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cp07-25-1978 cHUTCH INSON CITY CALENDAR WEEK OF July 23 TO July 29 19 T8 SUNDAY I MONDAY I TUESDAY WEDNESDAY I THURSDAY I FRIDAY 8:00 A.M. - City Council Meets with Department Heads 4:00 P.M. - Opening of Bids: 1. Bonds -1978 2. Insurance 7:30 P.M. - City Council Meets in Council Chambers SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 25, 1978 V1. Call meeting to order - 7:30 P.M. ✓ 2. Invocation - Reverend Peter Ramstad ,//3. Consideration of Minutes of Regular Meeting dated July 11, 1978 ani 1 Action - Motion to approve - Motion to approve as amended A. Public Hearing None 5. Communications, Requests and Petitions V(a) Consideration of Request to Use Library Square on September 15-16, 1978 for Arts and Crafts Festival Action - Motion to approve - Motion to reject ✓(b) Consideration of Request for Dance Permit by Mark Scott, Sky Corporation, on September 1, 1978 at Civic Arena Action - Motion to reject - Motion to approve V(c) Consideration of Request for Use of Library Square on August 9, 1978 for Community Dance Action - Motion to approve - Motion to reject ✓(d) Consideration of Request by Elden Willard to Attend North Star Chapter Meeting on August 18, 1978 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances J(a) Resolution No. 6161 - Resolution of Commendation Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions V/(a) Monthly Financial Report - June, 1978 Order by Mayor received for filing Council Agenda July 25, 1978 ✓(b) Minutes of Burns Manor Municipal Nursing Home Board dated June, 1978 Action - Order by Mayor received for filing ✓(c) Minutes of "Seniors Activity Center" Advisory Board dated July 11, 1978 Action - Order by Mayor received for filing ✓(d) Minutes of Planning Commission dated June 20, 1978 Action - Order by Mayor received for filing ,Xe) Minutes of Transportation Board dated July 12, 1978 Action - Order by Mayor received for filing v�f) Minutes of Park and Recreation Board dated July 5, 1978 Action - Order by Mayor received for filing fig) Minutes of Hospital Board dated April 18, 1978, May 16, 1978 and June 20, 1978 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Discussion of Stoney Point Addition by Hutch Properties re. Sidewalk (DEFERRED JULY 11, 1978) Action - %/(b) Consideration of Recommended Bid for City Employees Group Medical, Long Term Disability and Life Insurance, Effective August 1, 1978 (DEFERRED 7-25-78) Action - Motion to reject - Motion to award contracto@ 16/(c) Consideration of Recommended Bid for 1978 Improvement Bonds (DEFERRED JULY 25, 1978) Action - Motion to reject - Motion to award contract - Motion to waive reading and adopt Resolutions No. 6171 and 6172 9. New Business v(a) Consideration of Application for "On -Sale" Non -Intoxicating Malt Liquor License for Hutch Bowl, Inc. Action - Motion to reject - Motion to approve and issue license -2- Council Agenda July 25, 1978 V(b) Consideration of Application for "On -Sale" Non -Intoxicating Malt Liquor License for Fall Festival of St. Anastasia Catholic Church on Septem- ber 10, 1978 Action - Motion to reject - Motion to approve and issue license v/(c) Consideration of Permanent Status of Engineering Technician Action - Motion to reject - Motion to approve permanent status ,�d) Consideration of Five -Year Federal Aid Urban Program Action - Motion to reject - Motion to approve and set public hearing for August 8, 1978 at 8:00 P.M. J(e) Consideration of Five -Year Municipal State Aid Program Action - Motion to reject - Motion to approve and set public hearing for .August 8, 1978 at 8:00 P.M. ,/(f) Consideration of Request for Conditional Use Permit for Den -Mar Building Submitted by Curt Bradford with favorable recommendation of Planning Com- mission Contingent on No Further Changes to Structure Action - Motion to reject - Motion to waive reading and adopt Resolution (g) Consideration of Request for Conditional Use Permit Submitted by Larry Sorensen with favorable recommendation of Planning Commission Subject to Maintaining Six Foot Hedge from Oakwood Lane to City Entrance to Park Action - Motion to reject - Motion to waive reading and adopt Resolution V1(h) Consideration of Conditional Use Permit Submitted by Theo. Wacker with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution J(i) Consideration of Request for Rezoning from R-3 to C-4 Submitted by George Dress with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance No. 12/78 and set second reading for August 8, 1978 J(j) Consideration of Request for Variance Submitted by Donald Hecht with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution -3- Council Agenda July 25, 1978 J(k) Consideration of Annexation Submitted by Ronald Wothe with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 1(1) Consideration of Final Plat for Bachman's First Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 4(m) Consideration of Permit to Cross Burlington Northern Railroad Right -of -Way for Project 78-03 (Storm Sewer Improvement) Action - Motion to reject - Motion to approve and enter into agreement J(n) Consideration of Payment Box for Water Bills In Payment Center Action - Motion to reject - Motion to approve payment box J(o) Consideration of Resignation of Roderick Keith Action - Motion to reject - Motion to accept resignation J(p) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service (q) Consideration of Permanent Status of George Field Action - Motion to reject - Motion to approve permanent status (r) Consideration of Merit Increase for Kenneth Merrill, City Accountant Action - Motion to approve -'Motion to reject 10. Miscellaneous J(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments I(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 25, 1978 5. Communications, Requests and Petitions f(e) Consideration of Request for Gary Plotz and Kenneth Merrill to Attend Elections Training Conference July 27, 1978 Action - Motion to approve - Motion to reject 8.. Unfinished Business s,/(d) Consideration of Application for Gambling Device and Raffle License by Elks Lodge (DEFERRED JUNE 14, 3.978) Action - A#A_�� ,/(e) Consideration of Application for Bingo License by Elks Lodge (DEFERRED 6-14-78) Action - 9. New Business j(s) Consideration of 1977 Assessment Rolls 1.) Roll No. 71 2.) Roll No. 72 3.) Roll No. 73 Action - Motion to reject - Motion to set public hearing for August 22, 1978 at 8:00 P.M. - Motion to waive reading and adopt Resolutions No. 61622 6163, 6164 and 6173, 6174, 6175 4(t) Consideration of Part -Time Employee for Motor Vehicle Department Action - Motion to reject - Motion to approve employment 4(u) Consideration of Purchase of Printing Equipment for Hutchinson Community Hospital Action - Motion to reject - Motion to approve purchase J(v) Consideration of Application for "On -Sale" Non -Intoxicating Malt Liquor License for Elks Lodge, Slow Pitch Tournament August 26 & 27, 1978 Action - Motion to reject - Motion to approve and issue license J(w) Consideration of LOGIS Contingent Liability Commitment Action - Motion to reject - Motion to approve agreement MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 11, 1978 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:32 P.M., with the following Council members present: Aldermen Westlund, Gruenhagen and Huntwork in addition to Mayor Black. Absent was Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Peter Ramstad of the Vineyard United Methodist Church. OATH OF OFFICE The two new police officers, namely Charles Jones and Robert Ringstrom, were duly sworn into office by Mayor Black, with Chief of Police O'Borsky present. 3. MINUTES The minutes of the Regular Meeting dated June 27, 1978 were approved as amended upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6154 - COMMENDING OLAV ROEMO After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6154 entitled Commending Olav Roemo. Motion unanimously carried. (b) RESOLUTION NO. 6155 - COMMENDING MARTIN HRUBY After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6155 entitled Commending Martin Hruby. Motion unanimously carried. it Council Minutes July 11, 1978 (c) RESOLUTION NO. 6156 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruen- hagen, to waive reading and adopt Resolution No. 6156 entitled Accepting $50,000 from the Hutchinson Utilities Commission. Motion unanimously carried. (d) RESOLUTION NO. 6157 - COMMENDING JANELL SWANSON After discussion, it was moved by Alderman Westlund, seconded by Alderman Hunt - work, to waive reading and adopt Resolution No. 6157 entitled Commending Janell Swanson. Motion unanimously carried. (e) RESOLUTION NO. 6158 - COMMENDING HOWARD BECK After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6158 entitled Commending Howard Beck. Motion unanimously carried. (f) RESOLUTION NO. 6159 - RESOLUTION ESTABLISHING GUIDELINES FOR MOTOR INN/MOTEL TYPE PROPOSALS Mayor Black reported on the Downtown Development Committee meeting held at noon today and explained that Resolution No. 6159 spells out the requirements the City expects from each developer interested in constructing a motel in Hutchinson. It is the recommendation of the Downtown Development Committee that the City Council adopt this resolution. Following discussion, Alderman Westlund made the motion that upon recommen- dation of the Downtown Development Committee, to waive reading and adopt Reso- lution No. 6159 entitled Resolution Establishing Guidelines for Motor Inn/ Motel Type Proposals. Seconded by Alderman Huntwork, the motion unanimously carried. (g) RESOLUTION NO. 6160 - RBSOLUTION REGARDING SITE FOR HOLIDAY INN Mayor Black commented that this resolution pertains to a specific site for the location of a Holiday Inn in Hutchinson on a usable five acre site. The City Engineer and Administrative Assistant have worked on a layout to make this amount of land available, but there is a question regarding railroad property involved. The railroad officials were favorable to vacate the track on Second Avenue Northwest and relocate, contingent upon the City assisting in acquiring the necessary right-of-way through Industrial Park. Before the Holi- day Inn people will seriously consider Hutchinson for a franchise, it is neces- sary to give them a commitment of the City's intent. Therefore, it is the recommendation of the Downtown Development Committee to adopt Resolution No. 6160. Following discussion, it was moved by Alderman Westlund to waive reading and -2- Council Minutes July 11, 1978 adopt Resolution No. 6160 entitled Resolution Regarding Site for Holiday_Inn. Seconded by Alderman Gruenhagen, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JUNE 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION BY PARK & RECREATION BOARD TO REMOVE GARAGE AT LES KOUBA POINT (DEFERRED JUNE 27, 1978) City Engineer/Public Works Director Priebe reported he and Fred Roberts had reviewed this matter and the approximate cost for renovation would be $600. Included in this expense would be painting the garage the same color as the other buildings in the area, some landscaping, and planting some bushes. After discussion, it was moved by Alderman Westlund to retain the garage at Les Kou_ba Point and approve the recommended beautification in the amount of $600. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF MERIT INCREASE FOR CITY CLERK DEPARTMENT EMPLOYEES (DEFERRED JUNE 27, 1978) After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the merit increases for the City Clerk Department em- ployees as recommended. Motion unanimously carried. 9. NEW BUSINESS (a) DISCUSSION OF STONEY POINT ADDITION BY HUTCH PROPERTIES The developers of Stoney Point Addition, Hutch Properties, were represented by Mr. Charles Wilson. He expressed their concern about providing sidewalk along the west side of Stoney Point Road from School Road to Roberts Road and requested reconsideration of the location for the sidewalk. It was Hutch Properties recommendation that School Road would be a better choice, or a second alternative would be Alan Street. It was also suggested that an assess- ment district taking in a wider area be considered to pay for the sidewalk. Mayor Black commented that the original proposal by the City Engineer was to locate the sidewalk along Roberts Road to Stoney Point Road as a logical pat- tern of traffic, but it was the recommendation of the Hutchinson Safety Council -3- Council Minutes July 11, 1978 to move the sidewalk to the Stoney Point Road location since this is the. most direct route from the new bridge to the circle drive entrances of the school. After considerable discussion, it was moved by Alderman Westlund to defer the matter and refer it back to the Hutchinson Safety Council for further consideration. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF MERIT INCREASE FOR POLICE DEPARTMENT EMPLOYEES After discussion, it was moved by Alderman Westlund to approve the merit increases as recommended for the Police Department employees. Seconded by Alderman Huntwork, the motion unanimously carried. (c) CONSIDERATION OF EMPLOYMENT OF MRS. MARY ROSE AS RECEPTIONIST/CASHIER After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the employment of Mrs. Mary Rose as receptionist/ cashier, effective July 10, 1978. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported the LAWCON Grant application has been prepared and will be submitted in time for the deadline. Due to the increase in premium rates, the medical insurance, life insurance, and long-term disability are being let out for bids. The bids will be opened on July 25, 1978 at 4:00 P.M. Mr. Plotz will be talking to the Chamber of Commerce on Wednesday, July 12, regarding questions on City business. Mention was also made that the ap- praising firm of Marshall & Stevens will be visiting Hutchinson very soon. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black remarked that a date had not yet been set for the City employees picnic. It was decided that this third annual event will be held on Wednes- day, August 23, 1978. Mayor Black commented that a dedication ceremony for School Road Bridge will be held sometime in August and asked for suggestions for the program. 11. CLAIMS_, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS -4- Council Minutes July 11, 1978 It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:37 P.M. upon motion by Alderman Westlund, seconded by Alderman Hunt - work, and unanimously carried. Z6M From the desk of... Joanne E. Willmert q�u 19 � P. 1� w Q- &A�Pkl From the desk of... Joanne E. Willmert /7, ??& -qO (,z' V S"-- a.., 0 APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE FEE $5.00 * 1. Name of applicant CAddress r- � ✓tO, ©�� . 2. Organization Address 3. Place to be held 4. Band already booked 0AISSA� q,_Sjjpt , �ilka�. 