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cp09-26-1978 cH U TCH I NSON CITY CALENDAR WEEK OF Seutember 24TO Sevtember 30 1978 WEDNESDAY THURSDAY :00 A.M. - Department Heads Meet with City Council at City Hall MONDAY TUESDAY 7:00 A.M. - Budget Review by City Council at City Hall Noon - Safety Council Meeting at Happy Chef FRIDAY 7:30 P.M. - City Council Meeting at City Hall SATURDAY C AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 26, 1978 ,/l. Call meeting to order - 7:30 P.M. ;/2. Invocation - Reverend R. S. Crouse /3. Consideration of Minutes of Regular Meeting of September 13, 1978 Action - Motion to approve - Motion to approve as amended f+. PUBLIC HEARING - 9:00 P.M. J(a) Consideration of Proposed 1979 Budget Action - Motion to close hearing v15. Communications, Requests and Petitions ,/(a) Consideration of Request to Authorize Hazel Sitz to Attend Annual Meeting of Minnesota Public Transit Association October 11-12, 1978 Action - Motion to approve - Motion to reject ✓O. Resolutions and Ordinances ,/(a) Resolution No. 6204 - Resolution Amending Resolution No. 6177, Precinct #5 Election Judges, State General Election on Tuesday, November 7, 1978 Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(a) Minutes of Park and Recreation Board dated September 6, 1978 Action - Order by Mayor received for filing ✓(b) Minutes of Downtown Development Committee dated September 5, 1978 Action - Order by Mayor received for filing v(c) Monthly Financial Report - August, 1978 Action - Order by Mayor received for filing )(d) Minutes of Special Meeting of Hutchinson Planning Commission dated Sept. 5, 1978 Action - Order by Mayor received for filing C Council Agenda September 26, 1978 48. Unfinished Business ✓(a) Consideration of Amending Resolutions No. 6122, 6123, 6124, and 6125 Increasing Offer Values As Recommended by the Certified Appraiser Action - Motion to reject - Motion to waive readings and adopt Resolutions No. 6205, 6206, 6207, and 6208 ,/(b) Consideration of Selecting A Motel Proposal I Action - 9. New Business ✓(a) Consideration of Future Plans for Nutrition Program for the Elderly in Hutchinson Action - /(b) Consideration of Funding for Minnesota Pioneerland Presented by Lloyd Vollmer Action - Ac) Consideration of Bird Island Joining Crow River Regional Library Action - Motion to reject - Motion to approve and authorize signing agreement �(d) Consideration of Reimbursement Expense of Employee Course Action - Motion to reject - Motion to approve reimbursement of 1/2 Expense ✓(e) Consideration of Extending Downtown Development Contract with C.R.S. & Assoc. Action - Motion to reject - Motion to extend contract to December 31, 1978 ✓(f) Consideration of Refund to Farmer's Insurance Group Action - Motion to reject - Motion to approve refund f(g) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service -2- Council Agenda September 26, 1978 J(h) Consideration of Request for Conditional Use Permit Submitted by Madeline Schultz with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6197 ✓(i) Consideration of Request for Variance Submitted by Goebel Fixture with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6198 ✓(j) Consideration of Request for Conditional Use Permit for Texgas Corp. with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6199 Xk) Consideration of Request for Planned Unit Development for Stoney Point Third Addition with Preliminary Plat to include a maximum of two units per lot, with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6200 k) Consideration of Request for Conditional Use Permit Submitted by Bethlehem United Methodist Church with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6201 Vm) Consideration of Request for Variance Submitted by Dr. W. W. White with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6202 J(n) Consideration of Chamber of Commerce Position Statement on Solicitations During Community Sponsored Functions Action - Motion to reject - Motion to approve and enforce position statement J(o) Consideration of Public Transit Aid Contract Amendment Action - Motion to reject - Motion to authorize Mayor and City Clerk to Amend Transit Aid Agreement J(p) Consideration of Supporting City of Richfield Lawsuit Contesting PELRA Compulsory Binding Arbitration Provisions Action - Motion to reject - Motion to waive reading and adopt Resolution 6203 -3- Council Agenda September 26, 1978 V10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant ✓11. Claims, Appropriations and Contract Payments Aa) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 112. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 26, 1978 6. Resolutions and Ordinances v'(b) Resolution No. 6209 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ,/(c) Resolution No. 6210 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 7. `Reports of Officers, Boards and Commissions V(e) Minutes of Transportation Board dated September 13, 1978 Action - Order by Mayor received for filing 9. New Business \(q) Consideration of Application for License to Sell Cigarettes at Retail Sub- mitted by T. L. Scalawags Action - Motion to reject - Motion to approve and issue license t/(r) Consideration of Appointment of Mary Schmalz As Recreation Director Action - Motion to reject - Motion to approve appointment v s) Consideration of Resignation of Douglas Ten Eyck Action - Motion to reject - Motion to accept resignation ,/(t) Consideration of Appointment to Utilities Commission for Six -Year Term Action - Motion to reject - Motion to ratify appointment %/(u) Consideration of Employment of Two Police Reserve Officers Action - Motion to reject - Motion to approve employment ",/(v) Consideration of Hiring Part -Time Bus Driver Action - Motion to reject - Motion to approve employment MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 13, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:35 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen, and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of Reverend R. S. Crouse, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting dated August 22, 1978 and Special Meeting dated September 13, 1978 were approved upon motion by Alderman Westlund, seconded by Al- derman Peterson, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF PROPOSED USE OF REVENUE SHARING Mayor Black called the hearing to order at 8:00 P.M. and read Publication No. 2097, Notice of Public Hearing on Proposed Use of Revenue Sharing. The following amounts were to be considered for proposed use in the upcoming budget for fiscal year 1979: Amount of unappropriated revenue sharing funds in the local trust fund $51,422.00 Amount of revenue sharing funds expected to be received during the upcoming fiscal year $136,451.00 Dori Johnson, representative of the Community Services for the Elderly Board, requested that funds be considered for the Senior Citizens Center in the Old Armory. In the past they have received $650 from United Fund, but this year this amount was cut from the budget. Therefore, she asked that $650 be al- located for remodeling in the Old Armory. After discussion, it was the consensus of the City Council that this request could be a topic for distribution of funds out of the General Fund; there- fore federal revenue sharing would not be needed. NO Council Minutes September 13,1978 There being no one else present wishing to be heard, it was moved by Alder- man Westlund to close the hearing. Seconded by Alderman Huntwork, the mo- tion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR AMBASSADORS TO SET UP A CONCESSION STAND AT ARTS AND CRAFTS FESTIVAL ON SEPTEMBER 15-16, 1978 After discussion, it was moved by Alderman Westlund to approve the request for the Ambassadors to operate a concession stand at the Arts and Crafts Festival. Seconded by Alderman Huntwork, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR CITY ENGINEER TO ATTEND A.P.W.A. CONVENTION OCTOBER 14-19, 1978 Following discussion, Alderman Westlund moved to approve the request for : the City Engineer to attend the A.P.W.A. Convention in Boston. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR ELDEN WILLARD TO ATTEND NORTH STAR CHAPTER MEETING SEPTEMBER 15, 1978 After discussion, a motion was made by Alderman Westlund, seconded by Alder- man Peterson, and unanimously carried to approve the request of Elden Willard to attend the North Star Chapter meeting. 6., RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/78 - ORDINANCE AMENDING SECTION 710:10 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUED. NO. 12 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Following discussion, it was moved by Alderman Westlund to waive second read- ing and adopt Ordinance No. 569 entitled Ordinance Amending Amending Section 710:10 of 1974 Ordinance Code of City of Hutchinson, Entitled "Stop Streets" By Adding Subd. No. 12 Thereto, Relative to "Traffic, Local Regulations." Seconded by Alderman Huntwork, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST, 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF PLANNING COMMISSION DATED JULY 18, 1978 AND AUGUST 15, 1978 -2- Council Minutes September 13, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED AUGUST 22, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PARK AND RECREATION BOARD DATED AUGUST 21, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED AUGUST 16, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED SEPTEMBER 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDED BID FOR PROJECT 78-05 City Engineer/Public Works Director Priebe reported two bids had been re- ceived for Project 78-05. Hanson Construction of Hutchinson was the low bid- der, but a letter. -had been included stating that due to the shortage of cement it would be impossible to complete the project this year. Mr. Priebe felt the $10 difference in cost would not affect the assessment any so he asked the Council to decide if they want the work done this year. Mayor Black recommended the City deal with the local contractor who was low bidder, and the Council members concurred with the recommendation. It was moved by Alderman Westlund to award the contract for Project 78-05 to Hanson Construction of Hutchinson in the amount of $7,930 and to waive read- ing and adopt Resolution No. 6196 entitled Accepting Bid and Awarding Con- tract for Project 78-05. Seconded by Alderman Huntwork, the motion unani- mously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DEMOLITION OF TWO CITY -OWNED HOUSES Ima Council Minutes September 13, 1978 Mayor Black reported only one city -owned house would be demolished at this time, and the house at 26 Franklin Street North would be left standing. City Engineer/Public Works Director Priebe commented on the cost proposal received from Juul Contracting Company for demolition of the house at 36 Frank- lin Street South. For Juul to demolish the house and haul rubbish, the cost would be $450; if the City hauled the rubbish, the demolition cost would be $200. After discussion, it was moved by Alderman Westlund to accept the bid of Juul Contracting Company to demolish the house at 36 Franklin Street South, with the City hauling rubbish, at a cost of $200. Seconded by Alderman Hunt - work, the motion unanimously carried. ' (b) CONSIDERATION OF APPOINTMENT OF CIVIC ARENA SUPERVISOR _S Alderman Westlund reported on the recommendation of H. Mark Weis as Civic Arena Supervisor. He would begin employment on September 18, 1978. It was moved by Alderman Westlund to approve the employment of H. Mark Weis as Civic Arena Supervisor. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF APPLYING FOR "GARDEN CITY" HORTICULTURE GRANT AS BY PARK AND RECREATION BOARD Administrative Assistant Plotz presented a brief background on the Garden City Grant being awarded by the Minnesota State Horticulture Society to two Minne- sota cities with a population of under 10,000. Since both the City and Cham- ber of Commerce had received information, they decided to combine their ef- forts on the project. A $15,000 grant would be received from the State, and local organizations would be required to dollar match the amount for a minimum of $15,000. The Chamber of Commerce sent a letter to determine if local organizations are in support of the project, and the Optimist Club was unanimous in its support. The grant application is due by September 22, 1978, and it is recommended that the Library Square be considered for landscaping and planting inasmuch as it contains all elm trees. Mr. Jerry Brown reported on a recent visit he had with Mr. Glen Ray of the Minnesota Horticulture Society to determine the requirements for the grant. In general, it is a beautification program, but Mr. Ray would like to see the majority of the funds used for actual improvement of one area. Mrs. Clarice Coston, Executive Director of the Chamber of Commerce, commented on the grant and the opportunity it provides the City of Hutchinson. She also stated Mr. Ray is favorable toward Hutchinson. -4- Council Minutes September 13, 1978 Following a lengthy discussion, Alderman Westlund made the motion to apply for the "Garden City" Horticulture Grant. Seconded by Alderman Huntwork, the motion unanimously carried. (d) CONSIDERATION OF PARK AND RECREATION BOARD RECOMMENDATION TO ESTABLISH A DROP-IN CENTER FOR SENIOR CITIZENS IN OLD ARMORY Administrative Assistant Plotz reported that Ralph $ergstrom had presented a request to the Park and Recreation Board for permission to use the ceramics room in the Old Armory as a drop-in center for senior citizens. It is the recommendation of the Park and Recreation Board that the request be granted. Following discussion, it was moved by Alderman Westlund to approve the request for a drop-in center for senior citizens in the Old Armory. Seconded by Alder- man Peterson, the motion unanimously carried. (e) CONSIDERATION OF PARK AND RECREATION BOARD RECOMMENDATION TO MAKE OFFICE SPACE AVAILABLE IN OLD ARMORY FOR SENIOR CITIZENS COORDINATOR It was the recommendation of the Park and Recreation Board that a metal door to the vault area be removed and space be made into an office for the Senior Citizens Coordinator. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the request for office space for the Senior Citizens Coordinator in the Old Armory. Motion unanimously carried. It was the consensus of the City Council that $650 should be allocated to the Senior Citizens to replace the funds removed from the United Fund budget. Alderman Westlund moved that $650 be appropriated to the Senior Citizens to replace monies withheld from United Fund budget. Seconded by Alderman Hunt - work, the motion unanimously carried. (f) CONSIDERATION OF CHANGE ORDER NO. 1, PROJECT 78-04 City Engineer/Public Works Director Priebe presented Change Order No. 1 for Project 78-04 which had been submitted by Juul Contracting Company for the extension of sanitary sewer and watermain on Waller Drive and asked for Coun- cil approval. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Peterson, to approve the Change Order No. 1. Motion unanimously carried. -5- Counci' Minutes Septemll-,r 13, 1978 (g) CONSIDERATION OF OUTSIDE READER INSTALLATION City Engineer/Public Works Director Priebe reported on the circumstances pertaining to the installation of an outside reader. The property owner at 982 Jefferson Street South allowed the outside reader to be installed but does not feel he should pay the $20.00 charge. Mayox Black remarked that it has always been the policy to charge the prdtrerty owner for installation of outside readers, and this case would be no excy!ltion. (h) CONSIDERATION OF PERMANENT STATUS FOR DOUG TENEYCK Following discussion, it was moved by Alderman Westlund to approve the .:,na nent status of Doug TenEyck in the Street Department. Seconded by Aldervan Huntwork, the motion unanimously carried. (i) CONSIDERATION OF TRANSFER OF PERSONNEL IN PUBLIC WORKS DEPARTMENT Following discussion, Alderman Peterson made the motion to approve the trans-" fer of Mark Larson from the Engineering Department to Park Department, effec- tive October 1, 1978. Seconded by Alderman Huntwork, the motion unanimously carried. (j) CONSIDERATION OF PART-TIME EMPLOYEE IN MOTOR VEHICLE DEPARTMENT Following discussion, Alderman Westlund made the motion to approve the employ- ment of Rose E. Sullivan as a part-time employee in the Motor Vehicle Depart- ° h ment. Alderman Gruenhagen seconded the motion, and it carried unanimously. t (k) CONSIDERATION OF VOLUNTEER PAYROLL DEDUCTION FOR UNITED FUND m The Payroll Chairman of the Hutchinson Area United Fund has requested that the City employees be permitted to participate in the United Fund Drive through payroll deduction. Mayor Black commented that the solicitation for the United Fund Drive wft1d be done by United Fund workers and not City staff. Following discussion, it was moved by Alderman Westlund, seconded by A14arman Huntwork, to approve payroll deduction for employee participation in the -United Fund Drive. Motion unanimously carried. (1) CONSIDERATION OF PART-TIME BUS DRIVER Administrative Assistant Plotz reported on the present operation of the bus service and the need for additional drivers. Council Minutes September 13, 1978 Following discussion, Alderman Gruenhagen made the motion to approve the employment of Elsrith Boelter as part-time bus driver. Seconded by Alder- man Huntwork, the motion carried unanimously. (m) CONSIDERATION OF RESULTS OF INTERVIEWS WITH CANDIDATES FOR RECREATION DIRECTOR Mr. Eugene Daggett, Chairman of the Park and Recreation Board, summarized the results from the interviews held with candidates for the position of Recreation Director and reported the Interview Committee selected four final candidates for consideration by the City Council. It was the suggestion of Mayor Black that the City Council review the recom- mendations of the Interview Committee for each candidate and then interview the finalists on Saturday morning, September 16, 1978. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reminded the Council of the first budget ses- sion scheduled for tomorrow morning at 7:00 A.M. and suggested a date be es- tablished for the second session. It was determined that the second meeting would be held Wednesday, September 20, 1978 at 7:00 A.M. in City Hall. Mr. Plotz reported on the status of the high rise site acquisition. The court-appointed condemnation appraisers have been unable to reach an agree- ment on evaluation at this time. The City's appraisers, C. R. Pelton & Asso- ciates are reviewing the original appraisal and will be submitting their find- ings for consideration. Two motel proposals were received in City Hall on September 12, 1978 and are included in the Council packet for review. Administrative Assistant Plotz reported that the Airport Zoning Board,com- prised of two City representatives and two county representatives,had held their first organizational meeting on August 30, 1978. At that time they unanimously elected Kay Peterson as the fifth member and Chairman of the Board. (b) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported he had received district highway department proposal for work on Main Street North and State Highway 7 intersection. The preliminary estimate on the 1981 project is $100,000, with the City's cost set at $11,000 for curb, gutter, storm sewer and sidewalk. The intersection would be widened to provide right turn lanes and revisions of the traffic signal system. -7- Council Minutes September 13, 1978 The Council members inquired if a left turn signal would be included, and if not, should be requested. It was further decided that district highway offi- cials should be invited to Hutchinson to discuss details of the project. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen informed the Council that Hutchinson Properties has appealed the storm sewer assessment for Stoney Point Addition. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ap- prove the verified claims and authorize payment from the appropriate fund=. Motion unanimously carried. T 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:30 P.M., upon motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and unanimously carried. 50 M E M O R A N D U M DATE: _ _September 22,`1978 _ .- TO- TO; Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant -------------------------- SUBJECT: Transit Association Conference The Minnesota Transit Association is having an annual conference in Duluth. The agenda for the two days is attached. Hazel Sitz, Personnel Coordinator, has been increasingly responsible for operation of transit to the point she manages the system. Hazel is also serving as staff person to the Transportation Board. Monies have been budgeted for this year to attend such a conference. It is, therefore, recommended that the Personnel Coordinator be given oppor- tunity for attendance of this meeting. Attachments /ms MINNESOTA PIBLIC TRANSIT ASSOCIATION C/O DULUTH TRANSIT PUTHORITf 2631 MST SUPERIOR STREET DULU(H, MINNESOTA 55806 September 14, 1978 Dear Transit Associate: All plans are being finalized for conducting the first Annual Minnesota Public Transit Association conference, to be held in Duluth on October 11th and 12th, at the Radisson -Duluth Hotel, As the attached tentative agenda shows, this first annual conference will be especially rewarding and informative for all who attend. We very much look forward to this conference being an excellent kick-off for our MIPTA Association, in its endeavors to improve the quality and quantity of public transit service to Minnesota residents. Besides the many interesting topics that will be discussed and debated at the conference, General Motors will be exhibiting its new RTS -II coach at the conference. You will have a chance to see first hand the many features of the new generation of advanced design buses. Also attached to this letter is a registration form and hotel reservation card. Please complete and return the forms as early as possible so that we can assure that all needs are attended to. The hotel registration card must be sent directly to the Radisson. We very much look forward to seeing you at the conference. Your presence will help assure that it meets its potential for success, Sincerely, William Heaney, P esident Minnesota Public ransit Association Lawrence D. Duckworth, General Manager Duluth Transit Authority s . r DATE & TIME October 11, 1978 TENTATIVE AGENDA - FIRST ANNUAL MINNESOTA PUBLIC TRANSIT ASSOCIATION (MI.eTA) MEETING OCTOBER 11 AND 12, 1978 RADISSON-DULUTH HOTEL DULUTH, MINNESOTA PROGRAM PARTICIPANTS) 8:00 - 10:00 a.m. Open Breakfast Registration 10:00 - 10:45 a.m. Welcoming and General Comments 10:45 - 12:00 Noon Noon - 1:30 p.m. 1:30 - 2:30.p.m. 2:30 - 2:45 p.m. 2:45 - 4:00 p.m. 4:00 -- 9:00 p.m. October 12, 1978 7:30 - 9:00 a.m, 9:15 - 10:00 a.m. 10:00 - 10:15 a.m. 10:15 - 11:00 a.m. 11:00 - 12:00 Noon 12:15 -- 1:30 p.m. MnDOT Status and Plans Report Lunch Session Transit and the Legislative Process Coffee Break Management -by -Objectives: A DTA Case Study of Application Discover Duluth Tour a. Scenic Bus Tour b. Boat Tour of Duluth Harbor c. Dinner at Spirit Mountain Breakfast Session UMTA: Today and Tomorrow Understanding the UMTA Grant Review Process Coffee Break MIPTA Annual Meeting Elderly/Handicapped Service Workshop Lunck Session APTA's View of Transit Issues Duluth Mayor Robert Beaudin Others Mr. Richard Brown, MnDOT i Speaker to be announced (State Legislator) Mr. Robert Laschomb, MTC, Program Leader Mr. Lawrence D. Duckworth, DTA General Manager Mr. James Peterson, DTA Director of Marketing, Tour Leader Mr. Theodore Weigle, UMTA Regional Director - Region V Mr. D.J. Mitchell, Chief Transit Assistance Division UMTA - Region V Mr. William Heaney, President MIPTA Mr. Wayne Carlson, St. Cloud MTC,Program Leader American Public Transit Association (APTA) Representative S�— it,' REGISTRATION FORM 1978 ANNUAL MEETING MINNESOTA PUBLIC TRANSIT ASSOCIATION OCTOBER 11th and 12th, 1978 RADISSON-EULUTH HOTEL/JXJLUTH, MINNESOTA A. Hotel: Headquarters for the First Annual MIPTA Meeting of the Minnesota Public Transit Association will be the Radisson -Duluth Hotel, Please make your hotel reservation directly to the Radisson Duluth Hotel, 505 West Superior Street, Duluth, MN. 55802., (218) 727-8981 indicating you are attending the MIPTA Meeting (Card enclosed). A large block of rooms have been set aside for expected MIPTA attendees until Sepigmber 26, 1978. Hotel rates are: Single 1 person $25.00 Double 2 persons $31.00 B. Registration: A registration fee of $37.00 per person, made out to MIPTA, should be forwarded to General Manager Lawrence Duckworth, 2631 West Superior Street, Duluth, MN. 55806. This registration fee includes all meeting materials and the following: October 11: Coffee, lunch, Duluth Harbor boat tour and dinner at Spirit Mountain. October 12: Breakfast, coffee and lunch. Please note below the names of those attending and the registration fee amount that is enclosed. Fees may be paid at the meeting, but planning would be aided by advanced registration. Name Title Organization Address City/State Fee $ enclosed. ***** Make a copy of completed registration form for your records******* A", ` .. RESOLUTION NO. 6204 RESOLUTION AMENDING RESOLUTION NO. 6177, PRECINCT #5 ELECTION JUDGES, STATE GENERAL ELECTION ON TUESDAY, NOVEMBER 7, 1978 Precinct #5 3. Edna Hall 565 S. Jefferson Re2laced by: Mert Vorpahl 1115 Randall Road Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4--g'f Fund. RESOLUTION N0. 6209 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store fund to the General Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk A. RESOLUTION NO. 6210 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT Village of Tyler, MN Ref. Bd. 3.30% 10-1-78 $15,000.00 which has heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Min- nesota. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk MINUTES 1'Al: K & RECREAT 1 ON BOARD RL POR i September b, 1978 The Park and Recreation Board met at the Elementary School Tennis Courts at noon on September 6th with the following members being present Eugene Daggett, Chairman, Ward Haugen, Kathy McGraw, Dr. D.S. Chernausek, Don Falconer., and Larry Morrissette. Also present were Fred Roberts, Assistant Director of Public Works, Bruce Peterson, Council Representative, Jody Stoffels of the Leader and Grace Sanstead, Secretary. The minutes of the August meeting were read and approved by Dr. Chernausek. Ralph Bergstrom representative of the Senior Citizens Advisory Board came with two requests, 1) the east room to be used by the senior citizens when they wished to drop in and 2) the vault room to be converted into an office for the Program Co-ordinator, the funds are available from a government grant. Larry Morrissette made a motion, seconded by Kathy McGraw to accept the request. Motion carried unanimously. Dean O'Borsky appeared before the Board on behalf of the Hutchinson Hockey Youth Association with several other members. He asked that the rinks be maintained as there will be 280 youngsters interested in the program and asked for improved maintenance of the outdoor rinks. He asked for responsible supervision from 4:00 p.m. to 6:00 p.m. and 7:00 p.m. to 9:00 p.m. on weekdays, and 1:00 p.m. to 5:00 p.m. and 7:00 p.m. to 9:00 p.m. on weekends. Hockey is to be played from Christmas vacation to February 15, 1979. He acknowledged the fact members of the Hockey Association should be more involved in the physical labor of the rinks. He asked that a skating rink should be made to replace the hockey rink removed at Tartan Park. Fred Roberts is to look after the maintenance and the new Recreation Director is to be responsible for publicizing times the rinks can be used so children are not at the rinks when the weather drops to 10 and 20 below zero. Fred Roberts reported the Dutch Elm program is still going strong, work has been done at West River Park making a parking lot for Kouba Point. The plaque was installed on September 2, 1978. An estimate has not yet been received from the light plant regarding figures on the cost of lights and wiring at the hockey rinks. The Recreation Department submitted a report, announcing the 1979 budget was completed, allowing for a sprayer and a striper for doing lines on the fields and for agre-lime to update the diamonds. They also requested a better truck for the Recreation Department. A letter in regard to Lots 11 and 12 was presented stating John Jorgenson had made the City an offer of $5,000 near the cemetary to make them saleable lots. On motion by Kathy McGraw this item was tabled. Don Flaconer seconded the motion and it carried unanimously. Kathy McGraw asked if the half of the rink at the Elementary School that is being cut off could be used for hockey, however, the school wants to use that for a softball field and it would be dangerous if used for hockey. A meeting was held on September 6th before the Board meeting and Kathy McGraw and "Bud" Daggett, the sub -committee, reported two applicants for Recreation Director had J Gt,. Park and Recreation Minutes September 6, 1978 -2- been interviewed, with three to be interviewed the following day. Some di sckvSs+un ensued on the eligibility of Jeff Hoeft and Mary Barrick with whom they would also meet. Members were reminded of the dedication of Les Kouba Parkway and Les Kouba Point at 2:00 p.m. Sunday, September 17th in the point area, which will be open to the public. Gary Plotz read a letter from the Minnesota State horticultural Society from Executive Secretary (glen Ray regarding a grant of $15,000 to be given to each of two Minnesota cities with d popuiA.ion under $10,000 with the city raising another $15,000. Mr. Plotz paid Library Park could be much improved for example with the loss of so many elm trees in this park. Clarice Coston, Executive Vice -President of the Hutchinson Ared Chamber of Commerce, had requested the City take it under advisement. A motion was made by Larry Morrissette, seconded by Ward Haugen, to accept the offer. The motion carried unanimously. A meeting is to be held at: noon on September 11, 1978 in the Chamber of Commerce Board Room, to discuss the application for Hut(hinson being one of the "Gardened City". Eugene Daggett, Fred Roberts, Gary Plotz, Grace Sanstead, and Jerry Brown of Brown's Floral & Gift Shop will attend this meeting. The meeting was adjourned at 1:20 P.M. and the next meeting will be held in the 1veninq on Wednesday, October 4, 1978 at the City Hall. Respectfully submitted, Grace Sanstead, Secretary MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, September 5, 1978 1. The meeting was called to order by Vice Chairman Stearns at 12:10 P.M. with the following members being present: Don Glas, Jay Alrick, Marlin Torgerson, and Tom O'Connell in addition to Vice Chairman Bob Stearns. Also present were Al Albert, B. J. Smiley, Administrative Assistant Plotz, Clarence Simonowicz, City Engineer Priebe and Jean Lerberg. Members absent were: Ralph Westlund, Mayor Black, Clarice Coston, Lloyd Torgrimson, Don Abbott, Tom Savage, Dennis Hukriede, Skip Quade, Becky Piehl, and Steve Richards. 2. The minutes of the previous meeting on August 22, 1978 were approved as written on motion by Marlin Torgerson and seconded by Don Glas and carried unanimously. 3. Clarence Simonowicz informed the committee that the recommendation establishing the boundaries for the two Downtown Development Districts, had been approved by the City Council in Resolution No. 6193. This resolution also set the public hearing date as October 10, 1978 and Clarence felt it would be beneficial for representatives from the Committee to be present at this hearing. Clarence also reported on a meeting with Irvin Burich of the Citizens Bank, Gary Plotz and himself. The bank also has their architect working on a design for the drive -up bank that would serve as a solution to their problem with regard to the proposed downtown shopping mall. Mr. Albert discussed the two designs they proposed as the possible locations for the drive-in facility for Citizens Bank. He felt the banks architect would have their plan ready by Tuesday, September 12th. Mr. Albert reviewed what was happening as far as the S & L Building, and a meeting he had had with Peterson, people from Masonic Temple and the Mollers hobby store next door. Al Albert also reported on the Holiday Inn proposal and stated the Elderly highrise proposal should be about ready to sit down and make the site agreement. Mr. Plotz gave an update with regard to the condemnation of the Historical Society. Clarence Simonowicz stated at the next meeting of the Downtown Development Committee on Tuesday, September 19th, they will discuss entering into a site agreement with the A & P Group with regard to their purchase of the following sites: 1) Land necessary for Holiday Inn 2) Medical Clinic proposal 3) Housing site for Elderly Highrise 4) Downtown Retail Center area 5) S & L Building -Masonic Temple 4. There being no further business to come before the Committee at this time the meeting was adjourned at 12:40 P.M. on motion by Marlin Torgerson, seconded by Tom O'Connell and carried unanimously. 7-4- MINUTES SPECIAL MEETING -- HUTCHINSON Tuesday, September PLANNING COMMISSION 5, 1978 The special meeting of the Planning Commission was called to order by Chairman Clint Tracy with the following members being present: Bill Backen, Don Erickson, Bob Otte, Paul Christen, Elsa Young, and Dan Huntwork in addition to Chairman Tracy. No one was absent. Also present were Administrative Assistant Plotz, City Engineer/'Director of Public Works Marlow Priebe and Clarence Simonowicz the consultant. a) The meeting began with a discussion on the Preliminary Review of Boundary Districts. Clarence Simonowicz reviewed what has happened since the downtown development started a year ago. He displayed a drawing and described the exact location of the boundaries for each of the development districts. He also pointed out the purpose of the presentation was to syek a recommendation from the Planning Commission regarding these tax increment boundaries. The public hearing for these has been set for Tuesday, October 10, 1978 by the City Council. Mr. Simonowicz explained more districts could be created as long as they did not exceed the three percent of the total area of the city of Hutchinson. Gary Plotz stated property owners within these boundaries near the site suggested for development were individually notified by mail of such proposed activity and were asked to come in or call either Gary Plotz or Clarence Simonowicz. Gary commented some people had done so. Mr. Simonowicz reviewed the acquisition and relocation benefits and procedures. Dan Huntwork expressed concern over conflicts of interest regarding Downtown Development District Advisory Committee and the Planning Commission. After further discussion, the Planning Commission decided they will make their recommendation at the next regular meeting on Tuesday, September 19, 1978. b) Gary Plotz, Administrative Assistant distributed and explained the Proposed Planning Commission 1979 Budget. He pointed out no studies were proposed for next years budget, since the previous studies had been completed. Our consultant, Mr. Simonowicz, will continue his services but will be paid from a different fund. After further discussion, Paul Chirsten made the motion to approve the Planning Commission budget as proposed with an addition of $450 to the professional services category. Bill Backen seconded the motion and it carried unanimously. c) Consideration of Request for Conditional Use Permit submitted by United Bethlehem Methodist Church / .►41'1 • Planninq Commission Minutes September `i, 1 J"t�{ =C Gary Plotz gave the background of the request asking to operate a nursery -preschool program and pointed out a conditional use permit was required because the church is located in an R-2 Zone, Multiple Family Residence District. It was also pointed out the operation would have to be licensed by the State and inspected by both the building official and the fire marshall. After further discussion, Dan Huntwork made a motion to set the public hearing for September 19, 1978. Don Erickson seconded the motion and it carried unanimously. d) Consideration of Request for Variance from Dr. W.W. White This request is for additional office space onto the existing structure located at 107 -1st Ave. S.W. The variance is for a reduction in off-street parking. The plans were submitted and displayed to the Committee. After discussion, Don Erickson made the motion to set the public hearing for September 19, 1978. Paul Christen seconded the motion and it carried unanimously. There being no further business to come before the Commission at this time, the meeting was adjourned at 9:10 P.M. MINUTES TRANSPORTATION BOARD September 13, 1978 The meeting opened at noon on Wednesday, September 13, 1978 with the following members being present: Jack Kjos, Ken Gruenhagen, Ron Jonas, Russ Meade and Emma Lake. Absent were Rick Johnson and Clarice Coston. Also present were Ken Merrill the City Accountant and Personnel Coordinator Hazel Sitz. OLD BUSINESS The shuttle bus service was reviewed by staff. It was noted that advance requests for service have increased since the initiation of the new service and rate change. The shuttle schedule is working well, with enough flexibility in the schedule to allow for slight route deviation when requested at HAVTI and Clinton House Apartments. If demand seems to indicate, there is the possibility of beginning service a few minutes earlier and ending a few minutes later in the day on dial -a -ride service. The transit system is using three regular part-time drivers at present. Some advertising is being done in the Leader and Shopper's Guide to make a larger segment of the public aware of the Hutchmobile service. The status of the Cooley Bus Service was discussed, with Russ Meade stating that the bus was continuing its Tuesday through Sunday schedule to Minneapolis. NEW BUSINESS City Accountant Ken Merrill explained the proposed budget for 1979 and asked for input from the Board. After discussion, a motion was made to accept the budget as recommended and present it to the City Council. Motion was made by Emma Lake and seconded by Ron Jonas. The motion carried unanimously. There being no further business to come before the Transporation Board at this time, the meeting was adjourned at 12:55 PM. JMDiIS.,..IL RESIDFMTIi1L ['b 7,6 LTONASC. R. & S ZiJAA Appraisers & 0 n, Consultants NATIONWIDE APPRAISAL SERVICES ' VALUATION • PROFESSIONALLY RECOGNIZED M.w6.n of, A (tier S.cwly of A,!..6. \f AwA6c.. Ri,U of way Amedeli.. 299 NO. SNELLING AVE. ST. PAUL, MINNESOTA 55104 PHONE 645-9171 September 13, 1978 Mr. Gary D. Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Real Estate Appraisals Of Lots 1, 2, 6, 79 89 9, and 10, Block 15, South k City of Hutchinson Dear Mr. Plotz, After a closer review of the appraisals of the properties listed above, it is my opinion all market values should be increased approximately 10% above the original appraisal amounts. This increase is based on inflation since the appraisal date, and also a reassessment of the inflationary rates previous to the original appraisal. I feel the estimated market values a5 of September 13, 1978 should be: SUBJECT ORIGINAL AMOUNT ADJUSTED AMOUNT Lot 1 $159200.00 $16,720.00 Lot 2 $319200.00 $349320.00 Lot 6 $32,600.00 $35,860.00 Lot 7 $12,200.00 $13,420.00 Lot 8 $38,200.00 $429020.00 Lot 9 $45,400.00 $49,940.00 Lot 10 $169100.00 $17,710.00 If you should have any questions regarding these increases, please do not hesitate to call on me. Very truly yours, C. R. PELTON //& ASSOCIATES =-'-M- Ruffn`��� Staff Appraiser Q� /I TMR/PP RESOLUTION NO. 6205 RESOLUTION AMENDING RESOLUTION NO. 6122 ESTABLISHING JUST COMPENSATION FOR LOTS 1 & 2, BLOCK 15, SOUTH HALF OF CITY WHEREAS, The City of Hutchinson has identified Lots 1 & 2, Block 15, South Half of the City for acquisition under the Community Development Program, and WHEREAS, C. R. Pelton & Associates has performed an amended appraisal setting the market value for said property at $51,040.00, and WHEREAS, CRS and Associates has reviewed the amended appraisal, found it accept- able and recommended approval of the $51,040.00 market value, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the amended appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lots 1 & 2, Block 15, South Half of City is set at $51,040.00. Adopted by the City Council this 26th day of September, 1978. 1. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6206 RESOLUTION AMENDING RESOLUTION NO. 6123 ESTABLISHING JUST COMPENSATION FOR LOTS 9 & 10, BLOCK 15, SOUTH HALF OF CITY WHEREAS, the City of Hutchinson has identified Lots 9 & 10, Block 15, South Half of the City for acquisition under the Community Development Program, and WHEREAS, C. R. Pelton & Associates has performed an amended appraisal setting the market value for said property at $67,650.00, and WHEREAS, CRS and Associates has reviewed the amended appraisal, found it accept- able and recommended approval of the $67,650.00 market value, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the amended appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lots 9 & 10, Block 15, South Half of City is set at $67,650.00. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk P-A(.z6) RESOLUTION NO. 6207 RESOLUTION AMENDING RESOLUTION NO. 6124 ESTABLISHING JUST COMPENSATION FOR LOT 8, BLOCK 15, SOUTH HALF OF CITY WHEREAS, the City of Hutchinson has identified Lot 8, Block 15, South Half of City for acquisition under the C ommunity Development Program, and WHEREAS, C. R. Pelton & Associates has performed an amended appraisal setting the market value for said property at $42,020.00, and WHEREAS, CRS and Associates has reviewed the amended appraisal, found it accept- able and recommended approval of the $42,020.00 market value, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the amended appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lot 8, Block 15, South Half of City is set at $42,020.00. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk j"4 Ca.1 . RESOLUTION NO. 6208 RESOLUTION AMENDING RESOLUTION NO. 6125 ESTABLISHING JUST COMPENSATION FOR LOTS 6 & 7, BLOCK 15, SOUTH HALF OF CITY WHEREAS, the City of Hutchinson has identified Lots 6 & 7, Block 15, South Half of City for acquisition under the Community Development Program, and WHEREAS, C. R. Pelton & Associates has performed an amended appraisal setting the market value for said property at $49,280.00, and WHEREAS, CRS and Associates has reviewed the amended appraisal, found it accept- able and recommended approval of the $49,280.00 market value, NOW,.THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the amended appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lots 6 & 7, Block 15, South Half of City is set at $49,280.00. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk F-tt 60 293 RegioaCiE COMMUNITY ACTION AGENCYh _ co (� \ so " Laza �. �, •J.• O P. O. Box 1'59 oc, Willmar, MN X5620 ���<<;; Executive Director — BYRON ZUIDEMA Tel. 612/235-0850 Administration Alcohol Counseling Aging July 28 Programs y , 1978 Coordination Child Care Advisory Sponsor Community Food Mayor 6 Nutrition Hutchinson, MN 55350 Community Outreach Emergency Energy Dear Mayor: Conservation The Nutrition Program for the Elderly has been operating in Hutchinson Headstart for over four years. During this time we have seen a substantial increase Housing in participation by Hutchinson's older population. A change in food service Assistance Within the last six months, and increased outreach efforts by site staff and Nutrition for program participants, has contributed to this increase. The situation now the Elderly is such that we are now running at full capacity virtually every day of the RSVP week, serving upwards of fifty participants each day. Summer Recreation While the current meal site is a pleasant, cheerful building, the high Weatherization participation rate and lack of space strongly suggests a need for a larger facility in Hutchinson. We would like to meet with you and the Hutchinson City Council about the possibility of locating a large barrier -free building to be used for a new meal site location. Would it be possible to attend your September 26th City Council meeting to discuss future plans for the Nutrition Program in Hutchinson? Thank you for your consideration. We look forward to meeting with you in the future. r Sincerely yours, James D. Carlson Project Director -C/jkc L.1 "An Equal Opportunity Employer" 9 — SIV - 'CROW RIVER REuIONAL 410 West 5th Street Willmar, MN 56201 Burton L. Sundberg, Director Kathy Matson, Assistant Director September 13, 1978 ATTENTION: The Governing Body of: Kandiyohi County Meeker County McLeod County City of Willmar City of Litchfield City of Hutchinson City of Glencoe Gentlemen: i c,.,,,r�Phone No. 612/235-3162 TWX No. 910/578-2641 �ho11�� 131,15 Ig�j,�' T � �' SFP 1978 N RECEIVED ti ti t���sz 8Z lZg2oi Over the past year, the Crow River Regional Library Board has been watching with interest library planning and discussion among our neighbors to the south, namely in Renville County. Currently there are only two city public libraries which serve only Bird Island and Olivia. There is no public library service in the rest of the county. One of these cities, Bird Islandt wishes to join the Crow River Regional Library effective January 1, 1979. The city council of Bird Island has formally requested this and the Crow River Regional Library Board has approved their request and are prepared to administer public library serviccs in Bird Island under the conditions contained in an agreement, copies of which are enclosed with this letter. Only those funds provided by and for the city of Bird Island will be expended for library service there. The Crow River Regional Library Board requests that you, as one of the governing bodies party to the original agreement, consider and ratify this action taken by the library board. Please sign both enclosed forms on Page 3, keeping the one with the original agreement attached for your own records and return the other copy to the Director of the Crow River Regional Library. In addition, you may be interested in knowing that a group of Renville.' - County citizens are petitioning the County Commissioners to put the question of county -wide library service and support -on the November 6., 1978 ballot. If that referendum is passed, they may also request to join the Crow River Regional Library system. If the library board acts favorably, they will come to you again asking you to consider and ratify that action as well. SERVING: KANDIYOHI, MEEKER AND McLEOD COUNTIES You no doubt are aware that the long-range plan of the State Office of Public Libraries and of the Crow River Regional. Library is that Renville County eventually becomes a part of the Crow River Regional Library system. Their becoming a part of our system would make the Crow River Regional Library eligible for an additional $26,000.00 of State Aid each year, plus an establishment grant of $469400.00 over the first two years. Obviously, to remain eligible for State Aid, Renville County as well as every current member of our library system must maintain a minimum level of support, according to State law. This minimum level is .4 mill on the adjusted valuation of the second year preceding the taxable or budget year. The Crow River Regional Library Board urges you to approve the Agreement with Bird Island and to authorize your chairman or mayor to sign the document as soon as possible. If you wish to have the Director or your appointed members to the Library Board appear and answer questions, we would be happy to do so. On behalf of the Crow River Regional Library Board: 2 -Enclosures C.C. 7 Governing Bodies BLS:eb -2- Very truly yours, Burton L. Sundberg -� LIBRARY AGREEMENT r - ' ' BIR,. ISLAND , and CROW RIVER REGIONAL LIBRARY Section 1. Purpose. The City of Bird Island (Renville County) desires to join the other counties and cities which participate in the Crow River Regional Library System, and the Crow River Regional Library System desires to extend its library services to the city of Bird Island. Therefore, this agreement is made for the purpose of providing the terms under which the City of Bird Island will participate in the Crow River Regional Library System. Section 2. Controlling Agreements. Except as otherwise Provided he and except as may be otherwise or further required by law, the following agreement shall govern participation of the City of Bird Island in the Crow River Regional Library System: (1) Agreement for Regional Library Service: Kandiyohi County, Meeker County, McLeod County, Willmar, Litchfield, Hutchinson, Glencoe A true and correct copy of this agreement is attached hereto as "Exhibit A" and incorporated herein by reference. Section 3. CitJ of Bird Island to be lull Partici t -ng Member. The City of Bird Island shall be considered a full participating member of the Crow River Regional Library System as though it had been an original party to the Contract for the Regional Library. The City Of -Bird Island shall be entitled to appoint one member to the Board of Trustees of Crow River Regional Library System. The initial term of such Board member shall be for such period of time (1, 29 or 3 years) as may be established by the City Council, and shall thereafter be for three years. Section 4. P eut Into Budget of Crow River Regio &I Library §Z -stem. The City of Bird Island shall pay into the budget of Crow River Regional Library System no less than $49582 for Fiscal (Calendar) Year 1979 (Payable quarterly as per the Agreement) and amounts each year thereafter as set forth in the Agreement, or such amount as may be required by law to qualify the Crow River Regional Library System for State and Federal funds, whichever is greater. Section 5• Effective Date. This Agreement shall take effect on January 1, 1979. Section 6. Duration. This agreement shall continue in force until terminated by either party, as follows: a. By giving notice in writing to the Board of Trustees or the Crow River Regional. Library System and to all other then -participating members in the Crow River Regional Library System at least one year in advance of the first day of the next fiscal operating year of the. Crow River Regional Library System. b. By mutual agreement of all then -participating members in the Crow River Regional Library system. In no event shall the City of Bird Inland terminate its participation within three years from the effective date of this agreement. IN WITNESS WHEREOF, the City of Bird Island and the Crow River Regional Library Board have executed the foregoing agreement by their duly authorized officials upon the date set forth below opposite the -name of such party. CROW RIVER REGIONAL LIBRARY BOARD Dated: 041K%21978 By. Name: Chairman of the Board CITY OF BIRD ISLAND Dated: 11978 By Name President City Council Dated: _ / ,1978 By N i May r R Lrt9 �/t Attest: Ir V4 V1 nane: ���11G &JO/ ALIT . City Clerk (2' 6 ALSO, IN WITNESS WHEREOF, the following parties, being the parties signatory to the controlling agreement attached hereto and labeled "Exhibit A", approve the foregoing Agreement by their duly authorized officials upon the date set forth below. KANDIYOHI COUNTY BOARD OF COMMISSIONERS By Chairman County Auditor MEEKER COUNTY BOARD OF COMMISSIONERS By Chairman County Auditor MCLEOD COUNTY BOARD OF COMMISSIONERS By Chairman CITY OF WILLMAR By Mayor CITY OF LITCHFIELD By Mayor CITY OF-HUTCHINSON By Mayor CITY OF GLENCOE By Mayor (3) County Auditor City Clerk City Clerk City Clerk City Clerk Date COSTS OF LIBRARY OPERATION - BIRD ISLAZW (Estimates for 1979 only) - Receipts: Bird Island City State Aid ($1.28/capita) $ 4,582.00 1,650.00 $�, 2�i 32.00 Expenditures: Local Staffing and personnel costs $ 29632.00 Administrative Costs 572.00 Local Books and other materials -29000.00 Postage, telephone & delivery costs 618.00 Mileage for staff and board 150.00 Insurance 200.00 Supplies 60.00 Equipment $ 6,232.00 The City of Bird Island Would be responsible for all other utilities, and all repair and maintenance costs of the library in Bird Island, as well as building and furnishing costs in the event of enlarging or remodeling. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 15, 1978 ----------- TO:_ TO: ,Mayor and City Council _ _ _ _ _ _ _ _ ^ , _ ^ _ ^ _ _ FROM: _Gary D. Plotz, Administrative Assistant` SUBJECT: Personnel - Employee Improvement ------------------ Hazel Sitz, Personnel Coordinator, has been attending weekly classes in "Collective Bargaining in the Private and Public Sectors" at Metropolitan State University and has successfully completed the eight week course. (See attached material.) Her expenses amounted to: Tuition $65.00 Books 23.00 Mileage 72.00 $160.00 Past Council policy has been to contribute to job-related,self-improvement courses. It is, therefore, recommended reimbursement be made in an amount equivalent to half of the total expense ($80). Attachment /ms Expenses for Collective Bargaining Class Tuition $65.00 Books 23.00 Mileage @ $.15 mi. 72.00 (drove half the $160.00 time - to 4 of the 8 sessions) Collective Bargaining In the Private and Public Sectors: A Legal and Behavioral Approach This teaming experience has been designed to provide the student with an opportunity to acquire the necessary knowledge and skill needed to research h a I bertici neither e i p oe negotiation of a labor-management contract. The app management nor pro -labor, as it is desirable to understand the problems and motivations of both factions. Mock bargaining and arbitration sessions will be coteed. an The au- thorities In specific subfields of collective bargaining will appear as quest course will be to valuable to students sdgeneralll Interested ntestedin siness in understanding nion and civic areas of the phenomenon of study, and to those parsY collective bargaining. The following topics will be covered: federal labor law (NLRA. Taft -Hartley); the Minnesota Public Employment Labor Relations Act of 1971 (as amended); psychology of human conflict; the bargaining unit and certification process; the negotiation process; collective-bargaining contracts; grievance procedures and contract administration; bargaining power and theory; mediation; impasses; strikes and arbitration; labor relations and race relations; and the future of private and public sector bargaining. Evaluation will be based on observation of student participation in class discussions ence statement: exercises, and a midterm and final examination. (Suggested Knows the basic legal and behavioral principles and processes of collective bargaining in the private and public sector.) 4XFrank Madden — Collective Bargaining In the Private and Public Sectors — B.A. In history; M.A. In In- dustrial relations; J.D. from Hemline University School of Law; professional experience In the area of personnel ad- ministration and labor relations; assistant state negotiator for the State of Minnesota; serves as arbitrator on panels for various states; member of the American Arbitration Association's National Labor Panel; has worked in labor relations In both the private and public sectors. LEARNING ASSESSMENT AGREEMENT Metropolitan State University 121 Metro Square Building St. Paul, Minnesota 55101 Instructions to Evaluator: If not included below, please complete your name, address and telephone number. Read part 1 and refer to Guidelines for com- pleting part 2. Please type or print clearly. Secure student's signature . Sign and return form to Metro U Business Office. STUDENT FILE COPY Evaluator MADDER FI,ANOK lr_i61'( S4 -' I" "=, /r Advisor � Date 06-29-75 l Sionature 1_7 Date Student S I T Z HAZEL Phone --Z ----- METRO U Address RR 2 HUTCHIN'S" N MN 55350 Soc. Sec. No. 469-34-2957 Subcode 11305 001 Fy 79 Sionature Date 2 COMPETENCE: COLLECTIVE BAR. IN THE FEIVATE AND PUBLIC SECTORS Knows and can apply in simulation exercises, the legal and behavioral principles of Collective Bargaining in private and public sectors. Specifically, Federal and State labor laws, psychology of human conflict, the bargaining unit, the arSla7p na gro sS p�ievance Droced �S mediation strikes, and ar itratipgs. CHf WID' 3Y: � begork Experiences � C:lass/Group Leaning Opportunity O.Internshtp ❑ Independent Study ❑ Other Institution Course Dates: q/12/78 - 9/13/78 Process Description: Reading two assigned textbooks, participation in bargaining simulation and presentation of a simulated grievance argument in arbitration. PROCESS VERIFICATION: Can you, the evaluator, verify complete accuracy of the process des- cription in part 1 (above)? [I Yes ❑ No If no, please underline parts you can verify. MEASUREMENT TECHNIQUES: ❑ Oral Interview ❑ Objective Test ❑ Simulation Exercise f9 Performance Test ❑ Situational Observation 9 Product Evaluation Essay Test Description: Class discussion, simulation observation and comprehensive final examinations NAME AND QUALIFICATIONS OF EVALUATOR: Frank J. Madden, J.D. , M.A. , Industrial Relations EVALUATION: Demnstrated the above by performing satisfactorily in ccnparison to other students in the class on the cmprehensive final examination. In addition participated in class discussions and simulated bargaining and grievance resolution sessions. C. R. S. & Associates DEVELOPMENT PLANNING— MANAGEMENT Specialists In Public Programs To Stimulate Private Development 2180 Upper Afton Road St. Paul. MN. 55119 (612) 735 2886 September 9, 1978 Mr. Gary D. Plotz City Clerk City Hall Hutchinson, MN Dear Gary: As you know, my contract regarding the Downtown Development activities expired on August 31. Pursuant to our discussion I would like to have that contract extended through the end of this year. If you find this acceptable, it would be necessary for the Council to okay this extension. A work order authorization is attached along with an analysis of the billings for my services to date. If you have any questions, please give me a call. Sincerely, iL:a Clarence Simonowicz C.R.S. & Associates CS:vl Attach. CONTRACT STATUS WORK ORDER NO. 3 DOWNTOWN DEVELOPMENT AMOUNT AMOUNT SERVICES FOR AUTHORIZED PAID Sept. 1977 $ 1,500.00 $ 10425.00 Oct. 1977 1,500.00 1,330.00 Nov. 1977 1,500.00 1,125.50 Dec. 1977 1,500.00 999.00 Jan. 1978 1,500.00 12098.00 Feb. 1978 1, 500.00 744.24 Mar. 1978 1,500.00 1,314.00 Apr. 1978 11500.00 882.50 May 1978 1,500.00 855.00 Jun.: 1978 1,500-00 1,025.00 July 1978 1, 500, 00 1, 090.00 Aug. 1978 1,500.00 1,500;00 TOTALS $18,000.00 $13,388.24 CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES To: C.R.S. & Associates Order No. 5 2180 Upper Afton Road St. Paul, MN 55119 Date Work Order No. 3 regarding the implementation of the Downtown Development Plan is hereby extended for a period of four months. Approved at a special meeting of the City Council on Black Mayor ATTEST: Gary D. Plotz City Clerk CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES To: C.R.S. & Associates 2180 Upper Afton Road St. Paul, MN 55119 Order No. 3 Date Pursuant to your agreement dated September 23, 1975, you are hereby authorized to proceed with the professional services described as follows: Assist designated City staff in undertaking and implementing the Downtown Development Plan and objectives in accordance with the attached work description. Compensation for the above shall not exceed One Thousand, Five Hundred Dollars, ($1,500.00) per month except that the following are not included in the $1,500.00 limitation. 1. Legal Services 2. Environmental Impact Statements 3. Special reports, studies or request to federal or state agencies 4. Special studies and reports not identified in the attached scope of services such as appraisals, engineering studies, detailed design studies, etc. The City shall assist the Concultant and City staff by appointing a special "Downtown Development Advisory Committee" composed of knowledgable citizens of the City of Hutchinson, to review findings, reports, recommendations and conclusions of the staff and consultant prior to submission to the City Council for action. Approved at a special meeting of the City Council on September 1, 1977. ATTEST: Gary D.Rlotz City Clerk I owe/x�� D. J. 131ack Mayor SCOPE OF SERVICES IMPLEMENTATION OF DOWNTOWN STUDY The basic objective of the work program is to provide assistance to City staff, City Council and others in undertaking a program to implement the Downtown Development Objectives. The work program will be based on the concept of supplementing city staff capabilities and the providing of any supplemental or supporting services necessary to undertake the implementation of the downtown plan. WORK PROGRAM The work program is to be carried out as an expansion and detailing of the downtown study.- The work program of the consultant is to be completed within 12 months unless the time period is modified by the City Council. The specific work program will be developed in consultation with the City staff, City Council, and Citizen Advisory Board. The work program as a minimum will include the following: 1. The preparation of a flow to be followed in order to Program. sequence and step-by-step process implement the Downtown Development 2. Assistance in preparing recommendations regarding the most appro- priate legislation to be used in undertaking tax increment financing of project activities. 3. Assist in the development of cost estimates for any project planning activity schedules to be undertaken in the early phases of the program. 4. The development of initial bonding recommendations and financial analysis covering expenditures which might be included in developing projects or related activities. 5. Assisting the City Administration, City Council, or Advisory Committee in public presentations and discussions designed to explain and/or seek approval of the program. 6. Render advice and consultation to the Advisory Committee and City staff regarding sequence of activities contents, and other matters relating to the adoption and undertaking of the Downtown Development Program. 7. Provide assistance and advice in developing other programs, plans, or projects upon request of the City, the Advisory Committee, or other responsible parties. 8. Provide assistance.in the form of contacting and encouraging developers to accept a major role in developing downtown projects. 1. 'Page 2 9. Assist City staff in developing recommended policies regarding property acquisition, relocation, and similar activities which have a direct bearing on the implementation of the program. 10. Assist in obtaining any services necessary to undertake any element of the program. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 15, 1978 --------------- TO: _Mayor and Council ______________________ FROM: Marlow V. Priebe, Director of Public Works L - - - - - - - - - - SUBJECT: Refund to Farmer's Insurance Group --------------------------------- Gentlemen: On November 22, 1977, Mr. Stanley L. Peterson, Route 3, Hutchinson had an accident on the corner of Fifth Avenue N.W. and James Street in which a fire hydrant was damaged. At that time, we received an estimate from Juul Contracting Co. in the -amount of $800.00 to repair the hydrant. It is our policy to bill the party involved for the repair work, which was done at that time. On March 8, 1978, Farmer's Insurance Group paid the City of Hutchinson $800.00. Upon digging up the hydrant for repair, Juul Contracting Co. found that the damage was not as extensive as anticipated. The actual repair costs were $241.45. Since the actual repair costs were considerably lower than the estimated costs, we request your approval at this time to refund $558.55 to Farmer's Insurance Group. Respectfully submitted, �Xj4_e4) Z<� "_ Marlow V. Priebe jr TO: FROM: T (612) 879-2311 7/TY OF HUTCHINSON WASHINGTON AVENUE WEST 'CHINSON, MINN. 55350 M E M O R A N D U M Mayor and Council _ Water Billing Clexk SUBJECT: Delinquent Water Accounts 4-0545-0-00 Gene Hogan 536 Erie St. S. $36.76. 4-0850-8-00 Linda Benage 546 Fourth Ave. S.E. $42.77 Notice Returned - Owner Notified 11-1155-2-00 Jim Knettle 725 Main St. N. $35.01 Maplewood Academy Sending Check 12-0170-0-00 Jerzy Carrigan 15 Fifth Ave. N.E. $73.78 $50.00 Pd 8/29/78 $23.78 Balance 12-0175-2-00 Raymond F. Hoffman R. R. 2 *25 Fifth Ave. N.E. $36.85 DATE: September 26, 1978 12-0690-0-00 Kenneth Bipes 705 Ash St. $35.01 PrCmised to Pay 9-29-78 12-0815-2-00 Carl Ahles 125 Fifth Ave. N.E. $33.75 x Pranised to pay 10-10-78 12-1165-0-00 Ronnie Telecky 607 Bluff St. $50.89 16-0362-1-00 Doug Heilman 75 N. High Drive $32.80 Recammnd water turn off's be made on Monday Octdbef 2, 1978 due to vacations in the water department. 9-er, (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 22, 1978 --------------- TO: Hutchinson City Council FROM: Planning Commission SUBJECT: Conditional Use Permit for Madeline Schultz -------------------------------- Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On August 3, 1978 Madeline Schultz filed an application for Conditional Use Permit to allow for improvements (reshingle, rewiring and replace front steps) at her home located at 119 Hassan Street North. At a regular meeting of the Planning Commission on August 15, 1978 a public hearing was set for September 19, 1978. During the public hearing no one was present to speak for or against this request. FINDINGS OF FACT 1. The required application and fee were submitted by the property owner. 2. A building permit was filed on July 3, 1978 by Gerald Meby regarding the aforementioned improvements. 3. The proper notice was published in the Hutchinson Leader on Friday, Septem- ber 8, 1978 and notices were mailed to surrounding property owners. 4. Since the aforementioned is located in a C-3 zone which is non -conforming for this use, a conditional use permit was required to do these improvements which exceed 10% Of the assessed value of the home. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for conditional use permit be granted. Respectfully submitted, Clinton Tracy, Chairm Hutchinson Planning ommission RESOLUTION NO. 6197 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-3 OF THE 1975 ZONING ORDINANCE TO ALLOW IMPROVE- MENTS ON PROPERTY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Madeline Schultz has made application to the City Council for a Conditional Use Permit under Section 6.07, C-3 of the 1975 Zoning Ordinance to allow for improve- ments on the property located at 119 Hassan Street North, having the following legal description: i - North Half of Lot 7 & the South 16 1/2' of Lot 8, All in Block 44, Townsite of Hutchinson, North Half 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; September 22, 1978 TO: —Hutchinson—City Council ——————————————————— FROM: —Planning Commission — — — — — — — — — — , ---------- SUBJECT: Variance Request for Goebel Fixture -------------------------------- Pursuant to Section 6.05, B, 3 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of .fact and recommendation with respect to the aforementioned request for variance. HISTORY On August 22, 1978 an application for variance was filed and submitted by Virgil Goebel asking for a 15 foot variance from 25 foot side yard setback on the north side as required. At the regular meeting on August 15, 1978, Dick McClure of Miller, Miller &'.Mac, Inc. was present to explained the proposed addition for warehouses and handed out a letter explaining the proposed warehouse addition to Goebel Fixture Co. located at 528 Dale Street South. The hearing was set for September 19, 1978 at which time Mr. McClure was again present, displayed the layout, and discussed it with concerned neighboring property owners present at the public hearing. FINDINGS OF FACT 1. The required application was submitted and application fee paid by the property owner. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader on Friday, September 8, 1978. 3. Appropriate screening will be necessary and all other building requirements must be met. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for variance be granted. Respectfully submitted, ti linton racy, Chairman V Hutchinson Planning Co ission RESOLUTION NO. 6198 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B-3 OF THE ZONING ORDINANCE NO. 464 TO CONSTRUCT A WAREHOUSE ADDITION FOR STORAGE OF WOOD PRODUCTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CI'T'Y OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Virgil Goebel of Goebel Fixture Company, Hutchinson, Minnesota, has applied for a variance from Section 6.05, B-3 of the Zoning Ordinance`No. 464 to construct a warehouse addition for storage of wood products both finished goods and raw materials located at 528 Dale Street South. 2. The Planning Commission has reviewed the application for a variance and has. recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pecu- liar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CnWPUIS T ON The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz 9�it/• City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 22, 1978 TO: Hutchinson City Council FROM: —Planning Commission — — — — — — — — — — L — — — — — — — — — — SUBJECT: Conditional Use Permit for Tex -Gas Corp Pursuant to Section 6.07, C, 5 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY -On August 14, 1978 an application was filed by Bruce Peterson for Del Crotteau for a conditional use permit to allow the construction of an office building, measuring, 25'x 60'x 10', at Huron and 4th Ave. NE. At the regualr meeting of the Planning Commission, Del Crotteau, representing Texgas Corp. discussed their plans for a new office facilty. A public hearing was set for September 19, 1978 at which time Mr. Crotteau reviewed their request for a conditional use permit. FINDINGS OF FACT 1. An application was filed as required and the appropriate fee paid. 2. Notice was published in the Hutchinson Leader on Friday, September 8, 1978 and notice was also provided to surrounding property owners. 3. Because this property is located in an I/C-1 District a conditional use permit is required before the construction can begin. RECOMMENDATION It is the recommendation of the Planning Commission that this request for con- ditional use permit be granted. Respectfully submitted, 11 n racy, Chairma Hutchinson Planning C mmission RESOLUTION NO. 6199 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, IC -1 OF THE 1975 ZONING ORDINANCE TO ALLOW CONSTRUCTION OF OFFICE BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Del Crotteau, Manager, has made application to the City Council for a Con- ditional Use Permit under Section 6.07, IC -1 of the 1975 Zoning Ordinance to allow for construction of an office building located -at Huron and Fourth Avenue Northeast, having the following legal description: Lots 1 & 2, Block 44, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. C''nM URTnN The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 9-y (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 22, 1978 ------------ - -- TO: Hutchinson City Council FROM: —Planning Commission — — — — — — — — — —— J— — — — — — — —— SUBJECT: Request for Rezoning Stoney Point Third Addition -------------------------------- Pursuant to Section 6.06, C,4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY -On August 11, 1978, Richard Smith submitted an application for rezoning.the following described property from R-1 to R-2 or Planned Unit Development: Lots 2-13, in- clusive, Block 1, Stoney Point Second Addition, according to the recorded plat thereof; also know as, Lots 1-11, inclusive, Block 1, Stoney Point Third Addition. At the regular meeting on August 15, 1978 a public hearing was set for September 19, 1978. During the public hearing, Mr. Chuck Wilson explained the proposed plans for this area and stated they wished to have it changed to Planned Unit Development. Another party present expressed concern regarding protection, such as a fence, to safeguard the children from harm. FINDINGS OF FACT 1. The application and appropriate fee were submitted by the property owners. 2. Notice was published in the Hutchinson Leader on Friday, September 8, 1978. Surrounding property owners were notified of the public hearing date regarding this issue. 3. Because they may plan to construct duplexes and possibly sell them separately, a Planned Unit Development would be the best solution in that it allows for zero lot lines. 4. Marlow Priebe, City Engineer/Director of Public Works pointed out the streets have been laid out in this area, as well as water and sewer. Its developed to the point of putting structures on it. RECOMMENDATION It is the recommendation of the Planning Commission to recommend approval of the Planned Unit Development for Stoney Point Third Addition with the preliminary plat to include a maximum of two units per lot. Res c lly submitted. Clinton Tracy, Chairman r v• 7 v r P 12 r q 9 4M yM ? 11 6 5 4q o 10 °• T Y0 3 � `o° ,, • � p� -- 5G 2 °�i Y 6'° Y V I A 0.. ► �J6 Q O\a O a 4, \c��,y Jo • S 1' n 6 STONEY b�i N 3 5 N Fi- JUNIOR -SENIOR' HIGH SCHOOL CISTR(CT 423 60 POiNT 4 15 z►:. ro r�os �1 0 oN CD NALD' 3RD 4 8 m !as 9 a6.kf ti (n ° ( 2 3_ 6 all11) '� to h zo 0 SECOND (� 2 b :C1 - o r o IT �Ct m rn w tC2( + I ry 0 V) ADDITION o p I , I 1 roo 00 loo 0 ro +1,° 00 to 19 O r_azt Fi- JUNIOR -SENIOR' HIGH SCHOOL CISTR(CT 423 60 11158 0 10 a 3 15 �R 4 oN 4 8 m 16 .�4 6 all11) '� to e� 0 zo 0 n 0 < IT mZ5 O m =, w 0 V) w � 18 , I 6158 0 oN7 19 O oV) 8 1 8 l000 lot la _,_ Q 29 U" 30 9 100 0 1000 111 A ------AVE N U E Ili O I10 Ili O P w S 9 2 . N 3 m 8 3 S 4 7 4 q 1 5 N 6 5 11158 0 10 a A �R s s oN 4 8 m 7 6 all11) '� m 4 1140 5o 1 IIID 1 1140 ROAD 6o II 11 1 14 "° Ro 1, eR S ? 2 13 m Y 8 3 12 .a /O dN4 '1e it ' RESOLUTION NO. 6200 RESOLUTION GRANTING APPROVAL TO FINAL PLAN FOR P.D. 78-1 FOR STONEY POINT THIRD ADDITION SUBMITTED BY RICHARD SMITH WHEREAS, Mr. Richard Smith has submitted a proposal for a Planned Development District as required by Zoning Ordinance No. 464, and Yi WHEREAS, the Planning Commission and City Council of Hutchinson have given approval to the Preliminary Plan on July 19, 1977 and July ,26, 1977 respectively, and WHEREAS, the Hutchinson Planning Commission reviewed and recommended approval of the Final Plan on September 19, 1978, with preliminary plat to include a maximum of two units per lot, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT approval is given to the Final Development Plan for P.D. 78-1 submitted by Richard Smith. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk f.- -k (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 M E M O R A N D U M DATE: September 22, 1978 --------------- TO: —Hutchinson City Council — — — — — — — — — — — — — — — — — — — FROM: --Planning Commission ---------L---------- SUBJECT: Conditional Use Permit submitted by Bethlehem United —_Ke_56ad st CFurcTi---------------------- Pursuant to Section 6.07, C, 5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On August 31, 1978 Donna Cooper submitted application for conditional use permit for the Learning Hutch PreSchool to be held in the United Bethlehem Methodist Church located at 665 Miller Ave. At a special meeting on September 5, 1978a public hearing was set for September 19, 1978. During the public hearing, Donna Cooper was present to explain the time schedule, some of the activities, and age of the children involved with the nursery school. FINDINGS OF FACT 1. The required application and fee were paid. 2. Notices were mailed to surrounding property owners as well as published in the Hutchinson Leader on Friday, September 8, 1978. 3. Because the Church where the preschool will be held is located in an R-2 Zone, a conditional use permit was required before classes can begin. 4. The operation will have to be licensed by the State and inspected by the building official and fire marshall. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for conditional use permit be granted. Respectfully submitted, gin 4n Tracy, Chairm Hutchinson Planning mission RESOLUTION NO. 6201 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-5 OF THE 1975 ZONING ORDINANCE TO OPERATE A NURSERY SCHOOL PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. United Bethlehem Methodist Church has made application to the City Council for a Conditional Use Permit under Section 6.07, C-5 of the 1975 Zoning Ordinance to operate a nursery school program five days per week located at 665 Miller Avenue. 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 26th day, of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk �_'z 01 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 22, 1978 TO: Hutchinson City Council 'i FROM: —Planning Commission — — — — — — — — — SUBJECT: —Variance Submitted by Dr. W. W. White ------------------------------- Pursuant to Section 6.05, 6, 3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY On September 5, 1978 an application for variance was filed by Drs. W.W. White and Steve Flinn asking for a reduction in the required off-street parking from six to two spaces. At a special meeting of the Planning Commission on September 5, 1978 a public hearing was set for September 19, 1978. During the public hearing both Doctors were present to explain their proposed addition to the existing building located at 107 -1st Ave. SW. No one else present wishing,to be heard. FINDINGS OF FACT 1. The required application was submitted, with the appropriate fee paid. 2. Notice was published in the surrounding property owners by mail. 3. Parking does not appear to from the property involved. RECOMMENDATION Hutchinson Leader on September 8, 1978 and the were personally notified of the public hearing pose a problem since there is a public lot across It is the recommendation of the Planning Commission to approve the request for Variance for reduction in off-street parking. Respect-Eullv submit , VXI KIA!� Clinton Tracy, Chairman Hutchinson Planning Co ission RESOLUTION NO. 6202 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B-3 OF THE ZONING ORDINANCE NO. 464 FOR REDUCTION IN THE REQUIRED AMOUNT OF OFF-STREET PARKING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dr. W. W. White of Hutchinson, Minnesota has applied for a variance from Sec- tion 6.05, B-3 of the Zoning Ordinance No. 464 for a reduction in the required amount of off-street parking from six to two spaces located at 107 First Avenue Southwest. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the, surrounding area and the effect of the proposed variance upon the Comprehensive Plan.' 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in, any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pecu- liar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. MWTIMTON The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 26th day of September, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk TELEPHONE 612 896-5 - 5 HUTCHINSON AREA CHAMBER OF COMMERCE 218 Qhontk c.Main cJ4utcWtson. ,Minnesota 55350 September 21, 1978 Mayor and Councilmen City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Honorable Mayor and Councilmen: Enclosed is a position statement voted on during our recent Board of Directors meeting September 13, 1978. There have been recent instances of peddlers setting up sidewalk displays and sales during Crazy Days and other functions of our local business people. In an effort to•protect their interest we urge the support of the City of Hutchinson in enforcing any existing ordinances covering this activity or if none exists in developing and voting into effect such an ordinance. Thank you for your consideration in this matter. gm Enc. "Progress With Future In Mind" 9 - CHAMBER OF COMMERCE POSITION STATEMENT ON SOLICITATIONS DURING COMMUNITY SPONSORED FUNCTIONS Proposed by President, Dick Lennes Wednesday, September 13, 1978 It is the position of the Hutchinson Area Chamber of Commerce that community activities sponsored by the Chamber -of Commerce or any major section (Downtown -Council, Plaza 15, Highway 7) of the community, should also be supported by the City of Hutchinson. In that the community sponsored event is usually financed and organized by private business located in Hutchinson, the Chamber encourages the City of Hutchinson to continue their efforts to prohibit soliciting, street stands, etc. by outside individuals or groups not endorsed by the Chamber of Commerce. The Chamber feels that it is the responsibility of the city to enforce this policy through prevention or by removal of party from premises. However, it is also the responsibility of business to report misdirected soliciting and street selling to the Hutchinson Police Department immediately. (612) 879-2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ —September -22,-1978 _ FROM: —Gary D. Plotz2 Administrative Assistant- _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Public Transit Aid Contract Amendment To coordinate with our calendar fiscal year, the City Accountant and I have requested the Department of Transportation to extend the existing Transit Aid Contract through December 31, 1978. The Department of Transportation has accepted our request and, there- fore, the contract amendment is shown in the attached information. Attachment /ms �o'PNNESpT� 1-0DelD Q Dc'}xartment of Transportation Transportation Building �F Q° St. Paul, Nlinnesola 55155 OF TFP45 September 19, 1978 Mr. Gary Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: r 0 SSP 1978 CEIvE ti o! erg` S�`9S�£Z1 Your request to extend the present Public Transit Aid Contract (#58924) is approved. The enclosed Contract Amendment extends your contract to 12/31/78 and increases the State's transit aid share from $27,971.00 to $339671.00. Please sign each copy of the amendment and return them to me for the ad- ditional signatures. If you have any questions, please contact me or Al Vogel at 612/296-0372. Sincerely, Don Hubert, Assistant Director Office of Transit Administration Enclosures (6) DH/ck An Equal Opportunity Employer STATE OF MINNESOTA Department*of Transportation FORM NO. 25A STANDARD CONTRACT AMENEVENT FORM Amendment #2 to Contract #58924 between the Minnesota D.O.T. and City of Hutchinson . Notwithstanding any of the other of the terms and conditions of Contract #58924 the same is hereby a -mended as follows: I.A. Amend $27,971.00 to read $33,671.00 I.C. Amend disbursement schedule to read: PERIOD 1st Qtr. 2nd Qtr 3rd Qtr. 4th Qtr. 5th qtr. (2 mos.) Withheld TOTAL PAYMENT DATE (11-1-77 to 1-31-78) (2-1-78 to 4-30-78) (5-1-78 to 7-31-78) (5-1-78 to 10-31-78) (11-1-78 to 12-31-78) TOTAL PAYMENT' $ 6,992.75 $ 6,992.75 $ 6,992.75 $ 6,992.75 $ 5, 700.00 $33,671.00 WITHHELD $ ----- $ 699.27 $ 570.00 1,269.27 I.C. Paragraph 2, line 6 amend $27,971.00 to read $33,671.00. IV.A. Effective Period - Amend "through October 31, 1978" to read through December 31, 1978. Page 1 of 2 Pages PAYMENT $ 6,992.75 $ 6,992.75 $ 6992.75 $ 6;293.48 $ 5,130.00 $ 1,269.27 $33,671.00 None of the other of the terms and conditions of Contract ##58924 _are amended or altered in any manner as a result of this amendment. 1N WITNE55 WHEREOF, the Contractor has caused this amzndment to be duly -executed in its behalf and the Mn/DLT has caused this amendment to be --duly executed in its behalf this day of , 19 - APPROVED: _Commissioner of Adninistration: By Title :ATTORTJEY GENERAL: .Approved as to form and execution By Title --Approved - as to form and execution -this day of , - 39 Contractor: By -Title fiN/DGT By Title Page 2 of 2 Pages - SPA Form 25a (5/73) 13 LE 0C 0 M qe LA L0 14000 r� 0 0 August 18, 1978 Mr. Gary D. Plotz Administrative Assistant 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: ,192021 4 920210 " Al lf, 1578 .M- 1 By wl O _ nz I am writing to provide information and seek the support of your city in our lawsuit contesting the compulsory binding arbitration provisions of the Minnesota Public Employees Labor Relations Act. This action was initiated by the Richfield City Council as a result of an arbitration panel award issued March 31, 1977 for a 1976 labor contract with Local 1215, International Association of Fire Fighters. In addition to the question of whether binding arbitration is con- stitutional, the lawsuit involves Issue IX of this arbi- tration award concerning contract duration. The Attorney General intervened at the district court level on the side of the bargaining unit to defend the constitutionality of the statute. In addition, the American Federation of State, County and Municipal Employees AFL-CIO joined the proceedings as amici curiae at this lower court level in support of the bargaining unit position. On January 19, 1978, Judge Allen Oleisky in Hennepin County District Court issued an Order and Memorandum denying the city's motion to declare the com- pulsory binding arbitration provisions of PERLA uncon- stitutional and refusing to vacate the arbitration award pertaining to Issue IXo The Richfield City Council decided to appeal the lower court decision to the Minnesota Supreme Court. While a Supreme Court hearing date has not yet been set, the court has indicated a preference to hear this matter early in the fall term and we can anticipate a date in late September or early October. In June, 1977, the League of Minnesota Cities Board of Directors voted to support this Richfield action. The Board found it to have very great potential impact on cities throughout the state. Moreover, the Richfield N N V �) telephone: 869-7521 (612) an equal opportunity employer 9- 1W• A Page Two August 10, 1978 position -was consistent with adopted League policies on impass resolution with public employee unions. The League has joined the proceedings as amici curiae at the Supreme Court level and will assist in coordinating efforts of individual local governments who wish to support the lawsuit. The City of Richfield and the League of Minnesota Cities have both filed their Supreme Court briefs. On the other side, the Attorney General, and AFCME have filed their briefs. The IAFF has not yet filed its brief but is expected to do so shortly. In addition, the Minnesota Education Association has intervened at the Supreme Court level and will file a brief on behalf of it's membership in support of the arbitration provisions. This lawsuit is the first attempt to determine the constitutionality of the compulsory binding arbitration provisions of PELRA since first enacted in 1971. However, similar efforts have occurred in other states with varying degrees of success. ;The most recent litigation occurred in Texas where a lower court decision found the Texas arbitration law unconstitutional. Early in July the Hartford, Connecticut Superior Court found that state's compulsory arbitration law unconstitutional. A copy of an NLC news article on this Connecticut decision is attached. 'You will note in the article on the Connecticut decision that 75 Connecticut municipalities helped to support the action initiated in that state. We believe that in addition to LMC support it would be very helpful for the court and our state legislatures to know that a large number of cities in the state are concerned with the binding arbitration provisions in the state statutes. Therefore, I am asking that you bring this matter to the attention of your city council and ,recommend that your city support our action through adoption of the ,,;attached resolution. <. 'We are requesting that interested cities help defray the cost of the \Supreme Court appeal with a $100 contribution (should contributions exceed costs, we will return the balance on a pro rata basis). How - ever, please note that the contribution is not a prerequisite for /t he resolution of support. It is most important that cities indicate i their positions with respect to this litigation by adopting a resolution similar to the sample which is attached. Please send a copy of your city's resolution to: Mr. Stan Peskar, General Counsel League of Minnesota Cities 300 Hanover Building 480 Cedar Street St. Paul, Minnesota 55101 Checks should be made out to the League of Minnesota Cities and designated for this binding arbitration lawsuit. Page Three August 10, 1978 Inasmuch as the Supreme Court could hear this case as early as next month, we would appreciate a response as soon as possible. Any inquiries on details of the case should be directed to Stan Peskar, 612/222-2861 or our attorney Dennis O'Brien 612/333-0543 with the firm of LeFevere, Lefler, Pearson, O'Brien & Drawz. I would be happy to answer any other questions or provide any other additional information you desire. Sincerely yours Wayne S. Burggraaff City Manager WSB/jkl Enclosures NY ••� ♦••r}�Y r �:ii: 2.1j�� 4�•�,•J� i1•M � V'. 9 'w .:X Nation- at Leaguer Of Citie's Volume 1, Number 24 Connecticut court 'nullifies compulsory arbitration law • The Hartford, Conn., Superior Court last week declared the state law mandating compulsory binding ar- bitration between a municipality and a union unconstitutional. The suit challenging the constitutionality of the law was initiated by the Connecticut Conference of Municipalities (CCM) more than two years ago. The law required a union and a municipality, if they were unable to agree on a collective bargaining contract, to submit the issues to an arbitration panel, which would then impose a contract on the two parties. In declaring this mandated collective bargaining unconstitutional, the Superior Court pointed out that the law violates both the United States and Connecticut constitutions by delegating the power to determine conditions of employment for municipal employees to an arbitration panel that is not politically ac- countable to the state legislature, the municipal government, or taxpayers and voters of Connecticut. The law also fails through procedural faults to declare a legislative policy or to establish suf- ficient standards to guide the ar- bitration panel in its*decision-making, the court said, and the law fails to provide 'a meaningful process of judicial review. The case was brought to court by CCM in the names of eight plaintiff 'flr"..•rl.•.,.. ,r 'rww ••t....b.Yrnr ,MKT Washington, D.C. July 10, 1978 towns and one taxpayer. Since February, 1976, when the original suit was filed, 75 additional municipalities contributed to the costs of this land- mark case. Statewide, municipal officials ap- plauded this decision as a return of responsibility to local control. 'This decision returns the municipal collective bargaining process to its rightful place—the negotiating table," said Mayor Arthur B. Powers of Berlin, the CCM's president. "The elected and appointed representatives of the municipal taxpayers and the union representatives now again have the final responsibility for deter- mining, through free collective bargaining, the salaries, fringe benefits and working conditions of the municipal employees providing ser- vices to our citizens." —Sharon Walters RESOLUTION NO. 6203 RESOLUTION SUPPORTING CITY OF RICHFIELD LAWSUIT CONTESTING PELRA COMPULSORY BINDING ARBITRATION PROVISIONS WHEREAS, the City of Richfield has initiated a lawsuit contesting the compulsory binding arbitration provisions of PELRA (City of Richfield vs. Local No. 1215, International Association of Fire Fighters and State of Minnesota, Intervenor), and WHEREAS, this lawsuit is currently under appeal to the Minnesota Supreme Court, and WHEREAS, the PELRA binding arbitration provisions delegate fundamental decisions regarding the kind, extent and cost of govern- mental services to private, politically unaccountable individuals, and WHEREAS, cities in Minnesota have generally had poor experience. with these binding arbitration provisions in that decisions have been unfair, inflationary and detrimental to the collective bargaining process, and WHEREAS, other viable, more fair and just alternatives do exist to the PELRA binding arbitration provisions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson , Minnesota, as follows: 1. That this city supports the City of Richfield in this lawsuit and directs that a copy of this resolution of support be filed with the League of Minnesota Cities. 2. (optional) That the sum of $100 is hereby authorized to be paid to the League of Minnesota Cities to assist in financing the cost of appealing this lawsuit to the Minnesota Supreme Court. Passed by the City Council of the City of Hutchinson , Minnesota, this 26th day of September, 2978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk btatt Of Ainne�Otat County of .. ........ NPIAN .. ............................. ............... City............ of............HutchinsonHutchinson ............... ................. ...... ............................................... .application No... .............................. Application for License to Sell Cigarettes at Retail City Hutchinson Theundersigned resident...... of the ........ ........... .. . . . . ....... ............................... of ......................... . ..... ....... ....... ........ . . in the county McLeod ... ... . .. .. ........................ . State of Minnesota, .HEREBY AMEEs- JPPLIC-1- T. L. SCALAWAGS TIO-YFORLICENSE to be issued to . . ...................... ............................................................. ................................................................. ....... to sell cigarettes and cigarette papers and wrappers at retail at.7 ..... �M.. ... .... W -AAA ....... ; .......................................... .. ........ ...... ... . . ...... ... ..................... .................... .................. ... in the City ....... .. . .. ..... ... .. Of ... ..... ..... .................. .... in said county and state for the term of three months .. . ... ... I beginning with the ......... 1*91� ... ..... day of .......... QCI-r PIM . .. ...................... ... .. . . .. . .. .. . months . 19 78 , subject to the laws of the State of Minnesota and the ordinances and regulations of said City Hutchinson.... ............ ....... Of ......... ...... .... ....... pertaininLf thereto, and herewith deposit $ in payment of this fee therefor. ..... September ..2? ..... ....... .. I 19..78.... ......................................... ........ ................... ............. .. ....... ................ .... .. SEP 1978 ...... ... a —AN.. PAID M e' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 26, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: APPOINTMENT OF RECREATION DIRECTOR Mary Barrick Schmalz has confirmed her availability to fill the position of Recreation Director for the City. She would begin work on Tuesday, October 10. /Al F -A -cd 120p , d�zo 4ow i DATE: September 25, 1978 TO: POLICE DEPARTMENT MEMORANDUM Mayor and City Council FROM: Dean M O'Borsky, Chief of Police 'Y"'v SUBJECT: Employment of two new Police Reserve Officers This memo is to request that the following individuals be appointed to the Hutchinson Police Reserve: (1) Don Pankake of Hutchinson (2) Tim Schloeder of Hutchinson Both these individuals have been attending meetings and training sessions and have been riding along with police officers since February of 1978. Based on their activities and performance during this period of time we feel that they would be a valuable addition to our Police Reserve. We have lost two members of our Reserve over the past year and these two men will greatly assist us in planning for special events in which they will be primarily used. DMO/jma Owl (612) 879-2311 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 25, 1978 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: HUTCHMOBILE DRIVER The bus driver approved recently to drive limited part time hours for the Hutchmobile has been unable to work for reasons of health. It is requested that the following person be approved as a replacement. She has the proper license and driving experience. Juanita J. Rea 122 - 5th Ave. NW, Hutchinson Respectfully Submitted Hazel Sitz Personnel Coordinator: TDATOLTZ, KING, DUVALL ANDERSON AND ASSOCIATES INCORPORATED M E M o R a N o u M FOR YOUR INFORMATION To: City of Hutchinson and McLeod County Joint Airport Zoning Board Copies To: Hutchinson Airport Advisory Commission, Gary Plotz, Admin. Assist, City Council&MnDOT Division of Aeronautics Clerk From: Mr. Westly J. Hendrickson Date : September 22 1978 Reference: Airport Zoning Hutchinson Municipal Airport Study Zoning Meeting No. 2 (Progress Meeting No. 10) September 21, 1978 8:00 P.M. COMMISSION NO. 6558 Attendance Kay Peterson, 'Chairperson, Hutchinson Doug Hedin, Hutchinson v John Miller, Hutchinson Melvin Sprengeler, Plato Gary Plotz, Admin. Ass't/Clerk Westly J. Hendrickson Basis for Discussion 1. Model Airport Zoning Ordinance adapted to the Hutchinson Municipal Airport 2. Airport Zoning Map (3 sheets) 3. Airport Layout Plans (10 sheets) 4. Airport Study Report (Preliminary) Tl�cr. ��e c•. ter. 1. After the .chairperson opened the meeting, the consultant reviewed the model ordinance on a section by section basis, and associated zoning maps as adapted to the Hutchinson Airport situation. The implications of airspace obstruction zoning and land use safety zoning were discussed. The restrictive nature of Zone A was emphasized. It was noted by one of the Board Members that the public should be reminded that state and federal funds for airport development are gained through aviation generated taxes, i. e, tax on aviation fuel, etc.. Memorandum September 22, 1978 Page Two 2. The consultant was directed by the Board to submit the proposed ordinance to the Division of Aeronautics with a request for the Commissioner's approval. 3. : A meeting of the Board to set a public hearing date contingent on the Commissioner's approval, was scheduled for October 19 at 8:00 P.M. Please let me know of any additions or corrections that should be made to this memorandum. W JH:vw 3M,,'A.i 111,11IAAI IIF'rIf: ('; J(,, ( IrJiLfi-',4INf P6t1 I,P11PIN i ,I) IAbt-,"II.I-ft( 16).') 7'i(3-11111 SeptembeA 13, 1979 FOR YOUR INFORMATION Hu tch-inz on Rectea tion Board Hutchin6on, Minnesota. 55350 Gentlemen: Enceoaed i.6 ouA 3M check 6oA $500 made payable to the Hutchinbon Recreation BoaAd. A,s you cute awake, each yeah 3M budge -t6 some amount of money CoA the Recreation Board. I would Eike to .6uggebt that it be used joA ,something at Tanta.n lark. I wite, howeveA, Leave it 6oA you .to make that detehmina tion. Shoutd you have any queztil-ns, pteaze eaU me. S,�nC' GALT" wnel't r MINNESOTA MINING 9 MANUFACTURING COMPANY RHT:ga R. H. TeubeA, H.anl(' 1MarlagenL Hutchinson Tape Ptant EnctosuAe/ l iAc: G. W. Don.Eey 1. to, 70140 PI I N N c s n TA MIN I N l; ANA ill AN ll F A is Tl)it I N fi c n m PA N V FOR YOUR INFORMATION Tile Hutchinson Safety Council met Lvaulit '28, v ?a tgho Bapyry Chef reGV4. . � grant in Hutchinson, Minnesota. There were 12 members enh 1 guest present:. The Ming was open with a silent grayer by Pres:kient Myron Jtahaison. The minutes were approceed as read. The following bills were -approved: Myron Johnson-p.,kAt age un films d. 24 '. Rentra--Kid-Dawn Lade and G61,1 TorgersOn- . AS 6® sach for 2 inr'aing the movie projector at the UdLiad Couaty 111r, 2.*.10 per hour for 16 hours. Fair Report.: Approximately 30 files w® shown 61 ^mss and 1175 people v iered theca. 1300 pieces of •.2 is txa8.ture were hanged out. The State Safety Patrol officer dial not comae after.a�a PiXing -,si he wau ,• , and Vicon J'ohnsos will write and express our disappoi.ntm a i% to not coming. Regarding the spewed - survey -ori Highway #7 West, in tae 3ioopy Cbi,f area, the speed will not be lowered at this time, as' per the and police department. A discussion was held regarding the 'sidewalk thea T&A •.® he bud :In the Booth Park on the north side of the park. Myron Johnson wtij: cliE-x, t,G tyhis ani -then it is scheduled to be installed., The Safety Coupcil gave reco nittion to Hevaard Popp, tte.a uafeL, ofxi er for 410 lca al. 3M Company'for 1 million man bov.irs with out tsar lost dvt to ac-jeeuts. Jeal Lerberg has requestezd,.a "Dead End" sign to be Jr. i# -tiled on glen Str4o< <.�a +0, -he Park 'Towereas area. Loretta Piashnep inquired abcrat street taxking in the Intersection plaza Shopping area /South Grade Road and t2so about the tea:,.kung for bike a-! pedr eat:rain crossing. The meeting was adjourned witb a motion and that we %z�at September 25, a. the Happy Cbef . Treasurer's Report: Submitted by: Balance on hand 8-1-78 Deposits: Disp'urasenenU: X., Johnson--q*stage 0. Torgerson-fair D. Ladle -fair booth Balance on hand. 8a-31.78 Loretta F. Plohney , Seer. Treas. Myron Johnson, President 23T!. 07 • .M1Mr.� -3.24 .33.60 -33.P0 168.83 V, September 91 1978 Dear Action yews, FOR YOUR INFORMATION I have heard of you on TV and how you solve problems for people. 'dell, we have a problem here with a neighbor. He has a back yard full of junk; old stoves, water tanks, old rotten lumber, and the grove is so thick that you don't get any breeze. There are skunks, rabbits, cats, etc. It is also a sight for sore eyes. VJ13at can be done about itr' The City of Hutchinson doesn't do anything about it. It's just a hatchery for rabbits - and mosquitoes and bugs. I spent over a $1X)0 to put a fence around my garden to keep the animals out. I am getting tired of waiting for the city to do something. Come and see it. The address is,215 5th Ave. N. E. Please help. Please do not use my name. ' 1 7 1 * 4 Ucbto)'o �,,31415,�4KEEFE, SCHANTZEN & BRADFORD LO ATTORNFI AT LAX' b IU 246 OFFICE BUILDING - SUITE 1 246 MAIN STREET SOUTHHUTCHINSON, MINNESOTA 55350 JOHN E. KEEFE PHONES $96.1965 MILTON D. SCHANTZEN September 14, 1978 $96-1975 CURTIS M. BRADFORD AREA CODE 612 Mr. Elden Willard Building Official City of Hutchinson Hutchinson City Hall Hutchinson, MN 55350 Re: Action News/Stanley Vorlicek Dear Elden: This is to acknowledge receipt of your letter of September 12, 1978 concerning a letter that you received from "Action News". _ Evidently this is the Lowell Otto property and charges have been brought against Lowell Otto to correct this situation. We are at the present, after many delays,waiting for a trial date from the Court on the charges. Yours very truly, KEEFE, SCHANTZEN & BRADFORD Milton D. Schantzen MDS:smp Enclosures P.S. I am returning the papers to you that you sent along with your letter of September 12, 1978. MDS cc Gary Plotz :-� Marlow Priebe 71 INTRODUCTION FOR YOUR INFORMATION As part of its State -Local Fiscal Study, the State Planning Agency has prepared fiscal profiles of Minnesota cities with populations of 2,500 and over. Each profile presents data on the city's most recently reported revenues, expenditures, and debt, shows how certain fiscal conditions have changed since 1967, and compares the city with other cities in its population range and geographic location. The sources of the data in the profiles are published reports and unpublished records of the State Auditor's Office, the State Department of Revenue, and various County Auditor offices. A detailed explanation of each data element contained in the profiles precedes the profiles. The purpose of these profiles is to provide citizens and public officials with a one-page summary of a city's fiscal condition individually and in comparison with other cities. The profiles should be useful as well to State officials in helping them determine the effect of State policies on local financial conditions. The profiles also contain data used in determining a city's credit rating in the municipal bond market. It should be noted, however, that the sources and methods used in deriving these important fiscal indicators may vary with other accepted sources and methods. Therefore, these profiles are not intended to be a substitute for the financial analysis that normally precedes the issuance of municipal bonds. The reader is strongly urged to review the explanatory section before proceeding to the profiles. The State Planning Agency sent to each city a copy of its profile for review and comment prior to publication. A total of twenty-eight cities responded, including: Alexandria Minneapolis Anoka Montevideo Blaine Oakdale Eagan Osseo Eden Prarie Owatonna Eveleth Richfield Fergus Falls Robbinsdale Gilbert Rochester Hibbing Roseville Hopkins St. Peter Hutchinson Shoreview Inver Grove Heights South St. Paul Le Sueur Willmar Little Falls Woodbury Maple Grove Most of these cities noted discrepancies between the data in their records and the data in the profile. Where the discre- pancy was a result of clerical error, the appropriate revision was made. Discrepancies involving levels of reported revenues and expenditures were referred to the State Auditor's Office, whose published reports provided the source of the data used in the profiles. Discrepancies due to choice of data -source or to methodology posed a more serious problem. There was no desire to misrepresent any city's fiscal condition, but the use of consistent methodologies, which are necessary for computerized analysis on a statewide basis, almost inevitably leads to some differences of opinion. To maintain methodo- logical consistency, no changes, except for correction of clerical error, have been made in the profiles as originally distributed. However, to acknowledge discrepancies (except for those arising from clerical error and reporting methods), comments and data submitted by cities have been included immediately following each city's profile. These cities are: Anoka Blaine Eagan Eden Prairie Eveleth Fergus Falls Gilbert Hibbing Hopkins Hutchinson Le Sueur Little Falls Maple .Grove Minneapolis Oakdale Osseo Rochester St. Peter South St. Paul Shoreview Willmar The responses of the cities have also prompted an expansion of the explanatory section. The responses were found to be helpful in suggesting improve- ments in the profiles. Revisions in the reporting system that would resolve some of the problems are now being contemplated. - ___1 _g�= C;i': HUTCHINSON (See comment by City CCUNTY: MC LEOD on following page.) I. POPULATION AND TAXES $57 Property Taxes 27% Fiscal Disparities 1976 1967 : Change Population 8,474 7,483 13% Sales Ratio •839 .868 -- Indicated Market Value $83,359,519 $33,268,570 151% Taxable Value $24,732,583 $10,861,260 128% Property Tax Levy S 664,896 S 166,793 299% II, REVENUES, EXPENDITURES, AND DEBT 76 % 1967 I Revenue $2,296,285 $57 Property Taxes 27% Fiscal Disparities -- Special Assessments 23 Other Local 53 State 19 Federal 7 County and Other 0 Government 0 Total Revenue 1,00% Borrowing $1,499,850 $177 Exoenditures $3,531,214 $ 60 Current 33% Capital 26 Debt Redemption 40 Total Expenditures 100% (Debt Service) (46) Lona Term Debt 156% Outstanding $15,856,000 Short Term Monev Borrowed $0 1I1. FISCAL MEASUREMENTS 27% 58 10 0 100% 34% 62 4 100% ( 4) 1976 S Per Caoita 1967 S Per Change Class Nonmetro State Capita • 1967 - City Mean Mean _ Mean City 1976 S72 $57 $54 66 26 19 62 73 66 53 73 77 18 39 32 0 5 7 $271 $273 $257 $177 $ 54 $ 60 $139 $174 $172 109 137 108 168 37 31 $417 $348 $311 (192) (52) (46) 01,871 $520 $494 $ 51 $ 22 227% 40 4 1,550% 60 46 35% 61 8 563% 22 0 ** 7 70.9% 9.0% $240 $ 79 243% $ 79 $174 2% $158 $ 55 153% 96 102 7% X52 6 2,700% $306 S163 156% (72) ( 7) 2,643% $542 $647 189% Note: Please see attached explanation of data cateacries and methodology. 1975 1967 Net Effective Tax Rate .8% .5% Delinquency Rate an Year's Levy .6% Debt as A Taxable Value 64.1% 44.6% Dect as %indicated Market `value 19.0% 14.5% Debt Service as `4 Revenue 70.9% 9.0% Debt Service as .", Property Tax 266.2% 33.1% Note: Please see attached explanation of data cateacries and methodology. -91- HUTCHINSON The City of Hutchinson has expressed reservations over the inclusion of $10,971,000 in public service enterprise revenue bonds in the long term debt figure on its profile. The City feels this overstates its indebtedness.