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cp02-25-1979 cSUNDAY MONDAY TUESDAY R, HUTCH" CITY-WIDE OPEN HOUSE • s 10:30-11:30 A.M. - Tour of Burns Manor 11:30 - Noon - Tour of Park Towers H U TCH I NS ON 1:30 - 2:30 P.M. - Tour of Noon - Hutchinson Safety CouncilHospital CITYI T � 1 Meeting 2:30 - 4:30 P.M. - Tour of CALENDAR City Hall 7:30 P.M. - Airport Commission 7;30 P.M. - City Council Meetin WEEK OF Meeting at City at City Hall Hall February 25� TO March 3 � 1979 WEDNESDAY THURSDAY FRIDAY SATURDAY 8:00 A.M. - City Council Meet with Department Heads ASH WEDNESDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 27, 1979 ✓1. Call meeting to order - 7:30 P.M. ✓2. Invocation - Reverend John H. Longley J3. Consideration of Minutes of Regular Meeting dated February 13, 1979 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing None 5. Communications, Requests and Petitions V(a) Consideration of Request for Cliff Paulson and Gale Boelter to Attend Tree Inspector's Workshop on March 7, 1979 and Cliff Paulson to Attend Weed Control Workshop on March 21-22, 1979 Action - Motion to approve - Motion to reject ,(b) Consideration of Request for Homer Pittman and Elden Willard to Attend Inter- national Conference of Building Official's on March 2, 1979 Action - Motion to approve - Motion to reject ✓(c) Consideration of Request for Gary Plotz and Kenneth Merrill to Attend Annual Finance Officers Conference April 18-20, 1979 Action - Motion to approve - Motion to reject �/(d) Consideration of Request for Richard Nagy and Randy DeVries to Attend Annual Wastewater Operations Seminar on March 21-23, 1979 and Application for Cer- tification as Class C Operator by Richard Nagy Action - Motion to approve - Motion to reject t//(e) Consideration of Request for Marlow Priebe to Attend Wastewater Management Training Institute March 15-18, 1979 Action - Motion to approve - Motion to reject n/(f) Consideration of Request for Gary Plotz and Marlow Priebe to Attend Annual Planning Conference March 28-30, 1979 Action - Motion to approve - Motion to reject Council Agenda February 27, 1979 ✓(g) Consideration of Filling Vacancy In Parks Department Action - Motion to approve - Motion to reject ✓(h) Consideration of Request for Homer Pittman and Elden Willard to Become Class A Voting Members of Minnesota Building Officials Association, South- west Region Action - Motion to approve - Motion to reject ✓(i) Consideration of Request for City Staff to Attend Governor's Disaster Con- ference March 9, 1979 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances None 7. Reports of Officers, Boards and Commissions t/(a) Minutes of Hutchinson Planning Commission dated January 16, 1979 Action - Order by Mayor received for filing ,/(b) Minutes of Hutchinson Civic Arena Board dated January 31, 1979 Action - Order by Mayor received for filing ✓(c) Minutes of "Seniors Activity Center" Advisory Board dated February 6, 1979 Action - Order by Mayor received for filing kl(d) Minutes of Downtown Development District Advisory Board dated January 16, 1979 Action - Order by Mayor received for filing A. Unfinished Business None 9. New Business V(a) Consideration of Credit Payment for Water and Sewer Billing to Doctors Chernausek and Prochnow Action - Motion to reject - Motion to approve credit payment -2- Council Agenda February 27, 1979 ✓(b) Consideration of Annexation Submitted by Dennis K. Albertson, Delmar and Doris Sturges with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution J(c) Consideration of 1979 Assessment Agreement with County of McLeod Action - Motion to reject - Motion to enter into agreement 10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,!(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 27, 1979 7. Reports of Officers, Boards and Commissions ,,/ (e) Monthly Financial Report - January 1979 Action - Order by Mayor received for filing ',/(f) Minutes of Joint Meeting of City Council, Airport Commission and Airport Zoning Board dated February 12, 1979 Action - Order by Mayor received for filing 9. New Business \/(d) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service ✓(e) Consideration of Promotion to Police Sergeant Action - Motion to reject - Motion to approve promotion Council Minutes February 13, 1979 CORRECTED COPY OF MINUTES back to the Planning Commission for final detail approval. The motion was seconded by Alderman Peterson. Alderman Westlund, Peterson and Mayor Black voted yes; Alderman Hutnwork voted no, and Alderman Gruenhagen abstained from voting. Mr. Haas took objection against Mayor Black's interpretation of Alderman Westlund's motion. He then asked if the minutes would reflect that, the ac- tion taken was as directed on tentative approval. (b) CONSIDERATION OF REQUEST FOR INDUSTRIAL REVENUE BOND FUNDING FOR HUTCHINSON MALL BY DEVELOPERS DIVERSIFIED Mr. John McGill of Developers Diversified appeared before the Council and made reference to past information given at the previous meeting. He then presented photographs of shopping centers in other areas which were built by his company. Alderman Westlund questioned whether this is the type of project the City should issue industrial revenue bonds to. It is in opposition to the down- town development -project since this shopping center would be in competition with the downtown area. He understood the shopping center would be built with private funds and wondered why Developers Diversified was now asking for fi- nancing through bonds. Mr. McGill answered that, as pointed out at the last meeting, the increase in costs has gone higher than anticipated for the project. Mayor Black commented that industrial revenue bonds have been used on two oc- casions for assistance of development of activities in effect "frrR standing" (non-competitive) with other activities in the community. If the request was ac- cepted, these facilities would be placed at an advantage over the -other retail facilities in the community using private capital for their development. In using the good name and credit rating of the City to give one facility a com- petitive advantage over another is not proper for the City to do. It was dis- cussed at the last meeting that this project is competitive with the downtown project. He would, therefore, not be favorable to this type of project. He further commented that the City did not stand in the way of the development of the shopping center on Highway 15, but it would not assist or help in the project either. His recommendation would be to tentatively deny the request for industrial revenue bond financing. However, if the developer would be in- clined to use a part of the savings to assist in the downtown area, the Council would reconsider the bond. He stated they are open-ended and have nothing spe- cific in mind. Mr. McGill inquired what would be expected of Developers Diversified regarding downtown development. To utilize the industrial revenue bond, it would be -7- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 13, 1979 1. CALL -TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congregational United Church of Christ. 3. MINUTES The minutes of the Regular Meeting dated January 23, 1979 and Special Meeting dated February 5, 1979 were approved upon motion by Alderman Peterson, seconded by Alder- man Huntwork, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERING THE ISSUANCE OF "ON -SALE" INTOXICATING LIQUOR LICENSE TO LUZ CAMPA, JR., OWNER OF THE LA CASA DE CAMPA (FORMERLY THE CHALET SUPPER CLUB) Mayor Black called the public hearing to order at 8:00 P.M. and read Publica- tion No. 2138, Notice of Public Hearing. He then asked if there was anyone present wishing to be heard. Mr. Luz Campa, Jr. informed the Council that a closing date of March 1, 1979 had been set. The charter of incorporation has been completed and a manager, Dahlia Clifton (his sister), will be living in Hutchinson by that date. Alderman Westlund made the motion to close the hearing at 8:05 P.M. Seconded by Alderman Peterson, the motion unanimously carried. Alderman Gruenhagen moved that the application be approved and an intoxicat- ing liquor license be issued, contingent upon a manager living in Hutchinson by March 1, 1979, the proper fee received, and consummation of closing. The motion was seconded by Alderman Peterson and unanimously carried. (b) CONSIDERATION OF REQUEST BY CABLE COMMUNICATIONS SYSTEM, INC. FOR: 1.) CABLE RATE CHANGE 2.) UPDATE OF FRANCHISE CONTRACT Council Minutes February 13, 1979 Publication No. 2139, Notice of Public Hearing, was read by Mayor Black. Mr. Hubertus Sarrazin appeared and presented material on the proposed rate change and franchise update. The Minnesota Cable Board has issued new rules within the State of Minnesota which require the present franchise to be amended. He further commented that additional service will be available in Hutchinson by the middle of March, and the new rate will take effect when it is in oper- ation. City Attorney Schantzen was asked for legal counsel regarding the amended fran- chise, and he reported the changes are strictly "housekeeping" to comply with the State requirements. The motion eras made by Alderman Westlund to close the hearing. Seconded by Alderman Huntwork, the motion unanimously carried.: It was moved by Alderman Peterson to approve the cable rate change and fran- chise update, seconded by Alderman Westlund, and unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO PURCHASE PORTABLE RADIO FOR FIRE INSPECTION DEPT. Following discussion, it was moved by Alderman Westlund to approve the purchase of a portable radio for the Fire Inspection Department in the amount of $2-,256 from Motorola Communications. The motion was seconded by Alderman Huntwork, and unanimously carried. (b) CONSIDERATION OF REQUEST BY RALPH NEUMANN TO ATTEND MANAGEMENT SEMINAR FEBRUARY 21-22, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and unanimously carried, to approve the request for Ralph Neumann to attend the Management Seminar. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 1/79 - AN ORDINANCE AMENDING ORDINANCE N0. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (MCLEOD COUNTY FAIR BOARD) After discussion, it was moved by Alderman Westlund to waive second reading and adopt Ordinance No. 574 entitled An Ordinance Amending Ordiflance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zon- ing Map (McLeod County Fair Board). Seconded by Alderman Huntwork, the motion unanimously carried. -2- Council Minutes February 13, 1979 (b) ORDINANCE NO. 2/79 - AN ORDINANCE TO VACATE UTILITY EASEMENTS ON LOTS 12 THROUGH 19 OF BLOCK ONE AND LOTS 1 THROUGH 11 OF BLOCK 2 AND ROLLING OAKS LANE AND SERVICE DRIVE, ALL IN ROLLING OAKS THIRD ADDITION After discussion, the motion was made by Alderman Westlund•to waive second reading and adopt Ordinance No. 575 entitled An Ordinance to Vacate Utility Easements on Lots 12 through 19 of Block One and Lots 1 through 11 of Block 2 And Rolling Oaks Lane And Service Drive, All In Rolling Oaks Third Addition. The motion was seconded by Alderman Huntwork and unanimously carried. (c) RESOLUTION NO. 6279 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 7, 1979 Following discussion, Alderman Peterson made the motion to waive reading and adopt Resolution No. 6279 entitled Resolution Adopting Position Classifica- tion Assignment Table Effective January 7, 1979. Seconded by Alderman West- lund, the motion unanimously carried. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - DECEMBER 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) BUILDING OFFICIAL'S MONTHLY REPORT - JANUARY 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS DATED NOVEMBER 21, 1978 AND DECEMBER 19, 1978 There -being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED JANUARY 18, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR PLANNED UNIT DEVELOPMENT SUBMITTED BY DUMAX, INC. WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED JANUARY 23, 1979) -3- Council Minutes February 13, 1979 After the Council members had been asked for comments, the discussion was opened to the public. Attorney Bill Haas reported he was representing Mr. Jim Paulsen. He had re- viewed the documents submitted by DuMax. He further commented on the objec- tion of his client. The ordinance has not been complied with by DuMax show- ing development has been planned so it is consistent with the Comprehensive Plan; also, not in harmony with existing development. There was no breakdown of school age children, adults and family. The development would adversely affect the value of the property around it. He did not see any open air rec- reation uses in this situation. Mr. Haas commented he did not understand the term "density." He referred to page 73, paragraph 3-e and page 75, paragraph K -5-d of the Zoning Ordinance. Mr. Haas also made reference to the creation of traffic congestion. Attorney Kerry Olson responded that if density is the issue, they are willing to negotiate a density that would be agreeable. He would not want to repeat what had already been said before at the previous Council meeting. A'. Alderman Huntwork reported on the decision of the Planning Commission and that it was their opinion the Commission had a discretionary authority. It was their conclusion it was not in the best interest of the community to approve the PUD. Alderman Westlund drew attention to the letter enclosed in the Council packet for this evening's meeting and commented the number of units had been reduced from 34 to 28. The Planning Commission had felt that without the PUD this was too dense. City Engineer Priebe reported there is enough land to make 13 lots to allow two unit structures on each lot and meet full lot requirements for R-2 zoning. Under R-2 zoning, there could be 13 duplexes. PUD would be required if they were built like the Stoney Point units. Attorney Olson requested to change the application to a maximum of 26 units. Alderman Huntwork commented the change in number of units was not the point, but rather the type of building being put up. Attorney Olson commented on the double ownership vs. the single ownership. Attorney Haas asked if the Planning Commission had considered the traffic in the area in relation to the City. David Skaar (970 Goebel Circle) commented that the Planning Commission took time and effort to go over the plans and determined it was not in the best interest of the area involved for this type of unit to be constructed. City Engineer Priebe asked if DuMax was still considering a mixed size of buildings or just reducing the total number. Mr. Duane Dickey stated he would be willing to drop the 4 -unit townhouse for just a concept of 13 two -unit townhouses. -4- Council Minutes February 13, 1979 Rev. John Longley stated there are no neighbors who feel it would enhance the community to have the townhouses in the area. These units will devalue the property in the area. Mr. Dale A. Smith (700 Goebel Street) commented he had lived in the neighbor- hood 10 years. He wanted to know when it was rezoned. Mayor Black responded the rezoning took place on January 14, 1975 at the time the new City Zoning Ordinance was adopted. The area was previously zoned R-1 (single and two-family). Today the single and two-family are called R-2. The only change was in the number assigned to the classification. The density allowed under the old zoning was greater than it is now under R-2. Attorney Olson commented that with the true townhouse concept,, the ownership would be only the ground under the building. Attorney Haas corrected that the house itself and the ground under it would be owned by the owner and the rest would be community owned. Roger Laabs (725 Goebel Street) asked if there is a need for the developer to provide proof of ability to finance before he can build to ensure the contrac- tor will be able to complete the project. Attorney Olson repsonded that financing proof has been provided. Mr. Duane Dickey commented he has built several buildings in Hutchinson and has no financial problem