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cp11-09-1976 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 9, 1976 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Gail B. Johnson 3. Consideration of Minutes of the regular meeting of October 26, 1976 Action - Motion to approve - Motion to approve as amended 4. Public Hearings None 5. Communications, Requests and Petitions (a) Consideration of request of Hutchinson Jaycees to release savings certificate for use for Family Recreational Center Action - Motion to reject - Motion to authorize City Clerk to return certificate to Jaycees Treasurer (b) Consideration of Letter of Resignation and Letter of Agreement from Clerk -Administrative Assistant Frank G. Fleetham, Jr. Action - Motion to accept Letter of Resignation and authorize Mayor to sign Letter of Agreement (c)' Consideration of resignation of Elmer Paulsen Action - Motion to accept resignation and adopt Resolution No. 5805 commending Elmer Paulsen 6. Resolutions and Ordinances (a) Resolution No. 5798 - Authorizing Lease Agreement with State of Minnesota, Department of Employment Services for the Building at 34 Franklin Street Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 5799 - A Resolution Endorsing the Nomination of the Library to the National Register of Historic Places Action - Motion to reject - Motion to waive reading and adopt Council agenda, November 9, 1976 (c) Resolution No. 5801 - A Resolution Authorizing the Filing of a Pre -Application for a Minnesota Land Use Planning Grant Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 5802 - Resolution Appointing City Officer Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions (a) Building Official's Monthly Report - October, 1976 Action - Order by Mayor received for filing (b) Minutes of the Transportation Board dated October 22, 1976 Action - Order by Mayor received for filing (c) Report of Hutchinson Community Development Program - Balance Sheet and Budget Analysis of November 1, 1976 Action - Order by Mayor received for filing (d) Monthly Financial Report - October, 1976 Action - Order by Mayor received for filing (e) Minutes of the Park and Recreation Board Meeting dated October 6, 1976 Action - Order by Mayor received for filing 8. Unfinished Business None 9. New Business (a) Consideration of Quotation from Madsen Agency for Public Officials Liability Coverage Action - Motion to approve - Motion to reject (b) Consideration of request for application for snow removal permit: 1. Richard Larson 2. Leslie R. Johnson Action - Motion to approve - Motion to reject -9- Council agenda, November 9, 1976 (c) Consideration of recommendation of Administrative Assistant to advertise for bids for two-way radio system Action - Motion to reject - Motion to authorize publication of advertisement for bids to be opened on Tuesday, November 23, 1976 at 10:00 A.M. (d) Consideration of recommendation of Administrative Assistant to advertise for proposals for the overhaul and reconditioning of the Michigan and Hough Loaders Action - Motion to reject - Motion to authorize publication of advertisement for bids to be opened on Tuesday, November 23, 1976 at 10:00 A.M. (e) Consideration of recommendation of Administrative Assistant to increase mileage per diem and private auto in -town mileage com- pensation effective November 1, 1976 Action - Motion to reject - Motion to authorize increases (f) Consideration of the awarding of a home rehabilitation grant Action - Motion to accept - Motion to reject (g) Consideration of 1977 Public Works Improvements Projects Action - Motion to reject - Motion to waive reading of a resolution calling for a report and motion to waive reading and adopt resolution receiving report and calling for a hearing 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve a rd authorize payment from appropriate funds 12. Adjournment AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 9, 1976 6. RESOLUTIONS AND ORDINANCES (e) Resolution No. 5806 - Resolution Authorizing Release of Securities and Appraisal of Substituted Securities of Citizens Bank & Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 9. NEW BUSINESS (h) Consideration of request for reduced trash and refuse rate: 1. Clara Slama 2. Otto Runke Action - Motion to approve - Motion to reject (i) Consideration of traffic count information Action - Motion to reject - Motion to waive reading and adopt resolution requesting County Board to review placement of stop signs or Jefferson Street. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:37 P.M. with the following members present: Aldermen Westlund and K. Peterson in addition to Mayor Black. Members absent were: Aldermen B. Peterson and Haag. Also present were: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebe, and Community Development Director Pauley. 2. INVOCATION The invocation was delivered by the Reverend Maynard Johnson of the Franklin Street Baptist Church. 3. MINUTES The minutes of the Regular Meeting of October 12, 1976 were unanimously approved upon motion by Alderman Westlund and seconded by Alderman K. Peterson. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF RECOMMENDATION TO PERMANENTLY APPOINT: 1. MICHAEL MONGE 2. BARBARA HARDING Upon motion by Alderman K. Peterson, seconded by Alderman Westlund, it was moved to permanently appoint Michael Monge and Barbara Harding as full-time employees of the City of Hutchinson. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5793-- TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive the reading and adopt Resolution No. 5793 entitled, Transferring $10,000 from Liquor Store to General Fund. Motion carried unanimously. (b) RESOLUTION NO. 5797 - RESOLUTION AUTHORIZING THE ENTERING INTO A CONTRACT WITH THE REGION VI -E COMMUNITY ACTION AGENCY, INC. Council minutes _ October 26, 1976 Mayor Black explained the program and pointed out the benefits of entering into a contract with the Region VI -E Agency. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive the reading and adopt Resolution No. 5797 entitled, Resolution Authorizing the Entering into a Contract with the Region VI -E Community Action Agency, Inc. Motion carried unani- mously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF THE PLANNING COMMISSION MEETING DATED SEPTEMBER 21, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE TRANSPORTATION BOARD DATED OCTOBER 12, 1976 AND OCTOBER 15, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MINUTES OF THE BURNS MANOR NURSING HOME DATED SEPTEMBER 16, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MINUTES OF THE SPECIAL MEETING OF THE HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS DATED SEPTEMBER 8, 1976 AND REGULAR MEETING DATED SEPTEMBER 21, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROPOSED CHANGE ORDER NO. 1 - PROJECT 76-26 - EXTENSION OF WATER MAIN ALONG CO. RD. 12 FROM NORTHWEST WATER TOWER TO EAST ENTRANCE TO LUDTKE LANE IN JOHNSON'S COURT City Engineer Priebe presented the proposed changes. Following discussion, a motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to adopt Resolution No. 5800 entitled, Resolution Covering Order No. 1 - Water and Sanitary Sewer Project 76-26. Motion carried unanimously. -2- Council minutes - October 26, 1976 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request for reduced trash and refuse rate submitted by Mrs. Lillian Zajicek. Motion carried unani- mously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY CALVIN F. JOHNSON AND GILBERT LEHMAN After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request by Calvin F. Johnson and Gilbert Lehman for a snow removal permit. Motion carried unani- mously. (c) CONSIDERATION OF REQUEST FOR APPLICATION FOR CHRISTMAS TREE PERMIT BY GLEN VARLAND After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request of Glen Varland for a Christmas tree permit. Motion carried unanimously. (d) CONSIDERATION OF PROPOSAL OF DARREL GANDER TO PROVIDE A SOUND SYSTEM FOR THE CITY COUNCIL CHAMBERS Mayor Black called upon Darrel Gander to make a presentation to the Council explaining his proposed sound system. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the proposal for a sound system in the Council Chambers. Motion carried unanimously. . (e) CONSIDERATION OF PROPOSAL OF MILLER, MILLER & MAC, INC. FOR OIL STORAGE TANKS Administrative Assistant Fleetham explained that the staff was recommending the construction of concrete bases and the installation of the :street oil tanks at the street department garage. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the proposal of Miller, Miller & Mac, Inc. for construction of oil storage tank bases and moving 3 oil tanks onto their new bases. Motion carried unanimously. (f) CONSIDERATION OF SLUDGE DEWATERING - CHANGE ORDER NO. 3 City Engineer Priebe gave an explanation of the nature of the changes involved in the contract with Miller, Miller & Mac for the Sludge Dewatering Project. He further pointed out that Quade's added cost of $120.75 covered the unloading of equipment and that would be deducted from the final payment made to the Ralph B. Carter Co. -3- Council minutes - October 26, 1976 After discussion it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the Sludge Dewatering Change Order No. 3 and deduct the $120.75 from the final payment to the Ralph B. Carter Co. Motion carried unanimously. (g) CONSIDERATION OF REQUEST OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS FOR AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE PURCHASE OF DICTATION EQUIPMENT AND APPROVAL TO PURCHASE EQUIPMENT IN THE AMOUNT OF $4,702.00 TO UPDATE MOTOROLA COMMUNICATIONS SYSTEM After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the advertisement for bids for dictation equipment and the purchase of equipment in the amount of $4,702.00. Motion carried unanimously. (h) CONSIDERATION OF ACQUISITION OF LOTS 14, 15 and 16, BLACK 3 SELCHOW - JORGENSON SUB -DIVISION Community Development Director Pauley stated that the persons' involved had requested the withdrawal of consideration at this time. A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to table the matter. Motion carried unani- mously. (i) CONSIDERATION OF PRIVATE CONTRACTORS FOR ASSISTANCE FOR SNOW REMOVAL FOR WINTER OF 1976-77. Administrative Assistant Fleetham reported that only one bid had been received for snow removal, that of Erickson & Templin Con- tracting. He recommended that Gene Birk continue to haul snow. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to accept the bid of Erickson & Templin Contracting for snow removal and hire Gene Birk for hauling the snow. Motion carried unanimously. (j) CONSIDERATION OF RECOMMENDATION OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS TO ACCEPT THE BIDS AS AMENDED FOR THE MEDICAL OFFICE BUILDING CONSTRUCTION Mayor Black pointed out the construction of the Medical Office Building is a three-phase procedure, and he felt that the amended bids should not be accepted at this time. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to defer the recommendation to accept amended bids for the Medical Office Building until a later date. Motion carried unanimously. -4- Council minutes - October 26, 1976 10. MISCELLANEOUS (a) COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham commented on the Assessing meeting to be held at Glencoe on November 5 at the Court House. He also reminded the Council of the Department Head meeting scheduled for Thursday, October 28, as well as the General Election on November 2. Inasmuch as the Transit System began operation today, October 26, Administrative Assistant Fleetham reported 5 or 6 passengers rode the bus before noon. (b) COMMUNICATIONS FROM MAYOR BLACK Mayor Black made reference to some mouses located in the area of Third or Fourth Avenue Northwest that are not connected with sewer and water and which are also in need of repair. He suggested that the Planning Committee consider a reviewal of the section of the zoning ordinance which limited the improvement of non -conforming structures. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ask the ]Planning Commission to study this limitation in the zoning ordinance. Motion carried unanimously. Mayor Black mentioned Cable Communications Systems, Inc.'s recent letter offering to sell the cable TV system to the City of Hutchinson. Mayor Black commented that some reply should be sent to the company letting them know our interest. After discussion, a motion was made by Alderman K. Peterson, seconded by Alderman Westlund, to send a letter informing Cable Communications Systems, Inc. that the City of Hutchinson has no interest in pur- chasing the cable system. Motion carried unanimously. Mayor Black asked for a report on the ice arena at St. Anastasia, at which time Fred Roberts reported the work is all completed. (c) COMMUNICATION FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that at the Safety Council Meeting held Monday, October 25, 1976, concern was expressed about the stop signs on Third and Fourth on Jefferson. Since the stop signs have been removed because of county request, it was suggested that yield signs would help the situation. Alderman K. Peterson further commented that there are four additional intersections with poor visibility from tree branches that she would be reviewing with Fred Roberts. (d) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe reported that he had received a letter from the Carter Company regarding the extra belt sent with equipment. Although -5- Council minutes - October 26, 1976 list cost was $2,300, the company was willing to settle for $1,900. After discussion, it was moved by Alderman Westlund that upon the recommendation of the City Engineer the offer of $1,900 be accepted from the Carter Company. Seconded by Alderman K. Peterson, the motion carried unanimously. City Engineer Priebe reported that he had received a bid of $200 for an old barn on the City property. He recommended that the City sell it for this price. After discussion, Alderman K. Peterson moved that the bid of $200 be accepted upon recommendation of the City Engineer. Seconded by Alderman Westlund, the motion carried unanimously. The cost of demolition of the house on Second Avenue will be $1,600. City Engineer Priebe recommended that the City accept this figure. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, that upon the recommendation of City Engineer and City Attorney, to proceed to have the house on Second Avenue demolished by Juul Contracting not to exceed $1,600. Motion carried unanimously. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported that the bank financing the hockey arena had requested a written lease between the City and the hockey association. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to authorize the signing of the lease. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) SUMMONS - LOWELL D. OTTO VS. CITY OF HUTCHINSON City Attorney Schantzen presented a brief background of past events that have happened in this case. He further reported that an inventory of the building was made before it was demolished. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to refer the summons to the City Attorney for appropriate action. Motion carried unanimously. (b) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. to Council minutes - October 26, 1976 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 8:25 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson. Motion was unanimously approved. -7- 4w 1 Ate 4!e eA�� Al '�,35� oo �R-�l �- �/3' 7`�i96G 1114" S --a..,# (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 4, 1976 The Mayor and City Council City of Hutchinson Hutchinson, Minnesota 55350 Dear Council Members: For the past year and one-half I have devoted my entire efforts to help enhance and add municipal services to meet the needs of you and your neighbors. During that time I have possibly set my goals too high or my timetables too fast for a conservative city such as Hutchinson. I am most hopeful that you share my strong sense of personal satisfaction of, the many expanded and new programs that you and your municipal employees have been able to provide. I also hope that you share my appreciation of the tremendous modernization and upgrading we have made for your municipal employees. However, my.past municipal training with another form of government, my own mana- gerial style, and some mistakes on my part have not met your philosophical ideals. Therefore, in recognition of the City Council's wishes, I do hereby offer my resig- nation from the position of Clerk -Administrative Assistant effective December 31, 1976. I am most proud of the achievements we have made in the past year and one-half. I have nothing but praise and admiration for the majority of the municipal employees who have shown support of you and myself during that time. The City of Hutchinson is going through a transition. The pressures of moving from "Just another rural community" to a major growth and trade center are difficult. The modern day role of a municipal government faces many obstacles. You are aware that your determination to provide a better community might not always be met with an optimistic citizenry. I wish you much good luck and success in meeting the chal- lenges that are before you. I'd like to thank you for the opportunity to have been a part of Hutchinson's muni- cipal organization. I hereby submit this joint Letter of Resignation and Letter of Agreement for your consideration. Respectfully submitted, CITY OF HUTCHINSON '5L, --ir. *.al�4 Frank G. Fleetham, Jr. Clerk -Administrative Assistant (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 LETTER OF AGREEMENT In consideration of Frank G. Fleetham, Jr.'s service to the City of Hutchinson, And inasmuch as he has submitted his resignation effective Decem- ber 31, 1976, The City of Hutchinson does hereby accept his resignation and agree to the following conditions: That Frank G. Fleetham, Jr. will remain in the position of Clerk -Administrative Assistant until December 31,,1976, with the following compensation: 1. All regular pay, pension and insurance benefits. 2. All accrued and currentlrearned vacation to December 31, 1976. 3. All other benefits as outlined in the City's Personnel Policies. It is further agreed that the following severance compensation shall be given to Frank G. Fleetham, Jr. until he has officially begun full-time employment with another agency'or firm, or February 28, 1977, whichever comes first: 1. All regular pay, pension and insurance benefits. The Letter of Resignation and Letter of Agreement are hereby accepted and approved by the City Council of the City of Hutchinson, Minnesota, at its meeting of November 9, 1976. CITY OF HUTCHINSON D. J. Black Mayor 612) 879-2311 /TY OF HUTCHINSON VASHINGTON AVENUE WEST 'HINSON, MINN. 55350 November 5, 1976 Mayor and Council City of Hutchinson Dear Council members: 1 have been an employee of the City of Hutchinson for 12 years and greatly enjoyed my job, however, due to recent problems with my back and back injury it has become practically impossible to continue working for the City. I, therefore, would like to resign from the Street Department effective as of the completion of my vacation time. Sincerely, Elmer A. Paulsen RESOLUTION NO. 5798 AUTHORIZING LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF EMPLOYMENT SERVICES FOR THE BUILDING AT 34 FRANKLIN STREET WHEREAS, the City of Hutchinson and the Minnesota Department of Employment Services have agreed principle that the City of Hutchinson shall provide office space at 34 Franklin Street, and WHEREAS, the Minnesota Department of Employment Services has agreed to accept said office space on a "as is" basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The City of Hutchinson hereby agrees to provide said office space at a ,rate of $100 per month. Adopted by the City Council this 9th day of November, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO 5799 RESOLUTION ENDORSING THE NOMINATION OF THE LIBRARY TO THE NATIONAL REGISTER OF HISTORIC PLACES. WHEREAS, Hutchinson's Library has been identified as a structure having historic, architectural and cultural value of local, state, and national significance, and WHEREAS, the Minnesota Historical Society has indicated an interest in nominating the library to the National Register of Historic Places, and WHEREAS, the City of Hutchinson is deeply interested in preserving those structures of historical and architectural value for future generations to enjoy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson heartily endorses and encourages the nomination of the library to the National Register of Historic Places by the Minnesota Historical Society. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk u RESOLUTION NO. 5801 A RESOLUTION AUTHORIZING THE FILING OF A PRE -APPLICATION FOR A MINNESOTA LAND USE PLANNING GRANT WHEREAS, the City of Hutchinson wishes to improve its land use decision making capability, and WHEREAS, the City of Hutchinson wishes to prepare and implement plans for the management of problems resulting from rapid population and economic growth, and WHEREAS, the Minnesota State Planning Agency is making grants available to units of local government for these purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby authorizes the filing of a pre - application to the State Planning Agency for a grant in the amount of $22,000. Adopted by the City Council this 9th day of November, 1976. ATTEST: Frank G. Fleetham, Jr. City Clerk D. J. Black Mayor SPC STATE OF MI. IOTA LAND USE PLANNING GRANT Pi AM 1. Name of Community City of Hutchinson 2. Population (1970 Census) 8,142 3. Name of Local Contact Person Clerk -Administrative Assistant Phone Number 612-879-2311 (FOR SPA USE ONLY) Date Received Reviewed By 4. Nature of Land Use Problem(s). (Please use available data to document the severity of the problem): There are four land use problems confronting Hutchinson as a result of rapid population and economic growth. There are: 1. Poor traffic circulation patterns. 2. Poorly organized park system. 3. Expensive and unplanned for public work projects. 4. Decision makers lacking the background necessary to make land use planning decisions. (see attached for narrative) 5. Expected Results to be Achieved: Development of plans for Thoroughfare, Parks and Public Works Systems to assist the City in programming those activities necessary to compliment and/or control the City's expansion. Also, an educational program to assist in developing better informed decision makers. (see attached for narrative) 6. Activities to be Carried Out With Grant: 1. Traffic Circulation Pattern Study 2. Parks, Recreation and Open Space Study 3. Public Works Study 4. Land Use Planning Education (see attached for narrative) 7. Existing Available Data to be Used to Help Resolve Problem(s): 1976 Hutchinson Planning and Development Program -Population Study and Forecast -Economic Study and Forecast -Land Use Study and Forecast -Housing Study -Downtown Study 8. Amount of Grant Requested $ 22,000 9. Date Resolution passed by Local Share in Cash $— - the Governing Body asking Local Share Inkind $ 7,500 for Grant 11-9-76 (signed copy of Resolution Total Estimated Cost $ 29,500 must be attached to this application.) 