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cp03-13-1979 cSUNDAY MONDAY TUESDAY 11UTlH" H T HIN U " S O N � � ' �` " - Noon - Nursing Home Board Meet' CITY ing at Burns Manor CALENDAR 2:00 P.M. - Utilities Commission Meeting at Utilitie WEEK OF 7:30 P.M. - City Council Meet- ing at City Hall March 11 TO March 17 r 1979 WEDNESDAY THURSDAY FRIDAY SATURDAY loon - Transportation Board • Meeting at City Hall (Lunch provided) �. . ,Nappy. St Patrick's 7:30 P.M. - Airport Commissim Day Meeting at City Hall 1. 1 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 13, 1979 1. Call meeting to order - 7:30 P.M. 2. Invocation - maim J3. Consideration of Minutes of Regular Meeting dated February 27, 1979 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None V 5. Communications, Requests and Petitions ,/(a) Consideration of Request for Gary Plotz and Marlow Priebe to Attend Airport Development, Operations, and Maintenance Conference April 2-3, 1979 Action - Motion to approve - Motion to reject V (b) Consideration of -Request for Dean O'Borsky to Attend Annual Police Chief's Institute March 28-30, 1979 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances J(a) Ordinance No. 3/79 - Amending Ordinance No. 459 For A Cable Television Fran- chise In the City of Hutchinson, Minnesota, and Rules Governing the Operation of Same Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions J(a) Building Official's Monthly Report - February 1979 Action - Order by Mayor received for filing J(b) Minutes of Downtown Development District Advisory Board dated February 13, 1979 and March 6, 1979 Action - Order by Mayor received for filing Council Agenda March 13, 1979 -/(c) Minutes of Airport Commission dated February 26, 1979 Action - Order by Mayor received for filing 8. Unfinished Business ,41&None � lj4t " 9. New Business �/(a) Consideration of May 18, 1979 As Meeting Date for Board of Review Action - Motion to reject - Motion to approve date J(b) Consideration of Permanent Status for H. Mark Weis Action - Motion to reject - Motion to approve permanent employment Vkc) Consideration of Salary Adjustment for Sgt. Al Cheney Action - Motion to reject - Motion to approve salary adjustment y (d) Consideration of Authorizing Property Appraisals for Motel Site Action - Motion to reject - Motion to approve appraisals, contingent upon obtaining a letter of credit equal to cost of appraisals /(e) Consideration of Purchase of Pulmonary Function Machine for Hutchinson Community Hospital Action - Motion to reject - Motion to approve purchase ,(f) Consideration of Vehicle for Fire Inspector Action - Motion to approve - Motion to reject f(g) Consideration of Recommendation by Airport Commission for Airport Zoning Action - Motion to reject - Motion to approve recommendation and authorize Airport Zoning Board to implement zoning v (h) Consideration of Recommendation by Downtown Development District Advisory Board to Approve Hotel Project Work Schedule Action - Motion to reject - Motion to approve work schedule J(i) Consideration of Recommendation by Downtown Development District Advisory Board to Accept Time Table for Retail Development Action - Motion to reject - Motion to approve time table -2- Council Agenda March 13, 1979 J(j) Consideration of Recommendation to Provide Letter of Sale Price for High Rise Site Action - Motion to reject - Motion to provide letter 10. Miscellaneous V(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments V(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds \/2. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 13, 1979 5. Communications, Requests and Petitions , (c) Consideration of Request for Police Dispatchers to Attend Domestic Workshop April 6, 1979 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances V(a) Ordinance No. 3/79 - Repealing Ordinance No. 459 and Amending A Cable Tele- vision Franchise In the City of Hutchinson, Minnesota and Rules Governing Operation of Same Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions ,/(d) Minutes of Burns Manor Municipal Nursing Home dated February 15, 1979 Action - Order by Mayor received for filing Ae) Minutes of "Seniors Activity Center" Advisory Board dated March 6, 1979 Action - Order by Mayor received for filing 8. Unfinished Business J(a) Consideration of Review for Step I of Grant Application with Rieke, Carroll, Muller Associates Action - 9. New Business J(k) Consideration of Purchasing Battery Charger and Heater for Emergency Generator Action - Motion to reject - Motion to approve purchase MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 27, 1979 1. CALL TO ORDER The meeting was called to order by Mayor -Black --at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addi- tion to Mayor Black. Absent: None.' Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congregational United Church of Christ. 3. MINUTES The minutes of the Regular Meeting dated February 13, 1979 were approved as amended upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR CLIFF PAULSON AND GALE BOELTER TO ATTEND TREE INSPECTOR'S WORKSHOP ON MARCH 7, 1979 AND CLIFF PAULSON TO ATTEND WEED CONTROL WORKSHOP ON MARCH 21-22, 1979 Following discussion, it was moved by Alderman Westlund to approve the request for Cliff Paulson and Gale Boelter to attend the Tree Inspector's Workshop and for Cliff Paulson to attend a Weed Control Workshop. Seconded by Alderman Peterson, the motion unanimously carried. . (b) CONSIDERATION OF REQUEST FOR HOMER PITTMAN AND ELDEN WILLARD TO ATTEND INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS ON MARCH 2, 1979 After discussion, Alderman Peterson made the motion to approve Homer Pittman and Elden Willard attending the International Conference of Building Officials. The motion was seconded by Alderman Westlund and carried unanimously. (c) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND KENNETH MERRILL TO ATTEND ANNUAL FINANCE OFFICERS CONFERENCE APRIL 18-20, 1979 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve the attendance of Gary Plotz and Kenneth Merrill at the Annual Finance Officers Conference. Council Minutes February 27, . 1979 (d) CONSIDERATION OF REQUEST FOR RICHARD NAGY AND RANDY DEVRIES TO ATTEND ANNUAL WASTEWATER OPERATIONS SEMINAR ON MARCH 21-23, 1979 AND APPLICATION FOR CER- TIFICATION AS CLASS C OPERATOR BY RICHARD NAGY After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried, to approve the request for Richard Nagy and Randy DeVries to attend the Annual Wastewater Operations Seminar and for Richard Nagy to apply for Certification as Class C Operator. (e) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND WASTEWATER MANAGEMENT TRAINING INSTITUTE MARCH 15-18, 1979 Following discussion, the motion was made by Alderman Huntwork to approve Mar- low Priebe attending the Wastewater Management Training Institute. Seconcd by Alderman Westlund, the motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND MARLOW PRIEBE TO ATTEND ANNUAL PLANNING CONFERENCE MARCH 28-30, 1979 After discussion, Alderman. Westlund moved to approve Gary Plotz and Marlow Priebe attending the Annual Planning Conference. The motion was seconded by Alderman Peterson and unanimously carried. (g) CONSIDERATION OF FILLING VACANCY IN PARKS DEPARTMENT Mayor Black commented there has been an unfilled position in the Parks Depart- ment resulting from a resignation in the department. It was the recommenda- tion of Steve Cook, Federal Shade Tree Representative, that this position be filled with a qualified individual who has some formal training in forestry and general management. Following discussion of the job description, it was moved by Alderman Westlund to approve the proposed job description with the recommended additions and interview candidates for the position. The motion was seconded by Alderman Peterson and unanimously carried. (h) CONSIDERATION OF REQUEST FOR HOMER PITTMAN AND ELDEN WILLARD TO BECOME CLASS A VOTING MEMBERS OF MINNESOTA BUILDING OFFICIALS ASSOCIATION, SOUTH- WEST REGION After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to approve the request for Homer Pitt- man and Elden Willard to become Class A Voting Members of the Minnesota Build- ing Officials Association. (i) CONSIDERATION OF REQUEST FOR CITY STAFF TO ATTEND GOVERNOR'S DISASTER CON- FERENCE MARCH 9, 1979 -2- Council Minutes February 27, 1979 Following discussion, Alderman Westlund moved to approve the request for City staff to attend the Governor's Disaster Conference. Seconded by Alder- man_Huntwork, the motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED JANUARY 16, 1979 ' There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED JANUARY 31, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED FEBRUARY 6, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED JANUARY 16, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MONTHLY FINANCIAL REPORT - JANUARY 1979 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF JOINT MEETING OF CITY COUNCIL, AIRPORT COMMISSION AND AIRPORT ZONING BOARD DATED FEBRUARY 12, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS None -3- Council Minutes February 27, 1979 9. NEW BUSINESS (a) CONSIDERATION OF CREDIT PAYMENT FOR WATER AND SEWER BILLING TO DOCTORS CHERNAUSEK AND PROCHNOW City Engineer/Public Works Director Priebe explained that a faulty water meter was giving incorrect readings so a new meter was installed on February 23, 1978. The over -payments date back to January 1, 1967. It is recommended that Doctors Chernausek and Prochnow be given a credit payment in the amount of $1,788.91 for the over -payments on their water and sewer billings. After discussion, Alderman Peterson made the motion to approve a credit pay- ment in the amount of $1,788.91 to Doctors Chernausek and Prochnow. Seconded by Alderman Westlund, the motion carried unanimously. (b) CONSIDERATION OF ANNEXATION SUBMITTED BY DENNIS K. ALBERTSON, DELMAR AND DORIS STURGES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer/Public Works Director Priebe presented a map showing the area to be annexed. He also made reference to several items to be resolved prior to approval of annexation. He inquired if the land will be subdivided. Realtor Tom Savage, representing the property owners, answered that it will be subdivided within a period of one year. No sale of property will be made until after the area has been platted and approved by the City. Mr. Priebe pointed out that the City's present drainage system does not in- clude this land. All drainage provisions will need to be resolved prior to approval of development. He then asked what zoning is proposed for this land. Mr. Savage responded that C-4 zoning would be considered to coordinate with the shopping mall on Highway 15. After discussion, the motion was made by Alderman Westlund to waive reading and adopt Resolution No. 6283 entitled Request for Annexation. The motion was seconded by Alderman Peterson and unanimously carried. (c) CONSIDERATION OF 1979 ASSESSMENT AGREEMENT WITH COUNTY OF MCLEOD Following discussion, it was moved by Alderman Westlund to enter into an agree- ment with McLeod County to provide assessment of property in Hutchinson for an annual sum of $12,500.00. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (d) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter sent to all delinquent account holders and asked if there was anyone present wishing to be heard regarding his/her account. There was no response. -4- Council Minutes February 27, 1979 After discussion, Alderman Westlund made the motion to discontinue service on March 5, 1979 for the following accounts if not paid by that date: 10-0265-0-00, 10-0569-1-00, and 38-0086-0-00. The motion was seconded by Alderman Huntwork and carried unanimously. (e) CONSIDERATION OF PROMOTION TO POLICE SERGEANT Following discussion, it was the motion of Alderman Westlund to approve the promotion of Alfred Cheney to Sergeant as recommended by the Hutchinson Police Civil Service Commission, to be effective March 4, 1979. Seconded by Alderman Huntwork, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on a meeting he attended in St. Cloud on Monday, February 26. The State indicated they will fund 50% of the LAWCON Grant for five parcels -of land along the Crow River. However, the City will have to submit an application. On Monday evening, February 26, the Airport Commission held a_meeting. At that time a decision was reached to drop the cross -wind runway concept and to implement zoning for an expansion of the existing main runway to 4,000 square feet. A recommendation will be forthcoming to the City Council. Mr. Plotz reminded the Council of a meeting with Clarence Simonowicz at 7:30 A.M. on Wednesday, February 28, followed by a Department Head meeting at 8:00 A.M. He further informed the Council that a meeting will be held later Wednesday morning to discuss the hotel complex planned for Hutchinson. In the after- noon Mr. John McGill of Developers Diversified will be meeting with Consultant Clarence Simonowicz, City Attorney Schantzen, Mayor Black and Mr. Plotz to dis- cuss the possibility of the shopping mall developer participating in the down- town development. (b) COMMUNICATIONS FROM MAYOR Mayor Black mentioned that Helen Zeleny had served her eight-year limit on the Nursing Home Board. He then appointed Mrs. Elmer (Esther) Kuehl to a five-year term on the Board and asked for Council ratification. It was moved by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to ratify the appointment of Mrs. Elmer Kuehl to'the Nursing Home Board. -5- Council Minutes February 27, 1979 Mayor Black reappointed Mrs. Gina Iverson, Albert Linde, and Mrs. Ron McGraw to a three-year term on the Library Board and asked for ratification. Alderman Huntwork moved to ratify the above stated appointments. Seconded by Alderman Gruenhagen, the motion unanimously carried. The Council members were reminded of the League of Cities Conference to be held on Thursday in St. Paul, followed by a reception and dinner with the Legislators Adolph Kvam and John Bernhagen. Mayor Black also reported he will be attending the U.S. Conference of Mayors in Washington, D.C. on March 3-6, 1979. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:00 P.M. upon motion by Alderman Peterson, seconded by Alderman Hunt - work, and unanimously carried. Iff'.15 e �btih2627�`�9�� 0104 so". FEB '979 w o ti Minnesota N RE,'-EIVED Department of Transportation Transportation Building `��--------- C OF Trd' St. Paul, Minnesota 55155 ``9, _qt'l s February 26, 1979 Phone 5612) 296 8060 Subject: Airport Development, Operations and Maintenance -Conference Municipal Officials, Airport Commissions, Engineers and Planners, Airport Operators, and Maintenance People The program for the Airport Development, Operations and Maintenance Conference is shaping up very well. Considerable interest has already been expressed by previous attendees and participants. There is much to be gained by this association with other airport officials and we urge you to take advantage of this beneficial conference. Mr. John Baker, President of the Aircraft Owners and Pilots Association (AOPA) and Mr. Marvin Small from Beech Aircraft Corporation will be featured speakers. Mr. Fred Isaac, Chief of the Airports Division of the Federal Aviation Administration's Great Lakes Region, and many experts with challenging topics have been selected to appear on the program --there will be subjects of interest for everyone since there is a real need to review the many problems and changes taking place ixi airport matters. Enclosed are a conference registration form and a motel reservation form. Please fill out the motel reservation form and drop it in the mail. We sincerely urge your early registration for this conference to give our staff an idea of size and makeup of the group. The Marriott Inn is holding a block of rooms for conference attendees so your early reservation there would be appreciated, also. We look forward to meeting with you and other interested people from your community and area at the conference. You will receive a final mailing in about two weeks which will include the program agenda. Again, please don't forget to register early so that preparation may be as complete as possible. Si cerely, 114" P Lawrence E. McCabe Assistant Commissioner Mn/DOT, Aeronautics Division LEM:ER An Equal Opportunity Employer Enc. ADVANCE CONFERENCE REGISTRATION April 2 and 3, 1979 AIRPORT DEVELOPMENT, OPERATIONS, AND MAINTENANCE CONFERENCE Marriott Inn, 1919 East 78th Street (Cedar Avenue at I-494), Bloomington, Minnesota 55420. Sponsored by the Minnesota Department of Transportation, Aeronautics Division. 