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cp07-11-1978 cHUTCHINSON CITY CALENDAR WEEK OF July 9 TO July 15 t 1978 WEDNESDAY loon - Transportation Board at City Hall (Lunch provided) SUNDAY I MONDAY THURSDAY 2:00 P.M. - Utilities Commiss Meeting at Utili- ties Office FRIDAY TUESDAY 9:30 A.M. - "Senior Activi- ties Center" Advisory Board at Old Armory 1.1:45 A.M.- Downtown Develop- ment Committee at City Hall (Lunch provided) 7:30 P.M. - City Council at City Hall SATURDAY i AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 11, 1978 ,%1. Call meeting to order - 7:30 P.M. f2. Invocation - Reverend Peter Ramstad A. Consideration of Minutes of Regular Meeting dated June 27, 1978 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing None �. Communications, Requests and Petitions None 6. Resolutions and Ordinances ✓(a) Resolution No. 6154 - Commending Olav Roemo Action - Motion to reject - Motion to waive reading and adopt b) Resolution No. 6155 - Commending Martin Hruby Action - Motion to reject - Motion to waive reading and adopt c) Resolution No. 6156 - Accepting $50,000 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt ,�d) Resolution No. 6157 - Commending Janell Swanson Action - Motion to reject - Motion to waive reading and adopt V7.. Reports of Officers, Boards and Commissions None 8. Unfinished Business Za) Consideration of Recommendation by Park & Recreation Board to Remove Garage at Les Kouba Point (DEFERRED JUNE 27, 1978) Action - Motion to approve - Motion to reject Council Agenda July 11, 1978 ,/(b) Consideration of Merit Increase for City Clerk Department Employees (DEFERRED JUNE 27, 1978) Action - Motion to approve - Motion to reject 9. New Business V�a) Discussion of Stoney Point Addition by Hutch Properties Action - ✓(b) Consideration of Merit Increase for Police Department Employees 1 Action - Motion to reject - Motion to approve increases 10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments -"'(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds v12. Adjournment WM AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 11, 1978 6. Resolutions and Ordinances ✓(e) Resolution No. 6158 - Commending Howard Beck Action - Motion to reject - Motion to waive reading and adopt /(f) Resolution No. 6159 - Resolution Establishing Guidelines for Motor Inn/Motel Type Proposals Action - Motion to reject - Motion to waive reading and adopt V�g) Resolution No. 6160 - Resolution Regarding Site for Holiday Inn Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions y(a) Building Official's Monthly Report - June 1978 Action - Order by Mayor received for filing 9. New Business V(c) Consideration of Employment of Mrs. Mary Rose as Receptionist/ Cashier Action - Motion to reject - Motion to approve employment MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 27, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:34 P.M., with the following Council members present: Aldermen Westlund, Gruenhagen, and Huntwork in addition to Mayor Black. Absent was: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public,Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of Reverend Richard Coston, there was a time of silent prayer. 3. MINUTES The minutes of the Adjourned Regular Meeting dated June 14, 1978 and Special Meet- ing dated June 16, 1978 were approved upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 68 At 8:30 P.M. Mayor Black called to order the Public Hearing on the proposed assessment rolls and read Publication No. 2074, Notice of Public Hearing on Proposed Assessment Roll No. 68. There being no one present to be heard, the hearing was declared closed at 8:33 P.M. on motion by Alderman Westlund, seconded by Alderman Huntwork, and carried unanimously. (b) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 69 Mayor Black called the hearing on proposed assessment roll No. 69 with the reading of Publication No. 2075. He then asked if there was anyone present wishing to be heard regarding Assessment Roll No. 69. Mr. Gene Chrast of 76 North High Drive complained that there are cracks in the street and the tarring was sloppily done. He asked if the work had been inspected. There being no one else present wishing to be heard, it was moved by Alderman Westlund to close the hearing at 8:45 P.M. Seconded by Alderman Huntwork, the motion unanimously carried. C� 0 Council Minutes June 27, 1978 (c) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 70 Mayor Black called the hearing on proposed assessment roll No. 70 with the reading of Publication No. 2076. There being no one present wishing to be heard, the hearing was declared closed 8:50 P.M. on motion by Alderman Westlund, seconded by Alderman Hunt - work, and carried unanimously. Mayor Black pointed out the interest rate per annum on the unpaid balance of Assessments will be 7%. He further explained the procedure for paying the assessment costs. Assessment Roll No. 68 shall be payable in equal annual installments extending over a period of five (5) years, while Assessment_., Rolls No. 69 and 70 shall be payable over a period of ten (10) years. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the 7% interest rate on the Assessment Rolls No. 68, 69 and 70. Motion unani- mously carried. RESOLUTION NO. 6145 It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6145 entitled Adopting Assessment Roll No. 68. Motion carried unanimously. RESOLUTION NO. 6146 It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6146 entitled Adopting Assessment Roll No. 69. Motion unanimously carried. RESOLUTION NO. 6147 It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6147 entitled Adopting Assessment Roll No. 70. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO DISPLAY MOBILE HOME ON GIBSON'S LOT JULY 13-16, 1978 After discussion, it was moved by Alderman Westlund to approve the request by East Side Mobile Homes, Inc. to display a mobile home on Gibson's Lot for the dates of July 12-16, 1978. Seconded by Alderman Huntwork, the motion unani- mously carried. (b) CONSIDERATION OF REQUEST TO ATTEND MINNESOTA WASTEWATER OPERATORS ASSOCIATION INSTITUTE AUGUST 9-11, 1978 BY FINLEY MIX -2- Council Minutes June 27, 1978 After discussion, it was moved by Alderman Westlund to approve the request by Finley Mix to attend the Minnesota Wastewater Operators Association In- stitute August 9-11, 1978. Seconded by Alderman Gruenhagen, the motion unani- mously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 11/78 - ORDINANCE AMENDING SECTION 715:40 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED "TIME LIMITS, PARKING ZONES," BY ADDING SUBD. 10 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" After discussion, it was moved by Alderman Westlund to waive second reading and adopt Ordinance No. 567 entitled Ordinance Amending Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Time Limits, Parking Zones," By Adding Subdivision No. 10 Thereto, Relative to "Parking, Local Regu- lations." Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) RESOLUTION NO. 6143 - COMMENDING REVEREND HOWARD JONES After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6143 entitled Commending Reverend Howard Jones. Motion unanimously carried. (c) RESOLUTION NO. 6144 - COMMENDING HEINZ FRUCK After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6144 entitled Commending Heinz Fruck. Motion unanimously carried. (d) RESOLUTION NO. 6153 - COMMENDING SOTO KATSAROS Mayor Black commented that Soto Katsaros has been an AFS student for the school year 1977-78 and comes from Greece. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6153 entitled Commending Soto Katsaros. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - MAY 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED MAY 16, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- Council Minutes June 27, 1978 (c) MINUTES OF BURNS MANOR NURSING HOME BOARD DATED MAY 18, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED JUNE 15, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED JUNE 6, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF PARK AND RECREATION BOARD DATED JUNE 14, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (g) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED MAY 6, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (h) MINUTES OF CIVIC ARENA BOARD DATED JUNE 21, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BID RECOMMEENDATION BY HOSPITAL BOARD FOR BOILER ROOM HEAT RECOVERY (DEFERRED JUNE 16, 1978) The Board of Directors of the Hutchinson Community Hospital reviewed the bids received on June 16, 1978 for a boiler room heat recovery. It is their recom- mendation to accept the bid of Krasen Plumbing & Heating in the amount of $24,972.00. After discussion, it was moved by Alderman Westlund to approve the recommen- dation of Krasen Plumbing & Heating in the amount of $24,972.00 and authorize entering into a contract. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (b) DISCUSSION OF INDUSTRIAL REVENUE BOND -4- i Council Minutes June 27, 1978 Mayor Black commented on the two proposals presented by Travel Host and Holi- day Inn as well as a letter received from the owner of the King Motel, in which he expressed interest in expanding his present motel unit. He further pointed out that the City Council in 1972 and 1973 felt a real need of the community was a good eating and meeting facility, and as a result, introduced the split liquor referendum to accommodate this need. All of these proposals will be contingent upon the use of an industrial revenue bond for financing. It is, therefore, necessary for the Council to determine whether or not they feel this is an appropriate use for this type of bond. If the decision is "no", the proposals will go no further. After lengthy discussion, it was the general consensus of the Council to sup- port the use of an industrial revenue bond for building a motel complex in the City of Hutchinson. It will be the responsibility of the Council to choose one proposal for use of the industrial revenue bond, with the decision based upon market surveys presented, facilities for meeting and convention rooms, food and beverage service planned, and other pertinent information, in accor- dance with the best interest of the City. 9. NEW BUSINESS (a) CONSIDERATION OF PRESENTATION BY MR. JOHN MURPHY OF COOLEY BUS LINES FOR PROPOSED CONCEPT OF SUBSIDIZING PRIVATE INTER -CONNECTING TRANSIT SERVICE Mr. John Murphy, marketing student of St. Thomas College, appeared before the Council to represent Cooley Bus Lines. He presented a proposed concept of sub- sidizing the private inter -connecting transit service owned and operated by Edward Cooley. The proposal called for commitment of $8,000 to $10,000 from the nine towns using the bus service along Hwy. 7 between Hutchinson and Min- neapolis, with $20,000 to be received from the state, for a total of $30,000 for bus service operation for a one-year period. The operating costs would be approximately $40,000, with projected revenues of $25-30,000. Mr. Murphy asked the City of Hutchinson to participate in a subsidy for the service in the amount -of $4,000 for a one-year period from August 1, 1978 to September 31, 1979, with Minneapolis also providing $4,000,and $500 to $1,000 coming from each of the other seven towns along Hwy. 7. Also, the City was requested to act as the base station for the subsidy grant, which would be on a 2/3 and 1/3 basis, and handle the funds and administrative tasks. It was pointed out that Cooley's is the only bus service not receiving some form of subsidy. Mayor Black inquired if bus service would be discontinued to those communi- ties which do not provide subsidy funds. Mr. Murphy replied they do not have any option to abandon service to certain towns without petitioning the Public Service Commission. Mayor Black further commented that Barbara Whittenberg, Librarian, had conducted a survey of people desiring bus service to and from Minneapolis on a regular schedule. A total of 235 signatures were received on the ballots and petitions. -5- Council Minutes June 27, 1978 After extensive discussion, it was moved by Alderman Huntwork to approve the $4,000 subsidy from the City of Hutchinson and have the City act as base sta- tion for bus service, contingent upon 5 -day a week service, frequent financial reporting, and a certain amount of funding be provided by the other communities involved, and authorize the grant application. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF RECOMMENDATION BY TRANSPORTATION BOARD FOR SHUTTLE BUS SERVICE PROPOSAL Administrative Assistant Plotz and Personnel Coordinator Sitz explained the operation of the experimental shuttle bus service for the Hutchmobile. The service would run on the half-hour, beginning at the corner of Main Street and Washington Avenue West, proceeding to the Red Owl-Penney's Lot and Park Towers, Medical Center -Hospital, Plaza 15 Shopping Center, and back to Park Towers and Red Owl -Penny's Lot, and ending at Rexall Drug Store corner. After discussion, it was moved by Alderman Westlund, seconded by Alderman;'. Huntwork, to approve the shuttle bus service proposal and any variations as necessary. Motion unaniaously carried. (c) CONSIDERATION OF RECOMMENDATION BY TRANSPORTATION BOARD FOR IMPLEMENTATION OF PREMIUM RATE CONCEPT Administrative Assistant Plotz commented that the problem with operating the Hutchmobile is the short time given for a call-in for service. A premium rate of 25t,% might encourage people to call in a day or two in advance. The same-day service would remain 50(,%. Alderman Westlund inquired if the call-in rate should be increased to 754� and the advance/shuttle rate be made 50c. When informed this would require a peti- tion to the Transportation Board, he suggested that a rate increase be con- sidered at a future time. After discussion, it was moved by Alderman Huntwork to approve implementation of the premium rate concept as recommended by the Transportation Board. Second- ed by Alderman Westlund, the motion unanimously carried. (d) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Black. He then inquired if there was anyone present wishing to be heard regarding his/her account. It was moved by Alderman Westlund to discontinue service on accounts No. 2-0005-2-00, 3-1057-0-00, 12-0170-0-00, 12-1450-1-00, and 30-0005-0-00 if not paid by July 1, 1978. Seconded by Alderman Gruenhagen, the motion unani- mously carried. -6- Council Minutes June 27, 1978 (e) CONSIDERATION OF RECOMMENDATION BY PARK AND RECREATION BOARD TO REMOVE GARAGE AT LES KOUBA POINT Administrative Assistant Plotz reported on the meeting of the Park and Rec- reation Board at which a