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cp12-28-1976 cI AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 28, 1976 I. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Darrel F. Thalmann 3. Consideration of Minutes of the regular meeting of December 14, 1976 Action - Motion to approve - Motion to approve as amended 4. Public Hearings None 5. Communications, Requests and Petitions (a) Request of Mr. John Kruse, representative of Luce Line Property'Owners Association, to address the Council regarding the Luce Line Trail Action - 6. Resolutions and Ordinances (a) Resolution No. 5822 - Authorization to Request and Obtain from Minne- sota Department of Transportation Needed Traffic Counts on City MSA Street Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 5820 - Resolution Authorizing the Filing of a Pre - Application for Community Development Block Grant Action - Motion to reject - Motion to waive reading and adopt 7. worts of Officers, Boards and Commissions (a) Minutes of Community Development Advisory Committee for Regular Meet- ing of November 18, 1976 and Special Meeting of December 9, 1976 Action - Order by Mayor received for filing (b) Minutes of Hutchinson Planning Commission for Regular Meeting of November 16, 1976 and Special Meeting of November 23, 1976 Action - Order by Mayor received for filing 8. Unfinished Business (a) Consideration of Petition for Annexation with favorable recommendation I Council Agenda, December 28, 1976 of Planning Commission: (DEFERRED FROM NOVEMBER 231,1976 iZXT1 ) 1. Kable Furniture 2. Richard Larson Construction Co. 3. Velvet Coach Action - Motion to reject - Motion to waive reading and adopt resolution requesting annexation (b) Consideration of recommendation of bids for: (DEFERRED FROM DECEMBER 140 1. Van/Bus 1976 MEETING) 2. Two -Way Radio System Action - Motion to reject - Motion to authorize awarding of bid to lowest responsible bidder and authorize Mayor to enter into contract 9. New Business (a) Confirmation of employment of Jodell Anderberg as secretary for Police Department Action - Notion to approve - Motion to reject (b) Consideration of Community Development Home Rehabilitation Grant ' Applications with favorable recommendation of Community Development Grants Sub -Committee and Advisory Committee Action - Notion to approve - Motion to reject (c) Confirmation of employment of two part-time bus drivers with favorable recommendation of Transportation Board: I. Allan Solseth 2. Ray Field Action - Motion to approve - Motion to reject (d) Consideration of 1977 Public Works Improvements Projects Action - Motion to reject - Motion to waive reading and adopt Resolu- tion No. 5843 Ordering Preparation of Report on 1977 Improve- ments and Motion to waive reading and adopt Resolution No. 5844 Receiving Report and Calling Hearing for January 25, 1977. (e) Consideration of recommendation of Street and Park Department personnel Action - Motion to approve - Motion to reject I3' r I Council Agenda, December 28, 1976 (f) Consideration of request for variance submitted by Elks Club of Hutchinson with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution (g) Consideration of proposed amendment to Zoning Ordinance No. 464 re. planned development district requirements with favorable recommen- dation of Planning Commission Action - Motion to reject - Motion to waive first reading and set second reading for January 11, 1977 (h) Consideration of application for a Conditional Use Permit to allow for Rezoning of Lots 1-10, Block 1 of Stoney Point Addition from R-1, R-2 and designation of the area as a planned development district by Eldred Miller with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution (i) Consideration of Preliminary Plat Loren's Second Addition with favor- able recommendation of Planning Commission Action - Motion to approve - Motion to reject (j) Consideration of Amendment to Zoning Ordinance No. 464 re. Conditional Use Requirement for commercial district with favorable recommnedation of Planning Commission Action - Motion to reject - Motion to waive first reading and set second reading for January 11, 1977 (k) Consideration of Final Plat Hutchinson Industrial Corporation Second Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt,resolution (1) Consideration of Final Plat Schramm's Addition with favorable recommen- dation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution 10. Miscellaneous 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- 6 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 28, 1976 3. CONSIDERATION OF MINUTES - Special Meeting of December 14, 1976 and Special Meeting of December 28, 1976 Action - Motion to approve - Motion to approve as amended 6. RESOLUTIONS AND ORDINANCES (c) Resolution No. 5848 - Designating Depositories of City Funds in Commercial Banks Action - Motion to reject - Motion to waive reading and adopt resolution (d) Resolution No. 5849 - Designating Depositories of City Funds in Savings and Loan Associations Action - Motion to reject - Motion to waive reading and adopt resolution (e) Resolution No. 5850 - Designating Official Newspaper Action - Motion to reject - Motion to waive reading and adopt resolution (f) Resolution No. 5851 - Appointing City Officers for Calendar Year 1977 Action - Motion to reject - Motion to waive reading and adopt resolution (g) Resolution No. 5852 - Appointing Legal Counsel Action - Motion to reject - Motion to waive reading and adopt resolution (h) Resolution No. 5853 - Entering Agreement with Crow River Regional Library for Calendar Year 1977 Action - Motion to reject - Motion to waive reading and adopt resolution (i) Resolution No. 5854 - Authorizing Agreement with the State Trans- portation Department to Provide Engineering and Technical Services Action - Motion to reject - Motion to waive reading and adopt resolution G Council Agenda Addition December 28, 1976 (j) Resolution No. 5855 - Authorizing Minnesota Department of Transpor- tation to Act as Agent for the City of Hutchinson Action - Motion to reject - Motion to waive reading and adopt resolution 9. NEW BUSINESS (m) Consideration of request of Mr. Jim Kelly, General Manager of Hands, Inc., regarding bus service for plant employees Action - (n) Consideration of request for Snow Removal Permit Application for Robert Duhamel Action - Motion to approve - Motion to reject (o) Consideration of employment of part-time seasonal employees: 1. Terry Iverson 2. Jeff Stave 3. Val Gunderson 4. Jerry Krechow Action - Motion to approve - Motion to reject (p) Consideration of recommendation to award bid for safety lanes T.H. 15 - Project 76-01 Action - Motion to reject - Motion to waive reading and adopt Resolu- tion No. 5856 r1l MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 14, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Members absent were: none. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, Community Develop- ment Director Pauley, and Attorney Curt Bradford. 2. INVOCATION Reverend Darrel F. Thalmann of the Our Savior's Lutheran Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman K. Peterson, the minutes of the Regular Meeting of November 23, 1976 and Special Meeting of December 10, 1976 were unanimously approved. 4. PUBLIC HEARINGS - 8:00 P.M. Mayor Black opened the hearing by explaining the plan for getting permanent streets throughout the City through a five-year program and the procedure of assessment. He then proceeded to read Publication No. 1873 and called the hearing to order. The following individuals appeared before the Council: Project No. 77-13 - Floyd K. Anderson, 326 Monroe Mr. Anderson raised a question regarding curb and gutter. - McLeod County Agriculture Association - Earl Zimmer- man, Representative Mr. Zimmerman stated that the executive officers of the Association wish to go on record as opposed to the project. Project No. 77-14 & 77-15 - David Smith, 346 Monroe Street Mr. Smith reported that he was representing his father, Leslie Smith, who could not be present at the meeting. He questioned the assessments on corner lots and the plans for adjacent streets. J+ Council Minutes, December 14, 1976 Project No. 77-17 & 77-18 - Lucille Ulrich, Representing Hands, Inc. Ms. Ulrich raised a question on the location of the project, to which City Engineer Priebe responded. Project No. 77-20 - Lucille Ulrich, 205 Adams Street South Ms. Ulrich raised a question on curbing. The Mayor replied that every effort is made to retain old curb and gutter if at all possible. Projects No. 77-20, 77-21 & 77-22 - City Engineer Priebe recommended leaving off the bitum- inous surfacing and making improvements only on curb and gutter for these three projects because of funds. Project No. 77-21 - Mrs. Everett Riesberg, 136 Monroe Street South Mrs. Riesberg questioned if -the plans are now ready for this project. She voiced her concern about their new sidewalk being possibly damaged by the repair work. Project No. 77-28 - City Engineer Priebe commented that the last assessment for this type of street improvement was made in the Pishney area. The cost was $5.37 per foot minus the crown. It could exceed $3.25 per foot depending on what type of work is performed. - Gary Hotovec, 166 11th Avenue N.E. He questioned what was proposed to be done on this street. - Stanley Koehler, 35 11th Avenue N.E. Mr. Koehler had a question about the street by his house. Project No. 77-10 - Administrative Assistant Fleetham reported that a Rose Lane petition had been received in the City Clerk's office with the signature of six parties. City Engineer Priebe commented that in 1972 this area was platted and sewer and water put in for a subdi- vision. The curb and gutter was put in at a later date. - Mrs. Otto Stewart, 425 Rose Lane Mrs. Stewart voiced her opposition, to the project and questioned the timing due to possible sewer repair. -2- Council Minutes, December 14, 1976 Project No. 77-27 - Harold Kaupang, 115 10th Avenue N.E. Mr. Kaupang represented five residents from his area. He raised the question as to how thick the bituminous surfacing would be laid. Project No. 77-29 - Roger O'Malley, 106 North High Drive Mr. O'Malley questioned if the 5/8" thickness of bitum- inous surfacing would solve the problem. City Engineer Priebe responded by saying that a hot mix application will help the spots to make it level and remove dips. The county is considering doing simi- lar work on North High Drive. Project No. 77-31 - Wayne Cunningham Mr. Cunningham questioned whether the street will be re-routed or left as it is. City Engineer Priebe reported that nothing is being considered for that area at this time. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to close the hearing at 9:22 P.M. Motion carried unanimously. Mayor Black remarked that all issues and problems brought up at the hearing should be checked into, reviewed and discussed before anything definite is done on those projects. Alderman Haag also expressed his concurrence. City Engineer Priebe gave a brief report on the Project No. 77-16 Fifth Avenue S.E. project. Alderman Westlund stated that he saw no need to drop projects but rather to check into the situation more thoroughly. Mayor Black suggested that the Rose Lane construction be dropped from the project list for another year or two. Since there is not a lot of traffic in that area, the bituminous surfacing could be done at the same time as the curb and gutter work. This would give the owners a two-year notice of when the bituminous surfacing will be done. Also, by eliminating the Rose Lane project at this time, it would reduce the costs of improvements projects. Mayor Black further suggested that Projects No. 77-20, 77-21, and 77-22 be modified as recommended; Projects No. 77-10, 77-23, 77-24, 77-25 and 77-26 be eliminated from the improvements projects list. He further recom- mended that Projects No. 77-13, 77-14, 77-15, 77-16 and 77-17, together with modified projects, will be subject for review subsequent to report by City Engineer on sewer problem on Monroe Street. -3- Council Minutes, December 14, 1976 After discussion, it was moved by Alderman Westlund, seconded by Alderman t K. Peterson, to adopt Resolution No. 5823-5842 approving projects and order- ing preparation of plans and specifications with modifications. Motion car- ried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5814 - RESOLUTION OF APPRECIATION TO HAZEL BASEMAN Mayor Black introduced and moved the reading be waived of Resolution No. 5814 entitled Resolution of Appreciation to Hazel Baseman and adopted. It was seconded by Alderman Haag and unanimously approved. (b) RESOLUTION NO. 5816 - RESOLUTION AMENDING BOUNDARIES OF CITY OF HUTCHINSON VOTING PRECINCTS Administrative Assistant Fleetham commented that the State of Minne- sota did not approve the location of the precinct boundary dividing precincts 4 and 5 inasmuch as it went directly through the cemetery. A new boundary was, therefore, established along Highway 15. Mayor Black made the point that any changes in precinct boundaries must be made prior to January 1, 10,77 or not before the next five years. He would recommend that no further changes be made at this time. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5816 entitled Resolution Amending Boundaries of City of Hutchinson Voting Precincts. Motion carried unanimously. (c) RESOLUTION NO. 5817 - RESOLUTION ADOPTING A TOTAL POPULATION ESTIMATE FOR LEVY LIMIT PURPOSES Administrative Assistant Fleetham commented that the only change is the tax levy. The base being used is $8,200. Mayor Black mentioned that the City had considered a special census but it was determined that the investment would not be beneficial. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 5817 en- titled Resolution Adopting a Total Population Estimate for Levy Limit Purposes. Motion carried unanimously. -4- Council Minutes, December 14, 1976 (d) RESOLUTION NO. 5818 - RESOLUTION AUTHORIZING THE FILING OF AN APPLI- CATION FOR A CITY OF HUTCHINSON CHAMBER OF COMMERCE DIRECTORY SIGN After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5818 entitled Resolution Authorizing the Filing of an Application for a City of Hutch- inson Chamber of Commerce Directory Sign. Motion carried unanimously. (e) RESOLUTION NO. 5819 - RESOLUTION AUTHORIZING THE FILING OF AN APPLICA- TION FOR A GRANT-IN-AID FROM THE MINNESOTA HISTORICAL SOCIETY After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5819 entitled Resolution Authorizing the Filing of an Application for a Grant -In - Aid from the Minnesota Historical Society. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MONTHLY FINANCIAL REPORT - NOVEMBER 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED NOVEMBER 18, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED DECEMBER 1, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO SELL CARDS FOR DEAF MUTES IN HUTCHINSON BUSINESS STORES (DEFERRED FROM 11-23-76 MEETING) After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request to sell cards for deaf mutes. Motion passed unanimously. (b) CONSIDERATION OF RECOMMENDATION OF BIDS DEFERRED FROM SPECIAL MEETING OF DECEMBER 10, 1976 -5- Council Minutes, December 14, 1976 1. SIREN SYSTEM 2. VAN/BUS Administrative Assistant Fleetham reported that it was the staff's recommendation that Weber & Troseth, Inc. of St. Paul, Minnesota be awarded the bid for the siren system at a total cost of $14,847.34. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to authorize the awarding of bid to lowest responsible bidder and authorize City Clerk and Mayor to enter into contract with Weber & Troseth, Inc. Motion passed unanimously. Inasmuch as the Burns Manor Nursing Home Board does not have a recom- mendation at this time, Alderman Westlund requested that action on the bids for the van/bus be deferred. Administrative Assistant Fleetham reported that the specifications for the radio system had been sent to Mr. John DuBois, a communica- tions consultant, for review and that we should be hearing from him within the next few days. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT: 1. HAROLD L. MOLLS 2. FLORIAN THODE 3. CURTIS W. PAULSEN 4. JAMES W. HANSON 5. GILBERT BOLDT 6. DOUGLAS YERKS AND VERDIE J. CHRISTENSON After discussion, it was moved by Alderman Westlund, seconded by -Alder- man B. Peterson, to approve the applications. Motion passed unanimously. (b) CONSIDERATION OF FUNDING THE 1977-78 ACTION GRANT FOR THE MC LEOD COUNTY CRIMINAL INVESTIGATION UNIT Police Chief O'Borsky appeared before the Council and introduced Neil Alderson and Larry Goga from the McLeod County Criminal Investigation Unit. Mr. Goga presented a statistical report on the grant and asked for financial support from the City of Hutchinson for the final portion of the three year grant. Alderman Haag raised a question as to whether one person would be suf- ficient to operate the unit. Mr. Goga replied that the work is pick- ing up but there would only be enough work for one or 1-1/2 person. Council Minutes, December 14, 1976 After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the funding and adopt Resolution No. 5821 entitled Resolution of Participation. Motion passed unan- imously. (c) CONSIDERATION OF IDENTIFICATION OF PROPERTY FOR ACQUISITION BY COM- MUNITY DEVELOPMENT PROGRAM Mayor Black called upon Community Development Director Pauley to present a report of the property to be acquired. Mr. Pauley pointed out that there are three actions required before this one property can be purchased. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the acquisition of property., Motion passed unanimously. (d) CONSIDERATION OF AUTHORIZATION TO ENTER INTO CONTRACT WITH ROY FRENTZ AND CO. FOR APPRAISAL SERVICES After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve entering into contract with Roy Frentz and Co. Motion passed unanimously. (e) CONSIDERATION OF AUTHORIZATION TO ENTER INTO CONTRACT WITH CRS AND ASSOCIATES FOR REVIEWER SERVICES After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to approve entering into contract with CRS and Associates. Motion passed unanimously. (f) CONSIDERATION OF REQUEST OF HOSPITAL BOARD TO ADVERTISE FOR BIDS FOR AN AMBULANCE Alderman Haag reported that the hospital now owns a 1971 and 1969 model ambulance. Inasmuch as the 1969 model is reaching a question- able status and no longer meets certain requirements, the Hospital Board would like to replace it. The hospital has the funds to pur- chase a new van -type ambulance for $18-20,000. After discussion, it was moved by Alderman Haag, seconded by Alder- man Westlund, to authorize the preparation of specifications and authorize advertisement for bids for an ambulance. Motion passed unanimously. (g) CONSIDERATION OF REQUEST FOR CIGARETTE LICENSE APPLICATIONS After discussion, it was moved by Alderman K. Peterson, to approve unanimously. -7- Alderman B. Peterson, seconded by the applications. Motion passed Council Minutes, December 14, 1976 (h) CONSIDERATION OF QUOTATION FOR PUBLIC OFFICIALS' LIABILITY INSURANCE Administrative Assistant Fleetham commented briefly on the insurance quotation and recommended that it be rejected because of the cost. After discussion, it was moved by Alderman Haag, seconded by Alder- man B. Peterson, to reject the quotation. Motion passed unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham commented that Viola Hoecke had called him regarding the Luce Line Trail. She suggested that the trail be turned into a road. Also, she was concerned about more parking space for City employees. The invoice for the sound system in the Council Chambers was received and is higher than originally agreed to. Administrative Assistant Fleetham reported that Mr. Gander had given the Council the option of accepting the initial amount or approving the actual cost. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the actual cost of $945.20 to install the sound system. Motion passed unanimously. (b) COMMUNICATIONS FROM MAYOR Mayor Black commented on the recent resignation of Hazel Baseman from the Housing and Redevelopment Authority Board and asked for ratifica- tion of the appointment of Mrs. Mary Keith to fill the unexpired.term. It was moved by Alderman Westlund, seconded by Alderman Haag, to con- firm the appointment of Mrs. Mary Keith. Motion passed unanimously. Mayor Black appointed five additional members to the Downtown Study Committee. They are: Lloyd Torgrimson, Don Abbott, Tom O'Connell, Bob Stearns, and Bob Otte as Ex -Officio representing the Chamber of Commerce. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund reported on the transportation system and recommended a modification of senior citizen fare. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to change the fees for senior citizens. Motion passed unanimously. -8- .11 Council Minutes, December 14, 1976 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion passed unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:00 P.M. on motion by Alderman Haag, seconded by Alder- man B. Peterson. Motion carried unanimously. -9- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 14, 1976 Mayor Black called the meeting to order at 4:08 P.M. with the following mem- bers present: Aldermen Westlund, B. Peterson, Haag, and R. Peterson in addi- tion to Mayor Black. Also present were: Administrative Assistant Fleetham and City Attorney Schantzen. Mr. Philip Graves, Hospital Administrator, presented the recommendations from the Hospital Board for the Medical Office Building. The new clinic will cover approximately 15,000 square feet and will be occupied by the doctors of the Hutchinson Medical Center (70%), Dr. Russell Thompson, Willmar ophthalmologist (8%) and some hospital facilities, with room for future expansion. Mr. Graves reported that the group of pharmacists has changed its mind about leasing that portion of the facility. At the present time the space allowed for the pharmacy will be left vacant, which covers about 6% of the area, The bond proceeds will provide a reserve to provide space for satellite doctors. Two specialists are willing to share facilities if three other physicians can be found agreeing to each spend one day a week in Hutchinson. An agreement has been reached for the leases with Dr. Russell Thompson (10 years) and the Medical Center (22 years). The Medical Center will pay $81,300 per year for costs of operation and debt service. Dr. Thompson will pay $12,000 a year. Mr. Graves told the Council that the financial arrangements should make the facility self-sustaining. Some problems were encountered with the contractors and sub -contractors because of union wages, but these differences have been resolved. Mr. Graves presented the Hospital Board's recommendation to the City Council to sign the leases, issue the bonds, and award the contracts. Mayor Black remarked that there are some things about the plan that he has res- ervations about, but on the whole it is a good project and for the best inter- est of the community. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adop: Resolution No. 5845 entering into lease agreements inanimouslinson Medical Center, Inc. and Dr. Russell Thompson. Motion passed y• A motion was made by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5846 calling for the issuance of bonds in the amount of $1,000,000 for the construction of the Medical Office Building. Motion passed unanimously. A I Council Minutes, December 14, 1.976 It was moved by Alderman Haag, seconded by Alderman Westlund, to waive read- ing and adopt Resolution No. 5847 awarding bids to General Contractor Adolph - son -Peterson of Minneapolis for $464,300; Sub -Contractor Krasen Plumbing and Heating for the mechanical work for $173,832; and Sub -Contractor A&B Electric for the electrical work for $75,250. Motion passed unanimously. There being no further business, a motion was made to adjourn at 4:37 P.M. by Alderman K. Peterson, seconded by Alderman Haag. Motion unanimously passed. -2- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 28, 1976 Mayor Black called the special meeting to order at 12:10 P.M. with the following in attendance: Aldermen B. and K. Peterson in addition to the Mayor. Absent were Aldermen Westlund and Haag. Also present was City Engineer Priebe. Mayor Black dispensed with reading Publication No. 1884 calling for bids on a garage at Burns Manor Nursing Home. The one bid received from Richard Larson Construction Co. was then opened. Included were plans, a cashier's check for $678.50, and a total bid of $6,785.00 for a 26' x 28' framed garage. The price does not include paint- ing of the structure. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to defer the bid and refer it to the Burns Manor Board for review and consideration. Motion carried unanimously. There being no further business, the meeting adjourned at 12:17 P.M. by motion of Alderman K. Peterson, seconded by B. Peterson. Motion unani- mously carried. 3 0 n �l (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: December 20, 1976 --------------- TO: City Council -------------------------------- FROM: City Engineer -------------------------------- SUBJECT: M.S.A. Traffic Counts -------------------------------- The State Highway Department is now providing traffic count services on our Municipal State Aid Street System. The count will be taken every five (5) years. They made their first count in 1975 and are prepared to submit -the billing, however, we have no record of a resolution being passed for said services. I therefore request you consider the attached resolution. The cost for this service will be $830.00 which is less than we could do the work for, due to our limited equipment for said work. Respectfully submitted, CITY OF HUTCHINSON X vim. Marlow V. Priebe City Engineer ns Attach. G RESOLUTION NO. 5822 AUTHORIZATION TO REQUEST AND OBTAIN FROM MINNESOTA DEPARTMENT OF TRANSPORTATION NEEDED TRAFFIC COUNTS ON CITY MSA STREET BE IT RESOLVED, that pursuant to statutory authority, the City Engineer for and on behalf of the City of Hutchinson is hereby authorized to request and obtain from the Minnesota Department of Transportation, the needed 83 traffic counts on the City's Municipal State Aid Street System; for which payment will be made by the City of Hutchinson upon receipt of verified claims from the Commissioner of Highways. Adopted by the City Council this 28th day of December, 1976. ATTEST: Joleen R. Runke Assistant City Clerk D. J. Black Mayor City of Hutchinson 1977 Community Development Block Grant Preapplication December, 1976 Hutchinson, Minnesota AMB Anereval Na_ *16 -m-sw - FEDERAL ASSTS i AItICE z. APPA. a NUMBER y, STATE a. HUMBER cANrs APPLI- AIPPucA. TION IDENTI- 1. OPE Ig P.4EkPPLCATiCtd ►. DATE b. DATE Year month day ACTION s• tr o t U .,�PL..,,T.t'Y CATION Year month day 19 FFER ASSIGNED 19 (Mark a Ej NOTIFIC.1110N C•,'- iMTENT (Opti baa) -CRT Lave 11E. OF FEDEP.AL AVON Blank 4. LEGAL APPLICANT/RECIPIENT 5. FEDERAL EMPLOYER IDENTIFICATION NO. a. ApDiresnt Hems : City of Hutchinson 41-600-5253 h. Organization Unit C. SIMI/P.O. edit 37 Washington Avenue West PRO, a. NUMBER I A 4 • 12 1 9 b. TITLE d. city Hutchinson a, county ; McLeod GRAM t. Minnesota it. ZIP Code: 55350 (FromState Ped@raF CDBG h. Contact Person (Name Donald F. Pauley C44&9) Non -Metropolitan 6e telephone No.) 612 879-2311 'Discretionary 7. TITLE AND DESCRIPTION OF APPLICANT$ PROJECT & TYPE OF APPLICANT/RECIPIENT 1. Property Acquisition - Acquisition and demolition A -State H -Community Action A[mq e-InUrststa I-Hrther Educational Institution C-Sub:tate of blighted or substandard structures. J_ Irrdiu Tribe District K -Other (specify): 2. Displacee Relocation - Assistance and payment D-Cnunty E -City of benefits to displacees. csS`pha�°;1 Puttee 3. Home Rehabilitation Loans and Grants. District New appropriate letter E 4• TYPE OF ASSISTANCE 4. Code Enforcement - Flexible code enforcement for residential structures. A-Yado Grant D -Income s•sspplemental Grant E -Other Rnler appro. C -Lose priate letter($) 1(L AREA OF PROJECT IMPACT (blames of cities. counties, 11. ESTIMATED NUM- 12. TYPE OF APPLICATION States, etc.) .gBER OF PERSONS ENNVITpiNG A-N@w C-R$rision E-Augmalatlon S-Rartewl p�oatinuatioa City of Hutchinson All t of 8 6U0 Sistt1 appropr(st" letter 13. PROPOSED FUNDING 14. CONGRESSIONAL DISTRICTS OF: 1S. TYPE OF CHANGE (For Ito or Its) A-Imcresm Dollen F-O"M (Speevy) r S -Decrease Dollars a. FEDERAL = ,00 s. APPLICANT b. PROJECT b. APPLICANT 00 Second Second .-Intron. Duration D -Decrease Durstioa E-Canaiistlsm is. STATE 16. PROJECT START 17. PROJECT Fa Year month day DURATION )eater appro• d. LOCAL 00 19 ilontM prate letter (@) o. OTHER •00 18. ESTIMATEDSUBMIDATED TOO Year 'Month day 19. EXISTING FEDERAL IDENTIFICATION NUMBER FEDERAL AGENCY ► 19 _ _ NA }, TOTAL i_��Q ,Qp = FEDERAL AGENCY TO RECEIVE REQUEST (Hams. City. Stat", ZIP ""de) 21. REMARKS ADDED HUD Minneapolis Area Office Minneapolis, AIN 55435 1 Yff Yes p NO 22. a. To the best of my taowledgs and belief, b. It r$yulred y DMB Circular A-95 this application wn submitted, pursuant to in- No re- Reopen" data In this preapplication/application are strscttons bstata, M appropriate cinrlaghouws sod NI responses am attached: @pones attac" THE true and correct, the document has been APPLICANT CERTIFIES duly authorized by the governing lady of the applicant and the a;phcant will amply (1) Six East Regional Development Commission THAT► with attached as,canca If the tssist- w Minnesota State Plannin A enc g g y R gnu h apprarf. Is (3) 0 Q. a, TYPED NA>KL AND TITLE h SIGNATURE - a. DATE SIGMEO CERTIFYING Year month dew REPi2E• D.J. Black, Mayor 1976-12-29 SENTATIVE 24. AGENCY NAME 25. APPLICA• Year month day TION RECEIVED 19 26. ORGANIZATIONAL UNIT 27. ADMINISTRATIVE OFFICE 28. FEDERAL APPLICATION IDENTIFICATION 29. ADDRESS 30. FEDERAL GRANT - IDENTIFICATION 21. ACTION TAKEN 32. FUNDING Year month day U. Year month day "Iq 0s. AWARDED a. f�DEP.AL STARTING S 00 93. ACTION DATE ► _19 DATE 19 b. REJECTED h. APPLICA31' ,00 35. CONTACT FOR ADDITIONAL INFORMA• 36. year month day TION (Name and telephone number) ENDING - [3 a. RETURNED FOR e. STATE 00 DATE 19 AMENDMENT it. LOCAL .00 37. REMARKS ADDED d. DEFET.BED e, OTHER .00 a• WITHDRAWN f TOTAL S __00 [1 Yes f]No 38. a. in tsVag abowa acticn, any commany toc• .ed from ciewlnalimses were con- b. FEDERAL AGENCY A-95 OFFICIAL s,d.red. if sFv;cy rss.oraa is dee under rrovrs.aia of Past 1. OMB Grcular M95. (Name and telephone a&) FEDERAL AGENCY It has beer or is bung rode. A-95 ACTION 424-101 STANDARD FORM 424 PAGE 1 (10-76) R +(b@d br GSA. Fed" Matsapement Cireuiar F4 -r U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BUDGET A Xm ORIGINAL ❑ AMENDMEN B. APPLICATION NO. C. NAME OF APPLICANT City of Hutchinson p PROGRAM YEAR FROM: TO: LINE NO. E. PROGRAM ACTIVITY AMOUNT FOR HUD USE ONLY 1. ACQUISITION OF REAL PROPERTY 70,000 2. PUBLIC WOOKS, FACILITIES, SITE IMPROVEMENTS 3, CODE ENFORCEMENT 25.000 4. CLEAR ANCE,DEMOLITION, REHABILITATION 15,000 5. REHABI LITATION LOANS AND GRANTS -1-0-02000 6. SPECIAL PROJECTS FOR ELDERLY AND HANDICAPPED 7. PAYMENTS FOR LOSS OF RENTAL INCOME B. DISPOSITION OF REAL PROPERTY 9. PROVISION OF PUBLIC SERVICES 10. PAYMENT OF NON-FEDERAL SHARES 11. COMPLETION OF URBAN RENEWAL/NOP PROJECTS 12. RELOCATION PAYMENTS AND ASSISTANCE 30,000 13. PLANNING AND MANAGEMENT DEVELOPMENT i 14. ADMINISTRATION 35,000 15. CONTINUATION OF MODEL CITIES ACTIVITIES 16. SUBTOTAL /Sum of Lines I thru 151 275,000 17 CONTINGENCIES ANO/OR UNSPECIFIED LOCAL OPTION ACTIVITIES (Not to exceed 10% of line 16) 25,000 16. TOTAL PROGRAM ACTIVITY COSTS {Sum of Lines 16 end 17) 300,000 LINE NO F. RESOURCES FOR PROGRAM ACTIVITY COSTS , 1. ENTITLEMENT OR DISCRETIONARY AMOUNT 2, LESS DEDUCTIONS 3 ENTITLEMENT/DISCRETIONARY AMOUNT FOR PROGRAM ACTIVITIES (Line 1 minus 2) 4. PROGRAM INCOME 5. SURPLUS FROM URBAN RENEWAL/NDP SETTLEMENT 6. LOAN PROCEEDS 7. REPROGRAMMED UNOBLIGATED FUNDS FROM PRIOR PROGRAM YEAR B. TOTAL RESOURCES FOR PROGRAM ACTIVITY COSTS (Sum ofLines3.7) I ❑ Check box ljcosts Include Indirect costs which require approval Of a Cott allOcddOn Plan as required by Federal Manogement ClrmWer 74.4. EDITION OF 1a7A lit nncna crc HUD -7016.5 111 -79) 4 GPO- t976-60 506/ 850 RESOLUTION NO. 5820 RESOLUTION AUTHORIZING FILING OF PREAPPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT WHEREAS, the Housing and Community Development Act of 1974 established the Community Development Block Grant program to provide communities with financial assistance to provide better housing, improve living conditions, and encourage economic opportunities primarily for persons of low and moderate income, and WHEREAS, the City of Hutchinson has established a goal to provide safe and adequate housing for all citizens through the maintenance of a safe and healthy supply of housing, the development of a diversity of housing to meet the needs of all income groups, and the elimination of potential sources of deteriorated housing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That a Preapplication be made to the Department of Housing and Urban Development for a Community Development Block Grant in the amount of 300,000 for the purpose of property acquisition, code enforcement and home rehabilitation. 