0 Conference Fee: $25 per person. Includes: conference registration, two scheduled luncheons, two continental breakfasts, coffee breaks, and conference materials. Please enclose the conference fee payment made out to: Commissioner of Transportation x Cut off and return to: Mn/DOT, Aeronautics Division 417 Transportation Building St. Paul, MN 55155 Representing: Name (Include casual first name.) Title /Position TO: FROM: SUBJECT: POLICE DEPARTMENT MEMORANDUM Mayor Black and City Council Dean M. O'Borsky, Chief of Police Annual Police Chief's Institute DATE March 7, 1979 I request that I be allowed to attend the Annual Police Chief's Spring Institute, March 28-30, 1979. I have attended this Institute for the past five years and have always found it to be one of the most rewarding training programs available. As Third Vice President of the Chief's of Police Association I also have a responsibility to be present for board meetings and also to assist with the program. A copy of the itinerary is attached to this memo. DMO:neb arch 28-30, 1979 µ;ifvcsoti ROGRAM Sheraton inn -Northwest, Brooklyn Park ,r - L . Wednesday, March 28 Presiding: Robert Metcalf, President REGISTRATION Register in advance by mailing the attached 8:15 a.m. Final Registration and Coffee = Y form. Multiple registrations can be made 9.00 Welcome and introduction .................. . .......:.:........ ; . RobertMetcalf, by duplicating the form. Registrations 9:15 Legislative Concerns and Update ........... _ ...................:.. Terrence Serie should be received by Wednesday, March -- 1030 Refreshment Break _ - 21. v ' . Senator William McCutcheon Banquet tickets are available to guests or 10:45 Privacy Act .......................... . . .. . .... . ... spouses at $14.00 per person. Registra- William Bloyer tion can be made on the attached registra- 12:00 p m. Luncheon tion form.' 1:00 Business Meeting......... Robert Metcalf , 5:00 Adjourn a Thursday. March 29 Presiding: Roland (Bud) Thurman, First Vice President 7FEE ' 9.00 a.m. A Police Chiefs Guide to Labor Relations: , . , , . Waft Sirene The total fee of $60.00 includes tuition. Unions, Stakes and Negotiations -- materials, three luncheons, breaks and the banquet. It is payable with registration. Refreshment Break 10:30 - - 12"00 p.m. Luncheon 1:00, A Police Chief's Guide To Labor Relations (continued) , , , • . - , , , Waft Sirene 5.00 Adjourn 6:00 Social Hour– Cash Bar ACCOMMODATIONS The Sheraton Inn -Northwest is holding a - 7.00 Awards Banquet..... _ ... . ..................... " .:........... Governor AI Quie block of rooms for the participants. Those Remarks and Presentation needing rooms should contact the hotel of Police Officer of the Year Award. directly at least two weeks prior to the Friday, March 30 Presiding: Harmarthur Hull, Second Vice President program and mention_ this conference (1-94 and Highway 52,' Brooklyn Park.',9.00 a.m. Coping with a Budget Crunch: .......". ..•.... .......Randy Young Cost Cutting•and Budget Balancing For Law Enforcement MN 55430, Toll Free. 800./325-3535 or . 10:30 Refreshment Break 612/566-8855). 12.00 p.m. Luncheon - -`-, •Y 1:00 Police Officials Standards and Training (POST): Mark Shields A Briefing on Continuing EducationjTraining Requirements, CANCELLATIONS Reserve Officers and Part -Time Officers ~ Fees will be fully' refunded for cancel- lations received by March 25. Alternates 2.15 Refreshment Break will be accepted at any time. 3 30 Adjourn ......................... ....................................................................................................... REGISTRATIOPME F0RM­­-'1­1-1- POLICE CHIEFS ASSOCIATION - SPRING TRAINING INSTITUTE " ` `�March 28-30, 1979 [� NAME ./ �l_-� O t B0 T�S )c -Q POSITION 14 IF—P AFFILIATION IL -M—'-41 '-41 4S.J ��� --� TELEPHONE1 f� j (area) ADDRESS 1 0 AVE, lj UTC �i fNS Isireet) , - Iwyj �Enclosed is the $$60.00 conference registration fee 0 Enclosed is $14.00 for each extra b negluettticket (menu: filet of beef% Number Amou (Do not inciuddyourself as your banquet admission is part of the registration fee.) ClecKs shoula be mdue pa,abie to North Hennepin Community College r,ta,, to North Her.-.epin Community College, Attention Sandy KAeby. 7411 -85th Avenue North. Brooklyn Parc, MN 55445 (612%425-4541) _ " y liiam P. Bloyer, Researcher `.nnesota State Senate rmarthur Hull, Second Vice President lice Chiefs Association of Minnesota Senator William McCutcheon Minnesota State Senate Robert Metcalf, President Police Chiefs Association of Minnesota Terrence Serie, Lobbyst- Police Chiefs Association of Minnesota FACULTY Mark Shields, Executive Director Peace Officers Standards and Training Board Walt H. Sirene, Chief Agent and Instructor of Labor, Relations and aManagement, FBI Academy, Quantic©' r>:_ Roland (Bud) Thurman, First Vice President Police Chiefs Association'of Minnesota Randy Young, Partnere Henderson, Young >=t Company-='' x ����aTrainn i esti Arte V, x. i for Police Ch efs MARCH ,28-30, 1979 SHERATON INN -NORTHWEST - (1 -94 and U.S. 52, Brooklyn Park) - SPONSORED BY THE POLICE CHIEFS ASSOCIATION OF MINNESOTA PRESENTED BY THE GOVERNMENT TRAINING SERVICE IN COOPERATION WITH THE LEAGUE OF MINNESOTA CITIES AND NORTH HENNEPIN COMMUNITY COLLEGE ABOUT THE GOVERNMENT TRAINING SERVICE Each year the Minnesota Chiefs of Police Association sets aside three The Government Training Service is a public, joint powers organization days to focus on special problems of concern to police chiefs and their providing training and consulting services to public officials, em - staff which they might not have time or resources to explore on their ployees, and employers in the state of Minnesota. Its members own. include the League of Minnesota Cities, the Association of Minnesota This year the Association's Training Institute provides a timely Counties, the University of Minnesota, the State Planning Agency, opportunity to: and the State Department of Personnel. • Update your knowledge of recent and pending legislation,,, including the recently introduced Privacy Act FOR FURTHER INFORMATION • Learn how and why unions form and possible management Sandy Kirkeby response to such unions North Hennepin Community College • Discuss causes and remedies for police strikes 612/425-4541 • Discover a variety of specific cost-cutting and budget- - ar balancing strategies for law enforcement ,- CaroL Schaeneck+ ' Government Training Service • Learn how to use your department's track record to help win the' .`- 9 "Cattle of the budget" ' 6121222-7409 DATE March 12, 1979 POLICE DEPARTMENT MEMORANDUM TO, Mayor Black and City Council FROM: Dean M. O'Borsky, Chief of Police / SUBJECT: Domestic Workshop I would like to have permission to send our four dispatchers to a workshop being held in Litchfield on Friday, April 6. This workshop can be valuable in that it deals with the dispatcher's role in handling domestic crisis calls and how to deal with them. I have attached a copy of the itinerary for you to approve. DMO:neb 9 #v WORKSHOP PARTICIPANTS LuAn Lorenson has been an officer with the Minneapolis Police Department for 18 years. Currently, she works in the Family Violence division investigating sexual assault and domestic assault cases. Officer Lorenson has conducted workshops and seminars throughout Minnesota and in neighboring states on domestics through the B.C.A. since 1970. William Brady is a retired Lieutenant from the Minneapolis Police Department. Mr. Brady .conducts training workshops through the B.C.A. on domestics in Minnesota and neighboring states. His 20 years experience on the Minneapolis Police Department provides him with much expertise on handling domestics. Ellen Pence is the State Director of Battered Women's Programs administered through the Department of Corrections. She has conducted training workshops for low enforcement, medical, and social service professionals on responding to battering in every region of the state. A panel of three women who have previously experienced violence has been seen by many officers attending this workshop as a vital part of understanding why women stay in abusive relationships and what the officer's role is in helping her end the abuse. . � ' 1`• I 4 9 ® r�o 0 0T aa0 3 RESPown; j A 3 ' N TO o Ln N DOMESTICS eoeeeoeeo ■ WORKSHOP FOR i LAW EAFORCEmEnT OFFICERS 11 "For me it's the hardest part of being a cop. Going back to the same house over and over again. Nothing ever seems to change. He keeps beating her up and she stays." Law enforcement officers throughout the state believe domestic calls involving assaults by men on their partners is the most frustrating part of their jobs. More officers are killed or injured on domestics -n any other call. This workshop empts to give the officer new tools to deal with domestics that will hopefully increase the effectiveness of officers handling domestics reducing the number of repeat calls and officer injuries. Farmers Daughter Supper Club Litchfield, Minnesota (On Highway 12 East) Friday, April 6, 1979 8:30 - 4:30 P.M. $10.00 (includes lunch) (see registration card on this brochure) For more information call: Dwight Schrum (6 12) 693-2879 L 8:30 - 9:00 Registration - Coffee 9:00 - 10:00 Overview - Ellen Pence - The Causes and Results of Bat- tering/Why Women Stay 10:00 - 10:45 Officer Safety and Role of Dis- patcher - Officer LuAn Lorenson and retired Lt. William Brady (both Mpls. Police Dept.) 10:45 - 11:45 Film and discussion 11:45 - 12:30 Probable Cause Arrest Law Ap- propriate Use of Arrest Law 12:30 - 1:30 LUNCH 1:30 - 2:15 Panel Discussion: Three women will discuss their own experi- ences of being abused and will answer questions from officers. 2:15 - 4:00 Responding to the Call: Three role plays will demonstrate .methods of diffusing violence and will examine the message given by officer to assailant and victim by his/her words and actions. 4:00 - 4:30 Making Referrals: Break into groups by county to allow com- munity resource people and of- f icers to discuss available re- sources. This workshop is sponsored by: Litchfield Police Department Minnesota Department of Corrections Shelter House, Willmar, Minnesota C qC J Ln Ln M Ln Ln z o. g w 00 .o en L �o N J w } U °a V) 0 U o ao U � w V;, U E J ,c = v u 0 } rn li p 0 +- Q4 .. c � � a a� a _ Z g o C; Q IJ 0 N v 4 -VIP 00 O 3 c U U P -vw UJ s L 8 4- J 0 O W z o z •a '� tt, a a �` W Q 7 ,Q � vs c �j +. v o `t E L h L z o 4- z0 C qC J Ln Ln M Ln Ln z o. g w 00 .o en L �o N J w } U °a V) 0 U o ao U � w V;, U E J ,c = v u 0 } rn li p 0 +- ORDINANCE NO. 3/79 REPEALING ORDINANCE NO. 459 AND AMENDING A CABLE TELEVISION FRANCHISE IN THE CITY OF HUTCHINSON, MINNESOTA, AND RULES GOVERNING OPERATION OF SAME WHEREAS, the City Council of the City of Hutchinson, Minnesota, did on February 29, 1972, authorize the advertisement for proposals for the granting of a fifteen (15) year franchise to operate a Cable Television System in the City of Hutchinson, Minnesota, and mmzFAS,' said advertisement was published in the Hutchinson Leader on Manch 3, 1972, and WHEREA.S, a full, open and public hearing was conducted on September 12, 1972 upon prior notice and opportunity of all interested parties to be heard, and WH REAS, the Minnesota Cable Cor[M ications Board did, on May 14, 1974, request that certain provisions be incorporated into the Cable Television Franchise, specifically, Section 23, 24, 25 and 26 and amendments to Section 15-e, 17-g, 10-c, and WHEREAS, the Minnesota Cable Ccrmnunications Board did on June 27, .1978 request that certain provisions be incorporated into the Cable Television Franchise, spec- ifically Section 29, 30, 31, 32 and 33 and amendments to Section 4, 10-b, 11 -b -g, 15, 16, 17--a-b-c-d-a-f-g, 18, 19-e, 20 -e -d, and 27 and WHEREAS, North American Communications Corp. did request to amend Section 19 and WHEREAS, careful consideration was given to the qualifications of all appli- cants including their legal, character, financial and technical qualifications and the adequacy and feasibility of their construction arrangements, and mmwAs, Corrmunications Systems, Inc. did request that the franchise_ be issued to its wholly owned subsidiary, North American Communications Corp. . NOW THERMRE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LlU'ICiIIN90N, MLNNESOlrA, that there is hereby created and established a Cable Television Tranchise in the City of Hutchinson, Minnesota which Franchise is awarded to North American Communications Corp. (hereinafter referred to as "Grantee") said Franchise and the Rules Governing the Operation of the Grantee under said Franchise being in ccxrrpliance with the franchise standards of the Minnesota Cable Communications Board provided, however, that said franchise shall be subject to the following terms and conditions: Section 1. Definitions. For the purpose of this Franchise, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent- with the context, words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. (1) "City" or "Franchisor" ir, Hutchinson, Minnesota. (2) "City Council" is the Hutchinson, Minnesota City Council. (3) "Cable Television System" hereinafter referred to as "CATV System" or "System" means a system of coaxial cables or other electrical conductors and equipment used or to be used primarily to receive television or radio signals directly or indirectly off -the -air and transmit them to subscribers for a fee. (4) "Person" is any person, firm, partnership, association, corporation, company, or organization of any kind. (5) "Grantee" or "Franchisee" is Cable Comm3nications Systems, Inc. or person who succeeds such Ccanpany in accordance with the provisions of this Franchise. (6) "Gross subscriber CATV revenues" shall include any and all compensation or receipts derived from installation, disconnection and re -installation charges and recurring monthly services charges, but shall not include any refunds or credits made to subscribers or any taxes imposed on the services furnished by Grantee. Section 2. Grant of Nonexclusive Authority. (a) The Grancee shall have the right and privilege to construct, erect, operate, and maintain, in, upon, along, across, above, over and under the streets, alleys, public ways and public places now laid out or dedicat,d and all extensions thereof, and additions thereto in Butchinson, Minnesota, pole wires, ,cables, underground conduits, nan holes, and other television conductors and fixtures necessary for the maintenance and operation in the City of a CATV system as herein before defined. (b) The right to use and occupy said streets, alleys, public places and ways for the purpose herein set forth shall not be exclusive, and the City reserves the right to grant a similar use of said streets, alleys, public ways and places, to any person at any time during the period of this: Franchise. Section 3. Rules of Grantee. The Grantee shall have the authority to proaulgate such rules, regulations, terms and conditions governing the conduct'Qf its business as shall be reasonably necessary to enable said Grantee to exercise its rights and perform its obligation under this permit and to assure uninterrupted service to each and all of its customers; provided that such rules, regulations, terms and conditions shall not be in conflict with the provisions hereto, the rules of the Federal Coranunications Commission, the laws of the State of Minnesota, the City, or any other body having lawful jurisdiction thereof. Section 4. Class IV Signals. No signals of a Class IV cable communication channel shall be transmitted from a subscriber terminal for the purpose of monitoring individual viewing patterns or practices without the express written permission of the affected subscriber. In the event a Class IV cable communications channel is established for the purpose set forth above, no transmission shall take place therein until the franchisee has in his possession, with receipt by the subscriber endorsed and dated therein, a signal permission form from each of the affected subscribers. Such permission form shall contain an explanation of the Class IV channel, its purpose, and shall contain an underlined, larger type or varicolored statement that the subscriber is authorizing the permission in full knowledge of its provisions. Such written permission may not be obtained by the franchisee from any subscriber for a period in excess of one (1) year, and any re- newal of such permission shall be at the option of the subscriber. Further such - 2 - authorization for permission shall state on its face that no penalty shall be in- volved for a subscriber's failure to provide or renew the authorization, and that the authorization is revocable by the subscriber at any time. Section 5. Compliance with Applicable Laws, Resolutions and Ordinances.The Grantee shall, at all times during the life of this Franchise be subject to all lawful exercise of the police power by the City and to such reasonable regulation as the City shall hereafter provide. Section 6. Territorial Area Involved. This franchise is related to the territorial limits -of the City of Hutchinson.' Grantee will not use any of its facilities located within the territorial limits of the City of Hutchinson to provide CATV service to subscribers outside of the territorial limits of the City of Hutchinson without the written consent of the City Council. Section 7. Liability and Indemnification. The Grantee shall hold the City harmless against any and all damages that may be caused by reason of the construction and/or operation of Grantee's Cable Television System in the territorial area in- volved to any and every person or persons, and Grantee shall cause to be defended at its own expense all actions that may be commenced against the City for damages by reason of the construction and/or operation of such system in the territorial area involved. The, Grantee shall carry public liability and property damage insurance in the sum