5. Name of band 6. Have you run dances in Hutchinson before? Elsewhere? ES 7. Date dance to be held: So z'� I- 8. I understand that according to Minnesota Statues, Ch. 624, Sec. 624.50: "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, not a public officer, shall be designated as such off- icer of the law, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. _ 7 c( SiTnature of Applicant 9. Recommendation of Chief of Police—KY41—Ii-_ANI F 7W% ©F -p cEr_5 --F-Rb je r 8F�1N 10. Action of City QPM -- 1 ANj,__K99 m m Eh -W P+TRf F- 09- t. r9- T Wry) IRM- as RE Council & W 11. Fees and expenses of officer* * (Payable in Advance) CONCORDIA LANGUAGE VILLAGES An Informal Living/Learning Experience for Young People bffl I8192�2 ru July 13, 1978 al Ln CPv s�e21-l£ of ro ti City Council 37 Washington Ave, West Hutchinson, Minnesota 55350 Gentlemen; Enclosed please find materials describing our German bicycling program, "Die Wandertour". We plan to be in Hutchinson on August 9th and the morning of August 10th. On the evening of August 9th, we would like to have Wally Pikal and his band play in the square at Hutchinson and have a community dance with old German music. We would like the community to be able to join us on that occasion and share the ex- perience with the young people and staff who will be bicycling these twelve days through German Minnesota. It is my understanding that we need to request a permit to use the bandstand square for this occasion. We are making that request by this letter. We look forward to our visit in Hutehinson and think that this program will be very exciting, and that it will be one that will do much to raise interest in the German culture and heritage. Sincerely, Al Traaseth Coordinator AT:jo Enclosure ,s e. CONCORDIA COLLEGE 0 MOORHEAD, MINNESOTA 56560 0 PHONE (218)299-4544 ` �/"/©612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 i01 July 20, 1978 TO: Mayor and Members of City Council FROM: Elden Willard - Building Department SUBJECT: Meeting - North Star Chapter Request your permission to attend a meeting at Bemidji, Minnesota, Friday, August 18, 1978. Sincerely, CITY OF HUTCHINSON 9�� Elden llar Building Official pv attachment J—" di. BRING 1976 U.B.C. BOOKS WITH YOU VN NORTH STAR CHAPTER INTERNATIONAL CONFEREMCE OF BUILDING OFFICIALS i Provident ................. Sol J. Jacobs Directors Vice President ............ Ricliard Nelson (pro -tem) Sam Blue Secretary .................Raymond Kohnen Phillip hall Treasurer ..................Darrell Clark Lloyl imecker Rase Smith ' AUGUST MEETING DATE: Friday, August 18, 1978 PLACE: holiday Inn - Bemidji, MN 8:30 a.m. - 9:00 a.m. - Registration ($10.00) (Coffee & Rolls) 9:00 a.m. - 10:15 a.m. - Business meting ' 10:15 a.m. - 10:30 a. -m. - Coffee Break 10:30 a.m. - 12:00 noon - Pete Billings - National Forest Products Assn. 12:00 noon - 1:00 p.m. - Lunch 1:00 p.m. - 2:30 p.m. - Concrete - Fire Resistive Construction, , John Dahlmeir of Portland Cement Assn. 2:30 p.m. - 2:45 p.m. - Coffee Break 2:45 p.m. - 4:00 p.fi. - Differences between 1973 and 1976 Uniform Building Codes Presented by the State Building Code Division BRING 1976 U.B.C. BOOKS WITH YOU M E M O R A N D U M DATE: -Jvly25L1978______ TO: Mayor and City Council ____________________ FROM: _Gary D. P1ot8Z Administrative Assistant SUBJECT: Elections Training Conference Inasmuch as the elections supervisor, Dorothy Smith, has requested not to perform election duties for the up -coming fall elections, we have been look- ing at some alternatives for supervising this activity. After consulting with Ken Merrill, it is recommended that Ken would assume duties of election supervisor inasmuch'as he is willing to take on additional responsibility and obtain more experience. Therefore, Ken Merrill and I request authorization to attend an election train- ing seminar on Thursday, July 27 in Minneapolis. This session will review changes in the election laws of 1978. /ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 RESOLUTION OF COMMENDATION WHEREAS, the Hutchinson Area Chamber of Commerce sponsored a city wide clean-up program on May 20, 1978 in conjunction with the Minnesota Aesthetic Environment Pro- gram, and WHEREAS, the youth of the community involved in 4H, Scouting, FFA, DeMolay, Church Groups, and other interested organizations participated in collecting trash along city streets, the river bank and parks in various parts of the City, and WHEREAS, these youth gave of their time, talent and energy in this form of vol- unteer service; NOW THEREFORE, the citizens of the City of Hutchinson wish to honor and thank these dedicated volunteers for their efforts to restore the natural beauty of our community. Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk r"N ,eriificate or Appraciation to City of Hutchinson for efforts to restore the natural beauty of Minnesota by participating in the Minnesota Aesthetic Environment Program. Date _ June 12, 1978 i (yav� tne:r � Minnesota Aesthetic Environment Program BUR'S 11ANOR MUNICIPAL NURSIN4. HOi:E Minutes - June 1978 The Boal of Directors for Burns Manor Municipal Nursing Home t- met June 22, 12:00 noon, at Burns Manor, president Leslie Linder presiding. ..il members present except Eldred Miller and Ralph Westlund. 11so attending were Gary Plotz, Executive Adminitrative assistant, City of Hutchinson, Larry Graf and Keith Duehn. j4. motion by H. Jones seconded by G. Danser -au and carried approved the minutes with correction to clarifiy salary :"the beginning rate for all personnel over 18 years of age shall be $2.73 plus a five cent(50)increase after three months".....t include "director" after medical and add financial director; change"and " to "to", between sixteen -i-eighteen. All changes to occur in paragraph # 6. A motion by H. Fruck, seconded by H. Jones and carried approved the bills as presented, a copy of which is attached to the minutes on file and made a part therof, -a w;;_ as a refu:.d for Gus Linder in the amount of $392.00. Welfare agreement with State of Minnesota was discussed. The difference in rates is necessary to generate money to meet our bond repayment schedule. A motion by H. Jones, seconded by H. Zeleny and carried, resolved that Burns %&nor Pay t:e administrator's license renewal. .,,;=en Zeleny is designated to sign checks in the absence of the administrator. ClaLms for Workmen's -Compensation Insurance were noted. After some discussion, i,, sez.=ed to be the consensus of the members that in-service training classes should a.:.n the same in context. Administrator reported: Blue Cross & Blue Shield of Minnesota Kill be Burns Manor's intermediary starting July 1, 1978 $25000.00 Certificate of Deposit maturirZ 12-18-78 was purchased from a ,0" neapolis bank. Three Board members granted approval at the time of pure:.`.:.-_. All previous policies are in effect: Transfer agreemtn with Hutchinson Hopital; *laboratory and xray services with hospital and clinic; mental health unit services, medical director, dental services and pharmaceutical services. "on by H. Zeleny, seconded by G. Danserau and carried directed that a letter of a: p_eciation by sent to H. Jones and H. Fruck for their services on the Burns :•;a:.or L"rd of Directors. Gary Plotz, Administrative Assistan, reported on the progress the City Council is :.aksrg in obtaining proposals for appraisal of City Property. Stevenson & Edwards ate:in Appraisal Film, both of YAnneapolis are being considered. There being no further business, on motion by H. Fruck, seconded by H. Jones and cF.rried, meeting adjourned to reconvene July 20, 1978 at the same time and place. Respectfully submitted, Mavis J. Geier, Secretary E MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD JULY 11, 1978 The "Seniors Activity Center" Advisory Board met at 9:30 A.M., July 11, 1978, in the Old Armory, with Chairman Thomas J. Stibal presiding. Present: Thomas J. Stibal, Emma Lake, Ruth Engel, Norine Riesberg, Erwin Haag, Donald Falconer, and Rev. John Longley A motion was made, seconded and carried to approve the minutes of the previous meet- ing after they were corrected to read "Minutes June 1978" instead of May 1978, and "The 'Seniors Activity Center' Advisory Board met at 9:30 A.M. June 69 1978" instead of May 6, 1978. Chairman Stibal reported he had appeared before the Park and Recreation Board with a request for some funds to remodel the ceramics room. There was a discussion as to which members of the "Seniors Activity Center" Advisory Board should serve on the C.S.B.E. According to the minutes, April 13 of the C.S.B.E. all members of S.A.C. Board should be added to the membership list of C.S.B.E. The question again was brought up concerning the review of inventory of equipment pur- chased with Title III Funds. The list sent to the Minnesota Board of Aging was not in accord with the original inventory. It was decided to drop the matter because the original inventory was taken so long ago many items have worn out, disappeared, been lost and other items added through donations to the Senior Center. The question concerning the keys for the city -owned property came up and discussed, but the motion was passed at the June meeting that the City Recreation Director should be accountable for checking out the keys and that the properties and use of facilities should be made available to all seniors using the Senior Center. A discussion concerning the duties of the Board followed. The duties are to develop activities and encourage the use of the Center by all senior citizens of Hutchinson. We are to advise the Park and Recreation Board as to what activities we would like to develop. Donald Falconer and Rod Keith will be a committee to see that a shuffle board game can be painted on the floor of the Old Armory. We should get something going for every day of the week and should follow the plan we used during Older Americans Week in May; set up a dart game area, have more clinics scheduled such as diabetes, and glaucoma, and more social events. A corn roast was discussed for later in the fall. The Blood Pressure Clinic will continue under the direction of Emma Lake. Emma reported that 85 seniors participated in the Blood Pressure Clinic which lasted from 9:30 A.M. to 12:00 noon in July. The meeting adjourned at 10:40 A.M. Respectfully submitted, Ruth Engel, Secretary � &W .p MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 20, 1978 1. CALL TO ORDER The regular meeting of the Planning Commission was called to order at 7:30 P.M. by Acting Chairman Paul Christen with the following members being present: Elsa Young, Dan Huntwork and Bill Backen, in addition to Acting Chairman Christen. Members absent were: Clint Tracy and Don Erickson. Also present were: City Engineer/Director of Public Works Marlow Priebe, Administrative Assistant Gary Plotz and Building Official Elden Willard. 2. CONSIDERATION OF PREVIOUS MINUTES On motion by Elsa Young, seconded by Bill Backen the minutes of the previous meeting, May 16, 1978, were approved. Motion carried unanimously. 3. PUBLIC HEARING a) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR DEN -MAR BUILDING SUBMITTED BY CURT BRADFORD City Engineer/Director of Public Works Priebe suggested the hearing be continued because he had received no reply from City Attorney Schantzen regarding this issue. Dan Huntwork made the motion to continue the hearing to July 18, 1978, seconded by Elsa Young and carried unanimously. b) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY LARRY SORENSEN Acting Chairman Christen read paragraph "3" of the memo from City Attorney Schantzen dated May 31, 1978 regarding this matter. Larry Sorensen- State his position on this matter remains 545 -3rd Ave. SW the same, a solid fence would be too costly. He displayed pictures of the area, showing the lot lines of the property involved. Wm (Bill) Haas, Attorney- Representing John Miller, stated he was 505 Main Street disappointed there was not full membership of the Planning Commission and would ask that it be delayed. If it is not delayed he would like to be heard. Larry Sorensen- Stated he would not like the public hearing to be delayed, he wants this settled. He was supposed to take possession on May 15 but has been changed twice because of the hearing continuations. This is the third time 7---d Minutes, June 20, 1978 Mike Gavin, Attorney - Glencoe, MN -2- he has been here and since there is a quorum isn't that all that is necessary. Representing Mr. Sorensen, suggested hearing Mr. Haas then determine whether to continue the hearing. He also pointed out, the longer this is delayed the larger the expenses become. Bill Haas, Attorney- Would like to know if Mr. Sorensen complies with paragraph "k" of the Zoning Ordinance book, page 35. Administrative Assistant Plotz went over the related questions on the application filed out by Mr. Sorensen. Bill Haas, Attorney- Referred to the Zoning Ordinance book page 29, 2, (a) & (b). He felt used machinery would affect the value of surrounding pro- perty, as well as being an attractive nuisance to children in the community, and an eye soar. He asked that Mr. Sorensen submit a statement of fact, not subjective opinion, as to why he felt "the proposed development will not cause substantial injury to the value of other property in the neighborhood..." paragraph (k), Page 35 of the Zoning book. Planning Commission member Elsa Young pointed out Mr. Sorensen's answers on the conditional use permit application were not unusual in comparison with other applications that had been submitted previously. Mike Gavin, Attorney- Didn't feel the issue was whether or not the application was filled out adequately or not. Mr. Sorensen's proposal for the property will be the same kind of function as before. Bill Haas, Attorney- If the application has control, then why are we here for a public hearing, he asked. Mr. Haas pointed out the McDonald's lot is super- vised and fenced. Waldo Haag- A homeowner,stated there has been construction 535 Harmony Lane in this area since January and many times children have been seen climbing on the machinery, which would be an indication of what would happen in the used machinery lot. Larry Sorensen- Pointed out 70-80% of his machinery is new, so it won't be strictly old dirty machinery, and he does not sell tractors. This property has been zoned commercial so he can't see any difference in allowing trailers but not new Minutes, June 20, 1978 -i and used machinery. The neighbors moved in knowing how this was zoned and whoever uses the property will more than likely use the whole thing. Planning Commission member Dan Huntwork stated he was inclined to favor con- tinuing the public hearing allowing Mr. Sorensen to comply with paragraph (k) on page 35 of the Zoning Ordinance. Mike Gavin, Attorney- Stated the application was drafted by staff, therefore, why should the applicant do more than is required by the application. The only additional information that could settle this would be professional appraisals of the neighboring properties, which he felt the Ordinance did not have in mind. John Miller- His reason for opposing the issue are more per - 714 Shady Ridge Road sonal and emotional than legal. He feels a residential area is no place for machinery sales lot and there is a change in the use or he wouldn't be required to get a conditional use permit. The use of the property now is very orderly and not much activity, if one youngster should get hurt it wouldn't be worth it. At this time he showed pictures display- ing machinery near the King Motel. He didn't feel it would be fair to the surrounding land owners to accept the change and would like to see the hearing continued until all Planning Commission members could be present. After further discussion, on motion by Dan Huntwork, the public hearing for a conditional use permit for Larry Sorensen was continued until Tuesday, July 18, 1978 allowing time for Mr. Sorensen to comply with Section 6.07, C., 2. (k), page 35 of the Zoning Ordinance No. 464. Seconded by Elsa Young, the motion carried with Paul Christen opposing. c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY PAUL GRAY FOR HARDEES RESTAURANT The public hearing opened at 8:20 p.m. by Acting Chairman Christen. City Engineer Priebe explained that subsequent to the