10. Sources of Local Share: (a) Cash General Fund (b) Inkind (identify by name or position) Clerk -Administrative Assistant, City Engineer, Community Development Director _ 11. C_rsrrent Budaet for nand Use Plannina Activities 1976-$11,245 1977-$39,802 4. Nature of Land Use Problems: The land use problems presently confronting the City of Hutchinson revolve around rapid population and economic growth and the impact it has had upon the community. Recent studies have revealed that since 1950 the City has averaged 30% in population growth each decade and the trend is forecasted to continue to at least the year 2000. Hutchinson's Population Growth and Forecast, 1950-2000 Increase Year Population Number Percent 1950 4,690 - - 1960 6,207 1,517 32.3 1970 8,142 1,935 31.2 1975 9,360 1,218 14.9 1980 10,500 1,140 12.2 1990 13,700 3,200 30.4 2000 17,800 4,100 29.9 Given this rapid growth, however, Hutchinson is not at its potentially highest level due to a housing problem manifesting itself as a critically low vacancy rate in rental -type housing, approximately 2%, and virtually no vacancies in habitable residential housing for sale. This lack of housing has been an inhibiting factor to the City's growth to the point that should the market ever "open up" the City would not be prepared to cope with the problems resulting from housing developments being built within existing City limits or those open areas adjacent to the City which would be annexed. Economic growth has also been extremely rapid in Hutchinson and the demand placed upon City services have forced the City to take a "catch-up" position rather than effectively planning for future needs while attempting to meet present demands. U.S. Census of Retail Trade and Minnesota Department of Economic Development statistics show that Hutchinson is becoming one of the major retailing areas in the state. Currently, the City captures 48% of all retail dollars spent in the McLeod County, which ranks as the ninth largest in the state in terms of retail sales.2 The industrial sector of the community has created a diversified and stable labor force encouraging additional industrial expansion and creating a pentup demand for expansion in other areas of the business community. This demand for other business services along with the emergence of Hutchinson as a dominant retail service center serving an area of about a 30-40 mile radius results in an anticipated major employment expansion for the next three to five years in the non -manufacturing services area. Taking into consideration the combination of population and economic growth, land use projections show that Hutchinson will nearly double in size in the next 15 years. The most significant increase (337%) is projected to occur in the multiple family residential land use category. The incorporated area of the City is projected to increase from 3020 acres to possibly 5900 acres during that period. This rapid growth in population and economics has resulted in four definable problems. They are as follows. A. Traffic Circulation Patterns. Not unlike communities of similar size, lToltz, King, Duvall, Anderson and Associates, Inc., "Hutchinson Planning and Development Program: Population, Economics, Land Use," June 1976, pp. B2-1 and B5-9. 2Ibid., p. A3-2. 3Ibid., p. A3-3. 5. Hutchinson is faced with a major problem in the area of traffic circulation in that the improvement of circulation patterns has not been commensurate with increasing population and Hutchinson's in- creasing popularity as a retail trade center. This problem is heightened by the fact that three State Highways (Hwys. 7, 22, & 15) pass through the City and the South Fork of the Crow River and rail- road tracks dissect the community. Combining this with new plats being annexed into the City on a regular basis, Hutchinson is con- stantly attempting to provide short term solutions to providing access to these new areas without planning for a total thoroughfare system. The traffic patterns at this time create a concentration of traffic on a limited number of major streets. Two of these are state highways which pass through the heart of the City and have added to the congestion in the downtown area. Due to a lack of funds, the State Highway Department is unable to assist in major improvements of the highways, but has indicated a willingness to assist in future planning efforts. B. Parks, Recreation and Open Space. The City of Hutchinson has developed a sound base park system, however, they are not tied together in such a way that they can serve the present and future needs of the City. This is especially true in the areas where the South Fork of the Crow River passes through. The river presents a unique feature to the City which, if not protected by parkland and open space, could be threatened with ecologically unsound development along its shoreline. C. Public Works. Effective -and efficient public services are the life's blood of a community. Hutchinson is continuously upgrading its facilities to meet the current needs of the residents of the community. However, the increasing cost of providing water,.sanitary sewer and storm sewer services to each individual housing unit has discouraged development within the community or annexation of land to be developed in the future. This is particularly true on the edge of the City limits where developments have been proposed and/or constructed with no locational factors regarding public services being taken into consideration resulting in existing systems being expanded without effective planning and costs soaring especially to the north where inadequate storm sewer facilities already exist. Consequently, Hutchinson will be confronted with providing services to developments not wishing annexation initially purely as a result of cost, but having no choice in the future and having to bear a heavier burden when they do annex. D. Land Use Planning Education. The rapid population and economic growth in Hutchinson coupled with the problems mentioned in Elements A, B and C, requires that the City Council, Planning Commission and staff keep updated on the changing face of the field of land use planning. However, dealing with the problems immediately at hand along with changes in the City Council, Planning Commission and staff have left the City in dire need of educational assistance in the area of land use planning. Expected Results to be Achieved: Through the assistance of a land Use Planning Grant, the City of Hutchinson hopes to be able to institute programs that will both guide and compliment the anticipated growth. In particular, the Grant will assist in funding studies or programs in the four problem areas previously identified. A. Traffic Circulation Pattern Study. Will result in a Thoroughfare Plan that will assist the City in providing safe and sufficient roadways to service the present and future needs of the community. B. Parks, Recreation and Open Space Study. Development of a sound parks acquisition and development program that will organize the existing parks system and identify future needs and acquisition sites. C. Public Works Study. Development of a Public Works Program that will assist in the scheduling and design of public works systems for growth oriented areas of the City. Each of the programs resulting from these elements will be combined to assist the City in establishing land use controls to guide future growth and development. -2- D. Land Use Planning Education. In combination with the educational aspects of Elements A, B and C, an educational program will be developed to assist the City Council/Planning Commission and staff in dealing with the problems facing Hutchinson. Also, as many programs as possible will be made available to the public in general to hopefully provide the residents of Hutchinson with an understanding of the problems facing the City and the possible solutions available thus resulting in better informed decision makers and citizens. 6. Activities to be carried out with Grant: There will be four specific activities undertaken with funds from the grant. A. Traffic Circulation Pattern Stud . A study to be performed by the City with the assistance of a consulting firm to thoroughly evaluate present and future traffic needs and develop a Thoroughfare Plan. B. Warks Recreation and Open Space Study. In an effort to preserve'the area along the Crow River for public enjoyment, protect the natural environment and prepare a parks acquisition and development program, the City will engage a consulting firm to assist in this study. C. Public Works Study. In order to discourage unplanned growth and to reduce costs in providing public services, the City will work with a consulting firm in developing a Public Works Program. D. Land Use Planning Education. An educational program for the City Council, Planning Commission and staff using such resources as St. John's University, the State Planning Agency and various professional asso- ciations. These programs will be made available to the public with a special effort to encourage the participation of the Hutchinson Area Chamber of Commerce, Ambassadors Club, Local Realtors and Builders. RESOLUTION NO. 5802 RESOLUTION APPOINTING CITY OFFICER BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, THAT THE following appointment to the indicated executive office of the City of Hutchinson is made for the period of November 9, 1976 to January 3, 1977. Assistant City Clerk, Joleen Runke. Adopted by the City Council this 9th day of November, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 4 —4t 01 RESOLUTION NO. 5806 RESOLUTION AUTHORIZING RELEASE OF SECURITIES AND APPROVAL OF SUBSTITUTED SECURITIES OF CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: $40,000 Yakima Co. Wash S/D #202 6.50% due 3/1/85 $20,000 Santa Barbara Calif Imp. Ser 525 4.90% 7/2/80 $40,000 Lynnbrook, N.Y. 5.70% due 2/1/81 $20,000 Rochester, MN Spec S/D 4 4.20% due 1/l/80 $20,000 Inver Grove Pine Bend S/D 199, 4.30% due 3/1/80 $20,000 Montgomery, MN S/D 394 4.10% due March 1, 1980 $20,000 Ladysmith, Wisc. S/D 1 4.40% due 6/1/80 $20,000 Wahpeton, N.Dak. Ref. Imp. Series 2, 5.10% due 10/1/80 which have heretofore been pledged as collateral security for the account of the City with such depository, and WHEREAS, the said depository has substituted and repledged for the securities requested to be released as described above, the following securities: $200,000 Federal National Mortgage Association 7.35% 3/10/81 by depositing the same with the First National Bank of Minneapolis, Minnesota for safekeeping, to be collateral security for the account of the City with such depository, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested, and that the securities listed above as being substituted and repledged in the amount of $200,000 are hereby approved as collateral for the City account with the Citizens Bank and Trust Co. of Hutchinson, Minnesota, and their deposit for safekeeping with the First National Bank of Minneapolis as above mentioned is hereby approved. Adopted by the City Council this 9th day of November, 1976. D. J. Black Mayo r ATTEST: Frank G. Fleetham, Jr. City Clerk AlnV O.M.B. N -132025; Approval Expires December 1979 FORM C-404 Permits issued I (12.30.75) in month of i OCTOBER 1976 1 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 01 LOCAL PUBLIC CONSTRUCTION C404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN ATTN: Construction HUTCH I NSON MN 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month 1:1enter "X" in box and return form. 2730 Section I —HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- ings Housing guild- ings Housing units EXCLUDING ADDITIONS NO' construction (Omit cents) construction Vomit cents) AND ALTERATIONS (a) (b) units (c) (d) (e) (f) (g) #A One -family houses, including 7 7 251,454. zsemidetached, row, and town 001 $ $ J Two-family buildings 002 Three- and four -family buildings 003 to Z Five -or -more family buildings 004 TOTAL (001-004) 094 7 .7 251,454. Moved or relocated buildings 005 Mobile homes 300 Section 11 —NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item No. (Omit cents) (Omit cents) Rooms IRooms 7ud-construction7UjIdconstruction (a) (c) (d) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 $ $ Other shelter 007 F -T _T_ Section 111 — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings housing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including J semidetached, row, and town 231 t N = i Two-family buildings 232 W rk C j UA Three- and four -family buildings 233 cc — Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 •- . ;...: . Industrial buildings 010 Parking garages 011 Residential garages and carports 012 6 31 083. Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE 1ra� S- -ion V — ADDITIONS, ALTERATIONS, ANL. —ONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Item Number of Cost of construction Number of Cost of construction TYPE OF BUILDINGS No. permits (Omit cents) permits (Omit cent.) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 17 $ 25,539. $ All other buildings and structures 022 1 90,000. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, 1I, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) — — — — — — — — — — — — — — — — — — — — — — LJ Private 0 Public $ — — — — — — — — — — — — — — — — — — — — — — Private Q Public --------------------- — Private EJ Public ---------------------— Q Private Q Public ---------------------— Q Private Q Public — — — — — — — — — — — — — — — — — — — — — — Private [] Public ---------------------- �] Private 0 Public — — — — — — — — — — — — — — — — — — — — — — 0 Private Public ----------------------- EJ Private Public -- ----------------— ( ] Private L] Public Comments Name of person to contact regarding this report Telephone Elden Willakil Area code Numberr_26 xtension Title Building Official 612 879-2311 MINUTES TRANSPORTATION BOARD FRIDAY, OCTOBER 22, 1976 The meeting was called to order by Chairman Huntwork at 12:15 P.M. Those in attendance were: Chairman Huntwork, Emma Lake, Carly Hoeft, Rick John- son, Those absent were: Frances Gruhn, Brian Buchmayer, and Ralph West- lund. Also in attendance were: Transportation Manager/Dispatcher Braun, Personnel Coordinator Sitz, Mayor Black, and Administrative Assistant Fleetham. 1. It was moved by Emma Lake, seconded by Carly Hoeft, to approve the minutes of the October 15, 1976 meeting. The motion was unanimously approved. 2. Manager/Dispatcher Braun gave a report regarding her visit to see the St. Cloud's Transit System, plans to visit the Morris system, and the progress made toward securing drivers and dispatchers. 3. Administrative Assistant Fleetham reported regarding bus insurance, tires, and related items. 4. Chairman Huntwork reported on discussing the Burns Manor Transportation needs with Mavis Geier in order to clarify those needs. 5. The Board heard the staff recommendations for employment of drivers and dispatchers. It was moved by Emma Lake, seconded by Rick Johnson, to recommend the staff's provisional choices to the City Council. Drivers By Sharpe Carol Lade Gloria Krueger Gale Boelter Police Officers Dispatchers Jewel Orr Dennis Gustafson Unadell Warnke 6. Administrative Assistant Fleetham reported on the advertising program for KDUZ and the Hutchinson Leader. 7. It was the consensus that the operating hours for Saturdays were set from 10:00 A.M. to 3:00 P.M. as a beginning schedule. 8. It was the consensus that the policy for making change will be to adver- tise "Please have correct change" but to have facilities available to make change. 9. Chairman Huntwork named the following Ad Hoc Committee to set up Board Rules: Dan Huntwork, Brian Buchmayer, and Rick Johnson. 10. It was moved by Rick Johnson, seconded by Carly Hoeft, to adjourn the meeting at 1:15 p.m. the motion carried unanimously. HUTCHINSON COMMUNITY DEVELOPMENT PROGRAM BALANCE SHEET BUDGET ANALYSIS 11 - 1 _ 76 Balance Sheet ASSETS Expenditures Cash in Bank -0- Receivable from HUD Balance 338,000.00 160,000 Total Assets 338,000.00 LIABILITIES 20,000 -0- Due to Hutchinson Rehabilitation Loans 13,040.95 , Encumberances -0- 46,000 Total ]Liabilities 13,040.95 RESERVES 30,000 -0- Reserves for Grant Planning & Management 324,959.05 2,264.50 Total Reserves 324,959.05 Total Assets and Administration Liabilities 338,000.00 Analysis of Reserves for Grant Amount of Grant Less: Expenditures Encumberances $339,000.00 13,040.95 -0- Reserves for Grant 324,959.05 Budget Analysis Expenditures Budgeted to date Balance Property Acquisition 160,000 -0- 160,000 Clearance & Demolition 20,000 -0- 20,000 Rehabilitation Loans and Grants 46,000 -0- 46,000 Relocation Payments 30,000 -0- 30,000 Planning & Management 15,000 2,264.50 12,735.50 Development Administration 50,000 10,776.45 39,223.55 Subtotal 321,000 13,040.95 321,000.00 Contingencies 17,000 _ -0- 17,000.00 Total 338,000 13,040.95 338,000.00 Park and Recreation Board Meeting Minutes Wednesday, October 6, 1976 The Park and Recreation Board met together at 12 Noon in the Northeast Park on Wednesday, October 6, 1976. Present were: Bud Daggett, Dr. Chernausek, Don Falconer, Jim Corson, Fred Roberts, Rod Keith, Kay Peterson, Frank Fleetham, Suzie Clarke and Grace Sanstead. The meeting was opened with the reading of the September minutes, which were approved by Chairman Daggett. Minnesota Modulator Representatives, Virginia Becker and Gwen Wahlquist appeared before the Board and asked permission to buy equipment most necessarily needed at West River Park to the approximate amount of $350, more to be appropriated later as they have it. The Board advised them that grills were needed at this time. Permission was asked to use their name for the Park, but were advised that this was a Federally built park, this could not be done except perhaps to show they purchased the equipment. Din the departure of the representatives, the Board went into discussion on members whose time had expired, which were Spencer Beytein and Larry Morrissette. The names of Judy Hanke, Ward Haugen, Lyle Block and Mr. Morrissette were presented. Rod Keith presented Mrs. Hankes name for consideration of the Board, as she is active in recreational activities. A motion was made by Dr. Chernausek, seconded by Mr. Falconer to ask Mr. Morrissette to remain on the Board, this was unanimously voted acceptable to the Board. Motion made by Don Falconer, seconded by Dr. Chernausek to replace Mr. Beytein with Mr. Haugen, who had been with the Board prior to moving to St. Paul. Both names to, be submitted to the Council for their approval. Park Superintendant, Fred Roberts, gave his report. Tree's have been ordered for the boulevards, parks and cemetery and also, 100 Green Ash, 4' to 5', for the Nursery. Some equipment is being put away, some flowers replanted and work is being done on the Hockey Rinks and on the Ice Arena at Linden Park. Fred also reported that the skating rink at the Catholic School will be 85' X 200'. Recreation Director, Rod Keith, gave his report on recreational activities. A pre-school physical fitness program sponsored 3 years ago will be resumed for pre-school tots on January 7th to February 3rd, in the Old Armory involving parents, twice a week. Bike trails were again brought before the Board for consideration, it will be discussed at the next meeting. Kay Peterson made a motion to accept both Mr. Roberts and Mr. Keiths reports. An "Aye" vote by all members followed. Kay Peterson, Council Representative, reported that the Council was considering a five -member governing Board for the new Ice Arena at Linden Park. Possibly a member from the Hockey Association, City Council, Park Board, School District and a Citizen not belonging to an organization. The Board was agreeable to this, as they have enough other matters to look after. They were meeting with the school on this matter on Tuesday. (over) I� City Administrator, Frank Fleetham reported $38,000 for the 1977 Budget; $15,000 being allocated for equipment purchases and $5,000 for Improvements of Parks. $3,000 for planting at McDonald's Park, one man to be added to maintenance and 30 picninc tables to be added to the parks. Chairman Daggett asked Mr. Fleetham about the chances for dredging the River, which has been discussed at various meetings. Mr. Fleetham advised possibly in the future through a Federal Grant, at the present time it would be impossible to get an appropriation from the P.C.A. with the present regulations. There bing no further business, the meeting was adjourned by Mr. Daggett till the next meeting which is to be held at Noon on November 3rd. Respectfully submitted, Grace Sanstead, Secretary n Quotation Only (Valid 30 days from date below) Binder (Valid 30 days from date below) DATE: 10-26-76 Madsen Agency Box 68 Hutchinson, M 55350 APPLICANT/ ASSURED: City of Hutchinson IN ACCORDANCE WITH YOUR RECENT REQUEST, WE ARE PLEASED TO OFFER/CONFIRM THE FOLLOWING QUOTATION: COMPANY: Drake Insurance Company of New York LOCATION(S) OF RISK: Hutchinson, MN DESCRIPTION OF COVERAGE: Public Officials Liability LIMITS OF LIABILITY: $1,000,000 ea OCC/1, 000, 000 max ann agg. RATE & RATING BASIS: Flat Charge DEDUCTIBLE: $1000. ANNUAL MINIMUM & DEPOSIT PREMIUM: $7850.00 3 yr. Prepaid Premium $2878.00 3 yr. Annual Installments REMARKS: Special Exclusion: Any claim related to the location of the Dept. of Natural Resources. JO H H. CROWTHER, INC.. White/ Insured Yellow/Agent Pink/Company 4%U*LN Aumluyt INC:. Box " rJOHN H. CROV*PrHEr,jR 135 - 3rd AVE. & E. INC. HUTCHINSON, MN 55350 230 Soo Line Building Minneapolis, Minnesota 55402 "del. 6121332-6537 Your Lmk To Unusual Insurance Coverages n Quotation Only (Valid 30 days from date below) Binder (Valid 30 days from date below) DATE: 10-26-76 Madsen Agency Box 68 Hutchinson, M 55350 APPLICANT/ ASSURED: City of Hutchinson IN ACCORDANCE WITH YOUR RECENT REQUEST, WE ARE PLEASED TO OFFER/CONFIRM THE FOLLOWING QUOTATION: COMPANY: Drake Insurance Company of New York LOCATION(S) OF RISK: Hutchinson, MN DESCRIPTION OF COVERAGE: Public Officials Liability LIMITS OF LIABILITY: $1,000,000 ea OCC/1, 000, 000 max ann agg. RATE & RATING BASIS: Flat Charge DEDUCTIBLE: $1000. ANNUAL MINIMUM & DEPOSIT PREMIUM: $7850.00 3 yr. Prepaid Premium $2878.00 3 yr. Annual Installments REMARKS: Special Exclusion: Any claim related to the location of the Dept. of Natural Resources. JO H H. CROWTHER, INC.. White/ Insured Yellow/Agent Pink/Company 1)879-2311 "Y OF HUTCHINSON 3HINGTON AVENUE WEST NSON, MINN. 55350 MEMORANDUM DATE: _ November 4� 1976 TO: _yanx-acutz PROM:—U%W1@&rjtAvg _4ssistant Fleetham SUBJECT: _Use of Private Automobile, In -Town Mileage Al_loaa_nce and — — Per Mile Per Diem — Throughout the pest aummer and this fall we have seen continued increases in the prices of automobile parts, service and repairs, tires, gasoline, and most recently -automobile insurance. Industry spokesmen forecast even more increases over the neat six months. Therefore, in order to be cognizant of the problem and fair with the municipal employees, I therefore recommend the following modifications be effective Novem- ber 1, 1976: 1. The existing 150 per'mile per diem be increased to 17.50. 2. The use of private automobile in-tawn mileage for the following individuals be increased as indicated: a. Building Official - Presently being paid $110 per month; recom- mendation is to increase to $125 per month. b. Administrative Assistant - Presently being paid $30 per month; recommendation is to increase to $100 per month. c. Fire Chief - Presently being paid $30 per month; recommendation is to increase to $60 per month. d. Fire Marshall - Presently being paid $30 per month; recommendation is to increase to $40 per month. Such increases will place our compensation in a position of being near the mid- dle of what most communities and companies are presently offering their employees. I guess it is partially my fault that we did not recognize the disparities earlier. I strongly urge the Council in the future to attempt to keep a more watchful eye on such costs. 