and good credit. Attorney Haas asked if the buildings would be changed or would they all be the same. Mr. Dickey reported there would be some changes in the buildings on the exterior. Mr. Roger Laabs asked if the townhouse concept had been tried in a small com- munity, and if so, how had it gone over. Most of the proposed developments have been along freeways and highways in larger areas. Mr. Dickey responded this is a new idea for small communities, but 50% of new construction in the Minneapolis area is the townhouse concept. He further com- mented he has studied the ordinance and feels the neighbors have a right to be cautious, but he assured them it would not depreciate the property in the area. The units will sell at approximattly $60,000 for each unit or $120,000 for the townhouse unit. The concept will go back to the Planning Commission for ap- proval, and he saw this as no problem. The matters under question will be worked out at that time. -5- Council Minutes February 13, 1979 Attorney Haas stated he interprets the ordinance that proof has to be pro- vided that the units will not cheapen the value of the surrounding property. He would like to see such proof. Attorney Olson commented the only proof provided was the plans presented. Mr. Dickey and assistants checked the homes to determine assessed values and resident sales in the last year and multiplied them out. The cost of these homes will be higher than more than one-half of the homes in the area. Mr. Darwin Calusen (710 Goebel Street) asked for clarification on the value of the homes in the area. Mayor Black commented that in the last several weeks he had examined the documents and felt the developer had fulfilled the obligations and require- ments of the ordinance which permits this type of development. If there are conditions in the ordinance that should be changed, it is subject to change. The Council has no basis for denying tentative approval of the application. The conditions have been met, and it is his judgment that the basic conditions of the ordinance have been complied with and there is no bais for denying approval. Alderman Huntwork expressed a different point of view. There are different interests and conflicting interest. These matters are to be determined by the Board and the decision of the Planning Commission is an important one and it is in their discretion to state it is not in the interest of the neighbor- hood. Alderman Westlund commented that the Planning Commission did not have all the facts that are available to the Council with the reduction of units to 26. The fact that there is no need for a PUD may not have any bearing on the Planning Commission because the same number of people would be in the area. Alderman Peterson asked for the reasons why the request had been turned down. Alderman Huntwork made the motion to reject the request. There being no second, the motion died. Alderman Westlund moved to refer the matter back to the Planning Commission for further recommendation. The motion was not valid so it died. Mayor Black pointed out that if no decision is made, a complaint can be filed after 20 days. The Council must either approve or disapprove or it will go to the court for resolution. If no decision is made, it may go to court. The Chair made the motion to give tentative approval by written resolution with reduced density of 26 units and two -unit townhouses only and refer it Council Minutes February 13, 1979 back to the Planning Commission for final detail approval. The motion was seconded by Alderman Peterson. Alderman Westlund, Peterson and Mayor Black voted yes; Alderman Hutnwork voted no, and Alderman Gruenhagen abstained from voting. Mr. Haas took objection against Mayor Black's interpretation of Alderman Westlund's motion. He then asked if the minutes would reflect that the ac- tion taken was as directed on tentative approval. (b) CONSIDERATION OF REQUEST FOR INDUSTRIAL REVENUE BOND FUNDING FOR HUTCHINSON MALL BY DEVELOPERS DIVERSIFIED Mr. John McGill of Developers Diversified appeared before the Council and made reference to past information given at the previous meeting. He then presented photographs of shopping centers in other areas which were built by his company. Alderman Westlund questioned whether this is the type of project the City should issue industrial revenue bonds to. It is in opposition to the down- town development project since this shopping center would be in competition with the downtown area. He understood the shopping center would be built with private funds and wondered why Developers Diversified was now asking for fi- nancing through bonds. Mr. McGill answered that, as pointed out at the last meeting, the increase in costs has gone higher than anticipated for the project. Mayor Black commented that industrial revenue bonds have been used on two oc- casions for assistance of development of activities in effect "free standing" (competitive) with other activities in the community. If the request was ac- cepted, these facilities would be placed at an advantage over the other retail facilities in the community using private capital for their development. In using the good name and credit rating of the City to give one facility a com- petitive advantage over another is not proper for the City to do. It was dis- cussed at the last meeting that this project is competitive with the downtown project. He would, therefore, not be favorable to this type of project. He further commented that the City did not stand in the way of the development of the shopping center on Highway 15, but it would not assist or help in the project either. His recommendation would be to tentatively deny the request for industrial revenue bond financing. However, if the developer would be in- clined to use a part of the savings to assist in the downtown area, the Council would reconsider the bond. He stated they are open-ended and have nothing spe- cific in mind. Mr. McGill inquired what would be expected of Developers Diversified regarding downtown development. To utilize the industrial revenue bond, it would be -7- Council Minutes February 13, 1979 difficult to develop two projects in the same area, and it would go beyond the $10 million limit if work was done on both projects. They could, how- ever, assist with expertise necessary to put the project together and help with completion, but not go through completion. He further commented that shopping centers are dictated by the consumers, and Highway 15 is a good lo- cation. Developers Diversified does not intend to put up only one-half a project if the industrial revenue bonds are rejected, and every effort will be made to do a good job. Mayor Black asked if Developers Diversified would consider relocating some of their project to the downtown area and cut back on the shopping mall. Mr. McGill responded that the national tenant "draws" bring in business 4-,Qr the small shops in a mall. The economics of the project would not work to scale it down. There would be no income to make it feasible if some of the tenants were relocated downtown. When asked if Developers Diversified would be willing to assist on the down- town proposal, Mr. McGill answered "yes." Alderman Westlund commented that when the first industrial revenue bond was issued to Hutchinson Industrial Corporation, there was no guideline for its use. He felt there is now a need to determine a position statement on indus- trial revenue bonds, and this should be done before any further action is taken. , Mr. Milton Lueneburg remarked he was surprised Developers Diversified had other plans than first class for Hutchinson if the industrial revenue bond is not granted. He stated he was on the City Council when Hutchinson Indus- trial Corporation applied for bond financing. He had contacted all the former Council members who were on the Council at the time industrial revenue bonds were issued as to their intent for issuing bonds. It was not their intent to give financing to private business outside the downtown area. Mr. Lueneburg stated there is a need to determine some guidelines for issuing bonds. Ted Beatty didn't feel there is room in Hutchinson for both a shopping mall and downtown development. Joe Wesley remarked that when the industrial revenue bond is considered, one needs to think about the benefits for the City. Some other type of industry or business might be better for the City than a shopping mall. Earl.Fitzloff stated that if industrial revenue bonds are available for retail, perhaps the local scene should be looked at first. The people of Hutchinson would favor it being used on a local level. Mayor Black commented he had received correspondence from consumers in the we Council Minutes February 13, 1979 last few weeks who are interested in this type of development being encouraged. It would be his recommendation the request for industrial revenue bonds be denied but that the door be left open for re -consideration if an arrangement could be worked out for financial assistance on the downtown development with the developer. It was moved by Alderman Westlund to deny the issuance of an industrial revenue bond to Developers Diversified, contingent upon reconsideration if financial assistance (investment) by Developers Diversified is made to accomplish down- town development objectives. Seconded by Alderman Peterson, the motion car- ried, with Aldermen Huntwork and Gruenhagen voting no and Aldermen Peterson and Westlund, and Mayor Black voting yes. Mr. McGill inquired when the Downtown Development District Advisory Board meetings are held. Mayor Black instructed him to contact Administrative Assis- tant Plotz and Consultant Simonowicz to determine a meeting date. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT BY TRAILS END, INC. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to approve the application for a snow removal permit for Trails End, Inc. (b) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL SUBMITTED BY LUZ CAMPA, JR. After discussion, the motion was made by Alderman Westlund to approve the application and issue a cigarette license to Luz Camps, Jr. The motion was seconded by Alderman Peterson and unanimously carried. (c) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE SUBMITTED BY LUZ CAMPA, JR. Following discussion, Alderman Gruenhagen made the motion to approve the ap- plication and issue an'On-Sale" Non -Intoxicating Malt Liquor License to Luz Campa, Jr., contingent upon proper payment being received. Seconded by Alder- man Huntwork, the motion unanimously carried. (d) CONSIDERATION OF COMPENSATORY TIME POLICY After discussion, it was moved by Alderman Westlund to approve the Compensa- tory Time Policy and waive reading and adopt Resolution No. 6280 entitled Reso- lution Amending Section 8 of City Personnel Policy (Overtime Pay). The motion was seconded by Alderman Gruenhagen and unanimously carried. - 9- Council Minutes February 13, 1979 (e) CONSIDERATION OF SERVICE CONTRACT WITH INFILCO DEGREMONT, INC. FOR WATER PLANT EQUIPMENT City Engineer/Public Works Director Priebe reported this is an on-going serv- ice contract for specialized equipment and requires expertise in this area. Infilco Degremont, Inc. is a company well qualified to service the water plant equipment. It was moved by Alderman Peterson that with the recommendation of the City Engineer, to enter into a service contract with Infilco Degremont, Inc. The motion was seconded by Alderman Gruenhagen and unanimously carried. (f) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE BY ELKS LODGE NO. 2427 FOR GRAND PRIX SNOWMOBILE RACES ON FEBRUARY 17-18, 1979 After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the application and issue an "On -Sale" Non -Intoxicating Malt Liquor License to the Elks Lodge No. 2427. (g) CONSIDERATION OF PURCHASE OF 1979 PICK-UP TRUCK BY HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Gruenhagen to approve the purchase of a 1979 pick-up truck with a plow from Trails End, Inc. in the amount of $4,740.00 for the Hutchinson Community Hospital. Seconded by Alderman Peterson, the motion unanimously carried. (h) PRESENTATION BY JON GEISS REGARDING FINANCING FOR PLANT EXPANSION AT HUTCH- INSON INDUSTRIAL CORPORATION Mr. Jon Geiss, President of Hutchinson Industrial Corporation, appeared be- fore the Council and introduced Mr. Robert Sanders of Juran & Moody and At- torney Richard Solum of the firm of Henson & Efron in Minneapolis. Mr. Geiss referred to his presentation on future expansion plans at the April 25, 1978 Council meeting and the Council's indication of willingness to assist Hutchinson Industrial Corporation with funding. Due to the $5 million limi- tation on industrial revenue bonds, they had decided to proceed with the Farm- ers Home Administration Guaranteed Business Loan Program. However, with the recent change in tax laws and the increase to $10 million for industrial reve- nue bond capital spending, Hutchinson Industrial decided to request approval from the City for a bond. Mr. Sanders reported that his firm had reviewed the bond material and proposed -10- Council Minutes February 13, 1979 resolution and found the project to be financially feasible. Either bonds or notes would be marketable. City Attorney Schantzen also reported he found everything to be financially feasible and sound. Following discussion, it was moved by Alderman Westlund to authorize the Mayor and City Clerk to sign the resolution and accompanying documents and to waive reading and adopt Resolution No. 6281 entitled Resolution Reciting A Proposal for A Industrial Development Project and Giving Preliminary Ap- proval to the Project Pursuant to Minnesota Statutes and Authorizing the Sub- mission of An Application for Approval of Said Project to the Commissioner of Securities of the State of Minnesota and Authorizing the Preparation of Necessary Documents and Related Matters In Connection with Said Project. Seconded by Alderman Gruenhagen, the motion unanimously carried. (i) CONSIDERATION OF EMPLOYMENT OF AIRPORT CUSTODIAN After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve the employment of Arnold A. Luthens as airport custodian on weekends, effective February 10, 1979. (j) CONSIDERATION OF RECOMMENDATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO RESCIND ALTERNATIVE PLAN C-1 AND TO ADOPT PLAN A-1 The Downtown Development Advisory Board held a meeting at noon today. It was determined from the commercial site cost analysis that Site A (West of Main Street) was more economically feasible than Site C (East of Main Street. It is therefore, the recommendation of the Advisory Board to rescind adoption of the Plan C-1 and adopt Plan A-1 as the site for the downtown development in Hutchinson. Following discussion, the motion was made by Alderman Westlund that with the recommendation of the Downtown Development District Advisory Board to rescind Alternative Plan C-1 and adopt Plan A-1 for downtown development. Seconded by Alderman Huntwork, the motion unanimously carried. Mayor Black commented that one site has finally been selected for the down- town development. However, unless the entire business community is behind it, there is no chance that the development will be successful. He pointed out that considerable sums of money have been spent on the study for the downtown development, and the City Council would not approve any plan that was not sup- ported by the downtown business community. (k) CONSIDERATION OF RECOMMENDATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO ADOPT INDUSTRIAL REVENUE BOND POSITION STATEMENT -11- Council Minutes February 13, 1979 Following discussion, it was moved by Alderman Gruenhagen to table this matter until a future Council meeting. The motion was seconded by Alder- man Huntwork and unanimously carried. (1) CONSIDERATION OF RECOMMENDATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO ESTABLISH A TIME SCHEDULE WITH A & P GROUP It was the recommendation of the Downtown Development District Advisory Board to establish a two-week time schedule