgrounds contribution be deferred until such time as title is transferred. 6F. ly submitted, Pauley bl w s 1 CO. ROAD 76 z - 3 O J4 1 PROPOSED CROW RIVER I COUNTRY CLUB (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST 14��499V HUTCHINSON, MINN. 55350 MEMORANDUM September 17, 1976 TO: City Council and Planning Commission FROM: City Engineer SUBJECT: Preliminary Plat of Kleinkauf Addition I have reviewed the above -referenced plat and I recommend the City Policy be followed relative to annexation: Subsequently the lots could be reduced in size providing the extension of sanitary sewer and water main is approved by the City Council. I make the above recommendation based on the following: 1. State Law interpretation relative to annexation. The present properties on either side of Campbell Lake do in fact extend under the water. The City limits then in fact, abuts that por- tion of said plat underlying the water. 2. The extension of sanitary sewer and water main from its existing termini to the South end of said plat being unassessable will have to be City Cost if it would be done in 1977 or at sometime in the future should it be determined to delay annexation. 3. According to information provided me, the D.N.R. Area Fisheries Headquarters property which abuts said plat on the West is having problems with its well water. They may consider annexation along with said plat in order to obtain water service or both sewer and water service. Should the Planning Commission and Council not consider it to be benificial to the City for this area to be annexed to the City at this time, the plat as submitted does not have adverse effect on City Planning for the area. The size of the present lots however, will be detrimental, without further subdivision at a later date, to the future owners when assessment for improvements are made. Sincerely, y /� Marlow V. Priebe City Engineer ns u. r I ILI v w I Irfr A f%f11T1AL1 1. 1"1. N V. N We wish to replace an old barn which is used as a single garage with a two car garage. We have a back yard fence which is in line with the present old garage by the alley and feel it would look better if the new garage were set back only 3 feet in place of the 6 feet an the ordinance requires. Also if set back the required 12 feet from Miller Avenue the garage would be almost on top of a well and walk to the back yard gate. If a new garage were not back 6 feet this would give ample room for the walk and the well.. There also is a tree that would be too close to the went side of the garage if set back the six foot from the alley. There are venv few garages is this section of Hutchinson that are set back the distances from the streets or alley' as the ordinance are requires so don't believe weAasking anything that wotld be diffe#ent than most,of the buildings in this part of Hutchinson. 645 Franklin Avenue South r r Miller Avneue u U V4� fc u �u 0 0�; � aW '♦ r.A, �() o �� r-1 R 0 b r 0 �b 94 0 f aide -walk use t 0 ITYi"OF HUTCHINSON ,_Miftheg0ta 55350 OFFIC AT 37 WASHINGTO14 AVENUE WEST M E M O R A N D U M DATE: _September 9 1976_ TO: _Planning_Commission —————————— —— — — — — —— FROM: City Staff — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Request for Variance by Benjamin Benjamin from Section 8.04 —oT the Zbning Ordinance— — — — — — — — —— — — — —_— The applicant proposes to construct a two -car garage with a 6 foot sideyard and 3 foot rearyard setback. On August 23, 1976, the Administrative Assistant, City Engineer, Building Official, and Community Development Director visited the site and reviewed the proposal. At that time, actual measurements were made to determine the exact layout proposed (see attached illustration). The old barn now used by the applicant is set back 7 feet from the sideyard, Miller Avenue, and 3 feet from the rearyard. With the construction of a 24 foot by 24 foot two -car garage, with the setbacks proposed by the applicant, the north wall would be 5 feet from a well and sidewalk and the west wall 3 feet from a tree. Pursuant to Section 7.07 of the Zoning Ordinance, the applicant was advised that since the only other garage located on the north side of Miller Avenue between Main Street and Franklin Street had a 12 foot setback on the sideyard; this established the distance his garage should be set back. In reviewing the site, it was determined that the garage could be built to comply with the 12 foot sideyard and 6 foot rearyard setbacks without any hardships or practical difficulties being encountered, 'As the variance provisions require that hardships or practical difficulties exist and since no hardships or practical difficulties would result from the ni qi J September 9, 1976 Page 2 construction of the garage in compliance with the setback requirements; the staff recommends that the variance request not be granted. Res ec ully submitt f�� Donald F. Pauley Community Development D r for Marlow V. Priebe City Engineer �nkG.leetham, Jr. Administrative Assistant Elden Willard Building Official I ,Bete a mid AP4 aAPii7 / O aj Ga r'aqe 149CZ&II�F,,7 v .