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cp08-07-1977 cHUTCH INSON CITY CALENDAR SUNDAY MONDAY 2:00 P.M. - Utilities Commi at Utilities Of TUESDAY 12:00 P.M.- Downtown Study. WEEK OF .Ausust 7 TO August 13 7:30 P.M. - City Council 1977 8:00 P.M. - Opening of Bids for Brick Souse WEDNESDAY THURSDAY FRIDAY SATURDAY 12:00 (noon) -Transit Board �Meeting - - (2nd Floor Conference Room) 12:00 (noon) -Community Developnxnt Advisory Committee - (Council Chambers) ADMINISTRATIVE UPDATE AUGUST 9, 1977 CITY OF HUTCHINSON ISSUE NO. 11 RECEPTIONIST/CASHIER RECOMMENDED Forty-eight people applied and were interviewed by Hazel Sitz for the position of Recep- tionist/Cashier. Eight of the top candidates were later interviewed by Hazel and myself. These candidates were narrowed down to the top two, and were later interviewed by Ralph Westlund, Rufus Alexander, Hazel Sitz and myself. There was unanimous agreement on recommending employment of Janell Swanson, as she appears to have the poise, friendliness, and outgoing personality that is advantageous for this position. PUBLIC OFFICIALS' LIABILITY COVERAGE RECEIVED We are in receipt of the Public Officials' Liability Policy for the City Council, pursuant to the bid provided by the Madsen Agency. The limits of liability are $1,000,000 per loss or aggregate claim, with a $1,000 deduc- tible provision. The premium as bid, $3,176, is for a period of one year. BUDGET PREPARATION AND REVIEW Kenneth Merrill, City Accountant, and I have received the majority of the proposed budgets from department heads. We are now meeting with the individual department heads in evalu- ating their requests. MEETING WITH.OUR AUDITORS Kenneth Merrill and I have reviewed the audit ending December 31, 1976, and will be meet- ing with Roger Ocel of Anderson, Lieser b Thorsen later this week. HUTCHINSON UNANIMOUSLY APPROVED AS MEMBER OF LOGIS Administrators and finance directors of 15 municipalities unanimously voted to approve the City of Hutchinson's request for membership to LOGIS. Kenneth Merrill and I will be attending a meeting in St. Paul this Thursday morning to ob- tain state funding for the telephone and membership expenses. s' ADMINISTRATIVE UPDATE August 9, 1977 Page 2 NO OBJECTIONS VOICED TO MUNSELL ANNEXATION On Wednesday, August 4, 1977, the State Municipal Board held a hearing on the Jeff Mun- sell annexation, involving the annexation of a number of feet on his back property line to facilitate four buildable lots. Marlow Priebe made a brief presentation, and no objections were raised to the annexation. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 1977 -1. Call meeting to order - 7:30 P.M. ✓2. Invocation - Reverend R. S. Crouse ,/3. Consideration of Minutes of Regular Meeting of July 26, 1977, the Special Meetings on July 29, 1977 and August 5, 1977 4. Public Hearing None 5. Communications, Requests, and Petitions None 6. Resolutions and Ordinances Aa) Ordinance No. 18/77 - An Ordinance Amending Ordinance No. 464 Con- Cerning Zoning Regulations in City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 539 ✓(b) Ordinance No. 20/77 - (Ordinance Prohibiting the Consumption of Non -Intoxicating Malt Liuor and/or Alcoholic Beverages in City Parks after 10:00 P.M.) Deferred 7-26-77) Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 541 ,/(c) Ordinance No. 21/77 - Ordinance Amending Section 806:15 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Intoxicating Liquor, Admin4stration Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 542 v(d) Ordinance No. 22/77 - Ordinance Amending Section 1015 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Dogs Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 543 A e) Ordinance No. 23/77 - Ordinance Amending Section 720:60 of the 1974 Or- dinance Code of the City of Hutchinson Entitled Parking Meters - Violations Action - Motion to reject - Motion to waive second reading and adopt Ordinance'No. 544 Council Agenda August 9, 1977 ✓(f) Resolution No. 5998 - Commending Gerald Fisher Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ✓(a) Minutes of Hutchinson Community Center Board dated July 27, 1977 Action - Order by Mayor received for filing ✓(b) Monthly Financial Report - July 1977 Motion - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Request for Conditional Use Permit submitted by J.L. Selle Continued from June 21, 1977 Public Hearing, with Favorable Recommendation of Planning Commission (Deferred July 26, 1977) Action - Motion to reject - Motion to waive reading and adopt Resolution Granting Conditional Use Permit ✓(b) Consideration of Bids for Two -Way Radio (Deferred August 5, 1977) Action - Motion to reject - Motion to approve and award contract 9. New Business ✓(a) Opening of Bids for Brick House at West River Park - 8:00 PM Action - ✓(b) Consideration of Request for Retail "On -Sale" Non -Intoxicating Malt Liquor License submitted by St. Anastasia Church for Fall Festival Action - Motion to reject - Motion to approve and issue license Ac) Consideration of Application for "On -Sale" Intoxicating Liquor License submitted by Chalet Supper Club (Transfer from Bob Lynch) Action - Motion to reject - Motion to set Public Hearing for August 23, 1977 10. Miscellaneous ,/(a) Communications from Clerk -Administrative Assistant Council Agenda August 9, 1977 11. Claims, Appropriations, and Contract Payments ,/(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Ad ournment F 13 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 1977 5. Communications, Requests, and Petitions //(a) Consideration of Request for Kenneth Merrill and Gary D. Plotz to Attend Basic Budgeting for Municipalities on August 18, 1977 Action - Motion to reject - Motion to approve ;(b) Consideration of Request for Dorothy Braun to Attend Fourth Annual Minnesota Transit Conference on August 25 and 26, 1977 Action - Motion to reject - Motion to approve 8. Unfinished Business VW Consideration of Handicap Ramps on Main Street Action - Motion to reject - Motion to approve installation of ramps 9. New Business V(d) Consideration of Application for License to Sell Cigarettes at Retail Submitted by Chalet Supper Club (Transfer from Bob Lynch) Action - Motion to reject - Motion to approve and issue license ,/(e) Consideration of CETA Grant (Governor's Manpower Office) Employees Action - Motion to reject - Motion to hire CETA-funded applicants ,4f) Consideration of Application for Retail "On -Sale" Non -Intoxicating Malt Liquor License Submitted by Elks Lodge for Softball Games Action - Motion to reject - Motion to approve and issue license i4g) Consideration of Application for Retail "On -Sale" Non -Intoxicating Malt Liquor License Submitted by Elks Lodge for Benefit Dance Action - Motion to reject - Motion to approve and issue license ✓(h) Consideration of Plumbing Permits and Inspections Action - Motion to reject - Motion to amend Ordinance, Section 550 - Plumbing Permit Fees Agenda Addition August 9, 1977 Page 2 ✓(i) Consideration of 1978 Improvement Project - 78-01 Action - Motion to reject - Motion to waive reading and adopt Resolu- tion No. 5999 entitled Ordering Preparation of Report on 1978 Improvements - Motion to waive reading and adopt Resolution No. 6000 entitled Resolution Receiving Report and Calling Hear- ing for 1978 Improvement Project - 78-01 ,/(j) Consideration of Employment of Mary Weis in Recreation Department Action - Motion to reject - Motion to confirm employment ✓(k) Consideration of Employment of Janell Swanson as Receptionist/Cashier Effective August 10, 1977 Action - Motion to reject - Motion to approve employment V<1) Consideration to Set a Public Hearing for August 23, 1977 on the Use of Revenue Sharing Funds Action - Motion to reject - Motion to set public hearing t/(m) Consideration of Recommendation for Permanent Status for Gary D. Plotz as City Clerk -Administrative Assistant Action - Motion to reject - Motion to approve permanent appointment MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 26, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman Westlund. Also present were: Adminis- trative Assistant Plotz, City Engineer/Public Works Director Priebe, Com- munity Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend James Leschensky of the Faith Luth- eran Church. 3. MINUTES On motion by Alderman K. Peterson, seconded by Alderman Haag, the minutes of the Special Meeting of July 12, 1977, Regular Meeting of July 12, 1977 and Special Meeting of July 25, 1977 were approved unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5987 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5987 entitled Transferring $10,000 from Liquor Store to General Fund. Motion carried unanimously. (b) ORDINANCE NO. 19/77 - ORDINANCE AMENDING SECTION 302:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED FIRE ZONES AND BURN- ING REGULATIONS After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to waive second reading and adopt Ordinance No. 540 entitled Ordinance Amending Section 302:00 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Fire Zones and Burning Regu- lations. Motion carried unanimously. Council Minutes July 26, 1977 (c) ORDINANCE NO. 20/77 - (ORDINANCE PROHIBITING THE CONSUMPTION OF NON - INTOXICATING MALT LIQUOR AND/OR ALCOHOLIC BEVERAGES IN CITY PARKS AFTER 10:00 P.M.) City Attorney Schantzen requested the second reading of Ordinance No. 20/77 be deferred. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to defer the second reading of Ordinance No. 20/77 to the August 9, 1977 Council meeting. Motion carried unanimously. (d) RESOLUTION NO. 5988 - COMMENDING LAUREL OLSON After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5988 entitled Commending Laurel Olson. Motion carried unanimously. (e) RESOLUTION NO. 5990 - RESOLUTION AUTHORIZING STEP -GRADE CLASSIFICATION CHANGE After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5990 entitled Resolution Authorizing Step -Grade Classification Change. Motion car- ried unanimously. (f) RESOLUTION NO. 5991 - RESOLUTION ACCEPTING BID, 1977 IMPROVEMENTS, PROJECT 77-35 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5991 entitled Resolution Accepting Bid, 1977 Improvements, Project 77-35. Motion car- ried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED JUNE 23, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON PLANNING COMMISSION SPECIAL MEETING DATED JUNE 6, 1977, JUNE 21, 1977 AND SPECIAL MEETING JULY 6, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL DATED MAY 17, 1977, SPECIAL - MEETING MAY 24, 1977, AND JUNE 21, 1977 -2- Council Minutes July 26, 1977 Alderman Haag reported that the new addition on the hospital is almost finished, and the driveway and parking area is to be blacktopped this week. The completion date is set for August 15, and no later than Sep- tember 1, 1977. The Hospital received an excellent review from the Board of Review dur- ing their recent inspection, especially on an area in the kitchen which received outstanding mention. Alderman Haag commented that the new ambulance is supposed to be de- livered Thursday or Friday of this week. Also, a decision was made not to include a pharmacy in the new addition of the hospital. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PARKING METER STUDY A parking meter study revealed that the parking meter revenue and fines have been declining over the past three years while the costs have been increasing. After considerable discussion, it was the consensus of the Council that the fine schedule be revised as follows: if paid within 48 hours, $1.00; if not paid within 48 hour period, $3.00; if not paid within five days after reminder letter is sent from Police Department, $6.00. Revenue from the parking meter fund goes toward paying off the bonds for the two off-street parking lots on Franklin Street South, and at present the revenue received is not adequate to serve this purpose. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive first reading of Ordinance No. 23/77 entitled Ordinance Amending Section 720:60 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Parking Meters - Violations, and set second reading for Aug- ust 9, 1977. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR REZONING FROM R-2 TO C-4 THE 40 ACRE PROPERTY ACROSS FROM PLAZA 15 SHOPPING CENTER WITH FAVORABLE RECOMMEN- DATION OF PLANNING COMMISSION (DEFERRED JULY 12, 1977) After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive first reading of Ordinance No. 18/77 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map and set second reading for August 9, 1977. Motion carried unanimously. (c) CONSIDERATION OF PROPOSED CHANGES IN SCHOOL SIGNS AROUND ELEMENTARY SCHOOL Chief of Police O'Borsky presented a follow-up report to the Council on the prices of signs as proposed for Step I of the school safety survey. He further recommended the Scotchlite sign over the beaded- reflectorized sign inasmuch as it is more visible. The cost of the -3- Council Minutes July 26, 1977 signs, approximately $692.90, would be split three ways between the City, school and county. The signs would read "25 M.P.H. When Child- ren Are Present in School Zone." After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the proposed changes in school signs around the Elementary School. Motion carried unanimously. (d) CONSIDERATION OF BIDS FOR INTEREST ON "1977 BONDS", CLOSING, AND PLEDGED SECURITIES Administrative Assistant Plotz reported that the Citizens Bank & Trust of Hutchinson bid the same interest rate as the two Twin Cities banks. He and City Attorney Schantzen made the closing for the 1977 bonds on July 14, 1977. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5989 entitled Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson, Minnesota. Motion carried unanimously. (e) CONSIDERATION OF LIQUOR LIABILITY INSURANCE SURVEY Administrative Assistant Plotz presented the results of a liquor lia- bility insurance survey that was taken of 12 towns in Minnesota. Hutch- inson was considerably higher in its requirements. After due deliberation, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to amend the City's liquor ordinance by reducing the liability insurance policy coverage requirements to $100,000 per injured person and $300,000 per accident or occurrence, and waive first reading of Ordinance No. 21/77 entitled Ordinance Amending Section 806:15 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Intoxi- cating Liquor, Administration. The second reading will be set for Aug- ust 95, 1977. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF AMENDING DOG ORDINANCE Chief of Police O'Borsky requested the dog ordinance be amended to in- clude a statement that the owner produce proof of vaccination, includ- ing rabies and distemper, at time dog license is purchased. Also, he thought a statement should be added about impounding biting dogs at owner's expense for a period of not less than 10 days. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the amendment of the dog ordinance and waive first reading of Ordinance No. 22/77 entitled Ordinance Amending Sec- tion 1015 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Dogs. The second reading was set for August 9, 1977. Motion carried unanimously. -4- Council Minutes July 26, 1977 (b) CONSIDERATION OF STATE AID FOR AIRPORT MAINTENANCE AND OPERATION WITH FAVORABLE RECOMMENDATION OF AIRPORT COMMISSION Community Development Director Pauley reported that the Airport Com- mission recommends adoption of the agreement and resolution for state aid for airport maintenance and operations for fiscal year 1978 and 1979. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the recommendation of the Airport Commission and waive reading of Resolution No. 5993 entitled Resolution for State Aid for Maintenance and Operation of Airport and enter into agreement. Motion carried unanimously. (c) CONSIDERATION OF CITY WELLS City Engineer/Public Works Director Priebe reported that every five years the City's wells are inspected due to the high iron content, and well No. 4 is due for an inspection. Funds are available in the budget that could be used for this purpose. He requested the Council's author- ization to proceed with the inspection at a cost of approximately $6,500. Mayor Black recommended that the well inspections be made a part of the budget for expenses and budgeted every year on a regular basis. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to ap- prove the request for inspection of well No. 4. Motion carried unani- mously. (d) CONSIDERATION OF REMODELING IN POLICE DEPARTMENT Chief of Police O'Borsky expressed a need for more space and privacy in the Police Department. He then presented a remodeling proposal which would add three private office spaces with doors to the Police Department. An estimate of $2,700 for the work had been received from Clyde Gregor of Hutchinson, and the remodeling would begin September 1, 1977. Mayor Black commented that the City Council had approved remodeling in the Police Department at a meeting in May, 1976, but the work was never started. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to grant approval to the remodeling of the Police Department at an esti- mated cost of $2,700. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY J. L. SELLE, CONTINUED FROM JUNE 21, 1977 PUBLIC HEARING, WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION -5- Council Minutes July 26, 1977 Community Development Director Pauley reported that inasmuch as Mr. Selle had not met with the staff yet as instructed by the Planning Commission, the request for a Conditional Use Permit will be deferred at this time. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to defer the above stated request for a Conditional Use Permit to the next Council meeting. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HUTCHINSON CHAMBER OF COMMERCE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5994 entitled Resolution Granting Variance from Section 7.09 of Zoning Ordinance to Install a Canopy on Front of Chamber of Commerce Building. Motion car- ried unanimously. (g) CONSIDERATION OF REQUEST FOR REVISED FINAL PLAT - STONEY POINT SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5995 entitled Resolution Giving Approval of Final Plat of Stoney Point Second Addition. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY INDE- PENDENT SCHOOL DISTRICT NO. 423 WITH FAVORABLE RECOMMENDATION OF PLAN- NING COMMISSION The Independent School District No. 423 has purchased the old Utilities garage on Highway No. 7 to be used for educational purposes. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5996 entitled Resolution Granting Conditional Use Permit under Section 6.07B of 1975 Zoning Ordinance to Allow Independent School District No. 423 to Use Old Utilities Commission Garage on Hwy. 7 for Educational Purposes. Motion carried unanimously. (i) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR LUND'S FIRST ADDITION SUBMITTED BY ORVILLE LUND ET AL WITH FAVORABLE RECOM- MENDATION OF PLANNING COMMISSION Community Development Director Pauley presented a drawing of the plat under consideration. Mayor Black objected to the screening berm being considered as a parks and playgrounds contribution. The developers then agreed to provide the berg in addition to the full contribution. -6- Council Minutes July 26, 1977 It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5997 entitled Resolution Giv- ing Approval of Preliminary and Final Plat for Lund's First Addition. Motion carried unanimously. (j) CONSIDERATION OF REPLACEMENT PUMPS AT STONEY POINT LIFT STATION City Engineer/Public Works Director Priebe reported that when the orig- inal pumps were installed at Stoney Point eight years ago, it was anti- cipated they would have to be replaced with larger pumps as development progressed in that area. The replacement pumps will cost $4,571.85, and Mr. Priebe recommends they be installed this year before develop- ment is completed. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to approve the installation of replacement pumps at the Stoney Point lift station. Motion carried unanimously. (k) CONSIDERATION OF REQUEST FOR APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL SUBMITTED BY MCLEOD COUNTY AGRICULTURE SOCIETY After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the application and issue a cigarette license. Motion carried unanimously. (1) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE SUBMITTED BY MCLEOD COUNTY AGRICULTURE SOCIETY After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to approve application and issue license. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the State of Minnesota has raised the motor vehicle license fees from $1.00 to $1.50. This will give the City additional revenue. Another employee will be added to the City Clerk's office to fill the vacancy created when Lillian Michaels transferred to water billing clerk and will have the responsibility of receptionist/cashier. Mr. Plotz commented that Kenneth Merrill, City Accountant/Controller, began his duties on Monday, July 25, 1977. On Wednesday, July 27, 1977, Mr. Plotz and Kenneth Merrill will be attending a meeting in Crystal of the LOGIS Board of Directors, at which time they will be voting on Hutchinson's membership in the com- puter system. -7- Council Minutes July 26, 1977 The budget worksheets have been distributed to all of the department heads, and they are to be completed by Wednesday, August 3. Mr. Plotz reported that a log of refuse complaints is being kept, and 30 complaints have been received since June 29. A special City Council meeting will need to be called for Thursday morning, July 29, at 9:00 A.M. to discuss the bids recently received for employee group insurance. (b) VISIT OF JAPANESE STUDENTS A delegation of Japanese students from Kimitsu, Japan, visited the Council meeting. While one student read a greeting from their mayor in Japanese, another student read an English translation. Mayor Black was presented with a gift of a Japanese fan and several booklets on their city. (c) COMMUNICATION FROM MAYOR Mayor Black commented on the emphasis being placed on facilities for the handicapped and addressed City Engineer/Public Works Director Priebe on his findings regarding the cost of curbs for handicapped. Mr. Priebe responded that he didn't have figures yet but should have them by the next meeting. Discussion was given to a suitable location for marked parking spaces for the handicapped. The parking space in front of the Hutchinson Hotel which is marked for bus loading was considered as a possible site. Also, consideration was given to space along Washington just off Main Street. Mayor Black made reference to the memorandum written by City Engineer/ Public Works Director Priebe regarding storm sewer water problems dur- ing the heavy rainfall on July 23. He commented that during the con- struction season the City should consider working on the area of Fifth Avenue S.E. and construct a larger trunk line. Mention was made of the Coalition of Outstate Cities meeting on Aug- ust 12, 1977, in Owatonna. The topic for discussion will cover tax increment finance. Mayor Black recommended the appointment of Paul W. Christen to the Planning Commission to fill the unexpired term of Laurel Olson to March 31, 1980. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to ratify the appointment of Paul W. Christen to the Planning Commission for the above stated unexpired term. Motion carried unanimously. Im Council Minutes July 26, 1977 (d) COMMUNICATION FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported that th4 engineer - Ing van has been delivered. However, the light for on top Of the van has not come yet, but the company wants a release of the chock the City is holding. Mr. Priebe asked for authorization to release said check. It was the consensus of the Council that the check should be released. i Assistant Public Works Director Roberts has been test driving a used 1966 Chevrolet pick-up. The truck costs $750 from Myron Wigen Chev- rolet and is in good condition. It is Mr. Priebe's recommendation that the City purchase this truck for use in the cemetery. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to approve the purchase of a 1966 Chevrolet pick-up at $750 from Myron Wigen Chevrolet. Motion carried unanimously. City Engineer/Public Works Director Priebe requested adoption of a resolution to call for a report on improvement of School Road from McDonald's Drive to T.H. #7 for construction of curb and gutter, bitum- inous surfacing and sidewalk improvements. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5992 entitled Resolution Ordering Preparation of Report on Improvement. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman K. Peterson, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:25 P.M. on motion by Alderman Haag, seconded by Alderman K. Peterson. Motion carried unanimously. -9- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, JULY 29, 1977 Mayor Black called the special meeting to order at 8:00 A.M. Those in attendance were Aldermen K. Peterson and Westlund in addition to Mayor Black. Absent were Aldermen B. Peterson and Haag. Also present was Administrative Assistant Plotz. Administrative Assistant Plotz presented comparative figures on the City employee group insurance bids received July 25, 1977, and made the following recommendation: Equitable Life Assurance Health Long Term Disability Crown Life Insurance Accidental Death & Dismemberment Life Dental $63.93/Family $.34/$100 $ .06/$1,000 $,51/$1,000 $5.90/per Employee $20.44/Family After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to accept the recommendation of Administrative Assistant Plotz and award group insurance coverage for health and long term disability to Equitable Life Assurance and accidental death and dismemberment, life, and dental coverage to Crown Life Insurance, with all City employees to receive life insurance equiv- alent to annual salary. Motion carried unanimously. After discussion of monies available to cover the group insurance policy, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to transfer the necessary funds from the contingency fund. Motion carried unanimously. Mayor Black made reference to the fact that an extension of two or three months is being investigated for the Community Development grant. There being no further business, the special meeting was adjourned at 8:45 A.M. on motion by Alderman K. Peterson, seconded by Alderman Westlund. Motion car- ried unanimously. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, AUGUST 5, 1977 Alderman R. Peterson called the special meeting to order at 4:00 P.M. Absent were Aldermen Westlund, B. Peterson, and Haag in addition to Mayor Black. Also present was City Engineer/Public Works Director Priebe. Publication No. 1959 entitled Invitation for Bids, Two -Way Radio System was read by Alderman R. Peterson and the following bids were opened and read: General Electric, Minneapolis Comm -Co., Hutchinson RCA $19,667.30 - Installation 2,474.40 - Maintenance 14,664.69 - Installation 1,425.00 - Maintenance No Bid Submitted After discussion, the bids were referred to City Engineer/Public Works Director Priebe for review and recommendation. There being no further business for discussion, the meeting was adjourned at 4:10 P.M. rt o00) -d rr QO ICT O o • rt :3 1 N >n t.n lU M ti W 7� Ln fD 3W== iD m-omroz N C fD� N k-100 7 C2OS 30 M Ic 3 - M < 0 M N Al G O at CD 0► Vr 9+ O N r C C W A Vn rf C_ N AIM N 3 N U% N � C� C n no M r. O BASIC BUDGETING FOR MUNICIPALITIES Seven Locations August, 1977 A Title I grant has enabled Continuing Education in Public Policy and the Department of Confer- ences to offer workshops for clerks and finanbe directors in the State of Minnesota. The Basic Budgeting for Municipalities workshops are the fourth in this series. BUDGET PREPARATION FOR MUNICIPALITIES These workshops are designed to assist clerks and finance officers from smaller cities (under I000). It is recommended that participants have previously attended the Basic Bookkeeping Work- shop or be familiar with the double entry book- keeping and the Classification of Accounts Sys- tem. Though you may be in the budget cycle already, the material offered in the workshop should as- sist in an orderly preparation of your budget. Saaple problems and discussion questions will give you an opportunity to apply your own finan- cial data. WORKSHOP OUTLINE I. Budget Process ZZ. Budget calendar IiI. Legal Aspects of Budgeting xv. Capital Outlay Budgeting V. Forecasting Budget Needs VZ. Budget Presentations to City Councils VII. Budget Reports VIII. Monitoring the Budget FEES This workshop is partially funded through "•Title Z of the 1%5 Higher Education Act administered by the U. S. Office of Education, Department of Health, Education and Welfare". The fee for tl. workshop, including all material (excluding lunch), is $13.00. REGISTRATION Pre -registration is iawortant to assure that study guides are provided for each participant. Registration is personal, non -transferable, and Is made for the entire period of the workshop. A full refund of the fee will be made if the re- gistration is cancelled in writing prior to the workshop, not accepted, or if the workshop is not held. The University reserves the right to cancel the workshop if the occasion arises. Ap- plication for registration on the attached form, accompanied by a remittance covering the full fee, should be received one week prior to the workshop. Presented through Continuing Education in Public Policy Department of Conferences Continuing Education and Extension �• _. Z UNIVERSITY OF MINNESOTA 3. C o m ' ;:W 1 D e 0 r. O o^ A `A " In cooperation with the ODm O .� Clerk's and Finance Officers Association `.O State Auditor's Office League of Minnesota Cities A Title I grant has enabled Continuing Education in Public Policy and the Department of Confer- ences to offer workshops for clerks and finanbe directors in the State of Minnesota. The Basic Budgeting for Municipalities workshops are the fourth in this series. BUDGET PREPARATION FOR MUNICIPALITIES These workshops are designed to assist clerks and finance officers from smaller cities (under I000). It is recommended that participants have previously attended the Basic Bookkeeping Work- shop or be familiar with the double entry book- keeping and the Classification of Accounts Sys- tem. Though you may be in the budget cycle already, the material offered in the workshop should as- sist in an orderly preparation of your budget. Saaple problems and discussion questions will give you an opportunity to apply your own finan- cial data. WORKSHOP OUTLINE I. Budget Process ZZ. Budget calendar IiI. Legal Aspects of Budgeting xv. Capital Outlay Budgeting V. Forecasting Budget Needs VZ. Budget Presentations to City Councils VII. Budget Reports VIII. Monitoring the Budget FEES This workshop is partially funded through "•Title Z of the 1%5 Higher Education Act administered by the U. S. Office of Education, Department of Health, Education and Welfare". The fee for tl. workshop, including all material (excluding lunch), is $13.00. REGISTRATION Pre -registration is iawortant to assure that study guides are provided for each participant. Registration is personal, non -transferable, and Is made for the entire period of the workshop. A full refund of the fee will be made if the re- gistration is cancelled in writing prior to the workshop, not accepted, or if the workshop is not held. The University reserves the right to cancel the workshop if the occasion arises. Ap- plication for registration on the attached form, accompanied by a remittance covering the full fee, should be received one week prior to the workshop. BASIC BUDGETING FOR MUNICIPALITIES DATES LOCATION August 11, 1977 Redwood Falls Donovan`s Convention Center Highway 71 and 19 East August 11, 1977 Thief River Falls City Auditorium Corner of Second Street and Merin Basement Meeting Room August 11, 1977 Detroit Lakes Erie Junior Cafe Highway Ten East August 17, 1977 Owatonna Park and Recreation Office Building Near I35 and US 14 West End, Meeting Room August 17, 1977 Brainerd To be announced August 18-, 1977 Brooklyn Center Brooklyn Center City Hall 6301 Shingle Creek Parkway Social Hall To be announced Hibbing FOR FURTHER INFORMATION, CONTACT: Joe Kroll Program