of not less than One Hundred Thousand Dollars ($100,000.00) for each individual, Three Hundred Thousand Dollars ($300,000.00) for each accident, One Hundred Thousand Dollars ($100,000.00) for property damage, and One Million Dollars ($1,000,000.00) for catastrophe coverage, with the City named as an additional insured, said insurance to be carried with an insurance carpany with a recognized national reputation acceptable to the'City. Section 8. Operation and Maintenance of System The Grantee shall render effective service, make repairs promptly, and interrupt service only for good cause and for the shortest time possible. Such interruptions, as far as possible, shall be preceded by notice and shall occur during periods of minimum use of the system. Section 9. Ememency Use of Facilities. In the case of any emergency or' disaster, the Grantee shall, upon request of the City Council, make available its facilities to the City for emergency use during an emergency or disaster period. Section 10. Safety Requirements. (a) The Grantee shall at all times enploy ordinary care and shall install and maintain in use comwnly accepted methods and devices for preventing failures and accidents which are likely to cause damage, injuries, or nuisances to the public, (b) Franchisee shall at all times comply with: National Electric Safety Code (Nat. Bur. of Standards) National Electrical Code (Nat. Bd. of Fire Underwriters) Bell System Code of Pole Line Construction Applicable FCC, State and local regulations In any event, the system shall not endanger or interfere with the safety of persons or property in the City. - 3 - (c) All structures and all lines, equipment and connections in, over, under and upon the streets, sidewalks, alleys, and public ways and places of the City, wherever situated or located, shall at all times be kept and maintained. Section 11. Conditions of Street Use. (a) All transmission and distribution structures, lines and equipment erected by the Grantee within the City shall be located so as not to obstruct or interfere with the proper use of streets, alleys and other public ways and places, and to cause minimum interference with the rights of property owners who abut any of the said streets, alleys and other public ways and places, and not to interfere with existing public utility installations. In all areas of the City where any cables,. wires or other like facilities of public utilities are placed underground, the Grantee shall place its cables, wires or other like facilities underground to the maximum extent existing technology reasonably permits. The Grantee shall furnish to and file with the City Engineer the Superintendent of the Hutchinson Gas and Electric Utilities Carrrdssion maps, plats, and permanent records of the location and character of all facilities constructed, including underground facilities, such maps, plats, and permanent records furnished with the City, shall be up -dated at least once every year by the Grantee. (b) Franchisee shall not open or disturb the surface of any street, sidewaT;h, driveway or public place without first having obtained a permit from the Council; for which a fee may be charged. The franchisee shall, upon the corrpletion of ariy work requiring the opening of any street, etc., restore the same, including the paving and its foundations, to as good a condition as formerly. Such work shall be per- formed.with due diligence, and should it be necessary for the City to reconstruct, repair or extraordinarily maintain the area of such excavation, the cost of such work by the City shall be borne by the franchisee. (c). The City shall give the Grantee reasonable written notice of plans for w street improvements where paving or resurfacing of a permanent nature is involved, which notice shall contain the nature and character of the improvements, the streets upon which the improvements are to be made, the extent of the improvements and thb time when the City is going to start the work. The notice shall be given to thee` Grantee a sufficient length of time, considering seasonably working conditions, in advance of cam encement of the work to permit the Grantee to make any additions,' alterations, or repairs to its facilities deemed necessary. (d) The Grantee shall not place poles, conduits, or other fixtures above or below ground where the same will interfere with any gas, electric, telephone fixtures placed water hydrant or other utility, and all such poles, conduits, or other fixtures placed in any street shall be so placed as to comply with all re- quirements of the City. (e) The Grantee shall, on request of any person holding a moving permit - issued by the City, temporarily move its wires or fixtures to permit the moving of buildings with the expense of such temporary removal to be paid by the person re- questing the same, and the Grantee shall be given not less than forty-eight (48) hours advance notice to arrange for such temporary changes. - 4 - (f) The Grantee shall notify the City prior to trimming any trees upon and overhanging the streets, alleys, sidewalks, or public easements of the City so as to prevent the branches of such trees frau coming in contact with the wires and cables of the Grantee, except that at the option of the City, such trimming may be done by it, or under its supervision and direction, at the expense and liability of the Grantee. (g) Nothing contained herein shall relieve any person from liability arising out of the failure to exercise reasonable care to avoid injuring franchisee's facilities while performing any work connected with grading, regrading, or changing the line of any street or public place or with the construction or reconstruction of any sewer or water system. Section 12. Erection -,-Removal and Joint Use of Poles. (a) No poles, conduits, or other wireholding structures shall be erected or installed by the Grantee without prior approval of the City Engineer with regard to location, height, type and other pertinent aspects. The location of any pole, conduits, or wire -holding structure of the Grantee shall not be a vested right and such poles, conduits, or structures shall be removed or modified by the Grantee at its own expense by order of.the City. (b) Where poles, conduits, or other wire -holding structures of any public utility conT?any are available for use by the Grantee, the City may require the Grantee to use such poles, conduits, and structures if the permission and consent of such public utility company may be obtained by the Grantee and if the terms of the use available to the Grantee are just and -reasonable. (c) Where City owned utility poles are available for use of the Grantee, the Grantee shall pay the City the same pole rental per annum as paid by the Grantee for the use of poles owned by public utilities. Section 13. Preferential or Discriminatory Practices Prohibited. The Grantee shall not, as to rates, charges, service, services facilities, rules, regulations, or in any other resect, make or grant any undue preference or advantage. to any person, nor subject any person to any prejudice or disadvantage. Section 14. Removal of Facilities Upon Request. Upon termination of service to any subscriber, the Grantee shall promptly remove all its facilities and equip- ment from the preni.ses of such subscriber upon his request. Section 15. Duration of Franchise. This Franchise and the rights, privileges and authority hereby granted shall take effect and be in force from and after June 1, 1974, and shall continue in full force and effect for a tern of fifteen (15) years. Said franchise shall be renewable at the option of the City for a term no longer than the maximum renewal allowed by the MOM at the time of renewal. Section 16.'- Forfeiture . of the ' Franchise. Upon termination or forfeiture of the' franchise, franchisee shall upon request of franchisor, remove its cable, wires, and all other appliances relating to the cable television system from the streets, alleys and other public places within the municipal boundaries of franchisor, and - 5 - in the event of failure by franchisee to do so, franchisee shall pay to fran- chisor as liquidated damages the cost to franchisor of removal thereof by franchisor, as well as the cost of attorney's fees incurred in the cost of enforcement of this provision and collection of any monies under this provision. Section 17. Operation standards. The cable television system shall be installed and maintained in accordance with the highest and best standards of the industry to the end that subscribers shall receive the best service possible. (a) The franchisee shall construct and maintain a cable television carmuni- cations system with a minimum of 120 MHZ of bandwidth (the equivalent of 20 television broadcast channels) available for immediate or potential use. (b) The franchisee shall provide to each of its subscribers who receive all, or any part of, the total services offered on the system, re- ception on at least one specially designated access channel avail- able for use by the general public on a first come, nondiscriminatory basis. Channel time and playback of prerecorded programming in this specially designated access channel shall be provided without charge to the general public, provided, however, that personnel, equipment and production costs may be assessed for live studio pre- sentations, if any, exceeding five minutes in length. Charges for such production costs shall be consistent with the goal of affording the public a low-cost means of television access. (c) The specially designated access channel may be used by local educa- tional authorities and local government on a first come, nondis- criminatory basis during those Yours when the channel is not in use by the general public. During those hours when the channel is not being used by the general public, local educational authorities, or local government, the franchisee shall lease time to carmercial or non-cmnerciai users on a first come, nondiscriminatory basis if the demand for such time arises. (d) The franchisee may use the specially designated access channel for local origination during those hours when the channel is not in use for public, educational, governmental, or leased access. (e) The VFX' spectrum shall be used for the specially designated access channel. (f) Whenever the specially designated access channel is in use during 80 per cent of the weekdays (Monday -Friday), for 80 percent of the time during any consecutive 3 -hour period for six weeks running, and there is demand for use of an additional channel for the same purpose, the franchisee shall then have six months in which to provide a new specially designated access channel, provided that provision of such additional channel shall not require the cable system to install converters. However, nothing in this provision shall be construed to preclude the installation of converters by the franchisee on a voluntary basis,. or as a result of an agreement arrived at through negotiation between the franchisor and franchisee, or by a potential access user who wishes to install converters in order to make use of an additional channel or channels. (g) The franchisee shall establish rules pertaining to the administration of the specially designated access channel. The rules shall be consistent with requirements of the Cable Communications Board's rules and regulations relating to access channel operating rules. The operating rules shall be filed with the Minnesota Cable Communi- cations Board within 90 days after the specially designated access channel is put into use. (h) The franchisee shall make, or cause to be made, readily available for public use, upon need being shown, at least the minimal equignent necessary to perform good quality playback of prerecorded program- ming, and to make it possible to record programs at remote locations with battery operated portable equipment. Need shall be determined by subscriber petition which,, to be successful, must contain the signatures of at least 10 per cent of the subscribers of the system, but in no case more than 350 nor fewer than 100 signatures. Section 18. Operational Standards. The franchisee system shall perform at minimum operational standards: (a) System will deliver to the subscriber's terminal a signal that is capable of producing a black and white and colored picture without visual material degradation in quality within the limitations ifii- posed by the technical'state of the art; (b) The system shall transmit or distribute signals without --causing objectionable crossmodulation in the cables or interfacing with other electrical or electronic networks or with the reception of the television or radio receivers in the area not connected to the network. Sebtion 19. Subscriber Rates - New Rates. (a) initial subscriber rates shall be as follows: CLASS OF SERVICE Single Family Dwelling - primary Service Single Family Dwelling - Additional Outlets and FM Move Rate RATE PER MO. INSI'ALLATION FEE $9.95 $15.00 $1.50 $10.00 $ 5.00 Multiple Family Dwelling (in one building) including mobile home parks with one billing one outlet $9.95 each Time & Material 1 to 5 outlets 9.25 each Time & Material- aterial6 6to 10 outlets 9.00 each Time & Material 11 to 20 outlets 8.75 each Time & Material 21 to 30 outlets 8.50 each Tame & Material 31 to 40 outlets 7.75 each Time & Material 41 to 50 outlets 7.50 each Time & Material 51 to 100 outlets 7.00 each Time & Material 100 & over Outlets 6.00 each Time & Material - 7 - Commercial - Primary Service $9.95 $15.00 Commerical - Additional Outlets 1.50 10.00 Commercial - Multiple Outlet System, Hotels, Motels, etc. 1 to 10 units $4.50 each Time & Material 11 to 25 units 4.00 each Time & Material 26 to 50 units 3.50 each Time & Material 51 & over units 3.00 each Time & Material (b) Service shall be for a minimum period of three (3) months. (c) Upon request of the City, the Grantee shall provide one free connection to a designated school or a municipal building. (d) No increase in rates charged to subscribers shall be made by Grantee except as authorized by the City after a full, open and public proceeding upon prior notice and opportunity of all interested parties to be heard. (e) If franchisee makes and executes subscriber contracts for longer than -one month's duration, such contracts shall not exceed 12 months in duration unless, after the expiration of the first 12 months of such contract, the subscriber has the absolute and unqualified raght to terminate such contract without penalty, and provided further that such specimen contracts shall be furnished to the Hutchinson Cable TV Advisory Commission for review and comment. Any changes in residential subscriber monthly service charges negotiated or renegotiated pursuant to paragraph 2 hereof shall not be effective until approved by a quorum of the City Council at a public meeting called after reasonable notice thereof and at which all interested persons were afforded a reasonable opportunity to be heard. Nothing in this pro- vision shall be construed to limit the length of subscriber contracts between franchisee and entities operated for profit Section 20. Miscellaneous Provisions. (a) in the event a Customer fails to pay his monthly service charge by the 10th of the month in which said charge is due, the Grantee is authorized to dis- connect the installation or charge a penalty of ten (10%) per cent or both. (b) The customer shall not in any way disturb, alter, or move the sigml wire of the Grantee and shall not attach additional radios, television sets, or receiving equipment of any type to the wire or equipment of the Grantee without the Grantee's permission. in the event of a breach of this clause, the Grantee is authorized to remove its equipment from the premises of the customer and the customer shall forfeit all fees and charges paid by him to the date of such removal. (c) The Grantee shall have the right to insist that the customers agree that the Grantee's personnel shall be allowed, at reasonable hours, to enter and have access to the property belonging to the Grantee and to remove said property from the customer's premises when and if service is terminated. _Q (d) Grantee shall maintain a business office and toll-free telephone listing in the City of Hutchinson, Minnesota for the purpose of receiving inquiries and complaints from its customers. All complaints by franchisor and/or subscribers regarding the quality of service, equipment malfunction, billing disputes, and any other matters relative to the cable television system shall be investigated by fran- chisee within 24 hours of notice, oral or written, to said franchisee, and said franchisee shall be required to rectify said malfunctions, if reasonably possible, and if not, that matter and all other complaints if unresolved within 72 hours, shall be brought to the attention of the Hutchinson Cable TV Advisory Commission, which body shall act as sole arbitrator for the resolution of said matters, and franchisee shall abide by the resolutions thereof. (e) This Franchise is governed by and subject to all applicable rules and regulations of the Federal Ccmamications Commission and Minnesota Cable Cbnm- mission Board. Should there be any modifications of the Rules and Regulations of the -Federal