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cp09-11-1977 ci HUTCHINSON CITY CALENDAR WEEK OF R_n _ 11 TO Sen • 17 , 1877 WEDNESDAY SUNDAY MONDAY Noun Transit Meeting in Council Chambers 2:00 P.M. - Utilities Commiss 7:30 P.M. - Special Meeting of Airport Com- mission THURSDAY FRIDAY 7:30 A.M. - Downtown Develop- ment Meeting at City Hall (2nd floor) TUESDAY 9:00 A.M. - All-dAy meeting for 1978 Budget Approval 7:30 P.M. - City Council SATURDAY DMINISTRATIVE UPDATE SEPTEMBER 13, 1977 CITY OF HUTCHINSON IssuE NO. 13 ELECTION PROCEDURES As in prior years, Dorothy Smith is preparing for the City elections. The "Notice of Filings" was published in the newspaper on September 9, 1977 (see attached) and will be again published on September 14, 1977. The same notice has also been posted on the front door of City Hall. (See attached) Specifically, candidates are to file An Affidavit of Candidacy between September 27 - October 11, 1977, with the filing fee of $2.00. Offices to be filled are as follows: Mayor - For a Term of Two Years Two Aldermen - For a Term of Four Years One Alderman - For a Term of Two Years.(Unexpired Term) In regard to elections for Aldermen, Dorothy Smith states that the candidate will have to make a choice on the Affidavit to run for either the four-year term or the two-year unex- pired term. Dorothy has been in the process of contacting election judges who had worked in prior years. Election will be Tuesday, November 8, 1977. One day prior to the election Dorothy will be providing a refresher course for the election judges. NEW LAWS REGARDING ELECTIONS On August 24, 1977 Dorothy and I traveled to Litchfield for a seminar on election procedures and laws. The significant changes made during the 1977 session of the Minnesota State Legis- lature are as follows: Chapter 88 Amending M.S. 204A.09, by adding subd. 3 . (S.F. 1208) Polling places are to be made accessible to and usable by'elderly and handicapped persons by complying with the following standards: (a) doors, entrances, and exits are to be a minimum of 31 inches in width; (b) curbs adjacent to the main entrance shall have curb cuts or temporary ramps; (c) stairs necessary to entrance shall have a temporary handrail and ramp; (d) in the polling place, no barrier shall impede the path of the physic- ally handicapped to the voting booth. The governing body may select a site not meeting the standards only if no available site within the pre- cinct can be made accessible. Effective August 1, 1977. Administrative Update September 13, 1977 Chapter 91 Amending M.S. 204A by adding M.S. 204A.365 (S.F. 51) No school board, county board of commissioners, governing board or coun- cil of a municipality may conduct a meeting between 6:00 p.m. and 8:00 p.m. on the day that an election is being held within the boundaries of the respective subdivision. No state university, community college, public elementary or secondary school may schedule an event, except regu- larly scheduled classes, between 6:00 p.m. and 8:00 p.m. on the day an election is held in any political subdivision in which the institution is located. Chapter 149 Amending M.S. 204.06 (S.F. 916) Permits municipalities annexing unincoporated land in the same county to include the annexed land in the adjacent precinct. Requires the mu- nicipal clerk to notify each registered voter in the annexed area at least 30 days prior to the date of the next election, of the change. Requires precinct map available for inspection at office of clerk. Re- quires precinct maps in each polling place. Effective May 20, 1977. Chapter 395 Amending M.S. 207.03 (H.F. 789) An eligible voter may apply for an absentee ballot on election day if he or she becomes a resident or patient on the day before election in a health care facility or hospital located in the municipality to which the voter applies. The voter may request an application from the muni- cipal clerk by telephone not later than 5 p.m. on the day before election day, or from the judges designated to deliver ballots. Amending M.S. 207, by adding M.S. 207.31 Requiring each municipal clerk to designate two election judges, not of the same political party, to deliver absentee ballots to any eligible voter who is a resident or patient in a health care facility or hospital in the municipality to which application has been submitted. The judges shall travel together in the same vehicle, and they shall be present when an applicant completes the voter's certificates and casts his or her absen- tee ballot. Assistance may be provided to the voter according to M.S. 204A.34. The judges shall deposit the return envelopes in a sealed con- tainer and deliver them to the clerk the same day they are cast. The judges shall deliver the ballots during the 10 days preceeding the elec- tion unless the voter became a resident or patient the day before the election and applies for ballots on election day. Effective July 1, 1977. COMPUTER TERMINAL INSTALLED - PROCEEDING TO INPUT DATA Our computer terminal was installed on Friday, September 2. Implementation of the payroll system began on September 9, as the LOGIS representative came to City Hall and provided the professional support. Both Hazel Sitz and Joleen Runke have done some input on the terminal, and will continue to do so during the month of September. -2- Administrative Update September 13, 1977 Our first payroll on the new system will be in early October. Your check stub will ap- pear different to your eye, as additional information will be shown. GUEST SPEAKER AT CHAMBER OF COMMERCE - AMBASSADORS On Thursday morning, September 8, I provided a one-half hour speech on my work activities (1) since arriving in Hutchinson, and (2) the anticipated activities that I will be in- volved in in the near future (Downtown, Planning and Zoning, etc.). It was a good opportunity to get out and meet the local businessme% and it was also a par- ticular activity that -I enjoy doing. WEEKLY HALF HOUR MSSTIMS WITH CLERICAL STAFF It was felt among the clerical employees that a Friday morning meeting (8:30 A.M. to 9:00 A.M.) would be beneficial to all concerned. We have already held two (2) such meetings, and they appear to provide an opportunity to (1) discuss recent Council and administrative decisions, (2) discuss work loads and responsibilities of employees, (3) suggested improve- ments, and (4) employees' questions. CITY PURCHASES TWO VEHICLES AT HENNEPIN COUNTY AUCTION On Saturday, September 10, Marlow Priebe, Fred Roberts and I attended the Hennepin County auction of approximately 85 vehicles. We were the successful bidders on one pickup truck (1973 International, with approximately 33,000 miles) in the amount of $775.00 and one auto- mobile (1971 American Motor station wagon, with approximately 70,000 miles) in the amount of $700.00. The pickup truck will be used as a replacement vehicle in the Street Department, and the automobile will be used by the Inspection Department, as we will discontinue the monthly mileage allowance. -3- Public Notices (PUBLISHED IN THE NUTCHIMM LEADER ON FRIDAY, SEPTEAABER 9, 1977 AND WEDNESDAY, W"EMW 14,19") i•Or1lN:ATM MO. IML NOMI OF PROD NOTICE .s hereby even to the qualifad voters of the City of Hutchinson A%w esoto. who may desire to be a candidate for City Office at the AiwMpf City Elea tion to be held on Tuesday, Nova do fl, 19". that he or she ewst fqe ere affidw" of candidacy with the City Clark, aaom- ponied by the filieq fee of 52.00, between September 27, 1977 and October 11, 1977, Offices to be filled are as foNows; MAYOR - for a Perm of twe year;. TWO ALDERMEN - for a term of four years ONE ALDERMAN . for a terve of two Years (unexpired term) This is in accordance wfM the pro. visions of the City Clw W edopkd M a Special Election held on j* )1,1%7. Gary 0. Mots, City Clerk 72,13 r/ (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 NOTICE OF FILINGS NOTICE IS HEREBY GIVEN TO THE QUALIFIED VOTERS OF THE CITY OF HUTCHINSON, MINNESOTA, WHO MAY DESIRE TO BE A CAN- DIDATE FOR CITY OFFICE AT THE ANNUAL CITY ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 1977. THAT HE OR SHE MUST FILE AN AFFIDAVIT OF CANDIDACY WITH THE CITY CLERK,.ACCOMPANIED BY FILING FEE OF $2.001 BETWEEN SEPTEMBER 27, 1977 AND OCTOBER 11, 1977. OFFICES TO BE FILLED ARE AS FOLLOWS: MAYOR - FOR A TERM OF TWO YEARS TWO ALDERMEN - FOR A TERM OF FOUR YEARS ONE ALDERMAN.- FOR A TERM OF TWO YEARS (UNEXPIRED TERM) THIS IS IN ACCORDANCE WITH THE PROVISIONS OF THE CITY CHARTER ADOPTED AT A SPECIAL ELECTION HELD ON JULY 11, 1967. 'A964 4,�' qk9.___ - - __ Y jg FL70T-Z CITY CLERK POSTED IN THE OFFICE OF THE CITY THIS 8TH DAY OF SEPTEMBER,1977. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1977 A. Call Metting to Order - 7:30 P.M. ✓2. Invocation - Reverend Ray Hinsch /3. Consideration of Minutes of Regular Meeting of August 23, 1977 and Special Meeting of September 1, 1977 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8.00 P.M. V(a) 1978 Improvement Project - Project 78-01, School Road Action - Motion to close hearing - Motion to reject project - Motion to waive reading and adopt resolution ordering improvement and preparation of plans and specifications 5. Communications, Requests and Petitions ✓(a) Consideration of Request for Gary Plotz and Ren Merrill to Attend Municipal Accounting Course Action - Motion to reject - Motion to approve request A) Consideration of Request to Attend OSHA Safety Seminar Action - Motion to reject - Motion to approve request ,,/(c) Consideration of Request to Attend Criminal Justice Course September 20 - September 21, 1977 Action - Motion to reject - Motion to approve request 6. Resolutions and Ordinances ✓(a) Ordinance No. 26/77 - An Ordinance Amending Ordinance No. 464 Concern- ing Zoning Regulations in the City of Hutchinson and the Official Zon- ing Map Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 547 Council Agenda September 13, 1977 Kb) Ordinance No. 27/77 - An Ordinance Amending Ordinance No. 464 Con- cerning Zoning Regulations in the City of Hutchinson to Allow for Public and Private Recreational Facilities Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 548 v/(c) Resolution No. 6013 - Commending Donald F. Pauley Action - Motion to reject - Motion to waive reading and adopt v�d) Resolution No. 6014 - Commending Glen Engwall Action - Motion to reject - Motion to waive reading and adopt V(e) Resolution No. 6015 - Commending L. D. "Tip" Mills Action - Motion to reject - Motion to waive reading and adopt ,�f) Resolution No. 6016 - Commending J. Harold Beytien Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions V/(a) Building Official's Monthly Report - August 1977 Action - Order by Mayor received for filing �b) Monthly Financial Report - August 1977 Action - Order by Mayor received for filing VI(c) Minutes of Park and Recreation Board dated August 3, 1977 Action - Order by Mayor received for filing ✓(d) Minutes of Hutchinson Community Center Board dated August 25, 1977 Action - Order by Mayor received for filing 8. Unfinished Business -,/(a) Consideration of Request to Place Fence across Dike by Neil Tessmer (DEFERRED AUGUST 23, 1977) Action - Motion to reject - Motion to approve -2- Council Agenda September 13, 1977 9. New Business ,Aa) Consideration of Eligibility Roster for Police Department Action - Motion to reject - Motion to approve eligibility roster ,/(b) Consideration of Request for Liquor License Fee Refund by Robert Lynch Action - Motion to reject - Motion to approve refund ✓(c) Consideration of Airing Gymnastics Staff for Fall Program of Recreation Department Action - Motion to reject - Motion to approve ✓(d) Consideration of Employment of Patrice Van der Veen as Temporary Full -Time Employee Action - Motion to reject - Motion to approve employment 10. Miscellaneous w4a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,v(a) Verified Claims 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1977 5. Communications, Requests and Petitions Ve(d) Consideration of Request to Attend American Water Works Association Conference October 5-7, 1977 Action - Motion to reject - Motion to approve request 6. Resolutions and Ordinances /(g) Resolution No. 6018 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions_ V/(e) Minutes of Transportation Board dated August 10, 1977 and September 12, 1977 Action - Order by Mayor received for filing 9. New Business v/(e) Consideration of Request for Reduced Trash and -Refuse Rate Action - Motion to approve - Motion to reject ✓(f) Consideration of Extending the Operating Hours of the Hutchmobile from 9:00 A.M. to 7:30 A.M. for Subscription Service Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 23, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen K. Peterson and Westlund in addition to Mayor Black. Absent: Aldermen Haag and B. Peterson. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, Com- munity Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor to give the invocation, Mayor Black called for a time of silent prayer. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman K. Peterson, the minutes of the Regular Meeting of August 9, 1977 and Special Meeting of August 17, 1977 were unanimously approved. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERING THE ISSUANCE OF "ON -SALE" INTOXICATING LIQUOR LICENSE TO DAROLD STUTELBERG, OWNER OF CHALET SUPPER CLUB Mayor Black opened the Public Hearing at 8:00 P.M. by reading the Notice of Hearing, Publication No. 1973, Considering the Issuance of an "On - Sale" Intoxicating Liquor License to Darold Stutelberg, owner of the Chalet Supper Club. There being no one present wishing to be heard, the hearing was declated closed at 8:03 P.M. on motion by Alderman Westlund, seconded by Alder- man K. Peterson, and carried unanimously. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the application and issue a license for "On -Sale" Intoxicating Liquor License to Darold Stutelberg for the period August 15, 1977 to March 31, 1978, contingent upon a surety bond and liability insurance coverage being provided and the required pro -rated license fee paid. Motion carried unanimously. (b) CONSIDERING USE OF GOVERNMENTAL REVENUE SHARING ENTITLEMENT FUNDS At 8:05 P.M. Mayor Black called to order the Public Hearing for Publi- cation No. 1974, Consideration of Possible Uses of Government Revenue Sharing Entitlement Funds. Council Minutes August 23, 1977 There being no one present wishing to be heard, the hearing was de- clared closed at 8:06 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson, and carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY ERIC SMITH TO TRANSFER $2,700 AS BUDGETED TO FIRE RELIEF After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the transfer of $2,700 to the Fire Re- lief fund. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO ATTEND CHIEFS -OF -POLICE CONVENTION After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the request of Chief of Police O'Borsky to attend the IACP annual conference in Los Angeles October 1-6, 1977. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 24/77 - ORDINANCE AMENDING SECTION 550:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PLUMBING PERMIT FEES After discussion, it was moved'by Alderman Westlund, seconded by Alder- man K. Peterson, to waive second reading and adopt Ordinance No. 545 entitled Ordinance Amending Section 550:00 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Plumbing Permit Fees. Motion car- ried unanimously. (b) ORDINANCE NO. 25/77 - AN ORDINANCE RESTRICTING THE USE AND ACTIVITIES IN THE WEST RIVER PARK, IN THE CITY OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive second reading and adopt Ordinance No. 546 entitled An Ordinance Restricting the Use and Activities in the West River Park, in the City of Hutchinson, Minnesota. Motion carried unan- imously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JULY 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. -2- Council Minutes August 23, 1977 (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED JULY 19, 1977 AND AUGUST 1, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF COMMUNITY DEVELOPMENT ADVISORY COMMITTEE DATED MAY 19, 1977, MAY 26, 1977 AND JULY 19, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED JULY 20, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF HANDICAP RAMPS ON MAIN STREET City Engineer Priebe reported that no funds are available in this year's budget to cover the expense of construction of handicap ramps on Main Street. It is his recommendation, therefore, to consider these ramps among the 1978 projects. (b) DISCUSSION OF DOWNTOWN DEVELOPMENT PROGRAM Alderman Westlund commented that most of the people present at the Public Hearing held August 17, 1977 regarding the Downtown Study were in favor of the project. It was suggested that a timetable be prepared to outline each phase of the program. A special meeting of the City Council will be held on September 1, 1977 at 8:00 A.M., City Hall, to act on the Downtown Development Program. 9. NEW BUSINESS (a) CONSIDERATION OF REPORT ON TRAFFIC STUDY BY GLENN GRAHN Mr. Glenn Grahn of the Minnesota State Highway Department presented a traffic study report. His study showed that areas where the City would like lower speed limits (Highway 7 West in particular - now 50 mph) do not need lower limits, using the study methods standard to the Highway Department. The City Council and City Engineer disagreed strongly with -3- Council Minutes August 23, 1977 these findings since safety and prevention of fatalities are the con- cern. Mr. Grahn said, however, that these findings will not likely be changed. Mayor Black requested a written copy of the map and traffic studies for the City's records and thanked Mr. Grahn for his report. (b) CONSIDERATION OF ANNUAL CONTRACT FOR ASSESSING IN 1978 The 1978 Annual Contract for Assessing has been proposed at $12,500. Mayor Black noted that this was a substantial increase from 1977 and instructed Administrative Assistant Plotz to write Wes Abram, County Assessor, to ask for justification of this increase. Also, Mr. Plotz should determine what comparable communities in McLeod are paying. Alderman Westlund further directed Mr. Plotz to check other cities of comparable size elsewhere in Minnesota to find their method of receiv- ing assessing services. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to defer action until the above information is available. Motion car- ried unanimously. (c) CONSIDERATION OF ESTABLISHMENT OF A DEFERRED COMPENSATION PLAN Administrative Assistant Plotz briefly explained the Deferred Compen- sation Plan. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the plan and waive reading and adopt Resolu- tion No. 6004 entitled A Resolution Establishing a Deferred Compensation Plan for Employees of the City of Hutchinson. Motion carried unanimously. (d) CONSIDERATION OF COMMUNITY DEVELOPMENT PROPERTY ACQUISITION Community Development Director Pauley informed the Council that three. parcels of property (all 66 x 132) near Park Towers have been appraised. In addition, one owner backed out of an appraisal agreement. If the Council approves, the City would offer appraised price to the owners, subject to their acceptance and negotiation based on other appraisal at their request. Mayor Black inquired if such an offer by the City might set a bench- mark for future acquisition. Mr. Pauley replied that the properties were set at different values due to the quality of structures on them, and this would vary in the future as well. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the property acquisition and waive reading and adopt Resolution -4- Council Minutes August 23, 1977 No. 6003 entitled Resolution Establishing Just Compensation. Motion carried unanimously. (e) CONSIDERATION OF INFRA -RED PHOTO DISSEMINATION Community Development Director Pauley reported there had been a very poor turn -out for the dissemination workshops. It seemed that only the homeowners with homes in good condition showed up. Mr. Pauley recommended a resolution of appreciation be adopted for all the assis- tance given by the Mrs. Jaycees at the Workshops. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6008 entitled Commending Hutchinson Mrs. Jaycees. Motion carried unanimously. (f) CONSIDERATION OF 1978 BID SPECIFICATIONS FOR POLICE VEHICLE The bid specifications for a 1978 police patrol vehicle were presented to the Council. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the specifications and authorize advertis- ing for bids on a 1978 police vehicle to be opened Tuesday, September 27, 1977 at 2:00 P.M. Motion carried unanimously. (g) CONSIDERATION OF SETTING ZONING FOR 1977 ANNEXATION IN CLIFTON HEIGHTS AREA WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westland, seconded by Alder- man K. Peterson, to waive first reading of Ordinance No. 26/77 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map.and set second reading for September 13, 1977. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY HUTCHINSON CIVIC ARENA WITH -FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive reading and adopt Resolution No. 6009 entitled A Resolution Granting Variance from Section 10.05 of the Zoning Ordi- nance to Place Sign on Hutchinson Civic Arena. Motion carried unani- mously. (i) CONSIDERATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY DAKTRONICS, INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alder- man R. Peterson, to waive reading and adopt Resolution No. 6010 entitled -5- Council Minutes August 23, 197: A Resolution Granting Variance from Section 10.05 of the Zoning Ordi- nance to Allow a Roof Sign. Motion carried unanimously. (j) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT LOREN'S THIRD ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6011 entitled Resolution Giving Approval of Preliminary and Final Plat of Loren's Third Addition. Motion carried unanimously. (k) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FORD ROLFE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive reading and adopt Resolution No. 6012 entitled A Resolution Granting Conditional Use Permit under Section 6.07 of the 1975 Zoning Ordinance to Allow for Placement of New Basement under Struc- ture. Motion carried unanimously. (1) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SUBMITTED BY LEONARD MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive first reading of Ordinance No. 27/77 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson to Allow for Public and Private Recreational Facilities and set second reading for September 13, 1977. Motion carried unanimously. (m) CONSIDERATION OF VAC -JET MACHINE City Engineer/Public Works Director Priebe explained the need for a Vac -Jet machine and pointed out that there would be no need to contract for sewer cleaning services if the City owned its own machine. He re= quested authorization from the Council to prepare specifications for a Vac -Jet machine. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to authorize the preparation of specifications for a Vac -Jet machine. Motion carried unanimously. (n) CONSIDERATION OF APPLICATION FOR LAWCON GRANT FOR OUTDOOR TENNIS COURTS Alderman Westlund stated that more information is needed on the cost of new tennis courts before a decision can be made to apply for a LAWCON Grant. Although Mayor Black and Alderman Westlund have reservations as to the real need for more tennis courts, Alderman K. Peterson stated that T -M Council Minutes August 23, 1977 the Park and Recreation Board as well as some citizens feel they are needed. Assistant Public Works Director Roberts commented that new courts would need better planning for access than the present ones. The consensus of the Council was that more information is needed before a decision can be reached. It was moved by Alderman Westlund, seconded by Alderman R. Peterson, to defer action on outdoor tennis courts. Motion carried unanimously. (o) CONSIDERATION OF RESIGNATION OF DONALD PAULEY Mayor Black made reference to the resignation letter from Community Development Director Pauley and indicated it was received with regret. He extended the best wishes of the Council to Mr. Pauley as he takes the position of City Coordinator for Stewartville, Minnesota. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to accept the resignation of Donald F. Pauley as Community Development Di- rector for the City of Hutchinson, effective September 30, 1977. Motion carried unanimously. (p) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS After discussion, it was decided that City Engineer/Public Works Director Priebe will mail three different letters to owner/renter, owner occupied, and new owner of property with delinquent account informing them that services will be disconnected if payment is not received by September 15, 1977. It was moved by Alderman Westlund, seconded by -Alderman K. Peterson, to disconnect water services if payment is not received by September 15, 1977. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the Basic Budgeting Course that he and Ren Merrill, City Accountant, had attended on August 18, 1977. The requested changes within the contract for the Civic Arena have now been made, and a meeting will be held on August 25, 1977 at 2:30 P.M. with Ralph Neumann and Dale Birkeland to hopefully finalize the arrange- ments. Mr. Plotz and Dorothy Smith will be attending a refresher course on election procedures for this fall's elections in Litchfield on August 24, 1977. -7- Council Minutes August 23, 1977 bn August 11, 1977 Mr. Plotz and Ken Merrill made a presentation to the Intergovernmental Information System Advisory Council requesting state funding of telephone expenses and first year membership, associated with the LOGIS system. The request was subsequently approved by the State Commissioner of Administration, and the City of Hutchinson has been awarded a grant totaling $13,500 for a one-year funding for operating membership expenses and a two-year grant for funding of long distance telephone expenses. Mr. Plotz reported that the computer terminal should be installed at City Hall on or about September 1, 1977. Mention was made that the Third Annual Appreciation Picnic will be held August 24, 1977, starting at 5:30 P.M. As in the past, employees, boards, commissions, and their spouses (or guests) have been invited. Approxi- mately 250 individuals have indicated they will be coming. City Attorney Schantzen, City Engineer/Public Works Director Priebe and Mr. Plotz will be meeting soon to discuss the City's policy on de- linquent water accounts. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black announced with regrets the resignation of the following three members of the Housing and Redevelopment Authority: Glen Engwall, L. D. "Tip" Mills, and J. Harold Beytien. Mayor Black appointed, subject to Council ratification, the following individuals to the Housing and Redevelopment Authority: Warren MacemDn for a full five-year term to 8-11-82 Everett Hantge to term of 8-11-80 (fills unexpired term of Glen Engwall) Paul Ackland to term of 8-11-81 (fills unexpired term of J. harold Beytien) It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the appointment of Warren Macemon for a five-year term to August 11, 1982. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the appointment of Everett Hantge to fill the unexpired term to August 11, 1980. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the appointment of Paul Ackland to fill the unexpired term to August 11, 1981. Motion carried unanimously. Council Minutes August 23, 1977 (c) COMMUNICATION FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported that he has received two proposals for the removal of the brick house at West River Park. Bachman Construction 1. Demolish house and remove debris, not including basement or foundation $1,100.00 2. Demolish house, remove debris, base- ment and foundation 1,275.00 3. If backfill is required, add to bid 175.00 Juul 1. Demolish house and haul to landfill dump (not including basement walls and fill) $1,250.00 2. Demolish house and haul to landfill dump, including removing basement walls and floor, but no fill for basement 1,400.00 Mr. Priebe recommended Bachman as low bidder, if fill is considered, and it will be needed after the house is removed. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to accept the bid of Bachman Construction in the amount of $1,450.00 to remove the brick house at West River Park. Motion car- ried unanimously. (d) COMMUNICATION FROM NEIL TESSMER Neil Tessmer of 145 North Glen appeared before the Council and gave a brief verbal explanation of his request to place a fence across the dike on City property adjoining his own. He had written a letter re- questing permission and thought the item would be on the Council agenda, which it was not. The Council told Mr. Tessmer his request would be considered at the next Council meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS -9- Council Minutes August 23, 1977 A motion was made by Alderman Westlund, seconded by Alderman K. Peter- son, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. Administrative Assistant Plotz requested that the Unemployment Compen- sation claims not be paid at this time inasmuch as the City plans to contest one of them. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:15 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson. Motion carried unanimously. -10- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, SEPTEMBER 1, 1977 Mayor Black called the special meeting to order at 8:07 A.M. Those in atten- dance were Aldermen Westlund, Haag, B. Peterson, and K. Peterson in addition to Mayor Black. Also present were Administrative Assistant Plotz and Community Development Director Pauley, as well as Clarence Simonowicz of C.R.S. and Asso- ciates. a. Consideration of Downtown Development Program Mayor Black opened the discussion for comments from the audience regarding the Council's consideration of the Downtown Development Program. There be- ing no response, the discussion was referred to the Council. Inasmuch as Alderman Haag was absent from the last Council meeting, he asked for a review of the time schedule on the program. Mayor Black explained the procedure of events that would follow a final decision to proceed with the project. He further pointed out that the City has never used its power of eminent domain (condemnation) to acquire property but has always acquired property in the past through negotiation. The same policy will be followed unless it becomes necessary to use condemnation for this development, but only as an instrument of final resort. It was the consensus of the Council that condemnation of property would be used only as a necessity for the progress of the project. Alderman K. Peterson reminded the Council that this.development is scheduled for up to 20 years for completion. She further pointed out that the popula- tion prediction for this four -county area is projected to reach 42,000 by the year 2000. Most of this growth will be in Hutchinson. Alderman Peterson expressed concern about financing the project. The developer will bear the bulk of the debt, but tax increments will also bear part of the cost. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive read- ing and adopt Resolution No. 6005 entitled Resolution Adopting Downtown Development Objectives. Motion carried unanimously. b. Consideration of Reappointment of Downtown Development Committee Mayor Black made reference to a resolution to be adopted which expresses thanks to the Downtown Development Committee for their time and effort spent on this project and reappoints the following to the Committee: 4 9 Council Minutes September 1, 1977 Don Abbott Marlin Torgerson Dennis Hukried Ralph Westlund Lloyd Torgrimson Mrs. Richard Dobratz Jay Alrick Skip Quade Tom Savage Tom O'Connell Robert Stearns Robert Otte, Ex -Officio After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 6006 entitled A Resolution Thanking and Reappointing the Downtown Development Committee. Motion carried unanimously. c. Consideration of Assignment of Administrative Responsibility Mayor Black mentioned that inasmuch as Don Pauley will not be available after September 30, 1977 to assist with the program, he has asked Administrative Assistant Plotz to work with Clarence Simonowicz during the initial stages. Once the developer has been secured, additional help will be needed in nego- tiation and acquisition stages of the program. Depending on the progress of the development, more personnel may be needed later. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6007 entitled Resolu- tion Assigning Administrative Responsibility for Downtown Development. Mo- tion carried unanimously. d. Consideration of Entering into Professional Services Agreement with C.R.S. and Associates Alderman Westlund asked Clarence Simonowicz how much time would be spent each month on the development project. Mr. Simonowicz responded that considerable time would be spent the first month and then gradually less. The best arrange- ment for payment, he felt, would be on an hourly basis. It was mentioned that if bonding commences, the services of C.R.S. and Asso- ciates will be reimbursed from bonds; otherwise, payment will be from the general fund. Alderman Westlund noted that a fee in the amount not to exceed $1,500 per month for a period up to one year has been stipulated for this purpose. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize the Mayor and City Clerk to enter into and sign an Agree- ment for Professional Services with C.R.S. and Associates. Motion carried unanimously. e. Consideration of Advertisement for a Developer After discussion, it was the consensus of the Council that the Downtown -2- r Council Minutes September 1, 1977 Development Committee should review the methods for selecting and adver- tising for a developer inasmuch as this action will have a great impact on the entire community. It was pointed out by the Mayor, as well as other Council members, that such enthusiasm has been shown for the program, with little or no negative re- actions. This should be one of the most progressive steps the Council has taken in a long time, thanks to Clarence Simonowicz and those working with him. It was moved by Alderman R. Peterson, seconded by Alderman Westlund, to refer the advertisement for a developer to the Downtown Development Com- mittee. Motion carried unanimously. f. Budget Administrative Assistant Plotz informed the Council that the 1978 budget must be certified by October 11, 1977 and a resolution adopted approving the new budget. It was decided by the Council to hold an all -day budget meeting on Tuesday, September 13, 1977, starting at 9:00 A.M. g. Dealers Car Auction City Engineer/Public Works Director'Priebe reported that there will be a dealers car auction on September 9 and 10, 1977 in Minneapolis. He requested authorization from the City Council to bid on two vehicles, one for the Build- ing Inspector's Department and the other to replace the Park Department ve- hicle. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize Marlow Priebe and Gary D. Plotz to attend the dealers car auction and to pay a maximum amount of $750 per vehicle. Motion carried unanimously. h. Request for Permit Administrative Assistant Plotz reported that the City has received a request from William L. Peterson of the Bargain Mart in Minneapolis to secure a per- mit to hold a furniture sale at the New Armory from September 26 to October 9, 1977. The City ordinance states that a fee of $25 a day be charged for tran- sient merchants to hold such sales. The Council was divided in opinion on the fee charged for an extended period of time. It was suggested that the ordinance be amended. After considerable discussion, it was moved by Alderman Westlund, seconded by Alderman R. Peterson, to amend the City ordinance to read"$25 a day, with CON Council Minutes September 1, 1977 a maximum of $100." Aldermen Westlund and K. Peterson voted yes; Aldermen Haag, B. Peterson, and Mayor Black voted no. The motion was defeated. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request and issue the permit under the existing ordinance, subject to a police reference check. Motion carried unanimously. i. Adjournment There being no further business, the special meeting was adjourned at 9:30 A.