for the A & P Group to develop a schedule for the downtown development at Site A-1. After discussion, the motion was made by Alderman Westlund to adopt Resolution No. 6282 directing the A & P Group to develop a schedule for the downtown development. Seconded by Alderman Huntwork, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the public meeting held February 12, 1979 regarding airport development. Mr. Westly Hendrickson of T.K.D.A. presented three alternative crossway alignments which had been suggested by the Airport Commission. The Airport Commission will be meeting to select a crosswind runway option and make recommendation to the Council. Mr. Plotz informed the Council of the progress on the LAWCON Grant. Hutchin- son has been reconsidered so it will be necessary to provide appraisals of property for the park land. A meeting was held last week with the property owners involved, and the appraisal report will be sent to the LAWCON people. It was recently called to Mr. Plotz' attention that another sanitation hauler was hauling refuse within the City limits. He was advised by letter that the City ordinance states a permit is required and is against the law inasmuch as the City has a contract with Junker Sanitation for refuse hauling. Mr. Plotz made mention of the Department Head meeting scheduled for February 22 and suggested the Council could meet with Steve Cook, Federal Shade Tree Representative, following the meeting. Consultant Clarence Simonowicz would like to meet with the Council regarding a study on project priorities that he and Mr. Plotz had prepared. This meet- ing is scheduled for 7:30 A.M. on February 21, 1979. A resolution was adopted at the last Council meeting declaring February 26 through March 2 as Minnesota Cities Week by Governor Quie. In conjunction with this week, tours are being planned for various City buildings. More information will be available at a later date. -12- Council Minutes February 13, 1979 (b) COMMUNICATIONS FROM MAYOR Mayor Black commented that the League of Cities has undertaken the project of Minnesota Cities Week, and he volunteered that the City of Hutchinson would participate by conducting a tour on Tuesday, February 27, 1979. The City Council will be asked to participate. The Annual League of Minnesota Cities Legislative Conference will be held March 1, 1979 in St. Paul. Senator John Bernhagen and Representative Adolph Kvam have been invited to the reception and dinner with the Mayor and Council members. Reservations need to be made soon so commitments of which Council- men will attend are needed. With the resignation of Mrs. Rod Keith from the Housing & Redevelopment Authority, Mayor Black appointed Mrs. Walter (Mildred) Nelson to fill the unexpired term to August, 1979, and asked for Council ratification. It was moved by Alderman Westlund to ratify the appointment of Mrs. Walter Nelson to the Housing & Redevelopment Authority. Seconded by Alderman Hunt - work, the motion carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund inquired if consideration had been given to reducing bus service during the slow period. Both Alderman Gruenhagen and Personnel Coordinator Sitz informed Mr. Westlund that the use of the bus is cut down during the summer months. The shuttle service requires the use of two buses, especially during certain hours of the day. (d) COMMUNICATIONS FROM ALDERMAN GRUENHAGEN Alderman Gruenhagen reported there are two new apartment buildings on Echo Drive requesting service for refuse pick-up from Junker Sanitation. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:37 P.M. upon motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and unanimously carried. -13- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 22, 1979 TO: Mayor and City Council FROM: City Engineer/Director of Public Works SUBJECT: Workshops Fred has requested that Cliff Paulson and Gale Boelter attend the Tree Inspector's Workshop at Mankato on Wednesday, March 7th. The cost is $3.00 per person. The cost for this type of workshop has been budgeted. The additional expertise these men will receive is much greater than the cost. They will be able to assist in an improved program. In addition, Fred has requested that Cliff Paulson attend a Weed Control Workshop at St. Cloud on Wednesday, March 21st and Thursday, March 22nd. The additional expertise in this area will be helpful in the City's weed control program. The cost is $5.00 per person. I recommend approval for both workshops. ns CC: Fred Roberts Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe City Engineer/Director of Public Works S. 6L (612) 879-2311 !WY OF HUTCHINSON WASHINGTON AVENUE WEST FCH1NSON, MINN. 55350 M E M O R A N D U M Date: February 21, 1979 TO: Mayor and City Council FROM: Building Official SUBJECT: March Meeting, North Star Chapter ICBO Mr. Homer Pittman and I request your permission to attend the March meeting of the North Star Chapter of the International Conference of Building Officials, Friday, March 2nd, 1979 at Bursch's Cafe, 17 -8th Avenue South, Hopkins, Minnesota at 8:30 A.M. to 4:00 P.M. Registration is $10.00 each, which includes coffee, rolls and lunch. This is a budgeted item. Respectfully submitted, CITY OF HUTCHINSON E d��Wi 1 lard Building Official ns CC: Homer Pittman M E M O R A N D U M DATE: February 22, 1979 T0: Mayor and City Council ------------------------- FROM:_ Gary D .Plotz, Administrative Assistant_ _ _ _ _ _ _ ! T _ ^ r SUBJECT: 'Annual Finance Officers_ Conference _ _ _ _ _ _ _ _ _ _ _ _ _ _ On April 18-20, 1979 the Annual Finance Officers Conference will be held. Kenneth Merrill, City Accountant, and I request your approval for atten- dance. Attached is a summary of the program sessions. The sessions appear to be very relevant to activities of our City. The cost of the seminar is $70.00 per person, plus transportation. The conference was budgeted within the 1979 budget. /ms Attachment MINNESOTA'S MUNICIPAL FINANCE OFFICER'S ASSOCIATION ANNUAL CONFERENCE April 18-20, 1979 Arrowwood Resort Alexandria, MN. T89 4 - The 1979 Minnesota MFOA annual conference will be held at the Arrow - wood Resort, Alexandria from Wednesday, April 18th to Friday, April 20th. Location: Arrowwood is located three miles northwest of Alexandria on Lake Dar- ling. From Minneapolis/St. Paul area, Arrowwood is a short 140 mile drive west on I-94. Accommodations: Individuals are responsible for their own room and incidental charges. The enclosed room reservation cards are to be mailed with payment di- rectly to Radisson Arrowwood before March 18th. Check in time is 3:00 P.M.; check out time is noon. Session Schedule: The conference will feature two concurrent sessions at all times. In order to allow for proper planning, registrants are asked to designate, on the registration form, those sessions they plan to attend. Registration Flee: In addition to conference materials, the fee also covers the cost of breakfast and lunch for all three days plus the evening dinner meal on Wednesday and Thursday. CZ FEB 1979 �. RECFlvFJ) A) The 1979 Minnesota MFOA annual conference will be held at the Arrow - wood Resort, Alexandria from Wednesday, April 18th to Friday, April 20th. Location: Arrowwood is located three miles northwest of Alexandria on Lake Dar- ling. From Minneapolis/St. Paul area, Arrowwood is a short 140 mile drive west on I-94. Accommodations: Individuals are responsible for their own room and incidental charges. The enclosed room reservation cards are to be mailed with payment di- rectly to Radisson Arrowwood before March 18th. Check in time is 3:00 P.M.; check out time is noon. Session Schedule: The conference will feature two concurrent sessions at all times. In order to allow for proper planning, registrants are asked to designate, on the registration form, those sessions they plan to attend. Registration Flee: In addition to conference materials, the fee also covers the cost of breakfast and lunch for all three days plus the evening dinner meal on Wednesday and Thursday. CZ MFOA SEMINAR SESSION PROGRAMS April 18 - 20, 1979 Special Assessment Policies This topic will be covered by a three member panel. Mr. Sylvester Knapp, Direc- tor of Public Works, City of St. Cloud, will present a "Study of Special Assess- ment Policies of 25 Cities", Mr. William Bittner, Director of Public Works, City of Maplewood, will present an in-depth view of the special assessment policies and procedures used in Maplewood, and Stanely Peskar, General (Legal) Counsel, League of Minnesota Cities will present data on the legal aspects of Special Assessments. Long -Range Financial Forecasting The session will present current techniques in long-range financial forecasting utilizing a workshop approach which will include lectures. Participants will work a case problem. The session leader will be Dale R. Clift, C.P.A. with Price Waterhouse and Company, who has extensive experience with long-range financial forecasting and modeling. Mr. Clift will be joined in his` presenta- tion by Mr. Ted Downey, a Price Waterhouse Manager assigned to Springfield, Illinois. Grant Accounting This one hour session will cover the latest accounting principals -for grant ac- cou7ating as well as a discussion of the controversial principles. Session leader will be Greg Murphy, C.P.A. of George M. Hansen Company. Evaluating Financial Management The topic of financial management in local government never ceases to be an im- portant and often controversial one. A necessary first step will discuss al- ternative approaches to evaluating financial management, including explaining an innovative technique being developed by Ernst & Ernst. Panel speakers will be Donald R. Rieck, Manager, National Office of Ernst & Ernst and Wayne M. Barthel, Audit Supervisor, Minneapolis office of Ernst & Ernst. Mortgage Revenue Bonds The session will cover the roles of the various parties involved with Mortgage Revenue Bonds. Program will also include discussion of procedures and require- ments involved with issuance. Main speaker will be Robert Pulscher, First Se- nior Vice President of Springsted, Incorporated. Capital Improvements Programming This is a training exercise designed primarily for professionals. The session uses a case study of the planning and financial considerations of a typical city involved in capital improvements programming. Program speaker will be James E. Burton, Manager of Local Planning Assistance, Metropolitan Council. -2 - Mini Computers The seminar will provide municipal finance officers with answers to frequently asked questions regarding mini computers as stand-alone, general purpose govern- mental financial reporting system. The seminar covers the growing use of mini computers by municipalities, current mini computer technology and capabilities, the advantages and disadvantages of mini computers as compared with service bureaus and time sharing, an approach for evaluating and selecting a mini com- puter, and system implementation. There will be a mini computer hardware dem- onstration presented by Burroughs, IBM, and Benchmark. Seminar faculty in- clude Daniel H. Cummings, principal in the Management Advisory Services Office in the Minneapolis Office of Price, Waterhouse and Co; and Diane E. Nystrom, consultant in the Management Advisory Services practice of Price Waterhouse and Company. Risk Management Discussion at this session will be devoted to identification of risk; evalua- tion of risk; loss control and safety; bidding for insurance; and selection of agents based on fee for service. Speakers for the session include Sheldon Weinberg, Risk Manager for Hennepin County and Andrew Whitman, Professor of Insurance, University of Minnesota. Financial Reporting to the Public The session will present for review and discussion the most recent trends in general purpose financial reporting. The form and content of financial state- ments will be examined as will the relationship between financial and manage- ment reporting. Mr. Don Epelbaum, a partner in the St. Louis office of Price Waterhouse and Company will lead the discussion along with Mr. Roger J. Stien- becker, a Price Watethouse and Company partner in the St. Louis office. Debt Management - Selling Your City This topic will be covered by a three member panel that will review the informa- tion needed by underwriters, credit analysis organizations and investors when bonds are sold. Emphasis will be placed on how a city can create and maintain a good image to insure that its bonds receive the lowest possible interest rate. Panel speakers will be Robert Sander of Juran and Moody, Inc; Bill Langeford of American National Bank and Ed Pendergast of the St. Paul Insurance Companies. Debt Management - Accounting and Financial Reporting This topic will be covered by a five member panel that will review the generally accepted accounting principals for special assessment, revenue, and tax support- ed debt. In addition, the amended arbitrage rulings for sinking funds will be discussed. Panel speakers will be Luke Botica of Peat, Marwick, Mitchell & Co., Donald Anfinson of Anfinson, Hendrickson & Co., and Lyle Olson of the City of Bloomington. The panel moderator will be Robert Voto of DeLaHunt, Voto and Company. GAAFR Restatement The panel of speakers will be discussing the latest publication of the GAAFR Restatement. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE ...�� WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 23, 1979 TO: Mayor and City Council FROM: City Engineer/Director of Public Works SUBJECT: Annual Wastewater Operations Seminar Finley has requested that Richard Nagy and Randy DeVries attend the above -referenced seminar on March 21 through the 23 in Bloomington. This is a budgeted seminar, the registration fee is $35.00 per person. Mr. Nagy, also, desires to apply for the examination for certification in wastewater as a Class C Operator. The cost for said examination is $15.00. I recommend approval of the above requests. ns CC: Finley Mix Ken Merrill Respectfully submitted, CITY OF HUTCHINSON zCZ&X � Marlow V. Priebe City Engineer/Director of Public Works 'r—j— 13 f ' (612) 879-2311 C/T Y OF HUTCH/NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 23, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: Wastewater Management Training Institute I have been asked by the Minnesota Pollution Control Agency, as a representative of a Minnesota Community of approximately 10,000 population to attend the above -referenced conference. This is a special conference that was not budgeted for, however, since it is only in the area of wastewater the cost of attendance could be charged to the Sewer Department. There is no cost for the conference, only $120.00 for the hotel accomodations and meals. Attached is a copy of all information furnished me. ns Attachments Respectfully submitted, CITY OF HUTCHINSON 21- Marlow 'Marlow V. Priebe City Engineer LAKE AMC IGAN FEDEKATIO 53 West Jackson Blvd. Chicago, Illinois 60604 (312) 427.5121 - ':r,izen Action to Protect a Great Lake oi��31-12345, -hard L. Robbins e'aecutneo Director 4� ti FEB 15T9 0 Ftnornbos Ramtafant to the Director fm •^ FACT SFiEEfi ON �°j`%� wens Gtr Ac? r::r.istraafrafroeAsaiaMnt in N TM 14MICIPAL TRAINING INSTITt7i'E �' w -10A?ta :tY�-�.. OF DIRECTORS ick P emic E. Lindquist FI -St Vice -President A Treasurer What is the Munic] Wastewater Training Institute? I. McClure Vice -President Al!', K. Sieker ,Wrefary It is part of a national program to assist civic leaders. �tical officials and experts to understand the local issues which :LitlsAf dmrs after affect the for sewage p1a112Ll.rig treatment system. 