4- ITY OF I-1UTC.11NS0N ,L(innesota 55350 r OFFICE -k AT 37 WASHINGTON AVENUE WEST M.E M O RAN D U M DATE: November 5, 1976 — — — — — — — — — — — — — — TO: City Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: City Engineer_____________________ SUBJECT: 1977 Public Works Improvements _ _ — _ _ _ _ _ .,- — _ _ — — As you know, our improvements projects fall into three catagories, they are as follows: 1. Improvements under Subdivision Agreements 2. City Oriented 3. Property Owner Request The proposed projects we have to date are as follows: 1. Improvements Under Subdivision Agreements A. Sanitary Sewer, Water Main and/or Storm Sewer Neal Avenue - Loren's Addition Keith Street - Loren's Addition Stoney Point Road - Stoney Point Addition School Road - Rollings Oak's 3rd Addition B. Curb and Gutter Lakeview Lane - McDonald's Add. and McDonalds 5th Add. McDonald Drive - McDonald's 4th Add. Roberts Road - West of Lakeview Lane in McDonald's 4th Add. C. Bituminous Surfacing and Curb and Gutter Neal Avenue - Loren's Add. and Albert's Add. Keith Street - Loren's Add. D. Bituminous Surfacing Rose Lane - Johnson Terrace Steven Street - Loren's Add. 2. City Oriented A. Sanitary Sewer, Water gain and/or Storm Sewer School Road - Stoney Point Add. Page 2 B. Curb and Gutter Monroe Street - 2nd Ave. So. to Fair Ave. 3rd Ave. S:E., 4th Ave. S.E., 5th Ave. S.E. and Fair Ave. - Adams Str. to Monroe Str. Fair Ave. - Adams Str. to Jefferson Str. Michigan Ave. - from So. End of Surfacing to Arch Str. C. Bituminous Surfacing and Curb and Gutter Lewis Ave. - Larson Str. to School Rd. 2nd Ave. S.E. - Adams Str. to Erie Str. Monroe Ave. - 2nd Ave. S.E. to First Ave. S.E. First Ave. S.E. - Adams to Monroe D. Bituminous Surfacing The same streets were originally constructed by the City prior to 1962 when the policy was changed to assess for said improvements. In 1975 we constructed an overlay improvement on East and West Pishney. ' I now recommend we consider the following streets for the same type of improvement: Hassan Street from Oakland Ave. to 6th Ave. S.E. 6th Ave. S.E. from Main Str. to Jefferson Str. 7th Ave. S.E. from Main Str. to Hassan Str. Ivy Lane from 7th Ave. to Oakland Ave. 10th Ave. N.E. from Elm Str. to Maple Str. 11th Ave. N.E. from T.H. 15 to Maple Str. Elm Str. from 10th Ave. to North High Drive E. Grading and Graveling School Road from T.H. 7 Bridge and Bridge to Roberts Rd. 3. Property Owner Request A. Bituminous Surfacing Arch Street from Michigan Avenue to Farmer's Elevator site. The estimated cost for these improvements are $841,440.00 of which approximately $91,440.00 is covered by Bridge or M.S.A. Funding, requiring an estimated Bond Issue of $750,000.00. If these projects are acceptable, the following resolutions are required: 1. Ordering preparation of Report 2. Receiving Report and Calling for Hearing A hearing could be held on December 14, 1976. Subsequent to said hearing final determination of projects to be considered for 1977 could be completed on December 28, 1976. Respectfully submitted, Marlow V. Priebe City Engineer ns OrFICt A"t 97 W:. 1,0,6T('N A. FNUt WF57 ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Neal Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposes: project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-01 Sanitary Sewer and Water Main from Steven Street to Keith Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 12,510.00 ^250:4Q- 1,250.00 1,250.00 —4- 1,250.00 $ 16,260.00 $ 15,510.00 750.O0__ $ 16 ,260.00 Respectfully submitted, Marlow V. Priebe C DATE: TO: FROM: SUBJECT: Gentlemen: CITY OF OFt ICE:, 4T > + W,: _;,H GT('N 4 FNUE WEST ENGINEER'S REPORT 11-4-76 Mayor and Council City Engineer Keith Street Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 —' Project 77-02 Sanitary Sewer and Water Main and Storm Sewer Neal Avenue to South Grade Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 14,450.00 1,445.00 1,445.00 -0- 1,445.00 $ 17,785.00 Assessable Cost $ 16,900.00 City Cost 885.00 TOTAL $ 17,785.00 Respectfully submitted, F '�5)'.L z"'Ae Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: OFFICES A'-. 37 WAc,,NINOTON A"ENUE WEST ENGINEER'S REPORT 11-4-76 Mayor and Council City Engineer Stoney Point Road Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-03 Sanitary Sewer, Water Main and Storm Sewer from School Road to Roberts Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 48,250.00 4,825.00 4,825.00 -0- 4,825.00 $ 61,725.00 Assessable Cost $ 57,250.00 City Cost 4,475.00 _ TOTAL $ 61 ,725.00 Respectfully submitted, Aaj-"'-w 21• Marlow V. Priebe E l :EER' S REPORT DATE: 11-4-76 TO: Mayor an6 i"ouncil FROM: City Enginenr SUBJECT: School Road Gentlemen: Improveroen . Project I have studied the following areas and find that the proposee project is feasible and recommend it be constructed. Ii acceptable, I recommend a hearing be held on December 14, 1976 Project Sanitary 77-04 Sanitary Sewer and Water Main from 800' No. of T.H. 7 to the North Line of Rolling Oak's 3rd Addition Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 33,850.00 3.385.2p- 3,385.00 ,385.003,385.00 -0- 3,385.00 $_ 44,005.00 Assessable Cost $ 40,805.00 City Cost 3,200.00 TOTAL $ 44,005.00 Respectfully submitted, Marlow V. Pri Ph,e Mirvlrc;nfu ,' '0 Or FICE:.� 37 WAt,HINGTnN A'%ENUE WEST E l :EER' S REPORT DATE: 11-4-76 TO: Mayor an6 i"ouncil FROM: City Enginenr SUBJECT: School Road Gentlemen: Improveroen . Project I have studied the following areas and find that the proposee project is feasible and recommend it be constructed. Ii acceptable, I recommend a hearing be held on December 14, 1976 Project Sanitary 77-04 Sanitary Sewer and Water Main from 800' No. of T.H. 7 to the North Line of Rolling Oak's 3rd Addition Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 33,850.00 3.385.2p- 3,385.00 ,385.003,385.00 -0- 3,385.00 $_ 44,005.00 Assessable Cost $ 40,805.00 City Cost 3,200.00 TOTAL $ 44,005.00 Respectfully submitted, Marlow V. Pri Ph,e O Ff`IC F"o 4T j WA hINGT("I A -ENUL WESY ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Lakeview Lane Improvement P =iced Gentlemen: I have studied the following areas and find that the propose(: project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 147f Project 77-05---.-,------- Curb and Gutter from Roberts Road to McDonald Drive Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 7,500.00 750.00 750.00 _ -0- 750.00 $ 9,750.00 Assessable Cost $ 9,250.00 City Cost 500.00 TOTAL $ 9,750.00 Respectfully submitted, A 17 0;1' a.. 141VCi 4- c t lb Marlow V. P.r. i.ehe C± -1 riX, *1 0 V �1 �i_ �1ry �. ' 4 � i � I ►moi L : 1 tii OFFIi3Lb 1T 37 WA:,f INC;T^N A"FNUB WEST ETTGINEER' S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer_ _ SUhJECrV: McDonald Drive Gentlemen: Improvement Project I have studied the following areas and find that the proposer project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-06---- Curb 7-06__..Curb and Gutter from School Road to 170' West of Lakeview Lane Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 7,500.00 750.00_ 750.00 -0- 750.00 $ 9,750.00 Assessable Cost $ 9,250.00 City Cost 500.00 TOTAL $_ 9,750.00__ Respectfully submitted, Marlow V. Priebe `1? I . OrriCk� at ,l W,:,HINGT('NI A *ENUE WEST ENGINT:Ert' � REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Roberts Road Improvement TII:C ,j e^t Gentlemen: I have studied the following areas and find that the pl.oposee project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-07 Curb and Gutter from 150' West of Lakeview Lane to 400' West of Lakeview Lane Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost , TOTAL $ 3,750.00 375.00 375.00 -0- 375.00 _ $ 4,875.00 $ 4,375.00 500.00 $ 4,875.00 Respectfully sllbmitued, Harlow v. rripbe DATE: TO: FROM: SUBJECT: Gentlemen: C1.1TY CiH t1 k_ I''�_ ��.� N' �0i"?JA iollo-N, OFFiCE�, AT 37 W:.aM�N bTt"�� A F_NUE WE T ENGINEER'S REPORT Mayor and Council City Engineer Neal Avenue Improvement Project I have studied the following areas and find that the proUosec: project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-08_ Bituminous Surfacing and Curb and Gutter from Steven Street to Dale Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 39,500.00 _ 3,950.00 3,950.00 -0- 3,950.00 $ 50,450.00 Assessable Cost $ 48,350.00 City Cost 2,100.00 TOTAL $ 50,450.00 Respectfully submitted, M,-krlow V. Pr. it�be CtT1. OF' 14UrUCt1INS(_)N (,AAiltt1-:nfn ;,,,in OFFICE!, Ai i. W- ;HIN13TON AVENUE WEST Er3INEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Keith Street Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-09 Bituminous Surfacing and Curb and Gutter from Neal Avenue to School Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 25,000.00 2,500.00 2,500.00 -0- 2,500.00 $ 32,500.00 $ _30,250.00 2,250.00 $ 32,500.00 Respectfully submitted, Marlow V. Priebe CITY 01," I -Ii 'A"C HINSON Ailt; o:btn ss "so OFFIG!-L, A% i • ILNUt WEST ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Rose Lane Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-10 Bituminous Surfacing from 5th Ave. N.E. to South Termini Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 12,000.00 1 x200.00 1,200.00 -0- 1,200.00 0- 1200.00 $ 15,600.00 $ 13,000.00 2,600.00 $ 15,600.00 Respectfully submitted, Marlow V. Priebe Ci. T (_ I i l N S t 3 N 1 1fy11''No , w Of Fit , . A 1 + \N ,n1"hl "IN , d, NU n Yi; T ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Steven Street Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-11 Bituminous Surfacing from Neal Avenue to South Grade Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 15,000.00 1,500.00 1,500.00 -0- 1,500.00 $ 19,500.00 $ 16,500.00 3,000.00 $ 19,500.00 Respectfully submitted, Marlow V. Pr i( -be C f TY Obi, I I t II.I N S 0 N Ot-FICi-L A; t W .h1'.GT11N •.,'I.NUL ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUB.: CT : School Road Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constiucted. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-12 Storm Sewer from Lewis Avenue to Roberts Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 75,600.00 7,560.00 7,560.00 -0- 7,560.00 TOTAL $ 98,280.00 Assessable Cost $ 49,140.00 City Cost 49,140.00 TOTAL $ 98,280.00 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: CfTY UYA' Ht 'Z'(_' IITNS(-)N 0i. -Fir f t. A i z V.' ,.i . 1� J NU: N/' T ENGINEET(" "' PORT 11-4-76 Mayor and Council" City _ Eng ineer Monroe Street Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-13 Curb and Gutter from 2nd Ave. S.E. to Fair Avenue Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 36,000.00 3,600.00 3,600.00 -0- 3,600.00 $ 46,800.00 Assessable Cost $ 42,600.00 City Cost 4,200.00 TOTAL $ 46,800-00 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: 0..i H rl, 1 OF H 1 r S, (" l 1 A l al S (_) N A1{Ipf,:0t(i S'!'0 OFFIC, L Ai i W .,i, It--, T ISM JI: N U i_ WF 5T ENGINEER'S REPORT 11-4-76 Mayor and Council City Engineer Third Ave. S.E. Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-14 Curb and Gutter from Adams Street to Monroe Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 3,300.00 330.00 330.00 -0- 330.00 $ 4,290.00 $ 3,500.00 790.00 $ 4,290.00 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: CHIT' OF` 14L`TC11tNS(JN (J"111{1!'imfo 55'50 OFFIGFL. At t W-.'iH1!2GT-4 �,JI_NU@ WEST ENGINEER'S REPORT 11-4-76 Mayor and Council City Engineer Fourth Ave. S.E. Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-15 Curb and Gutter from Adams Street to Monroe Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL $ 3,300.00 330.00 330.00 -0- 330.00 $ 4,290.00 $ 3,500.00 790.00 TOTAL $ 4,290.00 Respectfully submitted, Marlow V. Priebe C[TY Y O F 1-1 i ��, �_y lit 1 S (_ ) 1 OFF,Cl C, A > .v �I-�'•�_,l ,N V, NCI,_ WC ST ENGINEER'S REPORT DATE: 11-4-76 TO: _ Mayor and -Council FROM: City Engineer SUBJECT: Fifth Ave. S.E. Improvement. Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-16 Curb and Gutter from Adams Street to Monroe Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 3,300.00 330.00 330.00 -0- 330.00 $ 4,290.00 $ 3,500.00 790.00 $ 4,290.00 Respectfully submitted, Marlow V. Pri.eh� CITY OF Ht HI NS O N t Ati-ii-only z, "-n OF FIGI:, Ai 1, W 1,1Nt3T1'N A IfLNUL IVVF-,T ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Fair Avenue Gentlemen: Improvement Project I have studied the following areas and find tliat the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on _ December 14, 1976 Project 77-17 Curb and Gutter from Monroe Street to Jefferson Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 4,800.00 480.00 480.00 -0- 480.00 $ 6.240.00 Assessable Cost $ 5,400.00 City Cost 840.00 TOTAL $ 6,240.00 Respectfully submitted, Marlow V. Priebe CITY O N' 0,F I C-[ ✓ A i f • W ,[•t ',,I IN - J, NUL Wt >- I ENGI! R'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Michigan Avenue _ Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-18 Curb and Gutter from So. End Surfacing to Arch Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $_._ _7-500. _ 750.00 750.00 -0- 750.00 $ 9,750.00 S 9,500.00 250.00 $ 9,750.00 Respectfully submitted, lorl-. Marlow V. Pri.nrn �� ur "Y () Yip "� i_ r � � �_ M N S O N ,q,i111^I'l1f/r ,ti'SU 0FFIG1 A - J W ,LI1+, 1 i'N . ✓, NUi_ WF '.T ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Lewis Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14,___ 1976 Project 77-19 Bituminous Surfacing and Curb and Gutter from Larson Street to School Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAI. $ 55,000.00 5.500.00 5.50000 _— 5,500.00 $._.