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion car- ried unanimously. -4- RESOLUTION NO. 6017 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT 78-01 WHEREAS, pursuant to a Resolution passed by the Council on August 9th, 1977, the City Engineer has prepared plans and specifications for the improvement of: STREET FROM TO School Road McDonald Drive T.H. #7 and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MIIMCSOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the Official Paper, and in the Construction Bulletin, an Advertisement for Bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three (3) days, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on April 6, 1977, in the Council Chambers of the City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten percent (10%) of the amount of such bid. Adopted by the Council this 13th day of September, 1977. D. J. Black Mayor Gary D. Plotz City Clerk MSA 429.7 t r (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D 17 M DATE: _ S ptember 9L 1977_ - _ - - - TO: __Mayor and Cid Council____________________ FROM: _ Gary_D. Plotz Administrative Assistant _ _ _ _ _ _ _ _ _ _ - --------- - - - - - - SUBJECT: _ Municipal AccountiR Course Mr. Thomas Moran, Director of Finance for the City of Richfield, Minnesota, is teaching a 12 -week course (every Wednesday evening) in the somewhat specialized field of municipal accounting. I feel the course is an exceptional opportunity, as the instructor, Mr. Moran, is generally considered the top municipal finance man in the State of Min- nesota. Both Ken Merrill and I request to attend. The tuition is $46 per person and $23.95 for textbooks per person, plus travel in one auto to Anoka -Ramsey Com- munity College. There is sufficient money in the budget for this activity under travel, conferences, and schools. See the attached brochure. Attachment R INTRODUCTION TO MUNICIPAL ACCOUNTING In Cooperation With: Minnesota Chapter Municipal Finance Officers Association League of Minnesota Municipalities Association of Minnesota Counties Community Services Office Anoka -Ramsey Community College Minnesota Administrative Assistants TEXTBOOKS WILL BE: � Fund Accounting: Theory and Practice I > Written by: Edward S. Lynn NRobert J. Freeman A 1 0 Published by: Prentice -Hall, Inc. p [ Englewood Cliffs, d y y •A New Jersey 4) 'q 0 Cost: $18.95 0.N 3 v With its depth of coverage, discus - C; q ,A .N Bions of alternate approaches, and N o to numberous graphic and worksheet H L) W r, O i+ p iliust.a'ions, the mayor text is a 1 ' x" revi_ ion of M,, )icipa1 ana-„ocern- . �•,r 3a,-to-dav work sn.: i nr activities. BaIanc” y 1 w between theory and practice, the N .% d o 0 material deals with state and 'local r4 w v M government budgeting, accounting, q, 4 $4 � W V reporting, arca auditing in Part 1. •U i V .c w 0 v > u`ni Part 2 then covers accounting for •� o o w W w >i "t ro the Federal Government, colleges 0 ro O o� 0 and universities, and hospitals. 'O •� 4J r4 U •Ai* *p o u -' r z Audits of State and p > 0 mCA 0 Local Governmental Units aa >' a a Written by: Committee on Governmental o „� .,4 Accounting and Auditing 0 m ;+ o Published by: American Institute of 4104 :04 1 N V�� g V Certified Public 0$ 0 0 V Accountants a' N Cost: $5.00 o I�>'t3a a a v w An Equal Opportunity Institution and Employer R INTRODUCTION TO MUNICIPAL ACCOUNTING In Cooperation With: Minnesota Chapter Municipal Finance Officers Association League of Minnesota Municipalities Association of Minnesota Counties Community Services Office Anoka -Ramsey Community College Minnesota Administrative Assistants 10 INtROOUCTION TO MUNICIPAL ACCOUNTING For Municipal, County and State Governments Wednesdays, 6:30 - 9:50 p.m. Anoka -Ramsey Community College Business/Technology Building, Room 106 THIS COURSE WILL EMPHASIZE: 1. The basic concepts, equations, and interrelationships of gov- ernmental accounting. 2. The logic and contents of the National Committee on Govern- mental Accounting publication, Governmental Accounting, Audit - and Financial Reporting. 3. Specific applications and prob- lem areas. The fundamentals of local government accounting theory and procedures will be stressed. PREREQUISITE: Completion of basic bookkeeping or equivalent experience. TOPICS GENERAL FUND ACC,)UNTING AND SPECIAL REVENUE FUNDS * Role and responsibility of municipal accounting and accountants; municipal accounting concepts and principles; fund accounting principles and procedures * General Fund Accounting * The Budget and Budgetary Management Accounting * Special Revenue Funds * Revenue Sharing * General Fixed Assets * Update -effect of AICPA Audits of state and local governmental units; current research by NCGA; Levy Limitation Law * Common Terminology and Classifications * Accounting, Auditing and Reporting Procedures * Providing Career Development and Training Opportunities to Public Finance Officers and Students. * Promoting Individual ?mpc;tence and Enhancement of Capabilities of persoc,s Working in G. vernment Finance * Encouraging Students and Others to seek careers in Government Finance REGISTRATION The course will be conducted at Anoka -Ramsey Community College starting, Wednesday, September 14, 1977 and will conclude on Wednes- day, December 14, 1977. Class to be held in Room 106 of Business/ Technology Building, from 6:30 to 9:50 p.m. You may pre -register by sending in the form found on this brochure or register on the first night of class. Tuition for the course is $46.00. Textbooks are available in tY:e college bookstore. INSTRUCTOR Thomas Moran, Director of Finance, for the City of Richfield, Min-e- sota; formerly a municipal e -J iter with a Yinnesc'a CDA firm • -r fifteen years; :Member of the International MF'CA 'areer Develop - men Committee; 4ember of :.he National Council on Governmental Accounting (NCGA). 4 Continuing Education Units w`'.1 be awarded. i-ption for credit will be made av�-'able. r 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O k A N U U M DATE- September 9, 1977 TO: Mayor and CityCouncil FkoD1: Gary D. Plotz, Administrative Assistant SUBJECT: OSHA Safety Seminar Mr. James Haasl, Chairman of the Employee Safety Committee, has expressed an interest in attending an OSHA Safety Seminar on September 21, 1977 at the Hutchinson Area Vocational Technical Institute. The cost is $12.50 plus lunch. See attached brochure. Attachment ,4-- , "k. * '* fk. * >Al' *• 7k 7At' * , , SEND REOWRATION FORM TODAY',1� _>k r - TO THE REGISTRAR: Please enroll the following in the one-day PiYIWe ffii y� � ' seminar. NOTE—Attach list of additional names to be enrolled. XXXOTEMBER 21, 1877—HUTCHINSON Registration fe"12.50 per person—Meal not Included. was Police Officar ems of EW011ee Ptle Chairman of Safety Conilnittee (City of Hutchinson) . Sryeroxatloa ,SAIL TO% 37 Washington Ave W Address MiflNt _CBunc* : Hutchijison Minnesota 55330 ''1451fisni�i city _ ete P st, i W, M mmuts 651Dit 612 679-2511 Arse Code Phone Number Bill City of Hutchinson - y Cl Cbw* aitdoesd: $12.54 pertont: $ _ Y - OS£SS MR MS SAY puz OS6 xoBjg zo68y,1 . . d , ZOt99 d1OSSNNIW'lnydbNitil$'QNKI"t1flS�MWI/fq 7 uuiyy'Ined -ss NOISIAIO ONINIV91 bw6*0 .11JO il;ojci UON How to Ma' ke OSHA Work for You! • A SHORT COURSE IN HANDLING PE_ QELE PROBL_9MS, IN SAFETY Ill • , • �d law= t4po" vlosw~ He W.I. -re's h . Ares at The Minnesota Occupation�i Safety and Health Act requires every employer to "furnish to each employee employment and/or a place of em- ployment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to employees." You've heard a lot about OSHA, but many employers may still be unaware of the requirements of the law -,and how to develop a safety program which satisfies those requirements. The Minnesota Safety Council's series of one -day short courses are aimed at helping you to build a safety program that fits your needs and the requirements of OSHA. Here's the latest in our series—Handling People Problems. It's designed to PUT OSHA TO WORK FOR YOU. The objective of this human element seminar is to provide basic training in human relations skills to improve supervisory abilities and increase ef- fectiveness in safety and other supervisory func- tions. It is a bread and butter course aimed at increasing understanding by both supervisors and employees AND at saving you money. The program features films and slides which cover: 1. Directing the Work Force 2. Personality Factors in Safety -People are Dif- ferent 3. Develop Proper Safety Attitudes and Moti- vate People 4. Communicating for Safety Handout materials will include the National Safety Council "Supervisors Guide to Human Relations." This 350 page book, if purchased separately, would cost $10.20, but is included in the regi- stration fee for our new seminar. National Safety Council figures indicate that the nation's inflation rate could be reduced about one-sixth by eliminating accidents. Fatalities and disabling injuries are tragic and personal losses. Furthermore, lost productivity due to injured or killed workers is a national loss which contributes to inflation. The cost of work accidents in 1975 amounted to 16 billion in direct injurycosts, lost wages, administration costs, property damage (including fire) and other related costs. ,Add to this the 12 billion in wages alone lost due to home, public and motor vehicle accidents for a staggering 28 billion TIME: Meetings will begin PROMPTLY at 8:45 a.m. and will adjourn at approximately 3:30 p.m. SEMINAR LOCATION SEPTEMBER 21,1877—HUTCHINSON Hutchinson Area Vo -Tech Co-Sponsors— Hutchinson Area Chamber of Commerce Manufacturing/Processing/Wholesaling/ Distributors Division Hutchinson Safety Council Hutchinson Area Vocational Technical Institute Litchfield Chamber of Commeroe Glencoe Area Chamber of Commerce productivity oost which our county cannot af- ford. Disabling injuries and aocidehtal death ars a special kind of waste which increases all cats and reduces productivity. A small investment in the development and imple- mentation of effective accident prevention pro- grams can pay sizeable dividends in lower costs and higher productivity. The implementation of cost-effective safety programs is necessary in all areas of activity to help meet the goals of labor, management and the consumer in the battle against inflation. h . Ares Where! TIME: Meetings will begin PROMPTLY at 8:45 a.m. and will adjourn at approximately 3:30 p.m. SEMINAR LOCATION SEPTEMBER 21,1877—HUTCHINSON Hutchinson Area Vo -Tech Co-Sponsors— Hutchinson Area Chamber of Commerce Manufacturing/Processing/Wholesaling/ Distributors Division Hutchinson Safety Council Hutchinson Area Vocational Technical Institute Litchfield Chamber of Commeroe Glencoe Area Chamber of Commerce productivity oost which our county cannot af- ford. Disabling injuries and aocidehtal death ars a special kind of waste which increases all cats and reduces productivity. A small investment in the development and imple- mentation of effective accident prevention pro- grams can pay sizeable dividends in lower costs and higher productivity. The implementation of cost-effective safety programs is necessary in all areas of activity to help meet the goals of labor, management and the consumer in the battle against inflation. DATE: August 10, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor & City Council FROM: Dean M. O'Borsky, Chief of Police F''*'w vV SUBJECT: Request to attend conference I have attached a program schedule and registration form for the Twelfth Annual Criminal Justice Course to held in Bloomington on September 20 & 21, 1977. I have attended these meetings in the past and find them to be extremely valuable in that they bring together all segments of the criminal justice system to discuss mutual problems. The city attorney in Hutchinson as well as all of the county attorneys locally attend these meetings and it is an excellent chance for us to develop a greater rapport. With your permission I would like to attend this Twelth Annual Course. Dean M. O'Borsky DMO/ j ma September 19, 20 and 21, 1977 Radisson South Hotel 7800 Normandale Boulevard Bloomington, Minnesota Sponsored by Minnesota Continuing Legal Education A Division of the Minnesota State Bar Association and Minnesota County Attorneys Council Office of the Minnesota Public Defender Minnesota Chiefs of Police Association Office of Continuing Education for State Court Personnel—Supreme Court of Minnesota The Annual Criminal Justice course is a cooperative program intended to bring together those judges, private and government attorneys and law enforcement officials charged with the responsibility of administering the criminal justice system in Minnesota. This two and one-half day seminar will be divided into several segments comprised both of joint sessions for judges, lawyers and law enforcement officers and smaller group discussions which will afford the opportunity for constructive discussion among participants. In contrast to the previous years' general survey of recent changes in Minnesota criminal law, the entire first day of this year's seminar will be devoted to an in depth analysis of nine specific areas of Minnesota criminal law which have undergone important change. These include: • Analysis of Recent Cases • Juveniles • Exigent Circumstance Searches • Proper Final Argument and Warrantless Arrests • Double Jeopardy and Serialized Prosecution • Right to Counsel • Post Conviction Procedures Under Minn. Stat. • Discovery 590 and Limitations of Federal Review of State • Competency or Sanity of Defendant Convictions The lecturers will be analyzing changes within their specific area of law which suggest departures from prior decisions and which may indicate emerging rules of law. Discussions will include an historical review of past and present law as well as some educated guesses as to what the future rules may be. In addition to these in depth analyses, the seminar will include discussions of the most current topics of interest to all those in attendance including: sentencing, the New Rules of Evidence, privacy legislation and "use of force" firearms cases. An outstanding faculty of lecturers assures those registering for this year's course an excellent educational experience. Each registrant will receive written materials including a SYNOPSIS OF RECENT DEVELOPMENTS IN CRIMINAL LAW. This course has been approved for 14 hours of credit by the Minnesota Board of Continuing Legal Education. Due to space limitations, advance registration is strongly recommended. Door registration at the course can only be accepted on a space available basis. F(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 12, 1977 TO: Mayor andCly Council____ ----A_`_ FROM: Director of Public Works SUBJECT: American Water Works Association ----------------------------- Mr. Clyde Drahos requests permission to attend the above -referenced meeting at Rochester on October 5, 6 and 7th. I recommend approval of same. This is a budgeted item. Sincerely, ns CC: Clyde Drahos, Water Dept. CITY OF HUTCHINSON Marlow V. Priebe City Engineer/Director of Public Works 13--460 ORDINANCE NO. 26/77 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby amended from R-1 Single - Family Residence District, to C-4 Fringe Commercial District and R-3 Nultiple Family Residence District. The South 150 feet of the North 400 feet of the West 250 Feet of Lot 10 of Auditors Plat of Lot 14 of Auditors Plat of the West Balf of Section 32, T 117 N, R 29 W; Together with: The Forth 400 Feet of said Lot 10 except the West 250 Feet thereof; Together with: The North 400 Feet of Lot 11 of said -Auditors Plat of Lot 14; Together with: That part of the SW 1/4 of the SE 1/4 of said Section 32 described as follows: Commencing at the Northwest Corner of the South Half of the Southeast Quarter of said Section 32; thence South 209 Feet along the West line of said S.E. Quarter to Centerline T.H. 7; thence Easterly along said centerline and extension thereof, a distance of 620 Feet; thence South parallel to the said West line, a distance of 400 feet; thence Westerly parallel to said centerline of T.H. 7, a distance of 620 Feet to a point on said West Line; thence North along said West line to the point of beginning. Together with: Lots 2, 3, 4, 5, 6, North 15 Feet of Lot 11 and Lot 12 of Block 1; Lot 1 and West 25 Feet of Lot 2 of Block 2, Paul's Road; Lindy Lane and West 100 Feet of Hilltop Drive all in Clifton Heights Subdivision. 4 - 61LO• COMMON DESCRIPTION: Clifton Heights Area Adopted by the City Council this 13th day of September, 1977 D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ORDINANCE N0. 27/77 AN ORDINANCE AMENDING ORDINANCE N0. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON TO ALLOW FOR PUBLIC AND PRIVATE RECREATIONAL FACILITIES THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following amendment to the Zoning Ordinance to allow public and private recreational facilities. Addition to Section 8.09, I-1, Limited IndustriAl Park District Conditional Permitted Uses Public and private recreational facilities Adopted by the City Council this 13th day of September, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4P IOU of 40t TO yy ! MIEREAS, Donald F. Paaey has b eked the City WU as COWuwity UevetopMnat UiAu ton ion the past one (1) yeah and three (3) months; WEREAS, baid Vomtd F. Pau°tey had aeked 6aithjWy-and &,Gcgewtty giving 09 . W. time and to eCenta towaAd the enx&hment 06 the City, NOW THEREFORE, 8E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appuc i a tion i6 hereby expoteaaed to Aonatd -F. Pautey bon W a6one- menti oned a e cv i cea and the 9& titude o 6 HutchW on and -the cit izw thiAeoA 14 hereby exp w.6 ed. . Adopted by the City Couneit thiA 13th day o6 Septe�nbeot, 1977. ATTEST: MEAS, Gtm Engwatt has aexved the U4 weft as a WA" of fine Housing and Redevetopweat Authox ty jolt the pant seven 111 wontha; MOZEAS, said Glen. EngwarQ has s ekved Jaitk&tty and di 4enff4 9ivbW 01 k" time and tatentb toward the enn ichment o f the City, NOW THEREFORE, BE IT RESOLVED BY THE MY COUNCIL OF THE CITY OF Hl1Tdi NSON, . MINNESOTA: T1(AT, deep appneeiati.on .i.a hereby eVYL"sed to Gten ExgmU jat W 040ne- menti0ned 5 e iivxcxA and the gratitude o f HateMmon and the ci tium thexeo i .i d hest 4 exp+teaaed. Adopted by the City Couneit thio 13th day o6 Septembex, 1917. 0 ATTEST: city ctekk ��a�ution QTO i�1,pprpc���n K.M. „Tip„ Alfuli WHEREAS, L. D. "Tip" W2,U has .served .the City wed ad a ambeA of the Houa.i,ng and Redevetopment Authoncty jon the pant two (2) mantha; WHEREAS, said L. D. "Tip" AticM has zenved jaithju ty and"ditigeWy giving of MA time and tatent4 toward the enhi.chmenrt of .the City, ` NOW THEREFORE, 8E IT RESOLVED BY THE CITY COUNCIL OF -THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appreciation .ca hereby ezpnedaed to L. D. "T4e WtU jot hLa a6one- mentioned a env icea and ,the gut tulle o6 Hutch<.ns o n and the e i tizem theuoi ,ia hereby expn ea.a ed. Adopted by the City Councit thio 13th day of SeptembeA, 1991. ATTEST: Z City Ctenk NHBW, J. HOW Beytim has aetved the City sKU " a ma6et o{ the Mz&iM aad RedevetopiwAt AutioAity Jox the past a.ix NNEREM, said J. Natotd Beytien has aetved 4iA#d4 aid- diti v tty 'gracing od hia time #Ad tatenU toward the ex&&Jwext o+j the U4, . AM THEREFORE, BE IT RESOLVED By THE CITY CWVIL O1: - THE MY OF 33!!i'CN WM* WNNESOTA: THAT, deep appker,&tion i4 hote6y vote"ed to J. N&UU BeyUm ;ox h" ajoA - mentioned aetviw w d the. gutUude o f Nuxchi.„aoa and bit citittns thettoi " kettbg expaeaaed. Adopted by the City Counc.0 thio 13th day o i Seibert, 1977. ATTEST= Gaky V. Ritz City Ctekk RESOLUTION NO. 6018 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Fund. Adopted by the City Council this 13th day of September, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk FORM C-404 Permits issued i (12.30-75) in month of i AUGUST 1977 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 01 LOCAL PUBLIC CONSTRUCTION 0404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureou of the Census RETURN ATTN: Construction HUTCHINSON MN 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. Q 3 PRIVATELY OWNED PUBLICLY OWNED Section I — HOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- !lousing Build- Housing EXCLUDING ADDITIONS No- construction construction ings units (Omit cents) ings units (Omit cents) AND ALTERATIONS (a) (b) (c) (d) (e) (f) (g) H One -family houses, including 4 4 13], 425. semidetached, row, and town 001 s $ X_ J Two-family buildings 002 3[Five-or-more Three- and four -family buildings 003 W Z family buildings 004 1 24 44], 000. TOTAL (001-004) 094 5 28 5$4, 425. Moved or relocated buildings 005 Mobile homes 300 PRIVATELY OWNED PUBLICLY OWNED Section If —NEW NONHOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item No. construction (Omit cents) construction (Omit cents) Build- Rooms Build- ings Rooms ings (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 _ Ocher shelter 007 Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings (lousing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including J semidetached, row, and town 231 t H = Z Two-family buildings 232 W p C .J W 3 Three- and four -family buildings 233 Cm Five -or -more family buildings 234 All other buildings and structures 240.;?>.Y'`!" Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Gose of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ Churches and ocher religious buildings 009 ifi ; "" '.:: ' ` ' " Industrial buildings 010 Parking garages 011 Residential garages and carports 012 2 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and ocher educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE I Q Section ADDITIONS, ALTERATIONS, AND COI ISIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. N umber of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 26 S 55,265. 5 All other buildings and structures 022 7 56,543. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of buildingName and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) Boy 1 e Real Esta - -------- iXJ Private 004 24 Unit Apt. Bldg R. R. 3, St:. Cloud L] Public 5 447,000. 24 ---------------------- �] Private L. _] Public ---------------------- [_ ] Private [_] Public [] Private [� Public --------------------M ----------------------- [] Private MPublic ---------------------- Private . [] Public Private (_] Public ----------------- �_� Private [] Public ----------------------- [—] Private F-1 Public F-] Private �J Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Title Building Official 612 879-2311 26 FORM C•404 (12.30.75) PARK AND RECREATION BOARD MINUTES August 3, 1977 The Park and Recreation Board met at the Northeast Park with "Bud" Daggett, Dr. Chernausek and Kathy McGraw being present. Also present were Recreation Director Rod Keith, Assistant Jeff McKay, Council Representative Kay Peterson Ruth Dunn of the Leader, Dick Waage Juvenile representative of the Police Department and Grace Sanstead, secretary. The minutes of the June meeting were read and approved by Chairman Daggett. Rod Keith gave his report on the wind up of summer activities. There were approximately 200 youngsters playing baseball this season and 100 in softball. The integration of boys and girls seemed to work out satisfactorily. The fall and winter program has been scheduled beginning September 8th. Rod also reported there is state monies available to fund 50% of the cost in the con- struction of tennis courts. Four courts could be utilized in the Northeast Park. The Board agreed there was a need for more courts, and suggested Rod inquire into the cost of the courts, which might be in the area of $800 to $1000. They went on to suggest then the Council could be approached to include it in the new budget which is being drawn up now. Kay Peterson and Rod Keith will bring this matter to the Council for their approval. Possibly the Jaycees' might be interested in contributing to the tennis courts. Fred Roberts, Park Superintendent, reports were read for July and August. Pri- marily grass cutting and park maintenance has been going on. Trees are being checked for Dutch Elm Disease, a total of 45 samples have been sent in. In August,17 trees were removed at the cemetery, and more are likely to be taken down. Grass was seeded instead of sodding at West River Park in the trailer area. He reported there have been 168 paying campers from the opening day through the first week in August. Kay Peterson reported an ordinance was passed by the Council to prohibit drinking parties in the West River Park. Dr. Chernausek made a motion to accept Mr. Keith's and Mr. Robert's reports. Dick Waage reported cars racing in that area and suggested ten miles an hour restrictions be placed in the Park. He also reported some tents in this area that have been there for some time, and asked the Board about trailers wishing to stay over a week, the Board replied they could reapply for a longer period providing there was ample space for other trailers coming in, the time allotment being a week. Fred reported the first vandalism in the restrooms in the West River Park. The problem of lights at the tennis courts was again brought up. Kay reported repairs were made up to $90 on the coin machines. Mrs. McGraw said several residents in the neighborhood could volunteer to lock the toilets so the trans- former box would be unavailable but Mr. Keith said there had been a need to keep them open, however, the vandalism might make it necessary to have them closed. 