'no(b* W. N. Bentley f Paul Frieserna, Ph.D. ::7910m Ghksman The Institute Wi11 be held fram March X15 through March 18 .:ores D. Griffith at Interlaken Dodge, near Lake Geneva Wisconsin. About 150 cannaJohnstonHoelscher 'dn fl oatmimity leaders from six states in U. S. EPA's Region Five will 1-,n tm Klein be invited. onn K. Languor, Ph.D. tean ", McNeil, D.D.S. J. Mutphy, Ph.D. The Institute will focus on the critical aspects of local sewage ..1)001.t, Fix, *, O• idle g ick : chmidtcn problems ---the technology -of sewage treatment; the community issues _ rano, A. Schnadig such as growth, protection of enviriorErentally sensitive areas and 'y' •u1seat g �. Young operating costs; and citizen participation methods useful in the r .411ANA planning for sewage treatment. •Nn a•gg3 Olin :>kF t?132ahskl Over thirty hours of intensive panels, workshops and lectures, small '.nar;otie J. Read group meetings will utilize the .expertise of specialists in such areas t Ur ! E. Schmidt as conventional sewage treatment, inrx>vative methods, citizen participa- tion techn] gUes and user charges. part Geon encs E. Haack s; PuWas The Institute is meant to teach camunity ity leaders more effective means A. Van Lente ..t, • -A. 'Walsh to design 9:4�dge treatment program to meet the cQnA11ty t S own ?Leeds :IV- 0iSIN and goals. . Alt f 89nnett '.vr. J. Buel 41111 -A41111 -AJ. •'Bud"•• Harris. � participants include envirorxmentalists businE?SSiltEsn, fa2zmerSr fobert M Kueny ,.„mlf :.,4gerroos 2a4yors, managersr Planning board members, state a en staff members, g , .W; .sdon engineers, leaders, elected officials and planners. • ..elite • -fthard •T•a M•enbaum Who is sponsoring the Institute? Two groups are cosponsors of the institute. The Conservation FUundation is a national non-profit research and ccinmm.ications organization dedicat- ed to the wise of resources. The Lake Michigan Federation is a four state citizens group concerned with water quality. The Federation and the Conservation Foundation both cosponsored similar Institutes on related subjects in 1974 and 1976. (continued) L a,)d contributions are tax deductible The Institute is also being directed by a Regional Advisory Ccmmittee consisting of 24 citizens and officials from Illinois, Indiana, Michigan, Minnesota, Ohio and Wisconsin. How can I attend? The Regional Advisory Committee ambers in your stag are selecting 25 people frccn your state to attend. The cost of the Institute is $120 which covers double roan and food for three days at Interlaken. There is no charge for attendance at the Institute itself. A limited number of full and partial scholarships are available. Where can I get further information? You may call the state Advisory Committee mwber who contacted you or Richard Robbins or Rick Rocabos at the Lake Michigan Federation at (312) 427-5121. The program is funded by a grant from the United States EnvironmentaZ Protection Agency. 12/78 WASTEWATER -MANAGEMENT TRAINING INSTITUTE Training Citizens about Community Planning for Wastewater Treatment Systems Sponsored by the Conservation Foundation, Washington, and the Lake Michigan Federation, Chicago, under contract to the US. Environmental Protection Agency REGIONAL COORDINATOR February 9, 1979 Richard L. Robbins, Daer Mr. Priebe: Executive Director LakeMichipanFedemtion Marlo Priebe Chic liilnocols606064 City Hall 431ZI -5112 Hutchenson, MN. 55350 REGIONAL ADVISORY COMMITTEE I am pleased to invite you to participate in a three -clay ILLINOIS Cathed"s Huther Daer Mr. Priebe: Illinois Environmental Council Paul A. Kuhn Greeley b Hansen Engineers Jim lliinnoissiEPA I am pleased to invite you to participate in a three -clay Fran Schnadlg Weatewater Management Training -institute to be held from Lake Michigan Federation 2:00 p.m. Thursday, March 15 through luncheon on Sunday, INS Fox March 18. This Institute, for participants from Ohio, Indiana State Board of Health Indiana, Michigan, Illinois, Wisconsin and Minnesota is ZyHlods MallndienaEconomic one of four held throughout the country. About 150 citizen Development Commission leaders from this region are being asked to attend. Becky Meier Lague of Women Voters JlmRice The purpose of the Institute is to assist people in under - Indiana Conservation Council standing the process by which local sewage treatment plants MICHIGAN Patayclerk are planned to meet public needs. Citizen leaders will learn wuiiamsaworks about conventional and alternative technologies, the costs Carol Antau Environmental Action of of various methods, the effects on community growth rates, Michigan and environmentally sensitive areas and the best methods of is Poischal Mich DNR I M public participation. Robert E. Smith Michigan Farm Bureau Every participant has been carefully selected on the basis mark Stephens MicUnited Conservation higan an of several criteria, including an interest in water quality, Cluj! taxes, a role as a civic leader, elected official or MINNESOTA Maurice Dorton engineer and the potential for influencing and further educating Metropolitan Council others in the community. Active future involvement in the °„"aCub°"' planning for waste treatment is an important factor in consider- DougHall ation of participants. MMnaoto Pollution Control Agency °Hlddi Edith Chose Participants in the Institute will include citizen leaders, Lague of Women Voters environmentalists, elected officials, engineers, and busi- skffaCluixb ness and industrial persons concerned with local facility Richard Kuhlman planning efforts. Ohio EPA Steve S Ohio Enviraonmentalcouncil It is important that Institute Po participants commit themselves WISCONSIN to be present throughout all scheduled activities from W cwrsin mrirormentalDecade Thursday afternoon through Sunday luncheon. I am enclosing RiekSehuff a preliminary program and a registration and information Wisconsin DNR form. Please return the form to me before February 28. Charlotte Zieve MIIWaukes Audubon Society US. EPA REGION V Chuck Orzohookie Minnesota Facilities Planning PuubblMic M cipation Specialist Annette Nussbaum Public Participation Coordinator WASHINGTON, O.C. Marisa Roche Conservation Foundation March 15.18,1979 — Interlaken Lodge, Lake Geneva, Wisconsin Wastewater Management Training Institute Page Two. If you have any questions, please call or write me or Rick Roombos or one of the members of the Regional Advisory Committee listed on this stationery. I hope you will be able to be with us at the Institute. Regional Coordinator RLR:ml Enclosures 2/2/79 Preliminary Program Midwest Wastewater Management Training Instute Thursday, March 15 2:00 p.m. Registration (through 9 p.m.) 2:30 p.m. Bus from O'Hare Airport to Interlaken (35 people) 4:00 p.m. - 6:00 p.m. Pre -institute Workshop to bring people up to speed on water quality issues 4:00 p.m. - 6:00 p.m. Training for Workshop, Panel leaders and Speakers 3:45 p.m. Second bus from O'Hare Airport (100 people) 5:30 p.m. Cash Bar 6:00 P.M. Dinner 7:30 p.m. Introduction by Regional Coordinator. Roundtable discussion on water quality, 201, 208 as one set of solutions, priority lists, delegation of authority, -citizen roles, and EPA oversight. Questions from participants. 9:15 p.m. First state strategy sessions: Small meeting of all participants from each state in state groups. Friday, March 16 8:30 a.m. - 9:30 a.m. 9:30 a.m. 10:30 a.m. 10:45 a.m. 12:30 p.m. 1:30 p.m. 3:00 p.m. 3:15 p.m. - 4:30 p.m. 6:00 p.m. 6:30 p.m. 7:30 p.m. 10:00 P.M. Continuation of roundtable discussion Community Participation in Technology Decisions -the basis of conventional, alternative and innovative technology and the points where citizens can intervene; some informantion on•participation methods as appropriate to these decisions. Break First Technology Workshops --Conventional, Alternative, Innovative methods: land treatment, small community systems special sewers,etc. Lunch Second Technology Workshops --Same as first but repeated Break Second state strategy sessions: How can community participation make a difference in technology decisions and water quality. Each state's participants meet in a single group. Cash Bar Dinner Mock Hearing, as a local council or planning board. Experts will make presentations to the board on community issues and community participation: Growth, 208 Interrelations, Water Quality Standard, Environmentally Sensitive Areas,Costs, User Charges, Recreational aspects, sludge management. Each official will take a role as a environmentalist, mayor, engineer, developer, etc. Roles will differ from real life roles. Marshmallow Roast (continued) Saturday, March 17 X3:30 a.m. 10.00 a.m. 10:15 a.m. 12:45 p.m. 2:30 p.m. 4:30 p.m. 5:00 p.ri. 0:30 p.m. 7:30 p.m. f'unday, March 18 8:15 a.m. 8:30 a.m. 0:30 a.m. 3?:00 a.m. 12:30 p.m. 2:15 P.M. 2:30 p.m. Six small workshops on community issues and community partici- pation methods useful for resolution of those issues. Break Community Participation Techniques -in one large room and five or six small rooms, the experienced and the exp"i•ts will describe and lay out fundamenta]s of using task forces, work- shops, newspaper fact sheets, advisory committee3, meetings, notices, polls, etc. Participants can wander from one to another. Half hour presentations on each. Lunch and simultaneous presentation on the way to run (and not to run) a public hearing --a dramatic presentation of the poor and better. The how, why, when, where, who of hearings. Technology, Community Issues and Community Participation in six typical midwest communities -Six simultaneous workshops examine the water quality improvement process in six primary target areas. Participants are assigned to a target area most like their own community or own interest. This is a "hands on" experience with the communities, understanding their problems in 201 planning, critiquing their process, and sug- gesting alternatives. Adjourn for afternoon Cash Bar Dinner Third State Strategy Session: States meet in small groups to determine their joint activities that will improve participa- tion and to develop follow up programs and funding requests. Introduction to simulation Exercise Six simultaneous simulation exercises (by type of community) where decisions are made on participation, technology and other factors by role playing participants. Debriefing Each state group presents their strategies for improving communi- ty participation in 201 and other decisions. Group critiques the strategies. Luncheon U.S. EPA Regional Administrator sums up the program and delivers charge for further action. Buses to O'Hare and adjourn. WASTEWATER MANAGEMENT TRAINING INSTITUTE REGIONAL COORDINATOR Richard L. Robbins, Executive Director Lake Michigan Federation 53 W. Jackson Blvd. Chicago, Illinois 60004 (312)4273121 REGIONAL ADVISORY COMMITTEE ILLINOIS Catharine H Wher Illinois Environmental Council PaulA. Kuhn Greeley a Hensen Engineers Jim Leinicks minds EPA Fran Schnodig Lake Michigan Federation INDIANA Carl Fox Indiana Stale Board of Health Kay Hknds W Central Indiana Economic Development Commission Becky Meier League of Women Voters Jim Rice Indiana Conservation Council MICHIGAN Patsy S. Clark Williams & Works Carol A. Linteau Environmental Action of Michigan Dennis Parschall Michigan DNR Robert E. Smith Michigan Farm Bureau Mark Stephens Michigan United Conservation Clubs MINNESOTA Maurice Dorton Metropolitan Council Scoff Hagedorn Sierra Club Doug Hall Minnesota Pollution Control Agency OHIO Edith Chase League of Woman Voters Ellen Knox Slerra Clu b Richard Kuhlman Ohio EPA Stave Sedam Ohio Environmental Council WISCONSIN Dorothy =,'roos WI.C.M Environmental Decade Rick Schuff Wisconsin DNR Charlotte Zieve Mihvauk" Audubon Society U.S. EPA REGION V Chuck Orzehoskle Minnesota Facilities Planning SeO=al fpallonSpeciaNst Annette Nussbaum Public Participation Coordinator WASHINGTON, D.C. Marissa Roche Conservation Foundation Training Citizens about Community Planning for Wastewater Treatment Systems Sponsored by the Conservation Foundation, Washington, and the Lake Michigan Federation, Chicago, undercontract to the U.S. Environmental Protection Agency REGISTRATION FORM Mail to: Richard L. Robbins, Regional Coordinator, 53 W. Jackson Blvd., Chicago, Illinois 60604 Name Organization Preferred Mailing Address City State Zip Phone Daytime Evening The Institute Registration Fee is $120.00. This in- cludes all meals from Thursday dinner through Sunday luncheon, accommodations for three nights, double occupancy, information materials, and the Institute Training Manual. Single occupancy can be arranged at $39.00 additional for the three days. I plan'to attend the Institute I cannot attend the Institute I enclose a check for S120.00 ($159.00 single) made payable to the Lake Michigan Federation I will make payment at the Institute I would like to share a room with March 15.18,1979 — Interlaken Lodge, Lake Geneva, Wisconsin (City) Form A 4 M E M O R A N D U M DATE: February 23, 1979 TO: Mayor and City Council -----------------------_---_---_. FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Annual Planning Conference --------------------------------- On March 28-30, 1979 the Annual State of Minnesota Planning Conference will be held in Brainerd. A copy of the program agenda is attached. This is a three-day conference and will involve $42.00 per person regis- tration fee plus travel and lodging. This conference was budgeted in the 1979 budget. Marlow Priebe and I attended the Annual Planning Conference last year and found it very worthwhile. We request your approval of our attendance of this conference again this year. Ims Attachment ■ MINNESOTA PLANNING ASSOCIATION Annual Conference The air crackles with economic jargon in these uncertain times—Recession, Inflation, Deflation, Cost/Benefit Analysis, Hidden Subsidies, Zero - based Budgeting, Government Waste and Political Corruption. The system is under seige! MPA's conference meets these attacks head on. As a public official, do you know your revenue op- tions? Planners, do you know how to market your ideas? Commissioners, are you "in on" economic planning for your city? The "Dollars and Sense of Planning" is designed to help you develop a TEAM APPROACH to asking the right questions, sifting through the options and choosing workable solutions. We hope to stimulate new thinking, challenge old assumptions and make sense to our constituents—the taxpaying public—in the process. PROGRAM PRESENTED BY THE GOVERNMENT TRAINING SERVICE IN COOPERATION WITH REGION 5 DEVELOPMENT COMMISSION WEDNESDAY MARCH 28 12:00 noon REGISTRATION 1-5:00 p.m. SPECIAL PRE -CONFERENCE WORKSHOP: RURAL COMMUNITY DEVELOPMENT 1:00 INTRODUCTION TO THE COMMUNITY DEVELOPMENT PROCESS Gordon Stobb 2:00 THE TOOLS AND ISSUES: TWO SETS OF CONCURRENT WORKSHOPS 1A Eminent Domain: The Question of Ownership Rights Michael Casper, Michael Dean, Gunnar Isberg, Andy Driscoll, Moderator 1B Solid Waste Management, or What To Do When the Dump Closes Christine Hart 1 C The Role of the Planning Commission in Subdivision Regulation (continues until 5:00 a.m.) 3:40 2A Planning for Fire Protection Antona Richardson, Frank Oberg, Jerry Moen 2B Orderly Annexation Donald Goggin, Terry Merritt y 6:00 DINNER—Minnesota Chapter, American Planning Association 7:00 RECEPTION—Conference Participants and Speakers 8:00 MEETING—Minnesota Chapter, American Planning Association THURSDAY MARCH 29 CONFERENCE BEGINS 8:00 a.m. REGISTRATION 9:10 WELCOME AND CONFERENCE ORIENTATION Mayor C. Elmer Anderson, Marianne Curry, Mary Koep, Helene Johnson 9:30 KEYNOTE: "TRIMMING THE MONEY TREE" George Sternlieb 10:30 REFRESHMENT BREAK 10:45 REVENUE COMPONENT Concurrent Workshops: Choose One 3A A Bird's Eye View: From Assessments to City Enterprise Funds John Lilja 3B Planning for Economic Development David Printy, Staff Members OR 3C The Art of Grantsmanship Roger Davis, David Loch 3D Case Studies: A Litany: The Costs of Poor Planning/Lakeville Marianne Curry Agricultural Preservation Model at Township Level Jerry Stelzell, Greg Wolmering PEOPLE COMPONENT Concurrent Workshops: Choose One Jr l/IC r1V1WQQ#v11a.. -.