recommendation was made to remove the garage located at Les Kouba Point inasmuch as it is an eye -sore to the area. It was the general consensus of the Council that since the garage can be used for storage purposes, it should be retained. Perhaps a redwood fence could be built around it and improve the general appearance. The matter was referred to City Engineer/Public Works Director Priebe for further study. (f) CONSIDERATION OF.REQUEST FOR VARIANCE FOR 10 FOOT INTERIOR SIDE YARD SETBACK SUBMITTED BY MICHAEL DORN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Administrative Assistant Plotz reviewed the situation and explained the Build- ing Official had suggested a 10 foot side yard setback instead of the six foot side yard setback requested. It was moved by Alderman Westlund that upon favorable recommendation of Plan- ning Commission to waive reading and adopt Resolution No. 6150 entitled A Reso- lution Granting Variance from Section 6.05 of the Zoning Ordinance to Allow A Ten Foot Interior Sideyard Setback. Seconded by Alderman Gruenhagen, the mo- tion unanimously carried. (g) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY HARRY BACHMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Administrative Assistant Plotz presented a map of -the area under discussion. Mayor Black expressed his objection to the naming of streets after the de- veloper. He pointed out that the Planning Commission had established a policy on naming streets within the City of Hutchinson, and he felt this policy should still apply even though the plat is outside city limits. After discussion, it was moved by Alderman Westlund to approve the recommen- dation of the Planning Commission, subject to renaming the streets as estab- lished by the Planning Commission policy, and to waive reading and adopt Reso- lution No. 6151 entitled Resolution Giving Approval of Preliminary Plat for Bachman's First Addition. Seconded by Alderman Huntwork, the motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR BUILDING ADDITION TO REPLACE PROPOSED BASEMENT SUBMITTED BY PAUL GRAY FOR HARDEES RESTAURANT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer/Public Works Director Priebe explained that a second public hear- ing was necessary due to an oversight to inform the Department of Natural Re- sources of action taken on the first public hearing. He also pointed out that a change in the plans occurred whereby the proposed basement was eliminated and the original plan was adopted. -7- Council Minutes June 27, 1978 It was moved by Alderman Westlund that upon recommendation of Planning Com- mission to waive reading and adopt Resolution No. 6152 entitled Resolution Rescinding Resolution No. 6117 and Granting Conditional Use Permit Under Section 6.07, C 5 of the 1975 Zoning Ordinance to Allow Construction for a Fast Food Restaurant to be Known as Hardees. Seconded by Alderman Huntwork, the motion unanimously carried. (i) CONSIDERATION OF THREE-YEAR TEMPORARY PERMIT FOR STORAGE BUILDING SUBMITTED BY DR. D. S. CHERNAUSEK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Huntwork reported that Dr. Chernausek wished to cover his garbage cans so it was necessary for him to secure a permit for the storage builds ing. ..m After discussion, it was moved by Alderman Westlund to approve a three-year temporary permit for a storage building. Seconded by Alderman Huntwork,'the motion unanimously carried. (j) CONSIDERATION OF REPLACEMENT FOR SUMMER EMPLOYEE Since one of the summer employees in the Park Department has found other work, Mary Kay Seivert has been recommended for replacement. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve Mary Kay Seivert as a replacement summer employee. Motion carried unani- mously. (k) CONSIDERATION OF MERIT INCREASE FOR PUBLIC WORKS DEPARTMENT EMPLOYEES After discussion, it was moved by Alderman Gruenhagen to approve the merit, increases for the Public Works Department employees as recommended. Seconded by Alderman Huntwork, the motion unanimously carried. (1) CONSIDERATION OF ENTERING INTO ONE YEAR CONTRACT WITH XEROX It is the recommendation of Administrative Assistant Plotz and City Accountant Merrill to enter into a one year rental agreement with Xerox for the 3107 copier rather than purchasing at this time. After discussion, it was moved by Alderman Westlund to authorize the Admin- istrative Assistant to sign a contract with Xerox for a one-year period. Seconded by Alderman Huntwork, the motion unanimously carried. (m) CONSIDERATION OF MERIT INCREASE FOR CITY CLERK DEPARTMENT EMPLOYEES Following discussion, action was deferred for further consideration. (n) CONSIDERATION OF APPLICATION FOR PARKS GRANT Administrative Assistant Plotz reported that it is the recommendation of M Council Minutes June 27, 1978 the Park and Recreation Board to apply for a Parks Grant to acquire property East of the Main Street bridge and continuous to Fireman's Park. The appli- cation must be submitted by July 14, 1978. Following discussion, it was moved by Alderman Westlund to approve submitting a Parks Grant application. Seconded by Alderman Huntwork, the motion unani- mously carried. (o) CONSIDERATION OF PROPOSED RESOLUTION PROVIDING FOR SALE OF $1,210,000 IMPROVEMENT BONDS Mayor Black reported that Mr. Bob Sander of Juran & Moody visited in Hutchin- son on June 26, 1978 and reviewed the sale of bonds with staff. The letting date has been set for Tuesday, July 25, 1978 at 4:00 P.M. Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6148 entitled Resolution Consolidating Improvements. Seconded by Alderman Westlund, the motion unanimously carried. Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6149 entitled Resolution Providing for Issuance and Public Sale of $1,210,000 Improvement Bonds of 1978 and set letting date for July 25, 1978 at 4:00 P.M. Seconded by Alderman Westlund, the motion unanimously carried. (p) CONSIDERATION OF SIDEWALK IN STONEY POINT ROAD City Engineer/Public Works Director Priebe informed the Council that his memo regarding a sidewalk in Stoney Point Road was intended for information rather than action. (q) CONSIDERATION OF RESIGNATION OF JANELL SWANSON After discussion, it was moved by Alderman Westlund to accept the resigna- tion of Janell Swanson, effective July 14, 1978. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (r) CONSIDERATION OF RECOMMENDATION OF CIVIC ARENA BOARD TO HIRE CIVIC ARENA SUPERVISOR (SEE 7-(h) MINUTES AND JOB DESCRIPTION) Alderman Westlund mentioned that Administrative Assistant Plotz, Personnel Coordinator Sitz, and Manager Neumann have worked on the job description for a Civic Arena Supervisor. This newly created position would be for mainten- ance of the Civic Arena, and Ralph Neumann would retain his position of Co- ordinator of the Arena. Following discussion, Alderman Westlund moved to approve the job description of Civic Arena Supervisor and hiring of same. Seconded by Alderman Gruenhagen, the motion unanimously carried. -9- Council Minutes June 27, 1978 (s) CONSIDERATION OF REPLACEMENT OF SUMMER EMPLOYEE FOR WATER DEPARTMENT One of the summer employees for the Water Department has found other work so it is recommended that Galen Franz be hired as a replacement. City En- gineer/Public Works Director Priebe also reported the possibility that one other summer employee may be leaving so he asked for permission to replace David Daniels in the event he quits. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve Galen Franz as a summer employee for the Water Department and one other re- placement summer employee, if necessary. Motion unanimously carried. (t) CONSIDERATION OF DUTCH ELM DISEASE DEMONSTRATION PROGRAM FOR SUPPLEMENTAL SHADE TREE MONIES Administrative Assistant Plotz informed the Council that three cities insthe north half of the state and three cities in the south half of the state have been selected to participate in this program. After the agreement is executed, the City of Hutchinson would receive $11,388, and the grant could continue for three to five years with all activities under the program funded 100%. Following discussion, it was moved by Alderman Westlund to authorize the Mayor and City Clerk to enter into an agreement. Seconded by Alderman Hunt - work, the motion unanimously carried. (u) CONSIDERATION OF MARSHALL & STEVENS PROPOSAL FOR APPRAISING CITY PROPERTY Administrative Assistant Plotz reported the City of Hutchinson had requested proposals for appraising City property for insurance purposes, and three pro- posals were received. It is his recommendation to accept the proposal of Marshall & Stevens in the amount of $9,650, which includes appraisal services for Burns Manor Nursing Home. After discussion, it was moved by Alderman Westlund to accept the proposal from Marshall & Stevens in the amount of $9,650. Seconded by Alderman Hunt - work, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented on a meeting held with Holiday Inn representatives and individuals from Hutchinson at which time a proposal was presented for a motel complex in Hutchinson. If approved, the Holiday Inn would request an industrial revenue bond in addition to local investment. Mr. Winslow Chamberlain was given a copy of the Council's Resolution endors- ing the concept of a Holiday Inn in downtown Hutchinson as well as a site map prepared by the City Engineer. -10- Council Minutes June 27, 1978 At a later date Mr. Plotz was informed by Mr. Chamberlain that the site as shown on the map is not large enough and that he would need five to six acres. In order to expand the site, it would be necessary to move the railroad track on Second Avenue Northwest. The Burlington Northern Railroad officials were agreeable to consider relocation of the tracks, contingent upon the City of Hutchinson assisting in acquiring the necessary right-of- way for a routing of the service track through the Industrial Park. Junker Sanitation has recently conducted a survey of utilization and rates for commercial refuse service. Along with the notification was a statement of refuse, charges for the prior three months. As a result of this survey and billings, numerous complaints have been received. Mr. Junker has re- quested that all telephone calls be referred to him for action. (b) COMMUNICATION FROM MAYOR Mayor Black commented on the vacancy left on the Transportation Board by the resignation of Daniel Huntwork and appointed Russell Meade to fill the unexpired term until October, 1979. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to ratify the appointment of Russell Meade to the Transportation Board. Motion unani- mously carried. (c) COMMUNICATION FROM CITY ATTORNEY City Attorney Schantzen reported that on June 23, 1978 the friendly condem- nation proceedings began on the property for acquisition for the site of the elderly high rise. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ap- prove the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:50 P.M. upon motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and unanimously carried. -11- (612) 879-2311 11"/TY OF HUTCHINSON 'WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 RESOLUTION NO. 6154 WHEREAS, Master Olav Roemo, citizen of Steinkjer, Norway, has been a welcome visitorfto Hutchinson for the school year 1977-1978, and WHEREAS, Olav Roemo has so comported himself to endear him to all the citizens of Hutchinson, and WHEREAS, it is our hope that Olav Roemo will ever keep fond memories of his stay here, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, Olav Roemo be, and hereby is, made an honorary citizen of the City of Hutchinson and is designated as ambassador extraordinary for the City wherever he may travel. BE IT FURTHER RESOLVED: THAT, said Olav Roemo be assured that he shall have and receive all the rights, benefits and responsibilities which shall devolve to said citizenship. BE IT FURTHER RESOLVED: THAT, the name of Olav Roemo shall be inscribed in the records and minutes of this City as a memorial that he is made a citizen, for the edification of pos- terity. Given under my hand and seal this 29th day of June, in the year of our Lord, nineteen hundred and seventy-eight and of our City the one hundred twenty-second. D. 1 Black Mayor City of Hutchinson 6 -4 7 (612) 879-2311 CITY OF HUTCHINSON 'WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 RESOLUTION NO. 6155 WHEREAS, Master Martin Hruby, citizen of Rio De Janerio, Brazil, has been a welcome visitor to Hutchinson for the school year 1977-1978, and WHEREAS, Martin Hruby has so comported himself to endear him to all the citizens of Hutchinson, and WHEREAS, it is our hope that Martin Hruby will ever keep fond memories of his stay here, NOW, THEREFORE; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, Martin Hruby be, and hereby is, made an honorary citizen of the City of Hutchinson and is designated as ambassador extraordinary for the City wherever he may travel. BE IT FURTHER RESOLVED: THAT, said Martin Hruby be assured that he shall have and receive all the rights, benefits and responsibilities which shall devolve to said citizenship. BE IT FURTHER RESOLVED: THAT, the name of Martin Hruby shall be inscribed in the records and minutes of this City as a memorial that he is made a citizen, for the edification of pos- terity. Given under my hand and seal this 29th day of June, in the year of our Lord, nineteen hundred and seventy-eight and of our City the one hundred twenty-second. D. J. Black Mayor City of Hutchinson RESOLUTION NO. 6156 ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $50,000 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 11th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk OAtj ritt�,n TO WHEREAS, JaneU Swanson has .served the City weft as CashieA-Recept,ion,ist jor the past eleven (11) months; WHEREAS, said Janett Swanson has seAved jac thJutZy and ditigentty giving ob hen time and talents toward the emi.chment of the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appnec iati.on .is hereby expressed to Janet Swanson 6or hen a6ore- mentioned services and the gn&tZtude o6 Hutchinson and the citizens theheo6 is hereby express ed. Adopted by the City Councit this 11th day o6 Juey, 1978. Stack Mayor ATTEST: Gaxy D. PZotz City CteAk �¢�a1ution ofPprpriatt�n TO WHEREAS, Houxucd Beck has sexved the City wet a6 PatAo.Qman Jox the past sixteen (16) yeax6 and thxee (3) month6; WHEREAS, Howard Beck has served Saith but ey and d i t i g entey giving o6 W time and taeent6 toward the enrichment of the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appxeci a tion is hereby expuzz ed to Howard Beck box hi.6 a6oxe- mentioned .6envice6 and the gratitude o g Hutchin6o n and the citizens