first hearing on April 18, 1978 more detailed plans were submitted which included a basement. At this time it was noted Mr. Bruce Gerbig from the Department of Natural Resources had not been notified of the previous public hearing, therefore, it was necessary to schedule another public hearing regarding this request for a conditional use permit. Subsequently, the basement was removed from the plans, the initial building is the same with a sixteen foot addition to replace the basement, which staff feels meets all building code requirements. In a letter dated June 7, 1978, Mr. Gerbig Minutes, Jund 20, 1978 -4- stated the plans meet the minimum requirement contained in the Flood Plain Management Program. There being no one else present wishing to be heard, the hearing was closed at 8:30 P.M. on motion by Elsa Young, seconded by Bill Backen and carried. unanimously. After further discussion, Dan Huntwork made the motion to recommend approval of the request for a conditional use permit to City Council, Elsa Young seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MICHAEL DORN The public hearing was opened at 8:30 P.M. by Acting Chairman Christen with the reading of the memo from staff regarding this issue. City Engineer Priebe pointed out we may be looking at a change in zoning to C-5 for this area because of problems with setback requirements in cases of redeveloping. Michael Dorn- Stated the building he is proposing is Arizona strictly a professional building, a one story structure with brick exterior containing two or three offices, and parking along the side street. Commission member Dan Huntwork thought he should be asking for a zoning amendment rather than a variance. However, as Mr. Richard Peterson pointed out Mr. Dorn has traveled from Arizona for this request and would hate to see it delayed. Mr. Elden Willard, Building Official, recommended a ten foot variance rather than six feet as originally requested for the side yard. There being no one else present wishing to be heard, the public hearing was closed at 8:48 p.m. on motion by Elsa Young, seconded by Bill Backen and carried unani- mously. After further discussion, Elsa Young made the motion to recommend approval to City Council for a ten foot interior sideyard setback: Bill Backen,seconded the motion and it carried with Dan Huntwork opposing. e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY THEO WACKER At 8:50 P.M. the public hearing was opened by Acting Chairman Christen. Adminis- trative Assistant Plotz stated the property involved is located at 530 Lincoln Avenue, it is presently zoned R-2 and he is requesting permission to build a six foot addition onto the North side of his existing garage. Mr. Willard explained why this particular case requires a conditional use permit. After discussion, Dan Huntowrk made the motion to continue the public hearing until July 18, 1978 allowing Mr. Wacker to bring in a drawing of his proposed plans before the next Planning Commission meeting. Bill Backen seconded the motion and it carried unanimously. f J CONSIDERATION OF REQA1'^T FOR REZONING FROM R-3 TO C-4 "9MITTED BY GEORGE DRESS 4. Minutes, June 20, 1978 -6 At 9:00 P.M. Acting Chairman Christen opened the public hearing. Commission member Bill Backen declined to vote on this issue due to a conflict of intPrPst. Mike Kelly, representing Leland -Dress Realty, Inc., was present to answer any questions and illustrated on the blackboard the area involved, which had been decreased since their original application. At present they have no specific plans for the area. After further discussion, Dan Huntwork made the motion to continue the hearing until Tuesday, July 18, 1978. Elsa Young seconded the motion and it carried unanimously. g) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY HARRY BACHMAN Acting Chairman Christen opened the hearing for discussion at 9:15 P.M. City Engineer Priebe briefly reviewed the plans as submitted. There being no one else present wishing to be heard, the hearing was closed at 9:17 P.M. on motion by Bill Backen and seconded by Elsa Young. Motion carried unanimously. After discussion, on motion by Dan Huntwork, seconded by Elsa Young, recommended approval to City Council and the motion carried unanimously. It was noted the action taken by the Planning Commission and the City Council should be relayed to the County. NEW BUSINESS a) DISCUSSION ON PERMIT FOR DR. CHERNAUSHEK Dr. Chernaushek stated he had been referred to the Planninq Commission to find out what would be the appropriate permit in this case for him to erect a small utility shed to cover his garbage cans, which would more than likely be temporary. Mr. Willard, Building Official, explained that the building was non -conforming and did not allow for any additions. He also suggested possibly a temporary permit, renewable annually, could be issued for Dr. Chernaushek. Gary Plotz, Administrative Assistant, pointed out if the building cost less than $250 it will not require a permit. However, Mr. Willard felt it would be advantegeous to have Dr. Chernaushek fill out an application to show the property lines and utility easements with regard to anchoring the building. After further discussion, Elsa Young made the motion to recommend this to thF City Council to determine the appropriate permit to be issued. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DONALD HECHT Mr. Plotz explained the request giving the address on Merrill Street and stair -d Minutes, June 20, 1978 -6- he wished to expand his existing garage and the overhang is what actually requires the variance. Donald Hecht- Stated the present garage is 14' and 724 Merrill he would like to add 6', making the garage 20' which is more workable size. The rest of the house has a two foot overhang therefore, in order to keep it looking uniform he would like the overhang on the addition to be the same. After discussion, Dan Huntwork made the motion to set the public hearing for July 18, 1978. Seconded by Bill Backen and carried unanimously. c) DISCUSSION ON SIGN PERMITS FOR I/C - 1 DISTRICT Mr. Priebe stated staff has not completed the .study on this matter therefore they have nothing to present at this time. d) RECOMMENDATION FROM CITY ATTORNEY REGARDING CONDITIONAL USE PERMIT FOR HOME OCCUPATION (STEVE BARTON) Wm (Bill) Haas, Attorney representing Steve Barton, pointed out the Zoning Ordinance is not restrictive regarding non -liveable area which in this case is the basement which Mr. Barton is using for his business. Mr. Haas read from the Ordinance the portion giving the definition of liveable floor area. He felt the complaints from the neighbors were not against Mr. -Barton but against the Ordinance. Therefore, his recommendation would be to amend the wording of the Ordinance in the section on home occupations. Acting Chairman Christen referred to the memo dated May 31, 1978 from City Attorney Schantzen, paragraph "2. Home Occupation" in which he also stated this portion should be rewritten to clarify the entire area of conditional home use. Planning Commission deferred action subject to staff submitting an amendment to the Ordinance with regard to home occupations. e) COMMUNICATIONS FROM STAFF Mr. Priebe referred to his memo dated June 15, 1978 regarding Bill Holmquist and explained the request. After discussion it was the concensus of the Planning Commission to approve the building of a garage in accordance with the sketch as submitted by Mr. Holmquist for his property located on Madsen Avenue. Mr. Plotz pointed out this is the first time a question has been raised with regard to the questions and answers on the application forms. He suggested giving the applications to the Planning Commission and if the answers are not satisfactory, then no public hearing will be set until the questions are properly answered. The Planning Commission felt the staff should handle this matter. Minutes, June 20, 1978 5. ADJOURNMENT _7_ There being no further business to come before the Planning Commission at this time, the meeting was adjourned at 10:20 P.M. MINUTES 1RANSPORTATiON BOARD MEETING Wednesday, J,,ily '12, 1978 The Transportation Beard meeting was called to order at 12:15 P.M. by Chairman Kjos on Wednesday, July 12, 1978. The following members were present Russ Meade (new member), Ston Jonas, and Ken Gruenhagen, in addition to Chairman Kjos. Members preseni. were Administrative Assistant Gary Plotz and Personnel Coordinator Hazel Sitz, Minutes of the previous meeting were apps^ ved or, motion by Ken Gruenhagen, seconded by Russ Meade and carried unanimously. OLD BUSINESS 1. There was a report by Gary Plutz an(I Hazel Sitz on the progress of promoting and planning for the shuttle service scheduled to start July 17, 1978. 2. There was a report on the status of funding application for Cooley Lines by Gary Plotz. Mr. John Murphy is continuing his efforts to obtain assistance from towns on the Cooley route in order to secure a federal/state aid grant. NEW BUSINESS There was a discussion of the Transportation Board's duties for the next few months, which will consist mainly of monitoring the progress of the shuttle service. Also a discussion of insura6ce, driver's hours, and other matters for the benefit of the new member, Russ Meade, followed. There being no further business to come before the Board at this time, the meeting was adjourned at 12:55 P.M. Hazel Sitz Acting Secretary THE HUTCHINSON PARK.& RECREATICIN REPORT July 5, 1978 The Park and Recreation Board met with "Bud" Daggett, Dr. Chernausek, Larry Morrissette, Ward Haugen and Kathy McGraw present. Fred Roberts, Assistant Director of Public Works, Rod Keith, Recreation Director, Gary Plotz, City Administrator, Ruth Dunn of the Leader and Grace Sanstead, Secretary were also present. The minutes of the June meeting were read and approved by Chairman Daggett. The City Engineer had suggested putting up a fh!rce around the building at the Les Kouba point. Chairman Daggett refteralled, the fact he thought the building should be torn down and the matter was tabled for the time being. A new system of checking people into the West River Park was discussed to eliminate the chance of people leaving without paying. Chairman Daggett told of cards used in several areas which he is fairilar with and he will give a report on these at the next meeting when he will visit these areas. Fred Roberts gave his report. A lot of elm trees are being taken down this year with Dutch elm disease. Damage was done in the West River Park toilets to the wall and the toilets which have had to be repaired. Fred again requested eliminating one of the hockey rinks at Tartan Park. This brought up a letter Mr. Daggett received from the Hockey Association to move the rinks from Tartan Park to Linden Park. The members were in favor of eliminating one rink and objected to the move to Linden Park which would lead to complications in Linden Park. Kathy McGraw made a motion to eliminate one rink at Tartan Park, seconded by Mr. Morrissette, the motion carried. Broomball will remain in Tartan Park. Rod Keith then gave his report. Soccer will be offered at the fifth and sixth grade levels. Arts and crafts will be offered to youngsters at the elementary school with staff volunteers. Recreation for elementary and Jr. High kids will be offered throughout the school year on Friday afternoons with the approval of the Board. The tennis association will hold a tennis tournament in August. A motion was made to accept Mr. Robert's and Mr. Keith's reports by Dr. Chernausek, seconded by Ward Haugen and carried unanimously. Kathy McGraw reported the bathrooms at the tennis courts were bad and Chairman Daggett suggested a tour of all the buildings by bus be made by the Board in the near future to familiarize the members with the buildings. It was pointed out Cyclist students studying German from Concordia may be staying in the old armory on their way through Hutchinson. It was agreed to hold a meeting with T.K.D.A. at 7:00 P.M. on July 19, and Gary Plotz is to notify the representative of T.K.D.A. There being no further business, Chairman Daggett adjourned the meeting at 1:00 P.M. 'Respectfully submitted, Grace Sanstead Secretary /'j 1. HUTCHINSON COMMUNITY' HOSPITAL REGULAR BOARD OF DIFECTORS MEETING APRIL 18, 1978 5s50 PM — SMALL BASEMENT CONFERENCE ROOM PRESENT: REV. DAVID NATWICK, VICE PRESIDENT; NORAH MULLAN, SECRETARY; VIRGIL GOEBEL, PRESIDENT; JOAN EWALD, TRUSTEE; ROLLIE BALKE TRUSTEE; DR. THOMAS KLEINKAUF, CHIEF OF STAFF; KEN GRUENHAGEN, TRUSTEE; JIM JOYCE, TRUSTEE (NEW TRUSTEE REPLACING HAROLD JUUL) ALSO PRESENT: PHILIP G. GRAVES, ADMINISTRATOR; WILLARD H. ROSENOW, ASSISTANT ADMINISTRATOR; DARWIN CLAUSEN, DIRECTOR OF NON—MEDICAL SERVICES THE MEETING WAS CALLED TO ORDER BY VICE PRESIDENT NATWICK AT 5:50 PM. MOTION BY GRUENHAGEN, SECONDED BY EWALD, TO APPROVE MINUTES OF PRIOR MEETING AFTER CORRECTION TO 3/21/78 MEETING. BOARD MEMBER HAROLD JUUL'S NAME WAS OMITTED FROM MEMBERS PRESENT. ALL IN FAVOR. MOTION PASSED. THERE HAS BEEN SOME CONCERN REGARDING THE TOILET FACILITIES IN THE NEW MEDICAL OFFICE BUILDING AS TO COMPLIANCE WITH FEDERAL OR STATE REGULATIONS FOR THE HANDICAPPED. MOTION BY MULLAN, SECONDED BY BALKE, TO ACCEPT KRASEN PLUMBING AND HEATING COMPANY'S LETTER DATED 3/7/78 TO MAKE ANY CHANGES NECESSARY TO COMPLY WITH FEDERAL OR STATE REQUIREMENTS OVER THE NEXT TEN YEARS. ALL IN FAVOR. MOTION PASSED. MR. GRAVES PRESENTED THE STATISTICAL REPORT. MOTION BY BALKE, SECONDED BY GRUENHAGEN, TO ACCEPT AND APPROVE THE MONTHLY BILLS PAYABLE IN THE: AMOUNT OF $310,307.16. ALL IN FAVOR. MOTION PASSED. MOTION BY GRUENHAGEN, SECONDED BY EWALD, TO ACCEPT AND PAY THE BILLS PAYABLE FOR THE MEDICAL OFFICE BUILDING IN THE AMOUNT OF $9,748.60. ALL IN FAVOR. MOTION PASSED. FINANCIAL STATEMENTS REVIEWED. NO ADDITIONAL COMMENTS. MEDICAL STAFF MINUTES REVEIWED WITH COMMENTS BY DR. KLEINKAUF. DIRECTOR OF NURSES REPORT AND INSERVICE REPORT WERE NOTED. NEW BUSINESS: ELECTION OF OFFICERS. FOR PRESIDENT — MOTION BY BALKE, SECONDED BY GRUENHAGEN, TO NOMINATE REVEREND DAVE NATWICK. NOMINATIONS CLOSED. ALL IN FAVOR. REVEREND NATWICK ELECTED AS PRESIDENT. FOR VICE PRESIDENT — MOTION BY MULLAN, SECONDED BY NATWICK, TO NOMINATE ROLLIE BALKE. NOMINATIONS CLOSED. ALL IN FAVOR. ROLLIE BALKE ELECTED VICE PRESIDENT. FOR SECRETARY — MOTION BY NATWICK, SECONDED BY EWALD, TO NOMINATE NORAH PiULLAN FOR ANOTHER YEAR. NOMINATIONS CLOSED. ALL IN FAVOR. NORAH MULLAN REELECTED AS SECRETARY. MOTION BY NATWICK, SECONDED BY EWALD, TO ACCEPT BORG—WARNER BID PROPOASL FOR FIVE BEDS WITH VARIOUS ATTACHMENTS AND FIVE OVERBED TABLES, IN THE AMOUNT OF $4,570.80. ALL IN FAVOR. MOTION PASSED. THE MCLEOD COUNTY ASSESSOR'S LETTER OF NOTIFICATION, DATED 3/21/78, TO PLACE THE PORTIONS OF THE MEDICAL OFFICE BUILDING UNDER LEASE TO PHYSICIANS ON THE TAX ASSESSMENT ROLLS FOR THE CITY OF HUTCHINSON WAS DISTRIBUTED AND DISCUSSED, PER REQUEST OF THE BOARD AT THE MARCH 21, 1978, REGULAR MEETING, A RESOLUTION FROM THE HOSPITAL BOARD TO THE HUTCHINSON CITY COUNCIL OUTLINING VARIOUS REASONS WHY THE CLINIC SHOULD NOT BE TAXED WAS DRAFTED (SEE ATTACHED). DISCUSSION FOLLOWED REGARDING PRO'S AND CON'S OF TAXATION OF MUNICIPALLY OWNED MEDICAL OFFICE FACILITIES. THE RESOLUTION WAS CAREFULLY CRITIQUED. SEVERAL MORE STATEMENTS WERE ADDED. MOTION BY NATWICK, SECONDED BY GRUENHAGEN, TO SEND RESOLUTION TO THE CITY COUNCIL. NATWICK, MULLAN, GRUENHAGEN, BALKE AND EWALD VOTED IN FAVOR. JOYCE VOTED NOT IN FAVOR. MOTION PASSED. MEDICAL OFFICE BUILDING SPACE - DISCUSSION FOLLOWED REGARDING SPACE FOR A PHARMACY. THE LOCAL PHARMACISTS ARE TO BE CONTACTED AND ASKED TO ATTEND THE NEXT BOARD MEETING ON MAY 16, 1978. MOTION BY NATWICK, SECONDED BY EWALD, TO ADJOURN. ALL IN FAVOR. MOTION,PASSED. MEETING ADJOURNED AT 8:07 PM. RESPECTFULLY SUBMITTED, IL A E W NORAH MULLAN L RD H. Ro No ASSISTANT ADMINISTRATOR SECRETARY WHR:NM:LKZ 5-10-78 PAGE 2 OF 2 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING May 16, 1978 6:00 PM - Large'Basement Conference Room Present: Rollie Balke, Vice President; Norah Mullan, Secretary; Joan Ewald, Trustee; Jim Joyce, Trustee; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee Absent: Rev. David Natwick, President; Dr. Thomas Kleinkauf, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Darwin Clausen, Director of Non -Medical Services The meeting was called to order by Vice President Balke at 6:00 PM. Motion by Goebel, seconded by Mullan, to approve minutes of prior meeting. All in favor. Motion passed. Reviewed architectural memos concerning the Medical Office Building. The only item of concern is the parking lot. Mr. Graves presented the statistical report. Motion by Mullan, seconded by Ewald, to,accept and approve for payment the monthly accounts payable totalling $267,042.09. All in favor. Motion passed. Reviewed the financial reports. Reviewed the Medical Staff minutes. Motion by Gruenhagen, seconded by Goebel, to accept the recommendation of the Medical Staff Executive Committee to grant Allied Health Staff privileges to Mr. 