2. That the Community Development Director file said pre - application with the Minneapolis -St. Paul Area Office of the U.S. Department of Housing and Urban Development, provide additional information, furnish required documents and act as authorized correspondent of the applicant. 3. That the proposed program is in accordance with the City's Community Development Plan and that should said grant be awarded, the applicant will implement a designated program as approved by the U.S. Department of Housing and Urban Development. 4. That the City has made every effort possible to insure citizen participation in an effort to provide citizens the opportunity to participate in the development of said preapplication. 5. That the City has met the requirements of OMB Circular A-95 by submitting this preapplication to the Six East Regional Development Commission and the Minnesota State Planning Agency for proper clearinghouse review. Adopted by the City Council of Hutchinson, Minnesota this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen Runke Assistant City Clerk COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DISCRETIONARY GRANT PREAPPLICATION CITIZEN PARTICIPATION CERTIFICATION Pursuant to Section 570.303(e)(4) and Section 570.402(g), the applicant hereby certifies and assures that prior to the submission of the preapplication, the applicant has: a. Provided citizens with adequate information concerning the amounts of funds available for the proposed community development and housing activities, the range of activities that may be undertaken, and other important program requirements; b. informed citizens of the maximum discretionary grant for which the applicant may apply, the criteria for selection of preapplications, and that the number of preapplication submitted may substantially exceed the number of applications that may ultimately be approved from the available funds; C. held at least two public hearings to obtain the views of citizens on community development needs; and d. provided citizens with an adequate opportunity to articulate needs, express preferences about proposed activities, assist in the selection of priorities, and otherwise to participate in the development of the preapplication. Signature Date Mayor Title City of Hutchinson Unit of Government A. Program Narrative Introduction During the past three and one-half decades, the City of Hutchinson has grown at an amazingly rapid rate of 30% every ten years. This rapid growth has meant that the City has concentrated all of its financial resources into providing those public services required to support such expansion. Private monies have also been geared primarily towards providing for the growth in population and the services required by such growth. Unfortunately, by concentrating all resources towards satisfying certain needs others are sure to be neglected. In the case of Hutchinson, the need most sorely neglected has been that of the decline in the quality of housing within the older section of the City which are predominantly occupied by low and moderate income families. This area has been designated Hutchinson's Community Development Di$trict. It is the wish of the City of Hutchinson to address this problem through a multi- phase program. However, an already large tax burden makes local financing of such a program an impossibility. Therefore, the City is seeking federal assistance to finance a program to revitalize this deteriorating neighborhood by acquiring and demolishing substandard structures, providing home rehabilitation loans and grants, and developing a flexible code enforcement program. 1. Property Acquisition a. Needs and Objectives Need - Arrest the decline of the Community Development District by acquiring and demolishing substandard or blighting structures. Objective - Remove structures which provide a negative influence to the maintenance of housing in the Community Develop- ment District. Provide sites suitable for the construc- tion of single or multiple family housing units which will aid in the expansion of low and moderate income 3 housing and aid in providing the impetus to rehabilitating existing structures. b. Description of Project and Cost The property acquisition project would remove substandard or blighting structures from the Community Development District with concentration placed on those areas where one or two structures can be removed from an otherwise structurally sound residential area. By removing these negative influences, it is hoped that the other property owners will begin to "want" to maintain their property. Relocation assistance would be provided to persons and/or businesses housed in acquired properties. After acquisition, the site would be cleared, necessary improvements made and then sold at little or no cost to a developer who guarantees that the site will be made available to low and moderate income families at a price or with financing to make it affordable. Acquisition of real property - $70,000 Clearance and demolition - 15,000 Relocation payments - 30,000 Administration - 10,000 TOTAL -$125,000 c. Benefits to Low and Moderate Income Residents There will be two benefits to low and moderate income residents resulting from this project. An indirect benefit which will be principally felt by low and moderate income persons will be the removal of structures having a blighting effect on the neighborhood. The directly and exclusive benefit will be that the land will be resold to low and moderate income residents only and that the new housing constructed on the site will be priced or financed so as it is affordable by these persons. d. Expansion or Conservation of Housing Stock This project is necessary for both the expansion and conservation of low and moderate income housing stock. The removal of blighted or substandard structures will eliminate some of the causes of the spread of deterioration in the Community Development District. Replacing it with new housing will give witness to the fact that the older portion of Hutchinson is not "dying". Thus, low and moderate income housing stock has been expanded through the construction of new, "affordable" housing and conserved by way of setting the stage for home rehabilitation with private and/or public financing. Low and moderate income housing improvements cannot occur without this activity for two reasons. First, private investment will not occur without public funds being used to provide the cleared land. Also, private investment in low and moderate income housing will not occur without some impetus being provided to encourage such investment, namely, provision of low cost land. Second, housing will not improve within the Community Development District as long as the source of deterioration remains. Removal of the blighting influence will encourage the upgrading of existing housing. 2. Home Rehabilitation Loans and Grants a. Needs and Objectives Need - Arrest further deterioration of housing in the Community Development District by providing financing of home re- habilitation to low and moderate income homeowners and other technical assistance. Objective - Establish a Home Rehabilitation Program that will provide a broad spectrum of assistance to low and moderate income homeowners wishing to rehabilitate their housing units. Such assistance will take the form'of the following: -Financial assistance in the form of low interest loans and outright grants. -Coordination with local financial institutions to establish MHFA Rehabilitation Loan Programs. -Technical assistance to property owners wishing to make their own repairs. -Counseling for homeowners needing other assistance. -Workshops and brochures on home repairs and energy conservation. b. Description of Project and Cost The project calls for the establishment of a Home Rehabilitation Program to be administered by a "House Doctor." The "House Doctor" would be an advocate for housing maintenance with his activities concentrated in the Community Development District. The "House Doctor" would be responsible for developing and coordinating the various activities necessary for a successful Home Rehabilitation Program. Such activities will include: -Development of a Home Rehabilitation grants and loan program designed exclusively to assist low and moderate income homeowners. -Coordination with local financial institutions to promote other Home Rehabilitation Loan Programs such as MHFA or Farmers Home Administration. -Development of a Section 8 Existing Program to encourage the rehabilitation of rental properties. -Provide technical assistance to homeowners wishing to do their own work. -Assist homeowners in designing work programs and securing contractors. -Development of Home Improvement Workshops and brochures to encourage home improvement. By developing a program which makes it easier for the homeowner, especially the low and moderate income homeowner to undertake home improvements, it is hoped that 25 to 30 homes could be rehabilitated with Community Development funds. Project costs are: Loans and Grants - $100,000 Administration - 20,000 TOTAL $120,000 c. Benefits to Low and Moderate Income Families The Home Rehabilitation Program will be geared to exclusively benefit low and moderate income families especially in the area -of loans and grants. The eligibility guidelines will be designed in such a way that only these two income groups could qualify. The other activities undertaken by the Home Rehabilitation Program will be designed to address the needs of the low and moderate income families within the Community Development Area, but will hopefully have a "ripple" effect on the remainder of the community. d. Expansion or Conservation of Housing Stock This project is necessary for the conservation of low and moderate income housing stock to take place. The majority of deteriorating housing in the Community Development District is occupied by this income group. These people cannot afford to move from this housing to that of better quality nor can they afford to repair that which they occupy. As a result, these units, which are basically sound, continue to deteriorate until they are unoccupiable and the housing stock continues to decrease. The Home Rehabilitation Program will provide these homeowners with,the assistance that is necessary for them to improve their homes, thus con- serving housing stock occupied by low and moderate income families. 3. Flexible Code Enforcement a. Needs and Objectives Need - To begin a program whereby homeowners are notified of unsafe or hazardous conditions in their housing unit. Objective - Establish a Flexible Code Enforcement Program that will aid in slowing or stopping the deterioration of housing in the Community Development District. b. Description of Project and Cost Hutchinson's Flexible Code Enforcement Program would work hand -in -and with the Home Rehabilitation Program. Initially, an extensive Community Education Program will be undertaken to downplay the "horror stories" that usually accompany the words, "Code Enforcement." In reality, the Flexible Code Enforcement Program will be a voluntary program with the use of peer pressure to encourage reluctant ownersof substandard property to allow an inspection to be made. During the voluntary inspections, the inspector will place emphasis upon hazardous or potentially hazardous conditions rather than a simple lack of maintenance. When violations are identified maintenance, not new construction standards, will be used as the guide in determining what needs to be done. After the inspection is completed, the homeowners will review the report with the inspector and should it be needed, information regarding financial assistance will be given. At all times, emphasis will be placed on receiving the cooperation of the homeowner. Forcing home maintenance through a tough code enforcement program will be an ineffective and bitter medicine. Program cost of $30,000 is limited to staffing, community education costs, and administration. c. Benefits to Low and Moderate Income Families Low and moderate income families will principally benefit from this project as primary emphasis will be placed on inspecting those homes identified as deteriorated in a recent windshield survey of housing units. As these units are predominantly occupied by low and moderate income persons, they will be the first to immediately benefit from the program. Also, the Flexible Code Enforcement Program will take place in the Community Development District only where the low and moderate income families in Hutchinson are concentrated. d. Expansion or Conservation of Housing Stock It is an unfortunate fact of life that some people will neglect to maintain their home or such assistance until it is too late. In most cases this lack of action results from a lack of understanding what maintenance is needed or refusing to ask for assistance and most frequently occurs among the low and moderate income groups. The Flexible Code Enforcement Program will provide the means for educating the people that home maintenance is simple and assistance is painless thus aiding in conserving existing housing stock occupied by low and moderate income families. 11 B. 1976 Community Development Program Reports 1. Status Report Hutchinson's 1976 Community Development Block Grant consists of three basic areas of activity plus program administration. In order to effectively report on program status, each activity area will be reported on separately. Property Acquisition and Relocation Hutchinson's 1976 Community Development Program called for the acquisition and demolition of blighted properties in the near downtown residential area, relocation of occupants and preparation of site for sale. These sites would then be made available for the construction of new housing. The City has entered into contracts for appraisal and reviewer services and is presently negotiating the purchase of some of the property which has been identified for acquisition. Also, the staff of the Community Development Department has developed and received approval for the use of informational packets for program displacees. Home Rehabilitation As indicated in our grant application, we proposed to develop a Home Rehabilitation Program providing a wide spectrum of services other than financial assistance. Our first step besides developing program guidelines for financial assistance was to employ a "House Doctor" who was experienced in the construction field and capable of providing residents of the Community Development Area with technical assistance. Having accomplished these short term goals, we have attacked the problem of deterioration of housing units with great vigor. The following is a list of the types of assistance or other programs being offered by the Community Development Program through the office of the House Doctor. a. Financial Assistance - Community Development funds are used to provide outright grants or subsidize bank loans to qualified residents of the Community Develop- ment Area. In addition, two local banks have received $40,000 each in funds from the Minnesota Housing Finance Agency (MHFA) for low interest loans and the City of Hutchinson is administering $23,900 in MHFA Grant money under a sub- contract with the Six East Community Action Agency. Thus, the City of Hutchinson has been able to receive commitments for $149,900 in funds to be used for Home Rehabilitation. The House Doctor is also coordinating with FHA, VA and FmHA to provide assistance to homeowners not eligible under programs offered by or through the City, but are still in need of assistance. b. Technical Assistance - The office of the House Doctor has also addressed the issue of technical assistance as a means for aiding residents of the Community Development Area. The House Doctor aids homeowners in determining what type of work needs to be performed, obtaining bids from contractors or