___.71. 0.00 R, Effim*11WITI 11 11 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: crrN, ou,� f1 rINSON Ur Fi( 1.A, t N' i 1 i. NU; .N >:;;r,1NEER" S REPORT 11-4-76 Mayor nd Council City Engineer Second Ave. S.E. Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-20 Bituminous Surfacing and Curb and Gutter from Adams Street to Erie Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 35,000.00 3,500.00 3,500.00 -0- 3,500.00 $� 45,500.00 $ 34,200.00 _ 11,300.00 $ 45,500.00 Respectfully submitted, Marlow V. Priphe DATE: TO: FROM: SUBJECT: Gentlemen: C1''C1'T'Y OF III `C11I..1NS(sN , A1it....... nf- , -, JF Fi C. i A , f (, , 11. - F , �N ✓, NUC W, f ENGIViZR' S REPORT 11-4-76 Mayor and Council City Engineer Monroe Avenue Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-21 Bituminous Surfacing and Curb and Gutter from Second Ave. S.E. to First Avenue S.E. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 20,000.00 2,000.00 2,000.00 -0- 2,000.00 $ 46,000.00 $ 38,000.00 8,000.00 $ 46,000.00 Respectfully submitted, Glm 21 ,f,! t.u).A) Marlow V. Priebe Ctl'Y 01" ,(Ib, I(1 Ur Pl r,i ,; r I ,; ", .. r., — ENC : -'ZER' S REPORT DATE: 11-4-76 TO: Mayor and FROM: _ City Engineer SUBJECT: First Ave. S.E. Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-22 Bituminous Surfacing and Curb and Gutter from Adams Street to Monroe Street ^ Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 18,000.00 1,800.00 _ 12800.00 -0- 1,800.00 $ 23,400.00 $M_ 172200.00 6,200.00 $ 23.400.00 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: CVVY OF Ht, "FC H1NSON .'�l�tdlat�nfrt �n OFFI'.) ', A! i I YY �i .• 1 4 J NO _ WE :1T ?7•'11CINF.ER' S REPORT 11-4-76 Mayor. and Cotinr,il City Engineer Hassan Street Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on narPmhp 14, 1976 Project 77-23 Bituminous Surfacing from Oakland Avenue to 6th Ave. S.E. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 10,000.00 1,000.00 1,000.00 -0- 1,000.00 $ 13,000.00 $ 9,500.00 3,500.00 $ 13,000.00 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: Ur t 1 A, s W , I . r it I W), `N' r ENGINEER'S REPORT 11-4-76 Mayor. and Council City Engineer Sixth Ave. S.E. Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on _December 14, 1976 Project 77-24 Bituminous Surfacing from Main Street to Jefferson Street _ Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 9,000.00 900.00 900.00 -0- 900.00 $_I 1 700. 00 $ 8,300.00 ___3,400.00 $ 11,700.00 Respectfully submitted, May -low V. PlAebp Oi FIC N NU r_ Wt -> r ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Seventh Ave. S.E. Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it bo constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-25 Bituminous Surfacing from Main Street to Hassan Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 6,000.00 600.00 600.00 -0- 600.00 TOTAL $ 7,800.00 Assessable Cost $ 5,200.00 City Cost 2,600.00 TOTAL $ 7,800.00 Respectfully submitted, /4// Marinur V. Priebe C F 1 ()F I -J r(' II f N 0, 1 A W 1 N, N. , f F ',,_CNUER' S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Enqineer SUBJECT: Ivy +Lane Improvement Project 9 Gentlemen: I have studied the following areas and find that the n_. -,posed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 �� Project 77-26 Bituminous Surfacing from Seventh Ave. S.E. _ to Oakland Avenue ` Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost Citv Cost S 6,000.00 _ 600.00 600.00 -0- 600.00 $ 7,800.00 $ 5,200.00 2,600.00 TOTAL $ 7,800.00 Respectf+illy :submitted, Marlow V. Pri.el^c C I r 1: O fl,, I =I tT' C' E I I N S (_) N Jblm,, :Of!± 55 '50 OFFIC, I L A i I VV fW ,T'IN •- V(_NU� Wt �,T ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Tenth Ave. N.E. Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-27 Bituminous Surfacing from _Elm Street to Maple Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 6,000.00 600.00 600.00 -0- 600.00 $_ 7,800.00 Assessable Cost 6L000.00 City Cost 1,800.00 TOTAL $_ 7,800.00 Respectfully submitted, Marlow V. Pj l.phP C~ 3 rl,,y OP' 1 -1 L r G l (_ X 1 1 R N S 0 N Allo('!!Of ! :,S'50 OFFICi C, At t W ,ht': �. T,,M .v, NUL WL ST ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Eleventh Avenue Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-28 Bituminous Surfacing from T.H. 15 to Maple Street and Curb and Gutter from T.H. 15 to 10th Ave. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 17,000.00 1,700.00 1,700.00 1,700.00 $ 22,100.00 $ 19,200.00 2,900.00 $ 22,100.00 Respectfully submitted, Marlow V. Priebe DATE: TO: O : FROM: SUBJECT: Gentlemen: C 1' 1' Y ( )F 1-1 1 IT (_' 1 J t REPORT 11-4-76 Mayor and Cottniil City rngineK�~ Elm Street improvement Proj,ict I have studied the following areas and find that the proposes: project is feasible and recommend it be constructed. if acceptable, I recommend a hearing be held on December 14, 1976 Project 77-29 Bituminous Surfacing from 10th Ave. N.E. to North High Drive Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 6,000.00 600_00 600.00 -0- 600. 00 0- 600.00 $ 7,800.00 $ 6,000.00 1,800.00 $ 7,800.00 Respectfully submitted, Mar Ioiq V. Prior, o, f -,e r ' to i , w ,,,1 ,,0 t N d, Nur_ W, ,- r ENGINEER'S F'FnRT DATE: 11-4-76 TO: Mayor and Council FROM: _ City Engineer SUBJECT: School Road _ Improvement Project Gentlemen: I have studied the following areas and find that the: proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Project 77-30 Grading and Gravel Base from T.N. 7 to Bridge and Bridge to Roberts Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 78,000.00 7,800.00 7,800.00 -0- 7 ,8M. nOnQ_ $ 26,400.00 __ 75,000.00 W.. $ 101,400.00 Respectfully submitted, Marlow V. Pciphe C,, l rl,, 1 �J A . i T l y i 1 I N S () N OFF IGCS Ai s: W . nil; .,T'IN -', NLNUIi WEST ENGINEER'S REPORT DATE: 11-4-76 TO: Mayor and Council FROM: City Engineer SUBJECT: Arch Street Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on Dgcember 14, 1976 Project 77-31 Bituminous Surfacing from Michigan Street to Farmers Elevator Site Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 15,000.00 1,500.00 1,500.00 -0- 1,500.00 $ 19,500.00 $ 16,000.00 3,500.00 $ 19,500.00 Respectfully submitted, kd.-� Z! G.-tAz Marlow V. Priebe 0 AFFIDAVIT I Clara Slama AM OVER 65 YEARS OF AGE,.AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. S I GNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number Council Action: Approved DATE Disapproved q- Z. AFFIDAVIT I -C) � i �- �. ,,��e AM OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS�_C��� FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved ITYOF AUTC 1IINSON ,Ai"PPSbf(1 55350 OFFIC AT 37 WARHiNGTn V AVCNUE WEST M E M O R A N D U M DATE: November 8, 1976 TO: Sily-Cqunaj FROM: City-Fr4Siuegi--------------------- SUBJECT: Traffic Count Information — — — — — — — — — — — — — — — — According to the data taken this summer, the average traffic count was as follows: Third Ave. S.E. between Hassan & Jefferson 895 per day Third Ave. S.E. between Jefferson & Adams 950 per day Fourth Ave. S.E. between Hassan & Jefferson 715 per day Fourth Ave. S.E. between Jefferson & Adams 765 per day Jefferson Str. between 2nd Ave. & 3rd Ave. 520 per day Jefferson Str. between 3rd Ave. & 4th Ave. 425 per day Jefferson Str. between 4th Ave. & 5th Ave. 435 per day From this information, it would appear that the least inconvenience to traffic by the installation of Stop Signs would be by the placement of same on Jefferson Street. I would recommend the City Council consider sending a resolution to the County Board requesting they review the matter. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns 9: (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: __Kovgmb@rJ�1976_____ TO: _Mayor and Citi Council-------------------- FROM: —Police Chief Dean O'Borsky__--__—_`—_—_—_._—, SUBJECT: —Stop Signs on Jefferson at Third and Fourth Avenues Southeast --------------------------- During — — — ---- During 1976 we have had eight accidents at the intersections of Third and Fourth and Jefferson where the stop signs were removed. Two accidents had personal injuries involved. There are more accidents in this area than the entire length of Jefferson Street. I feel that stop signs should be replaced in the interest of public safety and would support any effort to do so. RESOLUTION NO. 5807 RESOLUTION REQUESTING COUNTY BOARD TO REVIEW PLACEMENT OF STOP SIGNS ON JEFFERSON STREET WHEREAS, the City of Hutchinson has surveyed and reviewed current traffic counts in the area of Jefferson and Third and Fourth Avenues Southeast, AND WHEREAS, as a recommendation of the Engineering Department of the City of Hutchinson that such counts warrant traffic controls, AND WHEREAS, the Chief of Police of the City of Hutchinson has determined that such intersections are hazardous and endanger public safety, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCH- INSON THAT THE MCLEOD COUNTY IS REQUESTED TO INSTALL THROUGH STOP SIGNS FOR JEFFERSON TRAFFIC AT THIRD AND FOURTH AVENUES SOUTHEAST. Adopted by the City Council this 4th day of November, 1976. D. J. Black Mayor ATTEST: Frank F. Fleetham, Jr. City Clerk REGULAR COUNCIL MEETING GENERAL FUND Myron Johnson Cindy Bennington Lorna Kohn Dorothy Hassman Hazel Sitz Dennis Gustafson By Sharpe Gladys Hogan Frank Rahn Lila Westphal Bill Karl Quentin Larson Steven Lueneburg Norman Wright Ed Westphal Central District Services Farm & Home Dist. Co. Keilen Pest Control St.Paul Book 6 Stationery Kemske Paper Co. TKDA North Star Chaper ICBO S.A.Nies Miller,Miller, & Mac. Inc. C.A. McEwen Tri County Water Cond. KDUZ Key Business Products Inc. Krasen Inc. State of Minnesota IBM Johnson Super Valu Jahnke's Red Owl Hager Jewelry Hutch -Stewart Vet. Clinic Grams Ins. Agency Fischers Bakery Inc. C.R.S. & Associates Carr Flowers Maplewood Bookbindery Allen Office Products American Linen Supply Co. Jack Meyers Dorothy Braun Bill Mattsfiel d Gloria Krueger Carol Lade Hutchinson Ins. agency Family Rexall Drug Alice E. Gunderson 1st National Bank of St.Paul Leef Bros. D.J. Black November 9, 1976 fire marshall inspections motor vehicle clerical motor vehicle clerical police dispatch clerical adm. asst. personnel recreation labor transit system bus driver liquor store liquor store old armory custodian engineering hours engineering ;hours park hours park hours park hours gasoline, cups & tissues supplies pest control supplies supplies planning study & engineering services annal dues service fire exting. city park shelters open drain -library salt and rental bus announcements off set supplies furance repair registration of 2 buses supplies meeting supplies meeting supplies sign disposing of dogs insurance on bus election supplies prof. fees bouquet for Harry Hanson service 32 booklets spiraled supplies towel & laundry service boarding dogs Class B drivers license Class B drivers license Class B Drivers license Class B drivers license 3 notarial bonds supplies rehabilitation grant -escrow deposit airport revenue bonds -P & I uniform rental mileage $ 36.00 84.00 95.00 17.50 291.55 62.50 122.40 190.50 75.00 193.88 300.00 300.00 55.20 220.00 11.00 1319.06 40.12 28.50 39.80 36.59 3641.40 20.00 7.50 2839.89 20.00 26.40 9-8.00 39.14 198.75 40.00 84.28 12.99 20.44 7.35 6.50 1187.19 3.60 2799.93 18.00 16.00 23.90 21.71 60.00 10.50 10.50 10.50 10.50 60.00 70.11 225.00 3767.00 209.05 25.50 Novenmber 9, 1976 Homer Pittman mileage & expenses $ 22.90 Farmers Elevator Assn. grass seed 142.50 Quades supplies & generator check 42.61 