Comrmunications Commission and Minnesota Cable C nrunications Board, there must be incorporated into this Franchise within one (1) year of the adoption of the modification_ (f) Within ninety (90) days from the date of the granting of this Franchise the Grantee shall deliver to the City a Surety Bond in the amount of $10,000.00 in order to assure faithful performance of the terms of the Franchise. (g) The Grantee shall not engage in the sale or service of privately owned television receivers nor require of any subscriber the patronage-of any person engaged in such sale or service business. This shall not apply to the repair or adjustment of any equipment which is part of the Grantee's system. Section 21. Construction Schedule. Grantee shall file applications for all necessary permits and authorizations within 30 days of the grant of this Franchise. Grantee shall carnmence construction and installation of its system within 90 days after obtaining all necessary approvals. Grantee shall complete construction of the system to all areas of the City of Hutchinson, Minnesota desiring service within one (1) year of commencement of construction. Section 22. Transfer of Franchise. The Grantee of this Franchise may-not assign or transfer the same without permission of the City Council and nothing herein shall be construed so as to give the Grantee, its successors or assigns, any exclusive right to the privileges herein granted. Section 23. Separability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any Court of campetent jurisdiction or any Federal, State, or local regulatory body or agency having jurisdiction over Grantee, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions hereof. Section 24. Grant Fee. The Grantee shall be responsible for paying the cost of pre-grant administrative and legal expenses and the cost of publication of this Ordinance and shall, within ninety (90) days frau the date of the granting of this Franchise pay, by certified check, a grant fee of $2,500 which has been found to be the fair estimated cost of the aforementioned services. �t Section 25. Payment to the City. Grantee shall pay to the City each year a franchise fee as follows: 1% of the gross subscriber CATV revenues in each of the first and second years of the franchise 2% of the gross subscriber CATV revenues in each of the third and fourth years of the franchise The payment shall be made annually and within ninety (90) days of the close of the Grantee's fiscal year. Grantee shall file a cmplete and accurate statement, verified by a Certified Public Accountant, of all gross CATV operating revenues within the City during the year for which said annual payment is made. The City' or its duly authorized agents, shall have the right during business hours to examine, at its own expense the books, records, and tax returns of the Grantee, and the Grantee agrees to keep and make available to the City complete and accurate books arra records of its operation within the City. Section 26. Upon expiration of the franchise term, or upon revocation of the franchise, or upon other termination of the franchise as provided for in Section 27 or upon receipt of an application for approval of an assignment of the franchise, 'the City shall have the non-exclusive right to purchase the system. Section 27. The City shall have the right to terminate and cancel the franchise and all rights and privileges of the franchise in the event that the Grantee substantially violates any provision of the franchise ordinance, or any rule, order, or determination of the City or attempts to evade any of the provisions of the franchise ordinance or practices any fraud or deceit upon the City. Conditions or circumstances for the City's termination of the franchise shall include, but not necessarily be limited to, the following: (a) If the Grantee shall default in the performance of any of its obligations under the franchise, and shall fail to correct the default within 30 days after receiving written notice of the default; (b) If a petition is filed by or against the Grantee under the Bankruptcy Act, or any other insolvency or creditors rights law, state or federal and the Grantee shall fail to have it dismissed within 30 days; (c) If a receiver, trustee or liquidator of the Grantee is applied for or appointed for all or part of its assets; (d) If the Grantee beccrms insolvent or makes an assignment for the benefit of creditors; (e) If any court of competent jurisdiction, the Federal Ccarrmunications Commission, or the Minnesota Cable CcmTunications Board by rule, decision, or other action determines -that any provision of the franchise is invalid or unenforce- able and in the opinion of the City the invalid provisions of the franchise are material and essential provisions both to the granting and the continuance of the franchise,,without which the City would not have granted the franchise. MWTSM The City shall provide the Grantee with a written notice of the violation and shall allow the Grantee a minimum of thirty (3Q) days subsequent to receipt of the notice in which to correct the violation. The Grantee shall be provided with an opportunity after a reasonable notice to be heard at a public hearing before the governing body of the City prior to the termination of the franchise. In the event that the City determines to terminate the franchise, the Grantee shall have a period of thirty (30) days, beginning the day next following the date of the conclusion of the public hearing at which the termination of.the franchise is considered, within which to file an appeal with the Minnesota Cable Communications Board, pursuant to Minnesota Statutes 1976 supplement, Section 238.14. During such 30 day period and until the Board determines the appeal, if an appeal is taken, the franchise shall remain in full force and effect, unless the term thereof sooner expires. If the Board approves of the action of the City, the franchise shall terminate imnediately; if the Board disapproves the action of the City, the fran- chise shall remain in full force and effect during the term thereof unless sooner terminated in accordance with law or these Rules. Any such appeal to the Board is a contested case to which the Board is not a party. Section,28. A provision.creating a commission to be appointed by the governing body of the City to monitor the performance of the Grantee in executing the provision of the franchise. Nominees for appointment to the Catanission shall be residents of the City and shall be representative of social concerns or geographic areas of the City, or shall be persons with a stated interest in the development or use of cable cam unications within the City. Persons involved oomnercially in cable communications, broadcasting, or the news media, as well as City -elected officials, shall not serve as members, -but may consult with and advise the cammittee. If the City should ever have a significant racial minority papulation, every effort shall be made by the City to place representatives of one or more of the racial minorities on the board. Every effort shall be made to place a proportionate number of women on the canmission. The commission shall perform, but not necessarily be limited to, the following tasks: (a) Forwarding recc mendations to the City regarding the immediate or ongoing use of cable communications in the City; (b) Guaranteeing non-discriminatory access to the public channels to all persons in the City; (c) Conciliating disagreements among the Grantee; subscribers, and public and private users of the Grantee's system's facilities; (d) Adopting rules governing its procedures; (e) Submitting an annual report to the governing body of the City regarding the use of cable conn=ications services in the City including a review of any plans subni.tted during the year by the Grantee for the development of new cable corm inications services; (fY Keeping abreast of the developments in cable communications for the purpose of forwarding recorarendations to the City regarding the Grantee's needs for upgrading the system to meet the current state of the art Section 29. The City Clerk of the City of Hutchinson shall be responsible for the continuing administration of the franchise. Section 30. The franchisee shall, as a minimum, adhere to the applicable technical standards promulgated by the FCC relating to cable ccan nications systems con- tained in subpart K of Part 76 of the FCC rules and regulations relating to cable communication systems, as the same now provide and may from time to time be amended. All required tests shall be filed with the City and the Minnesota Cable Communications Board. Section 31. The franchisee may not abandon any portion of the cable eom unica- tions system or service provided thereunder, without having given three (3) nanths prior written notice to the City and the Minnesota Cable Cc mmnications Board. Further, franchisee may not abandon any portion of the system or service., without compensating the City for damages resulting to it from the abandonment. rection 32.- This franchise shall cease to be of any force and effect if the franchise fails to obtain either a regular or renewal certificate of confirmation from the Minnesota Cable Communications Board, provided, however, that the fran- chisee may operate his cable communications system while the MCCB is considering the application for a certificate of confirmation. Section 33. Should the City of Hutchinson require or request any special technical testing of the cable television system over and above that normally required by the FOC, the City of Hutchinson shall pay the cost for said special�M technical testing. Should the special technical testing report show that the franchisee's cable television system does not meet those technical standards required of the system by the FOC, then in that event franchisee shall pay the cost of the testing expense. Section 34. This ordinance shall became effective after written acceptance by Grantee and publication pursuant to the City Charter, City of Hutchinson. Adopted by the City Council this day of , City Clerk - 12 - Mayor vhn c 1. a e O.M.' ). 41-112025; Approval Expires December 1979 ;o RMC -404 Permits issued i in month of i FEGRUARY 1979 U.S. DEPARTMENT OF COMMERCE PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH BUREAU OF THE CENSUS (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 6103500 41 9 9999 085 8 81 LOCAL PUBLIC CONSTRUCTION 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN 1201 East Tenth Street HUTCHINSON MN 55350 WHITE Jeffersonville, Ind. 47132 COPY TO H no permits were issued this month enter "X" in box and return form. Q Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Nu bet Cost of RESIDENTIAL BUILDINGS, Item Build- Housing uild- Housing EXCLUDING ADDITIONS No. construction construction AND ALTERATIONS ings units (Omit cents) ings units (Omit cents) (a) (b) (c) (d) (e) (f) (g) to One -family houses, including Zsemidetached, row, and town 001 S _ J Two-family buildings 002 Three- and four -family buildings 003 W z Five -or -more family buildings 004 TOTAL (001-004) 094 Moved or relocated buildings 005 Mobile homes 300 1 1 Section 11 — NEW NONHOUSEI(EEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS INC Build- ings Rooms Build- ings Rooms construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 S S Other shelter 007 Section 111 — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings, Housing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including semidetached; row, and town 231 N V . W7- Two-family buildings 232 Q J 5 Three- and four -family building* 233 LU to LU Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit canto) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S _ Churches and other religious buildings 009 i•. '` :>.::,�'k:; ;'- Industrial buildings 010 .Parking garages 011 Residential &arages and carports 012 w:>a<;.,:f>..,, ., :::>' '-:'• Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 M Stores and other mercantile buildin s 018 Other nonresidential building 019 Structures other than buildinits 020 CONTINUE ON REVERSE SIDE e / '-- 4XI 0 X.. Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) Permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 6 = 3,510. _ All other buildings and structures 022 5 1,81.7V133. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of 5100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item 13o. Kind of buildin g Name and address of owner or builder Ownership (Mark one)units C _ construction r Number of housing YOmit Conte) (a) (b) (C) (d) (e) (f) Hutch. Indu tAi t Conp. 022 I nd"tkia e.— 40 . H.igt7�Li 75Eik--^- ® Private Hutch,i.n6on, MN 55350 ❑Public = 1, 764, 233. --------------------- ❑ Private ❑ Public --------------^------ ❑ Private ❑ Public ------------^------ ❑ Private 0 Public -------------------^ ❑Private ❑ Public -------------------^— ❑ Private ❑ Public --------------------- ❑Private Public --------------^------ ❑ Private ❑ Public -------------------- ❑ Private ❑ Public ❑ Private --------------------- ❑ Public Comments Name of person to contact regarding this report Telephone Men wiUAAd Area code Number Extension Title BuiMi.ng 0J6iciae 612 879-2311 26 'ORM C-404 (2.28.18) MINUTES DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TUESDAY, FEBRUARY 13, 1979 The meeting was called to order by Chairman Skip Quade at 12:10 P.M. with the follow- ing members present: Chairman Skip Quade, Don Abbott, Jay Alrick, Don Glas, Dennis Hukriede, Tom O'Connell, Becky Piehl, Robert Stearns, Marlin Torgerson, Lloyd Torgrim- son, Ralph Westlund. Also present were City Council members Kenneth Gruenhagen, Dan Huntwork, and Mayor Black. Ex -officio members attending were Jean Lerberg and Clarice Coston. Also present were Consultant Clarence Simonowicz, Administrative Assistant Plotz and City Engineer Marlow Priebe. The motion was made, seconded and unanimously carried to accept the minutes of the January 16, 1979 meeting. Consultant Simonowicz stated that the Advisory Board should take a position on the city's use of industrial revenue bonds to support the proposed shopping center on High- way 15 and recommend to the City Council to adopt a policy. He then presented four alternative positions which could be taken, namely: 1. To oppose such city assistance 2. To request the city to delay such assistance for a period of time pend- ing the resolving of the downtown development program. 3. To support the request subject to the developer's agreeing to expand his program to include downtown development as well as shopping center develop- ment. 4. To support the use of industrial revenue bonds for the proposed shopping center. In response to an inquiry made by Robert Stearns regarding industrial revenue bonds, Mr. Simonowicz explained the use of the bonds. He reported its use has been expanded to include other areas than industry and has a wide range of use. The City would not be held liable for any bonds issued. There is a limit of $10 million per bond, but there is no limit as to the number issued by the City. Chairman Quade commented that the Advisory Board was formed to determine a long-range plan for the downtown development. He didn't see why there should be a disadvantage given to the downtown program by granting an industrial revenue bond to the shopping center. Mayor Black informed the Board that the request for financing of the shopping mall on Highway 15 will be on the agenda for the Council meeting that evening. Mr. Jim DeMeyer stated that he shares the Board's feelings on the downtown concept. He then commented on the free enterprise system allowing for growth and being of com- mon interest to the residents of Hutchinson. Tax increment financing will be used for the downtown project, with the possibility that an industrial revenue bond will also be asked for. If the shopping center received a bond but the downtown project didn't, then the free enterprise would not be operating in Hutchinson. Chairman Quade responded to Mr. DeMeyer's comments. The Advisory Board does not want the shopping center out of Hutchinson, but they want to have some control on it. The Board has attempted to develop a downtown plan with an end in mind. A private project that has city financing would be a disadvantage for the downtown project." The Advisory Board needs to develop some objectives and take a stand with those ideas in mind. Mr. Simonowicz pointed out that the industrial revenue bond process is tax exempt. He stated he wouldn't want to see Hutchinson take a position against any projects being funded by this method. Perhaps alternative No. 3 on the proposed list might be a good idea, whereby the developer for the shopping center would assist with the downtown project. Mr. DeMeyer stated he would be agreeable to proposed No. 3 plan to work withe the de- veloper for the downtown development and would assist in every way he could to direct business to the downtown area. The motion was made by Marlin Torgerson to recommend to the City Council adoption of the proposed Industrial Revenue Bond Position Statement. The motion was seconded by Jay Alrick and unanimously carried. Milton Lueneburg reported that during the past week he had contacted all the former City Council members who were on the Council at the time the industrial revenue bonds were discussed. This was not their intent to issue industrial revenue bonds and to give financing to private business outside the downtown area. Consultant Simonowicz reported the figures on the commercial site cost analysis are down from the costs given at the last meeting. He then presented the costs for Site A (West of Main Street) and Site C (East of Main Street). The appraisal figures were prepared by the C. R. Pelton firm in Minneapolis. It was pointed out that Site A has an economic advantage over Site C. Mr. Simonowicz felt the shopping center south of town would prevent any downtown development for major retailing and, therefore, sug- gested the downtown be developed for major services and as a financing center. Dan Huntwork raised the question of the Plan A being in conflict with Citizens Bank. Chairman Quade responded that the Board would have to make a decision since the figures show Plan A would be more economical and feasible than Plan C-1. The motion was made by Robert Stearns to rescind adoption of Plan C-1 as the site for the downtown development. Seconded by Marlin Torgerson, the motion unanimously carried. It was moved by Jay Alrick to recommend to City Council adoption of Site A-1 for the downtown development project. The motion was seconded by Robert Stearns and unanimously carried. Milton Lueneburg made reference to a petition presented to the Board supporting Plan A with signatures of 57 business people and representing 53 downtown establishments. -2- Richard Peterson opposed Clarence Simonowicz's comments regarding the downtown if the shopping center is built south of Hutchinson on Highway 15. He does not feel the down- town plan should be changed. Also, it was his opinion that a decision has to be made and something done downtown. He made reference to the demolition of the National Tea building and stated Mr. Albert had told him it could be worked into the plan. This would have bearing on changing the costs. Further, he saw no need to purchase Meade's Siation. He felt it could be worked into the plan. Mr. Simonowicz commented that they have looked at all kinds of possibilities. It is difficult to come up with a design that would allow both. The plan could possibly be modified and save $400-500,000. However, this would not be sufficient enough to make it financially feasible to do. Therefore, he suggested the following motion: There is a recommendation that Plan A-1 will result in some concerns on the part of the Citi- zens Bank. The City and the Advisory Board, therefore, requests the Bank to suggest ways and methods of bringing about a more compatible relationship between the bank's expansion plan and new commercial development on Site A-1. Lloyd Torgrimson moved the above motion be adopted. Seconded by Robert Stearns, the motion unanimously carried. Mayor Black made the comment that assuming the City Council accepts this recommendation, any site could be designated but there is no chance of obtaining any success unless the entire business community is behind it. The cost of doing the study has been expensive, and he would not approve any plan that is not supported by the downtown business com- munity. Marlin Torgerson made the motion to establish a firm time schedule, with a maximum of two weeks, for the A & P Group to come up with a schedule. The motion was seconded by Ralph Westlund and unanimously carried. Clarice Coston raised a question about the agreement with the A & P Group and approach- ing Developers Diversified for assistance on the downtown development. Chairman,,Quade responded that the City is working with the A & P Group as developer of the downtown project, and they are not asking Developers Diversified to do the project, only to give assistance. Up to the present,no site had been provided for the A & P Group to work on. The meeting was adjourned at 1:20 P.M., followed by the showing of a videotape -of the McNeil -Lehrer Report from Public Broadcasting Service on the shopping mall -downtown conflict with Burlington, Vermont. -3- MINUTES DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TUESDAY, MARCH 6, 1979 The meeting was called to order at 12:15 P.M. with the following members present: Chairman Skip Quade, Jay Alrick, Don Gias, Dennis Hukriede, Tom O'Connell, Steven Richards, Marlin Torgerson, and Lloyd Torgrimson. Also present was City Councilman Dan Huntwork. Ex -officio members attending were Jean Lerberg and Clarice Coston. Also present were Consultant Clarence Simonowicz, Mr. Smiley and Mr. Albert from the A & P Group, and Administrator Assistant Gary Plotz. The meeting was turned over to Consultant Clarence Simonowicz, who explained that there were three items of interest to be discussed at this meeting: 1) Hotel Project 2) Retail Shopping Complex 3) High Rise Project Beginning with the Hotel Project he went over the project work schedule. (See Attached). He pointed out there were two major dates involved: 1) May 1st, at which time the City would develop information regarding the buying of property, site plans; description, tax estimates and cost estimates; 2) November lst, the target date for selling of land so site is cleared and ready for con- struction. Mr. Albert then stated between now and the middle of April contracts will have to be made. By the next City Council's meeting they want on the Council's agenda appraisal contracts. He also stated all the major property owners should be contacted to find out if problems of relocation and acquisition costs should arise. It is anticipated the majority of construction would be where the Cold Stor- age building is located. If everything went smoothly, construction could begin by November 1, 1979. Lloyd Torgrimson questioned if all the necessary information and planning could be done in seven weeks. Consultant Simonowicz assured him it could be ready at that date. At this point of the meeting, Administrative Assistant, Gary Plotz, explained the park land had been appraised but due to the fact the original appraiser hired was quite expensive, the A & P Group could provide as qualified an appraiser for a less expensive price. Mr. Albert then added there was a possibility of not taking the South 66' of the land which could save a considerable amount of money. Marlin Torgerson made the motion to send the Hotel Project Work Schedule to the City Council for approval. Tom O'Connell seconded the motion and it carried unanimously. 74r Mr. Albert then went on to the subject of the Shopping Complex explaining it would take six to eight weeks to have plans available concerning appear- ances, determination of traffic flow, etc. In two weeks the costs of ac- quiring the land could be available and in three months they would strive for tentative occupancy. A 60-65% prerental committment would be necessary depending on the length of the leases. Construction could probably start in the late fall of 1979. Mr. Quade explained Mr. Burich, from Citizens Bank, needed a layout of the plan before he could make any suggustions for their part of the plan. It was then suggested the banks consultant and A & P's consultant get to- gether and work on the plan. Clarence stated definite plans could be presented at the regular meeting date of Tuesday, April 17, 1979, including the program and the layout plan. By May 1st. cost estimates could be worked out and in three months it could be decided whether or not to go ahead. Marlin Torgerson-questioned what would be done about the Fire Station. - Councilman Dan Huntwork said an informal poll was taken of the Council and the relocation of the Fire Station was highest on the list. Administrative Assistant Gary Plotz asked Mr. Albert if the schematics for the Downtown Shopping Center could be ready by the regular meeting date of April 17, 1979 as Mr. Burich would like to see them as soon as possible. Mr. Albert said they would be available at City Hall for viewing. Mr. Plotz asked about a leasing agent and Mr. Albert said they will start immediately to provide a leasing agent and have the individual involved in the layout and schematic drawings. The time table agreed to was the schematics due by the first of April and financing reports by the first of May with progress reports each three months. Lloyd Torgrimson made the motion to accept the time table from the A & P Group for the retail center and send it to the City Council for approval. Don Glas seconded the motion and it carried unanimously. The last of the items discussed was the High Rise. Mr. Albert explained that before a site could be approved by HUD the follow- ing requirements must be met: 1) Show an absolute need for elderly housing 2) Informational background for housing authority 3) Purchase price in the form of a letter presented to A & P Chairman Quade asked what the committee could do to establish the need for elderly housing. After discussion, it was decided that Jean Lerberg give a report to the City concerning the need for elderly housing. -2- A motion was made by Marlin Torgerson and seconded by Steven Richards to recommend to the City Council the writting of a letter to HUD indicating the City's willingness to sell the High Rise site for $75,000 subject to an appropriate agreement. Motion carried unanimously. There being no further business to come before the Board at this time, Chairman Quade adjourned the meeting. 1911 MINUTES AIRPORT COMMISSION MONDAY, FEBRUARY 26, 1979 Members Present: Doug McGraw, Chairman Doug Hedin Randy Buboltz Jim Hanson Staff Present: Gary D. Plotz The Airport Commission meeting was called to order by Chairman McGraw at 7:30 P.M. It was noted that property owners in the area of the airport runways were invited to the meeting and a few were in attendance. The Administrative Assistant Plotz reviewed several alternatives for airport run- way layouts. Chairman McGraw asked for discussion and input on the various alterna- tives. Doug Hedin reported that he had contacted the editors of several aviation magazines (Professional Pilots, Airport Services, National Business Aviation) regarding the concept of a cross -wind runway. Hedin stated that the overwhelming consensus of these professionals was that a cross -wind runway is not a critical safety need; rather, a longer length main wind runway would provide a measure of increased safety along with a greater total usea,ge of the airport. As a result of this information, Doug Hedin stated he has reversed his thinking of a need for a cross -wind runway and no longer feels it is justified. Hedin suggested zoning for a main runway of 5,200 feet. Administrative Assistant Plotz reported that the State would only participate in funding for acquisition of a 4,000 foot runway based on our projected use as shown in the Airport Study Report. Doug McGraw concurred with Hedin's remarks regarding the cross -wind runway and also stated that his research indicated that the total nation wide useage of cross -wind runways by private planes amounted to only 3-1/2% of the total landing hours. McGraw also stated that the intersectional point created by the cross -wind runway can be hazardous, especially when the planes move from sod to asphalt to sod. After much discussion, a motion was made and seconded to zone for a 5,200 foot main wind runway and drop the concept of a cross -wind runway. Two members voted aye, and two members voted nay. The motion failed. After more discussion, a motion was made by Randy Buboltz and seconded by Doug Hedin to zone for a 4,000 foot main wind runway and a 2,500 foot (Alternative III) cross- wind runway. Randy Buboltz and Doug Hedin voted aye; Doug McGraw and Jim Hanson voted nay. Motion failed. Airport Commission Minutes February 26, 1979 After additional discussion, a motion was made by Randy Buboltz and seconded by Jim Hanson to zone for a main runway of 4,000 feet and drop the concept of a cross -wind runway. Randy Buboltz, Jim Hanson and Doug McGraw voted aye, and Doug Hedin voted nay. Motion carried. It was recommended that this be forwarded to the City Council at their next meeting, and that the Council consider requesting the Airport Zoning Board to implement the zoning recommendation. The meeting was adjourned. -2- ,W, BURNS MANOR IrIUNICIPAL NURSING HOME Minutes - February 1979 The Board of Directors for Burns Manor Municipal Nursing Home met Feb. 15, 1979, at Burns Manor, 12:00 noon, president Leslie Linder presiding. All members were present except Ralph Westlund. Also present was Craig Reese, administrative intern. A motion by Eldred Miller, seconded and carried approved the minutes of the previous meeting. A motion by Eldred Miller, seconded by L. Graf and carried approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. A motion by H. Zeleny, seconded by K. Duehn and carried approved the additions and corrections to Burns Manor's Policy --and Emergency Procedure, as follows: 1. Page 9. Vacations Part time employees having not less than 1040 annually, will be granted 60 hours (72 Days) after 10 years of service. 2. Page 13. Delete "Leonard Miller's 'School Bus Service." Eldred Miller reported on the emergency generator and needed improvements to assure easier starting and avoid repetition of this year's extra costs, hard- ship and inconvenience, such ass insulating of the building, replacement of door and heavier duty battery. The administrator was authorized to consult with Roger Patch of Patch and Erickson, Architects, regarding the build up of ice and snow on the roof of Burns Manor, due to heat loss, with possible correction by heavier insulation which would be reflected in our energy usage. W. Kurth reported on the financial status of Burns Manor, which. --showed the purchase of a $15000.00 Treasury Bill Feb. 8, 1979, and a transfer a transfer of like amount from the general fund to savings account. A motion by H. Zeleny, seconded by L. Graf to pay the tuition test -out and the hourly wage to Burns -Manor aides attending the classes as required by the Nurses Assistant Traning Act. Classes have been scheduled to start 2-26-79, 9:30 a.m. at the Community Education Center in Hutchinson. The Regulation was discussed. .The administrator reported that.Burns Manor was still -experiencing a shortage of Nurses Aides with no application on hand or any applicants for the positions, and that Burns Manor's N. Aides would be attending. Motion Carried. Page 2- Minutes 2 -15 -?9 A motion by E. Miller, seconded by G. Danserau and carried resulted in ac- Ccepting the Culligan bid for installation of equipment for distilling water. G. Danserau shared her idea for an efficient way to help eliminate some of the clutter in patients rooms, suggesting that a chest with drawers be incor- porated in each patient's closet for smaller articles of clothing. Airs Geier was authorized to inquire of Harris of Pendleton as to size and cost. An error had been made in quoting the cost of -the stack style chair at the last meeting,(January) instead of $15.00/chair it should be $22.00-$25.00/chair. A motion by H. Zeleny, seconded by K. Duehn anis carried to purchase the higher priced chair. A motion by K. Duehn, seconded by G. Danserau and carried, approved the acceptance of the bid from Purity Dairy for milk delivery. The administrator advised that the Department of Public Welfare Rule 49 Audit had tentatively been set for Feb 14 -Feb 23, 1979• Whereas the term of Helen Zeleny as member of the Board of Directors for Burns Manor will expire March 1979, as a matter of record, the Board of Direc- tors extended their heartfelt appreciation and thanked her for her many years of faithful service to Burns Manor, not only in that capacity, but also for her efforts and service, and the many activities she helped promote while serving as a member of the Board of Directors of the Hutchinson Memorial Home Council, which was instrument in promoting that a Home should be built but the construction of Burns Manor Municipal Nursing Home was finally culminated. A motion by E. Miller, seconded by G. Danserau and carried, resulted that the name of Esther Kuehl be recommended to the Mayor and the City Council of the City of Hutchinson, to be appointed to the Board of Directors to take the place of H. Zeleny. .There being no further business, meeting adjourned to reconvene, Tuesday, March 13, 1979 at the same time and place. Respectfully submitted, Mavie J. Geier, Secretary ATTEST: Leslie Linder, President HRN/n MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, MARCH 6, 1979 The "Seniors Activity Center" Advisory Board met Tuesday, March 6, 1979 at 9:30 A.M. at the Senior Activity Center in the Old Armory, with Thomas J. Stibal presiding. Present were Thomas J. Stibal, Ruth Engel, Emma Lake, Ralph Bergstrom, Erna McKenzie, Bruce Ericson, Donald Falconer, Joan Phillips, Norene Riesberg, JoAnn Gehlen, and Dick Lennes. The minutes of the previous meeting of February 6, 1979 were read and accepted. Dick Lennes reported that he and JoAnn Gehlen were looking for a wall hanging for the east wall of the Center. They would like to find an artist in Hutchinson that could paint a pictorial history of Hutchinson. The record player and radio are at the Center and working okay. Tom Stibal and Emma Lake gave their report on the Revenue Sharing meeting they attended in Glencoe. Mr. Stibal read the content of the Resolution. Copies of this Resolution were sent to the Commissioners. Dick Lennes made the motion that a follow-up letter should be sent to the Commissioners, addressing it to Howard Christensen, Chairman, thanking them for being so cooperative and asking them for their continued support. Bruce Ericson reported the schuffle board is completed and the new lighting all com- pleted and working. The new lights in the gymnasium have guards on them. Forty-one senior citizens have signed up for the Ice Follies, which is a full bus. The pool table is in poor condition and not acceptable so it will be disposed. Mr. Ericson also discussed the possibility of having "Disco" at some future date. JoAnn Gehlen reported that the transportation question is desperately -in need of volun- teers. A number of remedies were suggested, such as JoAnn and a member of Social Serv- ice to go out as a team to create more enthusiasm. Mr. Lennes suggested the need be aired on KDUZ and also in the Hutchinson Leader. April 25 is the date set for "Back to School Days." Forty people from LeCenter requested they be permitted to visit a number of places of interest in Hutchinson. The Nutrition Center will serve the noon meal. This would be a certain day between May and ,October from 9:00 A.M. to 5:00 P.M. Further details will be worked out. The dates of April 16-20 will be Open House at the Center. A motion was made to ac- cept this date. The Mayor will be notified to declare this date official. 17--e, Minutes of Srs. Activity Center Advisory Board March 6, 1979 A motion was passed to have Irish Stew Day on March 16 from 11:00 A.M. to 2:00 P.M. at the recommendation of the Advisory Board. It was reported that the sleigh ride was enjoyed by the seniors. A summer hayride was suggested for some summer day. JoAnn Gehlen told the Board about the "Vial of Life" Program. There being no further business, the meeting was adjourned. Respectfully submitted, Ruth Engel Secretary -2- Ot A.O. (Tony) Victorian (County Assessor) Manch 1, 1919 Office of MCLEOD COUNTY ASSESSOR Court Nouse Glencoe, Minnesota 55336 CteAk o j City on Townb hi.p s 120Z Ene.Coa ed iA the notice o l time bet bon tie meeting o l you& . toW Board o6 Review and ae6o the neceebany aaw6ment notice b.tanka which mu.6t be potted and pubt i bhed at twt 10 days pn,i o& to the date jixed• TS thi6 meeting date and time set jot you& jWUAdietion confit i ct6 in .home wab y, pteab a .tet VU4 o 6 6 ice know at once, b o that a new date may be 6 et. This i,6 .important b ecaua a aft "Notice o j A64ebbment and Equaei.zation" Jonm6 that ane mai.Led to the taxpayena witt.inctude the meeting date and time on them. A nevtew date change cannot be made a6ten .the notice6 ane 6 ent out. your eoopeluttion .in thi,6 matter wiU be appreciated. Thank you. S,inee&eey, �0 A. O. u i eton ian County A66 ebb o t AO V/ar Enc: McLeod County Equal Opportunity Employer Telephone 864.5551 zt Form " 3% MILLZWDAV= CO- MINNtA►OUD NOTICE OF TIME SET FOR MEETING OF BOARD OF REVIEW To �g uit P1,0 f z Clerk of the - f cc f' C�-t V1 So h In accordance with the provisions of Minnesota Statutes, Sec. 274.41, you are hereby notified that the time set for the meeting of your Board of Review, in 14!d, C41 ; yr S r vi , is 16 o'clock . M., on �., the / t day of M�j 19-D. Dated at ��e n c P . , Minnesota, this s f day of 01i r c, 4 '192. r County Assessor U-p4a /�2 / County, Minnesota 0' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 7, 1979 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMANENT STATUS - H. MARK WEIS Mark Weis, Civic Arena Supervisor, has completed six months employment with the City. His work record has been good and it is requested that he be granted a five percent increase at this time. Respectfully, V� eA I -',+'� Copy: Ralph Neumann DATE March 7, 1979 POLICE DEPARTMENT MEMORANDUM TO: Hazel Sitz, Personnel Coordinator FROM: Dean M. O'Borsky, Chief of Police / SUBJECT: Salary Adjustment for Sergeant Cheney After reviewing Sergeant Cheney's background experience and also a history of salary adjustments for Hutchinson Police Sergeants, I recommend that Sergeant Cheney be started at Grade 5, Step 4. I further would recommend that once his probationary period* had been completed that he then be adjusted to Grade 5, Step 5. Pay period starting March 4, 1979. *The probationary period is for one year. DMO:neb q -e, M E M O R A N D U M DATE: February 26, 1979 TO: _Mayor and City Council ^ _ _ _ _ _ _ _ — _ _ — — _ FROM: Gary D. Plotz, Administrative Assistant --------------------------- SUBJECT: Appraisals of Motel Site After discussing the request for appraisals for the motel site with Clarence Simonowicz, it was the recommendation of Clarence that the City secure a letter of credit in the amount equal to the cost of the appraisals. In the event the project will not go forward, the letter of credit would serve to reimburse the City for the cost associated with the appraisals. /ms Attachment P"""a L 6701 WEST 23RD STREET / MINNEAPOLIS, MN 55426 / (612) 544-1561 / ADOLFSON & PETERSON, INC. 200 PIONEER BUILDING / SAINT PAUL. MN 55101 / (612) 224-2848 / ALFRED A ALBERT B. J. SMILEY City Cr 'T::tc' *nSo n 22�'Zd25Z62 CHail ittf'1tiOT.): i;ci?r T.'Ct�, Dear Guru t10Groe �9oi _tt1 reSard to t_ -''E. JC1 `--it _'otc1 '-'t cif: rcrucSt-Ttr� that tr'e City Tifl':.e an i_ £C `ilat i:.1e n.ay '�E r_t j' 1:. rQ�... us b t �-: rt --1GC = I'c.'1._t-•' tC -Sc 11 ti1� 71' :.v QJi J tl.C- '"a:, Ti?:iE-.ifn`. !' =�.nC� v �__. -• - _ sIie ist`E..4' }- c_�i .cc ,2s: All of the Lara iu'_il_inl- :n t'= .SiC�*z.. =_G:: __aln Slt cet aloe— Ist .:venue 4 P 17. E. t0 Jc' e=_rs0:': S''rcet an l_i_ncF_ "'o oil Tc_ `e -Coll jt-1--ce., to tide' Nort'_i line O %^_C .:�".-. �',"c 7_7.; _. t' •_ .^G c-st to "ai t CnF1 Sout'2 aio" s- to -_ -e s 1 -nclu.Ges the cath'` _ f c0 _ .,: cru c Very truly yours, .. _ GROUP C•-i� t _.. J cr DEVELOPERS AN'-ONTRACTORS FOR THE CITY OF HUT 'NSON, MINNESOTA (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 9, 1979 cc: City Council and Mayor Mr. Clarence Simonowicz Mr. Bud Daggett Mr. Winslow Chamberlain Mr. Al Albert Mr. Bernie Smiley Royal Esquire Realty, Inc. Pioneer Bldg. 16th Floor St. Paul, MN. 55101 SUBJECT: Solicitations of proposals for appraising Holiday Inn Develop- ment Site Dear Al and Bernie, The City of Hutchinson has received two appraisal proposals for properties involved in the Motel/Hotel complex site. (See attached map). Three properties have been dropped from the appraisal proposals. After discussion with Bud Daggett, Clarence, and yourselves; a ballpark estimate of the savings involved is a total of $250,000 for these properties. These include Mike's Mobil, the GTC Parts Building, and the Peterson Building. To compensate for the dropping of these properties the City staff would foresee shifting the motel site an additional 66 feet North towards -the river. It is noted that there is a potential of 82 feet if the entire street right of way is utilized. The proposal received from C. R. Pelton & Associates is for a total of $6,700 (see attached), and includes $2,600 worth.of services for a fixture appraisal. The second appraisal proposal was received from the Green Tree Corporation through contacts made by Bernie Smiley. The fee proposal for the same num- ber of properties is $6,250, with no service for a fixture appraisal. -2 - After reviewing these alternatives with Bud Daggett and Clarence it is our recommendation to procede and accept the proposal of C. R. Pelton & Associates. The significant difference is that C. R. Pelton would be providing a fixture appraisal within the Cold Storage Building and that C. R. Pelton Associates has extensive experience in both property anal- ysis and fixture evaluations. It was felt a fixture evaluation was de- sirable and the prudentials of this firm are strong in this area. For your information, the City did attempt to solicit proposals from the only two M.A.I. certified appraisers in this community. Both Mr. Laurel Olson and Mr. Doug Van Orden of Hutchinson were not interested in taking on a project of this magnitude at this time. In keeping with our time schedule, we have placed the authorization for contracting for the appraisal service on the Council agenda on March 13; 1979. We request a letter of credit be provided on or before March 13, 1979 in the amount equal to the Pelton proposal. Please contact Mr. Daggett concerning the issuance of this letter of credit, as he has indicated he wishes to sign the letter jointly with the principal investors. Please contact me immediately, if you have any questions. Sincerely, Gary Delotz City Administrator GDP: do Greenli-ee Corporation 801 NICOLLET MALL MIDWEST PLAZA BUILDING, 2ND FLOOR MINNEAPOLIS, MINNESOTA 55402 60, g1►.. , - ---- Oti March 8, 1979 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Mr. Gary Plotz City Administrator Dear Mr. Plotz, In accordance with our conversation on Tuesday afternoon, I have gone over the appraisal assignment you are asking for. The properties requiring appraisals are as follows: 1. Hutchinson Cold Storage Plant including vacant land. 2. Main Street Liquor Store and Warehouse to the south of Cold Storage buildings and extra lot. 3. Residence between Mobil, Station and Auto Parts - 15 & 21 -1st Avenue NE. 4. 135 Liepkes Auto Repair and residence. 5. 245 -residence to the east of Liepkes Auto Repair. 6. Corner commercial building on 2nd Avenue NE. Electric Motor Co., J. & C. Radiators - 145 Hassen. 7. Building south of Electric Motor - Allis Chalmer and warehouse. 8. Railroad lots to rear of Hassen commercial and loading dock. 9. Residence at 127 Hassen. 10. Residence at 119 Hassen I calculate there are fourteen properties or occupants to satisfy with reasonable valuations. These properties will be appraised by one M.A.I. designated appraiser, Fred Gergen and one S.R.A.,I.F.A.C. designated appraiser Floyd E. Witt. They will be assisted by another qualified residential staff appraiser with the Greentree Appraisal Service Corporation of Minneapolis. The fee proposed including expenses for this assignment will be: SIX THOUSAND TWO HUNDRED FIFTY DOLLARS - $6,250.00 Qualifications of the appraisers are enclosed. We would request your getting permission for our inspections of these properties and furnishing our firm with the legal descriptions and rental and expense statements for the commercial properties. We sincerely thank you for the opportunity to serve the City of Hutchinson on this assignment. Sinc rely yours, r y E. Witt, S.R.A., I. .A.C. Fred Ger en M.A.I.,S.R.P.A. INDUSTR►_ COMMERCIAL RESIDENTIAL • C. R. PELTON &) ASS IA ES �, jCa Appraisers 0 ,Y a Consultants NATIONWIDE APPRAISAL SERVICES • VALUATION • PROFESSIONALLY RECOGNIZED A{embem of: ArnwicanSooiefy of Appraisers American R19M of Way Asada* n 299 NO. SNELLING AVE. ST. PAUL, ,MINNESOTA 55104 PHONE 645-9171 Mr. Gary Plotz February 26, 1979 City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Proposed Holiday Inn Development Site Hutchinson, Minnesota Dear Mr. Plotz, Pursuant to your request, I have made an inspection of the proposed Holiday Development Site located in the area between Main and Jefferson Streets and lst Avenue and 2nd Avenue N.E. in Hutchinson, Minnesota, for the purpose of submitting a proposal to furnish acquisition appraisal services in connection with the proposed city development plan. We are pleased to submit our proposal for acquisition appraisal services which includes the following: Prepare and furnish two copies of a property analysis and division of appraisal coverage schedule for the above described property. This schedule includes a -complete appurtenances, fixtures and -equipment, as to classification and ownership. inventory of real estate personal movable property, classified In addition to this property analysis schedule we shall include two copies of a fully documented fixture acquisition appraisal. Our fee for Providing the above property analysis and fixture appraisal at a total maximum sum, not to exceed THREE THOUSAND FIVE HUNDRED SIXTY FIVE DOLLARS ($3,565.00) Also in accordance with your request we propose to furnish two copies of a fully documented real estate acquisition appraisal of the land and building structures, and building appurtenances for a total maximum sum not to exceed FIVE THOUSAND, ONE HUNDRED SIXTY DOLLARS ($5,160.00) Mr. Gary Plotz - 2 - February 26, 1979 The following is an itemized schedule of the estimated appraisal fees: Property & Business 145 Hassen Street No. Electric Motor Co. Adj. to 145 Hassen St. No. Allis Chalmers 2nd Avenue N.E. J. & C. Radiators Adjacent frame warehouse and shed 127 Hassen Street North 2 S. -F. -residence -garage & Shed Maximum Appraisal Fees Property Analysis and Real Estate Fixture Appraisal Appraisal 119 Hassen Street North 2 S.F. frame house w/beauty shop Frame sig//n shop 1st Av hue N &ssen ,,$ Chile Meta Bui,di.ngs D o conpmic Security �,C:'rF.. T.. 9. ary P tersdn Pub"rlic Accountant 135 - 1st Avenue N.E. Liepkes Auto Repair 2 S.F. house w/garage 145 - 1st Ave. N.E. 1 & 2 story frame house w/garage R.R. Land Lots Trackage and loading ramp 27 - 1st-"AV94' N.F.-.' Lunn Card,Xompaliy Add,'Se rice, - G ' i,,. `" " ;Parts ; G Accounting 90.00 $ 300.00 90.00 300.00,.-- 150.00 250.00~._ 50.00 150.00 150.00 90.00 175.00 ,-.4% `1 0 2- 7 5- 0,0 0.,00-, 0.. '�6 00 / 270.00 150.00 300.00 Mr. Gary Plotz - 3 - February 26, 1979 Property Analysis Oso � & Real Estate Property & Business Fixture Appraisal Appraisal 15 & 21 1st Avenue N.E. Encl: Qualifications 2 St. Fr. Residence and 1 S.F. residence & Wilma's Beauty Shop $ 60.00 180.00 - Corn o' n -f-. S lst . AveK e N. Main Street Liquor Store & Warehouse 250.00 300.0:0 145 Main Street Hutchinson Cold Storage 11400.00 1,100.00 Total Maximum Fee Not to Exceed $ 3,325.00 $ 41675.00 Misc. outside expenses travel, lodging, etc. 240.00 485.00 Should less time be expended than thefabove maximums not b exceed, the city would be billed only for the actual time expended at $30.00 per hour. Please find enclosed, a copy of my qualifica ions and my business card. Thank you for the opportunity of submitting ourroposal and/I look forward to working with you and the City of Hutchinson it_h respe t to your proposed development plans. I If you should have any questions regarding the proposa , ple se feel free to call me. ro �r IllyA'41 � �f�re d�F R4R/ cs�it/t Oso � v�5"�•,., 00 CRP/cg Encl: Qualifications Yours very truly, 00 C. R. PELTON & ASSOCIATES Carl R. Pelton, A.S.A., SR/WA Valuation Consultant 05 82.5 r i i! Tri,: :.J fF � i� • �� f 'FJ 3 1 - 2 I .5 16. �, � 1sF��_L=�—� a�z � ss iWEST m FIRST AVENUE NORTHEAST e� 55 N 132 Go CD N M M M M N 5 05 82.5 r i i! Tri,: :.J fF � i� • �� f 'FJ 3 1 - 2 I .5 16. �, � 1sF��_L=�—� a�z � ss iWEST m FIRST AVENUE NORTHEAST e� 55 N r March 13, 1979 Honorable Mayor D.J. Black and City Council Members City Hall - Washington Avenue West Hutchinson, Minnesota 55350 Honorable Mayor Black and City Council: l!1`l'/1I11SOn 01ninuln )Vofpi1af CENTURY AVENUE Y�&&son,%nnc:sof2 55350 Tt►tr11oN1 612/587-2148 At a recent Hutchinson Community Hospital Governing Board Meeting a request was presented for the purchase of pulmonary function equipment. Attached you will find an analysis of the equipment and alternatives that were researched prior to making a recommendation. In consideration of the request, the Governing Board made the following motion: "Motion by Ewald, seconded by Goebel, to request approval of the City Council to purchase the attached described Collins Pulmonary Function Equipment in the amount of $5,490. All in favor. Motion passed." We thank you, in advance, for your consideration in this matter. Should you have further questions, please do not hesitate to ask. Sincerely, CHINSON CO ITY OSPITALOp hilip Graves Administ ator PGG:lkz Enclosure "All ,l:'(Yual Ofihortunity Employer" " 'r HUTCHINSON COMMUNITY HOSPITAL PROPOSED CAPITAL EXPENDITURE Collins Steadwells Modular Spirometer #05013 including: 1. Eagle -one microprocessor #02500 2. Linear Motion Potentiometer #20019 3. Line Printer #02600 This e"ipment is being proposed to upgrade the Respiratory Therapy Department to include diagnostic lung function testing. Lung function testing is done to determine if a person has lung disfunction; either restrictive or obstructive impairment and to what degree, if any. Our present system includes a vitalgraph which gives 2 parameters of lung function. These parameters are very limited in diagnostic value when viewed separately. The proposed Collins Spirometer would give up to 20 diagnostic parameters. These includg: 1. Vital Capacity 2. Forced Vital Capacity, 3. FEVT 4. FEVT/FVC% 5. FEF 25-75% 6. FEF 200-1200 7. Inspiratory capacity 8. Inspiratory vital capacity 9. aforced Inspiratory vital capacity 10. Expiratory reserve volume 11. Inspiratory reserve volume 12. Tidal Volume 13. Maximum voluntary ventilation 14. Functional residual capacity 15. Residual volume 16. Total lung capacity 17. Flow volume loops 18. Forced vital capacity - 1.0 sec. 19. Peak expiratory flow rate 20. Forced expiratory flow 50% ALTERNATIVES IKLUDE: r:1 1. Rental - cost for renting equipment is charged directly to the patient. Rental charge is made per patient use and when adjusted to cover the time spent by hospital staff to perform tests, this makes testing more expensive for the patient. Money is spent on rental and the hospital receives nothing except the ability to'offer the service to the patient. 2. Mayo Clinic Remote Unit - this equipment has a monthly charge which would apply at the end of 5 years toward purchase. Not only would we pay the monthly renVI cost, but, there is a charge per test done. This test charge wopuld reflect back as a higher patient charge as compaired to the proposed Collins equipment patient testing charge. Disadvantages include: 1. reports are returned by mail the next day and 2. testing can only be done during certain day -time hours. 97" Page 2 r Proposed Capital Expenditure - continued 3. Other manufactures - these possibilities have been explored and cost is more than for the Collins equipment. The possibilities of future expansion into other areas of testing would be higher cost and in some cases would be impossible without investing in new equipment. I would like to recommend purchase of the Collins equipment. With our own equipment, testing could be done at any time that a physician would need lung function values. The equipment could also be modified to serve any specific needs of the hospital staff. Collins is a well established company offering the newest concepts of testing. This company is highly regarded in the field of pulmonary function testing equipment. EQUIPMENT COST AND BUDGET COMPARISON The 05013 Stead -Wells Modylar Spirometer, 02500 Eagle -One Microprocessor, and the 20019 Linear Motion Potentiometer at a cost of $4190.00 will replace the budgeted M10 Spirometer, M11 MVV circuit board, and the M12 circuit board which was budgeted at $5175.00. The 02600 Line Printer will replace the XYT Plotter which is being defered for future purchase. 05013 Stead -Wells Modular Spirometer $1,490.00 02500 Eagle -One Microprocessor 2,495.00 20019 Linear Motion Potentiometer 205.00 02600 Line Printer 1,300.00 L 4 TOTAL ------------------------------------------- 5,490.00 The cost of the Collins equipment has been budgeted. Initial budget was made for a more expensive type of equipment so the total cost of the system will be less than the total pulmonary function equipment budgeted for. Governmental standards give this pulmonary function equipment a life expectancy of 10 years. I would expect this equipment to pay for itself in 3-4 years of use. This would involve approximately 10 screening tests and 4 complete tests per month. Respect submitted, r Dan Perrine, Respiratory Therapist Hutchinson Community Hospital 2/15/79 ' a F ! (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: March 8, 1979 TO: Mayor and City Council FROM: George F. Field SUBJECT: Vehicle for Fire Inspector The following Station Wagons were available on March 8, 1979 as noted below: 1973 Chevrolet 85,000 miles Wm James Auto 1977 Plymouth Volare' 16,000 miles Wigens Chevrolet ns $1,400.00 $3,200.00 Respectfully, CITY OF HUTCHIN 0 Wf George Field Fire Inspector 9- f M E M 0 R A N D U M DATE: March 9, 1979 TO: Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Airport Zoning -------------------------------- The Airport Commission met on February 26, 1979 to consider a recommenda- tion for zoning the existing and potential airport runways. The recommendation of the Airport Commission is to zone for a main wind runway of 4,000 feet and drop the concept of a cross -wind runway. it has been requested that the City Council consider recommending to the Airport Zoning Board this recommendation for implementation purposes. Please read the Airport Commission minutes as there has been a change of thinking regarding the need for a cross -wind runway. /ms Hotel Site & Gen. Plan Hotel Plans & Spec. & Bidding Hotel I.R. Bond Financing Construction City Developer Contract Property Acq, Plan Property Purchase Relocation Plan Relocation Demolition & Site Imp. Est. Demolition Tax Increment Financing Plan Bond Approval --Z) t HOTEL PROJECT WORK SCHEDULE March Apr. May June Jaly Aug. Sept. Set. Nev. Dec. a eo y o x a A4 Cc U W W a • A z U 0 U ,� rova (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 9, 1979 TO: Mayor and City Council ----------------------- FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Downtown Development Shopping Complex On March 6, 1979 the A & P Group appeared before the Downtown Development Board and made a verbal presentation on an anticipated time table for retail development. The layout of the center, schematics, and elevations would be due on or before April 17, 1979. By May 1 cost estimates would be provided, followed•by appraisals of the property. A leasing agent would be employed immediately to be involved in the preliminary drawings and layout. Between May 1 and August 1 tentative occupancy would be established. It is noted that a 60-65% pre -retail commitment would be necessary -before the project could proceed. At the earliest, time,demolition and/or construc- tion could start in late fall of 1979. This schedule may be more difficult to meet than the motel/hotel complex inasmuch as there are many more properties and owners involved, along with continuing to make an effort to coordinate any activities with the Citizens Bank. /ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 9, 1979 TO: Mayor and City Council ___________________` FROM: Gary D. Plotz, Administrative Assistant T _ _ _ _ ` _ _ _ _ _ _ SUBJECT; Application for HUD Senior Citizens Housing Grant _ _ _ _ _ _ _ Clarence Simonowicz has recommended that the A & P Group be provided a letter establishing the sale price for the high rise site at $75,000, subject to an appropriate agreement.. This recommendation is necessary for HUD to proceed with considering any proposal from A & P Group. it is noted that the $75,000 purchase price would be within the purchase price guidelines of $750 per unit R 100 units or $75,000. /ms 9 i # DATE March 12, 1979 POLICE DEPARTMENT u1 u OW- , `I9lijbi TO: Mayor Black and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Emergency Generator I have attached a letter to this memo that I received from Skip Quade regarding inquiries he made into improvement of the Onan generator which we have had some problems with over the winter. As you can see, the cost to add a larger heating unit and a new battery charger is sub- stantial, however, I feel that this is a necessary improvement which should be approved and implemented as soon as possible. It is impossible to assess the damage that could occur should we not be able to have power to operate our emergency communications system in the event of either another -power outage or a civil emergency. Therefore I request that the Council approve that we go ahead and order the battery charger and heater. In addition I would like to request that the City Custodian be directed,_ to, as part of his duties, run the generator for at least a half an hour each week. Because of the changing schedules that we operate here at the Police Department and the fact that we are sometimes unable to run the generator at a given time each week it causes us some problems. Therefore,,if a specific time could be set in the Custodian's schedule to do it, for instance every Friday afternoon, I think that this would work out much better for us. DMO:neb Q u a d e's, inc. H. P. QUADE Plumbing, Heating and Electrical Contracting Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burnews Phone 896-5505 HUTCHINSON, MINNESOTA March 8, 1979 : Chief of Police Hutchinson Police Dept. _ Hutchinson, Minn. 55350 Attn: Dean O'Borsky Dear Dean: 11 We have received a letter from the Flaherty Equipment Corp. listing some recommendations regarding the starting problem in cold weather on the Onan Generator. The Flaherty Corp. feels there shomld be a larger heater on this unit (Kim, 4000 watt) and a new battery charger (Oran Model 305-0347). They also recommend than the generator should be run on a weekly schedule for at least a h hour each time The prices on the above mentioned merchandise is as follows: Battery Charger - $285.00 plus installation Kim Heater - $335.00 plus installation Yours lye Quade's, H.P. (Skip) ade REGULAR COUNCIL MEETING GENERAL FUND Nat'l Police Chiefs Bureau Sewing Basket No.Hennepin Community College Fire Marshalls Assn of Mn. Intl Assn of Arson Investigators IAAI Mn Chapter Fire Instructors Assn of Mn. Downtown Idea Exchange Southwest Reporters Inc. W.D. Enterprises Comm. of Transportation Mpls Marriott Hotel Dept. of Natural Resources Dr.L.V.Manther James Haasl Charles Jones Rotex Company G & R Ins. Services Orval Satterlee Clifford Paulsen Hutchinson Civic Arena Met Center Mrs.Emil Schwartz Clarence Lucas Leslie Linder Water Pollution Control Fed. Mn. Blueprint AMI Roto Rooter Allen Office Products American LinenSupply Am.Welding Supplies Bachman Construction D.J. Black Blue Cross Ins. Co. Copy Systems Inc. CRS & Associates Carr Flowers Coast to Coast Commissioner of Revenue McLeod Co. Treasurer Crown Life Ins. Co. Culligan Division of Boiler Inspection Custom Made Equipment Equitable Life Ass. Soc. Erickson & Templin Family Rexall Drug Farm & Home Felskas Auto Machine Floor Care Supply GTC Auto Parts 1979 directory,police sewing patches,police reg. fee -police dues -fire marshall dues -fire marshall 1979 dues -fire marshall 1979 dues -fire marshall subscription deposition repairs registration fees room registration for 4 yearly rental replace pitted lenses -street safety council meeting BCA school supplies-eng. notary bond fees -police real estate taxes tree workshop arena rental -recreation ice follies tickets -recreation ticket refund ticket refund bus transportation 1979 dues -Marlow supplies-eng. opening sewer & water lines supplies laundry service supplies -street snow removal -street conference expenses medical ins. off set supplies professional fees plant for Pat supplies. arena sales tax DL fees for County dental insurance rock salt & service 4th class license-strebt supplies -street disability ins. snow plowing -street supplies supplies -park -street repairs -street supplies supplies -park -street MARCH 13, 1979 $ 22.50 6.00 74.00 5.00 20.00 10.00 5.00 54.00 205.62 18.00 50.00 84.00 1.00 40.00 2.75 203.20 4.00 30.00 11.58 3.00 1400.00 502.50 5.50 11.00 84.40 30.00 56.42 99.00 35.00 29.88 29.10 1100.00 110.00 4053.09 44.15 1500.00 11.00 81.74 75.98 59.00 1185.94 36.50 6.00 6.00 317.84 2341.25 205.38 187.50 31.30 269.70 8.65 REGULAR COUNCIL MEETING General Fund cont. Gamble Store Gibsons George Field Govt Training Service Henry's Candy Co. Home Bakery Inc. Hutch Community Hospital Hutchinson Leader Hutchinson Telephone Co. Hutchinson Utilities Hutch Vet Clinic Hutchinson Wholesale Supply Ink Spots Jahnkes Red Owl Johnson Motor Co. Junker Sanitation Krasen Hardware Hank Krasen Plbg. & Htg. Lamberts Standard League of Mn. Cities Leef Bros. Lloyd Schlueter McLeod Coop Power Assn. Jack Meyer Miller Davis Co. Meads 66 Station New Ulm Wholesale Inc. Homer Pittman Northland Beverages Gary Plotz Plowmans Inc. Popps Electrical Marlow Priebe The Patco Co. Quades Plaza OK Hardware Rutz Plbg. & Htg. Rannow Electric Stan Ristow Schmeling Oil Co. Simonson Lbr. Co. Sorensen Farm Supply Co. Document Section Mn State Treasurer State Treasurer Texgas Corporation Trails Ends Inc. Tri County Conditioning Thorsen -Campbell et.al. Viking Signs Xerox Corp. Ziemers supplies -airport suppliespolice intown mileage registration fees supplies -arena meeting supplies blood alcohol tests publication costs phone service electric & gas service boarding fee for dogs supplies -street -park printing -CSO supplies -arena repairs -street refuse pickup -street supplies -park repairs -airport car washings -police tax increment financing uniform rental intown mileage & equip. airport electricity boarding fees -CSO parking tickets -police gasoline & repairs-aiena supplies -arena reg. fees supplies -arena mileage & expenses repairs -street -police repairs -airport conference supplies -street supplies & Repairs -arena supplies repairs repairs -street snow hauling demo etc. fuel oil & diesel fuel -street supplies -street supplies -street code books audio xaideo resources -police PERA contribution supplies -street 2 Plymouth autos -police salt -arena auditing services sign -arena contract payment transportation board meeting MARCH 13, 1979 $ 5.79 23.78 30.00 84.00 178.08 1.68 24.00 186.40 1525.01 13,673.83 119.00 348.45 12.30 339.41 49.15 36.00 8.15 27.50 12.00 322.00 236.60 51.00 240.48 36.00 146.26 94.65 13.74 17.00 180.50 211.07 705.09 120.00 22.00 632.00 582.64 173.30 407.43 38.00 378.10 754.18 20.53 72.78 99.80 3.85 2582.32 21.00 11,550.00 22.60 5,000.00 85.00 146.56 9.62 REGULAR COUNCIL MEETING General Fund cont. March 13, 1979 Wallys Tire Co. repairs -park =street $ 87.50 Wigen Chev. Co. 1979 Chev. auto -police 7150.00 Wigen Chev. Co. repairs -police -transit 157.35 Elden Willard meeting 29.50 Wesleys Pharmacy pictures -fire 5.39 Corky Jechorek chief referee 640.00 Mn. Municipal Board annexation fee 25.00 Larry Karg supplies 11.98 $ 64,530.82 WATER & SEWER FUND Lillian Michaels mileage $ 8.55 Am. Payment Centers Inc. 3 months rental 60.00 Blue Cross medical insurance 300.74 Commissioner of Revenue feb. sales taxes 720.47 Crown Life Ins. Co. dental insurance 93.56 Equitable Life Assurance Soc. disability insurance 28.45 Family Rexall Drug supplies 2.65 Farm & Home supplies 14.63 GTC Auto Parts supplies 1.50 Hutchinson Telephone Co. phone 74.57 Hutchinson Utilities electric & gas & computer chgs 9775.20 Hutch Wholesale Supply supplies 16.18 Junker Sanitation feb. refuse charges 10,254.27 Krasen Hardware Hank supplies 215.31 Kjos Our Own Hardware supplies 2.20 Leef Bros. uniform rental 68.80 Lloyd Lipke delinquent accts 56.00 Neptune Meter Co. 15 meters 640.50 Plaza OK Hardware supplies 1.78 Quades repairs 115.55 Rutz Plbg & Htg. supplies 50.55 Sorensen Farm Supply supplies 109.30 State Treasurer PERA 212.35 Zep Mfg. Co. chemicals 495.00 Wigen Chev. Co. repairs 83.97 Dr.S.D. Chernausek refund on overcharges 1788.91 $ 25,190.99 OFF STREET PARKING Charles Bell servicing meters - $ 147.00 Krasen Hardware Hank supplies 1.60 $ 148.60 Bonds of 1976 RCM prof. fees $ 1244.28 REGULAR COUNCIL MEETING March 13, 1979 MUNICIPAL LIQUOR STORE FUND Junker Sanitation refuse pickup $ 48.00 Ed Phillips & Sons liquor & wine 1442.96 Old Peoria Co. liquor & wine- 1205.12 Krasen Hardware Hank supplies 21.05 Electro Watchman Inc. quarterly charges 75.00 A.J. Ogle Co. beer 255.35 Coca Cola Bottling Co. mix 176.60 Friendly Beverage Co. beer 799.30 Lenneman Beverage Inc. beer & mix 6593.20 Locher Bros. Dist. mix & misc. 5226.85 Triple G beer 4636.00 Hutch Cold Storage - contract payment 150.00 Jerabek Machine Shop racks 343.75 Persian Office Products tape 222.00 Twin City Wine Co. wine 570.62 Griggs Cooper & Co. liquor & wine 2172.28 Hutchinson Telephone Co. phone 31.32 Griggs Cooper & Co. liquor & wine 1088.60 City of Hutchinson payroll 5369.08 Ralph Neumann travel expense 38.10 American Linen Supply Co. towel service 17.60 Rutz Plbg. & Htg. plumbing repairs 20.30 Old Peoria Co. liquor 916.77 Northland Beverages mix 169.30 Nationwide Papers supplies 507.08 $ 32,056.23 March 2, 1979 Minnesota State Horticultural Society 161 ALDERMAN HALL, UNIVERSITY OF MINNESOTA, ST. PAUL. MINN. 88101) TELEPHONE (612) 373-1031 Gary D. Plotz, Administrator City Hall of Hutchinison 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: �1,{2345g)8 9j `.A O lir *.i �R( sus N LO C-�`�221Z Z6��`L��� Th[ MINNIESOTA HORTICULTURIST OFFICIAL PUBLICATION FOR YOUR INFORMATION The Society's Gardened Cities Selection Committee met on Tuesday, February 27, 1979. From the ten city finalists Annandale and Pipe - stone were selected as the grant recipients to participate in the Society's Model Gardened Cities Project. Aitkin was selected first alternate, Madison as second alternate. On behalf of the Selection Committee members I wish to thank everyone in all finalist communities for their courteous and warm hospitality and their enthusiastic dedication to the improvement of their town. It is the committee's deep disappointment that the Society does not have the resources to work with all finalists. May I note for that committee that each city was able to commit a certain amount of money, receive some commitments from its business community and many private citizens. Each group we met demonstrated its concern for developing the beauty of its town. In hope that this interest, concern, and the momentum not be lost, the committee, in addition to providing a written summary of its visit, offers to meet with town councils and business and other local leaders some evening to review observations and offer some suggestions which may prove helpful to you. Again with deepest and most sincere thanks for your efforts to participate in this Society project. Sincerely, Glenn H. Ra Y Executive Secretary GHR:mr Garden for BEAUTY — HEALTH — ENJOYMENT * Use Minnesefa ORNAMENTALS — FRUITS — VEGETABLES -- HONEY (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM Date: March 5, 1979 TO: Planning Commission and City Council rnp Yn!