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cp05-24-1977 cADMINISTRATIVE U P DATE MAY 24, 1977 CITY OF HUTCHINSON ISSUE NO. 6 ANNUAL MEETING OF THE MUNICIPAL FINANCE OFFICERS Last Wednesday, Thursday, and Friday I attended the Annual State Finance Officers meet- ing in Alexandria, Minnesota. First, I attended a seminar regarding levy limits presented by Richard Gardner of the State Department of Revenue. New legislation in the area of levy limitations was dis- cussed. It was reported that the State Rouse and Senate bills are now in conference committee, and it appears that a six percent per capita tax increase will be estab- lished, with several of the special levies folded into the six percent limitation. Second, I listened to the computer presentation by Ted Willard on LOGIS that was at- tended by several out -state metropolitan cities. You will be able to see his presen- tation at the League meeting in Rochester and possibly a follow-up presentation in "Hutch". Third, I attended a'presentation on investments by Money Market Management, Inc. The concept was a municipal investment pool for short-term (30-90 days) investments. The interest rate of Money Market Management, Inc. for cities would be less than 5X since November of'1976; therefore, it appears that our city's best short-term investment re- mains to be the Daily Passbook rate of 5%. Fourth, I attended a seminar called "Financial Reporting Survey" that highlighted fi- nancial record keeping and accounting problems auditors have experienced in communities throughout Minnesota. It appears that the larger metropolitan communities are largely in conformance with existing standards established by the National Council and Govern- mental Accounting (NCGA); however, smaller communities continue to have limited finan- cial accounting practices. The speaker felt that the trend will be for the various state legislatures to adopt NCGA standards for communities. Fifth, the conference included an entire day of discussion on disclosure of municipal information for the offering of securities. Juran & Moody, Inc. and Goblirsch, Miller and Schroeder Municipals, Inc. discussed the types of information needed for a bond prospectus. On Friday, we listened to a presentation on the progress of the National Council on Governmental Accounting, NCGA, in stating uniform accounting principles in their pub- lication "Governmental Accounting, Auditing, and Financial Report" (GAAFR). , Administrative Update May 24, 1977 Page 2 VISIT TO PARR TOWERS On Friday, May 13, Jean Lerberg took me on a tour of Park Towers. Jean,'also, pro- vided me with the background of both the formation of Park Towers and the changes she has seen in the City Hall operations. ACCOUNTANT/CONTROLLER APPLICATIONS There were only two responses to our advertisement in the Municipal Finance Officers Association (MFOA) Newsletter. After approximately 10 days we have not received any responses from our advertisement in the League of Municipalities magazine; however, we hope this will change. If there are no objections, Hazel and I would like to advertise for the position in the Sunday Minneapolis Tribune. UNIFICATION CHURCH The Unification Church, with representatives from outside our city limits, appeared in Hutchinson on Thursday selling candy and gum. It is my understanding Dean O'Borsky ad- vised the group that the City does have an ordinance on the solicitation of funds by organizations, including churches. Dean presented the group with my letter (see Coun- cil packet) and a copy of our ordinance. Apparently the group shortly thereafter de- parted from the community. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: _ _ Mai 18, 1977 - - - - - - TO: _Mayor and Citi Council-------------------- FROM: 'Gari D. -Plotz, Administrative Assistant - - - - - - - - - - - SUBJECT:—MeetincDates------------------------ REFUSE MEETING - MONDAY, MAY 23 - 4:00 P.M. Three, and possibly four, refuse haulers depire to make proposals for City- wide pick-up in Hutchinson. I have scheduled the following: 4:00 P.M. - Mr. Les Benson (Benson's Sanitation, Dassel, MN) 4:15 P.M. - Mr. James Fallenstein (Jackson, MN) 4:30 P.M. - Mr. Cook (F.F.F. Inc., New Ulm, MN) 4:45 P.M. - Possibly Mr. Rent Kubasch (Kubasch & Sons, Inc., Winsted, MN) DEPARTMENT HEAD MEETING - CHANGED TO THURSDAY, JUNE 2 - 8:00 A.M. The Downtown Study Committee meeting was inadvertently scheduled at the same time as our monthly Department Head meeting. Don Pauley has requested that the Thursday, May 26 Department Head meeting be re -scheduled for the,following Thursday, June 2. ASSESSMENT HEARING - FRIDAY, MAY 27 - 10:00 A.M. The County Assessor's Office has informed me that the session lasts until everyone is heard; usually less than a day of hearings. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 24, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Howard F. Jones 3. Consideration of Minutes of Regular Meeting of May 10, 1977 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions (a) Consideration of Transfer of City Employee from Park Department to Cemetery Department Action - Motion to reject - Motion to approve transfer effective June 1, 1977 (b) Consideration of Request to Move Building into City Submitted by Fred Alberts, Jr. Action - Motion to reject - Motion to approve request (c) Consideration of Request to Acquire One -Channel 3-M Tape Recorder from McLeod County Sheriff's Office for Hutchinson Police Department Action - Motion to reject - Motion to approve 6. Resolutions and Ordinances (a) Ordinance No. 9/77 - Ordinance Amending Section 520:15 - Plan -Checking Fees Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 530 (b) Ordinance No. 10/77 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 531 Council Agenda May 24, 1977 (c) Ordinance No. 11/77 - Ordinance Amending Section 6.09 of Ordinance No. 464, Zoning Ordinance of the City of Hutchinson Relating to Fees, Charges and Expenses Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 532 (d) Ordinance No. 12/77 - Ordinance Amending Section 235:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hospital Board Re- lating to Appointments and Terms Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 533 (e) Ordinance No. 13/77 - Ordinance Establishing Fees for Demolition Permit Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 534 7. Reports of Officers, Boards and Commissions (a) Minutes of Hutchinson Planning Commission dated April 19, 1977 and May 3, 1977 Action - Order by Mayor received for filing (b) Minutes of Park and Recreation Board dated May 4, 1977 Action - Order by Mayor received for filing (c) Minutes of Burns Manor Nursing Home dated April 21, 1977 Action - Ordered by Mayor received for filing (d) Minutes of Community Development Advisory dated March 29, 1977 Action - Order by Mayor received for filing 8. Unfinished Business (a) Consideration of 1976 FAU Projects (DEFERRED FROM MAY 10, 1977) Action - Motion to reject - Motion to approve services of RCM and Instant Testing Co. 9. New Business (a) Consideration of Request for Retail "On -Sale" Non -Intoxicating Malt Liquor Licenses by Hutchinson Elks No. 2427: -Continued- -2- Council Agenda May 24, 1977 1. Tartan Park - June 18 & 19, 1977 2. Riverside Park - June 18 & 19, 1977 3. Tartan Park - August 27 & 28, 1977 Action - Motion to reject - Motion to approve and issue licenses (b) Consideration of Request for Retail "On -Sale" Non -Intoxicating Malt Liquor License by Vernon Hagen for Six Sunday Afternoons Action - Motion to reject - Motion to approve and issue license (c) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service (d) Consideration of Request for Conditional Use Permit Submitted by Dr. Herbert Billman with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolu- tion granting Conditional Use Permit (e) Consideration of Request for Conditional Use Permit Submitted by James Wendorff with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution granting Conditional Use Permit (f) Consideration of Amendment to Zoning Ordinance - Section 8.02 (Home Occupations) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance (g) Consideration of Amendment to Zoning Ordinance - Section 10.05 (Wall Signs) with,Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance (h) Consideration of Request for Annexation Submitted by Jeff Munsell with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution granting annexation (i) Consideration of Request for Application for License to Sell Cigarettes at Retail Submitted by R. C. Hornick Action - Motion to reject - Motion to approve and issue license -3- Council Agenda May 24, 1977 (j) Consideration of Application for Community Development block Grant Action - Motion to reject - Motion to approve application and waive reading and adopt Resolution No. 5958 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 24, 1977 8. Unfinished Business (b) Consideration of Approval of Fire Department's Recommendation of Bids for Purchase of Rural Pumper Fire Truck by Fire Chief Smith (DEFERRED 5-10) Action - Motion to reject - Motion to approve bids and award contracts 9. New Business (k) I Consideration of Recommendation of Employees for Public Works Department Action - Motion to reject - Motion to approve hiring emplo"es (1) Consideration of Property Acquisition Action - Motion to approve - Motion to reject t NOTE CORRECT TITLE: 6 (e) Ordinance No. 13/77 - An Ordinance Requiring a Permit for the Demolition of Buildings and Structures MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 10, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:31 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Absent: None. Also present were: Adminis- trative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. Alderman B. Peterson left the meeting at 9:15 P.M. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Calvary Wesleyan Church. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the Regular Meeting of April 26, 1977 and Special Meeting of April 28, 1977 were approved as amended. 4. PUBLIC HEARING - 8:00 P.M. (a) OPENING OF BIDS FOR RURAL PUMPER FIRE TRUCK Mayor Black called the hearing to order at 8:00 P.M. and read Publication No. 1916 entitled Advertisement for Bid for New Fire Truck. The bids were then opened and read as follows: BIDDER American LaFrance Viking Fire Equipment Co. Excelsior, MN Fire Safety Corp. Rochester, MN General Safety Equip. Corp. North Branch BID 1 BID 2 TRUCK CHASSIS BODY & PUMP $53,498.00 No Bid 51,262.00 - Alternate 1 50,318.00 - Alternate 2 41,088.00 $54,635.00 No Bid (Body only) 32,775.00 BID 3 BODY. PUMP & CHASSIS No Bid $53,670.00 No Bid - Bids Continued - &i Council Minutes May 10, 1977 BIDDER Luverne Fire Apparatus Co. Luverne, MN Mid -Central Fire & Safety Edina, MN Pierce Mfg. Appleton, WI Plowman's Hutchinson, MN BID 1 BID 2 BID 3 TRUCK CHASSIS BODY & PUMP BODY, PUMP & CHASSIS No Bid 37,577.00 No Bid No Bid 30,000.00 38,358.00 (A) 39,379.00 (B) 44,042.00 (C) No Bid 37,200.00 No Bid 11,277.00 No Bid No Bid It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to close the hearing and defer the bids for a rural pumper fire truck to the Fire Department for review and a recommendation. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO PLACE MIKE FIELD ON TEMPORARY FULL-TIME PAYROLL City Engineer/Public Works Director Priebe reported that he had been notified by Garey Knudsen of HAVTI that full funds will be available for Mike Field until June 1. After that date, work study funding is available to pay 50% of his salary from June 1 to July 1. Mr. Priebe therefore recommends that Mike Field be placed on City payroll effective June 1 at a salary of $3.50 per hour. Alderman B. Peterson questioned the change in salary rate from the memo dated May 6, 1977 and that of May 10, 1977. To this inquiry, Mr. Priebe responded that he had made an error in figuring the pay rate. It was moved,by Alderman Westlund, seconded by Alderman B. Peterson, to approve the placement of Mike Field on the City's Engineering Department full-time payroll effective June 1, 1977, at a rate of $3.50 per hour until fall with the recommendation of the City Engineer/Public Works Director. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO ATTEND TRAINING WORKSHOP Alderman Westlund commented that he thought the agenda for the "Be A Professional" Seminar looked very interesting, and he had hoped that someone from City Hall would attend. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the request for two employees to attend the two-day workshop at HAVTI to be held May 13 and June 24, 1977. Motion carried unanimously. -2- Council Minutes May 10, 1977 (c) CONSIDERATION OF REQUEST FOR ELKS LODGE NO. 2427 TO CONDUCT PUBLIC FLAG DAY CEREMONIES IN LIBRARY SQUARE ON JUNE 14, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request for the Hutchinson Elks Lodge No. 2427 to use the Library Square on June 14, 1977 for Public Flag Day Ceremonies. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/77 - ORDINANCE AMENDING SECTION 520:15 - PLAN -CHECKING FEES City Attorney Schantzen requested that the second reading of the Ordi- nance No. 9/77 be deferred to the next Council meeting. It was moved by Alderman Westlund, seconded by Alderman Haag, to defer the second reading of Ordinance No. 9/77 entitled Ordinance Amending Section 520:15 - Plan -Checking Fees to the May 24, 1977 Council meet- ing. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF TRANSPORTATION BOARD DATED APRIL 25, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF COMMUNITY CENTER BOARD DATED APRIL 22, 1977 Alderman Westlund gave a brief report on the progress of construction for the Civic Arena. (c) BUILDING OFFICIAL'S MONTHLY REPORT - APRIL 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (d) MONTHLY FINANCIAL REPORT - APRIL 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ADOPTION OF HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES (DEFERRED FROM APRIL 26, 1977) -3- 9 Council Minutes May 10, 1977 It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to adopt the Hutchinson Transit System Driver Operating Rules with the recommendation of the Transportation Board. Motion carried unanimously. (b) CONSIDERATION OF HIRING SUMER STAFF FOR RECREATION DEPARTMENT (DEFERRED FROM APRIL 26, 1977) Alderman K. Peterson inquired if all the applications and required data were in to the Personnel Coordinator. Mrs. Sitz responded on the status of applications and reported that most of the information was now in. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the following summer staff for the Recreation Department contingent that all pertinent personnel data be furnished to the Personnel Office prior to the commencement of work. Motion carried unanimously. Pla-Mobile: Baseball - Softball: 9. NEW BUSINESS Randee Washechek Lian Hedin Karen Knutson Roger Fitzloff Stan Sytsma Mark Muetzel Sue Summerfield Kathy Robinson Lisa Erickson Swimming: Dan Goede Kris Natwick Tom Goetzke Karen Dobratz Julie Hoeft Summer Basketball: Al Koglin Tennis: Jill Nelson Summer Gymnastics: Ann Sweeney (a) CONSIDERATION OF PRESENTATION BY WESTLY J. HENDRICKSON ON HUTCHINSON MUNICIPAL AIRPORT STUDY Mr. Westly J. Hendrickson commented that he had been asked by the Air- port Commission on April 20, 1977 at a special meeting to make a presen- tation to the City Council regarding the Hutchinson Municipal Airport Study. He then distributed drawings and a chart comparing Airport Development Alternatives 4, 5 and 6. Mr. Hendrickson pointed out the disadvantages of alternatives 4 and 6 and recommended that alternative 5 be approved with the change of the mainwind runway to 4,000 feet as the basis for the Airport Master Plan. Mayor Black remarked that the Council approves the Airport Master Plan and goes on record to proceed with said plan. Alderman Haag made the motion, seconded by Alderman Westlund, to approve Alternative 5 (4,000 feet) as the basis for the Airport Master Plan, with recommendation of Airport Advisory Board. Motion carried unanimously. -4- Council Minutes May 10, 1977 (b) CONSIDERATION OF PRESENTATION BY H. LEPEL TO THE ZONING BOARD OF APPEALS FOR SIGN REPLACEMENT Mr. H. Lepel of 7 -East Realty appeared before the Council and presented his appeal for replacing a sign. The present wooden sign needs to be replaced, and it is Mr. Lepel's wish to erect a plastic sign with a fluor- escent bulb inside. The present sign is also lighted. He has been in- formed that the sign does not comply with the Zoning Ordinance. City Engineer/Public Works Director Priebe suggested that the two build- ings on either side of 7 -East Realty be rezoned. Mayor Black remarked that the property in question should be rezoned to C-4. He further commented that the whole area should be studied. It was moved by Alderman Westlund, seconded by Alderman Haag, to refer the matter to the Planning Commission for their review with a recommen- dation that the property be rezoned to C-4. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REZONING BY ROGER ZIEMER AND ARTHUR WALLNER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Westlund asked the City Engineer the size of the lots under discussion. After discussion, it was moved by Alderman R. Peterson, seconded by Alder- man B. Peterson, to waive the first reading of Ordinance No. 10/77 and set second reading for May 24, 1977. Motion carried unanimously. (d) CONSIDERATION OF PLANNING AND ZONING FEES City Engineer/Public Works Director Priebe reported that the Zoning Or- dinance (Section 6.09) states the fees, charges and expenses for Condi- tional Use Permit and Variance requests and appeals are $15.00 plus costs for notification and publication. There is additional work involved to send out a second bill so it would be best to have one flat fee. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive first reading of Ordinance No. 11/77 entitled Ordinance Amending Section 6.09 of Ordinance No. 464, Zoning Ordinance of the City of Hutch- inson Relating to Fees, Charges and Expenses which approves the addi- tional $10 charge and increases the fee to $25, and set second reading for May 24, 1977. Motion carried unanimously. (e) CONSIDERATION OF PURCHASE OF LOTS IN FLOOD FRINGE Alderman Haag inquired as to the size of the lots and commented that he felt it was a high price for that particular area. -5- 0 Council Minutes May 10, 1977 Alderman Westlund expressed his opinion that it is important to buy available land along the river and that he would favor such a purchase. Mayor Black asked if money is available to pay for the purchase of these two lots. He suggested the funds come from dedicated park funds in the amount of $1,500 per lot. City Engineer/Public Works Director Priebe reported that he was not certain if funds were available, but he would check into the avail- ability of funds. He stated the City has first option for the property. It was moved by Alderman Westlund, seconded by Alderman Haag, to offer Emily Vejrosta, owner of the property, $1,500 per lot for Lots 1 & 2 of Block 4, South One -Half of City, contingent upon funds being available for said purchase. Motion carried unanimously. (f) CONSIDERATION OF 1976 FAII PROJECTS City Engineer/Public Works Director Priebe reported that the construction work on the FAII projects on Jefferson Street, Second Avenue S.E. and Mich- igan Street are going to require extensive inspection, testing and record keeping. Inasmuch as the Engineering Department is not staffed to do the inspecting because of other work loads, it is Mr. Priebe's recommen- dation that the services of Rieke, Carroll Muller Associates be secured to do the inspecting and Instant Testing Co. to do the testing required. Funds are available for this work, and it is estimated that it would cost approximately $15,000 for all three projects. Alderman Westlund remarked that he would like to see some actual figures of cost before any action is taken. Mayor Black suggested that the City Engineer submit specific proposal of time and dollars involved for hiring the work to be done for testing and inspecting on the 1976 FAII Projects. Action was deferred to a future meeting. (g) CONSIDERATION TO DELETE THE POSITION OF ASSISTANT STORE MANAGER AT LIQUOR STORE After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to delete the position title of Assistant Store Manager at the Mu- nicipal Liquor Store. Motion carried unanimously. (h) CONSIDERATION OF ESTABLISHING POSITION OF BUILDING AND PLUMBING INSPECTOR EFFECTIVE SEPTEMBER 1, 1977 Mayor Black pointed out that the increased work load for the Building Department has created a need for a full-time person to do building and -6- Council Minutes May 10, 1977 plumbing inspection. He further commented that he recommends the trans- fer of Homer Pittman from the Community Development Office to the Engin- eering Department effective September 1, 1977 to fill this new position. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the establishment of a position of Building and Plumb- ing Inspector and to appoint Homer Pittman to said position effective September 1, 1977. Motion carried unanimously. (i) CONSIDERATION OF POSTING 10 M.P.H. SPEED LIMIT SIGNS IN WEST RIVER PARK Alderman K. Peterson commented on the problem that had arisen with cars driving too fast in the park area last week end when the campground was being used by campers. She suggested that the north -south road be desig- nated for no through traffic and used for camping only. Alderman Westlund discussed the area he thought should be restricted to traffic. Alderman B. Peterson asked if the road in West River Park would be dust covered. He received an affirmative reply from Fred Roberts, Assistant Director of Public Works. City Attorney Schantzen suggested posting a 10 M.P.H. speed limit sign from the east to the west edge, of the park. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, to designate the north edge of West River Park as a "No Through Street" with a 10 M.P.H. speed limit. Motion carried unanimously. (j) CONSIDERATION OF REINSTATEMENT OF PHYSICIAN ON HOSPITAL BOARD City Attorney Schantzen stated that the Ordinance No. 288 reads "The sixth member of said Board shall be the Chief of Staff of said hos- pital...." The question came up a few years ago of a possible conflict of interest, but the Chief of Staff resigned about the same time. He still feels there is a conflict of interest in having the Chief of Staff on the Hospital Board. Mr. Phil Graves, Hospital Administrator, indicated that the Joint Com- mission on Accreditation is pushing the hospital to have the Chief of Staff on the Hospital Board. City Attorney Schantzen suggested that the Chief of Staff be placed in an advisory position to the Board, thus eliminating him as an official of the Board with voting power. Mr. Graves stated that the medical staff reports to the Board with min- utes. The input received from them is valuable, and it is important to -7- Council Minutes May 10, 1977 have a liaison between the two groups. He further questioned if it is necessary to have a seventh member of the Board as stated under Section 235:05 of Ordinance No. 288. Mayor Black remarked that the answer might be to amend the Ordinance to appoint the Chief of Staff as an ex -officio member of the Hospital Board with no voting power. The other person on the Board could be a health care professional but not on the staff of the hospital. The Mayor felt the seventh member of the Board should be retained as stated in the Or- dinance. Alderman Westlund asked if the Mayor was suggesting that there not be a member on the Board who is also a tenant of the building. Mayor Black responded by clarifying his statement that the Chief of Staff should be an ex -officio member of the Hospital Board without a vote, and the seventh member of the Board could be a member -at -large as long as he/she was not a tenant of the building. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive the first reading of Ordinance No. 12/77 entitled Ordinance Amending Section 235:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hospital Board Relating to Appointments and Terms, and to set second reading for May 24, 1977. Motion carried unanimously. (k) CONSIDERATION OF IMPLEMENTATION OF AN INTENSIVE CARE -CORONARY CARE UNIT AT HUTCHINSON COMMUNITY HOSPITAL Administrator Graves reported that there is a growing demand for an in- tensive care -coronary care unit at the hospital. There is an average of two patients per day who need this special care, and they usually spend about four days in intensive care. To create a ICU/CCU area will require the conversion of beds involving five rooms. This would meet the needs for the next five years. The cost for the conversion would be $50,000. The majority of the expense is in the electrical work, especially installing isolation transformers in the walls. Mr. Graves introduced Dr. George Gordon to the Council and called on him for a few comments. Alderman Haag pointed out that it is the intent of the Hospital to give the best possible care to the patients, and the ICU/CCU area would help to keep the costs down. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ap- prove the concept of a ICU/CCU area at the Hutchinson Community Hospital and to approve procedure of the plan presented. Motion carried unanimously. ME Council Minutes May 10, 1977 (1) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR MEN'S BIG C SLOW PITCH SOFTBALL TOURNAMENT ON JUNE 11 & 12, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request for a retail "on -sale" non-intoxi- eating malt liquor license and issue said license, with required stipu- lations. Motion carried unanimously. (m) CONSIDERATION OF APPLICATION FOR PERMITS AND LICENSE SUBMITTED BY HUTCHINSON JAYCEE WATER CARNIVAL COMMITTEE: 1. STREET USE 2. KIDDIE DAY PARADE PERMIT 3. GRAND PARADE PERMIT 4. DANCE PERMIT FOR QUEEN'S BALL 5. RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE 6. SQUARE DANCE PERMIT Mr. Dick McClure, Commodore, reported to the Council that the Kiddie Day Parade will be handled differently this year. They will eliminate Main Street and finish up at the Elementary School for the program. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to approve the requests and authorize the issu- ance of necessary permits and licenses. Motion carried unanimously. (n) CONSIDERATION OF DEMOLITION PERMITS City Engineer Priebe commented that established for demolition permits. control be enforced and a charge of permit. at present there is no time limit He, therefore, recommends that more $15 be required for a demolition Alderman Westlund thought that 15 days is too short a period to complete demolition since it would take about two weeks to obtain a permit. He felt 30 days would be adequate before City Council approval need be ac- quired. Alderman K. Peterson raised a question on the suggested fee to be charged for the 11th through the 30th day of demolition. Mayor Black thought that a fee of $50 per day for the first five days would cover most of the small demolition jobs. The larger buildings to be demolished would require longer lengths of time. Then he raised the question as to when demolition actually starts - when the inside is gutted or when the outside walls are torn down. He also felt that $100 per day for the 6-30 days for completion of a demolition project should be left to the discretion of the City staff before appealing to the City Council for approval. -9- Council Minutes May 10, 1977 City Engineer/Public Works Director Priebe commented that when the demo- lition reaches the outside, speed is an essential factor. The cut-off is a penalty clause to keep the work moving and not be delayed. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive first reading of Ordinance No. 13/77 entitled Ordinance Establishing Fees for Demolition Permit and set second reading for May 24, 1977. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the Chamber of Commerce had requested a report on revenues and expenses from parking meters. This report has been prepared, and it shows a decline over the past three years. A copy of the Employee Newsletter was given to each Council member in his last packet, and they will continue to receive the monthly newsletter in the future. Administrative Assistant Plotz commented on a recent study he has done on computer services. In addition to LOGIS, he has reviewed two other data processing systems. The First National Bank of Hutchinson referred him to Automatic Data Processing Inc. This system does not have a bill- ing program for water and refuse, and this area is one of the City's major concerns. Computoservice Inc. of Mankato is another service Mr. Plotz checked into. He does, however, have reservations since they have no cities as clients for time -tested experience in this area. From the three computer services, Mr. Plotz would recommend LOGIS. A representative would be willing to make a presentation to the Council on the type, of service they have available if there is any interest in the program. Alderman Westlund wondered if the City should continue for another year with the same computer system they presently have since the difference in cost is not that great. Mayor Black remarked that it is a good idea to be checking into other alternatives at this time when the contract is up for renewal. He also felt that the City should stay with the present program. Administrative Assistant Plotz commented on the change in the collection period for Utilities. He had discussed the reasons for changing the -10- Council Minutes May 10, 1977 billing dates with Rufus Alexander, and they had considered the problems if the City changed the water billing to coincide with the Utilities bill- ing period of the 10th to the 20th of the month. If the Council approves the change of water billing, the City would need to publicize the new collection period dates. Alderman K. Peterson commented that payments would be coming in at City Hall for 20 days instead of just the first 10 days of the month if no change is made in the water billing. People would have to come in twice to make their payments. City Engineer/Public Works Director Priebe pointed out that only one- third of the residents receive a water billing each month. He felt that the City should go to monthly billing and then coordinate the billing with Utilities. Alderman Westlund thought it would be advantageous to collect the water and sewer payments at the same time as the Utilities payments. Alderman Haag pointed out that at the first of the month there are so many other bills due, i.e., rent, mortgage payments, etc., that it might be better to bill for water later in the month. Mayor Black asked when the change would be effective if the billing date was made to coincide with Utilities. Mr. Plotz responded that the key- punch would be moved back and the collection period changed to the 10th through 20th of the month effective June 10. Mr. Priebe commented that the meter reading would stay the same but the change in billing date would allow a few extra days. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the change of the water billing date to the 10th through 20th of the month. Motion carried unanimously. (b) COMMUNICATIONS FROM MAYOR Mayor Black reappointed James H. McKenna to the Police Civil Service Commission for a three-year term to expire May, 1980. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ratify the appointment of James H. McKenna to the Police Civil Service Commission for a three-year term. Motion carried unanimously. Mayor Black reported on a letter received from the office of Senator Anderson informing him that a representative from the Senator's office will be in Hutchinson on May 24, 1977 at 10:30 A.M., City Hall to meet with local government officials. The Mayor also granted permission for the Senator's bus to be parked at the southwest corner of Library Square from 1:00 P.M. to 5:30 P.M. -11- Council Minutes May 10, 1977 (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag reported on a seminar to be held June 7, 1977 from 10:45 A.M. to 11:45 A.M. at which time an OSHA representative will be speak- ing. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen presented a report on the decision reached by the Minnesota Supreme Court regarding the lawsuit on the School Road Bridge. The District Court dismissed eight of the causes of action. The Minnesota Supreme Court did not see any necessity of bringing the case before the Court other than for the purpose of delay. City Attorney Schantzen informed the Council that Lowell Otto has a lawsuit coming before the Court regarding the building the City tore down on November 20, 1975. He claims the City did damage to some of his valuable articles of personal property and fixtures located within. The 1977 Improvement Bonds are ready to be let for bids on Wednesday, June 1, 1977 at 12:00 Noon with Council approval. Also, the two appro- priate resolutions are ready for adoption. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5956 entitled Resolution Consolidating Improvements and Resolution No. 5957 entitled Resolution Providing for Issuance and Public Sale of $780,000 Improvement Bonds of 1977 and to call for bids on Wednesday, June 1, 1977 at 12:00 Noon at City Hall. Motion carried unanimously. (e) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe mentioned that he had received a letter from Don Hanson requesting a speed limit sign at South City limits on Lakewood Drive. A City -owned pickup was totaled out following an accident of a few months ago. This pickup had belonged to the City for six or seven years, and it could be replaced by a used pickup. There is money in the budget to pay for a replacement, and City Engineer Priebe recommends a 1968 model at a cost of $900. Some panel work needs to be done on it so this would bring the cost up to $1,015. The dealer wanted $270 to paint the truck, but Mr. Priebe felt the City staff could do it themselves cheaper. It was moved by Alderman Haag, seconded by Alderman Westlund, to approve the purchase of a replacement pickup truck for the Street Department. Motion carried unanimously. -12- Council Minutes May 10, 1977 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds with the exception of one claim withheld. Motion carried unani- mously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:00 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -13- (612) 879-2311 37 WASHINGTON AVENUE WEST HUTC_;HINSON, MINN. 55350 MEMORANDUM DATE: May 17, 1977 TO: Mayor and Council FROM: City Engineer/Director of Public Works RE: Cemetery Department Due to the recent retirement of Ed Ondracek as Cemetery maintenance employee, there is a vacancy in the Cemetery Department. Jim Brodd has expressed interest in taking over this position, since he is already somewhat familiar with it. I have met with Jim, Fred Roberts, and Hazel Sitz to discuss the possibility of this change, and it seems to be a feasible one. Ed Ondracek will be available on a part-time basis to help train the new employee in the department over the next few months. It is my recommendation that Jim Brodd be transferred from the Park Department to the Cemetery Department effective June 1. Since both departments are classified in the same pay grade and range, there would be no immediate effect on his pay rate. Ajob description for Cemetery Maintenance Worker is attached. Respectfully, Amp- J'1�4k Marlow V. Priebe Copy: Fred Roberts Hazel Sitz -40a - TITLE: CEMETERY DEPARTMENT MAINTENANCE WORKER DOT 407.887 IIIb DEPARTMENT: CEMETERY 5-77 SUPERVISED BY: DIRECTOR OF PUBLIC WORKS SUMMARY: THIS IS MANUAL AND RECORD KEEPING WORK IN THE CEMETERY DEPARTMENT DUTIES AND RESPONSIBILITIES 1. Maintains cemetery grounds; mows grass, trims around monuments. Sods or seeds new graves. Cares for trees, shrubs, flowers, bushes. 2. Operates equipment for opening and closing graves. 3. Maintains and cleans machinery and equipment. 4. Deals with the public in showing and selling lots. 5. Reads cemetery map in planning for interments and laying out graves. 6. Maintains records of cemetery transactions. Updates and upgrades record keeping system. 7. Assists workers in the Park or Street Departments as time permits: tends hockey rinks; hauls snow. 8. May perform tree inspection duties for Park Department as time permits. 9. Performs related duties as required. EQUIPMENT: Backhoe, truck, payloader, bobcat, tools, lawn mowers, supplies for the Cemetery Department. DESIRABLE QUALIFICATIONS Secondary education; good record keeping skills. Experience in operating mechanical equipment. Knowledge of horticulture. Physical stamina for manual work. Ability to deal courteously with the public. WORKING CONDITIONS Outside work in all weather; unscheduled hours for snow removal. Occasional weekend work related to burials. (612) 879-2311 '/T Y OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: May 18, 1977 TO: Mr. Mayor and Council Members FROM: Building Official, Elden Willard SUBJECT: Moving building into city. Mr. Fred Alberts Jr., 934 Second Ave. S.W., Hutchinson, MN, requests your approval to move a 10' x 15k' new wood frame utility building built by the Cosmos, Minnesota building trades class into the west side yard of his property at Lot 30, Lynn Addition to the City of Hutchinson. The building is to be temporarily installed with treated wood skids placed on concrete staves and securely anchored to withstand required wind loads calculations. City Engineer Marlow Priebe and I recommend your approval. For location of proposed building on the site, see attached moving permit application, page 2. Iden Willard Building Official CC: Marlow Priebe, City Engineer Gary Plotz, Administrator h s-� _City C!ark's Copy -.Engineer's Copy �a __._Owner's Copy Building Inspector's Copy J�C --Assessoes Copy APPLICATION FOR BUILDING OR LAND USE PERMIT City of Hutchinson, Minnesota TO: THE CITY COUNCIL City of Hutchinson, Minn. FEES Permit ............ Bldg. Ipsp. ........ Water hookup Insp... Surcharge ......... Other ............ TOTAL ........ Date o�l" 17 t9 The undersigned hereby requests a permit to: (check one or more) Build Add Install _ Remodel _ Move. sem✓ Wreck Sign— Other---- Located ig.. Other Located at Lot & 0 Block _^ Addition or of (Legal Description of Property) Size of lot: �_S�O Ft. Wide x /,J::r7 '. Ft,, or Acres. Street Number 1. Name of ApplicanJ` _ JrTel- No. k-9� Address of Applicant_Z_©-3$!�-- a /rd - - ' GeJ ' .1 A A e ?. Name of Address of Owner. 3. Name of Contractor_ _ Address of Contractor 4. Name of Electrician Address of Electrician- 5. lectrician 5. Name, of Plumber Address of Plumber. 6. Building or construction information. Classification Type I Single family dwelling _ - Multi -family dwelling Commercial bldg. Industrial building or facility —_ Garage Other Size of structure .42 _ x Number of Stories__ Building material: Frame Brick Concrete block __ Other teg&e 0/ Roof material. Wood shingle spholt shingle-' Other ._ If dwelling: Number rooms -/_ _ Conventional Split levet —_ Basement - If Garage: Size x Attached Unattached Basement 7. Utilities Required: Sewer Water Gas - Electric Is water main in adjacent street? to lot line?._ - Assessment paid? Is sewer main in adjacent street? to lot line? Assessment paid? Is curb and gutter in? Assessment paid? .-- Will it bo necessary to cut a hole in the curbing? If so, both curb and gutter must be replaced and an expansion joint placed between the curbing and the concrete driveway. JI`Q(y$I-J, ¢Rear ya►'d , S'�r= �Bc- yliin .(o ,Qa�ain 8. location information if building or structure. ,0( Set -back: Front property line 7 / /5:/ side property line side property line Wll/,N,S) (E,W,N,S) If detached secondary building also give alley or rear property line set -buck 9. If for use other than building construction or alteration, described fully: 10. Estimated cost of improvement (exclude land) $ 11. Are lot corners in evidence? If not, owner sholl have property surveyed by a Registered Land Surveyor prior to field inspection by the City Engineer. SW ----City Civrk's Copy _ Engineer's Copy A. I Owner's Copy _ __Building Inspector's Copy - Assessor's Copy 12. Plot plan: �t 3Q /� LIV `',Z/-/ lflc/Cl /k/ So Show property lines, dimensions of existing and proposed stfuctures, and distance to property lines. r Signature of Applicant _ SPACE BELOW FOR CITY USE ONLY This space for Building Official This space for City Engineer Approved* _. --.. _ __-____ ,__.__.. _- — Site Inspection _. ____..._—___—_____— _.._..... ....__ Dote Date Rejected - _ _ _ _ _ .._-.._.__ __ Requirements Date Reason for rejection __ _—______ ___-- Recommendation Restrictions Building Official '--~ ____ --- ••---�__^-- * Subject to payment of fees and issuance of Plumbing and Electrical Permit. Plumbing Permit No._ Electrical Permit No... Construction and materials shall comply with Building Code Requirements. vAk l c l I I — � d / I /G r Alf i �w r L. -A r Signature of Applicant _ SPACE BELOW FOR CITY USE ONLY This space for Building Official This space for City Engineer Approved* _. --.. _ __-____ ,__.__.. _- — Site Inspection _. ____..._—___—_____— _.._..... ....__ Dote Date Rejected - _ _ _ _ _ .._-.._.__ __ Requirements Date Reason for rejection __ _—______ ___-- Recommendation Restrictions Building Official '--~ ____ --- ••---�__^-- * Subject to payment of fees and issuance of Plumbing and Electrical Permit. Plumbing Permit No._ Electrical Permit No... Construction and materials shall comply with Building Code Requirements. DATE: May 18, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor D J Black and City Council - — FROM: Dean O' Borsky, Chief of Police SUBJECT: Purchase of one -channel 3M tape recorder I have -recently been in contact with the executive director of the Governor's Commission on Crime Prevention and Control. He advised me that the McLeod County Sheriff's Office is being provided with a new three -channel tape recording system under a federal grant. This three - channel recorder is mandatory under the new radio system which was set up recently and will be installed in the Sheriff's Office by June 30, 1977. The Sheriff's Office currently has a one -channel 3M tape recorder in their office which will be made available to the Hutchinson Police Department at no cost should we be interested. The only charge which would be made to us would be for approximately five percent of the in- stallation cost and for future maintenance of the recorder on our behalf. The transfer of this 3M recorder could be made within a month. I feel that the opportunity to aquite this tape recorder is one we should not miss as the original cost on it was approximately $1500. The cost for installation of the tape recorder should be minimal. I have contacted the Motorola radio people and they will be coming out to give me an estimate soon but I have been assured that it will be very low. This tape recorder will give us the capability to tape record and monitor all radio communications and/or telephonic communications that we desire to tape and will give us 24-hour capability to play back everything that is said to the police department on the telephone and over the radio. With your permission I will advise the executive director of Region E that we wish to have the transfer of the recorder from the Sheriff's Department to our office when it becomes available. 4AH-1-104 - AO�4 Dean M. O'Borsky Chief of Police rMO/ jma r ORDINANCE N0. 9/77 ORDINANCE AMENDING SECTION 520:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES RELATING TO BUILDING PERMIT FEES AND PLAN -CHECKING FEES THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 520:00 of the 1974 Ordinance Code of the City of Hutch- inson, entitled Building Permit Fees, is hereby amended to read as follows: Section 520:00. Building Permit Fees. Subd. 2. The determination of value or valuation under any of the provisions of this code shall be made by the Building Inspector. The valuation to be used in computing the permit an"&an-ekeek fees shall be the total value of all construction work for which the per- mit is issued, as well as all finish work, painting, roofing, elec- trical, plumbing, heating, air conditioning, elevators, fire extin- guishing systems and any other permanent work or permanent equipment and shall also apply to manufactured buildings and structures built _, _-.x -1 ---A -- ....,.,nd rn tike► dvpTitnAlle6-Atiob site. Section 520:15. Plan -Checking Fees. When the valuation of the pro- posed construction exceeds $10,000 and the proposed occupancy is in Groups A through J inclusive, a plan -checking fee shall be paid to the Clerk at the time of submitting plans and specifications for checking. Said plan -checking fees for buildings of Groups I and J occupancies shall be one-half, of the building permit fees. Plan - checking fees for all other buildings shall be 65 percent of the building permit fees as set forth in Section 520:05. Plan checking fees paid to State of Minnesota Building Code Division for review and annroyal of Plans and Plan Checking Fees paid to the City of Hutchin- son for review and approval of plans, submitted building permits, be exempt from paying a plan of Hutchinson, Minnesota. of Ci Where plans are incomplete or changed so as to require additional plan checking, an additional plan -check fee shall be charged at a rate estab- lished by the Building Official. Section 520:20. Expiration of Plan Check. Applications for which no permit is issued within 180 days following the date of application shall expire by limitation and plans submitted for checking may thereafter be returned to the applicant or destroyed by the Building Official. The Building Official may extend the time for action by the applicant 6-a's for a period not exceeding 180 days upon written request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. In-erdev-to-re- neu-eet#ea-ee-an-epp##est#est-after-exp#red#er►;-the-epp##eau-e�ss## ree�sbmf-p�eae-saes-pey-e-new-p-la -eheek-fee. SECTION 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its pas- sage and publication. Adopted by the City Council this day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ORDINANCE NO. 10/77 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP. (ROGER ZIEMER AND ARTHUR WALLNER) THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2, Multiple Family Residence District, to C-4, Fringe Commercial District. A 150' x 4301 tract and 300' x 430' tract in Government Lot 4 of Section 35-117-30 Adopted by the City'Council this day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ORDINANCE NO. 11/77 ORDINANCE AMENDING SECTION 6.09 OF ORDINANCE NO. 464, ZONING ORDINANCE OF THE CITY OF HUTCHINSON, RELATING TO FEES, CHARGES AND EXPENSES THE CITY OF HUTCHINSON DOES ORDAIN: Section I. Section 6.09 of Ordinance No. 464, Zoning Ordinance, entitled Fees, Charges and Expenses, is hereby amended to read as follows: Section 6.09 Fees, Charges and Expenses FEE SCHEDULE (Fees herein listed are minimum amounts necessary to cover the costs of the procedure requests and no refund is possible.) Conditional Use Permit Request $25 which includes recording and drafting fees, if any. Planned Development $150 plus $5 per acre or portion thereof - Maximum $750 (developer will be assessed for costs if those costs exceed filing fee) Appeal $25 which includes notification and publication expenses and extraordinary expenses of public hearing. Amendment $50'for request for amendment to text if not affecting the official zoning map. $150 if amendment will change official zoning map plus $5 per acre on portion of acre affected by the petition. (Developer will be assessed additional costs if those costs exceed filing fee.) Variance Request $25 which includes notification and publication expenses and extraordinary expenses of public hearing. —CO. Sign Permit 10C per square foot - minimum $5. Temporary Excavation Permit $50 plus Surety to guarantee restoration and completion. Section 2. Penalty. Any person violating the provisions of this ordi- nance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk c ORDINANCE N0. 