Loading...
cp02-22-1977 c,I AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 22, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Germain P. Rademacher 3. Consideration of Minutes of the Regular Meeting of February 8, 1977 Action - Motion to approve - Motion to approve as amended 4. Public Hearings - 8:00 P.M. (a) Consideration of Proposed Assessment Roll No. 65 (b) Consideration of Proposed Assessment -Roll No. 66 (c) Consideration of Proposed Assessment Roll No. 67 Action - Motion to close hearings Motion to reject Motion to waive reading and adopt resolutions adopting assessment rolls 5. Communications, Requests and Petitions (a) Consideration of Request for Approval to Repair Public Rest Rooms at City Hall Action - Motion to reject - Motion to approve repair (b) Consideration of Recommendation to Permanently Appoint: 1. Barbara Lamp - Secretary to Community Development Director 2. Homer Pittman - House Doctor 3. Jewel Orr - Dispatcher and Secretary for Recreation Dept. ,Action - Motion to reject - Motion to approve appointments 6. Resolutions and Ordinances (a) Resolution No. 5897 - Resolution Commending Ken Anderson Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 5898 - Resolution Commending Ed Hoffman Action - Motion to reject - Motion to waive reading and adopt r Council Agenda, February 22, 1977 (c) Resolution No. 5900 - Resolution Commending DuWayne Anderson Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards, and Commissions (a) Minutes of the Community Center Board dated January 15, 1977 Action - Ordered by Mayor received for filing (b) Minutes of the Planning Commission dated January 18, 1977 Action - Ordered.by the Mayor received for filing (c) Minutes of the Advisory Committee dated December 16, 1976 Action - Ordered by the Mayor received for filing (d) Minutes of the Burns Manor Nursing Home dated January 20, 1977 Action - Ordered by the Mayor received for filing (e) Minutes of the Transportation Board dated February 15, 1977 Action - Ordered by the Mayor received for filing 8. Unfinished Business (a) Consideration of Request for Reimbursement to Thaw Frozen Water Pipes under City Street (DEFERRED FROM FEBRUARY 8, 1977) Action - Motion to reject - Motion to approve reimbursement 9. New Business (a) Consideration of Income Guidelines for Home Rehabilitation Grants Action - Motion to reject - Motion to approve guidelines and to waive reading and adopt Resolution No. 5899 (b) Consideration of Home Rehabilitation Grant Action - Motion to reject - Motion to approve grant (c) Consideration of Hiring a Family Center Coordinator Action - Motion to reject - Motion to approve -2- Council Agenda, February 22, 1977 (d) Consideration of Request for Conditional Use Permit Submitted by Robert Hornick Pursuant to Section 5.01 of 1975 Zoning Ordinance and Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolu- tion granting Conditional Use Permit (e) Consideration of Request for Rezoning from R-2 to C-2, East half of Lot 11, Block 12, North half of City and Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading of Ordinance rezoning said property (f) Consideration of Request for Rezoning from I-1 and C-4 to R-3, All of Lots 7, 12 & 13; the South 338.5 Feet of Lots 5, 8 and 9; that Part of Lot 14 Lying East of Described Line and Favorable Recommen- dation of Planning Commission Action - Motion to reject - Motion to waive reading of Ordinance rezoning said property (g) Consideration of Request for Vacation of Alley in Block 52 of South Half of City and Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance to vacate said alley (h) Consideration of Request for Rezoning of Property from R-2 to R-3 from Max Boyl and Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading of Ordinance rezoning said property 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds (b) Consideration of Claim against City by Mrs. Elvera E. Zupfer, 317 Dale Street (DEFERRED FROM FEBRUARY 8, 1977) Action - 51! Council Agenda, February 22, 1977 (c) Consideration of Claim for Payment of Gas and Electric Action - 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 22, 1977 3. Consideration of Minutes of the Special Meeting of February 18, 1977 Action - Motion to approve - Motion to approve as amended 7. Reports of Officers, Boards, and Commissions (a) Minutes of the Community Center Board dated February 12, 1977 Action - Ordered by Mayor received for filing 8. Unfinished Business (b) Consideration of 1977 Vehicle Bids (DEFERRED FEBRUARY 18, 1977) 1. G.V.W. Truck - Street Department 2. Half Ton Pick -Up Truck - Sewer & Water Dept. 3. Van - Engineering Department Action - Motion to reject - Motion to award bids 9. New Business (i) Consideration of 1977 Improvement Projects Action - Motion to reject - Motion to waive reading and adopt resolu- tion approving plans and specifications and ordering adver- tisement for bids to be opened on April 6, 1977 at 2:00 P.M. (j) Consideration of Highway 7 East Street Lighting Action - Motion to reject - Motion to approve installation (k) Consideration of Request for Reduced Trash and Refuse Rate Action - Motion to approve - Motion to reject i MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 83, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:32 P.M. with the follow- ing members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Members absent: None. Also present were: Ad- ministrative Assistant Plotz, City Engineer Priebe, Community Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Germain P. Rademacher of the St. Anastasia Catholic Church. 3. MINUTES On motion by Alderman Haag, seconded by Alderman K. Peterson, the minutes of the Regular Meeting of January 25, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST FOR BUILDING PERMIT REFUND FOR TOM SAVAGE Alderman Haag raised a question and wondered if Mr. Savage would be charged for these fees again by the township or county. Mayor Black replied that the Building Inspector had spent considerable time review- ing this matter and that the City has already paid the state fee, which is not refundable. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the refund of $275 to Mr. Tom Savage with the recommendation of the Building Official. Motion carried unanimously. (b) REQUEST FOR REIMBURSEMENT TO THAW FROZEN WATER PIPES UNDER CITY STREET Mayor Black introduced the topic of frozen water pipes and called upon Donald J. Cady of 318 Alan Street to appear before the Council. At this time Mr. Cady presented his problems of frozen water pipes under the street. He told the Council he is not seeking a decision at this meeting; they can discuss the issue and give him an answer at a later time. Council Minutes, February 8, 1977 F11 The City Engineer was called upon by the Mayor for comments. City En- gineer Priebe responded that the extreme cold weather and deep frost are causing the problems. Some of the lines that are frozen have crossed the street and some haven't but'are still beyond the shut-off. Still other lines are beyond the shut-off and main. He further commented that cold air was blowing into the line, which is a new experience to him. City Engineer Priebe pointed out that some businesses have had problems with frozen lines twice. The frost is going down in the ground and will continue downward before it comes out of the ground. Mayor Black explained that the service from the main itself and into the house is the responsibility of the owner. Risers are put on for deep sewers (15 feet deep) and brought into the owner's house at a grad- ual grade. This year's difficulties with frozen lines are unique due to weather conditions and make it difficult to determine whether the freeze is from the main and into the shut-off valve. He further com- mented that the problem is not in one area of town but all over town. In every instance the owner is going to claim that the freezing is from the main and out in the street before they check the shut-off to the house. Alderman K. Peterson expressed her opinion that if the freezing problem continues with all the homes along the street, then there is something wrong with the system. She felt that the City has an obligation to check into the matter and determine a solution to the problem. Alderman Westlund asked what would be done in the northeast area of town where freezing does not seem to be a problem. Alderman Haag remarked that it looks like the City might be negligent to some extent; but if the City starts paying for thawing pipes, where does it draw the line. The City would be obligated to give some help, even if it is on a shared part. It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to defer action until the next Council meeting to allow time for a more detailed study of the situation. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION TO PERMANENTLY APPOINT KATHIE STADLER After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to ratify the permanent appointment of Kathie Stadler, water billing clerk, with the recommendation of the Administrative Assis- tant. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR AUTHORIZATION TO ATTEND PLANNING AND ZONING SEMINAR FEBRUARY 24 & 25, 1977 -2- Council Minutes, February 8, 1977 After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the request of Gary D. Plotz to attend the Planning and Zoning Seminar. Motion carried unanimously. (e) CONSIDERATION OF REQUEST BY TOM SCHON TO HOLD PUBLIC DANCE AT NEW ARMORY ON APRIL 1, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the request to hold a public dance upon recommendation of the Chief of Police. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES None 7. REPORT OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF TRANSPORTATION BOARD DATED JANUARY 31, 1977 Alderman Westlund reported on the Transportation Board's recommendation for the Dial -A -Ride schedule to be changed to operating hours of 9:00 A.M. to 5:30 P.M. Monday through Friday and 9:00 A.M. to 3:00 P.M. Saturday and to begin Subscription Service with operating hours of 6:30 A.M. to 9:00 A.M. and 4:00 P.M. to 6:00 P.M. Monday through Friday, no later than April 4, 1977. Alderman Westlund further reported that the Transportation Board recom- mends an increase of rates from 35C to 50C for all individuals, with no action to be taken at this time. Community Development Director Pauley commented that he had talked to the State Department of Transportation. They are agreeable to provide additional funds to the grant upon written request. Mr. Pauley also discussed the change of hours with the State Transportation Department, and they will approve the changes upon proper notification. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to notify the State Department of Transportation of the change in hours of service. Motion carried unanimously. (b) BUILDING OFFICIAL'S MONTHLY REPORT - JANUARY, 1977 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MONTHLY FINANCIAL REPORT - JANUARY, 1977 There being no discussion, the minutes were ordered by the Mayor received for filing. -3- Council Minutes, February 8, 1977 (d) MINUTES OF PARK AND RECREATION BOARD DATED JANUARY 5, 1977 AND FEBRUARY 2, 1977 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DELINQUENT WATER ACCOUNTS (DEFERRED FROM JANUARY 25, 1977) Mayor Black commented on his review of the list of delinquent water ac- counts prepared for the January 25, 1977 Council meeting. He further reported that he has received many comments and phone calls regarding the increase of utility rates. He felt that a moratorium on discontin- uance of service until April 1 should be put on the delinquent water ac- counts. This would give the people more time to pay their bills. Alderman Westlund responded that he didn't think the City should forego collecting on the delinquent accounts until April 1. He pointed out that many of the bills were already six -months past due, and some effort should be made to collect at least some payment. A notice was sent out to delin- quent account holders, but no response has been made. His opinion was that where residents still live at the same address, some action should be taken. He further commented that delinquent accounts used to be brought to the Council every one or two months for review, to which the Mayor re- sponded that the delay of receiving delinquent water account lists is partly due to going on computer. Alderman Haag remarked that April 1 is not a good time to request payment on delinquent accounts since income tax is due then. Also, another water bill will be issued about that time. Alderman K. Peterson stated that she would rather see more effort made to collect payments than put a moratorium on the accounts. She suggested that the list of delinquent accounts be dealt with in a different manner inasmuch as some individuals have moved. City Engineer Priebe reported that he had found the majority of the peo- ple who are past due on their accounts are now owners of the property. He felt the property owners should be contacted of the amount due and assessed if it is not collected. Following discussion, Mayor Black recommended that a second notice be sent to all property owners and delinquent account holders. They would be given 15 days in which to pay the bill and an opportunity to appear at the next City Council meeting. It was moved by Alderman Westlund, seconded by Alderman Haag, to send a second letter of notice to the property owner and account holder of de- linquent bills. Motion carried unanimously. -4- C.uuncil Minutes, February 8, 1977 (b) CONSIDERATION OF OFF-STREET PARKING ASSESSMENT FORMULA Mayor Black remarked that he had requested the City Engineer to prepare the Off -Street Parking Assessment Formula so that it would be available for future reference to determine what had been agreed upon when Ordi- nance No. 513 was adopted. City Engineer Priebe commented that the Mayor had asked for the Assess- ment Formula three or four months ago, but it had taken this length of time to prepare it. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the Off -Street Parking Assessment Formula and adopt Resolution No. 5896 entitled Resolution Setting Forth Park- ing Assessment Formula for Ordinance No. 513. Motion carried unanimously. (c) CONSIDERATION OF SCHOOL ROAD BRIDGE SCHEDULE City Engineer Priebe reported on the plans for the School Road Bridge and commented that it has been changed from a five span to a four span. The plans have been sent in for review, and we should be receiving something back for approval by February 22. No action is required at this time on the bridge schedule. City Attorney Schantzen mentioned that the Department of Natural Resources should be issuing a revised permit to the City soon. The revised permit should be received before bids are accepted on the new design. He further commented that the Supreme Court action is not holding up construction. It was moved by Alderman Haag, seconded by Alderman Westlund, to approve the School Road Bridge schedule. Motion carried unanimously. (d) CONSIDERATION OF APPOINTMENT OF GARY D. PLOTZ AS DEPUTY MOTOR VEHICLE REGISTRAR (DEFERRED FROM JANUARY 11, 1977) After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to approve the appointment of Gary D. Plotz and adopt Reso- lution No. 5895 entitled Resolution Appointing Deputy Motor Vehicle Regis- trar. Motion carried unanimously. (e) CONSIDERATION OF MEMBERSHIP IN MINNESOTA DEPUTY REGISTRARS ASSOCIATION (DEFERRED FROM JANUARY 11, 1977) Upon the basis of research done on the Minnesota Deputy Registrars Asso- ciation and the activities they have been involved in, it is the Adminis- trative Assistant's recommendation that Hutchinson forego membership in this Association for 1977. -5- Council Minutes, February 8, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to reject membership in the Minnesota Deputy Registrars Association for the year 1977. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT APPLICATION FOR OTTO E. TIIMPLIN After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the snow removal permit application. Motion car- ried unanimously. (b) CONSIDERATION OF PAYMENT OF MOTOROLA STATEMENT Mayor Black commented briefly on previous meetings held with Motorola regarding problems with the contract the City has with Motorola. The City turned in an encoder for full value for a better model. He pointed out that the statement under consideration is uncorrelated to the contract. After consultation by the Mayor with Fire Chief Smith and Chief of Police O'Borsky, they both feel the claim should be paid in full. Alderman Westlund asked if paying the statement would have any bearing on the encoder problem. He was assured it would not. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify payment of $15,654.62 to Motorola. Motion carried unanimously. (c) CONSIDERATION OF MUTUAL TERMINATION OF LEASE AND OF OPTION TO PURCHASE Mayor Black briefly reviewed the lease and pointed out that the tenant would leave the back ramp in tact but remove the front ramp at the Old Armory. Loren's Rollercade will also restore the floor to its original condition. Alderman K. Peterson mentioned that Alderman Haag had expressed concern regarding the finish to be used on the gym floor. She commented that the sealer to be used is being purchased from Nemitz in Hutchinson. She had tried to contact the custodian of the school to determine what type of sealer he would recommend, but he was not available. Rod Keith had told Alderman K. Peterson that he felt the sealer selected would provide a good finish for the floor as well as give it an easy maintenance surface. Alderman Haag remarked that his main concern was that the product put on the floor would be easily obtainable for future application. He commented that the schools use epoxy and/or urethane which are compatible on gym floors. -6- Council Minutes, February 8, 1977 After discussion, Alderman Westlund, Rollercade, Inc., mously. 10. MISCELLANEOUS it was moved by Alderman K. Peterson, seconded by to approve the termination of the lease with Loren's effective February 1, 1977. Motion carried unani- (a) COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the need for improved security at City Hall. He pointed out that a large amount of cash is kept in a drawer at the front counter for a one -day period, and Joleen Runke's duties are such that she is away from her desk at various times during the day. Also, the cash is counted at the front desk. The Chief of Police recommends better security for the front counter. The following security measures are recommended: 1. Large amounts of cash shall not be kept in the cashier's drawer 2. A lock shall be installed on the cash drawer 3. All cash shall be counted out of view of the public 4. All bank deposits shall continue to have a police escort It is further recommended that a cash register be considered for the front counter. The purchase of such item is allocated in the 1977 budget. Police Chief O'Borsky has suggested a physical barrier be put up, prefer- ably plexiglass, which would accommodate two small openings at the bot- tom of the glass for the exchange of money. Also, the installation of a door to replace the existing free -swinging panel may be advantageous. Mayor Black responded in the affirmative to proceed to obtain quotations on cash registers and to take other security measures recommended above. (b) COMMUNICATIONS FROM MAYOR Mayor Black called attention to the Fire Department's 1976 Annual Report which had been recently completed and reported on a meeting held recently with the Fire Department and Town Board to review the Annual Report. He then asked for comments, to which Alderman Haag responded by commending Eric Smith for the outstanding job he had done in preparing the report. On February 22 there is going to be a legislative conference supported by the League of Cities in St. Paul. Municipal officials are invited to attend, and leaders of Legislature will be present, with a reception and lunch in the evening. Mayor Black would like to attend this conference. Alderman Haag responded with an affirmative recommendation that Mayor Black attend said conference. -7- 0 Council Minutes, February 8, 1977 (c) COMMUNICATION FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that she has received phone calls every day regarding the ice skating rinks and the fact that children are not able to skate after dark. She pointed out that after the rinks are re- opened in March, the skating season will be coming to an end. She, therefore, wondered if some of the lights could be turned on to comply with the energy crisis. She felt that there should be a policy deter- mining the closing of the skating rinks when the temperature reaches a certain point. Alderman Westlund commented that although we should look at the season, we still need to be concerned about the energy situation. He suggested that in about two or three more weeks some of the lights be turned back on. Mayor Black remarked that it seems to be the children who suffer in the end from the energy crunch by cutting down on athletic programs, etc. He then instructed the Recreation Department to turn the lights back on at the ice skating rinks. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported on a recent phone call from Mr. Philip Graves, Administrator of the Hutchinson Community Hospital, regarding the arrangements made with First State Federal Savings & Loan Assn. in connection with the bonds for the new Medical Center. Since there is no approval of any collateral for funds with First State Federal Savings & Loan Assn., the City Council will have to approve the securities. Alderman Haag raised the question of why the bonds were being handled by First State Federal Savings & Loan Assn. instead of one of the other banks. The reply of Mr. Schantzen was that the hospital had received bids, and the Savings & Loan had the highest bid. Mayor Black posed the question as to limitations of funds for savings and loan offices. City Attorney Schantzen responded that a statute has been passed which allows bonds to be processed through savings and loan offices. Mayor Black entertained a motion to approve collateral from First State Federal Savings & Loan Assn, in the amount of $500,000 Federal Home Loan Bank Consolidated Bonds and $200,000 Federal Land Bank. It was so moved by Alderman Westlund, and seconded by Alderman B. Peterson. Motion car- ried unanimously. (e) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe reported that in October, 1976, the City received a Councii Minutes, February 8, 1977 letter from Burlington Northern notifying us of a raise in rental for the bulk plant site and unloading rack. After giving approval to Mil- ler, Miller & Mac to move the tanks onto City property and to cancel the lease with Burlington Northern, the matter was reconsidered. It is now City Engineer Priebe's recommendation that the City renew the Lease No. 209,918 with Burlington Northern in the amount of $200 for a one-year period. Mayor Black felt that it would be to the City's advantage to continue to rent the site by the railroad tracks for at least another year. Alderman Haag questioned the City's justification for the cost of rent- ing the property. He would, however, approve renewing the lease for a one-year period but suggests obtaining more data on the situation. It was moved by Alderman Westlund, seconded by Alderman Haag, to enter into a one-year lease with Burlington Northern in the amount of $200. Motion carried unanimously. (f) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley reported that the City had been denied two grant applications, but he is hopeful for future approval. The library grant was denied at this time inasmuch as the library is up for designation as a federal historic building and will then be eligible for federal money. The Land Use Planning Grant was denied, however re- submittal of the application for a second funding period may be possible. Mr. Pauley commented that the first Home Repair Workshop held last Wed- nesday was very well attended with 75 people present. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. (b) CONSIDERATION OF CLAIM AGAINST CITY A letter was received by the City from Elvera E. Zupfer of 317 Dale Street fora claim of $350 to cover damage from sewer backup in her basement. Alderman Haag pointed out that the $350 would not cover the cost of re- moving the damaged carpeting. City Engineer Priebe concurred with the memo written by Finley Mix and -9- Council Minutes, February 8, 1977 stated that it was difficult to locate the sewage problem. The property of Zupfers was upstream from the line. Some solution was put in the line to clean out roots. The original problem was in the service line and then got down into the main. Perhaps the sewer department should have gone into the main sooner, but the problem wasn't there at the be- ginning. The situation in the service line changed during the course of the backup. Mayor Black felt that the Water and Sewer Department was slow in resolv- ing the backup problem and that action could have been taken sooner. City Attorney Schantzen stated that if the City was given notice of a sewage problem and failed to take reasonable action, the City is at fault. Alderman B. Peterson made the motion to defer action until determination has been made as to when the City was notified by the property owner of the sewage problem. Alderman Westlund seconded the motion, and it unan- imously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:35 P.M. on motion by Alderman Westlund, seconded by Alderman B. Peterson. Motion carried unanimously. -10- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, FEBRUARY 18, 1977 Mayor Black called the meeting to order at 2:00 P.M. Those in attendance were Aldermen B. Peterson, Haag, and K. Peterson in addition to the Mayor. Absent was Alderman Westlund. Also present were Administrative Assistant Plotz and City Engineer Priebe. Publication No. 1891 entitled Invitation for Bids, City of Hutchinson, Minnesota, for a 27,000 Lb. G.V.W. Truck for the Street Department was read by Mayor Black. The following bids were opened and read: Wigen's Wm --James Auto, Inc. Plowman's $16,315.00 16,692.50 or 17,172.50 (Alternate Bid) 16,695.00 or 16,220.00 (Alternate Bid) Delivery 8 Weeks 45-60 Days after Ordered 120 Days After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peter- son, to refer the bids to City staff for consideration and review. Motion passed unanimously. Publication No. 1892 entitled Invitation for Bids, City of Hutchinson, Minnesota, for a Five -Passenger Van for the Engineering Department was read next by Mayor Black. City Engineer Priebe opened the bids and reported as follows: Wigen's $ 5,526.00 3 Months Approx. Wm -James Auto, Inc. 5,815.00 120 Days Approx. after Ordered Trails End, Inc. 6,048.00 8 Weeks Approx. Plowman's 6,395.00 120 Days Approx. after Ordered After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peter- son, that the bids be referred to City staff for consideration and review. Motion carried unanimously. 3. Council Minutes, February 18, 1977 Publication No. 1893 entitled Invitation for Bids, City of Hutchinson, Minnesota, for One -Half Ton Pick -Up Truck for Sewer & Water Department was read by Mayor Black. The following bids were opened and readby City Engineer Priebe: Wigen's $ 4,284.00 30 Days Approx. Wm -James Auto, Inc. 4,375.00 30-60 Days after Ordered Trails End, Inc. 4,394.00 7 Weeks Approx. Plowman's 4,662.00 45 Days after Ordered After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to refer the bids to City staff for review. Motion carried unani- mously. Mayor Black commented that all the bids will be referred to the proper depart- ments for review to see if they meet specifications. Then they will be acted upon at the City Council meeting on February 22, 1977. There being no further business to discuss, the motion was made to adjourn at 2:20 P.M. by Alderman Haag, seconded by Alderman B. Peterson. Motion carried unanimously. -2- PUBLICATION NO. 1896. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, FEBRUARY 4, 1977. FOR HEARING ON PROPOSED ASSESSMENT ROLL #65 Hutchinson, Minnesota January 25, 1977' Date TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on February 22, 1977, at City Hall to pass upon the proposed assessment for the improvement of: Lakewood Drive from South.City limits to North Terminus Craig Avenue from Sunset Street to West Terminus Sunset Street from Laura Street to South Grade Road Neal Avenue from Sunset Street to 400 Feet West Harrington Street from -Linden Avenue to South Grade Road Church Street from Linden Avenue to South Grade Road Clinton Avenue from Merrill Street to Harrington Street Laura Avenue from Sunset Street to West Terminus Sunset Street from Linden Avenue to Laura Avenue by the improvement of curb and gutter, bituminous surfacing & appurtenances The proposed assessment is on file for public inspection at my office. All points of view, written or oral, will be considered at the hearing. The total cost of the improvement is $177,497.01. i k Y A r Joleen R. Runke - Assistant City Clerk, w n�'FIAiI.,'�i''rilSM�1+"� 5.:: rS ,rp}'�T• ,. R, .. •4R..A�F� �I8�Re3�1nd�'K•9M1"v.i. R.q .. PUBLICATION NO. 189?. PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA ON FEBRUARY 4. 1917• FOR HEARING ON PROPOSED ASSESSMENT ROLL #66 Hutchinson, Minnesota January 25, 1977 Date TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on February 22, 1977} at City Hall to pass upon the proposed assessment for the improvement of: Lakewood Drive from South City Limits to North Terminus Sibley Avenue from Lakewood Drive to Roberts Road Sixth Avenue N.E. from Bluff Street to East Terminus North Side of Third Avenue S.E. from Hassan Street East to Alley South Side of First Avenue S.E. from Jefferson Street East to Alley by the improvement of curb and gutter, sidewalk s appurtenances The proposed assessment is on file for public inspection at my office. All points of view, written or oral, will be considered at the hearing. The total cost of the improvement is $18,150.35• Joleen R. Runke Ass't City Clerk PUBLICATION NO. 1898*` PUBLISHED IN THE HUTCHINSON LE#, --:R, HUTCHINSON, MINNE- SOTA ON FEBRUARY 4, 1977. FOR HEARING ON PROPOSED ASSESSMENT ROLL 067 Hutchinson, Minnesota January 25, 1977 Date TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on February 22, 1977 at City Hall to pass upon the proposed asssessment for the improvement of: Sunset Street from Craig Avenue to South Grade Road Neal Avenue from Sunset Street to 400 Feet West From Michigan Str. and 4th Ave. S.E. on proposed Extension of Michigan Str. to Arch Street and Arch Street to the East Line of Hutchinson Industrial District. Oakwood Lane in Oakwood Addition Shady Ridge Road from South Edge of Shady Ridge Area to 1300 Feet South Addition of Sewer & Water on County Rd 12 from Water Tower Site South- easterly to East Entrance of Ludtke Lane in Johnson's Court Third Ave. NW -from East Line Section 36, Township 117, Range 30, West 375 Feet from there Terminating School Road from Alan Street to Roberts Road School Road between Alan Street and Lakeview Lane . Lakeview Lane from Roberts Road to McDonald Drive by the improvement of water main, sanitary sewer C appurtenances The proposed assessment is on file for public inspection at my office. All points of view, written or oral, will be considered at the hearing. The total cost of the improvement is $274,427.39• Joleen R. Runke Ass't City Clerk (612) 879-2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 16, 1977 To: City Council From: City Engineer Subject: City Hall Public Rest Rooms The West wall, of the men's room, on which the existing flush tank is attached has shown decay for several years. Recently the condition of the wall has shown a more rapid deterioration. We have received a cost estimate of repairing the plumbing and wall. Also, installing a door closer on the entrance doors for both the men's and ladies rest room. The total cost is $395.00. I recommend your approval of this work. Respectfully, CIITTY� OFF HUTCHINSON Marlow V. Priebe City Engineer ns S-&, (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — Fe-bu a m 17 `1977 TO; City Council ---------------- ---- FRoMeDon Pauley, Community Development Director SUBJECT: Homer Pittman and Barbara Lamp -------------------------------- The six month probationary periods for Homer Pittman and Barbara Lamp have been completed. In coordination with Hazel Sits, Personnel Coor- dinator, I have completed their six month review and find their perfor- mance satisfactory. Therefore, I am recommending their approval as permanent employees of the City. Hit (6i 2) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON HUTCH NSON, MINN. AVENUE EST 5 350 M E M O R A N D U M DATE: February 18, 1977 - - _ - _ TO: City Council -------------------------------- FROM: Rod Keith, Recreation Director and Don Pauley, Hutchinson 'TrATMIt-5ys'i:elfC Act'inqDL�-un—C He -act- - - - - - - - - - - - - SUBJECT: _.jpwW_jQrX--------- The six month probationary period for Jewel Orr has been completed. In coordination with Hazel Sitz, Personnel Coordinator, and Dorothy Braun, Transit System Manager/ Dispatcher, we have completed her six month review and find her performance satis- factory. Therefore, we recommend her approval as a permanent employee of the City. DAtt of�;r,�rr� To den anberon WHEREAS, Ken Anderson had generous.ty given hiA time and tatents to eerve as instructor oS the Painting and WaUpapen.i.ng bea.6ion os the S.i.mp.te Home Repaix WoA"hopa, and WHEREAS, in doing .do, Ken Anderson had shown a .dincene concern Son the a%tizend o6 Hutehin.6on and thei& abc eity to maintain thew housing, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT deep appreciation .td hereby expressed to Ken Anderson Son hid a6ore- mentioned Aervices and the gutitu.de os Hutchi,nbon and the citizens thereon is hereby expressed. Adopted by the City Councit thi.6 22nd day os February, 1977. D. J. Beach Mayor ATTEST: Gary D. P.totz Gt/ City Cte k ... V6wtf$otutio�t of�l,pp���t,n To CD Coffman WHEREAS, Fd Hobbman ha6 gene&ou ty given hi,6 time and tatent6 to eenve as in,5 t kueton o6 the Ptumbing Pna btem6 a eu i o n o6 the S.i mpte Home Repa ,% WmU ho pis , and, WHEREAS, in doing ao, Ed Hobbman ha6 shown a .6incene coneenn bon the citizen,5 o6 Hutchinson and the A abit ty to maintain thei& housing, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT deep appucia tion is hereby expne6.6ed to Ed Ho b bman bon his abonementi.oned z eAvic a and the gratitude o6 Hutehi mon and the c i ti.zem theAe.o b .c,6 hereby expnea6ed. Adopted by the City Counci e thi.6 22nd day ob Feb&uany, 1977. D. J. Bta.ck Mayon ATTEST: Gary D. Ptotz City Ctenk. G-� Ll lDla uf�rp��tlan Alm 071 VIVI-4,11t 1= WHEREAS, DuWayne Anderson has genvLou,6ty given h.is time and taZenU to 4 Ave as .i nsV,.uc ton o6 the Etec A icat Pro btems d es.a.co n o j the Stimpte Home Repa x Workshops, and WHEREAS, in doing .ao, DuWayne Andeuon has ,shown a a.cncexe eoneeAn Son the citizens o6 Hutchinson and theit t ab c,?,i ty to maintain thea& houa.i.ng, NOW, THEREFORE, BE IT RESOLVEV By THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT deep appnee caiion iz heAeby expressed to DuWayne Andeuon Son his asonementioned .aenv.iceb and the gnatiatude o6 Hutchinson and the cit tens thereon .cs hereby expressed. Adopted by the City Councit this 22nd day os Febxuary, 1977. ATTEST: any D. Ptotz City Cterk ac Mayan 4 PA_ COMMUNITY CENI:ER BOA )) MINUTES JANUARY 15, 1977 The Board of Directors for the Community Center met on January 15, 1977 at Ron McGraw's office. The following members were present: Ron McGraw, Rollie Jensen, Ward Haugen and Lyle Block. Also present was Skip Quade. Chairman Rollie Jensen called the meeting to order at 8:00 AM. The minutes of the December meeting were read and approved. Motion by Ron McGraw, second by Ward Haugen. Mr, Quade gave a progress report on the building. Construction will continue throughout the winter and the building should be completed by June 1, 1977. Discussion was held on a job title and job description for the Family Center manager. Rollie Jensen and Lyle Block volunteered to draft a rough copy of the above to have available for the next board meeting. Discussion was held on the City - School agreement that was tabled by the School Board. Ron McGraw requested a letter be sent to the school asking for an estimate of their use and rental. A report was given by Mr. Quade on some of the problems the Windom arena had in starting up last year. The present manager of the Windom arena offered to get together with our manager and brief him on these problems. A request was made of Mr. Quade to provide the Board with a listing of items such as floor matting, office furniture, concession stand equip- ment etc. that would be in the building when it is turned over to the city 0 A brief financial report was given by Lyle Block , Hutchinson Youth hockey Association Capital Fund Treasurer, on the tonal pledges received to date, and the monies expended to date on the building. It was decided that the next meeting would be held a week early be- cause of personal conflicts with some of the Board Members. The Febru- ary Meeting will be held on February 120 1977 at 8:00 AM at Ron McGraws office. v A motion by Ward Haugen to adjourn was accepted and passed. Respectfully submitted, Lyle A. Block, Secretary COMMUNITY CENTER BOARD MINUTES February 12, 1977 The Board of Directors for the Community Center met on February 12, 1977 at Ralph Westlund"s office. The following members were present: Rollie Jensen, Ralph Westlund, Ron McGraw, Ward Haugen, and Lyle Block. Also present was Mr. Gary Plotz Chairman Rollie Jensen called the meeting to order at 8:00 AM. The minutes of the January 15, 1977 meeting were approved. Motion by Ward Haugen, second by Ralph Westlund. Lyle Block gave a progress report that the building was on schedule and the June 1, 1977 completion date should be met. Chairman Rollie Jensen presented a rough draft proposal of a Family Center Manager Job Description. The proposal was reviewed and revised to two job descriptions, a Family Center Coordinator and a Family Center Superintendant. The Coordinator's job would be essentially that of a Promoter, advertising sales, rentals and managing. The Superintendant's duties would be that of building upkeep and maintenance. Mr. Gary Plotz was requested to present the above job descriptions to the City Council for approval. Mr. Gary Plotz was also requested to coordinate with the local School District, a satisfactory agreement regarding the School's use of the facility. The city budget for the Family Center was reviewed briefly and copies of the budget will be mailed to the Board members with the Minutes. Motion by Ward Haugen, second by Lyle Block to establish May 1, 1977 as the starting date for the Family Center Coordinator. No starting date was set for the Family Center Superintendant. The next meeting of the Community Center Board will be held on March 190 1977 at 8:00 AM inRon McGraw's office. Amotion by Ralph Westlund to adjourn was accepted and passed. Respectfully submitted, Lyle A. Block, Secretary 7 -4a. -o- MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, JANUARY 18, 1977 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:30 p.m. with the following members present: Clint Tracy, Ken Gruenhagen, Rev. Thor Skeie, Laurel Olson in addition to Chairman Tom Cone. Also present were City Engineer Marlow Priebe and Planning and Zoning Administrator Pauley. 2. MINUTES On motion by Clint Tracy, seconded by Ken Gruenhage, the minutes of the regular meeting on December 18, 1976 were approved. Motion carried unanimously. 3. PUBLIC HEARING (a) CONSIDERATION OF REZONING FROM R-2 TO R-3 SUBMITTED BY MAX D. BOYL Due to the fact that proper notice was not provided to surrounding property owners the Public Hearing was not called to order, therefore, was rescheduled on motion made by Rev. Skeie, and seconded by Ken Gruenhagen to set a public hearing for the next regular meeting on February 15, 1977. Motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF FINAL DEVELOPMENT PLAN - ELDRED MILLER City Engineer Priebe and Planning and Zoning Administrator Pauley reviewed the plans for this future development and stated the sewer, water and curb proposals all met the requirements. Clint Tracy made a motion to recommend approval of this plan to the City Council, seconded by Laurel Olson. Motion carried unanimously. (b) DISCUSSION OF FUTURE REQUEST BY PEACE LUTHERAN CHURCH FOR ALLEY VACATION City Engineer Priebe explained the request made by Bud Daggett, Chairman of the Building Committee for Peace Lutheran Church, to vacate the alley behind the church. On motion made by Laurel Olson, seconded by Thor Skeie a public hearing was set for the next regular Planning Commission meeting on February 15, 1977. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY KEN SANTELMAN An explanation to the Committee as to the location of the property being rezoned from I-1 and C-4 to R-3 was given by City Engineer Priebe. Planning Commission minutes Page 2 A motion by Clint Tracy was made to set a public hearing for February 15, 1977, seconded by Laurel Olson, and carried unanimously. 5. ADJOURNMENT There being.no further business to come before the Commission at this time, the meeting was declared adjourned at 8:00 p.m. By instruction of Chairman Cone, Planning and Zoning Administrator Pauley contacted a majority of the Planning Commission members by phone on January 20, 1977 and it was approved that Public Hearings be set for the next regular meeting on Feb- ruary 15, 1977 on requests for rezoning and conditional use permit submitted by Robert Hornick. A MINUTES SPECIAL MEETING - HUTCHINSON COMMUNITY DEVELOPMENT ADVISORY THURSDAY, DECEMBER 16, 1976 1. The Special Meeting was called to order by Chairman Paul Yancey at 8:08 a.m. with the following members being present: Garey Knudsen, Mildred Nelson, Leslie Smith and Russ Meade in addition to Chairman Yancey. Members absent were Rev. Thor Skeie, Rev. Walter Marth,Arlene Zimmerman, Phyllis Hegrenes, Bruce Peterson and Harriet Emans. Also present were Bob Otte from the Chamber of Commerce, Jean Lerberg HRA representative, and Community Develop- ment Director Pauley. 2. Community Development Director Pauley gave a brief explanation as to why there appeared four areas on the preapplication rather than three as discussed pre- viously. He went on to explain that the flexible code enforcement would be included only in the Community Development area. They would try to approach it on a voluntary basis, explain the home rehabilitation program and then inspect the individuals home with their permission. The idea of code enforce- ment would not be to enforce it by law but rather to try and obtain cooperation from the residents. Russ Meade expressed concern for the future of Federally aided programs in Hutchinson if the people feel it will threaten their comfortable small town atmosphere. Community Development Director Pauley explained that the proposed spot acquisition objective is to get the Community Development Area in Hutchinson to become a smaller area, hoping the people will take pride in their community and in turn keep their homes fixed up. The Home Rehabilitation would be a continuation of the 1976 program, only revise the guidelines, possibly increase the dollar amount for loans and change the income figures to allow a wider range of applicants to apply. Mr. Pauley informed the Committee the preapplication was to be to HUD by January 7, 1977 to be reviewed by them on a scoring system which Mr. Pauley reviewed briefly. Chairman Yancey pointed out to the Committee that if Hutchinson wishes to be awarded funding, this was pretty much the way the program should be set up. Russ Meade made a motion to approve and recommend the Community Development Block Grant Preapplication to the Planning Commission and the City Council. It was seconded by Leslie Smith and the motion carried unanimously. 3. For informational purposes, Mr. Pauley handed out a balance sheet and budget analysis for the Community Development program up to December 1, 1976. 76-1 Community Development Director Pauley then presented three Home Rehabilitation Grant applications that had been reviewed and approved by the Grants Sub -Committee and now needed the approval of the Advisory Committee. They are as follows: Advisory Committee minutes December 16, 1976 Page 2 1) Grant in the amount of $1,067.00. A motion was made by Russ Mead and seconded by Garey Knudsen to approve and recommend this grant to the City Council. Motion carried unanimously. 2) Grant in the amount of $2,104.86. On motion made by Leslie Smith and seconded by Mildred Nelson, it was carried unanimously to approve and recommend this grant to the City Council. 3) Grant in the amount of $1.,196.73. (Revision in original amount of grant due to the change from aluminum combination windows to steel windows.) Mildred Nelson made a motion, seconded by Russ Meade to approve and recommend this grant to the City Council. Motion carried unanimously. 4. Clarence Simonowicz from CRS and Associates doing the Housing and Downtown Studies for Hutchinson Community, suggested to the Committee to try and acquire property near the Park Towers Highrise in order to possibly add another tower. He also made the suggestion that the Housing Authority could get together with Community Develop- ment Program for possible acquisition of this property and with that provide more housing for low and moderate income families. Mr. Simonowicz asked for some type of reaction from the Committee on this proposal. Jean Lerberg HRA representative, stated she felt the community would approve or go along with more housing for the elderly. Mr. Simonowicz pointed out the studies he has made discovered 23% of Hutchinson's population are over 70 years of age and 50% are over 60 years of age, most of which are occupying houses in the community. The Committee agreed with Mr. Simonowicz, this discussion should continue to the meeting of the HRA Board on Monday, December 20, 1976. 