—V ..... Ideas Elaine Timmer, Robert Smith 12:40 p.m. LUNCHEON 1:40 REVENUE COMPONENT Concurrent Workshops: Choose One 4A A Bird's Eye View: From Assessments to City Enterprise Funds (repeat of 3A) 4B The Art of Grantsmanship (repeat of 3C) 4C Case Studies: The Duluth Experience: A Center City Plan for Economic Revitalization Gerry Kimball, Richard Loraas A Model for Citizen Participation in Determining Current & Future Levels of Service/Coon Rapids Lyle Haney OR PEOPLE COMPONENT Concurrent Workshops: Choose One 4D The Public Official: Translating Promises into Budget Dollars (repeat of 3E) 4E The Professional: Selling Your Ideas (repeat of 3F) 4F The Planning Commissioner: Making a Difference Kent Eklund, Philip Sieber x.20 REFRESHMENT BREAK 15 GENERAL SESSION RESOLVING OUR INEVITABLE CONFLICTS: A WORKING SESSION FOR TEAMBUILDING Arlene Schubert 5:15 - 6:30 CRACKER BARREL RESOURCE CENTER AND TABLE TALK Informal discussions on common interests. Nuts 'n bolts information from representatives of various agencies and organizations. Refreshments provided. 70F BANQUET & ENTERTAINMENT MPA Recognition Awards SPECIAL ADDRESS: "Love: The Need for Affirmation" FRIDAY MARCH 30 7:30 a.m. CONTINENTAL BREAKFAST 9:00 MINNESOTA PLANNING ASSOCIATION ANNUAL MEETING Marianne Curry, Presiding EXPENDITURES COMPONENT Concurrent Workshops: Choose Two 5A Personnel: From Staffing to Salaries Gary Busch 58 Relating Dollars to Performance 5C Pensions Lawrence Martin 5D Insurance Alternatives Peter Tritz, David Wendt 5E Developing a Capital Improvements Program—A Training Exercise (continues until 12:15 p.m.) Jim Barton, Lee Starr 10:30 REFRESHMENT BREAK 10:45 TACKLING HARD ISSUES WHERE COSTS ARE A FACTOR Concurrent Workshops: Choose Two 6A Building Code Inspection and Enforcement John Chapuran, Wayne Saunders 6B Housing: Rehab versus New Kermit Mahan, Douglas Olson 6C Planning for Optimum Multiple Recreational Uses of Public Waters Uel Blank 6D The Economics of Water Quality 6E The Problem of Coaltrains Willis Kingsbury, David Stein 12:45 p.m. LUNCHEON j "Let's Act, Not React" Maureen (Meg) Bye Panel: r ,y Lyle Haney I Lee Munnich, Jr. Arlene Schubert 2:30 ADJOURN Due to the use of multiple mailing lists, elimination of all duplication was not possible. If you received more than one brochure, please pass it along to Lioroon Stobb, Associate Professor and Area Extension Agent, Community Resource Development, Agricultural Extension Service, University of Minnesota Elaine Timmer, Planning Consultant, Parkers Prairie Peter Tritz, Assistant Director, Research, League of Minnesota Cities David Wendt, CPCU, Vice President, Wood -Nelson Company Greg Wolmering, Member, Marshan Township Board FOR FURTHER INFORMATION Contacts: Barb Winn/Carol Schoeneck Government Training Service 612/222-7409 WHO SHOULD ATTEND? Planning commission members, elected officials, town- ship officers, zoning administrators, planners, local government staff, ANYONE CONCERNED WITH RESPON- SIBLE PLANNING AND LAND USE. REGISTRATION The fee for this extensive, three-day conference is $42 for members of the Minnesota Planning Association and $52 for non-members. Included in this amount are two luncheons, reception and banquet, continental breakfast, coffee breaks and all hand-out materials. THE NON-MEM- BER FEE ALSO INCLUDES AN AUTOMATIC 15 -MONTH MEMBERSHIP IN THE MINNESOTA PLANNING ASSOCI- ATION. A student rate of $20 is available but includes no meals. Overnight accommodations are not included in the registration fee. Because a large turnout is anticipated, we encourage early registration to guarantee your spot. LOCATION/ACCOMMODATIONS The Holiday Inn of Brainerd is located south of town on U.S. Highway 371. All room reservations should be made directly with the hotel by means of the enclosed registra- tion card or by calling 218-829-1441 or 800-238-8000. Rooms have been held for our participants at the special rate of $20/single and $29/double, so be sure to mention the MPA Conference when making your reservations. This block will be held until MARCH 14. When the block is filled, other accommodations will be provided at neigh- boring hotels. WELCOME TO BRAINERD, MINNESOTA! Our city is pleased and honored to host the 1979 MPA Conference. With a population of nearly 12,000, Brainerd is the service and shopping center for the vast resort area that sur- rounds it. We have many excellent shops, restaurants and clubs for your convenience and pleasure. The Chamber of Commerce office is located at the corner of 6th and Wash- ington Street; their staff will be glad to help you, should you wish additional information on opportunities /n the area. 1 look forward to greeting each of you in March. Let's have a wonderful conference! neap. k„e„ M E M O R A N D U M DATE: February 23, 1979 TO: Mayor -and -City Council FROM: Gary D. Plotz, Administrative Assistant SUBJECT: _Filling Vacancy in Parks Department_ _ ^ T _ _ _ _ , _ _ , _ _ As a result of the resignation of Jim Brodd; the City has a budgeted -posi- tion that remains unfilled. The primary activity of this position has been tree inspector this past year. One of the recommendations of Steve Cook, Federal Shade Tree Representative,' is to fill this position with a qualified individual that has some formal - training in the area of forestry and general management. On February 15, 1979 the City Council preliminarily reviewed this recommen- dation and requested a revised job description (see attached), and gave a preliminary approval to the recommendation. Hazel Sitz, Steve Cook, Marlow Priebe, and I have prepared and reviewed the attached job description and recommend approval. The salary range is $11,500 to $12,500; however, we may have to revise this upwards to $13,500, depend- ing on availability of candidates. /MB Attachment. POSITION DESCRIPTION - CITY OF HUTCHINSON, MINNESOTA 2-79 DOT 040.081, TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY: CITY FORESTER PUBLIC WORKS - PARKS DIRECTOR OF PUBLIC WORKS THIS IS ADMINISTRATIVE AND SUPERVISORY WORK WITH THE TREE AND PARK MANAGEMENT PROGRAM OF THE CITY. DUTIES AND RESPONSIBILITIES 1. Works closely with Dutch Elm Disease Federal Demonstration Regional Project coordinator* to implement an intensive Dutch elm disease management program for the city. 2. Supervises two or three temporary, full-time tree inspectors. 3. Assists with tree inspection and tree inventory to be conducted in the city. 4. Completes and compiles all statistical and financial information and records regarding the city's trees and its program. Submits these in the form of reports. 5. Assists with the education of the public through newspaper and radio releases, local fair displays, and public meetings and presentations. t-- 6. Assists with the establishment and implementation of a planting program for the city. 7. Plans and implements a program for the pruning of the current city tree population. 8. Confers with director of public works for guidance in developing and carrying out tree and park management programs. 9. Performs related duties and assumes additional responsibilities as appropriate. DESIRABLE QUALIFICATIONS BS or 64 degree in Forestry, Horticulture, Biology, or Plant Pathology. Successful completion of a course in Forest Pathology. Experience or training in Dutch elm disease management programs and tree inspection. Experience or training in arboricultural theories and practices. Experience or training in landscape design theories and practices. Experience in supervising personnel. PERMANENT, FULL TIME POSITION. STARTING SALARY $11,500 to $12,500, DEPENDING ON QUALIF. *Hutchinson is one of six Minnesota cities belonging to a Dutch Elm Eisease Demonstration Project attempting to implement intensive control measures against the disease, from good sanitation, to utilization, to reforestation. Agencies involved are: U.S. Forest Service, Minnesota DNR, Minnesota Department of Agriculture, University of Minnesota Extension Service, and the individual city governments. Send application and resume by April 1, 1979 City of Hutchinson (tel. 612-879-2311) 37 Washington Avenue West Hutchinson, Minnesota 55350 Attention: Person, Coordinator (Hazel Sitz) (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 23, 1977 TO: Mayor and City Council FROM: Building Official SUBJECT: Membership - Minnesota Building Officials Association Southwest Region Mr. Homer Pittman and I request your permission to become Class A voting members of the newly organized Minnesota Building Officials Association, Southwest Region. Annual dues are $10.00 for each Class A Membership. This is a budgeted item. Respectfully, CITY OF HUTCHINSON Ada),ax44-.6 en Willard Building Official ns CC: Homer Pittman (612) 879-2311 + iHUlCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 23, 1979 TO: Mayor and City Council FROM: City Engineer SUBJECT: Governor's Disaster Conference Due to the heavy snowfall, it is possible we will have flooding in Hutchinson this year. I believe it is important that we send representatives to this meeting. Attached is a copy of the information for your review. ns CC: Dean O'Borsky Ren Merrill Fred Roberts Sincerely, CITY OF HUTCHINSON 0C. .4 Marlow V. Priebe City Engineer/Director of Public Works • Q ALBERT H. QUIE GOVERNOR OFFICE OF TETE 4GOVE11\OR ST. PAUL 55155 February 15, 1979 Honorable D. J. Black Mayor of Hutchinson City Hall - 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mayor Black: We are approaching the time of year when nature can once again cause problems for many of us. The effects of the disasters of 1978 continue to be with us. It is my concern that the State and its political subdivisions be prepared to protect life and property should we be subjected to any disaster that may occur. As part of the State's Preparedness Program, I am calling a Conference on Natural Disasters to be held at the Sheraton -Ritz Hotel, 315 Nicollet Mall, Minneapolis, Minnesota, on Friday, March 99 1979, starting with regis- tration at 7:30 a.m. Please consider this an invitation to you, members of the governing body, and your Civil Defense Director to attend. h����g19,2�02122?�� b� Q FF_�s "179 s In addition to a presentation on the Spring Weather Outlook for 1979 by Mr. John Graff, Meteorologist in Charge, National Weather Service Forecast Office, we will be discuss- ing other disaster related subjects. With best regards, I am Sincerely yours, (l � ALBERT H. QUIE Governor AN EQUAL OPPORTUNITY EMPLOYER February 23, 1979 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY DIVISION OF EMERGENCY SERVICES B5 - State Capitol St. Paul, Minnesota 55155, GOVERNORS NATURAL DISASTER CONFERENCE March 9, 1979 Sheraton -Ritz Hotel 315 Nicollet Mall Minneapolis, Minnesota REGISTRATION FORM Registration for the Governor's Natural Disaster Conference $11.00 per person Name Dean O'Borsky Name Marlow V. Priebe Name Fred Roberts Name Name Chief of Police/Civil Defense Organization Director, City of Hutchinson City Engineer/Director of Pub] Organization Works, City of Hutchinson Ass't Director of Public Work: Organization City of Hutchinson Organization Organization Please return this form with your remittance no later than February 26, 1979 to: Minnesota Division of Emergency Services Room B5 - State Capitol St. Paul, Minnesota 55155 Attention: Ms. Honey Harkenrider PLEASE MAKE -CHECKS PAYABLE TO: DISASTER CONFERENCE Total Amount Enclosed: $ 33.0( Registration will be in the Foyer outside of the Cotillion Ballroom from 7:30 a.m. to 9:00 a.m. 1/24/79 MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION Tuesday, January 16, 1979 The special meeting was called to order by Chairman Clint Tracy at 7:00 P.M. with the following members being present: Bill Backen, Paul Christen, and Bob Otte. Absent were Don Erickson and Dan Huntwork. Also present were Administrative Assist- ant, Gary Plotz, City Engineer, Marlow Priebe and the Chairman of the Downtown Dev- elopment District Advisory Board, Mr. Skip Quade. Administrative Assistant, Mr. Gary Plotz, explained the purpose of this meeting was to update the Planning Commission on the activities of the Downtown Develop- ment Board. Mr. Plotz then turned over the meeting to Mr. Skip Quade, Chairman of the Downtown Development Board, who stated he would like to clarify what the Downtown Development Board is up to and what their plans and programs are and where they stand at the present time. Mr. Clarence Simonowicz, Consultant for C.R.S. & Associates, reviewed the plans explaining the changes and problems regarding the location site and the economic feasibility of this. He stated the concept is alive and doing well but is a pain- fully slow process. Financing is a big issue in this project. Chairman of the Downtown Development Board, Mr.-Skip-Quade; then asked the Plan- ning Commission members for questions. An inquiry was made as to completion date and Mr. Quade stated construction would begin in 1979. Chairman Tracy adjourned the special meeting at 7:25 P.M. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 16, 1979 I. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order at 7:30 P.M. by Chairman C lint Tracy with the following members being present: Bill Backen, Paul Christen, Bob Otte and Elsa Young. Absent were Don Erickson and Dan Huntwork. Also attending were Administrative Assistant Gary Plotz and City Engineer Marlow Priebe. 2. MINUTES The minutes were approved unanimously on motion by Paul Christen and seconded by Elsa Young. 3. PUBLIC HEARINGS a) CONTINUED HEARING ON CONSIDERATION OF REQUEST FOR PLANNED UNIT DEVELOPMENT SUBMITTED BY DUMAX, INC. Jim DeMeyer, representing DuMax Inc., reviewed what has transpired to date and delivered an addendum to the original plan. The alternate plan was presented and displayed for those present to view. In the plan duplexes rather than four-plexes were shown to be on the east side of the site. Mr. DeMeyer stated they have tried to make a reasonable compromise in consid- eration of cost structure and tried to provide something appreciated by the community. He feels they have followed the Ordinance step by step as closely as possible. Beverly Laird asked how many family units were planned for in this area. Mr. Jim DeMeyer stated thirty. Mr. Jim Paulson stated this would be still be high density. Dave Skaar asked if duplexes could be put on the west side rather than four-plexes. Mr. DeMeyer stated it had been discussed. Mr. Paulson stated no more than 50% of the land can be covered by building. Mr. Duane Dickey then stated 21.3% of the land is used for building. Marlow Priebe, City Engineer, stated about 25% of each lot is for building space. Paul Christen asked for comments from the audience. Mr. Paulson then stated he wanted a chance to look over the newest project as his land touches this. 7- d.., Planning Commission January 16, 1979 -2- It was the general consenus of neighboring property owners they were still opposed to the project. Mr. Dave Skaar stated they are concerned their property will decrease in value if the development goes through. Bob Otte asked if all property owners still felt the same even with the modifications. Darwin Clausen stated that some questions still aren't answered as far as density. He admitted they have tried to improve the plan but was concerned about the number of children. Mr. Jim DeMeyer stated that hopefully the present neighborhood will not oppress the concept of their development and that this can work both ways. He felt the mixture is good. The hearing was closed at 7:55 P.M. on motion by Paul Christen, seconded by Elsa Young and carried unanimously. Paul Christen made a motion to recommend to the City Council to reject the Request for Planned Unit Development on the basis it is contrary to the present R-2 zoning definition, contrary to the City's adopted Comprehensive Plan, and the overwhelming opposition of neighboring property owners. Seconded by Elsa Young, the motion carried with Bill Backen opposed. b) CONTINUED HEARING ON CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR PRO- POSED SHOPPING MALL, JOHN MCGILL, DEVELOPERS DEVERSIFIED Mr. John McGill referred to a letter dated January 15, 1979 from Marlow Priebe, City Engineer, which had twenty-one items he felt should be re- solved by the City and the Developer before the preliminary plat is ap- proved. During the course of the hearing, each point was discussed. Mr. McGill stated