advising the homeowner on how best to perform the work and the best way to finance the work if the homeowner needs financial assistance. A series of Simple Home Repair Workshops have been developed which will be conducted by local contractors and businessmen. These workshops will cover areas where homeowners will be able to perform repairs with a minimum number of tools and to provide information regarding systems, e.g. heating and air conditioning, that everyone should be familiar with. All workshops will be provided at no charge and made available to anyone wishing to attend. With the emphasis on energy conservation, we have made an effort to encourage homeowners to make energy conserving improvements to their homes. In an effort to highlight the need for insulation, weatherstripping, etc. the City of Hutchinson has sought and received the cooperation of the Minnesota Energy Agency (MEA). During the winter months Hutchinson will participate in a thermography project, at no cost, sponsored by the MEA. The infrared aerial photographs resulting from this project will be displayed throughout the City as a visual means of emphasizing energy conservation. Our efforts will go one step further in the Community Development Area with individual homes being identified and the occupants being personally advised of the results of the project. Finally, the past few months have revealed that some new homeowners are con- tacting us for financial assistance to repair conditions they were not aware existed at the time they purchased the property. As a result, the House Doctor has obtained from HUD and is distributing to prospective homeowners copies of the "Home Buyers Information Kit". This kit aids these people in deter- mining what to look for when buying a home and what their monthly mortgage payments should be. Planning and Management Development The Planning and Management Development portion of Hutchinson's Community Development Program called for a Housing Study and Community Development Management Plan Study being performed. CRS and Associates has been contracted with for the Housing Study which is presently in progress and will be completed by April of 1977. CRS and Associates is also performing the Community Development Management Plan Study which will also be completed by April of 1977. Program Administration The administration of Hutchinson's Community Development Program is conducted by the Community Development Director. In response to the information specifically requested, our records show the following: 1. Amount of Grant - $338,000 2. Funds Expended - $22,000 3. Funds Obligated - $60,000 4. Number and Type of Third Party Contracts 2 - Planning Consultants 2 - Appraisers 5. Amount of Other Funds Provided - MHFA Loans - $80,000 MHFA Grants- $23,900 6. Status of Environmental Reviews - Completed and certified to HUD on August 16, 1976. Grant conditions removed on September 8, 1976 7. Status Design and Engineering Studies - None are being performed 8. Actions in Response to HUD Monitoring - No monitoring has occurred. 2. Implementation of Housing Assistance Plan Hutchinson's Housing Assistance Plan established goals for construction and rehabilitation of rental units and single family homes. New Construction At the present time, the City of Hutchinson and the Hutchinson Housing and Redevelopment Authority are assisting a private developer with the packaging of a 51 unit, Section 8 project which has received preliminary approval from the Minnesota Housing Finance Agency. Consideration is also being given to the acquisition of a site which would allow for the addition of a third tower to Park Towers, the elderly high-rise. Discussions are being held with the Housing and Redevelopment Authority, a consultant who will market the proposal and the City to determine if the project is feasible and fundable. In the area of single family homes, the City is presently negotiating the purchase of sites suitable for the construction of 2 and 3 bedroom homes. Private developers in the City have a very strong interest in this project and its development after completion of acquisition is almost assured. Rehabilitation As stated in Section B.1., the City has been able to amass a total of $149,900 in rehabilitation funds for owner -occupied and rental units in Hutchinson. The programs administering these funds are actively in operation (see attached brochure) and applications are being processed and funds being awarded. Homeowners where applicable, are also being referred to other Federal, State or local agencies for assistance in conjunction with home rehabilitation counseling whether or not home rehabilitation financing is awarded by the City. RESOLUTION NO. 5848 DESIGNATION OF DEPOSITORIES BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT the following named banks, which are authorized to do a banking business in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 3, 1977 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA upon terms and conditions following, to wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota, to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Section 118.01, Minnesota Statutes of 1945 and Section 427.01, Minnesota Statutes of 1957, and that said depositories shall pay on demand all deposits therein subject to payment on demand, and BE IT FURTHER RESOLVED: THAT the City Clerk of the City of Hutchinson is hereby authorized and directed to deposit in said banks in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED THAT a copy of this resolution be filed with the City Clerk and each of the banks so designated. Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk RESOLUTION N0. 5849 DESIGNATION OF DEPOSITORY OF CITY FUNDS FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota is hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum amount designated by law. Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk �-W-. RESOLUTION NO. 5850 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the Hutchinson Leader be designated the official newspaper during the calendar year of 1977 for the City of Hutchinson. Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk RESOLUTION No. 5851 APPOINTING CITY OFFICERS 1977 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the City of Hutchinson are made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: Assistant City Clerk Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Board of Health Board of Health Fire Marshal Assistant Fire Marshal City Engineer Superintendent of Park and Street Superintendent of Recreation Superintendent of Water and Sewer Superintendent of Liquor Store Building Official Community Development Director and Planning and Zoning Administrator Joleen R. Runke Dean O'Borsky Eric Smith George Field Lloyd Schlueter Wes Abram Dr. George Smith Dr. Robert Hegrenes Dr. Thomas Kleinkauf Wesley Greve Myron Johnson Marlow V. Priebe Fred Roberts Roderick Keith Finley Mix Gerald Fisher Elden Willard Donald F. Pauley Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: &O—leen R. Runke Assistant City Clerk RESOLUTION NO. 5852 APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT Milton D. Schantzen be appointed as City Attorney at a retainer fee to be determined for routine legal work of attending Council meetings, reviewing minutes, work on resolutions and ordinances, and attending public hearings and other usual and ordinary legal services. Matters such as appearances in District Court, condemnation proceed- ings, appearances before administrative agencies and other services not usually conducted in the normal course of City business will be billed as extra legal services. Adopted -by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk RESOLUTION NO. 5853 ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1977 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson will enter into agreement with the Crow River Regional Library for a period of one year beginning January 1, 1977. Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk RESOLUTION NO. 5854 AGREEMENT WITH THE STATE TRANSPORTATION DEPARTMENT TO PROVIDE ENGINEERING AND TECHNICAL SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT pursuant to statutory authority, the Municipal Engineer for and on behalf of the Municipality of Hutchinson, Minnesota is hereby authorized to request and obtain from the Minnesota Department of Transportation, needed engineering and technical services during the year 1977, for which payment will be made by the Municipality upon receipt of verified claims from the Commissioner of transportation. Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5855 MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT pursuant to Section 161.36 Subdivision 1 through 6, Minnesota Statutes, Jim Harrington, the Commissioner of Transportation be appointed as agent of the City of Hutchinson to let as its agent, contracts for the construction of portions of Municipal Streets for the year 1977, and the Mayor and Clerk are hereby authorized and directed for and on behalf of the City Council to execute and enter into a contract with the Commissioner of Transportation prescribing the terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Contract Form No. 30774" a copy of which said form was before the Council, assuming on behalf of the City all of the contractual obligations therein contained. Adopted by the City Council this 28 day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk MINUTES REGULAR MEETING - COMMUNITY DEVELOPMENT ADVISORY COMMITTEE Thursday, November 18, 1976 1. CALL TO ORDER The meeting was called to order at 7:37 P.M., with the following members present: Mildred Nelson, Arlene Zimmerman, Phyllis Hegrenes, Garey Knudsen, Russ Meade, and Leslie Smith. Members absent were Reverend Thor Skeie, Reverend Walter Marth, Paul Yancey, Bruce Peterson and Harriet Emans. Also present were House Doctor Homer Pittman, Bob Otte, Chamber of Commerce Executive Vice President, Jean Lerberg, HRA Director,and Community Development Director Don Pauley. 2. MINUTES The minutes of the regular meeting on October 21, 1976 and the special meeting on November 4, 1976 were approved as read. 3. REVIEW OF 1976 GRANT APPLICATION Community Development Director Pauley went over the 1976 Grant application, concentrating on specific areas of -importance. 4. PROGRAM PROGRESS REPORTS Mr. Pauley reported the completion of the first home rehabilitation which was the roof repair job. Community Development Director Pauley suggested that the sub -committee should get together and come up with some possible sites for acquisition. It was decided to meet Tuesday morning at 8:30 A.M. on November 23, 1976. He also gave a progress report on the possible acquisition of the Wendt property. Copies were distributed of the memo November 17th along with the schedule concerning the Downtown Area Study and reported all the latest data they have come up with on the City of Hutchinson. When the survey is completely compiled, the results will be given to the Advisory Committee. House Doctor Pittman reported on the lates developments concerning the Rehabilitation program. To date they have contacted 24 people, but not all have qualified for assistance for one reason or another. He is also now working on four Community Development Grants. 79, Community Development Advisory Committee minutes Page 2 November 18, 1976 5. PRE -APPLICATIONS FOR 1977 FUNDING Community Development Director Pauley referred the Advisory Committee members to the sheet on "Summary of Eligible and Ineligible Activities under the Housing and Community Development Act" explaining what can and cannot be done with a grant in respect to 1977 funding. He explained to the committee it was up to them whether to continue the program or not. Mr. Pauley suggested having another meeting within two weeks to discuss the pre -application for next year's funding and also set up public hearings for the community to voice their opinion on this matter. 6. ADJOURNMENT There being no further business to come before the Committee at this time the meeting was adjourned at 9:30 P.M. t MINUTES SPECIAL MEETING - COMMUNITY DEVELOPMENT ADVISORY COMMITTEE THURSDAY, DECEMBER 9, 1976 1. The special meeting was called to order at 7:20 P.M. by Chairman Yancey with the following members present: Phyllis Hegrenes, Garey Knudsen, and Leslie Smith in addition to Chairman Yancey. Members absent were: Mildred Nelson, Arlene Zimmerman, Russ Mead, Rev. Thor Skeie, Rev. Walter Marth, Bruce Peterson, and Harriet Emans. Also present was Community Development Director Pauley. 2. The first Public Hearing on the 1977 Pre -application for the Community Develop- ment Block Grant was opened at 7:21 P.M. by Chairman Yancey. Chairman Yancey read the notice of Public Hearing as published in the Hutchinson Leader on Friday, November 26, and Wednesday, December 1, 1976. Community Development Director Pauley gave a presentation as far as the guidelines for federal assistance. He distributed a handout entitled "Summary of Eligible and Ineligible Activities Under the Housing and Community Development Act - Title V and "Regulations and Requirements Which Govern Carrying Out a CDBG Program". On the flip chart, Community Development Director Pauley went over how each pre -application is scored by HUD and which areas receive higher points. Essentially, the scoring is based on how good the program is. This year the most points are weighted toward housing. Mr. Pauley asked for the Advisory Committees' response to his proposals to be included in the 1977 Pre -application Block Grant Program, which were; (a) under- take spot acquisition, (b) voluntary code enforcement, and (c) relocation and rehabilitation. He explained that code enforcement actually ties in with the Rehabilitation Program. In 1977 they are looking at an application of $250,000 to $300,000 for acquisition and home rehabilitation. Community Development Director Pauley asked the Committee where do they feel Hutchinson's needs are in providing housing, what kind of housing does this community need. There being no one else present wishing to be heard, the hearing was closed at 8:27 P.M. on motion made by Leslie Smith and seconded by Garey Knudsen. The motion carried unanimously. 3. Chairman Yancey, at 8:38 P.M., opened the second hearing on the 1977 Pre -Applica- tion for a Community Development Block Grant Program. There being no one present wishing to be heard, the hearing was declared closed at 8:40 P.M. on motion by Phyllis Hegrenes, seconded by Leslie Smith, and carried unanimously. i Minutes, Advisory Committee December 9, 1976 Page 2 Mr. Pauley asked for another special meeting of the Advisory Committee at 8:00 A.M. on Thursday, December 16, 1976 to review and approve the 1977 Pre - application for the Community Development Block Grant Program. Also at that time there will be grant applications for assistance to be reviewed by the Committee. 4. There being no further business to come before the Committee at this time, the meeting was adjourned by Chairman Yancey at 8:45 P.M. i e MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, NOVEMBER 16, 1976 1. CALL TO ORDER Chairman Tom Cone called the meeting to order at 7:35 P.M., with the following members present: Bruce Peterson, Laurel Olson, Clint Tracy, Ken Gruenhagen, and Marlin Torgerson in addition to Chairman Cone. Members absent were: Thor Skeie. Also present were City Engineer Priebe, Administrative Assistant Fleetham, and Community Development Director Pauley. 2. MINUTES On motion by Clint Tracy, seconded by Ken Gruenhagen,the minutes of the regular meeting on October 19 and the two special meetings on October 20, and November 9, 1976 were unanimously approved. 