5. Mr. Pauley informed the Advisory Committee that Chairman Paul Yancey was being transferred by 3M to Pennsylvania, wished him all the very best of luck and thanked him for his service as Chairman of this Committee. Mr. Pauley also wished the entire Committee a very Merry Christmas and would see them at the next meeting sometime after the 1st of the year. 6. There being no further business to come before the Committee at this time, the meeting was adjourned by Chairman Yancey at 9:15 a.m. s bUPWS MANOR MU111",'1PAL SURSINIC. t±o, X minlita;; - Jan. 11,', The 110ard of for Burn:: Manor met Jar. 20, i-�y77 at Manor, Vice3-pres4dint Lucile Ulrich presiding in the ausence of Heinz mruo. All other members were present except Ralph wes dlw:j:. A motion by H. Zeleny, seconded by L. Linder and carried approved One minutes of the previous meeting. A motion by H. Jones, seconded by L. Linder and carried approvedthe bills n-, pre sented, a copy of which is attached to the minutes on file and made a part therec�f. The members of the Board present agreed to the sale of the old dinirg room chairs, dishes and sexing machine. The odds and ends of dishes are to be offered to the home for the retarded on Dale Street. A motion by H. Jones, seconded by L. Linder and carried, resolved to recomserld the City Council of the City of Hutchinson that the bid for the building o! tt,& shed for the Van be accepted. The administrator reported that $100.00 was given by Silva Quarles to the Employees at Burns Manor for a party. An inquiry of John Barker pertaining to the specifications for air balancing will be initiated. Mrs. Geier informed the members that she had attended the American College of Nursing Howe Educational Meeting, Jan. 19, 1977 and weathe;lpermitting, she intends to attend the University of Minnesota Hospital Assoeation Educational Meetings February 3 A 4, 1977• The members were informed of the approval by federal agencies for admission and Payment for medicare, skilled and ICF patients. A motion by L. Linder, seconded by E. miller and carried, authorized payment of $4.00 each for five dietary employees to attend Dietary Therapy Classes to be held at the Civic Auditorium in Minneapolis. A motion by L. Linder, seconded by H. Zeleny and carried, resolved that Burns Manor will pay the costs connected with the certification of Linda Xirtz as a Notary Pub1i . She Will perform the notary certification and verifications as a public service, All motions made at all meetings of the Board of Directors for Burns Manor are unanimously carried unless otherwise stated. January Mi nL t es A detailed discussion on finances was lea by Wallace Kurth, financial advi�,,r The schedule for repayment of the 1965 and 1968 bonds is attached to ane monthly report on file and made a part thereof. Burns Manor must realize a profit of not less that $300.00 monthly to meet the obligation for retirement of these bonds, and interest thereon. A motion by H. Jones, seconded by ildred Miller resolved that we must increase our rates at least $1.25 by April 1, 1977. There being no further business, on motion made seconded and carried, meeting adjourned to reconvene, March 15, 1977, at the same time and place. Respectfully submitted, Mavis J. Geier, Secretary ATTEST s As a utter of record the secretary was directed to note the followings Pursuant to adjournment continued discussion as to the need for the daily rate to be increase further, to possibly the amount of $2.00. It was agreed to put this matter on the agenda again at the next meeting, March 15, 1977, for further deliberation. Mavis J. Geier, Secretary ATTBSTs TRANSPORTATION BOARD February 15, 1977 The meeting was called to order by Chariman Huntwork at 12:10 p..44. Present were airman Huntwork, Emma Lake, Brian Buchmayer, Frances Gruhn, Rick Johnson and Carly Hoeft. Also present were Transportation Manager/Dispatcher Braun, Acting Department Head Pauley, Mayor Black, and Personnel Coordinator Sits. 1. It was moved by Brian Buchmayer, seconded by Emma Lake, to approve the mutes of the January 31, 1977 meeting. The motion was unanimously approved. 2. Chairman Hunt"Ork indicated that the Operating Rules for the Transportation Board were not ready and would be presented at the next meeting. 3. The transportation Board was advised by Mayor Black that the radios were not ordered and action would be taken on this matter at a later date. 4. feting Department Head Pauley presented a revised budget and reccasmanded that the Transportation Board recommend that the City Council approver a request for an additional,$5,000 from the State Department of Transportation. Brian Buchmayer moved that the recommendation be made to the City Council, seconded by Emma LakA. The motion was unanimously approved. 5. Transportation mmager/Dispatcher Braun reviewed usage reports from October 26, 1976 to January 31, 1977. It was requested that daily and hourly reports on ridership be prepared. 6. Per the request at the Transportation Board at the last regular meeting, Acting Department Head Pauley presented a letter from Mr. James D. Carlson, Project Director, 6 E Nutrition for the Elderly, regarding the impact of fare increases on their program. It Was moved by Carly Hoeft, seconded by Emma Lake, to raise the $.35 flare to $.50. After discussion the motion was withdrawn. It Mas then moved by Carly Hoeft, seconded by Frances Gruhn, to reeommnd to the City Council that a request be submitted to the Public Service commission to raise fares to $.50 per one-way trip on Dial -A -Ride with the understanding that the fare change would not go into effect until the Transportation Board and the City (council approved changes in the fare structure. The motion carried with Brian Buchmayer casting a negative vote. Acting Department Head Pauley was instructed to undertake a survey of riders to determine what fare they would be willing to pay. 7. It was moved by Brian Buchmayer, seconded by Frances Gnihn to adjourn at 1;20 P.M. F '.wHAT ON EARTH DO YOU NEED?" ' � 126 MAIN STREET SOUTH HUTCHINSON, MINNESOTA 55350 612-896-3775 REALTOR February 21, 1977 20 21222322 S LP to 68L 99V Honorable Mayor D. J. Black City of Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mayor Blacks Enclosed is the statement for thawing out the water main at 146 Main North in January, 1977. I understand that the City was taking these bills under consideration at the Council Meeting tomorrow night. The reason this bill is broken down into two separate billings is that the costs on January 19 and 20 in the amount of $212.50 was when they tried to thaw it out from the shut-off to the water meter. They finally realized that this was not where this was frozen, so that amount of $162.50 was for thawing it out from the East side of Main Street by the Kraft Bldg. to the water shut-off on city property. I feel that it is a city obligation to furnish water to the meter ands therefore, I would appreciate your consideration on taking care of this obligation to Frederickson's Inc. Thank you for your consideration. FJFsnlp Enclosures 1 very truly yours, Frank J. gay 9_a.. CUSTOMER'S COPY Phone WATER WELL CONTRACTORS 897-3111 WATER SYSTEMS —TURBINE PUMPS - �EDERI �KsoN"sINC. HUTCHINSON, MINNESOTA 55350 SOLD.101 / ADDRESS l DATE o? Terms: 1 per cent per month service cnarge on au pass owa a<���•�• �--• CENTAGE RATE of 12 PER CENT. - 25433 k I_ I_ i fin , TOTAL w� Terms: 1 per cent per month service cnarge on au pass owa a<���•�• �--• CENTAGE RATE of 12 PER CENT. - 25433 k (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 22, 1977 TO: City Council FROM: City Engineer SUBJECT: 1977 Vehicle Bids STREET DEPARTMENT TRUCK igen s - $16,315.00 Wm. James Auto, Inc. - $16,692.50 Alt. Bid - $17,172.50 Plowman's - $16,695.00 Alt. Bid - $16,220.00 The total capital outlay for equipment was $25,000.00. The low bid is within that portion of the total that was proposed for the truck. The alternate bids received includes equipment that do not meet specifications. I recommend awarding bid to Wigen Chevrolet, Inc. in the amount of $16,315.00. SEWER AND WATER DEPARTMENT PICK-UP Wigen's - $4,284.00 Trails End - $4,394.00 Wm. James Auto, Inc. $ 4,375.00 with proper safety light - $4,475.00 Plowman's - $4,662.00 The bids received are all within the budgeted amount for said pick-up. I recommend awarding the bid to Wigen Chevrolet, Inc. in the amount of $4,284.00. ENGINEERING DEPARTMENT VAN Wigen's - .00 Wm. James Auto, Inc. - $5,815.00 with proper safety light - $5,910.00 Trails End - $6,048.00 Plowman's - $6,395.00 The low bid exceeds the amount budgeted for this item by $526.00. I propose that you consider the equipment purchase on the basis that we reduce some of the other capital outlay so as not to exceed the total that was budgeted. On this basis, I recommend awarding the bid to Wigen Chevrolet, Inc. in the amount of $5,526.00 Respectfully, Marlow V. Priebe — Citv Engineer i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 11, 1977 TO; City Council FROM; Don Paul SUBJECT: Income Guidelines for Home Rehabilitation Grants --------------------------------- As you may recall, the income limitation for the Home Rehabilitation Grant Program is $5,000 adjusted gross. It was our hope that individuals above that income 1 -imitation would be capable of securing a commercial Home Improvement Loan for which we would discount the interest rate. However, we are finding that many people seeking assistance from this office are unable to afford even minimum monthly payments or are considered to be credit risks by the local lending institutions even when their adjusted gross income is above $5,000. Therefore, our intention to undertake an extensive rehabilitation program has been stymied. In order to rectify the situation, the staff investigated other income limitation guidelines being used and found that the one recommended by HUD would be most compatible with the intent of our program and the economic situation in Hutchinson. These limits are developed nationally for each metropolitan area and rural county. Thus, the proposed limits are based on McLeod County's Economic and Market Analysis performed in late 1976. These limits have been reviewed by the Community Development Advisory Committee and approved for recommendation to the City Council. The income limits for grants would read as follows, The recipients gross annual income must not exceed the following: Number of persons occupying unit Income Limit 1 $7,300 2 8,300 3 9,400 4 10,400 5 11,100 6 11,700 7 12,400 8+ 13,100 Should the City Council approve of this change, it would be necessary to adopt the attached resolution revising the program guidelines. RESOLUTION NO. 5899 RESOLUTION AMENDING THE POLICIES AND PROCEDURES GOVERNING THE OPERATION OF HUTCHINSON'S HOME REHABILITATION PROGRAM UNDER RESOLUTION NO. 5780 WHEREAS, the City of Hutchinson adopted Policies and Procedures Governing the Operation of Hutchinson's Home Rehabilitation Program on September 28, 1976, Resolution No. 5780, and WHEREAS, the City of Hutchinson has determined that a revision of the Income Limitations for Grant Assistance is both necessary and desirable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT Section I.B.2., Income Limitations for Grant Assistance is hereby amended to read as follows: The recipients gross annual income must not exceed the following: Number of persons occupying unit Income Limits 1 $7,300 2 8,300 3 9,400 4 10,400 5 11,100 6 11,700 7 12,400 8+ 13,100 Adopted by the City Council this 22 day of February, 1977. D.J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 11, 1977 --------------- TO: City Council -------------------------- FROM: -----------------------.- FRDM: Don Paulen- ------------------ SUBJECT: Home Rehabilitation Grant -------------------------------- The following grant application has been reviewed and approved for submission to the City Council by the Grants Sub -Committee and Community Development Advisory Committee. Grant in the amount of $1,832.70 for: 1. Leveling of floor. 2. Shingle roof. 3. Tile bathroom. 4. Install 30 gallon waterheater. 5. Install 10 steel combination windows. 6. Install new door sill. 7. Install exterior flood light and switch. 8. Paint for exterior. The applicant is an amputee working late hours which requires his walking from garage to the house in the dark. The flood light would allow for easier movement in this situation. 9-d (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — XqbjW4M 17. 