Coordinator Department of Conferences 9olte Center for Continuing Education 315 Pillsbury Drive Southeast University of Minnesota Minneapolis, Minnesota 55455 612/373-3685 FACULTY Pat Bonniwell Clerk, Treasurer, Administrator Dassel Gerald Wigness, Clerk -Treasurer, Thief River Falls; and, Roger DeLap, Deputy Clerk, Thief River Falls Wayne Lance, Clerk -Treasurer, Detroit Lakes; and, Richard Grabow, Finance Officer, Detroit Lakes Dave MacGillivray Finance Director Prior Lake Helen Schendel Clerk -Treasurer Milaca Pat Lindquist, Clerk -Treasurer, Andover; and, Ann Roseland, Clerk, Ham Lake To be announced The University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and enp Zoyment without regard to race, creed, color, sex, or national origin. Minnesota residents 62 years of age and older may attend this program without payment of the fee if space is available after all fee -paying registrants have been accormrodated. They shall, however, be responsible for the coat of materials, meals and refreshments, and other services, applicable. Eligible persons who are interested should check the appropriate box on the attached form. Applicants will be notified if apace is available. Y n N r - W 0 s a G z CL N N IIS try ar a O .k r` 3 � w � o 4J 41 Oa 4 �1 U ti 43 N N M ^�1 � ro w' � •ro a •ti m ti rd q U 0 4J U to ar o m o 44 ro O W u 4J Q •H a W ti ro a o N 4J 44 41 41 4 -Q ti b W I 4) 4 4J RI QI O H 4J ZI i O 4j • i r%a�pp'i .v ro C u 14 ti a u ° a v o 43v JJ11 W 3 J� ry d y H\ a\ 0 J E Minnesota Transit Conference August 25-26, 1977 sponsored by the Minnesota Department of Transportation and the St. Cloud Metropolitan Transit Commission What's It All About? A major shift in American transportation markets is predicted by the year 2000. primarily because of energy conservation re- quirements but also because of other needs influencing the trend. Emphasis must shift from automobiles to transit systems, with greatly increased energy efficiency in all trans- portation modes. The forecast is bright for the transit field where the new criteria will be efficiency as well as convenience. The Fourth Annual Minnesota Transit Confer- ence will bring together operators of transit systems, officials of local units of government and private companies in the trrnsit field to discuss transit issues and programs in Minne- sota. A major portion of the conference will be devoted to discussion of the 1977 legislation appropriating $33 million for public trans- portation and how the Minnesota Department of Transportation (Mn/DOT) will administer the programs authorized by the law. The first day will focus on regular -route tran- sit and the second will be devoted to para - transit concepts and programs. Small group discussions and workshops will facilitate the sharing of a wide range of information and experiences. Who will attend? Are you a state or local governmental official or a city or county engineer increasingly aware of the need for improved transporta- tion systems in your community? Are you an entrepreneur interested in deve- loping your own commuter system as a viable investment? Are you an ecologist concerned with a trans- portation alternative "when the gas runs out?" Are you a transportation planner who needs to know how your community can benefit by the newly enacted transit programs? If you are any of these or if you are an inter- ested citizen concerned about better programs and policies, you should attend the Minnesota Transit Conference. The conference will be held at the Sunwood Inn, 3031 Second Street South, St: Cioud. A block of rooms is being held at the Sunwood for the convenience of those wishing over- night accommodations. Conference partici- pants must make room arrangements directly with the Sunwood Inn. Fees and Regisgoation The fee for the conference is $15.00 and includes the luncheons on Thursday and Friday. Registration may be made by August 10 on the attached form or in person at the conference beginning at 8 a.m., August 25. S • Fourth Annual Minnesota Transit C+onlierone'lli Thu!!qsyp Au W 25 Morofng 8:00 a.m. Registration 9:00 a.m. Welcome 4:15.41.m. -introduction and' "Minnesota on the Move" (Mn/DOT slide presentation) 9:45 a.m. Mn/DOT: Quest for _ . . _ `Better Transportation On the Right Transit Track 10:00 a.m. Coffee 10:15 a.m, Selling the System and ,. increasing Patronage .12':00 Noon,`., -Luhcheon Spreader, . Sen. Clarence Purteerst (OFL-Fairbauit) Chairman, Senate Transportation Committee Richard L. Brown Director Mn/DOT Office of Transit Administration Richard P. Braun Deputy Commissioner" _ Mn/t) T Bureau of Operations Richard L. Brown Dwight E. Bonin Manager, Marketing Section Mn/DOT Office of Transit Administration Sen. David D. Schaaf (DFL -Fridley) Author of 1977 Transit Legislation in Minnesota Senate Afternoon 1:15 P.M. Performance Funding Jay Kiedrowski Staff member, Office of Senate Research Minnesota Senate 2:00 pen. 1977 Minnesota Transit Legislation Richard L. Brown 2.45 pint. Coffee 3:00 p.m. Small group workshops: Marketing Dwight E. Bonin a#ions. Wayne Carlson, Executive Director St. Cloud Metropolitan Transit Commission Plannifsg Peter Fausch, Director Mn/OOT Transportation D opment Division 4:00 p.m. Annual Meeting of Minnesota Transit Association Erlday, August 96 Paratransit; L riny.Peopls,&A of•Their Automobiles• Peter Fausch and Richard L. Brown Morning 9:10 a.m. Developing and Planning Systems 10:00 a.m. implementation of Programs 11:00 a.m. Evaluation of 'Projects . 12:00 Noon Lunctseon Speaker, ' .Rap. Prete Pe#afeso (OPL-St:' Louis Park) Author of 1977Transit Legislation in the Minnesota House of Representatives Chairman, House Subcommittee on Transit Afternoon 1:30 pees. Tour of St. Cloud transit facilities 3:30 p.m. Adjournment ORDINANCE NO. 20/77 AN ORDINANCE PROHIBITING THE CONSUMPTION OR POSSESSION OF INTOXICATING LIQUOR OR NONINTOXICATING MALT LIQUOR WITHIN OR UPON THE PUBLIC PARKS AND PLAY GROUNDS OF THE CITY OF HUTCHINSON BETWEEN CERTAIN HOURS WITHOUT WRITTEN PERMIT. THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. No person shall drink or consume intoxicating liquor or noni.ntoxicating malt liquor within or upon the public parks and play grounds of the City of Hutchinson between the hours of 10:00 p.m. and 8:00 a.m. without a written permit as provided by herein. SECTION 2. No person shall have in his possession, on his person, or under his control any bottle, can, keg or other receptacle containing intoxicating liquor or nonintoxicating malt liquor which has been opened or the seal broken or the contents of which have been partially removed within or upon the public parks and plav grounds of the City of Hutchinson between the hours of 10:00 p.m. and 8:00 a.m. without a written permit as provided by herein. SECTION 3. Every application for a permit as required herein shall be made in writing in a form prescribed by the Clerk at least ten days in advance of the effective date for said permit. The Clerk shall refer said application to the Chief of Police who will make an investigation to determine whether issuance of such permit would cause a nuisance to any adjourning property owners, or will interfer with the normal use and the enjoyment of said public parks and play grounds by the public. Application for said permit shall be accompanied by permit fee in the amount of $20.00. SECTION 4. Whoever shall violate the provisions of this ordinance shall be guilty of a petty misdemeanor. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4."0&-.- ORDINANCE NO. 21/77 ORDINANCE AMENDING SECTION 806:15 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED INTOXICATING LIQUOR, ADMINISTRATION THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 806:15 of the 1974 Ordinance Code of the City of Hutchinson, entitled Application for License, is hereby amended to read as follows: Section 806:15. Application for License. Subd. 2. Such application shall be accompanied by a surety bond or cash or certified check in lieu of such bond, in the sum of not less than $3,000.00, and by a liability insurance policy to insure against damages under the Civil Damage Act, or any other act or law, said policy limits to be not less than 42507000 $100,000 per injured person, and 45007000 $300,000 per accident or occurrence. SECTION 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of ATTEST: Gary D. Plotz City Clerk . 1977. D. J. Black Mayor ORDINANCE NO. 22/77 ORDINANCE AMENDING SECTION 1015 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED DOGS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 1015:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled License Required, is hereby amended to read as follows: Section 1015:00. License Required. Every owner or keeper of a dog or animal of the dog kind within the corporate limits of this municipality shall on or before the first day of January of each succeeding year cause the same to be registered, numbered, described and licensed for one year from said date in the office of the Clerk and shall pay therefor to the Clerk the required license fee as duly set by the Council from time to time. At the time of purchase of a license the owner shall produce a copy of the animal's current vaccination to include rabies and distemper. Proof of vaccina- tion must be made before the owner will be allowed to purchase the license for his dog. SECTION 2. Section 1015:45 of the 1974 Ordinance Code of the City of Hutchinson, entitled Impounding Biting Dog, shall be added to the Ordinance to read as follows: Section 1015:45. Impounding Biting Dogs. In all cases where an animal bite is involved, the animal shall be impounded by the Chief of Police at the owner's expense for a period of not less than 10 days. If, at the time.there is no evidence of rabies or other diseases, the dog shall thereby be returned to the owner. SECTION 3. Penalty. Any person violating the provisions of this ordinance shall be guilty of a'penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. SECTION 4. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz, City Clerk 6 . 