'Larry Macht. All in favor. Motion passed. Some discussion followed concerning confidentiality of patients records. Ms. Jan Conner, Medical Records Department Head, will be invited to the next Board Meeting to inform members of hospital procedures followed to protect confidentiality of patients records. Reviewed Director of Nurses Report. Some discussion was held concerning continuing education for nursing staff. Reviewed Mental Health Unit Directors Report. Reviewed the Auxiliary Meeting Minutes. New Business: A. Coronary Care Monitor - Motion by Joyce, seconded by Ewald, to request the City Council to accept Abbott Lab's bid as modified in the amount of $29,713. All in favor. Motion passed. B. Parking Lots - Motion by Goebel, seconded by Mullan, to request the City Council to include expansion of the two employee parking lots in their 1978 improvement projects, as per plan design by Marlow Priebe, City Engineer. All in favor. Motion passed. C. Heat Recovery System - Motion by Joyce, seconded by Goebel, to request the City Council to advertise for bids to install a heat recovery system as proposed by, the architect, at an estimated cost of $25,000. All in favor. Motion passed. D. Mental Health Unit Letter from Dr. Mehmel that was attached to the Board Report - Mr. Graves will meet with Dr. Mehmel. A proposal will be presented at the June Regular Board Meeting. 7- y; E. .Tax Exempt Status of the Medical Office Building - Gruenhagen reported on City Council action. Discussion followed. F. Annual Reports - The Annual Reports for each department of the hospital were acknowledged. A trustee development program, designed to familiarize each member of the Board with the functions of all departments of the hospital, was presented. Each member will be contacted and a mutually suitable time will be set to accomplish the task. G. Motion by Mullan, seconded by Ewald, to adopt the attached resolution for the Voluntary Effort Rrogram. All in favor. Notion passed. The needs for long-range planning were discussed. All members were urged to attend the planning meeting set for May 23, 1978. Motion by Geobel, seconded by Gruenhagen, to authorize hospital administrator to look into possible sharing of computer hardware or specific programs with physicians. All in favor. Motion passed. Motion by Ewald, seconded by Joyce to adjourn at 10:28 PM. All in favor. Motion passed. Respectfully submitted, Willard H. Rosenow Norah Nfullan Assistant Administrator Secretaiy WHR:lkz 5-24-78 Page 2 of 2 HUI'CHINSON COhVUNITY HOSPITAL REGULAR BOARD OF D1RL'C7'OiZS MCETING - June 20, 1978 Small Basement Conference Room - 5:SS Pail Present: Rev. David Natwick, President; Rollie Balke, Vice President; Norah Mullan, Secretary; Joan Ewald, Trustee; Jim Joyce, Trustee; Virgil Goebel, Trustee; Dr. Thomas Kleinkauf, Chief of Staff; Ken Gruenhagen, Trustee Absent: None Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Darwin Clausen, Director of Non -Medical Services Prior to the call to order, Jan Conner - Medical Records Department Head - gave a 20 -minute presentation on the confidentiality of the patient's medical record. The meeting was called to order by President Natwick at 5:55 PM. Motion by Balke, seconded by Mullan, to approve the minutes of the prior meeting. All in favor. Motion passed. The statistical report was reviewed by Mr. Graves. There has been a significant increase in Mental Health Unit patient days for the first two months of the fiscal year over last year to date. This increase is due pri..'narily to the longer length of stay. Motion by Ewald, seconded by Mullan, to accept and approve for payment the monthly accounts payable in the amount of $240,990.31. All in favor. Motion passed. Motion by Goebel, seconded by Balke, to -approve payment of payables due for the Medical Office Building .in the amount of 5,326.99. All in favor. Motion passed. Reviewed the financial statements. The net gain for the first two months of the fiscal year exceeds estimates by $S0,000. Approximately half of this amount is due to the Mental Health Unit utilization and the remainder to the type of illness (mix) of acute med/surg patients. Reviewed Medical Staff :Minutes, Director of Nurses Report, Tnservice Report, Director of Mental Health Unit Report, and Auxiliary Meeting Minutes. New Business: Pharniacy Discussion: Attached correspondence from local pharmacists and previous goa—ire -discussions and actions were reviewed. Considerable discussion followed. Motion by Gruenhagen to "table" decision until September. No second to this motion. Motion by Balke, seconded by Goebel, to schedule a joint meeting with the local pharmacists, Medical Center physicians, and Hospital Board members during July or August. The objective of the meeting to determine the need of the community regarding additional physicians and pharmacies. Final decision to be determined at the September, 1978, Regular Board Meeting. All in favor. Motion passed. Radiologist Contract: Copy of proposed contract reviewed. Motion by Ewald, seconded by Joyce, to aut orize the hospital Administrator, after review by legal counsel., to enter into a contract with Radiology Limited, for radiology services to Hutchinson Community Hospital. All in favor. Motion passed. Mental Health Unit Contract: The West Central sample contract, the mutual objectives of WCCS and HCC, various a ternatives and recommendations were discussed. Motion by Joyce, seconded by Gruenhagen, to authorize the hospital Administrator to negotiate and enter into an agreement with West Central Community Services to provide mental health services at Hutchinson Community Hospital. All in favor. Motion passed. The current respiratory therapy services were discussed, and renegotiation of the Med-American Contract will take place shortly. The bids for the Heat Recovery system were opened June 20, 1978 at 12:00, Noon. Motion by Ewald, seconded by Goebel, to recommend to the City Council to accept the bid proposal submitted by Krasen Plumbing and Heating in the amount of $24,972.00. All in favor. Motion passed. Medical Students: Motion by Mullan, seconded by Gruenhagen, to approve the recommendation of the Medical Staff Executive Committee to authorize Alan Biel, Jerry Moench, and Margit Bretzke to provide medical services for the weekend emergency room program. All in favor. Motion passed. Employee Parking Lots: Ken Gruenhagen reported the City Council had approved theinclusion of the hospital parking lot in the current year projects. Carpet Replacement: Portions of carpeting needs to be replaced. A diagram is attached. Motion Moto by Goebel, seconded by Joyce, to authorize purchase of carpeting for replacement purposes. Approximate cost will be $1,800.00. All in favor. Motion passed, Mr. Graves informed the Board members of controversy with the Atkinson Black Topping Company of Litchfield. Ken Gruenhagen requested that Mr. Graves inform the City Council in writing the issues involved and the current status of resolution. Motion to adjourn the meeting by Goebel, seconded by Mullan. All in favor. Motion passed. Respectfully submitted, *WilaTds now Norah Mullan Assistant Administrator Secretary WHR:lkz 7-6-78 Page 2 of Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P. O. Box 20 ;17 2 HUTCHINSON, MINNESOTA 55350 June 8, 1978 Hutchinson City Council City Hall Hutchinson, MN 55350 Mayor and Councilmen: .�!ii�jg78 r O l�92S��z�22`Zoti It is my understanding that according to Minnesota Chapter and Section 349.26, as a non-profit organization, the Hutchinson Elks Lodge needs to apply for a license to operate a gambling, device or the conduct of a raffle. This license is to be issued by the local unit of government to comply with Chapter 349, Section 3. At this time, the Benevolent and Protective Order of Elks Lodge No. 2427 is making application for a gambling device and raffle license. Sincerely, Richard Phillips, Chairman's Board of Trustees rp;ds Section 925:00 Section 925 - Gambling Section 925:00. GamblinngProhibited. All gaming and gambling with cards, dice, or other games of chance for money or other valuable thing, gaming tables or gambling devices of any kind whatsoever and all description of gambling, fraudulent devices and practices are hereby prohibited to be set up, used or kept for gaming or gambling purposes in this municipality. Section 930:00 Section 930 - Gambling Devices Section 930:00. Gambling Devices Prohibited. No person or persons shall keep, use or maintain or cause to be kept, used or maintained any gaming table or gambling device or fraudulent device of arW description, and no person or persons shall gamble, game, or take part in any gambling or fraudulent device in this municipality. Section 930:05. Specific Devices Prohibited. It shall be unlawful for any person to set up, exhibit, or keep, or cause to be setup, exhibited or kept in any public place in this municipality any gaming table, roulette or other wheel; nickel in the slot machine, or any other contrivance or device used in betting or other game of chance, whereby money or other thing is or may be won, lost or disposed of by chance. Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E P. O. Box 438 „27,,) HUTCHINSON, MINNESOTA 55350 June 8, 1978 Hutchinson City Council City Hall Hutchinson, MN 55350 Mayor aad Councilmen: JUN1979 O+ V By-, It has been brought to our attention that according to Minnesota Chapter and Section 349.14,non-profit organizations need to apply for a license in order to conduct bingo. This license is to be issued by the local unit of government to comply with Section 349.15 to 349.21. At this time, the Benevolent and Protective Order of Elks Lodge No. 2427 is making application for a bingo operating license. Sincerely, E Dennis Schroeder Chairman of Bingo Committee F—.2's Section 905:00 Section 905 - Betting Section 905:00. Definitions. Subd. 1. Unless the context clearly indicates otherwise, the words, combinations of words, terms, and phrases, as used in Section 905:00 et seq. shall have the meanings set forth in the subdivisions of this section which follow. Subd. 2. Bet. A bet is a bargain whereby the parties mutually agree to a gain or loss by one to the other of specified money, property or benefit dependent upon chance although the chance is accompanied by some element of skill. Subd. 3. What Are Not Bets. The following are not bets: (a) A contract to insure, indemnify, guarantee or otherwise com- pensate mother for a harm or loss sustained, even though the loss depends upon chance. (b) A contract for the purchase or sale at a future date of securities or other commodities. (c) Offers of purses, prizes, or premiums to the actual contestants in any bona fide contest for the determination of skill, speed, strength, endurance, or quality or to the bona fide owners of animals or other property entered in such a contest. (d) The game of bingo-as,provided in Minnesota Statutes, Sections 349.02 and 3149.03. (e) A private social bet not part of or incidental to organized, commercialized, or systematic.gambling. Section 905:05. Betting Prohibited. No person nor persons shall bet money or other property at or upon any game or upon the result of any game or gambling device within this municipality. (F612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 17, 1978 TO: MAYOR AND CITY COUNCIL FROM: MARLOW V. PRIEBE, CITY ENGINEER RE: PERMANENT STATUS OF ENGINEERING TECHNICIAN One of our engineering technicians, Dan St. Pierre, has been funded through a CETA grant for the past year. The grant period will end this month. We have included provision in this year's budget to place him on City payroll at the end of the grant period. Dan has proven to be a very able technician. Therefore, I request that he now be approved for permanent status, with no further requirement to complete a probationary period. Respectfully, %WAZ,) Y. C��-� Marlow V. Priebe City Engineer Copy: Hazel Sitz (612) 879-2311 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 18, 1978 TO: City Council FROM: City Engineer SUBJECT: 5 -Year Federal Aid Urban Program I recommend that we hold a public hearing on August 8th, for an updated Federal Aid Urban Program. This is consistent with regulations for the Federal Aid Urban System. Attached is a copy of said program and maps. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachments q.... 45t. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JULY 28, 1978 AND FRIDAY, AUGUST 4, 1978.. PUBLICATION NO. 2082 NOTICE OF HEARING FOR APPROVAL OF CITY OF HUTCHINSON FEDERAL AID URBAN PROGRAM Notice is hereby given that the City Council of the City of Hutchinson is affording an opportunity for a Public Hearing to discuss the proposed Program for the improvement of School Road, from T. H. No. 7 to Seventh Avenue N.W.; Roberts Road, from Dale Street to School Road; Century Avenue, from T. H. No. 15 to 0.25 miles West; and Fifth Avenue N.W., from Main Street to Kouwe Street. Said Program to be completed between 1979 and 1984. The Hearing will be held August 8, 1978 during the course of the regular scheduled Council Meeting, which starts at 7:30 P.M. in City Hall Council Chambers. All maps, drawings and program details relative to the hearing are on file and available for Public inspection at the Office of the City Engineer at City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, 55350. July 26, 1978 Gary D. Plotz City Clerk City of Hutchinson FIVE YEAR FEDERAL AID URBAN PROGRAM CALENDAR YEAR 1979 THROUGH 1984 CITY OF HUTCHINSON ,MINN CAL, PROJECT PROJECT EST. COST Ek 'FAU BAL. SOURCE OF IMPLEMENTING ESTIMATE YEAR TERMINI DESCRIPTION FAU FUNDING a ALLOT. MATCH. FUND AGENCY LETTING DA BAL. 79 No Work Planned 2050 ALLOT. LENGTH ADD'L R/W NEEDED' 40341 School Road from T.H. No. Construct gravel base, BAL. 2Nr 80 7 to Seventh Ave. N.W. bituminous surface, curb 165,000 42391 LOCAL CITY QUA FAU - 5930 and gutter and sidewalk. 