197J — -- — — — TO: —Litt'—Qmcil---------------------- FROM: _ ,1k3D _Rc-Wi§yj _1gt3.IIg_$14rilUA9 _DZW ZQniDg_Bd�.13lBti�tS? __ SUBJECT: — _CgDdjt_jqu41 -uqe sqrmit- zoweat. w1ottted- by 30bartL HgxP ck- — Mr. Robert iiornick submitted a request for a Conditional Use Permit pursuant to Section 5.01 of the 1975 Zoning Ordinance. Said permit would allow for the re -opening of the building and use of the gas pump islands located on the East half.of Lot 11 and South 50 feet of Lot 12, Block 12, North half of the City. At their regular meeting on February -15, 1977, the Planning Commission re- commended approval of the request to the City Council. 1 PROPOSED CONDITIONAL USE PERMIT (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M PATE: _ rgbrUaV Tpt City Council ----------------------- FROM; Don Pauley, Acting Planning and Zoning Administrato __--_--_---------------_._--- SUBJECTS Rezoning request submitted by Robert Hornick --------------------------------- Mr, Robert Hornick submitted a request to rezone from R-2 to C-2 the following described property. East half of Lot 11, Block 12, North half of the City of Hutchinson. In view of the fact that the present zoning for the property is incompatible with the other half of the parcel due'to staff error during the overall rezoning of the City, the Planning Commission recommended approval of the request to the City Council during their regular meeting on February la, 1977. qfto...&.00 4 . 1. A-V A1, w. 74 -PROPOSED REZONING J C"Wz 10 1% 4 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: sqbrwary- U ,_ 1977 — — — — — — TO: —— Lits—Quncil———————— ——————— — — — — —— FROM: ._ — 3?QD _24asY.. _kQt=Q.. $14DUr1g -and 7�4i1 2 A�4 t4 — SUBJECT: — — .Rez411iD��937@St-53���#�CL�2Y X� �S3A#� — — — — — — — — A request was submitted by Mr. Ken Santelman to rezone from I-1 and C-4 to R-3 to the following described property. All of Lots 7, 12, and 13; the South 338.5 feet of Lots 5, 8, and 9; that part of Lot 14 lying East of the following described line: Commencing at the Southwest corner of said Lot 14; thence East along the South line, a distance of 596.0 feet to the point of beginning; thence deflect to the left 890 - 511, a distance of 49.91 feet; thence on a tangential curve to the left having a central angle of 160 - 06' and a radius of 386.53 feet, a distance of 108.61 feet; thence on a line tangent to said curve, a distance of 119.79 feet; thence on a tangentail curve to the right having a central angle of 160 - 03' and a radius of 321_.65 feet, a dis- tance of 90.10 feet; thence on a line tangent to said curve, a distance of 42.59 feet to a point on the North line of said Lot 14 and there terminating; all in Auditor's Plat of Lot 14 of Auditor's Plat of the West Half of Section 32, Township 117, Range 29. At their regular meeting on February 15, 1977 the Planning Commission recommended approval of the request to'the City Council. 9-� H T, H, 7 E (612) 879-2311 CI T V OF HUTCHINSON , 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 . ME MORANDUM DATL: 0rua�„17";977 TO: ,GFX -.0 3t�u .�.. _. _ .r ..'—_ — — _. _ — — — — — — _ T Fxw: $UBaTSCT t ..... a .3�$ gtr 4�L i $3d �1►1'e�s1@ �2Y _ iLac_9 .�uSi_w.§3 Church Peace Lutheran Church submitted a request for vacation of the alley in Block 52 of the south Wf' of the City. Being that the church owns all property within the block and there were no objections by any City department, the Planning commission recommended approval to the City C7ouncil at their regular meeting on February 15, 1977. Mr. Bud Daggett of the church Building Committee has requested that only the first reading of the Ordinance be made at this time to assure them that the vacation will occur. only after the church has officially decided to under- take the construction and agreements`with the Utilities Commission and the Telephone Company have been provided to the City Clerk will the second reading be made. J cn z W J L--lL-J 4 TH AVE S.W. Z J9 Y 2 Q 5TH AVE S.W. U. PROPOSED ALLEY VACATION (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTO IINSON, MINN. 55350 ME MaRAND UM DATE, _ je,2ruaxy_l7,_1977 _ _ _ . _ TO: City Council FROM; Don Pauley, Acting Planning & Zoning Administra _-.--_—,___- SUBJECT: Rezoning request submitted by Max Boyl -------------------------- A request was submitted by Mr. Max Boyl to rezone from R-2 to R-3 the following described property. Legal"Descriptions The South 614.54 feet of the Southeast Quarter of the Southwest Quarter of Section Thirty (30) in Township One Hundred and Seventeen (117) North of Range Twenty -Nine (29) West, being a part of Lot Twenty -One (21) of the Audiotr's Plat of,the South Half of Section 30 and the North Half of Section 31, Twp. 177 N., Rge. 29 excepting the Westerly 1/2 thereof. (Legal to Govern) Based on the staff's recommendation for approval resulting from meeting with Mr. Boyl and Mr. Jim DeMeyer which showed the proposal to be acceptable at this stage in the planning process. At their regular meeting on February 15, 1977 the Planning Commission recom- mended approval of the request to the City Council. q -L a AREA TO BE REZONED R2 TO R3 or, TO: FROM: SUBJECT: (612) 879-2311 I iY OF HU I CHINSON WASHINGTON AVENUE WEST 'HINSON, MINN 55350 M E M O R A N D U M Date: February 22, 1977 City Council City Engineer 1977 Improvement Projects The Plans and Specifications have been completed for the following projects: PROJECT NO. 77-01 77-02 77-03 77-04 77-05 77-06 77-07 77-08 77-09 77-11 77-12 77-14 77-15 77-16 77-17 77-18 77-1,9 77-20 77-21 77-22 77-27 77-28 77-29 77-30 77-31 77-32 77-33 77-34 TYPE OF IMPROVEMENT LOCATION Sanitary Sewer & Water Main Neal Avenue Sanitary Sewer, Water Main Keith Street & Storm Sewer Sanitary Sewer, Water Main Stoney Point Addition & Storm Sewer Sanitary Sewer & Water Main School Road .Curb and Gutter Lakeview Lane 'Curb and Gutter McDonald Drive Curb and Gutter Roberts Road Bituminous Surfacing & Neal Avenue Curb and Gutter Bituminous Surfacing & Keith Street Curb and Gutter Bituminous Surfacing Steven Street Storm Sewer School Road Curb and Gutter Third Ave. S.E. Curb and Gutter Fourth Ave. S.E. .Curb and Gutter Fifth Avenue S.E. Curb and Gutter Fair Avenue Curb and Gutter Michigan Avenue Bituminous Surfacing Lewis Avenue & Curb and Gutter Curb and Gutter Second Avenue S.E. Curb and Gutter Monroe Street Curb and Gutter First Ave. S.E. Bituminous Surfacing Tenth Ave. N.E. Bit. Surf. & Curb & Gutter Eleventh Ave. N.E. Curb and Gutter Elm Street Grading & Gravel Base School Road Bituminous Surfacing Arch Street Sanitary Sewer Force Main School Road and Water Main .Sanitary Sewer Monroe Street Water Main California Street to' 40 Memorandum, City Council, February 22, 1977 continued; I would recommend approval with a bid date of 2:00 P.M. on April 6, 1977. We will then be able to make recommendations for bids at the Regular Council Meeting on April 12, 1977. This bid date will be at the same time as the one for School Road Bridge. ns Respectfully, CITY OF HUTCHINSON ,/W�v 6,, Marlow V. Priebe City Engineer j (612) 879-2311 WASHINGTON AVENUE WEST -�HINSON, MINN. 55350 M E M O R A N D U M Date: February 22, 1977 TO: City Council FROM: City Engineer SUBJECT: Highway 7 East Street Lighting Last year it was proposed to place street lights along T.H. 7 from the existing R.R. Tracks Crossing by Rockite to L & P Supply. At that time the Utilities proposed to use wooden poles. In order to use said type of pole, the Highway Department would require them to be placed in such alocation that was not feasible. They would approve a location nearer the traveled roadway if steel poles with break -a -way bases would be used. The original cost for lighting was $7,007.87 and the additional cost for using the steel poles with break -a -way bases is $3,360.00 for a total cost of $10,367.87. Attached is a copy of said cost breakdown by the Utilties. We should have approval of this installation by March 8th if we are to complete the installation this construction season. Respectfully, CITY OF HUTCHINSON 1>1aW v Marlow V. Priebe City Engineer ns attachment 9-j November 3. 1.976 Marlow Priebe. City Mmgineer City Hall Hutchinson. Mr 55350 Pat Street Lighting Hwy. 7 art Derr Marlow$ I have recently received quotes on steel poles with bareaktwal► bases for the above project. The price range for such poles is $280.00 each. $280 x 12 lights . $3.360.00 (additional cost for above project) We deletions from original estimate can be made, as concrete bases and additional labor for same mould offset pole prices. If I can be of further assistance+ plemse do not hesitate to call. Yours truly$ gQT@ilp m V=T=S C01 UWION M. D. "Batch" Yeatworth Distribution Supto re oe 8. H. Alexander I ,r • Hi,,ehw, �y 7 • 11 ea. M -lion 400 watt Luralo-< rixt»rp with l'hcte Electric, Control IM Volta t7`)8Enol U, 90 $1,'A.* go 11 ea. L U 400/BU Lucalox Lamp C4 ''7.00 297.00 11 eQ. 40, Poles. Wood 186.27 2.048.97 52001 IVF+ lI.^,F wire P)'. .07' 364.00 ; 401•" 1" Conduct �= .`i0' 20.00 ' ?400' 'French 0 . PI; I 600.00 ! 200 Man ilollrPs �� 6.75 an hour 1 350.00 !" 20 Truck Hours 0 40.00 an hour 80o•oo , 'a 11 Hapco 6' Al+im. Armo 4 15.00 _ 165.00 � 1 $7,007-87 iYtal A " ' Ai&!LOX i Ku nt r. A ., Lost 400 watt•Mercury Vapor 29' West Center of Tracks 1. �)Felska & Rocki to driveway's 2. East side of Ernst Lepal driveway 3. Pink duplex east side of driveway - owned by 4 -way Co. '"• 4. East of 7 East driveway - Mercury Vapor Light on north side of road could' be removed. Entrance to Hutch Industrial 5- Fast of 7 East & West of Michigan St. 6. West of Michigan St.it 7. Feet of driveway to Carr Flowern 8. East of Hutch Plumbing 1 ' 't 9. W•-:' of Country Kitchen driveway : i .� ' 10. West of A & W driveway 11. Between A & W and L & 1' Supply Light should reach end of city limits. ` All lights are on the south side of the road. w , 1' ., r+,r?•<. ..try �.,-,e-,.. . y.., ara,(� 5 . •' A ; • �.r^ �' " �;.9t,j. . ,• , .: .w .,, r id' + ,,i 7�_., YF 'ML a1 a �rr, i 'tl tyre . ., v J _ �'�f:.m�s1i�3•-as.rvi s': .l :^,f;�:•' .�.•"°'••. ; i, +d•gff!' •w,... • I+ �ti : 9 �>. a. AFFIDAVIT -11) AM OVER b& YEARS OF AGE,.AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE emm, , STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved REGULAR COUNCIL MEETING GENERAL FUND FEBUARY 22, 1977 Hazel Sitz Personnel Coordinator $ 265.00 Myron Johnson Fire Marshal 61.75 Walter Rippe Plumbing Inspections 57.80 David Richter recreation help 76.48 Jerry Krechow recreation help 80.50 Jeffery L. Stave recreation help 64.40 Terry Iverson recreation help 46.00 Steven Lueneburg street department help 92.00 Allan Solseth transit help 60.00 Frank Rahn Liquor Store Clerk 75.00 Gladys Hagan Liquor Store Clerk 125.13 D.J. Black telephone calls 25.27 Gary Plotz intown mileage 30.00 League of Minnesota Cities League Directory 6.00 Small Towns Institute 1 year subscription 25.00 The American City and County service fee for 1977 25.00 U. S. Leasing acct. machine rental 250.15 A. & B. Electric lighting fixtures 160.00 Don Pauley mileage 4.57 Randy Gulbranson Dutch Elm Diease Control 80.00 McLeod Coop Power Assn. Electricity 174.32 New Ulm Flight Service Contracutal Service 280.00 Krasen Inc. repair 83.75 2,148.12 OFF-STREET PARKING Harvey Daharsh servicing meters 90.00 Charles Bell servicing meters 120.00 210.00 -2 - LIQUOR STORE Johnson Brothers Wine $ 350.44 Ed Phillips & Sons Co. liquor 836.72 Griggs, Cooper & Co. Inc. liquor 2,526.70 Commissioner of Revenue• sales tax 1,750.33 Distillers Distributing Co. liquor 919.41 Minn-Wisc. Truck Lines freight 365.67 City of Hutchinson salaries 4,570.50 Ed Phillisp & Sons Co. liquor 1,152.80 Gerald Fisher supplies 20.79 Twin City Wine Co. Wine 795.43 Midwest Wine Co. wine 401.78 Griggs, Cooper & Co. liquor 2,064.56 15,755.13 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: February 15, 1977 TO: City Council FROM: City Engineer SUBJECT: Sewer Line Problem on Dale Street The following is the schedule of events that have happened relative to the Zupfer property according to the information I have been able to gather: On January 19th - AMI Service called and rodded out -of -service line. City crew notified, checked main and found main sewer working On January 21st or 22nd - AMI Service checked and was told service line was working. On January 24th or 25th - City crew called because service line was flowing slowly. Crew checked main and found no apparent problem. On January 26th or 27th - City crew rodded service line and added acid. Line not flowing properly. On January 28th - Service line began to back up sometime during the night. On January 29th - AMI Service called and rodded service line again. No results happened. City crew and Mr. Ziegler of Juul Contracting inspected City main and found no apparent problem. After discussing matter, it was decided to rod City main on Monday. I :3 Memorandum, February 15, 1977, Continued; d On January 31st - Monday City crew rodded City main and did clean out an obstruction. From all the above information, it is apparent City main should have been rodded on the 29th. The concern of damage to equipment, due to adverse weather conditions on the 29th - temperature 12 below and wind chill 45 below, the work was done on the 31st. ns Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe City Engineer T / (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: T February 17, 1977 TO: _Mayor and City Council,_,+`_���_`!'