they will comply with the requirements of the City to their satisfaction. Approval by the Minn. Department of Transportation (item # 12 attached) and an acceptable drainage plan (item #14 attached) were the only items yet to be resolved. Mr. Marlow Priebe, City Engineer, stated a contribution for our park and playground fund would have to be made. The hearing was closed at 8:55 P.M. on motion by Bob Otte, seconded by Bill Backen and carried unanimously. After discussion, Bill Backen made the motion to recommend approval for a preliminary plat contingent to resolving items 12 and 14 of Mr. Priebe's memo dated January 15, 1979. Bob Otte seconded the motion and it carried unanimously. c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY RUMARO CORP. (TOM THUMB STRIP CENTER ON HWY #7 WEST) Planning Commission January 16, 1979 11911 At 8:56 P.M. the hearing was opened by Chairman Clint Tracy. He read the public hearing notice as published in the•Hutchinson Leader on Friday, January 5, 1979. Mr. Dean Lewis with Pump & Meter Service of Minneapolis, the people who install pumps for all Tom Thumb stores, showed pictures of the canopy (24' X 36') they wish to install over their gasoline pumps. A variance was necessary because the Ordinance states a 25 foot set back is required and they are asking for 12 feet. There being noone else present wishing to speak, the hearing was closed at 9:05 P.M. on motion by Paul Christen and seconded by Bob Otte. Motion carried unanimously. Elsa Young made the motion to recommend approval for variance to the City Council. Paul Christen seconded the motion and it carried unanimously. d) CONSIDERATIGN OF REQUEST FOR REZONING PROPERTY OWNED BY THE MCLEOD COUNTY FAIR BOARD The hearing opened at 9:05 P.M. by Chairman Clint Tracy with the reading of the notice of the public hearing as published in the Hutchinson Leader on January 5, 1979. An unidentified man from the audience inquired as to how this would affect his property. It was stated it should not affect him unless the Fair Board wished to purchase the property. Paul Christen asked as to what the plans of the Fair Board were. It was stated exhibit buildings of all steel construction were proposed with an arena type building planned for the south end. Marlow Priebe, City Engineer, stated rezoning would not change the present use and that it would be feasible to expand the nearby zoning. The hearing was closed at 9:10 P.M. on motion by Paul Christen and seconded by Bill Backen and it carried unanimously. Paul Christen made a motion to recommend approval for rezoning. Elsa Young seconded the motion and it carried unanimously. e) CONSIDERATION OF REQUEST TO VACATE ALL UTILITY EASEMENTS IN ROLLING OAKS FOURTH ADDITION Chairman Tracy opened the hearing at 9:11 P.M. Mr. Marlow Priebe, City Engineer, stated this was just a mere formality previously overlooked. The hearing was closed on motion by Paul Christen at 9:13 P.M. Bob Otte seconded the motion and it carried unanimously. Planning Commission January 1 El, 1979 -4- Bill Backen made the motion to recommend approval to vacate utility ease- ments in Rolling Oaks Fourth Addition. Paul Christen seconded the motion and it carried unanimously. 4. NEW BUSINESS a) DISCUSSION ON PARKING ON FRANKLIN & SECOND AVENUE S.W. Mr. Jim Reid submitted to Mr. Gary Plotz, Administrative Assistant, a copy of a letter dated December 22, 1971 addressed to Mr. Charnausek from form- er Administrative Assistant, Mr. Thomas Mealey, concerning an easement agree- ment made at that time. The legality of this letter, should the property change ownership, was quest- ioned so therefore after discussion, it was decided to refer the letter to the City Attorney, Schantzen, and go from there. b) REQUEST FOR DISCUSSION BY RICHARD J. PETERSON RELATIVE TO A HATCHERY OPERATION IN A C-4 DISTRICT Mr. Gary Plotz, Administrative Assistant, speaking for Mr. Richard Peterson, stated Mr. Peterson had a client who was interested in setting up an hatchery operation but questioned if the property was zoned for this. The type of operation was explained as being an enclosed operation. After discussion, it was decided to discourage this type of operation as they felt it was not proper for the zoning. c) CONSIDERATION OF REQUEST -FOR VARIANCE FOR MCLEOD COUNTY FAIR ASSOCIATION Two members of the Fair Board presented their plans. Mr. Gary Plotz, Administrative Assistant, explained a variance was needed as there wasn't enough room to build the structure. Mr. Plotz then explained what requirements were needed. Paul Christen made a motion to set a public hearing for February 20, 1979. Bill Backen seconded the motion and it carried unanimously. 5. ADJOURNMENT There being no further business to be discussed by the Planning Commission at this time, the meeting was adjourned at 9:55 P.M. HUTCHINSAN CIVIC ARENA BOARD MINUTES JANUARY 31, 1979 The Board of Directors for the Hutchinson Civic Arena wet on Wednesday, ,jammry 310 1979 at the Hutchinson Civic Arena. The following'membets were present= Rollie Jensen, Ralph Westlund, Ron McGraw, Ward Haugen. Lyle Block and Ralph Neumann. The meeting was called to order at 7sOO AM by Charman Aollie Jensen. The minutes of the December 20, 1978 meeting were approved. Notion by Ralph Westlund, Second by Ward Haugen. Motion pawed. Ralph Neumann reported that the income for December, 1978 was $ 46273.83• The ice re -surfacer will probably need to be replaced by the 19791980 season. This machine was used when purchased by the Hutchinson Youth Hockey Association. The power outage on January 10,1979 burned out one of the 2 -phase motors on the Compressor. The Saturday morning Figure Skating lessons are complete for the season. Following is the Tournament schedule at the Arena. Feb. 17, & 18 State six man Broomball tournament ( 12 teams ) Mar. 2, 3, & 4 Peewee C and Bantam C Hockey tournament (16 teams) Mar. 9, 106 & 11 State Class A Broomball tournament t(20 teams) Mar. w 16, 17 & 18 peewee B and Bantam B Hockey tournament (16 teams) I pians are under way for the 2nd annual Auto Show to be held in April. The new outside doors on the North Bast corner are installed. There is some frost heaving again this year in the North, Bast corner of the Building. The next meeting of the Board of Directors wil. be held on Wednesday, February 21, 1979 at 7":00 AM at the Hutchinson Civic Arena. Motion to Adjourn by Ralph Westlund, Second by Ron McGraw, Nation Passed, Respectfully Submitted, Lyle A. Block - Secretary MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, FEBRUARY 6, 1979 The "Seniors Activity Center" Advisory Board met Tuesday, February 6, 1979 at 9:30 A.M. at the 'Senior Activity Center" in the Old Armory with Chairman Thomas J. Stibal presiding. Present: Thomas J. Stibal Ruth Engel Emma Lake Ralph Bergstrom Erna McKenzie Bruce Ericson Donald Falconer Joan Phillips Norene Riesberg JoAnn Gehlen Dick Lennes Jeannette Johnson, the new aide at the Center, was introduced to the group. The minutes of the previous meeting of January 2, 1979 were read and accepted. JoAnn Gehlen reported on the work that has been accomplished at the Center. The carpeting has been laid. Drapes and wall hanging are yet to be put up. The office needs a coat of paint. A record player and an AM -FM radio are available, also a pool table. The cost of these were approved by the CSBE. Bruce Ericson reported that the schuffle board game is about finished. There will also be a ping pong table at the Center. There has been a request for better lighting in the Old Armory and that will be accomplished. It was decided to wait until the weather has improved before having an Open House at the Center. Tentatively the end of March was suggested. Some of the up coming events were discussed, such as the Valentines Party at the Nutrition Center and the dance in the afternoon at the Old Armory on February 14. On February 18 there will be a Square Dance, followed by a pot luck supper. Emma Lake was congratulated on becoming President of the McLeod County Council on Aging. This meets twice a year, once being a Hobby Show and the other a picnic. A discussion followed concerning the picnic. A suggestion was made to have the Pork Producers Association sponsor this event.. The date would be sometime in August. We were all encouraged to attend the Revenue Sharing meeting in Glencoe on February 13. The representatives of the Elderly should be prepared to ask for funds and report as to how these funds will be spent. Respectfully submitted Ruth Engel, Secretary 7—cl f ' MINUTES DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD Tuesday, January 16, 1979 The meeting was called to order by Chairman Ski lowing members present: Don Abbott, Don Glas, p Quade at 12:19 P.M. with the fol - lin Torgerson, Lloyd Tor rimson, Tom O'Connell, Robert Stearns, Mar- g Ralph Westlund and Chairman Skip Quade. Also present were City Council members Ken Gruenhagen, Bruce Peterson and Mayor Black. Ex -officio members attending were Jean Lerberg and Clarice Coston. Consultant Clarence Simonowicz, Administrative Assistant Gary Plotz, and City Engineer Marlow Priebe were also present. Chairman Skip Quade opened the meeting by asking Consultant Clarence Simonowicz to explain his cost analysis figures (see attached) to the people attending. Mr. Simonowicz proceded by stating he arrived at his acquisition costs by taking 10 times the assessed value of the property. However, there are two buildings this would probably not be realistic to and these are; 1) the National Foods Store which probably could be purchased from anywhere of $225,000 to $400,000 rather than the 10 times $109,000 which gives us a figure of $1,090,000 and 2) the S & L Building property assessed at $36,000 could another figure other than 10 times 36,000 of $360,000. probably be purchased for C-2 is a modification of C-1 with a total of 316,000 square feet of space which is a little less than the Board had earlier planned. 63,000 square feet of this would be usable for construction. There would be a $57,000 tax increment if this would be developed by a shopping complex. The current retailers are bringing in a tax increment of $27,000 so this would add $30,000 additional increment support to the bond. Assuming a 20 year bond of $258,000 at 6% this leaves us -a deficit of $1,935,000. The projected High Rise project would probably produce a tax increment of $35,000, which after a three year period could probably bring in an additional $10,000, so therefore, a bond of $525,000 could be supported by the additional $45,000 leaving a deficit of $1,410,000. There are some possible ways of overcoming this deficit; 1) design the project to eliminate the gas station and apartment building which adds a cost of probably $325,000 to $330,000; 2) if we could design to reuse the National Foods Store building we could possibly save up to $400,000. These two alternatives, if both used, could give $700,000 off a deficit. At a rate of 6% in additional taxes due to inflation over a three year period of time we could get additional financing for the deficit. Mr. Simonowicz stated he felt C-2 is shaky and on the negative side. Chairman Quade stated if the development were moved land designation would have to be redone. Also, if the development is moved street modification will be changed, walkways and mallsnwill have vtotbebrecast. r -2- Chairman Quade inquired as to if the costs were higher* because of public buildings. Consultant Clarence Simonowicz stated yes 43% of the land has public ownership. Perhaps an alternate scheme would be use the National Foods building and build new on Jefferson Street with parking inbetween. It was stated this would give us two separate business shop ways. Consultant Clarence Simonowicz felt that parking should be directly behind the re- tailer with the drive-in bank across the street. This should, however, be resolved before further persuing the project. Other things to keep in mind is that the school already has a parking problem and where should the government go. This has to be provided. Chaiman Quade stated he felt the East side is not viable for taxes or parking. How does the developer feel? Mr. Simonowicz said the developer only stated thank goodness a decision has been made. Mayor Black stated the City Council did approve plan C71 depending on the cost. This is why the City Council is a part of this discussion. Tom O'Connell asked, can the National Foods Store be used? Can we go ahead with the development without the gas station and apartment house? It was decided, after discussion, to tell the developer in planning to purchase the National Foods as part of the design in planning. Skip Quade asked if the developer would put together sketches. Clarence Simonowicz had talked with the developer and felt they would do their best. Bob Stearns pointed out if you take off the gas station and the apartment building you would lose three lots and probably cut down the space to 53,000 square feet instead of 57,000 square feet. Ralph Westlund stated by using the National Foods Building with the High Rise across the street perhaps we could use that parking lot. Jean Lerberg stated the High Rise will need all that lot themselves. The present High Rise had only one lot and is presently using two. Clarence Simonowicz said the ratio of 4-1 parking could go to 3-1 and perhaps we could go 53,000 square feet instead of 60,000 square feet. Possibly the bond could be 30 years instead of 20 years but would rather stay away from that route. He also feels that help from an experienced real estate -person would be in order. . Chairman Quade stated we need concrete evidence of cost with time being a big factor. He also felt if the Holiday Inn goes through lots will develop by them- selves. na -3- Bob Stearns stated the Council accepted the plan C-1 with the contingency provided they are given a favorable economic analysis. Mayor Black said the figures don't show a favorable economic picture. Ralph Westlund made the motion they have further study. Bob Stearns seconded the motion and it carried unanimously. Clarence Simonowicz reported Section 8 Housing units for families are being solicited by'the HUD office in Minneapolis, However, no elderly units are currently available through HUD for McLeod County. There being no further business to come before the Board at this time the meeting was adjourned at 1:30 P.M. REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER -GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY, 1979 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00 - $0,000,000.00 28.00 1,129.55 10,792.74 19,325.36 1,597.50 1,034.34 168.00 34,666.75 $ 68,742.24 $ 45,463.48 388,424.00 10,725.00 29,500.00 923,541.00 224,113.00 20,000.00 47,500.00 287,500.00 1,933.603.00 $3,864.906.00 $ 560,600.00 28.00 1,129.55 10,792.74 19,325.36 1,597.50 1,034.34 168.00 34,666.75 $ 68,742.24 Remaining Ba lance $09000,000.00 388,424.00 10,697.00 28,370.45 912,748.26 204,787.64 18,402.50 46,465.66 287,332.00 1,898,936.25 $3,796.163.76 $ 45,463.48 $ 515,136.52 Percentage Used .3% 3.8% 1.2% 8.6% 8.0% 2.2% .1% 1,8% 8.1% EXPENSE REPORT Description GENERAL FUND MAYOR & COUNCIL ADMINISTRATIVE ASSISTANT ELECTIONS CITY CLERK MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY HALL OLD ARMORY POLICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL STREETS & ALLEYS ENGINEERING CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY, 1979 Current Adopted Ye%r To Remaining Percentage Month Budget Date Amount Balance Used $0,0000000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 % 1,062.15 16,350.00 1,062.15 15,287.85 6.5% 3,132.95 41,772.00 3,132.95 38,639.05 7.5% -- 5,901.00 -- 5,901.00 -- 8,616.84 129,909.00 8,616.84 121,292.16 6.6% 2,613.85 30,473.00 2,613.85 27,859.15 8.6% -- 12,500.00 -- 12,500.00 -- 1,056.39 13,749.00 1,056.39 12,692.61 7.7% 845.82 2,000.00 845.82 1,154.18 42.3% 2,252.63 27,260.00 2,252.63 25,007.37 8.3% 1,424.61 21,151.00 1,424.61 19,726.39 6.7% 26,520.21 366,906.00 26,520.21 340,385.79 7.2% 1,678.30 57,100.00 1,678.30 55,421.70 2.9% 1,126.11 17,864.00 1,126.11 16,737.89 6.3% 3,272.66 45,486.00 3,272.66 42,313.34 7.2% -- 800.00 --- 800.00 -- -- 250.00 -- 250.00 -- 1,267.21 25,165.00 1,267.21 23,897.79 5.0% 19,474.13 210,528.00 19,474.13 191,053.87 9.3% 7,323.53 101,069.00 7,323.53 93,745.47 7.2% _EXPENSE REPORT CONTINUED Description MAINTENANCE ACCOUNT -STREET CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPT. CEMETERY DOWNTOWN DEVELOPMENT DEBT SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA WATER & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS I Current Month $0,000,000.00 4,988.90 10,361.88 5,982.28 6,768.24 9,677.12 1,512.75 749.00 Adopted Budeet $0,000,000.00 56,000.00 300.00 40,172.00 59,912.00 57,045.00 175,785.00 23,649.00 15,700.00 38,750.00 3,027.09 459345.00 2,721.91 36,976.00 256.84-- 2530843.00 1,681.63 -- $ 128,881.35 $1,929,710.00 18,134.96 4,472.81 8,299.39 $ 30,907.16 649,366.00 56,100.00 100,400.00 $805,866.00 Year to Date Amount $0,000,000.00 4,988.90 10,361.88 5,982.28 6,768.24 9,677.12 1,512.75 749.00 3,027.09 2,721.91 256.84-- 1,681.63 $ 128,881.35 18,134.96 4,472.81 8,299.39 $ 30,907.16 Remaining Balance $0,000,000.00 51,011.10 300.00 29,810.12 53,929.72 50,276.76 166,107.88 22,136.25 14,951.00 38,750.00 42,317.91 34,254.09 254,099.84 (1,681.63) $1,800,828.65 631,231.04 51,627.19 92,100.61 $774,958.84 Percentage Used x 8.9% 25.8% 10.0% 11.9% 5.5% 6.4% 4.8% 6.7% 7.4% .I% 999.9% 2.8% 8.0% 8.3% MINUTES JOINT MEETING OF CITY COUNCIL, AIRPORT COMMISSION AND AIRPORT ZONING BOARD MONDAY, FEBRUARY 12, 1979 Mayor Black called the public meeting to order at 7:05 P.M. and referred to Publica- tion No. 2140, Notice of Meeting for Airport Development Plan, published in The Hutch- inson Leader. The following members were present: City Council: Mayor D. J. Black Alderman Daniel Huntwork Alderman Kenneth Gruenhagen Airport Commission: Randolph Buboltz James Hanson Airport Zoning Board: David Huser Melvin Sprengeler Also present were Administrative Assistant Plotz and Westly Hendrickson of T.K.D.A. Mayor Black indicated the purpose of the public meeting was to further review the pro- posed airport development and attempt to resolve the crosswind runway issue. A brief review of the airport study was presented by Consultant Hendrickson. He fur- ther pointed out that development as proposed in the draft Airport Study Report was based on projected levels of future aviation activity. A draft Airport Zoning Plan and Zoning Ordinance has been prepared. Based on com- ments made at the public hearing held November 20, 1978, Mr. Hendrickson• resented three alternative crossway alignments for development of the airport. It was his recommendation that Alternative 3 had the highest percentage of wind coverage and its alignment would avoid an approach or landing pattern directly over the Vocational School and hospital. Richard Schmidtbauer inquired if there would be any restrictions on land east of High- way 15. Mr. Hendrickson replied it would fall into Zone A and no structures would be permitted. The development program would include the purchase of this property or easement acqui- sition if the owner wished to use the land for agricultural purposes. Leo Lamecker asked about the limits of property and referred to the grass runway. Mayor Black commented that the City has invested a considerable amount of money in the airport so it is concerned about looking to the future. The City Council wants Joint Airport Meeting February 12, 1979 to make plans so future expansion can take place and not be locked in. However, he pointed out there are no plans for immediate expansion of the airport. Hazel Sitz questioned how one would be expected to find out the need in the next few years. What method would be used? Would it be based on past, present or future use? Mayor Black responded that it would be justified on the use of the airport. Consultant Hendrickson pointed out that the population growth and economy in the com- munity as well as aviation growth in the state both play an important role. It has been determined there is a possibility for greater activity of the airport, and the State agrees with the basic plan. Royal Knutson, Lynr. Township Clerk, asked about plans for the acquisition of land. He further commented there might be a problem if an owner doesn't wish to sell. - Mayor Black informed him no one has been contacted yet regarding sale of property., - Hazel Sitz referred to the public hearing held in November, 1978. She didn't feel the need has been established at this point for a crosswind runway. She is a property owner in Zone B and would be locked into a restriction on their property. She felt there was no evidence that the crosswind runway will be built. Mayor Black remarked that several instances have been seen where action was not taken early enough to do anything about a situation. He then asked if the necessary steps should be taken for the airport to protect the future. He pointed out that only pro- jection can be used. Hazel Sitz commented that good judgment is necessary, and she is not in a position, to decide that. However, in the thinking of some people, no long-range plan has been shown. There are little airports here and there over the entire state. She was not sure if that was a good over-all plan. A. Paul Martens appeared to represent his mother. He commented the original proposal would affect her land. His objection was in not being able to do anything with the land. He felt a time plan should be established for a period of 20 years. Mr. Hendrickson pointed out land acquisition would be a first part of the plan, and the program would be for 20 years. Mayor Black commented that if no development takes place at the airport, the land use would hot change. If the plan were adopted, it would require negotiations for acqui- sition of the property in Zone A and a plan to be developed for this acquisition. A time plan would depend upon adoption of the Plan and the length of time for zoning. Richard Schmidtbauer inquired about selling his land along Highway 15 to be used for a motel. He also wanted to know how long it would be before a zoning ordinance goes into effect. -2- Joint Airport Meeting Vebruary 12, 1979 Mr. Hendrickson replied it could take from two months to six months before the zoning ordinance would take effect. Mayor Black commented that the City Council, Airport Commission and Airport Zoning Board have not rushed into a decision but rather wanted input from the property owners in the area of the airport. The next step should be for the Airport Commission to meet and select a crosswind runway option, which will then be recommended to the City Council. The meeting was adjourned at 7:50 P.M. -3- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 20, 1979 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Water & Sewer Billing Dr's. Chernausek & Prochnow As you know on November 30, 1978 we received a letter from Dr's. Chernausek and Prochnow rejecting our initial offer of adjustment and requesting we review their billings in more detail. Copy of said letter is attached. Based upon a study made in conformance with their request, I have found that over payment began on January 1, 1967 and continued to January 1, 1979. The amount of said over payments er quarter was found to be as little as $4.05 to as much as 74.26, the total being $1,788.91. This was caused by a faulty water meter that was replaced on February 23, 1978. I recommend approval*of said credit payment to Dr's. Chernausek and Prochnow. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works ns Attachments 7-0-1. To: bel',CIO of Hutchinson Water- Dept. Prom: ;fir. "-D: GS. Chernausek Nov. 30, 1978 Re: ExcessivelyF..:�--• ,. ,_ -�.. , y ,, � high water and sewer charges �yy In the 9ast eeveral years..we- have complabed..several times.`;thet our water ate, Bawer charges Frere 'extremely' out of Line with per den- t ils is lit, town'.` Each time we- a're` �aasur ed that the me ter tae 'func- tioning- . properly and that we were indeed using that amount,o�' water. ,The dental off ice'buildinig`'va`s`f'irst. occupied in 47.$n'uiary, 1955 and,"has teen occupied b*`two•.dentie is since March 19 Saveral>years .ago, the bills- 44re'so'bigh te-bt we request(b -* r reviewa�. and were told that a ''v P�6tz -would' 813:,`pw us to be billed with the soznmereial rate. This last February, wben...our, total b11 woe X209.71 Por"= orie 'quarter,: we insisted on aha ming the vat,►,` 3eter.. Apparently one Paator- was a discrepency,,.i�n„the water llone..-sife and the rester"66nnecting size and/or a rm unctioning meter. .i'•,-! 1s' 'r,' .,. r' .r.., We bad.., een .assured that as soon as a., pattern of usage was_ estsblis- ed, an ' justwent would be_:=itde ;-. -Nov. 10, Lillian Michaels said that M4rlow-Priebe' would allow "s 161. 3, ,quart- � 07 credit for the 19,t ers Of 10EI. and, the Is at bill=:of 413.7':52 will be revised as to the sewer _.charges based ort -the winter"euarter usage. We ;believe tit only equitable way would be to make an arAysis of the cbrges the ;other dentists° pey•,in Hutchinson :. In talking Frith them, we_.f4I& the -l"41owing fact .:. Dr. E. �"i�`.�%y r:(Csrlson PhanJ;.,. ,.: ,» ma�y' iiidg.) Mr. Cerin on pays ag' " kimately $11.32 a quarter for water and sewer used by, Dr,! May r� ... -- "yet,.,; and himselt-��• - �, Drs. -'Li ki���fid .Bruzek (PetersonMadson Bldg). Water and Sew r c jrQes assumed by Du` ape Peterson in rent. - 4_ Drs. DeKaa�er-geterson - Water, sewer and refuse account a`veragin? *24.98., quarter y ...:. Drs. Whi$e, end -,Flynn have an average of 0'25.00 quarterly Dr. P.Wrbit �ky (John)^• 'Rippe Bldg. Dr. P. Neufeld 2 5 Bldg) Dr. Leate'r ,a.Schtf t Drs, .Chernausek and Procbnow, had an average over, the last -3. -Years , nr 12 quarters of ft&1:90 a quarter We would „,t�pvrec.ia to receivinr� some -data renaming the past .•wats�t�., sewer m$".i�efus.e charges.--otheother-d6htists in Hutchinsoni..." WO would.' .,ie so then expect tn; recel, �&a, inore reasonable -adjus`t1dan,t. We feel we !have beeti overcharged for many years and an adjustment to ccnpensa,�o would be appreciated. CC: Hutch'iOn-,"City Council Z �.f 7 WA TER - CO R3 R1KP'Y' , O X D R 2A MATO COMUNPTI01 DATA 2- V W&ter cost •� �-� « 000'rr Total Bill' # Tot s . Jazi`aNb6 ?b820 nae,;"° x I O 5b.85MS - 76 #141.64AP>•' 6 5 Julys1r,! 666 1543700-1482700 69.6 319'8, 215.70 . Oct. f66 1613300-1543700 61 29.30 ;. .,. ' Ja�t�r X67 77 50 00-161300 eT 1 l.5�# 4);65 s Agri 1 6 i 600-1700300 95. +g.59 4 •35 Y Jal�v.6T ► 1 92000-1 96000 96 f •5#9 46: 22 . ... Y Oat 67 1983000-192000 .91 45. 116. =erg. 74 78 "Jilts y . 6878"07700$-198 000 2� Apri16 68 4 : 2175000-207700016f. R y sTT Wj ; - j Jul't. 6878. d 2291000-2175000 116 57.13 i53, Oct 68 2373000-2291000'6" 82`9 51.43 , Jan' 69.�`� 2532000-2422000 109 55.181 ' • • k'r April - 69 2532000 ` . July 69- 2754000- 62.57 Oct 69 2875000-275400 121 66.03 T- Jan To r 3018000-287000 84.89 YApril 70 x 31t�7000-301 000 129 83.45 a;:•. July 70 32$80000.2it�TQ00 I33 89.81 j Oct TO 3413000-32800 133 89.81 ... 00019 Jan 71 3540 -,3413 127 84.72 ° April 71 43t-3721', -3540 52 85.2q . j•- July 71 3592 129 87.9 s` 2` Oct 71 165 87.02 -4.1 ;t P+eb. 72 + 4019- 131 115.31 KEY 72109.6 .{ . �:.• Aug 72 *t . .' :. y.� '-«y lll�.Z9 Nov • 72*., 107 84 Mater Goat serer eost 400's l+eb. 73 12 075 i 1b7► • 73 �35 48.08 005 Aug* T3 60.39 48.08 :. Nov. 73 56.05' .48 . ve + w 11y. . £ ' Feb • 74 15.70 56.77 1l. 50'l. . 14404br 74 56.77 156.$9Aug. 74 71.62'- 66 56.77 148.33 ., Nov. 74 68.30 56.77 1.37955 Feb 75 f. may 75 J>. Aug T5 - ex NOT 75 ... ' y„� .. _`T-"�`iM1ia y'�:a �.� '�q ' -,j 4a .`�:4 .; ��'� i f- p •���. k - - 9` - - " - - 'CONSUMPTION • DATA _2_ .°s r U'Xator cost sewer cost Rate 00010 � Total •I* Feb._ 76 82.18 = 61.63 A� J Aug T6 :.s , r.�s�usok MsY 76 i50_'(t141.64 _ 76 lion. <�:•oc{ no 158 215.70 77 5 _ 191 0.59: �, M7 77 50}26 221 2 •1l . 77 50 + 6Tna H; cc, 78 0.59` ti+� 78 1 • . test l�ov. 77 78 .59 UT 12 •5a6 !j' 4 2 ' L -1 --ch t 4 - at, vi j rp t i or i ^. Feb. 78 • and -50 + 119 - NAY- ?8 s .�� 50 + 89 F 16.59 169 209.n 1690.59 Aug..19515 78 50 + 11 . &'• 169059 .r�^„�,� �,—�--- 139 �- re r ;Iron. 78 c, e� c I ; A. -r s+ = 661 eC.. 53• a 190. raQwew+ i +-� re to �.'� �; �1���.. � 59.k- �s 137.52 s e n! f h i ie*1 -'te s * , Tip a A`.", - t .� R Y t $sit - ? tfie WSjr_ w A,!-,*mmt orae 'S0%07 was 2 isc.^a0i"_ ! wBt*;r- miff'r.',rr',0" ',!'ect-.' Tia Eine em!/Or, 14 4 �:. 4d s1.#� �+•+!:t !'cr'� err{• 14'at ill a z, 11 of :: �.�. w • zee She r':« a ,a ;a a of. -hr k{ nto e• I1 tb o. aqu4tsble way WU.-. ":;j t V:x, .� _X12 lot id � _; "�`�. • « iw ate» ` � y - . Dg. IL i itILI!t r# t �;:'i�:cy .# 1-1c. } mr. UTIs On ��a i����ma*',4, r r ` ^wnifar and aeWr" " i 's & and isimself#_ tW9 ar sn _. F a s ume d b® T)UV44 lP` e t C 3`B L}T: "_ Tf l • r s -� i, at ,tl4i ,"1 .. !! '' !it T' TbwVt #,-;et, f, t: s t ir, 'i„,.r elh in*Qlr ; :ia U Li. ��:' �� e�r�a t et; �'�.`�.'`�'� ,�a�r+ re�acx:� ate £+��f]St t• L''e aQ „xa r b' � #b x �` '":rt• r.) �'t- rs an -A =an a-i4usimW-* o C v e t AM M U1 "f v a p "n-fre i n t 0;' . City L;:,-,ncI I r _ . g, ... (612) 879-2311 :/T Y OF HUTCHINSON WASHINGTON AVENUE WEST 'CHINSON, MINN. 55350 M E M O R A N D U M Date: February 23', 1979 TO: City Council and Planning Commission FROM: City Engineer/Director of Public Works SUBJECT: Annexation - Sturges Property I have reviewed the proposed annexation and the following items should be resolved prior to approval of same: 1. Is land going to be subdivided? When? 2. City will need an additional 25 Feet of Right -of -Way for Highway 15 improvement to accomodate traffic in the area. 3. Access should be limited to Highway 15 by a City Street. 4. A 34 -Foot strip of land on the North side of the property conforming to the platting of "Hutchinson Mall" will be needed for Century Ave. 5. The City of Hutchinson's present drainage system does not include this land. All drainage provisions will have to be resolved before development can be approved. 6. The development of the land will depend upon how the City is to extend Sanitary Sewer and Watermain to serve the area. An answer to Item No. 1 is important, inasmuch as, the design will be made to conform to same. 7. Proposed Zoning should be discussed at this time rather than after annexation. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer/Director of Public Works ns RESOLUTION NO. 6283 REQUEST FOR ANNEXATION WHEREAS, the following described property is urban in character and adjoins the City of Hutchinson, and WHEREAS, Doris and Delmar Sturges, fee owners, and Dennis K. Albertson, equit- able owner, of the described property have requested annexation to the City of Hutch- inson, and WHEREAS, the City Council of the City of Hutchinson hereby requests a portion of the described property to be annexed to the City of Hutchinson, and WHEREAS, authority to effect such annexation is vested in the Minnesota Municipal Commission by virtue of joint resolution of township and City, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT, the Minnesota Municipal Commission is requested to hold hearing and effect the annexation of: North one-half of the Southeast Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota Adopted by the City Council this 27th day of February, 1979. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor S E A L 9- -G A.O. (Tony) Victorian (County Assessor) Febnuany Office of MCLEOD COUNTY ASSESSOR Court House Glencoe, Minnesota 55336 15, 1979 0 Mn. Garay Ptotz City Ctenk Hutchinson, Minn. 55330 Dean Gaky, Telephone 864-5551 Enetosed is the 1979 assessment agreement jonm between the City o6 Hutchinson and County o6 McLeod. Sonny Jon the tateness .in getting this to you. Pteaze have the 60nm signed and return .it to me. We ane pnesentty woak.ing on the 1979 assessment Jon the City of Hutchinson. We ane making vatuat.ion adjustments on att 4e,6identiat property .in the city as .in other areas .in the county. Notice to home owners w.itt be sent out .in Apn.it oA May indicating the new vatue Jon 1979. 