&I-114el, 14ve. T N UZe Ca, e", /,i//e,-f4ve. T N (612) 879-2311 iS/!/TL)f/' C®%Y OF UTC�ii®i� SON 37 WASHINGTON AVENUE WEST ..jjHUTCHINSON, MINN. 55350 MEMORANDUM September 17, 1976 TO: City Council and Planning Commistion FROM: City Engineer SUBJECT: Registered Land Survey The above -referenced survey is required by the County of Registrar of Titles to enable John Miller to convey Tract A and C to the City. Said land being purchased and the Lawcon Grant. The City presently owned Tract B. I recommend its approval. Inasmuch as, Tracts A and,C will be park land, no Parks and Playground con- tribution is required. Sincerely, CITY OF HUTCHINSON At� Z) - 9- ,1& Marlow V. Priebe City Engineer ns 9f0 SHADY RIDGE ROAD SCHOOL ROAD 1 % souTN RIVERSIDE GRQ1N ADDITION fpRK Royce T � REGISTERED LAND SURVEY C F(612) 879-2311 C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM September 17, 1976 TO: City Council and Planning Commission FROM: Marlow V. Priebe, City Engineer SUBJECT: Rezoning of Land South of R.R. and Luce Line Trail Inasmuch as, the area to be rezoned is principally used for park purposes, the rezoning is recommended in order to require any of the privately owned land in said area to be used in a compatible way with said park purposes. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns 9X. SCHOOL ROAD n Ove —G RIVERSIDE ADDITION 0 AKSACT TO TR pNEp R EZ _ Z R RK C ROW ,-�'� SOUTH F 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM September 17, 1976 TO: City Council and Planning Commission FROM: City Engineer SUBJECT: Preliminary and Final Plat of First Addition to Lakewood Terrace I have reviewed the above -referenced plat and recommend its approval. At the time Lakewood Terrace was platted, the subdivision of Lot 19, as shown, was approved of in theory. The Plat is served by City Water and Sewer. Future Street Improvements scheduling will not be completed until platting on the East Side of Roberts Road in this area is finalized. The Parks and Playground contribution based on City Policy is $264.00. ns 11 Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer FIRST ADDITION-' TO LAKEWOOD TERRACE AFFIDAVIT I Q/ /y G'_ N1912 , U17ayi AM OVER 65 YEARS OF AGE,.AND MY INCOME IS LESS THAN $2,100 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE , STREET ADDRESS //y FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved FOR YOUR INFORMATION HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 Commissioners: September 14, 1976 Executive Director. Thoralf J. Skeie Jean Lerberg Donald Flynn Gertrude S. Busch Hazel Baseman J. Harold Beytien Mayor and City Council City of Hutchinson Enclosed herewith is our check in the amount of °12,000.00 in repayment of the principal on the promisory note dated March 29, 1973. We wish to take this opportunity to express our thanks to the people of the City for the forbearance and trust in permitting us to extend the period of the loan as well as the abate- ment of the interest charge. We most sincerely appreciate the cooperative spirit of the Mayor and Council as representatives of the citizens of the community and shall continue to do all possible to maintain the current atmosphere of working for the common good. Respectfully submitted, HUTCHINSON HOUSING REDEVELOPMENT AUTHORITY an Lerberg Executive Director FOR YOUR INFORMATION ME U ZIU11S0Id 5Vh-J'Y C.0'U jvl% The Hutchinson Safety Council not August 3G 1976 at the Hutchj.nson Area Vocational Technical Institute, at 12:0'0 o i* col o ok noon. In the absence of the presidents lot. vice-president Hoard Popp.) presided. A silent prayer Was said. The -TW7 minutes were accepted and - aw-oved. The treasures report was given and accepted. Outstanding b! -11s here presented and notion made and seconded they be paid. 