�__��� FROM: _Gary D. Plotz, Administrative Assistant SUBJECT: _Claim for Payment of Gas and Electric Upon the recommendation of City Attorney Schantzen, the attached memorandum is being referred to the City Council for deliberation. Attachment I { r(612) 879-231' CITY OF HUTCHINSON 37 WASHINGTON AVENUE 'WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — Februa_U 1.1._1.27_7 _.. _. _ ..__ _ TO: M. D. Schant ze_I%.-Citx Attor�gy— — — — FROM: Gary D. Plotz, Adgigiatyattyes�t SUBJECT: Claim for Pay_qent of Crag, ltd Fj&csrfc — — — — — — — _ _ — — — Mrs. John Geiss, 510 Lyndale, has claimed that she had paid in cash her gas and electric bill on January 7, 1977. Mrs. Geiss also claims that the attendant at the front desk failed to stamp her bill as paid. Joleen Runke has informed me that the cash and receipts balanced to the penny on January 7, without the inclusion of Mrs. Geiss'claim of $47.16. It is noted that Mrs. Geiss still has the original bill (two copies) and the billing has not been separated. Please advise either Joleen or myself as to your recommendation. GDP: ms TO: FROM: SUBJECT: (612) 879-2311 a CITY OF470TCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M FOR YOUR INFORMATION Date: February 22, 1977 City Council City Engineer School Road Bridge Our Capital Improvement funding status is as follows: Balance as of 1/1/77 $254,191.15 Interest as of 1/1/77 6,108.85 Approximate Total as of 2/18/77 260,300.00 Anticipated-1977-11SA Funds 148,000.00 Approximate Total 9/1/77 08,300.00 Interest from 1/1/77 to 1/1/78 6,200.00 Approximate Total 1/1/78 $414,500.00 Anticipated -1978 -MSA Funds 122,000.00 Approximate Total 9/1/78 536,500.00 Estimated Construction Cost for Bridge by 9/1/78 - $466,000.00 Balance $ 70,300.00 Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns �. �- +�`X 4' r February 18, 1977 Mayor D. J. Black 950 2nd Ave SW Hutchinson, MN 55350 Dear Mayor Black: � J .. i J�"hsojj6onztnuni o daf CENTURY AVENUE _) fku( inson, kn&o& 55350 Tsrwmm 612/896-1666 FOR YOUR INFORMATION The ground breaking ceremony for the New Medical Office Building bas been set for 12:30 PM, Friday, February 25, 1977. Sincerely, H[T1'CHI Fan C044MITY HOSPITAL (aL-D - - Philip G. Graves Administrator PGG:lkz 1:� 1140 Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P. O. Box 253 HUTCHINSON, MINNESOTA 55350 V ItayFor D.J. Black February 15. 1977 Mutehinson, Mina. 55350 FOR YOUR INFORMAtION Dear Sir: On Marcie 15, 19770 tie fourth annual Law and Order Hews Media Appre- ciation Banquet will be held. Tice social hour will begin at 6:30 p.m, with the fish dinner being sor- ted at 7:30 p.m. Please let us knew how zany of the council members will be able to attend. You are encouraged to bring your spouse or a guest. If you have any questions, feel free to contact me any evening after 6:00 p.m. (879-3386), Slacerely, bert W, Gehlea f �wTE O 6`p.• a,�,p` STATE OF MINNESOTA r�'NE50� OFFICE OF THE GOVERNOR RUDY PERPICH ST. PAUL 55155 GOVERNOR t•`' February 10, 1977 Honorable D. J. Black Mayor of Hutchinson 950 Second Avenue Southwest Hutchinson, Minnesota 55350 Dear Mayor Black: � t! FOR YOUR INFORMATION We are again approaching the time of the year when severe storms can cause immediate problems, and the drought of 1976 continues with us. I am concerned that the State and its political subdivisions be prepared to react to protect life and property should we be subjected to this or any other disaster. As part of the State's preparedness program, I am calling a Conference on Natural Disasters to be held at the Marriott Inn, 1919 East 78th Street at Cedar Avenue, Bloomington, Minnesota, on Friday, March 11, 1977, starting with registration at 8:00 a.m. Please consider this an invitation to you, members of the governing body, and your Civil Defense Director, to attend. In addition to a presentation on the Spring Weather Outlook for 1977 by Mr. John Graff, Meteorologist in Charge, National Weather Service Fore- cast Office, we will be discussing other disaster related subjects. Sincerely, C . Rudy Perpich i REGISTRATION INFORMATION Registration for the one day Governor's Natural Disaster Conference, March 11, 1977, will be $8.00, covering the luncheon and morning coffee. Registration for the complete two day Semiannual County Civil Defense Directors' Seminar beginning March 10, 1977 and including the Governor's Natural Disaster Conference on March 11, 1977 will be $10.00. Due to the necessary arrangements to be made with•the motel concerning the luncheon on March 11th, we will be unable to assure a luncheon reservation for you unless we receive your registration form (below) along with your remittance, prior to March 3, 1977. Motel accommodations are available for those desiring them by calling the Marriott Inn, telephone number 612 854-7441. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GOVERNOR'S NATURAL DISASTER CONFERENCE (only) MARCH 11, 1977 NAME ORGANIZATION Total amount ($8.00 each) (tax and gratuity included): $ SEMIANNUAL COUNTY CIVIL DEFENSE DIRECTORS' SEMINAR MARCH 10-11, 1977 NAME Total amount ($10.00 each) (tax and gratuity included): Please return this form with remittance before March 3rd to: ORGANIZATION Minnesota Department of Public Safety Division of Emergency Services Room B5 - State Capitol St. Paul, Minnesota 55155 Attention: Honey Harkenrider Remittance in the amount of $ is enclosed. Please make checks payable to Honey Harkenri der. MPS- DES 1-31-77 C FOR YOUR INFORMATION (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: February 18, 1977 --------------- TO: City Council ' FROM:' Don Pauley, Community Development Direct SUBJECT: Dutch Elm Subsidy Program ------------------------------- The final payment from the State of Minnesota for the Dutch Elm Control Subsidy Grant has been received. With this check, the 1976 program has been closed out. The following is a summarization of the activities of the program. Number of trees removed, - 14 Total dollars expended for removal - $1,689.00 Average cost of removal $120.64 Total amount of subsidy paid - $972.54 Average subsidy - $69.47 State and City Share of subsidy - $486.27 each Average State and City share - $34.73 Admittedly, our program was not as impressive as those operated in the metropolitan area, however, we did fulfill the needs of Hutchinson. I would strongly recommend that the City Council continue this program in 1977 if State and City funds are available. The Legislature is presently evaluating various types of funding programs and one or a combination of them is sure to be adopted in the near future. M FOR YOUR INFORMATION CITY OF HUTCHINSON EMPLOYEES SAFETY COMMITTEE MEETING MINUTES FRIDAY, FEBRUARY 11, 1977 The Regular Meeting of the Month was held at 1:15 P.M., Upstairs, City Hall. Present at the meeting were Acting Chairman, James-Haasl, Police Dept.; Acting Director & Secretary, Nancy Schwanke, Clerical Dept.; Gale Boelter, Park Dept. & Clyde Drahos, Water & Sewer Dept. Absent from the meeting was Wes Greve, Fire Dept.; Calmer Rice, Engineering Dept.; Mike Burich, Liquor Dept. & Earl Alsleben, Street Dept. Also, attending the meeting were Gary D. Plotz, City Administrator and Hazel Sitz, Personnel Coordinator. The Safety Committee sent three of the City's Employees to an OSHA Seminar this past January 12th, 1977 at the Vo -Tech School. The three were Fred Roberts, Park and Street Superintendant, Finley Mix, Water & Sewer Superintendant & James Haasl, Representative from the Hutchinson Police Department and the Safety Committee. Acting Chairman, James Haasl, briefly skimmed over the OSHA Seminar topics during the meeting. He told the committee that they had viewed two films on safety. It was stressed that there is more than meets the eye to safety and a lot more than just the need for medical attention in case of an accident. There is the consideration of workmans compensation liability as well. Jim also stated that the Supervisor should be in charge of his employees safety and is responsible for stressing the proper safety techniques. Jim also introduced a Safety Inspection Checklist to the members. It was decided amongst members that this would be a good idea. Gary Plotz, City Administrator, suggested that it be titled as a "Safety Suggestion Checklist". There was discussion on the possibility of a suggestion box which would be stationed at various places with the checklist available for employees to note improvements necessary. This way the committee would have some idea of what things or conditions need improving. A Safety Minutes, Fri., Feb. 11, 1977, continued; A small discussion was held on OSHA fines for various violations. Our Administrator noted that many people do not realize that even one piece of machinery or equipment may have four or five different violations cited on it. There was also a brief discussion on Safety Tags; it was decided that when and if we get safety tags, there should be a Signature and Date on the defective equipment tags. Three Accident Reports were discussed. One injury was a badly bruised leg and the other two were sprained back injuries. One of the sprained backs was due to removing a drain cover from a floor drain. This brought up the subject of the strain it is on the back when lifting man hole covers and catch basins. Several ideas were discussed. Hopefully within the near future this'problem will be addressed again. Brought forth to the committee was the fact that a number of First Aid Safety Kits have not been installed in City Vehicles. These kits were purchased last spring with the intent that all vehicles shall have one kit for emergency use. Gary D. Plotz, City Administrator, is concerned that all kits are properly numbered and assigned to a City Vehicle, a list will then be kept with the OSHA Files. City Administrator, Gary Plotz, informed the Committee that he is willing to stand behind us and make certain recommendations when needed for the committee. It was brought up that some of our hard hats -are not suitable for the jobs that they are worn for. Possibly at our next meeting more discussion