3. PUBLIC HEARINGS (a) AMENDMENT OF SECTION 8.10 B, PLANNED DEVELOPMENT DISTRICT, OF THE ZONING ORDINANCE At 7:38 P.M. the hearing was declared open by Chairman Cone. Community Development Director Pauley explained the amendment and went over briefly the staff recommendations. After great discussion, it was decided by the Planning Commission Committee to postpone any action for 30 days. There being no one present wishing to be heard, the hearing was continued to the next regular meeting on motion by Clint Tracy., seconded by Laurel Olson, and carried unanimously. (b) CONSIDERATION OF PROPOSED AMENDMENT TO ZONING ORDINANCE SECTION 10.02, SCHEDULE OF REQUIRED OFF-STREET PARKING AND LOADING SPACES -ELKS CLUB At 7:50 P.M. Chairman Cone declared the hearing open. Community Development Director Pauley read the proposed amendment. Pat Flynn - Attorney representing the Elks Club. McGraw Law Offices He gave the background information and Hutchinson, MN the reason for their new pursuit of action and their wish to create a new classification., They do not feel a club such as the Elks should be treated the same as other clubs, because they are not in the business of filling up the hall every night. The Elks would like to create a new parking lot, tear down that old n �i Planning Commission minutes, November 16, 1976 Page 2 building, in turn making it more sightly. They have made the suggestion for the Elks and other clubs of 1 space for every 200 sq. ft., however, they could live with 150 sq. ft. rather than the proposed 200. With respect to load- ing, the Elks is not open when trucks are unloading. He also stated the Elks would not rent out for others services, rent for themselves, maybe rent 1 or 2 times a month at a maximum. The existing parking space totals 49 with an additional 13 on Jefferson which they will lose when curb and gutter comes in. Community Development Director Pauley stated Gold Bond and the Laundromat will be counted in on the parking. City Engineer Marlow Priebe stated eventually curb and gutter would be'proposed. There has to be parallel parking outside downtown area or state won't fund it. He went on to say the ordinance does not allow on -street parking as off-street parking. Pat Flynn McGraw Law Offices The Elks Club made an attempt to lease the railroad property but they were asking too much. Community Development Director Pauley, in referring to the memorandum, stated the Elks Club is far below 40,000 sq. ft. City Engineer Priebe mentioned that parking across from the property in question could be considered as adjoining. Pat Flynn McGraw Law Offices - One problem they have is that there is no adjacent land, they are unable to obtain additional land. Mr. Pauley asked Mr. Flynn how many people there would be when the building was in full use. Pat Flynn - He stated they could squeeze in 250, McGraw Law Offices but that wasn't to likely because it would be so crowded. After remodeling, the existing large room would be reduced 30 to 40%. Bruce Peterson, Commission member, asked, on the average, the number of people at the Elks Club on a meeting night. Mr. Swanson President of Elks Club - Stated 50 people, at the maximum, at a meeting. Mr. Peterson then asked what the average was on a Saturday night -for a dance. Planning Commission minutes, November 16, 1976 Page 3 Mr. Swanson - He replied 100 to 125, as really maximum President of Elks Club because facilities were not equipped to handle any more. Pat Flynn - If they do have functions at Elks Club McGraw Law Offices some people won't go because of insuf- ficient parking, and they don't wish to park a long ways away•and walk. Commission member Peterson asked how much meeting room space they had. Pat Flynn McGraw Law Offices - After remodeling they would have just under 4200 sq. ft. of usable space. Administrative Assistant Frank Fleetham stated that if you extended parking for the Elks Club it would restrict the parking for other businesses. Pat Flynn - He stated he never said they couldn't McGraw Law Offices accomodate 200 people and there is no doubt the Elks could have any number of functions. They want to improve their existing facility but they can't say they will never use it in any given manner. He also felt they shouldn�t have to give a list of what they would and would not do. They's be glad to put limitations on the number of people if necessary. Clint Tracy, Commission member, mentioned he felt so far the Elks parking has not been extensive enough to bother the Wm -James Auto Inc. business. Pat Flynn - Part of the remodeling will be to take McGraw Law Offices care of their parking area, the 49 spaces. The Elks Club started with a mezzanine section then dropped it in order to com- promise. They have made all kinds of efforts to cooperate and would like some compromise from the other side in order to utilize this building. There being no one else present wishing to be heard, the hearing was declared closed on motion by Ken Gruenhagen seconded by Marlin Torgerson, at 8:25 P.M., the motion carried unanimously. Following the close of the hearing, discussion was continued by Mr. Flynn stating that they have exhausted all possible alternatives and that if they are turned down could they be given an idea as to another course of action. Mayor Black also commented on the fact that the Elks Club is already operating under a variance which they received in order to maintain operation. A motion was made by Marlin Torgerson to get the City Attorney's opinion then call a special meeting of the Planning Commission to consider a conditional variance or other action, and seconded by Bruce Peterson. The motion carried unanimously. Planning Commission minutes, November 16, 1976 Page 4 4. NEW BUSINESS (a) CONSIDERATION OF PETITION FOR ANNEXATION IN CLIFTON HEIGHTS AREA Community Development Director Pauley indicated which parties in the Clifton Heights area wished to be annexed, those being, Kable Furniture, Richard Larson Construction Company and the Velvet Coach. City Engineer Priebe gave an explanation stating there is a need for and availability for annexation. 11 After discussion, it was moved by Marlin Torgerson and seconded by Clint Tracy to recommend approval of the annexations of the aforementioned areas. Motion carried unanimously. It was also recommended by the Planning Commission to the City Council that the 7 -HI Motel and Clifton Heights be brought into the City by way of orderly annexation in the same motion. (b) CONSIDERATION OF APPLICATION FOR PLANNED DEVELOPMENT DISTRICT A representative from Korngable Architects representing Mr. Eldred Miller explained their proposal concerning when and where they plan to build, what the floor plans would look like, explained their proposal for utilities and so on. After discussion, it was moved by Marlin Torgerson and seconded by Laurel Olson to set the public hearing for the next regular meeting on December 21, 1976. Motion carried unanimously. (c) PRELIMINARY PLAT FOR LOREN'S SECOND ADDITION Community Development Director Pauley distributed the proposed plat to the members to review and gave a brief description and explanation of this preliminary plat. After further discussion, it was moved by Bruce Peterson, seconded by Laurel Olson to set a public hearing for December 21, 1976 and the motion carried unanimously. 5. COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR 4 Mayor Black commented first on the issue of the restrictions placed on non -conforming structures in that they cannot improve the existing structure more than 10% of the appraised value. The Mayor felt these limitations are more stringent than they should be. He suggested removing the restrictions on residential property in commercial zones. Community Development Director Pauley suggested a conditional use permit as a possible solution. A motion was made by Laurel Olson and seconded by Clint Tracy that the Planning Commission minutes, November 16, 1976 Page 5 City staff could draw up an amendment and set the public hearing for this amendment for Tuesday, December 21, 1976. City Engineer Pridbe and Community Development Director Pauley consulted with the Planning Commission regarding a proposal to build on the Ty Carlson property. Said property is non -conforming, however, it was annexed in after the buildings were built. After discussion by the Committee members, it was moved by Clint Tracy and seconded by Marlin Torgerson to approve the issuance of a building permit. Community Development Director Pauley asked if there were any corrections or additions to the zoning applications. There being no comments they would begin to be put to use as presented. 6. ADJOURNMENT There being no further business to come before the Planning Commission.at this time, the meeting was declared adjourned at 10:00 P.M. MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, NOVEMBER 23, 1976 1. The meeting was called to order by Chairman Cone at 12:05 P.M. Members present were: Ken Gruenhagen, Laurel Olson, Marlin Torgerson, Rev. Thor Skeie, Bruce Peterson, and Clint Tracy in addition to Chairman Cone. Members absent were: None. Also present were: Community Development Director Don Pauley, City Engineer Marlow Priebe, and Administrative Assistant Frank Fleetham. 2. Chairman Cone read the memo on the Elks Club dated November 22, 1976. Community Development Director Pauley explained the memo and what it proposed. Pat Flynn, from McGraw Law Offices representing the Elks Club, stated the Elks wish to make improvements on the existing building, the actual usable space won't change. Administrative Assistant Fleetham remarked the use of the Elks would.require a certain amount of parking. Community Development Director Pauley stated it would not be feasible to try and control the use of the Elks Club at certain times. Mr. Flynn, as he had stated at the regular Planning Commission meeting, the purpose of remodeling is for the Elks Club, but they cannot say how and when they will use it. The issue is whether or not they can use the space. In summarizing the remarks made by Administrative Assistant Fleetham, they can use the space if the use was the same as what Moehring Motors used it as because it is a non -conforming structure. Administrative Assistant Fleetham also mentioned if the Elks' use is different and more intense then they will need to have more parking spaces. Community Development Director Pauley reminded everyone that the Ordinance states you can put safeguards and conditions on a variance. Mr. Flynn stated the -remodeling was to make the room asthetically more pleasing to be in, and their purpose is not to attract outside people. Rev. Thor Skeie was concerned how other people are going to interpret the Planning Commission decision on the Elks Club issue, and the possibility of putting conditional uses on variances. Alderwoman Kay Peterson suggested to the Planning Commission that they keep in the back of their minds the purpose for the organization of a Planning Commission and a City Council. She also recommended they should keep in mind the Central Business District boundaries have partly been set arbitrarily. Mr. Pat Flynn stated the Elks wish to utilize the existing space, to take a building and improve it, therefore making it better for the Elks and the people of Hutchinson. Ken Gruenhagen asked if the Elks do not wish to restrict their business to n evenings only. ! Planning Commission minutes, November 23, 1976 Page 2 Mr. Flynn replied they are trying their best to coordinate and cooperate with the staff. The only time this situation would arise for being open other than in the evenings, would be one day a week on Saturdays. Marlin Torgerson stated the only thing holding them back is that the Elks Club is a non -conforming structure working under a variance. Pat Flynn stated he felt the Elks Club did not plan to buy then come in for a variance so they could operate, in fact they probably weren't even aware of the Zoning Ordinance ruling for the structure at the time. Administrative Assistant Fleetham reminded the Commission that they have to prove a sufficient hardship in order to award a variance. He also stated that if this is allowed, a 40% reduction in parking for the Elks Club, then others can come back with this to the Planning Commission when and if'someone else is denied. A motion was made by Marlin Torgerson and seconded by Rev. Thor Skeie, to set a public hearing for consideration of a variance request from the Elks Club on December 21, 1976. 3. There being no further business to discuss at this time, the meeting was adjourned at 12:55 P.M. (612) 879-2311 I�UT£H' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 21, 1976 --------------- TO: City Council and Planning Commission FROM: City Engineer — -------- — — — — — — — — — — — — — — — — — — — --— SUBJECT: Annexation to City of Hutchinson Attached are two letters from Mr. Clifford Betker relative to his interest in annexation of his property within and adjacent to Clifton Heights. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attachments It Eh&woodyorida 33533 Mr. Marlowe Priebe Citv Engineer Also - To Whom it Mav Concern - In reading the Hutchinson Leader and being, owner of an approximate seven acres of land to the Last of Clifton Heights and be- hind the present ground ownees seeking City annexation, I am very interested in seeing this property in the City linitW, I have paid taxes for fifteen years and gotlittle of nothing but head aches and garbage. I own access to the property three different ways and feel I could make it a worthwhile location for somethin7 good. Therefore- In support of the betterment of this outlying portion of the Cite, I Fo along; with annexation. Note: The lots in Clifton Heights were sold at such low prices as far as I was concerned so that they could more easily afford City facilities when it hhppened. I can not help the second or third purchase rs of any properties there -in. It should be annexed before costs go hightr . 2453 Sandy Lane Ehp,-lewond, Florida -- 33533 To lPiom It Mav Concerns I, in the interest o' mir sons ani' hurt' ering good hoiising in their area, do pe, -mit my son Gene to sign my name to any favor & help for improvement, or whatever, I on the followirz� r'escri—d prope-ty in Clifton i?Aif-hts-- Lot 1 and the w esterly 19 ft. of lot 2, all in dock 2, Clifton Heights according to the pap or plat t he,-eof on file and of record in office of tke RP;*ister of De -4S, McLeod County, Minn. Sincerely `Coi�rs, Clifford L. Betker To: The Honorable Council of the City of Hutchinson, Minnesota The undersigned do hereby 'respectfully petition the City Council of and for the City of Hutchinson to annex and incorporate within the boundaries of the City of Hutchinson that certain property located in McLeod County, State of Minnesota, and described as follows, to -wit: Gene Betker: All of Lot 5 except the south 10 ft. thereof and the south 35 ft. of lot 4 in block 1. All of South 50 ft. of Lot 3 and North 40 ft. of Lot 4 all in block 1 All of Lot 2 and the North 25 ft. of Lot 3 all in Block 1. Paul Betker: The West 45 ft. of Lot 4 and East 40 ft. of Lot 3 in Block 2/ All of Lot 6 and South 10 ft. of Lot 5 all in Block 1. Cliff Betker: All of Lot 1 and the West 25 ft. of Lot 2 in Block 2. 0 All property located in Clifton Heights. Said above described property is unplatted and covers an area of acres and the undersigned are /'o of the owners in number of said property. Said above described property abuts on the City of Hutchinson and attached herewith is a copy of a plat showing its location in respect to the City of Hutchinson. Three copies of said plat were attached to the copy of this petition filed with the Minnesota Municipal Comanission. Copies of this petition have been filed with the Minnesota Municipal Coodesion, the township of and the Mcleod County Auditor on behalf of the McLeod County oard of Coamnissioners. Payment of the filing fee with the Minnesota Municipal Comission has been forwarded to said commission. The undersigned feel that the annexation of said property to the City of Hutchinson will be in the best interest of the City and of the property affected and said property is so conditioned as properly to be subjected to city government. This petition is submitted in compliance with the provisions of M.S.A. 414.033 Subdivision 5. Dated this ,L_ day of w—. 19 %9'. signature authorization to be xece.tved by mail. HETI — — —— — —— _G PETITIONER'w__------ TO WHOM IT MAY CONCERN: The petition that was circulated in Clifton Heights concerning annexation to the city of Hutchinson dated November 18, 1976 has been voi 77, Since that time, representatives of the city of Hutchinson presented an opportunity for Clifton Heights Residents to become more informed about the proposed annexation. This was offered on December 2, 1976 in the form of an open meeting at the city hall. Having had the opportunity to consider the facts concerning annexation to the city of Hutchinson. This petition is being circulated for those residents who wish to join the city at this time.