16 the counc.it has any question as to what adjustments ane being made they coutd contact Gnegony P. Tnoska on myset6 and we eoutd discuss .it with them. S.ineenety, /)-I c ,) L,11" A. 0. V.icton.ian County Ass esz on AOV/an Enc: McLeod Countyq—cl Equal Opportunity Employer ASSESSMENT AGREEMENT BETWEEN LOCAL WIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod , State of Minnesota, this 2nd day of January 19 79 . WHA S, the City of Hutchinson wishes to abolish the office of assessor for said City , under the provisions of Minnesota Statutes, Section 273.072, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the county assessor; and WHEREAS, it is the wish of said county to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL CONVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the county assessor of McLeod County, beginning with the assessment of the year 19 79 , providing this"agreement is approved by the Commissioner of Revenue of the State of Minnesota. 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and the approval of the Commissioner of Revenue, and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 19 79 3. In consideration for said assessment services, the City of Hutchinson _ hereby agrees to pay the County of McLeod the annual sum of $ 1, - , such payment to be made to the county treasurer on or before the end of July for -the first half and the balance on or before Dec. 31, 1979. IN WITNESS WHEREOF, the parties have executed this agreement this day of 19 In Presence Of: For City, Village or Township Signed: In Presence Of: By Attest By Attest For County: Signed: The above agreement is hereby approved by the Commissioner of Revenue this day of 19 Arthur C. Roemer Commissioner of Revenue Rev. 1968 Ll (612) 879-2311 ;/T Y OF HUTCHINSON WASHINGTON AVENUE WEST -CHINSON, MINN. 55350 M E M O R A N D U M DATE: _ Febxu4ry-22.-. 979 70. Mayor and -Council —_—__--_------------------ FROM: -water Billing.Clerk———————————————— — — — — — — SUBJECT: DelingUent__Water_AgCQunta — — — — — — — — — — — — — — — — — 10-0265-0-00 Mrs'. Ruth Piehl 621 Juul Road $38.51- 10-0569-1-00 Gary Gehlen 776 Madson Ave. $88.01 Has been in the hospital Promised to pay March 2, 1979 38-0086-0-00 Dennis Olson 944 Church St. $29.23 q- 41/1 .0 11tv II ;,�utrtjinsnn police TorultliS54111 31 Ulashingtan Aurnur 111 34ufcl insnn, ��.iinnescla 55350 COMMISSIONERS: PHONE 612/896.1885 WILLIAM MISKOFF ROBERT PROCHNOW JAMES McKENNA Tot Mayor and City Council SUBJMCTs Promotional Examination FROM: Police Civil Service Commission A promotional examination has been given in accordance with the Hutchinson Police Civil Service Commission. We hereby certify this roster of eligible candidates for promotion to Police Sergeant and recommend that the person standing highest on the list be promoted to sergeant effective March 4, 1979. 1. Alfred Cheney 2. Michael Kirchoff 3. John Gregor 4. William Mattsfield 5. Michael Hogan 6. James Haasl Dr. Robert Prochnox, President lJosq h Dansereau, Commission Member REGULAR COUNCIL MEETING FEBRUARY 27, 1979 Water & Sewer Fund General Fund League of Minnesota Cities reg. fee 32.00 Curtin Matheson Scientific chemicals 25.69 Feed Rite Controls Inc. chemicals 194.92 Hutch Landscaping thaw water main 1100.00 Jarabek Machine Shop repairs 220.44 MN Valley Testing Lab. testing 160.00 NOTT Company supplies 136.00 Patco Company supplies 354.79 State Treasurer exam fees 15.00 Trails End Inc. supplies 43.75 Van Waters & Rogers supplies 434.75 Zep Manufacturing Company supplies 996.21 MN Pollution Control Agency reg. fee 70.00 Personal Resource Training seminar for 3 33.84 State Treasurer PERA employer contribution 220.09 Cash Drawer #4 supplies 4.00 Cummins Diesel Sales, Inc. repair $ 4009.48 General Fund League of Minnesota Cities reg. fee 32.00 Hutch Jaycees booth rentals 50.00 United Electric Corp gaurds 95.90 Minnesota Deputy Registrar Assn 1979 dues 100.00 Mike Kirchoff drug school 49.36 Charles Jones BCA school 199.90 Bob Ringstrom drug school 53.80 Bill Wegner drug school 49.64 Mike Hogan drug school 72.46 Rich Carlson broomball ref 70.00 Tim Martin broomball ref 60.00 Mike Block " 70.00 Corky Jechorek " 80.00 Bill Evans " 80.00 Radisson Arrowwood room registration 132.00 Bruss Upholstering repair/supplies 5.00 Cummins Diesel Sales, Inc. repair 71.05 MN Finance Officers Assn reg fees 140.00 Albinson repairs 19.82 Allen Office Products supplies 9.50 Am. Welding Supplies Inc. repairs 29.10 Albrecht Oil fuel 403.20 Copy System Inc. supplies 119.85 Condon's Supply Co. supplies 110.54 Dept. of Public Safety Feb. Teletype 268.04 Erickson Oil Corp. gasoline 10.25 Felska's Auto Machine Serv. repairs 182.25 Floor Care Supply Co. supplies 31.50 11-a . General -Fund - Cont' Hutch Iron & Metal Co. Hutch Mfg. and Sales Ink Spots Jahnkes Red Owl Krasen Hardware Hank Lloyd Lipke clrk of court Mac Queen Equipment Co. Madsen Ins Agency MN City Management Assn MN Dept. of Personnel MN U C Fund Road Machinery & Supplies St. Paul Book & Stationary Shopko Sorensen Farm Supply Trails End Inc. Tri -County Water Cond. United Bldg Centers Velvet Coach Inc. Xerox Judy Thunstrom Diane Thom Zuhrah Shrine Circus Personal Resource Training TKDA State Treasurer MRPA Cash Drawer #4 angle iron 6.30 supplies 64.00 supplies 93.80 supplies less tax 2.73 supplies 10.89 DL fees 57.00 supplies 49.72 ins coverage 2059.00 1979 Dues 15.00 exam fees 56.00 unemployment funds 2944.00 repairs 265.83 supplies 69.89 supplies 9.79 supplies 22.50 repair 112.55 repairs 58.50 supplies 127.20 conference exp 59.87 maint. agreement 122.36 skating instruction 28.00 rental refund 20.00 circus tickets 144.00 seminar for employee 191.60 prof. fees 133.99 PERA employer contribution 2578.90 entry fees 420.00 cash for expenses 40.87 $ 12,359.45 February 27, 1979 MUNICIPAL LIQUOR STORE Twin City Wine Co. liquor & wine $ 1893.60 Griggs Cooper & Co. liquor & wine 1403.09 Ed Phillips & Sons liquor & wine 676.35 Allen Office Products supplies 17.38 Old Peoria Co. liquor 712.59 Northland Beverage mix 148.50 Hutchinson Utilities electric & gas 670.35 Sprengler Trucking freight charges 388.35 City of Hutchinson-Genl Fund payroll reimbursement 6516.37 City of Hutchinson water,sewer,tax,refuse 68.94 Old Peoria Co. liquor & wine 1387.87 Midwest Wine Co. wine 128.95 Ed Phillips & Sons liquor & wine 1408.84 Twin City Wine Co. wine 330.51 Griggs Cooper Inc. liquor & wine 1834.76 Mn. Mun.Liquor Dealers Assn. registration fee 10.00 Griggs, Cooper & Co. liquor & wine 2163.20 Old Peoria Co. liquor 1049.51 Commissioner of Revenue - State of Minnesota Jan. Sales Tax 2324.57 Ed Philli s & Sons Personal Resource Training liquor & wine seminar training for 2 2922:56 26,153.29 OFFSTREET PARKING The Harstad Co. supplies $ 283.09 Charles Bell servicing meters 135.00 $ X18.09 BONDS OF 1977 Juul Contracting Co. Proj.77-01 final $3,164.71 01 TDA TOLR, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED M E M O R A N D U M T o : :KK Hutchinson City Council FOR YOUR INFORMATION Copies To: XIX Hutchinson Airport Commission, Airport Zoning Board and Gary Plotz, Admin. Ass't . From: Mr. Westly Hendrickson Date : February 13 197 9 Reference: Pnblir Information Meeting Regarding Airport Development February 12, 1979, 7:00 PM, Progress Meeting No. 13 COMMISSION NO. 6558-A ATTENDANCE D. J. Black, Mayor Ken Gruenhagen, City Council Daniel Huntwork, City Council Randy Buboltz, Airport Commission Jim Hanson, Airport Commission David Huper, Zoning Board Melvin Sprengeler, Zoning Board Marilyn Swanson, Secretary (City Staff) Gary Plotz, Admin. Ass't. /Clerk Westly J. Hendrickson, TKDA Audience (20-25) BASIS FOR DISCUSSION Airport Study Report (Draft) Airport Layout Plans (7 sheets) Proposed Airport Zoning Ordinance Airport Zoning Plan (3 sheets) Alternative Cross Wind Alignments(3) DISCUSSION 1. Mayor D. J. Black opened the joint meeting of the City Council, Airport Commission and Zoning Board indicating the purpose of the public meeting was to further review proposed airport development and attempt to resolve the crosswind runway issue. 01 Memorandum Hutchinson City Council February 13, 1979 Page Two 2. The Consultant briefly reviewed the history of the airport study and ndted that development as proposed in the draft Airport Study Report was based on projected levels of future aviation activity. 3. The Consultant presented three alternative crossway alignments which had been suggested by the Airport Commission. Again several members of the audience questioned the need for a cross- wind runway. Increased safety of airport operations was cited as the primary reason particularly with regard to lighter aircraft , 4. The Consultant reco:•nmended Alternative 3 which had the highest percentage of wind coverage and its alignment avoided an approach or landing pattern directly over the Vocational School and hospital. 5. It was determined that the next step should be for the Airport Commission to meet and select a crosswind runway option. Follow- ing a decision the Airport Commission will submit their recommen" dation to the City Council. Following City Council review and approval of an airport development plan, the Zoning Board will continue the Airport Zoning process involving a Zoning Ordinance and Plan which is consistent with the Airport Development Plan (Airport Study). Please let me know of any additions or corrections that should be made to this memorandum. WJH/11 J. C. BRAOFORO & CO. MEMBERS NEW YORK STOCK EXCHANGE, INC. February 13, 1979 Honorable Mayor and City Council City Hall Hutchinson, Minnesota 170 4TH, AVE. N. NASHVILLE, TENN. 37219 Ffg ;979 8Y, � •tt..- Developers Diversified, Ltd. Three Commerce Park Square 23200 Chagrin Boulevard Cleveland, Ohio 44122 FOR YOUR INFORMATION RE: Proposed $8,600,000 Industrial Development Revenue Bonds of the City of Hutchinson, Minnesota (Developers Diversified, Ltd. Project) At the request of Developers Diversified, Ltd., we have conducted an informal study as to the economic feasibility of the proposal that the City of Hutchinson issue its revenue bonds under the provisions of the Minnesota Municipal Industrial Deve- lopment Act to finance the acquisition of land and the construction and equipping of a shopping center facility in the City of Hutchinson. Our study has led us to conclude that on the basis of current financial conditions that project is economically feasible and the revenue bonds of the City can be successfully issued and sold. We propose to act as agent for the City and the borrower in order to effect the sale of the issue to one or more financial institu- tions subject to the approval of the Project by the City of Hutchinson and the Minnesota Department of Commerce - Securities Division and the mutual agreement of all parties as to maturity, price, interest rate, security and other terms and documentation. A copy of this letter will be forwarded to the Commissioner of Securities to serve as the letter of intent requested by the Commissioner. Very truly yours, J. C. B FORD & CO. R. Dan Mills O. O. COMER 1914-1987 RONALD J. MCGRAW NEIL J.JENSEN, ASSOCIATE PATRICK J. iLYNN, ASSOCIATE R. J. MCGRAW. P.A. ATTORNEYS AT LAW P.O. BOX 96 CITIZENS BANK BUILDING HUTCHINSON, MINNESOTA SS3S0 Mr. D. J. Black Mayor - City of Hutchinson 950 -2nd Ave. SW Hutchinson, Minnesota 55350 Mr. Gary Plotz City Administrator City Hall Hutchinson, Minnesota 55350 Mr. Milton D. Schantzen City Attorney 246 Main St. S. Hutchinson, Minnesota 55350 Mr. Ralph Westlund Member City Council 719 Shady Ridge Road Hutchinson, Minnesota 55350 Mr. Bruce Peterson Member City Council 406 Grove St. S. Hutchinson, Minnesota 55350 Gentlemen: February 21, 1979 TELEPHONE 812-679-6021 FOR YOUR INFORMATION Mr. Dan Huntwork Member City Council 415 Hassan S. Hutchinson, Minnesota 55350 Mr. Ren Gruenhagen Member City Council c/o Hutch Motel Hutchinson, Minnesota 55350 Mr. Clinton Tracy Chairman - Planning Commission School Road Hutchinson, Minnesota 55350 Mr. H. P. Quade, Jr. Chairman - Downtown Development Sioux Hills Hutchinson, Minnesota 55350 The owners of the following hotels/motels, namely, Hutch Motel, Ring Motel and 7 Hi Motel, have asked me to represent them in expressing their concern about the use of industrial revenue bonds as a means of development in the community of Hutchinson. None of the representative clients are opposed to the use of industrial revenue bonds as a means of development within a community but are concerned and are opposed to discriminatory use of such revenue bonds. Yours very truly, � t • � R. McGraw RJM:bw REPORT OF THE RECREATION DIRECTOR for the Month of January 1979 FOR YOUR INFORMATION During the month of January the Winter leagues and programs continued as the leagues progress closer to playoffs and state tournaments. The newest addition to the Department is the presence of "STOPWATCH" which is a weekly column that appears in Friday's edition of the Hutchinson Leader. This column will give us a chance to promote our activities whether it be announcing a new program or giving a recap of a particular game or event. We hope to make the column interesting for people outside the programs as well as the participants and we welcome any sug- gestions for articles. In addition to this we provide the Leader -with a complete update on scores and standings for each edition. We explained to Ed Wey, the youth wrestling coach, about the problem of youth wrestling and youth basketball occuring at the same time. He agreed to increase his practice times so the youngsters playing basketball could attend wrestling after basketball. However, he found very little increase in parti- cipation. Currently we have 12 teams registered for the State Six Man Broomball Tournament and 20 for the State "A" Broomball Tournament. The dates are February 17, 18 and March 9-11 respectively. We have been looking ahead to the Spring and Summer activities and will be presenting any changes as the planning stages of various programs develope. Realizing it is difficult to imagine summer in early February, we are anticipating a very active and successful summer season and would like to encourage input from the Board. Our new telephone number 587-2975 and answering service is working very well and should become even more effective as it becomes more familar to everyone. kruRep tfully'submitted, ce Ericson Minnesota State Horticultural Society 161 ALDERMAN HALL, UNIVERSITY OF MINNESOTA, ST. PAUL, MINN. 55109 TELEPHONE (6t2) 373-1031 February 22, 1979 City of Hutchinson Gary D. Plotz, City Administrator 37 Wahington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: Zc212223�4� SEB �9i79 0 Wfi[ N C� eY� r� T `. �• Clt�ktafr'v4'Z HORTIClOMirIST OPFICIAL PUBLICATION FOR YOUR INFORMATION The Society's Gardened City Project Selection Committee will be meeting February 27 to review the information gathered at our recent visits to project's finalist cities. It is hoped the committee will choose the two participating cities at this meeting and announce the selections on Thursday, March 1, 1979. I wish to thank all participants in the selection process for the welcome they extended to the Society's committees, for their interest in improving our Minnesota landscape, and for the exceptional friendliness and patience they demonstrated as our committee members were becoming acquainted with your town. The grant limits the Society to select only two communities for the project. I assure you the Society would be pleased and honored to work closely with each finalist city to help discover and develop in each that ingredient of landscaped beauty which could inspire us all. And for the cities not selected for the project we encourage their leaders to pursue their efforts to achieve a gardened community and to call upon the Minnesota State Horticultural Society to assist in any way it can in that endeavor. Sincerely, 7vr1 Glenn H. RayA4- Executive Secretary CHR:mr Gardoll for BEAUTY —. 'NEALTH —ENJOYMENT * Use Minnesofa ORNAMENTALS — FRUITS — VEGETABLES — HONEY