7-6.0 Board Minutes, August 3, 1977 Page 2 The high school has been turning the lights off and on at the courts without coins. Nothing definite was decided on the lighting situation. There being no further business the meeing was adjourned by Mr. Daggett at 1:15 until the next meeting on Wednesday, September 7th, 1977. Respectfully submitted, Grace Sanstead, Secretary TRANSIT COMMITTEE MEETING August 10, 1977 1. The meeting was called to order by Dan Huntwork at 12:30 p.m. Present: Fran Gruhn, Emma Lake, Dan Huntwork, Carly Hoeft, Lyle Koehler, Dorothy Braun and Gary Plotz. 2. Report by Gary Plotz on bids for City radio. The base unit for the transit system should cost approximately $29522.57. 3. It was moved by Emma Lake that we purchase an IBM typewriter as outlined in the original proposal. Seconded by Carly Hoeft. 4. Lyle Koehler's report on the Chamber of Commerce Study. The Chamber study was fairly general concerning the in -town scheduled bus service. The state has abandoned previous transportation study and has decided to take another look and make new plans. 5. We will run an ad for 2 weeks (4 times) - a questionnaire to determine where we should run the connecting service. Include projected use. The board expressed approval of this action. 6. We are averaging 70.6 passengers through July and August. 7. Consideration of subscription service for HAVTI students. More work is needed on this. Assess the need for this service. 8. The meeting was adjourned at 1:15 p.m. TRANSPORTATION BOARD SEPTEMBER 12, 1977 The meeting was called to order by Chairman Dan Huntwork-at 12:22 P.M. Present were Brian Buchmayer, Frances Gruhn, Emma Lake, in addition to Dan Huntwork. Also present were Dorothy Braun, Transit Coordinator, Ad- ministrative Assistant Plotz, and Ken Merrill, City Accountant/Controller. 1. It was moved by Emma Lake, seconded by Brian Buchmayer, to approve the minutes of the August 10, 1977 meeting. Motion carried unanimously. 2. City Accountant Merrill explained the 1978 proposed budget and mentioned that the Transit section must be ready for a meeting on September 13. 3. It was moved by Brian Buchmayer, seconded by Frances Gruhn, to approve the budget as presented, with stipulation that enough manager/dispatcher time be spent on promotional and miscellaneous activities. Motion carried unanimously. 4. Concern was expressed as to whether or not there will be enough money to complete the approved transportation project. 5. Transit Coordinator Braun presented a report on HAVTI service. She reported that there are nine students who are interested in riding the Hutchmobile to and from HAVTI. After discussion, it was moved by Brian Buchmsyer, seconded by Emma Lake, to recommend to the City Council the start-up of subscription service effective Wednesday, September 14, 1977 and to change the operating hours from 9:00 A.M. to 7:30 A.M., with the fare set at 350. Motion carried unanimously. 6. The meeting was adjourned at 1:15 P.M. 7-.40 r tAl DATE: September 8, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor D. J. Black & City Council FROM: Dean M. O' Borsky, Chief of Police SUBJECT: Eligibility foster The city of Hutchinson employment procedure for selection of police officers requires that an eligibility roster be established prior to hiring of new personnel. At the present time the police department does not have an active list of eligible persons. In order to be prepared for the possibility of retirement and either termination or officers leaving the department, in my opinion we -should establish an eligibility roster as soon as possible. Also, recently the Attorney General's office has promulgated new rules and regulations regarding the selection procedure for police officers. This procedure is a lengthy one and involves approximately nine separate steps to select police officers throughout the state. Therefore, I am requesting that you direct the Civil Service Police Commission to institute steps to advertise and test to institute an eligibility roster. DMO/Jma (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O r-; A N U U M LATE:_ _September 9, 1977_ TO: - Maor and City Council FROM: _Gary D._Plotz, Administrative Assistant SUBJECT: _Liquor License ` Refund Requested Mr. Robert Lynch, former owner of the Chalet Supper Club, has requested a refund on the remaining months of his liquor license ending March 31, 1978 (see attached letter), as he has recently sold his business to Darold Stu- telberg. The refund Mr. Lynch is requesting amounts to approximately $1,250. It is noted that the new owner, Darold Stutelberg, has already paid a pro- rated license fee pursuant to City ordinance in the same amount, $1,250, for the period ending March 31, 1978. The City ordinance allows for the transfer of a license; however, it does not specifically mention a policy on refunding a portion of a so-called "unused" liquor license. After discussing this with Buzz Schantzen, City Attorney, we felt the policy should be clarified,with the City Council. Attachment I- 4�2]j PM14: (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 8, 1977 citLCouncil--------------__ ___--____-__ Recreation Director_ SUBJECT: Hiring of Fall Gymnastics Staff The following persons are recommended to work in the fall recreation gymnastics program: Name Wage Joleen Dahle $2.30/hr. Rhonda Teich $2.30/hr. Glynda Smith $2.30/hr. Lori Lenz $2.30/hr. Doug Ten Eyck - Supervisor $6.00/hr. Age certificates are on file with applications. Salary Explanation - Doug Ten Eyck The importance of a skilled supervisor to any program is self explanatory. Doug Ten Eyck has shown himself to be highly skilled both in actual performance of gymnastic routines and in communicating those skills to others. The amount of revenue that will be generated is approximately $500 (100 participants x $5.00 fee) and will more than offset the amount spent on salaries for instructors $456. Rod Keith jo (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: ._ - _September 9 1977 - - - TO: --Mayor and City Council .------ --- ------------- FROM: Gary_ D. Plotz Administrative Assistant SUBJECT: - Confirmation of Employment of Temporary Full -Time Employee - To perform the large amount of typing associated with preparing the City budget, it was necessary to employ a temporary person, Patrice Van der Veen. Recent sick leaves contributed to this need. In anticipation of Nancy Schwanke's leave of absence (secretary to City Engineer) due to pregnancy, it is the feeling of Hazel Sitz, Marlow Priebe, and myself that this girl could receive some necessary training before Nancy's leave, and specifically fill her vacancy for a period of six months. Presently Patrice Van der Veen is earning $2.75 per hour, and this may be adjusted slightly upwards according to her temporary responsibilities of the Public Works Department. AFFIDAVIT ILr2.4bM.!L AM OVER 65 YEARS df OF AGE,_AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASR REDUCTION OF THE CHARGE TO $1.00. SIGNATURE i STREET ADDRESS 11,6 i. < FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: _ _ September 13s 1977 _ _ _ T0: _Mayor and city Council__y__�r�+—y—_—_—__—_ Pt�M: —Gari► D _Plots_ Administrative Assistant SUBJECT& —Proe ------------------------------osed Operating Hours for Hutchmobil r On Monday noon, September 12, 1977, the Transportation Board discussed start— ing tarting the operation of the Hutchmobile at 7:30 A.M. instead of the preseat start-' ing time of 9:00 A.M. for subscription service. Their recommendation vas based on the interest of BAVTI students riding the bus for classes that start at 8:00 A.M. It is the Board's intent to try these hours, as several HAVTI students have requested service. The Board felt that a fare of 35C per person should be charged. CITY OF HUTCHINSON EMPLOYEES SAFETY COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 8, 1977 FOR YOUR INFORMATION A special meeting held on Thursday, Sept. 8, 1977 at 3:45 at City Hall found James Haas], Chairman present along with Clyde Drahos, Water & Sewer Dept., Gale Boelter, Park Department, Earl Alsleben, Street Dept., Gary Plotz, City Administrator; Hazel Sitz, Acting Secretary and Eric Smith, Fire Chief. The main purpose of this special meeting was to determine whether the Safety Committee wished to recommend to the City Council that a Safety Inspector should be considered as a budget item for the coming year. It was noted by Fire Chief Eric Smith and Adm. Asst Gary Plotz that the Fire Department is requesting a full time Fire Marshal. Since the Safety Committee has felt for some time that a Safety Inspector was a need in the City, but that this would be a limited part time position, It was thought that perhaps the duties of the two positions could be combined to good advantage. Fire Chief, Eric Smith said he could agree with the idea, provided that the Fire Marshal duties were given first priority. This was agreeable with the members of the Committee. The Committee then unanimously recommended to the Adm. Asst that the City Council be requested to consider a combined position of Fire Marshal/Safety Inspector. Safety Inspector's possible duties are as outlined in a job description which the committee has had In Its hands for several months. With agreement from Fire Chief, Eric Smith, this request will be made to the City Council. Other business discussed was James Haasl attending an OSHA Seminar on Wed., September 21, 1977 at the Hutchinson Area Vo -Tech School. Also, several Accident reports were discussed. It was noted that there were no suggestions In the suggestion boxes since the last meeting. There being no further business, meeting adjourned at 4:35 P.M. Respectfully, Hazel Sitz, Acting Secretary uve Mr. Paul Haag, Commissioner of Streets City of Hutchinson 106 11th Ave. N. E. Hutchinson, Minn., 55350 Dear Paul: 9 11(;66$% August 24, 1977 FOR YOUR INFORMATION It is mgr understanding that acting as Commissioner of Streets, it is proper for us to make requests or suggestions to you relative to streets, curb, gutter and parking meters. At this time, we are requesting that the maters on the north side of the bank be changed so that they are all 15 -minute maters. In view of the limited parking downtown, this would alleviate prob- - tams for many of our customers who have to walk some distance to do business with us. I refer particularly to some of the older people. T At the present time, we have four 15 -minute meters. Also, I am wondering if the City has plans for installing new curb in the downtown area. I am refering particularly to almost all of the curb west of Main street and in the general area of the bank's location. Many of our local citizens have became accustomed to the curb but we have received many comments regarding poor condition of the curbs from people visiting Hutchinson. I would appreciate verb much hearing from you in regard to the above. Very truly yours, Irvin Burtch President WIN cc: Mayor 0. J. Black Marlow Priebe, City Engineer Gary Plotz, City Clerk WESTINGHOUSE Refrigerators WaesHeaters Radios Walter {ter Rippe Television Better Plumbing and Heating C o P &,A ro : Electrical Appliances cc o we "L Hutchinson, Minn. 7f Mayor and Members of City Council City of Hutchinson City Hall Hutchinson, Minn. Dear Mayor 8- Members: WESTINGHOUSE Automatic Washers Dryers WINKLER Oil Burners Water Softeners August 30, 1977 FOR YOUR INFORMATION I want to thank you for employing me the past 21 years as Plumbing Inspector for the City of Hutchinson. It has been a real pleasure to work with all the plumbers these many years. I've found them to be very cooperative and conscientious, taking pride in their work, and I know all plumbing in Hutchinson has been the very best possible to install. Also, - the girls in the office who have assisted in processing my bills have been most efficient and courteous, which I have appreciated very much. WR:cr 4 Sincerely, -Wagz� lakal-k Walter Rippe 24 S Main Hutchinson, MN 55350 Aug 28, 1977 City of Hutchinson, Gary Plotz, City Manager Hutchinson, MN 55350 HMO' YOUR INFORMATION Dear Sir; I'd like to forward to you sentiment and criticism that you may wish to follow up on. Many people have cane into my store, and I'm sure other will corroborate this comment, asking about sanitation facilities. Where are the public restrooms? As you are aware toliet facilitiN:? are available only in City Hall, UPSTAIRS, or LIBRARY, IF OPEN. I think there is a definite need for public sanitary facilities. If we have a citizen gathering, or an Hutchinson promotion, e.g. water carnival, there is pore than