6t. ORDINANCE NO. 23/77 ORDINANCE AMENDING SECTION 720:60 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PARKING METERS - VIOLATIONS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 720:60 of the 1974 Ordinance Code of the City of Hutchinson, entitled Violations, is hereby amended to read as follows: Section 720:60. Violations. Any person who shall violate any of the provisions of this ordinance and any person who aids, assists or abets therein, shall, upon con- viction thereof be subject to a fine of any amount not exceeding three hundred dollars ($300.00), for each offense or violation, or be im- prisoned for not to exceed ninety (90) days, or be subject to both the above fine and imprisonment, provided, however, that in case of violation of Sections 720:30, 720:35 and 720:40 the Police Department shall give to the offender or place in or on the offender's car a traffic ticket for such violation; the fine shall be 390-4-f-pe#d-W#0k- 4n-€4ve-days $1.00 if paid within 48 hours from date of issuance. In case a first notice is sent by mail, the amount shall be 42T99 $3.00 if paid within five days from the date of mailing, and in case a second notice is mailed, the amount shall be $3T99 $6.00 if paid within five days of the date of mailing of such second notice, provided, however, that the Police Department of such municipality is under no obligation of mailing tickets to violators of this ordinance but may on the con- trary proceed against the violators irrespective of any provision in this ordinance relating to the mailing or giving of tickets. SECTION 2. Effective Date. This ordinance shall take effect upon its pas- sage and publication. Adopted by the City Council this day of D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 1977. 6 -J& **Vt"a�uti DAtj Of A.Pprrrjattan TO geralb f0ber WHEREAS, Genatd F"her has .served the City wW as Manager o f the Hutcherson Munic ipae Liquor Store 6or .the past ten ( 70Y years and b even (7) months; WHEREAS, said Geutd Fisher has aeAved jaethjufty and d tigentty giving o6 his time and taeents towakd the enxi.chment o6 .the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep apprec<.a do n " hereby expressed to Gerald Fi,6heA jor hi,6 ajore- mentioned s exv i c.es and the gratitude o j Hutch i.ns on and the citizen -6 theAeo j i-6 heAeby expressed. Adopted by the City Councie this 9th day of August, 7977. • ATTEST: Gaty City Clerk N�OfIMiDB yT Cwt �0 IIIM11'» July 279 177 lbe Board of Di sectors for the 00dowity Center set es jnly no IM at US Hutchinson Civic Area&. The folletdmg Possums wase Present I 644 jugum. Ralpb Westlwrodg Aon MCSrws L71e Block. Be1pb Nsrmammt SUI Qssde. Zbt meeting eras called to order at Too A16 Tt was noted that this came the first Welles wu in Of am. fttebiarea Civic Area&. The minutes of the ,Tuns lip AM meetift hove epmVed. Wellen West- lund, second b7 Rem MOSCOW. Motion POsssl. Mr. stip Qaade reported on the 6rilditt stater6 so flaw is all alma&& the doors have bate iastallod. Of mein U66"al b" be" started w itb " estimated completion of July 39th. sme work Ms bee dsiswb as iK system and the snail ream ligbtisg. Cooletim as tis is Wt 03"Otod NOW aid-Aopst. Mr. Quade noted tbat %*94 had been sestivad by bin few wosb- Own, mad other oersomell at us site "mien" that the win relmfesiemtmt in the concrete floor bad not be called up sato IM cesceeto. of time of pftfw isg therefore not giviap the coscrttt the peeper stseeftbo ly costractor was contacted sad be "send Mr. Qsmde that evetytbl" Was dabs peeperlye since the only way to check this is to deatsoj the fl4699 it was denied to wait and see if there will be my problem with the Hoer sad tate action at that time. Mr. Nein", reported that progress as•uiag made as leveling sad landsasping of the area &row * the Awns. There is aced to seal the outaide of ibo TAWA walls to pseIt Water seepage. This was not planned for in the contract. It was decided that Ralph Newmn will set estimates on this work and pe+eceed to have it dome. It will be determined at a later data who will bear the expense. Mr. Neumann requested permission to have a serving counter made for the Con- cessions stand to match the counter supplied by the Coca -O la Co. temmmissioa was granted. Mr. Neumann noted that nothing bad been 469e4 upon yet on the City/Sebool contract for the Arena use, Mr. Neumann is to contact Dale Dirkelamd and attempt to get some action on the proposal. . Mr. Neumann noted that there is a National Mackey/Areca espositioa it the Minneapolis Auditorium at August 12. 13. • 14. He will be going to this event and anyone iaterested way attend with bin. The next meeting will be held at TWO AM on Wednesday August 171, 11'i"! at the Civic Arena. Motion by hon McGraw. Second by Ralph Mestlund to Adjoora. Motiea Tassel. Pitctfsil submitted. A. Blatt - Sectstary (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E. M O R A N D U M DATE: August 8, 1977 To: Ma—or and City Council.Y_______.________.__.___ FROM: City Engineer SUBJECT: Radio Bids Received Aug. 5, 1977 The above -referenced bids were as follows: General Electric Co. - installation - $19,667.30 and Maintenance - $2,474.40 Comm - Co. (Doug Hedin) - installation - $14,664.69 and Maintenance - $1,425.00 RCA - Installation - No Bid and Maintenance,- No Bid Subsequent to review of the bids, I recommend awarding the Contract to Comm- Co. The Contract should include the Second year maintenance coverage. I do request that you approve an additional remote control unit be installed in City Hall, this would cost an additional $248.28 for installation and $18.00 for second year maintenance. The contract cost subsequent to completion of the system, with the additional remote unit would be $14,912.67. The second year maintenance cost, payable in 1978, would be $1,443.00. If paid in advance there is a 5% discount that would amount to $72.15. Based on the bid received from Comm - Co., the installation cost breakdown per department is as follows: TRANSIT , Base Transceiver $670.22 Base Power Supply $126.18 Base Antenna $564.49 Remote Terminal Unit, $ 19.24 Remote Control Unit $248.28 2 - Mobile Transceivers $860.58 2 - Antennas $ 33.58 Sub Total 0 $2,522.57 0 Memo to City Council & Mayor August 8, 1977 Page Two STREET DEPARTMENT Base Transceiver $335.11 Base Power Supply $ 63.09 Base Antenna $207.30 8 - Mobile Transceivers $3,442.32 8 - Antennas $134.32 1 Hand -Held Transceivers $549.14 1 Charging Stand $ 34.71 CITY CLERKS OFFICE Sub Total $4,765.99 PARK DEPARTMENT Base Transceiver $335.11 Base Power Supply $ 63.09 Base Antenna $207.30 6 - Mobile Transceivers $2,581.74 6 - Antennas $100.74 Sub Total $3,287.98 CEMETERY DEPARTMENT 1 - Mobile Transceiver $430.29 1 - Antenna $ 16.79 Sub Total $ 447.08 ENGINEERING DEPARTMENT Remote Control Unit $248.28 Remote Terminal Unit $ 19.24 1 - Mobile Transceiver $430.29. 1 - Antenna $ 16.79 Sub Total $ 714.60 PUBLIC WORKS DIRECTOR Remote Control Unit $248.28 Remote Terminal Unit $ 19.26 1 - Mobile Transceiver $430.29 1 - Antenna $ 16.79 1 - Hand -Held Transceiver $549.14 1 - Charging Stand $ 34.71 ' Sub Total $1,298.47 CITY CLERKS OFFICE Remote Control Unit $248.28 Remote Terminal Unit $ 19.24 Sub Total $ 267.52 POLICE DEPARTMENT Remote Control Unit $248.28 Remote Terminal Unit $ 19.24 Sub Total $ 267.52 SEWER & WATER DEPARTMENT 3 - Mobile Transceivers $1,290.87 3 - Antennas $ 50.37 Sub Total $1,341.24 TOTAL $14,912.97 Memo to City Council & Mayor August 8, 1977 Page Three Radio Cost Budget for 1977 is as follows: STREET DEPARTMENT $5,300.00 PARK DEPARTMENT $3,600.00 CEMETERY DEPARTMENT $ -0- ENGINEERING DEPARTMENT $1,700.00 MAINTENANCE SERVICES $6,300.00 (Public Works Director) CITY CLERKS OFFICE $ 250.00 POLICE DEPARTMENT $ 500.00 ADMINISTRATIVE ASSISTANT $ 650.00 SEWER & WATER DEPARTMENT $2,050.00 TOTAL -----------$20,350.00 Respectfully submitted, CITY OF HUTCHINSON #'J"21 6?, �-(o Marlow V. Priebe City Engineer/Director of Public Works ns (612) 879-2311 ' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 8, 1977 To: Mayor & City Council FROM: City Engineer SUBJECT: Handicap Ramps Main Street The estimated cost for removal and installation per ramp is $300.00. Based on 4 ramps per intersection and 5 intersections being considered the total cost is estimated at $6,000.00. - Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns PC• APPLICATION FOR ON -SALE I13TOXICATING LIQUOR LICENSE This form was prepared bA the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. 1. JOIE r s, v - Trade Name r� Li— c using Period 3. Type of Application: L j New L Renewal 4. Name of Applicant 5. /_5/ - /Df'k lye. Al- F- Home Address 8-3- 77 Date of Application Transfer by -/9-.5 '?,-? Phone 6. Citizenship: i _ 7 • L /1 1 12 A -Be L A Ct1 ul it ��% Abi V ] ._ -- --- 7 - --f- _a G -2L _ — - Place lof Birth V mate of Birth 8- Addreij& of Business Location a. Legal Description 10. List owners of building or premise to be licensed: Eb v s S 1 Lk to-L,b- Il- List all partners, officers or directors, if corpozat-c- r Name Address Date of Birth 12. Prior experience in this type of business:_ 13. Present ownership in arty other li.quo.r establishment: 14. Present ownership in any other restaurant or food busirieSS. 15. Three Business References: fir T ,, ,!�_ _ _ g,.nk_ _ 1 - _-v u H k.fi G __ ____ ��.��►.� ��.._�. - e �a,��_ � i fig__ — 16. ©t u h r - 5 c l e... Corporate or Partnership Title _ 17. ISG - /dib 14v e— . !y r - Corporate or Partnership Address 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. � 2 � 19. Who owns the bar/tavern fixtures? n &.1' 14 20. Are you a Minnesota resident? Ei l Yes No �From To If not, where resident? Dates of Residency 21. Residential Address during Past Five ( 5) Years: /d oh A y e 9G( tc-h i n S 0) /'% in YI 22. Three Personal References: i`r k �a.T Qr - 5 .5 boA,�� V. L 1ry-f _ th,, i n - / /..r f d Ay, �•� 23. Employment for the Past Five Years: — Re, i / r 24. Any Convictions Other Than Minor Traffic: _--'440 h -c- 25. 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the 'sale of intoxicating liquor; rules and rl:gulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I Hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. Subscribed and sworn to before me this URN K. SWANSW f~, -MINNESOTA-1 Ot "a4j4n. 8, 1981 1 My Commission Expires! of Signature of Applicant TO: FROM: RE: (612) 879-2311 CITY OF HUTCHIl1 SON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 5, 1977 The Mayor and City Council Personnel Coordinator CETA Grant (Governor's Manpower Office) Employees Department heads this week have made their recommendations for hiring applicants for the CETA funded positions. They are: Law Enforcement Aide - Jeffrey Jewell Engineering Aide - Utility Workers - Dan St.Pierre Jack Christensen Jerome Guerrero Civic Arena Maintenance - Charles Freitag These positions are fully funded -through Title VI of CETA for from 4 months through 1 year, as specified in the grant appli- cation we submitted several months ago. The applicants were referred to us through the CETA sub -office in Hutchinson and meet the eligibility requirements. I recommend the department heads'choices be accepted. Respectfully Submitted, Hazel Sitz Personnel Coordinator (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E; M O R A N D U M DATE: _ August 8th 1977_ TO: Mayor and City Council Members -------------- FROM: Building Official, City of Hutchinson SUBJECT: Plumbing Permits and Inspections , Plumbing Permit Fees for the years 1975. 1976 and thru June 30th, 1977 have averaged approximately $15.00 for each permit issued by a fee schedule established more than ten (10) years ago. Persons requiring inspections have had to provide transportation for the inspector to and from the work to be inspected. This will no longer be necessary with your appointment of a full time plumbing inspector, which should result in convenience and save time for those persons requiring Inspection. Following are my recommendations for plumbing permit application fees and Inspections beginning September 1, 1977. Recommendation to discontinue Plumbing Permit Fees established by City Ordinance Section 550:05 Subd. 1 thru 7 and establish the following Subd. to Plumbing Permit Fee Schedule, Section 550:05 Subd. 1 The fee for all plumbing permit applications shall be computed on the basis of $15.00 for each inspection and reinspection required to insure compliance with all the requirements of Minnesota Plumbing Code MHD 134, Inspections,jests and Maintenance. Sincerely, CITY OF HUTCHINSON 4��n�� EldeWillar`vd Building Official ns CC: Gary Plotz Marlow Priebe Homer Pittman Attachment APPLICATION FOR PLUMBING, SEWER AND WATER CONNECTIONS PERMIT CITY OF HUTCHINSON, MN Location Plumbing Inspector or Building inspector: The undersigned hereby makes application for a permit for the work herein specified, agreeing to do all work in strict accordance with the Minnesota Plumbing Code and hereby declares that all the facts and representations stated in this application are true and correct. This permit is issued with express understanding that the plumbing specified will be done by Master Plumber or under his direct supervision and control. Hutchinson, Minn., 19 Owner Kind of Building Used as To be completed about 19 OLD NEW Building Permit No. DESCRIPTION OF WORK 1. Water Meter $ 2. Remote Control $ 3. Water or Sewer Connections $ 4. Ground Work Interior $ 5. Rough In $ 6. Final Inspection $ 7. Re -Inspection $ TOTAL: $ NOTE: A Four (4) Hour Advhnce Notice for Inspections is Required. For Inspections, please call 879-2311. SIGNED Contractor BY BUSINESS PHONE NO. Inspection Date Inspector " c111l�itE�nsbiu 5s?s� OFFICE:, AT a7 W�=1MINCT-N A%ENUE WEST ENGINEER'S REPORT DATE: 8-5-77 TO: Mayor and Council FROM: City Engineer SUBJECT: School Road Gentlemen: Improvement Project I have studied the following areas and find that the pr_oposeC project is feasible and recommend it be constructed. Ii acceptable, I recommend a hearing be held on Sept. 13, 1977 at 8:00 P.M. , Proj ect 78-01 Curb and Gutter, Bituminous Surfacing and Sidewalk from McDonald Drive to T. H. #7 Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 259,000.00 25,900.00 25,900.00 -0- — 25,900.00 $_ 336,700.00 Assessable Cost $ 164,325.00 City Cost 172,375.00 TOTAL $ 336,700.00 Respectfully submitted, Marlow V. Priebe RESOLUTION NO. 5999 ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS WHEREAS, it is proposed to improve the following streets by construction of curb and gutter, bituminous surfacing & sidewalk: STREET FROM TO School Road McDonald Drive T.H. #7 and to assess the benefited property for all or a portion of the cost of the Improvement, pursuant to Minn. Stats., Sec. 429.011 to 429.111 (Laws 1953, Ch. 39, as amended) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNEOSTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted the Council this 9th day of August, 1977• D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk C RESOLUTION NO. 6000 RESOLUTION RECEIVING REPORT AND CALLING HEARING FOR 1978 IMPROVEMENT PROJECTS WHEREAS, pursuant to Resolution Number 5999 , adopted by the City Council on August 9th, 1977, a report has been prepared by Marlow V. Priebe with reference to the improvement of Curb & Gutter, Bituminous Surfacing Sidewalk on: PROJECT NO. STREET FROM TO 78-01 School Road McDonald Drive T.H. #7 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sections 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) at an estimated total cost of the improvement of $336,700.00. 2. A public hearing shall be held on such proposed improvement on the 13th day of September, 1977 in the Council Chambers of the City Hall at 8:00 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 9th day of August, 1977• D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: Au.&ust 8, 1977 TO: --- FROM: Be&r.&a,i,�Director SUBJECT: ge,Kesnttei Change _ — .._ _ _ _ _ _ _ _ _ — _ _ — .- _ _. _ _ ._ _ This is to confirm the employment of Mary Weis who has replaced Dan Goede in the summer swimming staff. Dan has left to take a position at St. Benedicts College. Miss Weis is an experienced swimming instructor who has worked in the swimming program two years previous. jo Rod Keith (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE'WEST HUTCHINSON, MINN. 55350 August 9, 1977 T0: The Mayor and City Council FR(*I: Personnel Coordinator RE: Status of Gary Plotz, Administrative Assistant As of August 1, Gary Plotz has been employed by the City for 6 months. After discussing this with Alderman Ralph Westlund, it was Mr. Westlund's suggestion that the City Council permanently appoint Mr. Plotz as Clerk/Administrative Assistant with a 5% salary increase effective August 1, 1977. I submit this matter for your consideration. Respectfully, �4 �� Hazel Sitz Personnel Coordinator cc: Gary Plotz i M E M O R A N D U M DATE: August 9, 1977 TO: Mayor and City Council FROM: Dan Sudweeks -- - - --------------------------- SUBJEC, Application for Selling Permit My name is Dan Sudweeks, and I am here just for the summer working for the Southwestern Book Company out of Nashville, Tenn. I would like to apply for permission to sell these books in the City of Hutchinson. I plan to sell in the City for approximately three weeks. The books are educational books for children going to school. The names of the books are the Volume Library, and My Fun with Words Dictionary. I would appreciate your consideration of my request for a selling permit. Dan Sudweeks Country Club Terr. Trailer Court Lot 2 Hutchinson, MN 55350 1. 9-� COUNCIL 'MEETING August 9. 1977 Frank Rahn Wm. Karl liquor store hours $ 75.00 Joel Bernhagen engineering hours 356.00 James DuHamel engineering hours 316.75 Basil Bell street Flours 240.00 Dan Prochnow street hours 343.20 Catherine Dnelln cemetery hours 195.00 Mathew Griebe park hours 220.00 Craig McLain park hours 220.00 Steven Lueneberg nark hours 220.00 Dorman Wright park hours 210.00 Sue Summerfield park hours 240.00 Allan Koglin recreation softball 88.35 Lisa Erickson recreation baseball 105.00 Julie Hoeft recreation baseball 28,75 Ann Sweeney recreation swimming 145.00 Dan Goede recreation pla mobile 181.25 Randee Washechek recreation swimming 227.50 Mark Muetzel recreation pla mobile 166.25 Stan Systma recreation baseball 262.20 Roger Fitzloff recreation baseball 262'20 Jill nelson recreation baseball 271.50 Karen Dobratz recreation pla mobile 48.00 Tom Getzke recreation swimming 144.38 Kris Natwick recreation swimming 297.75 Myron Johnson r recreation swimming 314.25 Wes Greve fire inspections 45.50 fire inspections 52.50 Leef Bros. Farm & Home Dist, Co. uniform rental 218.40 Family Recall Drugsupplies 39.37 West Pub. Co, office supplies 78.20 Wm. Peet Co. law books 81.00 Madsen Ins. Agency prof, fees insurance 195.00 Hutchinson Leader publication 6620.00 TKDA costs prof, fees 193.44 St.Paul Book & Stationeryoffice Luxor supplies 2260.90 Lighting Products Inc. The Equitable Life lites for library 84.61 Ins. Co, Homer Pittman medical coverage 9 439944.228 Roy Frentz & Co. inspections for cd . 10.95 Jack Meyer dwelling appraisals 525.00 Tri -Co. Water Conditioning boarding fees 237.00 Krasen Inc, rental and salt -airport 26.90 Krasen Hardware Hank rest room repairs 80.00 IBM casters -library 3.56 Int'1 City Management Assn. Jahnkes lift off tape annual subscription 52.65 Red Chal Hutch Plbg. & 1'tg, meeting supplies 90.00 14.22 Hutch Vet Clinic Kellen air filters disposal of dogs 17.55 Pest Control D.J. Black 3 months bug control 30.25 County of McLeod meeting expenses 28.50 24.00 CRS & Associates 1/2 assessment services 4800.00 appraisal review 150.00 1/ -moi -2 - Acme Chemical Co. testing chemicals $ Am. Linen Supply Co. laundry services Gary D. Plotz mileage and meeting expenses Donald F. Pauley mileage State Treasurer-PERA pension fund Hutchinson Utilities electrical service Quades exhaust system for generator etc. Comm -Co. radio repairs Hutchinson Telephone Co. phone service Lester Steinhaus mileage Hutchinson Utilities mdse for street lites etc. Coast to Coast supplies Trails End. Inc. vehicle maintenance Radio Shack radio repairs Ink Spots Inc. printing and supplies Allen Office Products office supplies Woolworths frame and tag board Shell Oil Co. gasoline Uniforms Unlimited supplies Mpls Star Tribune subscription St. Paul Dispatch subscription Gibsons 2 gun cases Richard Waage investigation expenses Co. of McLeed magnetic tape Parker Pub. Co. subscription Wright Co. Treas. plat book Midland Atlas Co. Inc. plat book N.W. Bell Telephone Co. teletype service IACP registration fee Minn. Fire Incorp. supplies Rite Way Auto Wash vehicle maintenance Central District Services gasoline Erick Smith intown mileage Wes Greve intown mileage Hutch Fire Dept. fire runs and drills Varda Silent Alarm alarm system Farmers Elevator Assn. grass seed School Dist. 423 colored prints of trees L & P Supply Co. saw and supplies Wigen Chev. Co. use truck and veh. maintenance Simonson Lbr. Co. supplies Wallys Tire Shop tire repairs Strand Radiator equipment repairs Schramm Implement repairs parts Les Knacke sharpen saws Hutchinson Landscaping tree removal etc. Custom Made Equipment welding Beneke Auto Electric repairs Ed Ondrachek use of pick up Game Time repairs Floor Care Supply Co. equipment United Bldg. Centers masonite Hager Jewelry sign 6 engraving Maki Painting & Decorating exterior waterproofing Gambles supplies 190.00 21.01 96.10 52.15 7040.45 3155.58 863.30 174.84 927.77 9.90 1074.78 22.43 270.25 82.57 21.90 32.77 3.08 14.81 23.42 18.20 16.75 3.94 63.00 60.40 11.04 7.50 38.50 267.65 40.00 135.62 20.50 1791.61 30.00 30.00 438.75 1145.40 300.00 18.00 489.86 892.16 10.80 28.00 10.00 58.74 27.50 2199.50 3.00 9.75 20.00 115.79 2567.57 85.20 8.00 936.00 439.90 -3 - Andersons Interiors Coca Cola Bottling Co. Northland Beverages Inc. Hugo C. Prieve Cabinet Shop Nemitz Sons Mary Weis Snyder Drug Ideal Pictures Fargo Rubber Stamp Works Leisure Line Sports General Sports Jeff McKay Meeker Washed Sand & Gravel Hutchinson Wholesale Supply Felskas Auto Machine Service Hall Equipment Inc. Richards Oil Co. Jeffs Cleaning Service Culligan Water Conditioning Forbes Auto French Lake Auto Parts 1st National Bank of Duluth GTC Harpel Bros. Inc. Hutch Iron & Metal Jerrys Tire Co. Douglas Meier Oxford Chemical Rockite Silo Inc. Rannow Electric Road Machiney Fred Roberts Sorensen Farm Supply Co. Schmeling Oil Co. Ziegler Inc. Ok Hardware American Welding Supplies Texgas Corporation West Central Industries Inc. Copy Equipment Inc. Chain Publishing Co. RCM Instant Testing Co. Cash Drawer #4 paint and supplies POP POP frames supplies swimming instructor tag board films stock ribbons trophies markers mileage pea rock and sand supplies vehicle repairs repairs 12 drums cases of towels etc. rock salt and monthly service supplies 2 wheels/tires contract payment supplies supplies glass vehicle tire repairs on safety shoes white paint -street cement equipment maintenance repairs mileage parts diesel fuel and oil repairs repairs supplies supplies lath and stakes supplies publication costs prof.services inspection fees cash expenses $ 470.91 57.60 48.00 17.65 73.30 157.00 2.97 107.50 44.77 75.00 96.00 18.00 3159.10 116.76 617.62 63.04 481.80 633.95 23.10 10.59 150.00 510.00 37.48 18.90 2.50 21.45 15.00 90.15 3.75 39.50 24.91 22.35 116.00 764.26 15.75 47.45 17.86 119.34 358.70 56.33 39.22 4758.62 2305.16 48.23 $ 67,895.43 q-1 .. -4- WATER & SEWER FUND Rutz Plbg & Htg. repair of water line $ 60.11 Gambles supplies 44.95 Van Waters & Rogers chemicals 564.50 Sorensen Farm Supply supplies 16.66 Plaza OK Hardware supplies 13.87 Prower Process Equipment supplies 79.95 Neptune Meter Co. meters and parts 8411.49 S.A. Nies fire extinguisher recharges 16.60 Krasen Hardware Hank supplies 16.95 Jerrys Tire Co. repairs 3.55 Family Rexall Drugg supplies 2.75 Feed Rite Controls Inc. acid 109.67 Junker Sanitation refuse charges 8290.61 Madsen Ins. Agency boiler ins. policy 46.00 Water Products Inc. repairs 336.00 Commissioner of Revenue sales Taxes 967.83 Central Dist. Services gasoline 196.96 Quades repairs 152.09 State Treasurer PERA 521.16 Hutchinson Utilities electrical 5992.93 Jeffs Cleaning service towels 87.00 Leef Bros uniform rental 41.20 Hutchinson Telephone Co. phone service 77.13 Hutchinson Utilities computer charges 932.47 Finley Mix % on safety shoes 5.00 Michael Tucker labor 238.32 Phillip Meier labor 50.40 William Haas labor 192.00 Robert Tapper labor 216.00 Ronn Tulman labor 216.00 OFF STREET PARKING Charles Bell servicing meters Harvey Daharsh servicing meters Hutch Utilities gas 1st Nat'l Bank of Hutchinson interest on bonds Citizens Bank principal and interest on bonds DEBT SERVICE FUND NW National Bank PUBLIC SITES FUND Keefe & Schantzen BRIDGE FUND Braun Eng. Testing Co. R.A. Krueger Inc. BONDS OF 1977 L.N. Sickels Co. Juul Contracting Co. J.W. Hanson Construction Duininck Bros. & Gilchrist Wm. Mueller & Sons interest on hospital bonds fees for continuation of abstract pile driving inspection bridge work road supplies construction costs construction costs construction costs construction costs $ 27,900.15 $115.00 90.00 3.32 1225.00 6225.00 $ 7658.32 $1772.50 $ 11.50 $ 1031.05 56,814.61 $57,845.66 $ 6133.00 19,823.03 1780.32 34,234.67 29,604.51 $ 91,575.53 MUNICIPAL LIQUOR STORE Persians cash register paper $ 79.50 Junker Sanitation Service refuse pickup 35.00 Don ;M. Peterson lock replacement 20.70 Floor Care Supply Co. supplies 4.40 Hutchinson Telephone Co. phone service 27.13 Minn.Wis. Truck Lines freight charges 286.75 Bob McLean & Associates subscription 30.00 Locher Bros. beer 5453.50 Friendly Bev. Co. beer 749.55 Bernicks beverages 32.80 Triple G beer 6195.45 A.J. Ogle Co. Inc. beer 510.45 Lennemen Bev. Dist. Inc. beer 15,421.55 Northland Beverages beverages 71.40 Coca Cola Bottling Co. beverages 512.40 Ed Phillips & Sons Co. liquor 1303.13 Old Peoria Co. Inc. liquor 1048.42 Twin City Wine Co. wine 471.52 Griggs, Cooper & Co. liquor 2308.61 Old Peoria Co. Inc. liquor 1239.37 Ed Phillips & Sons liquor 1804.23 Twin City Wine Co. wine 785.75 Griggs, Cooper & Co. liquor 3158.41 $ 41,550.02 IL oxj*AR1°m C T OF ADMINISTRATION PIANT PAUL REAL ESTATE MANAGEMENT DIVISION ,4yt+' G -ID -D ADMINISTRATION SLOG. (61 2) 206-6614 - July 21, 1977 Mayor City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. D. J. Black, JU11977 �) RECEtVEU It FOR YOUR INFORMATION We have just been informed that the Governors 14mpower Office desires to continue occupancy of the rental space of 800 square feet in the Old Armory Building, as provided in Lease No. 5298. Therefore, our letter of July 7th whereby we notified you of termination of lease by mutual consent is in error. Instead of terminating the lease on 8-1-77, we request..your approval to let the lease run through October 31, 1977, as originally written and agreed to by all parties. Yours truly, ,�44e, , Albert P. Dorich, Lease Supervisor Department of Administration Telephone (612) 296-6674 cc: Governor's Manpower Office Lease file'#5298 AN EQUAL OPPORTUNITY RMIPL 101 9" 2W UnidrV AVenus 612 W. ,HW*QNN,, '� INNESOTA 55350 GAREY KNUDSEN aai �0( t Parsonnot July 25, 1977 Honorable D.J. Black, Mayor City of Hutchinson Hutchinson, MN 55350 Dear Mayor Black: RE: Downtown Development Study FOR YOUR INFORMATION The Community Development Committee met in session on 7-19-77 to consider endorsement of the Downtown Study as proposed by C.R.S. and Associates. I am happy as chairperson of this committee, to report to you that the concept of the study was adopted by the committee. The committee members are certainly appreciative of the fact that an opportunity was provided to respond to the study. We are all interested in Hutchinson maintaining strong leadership in the retail trade areas and evolving in.a systematic manner as a good place to live. Thank you for your time. Since 4 rely, Garey Knudsen, Chairperson Community Development Committee I GK:jf (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A"N D U M FOR YOUR INFORMATION DATE: August 3, 1977 ------------ TO: City Council -------------------------------- FROM: Don Pauley, Community Development Director --------------------------------- SUBJECT: State Land Use Planning Grant -------------------------------- We received a letter from the Minnesota State Planning Agency indicating that our grant application was not of sufficient priority to be funded. A telephone conversation with their office revealed that all funded applications were able to identify all three problem areas, namely, 1. Major increase or decrease in population or economic growth. 2. Addition or removal of State facility. 3. Development on environmentally sensitive site. Unfortunately, we were able to identify only one problem (#1) and this was not enough. Gary and I will be investigating the possibility of another program for funding this project. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 Commissioners: ,/ Telephone: (612) 896-2045 Executive Director: Thoralf J. Skele �` ' Jean Lerberg Phyllis Hegreness D. J. Black Hazel Baseman J. Harold Beytien � ;�� FOR YOUR INFORMATION July 26, 1977 Honorable Mayor and City Council City of Hutchinson, Minnesota We have been notified by the City that there are three diseased elm trees on or adjacent to Park Towers Property. Two are on the boulevard area and one is on the HRA property adjacent to the alleyway east of the building. It is our request that the City remove the tree on the HRA property at the same time as the other two are taken down. Thank you for your consideration. Jean Lerberg Executive Director ��pNES 07; OF July 28, 1977 Minnesota Department of Transportation Transportation Building, St, Paul, MN 55155 �i,o �� ' Q_, FOR YOUR INFORMATION Robert D. Otte Executive Vice President Hutchinson Area Chamber of Gomerce 218 North Main Hutchinson, Minnesota 55350 In reply refer to: 700 Dear Mr. Otte: ' 1= CIlZ31DER OF i ~� CO1lOMcACE J% v 612-296-3000 2 34Sg�� AIJG 1977 "CFIVED 12OZ6l8` Thank you fcr your letter of July 39th. It shows us that people are reading LIDINESOT-k LOOKS AT URMSPORTATION and taking- kin/DOT/PLAN seriously. When the original issues were keypuached and entered into the cor!puter for storage, the paces containire the Hutchinson issues were nisplaced. This error was not discovered u.itil the Prase I Report went to press. 'Consequently, those issues were not included in the report. Be assuredhove:•er, that the issues you brought f r«mrd will 9nsider d is the plan development process. They are included on the list of issues to be considered by the Trask Force in Region 5E during Phase II of Mn/DOT/PLAN. Thank you for your continued interest and participation.. With the help of citizens such as you, we will certainly be successful in our planning effort. Sincerely, An Equal Opportunity Employer 0 'Ape- July ax July 21, 1977 Mr. D. J. Black, Mayor City of Hutchinson Hutchinson, Minn. 55350 Dear Mayor Black: KORNGIEBEL 902 MAIN STREET MIJTCMINSON, MINNESOTA 692 - SSB • 8973 ARCHITECTS 66360 2242526p2 r'.9 ti Jtlt 1977 ,(; �VED co 0o iv s`����21 It 016�Gi FOR YOUR INFORMATION In response to your invitation for input to the downtown businessmen's proposal, I take this opportunity to share with you some of my personal observations. I strongly feel that this venture should be in the best interests of the entire community, which may or may not be those of the downtown community. The downtown of any community belongs to all of its citizens, and respect should be shown in any improvements to those traditions and planning concepts established long ago by our forefathers before pure economic requirements dictated the planning of downtowns. I have studied the "Downtown Proposal" and find the surveys excellent and the conclusions and recommendations well presented. However, in examining the physical planning aspects of the proposal,,there appear to be some areas that are question— able and consideration should be given to modification. The proposal is stated as hinging on the economic concept that a large retail addition is needed downtown. Accepting this fact as valid, I question the proposed location. The location on First Avenue SW reinforces an already healthy retail area, cre— ates additional parking and traffic in an already congested area, destroys a beautiful approach to the school, and creates the inappropriate environment of an elementary school and a shopping center parking lot. Without going into detail, I visual— ize other more desirable locations for this redevelopment. Mayor D. J. Black Page #2 July 219 1977 The civic building location proposals would also benefit from further study. At this point, the program requirements of a City Hall expansion have not been establi§hed, and it is very possible that the requirements may be met in retrofitting and adding on to the present City Hall, armory, and fire hall build— ings. The City Hall proposed location on Hassan Street in the 100 block north site might very well be utilized as one of the possible commercial expansion locations. The civic pool building would be better located next to the present civic arena. The facility as now proposed would also add to the parking and congestion problems downtown. The library and public square are the most important aesthetic features in downtown Hutchinson, and I feel warrant more detailed study than given at present. May I suggest an underground reading room expansion in front of the present Carnegie Building, which would add needed space in an economi— cal, unobtrusive, and energy efficient way and not detract from the park space. Another aspect of the proposal which should be carefully considered is the ramifications of closing streets on the over— all circulation pattern of the downtown. Finally, I would strongly caution that we do not destroy the fabric of our downtown community, that we not alter it drastically with too many closed streets and out of scale civic and retail structures. Development should not eliminate our important historical landmarks, such as the Masonic Temple, City Hall, armory, and other private buildings which can be given new life through retrofitting. These remarks are not intended as a negative response to the downtown proposal, but as constructive input to a wonderful idea which I am in full agreement with. I would welcome the opportunity of discussing these thoughts in more detail informally with you and the Council at your conven— ience if you are interested. Sincerely your , iLo • John W. Korngi bel JWK:bas �NNES� STATE OF MINNESOTA DEPARTMENT OF'REVENUE CENTENNIAL OFFICE BUILDING SAINT PAUL, MINNESOTA 55145 June 9, 1977 Mr. Darro Willey, Director Great River Regional Library 124 nue South St. C oud, deMinnesota 56301 - FOR YOUR INFORMATION Dear Mr. NiIIey: This is in response to your request that we furnish you with information concerning what amount a county government may claim as a special levy in support of a regional library system in the third or subsequent year of participation in an OPLIC grant program. Pursuant to House File 1475, Article V, and House File 1510, both of which have been approved by the 1971 Minnesota Legislature, the special levy for a regional library system in the third or subsequent year of an OPLIC aran wj.?p tile_county_ served by the_regional.__jjbrary, or the amount levied' for �_regional 1ibrarr}_ n -1976 �aya61a 1977 tiie minimum local share reguirid 6 House File 1510 whi never is greater, minus the total county levy for t egioilal -�ibrary__system`in 1970 �axabg�'197 his applies to levies made in levy year 1977 and subsequent levy years. The "total county levy" for the regional library in 1970 payable 1971 is the levy amount prior to deducting the 1971 Exempt Property Reimbursement, and includes any amount levied for the regional library system in excess of the minimum required local share under the grant agreement. Article V, Section I of House File 1475 also provides that amounts levied in excess of the -amount necessary to meet the minimum required local share shall - be deducted from the,governmental subdivision's general levy made in the following year. If you have any questions, please feel free to contact me. very truly yours, RICHARD B. GARDNER Research Analyst Local Government Aids and Analysis Division (612) 2962246 R8G:am _99w;29 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD July 11, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at,the Glencoe Public Library, City Council Meeting Room, on Monday, July 11, 1977. Present: Mrs. Bea Thompson, Litchfield Mrs. Joan Reckdahl, Grove City Mr. Leif Fostervold, Spicer Mr. Clarence Lund, Lake Lillian Mrs. Alyce Gandrud, Sunburg Mr.-Orlynn Mankell, New London Mr. LeRoy Sanders, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Howard Christensen, Hutchinson Mrs. Loretta Hochsprung, Brownton Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst Dir., CRRL Mr. Howard Hoese, Glencoe Absent: Rev. Duane Grage, Litchfield* Miss Aleda Swanson, Dassel Mrs. Karen Osterberg, Watkins* Mr. Ralph Bergstrom, Hutchinson* Mrs. Kathy McGraw, Hutchinson Mr. Floyd Sneer, Winsted Mrs. Marcia Kleberg, Willmar * Excused absence Representing Litchfield " Meeker County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar " Willmar " McLeod County " McLeod County " Glencoe Representing Litchfield " Meeker County " Meeker County " Hutchinson " Hutchinson " McLeod County " Willmar The meeting was called to order by president Bea Thompson. Minutes of the June meeting were distributed and read. Motion by Mrs. Reckdahl, second by Mrs. Gandrud, that the minutes be approved and filed. Carried. Mr. Hoese moved, second by Mr. Sanders, that the treasurer's report be accepted and filed. Director's report was given. Current registration is now 22,973. Book rotation count for the first six months was also given. The Willmar library will sponsor a trip to the Chanhassen Dinner Theater in August and a trip to the Guthrie Theater in September. Staff members and board members will be able to go to Minneapolis on July 19 to see the Minneapolis Public Library, a book bindery, etc. Bills were presented for payment. Mr. Fostervold stated that #2238 was a voided entry instead of a voided check. He then moved that the bills be paid. Second by Mrs. Reckdahl. Carried. Committee reports: Mrs. Thompson reported on the progress of the Litchfield library with regard to their new building. New London reported that they are discussing the problem of the steps to the library. Communications: The state Public Library Newsletter was passed around. The summer programs at the Willmar library for children were mentioned in it. Federal Aid Legislation: Another teletype message has been received regarding this. We have received a letter.from Senator Anderson that he has our interests in mind. The results of any voting on this were not known at this time. A workshop on performance measures for library operation will be held August 11-12. It will also be beneficial to board members. Unfinished Business: „ a. Location of a new branch -- Letters have been sent to the four towns under consideration in McLeod County. A letter has been received from Mr. Robert Weber, City Clerk in Watkins, stating that they are very interested in a branch there. Mr. Sundberg wrote him stating that the commitment for the next branch is in McLeod County but Watkins could be con- sidered in about 1979 or 1980. b. Long Range Plan -- This will be filed with OPLIC and is necessary to continue obtaini: state aid. This plan is not the final word on any project because the budget for each year will be the determining point. The plan will always be open to revision. Mr. Sander moved, second by Mr. Lund, that we accept the Long Range Plan, copies of which are on file in the director's office. Carried. r New Business: a. Staff retirement policy to comply with PERA guidelines -- Our current policy is that an employee at age 65 must retire from their full-time position, but can then work 10 to 15 hours per week if they so wish. This does not comply with the proportionate annuity plan of PERA. These employees would not be able to work after that age to receive this. This part of the program just applies to employees putting in more than three years but less than ten years. It was felt the retirement policy should be placed on the next agenda and Mr. Sundberg should prepare a statement giving our present policy and also what the staff would suggest as a new policy. Also he will check with other libraries on their retirement policy. Unfinished Business contd: c. Administration of Kandiyohi County Law Library -- Discussion was held on whether we should become involved in this. It was felt that the other two counties in CRRL should be asked if they would be interested in this type of service. Mr. Sundberg will check with the county commissioners and the law library committee regarding this possibility. He will also check with other library systems to see whether any of them are involved in this type of service. Meeting adjourned. Respectfully submitted, Jeanette Buchanan Secretary July 1977 Balance Receipts: State/Fed Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1976 Budget CROW RIVER REGIONAL LIBRARY TREASURER'S REPORT 8 BUDGET 90,000.00 48,425.64 33,550.87 36,783.98 39,621.00 20,563.45 29,379.42 13,455.64 9,000.00 -0- 1,000.00 26,783.Z2 $3509563-75 Howard Hoes&, Treasurer MONTH YEAR TO DATE 56.14 8 794.00 55.452.00 12,1o6.41 369319.23 11,183.62 229367.24 149533-98 14.533.98 9005.25 299715.75 -0- 109281.73 79344.86 . 22,o34.58 3063.91 109091.73 19153.02 7,838.98 _0- 100.00 19381.44 4,251.32 S 60,972.49 $2129986.54 61,028.63 $2139780.54 Flim Afn Or-PART+OW APPROP121ATIONS EXPENDITURES YTD LYPOIDITUFES SPWT WIMPEIMED SIAL ! i nPAPY ' PER5'1t1AL SERVICES SALARIES _ 195.CO0.00 _ _ 17,190.67, .• _ . _ 117,973.73 . _ 60.51 77,026.77 •. " HOSPITAL MED. INSt1RANCE 7,300.00 10173.47 5,707.78 78.7% 11547.27 PERT► 6 SOCIAL SECIlStITT --- • ' 17,000.00 1,572.8.1 10,793.54 • 63.51 6,206.146 MATERIALS BOOKS.-- ADULT 50,000.00 ._ 2,997.31 _ 75,736.42 $1.5% 24,263.08 BOOKS: CHILBRBN 15,000.00 1,243.11 9,172.8? 61.71 S,A77.1R PERIODICALS _v 4,50.00 15.44 63.1"---- 1.1167.1 R ' PAMPHLETS 500.00 22.35 243.87 48.0 256.13 AUDIO VISUAL 6,000.00 519.20 4,972.34 82.91 2.027.66 PAINT INGS4100.00 y ._.. _.. _.___. - 10.00-.------ 110.83 42.2% 231.17 "- - BINDING 800.00 16.49 423.40 52.91 376.60 MICROFORMS - 300.00 •0100 10.00 'O.d 30C.00 MAINTENANCE -� _ CUSTODIAL SUPPLIES & SERV. _._ 1100.00 - -- ^- 28.05 - - - 4 R7.Q4 61.C1 317.-A TELEPHONE 2.=.00 118172 1,177.47 S6.11 P77.03 TELETYPE _ -._.- _ 1/800/00 .-_ 1_1 _11 . 140.25..- _ _ _• 1,C24.25 56.9.1 775.75 . . BOOKMOBILE OPERATION (INCL.INS.) 7,00C.00 1117109 4,6gS.R0 f6.4.' 7,314.7^ OTHER SUPPLIESF,RI ___ __ .CC ..�-_-3,017.,03 _.._ 5,232.46 81.4! _ -- -. 3.?67.5b -"- - PRINTING 6 PROM= 700-40 '0.4`0 3P1.90 44.0 31R.�tn POSTAGE 2,Ptii•7R 337.61 1.p47: 7 0;14.:e 1,C71.71 MILEAGE & MEETINGS _ - 3.S.CO _..506.'8 1,573.76 MEMBERSHIPS 400.00 10.00 750.00 62.5 150.M INSURANCE 3,000.00 10.00 3,879.77 177.7% 979.77C EQUIPMENT RENTAL -- 5.000.00 ..___.____..502.72.____ ___._4,57+1.57 __. 90.5% ..-_ _475.33 _ PROFESSIONAL SERVICES 600.00 10.00 600.00 100.6% '0.00 BOOKKEEPING SERVICES 1,S0C.00 125.00 875.00 58.3% 625.00 -- - r MISC. RESERVE 3,500.00. _.10.00.. _-._ .__,_ '0.00.-... -C.0% .. 3,50C.W CAPITAL OUTLAY EQUIPP= 5,900.00 '0.00 4,037.38 68.45 1,A67.67 _ BOOKMOBILE nog FUND 11 1 F,000.00 ..-.-_._._. '0.00 :_._ . _ ._.. -C.00 ... _'O.OG ... - 6,C00.00 BRANCH LIB.AMORTIZATION FUND 700.00 '0.00 'O.CO 'O.c% 700.00 1- A;- L IFP.iRY. .. _ _ _ ........ "...- .......... 350,563.75 28,898,62--...708,851 .60 ' -59.6% 141,717.15 Investments redeemed Investments purchased Ending cash balance S 129260.00 44,611.89 (221.88) 81689865.00 174,015.82 (221.88) Savings Pass Book 362095.80 as of July 31, 1977