Lester Steinhaus mileage 3 months 8.85 Hutchinson Leader publication costs 616.75, Hutchinson Telephone Co. phone service 921.66 Hutchinson Utilities electric service 3472.26 Frank Fleetham mileage 54.45 Marie Thurn assertivesness training course 15.00 Marguerite Bentz assertiveness training course 15.00 Roberta Tabberson assertiveness training course 15.00 Eileen D. Torry assertiveness training course 15.00 Marilyn Swanson assertiveness training course 15.00 Dorothy Smith assertiveness training course 15.00 Kables Furniture & Carpet 2 mattresses 95.00 Minn. Police Officers Assn. dues 72.00 Meades 66 Station police car maintenance 7.50 Radio Shack supplies 1.79 Uniforms Unlimited Inc. clothing for CSO 36.65 Myron Wigen Chev. Co. repairs 191.00 Gibson film & flash bulbs 29.90 Protect Aire equipment 59.00 Mankato Mobile Radio hookup & siren relay 105.00 Ink Spots Inc. printing and supplies 54.80 Rutz Plbg. & Htg. Inc. repairs 105.39 Oswald Pub. Co. supplies 17.48 Rite Way Auto Wash car washings 18.00 Dales Northside Shell balancing tires 8.00 Minn. State Publications books 24.00 Lloyd Schlueter fire chiefs conference 175.03 George Field fire chiefs conference 129.28 Eric A. Smith fire chiefs conference 201.28 Wes Greve intown mileage 30.00 Hutchinson Fire Dept. fire runs & drill 640.25 Interstate repairs 45.93 Minn. FireInc. equipment 300.63 Plaza OK Hardware supplies 53.54 Jeffs Cleaning Service ice Melt 249.50 Ed Ondrachek use of pick up 20.00 Schramm Implement Oliver plow 200.00 Rickeman Seed Center grass seed & lawn food 76.00 Felskas Auto Machine service repairs 266.05 Hutchinson Landscaping stump grounding 228.00, Browns Greehouse trees 1089.50 Simonson Lbr. Co. supplies 28.00 Jeff McKay intown mileage 23.66 Kokesh equipment 42.73 General Sports supplies 81.60 Leisure Line Sports supplies 45.00 Wesley Pharmacy supplies 32.83 Sylvan Studio supplies 27.74 Brinkman Studios Inc. film & repairs 13.04 Kathy Mickelson work in fall program 41.00 Leslie Ewald work in fall program 36.00 Cindy Havemeier work in fall program 27.00 -3 - November 9, 1976 Minn.-Wisc. Truck Lines freight $ 22.75 Hutch Iron & Metal Co. iron & pipe 55.45 Hall Equipment Inc. repair parts 69.15 Jerrys Tire Co. repairs 109.56 Culligan waterConditioning rental and salt 25.90 Linfle Co. wipers 85.54 Hutch Wholesale Supply supplies 100.03 MacQueen Equipment Co. repairs 56.07 Strand Radiator repairs 50.00 Schmeling Oil Co. gasoline & oil etc. 538.00 Sorensen Farm Supply repairs 30.53 Treinen Buschel Inc. repairs 24.00 Junker Sanitation Service refuse pickup 18.00 GTC auto parts repairs & supplies 708.54 Northern City National Bank contract payment 927.50 1st Am. National Bank contract payment 510.00 Bellkato Co. repairs 10.89 Anderson Chemical Co. chemicals 267.50 Albinson supplies 253.30 Aqua Survey & Instrument Co. repairs 11.27 Plowmans Inc. repairs 326.78 Champion Auto Store aupplies 83.21 Flexible Pipe Tool Co. supplies $ 33,695.28 WATER & SEWER FUND Hutchinson Utilities electric & gas $ 4917.32 Hutchinson Telephone Co. phone service 41.75 Quades Inc. repairs & supplies 67.52 OK Hardware supplies 20.31 Leef Bros. uniform rental 50.00 Miller,Miller,Mac Inc. sludge dewatering plant 1616.47 GTC auto parts supplies 50.31 Central Dist. Service gasoline 84.49 Hawkins Chemical chemicals 304.91 U.S. Postmaster postal cards 45.00 Water Products supplies 429.85 Van Waters & Rogers chemicals 77.85 Tippecanoe Press Inc. meter books 321.62 Schmeling Oil Co. gasoline 99.30 Foundation of Calif. State home study course 55.00 Scientific Intl Research Co. supplies 187.85 Rutz Plbg. & Htg. repairs 18.35 Neptune Meter Co. meters 853.92 Am. Water Works Assn. dues 32.50 Johnson Super Valu supplies 41.58 Infilco Degremont Inc. professional fees 180.00 Fadden Pump Co. alternator 70.92 Flexible Pipe Tool Co. supplies 75.85 Curtin Mateson Scientific Inc.chemicals 15.53 Jackson Rand Corp. supplies 1013.33 Waldor Pump & Equipment clarifier equipment 13,118.70 Junker Sanitation refuse 8666 23 . -4- November 9, 1976 OFF STREET PARKING Hutch Plbg. & Htg. Harvey Daharsh Charles Bell COMM. DEVELOPMENT BLOCK GRANT City of Hutchinson,general fund Bonds of 1970 1st National Bank of Mpls. Bonds of 1976 supplies $ 7.20 servicing meters 90.00 servicing meters 100.00 $ 197.20 reimbursement $12,000.00 Principal & interest $112,795.00 Juul Contracting Co. conetruction work $ 89974.80 Wm. Mueller & Sons conetruction work 16,497.00 $ 25,471.80 MUNICIPAL LIQUOR STORE Hutchinson Utilities electric service $ 238.54 Hutchinson Telephone Co. phone service 24.65 City of Hutchinson water service 26.21 Distillers Distb. Co. liquor 1499.82 Famous Brands Inc. liquor 365.95 Griggs Cooper & Co. liquor 2663.70 Midwest Wine Co. liquor 426.72 Twine City Wine Co. liquor 790.01 Ed Phillips & Sons liquor 1225.93 Quades repairs 6.50 Leef Bros. uniform rental 79.20 Junker Sanitation refuse service 35.00 Coco Cola Bottling supplies 223.40 Northland Beverages supplies 66.50 Lennemen Bev. Dist. beer 10,970.25 A.J.Ogle Co. beer 655.55 Triple G beer 3663.60 Friendly Beverage Co. beer 880.60 Bernicks beer 12.75 Locher Bros. beer 2538.90 Ed Phillips & Sons liquor 1563.01 Old Peoria Co. Inc. liquor 1089.76 Twin City Wine Co. liquor 371.33 Griggs Cooper & Co. liquor 2902.79 Ziemers Grocery supplies 2.97 City of Hutchinson wages 4451.31 $36,774.95 fi'; °i �,, e�a�wr;e i g ✓'� d d� iVi�:s3leCe/�1l�Vd'I ITYKOF H U TCLII. NS O N �T ,04IW00 55350 OFFICES AT 37 WASHINGTON AVENUE 'NEST M E M O R A N D U M DATE:November 1, 1976 — — — — — — — — — — — — — — TO: City Council and Planning Commission — — — — — — FROM: Don Pauley, Community Development Director — — — SUBJECT: Non -Conforming Use & Structure Provisions (5.03 and At the City Council meeting on October 26, 1976 Mayor Black commented on the limita- tions placed on non -conforming uses and structures as specified by the Zoning Ordi- nance. Mayor Black was particularly addressing the issue as it applies to the residential structures located in the C-4 District north of the river and immediately west of Main Street. The Non -Conforming Use & Structure provisions place four limitations which are applicable -to the questions raised by the Mayor. 1. A non -conforming use or structure may not be enlarged, increased, extended, converted, reconstructed or structurally altered unless the use of the structure is changed to conform to the Zoning Ordinance requirements. 2. Should a non -conforming structure be destroyed beyond 50% of its appraised value, it cannot be rebuilt unless it conforms with the provisions of the ordinance. 3. When non -conforming use of a structure or structure and premises is discontinued for 6 consecutive months or 18 months during any three year period, the structure or use shall conform to the provisions of the ordinance. 4. Repairs on a non -conforming structure cannot exceed 10% of the market value of the structure. Obviously, these provisions could be an extreme hardship on individuals who, prior to having the area rezoned, have made a concerted effort to keep their building in good condition. It would appear that there are three alternatives open to the City that would provide a solution to the problem. First, the City could re-evaluate the Zoning Map to determine what areas of the City were zoned in such a way as to create this condition. Memo, November 1, 1976 Page 2 Secondly, residential uses could be allowed for in non -residentially zoned areas as a conditional use. This would appear to be an acceptable alternative as each situation could be individually evaluated. The Conditional Use provisions of the Zoning Ordinance (6.07) requires that evidence be presented to establish that: 1. The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; 2. The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and 3. The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Based on these requirements, the Planning Commission and City Council could establish some criteria that could be used in evaluating applications applying to the type of situation in question. Finally, the City could both revise the Zoning Map and allow for conditional uses. Although this alternative would take longer and require more "work" for everyone involved, it seems that a total re-evaluation of the conditions causing this problem would be more effective than trying to provide a "bandage" solution. Therefore, I would recommend that the Planning Commission direct the staff to evaluate the situation and provide recommendations for changes in the Zoning Map and/or Ordinance to rectify the situation. 11-9-7b MINUTES OF 7rU RIVER REGIONAL LIBRARY BOAR October 11, 1976 FOR YOUR INFOMMATION The Crow River Regional Library Board met at the Central District Service Building in Hutchinson, on Monday, October 11, 1976. Present: Mrs. Bea Thompson, Litchfield Mrs. Joan Reckdahl, Grove City Mrs. Karen Osterberg, Watkins Miss Aleda Swanson, Dassel Mr. Leif Fostervold, Spicer Air. Leroy Sanders, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Ralph Bergstrom, Hutchinson Mr. Howard Christensen, Hutchinson Mr. Howard Hoese, Glencoe Mr. Burton Sundberg, Willmar Mrs. Kathy Matson Absent: Rov. ^uane s:rage, Litchfield Mr. Clarence Lund, Lake Lillian Mr. Orlynn Mankell, New London Mrs. Alyce Gandrud, Sunburg Mrs. Marcia Kleberg, Willmar Mrs. Kathy McGraw, Hutchinson Mrs. Richard Bock, Brownton Mr. Floyd Sneer, Winsted Representing Litchfield of Meeker County " Meeker County " Meeker County Kandiyohi County " Willmar " Willmar " Hutchinson McLeod County " Glencoe Director, CRRL Asst. Dir., CRRL Representing Litchfield to Kandiyohi County it Kandiyohi County of Kandiyohi County it Willmar Hutchinson " McLeod County McLeod County Chairperson Bea Thompson called the meeting to order. The minutes were approved and filed. Mr. Hoese moved, second by Mr. Bergstrom, that the treasurer's report be accepted and filed. Motion carried. Librarian's report was presented. Re -registration is continuing in Willmar and Litchfield has commenced re -registration as of September 1. Quarterly bookmobile report was presented. Atwater celebrated their twentieth anniversary in October with an open house, and the library sponsored a trip to the Guthrie Theatre this past month. Mr. Fostervold moved, second by Mrs. Reckdahl, that the bills be paid. Motion carried. COM,11ITTEE REPORTS: a. MLA Conference -- Kathy Matson reported on the MLA Conference in Minneapolis, and felt this was one of the best conferences held to date. Several points brought out to think about for the future were: (1) How to apply for a grant from the 1111innesota Humanities Commission, available on both state and federal level; (2) Information and Referral Service: in some parts of the state the local governments take care of this and in other places the libraries do it. In western Minnesota vie do not have such a service at this time. (3) Preserving the past; i.e., caring, maintaining, etc., books and other library materials; (4) Library services to senior citizens; (5) Continuing education; (6) Publicity. Mr. Hoese attended the trustees meeting and the points brought up were the legislative session coming up and the revision of the handbook for trustees. OPLIC would like input on the new handbook. A legislative communications network is being set up in Minnesota. b. Building Program Update -- Mr. Hoese reported that Glencoe has formed a Friends of the Library Corporation and Bea Thompson reported that the Litchfield City Council would be touring the Litchfield Library on October 12. COMMUNICATIONS: a. Council of Regional Library Directors will be meeting in Moorhead on October 28- 29. The agenda for this meeting had not been received as of this board meeting. b. Chairperson Bea Thompson and Director Mr. Sundberg had signed the quarterly "Certification of Expenditures" report. A copy was distributed for board review. UNFINISHED BUSINESS: The policy regarding displays has not yet been prepared'by the staff.'This may be ready for the next board meeting. Additional points brought up were: To explore the possibility of the library being open