a definite need for sanitation facilitiest It's desperate. Another concern is the infrequent use of a street sweeper on main street. It seems like the frequency is Spring & Fall, but whatever the usage interval, there is a need for more frequent use of the street maintenance street sweeper. Dirt and filth is a problem not only for the individual businesses, but for the general appearance and impression PEOPLE get. Can we get more frequent usage of the street sweeper on MAIN STREET?? Please advise and acknowledge. Sincerely, r LACY, "A `%" Joseph 1t* 4esle P Y rWesley's Pharmacy P,S. You might think these are just my personal thoughts..let me say they are, but what prompted me to write today, was to have TWO customers walk through my door and ask me these same two questions are I pose abovet Potty and Dirty Streettit MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD August 8, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Raymond Public Library on Monday, August 8, 1977 Present: Mrs. Bea Thompson, Litchfield Mrs. Joan Reckdahl, Grove City Miss Aleda Swanson, Dassel Mrs. Karen Osterberg, Watkins Mr. Leif Fostervold, Spicer Mr. Clarence Lund, Lake Lillian Mrs. Alyce Gandrud, Sunburg Mrs. Marcia Kleberg, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Howard Christensen, Hutchinson Mrs. Loretta Hochsprung, Brownton Mr. Ralph Bergstrom, Hutchinson Mrs. Kathy McGraw, Hutchinson Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Mr. Orlynn Mankell, New London* Mr. LeRoy Sanders, Willmar Mr. Howard Hoese, Glencoe* Mr. Floyd Sneer, Winsted Rev. Duane Grage, Litchfield* * Excused Absence Representing: Litchfield " Meeker County " Meeker County " Meeker County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar " Willmar " McLeod County " McLeod County " Hutchinson " Hutchinson Representing Kandiyohi County " Willmar " Glencoe " McLeod County " Litchfield The meeting was called to order by president, Bea Thompson. Motion by Miss Swanson, second by Mrs. Reckdahl, that the minutes be accepted -and filed. Carried. In the absence of the treasurer, the treasurer's report was not acted on. A question has been raised by Mr. Hoese on whether the library funds in banks are adequately insured. Mr. Sundberg_checked with the bank and was told that $100,000 of public funds are fully insured by FDIC. After that, we must request a bond f)rom the bank for the amount in excess of that. %. Director's report was presented: Clippings from the news media from the three counties was passed around. The next board meeting will be in New London. The "America" film series will -be presented at both the Dassel and Willmar libraries beginning in September. Trips to the Chanhassen Dinner Theater and the Guthrie are planned in August and September. The director attended a meeting in Detroit Lakes where representatives of the State Arts Council informed us that up to 50% of any art projects sponsored by a library would be funded by them. An in-depth workshop in this area may be presented in the future for the CRRL system. Mr. Sundberg also attended the quarterly meeting of regional library directors at Grand Portage. Mr. Bill Asp of OPLIC reported on the LSCA bills. There are two versions of this --one in the House and the other in the Senate. We were urged to contact senators and urge them to get the committees working on this and get it settled. The Legal Defense Fund for librarians which had been started some time ago will be suspended at this time as no part of this fund has been used by MLA to date. Mr. Joel Rosenfeld reported that a trustee can be held personally liable for any decisions of the library board that infringe on constitutional rights. MLA is now working on this insurance problem. It was felt that we should review our total insurance program periodically. The president will appoint an insurance committee to review our total insurance program and prepare a report for the first of the year. Mr. Sundberg also distributed the Operating Guide- L L lines for Library Development Grants for FY 1978. Mr. Sundberg has written the governing boards that if their mill levy is less than 2/3 mill, they should notify him at once as this could jeopardize our state aid money. Discussion was held on the possibilities of Renville County joining CRRL. It was felt the approval of the governing bodies would be needed to explore the idea of approaching Renville County. At the next meeting we will consider the question: What action, if any, should this library board take in regard to Renville County and CRRL? Bills were presented for payment. Mr. Fostervold moved, second by Mr. Bergstrom, that the bills be paid. Carried. Committee reports: Mrs. Thompson reported that the Litchfield library board invited approximately fifteen interested citizens of their community to a meeting regarding the new building. The team for handicapped access and Mr. Sundberg were also present. Because of the lateness of the hour, items B and C under Unfinished Business (Staff Retirement Policy and Law Library) will be tabled until September. UNFINISHED BUSINESS: a. New Branch Location: Four towns were approached in McLeod County for the possible location of a new branch. A telephone call has been received from the city clerk at Silver Lake expressing enthusiasm about the possibility. No official word has been received from them as of this date. Mrs. Hochsprung reported that Brownton is interested and has a building in mind. Mrs. Matson and Mrs. Hochsprung will look over the building prior to any commitment. NEW BUSINESS: a. Statewide Reciprocal Borrowing Compact -- A tentative Compact was distributed. This would cover all regional library systems in the state with the possible exception of MELSA. We currently have reciprocal agreements with Chippewa, Great River Regional Library, Traverse des Sioux.Regional Library, and Carver County. This item will be on the agenda in September. b. "Special Levy" letter will be placed on the September agenda. Meeting adjourned, Respectfully submitted, Jeanette Buchanan Secretary A TSB UTCHIxSOK SAMY OWNCIL FOR YOUR INFORMATION The Rutchins an Safety Council ret August 22, 1977 at 12:00 noon at thf Prairie House. There were 11 meabers present. President Myron Jobnson opened the @"tin with a silent prayer. as Payment wapproved for the follvmlag bills: $44.54 to Great Plaine Supply, for lumber for the fair booth; $39.00 to Nancy Kurth and $32.00 to veronica Vorlick for running the projector for the fair booth and $11.79 for fila expense/postsp to Myron Johnson. It was announced that the revl.sed.bylaws are being printed and they will be ready for the September meeting. A letter was read from the Drfit Riders Club requesting a donation tmard the maintecance of the snomoblle for the police department. The request was denied as our money does come from the City of Hutchinson. The OSHA letter was noted. A letter and certificate of appreciation is to be presented, at the September meeting, to Hase1 Basm0u, for her years of service to the Hutchinson Safety Council. The next meeting will be September 28, at the Prairie House. The meeting was adjourned. Treasurer's Report: Submitted by: Loretta F. Pishney Secr.-Treas. Balance as of 8-1.77 249.37 -Receipts*. none Disbursements: G.P.S. lumber etc. 44.54 Nwwy Kurth running proj32.00 Veronica Vorlick " " 32.00 Myron Johnson film exp. 11.79 Balance on band 8-31-77 129.D4 A `" AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL Thursday, September 1, 1977 1. Call Meeting to Order - 8:00 A.M. 8. Unfinished Business (a) Consideration of Downtown Development Program Action - Motion to reject - Motion to waive reading and adopt resolution adopting Downtown Development Objectives (b) Consideration of Reappointment of Downtown Development Committee Action - Motion to reject - Motion to waive reading and adopt resolution (c) Consideration of Assignment of Administrative Responsibility Action - Motion to reject - Motion to waive reading and adopt resolution (d) Consideration of Entering into Professional Services Agreement with C.R.S. and Associates Action - Motion to reject - Motion authorizing Mayor and City Clerk to enter into and sign agreement with C.R.S. and Associates (e) Consideration of Advertisement for a Developer Action - Motion to reject - Motion to refer to Downtown Development Committee 12. Adjournment RESOLUTION NO. 6005 RESOLUTION ADOPTING DOWNTOWN DEVELOPMENT OBJECTIVES WHEREAS, the City of Hutchinson is concerned about the health and vitality of the downtown area; and WHEREAS, concerns have been expressed for the current physical condition and the future of the downtown, and WHEREAS, the City Council formally authorized a major study of the downtown area on July 27, 1976 by the retention of a consultant to study such area, and WHEREAS, the Mayor, with the approval of the City Council appointed a Downtown Study Committee to work with the consultant to study the downtown area and make appropriate recommendations, and WHEREAS, the Downtown Study Committee has prepared a report and made recommendations regarding the programs which could be undertaken in the downtown. area, and WHEREAS, the Downtown Study Committee has disseminated its report and recommendations throughout the community and has held several unofficial meetings explaining such report and recommendations, and WHEREAS, the Downtown Advisory Committee has unanimously recommended the adoption of said report and recommendations, and WHEREAS, the Planning Commission of the City of Hutchinson has reviewed such report and unanimously endorsed the concepts of said report, and WHEREAS, the Community Development Advisory Committee has unanimously en- dorsed the report and encouraged its earliest implementation, and WHEREAS, the report and recommendations were endorsed by the Chamber of Commerce, the Downtown Council, Ambassadors, and other business organizations associated with the downtown or commercial activities, and WHEREAS, the City Council has received petitions from the downtown business community supporting the plan and recommending its implementation, and WHEREAS, the City Council held a public hearing on August 17, 1977 to con- sider the Downtown Development Program, and WHEREAS, the City Council has duly considered the concepts and proposals contained within the Downtown Development Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hutchinson hereby adopts the Downtown Development Objectives, as attached, and as contained on pages 82-107 of the Downtown Study, as the City's overall Plan and Objectives for the improvement and betterment of the downtown area, and THEREFORE, BE IT FURTHER RESOLVED that the City Council hereby request that all City departments, agencies and commissions participate and assist in the implementation of the adopted goals and objectives whenever possible. Adopted by the City Council this 1st day of September, 1977. D. J. Blac Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6006 A RESOLUTION THANKING AND REAPPOINTING THE DOWNTOWN DEVELOPMENT COMMITTEE WHEREAS, the Mayor with the approval of the City Council appointed a Citizen's Advisory Committee to assist in developing a plan for improvement in the downtown area, and WHEREAS, the Committee spent a considerable amount of time and effort in undertaking its task, and WHEREAS, the Committee performed an especially proficient task in pro- moting interest in the downtown plan, and WHEREAS, the Committee has expended considerable effort in promoting a public involvement and understanding of the downtown development proposals, and WHEREAS, the Committee has submitted its report to the City Council and has recommended a program for the improvement of the downtown area, and WHEREAS, the City Council of the City of Hutchinson has adopted said Downtown Development Program, and WHEREAS, the carrying out of this program will necessitate additional public understanding and promotion of the various activities, and WHEREAS, the Committee has provided an exceptional public service in carrying out these functions. NOW, THEREFORE, BE IT RESOLVED that the following members are reappointed as the Downtown Development Committee: Don Abbott Marlin Torgerson Dennis Hukried Ralph Westlund Lloyd Torgrimson Mrs. Richard Dobratz Jay Alrick Skip Quade Tom Savage Tom O'Connell Robert Stearns Robert Otte, Ex Officio BE IT FURTHER RESOLVED that the City shall communicate in writing its thanks and appreciation