theneo6 .i,6 hereby expxe6sed. Adopted by the City Counc t this 11th day of Ju,ey, 1478. U. J. B -Zack Mayon ATTEST: GaAy V. z City Ctenk RESOLUTION NO. 6159 RESOLUTION ESTABLISHING GUIDELINES FOR MOTOR INN/MOTEL TYPE PROPOSALS WHEREAS, the City of Hutchinson wishes to accommodate desirable new development, and WHEREAS, various motel interests have recently expressed an interest in develop- ing in the City of Hutchinson, and WHEREAS, these interests have indicated a desire to utilize various City assis- tance programs including Industrial Revenue Bond financing and land assembly through tax increment financing, etc., and WHEREAS, the City recognizes that market conditions and other factors will re- sult in only one of the proposals being constructed in the near future, and WHEREAS, it is in the best interest of the City and prospective developers for the City to indicate its preference and/or priority system for considering requests to assist in the development of a major motel, and WHEREAS, the City Council of the City of Hutchinson desires to have certain basic information regarding any and all competing proposals prior to making any decision regarding which proposal it will make assistance available to or before identifying the priority system under which it will entertain such proposals. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HUTCHINSON HEREBY RESOLVES: Any party interested in receiving City assistance in the development of a new major motel or hotel is hereby requested to submit the following information by noon, September 12, 1978: A. Identification of the City assistance being requested, i.e. Industrial Revenue Bonds, street vacations, utility extensions, land assembly and write-downs, etc. B. Preferred site of the proposed development and an indication of any alternate site which the developer may be willing to consider. C. The proposed method of financing the project, including a clear indication as to the expected use of Industrial Revenue Bonds or similar financing which may require City concurrence. The statement should include the amount or percentage of equity to be pledged to the project and an indication as to the amount of equity, if any, to come from local Hutchinson sources. D. A description of the proposed project including: 1. Number of rooms 2. Proposed rental ranges 3. Size or capacity of meeting rooms, if any 4. Size and nature of eating and/or drinking component, if any Resolution No. 6159 Page 2 5. Employment and wage projections 6. Identification of other amenities, i.e. swimming pools, saunas, etc. E. The proposed starting and completion dates for construction F. Make-up of the development team, including owner, architect, financial consultant, contractors, etc. G. Copies of feasibility studies or other information which supports the feasibility of the proposed project, or the conditions and dates under which such information can be made available on a public or confidential basis. H. Submit a detailed explanation of any other benefits which may accrue to the City of Hutchinson as a direct or -indirect result of the project. The above information should be presented to the City of Hutchinson in care of Gary Plotz, Administrative Assistant. Should any of the above information not be available at the time of the submission, an explanation as to when the information will be forthcoming should be attached. The Council shall within the following 30 days indicate its preference and/or priority system for entertaining any requests for public assistance to aid in the development of the project. Adopted by the City Council this 11th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6160 RESOLUTION REGARDING SITE FOR HOLIDAY INN WHEREAS, the City of Hutchinson has entered into a joint planning agreement with the A & P Group regarding development proposals in the downtown area, and WHEREAS, the Developer submitted an overall development concept for the downtown area which was approved by the City Council on June 16, 1978, and WHEREAS, the Developer has made contact with parties interested in developing a Holiday Inn Motel on the two blocks bounded by Main and Jefferson Streets and First and Second Avenues N.E., and WHEREAS, the Developer has requested affirmation of the City's willingness to assemble a usable five acre site for the development of a Holiday Inn. NOW, THEREFORE, BE IT RESOLVED by the City Council that the City indicate its willingness to assemble a usable five acre site and make it available to the A & P Group for the ultimate development of a Holiday Inn, subject to: A. Determination that the undertaking by the City is legally feasible and capable of being carried out by the City. B. The City's undertaking is financially feasible and capable of being financed by tax increment bonds. C. The -City is presented with evidence justifying that the extent of land acquisition, particularly the G.T.C. and Mobile Oil Co. property, is needed in order to insure an attractively designed, financially feasible project which will be of benefit to the City of Hutchinson. - D. The City and the Developer enter into a mutually agreeable contract as agreed to in the joint planning agreement between the City and the Developer. E. The Developer submit a detailed proposal which shall be subject to the approval of the City Council as called for in the joint planning agree- ment and as called for in Resolution 6159. Adopted by the City Council this 11th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk OXF 41-112025; Approval Expires December 1979 FORM C-404 '9-28-78) Permits issued is JUNE 1978 in month of i U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION PLEASEBureau of the Census RETURN,- 1201 Easf Tenth Street WHITE Jeffersonville, Ind. 47132 COPY TO If no Permits were issued this month ❑ enter "X" in box and return form. Section I — HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS 4A One -family houses, including Z semidetached, row, and town J Two-family buildings 3 Three- and four -family buildings W Z Five -or -more family buildings TOTAL (001-004) Moved or r4plocated buildings Mobile homes Section II — NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) 1103500 41 7 9999 085 0 81 26 0 MR ELVEN WILIARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVF WEST HUTCHINSON MN 55350 2730 PRIVATELY OWNED Item Number Cost of No. Build- housing construction ings units (Omit cents) 001 4 4 S 189,531 002 003 004 094 005 300 3 3 — Churches and other religious buildings PRIVATELY OWNED Industrial buildin s Item No. Number Parking garages Cost of 003 004 094 005 300 3 3 — Churches and other religious buildings PRIVATELY OWNED Industrial buildin s 010 Item No. Number Parking garages Cost of Build- Rooms Residential Rara2es and car its construction 7 296_57 ings Service stations and repair garages (Omit cents) ,a) (b) (c) (d) transient hotels, motels, tourist courts, and cabins 006 Other shelter 007 Section III — DEMOLITION AND RAZINGI Item OF BUILDINGS No. One -family houses, including J semidetached, row, and town 444 I— t3 IZ G Two-family buildings W Three- and four -family buildings I m Five -or -more family buildings All other buildings and structures Section IV — NEW NONRESIDENTIAL BUILDINGS (a) 231 232 233 234 W PRIVATELY OWNED Number Buildings }lousing units (b) (c) 240 [tem PRIVATELY OWNED No. Number of Cost of construction buildings (Omit cents) (a) (b) (c) to s 019 2 142,492 Structures other than buildings 020 1 631 019 Hardees Restaurant Storage bin & conveyor 15,000 CONTINUE ON REVERSE SIDE 020 Chain Link Fence $631 PUBLICLY OWNED Number Cost of 3uitd- Housing construction ings units (Omit cents) (e) (f) (g) s PUBLICLY OWNED Number Cost of Build- construction ings Rooms (Omit cents) (e) (f) (g) a PUBLICLY OWNED Number Buildings Housing units (d) (e) PUBLICLY OWNED Number of Cost of construction buildings (Omit cents) (d) (e) Amusement and recreational buildin s 008 S Churches and other religious buildings 009 Industrial buildin s 010 - Parking garages 011 - Residential Rara2es and car its 012 7 296_57 Service stations and repair garages 013 1 Hospitals and other institutional buildings 014 179,916 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildin s 018 Other nonresidential build' to s 019 2 142,492 Structures other than buildings 020 1 631 019 Hardees Restaurant Storage bin & conveyor 15,000 CONTINUE ON REVERSE SIDE 020 Chain Link Fence $631 PUBLICLY OWNED Number Cost of 3uitd- Housing construction ings units (Omit cents) (e) (f) (g) s PUBLICLY OWNED Number Cost of Build- construction ings Rooms (Omit cents) (e) (f) (g) a PUBLICLY OWNED Number Buildings Housing units (d) (e) PUBLICLY OWNED Number of Cost of construction buildings (Omit cents) (d) (e) Section V - ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Item Number of Cost of construction Number of Cost of construction TYPE OF BUILDINGS No. permits (Omit cents) permits (Omit cents; (a) (b) (c) (d) (e) Housekeeping residential buildings 021 21 Z 45,175 Z All other buildings and structures 022 4 18,808 1 29,678 Section VI - INDIVIDUAL PERMITS - $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, H, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership p Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) Farmers Union Coop Oil Association (Cenex) Farmers UnionCoo Oil ------------------ ®Private Service Station 1110 Hwy. 7 West ❑ public 013 Hutchinson MN 55350 S 179,916 Hardees Restaurant North Central -Food Syst_ private 2850 Metro Office 019 Bloomington, MN 55112 ❑Public 127,492 --------------------- ❑ Private Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private Public ------------------- Private ❑ Public Private ❑ Public --------------------- ❑ Private E] Public ---------------------- ❑ Private ❑ Public --------------------- Private ❑ Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Title Building Official 612 879-2311 26 FORM C•404 13-28-78) (612) 879-2311 '/T Y OF HUTCH/NSON WASHINGTON AVENUE WEST -CHINSON, MINN. 55350 M E M O R A N D U M DATE: June 23, 1978 TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ, ADMINISTRATIVE ASSISTANT SUBJECT: MERIT INCREASES - HOURLY EMPLOYEES After consultation with Ken Merrill and Hazel Sitz, I have reviewed merit increases for both the City Clerk's Office and the Motor Vehicle Office. I recommend a one step increase (from III -2 to III -3) for Lillian Michaels, water billing clerk. In the Motor Vehicle Office I recommend a one step increase (from III -5 to III -6) for Eileen Torry, assistant deputy registrar. M E M O R A N D U M DATE: July 7, 1978 TO: Mayor and City Council -------------------------------- FROM: Dean O'Borsky, Chief of Police -------------------------------- SUBJECT: Merit Pay Increase ----------------------------------- J I recommend that Dispatcher Pam Isaccson and C.S.O. Michael Monge be given merit increases for excellent work during the past year. Both have shown interest and activity above that which is to be expected as well as accepting more tasks. Present Recommended Isaacson III -2 III -3 Monge III -5 III -6 /M (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 11, 1978 TO: Mayor and City Council -------------------------------- FROM: —Gary D. Plotz, Administrative Assistant -------------------------------- SUBJECT: Employment of Receptionist/Cashier The City Council received the resignation of Janell Swanson effective July 14 at the last Council meeting. We have advertised for the position and over fifty (50) applications were re- ceived. All applicants received an initial interview with the Personnel Co- ordinator. Eight (8) applicants received a second interview with Hazel and myself. Final interviews of two candidates were held by Ralph Westlund, Hazel Sitz, and myself. It is recommended that the following individual be confirmed for employment for the position of receptionist/cashier: Mrs. Mary Rose 466 Bluff Street Hutchinson REGULAR COUNCIL MEETING JULY 11, 1978 GENERAL FUND State Treasurer PERA $2648.14 Albinson eng.office supplies 395.33 Allen Office Products Inc. police-eng-city clerk -supplies 22.68 Am. Linen Supply Co. city hall -laundry service 21.80 Am. Welding Supplies street -supplies 15.75 Atkinson Blacktop Services street-maint. materials 2592.48 Browns Greenhouse park -shrubs 500.00 CRS Associates planning -downtown dev. 1025.00 Coca Cola Bottling arena -supplies 35.00 Copy Equipment Inc. eng-supplies 28.48 Crown River Regional Library 3rd quarter payment 7785.55 Culligan Water Condition city hall -fire -street -salt etc. 42.70 Family Rexall Drug office supplies 148.54 Farm & Home street -park -airport -supplies 121.82 Felskas Auto Machine Service cem-park-repairs 447.52 Floor Care Supply Co. city hall -supplies 77.40 Gambles arena -supplies 10.61 Geo. Field fire -mileage 30.00 Guardian Pest Control city hall -pest control 28.50 Henke's Cafe police -prisoner board 25.45 Henry's Candy Co. arena -supplies 59.68 Hutchinson Iron & Metal Co. street -iron 9.60 Hutchinson Leader arena -city -ads 141.76 Hutchinson Police Dept. police -supplies 136.22 Hutch Vet. Clinic CSO -dispose of dogs 19.50 Hutch Wholesale Supply street -park -repair parts 376.88 Ink Spots Inc. dutch elm prog.-supplies 15.90 Jahnkes Red Owl arena -city hall -supplies 102.92 Key Business Products city clerk -offset supplies 27.50 Henry Knacke park -sharpen saws 30.00 Krasen Hdware Hank park -street -supplies 5.44 Krasen Plbg & Htg. library -repairs 20.70 L & P Supply Co. park -supplies 26.60 Lamberts Standard Service police -car maintenance 36.00 Lloyd Schlueter intown mileage 30.00 Madsen Ins. Agency insurance 4744.00 Jack Meyer CSO -boarding fees for dogs 87.00 Miller Davis Co. police -register 118.48 Meades 66 Station police -service call etc. 33.40 S.A.Nies library -repairs 7.00 Northland Beverages arena -supplies 72.00 Flasa OK Hardware street -park supplies 466.34 Gary Plotz intown mileage 30.00 Popps Electrical park -city hall -repairs 131.52 Quades city-hall,police-fire-gen.check 55.00 Rannow Electric city hall repairs 15.18 Road Machiney street -supplies 1.22 Schmeling Oil Co. street -oil & diesel fuel 219.37 %l -AV,, 11 -2- Schramm Implement Inc. street -park -repairs & supplies $315.93 Sears city hall -air cond. repair 39.75 Simonson Lbr. Co. dutch elm -supplies 17.28 TKDA planning -prof. fees 7036.52 Trails End Inc. police-cso-repairs 165.63 Tri -County Water Cond. arena -salt 14.85 United Bldg. Centers arena -supplies 22.93 Viking Signs arena -frame for sign 35.00 Wallys Tire Co. street -park repairs 20.50 Uniforms Unlimited Inc. police clothing 97.65 Crown Life Ins. Co. life & dental insurance 1631.40 GTC Auto Parts street-eng-park-supplies 127.34 Hutch Comm. Hospital police-alochol tests 16.00 Hutch Iron & Metal eng.pipe 24.00 Hutch Telephone Co. telephone charges 1045.79 Hutchinson Utilities electric & gas 4390.29 Kokesh recreation -supplies 132.25 Mankato Mobile Radio police -radio unit repairs 30.00 Mn. Blueprint eng.-supplies 50.47 Quades recreation supplies 38.85 State Treasurer 2nd qtr surcharges 1001.02 School Dist. #423 work study program 173.37 B & R Growers park -weed cutter 142.00 FMC Corporation fire truck 32,300.00 Kris Laabs recreation -swimming refund 7.00 Mcgraw Hill Book Co. eng. publication 25.68 Mpls Star & Tribune 26 week renewal -police 20.80 Mn. Document Section legal -2 lawbooks 70.00 The Patco Company street -repairs 43.60 Urban Land Institute eng.-handbook 30.50 Nancy Ziemmer recreation -swimming refund 14.00 Northern Tractor & Equipment park -supplies for repairs 77.45 Brownton Bulletin arena -ads 4.50 Elden Willard bldg. -reg. fee & mileage 25.00 Ray Krueger recreation -refund 7.15 Mrs. Lloyd Allen recreation -swimming refund 14.00 Mrs. Greg. McCormick recreation swimming refund 7.00 Mrs. Nita Rea recreation swimming refund 14.00 Ind. School Dist #423 custodial services -recreation 798.08 Hutch Fire Dept. fire runs & drill 617.50 Ink Spots Inc. firesupplies 8.95 Leef Bros. uniform rental 415.19 Lloyd Schlueter firemen convention 280.30 McLeod Coop Power Assn. airport electricity 89.25 Ken Merrill mileage 20.85 Quades Inc. fire -supplies 12.61 Radio Shack fire -speaker 7.95 Standard Printing fire -supplies 26.10 Wesley Pharmacy fire -film etc. 11.65 The Village Shop recreation -gift 10.00 Rachel Syvertson recreation refund 7.00 St. Paul Dispatch police -26 week renewal 16.40 The Sweet Shoppe transit -meeting expense 10.96 Mueller Sales Corp. fire -supplies 24.74 University of Minnesota fire -film 3.75 -3 - Everson Ross Co. fire -office supplies $ 17.91 State of Mn. -document section fire -publications 10.50 Harland Emans police patrol 13.00 Bradley Emans police patrol 13.00 Gary Hotovec firemen convention 273.84 Clinton Gruett firemen convention 227.42 WATER & SEWER FUND State Treasurer Crown Life Ins. Co. Farm & Home Dist. Co. Fredericksons Inc. Foster Refrigeration GTC auto parts GF Nemitz & Sons Hercules Inc. Hutchinson Telephone Co. Hutchinson Utilities Hutch Wholesale Supply Johnson Super Valu Junker Sanitation Krasen Hardware Hank S.A.Nies OK hardware Quades State Treasurer Wallys Tire Shop MWOA Leef Bros. Commissioner of Revenue OFF STREET PARKING Charles Bell Harvey Daharsh GTC Auto Parts Hutchinson Utilities DEBT SERVICE Hospital Bonds of 1968 1st National Bank of St. Paul IMPROVEMENT BOND FUND Bonds of 1973 & 1975 1st National Bankof Mpls 1st National Bank of Mpls. $75,168.41 PERA $180.36 life & dental ins. 141.39 supplies 1.98 supplies 9.06 repairs 26.50 repairs 5.40 paint 17.85 chemicals 1593.82 phone service 51.38 electric & gas 6928.80 supplies 7.93 watermelon for poison of raft 1.20 refuse charges 11,288.84 supplies 6.48 repairs 23.00 supplies 41.83 repairs 11.93 renewal certificate 15.00 zgVz*xxx tires 65.00 registration fee -Finley 40.00 uniform rental 60.00 June sales Taxes 837.00 21,354.75 servicing meters $ 105.00 servicing meters 15.00 supplies 2.96 electric & gas to 36 Franklin 7.86 130.82 interest & fee $21,323.18 principal,interest & fee 82,328.95 principal, interst & fee 82,275.75 REGULAR COUNCIL MEETING JULY 11, 1978 MUNICIPAL LIQUOR STORE FUND A. J. Ogle Co. Inc. beer 688.60 Ed Phillips & Sons wine 245.93 Friendly Beverage Co. beer 798.90 Griggs, Cooper & Co. liquor/wine 3,127.11 Johnson Bros. Wholesale liquor 1,328.10 Old Peoria Co., Inc. liquor/wine 4,429.20 Twin City Wine Co. liquor/wine 1,226.14 Coca-Cola Bottling Co. mix 173.90 Lenneman Beverage Dist. beer/mix 37,094.95 Locher Bros. Dist. beer 7,832.45 Triple G beer 7,839.30 Hutchinson Cold Storage contract payment 150.00 JC Penney shirts 227.12 Nationwide Papers paper bags 154.85 Judson Valley Enterprises ice 187.20 Junker Sanitation Sercie refuse service 42.00 Hutchinson Telephone Co. utilities 26.31 Hutchinson Leader advertising 12.48 Sprengeler Trucking freight service 352.67 Twin City Wine Co. liquor/wine 374.47 Ed Phillips & Sons liquor/wine 1,735.11 Griggs, Cooper & Co. liquor/wine 2,009.28 Old Peoria Co., Inc. liquor/wine 1,227.96 MN Municipal Liquor Stores membership fee 100.00 Hutchinson Medical Center employee physical 22.00 AM Linen Supply Co. June services 56.84 $71,462.87 .f {dater & Sewer Fund Advancement on 1978 Project Juul Contracting Co. Est. #2 47,594.09 Atkinson Blacktop Inc. est. #1 4033.26 51,627.35 Bonds of 1977 Duininck Bros. & Gilchrist Est. #7 8979.84 Juul Contracting Co. Est. #10 21,307.49 30,287.33 Clarence E. Schultz Auditor Dana L. Reed Deputy x McLEOD COUNTY Glencoe, Minnesota 55336 e Glencoe June 28, 1978 Gary Plotz Hutchinson City Administrator Hutchinson, Minnesota 55350 Mr. Plotz, Tel (612) 864-5551 McLEOD COUNTY EQUAL OPPORTUNITY EMPLOYER 62128.2�9303�, AN 1978 ti E m N V N co o FOR YOUR INFORMATION This is to confirm and verify that the McLeod County Board of Commissioners have appointed David Huser, R #1, Lester Prairie, Minnesota to replace Ben Klima on the McLeod County Airport Zoning Commission as of June 27, 1978. Kindly send Mr. Huser the necessary notice for any scheduled meeting. Sincerely yours, Clarence E.' Schultz McLeod County Auditor CBS:eri -tr Tel (612) 864-5551 McLEOD COUNTY EQUAL OPPORTUNITY EMPLOYER 62128.2�9303�, AN 1978 ti E m N V N co o FOR YOUR INFORMATION This is to confirm and verify that the McLeod County Board of Commissioners have appointed David Huser, R #1, Lester Prairie, Minnesota to replace Ben Klima on the McLeod County Airport Zoning Commission as of June 27, 1978. Kindly send Mr. Huser the necessary notice for any scheduled meeting. Sincerely yours, Clarence E.' Schultz McLeod County Auditor CBS:eri MIT 'S OF CROW RIVER REGIONAL LIBR BOARD FOR YOUR INFORMATS The Crow River Regional Library Board met at the Grove City Library on Monday, June 12, 1978. Present: Mrs. Bea Thompson, Litchfield Piss Aleda Swanson, Dassel Pars. Joan Reckdahl, Grove City Mrs. Karen Osterberg, Watkins Mr. Leif Fostervold, Spicer Mrs. Alyce Gandrud, Sunburg Mr: Wayne Hebrink, Renville Mr. LeRoy Sanders, Willmar Mrs. Marcia Kleberg, Willmar !sirs. Jeanette Buchanan, Willmar Mr. Howard Christianson, Hutchinson Mr. Ralph Bergstrom, Hutchinson Mr. Burton Sundberg, CRRL Director Absent: Rev. Duane Grage, Litchfield * Mr. Orlynn Mankell, New London Mr. Howard Hoes¢,, Glencoe * Mrs. Rosella Lipke, Stewart Mrs. Maria Nathe, Winsted Mrs. Kathy McGraw, Hutchinson Mrs. Kathy Matson, Asst. Dir., CRRL * Excused Absence Representing Litchfield it Meeker County " Meeker County " Meeker County " Kandiyohi County " Kandiyohi County " Kandiyohi County of Willmar " Willmar " Willmar " McLeod County is Hutchinson Representing Litchfield It Kandiyohi County " Glencoe " McLeod County McLeod County Hutchinson The meeting was called to order by chairman, Ralph Bergstrom. Motion made, seconded and carried, to approve and file the secretary's minutes with the following correction: "copy on file" instead of "copy is attached" in reference to the LSCA application. Motion made by Mr. Sanders, second by Mrs. Gandrud, that the treasurer's report be approved and filed. Carried. The director's report was given. The Lake Lillian, Dassel, and Milan programs of ."America, This is Your Life!" were well attended. The bookmobile was in the Atwater Dairy Days parade. The projector for Glencoe has been received. Copies of the 1979 budget have been filed with the governing bodies. The bills were presented for payment. Motion made by Mr. Fostervold that a check to Judy Sjerven be paid at this time for the amount of $441.42. Second by Mr. Sanders. Carried. Mr. Fostervold moved the bills be paid. Second by Mrs. Reckdahl, carried. It will be listed in the July bills. Committee Reports: a. Mrs. Matson and Mrs. Wicklund attended the MLA Convention and said it was an excellent convention. Mrs. Thompson also attended the trustees meeting. Mr. Asp was the speaker. He brought up at the meeting that the trustees do not at this time pay into the Legal Defense Fund. It was felt by some that trustees should also pay into this fund. This was discussed at the meeting and our board at this time is opposed to it. Mrs. Thompson has held a "Speak Out" and she will be having a couple more this coming summer. Mrs. Reckdahl will also be conducting one. b. Renville County Update: Several meetings have been held in Renville County with interested people, commissioners, OPLIC, and Mr. Sundberg and Mrs. Matson over the past months. A motion was made on May 23 by the Renville County Commissioners to bring this item to a referendum which could possibly be this fall. If they decide to join CRRL, all of our governing bodies would have to approve the agreement. Communications: a. The Public Library Newsletter was passed around. b. The new library enabling legislation and formula were presented effective in FY 1980. It establishes adjusted valuation as the basis for measuring local support to determine eligibility for grant programs, etc. Five types of grants for library development are - provided: (1) Establishment Grant; (2) Basic System Support Grants; (3) Special grants for innovative and experimental programs; (these three would affect us); (4) Grants for sharing of library materials; and (5) Grants for improving library services at welfare and corrections institutions, etc. Under the Basic Systems Support grants, to be eligible, the regional system must consist of at least three participating counties. -fhe 100,000 population criteria on this has been eliminated. (Copies of this memo of 3/29/78 from OPLIC is being sent to all our governing bodies.) Unfinished Business: a. Fire extinguishers -- a couple of other branches have now received these. b. LSCA Title I Special Grant application has to be revised slightly and be at OPLIC by June 30, 1978. This is for a special grant for services to the Spanish-speaking migrant population in our area. Mrs. Reckdahl moved, second by Mrs. Buchanan, that the president and director sign the application for $2,170.00 for this special grant. Carried. b. Motion by Mr. Sanders, second by Mrs. Thompson, that the regular funding -application be signed by the chairman and the director and sent in. Carried. New Business: a. Limited Statewide Reciprocal Borrowing Compact -- to be placed on next month's agenda. b. Shelving for Cosmos -- two bids for three units of shelving at Cosmos have been received. They are: L & L Construction of Hutchinson $589.00 and Delano Leitzau of Cosmos $698.00. Both were for the same type of construction and materials, etc. Motion by Mr. Christianson, second by Mr. Fostervold, that we accept the bid of L & L Construction in Hutchinson for $589.00 for the shelving at Cosmos. c. Agreement between CRRL and Bird Island -- The village of Bird Island has requested that they would like to join CRRL. Mr. Sundberg will bring estimated costs, etc., to the next board Meting. Meeting adjourned. Respectfully submitted, Jeanette Buchanan Secretary I . • V". FUND AND DEPARTMENT APPROPRIATIONS MTD EXPENDITURES YTD EXPENDITURES % SPENT UNEXPENDiD BAL ,l 113RARY - --- - - -- -- - PERSONAL SERVICES SALARIES CROW RIVER REGION LIBRARY 19,133.11 115,467.90 Treasurer's Report - -PERFORMING ARTS - - -- ---- June 1978 _ 70.05 _--______ LeRoy Sanders, Treasurer 62.7% -- 1,306.44 - - - MolaH. . YEAR TO DATE Balance $ S (3:085.00) $ 1.32 Re.eipts: State/Fed Aid(revised 1/31) 100,000.00 1,714.58 479245.00 Kandiyehi County 519331.18 TOTAL - -- -- 259665.60 Meeker County 359563.92 _-112,776,54------ 119854.64 McLeod County 38,991.02 Willmar 419998.26 BOOKS: ADULT 219000.00 Litchfield 21,797.26 41.6% 102898.64 Hutchinson 319142.19 10109.01 -- 159571.10 Glencoe 14,262.97 PERIODICALS 79131.49 Petty Cash 12,000.00 1,236.6$ 89689.80 Gifts -0- 534.07 100000 Other 39OOO•OO 1,007.99 10,23.8.66 347.85 ---- 350,086.96 2,24463 158074.i3- 5 ,37.93From From1977 Budget 289548.70 0.00 0.00 From Reserve 9.622.50 BINDING 800.00 TOTAL RECEIPTS plus Balance $388,289.00 S (840.37) $1589376.25 FUND AND DEPARTMENT APPROPRIATIONS MTD EXPENDITURES YTD EXPENDITURES % SPENT UNEXPENDiD BAL ,l 113RARY - --- - - -- -- - PERSONAL SERVICES SALARIES 217,259.00 19,133.11 115,467.90 53.1% 101,791.10 - -PERFORMING ARTS - - -- ---- -3,500.00 _ 70.05 _--______ 2,193.56 -- --- 62.7% -- 1,306.44 - HOSPITAL MED. INSURANCE 8,700.00 1,099.18 6,366.60 73.2% 2.333.40 PERA'& SOCIAL SECURITY 18,000.00 1,714.58 10,654.40 59.2% 7,345.60 TOTAL - -- -- X47,459.00- 22,016.92----134,682.46-_-54.4% _-112,776,54------ MATERIALS ' BOOKS: ADULT 54,000.00 2.033.95 22,481.93 41.6% 31,518.07 --BOOKS: CHILDRENS--------- - - 18,000.00 10109.01 -- 5,805,67--__ 32.3% -- PERIODICALS 4,800.00 265.62 3.278.15 68.3% 1,521.E5 PAMPHLETS 500.00 534.07 857.13 171.4% 357.13 --AUDIO VISUAL------- --- - --- --6,000.00 _----___ 347.85 ---- -. 3,665.90 61.1% --- 2,334.10 --- PAINTINGS 400.00 0.00 0.00 0.0% 400.00 BINDING 800.00 0.00 471.69 59.0% 328.31 -- MICROFORMS --- --- - - - - -- - ---300,00----11,37--- 26.74---__ -8.9% -- - -- - 273.26 TOTAL 84,800.00 4,301.87 36.587.21 43.1% 48,212.79 MAINTENANCE ----CUSTODIAL SUPPLIES &- SERV. ---- - - 880.00 - 49.14 ---------- 436.03 - 49.5% - - 443.97 -- TELEPHONE 2,200.00 333.69 1,148.20 52.2% 1,051.80 TELETYPE 1.600.00 152.60 809.45 _ 50.6% 790.55 ---BOOKPK)BILD OPERATION(INCL.INS:)- - 7,000.00 379.54 - 3.711.57 -_.93.0% -__3,28B.43.-- TOTAL 11,680.00 914.97 6,105.25 52.3% 5.574.75 OTHER -- .8,500.00 - 464.83 _ --4,880.24 ._-. 57.4% ---3,619.76 PROMOTION & PROGRAMS 900.00 56.00 739.92 84.4% 140.08 POSTAGE 2,750.00 376.74 1.890.82 68.8% 859.18 --MILEAGE & MEETINGS--- ---- -- -4,000.00 .. -_425.55 __ 2,258.60 -_- -56.5% _ 1,741.40 - 14EMBERSHIPS 400.00 '0.00 162.00 40.5% 238.00 INSURANCE 3.600.00 2>.00 3,978.86 110.5% 378.862 i - EQUIPMENT RENTAL----------- - -- 5.500.00 -1,008.98 - -- 4,786.87 87.C% _ 713.13 AUDITING SERVICES 600.00 '0.00 700.00 116.7% 100.002 BOOKKEEPING SERVICES 1,500.00 0.00 625.00 41.7% 875.00 -- MISC. RESERVE - -- -- - - - - - 500.00 0.00 _ '0.00_ V _'0.0% 500.00 TOTAL 28,250.00 2,357:10 20,042.31 70.9% _ 8.207.69 CAPITAL Y EQUIPMENT _ -- - - -- - - - Q -_9,400.00 _4.71,67 6,001.16 63.8% 3,398.64___ BOOKMOBILE AMORTIZATION FUND 6,000.00 '0.00 '0.00 '0.0% 6.000.00 BRANCH LIB. A.*lORTI.'. .T ION FUND 700.00 0.00 '0,00 ' 0.0% 700.00 --'TOTAL- - -- - - - (6,100.00 _. 471.67 _- 6,001.16 37.3% 10,098.84 _ TAL LIBRARY Investments redeemed Investments purchased Ending cash balance 388,289.00 30,062.53 S 319263.00 359.14 .96 203.418.39 52.4% 184,870.61 5182,164.00 1379120.9© •96 Savings Pass Book $14,165.51 as of June 30, 1978