'fhey were for postage.. Audio Visual workers at the McLeod county fair, Sr sen Lumber s o. , for plastic covering and Postage to Joyce Bir.. Cliff Popp reported on the Crov Fiver Golf course road and he has requested the state highway depsrtmant to check and lower the speed limit. ire on this at the September Besting.. Larry Wd, Myron Johnson:, and Joyce Rax, vj3,l bead the comitte6 end I&U submit the . budget for the coming year. They trill report fincii.:gs at the fttember. neetlag. me meat=ng place Vill cuee at the HAM conference room is not available at this tint due to using it ses a classroom. Joyce Rix will chock at the AND inn and we are to check our meeting notice cards as to where the •=xb meeting will. be. The fair booth report will be given by FL rron Johnson at the September meeting. A leugthlty discussion was held regarding the fair booths It Should va .have a booth every year or every other yeur--but maybe we would lose our space under the grwWstand 2: New format—check other fsa,irs—MN Ssfety Gcuneil for ideas 3s Demonstrations by 3 M Co.--mokes.etectrss fire extiugtd-shers 4: Smashed car display Bike r'ldimg wts.agaia Bras.discussed as to f-Wrop-jr street riding. Larry Ladd is to have a uni£b=ed policeman at the: elementary sohool hien he has his bike .oafeL7 program .for the studpxsts. A motion, was made and seeorded wo start actinn to authbriae the police department to take `line bikes away from the ruder fat the iiw of illegal, riding and have the rider and parent roue to * police station to get the bike retuned. Motion was nada by Jean 16arberg and seconded %y Kay Peterson. A motion Was made and seconded than the meeting be adjourned. Lore -ova PlWiwy Acting S80"ta=7 enc. list of =.=bars a4 thea 30-76 meeting OF'OR YOUR INFORMATION (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM September 20, 1976 TO: City Council FROM: City Engineer SUBJECT: Hutchinson Industrial Corporation Second Addition Attached is a copy of the Subdivision Agreement for the above -referenced plat for your review. it is my opinion that this Agreement is written to cover all points of issue agreed on in accordance with the meeting of last week. The format used for the Agreement is the same as any other Subdivision Agreement which is based on City Ordinances and Policies. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attach: a SUBDIVISION AGREEMENT HUTCHINSON INDUSTRIAL CORPORATION SECOND ADDITION CITY OF HUTCHINSON, MINNESOTA This agreement, made and entered into the day and year set forth hereinafter by and between Hutchinson Industrial Corporation; hereinafter,called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as Hutchinson Industrial Corporation Second Addition, which is located in the City of Hutchinson and WHEREAS, Ordinance No. 466 requires Subdividers to make certain improvements, NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby agrees to plat a 6' wide utility and drainage easement on the South side of proposed Lot 1 of Block 1 and on the East side of Lot 1 of Block 2 of Hutchinson Industrial Corporation Second Addition. 2. The Subdivider hereby agrees to plat a 60' wide utility and drainage and roadway easement on the South side of Lot 1 of Block 2 of Hutchinson Industrial Corporation Second Addition. 3. The Subdivider hereby agrees to extend to the City the right to manoeuvre street maintenance equipment in proposed parking lots on said Lot 1 of Blocks 1 and 2 in lieu of a Cul De Sac. 4. The Subdivider hereby agrees that all of the assessable cost of the future construction costs for sanitary sewer and water main facilities and curb and gutter and permanent street surfacing within the 60' wide easement across said Lot 1 of Block 2 shall be the responsibility of the subdivider. 5. It is understood and agreed that Subdivider will make a $242.00 contribution to the City of Hutchinson for Parks and Playgrounds for said Hutchinson Industrial Corporation Second Addition. Said monies to be paid prior to the registration of said plat. IN WITNESS THEREOF, the parties have hereunto set their hands and seals the day of , 1976. CITY OF HUTCHINSON Mayor City Clerk SUBDIVIDER By: President, Hutc inson n ustrial Corporation By: Vice -President, Hutchinson Industrial Corporation L REGULAR COUNCIL MEETING GENERAL FUND Edna Rettig Mildred Nelson Grace Kottke DeLaine Rolfe Emma Lake Alice Madson Olga Kern Marilyn Schaffer Norma Totusek Doris Daggett Darlene Knigge Pat Kuester Harriet White Bernice Erickson Evelyn Odegaard Lillian Gilhousen Norma D. Schepers Fern Frank Nancy Greve Elsie Orr Sedona E. Miller Lillian Jorgenson Cindy Bennington Lorna Kohn Lila Westphal Hazel Sitz Bill Karl Quentin Larson Jewel Orr Norman Wright Ed Westphal Steve Lueneburg Audley Jorgenson Wayne Scott Richard Moisan State Treasurer PERA Crown Life Ins. Co. MPRA Home Bakery AETna Variable Annuity Ins. Harvey Kemper IBM Pitney Bowes U.S. Leasing New Ulm Flight Service Frank Fleetham Juul Contracting Co. Homer Pittman Donald F. Pauley Elden Willard Crow River Regional Library Hutchinson Police Dept. September 28, 1976 election clerk $ 31.50 election clerk 29.