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cp10-26-1976 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 1976 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Maynard Johnson 3. Consideration of ninutes of the Regular Meeting of October 12, 1976. Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions (a) Consideration of recommendation to permanently appoint: 1. Michael Monge 2. Barbara Harding Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances (a) Resolution No. 5793 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 5797 - Resolution Authorizing the Entering into a Contract with the Region VI -E Community Action Agency, Inc. Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions (a) Minutes of the Planning Commission Meeting dated September 21, 1976 ' Action - Order by Mayor received for filing (b) Minutes of the Transportation Board dated October 12, 1976, and October 15, 1976 Action - Order by Mayor received for filing Council Agenda, October 26, 1976 (c) Minutes of the Burns Manor Nursing Home dated September 16, 1976 Action - Ordered by Mayor received for filing (d) Minutes of the Special Meeting of the Hutchinson Community Hospital Board of Directors dated September 8, 1976 and Regular Meeting dated September 21, 1976 Action - Ordered by Mayor received for filing 8. Unfinished Business (a) Consideration of proposed Change order No. 1 - Project 76-26 Extension of Water Main along Co. Rd. 12 from Northwest Water Tower to East Entrance of Ludtke Lane in Johnson's Court Action - Motion to approve - Motion to reject 9. New Business (a) Consideration of request for reduced trash and refuse rate Action - Motion to approve - Motion to reject (b) Consideration of request for application for snow removal permit: 1. Calvin F. Johnson 2. Gilbert Lehman Action - Motion to approve - Motion to reject (c) Consideration of request for application for Christmas tree permit: 1. Glen Varland Action - Motion to approve - Motion to reject (d) Consideration of proposal of Darrel Gander to provide a sound system for the City Council Chambers Action - Motion to approve - Motion to reject V AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 1976 9. NEW BUSINESS (e) Consideration of proposal of Miller, Miller & Mac, Inc. for oil storage tanks Action - Motion to approve - Motion to reject (f) Consideration of Sludge Dewatering - Change Order No. 3 Action - Motion to approve - Motion to reject (g) Consideration of request of Hutchinson Community Hospital Board of Directors: 1. Authorization to advertise for bids for the purchase of dictation equipment 2. Approval to purchase equipment in the amount of $4,702.00 to update Motorola Communications System Action - Motion to approve - Motion to reject (h) Consideration of acquisition of Lots 14, 15 and 16, Block 3 Selchow - Jorgenson Sub -Division Action - Motion to approve - Motion to reject (i) Consideration of private contractors for assistance for snow removal for winter of 1976-77 Action - Motion to approve - Motion to reject fj) Consideration of recommendation of Hutchinson Community Hospital Board of Directors to accept the bids as amended for the Medical Office Building construction Action - Motion to approve - Motion to reject 10. Miscellaneous 11. Claims, Appropriations, and Contract Payments (a) Summons - Lowell D. Otto vs. City of Hutchinson Action - Motion to refer to City Attorney for appropriate action. Council Agenda, October 26, 1976 (b) Verified Claims Action - Motion to approve and authorize payment from the appropri- ate funds 12. Adjournment WIN 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 12, 1976 1. CALL TO ORDER The meeting was called to order at 7:33 P.M. by Mayor Black, with the following members present: Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Alderman B. Peterson arrived at 7:37 P.M. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, Community Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The Reverend Maynard Johnson of the Franklin Street Baptist Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Haag, the minutes of the Regular Meeting of September 28, 1976 and the Special Meeting of October 6, 1976 were unanimously approved. 4. PUBLIC HEARING (a) PROJECT 76-26 - CHANGE ORDER NO.. 1 - EXTENSION OF WATER MAIN ALONG CO. ROAD 12 FROM N.W. WATER TOWER TO EAST ENTRANCE OF LUDTKE LANE IN JOHNSON'S COURT At 8:57 P.M. Mayor Black called to order the Public Hearing on Project 76-26 - Change Order No. 1 with the reading of Publication No. 1852. There being no one present who wished to be heard, the hearing was declared closed at 9:00 P.M. on motion by Alderman Westlund, seconded by Alderman Haag and carried unanimously. After discussion, It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5790 entitled, Ordering Improvement and Preparation of Plans, Project 76-26 - Change Order No. 1. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST OF TOM DOLDER TO MOVE TWO-STORY FRAME HOUSE TO LOT 7, BLOCK 11, NJ CITY Alderman Haag asked Mr. Tom Dolder to describe where the lot is located, at which time Mr. Dolder presented pictures of the location. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request to move a two-story frame house into the City. Motion carried unanimously. 3 It Council minutes, October 12, 1976 (b) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES TO HOLD A DANCE IN THE OLD ARMORY ON OCTOBER 29, 1976 Following discussion, it was moved by Alderman Westlund to approve the request of the Hutchinson Jaycees to hold a dance in the Old Armory on October 29, 1976. Seconded by Alderman B. Peterson, the motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 22/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CON- CERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFI- CIAL ZONING MAP (West River Park) After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive second reading and adopt Ordinance No. 516 entitled, An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. (b) ORDINANCE NO. 23/76 - AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 40 WEST OF GLEN STREET After discussion, it was decided that an amendment should be made to Ordinance No. 23/76 stating.that the City of Hutchinson reserves a perpetual easement and the right to enter said premises for the purposes of construction and/or maintenance of public utilities. Upon motion by Alderman Haag, seconded by Alderman Westlund, the motion was unanimously approved to waive second reading and adopt Ordinance No. 517 entitled, An Ordinance to Vacate an Alley in Block 40 West of Glen Street with the above stated amendment. (c) ORDINANCE NO. 24/76 - AN ORDINANCE TO ESTABLISH A TRANSPORTATION BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive second reading and adopt Ordinance No. 518 entitled, An Ordinance to Establish a Transportation Board and to Define its Duties and Membership. Motion carried unanimously. (d) RESOLUTION NO. 5787 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to waive the reading and adopt Resolution No. 5787 entitled, Accepting $50,000 from the Hutchinson Utilities Commission. Motion carried unanimously. Council minutes, October 12, 1976 (e) RESOLUTION NO. 5788 - A RESOLUTION ESTABLISHING A HOME REHABILITATION GRANTS COMMITTEE FOR THE COMMUNITY DEVELOPMENT PROGRAM Mayor Black explained the program under the Community Development Block Grant. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5788 entitled, A Resolution Establishing a Home Rehabilitation Grants Committee for the Community Development Program. Motion carried unanimously. (f) RESOLUTION NO. 5791 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR GENERAL ELECTION After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5791 entitled, Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for General Election. Motion carried unanimously. (g) RESOLUTION NO. 5792 - RESOLUTION AUTHORIZING THE FILING OF APPLI- CATION FOR TEMPORARY AUTHORITY TO OPERATE A TRANSIT SYSTEM After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5792 entitled, Resolution Authorizing the Filing of Application for Temporary Authority to Operate a Transit System. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS, AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1976 There being no discussion, the report was ordered by the Mayor received for filing. (b) REPORT OF HUTCHINSON UTILITIES COMMISSION REGARDING UTILITY RATES EFFECTIVE FOR QUARTER ENDED SEPTEMBER 30, 1976, FOR FUEL COST ADJUSTMENT RATES There being no discussion, the report was ordered by the Mayor received for filing. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the rates. Motion carried unanimously. (c) MONTHLY FINANCIAL REPORT - SEPTEMBER, 1976 There being no discussion, the report was ordered by the Mayor received for filing. The Administrative Assistant commented that the recently adopted budget changes should be entered by next month. -3- Council minutes, October 12, 1976 (d) MINUTES OF THE TRANSPORTATION BOARD DATED OCTOBER 5, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. Alderman Westlund commented on the report made at the September 28th Council meeting regarding fares and service of the transit system. 8. UNFINISHED BUSINESS (a) RESOLUTION NO. 5781 - RESOLUTION IDENTIFYING SITES FOR ACQUISITION BY THE COMMUNITY DEVELOPMENT PROGRAM (DEFERRED FROM SEPTEMBER 28, 1976) The Mayor stated that due to problems in the proposed purchase of the identified sites, they are currently under further review and thus ordered the Resolution filed. (b) CONSIDERATION OF ENTERING INTO A CONTRACT WITH ROY FRENTZ AND COMPANY OF MANKATO AS ACQUISITION PROJECT APPRAISER WITH FAVORABLE RECOMMEND- ATION OF ADVISORY COMMITTEE (DEFERRED FROM SEPTEMBER 28, 1976) The Mayor stated that this action would have been in support of Resolution No. 5781 and ordered it filed. (c) CONSIDERATION OF ENTERING INTO A CONTRACT WITH CRS, INC. AS ACQUI- SITION PROJECT REVIEWER WITH FAVORABLE RECOMMENDATION OF ADVISORY COMMITTEE (DEFERRED FROM SEPTEMBER 28, 1976) The Mayor stated that this action would have been in support of Resolution No. 5781 and ordered it filed. (d) CONSIDERATION OF REQUEST OF HOSPITAL BOARD OF DIRECTORS THAT THE MOTOROLA RADIO ANTENNA BE RELOCATED FROM ITS PRESENT LOCATION ON HOSPITAL PROPERTY TO THE WATER TOWER (DEFERRED FROM SEPTEMBER 14, 1976) Administrative Assistant Fleetham reported on the F.A.A. regulations for antennas, and he pointed out that possibly both the Hospital and the City could put their antennas on the same tower. If this is done, however, it might require a filter which will cost from $40 to $300. The Hospital would be asked to pay for this expense. The other alter- native would be for the City to use the south tower and the Hospital the north tower for their antenna. The Administrative Assistant was asked to relay that request to the Hospital Board of Directors and to seek their decision as to whether they would be willing to pay for the filter or use the north tower. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request with provisions as outlined above. Motion carried unanimously. -4- Council minutes, October 12, 1976 (e) CONSIDERATION OF REQUEST TO AMEND CITY LIQUOR ORDINANCES (DEFERRED FROM OCTOBER 6, 1976) Mr. Larry Cornwell and Mr. Tom Dolder presented to the Council their proposal and drawings of a proposed bowling center. When asked by the Mayor their intent to the type of meals to be served, they replied that light lunches will be served with a kitchen avail- able to serve all kinds of meals. Alderman Haag, and other members of the Council, commented that there is a need for this type of facility in Hutchinson and felt it met the liquor ordinance requirements. The four Aldermen felt Dolder and Cornwell could apply for a liquor license. Mayor Black stated that he would have to vote "no" on issuing a liquor lic@nse to the bowling center inasmuch as he did not feel it met the criteria set forth in the liquor referendum. A motion was made by Alderman Westlund, seconded by Alderman Haag, to reject the request to amend the City liquor ordinances. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER FOR CHANGE ORDER NO. 4 TO CONTRACT WITH MILLER,•MILLER & MAC, INC. FOR DEWATERING PLANT City Engineer Priebe explained the purpose of the change in the contract with Miller, Miller & Mac, Inc. Upon motion by Alderman Westlund, seconded by Alderman Haag, it was moved to approve Change Order No. 4. Motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION OF TRANSPORTATION BOARD 1. AWARD OF BID FOR TWO BUSES The recommendation of the Transportation Board was to purchase two Wayne Transette buses, one with a wheelchair lift and the other without, at the following cost: Wayne Transette 16 Passenger $17,447.00 Wayne Transette 11 Passenger including Two Wheelchair positions and Hydraulic Lift 19,883.00 During the discussion of the specifications for buses, it was pointed out that only one bid met the specifications for the immediate delivery alternative, that being the School Bus Sales, Inc. of Burnsville. -5- Council minutes, October 12, 1976 It was moved by Alderman B. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5794 entitled, Resolution Rejecting Bus Bids not Meeting Specifica- tions. Said bids from Charles Olson & Sons and Custom Coach and Equipment be rejected inasmuch as they did not meet the specifications. The motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to accept the Wayne Transette bus bid from School Bus Sales; Inc. of Burnsville. Motion carried unanimously. 2. AWARD OF BID FOR INSURANCE FOR BUS COVERAGE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, that upon the recommendation of the Transportation Board, the Grams Insurance Agency be awarded the bid for insurance coverage on the buses. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER 1. AWARD OF BID FOR CONSTRUCTION OF STORAGE BUILDING City Engineer Priebe presented the bids for the storage building and indicated that Miller,. Miller & Mac was the low bidder at $20,500 for the actual storage building and an additional $2,437 for an insulated roof on the building. He further pointed out no current need for an insulated roof inasmuch as the building will be used for cold storage. This feature could be added at a later time if needed. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to accept the bid of Miller, Miller & Mac for the cold storage building. 2. AWARD OF BID FOR CONSTRUCTION OF NEW HOUSE AT WEST RIVER City Engineer Priebe presented the one bid received for construction of a house at West River Park from Dammanns Construction Company of Lester Prairie: $26,200 - Construction of House 3,000 - Removal of Present Structure 550 - Repair and Paint Garage During discussion, Alderman Haag questioned whether the Park and Recreation Board had considered any more than minor remodeling of the present structure. He felt a recommendation should come from the Park and Recreation Board before the Council approved any large expenditures on this building. The Mayor further Council minutes, October 12, 1976 added that the purpose of the house was for someone to live on the premises to prevent vandalism and to provide a part- time job for this individual, possibly in lieu of rent. A motion was made by Alderman Haag, seconded by Alderman West- lund, to defer the bid until the November 9th Council meeting and ask for a recommendation from the Park and Recreation Board. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham reported on his recent trip to Toronto to attend a Seminar and presented some of the ideas he had received. (b) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag gave a brief report on the bids received for the Medical Office Building. He commented that the bids were less in amount than the previous time, and there was a small reduction in floor area. (c) COMMUNICATIONS FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that the terms of two members of the Park and Recreation Board have expired, namely, Spencer Beytien and Larry J. Morrissette. Mayor Black then reappointed Larry Morrissette and appointed Ward Haugen fora ful-1 three year term upon Council ratif- ication. Alderman Haag then moved to ratify said appointments. Alderman K. Peterson seconded the motion, and it carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5795, entitled, Commending Spencer Beytien. Motion carried unanimously. (d) COMMUNICATIONS FROM CITY ENGINEER PRIEBE d City Engineer Priebe gave a brief report on his recent trip to a conference in Las Vegas. He then reviewed the plans for the water main constuction approved earlier in the evening. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5796 entitled, Approving Plans and Specifications. Motion carried unanimously. The staff was ordered to bring back a proposed change order to the next meeting. -7- Council minutes, October 12, 1976 (e) COMMUNICATIONS FROM MAYOR BLACK Mayor Black referred to the letter received from the Madsen -Peterson Company regarding the two houses. on Third Avenue and commented on the questions raised in the letter. Mayor Black again discussed the formation of an Advisory Committee to aid in establishing policy and procedure for the Family Recreation Center. He will work on an ordinance and bring it to the Council at a later date. (f) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley reported that the West River Park should be done by the end of next week and that it is approxi- mately $2,000 under budget. ii. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appro- priate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:15 P.M. on motion by Alderman Westlund, seconded by Alderman Haag, and carried unanimously. 10 DATE: pctober 18, 1976 POLICE DEPARTMENT MEMORANDUM TO: Mayor and Council FROM: Chief O' Borsky SUBJECT: Community Service Officer Michael Monge has sucessfully completed his probationary period. He has been an excellent addition to the Police Department in many ways. He has demon- strated an outstanding ability to get along with the public and has a positive attitude toward his work. His medical emergency training gives us a much expanded capability to provide emergency aid when he is on duty. I have received marry comments and letters from citizens regarding Mike's work and can personally attest to his ability. I recommend that he be permanently appointed and request his pay rate be raised to Grade III Step 4. c.c. Administrative Assistant Personnel Coordinator 1W1 1".. A AGENDA TRANSPORTATION ADVISORY BOARD OCTOBER 15, 1976 I. Call to Order 2. Approval of Minutes of October 5, 1976 and October 12, 1976 3. Report of Administrative Assistant and Manager/Dispatcher Regarding Transit Seminar and Field Trips Planned for the Week of October 18, 1976 4. Recommendations of Staff for Possible Bus Driver and Dispatcher 5. Consideration of Marketing Proposals Prepared by David Therkelsen 6. Consideration of Dispatcher vs Mobile Phone During Non -Peak Dial -A -Ride Hours 7. Other Business 8. Adjournment I 9 MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, SEPTEMBER 21, 1976 1. CALL TO ORDER Vice Chairman Marlin Torgerson called the meeting to order at 7:32 P.M., with the following members present: Ken Gruenhagen, Clint Tracy, Laurel Olson, Thor Skeie in addition to Vice Chairman Torgerson. Members absent were: Bruce Peterson and Tom Cone. Also present were: Community Develop- ment Director Pauley and Administrative Assistant Fleetham. 2. MINUTES On motion by Thor Skeie, seconded by Ken Gruenhagen, the minutes of the special meetings of August 31 and September 3, 1976 were unanimou6ly approved. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR VACATION OF ALLEY IN BLOCK 40 WEST OF GLEN STREET NORTH At 7:33 P.M. Vice Chairman Torgerson declared the hearing open. There being no one present wishing to be heard, the hearing was declared closed at 7:34 P.M. on motion by -Thor Skeie, seconded by Clint Tracy and carried unanimously. After discussion, it was moved by Clint Tracy, seconded by Laurel Olson to recommend approval to the City Council. The motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY PLAT OF McDONALD'S FIFTH ADDITION SUBMITTED BY EARL McDONALD Vice Chairman Torgerson declared the hearing open at 7:35 P.M. Community Development Director Pauley made clarification on the drawing as to the location of the area concerned. There being no one present wishing to be heard, the hearing was declared closed at 7:37 P.M. on motion by Laurel Olson, and seconded by Ken Gruenhagen, and carried unanimously. After discussion it was moved by Thor Skeie, seconded by Laurel Olson to recommend approval to the City Council with a Parks and Playground Con- tribution of $693.00. The motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY CROW RIVER COUNTRY CLUB At 7:39 P.M. the hearing was declared open by Vice -Chairman Torgerson. Community Development Director Pauley referred the attention of the Commission members to the memo submitted by Mr. Pauley concerning —A-1 t V Planning Commission minutes, September 21, 1976 deferrment of the parks and playground contribution until the title is transferred. There being no one else present wishing to be heard, the hearing was declared closed on motion by Clint Tracy, seconded by Laurel Olson, at 7:45 P.M., the motion carried unanimously. After further discussion, it was moved by Ken Gruenhagen, and seconded by Laurel Olson to recommend approval to City Council with deferrment of the parks and playground contribution, motion carried unanimously. (d) CONSIDERATION OF PRELIMINARY PLAT OF KLEINKAUF ADDITION SUBMITTED BY THOMAS KLEINKAUF Vice Chairman Torgerson declared the hearing open at 7:46 P.M. Mt. Neil Jensen, representing Dr. and Mrs. Kleinkauf, introduced himself and stated he wished the public to give their comments first. Jeff Green - Stated he had no objection to what Kleinkauf Sioux -Hills is proposing but he did object to being annexed into the City. He did not want Sioux Hills part of the City. Julius Krueger - They would keep Sioux Hills in township Route 3 as long as possible. Member of Acoma County Township Board Ken Schumann - Stated he did not want to be in the City. 975 Milwaukee Department of Natural Resources Bernie Knutson Sioux Hills - He understood the City could have annexed Cambell Lake. Community Development Director Pauley explained that City limits extend to the mid -point of a body of water so they can have some boundary to go by where a lake is concerned. Ed Homan - With guidelines, adequate sewage and water 616 Lynn Road can be made. He also stated, in regards to smaller lots, what would the subdivision be within Kleinkauf Addition. Jeff Green - In regards to recreation and so forth, Sioux Hills smaller lots would not be a good idea for future use and the people buying there. Neil Jensen, in summarizing what the people here had said, stated the general concern was that Sioux Hills did not want to become part of the f - Planning Commission minutes, September 21, 1976 City. The idea was then that the Preliminary Plat of Kleinkauf Addition would be recommended for approval with "no strings attached." There being no one else present wishing to be heard, the hearing was closed at 8:00 P.M. on motion by Ken Gruenhagen, seconded by Clint Tracy and carried unanimously. After discussion, it was moved by Thor Skeie and seconded by Laurel Olson to recommend approval to City Council. The motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MR. BEN BENJAMIN At 8:03 P.M. the hearing was declared open by Vice Chairman Torgeison. He read the variance requested as submitted by Mr. Benjamin. Ben Benjamin - He stated he had talked to his neighbors 645 Franklin South and they didn't care if he left it setting where it was. It would be more convenient for him getting in from the northside. He has seen no accidents coming from the alley. He can't see why his garage should be set back twice as far. Vice Chairman Torgerson read the memorandum from Community Development Director Pauley, City Engineer Priebe, Administrative Assistant Fleetham, and the Building Official Willard. Lillian Benjamin - Stated it would be hard to get to the 645 Franklin South gate if the garage were put as the City proposes. Ben Benjamin - Asked the affected property owners and 645 Franklin South they felt it wasn't necessary to have set back as far as the City proposes. Vice Chairman Torgerson explained that the City must take into consideration future owners of the property, also. Ben Benjamin 645 Franklin South - Stated that others in the area have not gone by required City setback. Laurel Olson stated with a setback of seven feet, which is not within the requirements, and someone had an accident because of this, what would be the City's position. Ben Benjamin - They still use the well and want easy 645 Franklin South access to it, so they can fix it if necessary. Planning Commission minutes, September 21, 1976 Community Development Director Pauley explained that according to the ordinance you must go by the garage on the same side of the street, and in the same block, therefore, Mr. Benjamin would be required to have a 12 foot setback. Ben Benjamin - Stated he would like to improve his 645 Franklin South property but he cannot go along with what the City proposes. There being no one else present wishing to be heard, the hearing was declared closed at 8:16 P.M. on motion by Laurel Olson, seconded by Ken Gruenhagen. The motion carried unanimously. After further discussion, it was moved by Ken Gruenhagen and seconded by Laurel Olson to recommend rejection to the City Council. The motion was carried unanimously. (f) CONSIDERATION OF REGISTERED LAND SURVEY - WEST RIVER PARK Vice Chairman Torgerson, at 8:18 P.M., declared the public hearing open. The Vice Chairman read the memorandum from City Engineer Priebe concerning his recommendation of approval to the City Council. There being no one else present wishing to be heard, the hearing was declared closed at 8:20 P.M. on motion by Clint Tracy, seconded by Laurel Olson and carried unanimously. After discussion, it was moved by Laurel Olson and seconded by Clint Tracy to recommend approval to City Council. Motion carried unanimously. (g) CONSIDERATION OF REZONING FROM C-4 and I-1 to R-2, ALL LAND BETWEEN CHICAGO AND NORTHWESTERN RAILROAD TRACKS AND THE SOUTH FORK OF CROW RIVER AS -ITS NORTH -SOUTH BOUNDARIES AND MAIN STREET AND THE RIVERSIDE ADDITION AS ITS EAST -WEST BOUNDARIES. At 8:21 P.M. the hearing was declared open by Vice Chairman Torgerson. Community Development Director Pauley explained to the Planning Commission exactly where this was located. Bud Daggett - He would like to recommend that this 440 Dale area be preserved for parks and therefore Parks Commission should be properly zoned to do so. He went on to state no one owns the land south of the railroad tracks. No in- dustrial property here, the City has a building it uses for storage but it is City property. The railroad is the only one concerned. Zoning it R-2 would prevent people from putting or storing such things as gravel, which would be an "eye sore." y Planning Commission minutes, September 21, 1976 There being no one else present wishing to be heard, at 8:29 P.M. the hearing was declared closed on motion by Laurel Olson, seconded by Ken Gruenhagen and carried unanimously. After further discussion, it was moved by Laurel Olson and seconded by Clint Tracy to recommend approval to City Council on this consideration of rezoning. The motion carried unanimously. (h) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF FIRST ADDITION TO LAKEWOOD TERRACE SUBMITTED BY HARRY BACHMAN At 8:30 P.M. the Public hearing was declared open by Vice Chairman Torgerson. Community Development Director Pauley gave a brief description of the preliminary and final plat. James Haasl - What is going to be done with the 535 Lakewood Drive Addition? What is going to be plotted? Is Lot 19 going to be subdivided? What will the numbers be; 20,21,22 etc.? Community Development Director Pauley stated Lot 19 was going to be subdivided into four smaller lots. Vice Chairman Torgerson stated the numbers would be 1,2,3, and so on. There being no one else present wishing to be heard, at 8:35 P.M. the hearing was closed, on motion by Thor Skeie, seconded by Laurel Olson, the motion carried unanimously. After discussion, it was moved by Thor Skeie, seconded by Ken Gruenhagen to recommend approval of the preliminary and final plat to the City Council. The motion was carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF AMENDMENT TO SECTION 8.10 B, PLANNED DEVELOPMENT DISTRICT Community Development Director Pauley gave an explanation of the amendment and noted the change in wording to read: "No planned development may include less than three acres of contiguous land, except for government sponsored redevelopment projects." After discussion, it was moved by Thor Skeie and seconded by Clint Tracy to set the public hearing for the regular meeting on October 19, 1976. Motion carried unanimously. 5. COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley explained that the Advisory Planning Commission minutes, September 21, 1976 Committee recommended approval to the Council the Land Acquisition Policy and Plan, and the identification of five parcels of land, and then pointed out these sites to the Committee on a map of the City. He further explained what would occur if its approved by the Council to acquire these parcels of land, and the proposals for their future use. 6. COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham reminded the Commission members of the meetings on Wednesday, September 22 at 9:00 a.m., 11:00 A.M. and 3:00 P.M. concerning the planning and development program studies. He also reminded them of the Airport Study meeting on September 22 at 7:30 P.M. 7. ADJOURNMENT There being no further business to come before the Commission, the meeting was declared adjouned at 9:00 P.M. TRANSPORTATION BOARD MINUTES SPECIAL MEETING - TUESDAY, OCTOBER 12, 1976 The meeting was called to order by Secretary Frances Gruhn at 7:00 P.M. Members present: Alderman Westlund, Emma Lake, Carly Hoeft and Rick Johnson in addition to Secretary Frances Gruhn. Members absent: Dan Huntwork and Brian Buchmayer. Also present were: City Engineer Priebe, Administrative Assistant Fleetham and Manager/Dispatcher Dorothy Braun. Bids on bus insurance were received, and on motion by Alderman Westlund, seconded by Emma Lake, it was the concensus of the committee to recommend that the low bid of $2,300 by Grams Insurance Agency be recommended to the City Council. Motion carried unanimously. Bids on the buses were received, and only one met the specifications and, was able to make immediate delivery. On the recommendation of City Engineer Priebe, the bid of the School Bus Sales was recommended to the City Council on motion by Alderman Westlund and seconded by Emma Lake. Motion carried unanimously. A report recommending news releases and other publicity by advertising consultant David Therkelsen was distributed for review by the committee. The committee is to meet again on Friday; October l5th at noon to discuss the recommendation in the report. Administrative Assistant Fleetham asked the committee to make a recommendation to the City Council to apply to the Minnesota Department of Public Service for a temporary certificate to run the bus system. On motion by Alderman Westlund and seconded by Frances Gruhn, it was the recommendation of the Committee that the City apply for a temporary certificate to run the bus system. Motion carried unanimously. MINUTES TRANSPORTATION BOARD OCTOBER 15, 1976 The meeting was called to order by Chairman Huntwork at 12:14 P.M. Those in attendance were Brian Buchmayer, Emma Lake, Ralph Westlund, and Chairman Dan Huntwork. Those absent were: Carly Hoeft, Frances Gruhn, and Rick Johnson. Also in attendance were: Personnel Coordinator Sitz, Transportation Manager/Dispatcher Braun, and Administrative Assistant Fleetham. 1. It was moved by Alderman Westlund,, seconded by Brian Buchmayer, to approve the minutes of October 5, 1976. The motion was unanimously approved. It was moved by Emma Lake, seconded by Alderman Westlund, to approve the minutes of October 12, 1976. Vote on the motion was unanimously approved. 2. Administrative Assistant Fleetham and Manager/Dispatcher Braun gave a report regarding the recent Transit Seminar in Mankato and Manager Braun's intention to visit the Morris and St. Cloud bus systems. 3. Personnnel Coordinator Sitz and Mananger/Dispatcher Braun reviewed the applications that they have received for driver and dispatcher and commented on their preliminary recommendations. They also reviewed the process of licensing of those employees that will need it. 4. The Board discussed the recommendations of the marketing study submitted by David Therkelsen. After discussion, it was moved by Brian Buchmayer, seconded by Alderman Ralph Westlund, that the name of "Hutchmobile" be selected for the Hutchinson Transportation System. Vote on the motion was unanimous. It was moved by Alderman Westlund, seconded by Brian Buchmayer, to accept the report from David Therkelsen. The vote on the motion was unanimous. 5. Administrative Assistant Fleetham reviewed the alternatives of utilizing a dispatcher or mobile phone during the non -peak hours. It was the consensus of the Board that the personalization of the dispatcher would be far superior to the installation of a mobile phone. 6. Other Business (a) The Administrative Assistant commented on the temporary radio arrangements and the location of the temporary dispatching center. (b) Chairman Huntwork inquired to the intent of the committee to adopt rules and procedures and stated that possibly in the near future the committee should begin working in those areas. He further inquired about the type of financial reports that would be needed by the committee. Administrative Assistant Fleetham responded that monthly reports would be provided and that all account- ing would be done in the same standards and procedures as other 76. Transportation Board minutes, October 15, 1976 departments within the City. He also added that the manager/dispatcher would be submitting monthly ridership and employment statistics for the committee's review. (c) There was some discussion as to the involvement in the committee of the actual approval of such items as the advertising program and the method of staffing the bus system. The consensus of the committee was that they meet again at noon on Friday, October 22 to further discuss various problems before implementation of the system, hopefully on October 26, 1976. 7. It was moved by Alderman Westlund, seconded by Emma Lake, that the meeting be adjourned. The meeting was adjourned at 1:30 P.M. by a unanimous vote. BURNS MANOR MUNICIPAL NURSING HOME Minutes September The Board of Directors for Burns Manor Municipal :Nursing Home met September 16, 1976 at 12:00 o'clock noon, at Burns Manor, president Heinz Fruck presiding. All members were present except Wallace Kurth A motion by H. Jones,seconded by L. Linder, and carried, approved the minutes of the previous meeting. A motion by R. Westlund, seconded by L. Ulrich and carried, approved the bills as presented, a copy of which is attached to the minutes on file. An ad- ditional bill in the amount of $10.75 from Minnesota Wisconsin Truck Lines was also approved. All motions of record are made,and unanimously carri by voting members of the Board of Directors for Burns Manor Municipal Home unless otherwise stated. The administrator advised that an insurance billing in the amount of $2927.15 Is due the City of Hutchinson for 1975. Payment was authorized. Further, she stated that liability insurance was available to Burns Manor in the amount of $4500.00 premium for three years. On motion by H. Jones, seconded by E. Miller and carried, it was resolved: "That Burns Manor should avail themselves of said liability insurance." November 7, 1976 is the date that has been set for the "Open House" at Burns Manor. It is anticipated that the work on projects should be co ■pleted by then The matter of a Van was again discussed. With the possibility of the City of Hutchinson purchasing a bus for transportation of the handicapped, Burns Manor will still need a van for daily business errands. The administrator was directed to look at different types of Vans that would meet the needs. A motion by R. Westlund, seconded by H.Leleny and carried, resolved that Mrs. Geier be permitted to attend classes on Wednesdays for ten weeks. (conducted by Southwest State University. A motion by L. Linder, seconded by H. Jones and carried, authorized the purchase of a treatment table. (Hausmann Professional Treatment Table ## 4524-9) The administrator reported that the air exchange system could not have final inspection until fuseable links are installed. Krasen Inc. has been asked repeatedly to check the original blue prints so that the correct links may be ordered. The Administrator advised tknt the shed for storage of lawnmower and lawn fur- niture should be replaced. Ms. Geier announced that Hutchinson Area Vocatinal Institute classes relating to food service would start October 14, 1976. Attendance was previously approved. 7-C, page 2 Minutes- September A motion by E. Miller, seconded by Les Linder and carried, approved that Russell Daak attend the Honeywell Maintenance School when the course is available. A motion by L. Linder, seconded by L. Ulrich, and carried, authorized the ad- ministrator to contact red Roberts as to the feasibility and cost of preparing a parking lot in the area north of Burn Manor. It was agreed that Earl Hansen should be contacted for an estimate on the Maintenance Shed. The administrator advised that a hand book would be printed, which will be used in conjunction with interviews with residents and their families. The bids were opened for dining room chairs. The low bidder was Harrison House. Aslesens was the next lowest bidder. The matter of freight cost not being clear, a motion by H. Jones, seconded by L. Linder and carried, the ad- ministrator was advised to ascertain the respective freight costs and place order with the lowest bidder accordingly. Sewing machine bids were opened. Mrs. Willis Buss was low bidder. A motion by H. Zeleny, seconded by L. Ulrich and carried, resolved that the bid of Mrs. Buss be accepted, if after inspection of the machine it proves to be adequate for our needs. The matter of the 3M copier was again discussed. There being no further business, on motion by L. Linder, seconded by L. Ulrich and carried the meeting adjourned to reconvene, Oct. 14, 1976 at the same time and place. Respectfully submitted, Mavis J. Geier, Secretary ATTEST: ;'' " H1Nr' )ON [,OMMVN1TY HOSPITAL r 7:00 AM - - Sm+ -a i l l')'.►-,eirent i onference Prw-nt: Paul Haag, Trustee; Norah Mullan, Trustee; Rev. David Natwick. Vice Chairperson; Virgil Goebel, Secretary; Philip Graves, Administrator; Charlotte Block, Director of Administrative Services; Bii; Roserow, Controller; Joe Wesley, Pharmacist lI,;ent: June Otterness, Chairperson; Harol Juul, Trustee The meeting was called to order by Reverend David Natwick, Vice Chairperson. changes in the clinic project were discussed by the group. See attached fi+i:ar-ial sheet of estimated costs and projected revenue. Motion by Haaq, seconded by Goebel, to recommend to the City Council that we er—ect the project bids on the Medical Office Building. Motion passed. Motion by Mullan, seconded by Haag, to recommend to the City Council to rf.ldvertise for bids, based on the new recommended project budget. Motion passed. " <-I-ful 17 suhmi tted, f f` rear! (It to M. Bloe.k, D'i rector ';,i4 ;iStrdtiv .' `,orvices t)ffli rig sf'(.ret<ary Y' ' C1 t i.Qttl)E 1-; .1 k 1 - 76 I— d- Hutchinson Community Hospital Boaro of Directors Meeting (Regular) September 21, 1976 5:30 pm Small Basement Conference Room Present: President, June Otterness; Vice -President, Reverend David Natwick; Secretary, Virgil Goebel; Trustee, Nora Mullan; Trustee; Harold Juul; Trustee,Paul Haag; Administrator, Philip G. Graves; Controller, Bill Rosenow; Director of Non -Medical Services, Darwin Clausen; Charlotte M. Block, Director of Administrative Services Absent: None R;;sellyn Lanning, Hospital Inservice Director, gave a presentation about the r.ontinuing education of hospital employees, patients and the public. Pre,:ident. Otterness called the meetino to order. Motion by Juul, seconded by Natwick to accept the minutes of past meetings as presented. Motion passed. Graves reviewed the statistical report, accounts payable, financial reports, medical staff meeting reports, nursing report, inservice report, Director of Administrative Services report and the Mental Health Unit report. 'lo, )n by Haag, seconded by 4Juul, to pay accnunts payable. Motion passed. x—ay scanning equipment was discussed as to the feasibility of 't -he hospital purchasing such equipment. This will be researched further. Braves mentioned that the mental health unit program has not changed within the last year. They are in the black budget -wine because of charge increases taken. A meeting will be held with Helen Reardon to go over the problems of the mental health unit. Representatives from the unit will attend October's regular board meeting. Natwick suggested a survey of area 'hysicians -)nd area health care institutions to be taken to find out whet these people know of the Hutchinson based mental health unit ani their util4zation of it. Administrator's Report Hoffman Vs. Hutchinson Community Hospital: A hearing was held September 17, 1976, regarding a mis-trial. It will be several weeks before we hear the judge's decision. Dorothy L. Johnson, Director of Nurses, has resigned due to her husband being transferred to St. Paul. She will be leaving within the next couple of months. 