on Sundays during the winter and the possibility of having a typewriter available to students and public for typing reports, etc. The latter could be set up as a pilot project. Mr. Sundberg will obtain information from the other regional directors on these projects'at the meeting in Moorhead. NEW BUSINESS: a. The budget was gone over with projections and evaluations. In the area of salaries, the budget will be exceeded approximately 1-2% because of the fluc- tuation in hourly wages and the need to have people working more hours than was anticipated. Hospital medical insurance rates have also increased drastically. PERA and Social Security might fall under the budgeted amount and so would offset the increase in hospital medical insurance. The materials budget is overspent in the area of books, but an attempt will be made to spend right to the dollar on the budget figure and some bills could be held until'January so that payment could be approved from the new budget. Audio-visual has also been over spent because we purchased two memberships inIthe Minnesota'Library Film Circuit. Other materials categories are currently under spent. The teletype amount has also been over spent, but we receive reimbursement on this.'Postage is overspent because of the increase from 10� to 13¢ on first-class mail and also because there are more mailings being sent. Professional services is also over spent because the auditor charged us $60.00 more than anticipated. It was felt that rather than adjust the budgeted categories'. we should show the areas where the budget is exceeded so that it will be easier to prepare next year's budget. b. Two projectors are currently being repaired in Minneapolis. They will be rebuilt because it was felt this is a good investment. The company rebuilding them will give a full year's warranty. Mr. Sundberg reported that we do not have enough good projectors and if the projectors do not work right, they can damage the film. It will be easier to buy a projector from a local dealer who can repair it rather than have it sent away when repairs are needed. Mr. Sanders moved, second by Mr. Bergstrom, that we purchase a Bell & Howell Model # 1574A, a 16mm projector, from Willmar Typewriter for $540.00 if the budget will allow it. Motion carried. Willmar Typewriter will service the machine locally. This machine normally sells for $650.00. Mileage reports were filled out. "Library Trustees Guidelines" were distributed. The chairperson will choose the items to be discussed from this list. Any specific recommendations made by the board on these will be sent to OPLIC for the revision of the handbook. Meeting adjourned. Respectfully submitted, Jean-tte Buchanan Sr :,r,'�tary FOR YOUR INFORMATION CITY OF HUTCHINSON SAFETY COMMITTEE MEETING MINUTES OCTOBER 29, 1976 The regular meeting of the month for the City of Hutchinson Safety Committee was held on Friday, October 29, 1976. Present at the 1 P.M. meeting were: Acting Director and Secretary, Nancy Schwanke, Clerical Department; Earl Alsleben, Street Department; Jim Brodd, Park Department; and Mike Burich, Liquor Department. Absent were: Wes Greve, Fire Department; Clyde Drahos, Water and Sewer Department; Acting Chairman, James Haasl, Police Department; Cal Rice, Engineering Department; and Frank G. Fleetham, Clerk -Administrative Assistant. Minutes of the September meeting were read aloud and approved. Departments represented did not have any injury reports to discuss or any other safety problems at the time. The Safety Inspector's Report was discussed briefly, the report was okay'd by those members present. It was brought up by a member of the committee that a Vehicle Check list be made up (similar to that of the National Guard). More discussion on both of these will be held at the next meeting. Due to only four members being present, the meeting was adjourned at 2 P.M. Respectfully submitted, Nancy Schwanke, Acting Director & Secretary FOR YOUR INFORMATION M71"C'FITWON S, ;tY COIGICIL The -atchinson Safety l`csunci:i met at 12:00 noon on October 25, 1976, at the Velvet Coach. There rseti a 12 mevnbers present. Presiders, Myron Johnson called the meeting to order; folloved by a silent table prayer. The minutes of the September meeting and the treasure's report were approved. Mgron Johnson reported that 33 films were obtained for the 1976 McLeod Co.uty Fair, 1400 pieces of safety literature were distributed and 625 persons viewed the Films. The next meeting dame was set at November 22 at the HAYTI. A proposed budget for 1976 was established: Postage $35.00 Disc. Supplies 10.00 Misc. Meeting Expenses 30.00 Fair Booth supplies 40.00 Minn. Safety Council clues 25.00 Film Rental 15.00 Safety Awards 20.00 Total 175.00 It was reported that the City Council is "tracking" the progress of the specifications fc _A road improvments on Hi.ghv y 15 South. The folk ring nominating comittee was appointed - Les Smith, Chalinna.�n Norms Veenhuis Loretta Pishney This committee gill report recommendations at the November meeting. A committee to review the By-laws was appointed - Les with, Chairman Emma Lake Kay Peterson The following agencies should be added to the Adhoc Bake Wety Ccumnittee - AAA and Traveler's Protective - as discussed at the September meeting. Concern was expressed that the willows on the south and east side of the bridge on 2nd Ave. S.E. be tris med. This was referred to the Park Department. Myron Johnson will check vritb Cliff Popp as to the status of the traffic check on the Golf Course Rosa.. Also, he viU check with the proper authariti*es as to signing on streets leading on to Jefferson Street. 'here being no futher business the meeting was adjourned. Respectfully submitted, Larry Ladd, See. -Tress. TREAMER`S RVORT - Balance 9127/76 $148.45 Norenn Prieve (Projectionist) - 8.00 Balance 10/25/16 $1110.45 TO THE CITY COUNCIL 11-9-76 FOR YOUR INFORMATION We Can't watch television in the evenings any more because ive have a'neighbor with a citizens band radio. He's on that thing all night long and when he's transmit- ting our TV Picture goes off and all we hear is his yakking. Can something be done about this? A F e d e r a l Communl Communications Commission engineer said the CB Interference you describe is most often due to the TV receiver. 'i'his Problem generally can be elimi- nated by the installation of a high-power filter between the an- tenna lines and the TV set. The fil- ter, he said, screens out signals below 30 megahertz. CB radios op. erate at 37 megahertz while tele- vision operates at 54 megahertz and above. He said these filters can be obtained from some set manufacturers at no charge. They also -can be ohtaiaed at tele%icion staples at a Price ranging frum 54 to X6 HP %aid the M, Is in the Press of eom boo dealing wlth interference p oobbt iems. The booklet won't be a-.ali. - able for another few months and then it will he sent to anyone who cOmPlain% to the FCC about inter- ference. r A-2456(OA)-6 Hutchinson BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Thomas J. Simmons Robert W. Johnson Gerald J. Isaacs Lawrence Fiecke Ernie Bullert FOR YOUR INFORMATION ///� y/ 76 Chairman Vice Chairman Member Ex -Officio Member Ex -Officio Member — — — — — — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — IN THE MATTER OF THE JOINT RESOLUTION ) BETWEEN THE CITY OF HUTCHINSON AND ) FINDINGS OF FACT, THE TOWNSHIP OF ACOMA FOR THE ORDERLY ) CONCLUSIONS OF LAW, ANNEXATION OF CERTAIN LAND TO THE ) AND ORDER CITY OF HUTCHINSON ) — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — The above -entitled matter came on for hearing before the Minnesota Municipal Board pursuant to Minnesota Statutes 414, as amended, on September 13, 1976 at Hutchinson, Minnesota. The hearing was conducted by Chairman Thomas Simmons pursuant to Minnesota Statutes 414.01, Subd. 12. Also in attendance were County Commissioners Lawrence Fiecke and Ernie Bullert, ex -officio members of the Board. The City of Hutchinson was represented by Marlow Priebe, City Engineer and the town board was represented by one of its members. Testimony was heard and records and exhibits were received. After due and careful consideration of all evidence, together with all records, files and proceedings the Minnesota Municipal Board hereby makes and files the following Findings of Fact, Conclusions of Law and Order. FINDINGS OF FACT 1. That a joint resolution for orderly annexation was adopted by the City of Hutchinson and the Township of Acoma and duly filed with the Minnesota Municipal Board. 2. A resolution was filed by one of the signatories to the joint resolution, the City of Hutchinson, on July 26, 1976, requesting annex- ation of certain properties within the otderly annexation area. The resolution contained all the information required by statute including a description of the territory subject to annexation which is as follows: 1 10 That part of Government Lot 2, Section 26, Township 117 North, Range 30 West, McLeod County, Minnesota, lying east of Campbell Lake. Also all that part of the Northeast Quarter of the South- east Quarter of Section 26, Township 117 North, Range 30 West, McLeod County, Minnesota, lying east of Campbell Lake and lying south of the following described line: Commencing at the Northeast corner of'said Southeast Quarter; thence South, assumed bearing along the east line of said Southeast Quarter, 907.41 feet; thence North 76 degrees 23 minutes West 39.33 feet; thence North 86 degrees 56 minutes 30 seconds West 355 feet more or less to the easterly shore line of Campbell <_L,ake-.ai:.s.�i�lli.r:Te:re_i:ermaata 3. Due, timely and adequate legal notice of the hearing was published, served, and filed. 4. Geographic features a. The area subject to annexation is unincorporated and abuts the City of Hutchinson and is approximately 16 acres. b. The degree of contiguity of the boundaries between the annexing municipality and the proposed annexed property is as follows: There is substantial contiguity, but it is with a golf course. c. The natural terrain of the area, including general topography, major watersheds, soil conditions, rivers, lakes and major bluffs is as follows: Campbell Lake. is to the immediate west of the property in question. 5. Population Data: The area subject to annexation has zero population and uncertain growth potential; 9 residential units are 6. Development Issues proposed. a. What land use controls are presently being employed. 1•) In the City of Hutchinson a) zoning - Yes b) Subdivision Regulations - Yes 2) In the area to be annexed: a) Zoning - ;es, -by the County, including set -back requirements. b) Subdivision Regulations - Yes, by the County. V 3 -3- b. The present pattern of physical development is: 1) In the City of Hutchinson a) Residential - Yes b) Industrial - Yes 0 Commercial - Yes d) Institutional - Yes 2) In the area subject to annexation: none. 7. Governmental Services a.There are no current plans to extend municipal utilities to the area subject to annexation. The area is cut off from Hutchinson by a golf course. b. There are existing or potential pollution problems which are: If the area is developed, there is a danger that Campbell lake will be polluted, particularly with the unavailability of city sewer. Most of the lake and Lakeshore is regulated by the county and township. 8. Fiscal Data: In the area subject to annexation the assessed valuation is $1,952, and'the township mill rate is 3.65. CONCLUSIONS OF LAW 1. The Minnesota Municipal Board duly acquired and now has jurisdiction of the within proceeding. 2. The area subject to annexation is not about to become urban or suburban in nature. 3. The City of Hutchinson is not capable of providing the services required by the area described herein within a reasonable time. 4., An order should be issued by the Minnesota•Municipal Board denying the annexation. O R D E R IT IS ORDERED: That .the annexation be denied. Dated this 29th day of October 1976 MINNESOTA MUNICIPAL BOARD 165 Metro Square Building Saint Paul, Minnesota 55 O1 �J • William Neiman Executive Secretary