on this will occur. Also, brought to our attention was the fact that some of the employees feel that a few of our City Vehicles are not in good condition and that they are unsafe to the employee operating the vehicle or equipment. It was suggested that a regular maintenance check be made on these. Further discussion will be held on this. Safety Minutes, Fri., Feb. 11, 1977, Continued; There being no further business, the meeting adjourned at 3:00 P.M. Respectfully, Nancy L. Schwanke Secretary Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 612-296-3000 February 8, 1977 FOR YOUR INFORMATION Honorable D. J. Black 950 2nd Avenue, S.W. Hutchinson, Minnesota 55350 Dear Mayor Black: We need your help. The law which created the Minnesota Department of Transportation requires that our department prepare a comprehensive transportation plan by July, 1978. We agree that Minnesota needs a plan to guide transportation decisions and that this plan must respond to the needs and interests of all Minnesotans. This is where we need help from concerned officials like yourself. We need to know what you and the people you represent think the principal transportation issues are. Your response could cover almost anything -- from repairing roads, relieving traffic congestion or alleviating load restrictions to improving railroad service, or building more airports. You could tell us to build more roads and bridges, or to stop; to emphasize rail or truck or water transport, or to establish more bikeways or promote improved public transit. You might have suggestions on energy conservation, regulatory matters, environmental issues, use of pipelines, or on electronic communications to decrease transportation needs. Or, you might wish to comment on the most appropriate role of state government in any or all transportation issues. We have developed a three -phased approach to involving citizens in the develop- ment of the plan. Currently, we are in the first phase of our transportation plan. We call it the "issues identification" phase. We need to hear from as many people as possible, telling us what they think the issues are and what a transportation plan should include. In Phase II, we will be looking at alternative approaches to addressing issues identified in Phase I. How do we balance all the competing issues? Here we will need your help again, to review our evaluation of the issues and tell us which issues are more important -- which are less important. In Phase II we may be asking citizens and groups with widely different viewpoints to meet together so that trade-offs between issues can be identified. An Equal Opportunity Employer Honorable D. J. Black February 8, 1977 Page 2 In Phase III, we will be formalizing a draft plan. Based on the alternatives discussed in Phase II, we will be looking for your input one more time, to help us decide which alternative to recommend. We are calling this entire process Mn/DOT/PLAN. The emphasis will be on public involvement and participation. To make this participative process work, I repeat, we need your help. Please do the following three things to insure the most effective participation in Mn/DOT/PLAN. 1. At your next council meeting discuss the transportation issues you think are the most important and send your list to us by May 8th, and/or plan to attend one of our March or April regional public meetings to present your views in person. 2. At the same time, designate and identify to us someone who will be your Mn/DOT/PLAN liaison. That person will receive regular mailings on the progress of the plan, upcoming meetings, etc. 3. Be convinced that we want your input and that it will help us. You are the only one who can assure that the plan reflects your interests. Any questions? Send them or any other correspondence to Mn/DOT/PLAN, State Transportation Building, St. Paul, 55155. Or call Mn/DOT/PLAN at (612) 296-3152. We look forward to working with you on the development of Mn/DOT/PLAN, our State's Transportation Plan. Sincerely, Vw Harrington mmissioner of Transportation J M_ fES OF THE CROW RIVER REGIONAL LIBRARY. BOARD January 10, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Court House in Litchfield on Monday, January 10, 1977. Present: Mrs. Bea Thompson, Litchfield Representing Litchfield Rev. Duane Grage, Litchfield " Litchfield Miss Aleda Swanson, Dassel " Meeker County Mr. Leif Fostervold, Spicer " Kandiyohi County Mr. Orlynn Mankell, New London " Kandiyohi County Mrs. Marcia Kleberg, Willmar " Willmar Mrs. Jeanette Buchanan, Willmar " Willmar Mr. LeRoy Sanders, Willmar " Willmar Mr. Howard Christensen, Hutchinson We McLeod County Mr. Ralph Bergstrom, Hutchinson " Hutchinson Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Mrs. Karen Osterberg, Watkins Reppasenting Meeker County Mrs. Joan Reckdahl, Grove City to Meeker County Mr. Clarence Lund, Lake Lillian Is Kandiyohi County Mrs. Alyce Gandrud, Sunburg to Kandiyohi County Mrs. Kathy McGraw, Hutchinson " Hutchinson- Mr. Floyd Sneer, Winsted " McLeod County Mrs. Loretta Hochsprung, Brownton " McLeod County Mr. Howard Hoese, Glencoe " Glencoe Chairperson Bea Thompson called the meeting to order. The minutes were approved and filed. The treasurer's report was found to be in order by the Board. Motion by Mrs. Buchanan, second by Mr. Bergstrom, that it be filed. Motion carried. Mr. Sundberg and Mrs. Matson presented the December monthly reports and the annual reports. The annual report is made part of these minutes. It was noted it has been two years since McLeod County has been part of CRRL and five years since the merger of Willmar-Kandiyohi County and Meeker County. It was noted the book- mobile statistics show a decrease during the past year due to the Winsted Branch opening. The 411,565 circulation for 1976 was an increase of 5.5% over 1975. Bills were presented. Mr. Fostervold moved bills be paid. Second by Mr. Bergstrom. Motion carried. Legislative Committee:-OPLIC met with the State Board of Education this past Thurs- day. They did not vote to recommend the total amount OPLIC asked for but would endorse the principal of libraries receiving larger state aid. They will recommend this to the governor. COMMUNICATIONS: a. Representatives from West Central Minnesota Regional Library will meet with members of CRRL'staff in Willmar on Tuesday. b. Public Library Newsletter was passed out for board members to read. c. MLA Midwinter Conference will be held in St. Paul February 17-18. Friday after- noon's session will be devoted to talking with state legislators. d. Minnesota Library Film Circuit annual meeting will be held in Minneapolis January ?8. UNFINISHED BUSINESS: a. Renewal of bookmobile CD's -- The two CD's which matured in December were con- verted to three-month certificates at 53A because of lack of information at the 1 last meeting. Discussion was held regarding possible bookmobile needs in the next four years. It was felt if Renville County joined the CRRL system, another bookmobile would be needed. Mrs. Matson at this point presented information on LSCA Title I Special Grants available to libraries "to further the development of library services." OPLIC administers the grants and funding is usually limited to twelve months. Mrs. Matson presented two proposals for a Title I Special Grant: (1) Bookmobile Pilot Project in Renville County, and (2) Innovative Children's Services. These funds would provide the opportunity for an innovative program which would not necessarily have to be continued after the Title I funding period. Proposal 2 would utilize special re- source people available in our area and would concentrate on puppet shows, crafts, etc. Mrs. Matson felt the staff would gain enough knowledge during the Title I funding to'carry on many of the projects themselves after the funding period. Mr. Sanders moved, second by Miss Swanson that we pursue the proposal for the innovative ,,hLldren's services. Motion carried. The following items were deferred until the February meeting: Consider assigning of 1976 "Balance on Hand" to 1977 budget; reconsideration of renewal of Bookmobile Fund CD's; and report on CRRL and standards. NEW BUSINESS: Election of Officers: Mr. Christensen moved that the current officers (President, Treasurer, and Secretary) be re -nominated. Mr. Bergstrom moved, second by Mr. Fostervold, that nominations cease and the current officers -- President Mrs. Bea Thompson; Treasurer Mr. Howard Hoese; and Secretary Mrs. Jeanette Buchanan be elected for another term. Motion carried. Mr. Sanders moved that Miss Aleda Swanson be nominated for Vice President. Mr. Christensen moved, second by Mr. Fostervold, nominations cease and the secretary cast a.unanimous ballot for her. Motion carried. Mrs. Thompson re -appointed the current Finance Committee to serve for another year. They are: Mr. Fostervold, Mr. Hoese, Mr. Bergstrom, Mrs. Reckdahl, and Mr. Sanders. It was moved by Mr. Bergstrom, second by Mr. Sanders, that Latham and Parker be hired for the audit. Motion carried. Maeting adjourned, Respectfully submitted, Jeanette Buchanan, Secretary O January 1977 Cash Balance Receipts: State/Fed Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1976 Budget TOTAL RECEIPTS Cash available CROW ER REGIONAL LIBRARY TREASIIRI > REPORT Howard hoese, Treasurer BUDGET 90,000.00 48,425.64 33,550.87 36,783.98 39,621.00 20,563.45 29,379.42 13,455.64 9,000.00 -0- 1,000.00 10.220.00 3349000.00 F1'M A?D DEPARTMENT L I Lit ARY PERSCNAL SERVICES SALARIES - - 110SPITAL MED. INSURANCE P£RA & SOCIAL SECURITY - MATEZIALS --- BOOKS: ADULT BOOKS: CRILDREN PERIODICALS - PAMPHLETS AUDIO VISUAL PAINTINGS - -- - BINDING MICROFORMS MAINTENANCE - CUSTOD.IAL SUPPLIES & SERV. TELEPHONE TELETYPE - ECOKmOBILE OPERATION (INCL.INS.) OTiirR - SUPPLIES - PRINTING & PROMOTION POSTAGE MILEAGE & MEETINGS - -- - MEMBERSHIPS INSUW,'CE - EQUIPMENT RENTAL - PROFESSIONAL SERVICES BOOKKEEPING "SERVICES MISC. RESERVE - - - CAPITAL OUTLAY EQU I F:'LN'f • • . 8..�1::?OB?LE ,Ir��tz;TlXAtoN �CuD cii 016. AMORTIZATION FLND 'OTAL-L I tr AAY Tnvestments redeemed investments purchased Ending -cash balance $ APPROPRIATIONS MONTH YEAR TO DATE 794.00 Si 794.00 12,106.41 12,106.41 9,905.25 99905.25 7,344.86 7,344.86 39363.91 39363.91 1,1o6.93 1,106.93 296.34 296.34 ------ 349123.70 ------ 349123.70 34,917.70 34.917.74 F11D EXpENDITLtMS YTO EXPENDITURES % SPENT UNEXPENDED DAL 1--0,000.00 16,794.35 ---16.722.08 - ' t?.4$ " 15,077.92 - - 5,500.00 170000.00 -" - 727.03 1,515.86 1,515.86 8.9$ 15,484.14 - 45 000.00 • -_.___ 3,461.41 - --'3,4K1.41 1925.45 21 _'41,538.59 - 13 776.29 15,000.00 4,000.00 1,223.71 9IS•45 23.11 3,074.55 - -� 116.49 116.49-" 3,057.55 23.3$'- 61•� 385.51 -45 1'400.00 5,000.00 400.00 30057.55 Os00 0.00 0. - 600.00 ' - 135.30 -'- ---• 135.30 -""t6.9$ 10.00 '0.0$ "-'--- 664.70 300.00 300.00 •0,00 -- - • --- - 18.00 •" __ -- - 18.00-...__2.3$'---- 782.GO '- 800.00 2,000.00 140.44 140.44 7.01 '8.8% 1,839.56 1,45P.75 1,600.00 ---- 7.000.00 141.25 - 936.33 " -- 141.25 - 936.33 13.4% _ 6,063.67 8,50000 . ----- 681.71 - .0.00 �" 681.71 8.0: - X0.00 - - •O.C$ _ 7,818.29 700.00 700.00 2,500.00 233.94 233.84 501.62 •9.4% 14.3f 2,266.16 2,998.38 3,500.00 _- 400.04 501.62 0,00 - - -- ­' '0900- .0,0%.---..- 400.00 - - 3,000.00 537.69 537.69 655.52 17.94 13.14 2,462.31 4,344.4$ 5,000.00 _ - - 600.00 -- --" 655.52 0.00 - --- -- _-• •0.00...._.. - - 1,500.00 125.00 125.00 '8,31 1,375.00 500.00 500.00 ___ --- - '0.00 _--. -_0.00 - -'0.0$ . -- - --- 5 ,900.00 5 900.00 736.47 '0.00 .736.47 '0.00 12.51 0.0% 5,163.53 ,000.00- 6,000.00.6 700.00 - '0.00 __ 0.0$-- 700.00 354,000.00 -__-- 32,660.07 _ 32,660.07 '9.8$- 301,339.93 $ 26,925.00 29,600.06 $ (417.43) $ 26,925.00 29,600.06 $ (417.43) Savings Pass Book $60,120.04 as of January 319 1977