118,932 See Note No. 1 ALLOT. June 1980_ LENGTH 0.40 ADD'L R/W NEEDED No y 40341 Roberts Road from Dale Subgrade preparation, base SAL. 2ND Street to School Road repair, construction of 110,000 L36200 MSA QUARTER 81 FAU - 5933 bituminous surface, curb 79,288 and CITY . • & gutter, sidewalk, bituminous overlay & storm See Note No. 1 ALLOT. LOCAL June 1981 LENGTH 0.63 AD��L R/W NEEDED No • 40341 Century Avenue from T.H. Grading, base, bituminous No. 15 to 0.25 Miles West surfacing, curb and gutter, 115,000 SAL. 2ND FAU - 5932 sidewalk and storm sewer. 82,892 -75147 LOCAL CITY QUARTER ALLOT. 82 See Note No. 1 June 1982 LENGTH 0.25 ADO'L R/W NEEDED Yes _ 40341 Fifth Avenue Northwest fr9m Main Street to Kouwe Subgrade preparation, base repair, construction of BAL. 2ND -Street bituminous surface, curb 110,0��, 79,2 is -117698 COUNTY QUARTER 83 and_gutter, sidewalk and and CITY bituminous overlay. See Note No. 1 ALLOT. LOCAL June 1983 LENGTH 0.55 ADD'L R/W NEEDED N6 40341 BAL. 84 No Work Planned -156645 ALLOT LENGTH ADD'L R/W NEEDED 40341 REMARKS. Note No. 1 - City anticipates utilizing future allotment. OTTER LAKE 5E, _ANN _ ST •I AE� \ . NORiH H�6N ORIYE E�EYEY Iw AVE -TENT. AVE MYTH AVE \ � w � - - _- ,NORTNwIOppR JIB •Ri lA41' fAVE I+ t _ Avt ASN ° Ev + FTM !, w - _ AVE _ �(,� AY` FOUPTN `- NR y� c 10 g .PARR CROW RIVER c� ----� 104 FIR.ii� AVEM. .-P11._J ANY -j I �\ J L1$nINOTgI _ ` AV AVE _ / �'f,M N—_—_ -LANE__-- FIS._ AVf.�MI ` i FIRST I �AYi � _tF ` —_sPGONO___ _' ��_ '-� _}_w � _ _ _I .SEGOtl4J �_ A_NE.� � I ai , LEWIS �-" AYE evE SVP J ITNIRO - _ ; AVE PCL DRP,ii I r € -1'f `_nAYDEN AVE � b W v AVE_ _ SAVt I I 1 I _FOURTH LI r ' - __, �_, l FOURTH _ `AVE _ SwAVE _ FOUPTi�I J i LEES. L_ `.y ! 056000 AVE piT 9 o LFA _ AVE n`FIFTH_ _. _ AV =AS AVE E 5 W JUERGENyC RD ' 1 ! i, ` � - - - --� FIFTH _ I SAVE - Sw L- LAVE ,!!N/lI ROAD 510H__�VI ' GOEB MAOSON _ r AVE_ SIXTH ' J �) SWTHYIEN- MILLER J �.AVE_J 1� ` FEIdJ ,.1SE9_-AYE i �- 4VE_. 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I I 1 _ � ase. ��: �`�'�' Ail FIF r .s Illy _ AVE NW - r N THIRDJ "l - �J✓ CROW RIVED I l_ \AV\-/�•`.0 \ r �� w •�`�y� \ 9 IIVE FIRST stolct AVE -,I r+---� LANE FIRST AV I il.- RS1J 4—aLsc - - -- -- -- - - SECOND_ E $W �I TNIRy_�J,���_-YE $W MI _ E$ RV� -I ��___ IR�C4L_QR/y, ij F^ FI MYOEN AVE m III \` I+xJI � 1 � R f FOURTH - - AVE RYE TNDNAS R _ AVE $w _ice,— _ _ k r— -_ W' n 1 t 1 O �9 A AVE ` FIFTH PGEN$_ _ FIFTH _� -AVE- -- I� !-E!L �-i' LAVE 7-.-- `SL O � I OAO ._L-� �J _ L DIVISION Av[ MAO$OH -J AVE `MILWAUKEE I AVE _ i --1 SIXTH IAV j a Ik a g/, 9D�kTIVl E.11- _ MILLER - � -__ � _AYE AVE V-, l:GdnJl IN aL �" -I -• �_clpo(a __ r _ , EVE, r o .i yYNWIE_ ,--CMS Hsi._. `•—"—___-I -� -J .4L_INTON AVAYFL E `Ip ROAD - SOVTN � � GRADE � L � I - - f SNE T ECHO j FREEMONT - AVE \ // 1 I , W s�4 " \�✓ANN- }T_ ,J p ' I1 I EIGMTN • NwLA 1l \ l j 1Lira, TII L�� b i I I xaEror � �•ME j i - _ _ ANE I ✓ t pT TER l•KE ^ \ 12 • A I TNON4 M1 \� LRTs J i F v I S 33 Ir ROAD I MA I� 1981 6 �Co►�SJ. m` DIRK t N Y1 •UKEE Yc DDNu_D T tni ,!a R•DEIqD ROAD ' I i � 1 V ---I (- F(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 18, 1978 TO: City Council FROM: City Engineer SUBJECT: 5 -Year Municipal State Aid Program I recommend that we hold a public hearing on August 8th, for our Municipal State Aid Program. This is a new requirement by the State Aid Division of Minnesota Department of Transportation. Attached is a copy of said program and maps. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachments PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JULY 28, 1978 AND FRIDAY, AUGUST 4, 1978. PUBLICATION NO. 2083 NOTICE OF HEARING FOR gPROVAL OF CITY OF HUTCHINSON MUNICIPAL STATE AID PROGRAM Notice is hereby given that the City Council of the City of Hutchinson is affording an opportunity for a Public Hearing to discuss the proposed Program for the improvement of Roberts Road, from Dale Street to School Road; Third Avenue Northwest, from Main Street to T. H. No. 7 (4th Avenue Northwest); and First Avenue Northeast, from Main Street to Adams Street. Said Program to be completed between 1979 and 1984. The Hearing will be held August 8, 1978, during the course of the regular scheduled Council Meeting which starts at 7:30 P.M., in City Hall Council Chambers. All maps, drawings and program details relative to the hearing are on file and available for Public inspection at the Office of the City Engineer at City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, 55350. July 26, 1978 Gary D. Plotz City Clerk City of Hutchinson _.F_LYE. YEAR_MUNICIPAL STATE AID PROGRAM CALENDAR YEAR 1„979 THROUGH N84 CITY OF - HUTCHINSQO_, ,MANN J -CAL, PROJECT PROJECT EST. COST B MSA SAL. SOURCE OF IMPLEMENTING ESTIMATI .AR TERMINI DESCRIPTION MSA FUNDING 8, ALLOT. MATCH.FUND AGENCY LETTING DA SAL. -29,807 79 No Work Planned See Note No. 1 ALLOT. LENGTH ADD'L R/W NEEDED' 74,518 BAL. 44,711 80 No Worts Planned ALLOT. LENGTH ADD'L R/W NEEDED ' No _ 74,518 Roberts goad from Dale Subgrade preparation, base BAL. 2ND Al Street to School Road x�a air, constr ction of bituminous surface, curb 110,000 120,229 FAU QUARTER - and gutter, sidewalk and CITY FAU - 5933 bituminous overlay and ALLOT. cA - 116 L��fVGTH 0.63 storm sewer. No 30,712 74,518 LOCAL June, 1981 ADD'L R/W NEEDED Third Avenue N.W. from Main Construct gravel base, SAL. 2ND Street to T.H. 7 (4th Ave. bituminous surface, curb 286,000 164,035 QUARTER 82 N.W. and gutter and sidewalk. LOCAL CITY MSA - 120 268,360 ALLOT. LENGTH 0.62 ADD'L R/W NEEDED No See Note No. 2 74,518 June, 1982 BAL. -29,807 83 No Work Planned ALLOT. LENGTH ADD'L R/W NEEDED 74,518 First Avenue N.E. from Main BAL. 2ND Street to Adams Street 95,000 44,711 QUARTER 84 NONE CITY ALLOT LENGTH ADD'L R/W NEEDED No 95,000 74,518 June, 1984 =�� 5 Note No. 1 - $29,807 advanced in 1978 for 1978 construction project. Note No. 2 - $29,807 -to be advanced in 1982 for 1.982 construction project. >T j 12 m r IN 4th -W eu 3rd .7, d"1011EMN83MAAR ] I � 117 N p3N' 631 61131 29W T118N r z '" Go- sr, E.3 J+ �I Wf� Ali M�"LEOD Jr AVE. 2nd AVE X14. m z NII ?2, I s t AVE •" RE //I -- f W4 //O " I = AVE 41 --�-+ 1 0 N vi vi vii u, vi "AVE SW r r t - r Ln HARMON LA. Ist-AV- '. 9 2nd /09 �. 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NI Ir rr. r=t #11111t7 rrrrrt�} arm ri I I _ K qvF or '� •- W - �•F f AVE N. •4 y�� i F � T11 TI AVE\ .SL-_ tF1'il AVE S. E AVE. NImo I Ir . I l �I ---ILAVE.S, 1,E I w = i I O it I I o� z; a, FAIR ��—AVE S E .7 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE:July 19, 1978 --------------- TO: ---Hutchinson City Council ------------------------------- FROM: Planning Commission --------------------------------- SUBJECT: Conditional Use Permit submitted by Curtis Bradford -------------------------------- Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY An application was submitted by Curtis Bradford on March 24, 1978 to allow changing one unit from an apartment to an office at the Den -Mar Building on the corner of Franklin and Second Avenue. At a regular meeting on April 18, 1978, the Planning Commission set a public hearing for its next regular meeting on Tuesday May 16, 1978. During the public hearing, Curt Bradford was present and asked if they would waive the requirement regarding parking. The motion was made to continue the hearing until the June 20, 1978 pending further investigation. At the continued hearing, Mr. Priebe, City Engineer/Director of Public Works, suggested the hearing be con- tinued again because he had not received a reply from the City Attorney regarding the issue at hand. The hearing was continued to July 18, 1978 at which time no one was present to speak for or against the request. Mr. Priebe suggested a stipulation be placed on the conditional use permit stating the lower level would remain offices and the upper level for apartments. FINDINGS OF FACT 1. The required application was submitted. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader on Friday, May 5, 1978. 3. In a memo dated May 11, 1978, Marlow Priebe recommended approval of the conditional use permit with a yearly charge of $100 per year per space for the use of either 16 or 20 unmarked parking spaces in the City parking lot until the owner can provide the proper number of parking spaces. 4. Referring to a memo from City Attorney Schantzen dated May 31, 1978, stated you can not legally rent a public parking lot to a private party such as "Den -Mar Building." The same was stated in a memo from Mr. Schantzen dated July 10, 1978. - Over - July 19, 1978 Finding of Fact Den -Mar Building RECOMMENDATION -z- It is the recommendation of the Planning Commission that the requested Condi- tional Use Permit be granted contingent upon no further structure changes to the building, or conversion of any residential units to commercial use. Respectfully submitted, C /'e_r i c , Chairma Hutchinson Planning mission bl RESOLUTION NO. 6165 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-5 OF THE 1975 ZONING ORDINANCE TO ALLOW FOR CHANGING AN APARTMENT UNIT TO AN OFFICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Curtis M. Bradford has made application to the City Council for a Condi- tional Use Permit under Section 6.07, C-5 of the 1975 Zoning Ordinance to allow for changing an apartment unit into an office at the corner of Franklin and Second Avenue, having the following legal description: Lot 5, Block 11, South half City 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of .the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk '612) 879-2311 '/T Y OF HUTCHINSON VASHINGTON AVENUE WEST ;HINSON, MINN. 55350 M E M O R A N D U M DATE: July 19, 1978 TO: Hutchinson City Council FROM: Planning Commission -------------————————————— — — — — —— SUBJECT: Conditional Use Permit submitted by Larry Sorensen ----------------------------- — —— Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 17, 1978 an application was submitted by Larry and Barb Sorensen for a conditional use permit to allow a sales lot at the former McDonald's Sales lot on Hwy. #7 West. A.public hearing was set for May 16, 1978 at the regular meeting on April 18, 1978. During the public hearing Mr. Sorensen was present and stated he was against having to put a fence on three sides of the property abutting the residential areas. The motion was made to continue the heraing until the June 20th meeting allowing more time for futther investigation of this issue. At the continued hearing on the 20th of June, Mr. John Miller was present with his attorney Wm (Bill) Haas of Hutchinson, and Mike Gavin, Attorney from Glencoe was present representing Mr. Larry Sorensen. Pictures were submitted by Larry Sorensen and John Miller relating to the subject under discussion. Mr. Haas felt Mr. Sorensen had not complied with para. (k), p 35 of the Zoning Ordinance book in showing that the proposed development will not cause substantial injury to the value of other property in the neighborhood. Mr. Gavin pointed out he did not feel the answers on Mr.. Sorensen's application were the issue. Surrounding property owners expressed concern for neighborhood children playing on the machinery and possibly getting hurt. After further discussion, the hearing was continued until the next regular meeting on July 18, 1978. At this public hear- ing, Larry Sorensen was present and stated he had met with Mr. John Miller and a six foot hedge was agreeable to both parties and the neighbors present at the hearing on the 18th felt this idea was satisfactory to them as well. FINDINGS OF FACT I. The required application and fee were submitted by the property owners. 2. Notices were provided to the surrounding property owners and published in the Hutchinson Leader on Friday, May 5, 1978. 3. According to a memo dated May 11, 1978, Marlow Priebe recommended a six foot tight board fence be required where the property abuts the residential district. 4. In a letter dated June 21, 1978 from the Administrative Assistant to Mike Gavin July 19, 1978 Finding of Fact Conditional Use Permit -Sorensen reference was made to item C, Zoning Ordinance No. 464 and a filed by Mr. Sorensen was sent RECOMMENDATION IPA 2, (k) under Section 6.07 on page 35 of the copy of the conditional use permit application to both Mr. Gavin and Mr. Bill Haas. It is the recommendation of the Planning Commission that the aforementioned request for variance be granted contingent upon Mr. Larry Sorensen putting up and maintaining a six foot hedge from Oakwood Lane to the City entrance to the park. VRespecfully submitted, racy, Chai n- Hutchinson Planning Commission r bl RESOLUTION NO. 6166 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-5 OF THE 1975 ZONING ORDINANCE TO ALLOW FOR SALES AND DISPLAY AREAS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Barbara and Larry Sorensen have made application to the City Council for a Conditional Use Permit under Section 6.07, C-5 of the 1975 Zoning Ordinance to allow for the sales and display areas when not operated as part of the new item franchise dealership located at Highway #7 West, having the following legal description: That part of the Southwest Quarter of Section 36, Township 117, North of Range 30 West, described as follows: Beginning at a point on the center -line of State Highway No. 7 a distance of 1268 feet Southwesterly of the East Line of said Southwest Quarter, as measured along said center- line; thence North parallel with said East line a distance of 850.60 feet; thence deflect 90 degrees left a distance of 280.94 feet; thence South parallel with said East line a distance of 955.82 feet to said centerline; thence Northeasterly along said centerline a distance of 300 feet to said point of beginning, subject to a road easement 75 feet wide along the South- easterly line thereof. 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, subject to maintaining a six foot hedge from Oakwood Lane to the City entrance to the park. Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk �— (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 19, 1978 --------------- TO: Hutchinson City Council FROM: Planning Commission --------------------------------- SUBJECT: Conditional Use Permit submitted by Theo Wacker --------------------------- — — — —— Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting'its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On May 5, 1978 an application was submitted by Theo Wacker for a conditional use permit to allow a six foot addition with a cement slab foundation to the north isde of an existing garage. At a regular meeting on May 16, 1978, the Planning Commission set a public hearing for the next meeting to be held on June 20, 1978. At the public hearing no one was present to answer questions and no drawing of the proposed addition had been submitted, therefore, the hearing was continued until July 18, 1978. Mr. Wacker was notified that a drawing should be submitted before the hearing on July 18. During the public hearing, reference was made to two drawings submitted by Mr. Wacker 1.) showing the existing garage and the six foot addition and 2.) the garage with relation to the house. FINDINGS OF FACT T. The required application and fee were submitted by the party involved. 2. The appropriate notice was placed in the Hutchinson Leader on June 9, 1978 and notices were mailed to surrounding property owners. 