$ PLEASE SIGN BELOW - NAME DATE . h - ' 7G �4 Iz - /.3 - 2e r— 4, (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: - - D_ec_embgr 17 1976 - - - _ TO: City Council --------------------------- --- FROM: Don Pauley, Community Development Director and �i5mer-P1-t -man- Ffouse Iioctor-- SUBJECT: - _ �ammunity-Davelppment-ice Behabili:taS.is_Gsant$. — — — — — The following grant applications have been reviewed and approved by the Community Development Grants Sub -Committee and Advisory Committee and recommended to the City Council for approval. 1. Grant in the amount of $1067.00 for: (a) rework wastelines and support plumbing according to code, (b) weatherstrip doors, rework stairs header, and other carpentry, and (c) in- sulate attic and sidewalls and install louvers. 2. Grant in the amount of $2104.86 for: (a) attic insulation, (b) remove old shingles and replace, (c) repair living room, (d) reputty outside windows and (e) paint living room. 3. Grant in the amount of $1196.73 for: (a) installation of 20 combination steel windows. Should the City Council find these grants acceptable we would hope that they will approve them so that work may begin immediately after the first of the year. I (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: -December 21j 1976 TO: City Council ......................... FROM: City Engineer - - - - - - - - - - - - - - - - - - - - -- -- SUBJECT: Monroe Street --------------------------------- Sanitary Sewer Subsequent to review of the sanitary sewer problems with the Sewer Department, I would recommend that the construction of a new sewer line from Third Avenue S.E. to Fair Avenue be considered at this time. The estimated cost of this improvement is $31,800.00. I would recommend you consider the following: Project 77-14 $4,290.00 Project 77-15 $4,290.00 Project 77-16 $4,290.00 Project 77-17 $6,240.00 $19,110.00 In addition curb and gutter only on the following: Project 77-20 $8,580.00 Project 77-21 $8,580.00 Project 77-22 $10,250.00 $28,410.00 The total cost of improvements approved to date is $667,650.00. The above recommended projects total $76,320.00. ,This would give us a total of $746,970.00 which is within the Auditor's recommended yearly limit. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns 9- 4 GI'i'y OF HL 'l'(_` liINSON Ailo' otcl 'o'50 OFFICES Ai i/ W-,3HiNOT«N AVLNUE WEST ENGINEER'S REPORT DATE: December 21, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Monroe Street Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on January 25, 1977 Project 77-33 Sanitary Sewer from Third Avenue Southeast to Fair Avenue Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 28,050.00 1,250.00 1,250.00 -0- 1,250.00 $ 31,800.00 Respectfully submitted, Aa4i�xc-xf�17C.4 W-�p Marlow V. Priebe 9- d" RESOLUTION NO. 5843 ORDERING PREPARATION OF REPORT ON 1977 IMPROVEMENTS WHEREAS, it is proposed to improve the following streets by construction of sanitary sewer: STREET FROM TO Monroe Street Third Ave. S.E. Fair Avenue and to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minn. Stats., Sec. 429.011 to 429.111 (Laws' 1953, Ch. 39, as amended) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk RESOLUTION NO. 5844 REbOLi;TION RECEIVING REPORT AND CALLING HEARING ON 1977 IMPROVEMENT PROJECT WHEREAS, pursuant to Resolution No. 5843, adopted by the Council on December 28th, 1976, a report has been prepared by Marlow V. Priebe with reference to the Improvement of sanitary sewer and appurtenances on: PROJECT NO. STREET FROM TO 77-33 Monroe Street Third Ave. S.E. Fair Avenue NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sections 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) as an estimated total cost of the improvement of $31,800.00. 2. A public hearing shall be held on such proposed improvement on the 25th day of January, 1977 in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notices of such hearings and improvement as required by law. Adopted by the Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 21, 1976 TO: City Council --------------------------------- FROM: City Engineer ---------------------------------- SUBJECT: Street and Park Department Personnel — — — — — — — — — — — — — On Friday, December 17th, 1976, Hazel, Fred and I together with Council Members P. Haag and K. Peterson interviewed six (6) applicants. We recommend approval of Mr. Basil Bell to fill the present vacancy in the Street Department. We request permission to have him begin on Monday, December 27th. We, also, recommend approval of Mr. Douglas Meier to fill the new position in the Street Department. We request permission to have him begin on Monday, January 3rd. For the new position in the Park Department, we recommend approval of Mr. Floyd Groehler to begin on Monday, January 3rd. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns CC: Fred Roberts, Park & Street Superintendant Hazel Sitz, Personnel Coordinator 9 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — December 22 _1976 TO: City Council FROM: Don Pauley, Community Development Director SUBJECT: Elks Club Variance ---------------------------------- After the special meeting of the Planning Commission on November 23rd, I was requested to investigate the variance supposedly issued to the Elks Club when they originally moved into their building. An extensive search of past Planning Commission and City Council records reveals that a special use permit, not a variance, was recommended by the Planning Commission on March 15, 1971 and awarded by the City Council on March 22, 1971. (Enclosed are copies of the request and minutes of the Planning Commission and City Council meetings.) The Special Use Permit was issued under the 1962 Zoning Ordinance. At that time, the Elks Club building was located in an Industrial District which allowed for "clubs, lodges and assembly halls not operated for a profit" if a special use permit was issued. (NOTE: The Special Use Permit in the 1962 Zoning Ordinance is comparable to the Conditional Use Permit in the 1975 Zoning Ordinance.) It should be noted that the Special Use Permit is no longer valid as the area has been rezoned and the Elks Club is a permitted principal use in that district. Therefore, it would appear that this is no longer an item that should influence the issue at hand except to provide an historical perspective. The second area of discussion at the special meeting was that of the precedent this variance might set if awarded. According to Section 6.05 (c)(3) of the Zoning Ordinance, variances "May be granted only if the following instances, and in no others: (a) To vary the applicable lot area, lot width, and lot depth requirements; provided, however, that the minimum lot area per dwelling unit requirements for multiple family dwellings shall not be varied so as to permit more than one dwelling unit in addition to the number that would be permitted by strict application of the minimum lot area requirements. (b) To vary the applicable bulk regulations, including maximum height, lot coverage and floor area ratio, and minimum yard requirements. Memo to City Council December 22, 1976 Page 2 (c) To vary the applicable off-street parking and off-street loading requirements. (d) To vary the regulations relating to restoration of damaged or destroyed non -conforming structures." As you can see, there are three basic and separate areas for which variances can be granted. 1. Variance of bulk requirements; 2. Variance of off-street parking requirements; and 3. Variance for restoration and reconstruction regulations for non -conforming structures. In the case of the Elks Club, a variance would be granted for the off-street parking requirements only. This does not open the door for parties seeking variances in the other areas as the Elks Club case is not comparable and, therefore, does not provide justification for granting a variance in other cases when they are not seeking one for off-street parking purposes. S Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P. O. Box 253 HUTCHINSON, MINNESOTA 55350 ^,4 ty )f sJ,at chi n=on T:ut.:hi nso , "?i rin. 5535;, At`n: "'r, '"horrac "P'g1PY Pc,: ;pc-ci e1 T'se Permit De -,r T"r. ','-,slPy: 'rt h,,,.-; been rs r•ently brought to our attention that ?Tutchi nson Elks L 4a ge "'o . 2427 "s in nP.Pd of A Special Use Permit. Enclosed with thin 1Ptter is iur check for 15.00 to cover the cost of the Special TTse Perm! t. Thank you for your assistance in this matter and we apologize for .,,ar -wersi ght In this matter. Si ncerel,r , '?otert 7. lqusman,Secretary tu:tchinscn BPOF Lodge No. ?427 Enc. 15-0n check C018910 MAA 1971 VED \�. ............. MINUTES HUTCHINSON PIANNINC COMMISSION Monday March 15, 1971 Chairman Linder called the meeting to order at 700 P.M. Present were Chairmen Linder, Mrs. Deanovic, Jack Kiland, Clint Tracy, Tom Cone, Marshall Tudor and David Jensen Mr. Tracy moved approval of the minutes of February 15th as submitted. Mr. Tudor seconded and all present voted aye. Engineer Priebe presented a rough preliminary design for ultimate extension of streets to unplat.ted areas outside the City to the Northwest. After extensive discussion the layout was approved in principle and the Engineer was asked to continue preliminary street guide plans all around the City. (Proposed) Revisions to the proposed schedule for subdividers' contribution to park development was then taken up. Much discussion ensued on the fact that the proposed schedule didn't take into account differing values of land subdivided. Commissioner Cone proposed that a classification system be established and pro- pertied be graded as to rough value and assigned a classification at time of subdivision which would correspond to the nearest established class schedule. The schedules for each class would vary directly with the value of the properties. No determination was reached and at 8100 P.M. the discussion was concluded to open the advertised public hearing on the pre -zoning of land included in the Thomas E. Mealey petition for annexation. Chairman Linder called the hearing to order at 8:00 P.M. and read the published call for public hearing. All the members of the Acome Township Board of Super- visors, most of the residents and property owners near or adjacent to the petitioned property and the County Attorney and County Comr��'.ssioner Cliff Popp appeared to voice opposition tc the annexation. The Planning Commission agreed that this annexation would not be in the beat interests of the City of Hutchinson. That recommendation was made and petitioner was asked to withdraw his petition. Petitioner agreed and the hearing was closed at 8:46 P.M. A. letter from the Elks lodge requesting a special use permit for their operation in downtown Hutchinson was read. Tom Cone moved that the permit be recommended. Jack Kiland seconded and all present voted aye. Administrative Assistant Mealey was directed to secure several zoning ordinances of recent vintage from other Municipalities in Minnesota and present them to the Planning Commission for consideration for adoption in whole or in part as amendments to Ordinance #245, Zoning Ordinance for the City of Hutchinson. pppppp- REGULAR COUNCIL MEETING Marc, 22, 1971 The fallowing investments and transfers were considered and approved on motion h, A Berman Black, second by i►lderman Peterson and carried: FUND MATURITY DATE MATURITY NECESSARY FOR BALANCE FOR VALUE EXPENSES INVESTMENT 70,000 ,27, 000 ]_40,000 ?35,000 40,000 10,000 36,000 9,000 30,000 $ 22,000 -0- -0- 23,600 -0- -0- to General to General $ 48,000 327,000 140,000 211,400 40,000 10,000 V""On recommendation of Planning Commission a Special Use Permit was granted to the Elks Club required by an old zoning restriction, to operate a private Club at their location. Motion was made by Alderman Alrick, second was by Alderman Blac4 and carried. Engineer Priebe presented plans for the summer street work, project 1971-02 which were reviewed by Council. After due deliberation, Alderman Peterson introduced Resolutf-on No. j+021, approving plans and specifications and ordering advertisement for Bids, and moved its adoption. Alderman Black seconded the motion and it was carried by affirmative vote of all members present to wit: RESOLUTION NO. 4022 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Project 1971-02 Street Improvement WHEREAS, pursuant to a resolution passed by the Council on December Z)i, 1970 the City Engineer has prepared plans and specifications for the improvement of Merrill Street from Linden to South Grade Road; Clinton to Peterson's Circle from Sixth Avenue NE to South end by bituminous base, bituminous surface, curb, gutter, and appurtenances and has presented such pl,<is and specifications to the Council for approval NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improve- merL under such approved plans and specification. The advertisement shall be feu+dished for two days, shall specify the work to be done, shall state that b -.s will be opened and considered by the Coun(i1 at 8:00 P.M. on April 26, lc-;', in the zouncil chambers of the (,ity Hall, and that no bids will he c-nsidered ur.les- seale- and filed with t1ke clerk and accemp�,vied by a cash deposit, ., �.s-; er's , ' ecH , h, d b(,ad or certified check payable to the Clerk for 10", of the amour:), of uch Lid. S.H. 1 4/30/71 $ S.F. G 4/16/71 .F' h 4/30/71 S.F. 9 4/8/71 Off Street Parking 4/8/71 O S.F. 10 (Burns Manor W & S to S.F. 6 Transfer liquor Store it G R d B of MATURITY NECESSARY FOR BALANCE FOR VALUE EXPENSES INVESTMENT 70,000 ,27, 000 ]_40,000 ?35,000 40,000 10,000 36,000 9,000 30,000 $ 22,000 -0- -0- 23,600 -0- -0- to General to General $ 48,000 327,000 140,000 211,400 40,000 10,000 V""On recommendation of Planning Commission a Special Use Permit was granted to the Elks Club required by an old zoning restriction, to operate a private Club at their location. Motion was made by Alderman Alrick, second was by Alderman Blac4 and carried. Engineer Priebe presented plans for the summer street work, project 1971-02 which were reviewed by Council. After due deliberation, Alderman Peterson introduced Resolutf-on No. j+021, approving plans and specifications and ordering advertisement for Bids, and moved its adoption. Alderman Black seconded the motion and it was carried by affirmative vote of all members present to wit: RESOLUTION NO. 4022 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Project 1971-02 Street Improvement WHEREAS, pursuant to a resolution passed by the Council on December Z)i, 1970 the City Engineer has prepared plans and specifications for the improvement of Merrill Street from Linden to South Grade Road; Clinton to Peterson's Circle from Sixth Avenue NE to South end by bituminous base, bituminous surface, curb, gutter, and appurtenances and has presented such pl,<is and specifications to the Council for approval NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improve- merL under such approved plans and specification. The advertisement shall be feu+dished for two days, shall specify the work to be done, shall state that b -.s will be opened and considered by the Coun(i1 at 8:00 P.M. on April 26, lc-;', in the zouncil chambers of the (,ity Hall, and that no bids will he c-nsidered ur.les- seale- and filed with t1ke clerk and accemp�,vied by a cash deposit, ., �.s-; er's , ' ecH , h, d b(,ad or certified check payable to the Clerk for 10", of the amour:), of uch Lid. APPLICATION FOR VARIANCE FROM PROVISIONS OF ZONING ORDINANCE City of Hutchinson, Minnesota Case No. Date Filed December 1, 1976 I. Name of Property Owner: Elks Club of Hutchinson, Minnesota 2. Address of Property Owner: 225 Washington Avenue East, Hutchinson, Minnesota 3. Street Address of Property Involved: 225 Washington Avenue East 4. Present Use: 5. Proposed Use: 6. Date Property Club Club 1970 red: 7. Present Zoning District: 8. Variance is request from the following Section(s) of the Zoning Ordinance: Section 10.02 Table 1 9. What is the requirement of the Section(s) mentioned in Item 9? One parking space per 75 sq. ft. floor area 10. What is the minimum reduction in the requirements of the Zoning Ordinance which would permit the proposed use or construction? One parking space per 137 sq. ft. floor area 11. State exactly what is intended to be done on or with the property which does not conform with existing regulations? The Elks Club conforms with the zoning ordinance in every respect except for the parking requirement. NOTE: Minnesota Statues require that the conditions set forth in the following three items 12, 13 and 1:4. MUST be established before a variance can be granted. Explain in detail each statement wherein your case conforms to the requirements. 