_IR INFORMATION FROM: City Engineer SUBJECT: Variance Request The request for a variance request for set -backs to build two buildings on the McLeod County Agriculture Association Property (Fair Grounds) has been reviewed further. A portion of Ontario Street was vacated in 1971 with the City retaining Utility easements. A Sanitary Sewer Line serving a portion of the 3M complex is located in the area of the buildings. It is my opinion that any variance granted should stipulate that in the event said Sanitary Sewer Line is within 30 Feet of the proposed building said line will be relocated prior to construction of the buildings. Any easements required for said new location will be granted the City before building construction begins. Decision should be made at this time as to who will be responsible for the cost of said relocation, provided it is required. The variance should, also, stipulate that parking required for the use of these buildings will be entirely on the Associations property and that said Parking Area will be constructed with a proper surface. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns MINUTES HUTCHINSON CITY EMPLOYEES SAFETY COMMITTEE FOR YOUR INFORMATION The City Safety Committee met on February 23, 1979 at 3:30 in the City Hall auditorium. Members present were George Field, Randy DeVries, Steve Jensen, Gale Boelter, Hazel Sitz, Gary Plotz and Mary Rose. No accidents have been reported since November. George Field stressed the importance of reporting accidents immediately. CPR classes are being held four times weekly at the hospital. Gary Plotz noted that he would like to see all office employees take this four-hour course during business hours. He will send a memo to Department Heads informing them of the CPR classes available. Red Cross First Aid Training will start the end of March or beginning of April. The council has authorized this class for Street, Park, Recreation, and Water and Sewer employees, but should be available to all city employees who want to attend. The Safety Committee recommended the adoption of a policy whereas the City would pay for safety glasses if an individual doesn't normally wear glasses, and pay the difference between regular glasses and safety glasses for those who -do wear glasses. A possible alternative -would be for the City to pay $15.00 towards the purchase of safety glasses. Gary Plotz will submit this recommen- dation to the council. George Field stressed the importance of wearing safety glasses. He will try to get someone to give a demonstration of proper eYe safety. The Water d Sewer Department will be receiving new air -packs within the next few days. They should be placed near the most common entrance. George will demonstrate to the crew the proper use of the air -packs. A training session has been scheduled the week of April 20 for various groups on the safe handling of chlorine. The Water d Sewer Department expressed concern about safe use of the new sewer jet machine. It was understood that safety training will be included at the time the machine is demonstrated. George sent a letter to the Minnesota Safety Council asking for information on safety programs available. He hasn't received a reply as yet. Meeting adjourned at 4:30. THE WTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met February 26, 1979, at the Prairie House in Hutchinson, MN. There were 11 members present. President Byron Johnson opened the meeting with a silent prayer. The January minutes were approved as read. There were not any bills presented. The secretary announced we now have $227.8I in our savings account. This will be used for future projects. , Jim Haasel, from the police department will check on the Fremont and Glen street parking conditions and report at the next meeting. The defensive driving course was discussed. A volunteer is needed to help register people taking the course. Patrolman Dusty Roed from the State Highway Department office in Mankato is available for speaking engagements as are a number of others The immediate past president is on the 5 member executive board. This was not noted at the election of officers meeting in January. There will be a excutive board meeting Harch 12, at 12:00 noon, at the Prairie House, to discuss Boils for the coming year. The next meeting will be March 26, at the Prarie House. It was generally agreed that the city street crews be complimented on their snow removal this winter. The motion was made and seconded to investigate the feasibility of stops signs Bradford, Sherwood, Jorgenson, Echo Drive and Randall Streets, where t1ey come on to Century Ave.iue. We will also check with the police department on this and have them report their findings. A discussion was held regarding the snow piles on Dale and South Grade Road, as they are obstructing vision and there have been several accidents is that area. Jim Haasel of tte police department will check with Fred Roberta. President Myron Johnson would like all the -members, as a group, to take the CPR course at the hospital, on April 18, Wednesday, from 6:30 to 10:30 PM. More on this at the March meeting As of April 23, 105 7th grade students will be taught the CPR course in school, announced President Johnson. The meeting was adjourned by motion. Submitted by: Myron ,fohnson, President Loretta. F. Pishney, Secr. Treas. Treasurers Report: Balance on hand 2-1-79 Deposits Disbursements Balance on hand 2-28-79 0 149.52 none none 149.52 t. • '`iii -�f._ {i' � o' � [ •'d a o — V V _oz -Ar The "Bridge Street Partnership" is planning a new partners are Don Dannheim, Gerald Dannheim, Maynard Holiday Inn on South Broadway in New Ulm. From left, the Mogler and Emmett Erpelding. (Photo by Jim Patrico) - preparing FOPw YOUR INFO MATIONHoliday Inn" its. des gn p; ans By JIM McCARTNEY to cost. We don't want to be lbcked which must then be approved by lounge and a restaurant, which Staff Writer into any high costs which are un- Holiday Inn headquarters in course will possess a Bavarian After many years of being wooed necessary." Memphis, Tenn., and the New Ulm mosphere and cuisine. but never wed by convention -pool The preliminary -design for the City Council. The motel will be built motel developers, 1978 saw New motel was.drafted- by Kyle Johnson through industrial revenue finan- Besides the boarding and dir Ulm have two.suitois fighting for its of Abitz Design Inc. of Minneapolis.. cing, which is contingent on council facilities, the motel will also boa favor. Johnson and his firm were hired for approval of the group's plans. Bids "Holidome" — Holiday Inn's pal The lucky party seems to be the their -ability to carry a motif will also have to be let on the project ted version of a swimming 1 Holiday Inn which is busily drawing throughout buildings they have and financing obtained. surrounded bya recreation area ; up plans to culminate its engage- designed. Perhaps the most striking Industrial revenue financing for courtyard. The recreation a ment with the city. Travel Host, example of their ability is the the motel was the subject of hot ' would offer suA entertainment which was the first to propose sweet 'Amapa Colonies Holiday Inn in debate at city council meetings Iate ` pool tables and pinball machir promises to city officials, appears to Amana Colonies, Iowa, whish sports last summer. Industrial revenue The courtyard likely will consist have. fallen by _the wayside. The- an.' Amish. theme. The designers- - mortgage financing would allow the chairs and tables surrounding South Broadway site where the have also designed several other motel to obtain much lower interest. pool where guests -could enjo3 Travel Host mote was to build, now restaurants and motels with Ger- rates than are available through • cocktail before dinner, Dannhf occupied by the defunct' Fireside man themes. -commercial loans. Banks can offer said. Restaurant, is up for sale.- • Johnson vows to carry the 'lower interest rates because in- The motel will- encompass fn roue Bridge foureet New Ulm area from-the edes to as he the -interior, ex mt gained ' tt fromrom federal ncme tax 95-98,000 square feet,' according groupP :Dari'nheim. - businessmen who are developing the right down to the dining room, pool, provisions. Such lower'rates, other Holiday Inn,. "are progressing, if placert'ats, and service uniforms. motel owners in the city argued, slowly, on detailed plans for their ' The.theme will be as close to New would give the developers a com- Bavarian -themed motel. (. Ulm's particular brand of German petitive advantage over existing "We're really babes -in the woods heritage as possible; according to motels which were built when the when it comes to designing a Johnson. - , -special financing was not available. i motel," said Jerry Dannheim, who - Dannheim said the motel wideost The 125 -unit motel will have a pool s I o n g with his father,' Don _ -more than $3.25 million. He hopes- and a banquet room able to serve Dannheim, Emmett Erpejdirig,-alk ,,tithe project will be under way by this nearly 400. 'The' group originally 'rom New Ulm, and_ 1Via�zaix7.' fBp,-04 ;although be doubts it will be plauaed•:#o#go : a• 400 seat Mogler from Darfurbinpcise'!he ;rez�for_the start of the cons�€ruc- banquet room along with two 100•: 3ridge Street Partnership. f `! '" -"lion season. seat m`beting rooms, but decided "Right now we're trying to cost it Dannheim said that • before con- instead to install movable dividers mt," he said. "We have designs str action can begin, however, the in the banquet room to enable it to row, but we have to talk to experts _group will have to finish costing out be subdivided into three imallerm ,o see how much everything is going the design, arrive at a final design — rooms: The motel also will bave a ' MINUTE, THE CROW RIVER REGIONAL LIBR BOARD February 12, 1979 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, February 12, 1979. Present: Joan Reckdahl, Grove City Representing Meeker County Rev. Duane Grage, Litchfield It Litchfield Wayne Brix, Litchfield it Litchfield LeRoy Sanders, Willmar It Willmar Leif Fostervold, Spicer it Kandiyohi County Dorothy Hinseth, Sunburg to Kandiyohi County Kathy McGraw, Hutchinson " Hutchinson Earl Mathews, Glencoe of McLeod County Rion Pool, Bird Island to Bird Island Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Aleda Swanson, Dassel* Representing Meeker County Karen Osterberg, Watkins* " Meeker County Jeanette Buchanan, Willmar* Willmar Marcia Kleberg, Willmar* Willmar Wayne Hebrink, Renville* Kandiyohi County Orlynn Mankell, New London* " Kandiyohi County Ralph Bergstrom, Hutchinson* Hutchinson Howard Hoese, Glencoe* Glencoe Rosella Lipke, Stewart* McLeod County Maria Nathe, Winsted To McLeod County It Excused absences The meeting was called to order by the president pro tem, LeRoy Sanders. Because there was not a quorum present, the approval of the secretary's minutes and the treasurer's reports was postponed. The library director's report was presented. The monthly statistical report now contains a statistic for the number of people attending programs or other functions at all libraries. The investment report for the end of 1978 was presented. The bills were presented for payment. Mr. Fostervold moved, second by Mrs. Reckdahl, that the bills be paid. Approved. Committee and project reports: a. Mr. Sundberg distributed sheets listing the legislative contact team members and the main points included in the MLA legislative program. Governor Quiets proposed budget contains $7,250,000 for public libraries, a sizable increase over past budgets. Mr. Sanders mentioned that the League of Women Voters study on public library funding would be good for the new trustees to read and also for the legislative contact team members to use in working with the legislators. Mr. Fostervold raised a question about the proposals for multi -type library cooperation. This was postponed for further discus- sion next time. Mr. Sundberg also discussed the change in the minimum levels for local support to become eligible for state aid. The systems directors have recommended .4'mill on the adjusted valuation or $3.00 per capita, whichever is less. This would put a ceiling on the levels which was not present last year. b. The committee to plan the party for the retired trustees has not met, but is tenta- tively planning the party for the April board meeting. c. The legislative breakfast committee gave their report. The breakfast is tentatively planned for Saturday, March 31, 8:30 a.m., at some location in Litchfield. The alternate date is April 7. Invitations will be sent to all area legislators, city councils of b cities who are members of our regional library system, county commissioners, chairmen of the.local library boards, etc. Mr. Sundberg will arrange for Bill Asp of OPLIC to 'be our special speaker. d. Kathy Matson reported on the progress of the special migrant workers project. All the Spanish-language material to be added to the -collection has been ordered. The outreach material is now at the printer. A staff meeting for participating libraries is being planned for February 26. e. Kathy Matson reported that she and Mr. Sundberg have received requests for informa- tion about the costs and benefits of two cities in Renville County participating in our regional library system, Renville and Fairfax. They have supplied the in- fox-mation based on the figures developed for serving Bird Island. The board reiterated their policy of supplying information about the regional system but not actively "soliciting participants. f. Kathy Matson reported on a grant project that the library system is co -sponsoring with the Agricultural Extension Office. It would involve the library's participation in a meeting to discuss governmental power and citizens rights and would involve the library's making its resources available to participants and serving as a spot to house a video or audio tape of the proceedings. The board expressed approval of the project. Communications: The public Library Newsletter was circulated. There was no unfinished business or new business, although Mr. Sundberg did summarize the possibilities of conducting board meetings by teleconferencing in case of bad weather. Mr. Grage moved, Mrs. Reckdahl second, that the meeting be adjourned. Respectfully submitted, Katherine Matson Secretary Pro Teta f . 'i February 1979 Balance Receipts: State/Fed Aid Special Project Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Petty Cash Gifts Other- From ther From 1978 Budget & Reserve TOTAL RECEIPTS plus BALANCE Treasurer's Report BUDGET 99,000.00 2,920.00 56,464.00 39,120.00 42,597.00 44,539.20 23,158.70 33,071.60 15,146.65 4,582.00 13,000.00 -O- _ 3,000.00 $376,599.15 21,027.85 $397,627.00 LeRoy Sanders, Treasurer MONTH YEAR TO DATE $ (4,908-.U) g .20 5,789.68 1,623.33 300.00 2 L88 9,601.39 S. 49692.51 23,914.00 14,116.00 11,134.80 5,789.68 8,267.90 3,786.67 1,145.50 2,793.32 300.00 271.81 5 74,519.68 5 749519.88 '- -FUtFJ ANV- DEPARTMENT-- -- ___ LIBPARY -------APMC)PP.IATIO!:S--ttTO-EXPEHOI7Ur;ES-iYt} PERSONAL SERVICES EXPEhDiiHP.ES-%-Sf�Eh i---Cf-EXPE..,,�D ,.mac SALARIES P..1 SPECIAL- PROJE6T- --'333;6 5:.:9 ----� q� 676.<13 MED. INSURANCE 2,920.00 145.56 -61 -h-90-16 16:E�----y9§Zk3.1? 1 Pt�A SOCIAL SECURITY 12,'330.00 1,020.017 176.80 � 6'1" 2.7u3.2� TOTAL- •------ ------ ,., -'"�0•;....O.CO----1;799- 15'-------.-��gsq"--T7:5h ?.^40.57 17.Cr 9•959.,3 MATERIALS 268,875.00 ?.?,592.50 y .t; 7•:?.,_ BOOKS: ADULT 44,588.95 16.6 :24.280.35 BOOKS: •- CHILDREN------____-----`_ PERIODICALS PERIODICALS 250.01 -- -51j253.0,-- -' 13.700.00 --- --. PA--iPHLETS 5,000.38 1,596.1% 2,757.18 2w 1" • f,.,,, `-- AUDIO VISUAL-- -_ 200.,^,0--- 543.64 ----_ 101.00-----------132.00"" 1,339.53 26.8 10 942-82 3,651.7 BINDING 5,894.00 0.00 66:3,`- IB•vJ-- MICROFORMS 850.00 0. GO 2,411.42 40.9- 3.�E:.Sc -TOTAL----- -- - -`tO0.00---.�.CO _ :,.00 O.0 £3L..00 MAIi•?ENAAiCE 76,944.00 6,639.77 0•`70-���"•-- � CUSTODIAL SUPPLIES & SERV. 14,752.63 19.2r ,- 62, 191.�i f---TELEFciONE-- -EE3.00-- TELETYPE 2.403.30 467.12 c31.23 - BCOXMOBILE OPERATION(INCL. INS.) 1,600`03 19,.08 886.54 36.9: 1,513.:5 ----TOTAL - --- ----__-- -_ 7-,-.68.00 - -- --'- �'4C2.C4 439.76 25.6: 1,193.24 i OTHER -"- 12,848.00 2,138.G4 ,357:94-----yg.6� •5.013-1Q SUPPLIES 3 732.41 r . 29;1" 9,.115.59 ----PRQ4OTIO%g_& PROGRAMPIING- EOS:C•tY- -2% POSTAGE 'i 00.30 0.�0 1 q'� 0...- 62 MILEAGE & MEETINGS 3,1 50.03 : ,0..50 1.1.95 13.6" 77E.35 ---M-rM3ERSHIPS-- INSURANCE -- :150.09----I3T.79-20.5" 4 , 646.13 2,:33.07 EEQUIPMENT RENTAL .0;, 4.200.00 3.00 J.00 ,, J•"'". �•_-- `� • . 8.. , PROFESS1b.4AL-SERVF£$S-_ -�: CJ -20 225.00 r296.A7 3 85.00) bJ.6t Z. V.1i. JJ g BOOKKEEPING SERVICES _--�' 700.00 O. CO --1 65•L7---24.1: -- -g�gt �;3--• • MISC. RESERVE 1.500.09 x . G. f.0 0.0% 7vJ.yJ TOTAL- -- ----�- r CAPITAL OUTLAY 5O .30----------- 30.560.^3 ��0 5.30 375.00 25.03 V:0-, 1,;25.03 EQUIPMENT 2,931.64 '-1. 9,039.72 29.6" 21,:23.23 - BOOK-40FILE-AMORTIZAgro,4- FUND-----_- BRANCH :5 7�•7L'-%Zx -"'-` A%MRTIZATION FUND 4.000.00 0.00 '0.00 -""-------. J, VC ►. i:7 TOTAL 700.00 0.00 92.3 3'-'-- ---- 0.3;. O.CO �� 0..,.. E �,,, n1 . v,....,,. 700.33 DOTAL LI9PARY - - 07974'- "- -26-'- Investments.redeemed Investments purchased Ending cash balance 397,6 27.00 34,494.43 $24,225.00 5 1,071.50 5(6,648.47 72.793.45 1a.30 '2:.,833.55 $ 51,372.00 59,746.90 $ (61648.47) Savings Pass Book $33,348.75 as of February 28, 1979