3. Mr. Elden Willard, Building Official, felt this addition met all the necessary requirements. RECOMMENDATION It is the recommendation of the Planning Commission that the requested application for a conditional use permit be approve. Respectfully submitted, inion racy, Chairman Hutchinson Planning Co issionX'o bl RESOLUTION NO. 6167 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-5 OF THE 1975 ZONING ORDINANCE TO ALLOW ADDITION TO EXISTING GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Theo. A. Wacker has made application to the City Council for a Conditional Use Permit under Section 6.07, C-5 of the 1975 Zoning Ordinance to allow for an addi- tion to an existing garage located at 530 Lincoln Avenue, having the following legal description: Westerly 66' of Easterly 132' of Lot 6 Riverview, Subdivision of Lot 1, Lynn Addition 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk if V. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE:July 19, 1978 --------------- TO: Hutchinson City Council FROM: Planning Commission -------------------------------- SUBJECT: Rezoning Area from R-3 to C-4 Submitted by George Dress -------------------------------- Pursuant to Seciton 6.06, C, 4. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On May 16, 1978 an application was received by George Dress, and filed by Roger Gilmer of Gilmer Law Office, Hutchinson, MN. requesting rezoning Lots 5 & 6, Block 1, Hanson's Third Addition from R-3 to C-4. At the Planning Commission meeting on May 16, 1978 a public hearing was set for Tuesday, June 20, 1978. (see attached Drawing #1) At the public hearing Mr. Mike Kelly was present to answer any questions and pointed out the original area to be rezoned had been reduced ( see attached Drawing #2). One member of the Planning Commission abstained from voting because of a conflict of interest and the motion was made to continue the hearing until July 18, 1978. At this hearing Mr. Kelly, representing Leland -Dress Realty, Inc., was present and reviewed their request for everyone present, no definite proposal for this area was given at this time. FINDINGS OF FACT 1. The application and appropriate fee were submitted. 2. Notice was provided to surrounding owners and a notice was published in the Hutchinson Leader on June 9, 1978. 3. The recommendation from City Engineer/Director of Public Works Priebe in a memo dated June 14, 1978, stated he did not recommend approval of the rezoning of the property inasmuch as it would not be compatible with the existing housing in the area. 4. In a letter dated June 15, 1978, Michael R. Kelly, General Manager for Leland - Dress Realty, Inc.) stated after further consideration they need not rezone the entire piece of property. 5. Mr. Priebe felt it would be feasible since now there would be a buffer zone to the west for the residential area, according to drawing #2. 9 G. July 19, 1978 Finding of Fact Rezoning -George Dress RECOMMENDATION -2- It is the recommendation of the Planning Commission that"the aforementioned property as shown on Drawing #2 be rezoned from R-3, Multiple Family Residence District, to C-4, Fringe Commercial District. Respectfully submitted, i(no a y; �Chairrman Hutchinson Planning Commission 4� bl D r ow'tnq 1 CJ Area to be Rezoned to C-4, Fringe Commercial District SLL6, ; -�}ed 6 -q -?S J ' r � • CL M roN A VENUE �.• �,,.e 20&03 i N - CX i N1 _ ♦ � N � Avod • v ` TJX G �j f Lr �' .. 1 1 At •:r)• -v Alf .tltl 40 pvc I$ �r L9A... SLtbrn;-{fed 1-15-78 ORDINANCE NO. 12/78 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-3, Multiple Family Residence District, to C-4, Fringe Commercial District. Easterly 1/2 of Lots 5 and 6, Block 1, Hanson's Third Addition COMMON DESCRIPTION: Corner of Merrill and South Grade Road Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 19, 1978 TO: Hutchinson City Council FROM: Planning Commission --------------------------------- SUSJECT: Request for Variance Submitted by Donald Hecht ---------------------------- — — — —— Pursuant to Section 6.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY Mr. Donald Hecht submitted an application for variance on May 30, 1978 to expand an existing attached single car garage to within six feet of the property line with a 24 inch overhang. At a regular meeting of the Planning Commission on June 20, 1978, Mr. Hecht was present and explained his request stating he wanted the 24 inch overhang so it would conform with the rest of the house. A public hearing was set for Tuesday, July 18, 1978. Mr. Hecht was also present at the public hearing on the 18th to answer any questions. No one was present at the hearing to object to this request. FINDINGS OF FACT 1. The required application and fee were submitted. 2. A public hearing notice was published in the Hutchinson Leader on Friday, July 7, 1978 and surrounding property owners were notified of the hearing. 3. The 24 inch overhang is what actually requires the variance since it would be within the six foot setback. Mr. Hecht pointed out he could move the garage over to compensate for this but it would make it rather "tight" for two cars. RECOMMENDATION It is the recommendation of the Planning Commission that the request for variance be approved. Respectfully submitted, Clinton Tracy, Chairman Hutchinson Planning Co 'ssion bl RESOLUTION NO. 6168 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF THE ZONING ORDINANCE TO ALLOW CONSTRUCTION OF ADDITION TO EXPAND AN ATTACHED SINGLE GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Donald Hecht of Hutchinson, Minnesota has applied for a variance from Section 6:05 of the Zoning Ordinance to allow for construction of an addition to expand an attached single garage to within six feet of the property line with a 24" overhang at 724 Merrill Street at the following location, to -wit: Lot 3, Peterson Subdivision 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic con- ditions,.light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding prop- erty, it is possible to use the subject property in such a way that the proposed var- iance will not impair an adequate supply of light and air to adjacent property, un- reasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply gen- erally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and en- joyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hard- ship or difficulty. rnwrT.TTSTON The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of July, 1978. ATTEST: D. J. Black, Mayor Gary D. Plotz, City Clerk RESOLUTION NO. 6169 REQUEST FOR ANNEXATION WHEREAS, the following described property is urban in character and adjoins the City of Hutchinson, and WHEREAS, Ronald Wothe, owner of the described property has requested annexation to the City of Hutchinson, and WHEREAS, the City Council of the City of Hutchinson hereby requests a portion of the described property to be annexed to the City of Hutchinson, and WHEREAS, authority to effect such annexation is vested in the Minnesota Municipal Commission by virtue of joint resolution of township and City, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT, the Minnesota Municipal Commission is requested to hold hearing and effect the annexation of: Beginning at the Northwest corner of Lot 6 of Auditor's Plat of the South half of Section 30 and the North half of Section 31 in Township 117 North of Range 29 West; Thence due South along the West line of said Lot 6, 294 feet; thence due East on a line parallel with the North line of said Lot 6, 30 feet to the point of beginning of the tract herein described, thence due North on a line parallel with the West line of said Lot 6 a distance of 125 feet; thence due East on a line parallel with the North line of said Lot 6, 130 feet thence due South on a line parallel with the West line of Lot 6, 125 feet; thence due West on a line parallel with the North line of said Lot 6, 130 feet to the point of beginning, subject to easements of record. Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: S E A L Gary D. Plotz City Clerk RESOLUTION NO. 6170 RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR BACHMAN'S FIRST ADDITION WHEREAS, Harry Bachman of Hutchinson, Minnesota, owner and subdivider of the land proposed to be platted as Bachman's First Addition has submitted its applica- tion for approval of Final Plat of said subdivision in the manner required for .platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: South 2200' of the West 1300' of the S.W. Quarter of Sec. 35-117-30 lying North of T.H. 7 and 22 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Bachman's First Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358 (3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance there- with by the subdivider and the City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 25th day of July, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 i5 e July 19, 1978 TO: City Council FROM: City Engineer SUBJECT: Project 78-03 Storm Sewer Improvement Attached is a copy of the permit to cross the Burlington Northern R.R. right of way near the Sewage Treatment Plant with our new line on Fifth Avenue S.E. I recommend approval of same and the payment of $175.00 for first 10 years. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachment f". AW4• 0 Pipeline No. 228,938 THIS AGREEMENT, made this 16th day of July , 19 78 , between BURLINGTON NORTHERN INC., a Delaware corporation, hereinafter called "Railroad," and CITY OF HUTCHINSON, whose post office address is City Hall, Hutchinson, Minnesota 553501 hereinafter called "Permittee." WITNESSETH: Railroad, for and in consideration of the fee herein provided to be paid to it by Permittee and of the covenants and promises hereinafter made to be observed and performed by Permittee, does hereby grant to Permittee license and permission to excavate for, construct, maintain and operate a 42—inch - storm . sewer, hereinafter referred to as the "facility," upon, along or across the right of way of Railroad, underneath the surface'thereof, and under the tracks of its railroad, as the case may be, at or near Hutchinson Station, in the County of McLeod , State of Minnesota , to be located as follows, to -wit: At Survey Station 26 plus 49.7 — Mile Post 68 plus 401.3 feet as shown in .red on the plat hereto attached, marked Exhibit "A", dated March 7,' 1978, and by this reference thereto made a part hereof. Permittee in consideration of such license and permission hereby covenants and promises as follows: 1. Permittee will pay in advance to Railroad for this permit the sum of One Hundred Seventy—Five Dollars ($175.00) for the first ten (10) year period and One Hundred Dollars`($100.00) for each subsequent ten (10) years that this agreement remains in -effect, also all taxes and assessments that may be levied or assessed against said facility.'Railroad reserves the right to change the said charge at any time while this permit remains in effect upon thirty (30) days' written notice. This provision for payment shall in no way restrict Railroad's right of termination under Paragraph 9 hereof. 2. Permittee, at Permittees sole cost and expense, shall excavate for, construct, reconstruct, maintain and repair the facility placing the same in accordance with the specifications provided in application dated February 23, 1978', heretofore approved by the Railroad's Regional Manager Engineering. Permittee shall fill in the excavation, and restore the surface of the ground to its previous condition subject to the approval of the Superintendent of the Division of Railroad upon which the facility is located. Said Superintendent shall have the right at any time when in his judgment it becomes necessary or advisable, to require any material used in the work to be replaced with like material or with material of a more permanent character; also to require additional work or change of location of said facility as a matter of safety, or of appearance, or on account of additional tracks being laid, change of grade thereof, construction of a building, or for any other reason whether or not connected with the operation, maintenance, or improvement of the railway of Railroad, all of which shall be done at the expense of Permittee in the manner herein provided. 3. Permittee shall give to the said Superintendent at least two (2) days advance notice of any work to be done by Permittee in the excavation, construction, any reconstruction, maintenance, repair, change of location or removal of the facility, and shall conduct such work in such manner as not to interfere with the maintenance and operation of the railway of Railroad. 4. In the event that Railroad, at the request of Permittee or any agent or contractor of Permittee, or for the protection of its property and operations, does any work, furnishes any material or flagging service, or incurs any expense whatsoever on account of the excavation for, construction, any reconstruction, maintenance, repair, change of location, removal of the facility or otherwise, Permittee shall reimburse Railroad for the cost thereof within twenty (20) days after bills are rendered therefor. If the excavation for construction, any reconstruction, maintenance, repair, change of location, or removal of the facility, requires any or all of the following work: removal and replacement of track, bridging, protection of track or other railway facilities by work or flagging, engineering and/or supervision, such work is to be performed by Railroad employees and the cost borne by Permittee. 5. In the event any cathodic electrolysis or other electrical grounding system is installed in connection with the facility which, in the opinion of Railroad, in any way interferes with any train signals, telephone or telegraph lines, or other facilities of Railroad, Permittee upon being'informed•by'Railroad of such interference shall forthwith discontinue operation of and remove said grounding system, or take such steps as may be necessary to avoid and eliminate all such interference. Permittee further agrees to- indemnify and sale harmless -Railroad from_ and"against any -damages, claim3, tosses, -suits or expenses in any Mariner arisi Ig from or growing -out of inte4erelnce witli the signals, telephone or telegraph lines of Railr�ad by the operation, use or existence of any such grounding system. 6. Permittee shall and hereby releases and discharges Railroad of and from any and all liability for damage to or destruction of the said facility, and.any other property of Permittee located on or near Railroad's premises; and shall and hereby assumes any and all -liability for injury to or death of any and all persons whomsoever, including officers, employees and agents of the parties hereto, or loss of or damage to property to whomsoever belonging, including property owned by, leased to or in the care, custody and control of the parties hereto, in any manner arising from or during the construction, any reconstruction, use, maintenance, repair or removal of said facility, however such injury, death, loss, damage or destruction aforesaid may occur or be caused; and shall and hereby does indemnify and save harmless Railroad of and from any and all claims, demands, suits, actions, damages, recoveries, judgments, costs or expenses arising or growing out of or in connection with any such injury, death, loss, damage or destruction aforesaid. Permittee further agrees to appear and defend in the name of Railroad any suits or actions at law brought against it on account of any such personal injuries, death or damage to property, and to pay and satisfy any final judgment that may be rendered against the Railroad in any such suit or action. The liability assumed by Permittee herein shall not be affected or diminished by the fact, if it be a fact, that any such suit or action brought against Railroad may arise out of negligence of Railroad, its officers, agents, servants or employees, or be contributed -to by.such negligence. • : _ - _ - • - 7. Permittee shall not transfer or assign this permit without the written consent of Railroad. 