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 29.50 election clerk 31.50 election clerk 31.50 election clerk 29.50 election clerk 31.50 election clerk 29.00 election clerk 29.00 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 election clerk 31.50 motor vehicle clerical 73.20 motor vehicle clerical 82.50 old armory custodian 177.38 personnel clerical 330.75 engineering 345.00 engineering 345.00 city clerk and recreation clerical 203.04 park 240.00 park 240.25 park 69.00 dispatch 55.00 dispatch 40.00 reserve 17.60 employer contribution 4000.93 medical & disability insurance 4100.38 state registration fee 24.00 election & meeting supplies 6.00 deferred comp. plan Marlow 5.38 maintain c adjust lites Tartan Park 80.00 typewriter and repair 775.65 postage meter rental 33.00 rental of acct. machine 250.15 airport services 280.00 mileage for bus inspection 35.20 water main installation (Lawcon) 20,087.40 HRA training meeting Duluth 112.55 legal research in Glencoe 9.00 mileage for inspections 110.00 quarterly payment 6,929.10 reimburse petty cash & informant fund 21.50 Wa Ron Kirchoff k clothing allowance $ 100.00 Wm. Wegner k clothing allowance 100.00 Dean O'Borsky 207.50 clothing allowance 100.00 Richard Waage 1st.Natl Bank Mpls. clothing allowance 100.00 Michael Hogan Bonds of clothing allowance 100.00 Michael Kirchoff 1969 -Priv. & Interest clothing allowance 100.00 James Haasl 55,105.50 clothing allowance 100.00 John Gregor ' clothing allowance 100.00 Al Cheney clothing allowance 100.00 Howard Beck ' clothing allowance 100.00 Wm. Mattsfield clothing allowance 100.00 Scott Schwartz clothing allowance 100.00 $ 40,960.96 WATER FUND James & Lois O'Fallon refund of water bill paid $ 16.00 State Treasurer PERA employer contribution 303.33 Crown Life Ins. Co. medical & disability ins. 106.21 Finley Mix % on 2nd pr. safety shoes 5.00 $ 430.54 OFF STREET PARKING FUND Harvey Daharsh servicing meters $ 90.00 Charles Bell servicing meters 117.50 liquor 3408.00 $ 207.50 IMPROVEMENT BOND FUND 20.11 refuse pickup 35.00 1st.Natl Bank Mpls. Bonds of 1971 -Priv & Interest $ 17,453.10 1st National Bank Mpls. Bonds of 1969 SW Storm Sewer -Interest 12,040.00 Northwestern Natl Bank Bonds of 1969 -Priv. & Interest 111,717.00 National City Bank Bonds of 1972 -Priv. & Interest 55,105.50 MUNICIPAL LIOUOR STORE Gladys Hogan Frank Rahn Briggs Cooper & Co. Distillers Distb. Co. Ed Phillips & Sons Co. Twin City Wine Co. Nationwide Papers Junker Sanitation Gerald Fisher Charles L. Salley Minn. Wisc.Truck Lines Commissioner of Revenue Hutchinson Cold Storage Hutchinson Medfcal Center Superior Products $ 1969315.60 labor $ 240.00 labor 75.00 liquor 5098.99 liquor 2601.83 liquor 3408.00 Nine 467.40 supplies 20.11 refuse pickup 35.00 survey for liquor prices 14.25 repair work on roof 250.00 freight 218.25 sales taxes 2257.26 contract payment 150.00 physical exam 20.00 supplies 119.10 Subsidiaries: J LI u�l N-1, �Lill IL 11, U11 NL, 11 D.J. Black Mayor -City Hall Hutchinson, MN 55350 Dear Mr. Black: Box 777, Hector, Wimesota 55342 Telephone h' 2 '3118-6231 September 27; 1976 FOR YOUR INFORMATION 2�`2�2621► 290 nr 0 Over the past two years, we have been unable to operate the cable system in Hutchinson without incurring severe losses. 'For this reason we have decided that the residents of Hutchinson and ourselves would be best served if the system was sold. Since many municipalities now awn and operate successfully their own cable systems, we would like to offer to sell the Hutchinson Cable System to the City of Hutchinson. Our original investment was a little over $200,000.00. We would be willing to sell it to the City for around $95,000.00. Financing and terms would be very reasonable. Should you and the City Council have an interest in this offer, please let us know right away so that we could discuss this in more detail. HS:hc Arrowhead Communications Corporation Eagle Valley Telephone Company Sincerely, Hubertus Sarrazin Marketing Manager Cable Cunrnmiications Systems, Inc. C. Sudo APPWdit Com, Cu tprnr ro l ;'Ir sum. GCOWW ant mow! Or*" Larder. DiviNon �lttde �Ilb/�: