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cp09-13-1978 cSEPTEMBER 13, 1978 CITY OF HUTCHINSON ISSUE NO. 30 INTERVIEWING FOR POSITION OF RECREATION DIRECTOR Bud Daggett, Chairman of the Park and Recreation Board, Kathy McGraw, Hazel Sitz, and I have been interviewing candidates to fill the vacancy of Recreation Director. Seven out of approximately 35 candidates received interviews. The committee completed their interviewing on Tuesday of this week and is now presenting their analysis and recommendation for your consideration tonight. We need to discuss what process you would like to take for a final decision. STATUS OF HIGH RISE SITE ACQUISITION The court-appointed condemnation appraisers have been unable to reach agreement on evalua- tion at this time. Our appraisers, Carl R. -Pelton & Associates, -are now reviewing our original appraisal and will be submitting an addendum on their findings for your consideration. In the meantime,, we will attempt to negotiate the land acquisition on any information received from our City appraisers. RIBBON CUTTING OF SCHOOL ROAD BRIDGE - 1:30 P.M. WEDNESDAY, SEPTEMBER 20 Invitations for the School Road Bridge opening have been sent. The high school band will play, followed by recognition of people who participated in the project over the years. Re- marks will follow by Mayor Black and any other interested representatives, such as the police, fire, school district, utilities, and others. After the ribbon cutting, the high school band, along with various public vehicles, will cross the bridge and disperse by the high school. LES KOUBA POINT AND PARKWAY DEDICATION - 2:00 P.M. SUNDAY, SEPTEMBER 17 You are reminded of the dedication of Les Kouba Point and Parkway that will take place this coming Sunday afternoon at 2:00 P.M. Les Kouba and his family will be here, and recognition and presentations will be made. MEETING WITH UTILITIES COMMISSION TOMORROW AT 12 NOON You are also reminded that we have a joint meeting of the City Council and the Utilities Com- mission scheduled for tomorrow at 12 Noon at the Hutchinson Community Hospital Board Room. This is an informal meeting, and lunch will be provided. Ll ADMINISTRATIVE UPDATE SEPTEMBER 13, 1978 AIRPORT ZONING BOARD ORGANIZES The two City representatives and two county representatives had their first organizational meeting on August 30. Wes Hendrickson of TKDA was present to review the long-range air- port plan and proposed zoning ordinance. The group did take action to decide on their fifth member, pursuant to State Statute, who would become chairman of the Zoning Board. After consultation with Kay Peterson, her name was put into nomination and unanimously accepted as chairman. Further meetings and hearings will be needed to enable the City to qualify for various operational and capital outlay grants. rTTV 12Tmr*1,T Our first budget session is scheduled for tomorrow morning starting at 7:00 A.M. We need to establish a second budget session, as Ken Merrill has indicated in his memo that we -will need a minimum of three to four additional hours. It may be appropriate to select a date for this second session. -2- HUTCHINSON CITY CALENDAR WEEK OF Sept. 10 TO Sept. 169 1978 WEDNESDAY )on - Transportation Board Meeting at City Hall (Lunch provided) 2:00 P.M. - Bids Opened for Project 78-05 7:30 P.M. - Regular City Council Meet ing at City Hall . SUNDAY THURSDAY 7:00 A.M. - Review Budget 8:00 A.M. - City Council Meets with Employees of Water -Sewer, Engineering & Transit Depts. MONDAY TUESDAY PRIMARY ELECTIONS :00 P.M. - Utilities Com -Noon - Motel Proposals mission Meetin Due at City Hall :00 P.M. - Fire Departmen Meeting at Cit Hall Noon - Luncheon Meeting of City Council and Utilities Commission at Community Hospital Conference Room FRIDAY SATURDAY n AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 13, 1978 A. Call meeting to order - 7:30 P.M. ✓2. Invocation - Reverend R. S. Crouse v/3. Consideration of Minutes of Regular Meeting of August 22, 1978 4- Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. V/(a) Consideration of Proposed Use of Revenue Sharing Action - Motion to close hearing -A. Communications, Requests and Petitions �(a) Consideration of Request for Ambassadors to Set Up A Concession Stand at Arts and Crafts Festival on September 15-16, 1978 Action - Motion to approve - Motion to reject ,/(b) Consideration of Request for City Engineer to Attend A.P.W.A. Convention October 14-19, 1978 ' Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ,/(a) Ordinance No. 14/78 - Ordinance Amending Section 710:10 of 1974 Ordinance Code of City of Hutchinson, Entitled "Stop Streets" By Adding Subd. No. 12 Thereto, Relative to "Traffic, Local Regulations" Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions v/(a) Building Official's Monthly Report - August, 1978 Action - Order by Mayor received for filing /(b) Minutes of Planning Commission dated August 15, 1978 Action - Order by Mayor received for filing Council Agenda September 13, 1978 V(c) Minutes of Downtown Development Committee dated August 22, 1978 Action - Order by Mayor received for filing t�d) Minutes of Park and Recreation Board dated August 21, 1978 Action - Order by Mayor received for filing ✓(e) Minutes of Hutchinson Civic Arena Board dated August 16, 1978 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Recommended Bid for Project 78-05 Action - Motion to reject - Motion to award contract 9. New Business V/(a) Consideration of Demolition of Two City -Owned Houses Action - Motion to reject - Motion to approve and accept Juul Contracting proposal ✓(b) Consideration of Appointment of Civic Arena Supervisor Action - Motion to reject - Motion to approve appointment ✓(c) Consideration of Applying for "Garden City" Horticulture Grant as Recommended by Park and Recreation Board Action - Motion to reject - Motion to apply for grant A(d) Consideration of Park and Recreation Board Recommendation to Establish A Drop -In Center for Senior Citizens in Old Armory Action - Motion to approve - Motion to reject J(e) Consideration of Park and Recreation Board Recommendation to Make Office Space Available in Old Armory for Senior Citizens Coordinator Action - Motion to approve - Motion to reject ✓(f) Consideration of Change Order No. 1, Project 78-04 Action - Motion to approve - Motion to reject -2- Council Agenda September 13, 1978 ✓(g) Consideration of Outside Reader installation Action - ti/(h) Consideration of Permanent Status for Doug TenEyck Action - Motion to reject - Motion to approve permanent status f(i) Consideration of Transfer of Personnel in Public Works Dept. Action - Motion to approve - Motion to reject ✓10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ✓(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds x%12. Adjournment - 3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 13, 1978 5. Communications, Requests, and Petitions ,/(c) Consideration of Request for Elden Willard to Attend North Star Chapter Meeting September 15, 1978 Action - Motion to approve - Motion to reject 7. Reports of Officers, Boards and Commissions v/(b) Minutes of Planning Commission dated July 18., 1978 Action - Order by Mayor received for filing �f) Minutes of "Seniors Activity Center" Advisory Board dated September 5, 1978 Action - Order by Mayor received for filing 9. New Business AD Consideration of Part -Time Employee in Motor Vehicle Department Action - Motion to reject - Motion to approve employment ✓(k) Consideration of Volunteer Payroll Deduction for United Fund Action - Al) Consideration of Part -Time Bus Driver Action - Motion to reject - Motion to approve employment V/(m) Consideration of Results of Interviews with Candidates for Recreation Director Action - MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 22, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following mimh rs present: Aldermen Westlund, Huntwork and Gruenhagen in addition to Mayor Black. Absent: Alderman Peterson. Also present were: City Engineer/Public Works Director Priebe and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Wesleyan Church - 3. MINUTES The minutes of the Regular Meeting dated August 8, 1978 and Special Meeting dated August 22, 1978 were approved upon motion by Alderman Westlund, seconded by Alder- man Huntwork, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) 1977 ASSESSMENT ROLLS 1. ROLL NO. 71 2. ROLL NO. 72 3. ROLL NO. 73 1. At 8:00 P.M. Mayor Black called to order the Public Hearing on.the pro- posed 1977 assessment rolls and read Publication No. 6084, Notice of Hear- ing on Proposed Assessment Project: 77-12 and 77-30 and 77-30A; Roll No. 71. There being no one present to be heard, the hearing was declared closed at 8:05 P.M. on motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and carried unanimously. 2. Mayor Black called the hearing on proposed assessment Roll No. 72 with the reading of Publication No. 2085, Notice of Hearing on Proposed Assess- ment Project: 77-35 and 77-33. There being no one present wishing to be heard, it was moved by Alderman Westlund to close the hearing at 8:08 P.M. Seconded by Alderman Huntwork, the motion unanimously carried. R Cc ❑trl ( ('111tllteh August 22, 1978 3. Mayor Black opened the hearing on proposed assessment Roll No 73 wttt the reading of Publication No. 2086, Notice of Hearing on Proposed Asses:.- ment Project: S.P. 133-020-02, S.P. 133-109-03, S.P. 133-020-01, S.P. 133-119-01. The hearing was opened to the public for remarks. Mr. Emanuel Albrecht, owner of Albrecht Oil Co. at the corner of Second Avenue S.E. and Jefferson Street, inquired about two assessment notices received. He was informed by the City Engineer/Public Works Director that the as>>,•s.�_. ment notices covered two separate projects, one on Jefferson Street and the other on Second Avenue S.E. There being no one else present wishing to be heard, it was moved by Al cr- man Westlund to close the hearing at 8:15 P.M. Seconded by Alderman Hunt work, the motion unanimously carried. Mayor Black pointed out the interest rate per annum on the unpaid balance of Assessments will be 7%. He further explained the procedure for paying the assessment costs. Assessment Rolls No. 71, 72 and 73 shall be payable in equal annual installments extending over a period of ten (10) years. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to set the rate of interest on Assessment Rolls No. 71, 72 and 73 at 7%. Motion unanimously carried. RESOLUTION NO. 6187 It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6187 entitled Adopting Assessment Roll No. 71. Motion unanimously carried. RESOLUTION NO. 6188 It was moved by Alderman Westlund, seconded by Alderman t.rltenhagen, to waive reading and adopt Resolution No. 61.88 entitled Adopting Assessmcnt Roll No. 72. Motion unanimously carried. RESOLUTION NO. 6189 It was moved by Alderman Westlund, seconded by Alderman Crm nhagen, to waive reading and adopt Resolution No. 6189 entitled Adopting Assessment Roll No. 73. Motion unanimously carried. (b) 1978 IMPROVEMENTS - PROJECT 78-05 Mayor Black opened th(- hearing by reading 11ilbl iration No. 2089, Not i r E• of Hearing for 1.978 improvements, Project 78-11`,. -2, I.oimrl I t•ttnut -i August 22, 1978 Mayor Black commented on the background of Project 18-05 and pointed out that the opening of the School Road Bridge had made it necessary for a sidwalk in this area. It was the recommendation of the Safety Council to install a side- walk on Stoney Point Road from School Road to Roberts Road and Roberts Road from Alan Street to Stoney Point Road. Mr. Charles Wilson appeared before the Council and presented a proposal for sidewalk districts and an over-all plan for sidewalks in Hutchinson. He sug- gested credit be given to those property owners who have already paid on a previous sidewalk assessment. He further pointed out that some of the present sidewalk will need repair in the near future. Mayor Black responded that people who own abutting property have already pail for their sidewalk so it would not be fair to assess them for additional side walk. He also commented on a survey of other cities regarding sidewalk asses•.- ment which had been taken by City Engineer/Public Works Director Priebe. Thi majority had been assessed on a front foot basis. The Mayor was not in favor of changing the City's present policy in this particular Instance. Mr. Richard Smith of Hutch Properties, Minneapolis, and a developer of Stoney Point, wanted to know who else had been notified of the hearing. He stated there are only two individuals involved. It was his opinion that a sidewalk is not necessary and will be of no benefit to the property owners. Individudis who live across the river will benefit from the sidewalk, and it is his belief that the cost should be divided. He felt the best location for the sidewalk had not been explored. Mr. Jim Olson, 715 Dale, commented on the letter hF rereived whict► stated tl� sidewalk was being put in for children going to school. He did not feel h( - would benefit from the sidewalk and wondered why the City shouldn't pay for it since it involved so many people. There being no one else present wishing to be heard, it was moved by Alder- man Westlund to close the hearing. Seconded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6190 entitled Ordering Improvement and Prepar- ation of Plans. Motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6191 entitled Approving Plans and Specifi- cations and Ordering Advertisement for Bids (September 13, 1978, 2:00 P.M.). Motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY MINNIE FIELDS ISM t'rnmril Miniaes Augu.,t 22, 1978 After discussion, it was moved by Alderman Gruenhagen to approve the request for reduced trash and refuse rate by Minnie Fields. Seconded by Alderman Hitni- work, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR DOROTHY SMITH AND EILEEN TORRY TO ATTFND DEPUTY REGISTRAR CONFERENCE ON OCTOBER 24, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve Dorothy Smith and Eileen Torry attending a Deputy Registrar Conference on October 24, 1978. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR USE OF OLD ARMORY BASE14FNT ON SEPTEMBER 6, 1978 BY HUTCHINSON GIRL SCOUTS After discussion, it was moved by Alderman Westlund to approve the Hutchinson Girl Scouts to use the Old Armory Basement on September 6, 1978 and waive the rental fee. Seconded by Alderman Huntwork, the motion unanimously carried (d) CONSIDERATION OF PETITION FOR ADDITIONAL STREET LIGHTING ON SOUTH ADAMS S1RFI7 Mayor Black commented that it was his opinion this area had equal lighting with the rest of the City. However, an arbor of trees blocks off the lighting. It was his recommendation to refer the matter to the Utilities Commission. After discussion, it was moved by Alderman Westlund to refer the request for additional lighting on South Adams Street to the Utilities Commission. Sec- onded by Alderman Gruenhagen, the motion carried iinanimously. (e) CONSIDERATION OF REQUEST FOR CITY ENCINEER TO ATTEND E.P.A. SEMINAR ON AUGUST 30-31, 1978 After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to approve the City Engineer attending an E.P.A. Seminar on August 30-31, 1978 in Chicago. Motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6183 - TRANSFERRING $110,000 FROM BOND OF 1978 FUND TO GENERAL FUND After discussion, it was moved by Alderman Westlund to waive reading and adopt Resol]]Lion No. 6183 entitled Transferring $110,000 from Bond of 1978 Fund to General Fund. Seconded by Alderman Cruenhagen, the motion carried unanimously. (b) RESOLUTION NO. 6186 - TRANSFER OF GENERAL REVENUE SHARING FUNDS FOR SUPPORT OF HUTCHINSON GENERAL FUND Cn nril Minrnrps ugu_L L1., 1978 After discussion, iL was moved by Alderman Westlund, seconded by Aldern'in Gruenhagen, to waive reading and adopt Resolution No. 6186 entitled Transfer of General Revenue Sharing Funds for Support of Hutchinson General Find. Motion carried unanimously. (c) RESOLUTION NO. 6192 - RESOLUTION OF APPRECIATION TO I>OROTHY BRAUN After discussion, it was moved by Alderman Gruenhagen, set.-onded by Alcicrmar Westlund, to waive reading and adopt Resolution No. 6192 entitled Resolution of Appik-ciation to Dorothy Braun. Motion unanimously carried. 7 REPORTS OF OFFICERS, BOARDS AND COMMISSfoNS (a) MONTHLY FINANCIAL REPORT - JULY 1978 There being no discussion, the report was ordered by the Mayor to he re- ceived for filing. (b) MINUTES OF I1UTCHINSON CIVIC ARENA BOARD DATED AUGUST 2, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DA'Z'ED AUGUST 1, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED AUGUST 9, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED JULY 20, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICE AND RAFFLE LICENSE BY ELLS LODGE (DEFERRED JULY 259 1978) Mayor Black referred to the Minnesota Statute (H.F. No. 405, Chapter No. 507) recently adopted by State Legislature which relates to gambling and gambling devices. It is his opinion that the City of Hutchinson should not adopt an ordinance permitting this type of activity and continue with the policy they have maintained in the pastthat allows one fund-raising event a year. IS12 un -i 1 Minns -es august 22, 19%11.1 Mr. Richard Phillipa, Board of 'Trustees Chairman for the Elks lodge, expre55, his concern that the Elks comply with the City's regulations on gambling. In the past they have always upheld the laws, and plan to do so in the future. Following further discussion, it was moved by Alderman Westlund to defer this item. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY L'LKS LODGE (DEFERRED JULY 25, 1978) Following discussion, this item was also deferred upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. (c) CONSIDERATION OF INDUSTRIAL REVENUE BOND FOR PLANT EXPANSION OF HUTCHINSON INDUSTRIAL CORPORATION (DEFERRED APRIL 25, 1978) Mr. Jon Geiss, President of Hutchinson Industrial Corporation, informed the Council that the feasibility study by A. D. Little had been completed, and the proposed $6 million expansion seemed feasible. He further reported that industrial revenue bond financing could not be used so arrangements for fi- nancing was made with the Farmers Home Administration. It would be nec.!ssar/ for the Council to adopt a resolution approving minor changes in the prEviou': industrial revenue bond agreements and releasing 1.7 acres of land. Mr. Richard Solum, of the law firm Henson & Efron in Minneapolis, was intro- duced to the Council. He then presented the various exhibits in connection with the request for purchase of a parcel of undeveloped land from the City of Hutchinson. After discussion, it was moved by Alderman Westland to authorize the Mayor and City Clerk to enter into an agreement and waive reading and adopt Reso lution No. 6195 entitled City of Hutchinson, Minnesota, Certificate of Reso- lution Regarding the Sale of Unimproved Land to Hutchinson Industrial Cor- poration, and Other Matters Relating Thereto. Seconded by Alderman Gruen- hagen, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF CONDITIONAL USE PERMIT FOR UNITED BUILDING CENTER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6184 entitled Resolui_ion Granting Conditional Use Per - mit under Section 6.01, I/C-1 of the 1975 Zoning Ordinance to Allow Putting Up Fence Completely Around Lot with Access Gate. Seconded by Alderman Hunt - work, the motion unanimously carried. ,��,u►, . i 1 Min►►1 t�:; A,►gust 22, 1978 (b) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR HALAND'S THIRD ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, CONTINGENT UPON PROPER PARKS AND PLAYGROUND CONTRIBUTION After discussion, it was moved by Alderman Huntwork to waive reading and adopt Resolution No. 6185 entitled Resolution Giving Approval of Preliminary and Final Plat for Helland's Third Addition. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) CONSIDERATION OF LEASE/PURCHASE AGREEMENT FOR XEROX COPY MACHINE The Xerox Company has a new program of purchase for the 3107 copy machine which the City is presently renting. It is the recommendation of the City Accountant that the City enter into a lease/purchase agreement and full service maintenance agreement. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the lease/purchase agreement and full service mainten- ance agreement and enter into the contract with Xerox Company. Motion unani- mously carried. (d) CONSIDERATION OF ESTABLISHING DATE FOR FIRST COUNCIL MEETING IN SEPTEMBER Inasmuch as the Primary tlecttons will be held on September 12, 1978, it is necessary to establish a different meeting date for the City Council. After discussion, it was moved by Alderman Westlund to establish the date of Wednesday, September 13, 1978 for the first Council meeting in September. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF PURCHASE OF USED MOTOR GRADER City Engineer/Public Works Director Priebe requested permission to make an offer in the amount of $2,900.00 for purchase of a small used motor grader from Tri-State Machinery Company in Bloomington. It would be used for work in alleys and small grading projects. Following discussion, it was moved by Alderman Huntwork to authorize the City Engineer to make an offer of $2,900.00 for a used motor grader. Seconded by Alderman Westlund, the motion unanimously carried. (f) CONSIDERATION OF INSTALLATION OF SANITARY SEWER AND WATER SERVICE FOR RONALD WOTHE The property of Ronald Wothe is in the process of being annexed into the City, and Mr. Wothe has requested installation of sanitary sewer and water service to his property. It is the recommendation of the City Engineer that the request be granted prior to finalization of annexation. The cost for -7- coltneil Miiis.�rps August 22, 1978 these services would, by policy, be at the expense of the property owner. Following discussion, it was moved by Alderman Westlund to approve the in- stallation of service for Ronald Wothe at the cost of property owner. Sec- onded by Alderman Huntwork, the motion unanimously carried. (g) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Black. He then asked if there was anyone present who wished to be heard regarding his/her account. No one responded. It was moved by Alderman Westlund to discontinue service immediately on the following accounts: 10-0155-1-00, 10-0265-0-00, and 39-0022-1-00; and 20-0065-0-00 if not paid by September 1, 1978 as promised. Seconded by Alderman Huntwork, the motion carried unanimously. (h) CONSIDERATION OF RECOMMENDED BID FOR USED TRUCK Bids for a used truck were received and opened this afternoon at 2:00 F.M. After review it was the recommendation of the City Engineer to approve the purchase of a 1972 International Model F 1800 used truck with a 10 cubic yard box in the amount of $10,000 from Johnson Motors in Glencoe._ Delivery date would be September 1, 1978. After discussion, it was moved by Alderman Westlund to authorize the pur- chase of the above truck and accept the bid from Johnson Motors in the amount of $10,000. Seconded by Alderman Gruenhagen, the motion carried unanimously. (i) CONSIDERATION OF GYMNASTIC INSTRUCTORS FOR FALL RECREATION PROGRAM Approval is requested to hire the same four or five high school students as instructors for the fall gymnastics program as were involved in the winter program, or to make substitution as necessary. After discussion, it was moved by Alderman Westlund to approve the instruc- tors for the fall gymhast-ics program. Seconded by Alderman Gruenhagen, the motion carried unanimously. (j) CONSIDERATION OF EMPLOYEE(S) FOR PARK DEPARTMENT Since several temporary Park Department employees are returning to School, it is necessary to fill these positions. It was requested, therefore, that Steve Lueneberg be approved for temporary employment until winter and one additional temporary employee be hired when available. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the employment for the Park Department. Motion carried unanimously. ro,mcil Minutes 'tui u.•t ', 1918 (k) CONSIDERATION OF RECOPMiENDATION OF DOWNTOWN DEVELOPMENT COMMITTEE TO SFT DATE FOR PUBLIC HEARING TO ESTABLISH BOUNDARIES OF DOWNTOWN DEVELOPMFNT DISTRICT NO. 1 AND NO. 2 Mayor Black reported briefly on the Downtown Development Committee meeting held at noon today and the necessity of adopting the proposed resolutions After discussion, it was moved by Alderman Gruenhagen to set a public hear ing for October 10, 1978 at 8;00 P.M. and publish Notice of Hearing. Sec- onded by Alderman Westlund, the motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Westlund, to waive Leading and adopt Resolution No. 6193 entitled Resolution Calling for Hearing to Establish Boundaries of Downtown Development Districts Number 1 & 2. Motion carried unanimously. (1) CONSIDERATION OF RECOMMENDATION OF DOWNTOWN DEVELOPMENT COMMITTEE TO REFER COPIES OF DOWNTOWN DEVELOPMENT COMMITTEE REPORT AND DEVELOPMENT DISTRICT PROGRAM TO CTTY STAFF, CITY PLANNING COMMISSION, SCHOOL BOARD, COUNTY BOARD, BOND COUNSEL, CITY ATTORNEY, AND OTHERS FOR REVIEW AND RECOMMENDATIONS ON OR BEFORE PUBLIC HEARING DATE After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6194 entitled Resolution Calling for Distribution of Downtown Development Committee Report and Development District Program. Seconded by Alderman Huntwork, the motion carried unanimously. 10. MISC LLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT There was no report from the Clerk -Administrative Assistant. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black pointed out that there is a state law and City ordinance pr•n-- hibiting political campaign signs to be posted on public property. He in- structed the City Engineer and his staff to see that those in violation are removed. Mayor Black reported the Utilities Commission would be agreeable to a right- of-way for the railroad to cross their property in Industrial Park if the railroad relocates its tracks in connection with the Downtown Development Plan. -9- c'rnmei l Minutes August 22, 1973 The term of Herb Filk on the Utilities Commission will expire in September, 1978. Mayor Black commented that these appointments are restricted to two six-year terms. Mr. Filk has indicated he would be willing to serve on the Commission for another term if re -appointed. A question was raised on Mr. Filk's eligibility to serve another term. It was then moved by Alderman Westlund, seconded by Alderman Gruenhagen, to defer appointment until the September 26 Council meeting. Motion carried unanimously. Mayor Black re -appointed Randall Buboltz to the Airport Commission for an- other five-year term and asked for Council ratification. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to ratify the appointment of Randall Huboltz to the Airport Commission. Motion carried unanimously. Mayor Black reported the Kase coat on Highway 7 was being laid this evening. The official opening of the School Road Bridge will take place on September 20 at 1:30 P.M. with a special program planned. He further remarked that stop signs need to be placed on School Road at the intersection of Roberts Road to eliminate truck traffic in this area. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive first reading of Ordinance No. 14/78 entitled Ordinance Amending Section 110:10 of the 1974 ordinance Code of the City of Hutchinson, Entitled "Stop Streets" by Adding Subdivision No..12 Thereto, Relative to "Traffic, local Regulations," and set second reading for September 13, 1978. Motion unani- mously carried. (c) COMMUNICATIONS FROM ALDERMAN GRUENHAGEN Alderman Gruenhagen reported the Hospital Board will be advertising for bids to start a Pharmacy in the Medical Clinic. It will be operated pri- vately by the successful bidder, and the office space will be rented from the hospital under a lease arrangement. (d) COMMUNICATIONS FROM RICHARD SCHMIDTBAUER Mr. Schmidtbauer requested additional street. ltghtin,, on Echo Circle. He was informed t lto t*eque A unttld he referred to the Utilities Commission. Mr. Schmidtbatier I urther complained about refuge r.ervice at hir: apartment building. He Isms: had no refuse hick -up for three months, although he has received-tatenienrs. 'there is no dumpst t r but. instead garbage cans within a bulldint,, and .tunkt-L workmt:ss refuse to Pict, them up. f('nnr i1 TH1111re" August LL, 1978 Mayor Black responded he was aware of the prohletu with retuse pick-up and hopes to get it resolved with Junker. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ap- prove the verified claims and authorize payment from the appropriate fu�eds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:22 P.M., upon motion by Alderman► Westlund, seconded by Alderman HuA - work, and unanimously carried. -11- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 13, 1978 The special meeting of the City Council was called to order at 2:05 P.M. by Mayor Black, with the following members present: Alderman Gruenhagen and Mayor Black. Also present were Administrative Assistant Plotz and City Engineer Priebe. Mayor Black read Publication No. 2096, Invitation for Bids, City Project No. 78-05 for sidewalk on Stoney Point Road and Roberts Road. The following bids were opened and read: Siehndel Construction, LeSueur, MN $7,940.00 James Hanson Construction, Hutchinson, MN $7,930.00 The Chair referred the bids to the City Engineer for examination and recommendation. There being no further business to come before the Council, the meeting adjourned at 2:10 P.M. September 12, 1978 Honorable Mayor D.J. Black and City Council Members City Hall - Washington Avenue West Hutchinson, Minnesota 55350 IN RE: Concession Stand for Arts and Crafts Festival Gentlemen: As you know, the Chamber of Commerce is sponsoring the Arts and Crafts Festival this coming weekend. The Ambassadors have made the committment to the Chamber to have a concession stand for selling of food and soft drinks for the two-day event. I have been advised by staff members from City Hall that permission must be sought from the City Council before serving food and soft drinks in the Park. The Ambassador Organization is hereby making a request to sell food and soft drinks in the Park for the Arts and Crafts Festival to be held on September 15 and 16, 1978. It is hoped, if this event generates enough money, that the Ambassadors will be able to use this as our "one" fund-raising event for the year. As you know, all Ambassador funds are used for selling and promoting Hutchinson. I thank you, in advance, for your consideration of the above matter. Sincerely, Q:TCHINSONJASSA RS Philip N. Graves President PGG:1kz • ] i 6 It (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO September 5, 1978 TO: City Council FROM: City Engineer SUBJECT: A. P. W. A. Convention I request permission to attend the National A.P.W.A. Convention October 14th through the 19th. The registration fee is $80.00. This is a budgeted item. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv s .f.- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: —September 11, 1978 _ _ _ _ To: _ Ma gr andCity_Council ___________________ FROM: _ Building Official, Elden Willard _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ North Star Chapter Meeting_________________ I request your permission to attend a meeting of the North Star Chapter International Conference of Building Officials, September 15, 1978 at the Officers Club, Fort Snelling, Minnesota, 8:30 A.M. to 4:30 P.M. The registration fee is $10.00. This is a budgeted item. Respectfully, CITY OF HUTCHINSON Elden Willard Building Official sr (fJ* ORDINANCE NO. 14/78 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 12 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Sub- division No. 12, which shall be as follows: Subd. No. 12. That the following named Road to -wit: School Road at the intersection of Roberts Road be and the same is hereby declared, established and made a stop street. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its pub- lication. Adopted by the City Council this 13th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk n O.M.' i. 41-82025; Approval Expires December 1979 FORM C-404 Permits issued it e.2e-78, in month of i AUGUST 1978 i U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 0 81 LOCAL PUBLIC CONSTRUCTION 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASEBureau of the Census RETURN 1201 East Tenth Street HUTCHINSON MN 55350 WHITE Jeffersonville, Ind. 47132 COPY TO If no permits were issued this month ❑ enter "X" in box and return form. 2730 PRIVATELY OWNED PUBLICLY OWNED Section 1 — HOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- Housing Build-r_(Uf1;1it ng EXCLUDING ADDITIONS No. construction construction ings units (Omit cents) ingss (Omit cents) AND ALTERATIONS (a) (b) (c) (d) (e) (g) N One -family houses, including semidetached, row, and town 001 7 7 S 330,070 S Z J Two-family buildings 002 Three- and four -family buildings 003 W = Five -or -more family buildings 004 TOTAL (001-004) 094 7 7 330,070 Moved or relocated buildings 005 2 – – Mobile homes 300 4 4 – PRIVATELY OWNED PUBLICLY OWNED Section II –NEW NONHOUSEKEEPING Cost of Number Cost of RESIDENTIAL BUILDINGS item temNumber construction (Omit cents) construction " (Omit cents) Build- Rooms Build- ings Rooms ings (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 $ _ Other shelter 007 Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings housing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including J semidetached, row, and town 231 t N WZ a Two-family buildings 232 GJ W 5 Three- and four -family buildings 233 usm Five -or -more family buildings 234 All other buildings and structures 240 1 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S = Churches and other religious building's 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 2 2,948 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 1 869 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE 7— Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS FORM C-404 i3-26-78) PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) Permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 21 S 26,829 S All other buildings and structures 022 6 37,410 2 89,972 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE - Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, H, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) --------------------- ❑ Private Public $ --------------------- ❑ Private ❑ Public ------ --------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public Private ❑ Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public -------------- --- ----- ❑ Private 0 Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Title • Building Official 612 879-2311 26 FORM C-404 i3-26-78) MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 18, 1978 1. CALL TO ORDER The regular meeting of the Planning Commission was called to order at 7:30 p.m. by Chairman Clinton Tracy with the following members being present, Don Erickson, Dan Huntwork, Bill Backen, and Paul Christen (7:55 p.m. to 9:05 p.m.) in addition to Chairman Tracy. Member absent was Elsa Young. Also present were Administrative Assistant Gary Plotz, City Engineer/Director of Public Works Marlow Priebe and Building Official Elden Willard. 2. MINUTES Minutes of the previous meeting on June 20, 1978 were approved as written on motion by Bill Backen and seconded by Don Erickson. Motion carried unanimously. 3. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR DEN -MAR BUILDING SUBMITTED BY CURT BRADFORD The public hearing continued with Chairman Tracy reading the memo from City Attorney Schantzen dated July 10, 1978, which stated the City could not legally require the building owner to rent part of the City parking lot adjoining to meet parking requirements. When asked for comments, Mr. Priebe suggested the lower level remain offices and the upper level apartments with no more changes. There being no one else present wishing to be heard, the hearing was closed at 7:35 P.M., on motion by Bill Backen and seconded by Dan Huntwork. Motion carried unanimously. After further discussion, Dan Huntwork made the motion to recommend approval of the request contingent upon no further structure changes or conversion of any residential units to commercial use. Don Erickson seconded the motion and it carried unanimously. b) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY LARRY SORENSEN Chairman Tracy asked if anyone wished to speak on this issue. Larry Sorensen- Felt farming was an important business to 545 -3rd Ave NW the community and two dealer have already moved out of town. He offered to put up shrubs along the property line that abutts Mr. John Miller's property. Planning Commission Minutes July 18, 1978 Laurie Miller - Hutchinson, MN -2- Stated they plan to build in that area and she felt shrubs would be a good idea to help eliminate viewing the used machinery. Marlow Priebe commented he was glad to hear the parties involved had gotten together and discussed this issue. He, too, felt a six foot hedge would be satisfactory and it would be Mr. Sorensen's responsibility to maintain it. There being no one else present wishing to be heard at this time, the hearing was adjourned at 7:40 P.M. on motion by Don Erickson, seconded by Bill Backen and carried unanimously. After discussion, Don Erickson made the motion to recommend approval contin- gent upon Mr. Sorensen maintaining a six foot hedge from Oakwood Lane to the City entrance to the park. Dan Huntwork seconded the motion and it carried unanimously. c) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY THEO WACKER Building Official Willard explained the request for a six foot addition onto the existing garage located at 530 Lincoln Avenue appears to meet all the necessary requirements. He referred to the two drawings submitted by Mr. Wacker of his proposed addition. There being no one else present wishing to be heard, the hearing was closed at 7:45 P.M. on motion by Dan Huntwork and seconded by Bill Backen. Motion carried unanimously. After discussion, Bill Backen made the motion to recommend approval to City Council, seconded by Don Erickson and carried unanimously. d) CONTINUATION OF CONSIDERATION OF REQUEST FOR REZONING FROM R-3 to C-4 SUBMITTED BY GEORGE DRESS The public hearing was continued with Chairman Tracy asking if anyone present wished to be heard. Mike Kelly- Representing Mr. George Dress of Leland - Albert Lea, MN Dress Realty, Inc. stated last meeting there was a quorum problem, so he reviewed their proposal on the black board for clarification and the benefit of those present. He pointed out the change in the area to be rezoned and noted some proposals for this parcel have been submitted but no definite plans have been made. Marlow Priebe stated he felt the rezoning would now be more feasible since the new area being rezoned allows for a buffer zone for the residential district to the West. Planning Commission Minutes July 18, 1978 -3- There being no one else present wishing to be heard at this time, the public hearing was closed by Don Erickson at 7:30 P.M. Dan Huntwork seconded the motion and it carried unanimously. After further discussion, Don Erickson made the motion to recommend approval of the rezoning from R-3 to C-4 the area as submitted on the drawing dated June 15, 1978 on file. Paul Christen seconded the motion. The motion carried with Dan Huntwork and Bill Backen abstaining. e) CCNSIDERATION OF VARIANCE SUBMITTED BY DONALD HECHT The Chairman opened the public hearing at 8:10 P.M. Donald Hecht - Stated he was at the meeting to answer any 724 Merrill Street questions. He pointed out the foundation of the addition complies with setback re- quirements, however, the overhang is ten inches wider than required. Mr. Hecht stated he could shorten the garage addition ten inches making it rather tight for two cars, or move the whole garage over ten inches which would be very expensive. Marlow Priebe stated Mr. Hecht would like the 24" overhang so it will conform with the outside of the rest of his home. There being no one else present, wishing to be heard, the public hearing was closed at 8:14 P.M. on motion by Dan Huntwork, and seconded by Bill Backen. Motion carried unanimously. After discussion, Paul Christen made the motion to recommend approval of the request for variance. Dan Huntwork seconded the motion and it carried unanimously. 4. NEW BUSINESS a) DISCUSSION ON POSSIBILITY OF ANNEXATION AND REZONING OF 50 ACRE PARCEL A representative of Faith Fellowship was present to present the information on their proposal and pointed out they had been in contact with the City Engineer regarding this issue. The area involved as explained by Marlow Priebe, would be an L -Shaped parcel, approximately 50 acres west of School Road and south of McDonald property. A proposed street and parcel layout was presented and examined by the Commission. Mr. Priebe noted he had talked to Wes Hendrickson regarding the Comprehensive Plan relative to parkland in this area. Planning Commission member Paul Christen asked if this development would be restrictive to a certain religious group. The representative stated a certain area would be designated for combination apartment building and worship center but not the entire area would be restricted. It was felt a Planned Unit Planning Commission Minutes July 18, 1978 -4- Development would be the best to zone this area and submit a relative time schedule. It was the consensus of the Commission members to go ahead and make their plans and proceed with a more formal application. b) DISCUSSION ON MIDWEST TRAILER COURT Robert Stoneburner, Attorney- Representing Mr. & Mrs. Paquette, stated Paynesville, MN a couple changes suggested by the City Engineer were: 1) less units admitted and 2) central underground utilities be provided to the trailer park. Mr. Priebe pointed out he has not made any recommendations to date and as of January 1, 1978 the State mandated an inspection of mobile homes be made'by the City. Robert Stoneburner, Attorney- Stated he had a copy of the portion of the Hutchinson Zoning Ordinance that pertains to mobile home parks, which states an existing park has five years to comply with the re- quirements so stated. The State of Minnesota has licensed the Paquettes for 22 units yet they were denied a permit by the City, allow- ing only 16 units. Marlow Priebe remarked the Paquettes were asked to submit a rough plan for the rearrangement of the lots which was submitted for the east side and approved. He surmised the Paquettes would be submitting a plan for the West side soon after that, but had not at the time of the Planning Commission meeting done so. Robert Stoneburner, Attorney- With regard to it being a fire hazard, he believes there to be enough room between the mobile homes and the fire trucks would probably remain on the road any way. He stated the residents in the mobile home park were not complaining about conditions in the park. He questioned the City's authority to reduce the number of units allowable in this mobile home park when he was certain the State does certain checking to see that everything is proper before they license the park, which is done by the State annually. He felt the Paquettes were trying to comply with the Ordinance but its difficult to come up with an overall plan for the park. They would like to know exactly what is expected of them. Planning Commission Minutes July 18, 1978 -5- Mrs. Jerry Paquette- Stated she had been unable to get a permit 4th Ave. NW from the City and they have spots available for more homes. This being the prime time for people to move in, they would like to know what to tell these people. Robert Stoneburner, Attorney - Pointed out they appeared before the Planning Commission to make their presentation and ask that a recommendation be submitted to the City Council. Paul Schoerer- Introduced himself as the prospective buyer of the Midwest Trailer Court. In talking with the tenants he was told of the City's interest in changes. He did not want to cause trouble but felt he needed around 22 units to make the business profitable. The Planning Commission assured the Paquettes they would discuss the problem and get in touch with the State with regard to the number of units allowable, then make a recommendation to the City Council. The Planning Commission expressed their compassion for the Paquettes and this problem and told them they would get an answer to them as soon as possible. C) DISCUSSION OF RECOMMENDATION FOR MEMBER TO FILL VACANCY ON THE PLANNING COMMISSION i Chairman Tracy stated he had been contacted by Mr. Robert Otte indicating his interest in filling the position available on the Commission. Kay Peterson was also suggested as a possible appointment for the vacancy. It was the consensus of the Planning Commission that either one would be an asset to the Planning Commission and both names would be referred to the City Council as a recommendation for appointment. d) CONSIDERATION OF CONDITIONAL USE PERMIT FOR UNITED BUILDING CENTER (UBC) Mr. Plotz, Administrative Assistant, explained the request, stating they would like to put up a fence around their center to keep the children from playing in there. Mr. Priebe noted that UBC is located in the I/C-1 District which requires a conditional use permit for any changes made. Building Official Willard pointed out they had mentioned putting up a chain link fence with sfeel posts because they felt a wooden fence would be easier for children to c imb on. After discussion, Don Erickson made the motion to set the public hearing for August 15, 1978. Bill Backen seconded the motion and it carried unanimously. e) SET UP A SPECIAL MEETING DATED FOR COMPREHENSIVE PLAN MEETING It was the consensus of the Planning Commission that Tuesday, August 1, 1978 at 7:00 P.M. in the Council Chamber of City Hall would be the best time to have this special meeting with Clarence Simonowicz from CRS and Associates and West Hendrickson from TKDA. Planning Commission Minutes -6- July 18, 1978 f) CONSIDERATION OF ANNEXATION SUBMITTED BY RONALD WOTHE City Engineer Priebe explained the South and West sides of the property involved have already been annexed to the City, inevitably Mr. Wothe will be annexed into the City in the future. Mr. Wothe is having drainage trouble which was one reason for his request to be annexed. Marlow Priebe stated city water and sewer are available to him. After discussion, Don Erickson made the motion to recommend to the City Council that they proceed with orderly annexation for the property as stated in the application submitted by Ronald Wothe. Dan Huntwork seconded the motion and it carried unanimously. g) CONSIDERATION OF FINAL PLAT FOR BACHMAN'S FIRST ADDITION The layout was the same, with the street names changed to comply with the City, Marlow Priebe pointed out. m .J After discussion, Don Erickson made the motion to recommend approval of the final plat for Bachman's First Addition to the City Council. Bill Backen seconded the motion and it carried unanimously. - h) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR HELLAND'S THIRD ADDITION Administrative Assistant Plotz distributed prints to the Planning Commission of the layout for Helland's Third Addition while Mr. Priebe explained their request. After discussion, Dan Huntwork made the motion, seconded by Don Erickson, to set the public hearing for August 15, 1978. Motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 10:10 p.m. A MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 15, 1978 CALL TO ORDER The regular meeting of the Planning Commission was called to order at 7:30 P M. by Chairman Clinton Tracy with the following members being present: Bob Otte, Paul Christen, Elsa Young, Dan Huntwork, and Don Erickson (arrived at 7:45 P.M. in addition to Chairman Tracy. Absent was Bill Backen. Also present were Administrative Assistant Gary Plotz and Marlow Priebe, City Engineer/Director of Public Works. 2. MINUTES The previous minutes dated July 18, 1978 were approved as written on motion by Paul Christen, seconded by Elsa Young, and carried unanimously. 3. PUBLIC HEARING a) CONSIDERATION OF CONDITIONAL USE PERMIT FOR UNITED BUILDING CENTER The public hearing was opened at 7:31 P.M. by Chairman Tracy. He proceeded to read the notice as published in the Hutchinson Leader on Friday, August 4, 1978. Marlow Priebe reviewed the request stating the party involved wished to put up a security fence because they are concerned about children playing on the rafters, etc. and possibly getting hurt. He also pointed o,it thi: property is located in the I/C-1 District which requires a conditional use permit for any changes and/or improvements made. It was the feeling of the Planning Commission that the fence would be an asset to the area relative to it being a safety item. There being no one else wishing to be heard, the hearing was closed at 7:33 P.M. on motion by Dan Huntwork and seconded by Paul Christen. Motion carried unanimously. After discussion, Paul Christen made the motion to recommend approval of the conditional use permit to City Council for approval. Motion carried unani- mously. b) CONSIDERATION OF RFQIIFST FOR PRELIMINARY AND FINAI PLAT FOR HELLAND'S THIRD ADDITION Chairman Tracy opened the public hearing at 7:34 P.M. with the reading of the notice as published in the Hutchinson Leader on Friday, August 4, 1918. Marlow Priebe, Director of Public Works/City EnginE.er reviewed the request and explained the location of the plat. ihnre being no one else wishinq to be heard, the hearing was closed at Planning Commission Minutes August 15, 1978 -4- 7:35 P.M. on motion by Paul Christen, seconded by Dan Huntwork and carried unanimously. After discussion, Elsa Young made the motion to recommend approval of the Preliminary and Final Plat for Heliand's Third Addition, to City Council with the appropriate Parks and Playground contribution as pre- scribed in the City Ordinance. Bob Otte seconded the motion and it carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MADELINE SCHULTZ Mr. Plotz reviewed the request and stated the reason a conditional use permit was needed in this instance was because the party involved wished to make improvements/repairs which would exceed 10% of the property value. After further discussion, Dan Huntwork made the motion, seconded by Paul Christen to set the public hearing for the next regular Planning Commission meeting on September 19, 1978. b) DISCUSSION OF WAREHOUSE PLANS FOR GOEBEL FIXTURE Dick McClure, of Miller, Miller and Mac, Inc., representing Goebel Fixture, submitted to the Planning Commission, a letter dated August 15, 1978 explaining the size and location of the proposed addition: He also displayed a site plan or drawing of the addition to the warehouse located at 528 Dale Street South and pictures of the existing building. Discussion followed regarding setback requirements and it was the consensus of the staff and commission members present that an application for variance was necessary in this instance. After further discussion, on motion by Paul Christen, seconded by Dan Huntwork, the public hearing for a variance submitted by Goebel Fixture was set for September 19, 1978. Motion carried unanimously. C) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR TEX-GAS Del Crotteau, representing Tex -Gas, discussed their plans for an office building which is presently in a trailer serving as a temporary office. City Engineer/Director of Public Works Priebe pointed out because it is located in an I/C-1 District, any repairs/improvements would require a conditional use permit. The setback requirements for the office building would be at the discretion of the Planning Commission. After discussion, Paul Christen made the motion, seconded by Don Erickson to set the public hearing for September 19, 1978. Motion carried unanimously. 0 • Planning Commission Minutes August 15, 1978 d) CONSIDERATION OF REZONING STONEY POINT THIRD ADDITION -3- Gary Plotz explained the request was submitted by Hutch Properties asking to change the zoning from an R-1 to an R-2 District,which allows for duplexes. Marlow Priebe suggested the public hearing have a dual purpose and consider zoning the lots in question as a Planned Unit Development, which would allow the selling of the duplexes individually should the owner so desire at a later date. Mr. Priebe also pointed out it may not be necessary to replat Stoney Point Third Addition, just rezone to allow a different style of building. After further discussion, Paul Christen made the motion to set the public hearing to rezone from R-1 District, Single Family Residence District, to an R-2 District, Multiple Family Residence District, or Planned Unit Development for maximum one or two family units, Stoney Point Third Addition. Dan Huntwork seconded the motion and it carried unanimously. 5. ADJOURNMENT There being no further business to come before the Planning Commission at this time, the hearing was adjourned at 8:30 P.M. MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, August 22, 1978 In the absence of Chairman Quade and Vice Chairman Stearns, Mayor Black called the meeting to order at 12:07 P.M. Members present were as follows: Lloyd Torgrimson, Don Abbott, Don Glas, Dennis Hukriede, Tom O'Connell, Marlin Torgerson, and Ralph Westlund in addition to Mayor Black. Also present were Consultant Clarence Simonowicz, City Engineer/ Director of Public Works Marlow Priebe, Al Albert and Bill Avril from the A & P Group and Ken Gruenhagen from City Council. Mr. Albert reported on the latest happenings regarding the Holiday Inn proposal. He stated he had met with Mr. Daggett, Mr. Chamberlain and B.J. Smiley on August 21st and the program is proceeding satisfactorily. Mayor Black reported a meeting had been held with the Utilities Commission relative to land availability for the proposed spur line. This would enable the City to make a land trade for the railraod right of way for proposed Holiday Inn site. Mr. Albert also gave an update on the progress with the shopping mall proposal for downtown. One concern at present is the drive-in bank facility for Citizens Bank. The options suggested are 1) stay in the same location and purchase the Old Armory site, 2) relocate the bank onto the southwest corner of the shopping mall or 3) relocate into the National Food store located at First Avenue SE and Hassan Street. Another major concern with regard to securing tenants for the proposed shopping mall downtown, Mr. Albert pointed out, is that there has been no commitment from the City as far as acquisition, he's unable to inform the potential tenants as to the cost or what the mall will look like, nor do they have a time frame as to when it could be completed. After further discussion, it was the consensus of the Committee members present to review alternate solutions including designs for the Citizens Bank at the September 5, 1978 meeting. In going over the contract, Mr. Albert discovered the 180 day agreement had expired on August 15, 1978. It was decided to discuss this administratively at a later date. Mr. Bill Avril expressed the importance of applying for Section 8 Housing when it is available with regard to the proposed elderly highrise in the Historical Society Block. Clarence Simonowicz discussed the handouts titled "Report and Recommendation on Establishment of a Downtown Development District" and "Downtown Development District Program - No. 1 and 2". He also went over the procedure to be followed, the groups to be notified and stated the public hearing should be set no less than 45 days but no more than 60 days after the Council has reviewed them. After further discussion, Marlin Torgerson made the motion to accept and refer to City Council the two above-mentioned handouts with favorable recommendation from the Downtown Development Committee. Ralph Westlund seconded the motion and it carried unanimously. There being no further business to come before the Committee at this time, the meeting was adjourned at 12:55 P.M. MINUTES PARK AND RECREATION BOARD August 21, 1978 A special meeting of the Park and Recreation Board was called to order at 7:00 P.M. on Monday, August 21, 1978 to review the applications for a new recreation director. Board members present were "Bud" Daggett, Larry Morrissette, Ward Haugen, Kathy McGraw, and Dr. Chernausek. Also present were Fred Roberts, Marlow Priebe, Steve Jensen, Al Coglin, Hazel Sitz, Mayor Black and Grace Sanstead, Secretary. Ken Merrill, City Accountant was there to explain the budget. A list of over 30 names were submitted for the position opening. The first six were likely applicants with ages ranging from 25 to 32. Things to consider in making the final decision were administrative ability, experience, organiza- tional ability and salary. After a review of the six most likely applicants, a motion was made by Ward Haugen and seconded by Kathy McGraw for Hazel to send out applications to these applicants and specifically ask for their salary expectations before having personal interviews. The motion was carried unanimously. Ken Merrill, City accountant, went over the 1978-79 budgets with the members and answered all questions the board members had concerning the budget. The budget will now be submitted to the City Council for their approval. Tom Stibal of the A.A.R.P. told the Board a grant of $1200 was available to fix the room now used for ceramics for a Senior Citizens room for readinq and watching T.V. Kathy McGraw invited the Board to the Tennis Courts for the next meeting at noon on September 6, 1978. The meeting was adjourned at 8:50 P.M. Respectfully submitted, Grace Sanstead, Secretary 7- d. HUTCHINSON CIVIC ARENA BOARD MINUTES SEPTEMBER 1, 1978 The Board of Directors for the Hutdhinson Civic Arena met on Wednesday, August 16, 1978 at the Hutchinson Civic Arena. The following members were present: Rollie Jensen, Ralph Westlund, Ron McGraw, Lyle Block and Ralph Neumann. The meeting was called to order at 7:00 AM by Chairman Rollie Jensen. The minutes of the July 19, 1978 meeting were approved. Motion by Ralph Westlund, Secodd by Lyle Block. Ralph Neumann reported on the following items: Several persons have applied for the Civic Arena Supervisors Job. No interviews have been held as of this date. A concert was held in the Arena on Sunday, August 13th. Some com- plaints were received about the noise and the "mess" around the Arena. A concert is scheduled at the Arena on Thursday, August 24th, The Hockey schedules are worked out for the coming season. Arena brochures have been mailed out to surrounding schools. The school contract is still in negotiations. A sump pump will be installed in the ice mat pit. More lighting is needed in the front entryway area and on the West side of the building. The cracks in the floor around the pit have all been filled and sealed. The next meeting will be held on Wednesday, September 20, 1978 at the Arena. Motion to Adjourn by Ralph Westlund, Second by Ron McGraw, Motion passed. Res ectfully Submitted, oLle A. Block - Secretary MINUTES "SENIORS ACTIVITY CENTER' ADVISORY BOARD TUESDAY, SEPTEMBER 5, 1978 The "Seniors Activity Center" Advisory Board met at 9:30 A.M. September 5, 1978 in the Old Armory, with Chairman Thomas J. Stibal presiding. Present: Thomas J. Stibal, Ruth Engel, Emma Lake, Donald Falconer, Norine Riesberg, Joan Peterson, Joann Gehlen, Richard Lennes. Absent: Erwin Haag The meeting was called to order at 9:35 A.M. The minutes of the previous meeting were read and approved. Joann Gehlen, our Senior Citizens Coordinator, was introduced to the members. Joan Peterson from the Area Agency on Aging will be attending the meetings from now on. The Board will keep her informed as to what recommendations are made for the use of Title III Grant money. She reviewed with the Board how the annual Title III Grant of $13,000 will be made accessible on a quarterly basis. Out of the $4,000 - quarterly allotment, $1,500 will be used for remodeling and making available an of- fice for Joann Gehlen in the Old Armory,as well as office equipment. Discussion was held on the transportation question. It must be decided how trans- portation money will be spent for senior citizens. In addition, guidelines need to be set up as to who is eligible. The C.S.B.E. should establish a fee schedule for transportation. It was determined that Richard Lennes will work with Joann Gehlen as program manager. When he is not available, Dorri Johnson will be the contact person. A motion was made and seconded to send a letter to Erwin Haag expressing the Board's concern as to why he is not attending the "Seniors Activity Center" Advisory Board meetings. He represents the Senior Citizens Club. The meeting adjourned at 10:45 A.M. Respectfully submitted, Ruth Engel, Secretary RESOLUTION 6196 ACCEPTING BID AND AWARDING CONTRACT PROJECT 78-05 WHEREAS, pursuant to an advertisement for bids for the construction of sidewalk on Stoney Point Road from School Road to Robert's Road and on Robert's Road from Alan Street to Stoney Point Road. Bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: James Hanson Construction, $7,930.00 575 Franklin Hutchinson, MN 55350 Siehndel Construction $7,940.00 210 Elmwood LeSueur, MN 56058 AND WHEREAS, it appears that James Hanson Construction of Hutchinson, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached contract with James Hanson Construction of Hutchinson, Minnesota, in the name of the City of Hutchinson, Minnesota, for the improvement of Stoney Point Road from School Road to Robert's Road and Robert's Road from Alan Street to Stoney Point Road, by construction of sidewalk, according to the plans and specifications therefor approved by the City Council and on file in the Office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 13th day of September, 1978. r(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO August 25, 1978 TO: City Council FROM: City Engineer SUBJECT: Demolition of City Houses Attached is a copy of the cost proposal from Juul Contracting Company for the demolition of the City houses at 36 Franklin Street South and 26 Franklin Street North. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachment HAROLD JUUL, President JUUL CONTRACTING CO. WATER AND SEWER CONSTRUCTION OFFICE PHONE 897-3331 HUTCHINSON, MINNESOTA 55350 August 16, 197$ To: City of Hutchinson DARROLD ZIEGLER. Vice—Pres. We hereby agree to demolish two houses on Franklin Street and haul rubbish to City Street Department Dump for the following: City to fill basements. We will disconnect waterline and plug sewer. House at 36 Franklin St. South $ foo House at 26 Franklin St. North $ If City trucks haul rubbish we will demolish and load both houses for: A 2 4) 0 Respectfully submitted, Juul Contracting Co@ ir (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 1, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CIVIC ARENA SUPERVISOR Ralph Neumann and I have reviewed the applications received for Civic Arena Supervisor and have interviewed several of the applicants. We have discussed the results with Alderman Ralph Westlund. It is our recommendation that H. Mark Weis be approved for the position. He is a recent graduate of a two year course at Dakota County AVTI in arena management and has related work experience. He would move to Hutchinson and begin work on September 18. He would be salaried, at $10,400. Respectfully Submitted, Hazel Sitz cc: Ralph Neumann ,-o:/: ... 4. . Dear Mayor, Minnesota State Horticultural Society 161 ALDERMAN HALL. UNIVERSITY OF MINNESOTA. 5T. PAUL. MINN. 5510a TELEPHONE (612) 373.1031 HORTICULTURIST OrFICIAL ►V8L C&1,OM The 1978 Minnesota Legislature has provided the Minnesota State Horticulture Society with some funds to begin the Society's Garden State Project. As a part of that project, the Society is seeking two Minnesota cities each with a population under 10,000 (1970 census) whose local public, business, and volunteer leadership. would be willing to work together to generate high local public interest and support to help design, plant, and maintain a "gardened" landscape for their city. The Minnesota State Horticulture Society will be able to provide up to $15,000 in matching funds to each of the two communities for design plans and the purchase of plant material for plantings on public grounds. The Society will work closely with the participating communities in a general advisory capacity, assist by providing landscape "garden" designs which the communities may wish to adopt, assist in supervising the selection and placement of plantings, and help the participating communities generate and maintain enthusiasm for and dedication to the project. Each of the two participating communities will be required to dedicate funds to the project, a minimum of $15,000 or as close to -that figure as possible. These unds iso rom pu is as wel as peva a sources. qua y impo an , the participating community must have a citizenry determined to work together to achieve and maintain this new standard of beauty among Minnesota Cities. It is the long range goal of the Society's Garden State Project to develop programs to establish Minnesota as a state noted not only for its outstanding public and private gardens, but also as a state whose cities are justifiably distinguished for their beautiful cultivated as well as natural environment. Your city can help us achieve this goal by participating as a "Model Gardened City". If you and your city council wish your city to be considered for this project, please fill out the enclosed application questionnaire as completely as possible and send it to: Minnesota State Horticultural Society, 1970 Folwell Avenue, 161 Alderman Hall, University of Minnesota, St. Paul, MN 55108. Be certain that it is signed by you or your city council chairperson. You are encouraged to include any additional material you wish which may assist the search committee in making its selections. Sincerely, Glen H. Ray Executive Secretary, Minnesota State Horticulture Society Garden for BEAUTY — HEALTH — ENJOYMENT * Use Minnesota ORNAMENTALS — FRUITS — VEGETABLES — HONEY -2311 (612) 879 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO September 7, 1978 TO: City Council FROM: City Engineer SUBJECT: Change Order No. 1 Project 78-04 Attached is Change Order No. 1 submitted by Juul Contracting Company for the extension of sanitary sewer and watermain on Waller Drive for your approval. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer 10 attachment 9- / No. ITEM CITY OF HUTCHINSON CHANGE ORDER NO. 1 PROJECT 78-04 SANITARY SEWER AND WATERMAIN ON WALLER DRIVE UNITUQ ANTITY 1. 8" V.C.P. 0'-8' Deep L.F. 310 2. Sanitary Manhole 8' Deep EACH 1 3. Sanitary Manhole 5' Deep EACH 1 4. Cut into Manhole EACH 1 5. 8" x 4" We EACH 1 6. 4" C.I.P. Service Lead L.F. 35 7. Cut in 6" x 6" x 6" Tee EACH 1 8. 6" x 6" x 6" Tee EACH 1 9. 6" Bend EACH 1 10. 6" D.I.P. L.F. 390 11. 6" Plug EACH 1 12. 6" Hydrant EACH 1 13. 3/4" Corporation Cock EACH 1 14. 3/4" Curb Stop and Box EACH 1 15. 3/4" Copper Service Lead L.F. 25 16. Common Borrow C.Y. 200 17. Aggregate Base Ton 575 18. Trench Compaction L.F. 700 TOTAL Approved by City Council on BY: 0 BY: (Mayor) BY: (City Clerk) UNIT PRICE B // 01 -3/. o d ---1 t, (20"4-r 00 E (Title) (612) 879-2311 HUlIH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO September 7, 1978 TO: City Council FROM: City Engineer SUBJECT: Outside Reader Installation Mr. George Homburg at 982 Jefferson Street South, Water Account Number 19-0365-0-50, has permitted the installation of the Outsider Reader. He does not believe it proper to pay the $20.00 for the Outside Reader. I told him I would convey this message to you for consideration. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Lillian Clyde (612) 879-2311 CITY OF HUTCh INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 7, 1978 TO: City Council FROM: City Engineer SUBJECT: Doug TenEyck Mr. TenEyck has completed his 6 months probationary period with the Street Department. He is progressing well on the job. In talking with his supervisors, it is my opinion he should be placed on full time status at present salary. His supervisors have been directed to provide ample time on specialty equipment to enable him to be recommended for a step increase at the end of his next 6 month period. Sincerely, CITY OF HUTJC/HINSON Marlow V. Priebe City Engineer pv cc: Fred Larry (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO September 8, 1978 TO: City Council FROM: City Engineer SUBJECT: Mark Larson We have had a full time position open in the Park Departmnet for some time. I have talked with Mr. Larson of the Engineering Department and we are in agreement that a transfer to the Park Department would be beneficial to the City as well as for him. I therefore request permission to make said transfer at the same grade and step, effective October 1, 1978. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Fred Hazel (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 7, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: Part time employee for motor Vehicle Office The person approved for part time work at Motor Vehicle several weeks ago has been unable to continue working. (See attached letter.) The only other person available without advertising for this limited part time position is the following:' Rose E. Sullivan - R.R. 1, Litchfield We request approval for her employment. Respectfully Submitted Hazel Sitz Personnel Coordinator �/s,- 4fto. 0iote w►; wr,�,,,�a .� Ccate. $�Y.ti: aru w,; •m�..p�a�,�.t .lea- a,.� � � T�,�ac...ot � y�wa.�,6�fc.. •� .Witt. ��PG1.d.P,f Ce�c�c �l� .�J�.e�� „rcq,�t' wu ..iwh�.�+ttKh� �..µ ,..•�af ✓lwe.d n*t. .�i.�f+�i.d. �O,,u,,�, . �i�' �tA►�.uld .R�.�.t �e 4l 4.&2,2 tx�eL�ac "OAA*l .0on 4wV2%A-w 4U,^"Ajn, qa&&a" yt *tea Visaed 9aad (01'z'910111213,QJ HUTCHINSON, MINNESOTA 55350 lot� N �SEP 1978 �`��29Z SZ�►% September 11, 1978 Gary Plotz City Administrator City of Hutchinson Hutchinson, Minn. 55350 Dear Mr. Plotz: The Hutchinson Area United Fund is trying to expand its collection through payroll deduction. 00 If at all possible we would like the City of Hutchinson to allow its employees to participate in the United Fund Drive through payroll deduction. I will be available to discuss with you or the city accountant any details that may have to be worked out. Sin FereJ 7 Paul Ackland Payroll Chairman (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 13, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PART TIME BUS DRIVER Approval is requested to hire a part time driver for Hutchmobiles as a replacement for the student who was driving on a temporary basis late this summer. Elsrith Boelter 515 Glen Street South He would be available on a long-term basis. Respectfully submitted, �'L' Personnel Coordinator r Awl (612) 879-2311 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 13, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: INTERVIEWS FOR THE POSITION OF RECREATION DIRECTOR The interview committee composed of Bud Daggett and Kathy McGraw of the Park and Recreation Board, Gary Plotz and myself has interviewed seven of the applicants who seemed best qualified for the position of Recreation Director. (We received 35 applications in all.) Attached are our findings for your review and consideration. Four (4) of the candidates names are included. Respectfully Submitted, A '5 r Hazel Sitz Personnel Coordinator 11 ? .0-- t -7w. RECREATION DIRECTOR SUMMARY OF INTERVIEWER'S COMMENTS September, 1978 NAME Bruce L. Ericson AGE 30 ADDRESS New Brighton SUMMARY OF QUALIFICATIONS 1972 graduate of U of M. B.S. in Parks and Rec. Administration and Geography 6 years Assistant Director of Parks and Recreation, Shoreview Past 6 months employed with St. Paul Dispatch - desires to return to recreation field. Present salary $14,000. Recommendations: Director of Parks and Recreation, Shoreview: excellent reference Director MN Recreation & Parks Assn.: excellent reference SALARY REQUIRED $15,000 - 17,000 RANKING BY INTERVIEWERS First choice of 3 interviewers; not ranked in tov 3 by 1 interv'we COMMENTS No. 1 "He impressed me most because of his experience in all fields relative to our needs - recreation, parks and playground$, senior citizens, public relations and administration. He impressed me as being efficient and having a good understanding of our goals." -Bud Daggett No. 1 "Excellent, well-rounded background. Displayed strong interest in small community. A low key/low profile personality style. His organizational ability was -well documented by the materials he supplied. He has been successful -in securing_ _ volunteer workers and support." -Hazel Sitz No. 1 "Six years of working as the assistant parks and rec. director of Shoreview (pop. 15,000) complimented by a degree in Parks and Recreation from the U of M indicates the strongest measure and depth of experience of any candidates interviewed. The interview indicated a low profile type personality, exposure to organizing a variety of activities for all age groups, and personal participation in competitive sports, incluc ing semi-professional baseball. Both the spring activity brochure and the fall and winter brochure of his recreational activities and programs illustrate a capability to write and a desire to promote and communicate with residents. This is positive, although budgetary constraints vary among communities. In summary, he appears to be someone that can o_Yganize,'plan and manage." -Gary Plotz ."I did not rank Bruce in my decision to pick the top three but the other committee members rated him #1. I found him to be very well qualified but found him to be soft-spoken and basicly a very quiet and easy going person. One of the main qualities I was looking for in the candidates was a more out -going, competitive type person.(Sports and recreation have a competitive basis and demand that type of personality in the director, I think.) All the brochures and booklets; RECREATION DIRECTOR SUMMARY OF INTERVIEWER'S COMMENTS September, 1978 NAME Jeff McKay AGE 25 ADDRESS Owatonna SUMMARY OF QUALIFICATIONS 1976 graduate of St. Cloud U. B.S. in recreation, B.A. in geography. G.P.A. 3.6 Presently assistant Supt, of parks and recreation, Owatonna (since March, 1978) Employed by Hutchinson recreation department from September 1976 to March 1978; last 7 months as assistant recreation director. Present salary $12,300. Recommendations: Director MN Recreation & Parks Assn.: very good reference SALARY REQUIRED $15,500 RANKING BY INTERVIEWERS Second choice of 2 interviewers; third choice of 1 -interviewer. COMMENTS No. 2 "Enthusiastic. Has rapport already established in the community, both in organizations and with the general public. Although his working experience is not as extensive as some other candidates, it is in the areas where we need it." -Hazel Sitz No. 2 "Experience working in Rochester, Hutchinson and Owatonna appears to give him wide exposure in working with alternative methods, procedures, ideas, etc. of similar type programs. Emphasizes strengthening existing programs and adding new programs. Background in working with the school district (coaches, custodians) community education, service organizations and volunteers is an asset." -Gary Plotz No. 3 "* very well qualified with his B.S. in recreation * previous experience in Hutchinson a plus for the most part * present salary of $12,300 - requesting and requiring $15,500: * during interview - seemed preoccupied with salary information - relating Owatonna Park and Rec director making $19,000 - they are all worth far more than what they make - aren't we all? * Jeff has a very pleasant, outgoing personality. Would work very well with the schools on a reciprocal basis for facilities, etc. * I think Jeff is a hard-working, ambitious person and would be very conscientious about his job. *.I have mixed feelings about him but I know he is very well qualified." -Kathy McGraw RECREATION DIRECTOR SUMMARY OF INTERVIEWER'S COMMENTS September, 1978 NAME Mary Barrick Schmalz ADDRESS Minneapolis SUMMARY OF QUALIFICATIONS AGE 32 1972 graduate of U of M. B.A. in park and recreation administration and therapeutic recreation (with honors) Employed since 1973 as recreation director, Mpls. Park and Recreation Department. Also volunteer work with handicapped (ski team). Present salary -$16,400. Recommendations: Director MN Recreation & Parks Assn: excellent reference SALARY REQUIRED $14,000 - 17,000 depending on responsibility, benefits. RANKING BY INTERVIEWERS Second choice of 2 interviewers; not ranked in top 3 by others. COMMENTS No. 2 "Highly, almost overly capable. Administrative abilities seem terrific. Even though she is a native of Hutchinson, I think she came across in the interview as a "city girl" - geared to the ways of the city. Commuting back and forth for a short "indefinite" period of time (3 months? - 2 years?) would make me wonder how much of a commitment she is willing to make to Hutchinson - just a job? Note: she plans to get her Master's Degree in Community Education. (How thin can she spread herself? - wife, mother, going on to school, homemaker, and recreation director - full time:) The above are my reservations. I feel ability wise and experience in recreation department work she seems top level." -Kathy McGraw No. 2 "Has had all the experience necessary, has ability to communicate well, set her own goals and work toward their completion. Has her degree in parks and recreation and working toward her Masters in Community education. She would have to commute between Minneapolis for a period of time. Has son going to Breck and husband in business in twin cities." -Bud Daggett "I did not rank Mary Schmalz among the top three candidates; however, I felt she was a strong candidate. I believe that exceptional persons (as many of our candidates seem to be) can probably all cope equally well with the problems of commuting to a job for a period of time, continuing their educations while working, contributing to the maintenance of a household, and being a parent. This cannot be considered a positive factor in one case and a negative factor in another." -Hazel Sitz RECREATION DIRECTOR SUMMARY OF INTERVIEWER'S COMMENTS September, 1978 NAME Jeff Hoeft ADDRESS Hutchinson SUMMARY OF QUALIFICATIONS 1968 graduate of Mankato U. B.S. in elementary education 1978 graduate of U of M. M.A. in instructional systems AGE 32 Teacher for 10 years, now in Roseville. Involved with sports programs and financial administration (media) in schools. Present salary $18,000. Recommendations: (no references have been checked at this time) SALARY REQUIRED $16,000 RANKING BY INTERVIEWERS Third choice of 3 interviewers; first choice of 1 interviewer COMMENTS No. 3 "Though he does not have a degree in parks and recreation administration, he does —�— have his masters in education. Jeff communicates well, responded well to questions and seems confident he can do the job." -Bud Daggett No. 3 "Would be very good with public relations. Enthusiastic - home town oriented and has a good basic understanding of Hutchinson's needs." -Hazel Sitz No. 3 - "Exceptionally capable in communicating with others. Experience at Roseville school system indicates high ability to organize. Personal volunteer experience is emphasized and he is confident that such experience would substantially meet our needs. Indicates a willingness to take additional courses in targeted areas as needed." -Gary Plotz No. 1 I recommend Jeff Hoeft as my number one candidate very highly because of the following: �— * He has maturity, self confidence, pride in his hometown * He basa zest and desire for the opportunity to not only live but work in and for his community. * He seems to be a very vibrant and energetic person - willing to give his all * Perfect personality for the position of Recreation Director * Awareness to the needs and desires of the community * Intelligence plus I do not feel it would be a fair evaluation of Jeff to hold back on his recommendation due to his not having a degree in parks and recreation. His education and experience far outweigh the need for that "piece of paper." I think he could easily acquire the necessary credits if it was necessary in order to obtain the position. I feel the only thing that might hinder Jeff in obtaining this job - 1) friends that are over eager to help him get this job and pushing too hard for him will only hurt his chances - he doesn't need help - he can do a superb job of selling himself - he doesn't need "friends" like that! Also rumors that he applied for the job before it was vacated - rumors by someone who would like to not see him get the job, I suspect? I also feel the Council should have personal interview with him and 2 others before choosing." -Kathy McGraw REGULAR COUNCIL MEETING Sept. 13, 1978 GENERAL FUND John Beck-Boothill band city picnic $150.00 State Treasurer PERA 2644.30 Debbie Knutson 6 signs 16.25 Fred itoberts demonstration meetin 19.50 Larry Karg engineers license renewal 6.00 Commissioner of Personnel pro rate share of expense 43.51 Commissioner of Transportation paint for airport 211.83 Downtown Standard police -tire repair 4.50 Game Time park -repair parts 26.25 Jims Garden Service park -cutting grass 15.00 Hennepin Co. Medical Examiner police -3 registrations 30.00 Hillcrest Cafe & Catering city picnic 715.00 Kjos Our Own Hardware police -supplies 3.95 Mason Publishing Co. legal -law book 20.00 Marilyn Swanson coffee 8.39 Mill Pond Community Theatre deposit refund 10.00 National Municipal League 4 handbooks 15.00 Plaths Upholstery fire -repairs 62.80 Tri-State Machinery Co. street -motor grader 2900.00 Wall Street Journal 1 yr subscription 49.00 Scranton Pub. Co. eng.-3 yr. subscription 20.00 Wendell's park -Les Kouba plaque 630.00 Wm. James Auto Inc. fire -supplies 6.60 Kristin Briggs recreation -tennis refund 7.00 Dobratz Inc. metal edging 4.10 Hennepin Co. Municipal Court park -parking meter violatinn 6.00 Allen Office Products adding machine ribbons 6.20 Am. Linen Supply Co. laundry service 22.60 Anderson Interiors arena -supplies 34.50 Atkinson Blacktop Services street -cold mix 1754.60 Brinkman Studios Inc. police -films etc. 43.13 Bullseye Reloading police -reloads 51.60 Blue Cross -Shield medical insurance 4160.99 CRS & Associates planning -prof. fees 1500.00 Central District Services gasoline for July 1833.47 Central District Services gasoline for August 2293.96 Crown Life Insurance medical insurance 2623.48 Culligan Water Conditioning service & rock salt 22.30 Custom Made Equipment street -supplies 2.00 Division of Boiler Inspection Stan's eng. license renewal 10.00 Division of Boiler Inspection street -Curt & Earl's license 12.00 Allen Office Products fire -minute book 7.60 Coca Cola Bottling Co. arena=supplies 156.05 Day Timers eng.-supplies 13.65 Earl F. Anderson & Associates street -signs & flags 119.18 Erickson Oil Products police -gasoline 175.95 Family Rexall Drugg office supplies 95.87 Farm & Home supplies 109.19 Farmers Elevator Assn. park -lawn mix 35.00 Floor Care Supply Co. supplies for cleaning 27.34 GTC Auto Parts repair supplies 47.76 Gambles arena -park -paint etc. 109.86 General Sports recreation -t -shirts 268.80 Gibsons police -oil & film 18.47 �. Glencoe Equipment Co. park -repairs 12.45 -2 - Gopher Sign Co. park -signs $ 36.58 Felskas park -street -repairs 112.40 GTC Auto Parts fire -repairs 19.96 Gambles fire -supplies -oil 12.17 George Field fire -mileage 43.23 Hager Jewelry transit -name tags 7.20 Home Bakery Inc. election -cookies 3.38 Hutch Auto Body police -repairs 183.30 Hutch Fire Department fire calls & drill 828.75 Hutch Iron & Metal street -truck mirror 6.00 Hutchinson Landscaping tree removal 9277.55 Hutchinson Leader pullication costs 247.79 Hutchinson Telephone Co. phone service 1101.08 Hutchinson Utilities electrical service 4642.63 Hutchinson Vet Clinic CSO -dispose of dogs 6.50 Hutchinson Wholesale Supply supplies 333.48 Ink Spots police -supplies 18.00 Jerabeks Machine Shop police -target frames 92.41 Jerrys Tire Co. police -repairs 20.45 Johnson Motors Inc. street -truck 109000.00 Key Business Products Inc. off set supplies 125.00 Krasen Hardware Hanke police -supplies 28.79 Krasen Plbg & Heating park -arena -repairs & supplies 413.44 Keefe & Schantzen legal -criminal jusitice course 134.29 L & P Supply Co. Park -repairs & supplies 27.36 Lamberts Standard Service police -car washings 10.50 Leef Bros. uniform rental 338.70 Leisure Line Sports recreation -soccer tee shirts 270.39 Lloyd Schlueter intown mileage 30.00 L N Sickels Co. street -road oil 2120.51 MPRA recreation-registratinn fee 84.00 Madsen Ins. Agency insurance 124,325.00 Mankato.Mobile Radio Inc. fire -repairs 55.96 McLeod Coop Power Assn. airport -electrical 77.66 Meades 66 Station park -tires and repairs 146.83 Jack Meyer CSO boarding fees 147.00 Ken Merrill mileage 46.80 Mn-Wisc Truck Lines freight charges 14.00 Midwest Carbon Co. police -supplies 34.60 Mpls Star & Tribune arena -ads 24.90 New Ulm Wholesale arena -supplies 15.95 Northland Beverages arena -supplies 27.00 Oswald Pub. Co. legal -supplies 7.89 Pitney Bowes postage meter supplies 12.89 Plaza OK Hardware supplies 407.90 Gary Plotz mileage 30.00 Plowmans Inc. park -supplies 13.32 Popps Electrical airport -repairs 713.63 Marlow Priebe 2 pickups for park dept. 906.50 Quades axama-supplies 162.72 Radio Shack police -supplies 3.22 Road Machinery street -repairs 24.33 Russ Johnson Co. street-ssupplies 68.33 Rutz Plbg & Htg. park -repairs 55.80 St.Paul Book & Stationery office supplies 88.39 Schmeling Oil Co. street -diesel fuel -oil -grease 511.26 Shell Oil Co. police -gasoline 19.22 Simonson Lbr. Co. park -police -supplies 20.30 i -3- Sorenson Farm Supply park -street -supplies $ - 150.45 Standard Printing Co. arena -supplies 74.05 State Treasurer PERA 2458.96 TKDA planning -prof. fees 404.16 Texgas Corporation street -supplies 20.16 Traf 0 Teria Systems park -ticket boxes 612.63 Trails End Inc. police -repairs 52.55 Tri County Umpires Assn. recreation -officiating fees 246.00 Tri -County Water Conditioning airport -arena -service 45.15 Xerox Corporation supplies 151.02 Ziemers Grocery meeting supplies 17.59 Wallys Tire park -street -repairs etc. 147.50 Wesleys Pharmacy police -film & pictures 5.77 $ 186,116.21 WATER & SEWER FUND Blue Cross/Shield medical insurance $322.55 CentralDistrict Services gasoline for August 134.77 Cenntral District Services gasoline for July 127.07 Commissioner of Revenue Sales Taxes for August 782.68 Crown Life Insurance Co. dental insurance 198.92 Family Rexall Drug supplies 2.35 Farm & Home Dist. supplies 20.61 Fedd Rite Controls Inc. supplies 4.82 Hercules Insorporated chemicals 1593.82 Hutch Iron & Metal pipe 2.50 Hutchinson Utilities electrical service 7616.88 Ink Spots Inc. printing 9.40 Junker Sanitation refuse charges 9941.91 Krasen Hardware Hank supplies 55.33 Leef Bros. uniform rental 60.00 Neptune Meter Co. meter parts 200.72 Quades repairs & parts 30.10 Marlow Priebe convention expenses 295.15 Plaza OK Hardware supplies 5.47 Serco Laboratories services 46.25 Simonson Lbr. Co. supplies 75.93 Sorenson Farm Supply supplies 2.25 Standard Printing envelopes 99.85 State Treasurer PERA 193.44 Zep Mfg. Co. chemicals 244.00 Water Products Co. meter parts 40.89 Century Laboratories supplies 69.31 Perry Grubb Associates Inc. equipment 5102.22 Hutchinson Telephone Co. phone 83.69 State Treasurer PERA 196.99 $27,559.87 IE41 OFF STREET PARKING FUND - Charles Bell servicing meters $ 155.00 Harvey Daharsh servicing meters 15.00 Hutchinson Utilities electric 8.12 Krasen Hardware Hank supplies .47 $ 178.59 BRIDGE FUND RCM ASSOCIATES prof. services $ 395.33 Ink Spots dedication cermony supplies 41.70 $ 437.03 BOND FUNDS 1977 Duininck Bros & Gilchrist construction costs $1443.38 1978 Juul Contracting construction costs $ 77,241.49 Atkinson Blacktop Inc. constructions costs 76,238.35 Buffalo Bituminous Inc. construction costs 113,067.26 Moody Investors Services bond rating 325.00 $ 266,872.10 LIQUOR STORE FUND Twin City Wine Co. liquor & wine $1219.24 Ed Phillips & Sons liquor & wine 794.47 Griggs Cooper & Co. liquor & wine 1673.07 Hutchinson Medical Center phy.exam 22.00 Hutchinson Telephone Co. phone service 28.88 Junker Sanitation Service refuse charges 48.00 Hutchinson Cold Storage contract payment 150.00 Electro Watchman Inc. quarterly charges 75.00 City of Hutchinson insurance coverage 7132.61 Allen Office Products supplies 17.07 Petty Cash fund supplies 29.56 Judson Valley Entezp rise mix 210.00 Triple G beer 7607.65 Locher Bros. Dist. beer 9674.65 Lenneman Beverage beer & mix 5301.65 Friendly Beverage Co. beer 1536.90 Coca Cola mix 259.60 A.J.Ogle Co. beer 491.00 Old Peoria Co. liquor & wine 1326.00 Twin City Wine Co. liquor & wine 409.60 Griggs Cooper & Co. liquor & wine 1205.87 Ed Phillips &Sons liquor & wine 658.04 Commissioner of Revenue sales tax 9772�n9 $42,649.95 " (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: City Council FROM: City ENgineer SUBJECT: Elm Tree Logs MEMO September 12, 1978 FOR YOUR INFORMATION Steve Cook has notified me that he is contacting three companies that may be interested in purchasing the usable logs stockpiled through the Dutch Elm Tree removal program. We will be able to receive in excess of $1,200.00 for same, which we propose could be used in the Subsidy Program. Sincerely, CITY OF HUTCHINSON LYS Marlow V. Priebe City Engineer pv �` (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO September 8, 1978 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Marlow V. Priebe, City Engineer SUBJECT: Offer for Small Motor Grader Tri-State Machinery Company accepted the City's offer of $2,900.00 for the small motor grader they had for sale. Fred made arrangements for pick up of same on Friday, September 8th, 1978. Sincerely, CITY OF HUTCHINSON AZ(xdt. /I/ V� Marlow V. Priebe City Engineer pv cc: Roberta Frank J. Fay 0 Better Realty X11 Homesc. FRANK J. FAY REALTY INC. 126 Main South Hutchinson, Minnesota 55350 Telephone (612) 587-2341 September 12, 1978 City of Hutchinson IMS RESOLUTION 1100 6159 City Hall owtor Inamotel Type 37 Washington A"nue Mast eiute3xiasoss+ i4t S5950 Attentioaa cart Do Plots: FOR YOUR INFORMATION Adeeinistrativa Assistant Dear Hr* Ploksi Za reference to your letter of duly 21# 1378, I breve talked with Mr, Sohn KlInkhassser on several oeeaaions * I also talked two than last »ask. They are dofinitoly interested in building a 60 -Unit Hotel on the Property north of 51ghxay 7 and 23 West, east of the Chalet supper Club. They wooW dofistitely meed the use of Industrial Raven** bands. They would be buil®ing a soul complex as tollorras 60 rooms with rates froom $17.00 to 822.00. Capacity for masting roams of approximately 250 to 275 peoplt. Lounge with c"city of approximately 50 to 65 rAople0 Coffee abap and Dining Roos with aapacity of 125 to ISO lseop100 Caeeplax would include an enclosed# indoor pool. Mr, Klinkhaeeeeer has Informed was that they rave their OM VIASW fad specifioations by their architect cad that they would be ready to start building as sept as the approval of the City Council for the industrial sow and the completich of the details are aasyleted, I am unable at this: time to furnish you with the architects, contractors# *to* We wrouldj, thorefore, appreciate your consideration so that we can wake future date ae to the poasibLlity of this beaming a reality. Thank YOU* very truly younra, Prank J. pay„ C. 80 C• pirgaip A& P Group 6701 WEST 23RD STREET / MINNEAPOLIS, MN 55426 / (612) 544-1561 / ADOLFSON & PETERSON, INC. 299 PIONEER BUILDING / SAINT PAUL, MN 55101 / (612) 224-2848 / ALFRED A. ALBERT 1612 B. J. SMILEY Mayor and City Council Hutchinson, Minnesota 55350 Gentlemen: September 7, 1978 �y67891o77 SF_978 Ln C-1 REGI -J V ED coN B1'_.... , _ _ _ b FOR YOUR INFORMATION In accordance with the City Resolution requiring submission of motel proposals by September 12, 1978, we are pleased to enclose our proposal. Sincerely yours, A $ P GROUP — �'� �-( � W (/.,: - '�'4 . L) David G. Adolfson V DEVELOPERS AND CONTRACTORS FOR THE CITY OF HUTCHINSON, MINNESOTA A& P Group 6701 WEST 23RD STREET / MINNEAPOLIS, MN 55426 / (612) 544-1561 / ADOLFSON & PETERSON, INC. n6 YIONEER BUILDING ! SAINT PAUL, MN 55101 / (612) 224-2848 / ALFRED A. ALBERT B. J. SMILEY Mayor and City Council Hutchinson, Minnesota 55350 Gentlemen: MOTEL PROPOSAL FOR A HOLIDAY INN I. INTRODUCTION September 6, 1978 This proposal is submitted in accordance with the City of Hutchinson's Resolutions Number 6159 and 6160, adopted by the City Council. The City has indicated by various resolutions that it favors the development of a Holiday Inn in the downtown area of the City of Hutchinson. It has further designated a specific area for such development; however, reserving any acceptance of any such proposal upon meeting certain preconditions. The City, by resolution, has requested all parties interested to submit pro- posals on or before Noon, September 12, 1978. The A & P Group desires to comply with this request. Before responding in detail, the A & P Group believes that some explanatory statements should be made. The Group, acting under its contract with the City for the acquisition of land, does not necessarily have to act as a con- duit for the group of fee owners to be headed by Eugene Daggett of Hutchinson. This may be done directly by the Daggett Group, thereby avoiding duplication, and this is the course we recommend. The Daggett Group, in accordance with an agreement, will enter into a triple net long term lease agreement with the Wm. R. Chamberlain Enterprises. The term of the lease will be at least as co -extensive as any Industrial Revenue Bond issue authorized and placed on the development of the project. Said lease will provide that Chamberlain will be required to pay to Daggett Group the amortization costs of any such bond issue. II. SPECIFIC REQUIREMENTS A. (1) The City will be requested to issue Tax Increment Bonds for the land acquisition and to write down those total costs to a figure that comes within and meets the tests of economic feasibility as shown in a study prepared for Holiday Inns as a part of the franchise applica- tion proposal. DEVELOPERS/ CONTRACTORS FOR THE CITY OF HI HINSON, MINNESOTA Mayor 4 City Council page 2 9-6-78 Hutchinson, Minnesota (2) The City will be asked to vacate Second Avenue N.E. for two blocks east of Main Street, and to arrange for the removal of railroad spurs in that portion of Second Avenue N.E. In addition, the City will be asked to vacate that portion of Hassen Street between First Avenue N.E. and Second Avenue N.E. Both vacations shall be conveyed to A 4 P Group or directly to the Daggett Group along with all of Blocks 43 and 44. (3) Since utilities are already in place, an examination of the suffi- ciency of those utilities shall be made to determine if any upgrading is needed. If so, this should be part of the acquisition agreement with the City. (4) Land assembly shall consist in the acquisition of all of Blocks 43 and 44, the demolition or removal of all properties thereon, so that the land will be put in a buildable condition. It is also hoped that structures now existing north of Second Avenue N.E. in the two block area would be acquired, the buildings removed, and a park extending north to the river be acquired by the City. It is also essential that some small parcel of land at the intersection of Highway 7 and Main Street be acquired to accommodate a large Holiday Inn sign. (5) Industrial Revenue Bonds will be requested for the cost of construc- ting and equipping the Holiday Inn upon such terms and conditions as the parties may agree. B. The preferred site is that site indicated in the various City resolutions and is more fully described as "All of Blocks 43 and 44, a vacated portion of Second Avenue N.E. for 2 blocks east of Main Street, and a vacated portion of Hassen Street between 1st Avenue N.E. and Second Avenue N.E." While other sites may be desirable too, the question of exact location, amount of land, price, and whether it is in the development district is important, the A 4 P Group has no other site to suggest at this time. C. Financing Two methods of finance are requested, as follows: (1) Tax Increment Bonds for land acquisition adequate to obtain the land and the improvements thereon. (2) Industrial Revenue Bonds to finance and equip the Holiday Inn. (3) All equity'funding required will come from a local group headed by Eugene Daggett, and shall be in such an amount to make up any dif- ference between the actual total cost and the amount of the Industrial Revenue Bond issue. Note: Ballpark estimates for tax increment is $700,000 and for Industrial Revenue Bonds is between $2,600,000 and $3,000,000. Mayor & City Council page 3 9-6-78 Hutchinson, Minnesota D. Description (1) 100 rooms (2) Room rates cannot be determined until the market feasibility has been completed, but the rates will be in accordance with the guide lines established therein should the report determine that there is feasibility. (3) The meeting rooms are to be so arranged to accommodate very small groups up to a dining capacity of 350 people. This is created by port- able dividing partitions. (4) The total flexibility arrangement can be made to accommodate up to 500 people inasmuch as the bar will be set up to accommodate 60 to 80 people and the everyday restaurant up to 100 people. (5) It is estimated that there will be a permanent and part time employment of 60 to 80 people with a total payroll of about $300,000 annually. (6) The amenities include the special feature of a Holidome which is contained in a small number of Holiday Inns, and is 10,000 square feet in size. Also there will be a swimming pool, sauna baths, whirlpool, children's play area, shuffleboard, volley ball, exercise area, various machine games, and vending machines. (7) The estimated starting and completion dates can only be determined upon the presentation of more facts than are now presently available for much depends upon the following items: a) Commitment on the franchise b) Land acquisition time even without contested condemnation proceedings. c) Approval of bond issues. d) The building of a new cold storage plant by Daggett. e) The demolition of all buildings on the development site. f) Construction of a motel estimated to take 10 months. Some of these items can be done simultaneously; however, the rough estimate of total time would be to have a Holiday Inn started by early summer of 1979 with an opening in the spring of 1980. (8) Development Team Fee Owner- - - - - - - - - - - - Eugene Daggett Group Lessee - - - - - - - - - - - - William R. Chamberlain Group Architect $ Contractor - - - - - William R. Chamberlain Group Financial Consultant to Daggett - Broeker Hendrickson Co., CPA's IDS Tower, Minneapolis MN 55402 Financial Consultant to Chamberlain=Chamberlain in-house group Chamberlain now operates 4 Holiday Irns in Minnesota, and the franchisees are supervised by the franchisor, Holiday Inns International. Chamberlain is an in-house contractor, and designs, builds and manages. Mayor $ City Council page 4 9-6-78 Hutchinson, Minnesota E. Chamberlain has informed the A & P Group that the Feasibility and Market Report will be made available on completion, on a confidential basis, to the City Council and its advisers. F. Benefits to City (1) Estimated annual payroll of $300,000 (2) Demolition of somewhat blighted area and new development. (3) Chamberlain has its own Convention Bureau and places emphasis on smaller conventions and meetings which will bring people and dollars to the community. (4) Hutchinson goes on an international map as part of the Holiday system. (5) The Inn will provide year-round recreation, a fine restaurant, and bring to the City both local and non-residents to enjoy the facilities year-round. (6) As much of the construction dollars and purchase of supplies dollars as is possible will be spent locally. (7) It meets a need the City does not now have. (8) Merchants and service suppliers will benefit (9) Holiday will cause a general upgrading of property, especially on north Main Street, and will be an immense asset to the proposed new shopping facilities. (10) As a direct result, Hutchinson will also have placed on its tax rolls a new cold storage warehouse in its Industrial Park. III CONCLUSION It is hoped that the above submission will result in a favorable consideration by the Council. We believe it to be in keeping with the Resolutions already adopted and will afford the community an opportunity for real planned growth. Respectfully submitted, THE A & P GROUP 0 j1 1 By David G. Adolfson �' STATE OF MINNESOTA DISTRICT COURT COUNTY OF McLEOD FIRST JUDICIAL DISTRICT HUTCH PROPERTIES, a partnership, Appellant V. CITY OF HUTCHINSON, Respondent NOTICE OF APPEAL FROM SPECIAL ASSESSMENT LEVIED BY THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA, IN 1978 FOR CONSTRUCTION OF LATERAL STORM SEWER AND GRADING. PROJECT: 77-12 and 77-30 and 77-30A ASSESSMENT ROLL no. 71 NOTICE IS HEREBY GIVEN THAT HUTCH PROPERTIES, a partnership, being the owner of certain property situated in the City of Hutchin- son does hereby appeal from the action taken by the City on Tuesday, August 22, 1978, by which action a special assessment was adopted for construction of trunk and lateral storm sewer and grading. Assessment No. 71, a portion of said assessment being against said property described for the purpose of said property described for the purpose of said assessment as follows: ASSESSMENT ACCT.NO.& PARCEL NO. PROPERTY DESCRIPTION PER LOT 9- 3248.00 Lot 11 Block 1 Stoney Point Add. $275.10 10-3249.00 Lot 12 Block 1, Stoney Point Add. 264.60 11-3260.00 Lot 1 Block 2, Stoney Point Add. 191.87 12-3261.00 Lot 2 Block 2, Stoney Point Add. 159.32 14-3263.00 Block 2, E 16.4' of Lot 4 StoneyPointAdd. 34.34 15-3264.00 Lot 1 Block 3,Stoney Point Add. 784.70 16-3265.00 Lot 2 Block 3, Stoney Point Add. 744.94 18-3267.00 Lot 4 Block 3, Stoney Point Add. 858.62 19-3268.00 Lot 5 Block 3, Stoney Point Add. 846.65 20-3269.00 Lot 6 Block 3, Stoney Point Add. 905.66 21-3270.00 Lot 7 Block 3,Stoney Point Add. 1124.90 23- Lot 10 Block 1, Stoney Point 3rd Add. 754.88 -2- ASSESSMENT ACCT.NO.& PARCEL NO. PROPERTY DESCRIPTION PER LOT 24- Lot 11 Block 1,Stoney Point 3rd Add. $ 744.80 25-3294.00 Lot 1 Block 4, Stoney Point Add. 543.00 26-3295.00 Lot 2 Block 4,Stoney Point Add. 462.08 27-3296.00 Lot 3 Block 4,Stoney Point Add. 467.96 28-3297.00 Lot 4 Block 4, Stoney Point Add. 467.40 29-3298.00 Lot 5 Block 4, Stoney Point Add. 524.68 30-3299.00 Lot 6 Block 4, Stoney Point Add. 515.40 31-3300.00 Lot 7 Block 4, Stoney PointAdd. 52,?.24 32-3301.00 Lot 8 Block 4, Stoney Point Add. 542.96 33-3302.00 Lot 9 Block 4, Stoney Point Add. 558.20 34-3303.00 Lot 10 Block 4, Stoney Point Add. 490.60 35-3304.00 Lot 11 Block 4, Stoney Point Add. 537.16 36-3318.00 Lot 1 Block 5, Stoney Point Add. 525.00 37-3319.00 Lot 2 Block 5, Stoney Point Add. 450.00 38-3320.00 Lot 3 Block 5, Stoney Point Add. 415.68 39-3321.00 Lot 4 Block 5, Stoney Point Add. 470.72 40-3322.00 Lot 5 Block 5, Stoney Point Add. 477.80 41-3323.00 Lot 6 Block 5, Stoney Point Add. 442.00 42-3324.00 Lot 7 Block 5, Stoney Point Add. 416.88 43-3325.00 Lot 8 Block 5, Stoney Point Add. 396.48 44-3326.00 Lot 9 Block 5, Stoney Point Add. 488.12 45-3327.00 Lot 10 Block 5, Stoney Point Add. 492.44 46-3328.00 Lot 11 Block 5, Stoney Point Add. 393.48 47-3329.00 Lot 12 Block 5, Stoney Point Add. 411.96 48-3330.00 Lot 13 Block 5, Stoney Point Add. 437.04 49-3331.00 Lot 14 Block 5, Stoney Point Add. 446.92 50-3332.00 Lot 15 Block 5, Stoney Point Add. 455.44 51-3333.00 Lot 16 Block 5, Stoney Point Add. 431.28 52-3334.00 Lot 17 Block 5, Stoney Point Add. 425.00 53-3335.00 Lot 18 Block 5, Stoney Point Add. 450.00 54-3336.00 Lot 19 Block 5, Stoney Point Add. 525.00 55- Lot 1 Block 1, Stoney Point 3rd Add. 1092.00 56 Lot 2 Block 1, Stoney Point 3rd Add. 936.00 -2- r. ACCT. NO. & PARCEL NO. PROPERTY DESCRIPTION 57- Lot 3 Block 1, Stoney Point 3rd Add. 58 Lot 4 Block 1, Stoney Point 3rd Add. 59 Lot 5 Block 1, Stoney Point 3rd Add. 60 Lot 6 Block 1, Stoney Point 3rd Add. 61 Lot 7 Block 1, Stoney Point 3rd Add. 62 Lot 8 Block 1, Stoney Point 3rd Add. 63 Lot 9 Block 1, Stoney Point 3rd Add. 71--3248.00 Lot 11 Block 1, Stoney Point Add. 72-3249.00 Lot 12 Block 1, Stoney Point Add. 73-3259.00 Lot 22 Block 1, Stoney Point Addition 75-3270.00 Lot 7 Block 3, Stoney Point Addition 77-3305.00 Lot 12 Block 4, Stoney Point Addition 78-3304.00 Lot 11 Block 4, Stoney Point Addition 79-3326.00 Lot 9 Block 5, Stoney Point Additon 80-3327.00 Lot 10 Block 5, Stoney Point Addition 81 82 83 ASSESSMENT _ gER LOT $ 660.12 498.40 442.00 531.44 464.80 629.00 514.40 197.70 189.78 232.66 187.53 142.50 148.38 150.00 146.82 Lot 9 Block 1, Stoney Point Third Addition 157.66 Lot 10 Block 1, Stoney Point Third Addition 127.63 Lot 11 Block 1, Stoney Point Third Addition 126.57 The grounds of the appeal are:l.That the City Council erred in apportioning the expense or estimated expense of the public improvement referred to as Project: 77-12 and 77-30 and 77-30A. Said City Council assessed the several properties of appellant and other properties in said district without fair or equitable apportionment of the burden among them according to benefit received or to be received from said public improvement. Also said City Council failed to include within said special assessment district other parcels of property benefited to an equal or greater extent by said proposed improvement. 2. That the special assessment levied against plaintiff's property under said special assessment constitutes a taking of private property for public use without compensation and a deprivation of appellant's property with- out due process of law, since appellant's property was not benefited by said improvements to an extent substantially equal to the amount of the assessment against said property. 3. That the assessment was unlawfully levied. Dated: September 6, 1978, HUTCH PROPERTIES, a partnership, B Richard M. Smtih, owner of property -3- assessed under Project:: 77-12 and 77-30 and 77-30A ADMIN 1000 (REV. 4/77) DEPARTMENT Mn/DOT - Public Transportation Room 419 TO All City Clerks STATE MINNESOTA Office Memorandum FROM Minnesota Safety Council Minnesota Department of Transportation Minnesota Department of Public Safety SUBJECT: Period of immunity from prosecution for possession of highway signs. DATE: August 4, 1978 PHONE: 296-6028 FOR YOUR INFORMATION The 1978 Legislature passed a law that makes it a petty misdemeanor to possess a highway sign or marker. Prior to August 1, 1978, it was a misdemeanor to steal or damage a sign, however, there was no provision to prosecute someone for possession. Governor Perpich has proclaimed the time from September 15th through' September 30th as a period of immunity from prosecution for those persons who return signs to designated areas. This program will be given publicity during the State Fair. There will also be press releases and radio and T.V. spots promoting the return of signs during this period. State, County and City maintenance buildings will be designated as places where these signs may be returned. All signs returned to a road authority may be kept and reused by that authority. We realize that all cities do not have a maintenance building so perhaps they could designate another area for sign return. We appreciate your cooperation. If you have any questions contact James Browne at 612/296-6028. Thank you. xr,�'v4 `yY,? 1 1978 N NCo W 9�51�1 EL 6 KEEP RIGHT vj]%ONLY F 55SPEED 'urn in highway signs without penalty! SEPTEMBER 154091978 Possession of highway signs now ILLEGAL in Minnesota! Violations can cost you up to $ 100 Fine! AVOID...Turn in signs at MN/DOT, county or city maintenance shops and PR'®NosE cui other designated collection points am THE NEAREST COLLECTION POINT IS: No QuEsr►oNs ASKED! SPONSORED BY: DEPT. OF PUBLIC SAFETY, DEPT. OF TRANSPORTATION, MN. SAFETY COUNCIL AND GOVERNOR'S RAILROAD SAFETY COMMITTEE MINUTI )F CROW RIVER REGIONAL LIBRARY ARD FOR YOUR INFORMATION The Crow River Regional Library Board met at the Spicer Library on Monday, August 14, 1978. Present: Mrs. Bea Thompson, Litchfield Mrs. Karen Osterberg, Watkins Mr. Ralph Bergstrom, Hutchinson Mr. Howard Christiansen, Hutchinson Mrs. Rosella Lipke, Stewart Mr. LeRoy Sanders, Willmar Mr. Wayne Hebrink, Renville Mr. Orlynn Mankell, New London Mr. Leif Fostervold, Spicer Mrs. Alyce Gandrud, Sunburg Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Rev. Duane Grage, Litchfield* Miss Aleda Swanson, Dassel* Mrs. Joan Reckdahl, Grove City* Mrs. Kathy McGraw, Hutchinson* Mrs. Maria Nathe, Winsted* Mr. Howard Hoese, Glencoe* Mrs. Marcia Kleberg, Willmar* Mrs. Jeanette Buchanan, Willmar* *Excused absence Representing Litchfield- itchfield_" is Meeker County " Hutchinson it McLeod County of McLeod County it Willmar of Kandiyohi County " Kandiyohi County " Kandiyohi County " Kandiyohi County Representing Litchfield " Meeker County is Meeker County to Hutchinson " McLeod County " Glencoe " Willmar " Willmar The meeting was called to order by chairman, Ralph Bergstrom. Mr. Christiansen moved, Mr. Sanders seconded, that the June and July secretary's minutes be approved. Passed. Mr. Sanders moved, Mrs. Thompson seconded, that the June and July treasurer's reports be approved. Passed. The director's report was presented. The final report on the "America" project was passed around. Several libraries will be sponsoring an appearance by a magician this week. The staff trip to the Twin Cities was reported on and discussed. Mr. Sundberg reported on the Regional Director's meeting he had attended at Itasca. The regional directors have approved the implementation of the statewide reciprocal borrowing compact. A paper on the relationship between school and public libraries has been completed and is on file at OPLIC. A form listing the certification of minimum local support required for state aid will be sent directly to our governing bodies soon by OPLIC. If some of the governing bodies do not meet the minimum, the board authorized Mr. Sundberg to contact them in September because this will jeopardize our state aid. The bills were presented for payment. Mr. Footervold moved, second by Mr. Christiansen, that the bills be paid. Approved. Committee and project reports: a. Mrs. Matson reported on the status of library development in Renville County. The CRRL bookmobile appeared at the Renville County Fair at the invitation of Renville County Citizens for Library Service. Over 100 signatures were obtained on a petition which calls for a referendum on library service in the fall election. b. Mr. Sundberg reported on the Governor's Pre -White House Conference. The names of our five delegates were read and the orientation sessions were mentioned._Anyone'in- terested in library service may attend the conference as an observer. Communications: a. The Public Library Newsletter was passed around. 44} b. OPLIC will sponsor a workshop at the library in Willmar on serving the physically handicapped on October 6- c. A joint workshop sponsored by CRRL and the Willmar Community College Library will be held on September 5. All school and public librarians in the area have been invited. d. The revised application for state aid (now including Bird Island) was presented. It had previously been signed and sent to OPLIC. unfinished Business: a. The contract between CRRL and Bird Island was discussed. Some changes were made in the copy mailed to the board members: On page 1, the phrase "of Region 6E" was deleted. On page 3, figures were inserted for administrative and delivery costs as follows: Administrative costs -- $572.00 (based on an estimate of $.44 per capita), Delivery -- $260.00 a year for staff, plus $208.00 for depreciation of the vehicle, for a total of $468.00. The total additional costs added were $1,040.00. Mrs. Thompson moved that the board approve the agreement with the changes listed above and that the agreement then be submitted to the governing bodies for their approval. Second by Mr. Fostervold. Passed. New Business: a. Consideration of limited Statewide Reciprocal Borrowing Compact was postponed. b. Mr. Sanders moved, Mr. Christiansen seconded, to authorize Mr. Sundberg and Pyr. Bergstrom to sign the "Certification of Expenditures" report and mail it to OPLit. Passed. The mileage reports were distributed and recorded. Mr. Fostervold moved, Mr. Christiansen seconded, that the meeting be adjourned. Respectfully submitted, KGertfe oyl.J A. Matson Secretary pro tem CRO` LIVER REGIONAL LIBRARY . . August 1978 Balance Receipts: State/Fed Aid(revised Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1977 Budget From Reserve Treasurerts Report BUDGET -- 1/31) 100,000.00 51,331.18 35,563.92 38,991.02 419998.26 21,797.26 31,142.19 14,262.97 12,000.00 -0- 3,000.00 TOTAL RECEIPTS plus BALANCE 28,548.70 9,653.50 $388,289.00 LeRoy Sandera, Treasurer MONTH YEAR TO DATE (19422.38) $ 1.32 5,449.32 839.58 865.90 7,154-0- S .15 . o $ 5,732.42 47,245.00 38,408.4o 23,440.28 16,967.27 31,500.00 16,347.96 23,356.65 lo,697.23 1©,891.52 428.00 15,308.24 234,680-55 $2349681.87 FLMD AID DEPAP,THENT APPROPP.IAT1CiVS '1'1D LXPE!X)ITURES YTD LXPLNDITIPLS % SPLNT UP WBIDO BAL PERSONAL SL"WICtS SALARIES 217,239.00 1P,540.62 152,516.49 70.2% 64,742.31 --PRRFORMING ARTS - -- -- 3,50C.00 _40040 j,593.36.-1C2.2k 93.56F HOSPITAL MED. INSURANCE 8,70C.U0 844.92 8,408.60 96.7% - 291.40 PERA & SOCIAL SECURITY 18,CCC.00 1,638.36 13,9]4.72 77sl$ 4,085,28 _TOTAL - --- ---- ------ --- �►,Z,459.Ga �1,4D3.9Q 17R,h33.37 ��.]i MATERIALS BOOKS: BOOKS: ADULT 54,c00.CG 2,394.24 34D,RC4.15 57.0% 23,195.84 --BOOKS: CHILDRENS----- --- tA,OCC.CG -2,229.85- 9,7.30.82 -_34.11! -`A -269.1S. PERIODICALS 4,800.00 616.2f, 4,445.09 92.6% - 354.91 PAMPHLETS ---AUDIO VISUAL --- - - --- 50C.00 88.73 1,005.96 201.2% 503.96E PAINTINGS 01003.08 44.21-- T_-3-791,96-_ 63 -2$ -2.208.30 - BINDING 40C.00ii -0600 0.0f. 'G.(r% 40C.w -- MICROFORMS------------ - 8u"o '0.00 471.69 59.0% 328.31 11 - TOTAL ;:�G.00 G.w - 2b.Zt�__�•9,'(c ?73.26 - MAINTENANCE 84,8W.00 5,373.29 50,276.3) 39.3% 34,523.65 -- CUSTODIAL SUPPLIES-& SERV.------- -880.00- 'S.t11- 494.1a---3b.i%-• - 285.89-- TELEPHONE TELETYPE 2,20C.CC 282.85 1,431.05 6i*Vp 768.% ---BOOKMOBILD OPERATION(INCL-:INS.-}---- 1.60C.CG 146.80 1,137.91 71.1% 46290 .7,CkX-00-- TOTAL 33�a9_ a,2--7.35-a4.4p 1,792.6> - OTHER 11,680.CO 770.25 80270.46 70.8% 3,409.14 ------ -- SUPPLIES - - - - ---- -- PROMOTION & PROGRAMS a �r.iCC.CC- 963 70 -6,378.56 .-----7. 5w: --- :y121,44- POSTAGE 90C.CO 116628 893.40 99.3% '6.60 MILEAGE & MEETINGS-- 2.750.CC Me% 2,513.01 91.4% 236.99 MEMBERSHIPS 0;.00 ---387x4---y,577.9i--- 89.4%- -422.05 -- INSURANCE 400.CO O.CG 470.00 117.i-' 70.GMC, - EQUIPMENT RENTAL ------- ------- - 3,60C.00 --y,50C.G0 C.GO --563.07 4,016.86 --5,674.69---1 111.6% C3• -- 4t6.86k - - -- AUDITING SERVICES 600.00 0000 700.00 116. iGu'.00H BOOKKEEPING SERVICES 1,50C.30 250.00 1,000.00 66.7P 400,00 -MISC.- RESERVE-- - ----- -;;Ou.ccG.ck) -O.COti0G.0Q_- TOTAL CAPITAL O'JPLAY 28,250.00 2'"0.54 .25,224J47 89.3. 3,625.53 "-EQUIPMENT --" - -- 9,400.00- 1,067.18 8,402.95----�9.4% - 997.0; BOOKMOBILE AMORTIZATION FUND 6,000.00 0.00 'C.00 O.CG 6,000.00 BRANCH LIB. AMORTIZATION FUND 700.00 '0.00 G.OU 'G,0% 700,00 •-��---• - -- --- -- - --- - -- ---;v�>.0C.00 �,067.1A --8.,402.95 52.'� 7 697.05--- r OTAL-LIBRARY Investments redeemed Investments purchased Ending cash balance Savings Pass Book 388,289.00 31,205.16 $ 28:567.00 6,086.76 _(21992.50) 270,607.60 69.7% 117,681.40 $227,256.00 194,322.?7 (2,992.50) $269275.38 as of August 31, 1978