8. Nothing herein contained shall imply or import a covenant on the -part -off -Railroad for quiet enjoyment. 9. It is expressly understood and agreed that Railroad may at any time cancel and terminate this license and permission by giving to Permittee thirty (30) days notice in writing of its intention to cancel the same and at the expiration of such notice this license and permission shall terminate. Upon receipt of such notice and before the expiration thereof, Permittee, under the supervision and direction of the said Superintendent, or his authorized representative, shall remove the facility from the right of way of Railroad and restore the right of way and premises of Railroad in a manner and to such condition as shall be satisfactoFy to the said Superintendent of Railro-ad. Jf-Permittee shall fail to remove the facility and restore the said right of way to such condition within said thirty (30) day period, Railroad at its option may remove the same and restore the said right of way to its previous condition, and Permittee shall pay the cost and expense thereof to Railroad. b�r;sltus '-. 10. Upon any failure of Permittee punctually and strictly to observe and perform the covenants and promises made herein by Permittee to be kept and performed, Railroad may terminate this agreement on ten (10) days' notice to Permittee, remove the facility, and restore the right of way to its previous condition at the cost and expense of Permittee. 11. Any notices given under the provisions of this agreement shall be good if deposited postpaid in a United States post office addressed to Permittee at Permittees post office address above stated or as otherwise directed by Permittee. 12. The license and permission herein granted is subject to permits, leases and licenses, if any, heretofore granted by Railroad affecting the premises upon which said facility is located. Subject to the foregoing provisions, this agreement and all of the covenants and promises thereof, shall inure to the benefit of and be binding upon the parties hereto, their respective executors, administrators, successors and assigns. IN WITNESS WHEREOF, Railroad and Permittee have executed this agreement the day and year first above written. In Presence of: BURLINGTON NORTHERN INC. By General Manager — Leases CITY OF HUTCHINSON By Mayor Attest: City Clerk FORM 60025 1-76 July 14, 1978 The City of Hutchinson Hutchinson, MN 55350 Gentlemen: N89202 �6 CPO JUL 1978 s REE IVW o BY- �bL ti 819 kZ L -��e It is with great pleasure that I report to you the satisfaction that many people find with the Payment Center established in Hutchinson this past April. The people using the Payment Center are good local citizens who remit to the Payment Box sponsor regularly, via the marked slot provided. I, therefore, invite the City of Hutchinson to sponsor a Payment Box for their water customers because it will: a. Improve consumer relations, b. Improve cash flow, and c. Contribute to the services and the downtown area provides consumers. Your cost for a Payment Box at the Payment Center, which shall be maintained and insured by Payment Centers, Inc., is only: $240.00 for the first year, plus $30.00 key deposit, $120.00 subsequent 12 month periods. Enclosed please find two copies of Rental Agreement for your consideration. I believe you'll find them in order. If you return one signed copy, we shall coordinate the initiation of Payment Box Services to your exact desire. It would likewise be my pleasure to visit with you in person regarding these matters. Please let me know if this is desirable, and I shall make the proper arrangements. Thanking you in advance for your consideration, I remain, Yours truly, G�LN Gerry nlin President GMD:mlm cc: Local Banks Enc: Agreement (2) Descriptive Literature (3) Customer ' AMERICAN PAYMENT CENTERS, INC. • 1728 KILIAN BOULEVARD SAINT CLOUD, MINNESOTA TEL. 612/251-2140 ZIP 56301 STANDARD AND CUSTOMARY CHARGES FOR PAYMENT CENTER DEPOSIT BOXES Quantity Sponsor Rent Sponsor Rent Key Deposit First 12 months Subsequent months Refundable of service of service 1 $20.00 mo. $10.00 mo. $30.00 Rents are payable quarterly, in advance. Refundable Key Deposit is payable upon initiation of service. Termination of service may be made by sponsor at any time after the first six months with 90 day notice to APC. OPTIONAL GOODS AND SERVICES Registered Lock ............... $15.00 each Envelope Stuffer .................. $ 6.50M Framed Description ........... $ 5.00 each Rubber Stamp ............... $ 10.00 each Additional Keys ............... $ 5.00 each Lock Change ................ $ 15.00 each RENTAL AGREEMENT Date Please provide --Paymentbox located in the below listed Payment Centers. We agree to accept keys, pay key deposit and commence rent payments beginning with the date service is initiated. We further agree to advise our patrons of the availability of our Box at the Payment Center. If for any reason service does not become available at a specific Payment Center, all monies shall be refunded in the same manner theywere collected. If for any reason lessee does not desire to commence with the lease of Paymentbox after placing an order, three months rent shall be forfeited. Signed Title IDENTIFICATION Please identify our Paymentbox as follows: _�II(�II�IIIIIIIJIIIIIII Plate size is 8.75 x 1.125 inches, of white plastic laminate. LOCATION Please locate our Payment box at the following Center: ------------------------------------------------- RECEIPT ------------------------------------------------ RECEIPT Date Received of the amount of $ for: Rent for —Paymentbox ............................................... $ Key Deposit for Paymentbox....................................... $ Salesperson AMERICAN PAYMENT CENTERS, INC. APC -102, 78 © American Payment Centers, Inc. 1978 ce "PAYMENT CENTERS PAYMENT BOX SPECIFICATIONS 1. 2. 3. 4. 5. 6. 7. 8. 9. o "YOUR NAME GOES HE '5 FRONT VIEW Clearly identified for your firm. 1350 cu. in. payment holding space. Two keys for heavy duty steel box. Piano hinged for tightness. Eight tumbler lock, not master keyed. Flame retardant painted surfaces. Shielded to stop wrongful entry. Slanted and screened to prevent liquid Self-closing for fire limitation. OPTIONAL GOODS AND SERVICES Nine Nice Features! REGISTERED LOCK — This 14 tumbler lock with triple bitted keys is a secure lock and key for you alone. Each lock is numbered and recorded by the Lock Manufacturer and American Payment Centers. Addi- tional keys may be purchased only with your authorized signature to American Payment Centers. FRAMED DESCRIPTION — (One is furnished with each Payment Box rented.) This is an 8 x 10 inch framed picture and description of a typical Payment Center. This is designed for wall or desk placement in reception areas for patron viewing and employee information. ADDITIONAL KEYS — Duplicate keys matching your key are available promptly. Duplicated keys for your numbered lock are available in two to three weeks. Order from American Payment Centers. ENVELOPE STUFFER — Printed stuffers to accompany your statements •describe Payment Center Locations, and tell how the service can be helpful to your patrons. RUBBER STAMP — This one inch by one and one-half inch stamp is for indicating on your statements that you will receive customer remittances at a specific Payment Center. LOCK CHANGE — If your security is lost because of a key loss, or possible mis-use, a complete change of lock can be installed and new keys issued. The old lock shall be reused, and you shall be charged for missing keys and lock change, and not a forfeiture of your key deposit. ®1978 APC 201.78 The 24 -Hour Postage -Free PAYMENT CENTER OYour payments to us can be deposited in our box in the PAYMENT CENTER Is PROVED And APPROVED! -in s%ru0---r-In In `I F? -- - c - - FA HL E I a s _ f - '". 14nA -'-""" ... ..�w+,- + 4, . �y � � •J ` 1 •:tom, f, � �� , . JS T•�^=. -_ !t.A+' ``^YZ;;YY .4 L'iv N V•'� •i. CHARGE M F Hlp� APOLLO AGENCY - !II M4T W , 4 ,fit^y N41� lFRA SHOP - FILM. DROP � �a s Pdv K"Theca Whn [elft THE BILL -PAYING PUBLIC is using it every day and praising it as the most convenient, time -saving and money -saving way to make check -payments. THE PARTICIPATING BUSINESS and Professional Firms are getting a steady, growing volume of payments and many expressions of appreciation from their accounts. ©AMERICAI YMENT CENTERS, INC. 1977 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON HUTCHINSON, MIN NV ENUE WEST 5 350 July 20, 1978 The Mayor and City Council City of Hutchinson Hutchinson, Minnesota Gentlemen: I herewith submit my resignation as recreation director for the City of Hutchinson, effective immediately. Roderick Keith FM TO: FROM: ►_ (612) 879-2311 "'/TY OF HUTCHINSON WASHINGTON AVENUE WEST -�HINSON, MINN. 55350 M L• M O R A N D U M DATE: _. _ _ ,Illy2`� x-17$ — — — — — — -.Mayor and council ----__--_--------------- _Water Bili'xvC------------------.------ SUBJECT: _ July Del].nsient Tl1—later. &Qp-L 1t.S----------------- 1-0670-5-00 Jerry Tw to Rt. 1 Jerico.Springs, NO *65 Second Ave. N.E. $24.96 - 2-0580-8-00 Rita Burt 546 Fburth-Ave. S.W. *406 Hassan St. S. $31.28 3-0540-0-00 Historical Society Box .98 *Jefferson St. S. $22.25 6-0750-2-00 Joe Jansen 203 Glen St. S. $20.53 7-0845-3-00 Mark Betker 219 Fifth Ave. S.W. 64756 $48.08 7-0120-7-00 Richard Sturges 1065 Jefferson St. Apt. #7 *806 Franklin St. S. $26.37 7-0870-0-00 Cliff Roiger 317 Fifth Ave. S.W. $40.69 7-0902-4-00 Dean Larson R. R. 4 *310 Fburth Ave. S.W. $32.49 19-0230-5-00 Juluis Radunz 975 Hassan St. S. $36.34 19-0390-0-00 Bill Kottke 1038 Jefferson St. S. Box 251 $38.03 42-0300-0-00 • Astra Cbnstnx;tion ND *2Echo Circle Promilyy 2 by $5.20 ,-1978 M E M O R A N D U M DATE:July 25, 1978 ---------- — — — —— TO: _Mayor and City Council____________________ FROM: _Gary D. Plotzs Administrative Assistant — _ — — — — — — — _ — SUBJECT: _permanent Status of GeorgeField _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ George Field, Fire Marshal and Inspector, has completed six months of employment with the City and is recommended for appointment to permanent status. /ms 9- g M E M O R A N D U M DATE: — — —July 25L 1978 TO: Mayor and City Council --------------------------------- FROM: Gary D. Plotz, Administrative Assistant --------------------------------- SUBJECT: Merit Consideration for Accountant/Controller -------------------------------- During merit review with the City Council in January, 1978 we discussed that on the one-year anniversary date (July 25, 1978) Ken Merrill may receive further consideration regarding merit. After working with Ken for a total of one year I have found he has surpassed expectations. He has fully implemented both the LOGIS financial system and payroll system and has furthermore recommended and implemented changes in fi- nancial forms, format, procedure and policy. He has attended special municipal accounting classes at Ramsey -Anoka Community College and has developed an in- creasing rapport with other finance officers throughout the State. This has been especially valuable in understanding the levy limit formula of the State - of Minnesota. A large amount of expertise has been gained by Ken in the budget area and is a valuable asset for the operation of the City budget. He has gone beyond the call of duty to assist me in many areas, including prepara- tion of grants and subsequent periodic reporting of financial information. After reviewing the achievements over the past year, I recommend a one-step increase (5%). cc: Hazel Sitz /ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 I TO: City Council FROM: City Engineer SUBJECT: 1977 Assessment Rolls July 24, 1978 Rolls 71, 72 and 73 have been completed, and I recommend setting a hearing for same on August 22, 1978 at a Regular Meeting. Sincerely, CITY OF HUTCHINSON 1,*,A v R'ik Marlow V. Priebe City Engineer pv RESOLUTION NO. 6162 DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT PROJECT: 77-12 and 77-30 and 77-30A WHEREAS, a contract has been let for the improvement of: STREET FROM TO School Road T.H. 7 Robert's Road by construction of box culverts, storm sewer and grading; and the contract price for such improvement is $246,718.92 and the expenses incurred or to be incurred in the making of said improvement amount to $12,044.24 so that the total cost of the improvement will be $258,763.16; and of this cost the City will pay $215,698.91 as its share of the cost, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $45,064.25 . 2. The City Clerk with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 25th day of July, 1978. Mayor City Clerk ROLL 71 f -,04v(/) RESOLUTION NO. 6173 FOR HEARING ON PROPOSED ASSESSMENT PROJECT: 77-12 and 77-30 and 77-30A WHEREAS, by a resolution passed by the Council on July 25th, 1978, the City Clerk has directed to prepare a proposed assessment on the cost of improving: STREET FROM TO School Road T.H. 7 Robert's Road by construction of box culverts, storm sewer and grading; AND WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 22nd day of August, 1978, in the City Hall 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll. Adopted by the Council this 25th day of July, 1978. Mayor City Clerk ROLL 71 ROLL 72 RESOLUTION NO. 6163 DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT PROJECT: 77-35 and 72-33 WHEREAS, a contract has been let for the improvement of: STREET FROM TO County Road 76 T.H. No. 15 600' West On T.H. 7 East of Michigan Avenue by construction of sanitary sewer and watermain; and the contract for such improvement is $34,752.00 and the expenses incurred or to be incurred in the making of said improvement amount to $8,742.60 so that the total cost of the improvement will be $43,494.60; and of this cost the City will pay $31,971.60 as its share of the cost, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $11,523.00. 2. The City Clerk with the assistance of the City Engineer shall forthwith calculate the proper amount to be specailly assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 25th day of July, 1978. Mayor City Clerk RESOLUTION NO. 6174 FOR HEARING ON PROPOSED ASSESSMENT PROJECT: 77-35 and 77-33 WHEREAS, by a resolution passed by the Council on July 25th, 1978, the City Clerk was directed to prepare a proposed assessment on the cost of improving: STREET FROM TO County Road 76 T.H. No. 15 600' West On T. H. 7 East of Michigan Avenue by construction of sanitary sewer and watermain; AND WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 22nd day of August, 1978, in the City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll. Adopted by the Council this 25th day of July, 1978. Mayor City Clerk ROLL 72 ? -4-'O� (2. ) ROLL 73 RESOLUTION NO. 6164 DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT PROJECT: S.P. 133-020-02, S.P. 133-109-03, S.P. 133-020-01, S.P. 133-119-01 WHEREAS, a contract has been let for the improvement of: STREET Second Ave. S.E. Second Ave. S.E. Jefferson St. Michigan St. FROM Hassan St. Jefferson St. 2nd Ave. S.E. 2nd Ave. S.E. TO Jefferson St. Adams St. 6th Ave. S.E. T. H. No. 7 by construction of curb and gutter, sidewalk, bituminous base and bituminous surfacing; and the contract price for such improvement is $393,873.05 and the expenses incurred or to be incurred in the making of said improvement amount to $118,161.92 so that the total cost of the improvement will be $512,034.97; and of this cost the City will pay $389,237.15 as its share of the cost; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $122,797.82. 2. The City Clerk with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 25th day of July, 1978. Mayor City Clerk 9- .v la) RESOLUTION NO. 6175 FOR HEARING ON PROPOSED ASSESSMENT PROJECT: S.P. 133-020-02, S.P. 133-109-03, S.P. 133-020-01, S.P. 133-119-01. WHEREAS, by a resolution passed by the Council on July 25th, 1978, the City Clerk was directed to prepare a proposed assessment on the cost of Improving: STREET Second Ave.-S.E. Second Ave. S.E. Jefferson St. Michigan St. FROM Hassan St. Jefferson St. 2nd Ave. S.E. 2nd Ave. S.E. TO Jefferson St. Adams St. 6th Ave. S.E. T. H. No. 7 by construction of curb and gutter, sidewalk, bituminous base and bituminous surfacing; AND WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 22nd day of August, 1978, in the City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll. Adopted by the Council this 25th day of July, 1978. Mayor. City Clerk ROLL 73 q-%41(-�) 1 M E M O R A N D U M DATE: July 25, 1978 TO: Mayor and City Council -------------------------------- FROM: Hazel Sitz, Personnel Coordinator -------------------------------- SUBJECT: Hiring Part -Time Employee for Motor Vehicle Department ---------------------------------- The following individual is recommended as part-time employee for the Motor Vehicle Department, working approximately 15 hours a week: Sheryl Hoffman Route 1 - Hutchinson The rate of pay would be $3.00 an hour. /ms toy July 24, 1978 Honorable Mayor. Black and City Council Members 37 Washington Avenue West Hutchinson, Minnesota 55350 Gentlemen: �"nson- eotnmunAj`-Vapiial CENTURY AVENUE Y4tc�nson, 1) nWo& 55350 TELEPHONE 612/896-1665 At the Regular Board of Directors Meeting last Tuesday evening, the following capital expenditure was presented with recommendation for purchase. The hospital, in their capital expenditure budget, has planned for the replacement of the existing Gestetner and Gestofax printing equipment. You may recall we initially purchased this equipment from the City, at the time you reached the decision to update. The following motion is abstracted from the Governing Board Minutes and is being presented to you for your consideration: 'Wtion by Balke, seconded by Mullan, to request authorization from the City Council to purchase the attached described printing equipment from Gestetner Coporation in the amount of $4,910.50. All in favor. Motion passed. This request is being made in accordance with Ordinance #:4575, "that any single item of purchase of $2,500 or more shall first be approved by the City Council." Thank you, in advance, for your consideration of this matter. Sincerely, INSON C TY HOSPITAL Philip . Graves Administrator PGG:lkz Attachments My recommendation to purchase new equipment has been based on a number of items which I feel make it very cost effective and also will enable us to have much bitter quality printing conq>leted .in the hospital. I will list some important items below. I.' Ile have in the last year had $1700.00 of outside printing done on forms that had to have better quality than we could get out of our existing equiIvilent. Running these; on the Gestetner #209 would cost $231.70 leaving a cost savings of $1468.30. II. The machine we now have is 9 years old. We ran 295,000 copies last year. We have had several breakdowns with the machine and do at the present time have tlue stencil cutter broke down and in Minneapolis,for repair. Not considering the latest expense we have spent $435.00 on repair in the last 6 months. During breakdoi-i time forms must be purchased or ran on our copy machine at a much higher cost per copy. III. From January 1977 to Januar, 1978 we used $ 700.0;1 in supplies to run 295,000 copies. Ilie same amount ran on t,io Gestetner #209 would cost $350.00 leaving a cost savings of $350.00 per year on supplies. IV. Set -cap time for the #209 Gestetner is what 1 would consider to be the big factor that will show a considerable saving in time. To curt a stencil set up the machine and run the first copy takes less than 60 seconds. On our old machine it takes oA the average 10 minutes to do the same process. V. Ile are .at: present running a large number of forms on our copy machine that are small in number yet when grouping them together make a large volume. It has not been practical to run these on our present machine due to the time needed to cut the stencils. It would be possible to run these on the #209 Gestetner. I u:ould therefore predict an increase in usage from that.. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: ___ July 5,_1978_____ TO: _Mayor and City Council ________________ FROM: _GarX D. Plotz and Kenneth Merrill SUBJECT: _LOGIS Contingent LiabilitY_ Commitment _ _ _ _ _ _ _ _ _ _ _ _ The staff of LOGIS, our computer consortium,'has been looking at ways of con- trolling costs with the Hennepin County Data Processing Center over the past several months. This study has resulted in the consideration that the best method to control costs would be to go with its own hardware rather than to continue with the present system. The result of this study means a method of financing the hardware and software would be needed. It is the consensus of the members to agree to a five-year contingent liability program whereby all members would agree to remain members for at least five years. Based upon the present usage and rate structure, enough money would be generated to meet the re -payment and operating expendi- tures of the system. LOGIS is asking the City of Hutchinson to remain with LOGIS for five years. In the event Hutchinson would wish to drop membership and no replacement mem- bership city was found, the City would be liable for a total of $14,000 over a five-year period. The amount would decrease each year the City would be a member. The City's present relationship with LOGIS seems to be able needs, and with cities three times our size on the system, of the foreseeable future. It would be the recommendation contingent liability. /ms to meet our present should meet the needs that we agree to the REGULAR COUNCIL MEETING July 25, 1978 General Fund Browns Floral corsage $ 6.50 Central District Service gasoline 1939.61 Central District Services 1/2 tennis court nets 262.15 Coast to Coast supplies 43.15 Commissioner of Revenue arena sales taxes 11.97 Copy Equipment Inc. eng-supplies 178.93 Country Kitchen police -prisoner board 2.65 Custom MadeEquipment street -park -repairs 9.50 Dept. of Public Safety police -teletype rental 243.00 Equitable Life Assurance medical insurance 4021.63 Erickson Oil Products police -gasoline 6.43 Felskas Auto Machine park -repair parts 22.96 Floor Care Supply Co. park -supplies 82.00 Foster Refrigeration street -mo -air cond. repairs 77.20 Gambles arena -supplies 10.61 Glencoe Equipment Co. park -supplies 128.14 Gopher Athletic Supply Co. rec-little league shirts 77.02 Gopher Sign Co. street -supplies 251.51 G.F.Nemitz Sons recreation -supplies 97.30 G.F.Nemitz Sons park -city hall -repair supplies 58.78 IBM Corporation city clerk -supplies 52.06 Intl City Management Assn. publication 11.95 J.C. Penney Co. park -safety shoes 15.00 Henry Knacke park -sharpen saws 12.50 L & P Supply Co. park -supplies 41.81 Leisure Line Sports rec-supplies trophies 37.00 Logis computer charges 2610.25 MRPA rec.-tickets 179.30 Madson Ins. Agency airport liab. ins. 2100.00 Madson Ins. Agency liability insurance 69,734.00 Meeker Sand & Gravel street -supplies 1290.00 New Ulm Flight Service services -airport 320.00 Plowmans Inc. park -supplies 12.75 Radio Shack police -supplies 3.67 Schramm Implement Inc. park -supplies 25.66 Sorensen Farm Supply Co. park -supplies 18.70 School Dist. 423 work study program 173.37 United Bldg. Centers park -supplies 2.20 Wallys Tire Center street -repairs 79.00 Ziemers city hall supplies 1.50 Xerox copy machine rental 276.31 Assn. of Metrop.Mun. 2 registration fees 24.00 Intl Conf. Bldg. Officials membership dues 75.00 Minn. MFOA membership dues 5.00 State Municipal Commission filing fee 25.00 Dean Baumgartner rec. refund 7.00 Mrs. Jerry Bullert rec. refund 7.00 Mrs. Willard Pellinen rec. refund 7.00 Jerry Notch swim refund 7.00 Kay Schwartz swim refund 7.00 Les Linder bus trips 310.60 Optimist Club refund 3.40 .,►4,• -2 - Roy Thompson baseball refund 2.00 Jims Garden Service grass cutting 80.00 Burlington Northern 42" storm sewer undercrossing 175.00 Marvel Lincoln tennis refund 2.00 Pete Lincoln tennis refund 4.00 Mike Skelton tennis refund 2.00 Brad Durfee tennis refund 2.00 Steve Ehlert tennis refund 2.00 Conley Baysinger tennis refund 4.00 Tom Scott tennis refund 4.00 Tom Clous tennis refund 2.00 Burke Hegrenes tennis refund 2.00 Tim Dobratz tennis refund 2.00 Wade Miller tennis refund 2.00 Randy Dobratz tennis refund 2.00 Scott French tennis refund 2.00 Bruce Johnson tennis refund 2.00 Mark Johnson tennis refund 2.00 Jon Carlson tennis refund 2.00 Todd Carlson tennis refund 2.00 Ron McGraw tennis refund 10.00 Brad Durfee tennis refund 2.00 Postmaster postage for meter 1270.00 State Treasurer PERA 2526.56 Sate Treasurer FICA 9078.05 Hutchinson Landscaping tree removal 624.65 Albinson eng-supplies 67.11 Rod Keith air conditioner 75.00 Kenneth Merrill mileage 17.70 Russ Johnson Co. street -grader blades 1072.00 TKDA planning fees 2163.99 Mpls Star Tribune arena -ads 14.94 $ 102,255.07 Water & Sewer Fund Central District Services gasoline $ 211.00 Equitable Life Ins. Co. medical insurance 341.23 Feed Rite Controls Inc. chemicals 301.79 Hutchinson Utilities computer charges 569.55 Mn. Valley Testing Lab. water testing 56.00 Neptune Meter Co. meters 10,400.00 Serco Laboratories lab. analysis of samples 93.50 State Treasurer renewal cert.Clyle 15.00 Van Waters & Rogers chemicals 434.75 Water Products Co. meter 93.63 Richard Ebert safety shoes % 15.00 Robert Fratzke supplies 82.00 Postmaster postage for meter 600.00 State Treasurer PERA 186.30 State Treasurer FICA 951.59 $ 14,351.34 -3 - Off Street Parking Charles Bell Harvey Daharsh Coast to Coast Municipal Liquor Store Twin City Wine Co. Ed Phillips &Sons Gtiggs Cooper & Co. Old Peoria Co. Inc. Minn. Municipal Liquor Stores Hutchinson Medical Center American Linen Supply Co. Griggs Cooper &Co. Ed Phillips &Sons Co. Hutchinson Utilities Northland Beverage Inc. Twin City Wine Co. Old Peoria Co. Griggs Cooper &Co. Ed Phillips & Sons. Commissioner of Revenue City of Hutchinson -General Fund. servicing meters servicing meters supplies liquor & wine liquor & wine liquor & wine liquor & wine membership dues physical exam servies liquor & wine liquor & wine electrical mix liquor & wine liquor & wine liquor & wine liquor & wine sales taxes reimbursement for PERA,medical insurance & salaries $117.50 15.00 2.89 135.39 374.47 1735.11 2009.28 1227.96 100.00 22.00 56.84 1823.37 1574.25 417.28 156.70 699.84 1590.46 4009.05 4392.23 2935.34 15.242.62 $38,366.80 MINUTES PARK AND RECREATION BOARD July 19, 1978 FOR YOUR INFORMATION The Park and Recreation Board met with Wes Hendrickson and Gary Tusche from TKDA. Present were Dr. Chernausek, Larry Morrissette, Don Falconer, Kathy McGraw and Ward Haugen. Also present were Fred Roberts, Assistant Public Works Director, Rod Keith, Recreation Director, Gary Plotz, Administrative Assistant, Bruce Peter- son Council Representative, Ruth Dunn from the Leader and Grace Sanstead, Secretary. Dr. Chernausek opened the meeting at 7:00 p.m. Mr. Hendrickson and Mr. Tusche brought maps and sketches showing existing parks and public open space sites, a hypothetical park master plan with a ringroad around -it and a map of Clark's second addition at Campble Lake were shown to all present. There is 35 acres by the airport or land west of the school grounds which could be acquired to make a nice park. The Board felt instead of buying additional land at the present time, the two needed softball fields should be by the river as previously planned. They cautioned about acquiring land because upon acquiring Linden Park, a controversy started with the residents over Park facilities. After much general discussion on future land acquisition, a recommendation was made for approval of the overall concept presented. Bruce Peterson made the motion, seconded by Ward Haugen and carried unanimously. Fred Roberts informed those present of the death of Arthur Clapp who had worked at the cemetary for 35 years digging graves, by hand, and asked that a floral arrangement be sent in appreciation of all of his years of faithful service. Respectfully submitted, Grace Sanstead FOR YOUR INFORMATION City of Hutchinson Safety Committee The City Safety Committee met on June 30, 1978 at 3:30 P.M. at City Hall. Members present were George Field, Clyde Drahos, Earl Alsleben, Cal Rice, and Janell Swanson. The meeting was called to order by George Field: 1. The meeting opened with a discussion of feedback from the newsletter answers to questions. Good feedback about newsletter answers. There were suggestions about enforcement for all, not some employees. 2. A back injury due to lifting was the only accident reported. 3. Questions were discussed concerning safety manual regulations. It was decided the Recreation Department would be an exception. A safety policy must be developed before employees are hired for next season. It was decided that $15.00 for steel -toed shoes should be withheld from the paycheck if the employee quits too soon. 4. The question was posed as to whether safety posters are effective or not.Insurance companies may provide free posters. 5. It was proposed that a letter about exemptions be in writing by our next meeting. George Field and the department heads will draft the letter. 6. It was asked if there was a general orientation meeting for summer employees. Generally, all their information is received from the personnel director on a one to one basis. 7. There have been some requests for a representative from Sewer, in addition to the Park Department. 8. Exemptions:Recreation Dept. ----while coaching, only. Maintenance activities are not exempt. Civic Arena ---Indoor maintenance (Police) (Fire) 8. Next meeting to be held Tuesday, July 25, 3:30p.m. TKX R'IMNIMM SAFETY C(f' KIL FOR YOUR INFORMATION TMs •utehiasom Safety Council met on Jane 26, 1978. at 12:04 noun. at the Prairie Neu" to Natchiosoe. Kfmuaots. There were 11 members prosect. Pr"U at Myrna Johasom oPsaed the mmetiaa with a silent prayer. The Illy uiaatoe were approwed as read. •s bills ware presented. OU ausiaess: We did trot have a float for the water cazu%val as a truck was not available. A discussion was held on bike safety. It was announced that the booth for the McL*. d Cmary Fd'.'!, would be La the aanse location as last yebf and there will not be a %.hargt f r the :eatdl space. Open house for the fire department will be held in U,torcr -ad ni.t in Jun.c as planned. A motion was made and secandea that we hire etidents t r •s Rtrlr-a-rid t -o operate the movie prosector at the fair. Various types of G3fvts i1ims vtrr discussed. Patrolman Dusty .taosdes will be at the booth f%.r 1 day 1Lr.n& the fair. After a discussion is was decode. to holo the ,4,) 31, meeting at tae Happy Chef, in Hutchinson. The sooting was adjourned by notion and secunoed. Treasurers Report:_ Balance .r, Hand E -1-t8 2St a7 �� i1tsEsuzsc:�ents ---- Mlance trn iiacd 6-30-78 Submitted by: Loretta P. Pishney, Secr.-Treas. MTron Johnson, President