12/77 ORDINANCE AMENDING SECTION 235:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOSPITAL BOARD RELATING TO APPOINTMENTS AND TERMS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 235:05 of the 1974 Ordinance Code of the City of Hutchinson, entitled Appointments and Terms, is hereby amended to read as follows: Section 235:05. Appointments and Terms The Hospital Board shall consist of seven (7) voting members, all of whom shall be residents and qualified voters of this municipality. *#ire -04 Six (6) of said board members shall be appointed for a term of five years, such terms to be of variant tenures so arranged that the term of one member shall expire on the last day of March of each year; however, the first terms of said 44ve board members shall be for one, two, three, four and five years respectively and thereafter said Board members shall be appointed for a term of five years. No board members shall serve for a period to exceed two consecutive five-year terms. a-e#ash-aerobes-a#-sa#d-$eae#-eine##-be-e}►a-61s#of of mad-beep#ea#-and The seventh member of said Board shall be an Alder- man so appointed by the Mayor. In addition to the seven voting mem- bers of said Hospital Board, the Chief'of Staff of the"hospital shall be an ex officio, non-voting tiembar'of the Hoapital_Board. Vacancies arising in said board for any reason shall be filled for the unexpired term in the same manner as original appointment. Board members shall be appointed by the Mayor, with the consent of the Council. Board members shall serve without compensation. Upon unanimous approval of the Board, individual Board members will be entitled to reimbursement for any expenses which they may incur in the course of carrying out official Board business. The Council may, by a four -fifth (4/5) ma- jority vote, remove any member of the Board from office by reason of malfeasance or misfeasance in office, or if said Board member has be- come incapacitated to hold office, or cease to be a resident of this municipality. SECTION 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its pas- sage and publication. Adopted by the City Council this day of 1977. ATTEST: 1. D. J. Black, Mayor "f" GaryTrots. ty C er MINUTES REGULAR MEETING-HUTCHINSON PLANNING COMMISSION Tuesday, April 19, 1977 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:30 p.m. with the following members being present: Clint Tracy, Rev. Thor Skeie, and Elsa Young in addition to Chariman Tom Done. Members absent were Bruce Peterson, Laurel Olson and Ken Gruenhagen. Also present were Administrative Assistant Plotz, Director of Public Works Marlow Priebe, Building Official Elden Willard and Planning and Zoning Administrator Pauley. 2. MINUTES Clint Tracy made a motion, seconded by Rev. Skeie to approve the minutes of the regular meeting on March 15 and the special meeting on March 25, 1977. The motion carried unanimously. 3. COMMUNICATIONS FROM CHAIRMAN Chairman Cone intorduced the newly appointed Commission member, Elsa Young, who is to replace Marlin Torgerson. He congratulated her on her appointment and hoped she would enjoy serving on the Planning Commission. 4. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR REZONING OF LOTS 11, 12, 15 & 18 OF AUDITOR'S PLAT Due to staff error, one block was not notified by mail of the public hearing on rezoning, therefore, the hearing could not be held so it was rescheduled for the next regular Planning Commission meeting on Tuesday, May 17, 1977. (b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHUCH PEARSON Chairman Cone opened the hearing at 7:37 p.m. by reading the notice as published in the Hutchinson Leader on April 8, 1977 and referred the Commission to the memo from the staff. There being no one present wishing to be heard the hearing was closed on motion by Thor Skeie, seconded by Clint Tracy and carried unanimously. After discussion, it was moved by Clint Tracy, seconded by Thor Skeie to re- commend approval of this variance request to the City Council. 5. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY ROGER ZIERMER AND ARTHUR WALLNER Minutes, April 19, 1977 Page 2 City Engineer Priebe requested that M.r Ziemer would have to dedicate half of the right of way (30 feet) for a north -south road on the west side of his property. Because of an oversite this request for rezoning received no publication and no notices were sent out for a public hearing, therefore, a special public hearing was scheduled for 7:30 p.m. on May 3rd to consider the request. (b) CONSIDERATION OF PROPOSED AMENDMENT TO COUNTY ZONING ORDINANCE Marlow Priebe explained the proposed amendment as stated on the April 13th County Planning Commission he and Don Pauley had attended. Mr. Priebe state a major concern was to get away from the breaking up of prime agricultural land into smaller and smaller pieces for houses, they wish to conserve for farming. Mr. Prieve also stated the townships were in favor of this amend- ment proposal. Mr. Pauley mentioned the county was look}ng for comments from the City before proceeding. Members of the Planning Commission seemed generally favorable to change, however, Chairman Cone expressed conern that it would be taking another property right away from the land owners. (c) CONSIDERATION OF AMENDMENTS TO THE ZONING ORDINANCE PROPOSED BY STAFF Mr. Pauley gave an explanation of the proposed amendments and the reasoning behind the proposals. One would have banned home occupations from R-1, Single Family Residential Districts, however the Planning Commission suggested allowing simple non -traffic, non -noise occupations by special use permit instead. The second involved footage minimums for wall signs. Mr. Priebe stated these amendment proposals had been their real intent but were just misplaced. After further discussion, a motion was made by Thor Skeie, seconded by Clint Tracy to set a public hearing for the two recommendations for amendments to the Zoning Ordinance for May 17, 1977. (d) COMMUNICATIONS FROM BUILDING OFFICIAL Mr. Bud Willard, Building Official, in referring to his letter to Mr. Virgil Goebel dated April 19, 1977, had requested Mr. Goebel's presence at the April 19 Planning Commission meeting to discuss complaints brought to Bud's attention. concerning a parking lot across the street from Goebel Fixture Company. Mr. Willard stated it has not been blacktopped as required. Mr. Goebel stated this requirement had been overlooked but assured them the part being used for truck parking will be blacktopped this year. He asked it the remainder of the lot could be seeded to grass and he was told this would be satisfactory. Mr. Goebel also agreed to plant some shrubbery near the �`. lot line allow4ng easements for utilities and ir-intenance. Minutes, April 19, 1977 Page 3 (e) COMMUNICATIONS FROM PLANNING AND ZONING ADMINISTRATOR Mr. Pauley asked for some advice from the Commission concerning the steps to take in the case of Mr. Selle, who was notified by letter and by phone as to the procedure for future use of the property for used car sale purposes, and it was noted he already has cars on the lot. The Commission suggested asking for an injunction from the City Attorney. The second was in reference to the case concerning Wendorff insurance and the use of the back for residential purposes for which they would need a conditional use permit. As of April 19th the completed application had not been submitted to Mr. Pauley. Again the Commission suggested to have the City Attorney take action on this matter and explain or remind Wendorff of the procedures to be followed. (f) CONSIDERATION OF HUTCHINSON INDUSTRIAL DISTRICT SECOND ADDITION FINAL PLAT FINAL APPROVAL AND CONSIDERATION OF HELLAND'S FIRST ADDITION FINAL APPROVAL t City Engineer Priebe reviewed the two plats and explained they had not received the final approval yet which he was asking for now. After discussion it was moved by Thor Skeie and seconded by Clint Tracy to recommend both for final approval to City Council. Motion carried unanimously. (g) ELECTION OF OFFICERS A motion was made by Clint Tracy and seconded by Elsa Young to elect Laurel Olson as Vice Chairman to succeed Marlin Torgerson who completed his term as of March 1977, and Thor Skeie would continue as secretary and Tom Cone as Chairman. Motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was declared adjourned at 8:50 p.m. f MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION Tuesday, May 3, 1977 1. CALL TO ORDER The meeting was called to order by Acting Chairman Thor Skeie at 7:30 p.m. with the following members present: Laurel Olson, Clint Tracy, Bruce Peterson, Elsa Young and Ken Gruenhagen in addition to Acting Chairman Skeie. Also present were City Engineer Priebe, Administrative Assistant Plotz, and Planning and Zoning Administrator Pauley. Tom Cone was absent. 2. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY ROGER ZIEMER AND ARTHUR WALLNER At 7:31 p.m. Acting Chairman Skeie declared the hearing open. Arthur Wallner -Expressed cdncern over the widening of the street Route 3 on the West side and suggested the proposal of Hutchinson running a road on the North side. Richard Danielson -Stated-they tried to rezone this several years Route 3 ago and the thought was expressed it Mould not Hutchinson be proper to zone commercial next to residential. He then presented a petition to the Commission with 19 property owners' signatures. Roger Ziemer -Stated it would not deplete the value of these 249 -21st Ave. N.W. homes with the type of business he is proposing Cedar, MN 55011 since the business is of a neighborhood type. He agreed to give the City the 30 feet needed for the road right of way and had an attorney draw up an agreement with his wife and his signatures included. Richard Danielson -Stated he disagreed and felt this rezoning would Route 3 devalue the property. Expressed he did not like Hutchinson traffic coming in and out and asked who would want to buy for residential purposes with this going on. Mr. Ziemer -Asked what is the requirement for a street? Hutchinson City Engineer Priebe stated it should be a 50 or 60 foot right of way, depending on the type of traffic and the type of road. Mr. Lensen -Mentioned he didn't know how he could give 30 feet from his property. / — oL--' Planning Commission Minutes Page 2 City Engineer Priebe replied this includesl0 feet for utilities and 20 feet for the road that the City already has therefore they need no more property from Mr. Lensen. Mr. Pauley asked Mr. Priebe for a description for the Planning Commission members' benefit and Marlow explained the street as it is now. The City is asking Roger Ziemer for an additional 30 feet to fulfill the requirement for the roadway since the City already has the other 30 feet needed. Mel Ziemer 845 Oak Hutchinson, MN Richard Danielson Route 3 Hutchinson Arthur Wallner Route 3 Hutchinson Mr. Weckner Hutchinson -Would not like to have part of the road now and another part later and he also expressed that he is in favor of the property being rezoned. -Stated Shady Ridge agreed that they would not like to have this area rezoned. -Remarked he would not sell his land as pieces but as a unit to be developed. -Asked if it were rezoned what types of things would be allowed. Planning and Zoning Adninistrator Pauley read the list as it is written in the Zoning Ordinance book for Commercial District, C-4. Elva Norton -Stated if it is zoned commercial right up to her, Hwy $7 West people would look at her property differently and Hutchinson they would be cut off as an isolated spot. There being no one else wishing to be heard, the hearing was closed at 7:52 p.m. on motion by Clint Tracy, seconded by Bruce Peterson. The motion carried unanimously. Mr. Priebe drew a roucjh sketch of the area involved on the blackboard and stated the request is for a continuation of commercial along the highway. He went on to say the only reason it remained zoned residential at the time the Zoning Ordinance was written was because they had no indication what people wanted or what would be developed. Mr. Pauley stated there should be no direct harmful affect upon the residential area and there will probably be a demand for commercial along the approach to the future bridge. The homes out there were brought in by annexation. Mr. Priebe stated they put in restrictive zoning until such time that it would be developed then determine what happens with the property. A suggestion was made by Mr. Pauley that possibly an alternative would be to ask for a rezoning to C-2'which is more restrictive but would still allow for what Mr. Ziemer proposes to build. i Planning Commission Minutes Page 3 Bruce Peterson made the motion to recommend approval of the request for rezoning to C-4, seconded by Laurel Olson. Motion carried unanimously. 3. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JAMES P .• After discussion a motion was made by Ken Gruenhagen, seconded by Bruce Peterson to set a public hearing for the next regular Planning Commission meeting on May 17, 1977. Motion carried unanimously. b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HERBERT BILLMAN Mr. Pauley explained the proposal, showing the Commission blue prints of the building which staff has reviewed and stated it is all according to the ordinance. Laurel Olson made the motion which was seconded by Ken Gruenhagen, to set a public hearing for May 17, 1977. Motion carried unanimously. 4. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 8:15 p.m. MINUTES PARK AND RECREATION BOARD The Park and Recreation Board met at the Northeast Park at noon May 4, 1977. Those present were "Bud" Daggett, Larry Morrissette, Dr. Chernausek, and Don Falconer. Also present were Park Superintendent Fred Roberts, Recreational Director Rod Keith, Administrative Assistant Gary Plotz, Mayor D.J. Black, Comsunity Development Director Pauley, Personnel Coordinator Hazel Sitz, John Arden from Hutch Leader and Grace Sanstead, secretary. Mayor Black was welcomed to the meeting by Chairman Daggett. The minutes of the April meeting were read and approved as written. Fred Roberts gave his report stating work has been done on the park grounds. A pole fence around most of West River Park and a cable has been placed around the remainder of the Park. Forty maples and 25 mountain ash have been received to be planted. Picnic tables are up and water has been turned on in the Parks. One backstop has been placed in Linden Park. The American Legion is readying the Park by the cemetery for Memorial Day services. Fred will provide the basketball hoop requested for across from Sunset Park. The rocking chair marathon held in Library Square by Vocational people for charity purposes went over quite well with the weather cooperating also. Rod Keith reported on the past months activities. Registration will begin on June 4th for all activities except swimming which will register June 8, 9, and 10. in the Old Armory gym. Mr. Keith gave a report on a six year program participation from 1971 through 1977. He expects the participation level to increase to approxi- mately over 15,000 this comeming year. A motion was made by Mr. Morrissette to junk the old playmo ile, seconded by Dr. Chernausek and carried by the Board. Mr. Keith expects to receive the old van used by the City Engineers as soon as they receive their new one. Luce Line supporters will be in town this weekend to work on the Luce Line Trail. They will be camping on the north side and the Optimist Park facilities can be used as the West River Park is not ready to be used. A motion was made by Dr. Chernausek and seconded by Mr. Morrissette, to accept the integration of boys and girls in all programs as outlined by state law as interpreted by City -Attorney Schantzen in his meeting with Mr. Keith. Motion carried unanimously. Hazel Sitz added all youths between the ages of 14 and 18 will have tolhave a certi- ficate on file at the City Hall to be on the City payroll also according to law. A softball tournament will be held June lith and 12th at Tartan Park, but Mr. Morrissette questioned the lighting situation at Tartan Park. Chairman Daggett and Fred Roberts promised to try and get immediate action for better lighting from the light plant and Mayor Black stated he would also try to get immediate action. Dr. Chernausek made a motion to approve the holding of the tournament at Tartan Park, seconded by Mr. Falconer and an "aye" vote by all members followed. Mr. Falconer made a motion to "okay" both Fred Robert's and Rod Keith's reports, seconded by Mr. Morrissette and passed by the Board. q—.O�-W Park and Recreation Minutes May 4, 1977 Page 2 Don Pauley reported on the budget for West River Park as requested at the April Board meeting. While there is a current balance of $8,828.55, Mr. Pauley reported there are anticipated future expenses such as the payment remaining on contract for the buildings, a sign for the Park, additional landscaping, etc. While the park was to be opened May 2nd corrections had to be made which have taken more time. Mr. Pauley stated the opening of the Park would be May lst and the closing Septem- ber 15th henceforth and closed all winter. Mr. Morrissette made a motion to accept these dates, seconded by Mr. Palconer, an "aye" vote followed by the Board. In the absence of Mr. Haugen a new board member was not selected to replace Jim C7orson1s unexpired term until the June meeting. A successor will be chosen from the six applicants who are= Don Erickson, Jack Busch, Ed Homan Jr., Judy Henke, Roy Johnson and Kathy McGraw. Several members expressed the idea of being in favor of chosing a woman in keeping with the integration movement. It was agreed all meetings would be noon meetings during the summer months with the next meeting to be held Wednesday, June lst. There being no further business to come before the Board at this time, the meeting was adjourned by Chairman Daggett until June lst. Respectfully submitted, Grace Sanstead, Secretary BURNS MANOR MUNICIPAL NURSING HOME MINUTES - APRIL The Board of Directors for Burns Manor Municipal Nursing Home met April 21, 1977. 12100 noon, at Burns Manor, president Heinz Frock presiding. All members were present except Lucile Ulrich and Ralph westlund. Also attending were Gary Poltz and Mayor D. J. Black. Minutes of the previous meeting were approved on motion being made by E. Miller, seconded and carried. A motion by H. Jones, seconded by E. Miller and carried approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof, as well as a bill in the amount of $13.50 to Marquette National Bank and $80.00 to the University of Minnesota for Minnesota Association of Health Care Facilities. The Plowman's payment for the new van is being held in abeyance until all deficiencies are corrected. A questior was raised as to whether the color of the van could legally be used or if it is only al- lowed for school buses. Mrs. Geier reported, "The motor and fan controlling the ventilation in the basement has a bend shaft. The original estimate to repair it was for $6000.00 t. Repairs will be made following the recommendations of John Baker of Patch & Erickson Architects. Bids will be taken for balancing of the air exchange systema Construction of the shed to begin May 1, 19?7 - $6785.00 - unpainted; that the dates of May 18 k 19, 1977 have been chosen for "Open House" at Burns Manor; that there will be a Mother A Daughter tea May 20, 17/ Purchasing with the hospital was again discussed. On motion by L. Linder, seconded by E. Miller and carried the purchasing agreement was accepted. It was agreed that the old van should be retained and use as a back up unit for trans- portation purposes. It was decided that Burns Manor would not participate in the Region 6E Community Action Volunteer Program. The cost of the repaip to the water softeners was considered. The matter was tabled for further study as to the feasibility of rental units was explored. A motion by E. Miller, seconded by H. Zeleny and carried resolved that the newly graded parking lot should be blacktopped, underground wiring for heater plug -ins for cars, and cement bumper stops for oars should be installed. Wallace Kurth discussed the 1976-1977 fiscal year. Mrs. Geier related the main points of the talk on Bomb Threats given by Chief O'Borsky to the Burns Manor Staff. The objectives and concerns resulting from a meeting which had previously been held jointly with representatives from the Community Hospital, Utilities Commission, City of Hutchinson, Burns Manor, the City Attorney and Mr. Peet, were related to the Board of r Directors for Burns Manor. - The following projects and Purchased were proposed for 1977-19781 1. Copy Machine ---------------------------------------------- $4807.60 2. Softener -- rental or purchase -------- _—N- 2300.00 3• Blacktop for parking lot ------ ------- N___ 4500.00 4. Cement parking bumpers,8 ' linear blks 0 $10.00 each-------- 250.00 5• Furniture for Sun porches and drapes for same------ ..--_-.-_ 2000.00 6. Air exchange system balancing-rN ..r_r_r-N-__r..---..- _ 6000.00 7• Upright freezer in basement-----------------r--N--r--....-..-- 3500.00 8. Replacing doors to lavatory in patient rooms---------------- 1900.00 (old wing, south & east, 19 doors 0 $100 each) 9• Typewriter ---------- ------r.rr-----..Nr-w.rN--w-rr--r..---- 299.00 10. Outdoor electrical wiring A plug -ins for cars--------------- 11. Cupboards for Arts A Crafts ------------------------N------ 12. Roof repair -additional insulation de 13• Employees' raises effective for 1978--8%-------------------- . The Board of Directors for Burns Manor unanimously agreed that all of the above pro- jects should be completed. Mrs. Geier was authorized to continue to sake the neces- sary inquiries to obtain approxiste costs. It was state that a housing study has.been proposed by the City of Hutchinson. Apartments in conjunction with Burns Manor could be a very definite need. There being no further business, meeting adjourned to reconvene, May 19, 1977. Respectfully submitted, ATTEST 1 Mavis J. Geier, Secretary �' REGULAR MEETING -COMMUNITY DEVELOPMENT ADVISORY MEETING Tuesday, March 29, 1977 1. CALL TO ORDER The meeting was called to order by Chairman Knudsen at 12:05 p.m. with the following members being present Don Glas, Leslie Smith, Phyllis Hegrenes Russ Mead, Rev. Marth, and Mildred Nelson in addition to Chairman Garey Knudsen. Members absent were Harriet Emans, Rev. Skeie, and Arlene Zim- merman. Also present were House Doctor Homer Pittman, Administrative Assis- tant Plotz, Community Development Director Pauley, City Engineer Marlow Priebe, HRA representative Jean Lerberg and Bob Otte from the Chamber of Commerce. 2. CONSIDERATION OF PREVIOUS MINUTES Phyllis Hegrenes made a motion to approve the minutes as written, seconded by Mildred Nelson. The motion carried unhnimously. 3. NEW BUSINESS (a) STAFF REPORTS 1. COMMUNITY DEVELOPMENT PRE -APPLICATION RANKING Mr. Pauley went through HUD scoring of Hutchinson's pre -application along with the list of ratings for those who will potentially receive funding. Hutchinson was considered one of the back-up towns for Community Development funding. After discussing the matter with Mr. Plotz, Administrative Assistant, it was decided to submit a full application in such case that one of the top 25 communities might not for some reason receive funds. 2. PROPERTY ACQUISITION STATUS With regards to property acquisition, Aaron Wendt stated he would accept the offer for $22,500 to sell. Final acquisition is in process with the City Attorney preparing the appropriate papers. 3. REPORT FROM HOUSE DOCTOR Don asked if there were any questions concerning the memo dated March 10, 1977 from House Doctor Homer Pittman regarding grant and loan contacts. It was noted that grant applications have almost tripled since the change in income guidelines. (b) BUDGET ANALYSIS The Community Development Program balance sheet and budget analysis / -- Minutes, March 29, 1977 Page 2 dated February 28, 1977 was distributed noting the expenditures to date being around $36,000. Mr. Pauley stated there may be a budget revision because of property acquisition. (c) CONSIDERATION OF AWARDING HOME REHABILITATION GRANTS " Mr. Pauley went over each one briefly with some questions of clarification being referred to Homer Pittman. A vote was taken on each grant individually. 1) Total grant $1,370.00 Phyllis Hegrenes made the motion, seconded by Russ Meade to recommend approval of the grant to City Council. Motion carried unanimously. 2) Total grant $4,405.00 A motion was made by Russ Meade, seconded by Leslie Smith to approve this grant to City Council for approval. Motion carried unanimously. 3j Total grant $4,897.37 Rev. Mar th made the motion to recommend approval to the City Council, seconded by Russ Meade and carried unanimously. 4) Total grant $2,893.00 A motion was made and seconded by Leslie Smith and Phyllis Hegrenes respectfully to recommend approval of the grant to City Council. Notion carried unanimously. 5) Total grant $2,377.00 A motion was made by Russ Meade and seconded by Mildred Nelson to recommend approval of this grant to City Council for approval. Notion carried unanimously. 6) Total grant $4,388.65 Mildred Nelson made a motion, seconded by Les Smith to recommend approval of the grant to City Council. The motion was carried unanimously. Mr. Pauley stated with the awarding of these six grants, totaling around $20,000, there would be approximately $20,000 more to be awarded. 4. ADJOURNMENT There being no further business to come before the committee at this time a motion by Russ Meade, seconded by Phyllis Hegrenes, was made to adjourn the meeting at 1:00 p.m. Motion carried unanimously. (612) 879-2311 CITY OF HUTCHINSON of,��ii 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: —Malt 242 1977-------- T0: City Council ------------------------- FROM: City Engineer— — — — —_ .--———————————— — — —— SUBJECT: FAU Projects — — — — — — — — — — — — — — — — — — — — — — — — — Construction Bid for projects bid on February 28, 1977 totaled $2739481.65. Normal Engineering.cost for this project is as follows: Design Cost m $18,674.08 Construction Engr. s $18,674.08 Total Project cost will be $310,829.81 ,and reimbursement is to be as follows: FAU Funds $211,042.06 County Funds s $ 85,812.00 $296,854.06 Of the above Engineering Cost the design cost,has been paid from existing funds as the work has been done by staff. Our Project Work for 1977 will not allow us to do 100% of the'Construction Engineering. We will require assitance on testing and general supervision and record keeping.' I recommend approval of the following: RCM for General Supervision and record keeping $7200.00 Instant Testing Co. for testing - $5200.00 Respectfully submitted, CITY OFHUTCHINSON p / /6,Le ^ Marlow V. Priebe City Engineer ns 9 (L M E M O R A N D U M DATE: May 26, 1977 TO: Ma --------------------------------or and CitCouncil- _ FROM: _Water Billing Clerk SUBJECT: _Delinquent Water and Sewer Accounts _ _ _ ` _ _ _ _ _ _ _ _ _ The following delinquent water and sewer accounts are submitted for your review: 2-0280-1-00 Alton Wicklund 605 Main St. S. $44.00 3-0225-0-00 Gary Gehlen 125 Oakland Avenue $56.34 3-0550-1-00 Debra Norby R.R. 2 (for 133 Jefferson St. S.) $23.46 3-0550-2-00 Bill Williams 532 Smith Trumann, Ark. 72472 (for 133 Jefferson St. S.) $26.52 4-009540-00 Glenn Sjolle 325 Adams St. S. $107.03 Promised to Pay $100.00 June 1, 1977 - '4-0265-0-00 James Deragon 540 Monroe St.S. $72.60 4-0290-0-00 Roger Voss 510 Monroe St. S. $32.92 4-0810-2-00 Brian Kuebeibeck 426 Huron St. $25.90 4-0810-2-00 Gary Lipinski R.R. 4, Box 101 (for 546 - 4th Ave. S.E.) $32.25 4-0935-0-00 Raymond Woller R.R. 2 (for 607 - 3rd Ave. S.E. $43.40 STC. 7-0870-0-00 Cliff Roiger 317 Fifth Ave. S -W- $41.69 8-0840-0-00 Laverne Schneider 257 Gauger St. (for 26 Grove St. S.) $58.04 10-0265-0-00 Mrs. Ruth Piehl 621 Juul Road $58.82 12-1165-0-00 Ronnie Telecky 607 Bluff St. $62.82 (Letter of 5-23-77 Promised to make payment 5-27-77) 26-0165-0-00 Darryle Krussow W-1034 Providence Spokane, Wash, 99200 (for 750 Dale St. ) $47.15 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORK'NDUM DATE: _AaX1$-.1937-------- TO: —City Council ------------------------ -- FROM: Don Pauley, Planning and Zoning Administrttor ----------------------- SUBJECT: Conditional Use Permit from Dr. Herbert Billman --------------------------------- Dr. Herbert Billman petitioned the City for a conditional use permit to construct a combination office apartment building on the corner of Echo Drive and Freemont Avenue. The zoning ordinance for the R-3 District allows for a professional office not exceeding 5,000 square feet in area in combination with a residential building upon issuance of a conditional use permit.. Staff reviewed Dr. Billman's request and the architectural drawings submitted and found no objection to his proposal. Thus, the request was reviewed by the Planning Commission, a public hearing was held, and submitted to the City Council with a favorable recommendation. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MORK'NDUM DATE: -May-18,-3.973 — — — — — — — — TO: City Council ---------------------- — -- -- FROM: Don Pauley, Planning and Zoning Ordinance SUBJECT: Amendment to the Zoning Ordinance Section 8.02 and 8.03 ----------------------- During discussions regarding home occupations, it was brought to the attention of the staff that the existing ordinance allows for home occupations as an accessory use in the R-1 District and does not allow for them in the R-2 District. As the R-1 District is designed to be the most restrictive residential district in Hutchinson's Zoning Ordinance it was felt that home occupations would not be appropriate as an accessory use, but rather a conditional.permitted use. It was also felt that home occupations should be allowed for as an accessory use within the R-2 District. Based on this recommendation the Hutchinson Planning Commission reviewed, held a public hearing, and approved the amendment of the zoning ordinance as proposed for submissionto the City Council. The ordinance amendment reads as follows: Section 8.02, R-1, Single Family Residence District.. Delete from Accessory Uses. the following: Home Occupation, a$ regulated in Special District Provisions below. Add to Conditional Permitted Uses the following: Home Occupations, asregulated in Special District Provisions below. Section 8.03, R-2, Multiple Family Residence District Add to Accessory Uses the following: Home Occupations, as regulated in the Special District Provisions in the R-1 Residence District. q- : (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MO RA"ND UM DATE: May 18, 1977 TO: City Council FROM: _ Don Pauley,_Planning and Zoning Administratob Y� SUBJECT: Amendment to Section 10.05 of the Hutchinson Zoning Ordinance As it now reads, the sign provisions of the Zoning Ordinance list two separate and conflicting provisions with respect to signs placed within the C-3 District. As you know, the C-3, Central Business District, area of Hutchinson has distinct limitations with regard to the types of signs that can be placed on the buildings in the area. The present zoning ordinance allows under the C-3 provision that asign with a gross footage area equalling three (3) square feet per one frontage foot can be used. However, the definitions provision of the ordinance states that wall signs shall not exceed forty (40) square feet in area. Thus, in the C-3 District businessmen who are limited to wall signs are also limited to a forty (40) square foot area rather than the square footage provided in the C-3 District provisions. The Planning Commission reviewed, held a public hearing, and approved the following amendment to the Zoning Ordinance for consideration by the City Council. Section 10.05, B, 6, Wall Signs Delete: Wall signs placed against, painted on, or attached to the exterior walls of buildings shall not extend beyond twenty-four (24) inches of the wall surface. Such signs shall not exceed forty (40) square feet in area. Add: Wall signs placed against or painted on the exterior walls of buildings shall not extend beyond twenty-four (24) inches of the wall surface and shall not exceed the square footage as regulated by Section 10.05, C. Wall signs attached to and projecting from the exterior walls of buildings shall not extend beyond twenty-four (24) inches of the wall surface and shall not exceed forty (40) square feet in area. 9-J (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 MEMORK'NDUM DATE: May 18, 1977 ——— — — — — — — — TO: City Council — - ---------------------- — -+ FROM: — Don Pauley, Planning and Zoning Administra---------------- t — — SUBJECT:— Annexation Petition by Jeff Munsell ----------------------- — — — — — — — — Mr. Munsell has submitted a petition for annexation for a .39 acre site directly West of Kouwe Street and South of 5th Avenue Northwest. The petition for annexation was reviewed by the Planning Conaission at their regular meeting on Tuesday, May 17, 1977 and forwarded to the City Council with a positive recommendation. 9-h. RESOLUTION NO. 5958 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT WFMMAS, the Housing and Community Development Act of 1974 established Community Development Block Grants to provide communities with financial assistance to improve housing, and living conditions and encourage economic opportunities for persons of low and moderate income, and WHEREAS, the City of Hutchinson has developed a Community Development Plan including a Housing Assistance Plan, and WHEREAS, the City of Hutchinson has established a goal to provide safe and adequate housing for all citizens through the maintenance of a safe and healthy supply of housing, the development of a housing supply that meets the needs of all income groups and the elimination of potential sources of deterioration and blight. NOW, THEREFORE, BE IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That application be made to the U.S. Department of Housing and Urban Development for a Community Development Block Grant for $300,000 for purchase and demolition of blighted and inappropriate uses to provide sites for low and moderate income housing and the development of home rehabilitation and code enforcement programs. 2. That the Community Development Director be authorized to execute and file such application with the Minneapolis/St. Paul Area Office, provide any additional information or documentation as required by said agency and act as authorized correspondent for the City of Hutchinson. 3. That the City of Hutchinson has and will comply with all requirements set forth in the Assurances section of this application. Adopted by the City Council this 24th day of May, 1976. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 9-t (612) 879-2311 C TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: May 24, 1977 TO: Mayor and Council FROM: Director of Public Works RE: Summer Employees After reviewing the needs for temporary employees in the public works departments with supervisors and the personnel office, the following are recommended for work to begin when school dismisses and the students become available: STREET/PARKSJCEMETERY MAINTENANCE Steve Lueneburg E James DuHamel E Dan Prochnow E Douglas Ten Eyck E Matthew Griebie N John Miller N Craig McLain N WATER/SEWER METER INSTALLATION William Haas E Ronn Tulman E Philip Meier E Robert Tapper E Catherine Duehn N ENGINEERING Joel Bernhagen (to replace Mike Field who was previously approved) It is recommended that those students with past work experience (E) be paid $3.00 per hour and that new employees (N) be paid $2.75. One or more of these students will be eligible for CETA assistance. Respectfully, Marlow V. Priebe VA (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORK'NDUM May 23_1977 —-------- T0: —City Council---------------- ---- -- FROM; —Don Pauley, Community Development Director — — — — — — — gUBjE—Property Acquisition --------------------- we have received the approval of the property owners of Lots 3, 4, 5 and 10 in Block 29 to allow appraisals for property acquisition purposes. As the Community Development Advisory Committee approved these sites, it is requested that the City Council identify them for acquisition. Also, it wi1L be necessary for the City Council to approve the entering into a contract with Roy Frentz and Company to appraise the properties at $175.00 each. Section 410:00 Section 1110 - Auctioneers Section 410:00. License Required, Exception. No person shall sell or attempt to sell arty real or personal property at public auction within the corporate limits of this municipality without first obtaining a license therefor from the Council, except that this ordinance shall not -apply to sales or public auctions of household goods and furniture, to commercial sales of household goods and furniture, nor to sales of property under process from some court or on a foreclosure of mortgage. Section 110:05. Number of Licenses and Fee. A license shall be required to sell goods, Wares, and merchandise and personal property, other than is mentioned in Section 110:00, at public auction within the corporate limits of the City of Hutchinson. The number of said licenses to be issued shall be determined according to the population of said city with no more than one license to be issued for the first 10,000 or less population, and only one license for each 10,000 of popu- lation thereafter. There shall be a fee in the amount duly established by the Council from time to time for each license payable on ap annual basis commencing January 1 of each year. Section 410:10. Violation. Amy person not having obtained a license to sell at public auction goods, waxes, merchandise, personal property and real estate within the corporate limits of this municipality, according to the provisions of this ordinance, who sells or attempts to sell at public auction within the corporate limits of this municipality arty real estate, personal property, goods, wares or merchandise shall be guilty of a penal offense. Section 410:15. Duties of Tenants and Occupants. The tenant or occupant of amy house, store or lands having the actual possession and control of the same within the corporate limits of this municipality, who knowingly permits azw person, not having a license as provided as aforesaid, to sell arr property at public auction, in said house, store, or in any apartments or lands apperta;nin to same, shall be guilty of a penal offense. Section 198:00 Section 498 - Transient Merchants Section 496:00. Definition. Ebert' person, corporation and copartnership exposing and offering for sale at retail within the corporate limits of this municipality a stock of goods, wares and merchandise, is hereby declared to be a transient merchant, unless the carrying on and maintaining of said business is in pursuance of an intention to maintain and carry on the same, therein permanently; and when- ever it appears that any such stock of goods, wares and merchandise has been brought into said municipality by a person not a resident therein and that it is claimed that such stock is to be closed out at reduced prices or is a bankrupt or wreckage stock, such facts shall be presumptive evidence that the person so of- fering said goods for sale does not intend to maintain a permanent location in this municipality. Section 198:05. Term and Fee. License will be granted to a transient merchant to sell his goods, wares and merchandise within the corporate limits of this muni- cipality for one day for the required license fee as duly set by the Council from time to time. Section 1198:10. Violations. If arty person not licensed as a transient merchant as described in the preceding sections sells any goods, wares and merchandise within thecorporate limits of this municipality, he shall be guilty of a penal offense. Section 1198:15. Bond for License Fees. If complaint be made to the Mayor that any person, partnership or corporation doing business in this municipality is a transient merchant and such person, partnership or corporation shall claim to be a permanent merchant, he, they or it shall be required as a condition to transacting business in this municipality, without the payment of a license fee for transient merchants license, give a bond to the municipality to secure payment of the required license fees for transient merchant in the event he, they or it fail to become a permanent merchant, in the penal sum of three hundred dollars with sureties to be approved by the Clerk. In lieu of such bond with sureties, a cash bond may be deposited with the Clerk. /o - cam. f 10V Regular Council Meeting General Fund Glayds Hogan Frank Rahn William Karl Steven Lueneberg Norman Wright Walter Rippe State Treas.-PERA Gary Plotz Coast to Coast Store U. S. Leasing St. Paul Book & Stationery Don Pauley New Ulm Flight Service 3M Business Products Home Bakery, Inc. Co. Treasurer Hutch Area Vo -Tech Institute Anderson, Lieser & Thorsen Elden Willard McLeod Coop Power Assn. Dorothy Braun Chapin Publishing Co. G. & R. Insurance Services Hutchinson Police Dept. George Field Eric Smith Tri -County Umpires M.R.P.A. Pioneerland Texgas Corp. Wigen Chevrolet Co. Bill Karl League of Minn. Cities Water & Sewer Fund State Treas.-PERA Northwestern Nat'l. Bank John Thompson Dale Harbarth Off -Street Parking Charles Bell Harvey Dobarsh Coast to Coast liquor store hrs. liquor store hrs. engineering dept. hrs park dept. hrs. park dept. hrs. plumbing inspections employer contribution officers conference supplies accounting machine rent file folders intown mileage, conference services paper for copier meeting expenses real estate taxes work study program auditin g services meeting -ICBG electrical power transit conference bids for fire truck notary bond & commission , reimburse petty cash fire meeting fire meeting officiating team registration advertisement gas Chev. k ton truck -1967 % on 2nd pr safety shoes reg. fee for 10 employer contributions revenue bond of 1976 refund refund parking meters hrs. parking meter hrs. supplies May 24, 1977 $ 177.13 75.00 326.00 103.95 240.00 101.40 4442.03 36.00 28.57 250.15 6.23 96.08 280.00 245.00 4.50 865.42 75.43 7650.00 187.04 172.37 74.20 14.06 30.00 131.30 52.74 76.14 415.00 28.00 275.00 142.47 1015.00 5.00 500.00 18121.21 371.69 86976.50 2.83 15.32 87366.34 120.00 90.00 3.48 213.48 Improvement Boni Fund American National Bank 1st Nat'l Bank of St. Paul Debt Service Fund American Nat'l Bank Bonds of 1976 Northwestern Nat'l Bank Liquor Store Fund Griggs, Cooper & Co, Inc. Hutchinson Cold Storage Ed. Phillips & Sons Co. Famous Brands, Inc. Griggs, Cooper & Co, Inc. Commissioner of Revenue Twin City Wine Co. Ed. Phillips & Sons Co. street improv, bond -1968 street improv. bond -1970 bonds of 1968 & 1964 bonds of 1976 liquor reduction loan liquor liquor liquor sales tax wine liquor 58666.47 56132.72 .19 16045.01 156098.45 1464.25 150.00 890.69 527.47 3181.08 2210.95 180.22 1016.01 9620.67 JOHNSON BROS.CORPORATION P.O. Box 1002 Litchfield, Minnesota 55355 Telephone (6121693-2871 'I F TELEX 290-844 May 23, 1977 FOR YOUR INFORMATION Mr. Donald F. Pauley Mr. Gary D. Plotz City of Hutchinson 37 Washington Ave. West Hutchinson, Minnesota 55350 Gentlemen: We have watched the development of the Hutchinson Airport this past year with great interest, as I have previously expressed in written correspondence on this subject. Our future airport needs require a 5,000' x 100' jet type runway equipped with an adequate instrument approach procedure. We feel this is the minimum necessary to meet future expansion and to make certain that further relocation of our Aviation Department will not be necessary. Should Hutchinson be able to meet these mini- mums in the foreseeable future (1978 at the latest), we would def- initely commit ourselves to relocate there from Litchfield Airport. If not, relocation to our alternate airport at Willmar would be the only choice left. Hangar consideration could be resolved after runway requirements have been met, with us either moving our present facilities, build- ing new, or leasing facilities built to our needs. If I may be of any help to these ends, please give me a call. Yours very truly, JOHNSO B OS. CORPORATION cze H. Alexander Smith Aviation Department Manager jb cc: Robert R. Johnson Skip Quade AN EQUAL OPPORTUNITY EMPLOYER league of minnesota cities ^43,12 ,; 6" " 0 A PR 1377 F1 VED THE 1977 LMC ANNUAL CONFERENCE FOR YOUR INFORMATION REGISTRATION. Advance registration CONFERENCE AGENDA. An outline of materials for the 1977 Conference are the 1977 agenda is enclosed. More detailed enclosed. The registration form will also information will appear in the May be enclosed in the May issue of Minnesota Minnesota Cities. Cities. Deadline for advance registration is May 27. Conference Highlights and Special Features Working Sanely Under Stress. A special, pre -conference workshop Tuesday, June 7 in Rochester. The workshop offers practical guidance for maintaining personal balance and effectiveness in the lives of public officials. Be sure to read the enclosed brochure about this special event. Spouses are encouraged to attend with delegates, at a lower fee. Women in City Government Workshop. Thursday, June 9, 8:30 to noon. The purpose of this workshop is to explore the concerns of women who are elected and administrative officials in cities throughout Minnesota. The focus of the session is to share with your colleagues your most impor- tant problems and concerns and to work toward some solutions with the other officials in your group. There is no pre-set list of issues. The important thing is to focus on your issues and your solutions in small group discussion sessions. We will also discuss follow-up after the conference. New Time for Annual Meeting. The annual meeting will be Thursday, June 9th at 2 p.m. The re- port of the Committee on Financing League Services, as well as election of officers, will be on the agenda. The meeting is in a new time slot to encourage your participation. Two -Mini -Conventions in 1,977. The Rochester Mini -Convention agenda is shown on the enclosed conference outline. The second Mini -Convention — at the Brainerd Community College on Friday, June 24 — will repeat all the Rochester Mini -Convention workshops. Also included at Brainerd ONLY will be workshops on: Insurance Programs for Smaller Cities; Full-time Police Protection— Can a Small City Afford it?... Financing Community Needs... and The Regulation of Sexually - Oriented Amusements. Smaller city delegates will be able to participate in the annual meeting at Rochester ONLY, and you are encouraged to do so if it is possible. The Brainerd Mini -Convention is designed to give those northern area cities who could not otherwise attend the opportunity to attend a Mini - Convention. 300 hanover building, 480 cedar street, saint paul, minnesota 55101 (6121 222-2861 3 1977 LMC CONFERENCE AGENDA Tuesday, June 7 - 9 a.m. - 10 p.m. Working Sanely under Stress - Dr. Herb Klemme and Dr. David Morrison Wednesday, June 8 - 10 a.m. Major Issues Brunch - Governor Rudy Perpich 11:30 a.m. Workshops: Tax Increment Financing Mobile Workshop: Rochester/Olmsted Com- puter Center & Law Enforcement Center Reducing the Craziness in the Behavior of Groups 1:30 p.m. How to Stretch Your City's Dollars Mobile Workshop, continued Group Behavior Workshop, continued 3:00 p.m. Coping with the Energy Crunch Experiences in the 1977 Strike 6:00 p.m. City Night - Dance and Barbecue Thursday, June 9 - 8:45 a.m. Mini Convention Breakfast - Dr. Hazel Reinhardt, State Demographer 8:30 a.m. to Women in City Government Workshop 12 noon 10:00 a.m. Workshops: Financing League Services Mobile Workshop: City/County Planning How Population Trends Affect Cities 10:00 a.m. Mini -Convention Workshops Dutch Elm Disease Control for Smaller Cities Management of a Municipal Liquor Store 12 noon Luncheon 12:15 p.m. Mini -Convention Workshops: Selection of a Consulting Engineer for Waste- water Treatment Projects Contracting for Fire Service 2:00 p.m. League Annual Meeting 6:30 p.m. Social Hour 7:30 p.m. Annual Banquet - Presentation of C. C. Ludwig Award Dance Casino Night Friday, June 10 - 8:30 a.m. General Breakfast - Lt. Governor Alec Olson 9:30 a.m. Workshops on 1977 Legislative Session 10:30 a.m. Coffee Break - Followed by more 1977 legislative session workshops TKDATOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED IEM0RAN0UM FOR YOUR INFORMATION To: Hutchinson City Council and Airport Advisory Commission Gary Poltx, Adm. Asst; Mr. Don Psuley, Comm. Dev. Dir.; Copies To: Mr. Fton Lloyd, MinnDOT Aeronautics Division F r oar: Mr. Westly J. Hendrickson Date May 16 7 : 111 Reference: Hutchinson Municipal Airport Study City Council Meeting May 10, 1977 COMMISSION N0, 6558 The purpose of this memorandum is to confirm our understanding of the decision made by the City Council on May 10 relative to the Airport Study. As a basis for detailing the Airport Master Pian and, "iCtltimately, the Airport Zon- ing Ordinance, the City Council approved a recommendation made by the Airport Advisory Commission which called for eventual extension of the existing mainwind runway to 4000 feet sad the ecnstraction of a southwest - northeast oriented crosswind runway of 3500 feet which would intersect the mainwind runway near the present end of the existing runway. Based on the above key decision we can now proceed to complete the Study. Please let me know of any corrections or additions that should be made to this memorandum. WJH:pp May 18, 1977, Honorable Mayor D. J. City Council Members Hutchinson, Minnesota Black SS3S0 Ikon Commune'^ ofpifaV�Wt CENTURY AVENUE _ �tc�nso��nncsotQ. 55350 �,R'�ap, TE►miO NF 612/896-1666 1 AY 1977 RECEIVED BY.-.----- ; 2� FOR YOUR INFORMATION Dear Mayor Black and Council Members: This letter is to inform you that Hutchinson Community Hospital has taken a room rate increase effective April 1, 1977. Increases are as follows: Semi -private $65.00 per day Private $67.00 per day Mental Health $70.00 per day The above increase was presented to the Rate Review Board of the Minnesota Hospital Association by the hospital governing board on April 8, 1977. I'm very pleased that the Rate Review Board has found the charge increase to our patients reasonable and well within the inflationary guide lines. There were also some minor adjustments in the medical service departments. The entire increase to the patients this year amounts to 4.80 or approximately $107,000. This notification is being sent to you in accordance with ordinance Number 288 Section 4. Sincerely, Philip Graves Administrator PGG:lkm THE REV. THORALF SKEIE, Pastor Phone 897-2611 THE REV. JAMES E. LESCHENSKY, Assoeiafe Pastor Phone 879.4175 gafth skuthemal chumh A CONGREGATION OF THE AMERICAN LUTHERAN CHURCH Church Office Phone 897-4325 335 MAIN STREET SOUTH HUTCHINSON, MINNESOTA 55350 May 149 1977 Mayor D. J. Black City Hall Hutchinson, XN. 55354 Hear Honorable Sirs h�O��9101� 13,x,5 j tea, M M av 977, Mum o 66c.1-19 9Z 5Z�2�2'L FOR YOUR INFORMATION It has been my priviledge to have served on the Hutchinson Housing and Rehabilitation Authority since its inception. I have also enjoyed being a part of the Planning Commission for the past three years. I an grateful for having had the opportunity to serve the community of Hutchinson and to have the confidence of the community by allowing me to serve in this capacity. I find however, that my future obligations are such that I would have to absent myself from attending regular meetings of these organizations. Therefore, in order that there might be continuity as well as positive input, I hereby resign my position from both of these municipal authorities in order that you might appoint selase— one to fill the vacancy. I should appreciate it if these resignations be effective as of May 169 1977. Again I would like to express my thanks to you and the City Council for your cooperation that you have expressed to as during or term of service. co yours Thor eie carbon sent to Joan Lorberg (612) 879-2311 roftTAKON091 1P 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION May 18, 1977 H. Alexander Smith Aviation Department Manager Johnson Brothers Corporation P.O. Box 1002 Litchfield, MN 55355 Dear Mr. Smith: It has been brought to my attention that your company is interested in the progress of Hutchinson's Airport Study as you are searching for an airport which could satisfy your existing and future needs. The Hutchinson Airport Commission recently presented a recommendation to the City Council which was accepted for preparation of formal plans and completion of the Airport Study report. The recommendation from the Airport Commission, Mr. Smith, stated that as the aviation forecast developed specifically for the Hutchinson Municipal Airport can only support the need for a general utility airport for a twenty (20) year planning period and that a 4,000 foot main wind runway be used as the basis for the develop- ment of the Hutchinson Airport Master Plan. As a result of this recommenda- tion the Hutchinson Airport Commission will be meeting with representatives of Toltz, King, Duvall, Anderson and Associates, the Planning Consultants, to develops the formal Airport Master Plan including runway locations and terminal expansion and/or design. It would be of great assistance to us, Mr. Smith, if you would advise us of your specific needs with respect to runway size and terminal and hanger needs. We will take this into consideration during the development of the plan if it is at all possible as we would hope to have you locate your facilities in Hutchinson. May 18, 1977 Page 2 Should you wish to discuss the recommendations of the Airport Commission or the present status of our study, we will be most happy to arrange for a meeting with you and any other individuals which you might feel would be appropriate to the discussion. Should you have any questions or require any additional information, please do not hesitate to contact us. Sincerely, Administrative Assistant bl CC: Mayor and City Council Skip Quads FOR YOUR INFORMATION CROW RIVER REGIONAL LIBRARY AUDIT REPORT AS OF DECEMBER 31, 1976 uTMAM a mun CPAs L P La*mn LATHAM i PARKER KA Plekm COMED PUBLIC ACCOUNrANIS TM EhcFwns Bonds Building P.O. Box 188 WNIAA^k N A**SO?A 5MI Board of Directors Crow River Regional Library Willmar, Minnesota , Gentlemen; MWWX s: of C titled "k AmounWft min moom S Xh" of Gw"asd ft"k Ammmk * We have examined the Summary of Cash Receipts and Disbursements of the Crow River Regional Library for the year ended December 31, 1976. The examination, a limited general audit, was made in accordance with generally accepted auditing standards and accord- ingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. No audit was made of the Balance Sheet, and only the cash balances were confirmed. Furniture and equipment are stated at their insured value. The bookmobile depreciation is computed under the straight line method with a ten year life. Depreciation on all other furniture and equipment is computed on the straight line method using a twenty year life. In our opinion the Summary of Cash Receipts and Disbursements of the Crow River Regional Library presents fairly the cash trans- actions for the year ended December 31, 1976. Latham & Parker February 23, 1977 CROW RIVER REGIONAL LIBRARY BALANCE SHEET December 31, 1976 (Not Audited) ASSETS Current Assets Petty cash Cash in bank Savings account Bookmobile certificates of deposit Total Current Assets Furniture and Equipment* Bookmobile (1966 cost) Bookmobile (1975 cost) Furnishings and equipment Books, paintings, etc. $ 13,800.00 38,460.00 93,217.45 248.225.00 $393,702.45 $ 130.26 794.00 57,444.98 13.880.60 $ 72,249.84 Less: bookmobile depreciation $ 15,723.00 equipment depreciation 15,085.00 77,7_ amortization of books 46,940.00 -- 315,954.45 Total Furniture and Equipment Total Assets LIABILITIES AND FUND BALANCE Liabilities Accounts payable Reserves Self insurance Fund Balance Total Liabilities and Fund Balance $388,204.29 $ 19,827.41 700.00 367,676.88 $388,204.29 *Furnishings and equipment purchased in 1976 were added to the 12-31-75 insured value. Books and similar items purchased during the year and not reflected here amounted to $70,513.16. Insurance coverage on books, etc. was increased by $73,575.00 tAU" i FAMIM CPA'& CROW RIVER REGIONAL LIBRARY SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS For the Year Ended December 31, 1976 Favorable Actual Budget (Unfavorable) Beginning Balance $ 79,535.81 $ 79,535.81 $ -0- Receipts State/Federal grant Randiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Fines, rental and copying Interest Gifts Reimbursements Total Receipts Total Cash Available ` Disbursements Equipment Bookmobile Maintenance $ 95,677.00 $ 80,000.00 $ 15,677.00 45,684.52 45,684.52 -0- 31,651.74 31,651.74 -0- 35,175.57 34,701.83 473.74 37,388.00 37,378.26 9.74 19,399.44 19,399.44 -0- 27,716.40 27,716.40 -0- 12,693.96 12,693.96 -0- 11,569.17 8,000.00 3,569.17 3,596.26 2,000.00 1,596.26 588.04 -0- 588.04 3,445.85 500.00 2,945.85 $324,585.95 $299,726.15 $ 24,859.80 $404,121.76 $379,261.96 $ 24,859.80 $ 6,717.45 $ 10,200.00 $ 3,482.55 19,230.00 19,230.00 -0- $ 25,947.45 $ 29,430.00 $ 3,482.55 Supplies and service $ 665.29 $ 750.00 $ 84.71 Telephone 1,550.11 1,500.00 (50.11) Teletype 1,768.96 1,000.00 (768.96) Bookmobile expense (includes $1,055.21 ,insurance) 7,370.40 9,000.00 1,629.60 Total Maintenance $ 11,354.76 $ 12,250.00 $ 895.24 Materials Books - adult $ 45,855.95 $ 45,876.69 $ 20.74 Books - children 12,756.08 13,000.00 243.92 Periodicals 4,466.75 4,000.00 (466.75) Pamphlets 190.97 500.00 309.03. Audio visual 6,202.10 4,800.00 (1,402.10) Paintings 209.80 400.00 190.20 Binding 688.00 800.00 112.00 Microfilm 143.51 200.00 56.49 Total Materials $ 70,513.16 $ 69,576.69 $ (936.47) LATH" i PARKER CPA'f CROW RIVER REGIONAL LIBRARY SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS For the Year Ended December 31, 1976 Disbursements (continued) Other Supplies Printing and promotion Postage Mileage and meetings Insurance Equipment rental Professional fees Bookkeeping service Memberships Miscellaneous reserve Total Other Employees Salaries Payroll tax Insurance Total Employees Bookmobile replacement Total Disbursements Cash December 31, 1976 Whereof: Petty cash Checking account Savings account 0 Favorable Actual Budget (Unfavorable) $ 8,931.45 $ 8,500.00 $ (431.45) 834.16 700.00 (134.16) 2,.916.18 2,000.00 (916.18) 3,243.69 3,500.00 256.31 2,416.54 3,000.00 583.46 4,912.27 5,000.00 87.73 • 810.00 506.00 (310.00) 1,375.00 1,500.00 125.00 452.00 400.00 (52.00) _0_ 500.00 500.00 $ 25,891.29 $ 25,600.00 $- (291.29) $182,602.07 $179,178.00 $ (3,424.07) 15,827.15 16,000.00 172.85 7,031.06 5,000.00 (2,031.06) $205,460.28 $200,178.00 $ 5,282.28) $ 61585.58 $ 6,000.00 $_ (585.58) $345,752.52 $343,034.69 $ (2,717.83) $ 58,369.24 $ 362227.27 $ 22,141.97 $ 130.26 794.00 57,444.98 $ 58,369.24 LATH M i PAU= CPA -6 CROW RIVER REGIONAL LIBRARY STATEMENT OF CHANGES IN FUND BALANCE For the Year Ended December 31, 1976 (Not Audited) Fund Balance January 1. 1976 Revenue for the Current Year Cash receipts Increase in bookmobile CDs Total Revenue for the Year Expenditures for the Current Year Cash disbursed Decrease in liabilities Balance December 31, 1976 Balance January 1, 1976 Total Expenditures for the Current Year Increase in Reserve for Self Insurance Increase in Stated Value of Furniture and Equipment Balance December 31, 1976 Balance January 1, 1976 Total Increase in Stated Value .of Furniture and Equipment Fund Balance December 31, 1976 $ 19,827.41 35,287.98 $324,585.95 6,585.58 $345,752.52 15,460.57 $315,954.45 256,125.00 $307,667.85 331,171.53 $638,839.38 (330,291.95) (700.00) 59,829.45 $367,676.88 IATNIY t PARWFR CPA -1 CROW RIVER REGIONAL LIBRARY STATEMENT OF CHANGES IN FINANCIAL POSITION For the Year Ended December 31, 1976 (Not Audited) Sources of Funds Depreciation (not requiring cash outlay) $ 18,.00 700 Increase in reserve for self insurance 700.00 60,009.03 Increase in fund balance Total Sources of Funds $ 79,702.03 Uses of Funds $ 879.58 Increase in working capital 78,$22.45 Increase in insured value of furniture and equipment $ 78,822 45 Total Application of Funds j_ INCREASE IN WORKING CAPITAL Increase 12-31-76 12-31-75 (Decrease) Current Assets - cash $ 72,249.84 $ 86,830.83 $(14,580.99) Current Liabilities - accounts payable 19,827.41 35,287.98 (15,4_ 60.57) Working Capital $ 52,422.43 $ 51,542.85 $ 879.58 I—.0 a uOreO P&A -9 (612) 879-2311 f/U�CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -- HUTCHINSON, MINN 55350 Ymay 9, 1977 FOR YOUR INFORMATION Mr. Steve Schutte 3200 17th Avenue South Minneapolis, Minnesota 55407 Dear Mr. Schutte: The City of Hutchinson has an Ordinance that regulates the solicitation of funds by organizations, including churches. , The application procedure is to present a written request for permission and to provide, pursuant to City Ordinance Section 485:00, "full information as to the purposes and objects of such solicitation, including the organization to whom such funds, clothing, goods and merchandise shall be turned over to." If there are any questions regarding your application/request, it may be ad- vantageous for you or your representative to attend our Council meeting. City Council approval must be obtained before solicitation begins. Sincerely, CITY OF HUTCHINSON GaryD. Plotz Administrative Assistant GDP : ms cc: . J. Black, Mayor ' 911 urcRn cat" To Whom It May Concern, Hello, my name is Steve Schutte. Until this time our church did not have an official public relations office. We would like to initiate, by this letter, a source of commu- nication between our church and your city. Because we have been so much in the public eye, we would like to be available for any questions you might have and to present the optimistic and favorable side of our church that satisfied members exper- ience. We firmly believe that it is the right of any bonafide religion to exist in America. We do not want to be promoting what we believe by this letter. We only want to make commu- nications flow more easily and be readily available to you. We are organized into a number of different programs. The three you will meet most often will bet #1 The State Centers- These are local centers in each state. Their work consists of evangelism, maintenance of a church center, and promoting our belief. #2 I.O.W.C. - The International One World Crusade - This group is working to witness to the public. the groups generally consist of about fifty people. Presently,there are four such groups of the I.O.W.C.. -2- #3 The Mobile Teams (WIFT) These work basically on a state level. The two main purposes of this branch are 1) Contacting the public, and 2) The training of members. These teams work in the community meeting the public, bringing the bright hope of Godes spirit and message, while at the same time receiving donations. As for training, we feel that meeting many people in many - different kinds of situations will give to our members more confidence in dealing with people and a deeper heart and under- standing for all types of people. We feel this is good training to deepen the ideal of selfless love, and it has proven invaluably so. Because the specific members of any one team will often change for educational purposes, we have set up this office. We will compensate for the growing number.of teams and provide information both to the public officials and our teams. As a central office, we want to provide you with an address you can contact for your questions and/or complaints. We maintain a strict church policy of cooperating with communities and.respecting the rights and welfare of their citizens. We understand that our members sometimes become over -zealous and perhaps unintentionally cause some disturbance. Our church does not condone any such action and we sincerely apologize for any inconvenience. We would appreciate if you would please contact us when this happens so we can monitor the conduct of such members. We will be happy to answer your correspondence and respond to your questions. Basically, funds are raised in the following way. Our mobil teams receive donations on a person to person basis. All are church donations and are tax deductible. Literature is distributed and often a complimentary gift is given to the contributor. We concentrate on contacting the public in busi- ness districts with less emphasis on residential districts. It has been determined by the Supreme Court of the United OF States of America that,"...statutes or ordinances regulating the solicitation of contributions for charitable, religious, or individual purposes by prohibiting such solicitation without a license and providing that the licensing officer or body shall issue such a license only where he deems the applicant a worthy person .and his cause a worthy or bona fide cause, it is now settled by decisions of the Supreme Court of the United States that such a statute or ordinance is void...."* In order that we may establish good working relationships with your town we would like to respectfully request the following information from your 1) A copy of your city's religious solicitation ordinance 2) Your procedures for granting religious solicitation.permits 3) A brief history of our church's relationship with your city from your viewpoint. *"Validity of statutory or municipal regulation of soliciting of alms or contributions for charitable, religious, or individual purposes" American Law Reports (Annotation) p.1361 1976 -4 - 0 We are writing to a large number of cities to gather this information. For your convenience as well as ours we will assume that no permits are needed if we do not hear from you within ten working days. Thank you so much for your time and cooperation! Sincerely, 49-� Steve Schutte 3200 17th Ave. S Minneapolis, Minnesota 55407 - asanrnoi■rarepaxFa'y•awyradt" - UWAdMWWdMtRwM - }at r c@tsd"aWdiai� b*d ppad at3�ooa ' 1�,� IMitoa's, Giticae us"ka mpg" +A,kt1 jr war. st Si dt �. t ti • t we Ou IA • �of l� d isdw soft e FF Si-.µ - t 'ti Y _ _ _ !•:'. _ ..-� js�� nod tat. �_' � no..vajQ't. ` �r ►x+*+' , .. d� +r i z,t ti. sti' �f7 rilfh ab.jk,>+i d�►atlta+p�t t F f ,:.1 fL #A fp ��r atta�Near allp�l�� q �. •. � �ararxi q�,jn'i�es a acolli is vrio�er�r a ththstatiisstotl�ink '� "�,.'ya. prrlrst�r4�od f t . 4# e - inrasparraf.' r. I - r .- ; , $+,wi •°y A_ 111Y�yaC�alltwR�i :3{�RItiY'. yy�� :�..• A,. i_-'� a""i..., '' ,.. f te�yaltt+attfNtr S L i i• ' ,-l'pflk:MlOvfAQ. ^'TH �'t'� _9• Mewl _ x � 1 fll ar111ts�a�cq� .^..r .�.�ArnerAaaldottriies -- re �s - areoall►dlsMdM� ani Woos hsa -'• : � � ' • laivsollsnyrrdrlr�d�fsls. �Sasnaratndfasper Mas /Vl�w ihs�'A*4efinWr and. � Ii61I�r1 �Yldea Cl/t8�WV� A erathelutltiranp,t� � tae i w=v*kw*d salsgork OldAmerican.wmm fiiaoiri�ynod is ilcsiy to tori aoroea KWw gnx" cf American orkft . DOM atd and new: Oriental, �+aerM� Sdentlabs and vartpeiet fion Gadeorr o is ��' Me [)i .& deans Ch t of ft d lrfs roily to feign dflEru Mehare�ii ooa�be3lirq irar�andental Med'dation anG P-.� sswatlan."Ciris�_•sns.bei4rr�rt'' . G i Meode&plipof #,eAMWiCiW "Moon's- is�erng Lu1h@r wQw.dftolRcvd duereis---rt (OWAW*AM nsodLOMW 1t SYphurtwt�dir�w�sa�llrlj�oiiC, { snddw�"Crr+ean��+eda+asas3�s-ff ' WLS : TMI$M 4 MAY' 1, - 1917 ; A-2456(OA)-8 Hutchinson BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Thomas J. Simmons Robert W. Johnson Gerald J. Isaacs Ernie Bullert Lawrence Fiecke P4 PY��� Fo� �4A)71 /i1 Chairman Vice Chairman Member Ex -Officio Member Ex -Officio Member --————————————————————————————————— IN THE MATTER OF THE JOINT RESOLUTION ) BETWEEN THE CITY OF HUTCHINSON AND ) FINDINGS OF FACT, THE TOWNSHIP OF HUTCHINSON FOR THE ) CONCLUSIONS OF LAW, ORDERLY ANNEXATION OF CERTAIN LAND TO ) AND ORDER THE CITY OF HUTCHINSON ) The above -entitled matter came on for hearing before the Minnesota Municipal Board pursuant to Minnesota Statutes 414, as amended, on April 4, 1977 at Hutchinson, Minnesota. The hearing was conducted by Chairman Thomas Simmons pursuant to Minnesota Statutes 414.01, Subd. 12. Also in attendance were county Commissioners Ernie Bullert and Lawrence Fiecke, ex -officio members of the Board. The City of Hutchinson appeared by and through Milton Schantzen and the Township of Hutchinson was represented by Levi Tupa. Testimony was heard and records and exhibits were received. After due and careful consideration of all evidence, together with all records, files and proceedings the Minnesota Municipal Board hereby makes and files the following Findings of Fact, Conclusions of Law and Order. FINDINGS OF FACT 1. That a joint resolution for orderly annexation was adopted by the City of Hutchinson and the Township of Hutchinson and duly filed with the Minnesota Municipal Board. 2. A resolution was filed by one of the signatories to the joint resolution, the City of Hutchinson, on January 189 1977 request- ing annexation of certain properties within the orderly annexation area. The resolution contained all the information required by statute including a description of the territory subject to annexation which is as follows: L -2- . The South 150 feet of the North 400 Feet of the West 250 Feet of Lot 10 of Auditors Plat of Lot 14 of Auditors Plat of the West Half of Section 32, T 117 N, R 29 W; Together with: The North 400 Feet of said Lot 10 except the West 250 Feet thereof; Together with: The North 400 Feet of Lot it of said Auditors Plat of Lot 14; Together with: That part of the SW 1/4 of the SE 1/4 of said Section 32 described as follows: Commencing at the Northwest Corner of the South Half of the Southeast Quarter of said Section 32; thence South 209 Feet along the West line of said S.E. Quarter to the Centerline T.H. 7; thence Easterly along said centerline and extension thereof, a distance of 620 Feet; thence South parallel to the said West line, a distance of 400 Feet; thence Westerly parallel to said centerline of T.H. 7, a distance of 620 Feet to a point on said West line; thence North along said West line to the point of beginning. Together with: Lots 2, 3, 4, 5, 6, North 15 Feet of Lot 11 and Lot 12 of Block 1; Lot 1 and West 25 Feet of Lot 2 of Block 2, Paul's Road; Lindy Lane and West 100 Feet of Hilltop Drive all in Clifton Heights Subdivision. 3. Due, timely and adequate legal notice of the hearing was published, served and filed. 4. Geographic Features a. The area subject to annexation is unincorporated and abuts the City of Hutchinson. b. The total area of the City of Hutchinson is 3,020 acres. The total area of the territory subject to annexation is 11.8 acres. c. The degree of contiguity of the boundaries between the annexing municipality and the proposed annexed property is as follows: Approximately 30%. d. The natural terrain of the area, including general topography, major watersheds, soil conditions, rivers, lakes and major bluffs is as follows: Rolling terrain. 5. Population Data a. The City of Hutchinson 1) Past population growth: 30% per decade 2) Present population: 9,360 estimated - 1975 3) Projected population: estimated 10,500 by 1980 k -3- b. The area subject to annexation: 1) Past population growth: slow growth -. 2) Present population: 10 3) Projected population: 20 6. Development Issues a. What, if any, are the comprehensive plans for the development of the property proposed for annexation and/or the annexing municipality, including development projected by the Metropolitan Council. Area is developed. b. What land use controls are presently being employed. 1) In the City of Hutchinson a) Zoning - Yes b) Subdivision regulations - Yes c) Housing and building codes - Yes 2) In the area to be annexed: a) Zoning - Yes b) Subdivision regulations - No c) Housing and building codes - No c. Does the City require future growth space? Yes. If so, will the area subject to annexation provide the City of Hutchinson with necessary growth space? No. d. The present pattern of physical development is: 1) In the City of Hutchinson a) Residential - Yes b) Industrial - Yes c) Commercial - Yes d) Institutional - Yes 2) In the area subject to annexation: a),Residential - Yes c) Commercial - Yes b) Industrial - No d) Institutional - No 7. Governmental Services a. Presently, the Township of Hutchinson provides the area subject to annexation with the following services: 1) Water - No 2) Sewer - No 3) Fire Protection - No, contracts with the City of Hutchinson 4) Police Protection - By McLeod County 5) Street Improvements - By McLeod County 6) Street Maintenance - By McLeod County 7) Recreational - Unknown -4- b. Presently, the City of Hutchinson provides its citizens with the following services: 1) Water - Yes 2) Sewer - Yes 3), Fire Protection - Yes 4) Police Protection - Yes 5) Street Improvements - Yes 6) Street Maintenance - Yes 7) Recreational - Yes c. Presently, the City of Hutchinson provides the area subject to annexation with the following services: 1) Water - No 2) Sewer - No 3) Fire Protection - Yes, by contract 4) Police Protection - No 5) Street Improvements - No 6) Street Maintenance - No 7) Recreational - Unknown d. Plans to extend municipal services to the area subject to annexation include the following: All services, including water, sewer, and storm sewer, will be extended immediately or within a reasonable time. e. There are existing or potential pollution problems which are: Contamination of wells by septic systems. The following additional services will help resolve this situation: city water and sewer. f. That the City of Hutchinson is capable of and it is practical for it to provide to the area proposed for annexation the listed municipal services within the next three (3) years. B. Fiscal Data a. In the City of Hutchinson, the assessed valuation is about $24 million, the mill rate is 27.15 and the present bonded indebtedness is about $9.5 million. b. In the area subject to annexation, the assessed valuation is about $112,000, the mill rate is 4.70 c. The mill rates in the following units of government are: 1) Regional Development Comm - .16 3) Township - 4.70 2) County - 22.62 4) School Districts - 52.0 d. Will the annexation have any effect upon area school districts? No.'. V 5 - CONCLUSIONS OF LAW 1. The Minnesota Municipal Board duly acquired and now has jurisdiction of the within proceeding. 2. The area subject to annexation is now or is about to become urban or suburban in nature. 3. The City of Hutchinson is capable of providing the services required by the area described herein within a reasonable time. 4. The mill levy of the annexing municipality on the area proposed for annexation should be increased in substantially equal proportions over a three (3) year period. 5. An order should be issued by the Minnesota Municipal Board annexing the area described herein. O R D E R IT IS HEREBY ORDERED: That the following described property lying in the Township of Hutchinson, County of McLeod, State of Minnesota, be and the same hereby is annexed to the City of Hutchinson the same as if it had originally been made a part thereof: The South 150 feet of the North 400 Feet of the West 250 Feet of Lot 10 of Auditors Plat of Lot 14 of Auditors Plat of the West Half of Section 32, T 117 N, R 29 W; Together with: , The North 400 Feet of said Lot 10 except the West 250 Feet thereof; Together with: The North 400 Feet of Lot 11 of said Auditors Plat of Lot 14; Together with: That part of the SW 1/4 of the SE 1/4 of said Section 32 described as follows: Commencing at the Northwest Corner of the South Half of the Southeast Quarter of said Section 32; thence South 209 Feet along the West line of said S.E. Quarter to the Centerline T.H. 7; thence Easterly along said centerline and extension thereof, a distance of 620 Feet; thence South parallel to the said West line, a distance of 400 Feet; thence Westerly parallel tosaid centerline of T.H. 7, a distance of 620 Feet to a point on said West line; thence North along said West line to the point of beginning. Together with: Lots 2, 3, 4, 5, 6, North 15 Feet of Lot it and Lot 12 of Block 1; Lot 1 and West 25 Feet of Lot 2 of Block 2, Paul's Road; Lindy Lane and West 100 Feet of Hilltop Drive all in Clifton Heights Subdivision. -6 - IT IIS FURTHER ORDERED: That the mill levy of the City of Hutchinson on the property herein ordered annexed shall be increased in substantially equal proportions over a period of three (3) years to equality with the mill levy of the property already within the City. IT IS FURTHER ORDERED: That the population of the City of Hutchinson be and the same hereby is incFeased by 10 for all purposes until the next Federal Census. IT IS FURTHER ORDERED: That the population of the Township of Hutchinson be and the same hereby is decreased by 10 for all purposes until the next Federal Census. IT IS FURTHER ORDERED: That pursuant to M.S. 414.01, Subd. 12, this order is hereby stayed for a period of 30 days. IT IS FURTHER ORDERED: That the effective date of this order is May 31, 1977. Dated this 17thday of May 1977 MINNESOTA MUNICIPAL BOARD 165 Metro Square Building Saint Paul, Minnesota 55101 William A. Neiman Executive Secretary .