5. Respiratory Therapy contract with Med-America was presented. Medical Staff s making a recommendation to the Governing Board to enter into this contract after their reviewai of it. After discussion the following motion was made. Motion by Haag, seconded by Natwick, to enter in Lu the contract agreement with respiratory service company - Med America Motion passed. padre 1, of f ,j- f Hutchinson Community Hospital Board of Directors Meeting (Regular) continued ---- Administrator's Report 4. Swine Flu Vaccine: Graves advised that hospital employees will be helping give the swine flu shots in November to the public. 5. Clinic Bids: See attached sheet Motion by Goebel, seconded by Juul, to enter into a contract with Don Krasean for moving pipes in the basement. Motion passed. 6. Ambulance and radio communications: Mr. Clausen reported on his recent attenance at a meeting whose main topic was prioritizing emergency medical service funds for Area VI. It appears that Hutchinson is quite low on the listing of priorities. 7. Radio Tower for Motorola Communications: Discussion was held regarding the boosting of our power for our radio paging system. Motion by Haag, seconded by Goebel, to recommend to the Hutchinson City Council that the Motorola radio paging attenna be relocated from its present location on hospital property to the water tower located southeast of the hospital on Century Avenue. Motion passed. 8. Carpet bids: Carpet bids were reviewed and discussed. Motion by Natwick, seconded by Mullan, to accept the lowest bid for installation of carpet and vinul by Kamrath Floor Covering. "j. St. Paul Fire and Marine liability insurance: Public offical liability insurance was discussed by the group. Motion by Juul, seconded by Goebel, to accept the public offical liability insurance coverage from St. Paul Fire & Marine and proceed to pay a 3 year premium. Motion passed. 10. Trustee education was discussed. This will be researched further. 11. The consideration of new board members was discussed and the possibility of them sitting in on meetings at least three months before being officially appointed was taken under consideration. 12. Dr. George Gordon's active medical staff application was reviewed. Motion by Goebel, seconded by Juul, to appoint Dr. George Cordon, M.D. to the Hutchinson Community Hospital's active medical staff. Motion passed. 13. Joint Commission on Accreditation of Hospitals standards has stated that the fire extinquisher system above the stove in the kitchen needs replacement. Motion by Juul, seconded by Natwick, to purchase a new extinquisher (dry chemical) for the stove in the kitchen from Conway Fire and Safety, Inc. at a cost of $765.00. Motion passed. 14. Graves advised the group that a legislative audit committee will be touring the hospital and mental health unit facilities on September 27, 1976 and checking into the amount of red tape and paper work we work with. page 2 of 3 i Hutchinson Community Hospital Beard of Directors Meeting (Regular) page 3 President Otterness appraised the group of the Minnesota Hospital Association's usage of the Hutchinson hospital's organizational and objective plan in their Management by Objective education program. Motion by Haag, seconded by Natwig, to adjourn the meeting. Motion passed. Respectfully submitted, ,kttl Cha rLotte M. Block, Director Administrative Services Recording Secretary Virgil Goebel, Secretary Board of Directors Paqe s of 3 0 AFFIDAVIT � a P. I r� AM OVER 65 YEARS OF AGE,.AND MY I OME IS LESS THAN $2,100 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATUREOf STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved 9- m-vosr. 1 for t;.c; installat;on of a public address system in the council chabbcrs. f -,,it went: 1. 3ogen CHS --35A 35 watt power amplifier (2 microphone inputs & 2 Awdliary inputs) 2 Bogen T14-200 mic transformers 14.25 1 'Bogen CAM Mixer/preamplifier (4 mic inputs) 6 Shure 585SB microphones 50.85 2 Argos SD -1064 Sound colwms "' 49.95 6 s itchcraft A3F ;•;ic com etors 2.45 50, Microphone cable (Belden # 8412.) 5 Itlas Sound DS -14 Kic stands 4.85 (Contemporary desk style) 1 Atlas Sound MS -110 adjustable floor stand 1peaker mire & miscellanious hardware Total equipment Shipping charges Labor Total Darrel Gander ^159.50 28.50 99.30 305.10 99.90 14.88 11.70 24.25 14.50 15.00 772.63 1772.63 7.00 95.00 $874.63 7"d-. MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS P. U. Box 268 HUTC HINSON. MINNESOTA 5 5 3 5 0 Tel. 897-4475 October 21, 1976 Marlow Priebe City of Hutchinson Re: Relocate Oil Tanks Dear Sir: We propose to furnish labor and material to construct 6 concrete bases 816" high for two elevated oil storage tanks@ construct 3 concrete bases 12" high for one oil storage tank. We will also move and set the 3 oil tanks on their new bases which will be located at the site of the street department garage. Total price: Four Thousand One Hundred Dollars ($4,100.00), Yours truly, MILLER, MILLER & MAC, INC. Richard L. McClure Vice President 9—'e,, F(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M October 25, 1976 TO: City Council FROM: City Engineer SUBJECT: Sludge Dewatering Change Order No. 3 It has been brought to my attention that Change Order No. 3 submitted in June has not been approved. I have reviewed same and concur with RCM. A copy of same is attached for your review and approval together with a letter from RCM. The final payment to Ralph B. Carter Co. should include a deduct of $120.75 for the additional costs incurred in delivery of the equipment. ns Attach: Sincerely, CITY OF HUTCHINSON et Marlow V. Priebe City Engineer f 9- "C- RIEKE CARROLL MULLER ASSOCIATES INC June 9, 1976 Mr. Frank Fleetham Administrative Assistant City of Hutchinson City Hall Hutchinson, Minnesota 55350 RE: SLUDGE DEWATERING BUILDING RCM FILE 741036 Dear Frank: Enclosed are five copies of Change Order No. 3 on the above project. I believe most of the items are self-explanatory. Item No. 2 extra cost due to lack of shipping notice could be changed back against Ralph B. Carter Co. since this was caused by their oversight. Item No. 3 was a change necessitated by the original conveyor hanging too much load on the roof. This would have been in- cluded in the original bid item. Please return one signed copy to our Hopkins office. Very >uly yours sw, f C. S. Barger, P.E. RIEKE CARROLL MULLER ASSOCIATES, INC. CSB/pw Encs. RECEIVE JUN 101976 MILLER-MILLEs &MAS I! ovpk .n z. gay `nt t! ta'liti i t Gi. C!OUri mankat'1) s �i'dli :r a OQ(1, i lJ CHANGE ORDER 0 1 NO. 3 DATED June 9, 1976 PROJECT: Sludge Dewatering Building ENGINEERS PROJECT NO. 741036 OWNER: City of Hutchinson CONTRACT DATE: Oct. 30, 1975 OWNER'S PROJECT NO. TO: Miller, Miller and Mac Inc. , CONTRACTOR YOU ARE DIRECTED TO MAKE THE CHANGES NOTED BELOW IN THE SUBJECT CONTRACT: OWNER: City of Hutchinson BY: DATE: NATURE OF THE CHANGE: 1. Raising interceptor manhole . . . . . . . . . . $609.00 2. Filter press delivery . . . . . . . . . . 120.75 3. Additional conveyor supports . . . . . . . . . 886.72 $1,616.47 ENCLOSURES: See attached letters for breakdown. THE CHANGES RESULT IN THE FOLLOWING ADJUSTMENT OF CONTRACT PRICE AND TIME: CONTRACT PRICE PRIOR tT�O,tTHIS CHANGE ORDER $ 93,857.28 NET (INCREASE) ( D&MAU) RESULTING FROM THIS CHANGE ORDER $ 1,616.47 CURRENT CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 95,473.75 CONTRACT TIME PRIOR TO THIS ORDER NO change CALENDAR DAYS NET (INCREASE) (DECREASE) RESULTING FROM THIS CHANGE ORDFR NO changeCALLNDAR DAYS CURRENT CONTRACT TIME INCLUILING THis CHANGE ORDER No changeCALENDAR DAYS THE ABOVE CHANGES ARE APPROVED: THE ABOVE CHANGES ARE ACCEPTED: Rieke Carrol uller Associates, Inc. E GIN BY: DATE: June 9, 1976 Miller, Miller & Mac Inc. CONTRACTOR RECEIVrr JUN 10 MR MILLEI;-FILLER & MA44 " MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS O Box 26F H UTC H I N S O N. M INN ESOT A 5 5 3 5 0 May 28, 1976 Mr, Chuck Barger RCM Associates 1011 S. First St. Hopkins, MN 55343 Re: Sludge Dewatering Plant Hutchinson, MN. Dear Sir: �T0 JDo UN !TE 1 Rieke-Carroll-Muller Associates Inc. Box 130 Hopkins, Minn. 55343 We are enclosing letters from Quade's requesting additional payments. These items are explained in the letters. Interceptor Manhole - Quade's $580.00 Miller, Miller & Mac - OH 5;, 22,00 Total $609.00 Filter Press Delivery - Quade's KilYr, Miller & Mac - OH 501" Total $115.00 5.75 120.75 Tel. 897-4475 Additional Conveyor Supports - Quade'.s $844.50 hiller, Miller & I•Zac, - OH 5;0 X22 Total 886.72 $10616-47 If these items are approved, please amount of One Thousand Six hundred send us a change order for the Sixteen and 47/100 Dollars ($1,616.47). Please reply as soon as possible so we can expedite these items. Yours truly, MILLER, MILLER & MAC, INC. Richard L. McClure Vice President Enc. 3 00 Quade's, Inc. H. P. QUARE Plumbing, Heating and Electrical Contracting Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners RCM Associates 1011 S. First St Hopkins MN 55343 ATTN: Chuck Barger Gentlemen: Phone 896-5505 HUTCHINSON, MINNESOTA June 2 1976 0 o anwlD JUN 3 1976 Make- �-at A�$i1CIciCS 5 c13 Box 130 H0011's, Minn. RE: Sludge Dewatering Plant Hutchinson MN According to your request, we are sending you the breakdowns for prices quoted to you in three letters dated May 21 1976 ur- the above project. The breakdown for raising the manhole is: Material $495.00 Labor 260.00 less credit on original contract -175.00 $580 00 Additional supports by Nott Co plus Quades expense is as follows: Nott Co. $550.00 Materials 94.50 Labor 200.00 $ 844.50 The $115.00 we requested for added expense in delivery of the filter press was the for the actual cost of 2 forklift rentals only. Labor and material incurred by Quade's Inc is considered to be part of our original contract. We trust this information is satisfactory. You7r ruly, Skip Kade ¢ Quade's,,.,,:. i3. P. QUADS Plumbing, Heating and Electrical Contracting Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners Phone 896-5505 i HUTCHINSON, MINNESOTA May 21 1976 RCM Associates 1011 S. First St. Hopkins MN 55343 Attn: Chuck Barger Re: Sludge Dewatering Plant Hutchinson MN Gentlemen: The dewatering plant superintendent, Finley Mix, requested that we raise the elevation of the interceptor manhole by removing the cone section and then placing one foot increments below the cone section. This he felt was a better method than adding doughnuts as we had planned to do. We did the work as requested, and submit this request for payment for the dd,).ttional labor and materials in the amount of $580.00. Yours truly, , QUAD;'S INC Skip ade Quade's,t. 11. P. QUADE Plumbing, Heating and Electricai Contracting Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners Phone 896-5505 HUTCHINSON, MINNESOTA May 21 1976 RCM Associates 1011 S. First S. Hopkins MN 55343 Attn: Chuck Barger Re: Sludge Dewatering Plant Hutchinson MN Gentlemen: This letter is inregard to the delivery of the filter press for Ralph B. Carter Co. to the Sludqe Dewatering Plant. The supplier was not able to inform the owner as to what the shipping date would be or when the press would be received at the site. Consequently, we had to hire extra equipment at short notice to unload the unit. This cost would have been eliminated _if we had been able to prepare for the arrival of the equipment. We submit this request in the amount of $115.00 to cover the costs of equipment rental and materials needed. Yours truly, QUS TNC I Skip Quade Quade's, Inc. H V. QUADE Plumbing, Neating and Electrical Contracting Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners Phone 896-5505 HUTCHINSON, MINNESOTA May 21 1976 RCM Associates 1011 S. First S. Hopkins Minn 55343 Attn: Chuck Barger Res Sludge Dewaterina Plant, Hutchinson MN Gentlemen: Please refer to your copy of the letter from Nott Co. to Ouade's on March 22, 1976. The Nott Co. is requestinq reimbursement for the additional supports on the conveyor. We are submitting this request in the. amount of 5844.50 which includes all labor and material costs to install these additional supiK)rts. Yours truly, QUARE S 5 INC ai .w Skip Quade October 22, 1976 Honorable Mayor D.J. Black and City Council Members City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Members: fnsorz (ommuni�Xto-�ilal CENTURY AVENUE utci�ii�zsan, znrzesot� 55350 0.`" TEi.EPHONP 612/896-1665 R ECLI v ED BY At the October 19, 1976, regular meeting of the Hutchinson Community Hospital Board of Directors, discussion was held concerning updating of the Medical Records dictation system. It was determined that this system will exceed $5,000. Therefore, based on that assumption, the following motion was made and passed: "Motion by Mullan, seconded by Haag, to request authority from the City Council to advertise for bids for the purchase of dictation equipment. Motion passed." At the same Board Meeting, discussion was held concerning the proposed updating of our radio communications. We have received prices from Motorola Communications System in line with the Emergency Medical Services Standards. The prices for the new equipment are: a. C73RCB3145 Continuous Duty, 110 watt Station, 2 frequency transmit, with and Multiple Console Kit. b. Remote Control Console with Multiple Encoder, Electronic Clock, VU Meter, Transmit Light (F.C.C. requirement), requirement), and Intercom Switch. C. Phone Patch. output MICOR H.E.A.R. Base receivers, Private Line, Console Kit, Digital Dial Handset, Line Operated Supervisory Switch (F.C.C. "Motion by Natwick, seconded by Haag, to request the City Council for approval to purchase the equipment in the amount of $4,702.00 to update the Motorola Communications System at the hospital. Motion passed." $3,285.00 1,268.00 149.00 s�. a HUTCHINSON COMMUNITY HOSPITAL Letter to Mayor D.J. Black and City Council Members - Page #2 We are asking your approval in accordance to Ordinance #288, requesting that any item of capital purchase of $2,500 or more must have City Council approval. Thank you in advance for your consideration of these matters. Sincerely, HUTCHINSON COMMUNITY qOSPITAL Philip STGIGraves Administrator PGG: Ikz Page 2 of 2 10-22-76 i October 25, 1976 Mr. Fred Roberts, Maintenance Superintendent City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Fred, C _ A'T 17ICY AVENUE f >�r.�tc��r�on, znnesotrz 55350 TELspnos:; 612/596-1665 I wish to confirm my prior conversation with you that Hutchinson Community Hospital does desire to have you remain in charge of the snow removal in the parking lots at the hospital. I would also like to mention that we have always been very satisfied with the snow removal at the hospital, when it has been under your jurisdiction. Any problems have always been easily solved by an immediate phone call. Sincerely, HUTCHINSON COMMUNITY HOSPITAL Darwin G. C1 usen 4drecWW�- Non -Medical Services DGC:Ikz " RECEIVED BY--- .......... .... cj ���LU0668%" N. i STATE OF MINNESOTA DISTRICT COURT COUNTY OF MCLEOD FIRST JUDICIAL DISTRICT Lowell D. Otto, ) ) Plaintiff, ) VS. ) SUMMONS City of Hutchinson, ) Defendant. ) THE STATE OF MINNESOTA TO THE ABOVE-NAMED DEFENDANT: You, and each of you, the above-named defendant, are hereby summoned and required to answer the Complaint of the plaintiff in the above -entitled action, a copy of which Complaint is hereto attached and herewith served upon you, and to serve a copy of your answer thereto upon the subscriber, Robert A. Nicklaus, of the law offices of NICKLAUS, LEATHAM & GOLLA, 105 West Third Street, City of Chaska, County of Carver, State of Minnesota, 55318, within Twenty (20) days after service of this Summons upon you, exclusive of the day of such service; and, if you fail to answer the said Complaint within the time aforesaid, the plaintiff will apply to the Court for the relief demanded in said Complaint. / NI K USf , LEAT ,*? & G LA 1 .i / o est . Nic aus Attorney for Plaintiff PO Box 84 Chaska, Minnesota 55318 Dated: August 3, 1976 612/448-2800 It STATE OF MINNESOTA COUNTY OF MCLEOD DISTRICT COURT FIRST JUDICIAL DISTRICT Lowell D. Otto, ) Plaintiff, ) vs. ) City of Hutchinson, ) COMPLAINT Defendant. ) NOW COPTS the plaintiff, and for his cause of action against the defendant states and alleges: I. That he is the owner of a certain tract of property located within the City of Hutchinson, County of McLeod, State of Minnesota, described as follows: The South 110 feet of the North 200 feet of the West Half of Lot Nine (9); and the South 110.feet of the North 200 feet of Lot Eight (8) except the West 66 feet thereof, all in Block Three (3), Townsite of Hutchinson, North Half, according to the map or plat thereof, on file and of record in the Office of the Register of Deeds in and for McLeod County, Minnesota. II. That a building belonging to the plaintiff and situated on the above-described real property was razed on November 20, 1975, by defendant pursuant to an order in this Court, dated December 17, 1974, and affirmed by the Minnesota Supreme Court on November 7, 1975. That as a result of said razing of said building owned by the plaintiff, damage was done to the above- -2 - described tract of property and numerous valuable articles of personal property and fixtures located in, under or near said building, totally destroying same. An inventory of this damage or descries tion, with amounts of loss, is attached as Exhibit "A" and made a part hereof. IV. That defendant was aware that there were many items of personal property and fixtures located in, under, or near said building at the time it was razed, and knew, or upon reasonable inspection would have known, that said items had value. V. That defendant made no effort to remove said valuable items of personal property and fixtures from said building prior to its razing, Ias required by law. VI. That defendant failed to provide plaintiff with adequate time to remove said items under the circumstances which existed at that time. VII. That defendant failed to exercies due care in razing said building, resulting to damage in above-described real property shown in Exhibit "A" hereto. VIII. That the plaintiff places the amount of damage to his aforesaid tract of land, the value of the aforesaid items of personal property and fixtures at Thirty -Two Thousand One Hundred Thirty -Two and 00/100 ($32,132.00) Dollars, said amount being claimed as damages herein. _J_ WHEREFORE, plaintiff demands judgment against defendant for the sum of -.Thirty Two Thousand One Hundred Thirty Two and 00/100 ($32,132.00) Dollars, interest from date of razing said building and his costs and disburse- ments herein, to be satisfied first as a set-off against defendant's cost in razing said building, with surplus payable directly to plaintiff. S �US, THAM GOLLA /x.r,/k — o ert A. Nicklaus Attorney for Plaintiff PO Box 84 Chaska, Minnesota 55318 Dated: August 3, 1976 612/448-2800 � O r + � + � .t�C.C�� ,c..,2,t /�.vt,�..r—c. i"✓I •C.t•1�.,c_t.c�_ ' �!�-� t.c._(.,, � O i .> 1 C� —� L�Ciy� .0>c -C� ,�;,c..�'' c -•� L�/Ut.GG.ftc� L �c . Lc ..C-1 . L ' J t � -� {�. � • •G'C � �.0 �L- Cr�--7?-� .0 i' =C L% .GC "{ �`- ? ff �+ _`� �� L' � L/✓ � L' �,/lam-,,•v (1 l.L�"fd.-L�IV c-T-�' ,it•i� �'L�`: 'C•s"z--z, t^. •:. � d° f s� E.o � In -J(2-- R��-, 1 f/ ��' � �"% Lt. �'`Z-( `ft_0 -(.lCt L -cam-- .�?�•C- 't --L l'—t'�7L� � / V .-Z`c..� l •Gtr .�ZC`ZC-Q.I.• � ./l?�:t'•c-- .('� �!'c."-t-:l `i 604� ' C r"uZ`c'-f�—L - c c.�— �71 e->Z�t z r Gu-t`�l �'LC�.f F 12; �u Ctii: /C' ¢—zti r � r,.�'L` �- �` j — (�•�.�('� � C•� .� 'tet e.�..����."--'��,..�..� � ,���.� • '�-� � / r ��r.- �;4 •• tx.. f/.1 l` i C c'`t l G-zt- V"c I_ r v A�� a -t L,.r Zk E C .;�: J 1+- �' �t.+ X �- �� •.t L `CC.rZ . 'jD rXZUCIt r C �y --E1, L'i/� .0 12- C: C % " 2 l✓% �C C?%`moi =-C'*- - /Ex L 'v /1, /yJ , r,/u- f :�x-u 6,o�kv � � L:' .,.... %% •�G �- -' .� /3 ����s:� a -,,-G ' g- i� . sJ Cmc -C,t. �L �� C��'-t-t�..cf�:.� �� i REGULAR COUNCIL MEETING October. 25, 1976 GENERAL FUND Lila Westphal armory custodian $165.00 William Karl engineering hours 300.00 Quentin Larson engineering hours 300.00 Steven Lueneberg park hours 62.10 Ed Westphal park hours 203.50 Norman Wright park hours 220.00 Wesley Greve fire marshall hours 52.50 Myron Johnson fire marshall hours 48.00 Dan Cogs recreation football 44.00 Walter Rippe plumbing inspections 97.40 Lorna Kohn motor vehicle hours 91.25 Cindy Bennington motor vehicle hours 120.00 Hazel Sitz personnel coordinator 311.15 Hutchinson Flag Ball Officials officiating at football games 238.50 State Treasurer 3rd quarter surcharges(re-issued) 1190.82 D.J. Black conferences 61.50 Marilyn Swanson city council luncheon 15.19 Elden Willard mileage and convention exp. 335.00 Holiday Inn Mankato Frank lodging for Transit Mtg 24.35 Lester Steinhaus '/ on safety shoes 5.00 Maplewood Bookbindery 40 budget books bound 20.00 New Ulm Flight Services services 280.00 U.S. Leasing rental of acct. machine 250.15 Simonson Lumber Co. supplies 143.01 Dorothy Smith election supplies 4.80 Grams Ins. Agency notary bond -Dorothy Smith 10.00 Register of Deeds recording notary commission 5.00 Secretary of State filing fee notary 10.00 Eileen D. Torry deputy registrar school 36.26 Dorothy Braun transit conference 89.55 Frank Fleetham transit conf. & zoning ordinances 57.10 School Bus Sales Inc. 16 passenger bus 16,447.00 David J. Therkelsen promotional info. for transit system 223.60 Dean O'Borksy police chiefs fall seminar 69.97 Northwestern Bell police teletype 245.95 Co. Treasurer 3rd quarter prisoners board 144.00 Atkinson Blacktop Service Lawcon development 5,515.00 NAHRP Publications community development info 17.00 United Building Centers supplies 2.38 State Treasurer PERA contribution 3,998.06 Postmaster postage for meter 500.00 31,954.09 WATER & SEWER FUND Am.Water Works Assn. annual dues for Finley Mix $ 32.50 Greg Plath refund of overpayment 11.76 Miller,Miller,Mac Inc. #10 payt on sludge dewatering plant 4,986.97 Minn. Pdlution Control Agency sludge workshops -Bandy & Finley 180.00 State Treasurer PERA contribution 295.59 0 -2- OFF STREET PARKING Harvey Daharsh servicing meters $ 87.50 Charles Bell servicing meters 120.00 $ 207.50 MUNICIPAL LIQUOR STORE Gladys Hogan clerking hours 114.00 Frank Rahn clerking hours 75.00 Hutchinson Cold Storage contract payment 150.00 Ed Phillips & Sons Co. liquor 1391.46 Twin City Wine Co. wine 239.24 Griggs Cooper & Co. liquor 2267.39 Distillers Distb. Co. liquor 1058.65 Griggs Cooper & Co. liquor 2322.40 Twin City Wine Co. liquor 364.08 Old Peoria Co. Inc. liquor 1159.78 Ed Phillips & Sons liquor 2542.75 Junker Sanitation Service refuse pickup 35.00 Commissioner of Revenue sales taxes 2006.07 Distillers Distb. Co. liquor 1042.58 Griggs Cooper & Co. liquor 1$85.75 Twin City Wine Co. wine 2052.83 Old Peoria Co. Inc. liquor 789.54 Coca Cola Bottling Co. supplies 269.20 Northland Beverages beer 90.25 Lenneman Bev. Dist. Co. beer 8404.05 A.J. Ogle Co. Inc. beer 802.15 Triple G beer 3173.65 Bernicks supplies 25.50 Friendly Bev. Co. beer 1693.35 Locher Bros. beer 2490.60 Minn-Wisc. Truck Lines freight charges 226.97 Leef Bros. uniform rental 116.00 Nationwide Papers supplies 157.85 City of Hutchinson transfer 10,000.00 $ 46,946.09 �AT�\ NNFSV STATE OF MINNESOTA DEPARTMENT OF REVENUE CENTENNIAL OFFICE BUILDING SAINT PAUL. MINNESOTA 55145 September 21, 1976 FOR YOUR IN ATION 25 26 2,;,,p8 ^�Q, O n. T TI Ef .................... ,a TO THE ASSESSOR AND PRESIDING OFFICER OF ALL CITIES AND TOWNSHIPS A meeting will be held in each county for local assessors, town board members and city council members of the county. The meeting will be conducted as the annual county seat instructional program and will be held at your county court house on NOV 5 at 9.r3A.a. /.00�p,,rn, While a sincere attempt will be made to discuss and answer all question: completely and fully, it is hoped that the meeting can be concluded as early as possible. These county seat instructional meetings are required by law. They provide an opportunity for the Commissioner of Revenue to discuss the problems of assessment with those who are most closely involved with the administration of the property tax. Many changes have been made by the legislature in recent years affecting real estate assessments and the taxation of the various types of property which are still subject to assessment under personal property procedures. Additional changes will no doubt be considered in future legislation. We believe the people most concerned with the administration of the assessment program should avail themselves of every opportunity to discuss the program of improvement of assessments. County assessors and the Commissioner of Revenue are anxious to obtain your partici- pation. The presiding officer of each city or township should urge at least one member to attend the meeting. Minnesota Statutes provide that the assessor and at least one member of each local board attend the county instructional meeting. You are requested to register at the county auditor's office, or in accordance with his instructions, prior to the meeting. Per diem and mileage are authorized for your attendance on the date indicated above. Very truly yours, - => LY H. ASK, Director Property Equalization Division (612) 296-5133 LHAJWES/l jm :,J AN EQUAL OPPORTUNITY EMPLOYER