12. Difficulties or Hardship to Owner: Strict application of the provisions of the Zoning Ordinance would result in peculiar and practical difficulties or exceptional or undue hardship upon the owner of the lot in developing or using such lot is located. Granting of the variance is necessary for the preservation and enjoyment of a substantial property right of the applicant and to alleviate demonstrable hardship or difficulty and will -not merely serve as a convenience to the applicant: The Elks Club has already invested considerable amounts of time, effort, and money into the present location of the Elks Club. The Elks now wish to remodel and therey improve their present facility. The Elks have attempted to acquire additional parking but have been unsuccessful because additional off-street parking in the area is unavailable. The alternative to the approval of this variance is to prevent the Elks from improving their existing facility. Y a� Page 2 13. Exceptional Conditions of the Lot: There are special conditions (narrowness, shallowness, or shape of a lot, exceptional topographic or water conditions or other extraordinary and exceptional conditions of such lot) applying to the structure or land in question that are peculiar to the property involved or im- mediately adjoining property and do not apply generally to other land or structures in the district in which said land is located. The Elks are in the position of being just outside the central commercial district which would not require offs -street parking and being located in an area where addi- tional off-street parking is unavailable. The Elks have an existing facility which conforms to the zoning requirements in every way except the off-street parking requirement. The effect of this variance is to allow the Elks to improve their facility as existing. 14. Effect on Neighborhood: Granting the variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, un- reasonably diminish or impair established property values in the surrounding area, or in any way impair health, safety, comfort, morals, or in any respect be contrary to the intent of the Zoning Ordinance. The Elks seek only to remodel and improve an existing structure. The effect on the neighborhood can only be to improve that neighborhood by an improvement to an existing structure as well as planned improvements to the property surrounding the building. The Elks will be removing an unsightly and unused building as well as leveling their lot to provide 49 parking spaces. 15. Acknowledgement and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Hutchinson to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the ordinance of the City of Hutchinson and the laws of the State of Minnesota. Signature Date NOTE: Please provide a map showing the conditions resulting in this variance request and any structures located on the property.. ti— 1 \nlm . -TAMES ►� u-ro ;2- 3 No1,sE Auro S ® RAt L.Ro-Al) PROPERTY (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — —December 22 1976 _ _ __ _ TO: City Council ---------------------------------- FROM• Don Pauley, Community Development Director ----------------------------- 7 ­ SUBJECT: Amendment of Planned Development District Requirements -------------------------------- Shortly after assuming planning and zoning responsibilities it was brought to my attention that the Planned Development District requirements with respect to minimum size are restricting innovative use of land within the older platted sections of the City. At the present time, the Planned Development District provisions require a minimum of three acres of contiguous land for a planned development to be approved. As you can see, within the older and developed sections of the City it would be rather difficult for any one individual or developer to obtain title to three contiguous acres of land. Therefore, it was recommended to and approved by the Planning Commission that the folowing amendment to the Planned Development District provisions of the Zoning Ordinance be made. No planned development may include less than three acres of contiguous land, except in Blocks 1 through 65 of the south half of the City and Blocks 21 through 51 of the north half of the City as orginally platted. �J JdrJg/ (612) 879-2311 C/TYMOFWUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 3500 De.cemher 22, 1976 TO: City Counci FROM: Don Pauley, Community Development Director SUBJECT: Planned Development Proposal from Mr. Eldred Miller The Planning Commission has reviewed and given a favorable recommendation to a Planned Development District proposal submitted by Korngiebel Architects on behalf of Mr. Eldred Miller in the Stoney Point Area. Mr. Miller has submitted an application for a conditional use permit and rezoning of the development area from R-1 to R-2 as required by the Planned Development provisions of the Zoning Ordinance. Attached is Mr. Miller's letter of application to the City outlining his proposal and a small map indicating the area in which the development would occur is shown below. Both the Planning Commission and the City staff are enthusiastic and supportive of this project. CROW RIVER AREA TO BE REZONED R-1 TO \ R-2 �o N CT 423 a� TS ROA 9h - J November 16, 1976 City of Hutchinson 37 Washington Ave. West Hutchinson, Minnesota 55350 Re: Miller Townhouses Rezoning & P.U.D. Application To Whom It May Concern: I hereby make application for rezoning of Lots 1-10, Block 1, Stoney Point Addition, Hutchinson, Minnesota, from the existing R-1 to R-2, and also for a conditional use permit for the proposed construction of a planned unit development on that land. These ten lots are owned solely by myself. This planned unit development is a proposal for 22 townhouses to be constructed on a 3.57± acre site which is presently zoned R-1. The configuration of the project will be 3 separate wood frame buildings, 2 of which contain 8 units and the third 6 units. Of these units, 16 are 2 bedroom with split entry and 6 are 3 bedroom with basements. The density of this project is approximately 6 units per acre, a low to moderate density which is compatible with the area, and since each townhouse is expressed and defined as a unit architecturally, the buildings lose the sense of length and become more of a grouping of units. The character of the project is low profile with rough sawn siding on the buildings. Landscaping and berms buffer the garage side from the street, and the units, which focus on the lake, are pro— tected from each other by staggering of units and fin projections. The emphasis is on the individuality of the units and the mainten— ance of the residential character. q1? ..r Pity of Hutchinson Paqe -t 2 November 16, 1976 The proposed scheduling of construction is in three phases. Phase one encompasses construction and landscaping of Building "C" in the early spring of 1977. Upon successful completion and marketing of those 6 units, Phase II, which includes construction and land— scaping of Building B, would begin in late summer or early fall of 1977. Phase III construction and landscaping of Building A would take place in spring of 1978. The alternative schedule of this would be that Phase II would begin in early spring of 1978 and Phase III in the fall of 1978. With regard to the ultimate ownership and maintenance of the prop— erties, it is proposed to be sold on a condiminium basis with the owner owning the immediate townhouse unit, the land under the unit, and 10 feet beyond towards the lake only to secure his deck or patio. The balance of the property will be owned and maintained by an asso— (,iation of the townhouse owners. This will include lawn care, snow removal, and exterior maintenance of the buildings. Eldred Diller (F612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M G R A N D U M DATE: December 22, 1976 TO: City Council FROM: Don Pauley, Community Development Director SUBJECT: Preliminary Plat Loren's Second Addition The Planning Commission reviewed and gave a favorable recommendation to the Preliminary Plat of Loren's Second Addition conditioned upon payment of $447 in Parks and Playground Contributions. A.. I r� N 4k --L�L NEAL ST. C17 / / PROPOSEDCn _ A% / O/ LO R E NQS z z M w SECOND W / ADD. -j n SOUTH GRADE ROAD r1 8p-2ii i t, rl, c, Xi I 1 N N C TY O, AtTCHINSON �7 d4/ MhN TC34�d �4�r' E' W Effu E W E ` T �NSON, MINN. 55350 M E M O R A N D U M DATE:December 22, 1976 TO: _ Ci_yCouncil __—__^— FROM:_ Don Pauley, Community Development—DixeXtpr _ — _ _ _ _ _ SUBJE.^_T : _ Amendment of Conditional Use_jtequ_ireMe.Uta_fpr Commprrial Ilistricts Per the instructions of the Mayor and the City Council, the City staff and the Planning Commission considered the amendment of the Conditional Use Requirements for Commercial Districts so that the ordinance would be less restrictive with respect to the maintenance of residential properties. (See memo of November 1, 1976) After consideration of your request, the Planning Commission has reviewed and given favorable approval to the following amendments to the Zoning Ordinance. 1. Section 8105, C-1 Neighborhood Convenience Commercial District; Subsection, Conditional Permitted Uses: Delete: "Apartments, multiple family dwelling as regulated in the R-3 District, ..." Add: "Single family detached dwellings; two family attached dwellings, duplexes, double bungalows; townhouses and other forms of attached multiple units; apartments, multiple family dwelling." 2. Section 8107, C-3 Dentral Commercial District; Subsection, Conditional Permitted Uses. Delete: "Residential Uses: Apartments, Multiple Family structures existing independently or incorporated with general com- mercial uses on floors other than the ground floor." 3. Section 8.08, C-4 Gringe Commercial District; Subsection, Conditional Permitted Uses. Delete: "Residential Uses: Apartments, Multiple family structures existing independently or incorporated with general other than the ground floor." Should these amendments to the Zoning Ordinance be approved the result would be that all types of residential uses would be permitted in all four commercial zones as conditional permitted uses. 9J 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — .DegeMb ?2, 1976— — — — — TO: City Council --------------------------------- FROM: Don Pauley, Community Development Director --------------------------------- I SUBJECT: Final Plat Hutchinson Industrial Corporation Second Addition -------------------------------- The Planning Commission reviewed and gave a favorable recommendation to the Final Plat of Hutchinson Industrial Corporation Second Addition conditioned upon payment of $242 in Parks and Playground contributions. 9K (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 22, 1976 ---------------- TO: City Council ------------------------------ FROM: Don Pauley, Community Development Director -------------------------------- SUBJECT: Final Plat Schramm's Addition ---------------------------------- The Planning Commission reviewed and gave a favorable recommendation to the Final Plat of Schramm's Addition conditioned upon payment of $308 in Parks and Playground contributions. i M E M O R A N D U H DATE: Dgcgmber 2711976_ _ _ _ _ _ TO: -JiuzchinaPaC;Lry-�Quncl1--------------------- FROM: _RecreatioaU ertQr---------------------- SUBJECT: _jjjrjjj& pgrr TimeSea&oft F�mgloyees _ _ _ _ _ _ _ _ _ _ _ _ _ Terry Iverson Jeff Stave Val Gunderson Jerry Krechow , I have received four applications for the job of Skating Warming House Attendant. I have interviewed the four applicants whose names are listed above and recommend them to you for employment by the City. They impress me as very conscientious and sincere individuals who are in need of work. Rod Keith jo 9-� (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M nATF: December 28, 1976 TO; City Council FROM: City Engineer SUBJECT: Safety Lanes, T. H. 15, City Project 76-01, State Project S.P. 430W78- - - - - - - - - --------- - - - - -- - - - - I have checked the bids submitted on the above -referenced project and find that Atkinson Blacktop Service, Inc. of Litchfield, Minnesota is the lowest responsible bidder. I recommend and the State concurs that the City award a contract to Atkinson Blacktop Service, Inc. for said construction project. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attachment I?- yov • RESOLUTION NO. 5856 RESOLUTION ACCEPTING BID CITY PROJECT NO. 76-01 STATE PROJECT NO. S.P. 4304-28 WHEREAS, pursuant to an advertisement for bids for the improvement of T.H. 15 from Century Avenue to Franklin Street by the construction of bituminous shoulders, turn lanes, curb and gutter and storm sewer; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER & ADDRESS BID SECURITY CORRECTED TOTAL Atkinson Blacktop Service, Inc. 10% Litchfield, MN Bid Bond $ 68,907.50 Hardrives, Inc. 10% St. Cloud, MN Bid Bond $127,990.00 Wm. Mueller & Sons 10% Hamburg, MN Bid Bond $ 80,617.50 Duininck Bros. & Gilchrist 10% Prinsburg, MN Bid Bond $ 76,242.50 Fairway Construction, Inc. 10% Hector, MN Bid Bond $ 70,139.25 AND WHEREAS, the State of Minnesota has advised the City that it does concur in the award of the construction contract to Atkinson Blacktop Service, Inc. of Litchfield, Minnesota, as the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached contract with Atkinson Blacktop Service, Inc. of Litchfield, Minnesota for the improvement of T.H. 15 from Century Avenue to Franklin Street by the construction of bituminous shoulders, turn lanes, curb and gutter and storm sewer according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk, and approved by the Minnesota Department of Transportation, State of Minnesota. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Resolution No. 58--, continued; Adopted by the City Council this 28th day of December, 1976. D. J. Black Mayor ATTEST: Joleen R. Runke Assistant City Clerk Ir REGULAR COUNCIL MEETING December 28, 1976 GENERAL FUND Darol Wylie transit system hours $ 52.25 Allen Solseth transit system hours 49.50 Ray Field transit system hours 26.13 Unadell Warnke transit system hours 100.00 Lorna Kohn motor vehicle clerical 100.00 Lila Westphal custodian armory 165.00 Steve Lueneberg park hours 85.10 Walter Rippe plumbing inspections 70.20 Myron Johnson fire inspections 78.00 Wes Greve fire inspections 45.50 Hazel Sitz personnel wages 333.20 D.J. Black conference expenses 71.00 Hazel Sitz IPA Grant proposal 22.50 Donald Pauley CD director mileage 19.80 Coast to Coast supplies 75.95 American Linen Supply laundry service 19.01 Leef Bros. uniform rental 178.80 TKDA Associates consulting service -airport 3528.00 Home Bakery Inc. meeting expenses 6.06 Off Street Parking damaged parking meter 72.00 Safety Council amt. per budget 175.00 John R. DuBois consulting services -two way radios 87.00 Elmer Schlender rehabilitation grant 2059.86 Virginia V. Newcomb rehabilitation grant 1196.73 Donna L. Schwankl rehabilitation grant 1067.00 U.S. Leasing Corp. acct. machine rental 250.15 Yetzers supplies 3.18 Pitney Bowes postage meter rental 33.00 Key Business Products Inc. supplies far off set 128.45 Keefe & Schantzen legal supplies 6.50 Jahnkes Bed Owl meeting expenses 6.53 Jeffs Cleaning Service cleaning supplies for city hall 101.25 IBM Corp. maintenance agreement 52.71 Jensen Signs vehicle signs 180.00 Burroughs Corporation maintenance agreement -computer 1286.40 Popps Electrical PA system in chambers 114.91 St.Paul Book & Stationery office supplies 115.00 New Ulm Flight Service contractual services -Dec. 280.00 Hutch Cafe bid opening meeting 9.60 Crown Life Ins. Co. medical & disability ins. 3893.77 Ramco Publishing Co. subscriptions 172.00 Fire Chiefs Association dues 40.00 Minnesota Fire Incorporated fire hose 500' 920.00 State Fire Dept. Assn. dues 60.00 Int.Assn. Fire Chiefs Inc. dues 45.00 S.A. Nies supplies -nozzle 352.60 Quades supplies 9.68 Gibson Products 2 snowmoible suits 100.00 U.S.Identification Co. manual 34.00 GTC supplies 6.28 Ink Spots Inc. supplies 20.35 Hutchinson Drug supplies 54.94 Gopher Shooters Supply supplies 28.32 Granite Electronics Inc. batteries 105.00 LaSalle Cleaners cleaning mattress -jail 12.50 AirComm equipment repairs 80.00 -2 - Hutchinson Leader Hutch Ins. Agency Wagner Service Simonson Lbr. Co. Road Machinery & Supplies Farm & Home Hutchinson Landscaping Pikals Music Store Henry Knacke Beneke Auto Electric Harold & Esther Hanson Krasen Hardware Hank Elowmans Rod Keith Hager Jewelery Hutchinson Officials Assn. MRPA Assn. Kokesh United Bldg. Center Juul Contracting Co. Culligan Water Conditioning Miller, Miller & Mac Inc. Ruffridge-Johnson Equipment Co. Allen Office Products Hutchinson Wholesale Supply OK Hardware American Welding Supplies Dean Oleson Sorenson Farm Supply Great Plains Supply Co. Chapin Pub. Co. Copy Equipment Inc. Bellkato Co. Albinson Road Machinery & Supplies WATER & SEWER FUND Hercules Incorporated Crown Life Ins. Co. Leef Bros. GTC Auto parts Van Waters & Rogers Juul Contracting Co. Marshall Bond Pumps Inc. Zep Mfg. Co. U.S. Postmaster Coast to Coast United Bldg. Center Texgas Corporation legal publications 312.22 clerk -treasurer bond 50.00 sharpen blades 20.00 materials 43.29 repairs 38.25 supplies 187.91 100 trees 620.00 equipment repair 16.90 sharpened 5 chain saws 12.50 repairs 14.85 contract payment on park land 1000.00 supplies 9.94 vehicle repairs 196.90 mileage 23.00 watch repair 22.00 basketball officiating 375.00 tournament entry fee 103.00 basketball rims 20.77 supplies 230.99 repairs etc. 4511.25 rock salt 9.30 street storage bldg. 14,400.00 equipment 1835.00 supplies 19.33 supplies 415.51 supplies 48.76 cylinders 14.70 snow hauling 186.00 supplies 50.15 supplies 32.20 legal notices 65.88 office supplies 24.78 repairs & supplies 4.51 supplies 185.09 machinery repair=partial 5000.00 $48,318,69 supplies $1155.43 medical & disability ins. 249.85 uniform rental 38.80 repair supplies 4.11 chemicals 77.85 repairs to lines 2996.40 repairs 130.21 supplies 255.00 postage for meter 250.00 supplies 2.28 supplies 21.00 supplies 394.45 -3 - Johnson Bros. repairs at Treatment plant $10,740.99 Hutch Mfg. & Sales materials 439.56 R.E.Mooney & Associates supplies 106.40 Rockite Silo Inc. supplies 417.08 $17,279.41 OFF STREET PARKING'FUND Harvey Daharsh servicing meters $ 60.00 Charles Bell servicing meters 110.00 $170.00 BRIDGE FUND Juul Contracting Co. digging test holes $265.00 B ONDS OF 1975 Juul Contracting Co. Project 75-19 $9122.80 BONDS of 1976 Atkinson Blacktop Project. 76-06 $24,385.79 S.J.Jacobs & Sons Project 76-19 13,584.98 Wm. Mueller & Sons Project 76-29 17,635.40 $55,606.17 MUNICIPAL LIOUOR STORE FUND Frank Rahn clerking hours $ 75.00 Gladys Hogan clerking hours 177.00 Griggs Cooper & Co. liquor 4,766.77 Johnson Bros. Co. liquor 468.71 Old Peoria Co. Inc. liquor 1,164.83 Ed Phillips & Sons liquor 39374.43 Hutchinso Area C of C dues 200.00 Hutchinson Cold Storage contract payment 150.00 Distillers Distb. Co. liquor 2,068.11 Griggs Cooper & Co. liquor 2,634.48 Midwest Wine Co. liquor 244.83 Twin City Wine Co. liquor 920.09 Ed Phillips & Sons liquor 1,221.30 Ink Spots, Inc. supplies 13.40 Commissioner of Revenue sales taxes 2.131.86 $19,610.81 } Registered Professional Electrical Engineer Minnesota #7350 Wisconsin #7487 4. John R. DuBois Communications Consulting Engineer Mr. Frank Fieetham, Jr. Clerk - Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Fleetham: E( t co oc e s� 7005 Heatherton Trait' Minneapolis, Minnesota 55435 Telephone ( 612) 348-4081 December 14, 1976 TO FOff f0dWA-T10N This letter is a report to you in response to your letter of December 10, 1976 in which you asked me to evaluate the bids that you received under your Procurement No. 1876 for a two-way radio system. Specifically, you asked me to: 1. Review the bids and proposed equipment to determine if they meet your published specifications. 2. Comment on the suitability of the specified equipment for a municipal two-way radio system of the size required for Hutchinson. 3. Comment on the accusation by one radio equipment vendor that the specifications are restrictive. 4. Evaluate the alternate UHF proposal submitted by Mork Communications and comment on UHF versus VHF for the radio needs of Hutchinson. I have read the bid specifications and have examined each of the bidders' responses; they are summarized below: Bidder Price Exceptions Compliant Mork Comm. $18,397.00 None No Air Comm 21,523.20 None Yes General Electric 30,123.70 Yes, two Yes RCA 31,028.00 Yes, many No Four bids were received; the low bidder is Mork Communications, Glencoe, Minnesota at $18,397.00, next low bidder is Air Comm, St. Cloud, John R. DuBois Mr. Frank Fleetham, Jr. -2- December 14, 1976 Minnesota at $21,523.20, next bidder is the General Electric Company, Minneapolis at $30,123.70 and high bidder is RCA, Minneapolis, at $31,028.00. The low bidder, Mork Communications, took no exceptions to the speci- fications but in two separate instances Mork Communications is not compliant with the specifications. In section 501.3b of the specifications, on Page 12, you require that the base station (repeater) "must be fully transis- torized; no vacuum tubes shall be used." In the Mork proposal, a E. F. Johnson Model 938 repeater station is bid; on the technical specification sheet submitted with the Mork bid for the Model 938 repeater station it clearly states that a vacuum tube is used. In Section 301.3dl on Page 11 of the specifications, you require that the control units shall be Secode Model Telemote Mark 70 with a CA -10 compression amplifier, or the equivalent. In the Mork proposal„ a Rem Com Model 747 is bid; Mork did not submit a technical specification sheet on the Ren Com Model 747 as directed in Sections 118.1 and 118.2 of the specifications; therefore, there is no way to evaluate the Rem Com 747. Thus, on these two items, the Mork proposal is not compliant and as outlined in Section 122 of your specifications, "In all instances where a bidder's proposed equipment does not meet these specifications the bidder must itemize in his proposal all such exceptions. Failure to do so will be cause for rejection of the bid." Mork did not mention the exceptions. The next low bidder, Air Comm, took no exceptions and is totally compliant. The third low bidder, the General Electric Company, took two minor exceptions to the specifications and is totally compliant otherwise. The two exceptions pertain to one of the three models of mobile radios that G.E. bid and refer to a slightly lower speaker volume rating and slightly higher noise generation in the mobile transmitter. Neither factor would seriously affect system performance. The high bidder, RCA, took several exceptions and is not compliant. The RCA mobile unit has a slightly smaller speaker than the one specified, and the requirement of Section 201.1 of your specifications for the same switch to change radio frequency and tone frequency is not met. Neither of these exceptions is serious but two other exceptions are serious enough to judge RCA to be non-compliant. Under Specification 301.3 on Page 11, Section 301.3d 4, "When the handset is picked up, the tone squelch system in the receiver shall be disabled". In the RCA bid on Page 2 of the equipment schedule, RCA states: "QC (tone squelch) disable is not auto- matic when handset is lifted." This exception could cause operational problems in the type of radio system proposed for Hutchinson. The most John R. DuBois Mr. Frank Fleetham, Jr. -1- December 14, 1975 serious exception that RCA takes in this bid is their warranty on the equip- ment. In Section 104 of your specifications, it clearly states that a one-year parts and labor warranty is required; in the RCA warranty, they provide only a one-year parts warranty but no labor warranty, so their bid is non-compliant. In summary, of the four bids received, the low compliant bidder is Air Comm of St. Cloud, Minnesota. In your second request for me to comment on the suitability of the specified equipment, for the two-way radio requirements of Hutchinson, let me approach it this way: there are many types of radio systems and equipment available today. If you had asked me to design the system for you, I might have come with a similar design (I have for similar communities) but there is no one correct design for any system. I can assure you that if the proper frequencies are available to you, for the type of system that is proposed, the resulting radio network will very adequately serve the communications needs of Hutchinson. Just so that you understand what you are buying, let me explain what type of equipment that you have specified. The equipment that the major vendors of two-way equipment have to bid on a specification such as yours is their lower priced line of equipment. The specified equipment is not the lowest priced modern FM radio equipment available today but rather it represents a medium priced line of equipment. On your third request (for me to comment on the "restrictiveness" of the specification), I can assure you that for the four vendors that you list as acceptable (Page 5, Section 127 of your specifications) this is not a restrictive specification. All of them, with the possible exception of the E. F. Johnson Company, have several catalog items capable of meeting the requirements for each part of the system. I have reviewed the UHF alternate proposal submitted by Mork Communications. It is another approach to your communications needs and I'm sure that it would operate satisfactorily. UHF has the advantage that the band is a little less congested than VHF but that difference is changing rapioly Every UHF channel available to Hutchinson is already in use in the Twin Cities area, just as every VHF channel is in use. In either case, you are going to have to find some other city or county that will share their fre- quency with you. Be certain that when you award the contract for the system equipment, you insist that the equipment vendor agree, in writing, to obtain the necessary radio frequencies for you and to agree to take back the equip- ment if he is unsuccessful in that venture. A disadvantage of UHF is that, in general, the radio equipment is about 10% more expensive than similar VHF radio equipment. In your case, there is the additional disadvantage of a UHF system that your mobile units would not be compatible with neighboring VHF radio systems. John R. DuBois Mr. Frank Fleetham, Jr. -4- December 14, 1976 I am pleased to be of service to you in this matter; please call me if you require additional information. If you desire, I will attend the future City Council meeting when you discuss my letter and make contract award for the radio system. Enclosed please find my statement for my professional services and expenses in connection with this report, as we discussed by telephone. (,,Yours sincere_y, JRD:pm Jo n R. DuBois Enclosure IY.J'.itn..'3 ..?�ilr�:,r ti.t� 'Ji'.1.�• CiI�iPQ' .l FOR YOUR INFORMATION "Ib e 'r.11utch-inson Sw* elby C:ouncii met et 12: SJR+ i ooze on Decembex 27, J. ti •1 L,,w 2f ✓lie i ti: �%.'.L Coach. 1_'�1L'..c� �1Y°�'1�e V Yee 'hers p�°eseL.t. President Myron Johnson opened the meeti% Frith a silent table preyer . The minutes of the November meeting and the Treasurer's report were approved. Myron Johnson reported progress on formLlating the "Bike Safety Committee." A meeting will be arranged for sometime in January. It, was suggested that the newapaper and loca?. radio station be utilized the next time a Defensive Driving Course is offered in Hutchinson. The Nominating Committee reported as follows: Candidates for president vice-president secretary -treasurer executive board member at large - Pike Van Overbeke - Les Linder - Jim Hudson -- Orville Kuiken - Jim tassel - Jean Lerberg - Dlorraa Veenhui s - Cliff Popp - Loretta Pishneyr The motion was approved to accept the committee report. The president reported that he had recently taped two interviews regarding safety at station KDUZ. The BY -Laws Committee will meet in January. Each member was asked to review the by-laws and give suggestions,at the next meeting. The request from Boaird of Education, Dist. 423, was discussed., again. County Commissioner Cliff Popp will present this request at the county board meeting on December 28th and report reactions to the secretary. The corner of Lynn Road and 2nd Ave. S. W. would have to be a joint county/city project. The use of volunteers at the corners suggested in the school district's request did not appear to be a feasible solution for effective control of traffic. The next meeting of the Safety Council will be 12:04 noon January 24th at Wrei . There being no Further business the meeting was adjourned. Respectfully submitted Larry Ladd, Secretary -Treasurer MEtIGME4 'S RN�PORT Ballance as of 12/27/76 '23T •12 r MINUTES OF UR0W RIVER REGIONAL LIBRARY BOARD November 8, 1976 FOR YOUR INF0RMAT0, Th Crotid River Regional Library Boaru met at the Winsted Branch Library on Monday, November 8, 1976. Pr=:sEnt: Mrs. B --a Thompson, Litchfield Mrs. Joan Reckdahl, Gro -e City Mr. Leif Fostervold, Spicer Mr. Clarence Lund, Lake Lillian Mr. Orlynn Mankell, Nei.. London Ur . Alyce Gandrud, Sunburg Mr. LeRoy Sanders, Willmar Mrs. Kathy McGraw, Hutchinson Mr. Ho,..ard Christensen, Hutchinson Mr.'Floyd Sneer, Winsted Mr. Burton Sundberg, Director CRRL Mrs. Kathy Mat_on, Asst. Dir., CRRL Abient: Rev. Duane Grage, Litchfield Mrs. Karen O,-terberg, Watkins Mips Aleda Sanson, Dassel Mrs. Jeanette Buchanan, Willmar Mrs. Marcia Kleberg, Willmar Mr. Ralph Bergstrom, Hutchinson Mr. Howard Hoese, Glencoe Mr, Richard Bock, Brownton Representing Litchfield it Meeker County it Kandiyohi County it It 11 It " bVillmar Hutchinson McLeod County to It Representing Litchfield it M&eker County it It it Willmar to of it Hutchinson it Glencoe It McLeod County Chairperson Bea Thompson called the meeting to order. T. -.e minutes were approved and filed. It was decided to postpone approving the treasurer's report until Mr. Hoese arrived. Librarian's report was presented. Re -registration is continuing in Willmar and Litchfield. The Winsted Branch has been open for one year. Mrs. Mat on reported on the system director's meeting in Moorhead and Fargo. There is a possibility of more state aid in 1977 than in 1976. OPLIC i- considering a circuit for cassette recordings. The Maroney bookmobile purchased by Ea t Central Regional Library is now unusuable because of poor construction. We were asked for sug- gestions for revision of the trustee's manual. Bills were presented. Mr. Fostervold moved for payment, second by Mrs. Reckdahl, passed. Library Building Updates: Litchfield Library Boar_: met with Litchfield City Council in their local library. The chairman of'the Litchfield Library Board is to meet November 8 with the council to requestfundsfor a feasibility study. The seminar attended by the Litchfield librarian earlier in the year was very helpful, but a consultant will be needed soon. Communications: Several area legislators were contacted re: their opinion on more state aid for libraries. Mr. Sundberg reported that our request for increase in local budget for 1977 was 6%. Mileage reports were filled out and the Public Library N ..sletter was passed around. Poli --y: T:ie proposed policy on library displays was discussed. Mr. Sanders moved to accept the policy, second by Mr . Gandrud, passed. T,ie proposed policy on public 4 use of typewriter was amended by crossing out "for one year." Mr. Christensen moved that we go ahead on a trial basis, second by Mr. Sneer, passed. Sunday hours were discussed. They are reported to be popular in some areas. Salaried workers who work on Sunday would be given compensatory time off. Hourly workers would be paid time and a half. It ,•,ould probably cost about $50.00 a Sunday for personnel for the Willmar Library. Th( consensus of the Board was that we should wait for more of a demand from the public before we expand our hours in this way. Equipment purchase: It was proposed that we buy an IBM typewriter because of its versatility. The cost, $7479 would come out of our equipment budget. Mr. Sanders moved that we purchase the typewriter if our budget warrants it; if not, that the purchase be postponed to 1977. Mrs. McGraw seconded, motion passed. Treasurer's report will be acted on next month when our treasurer, Mr.;Hoese, will be able to be present. Meeting adjourned at 9:30. 1 Respectifully submitted, Joan, Reckdahl, Secretary pro tem Y