for past services to each of the Committee members. BE IT FURTHER RESOLVED that said Downtown Development Committee shall review all proposals and major recommendations regarding downtown develop- ment activities prior to City Council action. Said Committee is hereby requested to make recommendations regarding the implementation of the downtown program, including the recommended sequence of activities, desirable actions on the part of the City, recommendations regarding funding programs and other matters which directly relate to the development of the downtown area. Adopted by the City Council this 1st day of September, 1977. ATTEST: D. J. Black Mayor Gary D. R1otz City Clerk RESOLUTION NO. 6007 RESOLUTION ASSIGNING ADMINISTRATIVE RESPONSIBILITY FOR DOWNTOWN DEVELOPMENT WHEREAS, the City Council has held a public hearing and adopted a series of downtown development objectives, and WHEREAS, it is desirable and in the public's interest to translate these objectives into a meaningful action program, and WHEREAS, the expenditures of time and effort will be necessary to accomplish the objectives and other activities contemplated in the downtown program, and WHEREAS, it is deemed advisable to assign this responsibility within City government in such a manner as to clearly identify the responsibility for this program: NOW, THEREFORE, BE IT RESOLVED that the Clerk -Administrative Assistant, be assigned the responsibility for implementation of the downtown program in accordance with the adopted downtown development objectives. Adopted by the City Council this lst day of September, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk DOWNTOWN DEVELOPMENT PROGRAM RESPONSIBILITIES Duties and Responsibilities: In addition to other duties which have been or may be assigned, the Clerk - Administrative Assistant will be responsible for undertaking projects and activities relating to the City's Downtown Development Program and similar projects which stimulate private investment, create or retain employment or improve the quality of life in the City. Examples of Work Performed: To seek new investment in the City's Downtown Development Area by identifying and promoting opportunities for expansion of present facilities and the establishment of new facilities. To conduct programs of information and publicity to promote understanding of the Tax Increment process. To identify obstacles to the implementation of private development in the downtown area and to develop public programs for the elimination of the obstacles. To undertake the implementation of the Downtown Development Program as approved by the City Council of the City of Hutchinson. To act in a staff capacity to the Downtown Development Committee as appointed by the City Council. To make proposals to the Mayor and City Council to study and/or plan specific development activities. To render periodic reports to appropriate parties, including the Mayor and City Council concerning proposed activities and the status of present activities. To develop operating contracts on behalf of the City for the operation of any facility authorized to be constructed or operated in the downtown area as a result of program activites. To buy, lease or sell land and to lease or sell land or air rights in such areas subject to City Council approval. To develop contracts for the construction of facilities or portions thereof as authorized by the City of Hutchinson. To prepare operating budgets for any public facilities constructed under the program. To prepare contracts for any and all services necessary to accomplish the objectives of the program. CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES To: C.R.S. & Associates Order No. 3 _ 2180 Upper, Afton Road St. Paul, MN 55119 Date Pursuant to your agreement dated September 23, 1'975, you are hereby authorized to proceed with the professional services described as follows: Assist designated City staff in undertaking and implementing the Downtown Development Plan and objectives in accordance with the attached work description. Compensation for the above shall not exceed One Thousand, Five Hundred Dollars, ($1,500.00) per month except that the following are not included in the $1,500.00 limitation. 1. Legal Services 2. Environmental Impact Statements 3. Special reports, studies or request to federal or state agencies 4. Special studies and reports not identified in the attached scope of services such as appraisals, engineering studies, detailed design studies, etc. The City shall assist the Concultant and City staff by appointing a special "Downtown Development Advisory Committee" composed of knowledgable citizens of the City of Hutchinson, to review findings, reports, recommendations and conclusions of the staff and consultant prior to submission to the City Council for action. Approved at a special. meeting of the City Council on September 1, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk SCOPE OF SERVICES IMPLEMENTATION OF DOWNTOWN STUDY The basic objective of the work program is to provide assistance to City staff, City Council and others in undertaking a program to implement the Downtown Development Objectives. The work program will be based on the concept of supplementing city staff capabilities and the providing of any supplemental or supporting services necessary to undertake the implementation of the downtown plan. WORK PROGRAM The work program is to be carried out as an expansion and detailing of the downtown study. The work program of the consultant is to be completed within 12 months unless the time period is modified by the City Council. The specific work program will be developed in consultation with the City staff, City Council, and Citizen Advisory Board. The work program as a minimum will include the following: 1. The preparation of a flow sequence and step-by-step process to be followed in order to implement the Downtown Development Program. 2. Assistance in preparing recommendations regarding the most appro- priate legislation to be used in undertaking tax increment financing of project activities. 3. Assist in the development of cost estimates for any project planning activity schedules to be undertaken in the early phases of the program. 4. The development of initial bonding recommendations and financial analysis covering expenditures which might be included in developing projects or related activities. 5. Assisting the City Administration, City Council, or Advisory Committee in public presentations and discussions designed to explain and/or seek approval of the program. 6. Render advice and consultation to the Advisory Committee and City staff regarding sequence of activities contents, and other matters relating to the adoption and undertaking of the Downtown Development Program. 7. Provide assistance and advice in developing other programs, plans, or projects upon request of the City, the Advisory Committee, or other responsible parties. 8. Provide assistance in the form of contacting and encouraging developers to accept a major role in developing downtown projects. Page 2 9. Assist City staff in developing recommended policies regarding property acquisition, relocation, and similar activities which have a direct bearing on the implementation of the program. 10. Assist in obtaining any services necessary to undertake any element of the program. ty Cl SELECTION OF A DEVELOPER DOWNTOWN HUTCHINSON The City of Hutchinson is interested in developers possessing the necessary qualif icationE, financial resources, and ability and desire to acquire and develop property -in its downtown area in a manner consistent with the require- ments and objectives of its Downtown Development Plan. Interested parties are requested to submit the following inf ormat ion by s 1977• 1. The qualifications of the developer including prior experience in similar or other large scale developments. The qualifications of other principal members of the development team, such as design, construction, and marketing should also be included. 2. The financial capability of the developer including his source of equity or financial backing and anticipated funding for the develop- ment. ?. The kind of project the developer wishes to under- take, including any information on proposed cost, preferred locations, and any general in- formation on the nature, scope and size of the proposed project. 4. The identification of the type of public assis- tance being sought, I. e. land as supporting parking, walkway extension. 5. A statement of willingness of the developer to accept the Downtown Development Program and actively seek to achieve its objectives. 6. The developer's target dates for completion of the various phases of development, including completion of preliminary and final design, and the start and completion of construction. 7. A statement of the willingness of the developer to enter into a joint planning agreement which would, among other items, provide for the devel- oper's payment of the city's planning cost in the event the project cannot proceed because of the inabilities of the developer to carry out his proposed program. 8. A statement of the willingness of the developer to enter into a second agreement after project planning has been completed which would require the developer to provide.a. guarantee of construc- tion prior to the City's issuance of bonds or the expenditure of funds to undertake any public activity related to the proposed project. 9. Willingness of developer to work with local owners and tenants who wish to remain in the project area. 10. Any other pertinent data the developer wishes to propose. METHOD OF SELECTION OF DEVELOPER The method of selection of developers shall be by DIRECT NEGOTIATION. The City will select the developer or developers it will negotiate with, after a review of the above submis- sions, interviews with each prospective developer, and other pertinent data. The process the City will utilize is as follows: 1. The developer submits five copies of the above information to the City Council. 2. The City Council, without comment, will distribute copies of the proposal to the Downtown Advisory Committee, City Planning Commission, City staff and any other agency or group which may be included in carrying out the proposal. The Council will request all reviews completed and comments subr:iitted within 30-45 days. During this period, a preliminary economic analysis will be completed, identification of preliminary public purposes will be completed and any obstacles to the construction of the project will be identified along with recommended courses of action. 3. Upon receipt of the above recommendations and information, the City Council will indicate its willingness to negotiate a joint planning agreement. 4. The agreement will be negotiated within the next 30 days and be presented to the City Council for their approval. This agreement will spell out in detail time schedules for project planning, construction and other pertinent activities and will include any restrictions or requirements to be imposed by the City. -2- DEMON AND PLANNING STAGE After selection and signing of the above agreement, the developer will proceed to develop a design proposal. This proposal shall show the approximate location, size and nature of all proposed development. A close working re- lationship with the City and its staff can be expected during th-IL phase in order to assure an acceptable design. During thiP phase, the City will develop appropriate plans and cost estimates for: - Property Acquisition - Relocation - Land Sale Values - Supporting Public Improvements - Financing of Public Costs CONTRACT AND PUBLIC HEARING STAGE Upon completion of the design phase, the City and the scicct.cu dck?o1oper will negotiate a Joint Construction Agreement outlining the terms of the City's participation. Prioi, to Vina'A ming this agreement, the City v ill develop a tax incr•c:.,tent1'inuncin�; plan per the Tax Increment Laws and :.ill hol.G a poblic hearing thereon. -3- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: _ Ag9u?� z 1377 — — — — — — TO: __C_ity SQungii--------------- FROM: _ _Don Paul eyzCognunitY—Development Director SUBJECT: — _S.pecial Council Meeting_on $eotember 1st _ _ _ _ _ _ _ _ _ _ I have taken the liberty to prepare an agenda and packet for the special meeting this Thursday, September 1st. If you have any questions, please don't hesitate to contact me. 0