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cp11-28-1978 cHUTCH INSON CITY CALENDAR WEEK OF November 26 TO December 2 f 1978 WEDNESDAY SUNDAY i MONDAY - Safety Council Meeting at Velvet Coach THURSDAY FRIDAY :00 A.M. - City Council Meets with Department Heads :45 A.M. - City Council Meets with Clarence Simon- owiGz- re. Capital Improvements TUESDAY 7:30 P.M. - City Council Meet- ing at City Hall 8:00 P.M. - Opening of Bids for House and/or Garage SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 28, 1978 A. Call meeting to order - 7:30 P.M. /2. Invocation - Reverend Keith Duehn u IV 3. Consideration of Minutes of Regular Meeting dated November 14, 1978 Action - Motion to approve - Motion to approve as amended 1/4. Public Hearing - 8:00 P.M. (a) Opening of Bids for House and/or Garage at Second Avenue Southeast and Jefferson Street South Action - Motion to close hearing - Motion to reject bid(s) - Motion to accept bid(s) ./5. Communications, Requests and Petitions ,,(a) Consideration of Request for Gary Plotz to Attend City Administrator Seminar on -December 8, 1978 Action - Motion to approve - Motion to reject A. Resolutions and Ordinances None ✓7. Reports of Officers, Boards and Commissions �(a) Monthly Financial Report - October, 1978 Action - Order by Mayor received for filing ,/(b) Minutes of Hutchinson Planning Commission dated October 17, 1978 Action - Order by Mayor received for filing V(c) Minutes of Transportation Board Meeting dated November 15, 1978 Action - Order by Mayor received for filing 14d) Minutes of Airport Commission dated November 15, 1978 Action - Order by Mayor received for filing Council Agenda November 28, 1978 8. Unfinished Business ✓(a) Proposed 1979 Projects (79-01, 79-02, 79-03, 79-04, 79-05 and 79-06) (DEFERRED NOVEMBER 14, 1978) Action - Motion to reject - Motion to waive readings and adopt Resolutions - Motion to set public hearing date for December 26, 1978, 8:00 P.M. ,/(b) Consideration of First Aid Refresher Course for Public Works Employees Action - Motion to approve - Motion to reject 9. New Business ✓(a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service ✓(b) Consideration of Request for 1978 Christmas Decorations by Chamber of Commerce Action - Motion to approve - Motion to reject 1. /(c) Consideration of Use of Old Armory Gym for Youth Program on November 25, 1978 at No Charge Action - Motion to approve - Motion to reject \/(d) Consideration of Soliciting Proposals for Rental of Shop Hangar at Airport Action - Motion to reject - Motion to Open Proposals on December 6, 1978 by Airport Commission \/(e) Consideration of Audit Proposal for 1978 Year End by Thorsen, Campbell, Rolando & Lehne Action - v�f) Consideration of Application for Land Use Planning Grant to Upgrade County Planning Capabilities Action - Motion to reject - Motion to waive reading and adopt Resolution 6243 ,%(g) Consideration of Start -Up Time of Hutchmobile Service Action - Motion to reject - Motion to change hours of service 0 -2- Jr Council Agenda November 28, 1978 J(h) Consideration of Permanent Status for William Schiebel, Liquor Store Employee Action - Motion to reject - Motion to approve permanent status ,%(i) Consideration of Part -Time Airport Attendant/Custodian Action - Motion to reject - Motion to approve hiring part-time airport attendant/custodian J(j) Consideration of Application for -Snow Removal Permit: 1. Harold L. Molls 2. Florian Thode Action - Motion to approve - Motion to reject ✓(k) Consideration of Rezoning Property from R-2 to C-2 as Submitted by Walter Teich (Fourth Avenue N.E.) with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of ordinance and set second reading for December 12, 1978 f/(1) Consideration of Variance Request submitted by Marlin Torgerson with favor- able recommendation of Planning Commission, based on fact property is next to undeveloped 20 acre park Action - Motion to reject - Motion to waive reading and adopt Resolution ✓(m) Consideration of Final Plat for Miller Townhouse Second Addition with favor- able recommendation of Planning Commission Action - Motion to'reject - Motion to waive reading and adopt Resolution /10. Miscellaneous (a) Communications from Clerk -Administrative Assistant ill. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 28, 1978 5. Communications, Requests and Petitions V(b) Consideration of Request for Gary Plotz to Attend HUD Small Cities Grant Program Workshop on December 19, 1978 Action - Motion to approve - Motion to reject V%(c) Consideration of Request to Display Christmas Trees In Front of Brown's Floral Action - Motion to approve - Motion to reject 7. Reports of Officers, Boards and Commissions V (e) Minutes of Hospital Board dated September 19, 1978 and October 17, 1978 Action - Order by Mayor received for filing 9. New Business ,/ n) Consideration of Application for Christmas Tree Sales Permit: 1. Charles Pulkrabek 2. Al Patrias Action - Motion to approve - Motion to reject Ao) Consideration of Proposal to Purchase A Police Vehicle Action - Motion to reject - Motion to approve proposal V(p) Consideration of Advertising for Radio Console and Mobiles and Opening Bids on December 26, 1978 at 12:00 Noon Action - Motion to reject - Motion to open bids on December 26, 1978 at 12:00 Noon MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 14, 1978 1. CALL TO ORDER The meeting was called to order by Vice -President Westlund at 7:30 P.M., -with the following members present: Aldermen Peterson, Huntwork and Gruenhagen, in addition to Alderman Westlund. Absent: Mayor Black. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend Keith Duehn of the Bethlehem United Methodist Church. 3. MINUTES The minutes of the Regular Meeting dated October 24, 1978 and Special Meeting dated October 30, 1978 were approved upon motion by Alderman Gruenhagen, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR LEAVE OF ABSENCE BY HOMER PITTMAN A request was received from Homer Pittman to take a nine -day leave of ab- sence for an extended vacation during the month of January, 1979. After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork, and unanimously carried,that Homer Pittman be granted a leave of absence as requested. (b) CONSIDERATION OF REQUEST FOR ELDEN WILLARD TO ATTEND FALL BUILDING OFFICIAL UPDATE SEMINAR ON NOVEMBER 16, 1978 Following discussion, Alderman Peterson made the motion to approve the re- quest for Elden Willard to attend the Fall Building Official Update Seminar. Seconded by Alderman Gruenhagen, it unanimously carried. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY LILLIAN NAVARA AND CATHERINE CALDWELL at Council Minutes November 14, 1978 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork, to approve the request for reduced trash and refuse rate for Lillian Navara and Catherine Caldwell. Motion unanimously carried. (d) CONSIDERATION OF REQUEST TO MOVE BUILDING BY MARTIN PRIEVE Martin Prieve requested permission to move a building from Lot 5, Block 52, South 1/2 of City to Lot 15, Block 64, South 1/2 of City to be used as an accessory building. After discussion, the motion was made by Alderman Huntwork, seconded by Alderman Gruenhagen, and unanimously carried, that Martin Prieve be allowed to relocate a building. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 15/78 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUB- DIVISION NO. 8 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" After discussion, it was moved by Alderman Gruenhagen to waive second reading and adopt Ordinance No. 570 entitled Ordinance Amending Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "No Parking Areas" By Adding Subdivision No. 8 Thereto, Relative to "Parking, Local Regulations." Seconded by Alderman Peterson, the motion unanimously carried. (b) RESOLUTION NO. 6241 - RESOLUTION OF INTENT FOR RELOCATION AND DEMOLITION RESPONSIBILITIES UNDER COMMUNITY DEVELOPMENT BLOCK GRANT Following an explanation by Administrative Assistant Plotz of the purpose of the resolution, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6241 entitled Resolution of Intent for Relocation and Demolition Responsibilities Under Community Development Block Grant. Sec- onded by Alderman Gruenhagen, the motion unanimously carried. (c) RESOLUTION NO. 6242 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, Alderman Huntwork moved to waive reading and adopt Resolu- tion No. 6242 entitled Transferring $10,000 from Liquor Store to General Fund. Seconded by Alderman Gruenhagen, it carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER 1978 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. -2- Council Minutes November 14, 1978 (b) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 1, 1978 There being no discussion, the minutes were ordered by the Mayor to.be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED NOVEMBER 6, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED OCTOBER 25, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) PROPOSED 1979 PROJECTS (79-01, 79-02, 79-03, 79-04, 70-05, AND 79-06) (DEFERRED OCTOBER 24, 1978) Alderman Huntwork raised several questions pertaining to the 1979 projects. He further requested the City Engineer to provide a detailed breakdown of costs. Under Project 79-03, he inquired why Shady Ridge Road had been rem moved from the project list and requested a breakdown of cost. Mr. Priebe informed the Council that Ivy Lane had been inadvertently omitted from the 79-04 project list. Alderman Huntwork asked about the widening of Oakland Avenue Service Road. He was informed by City Engineer Priebe that a request had been received to widen this road due to the Citizens Bank drive-in being built and the shop- ping center. It will be widened to 30 feet, with five feet added on the high- way side right-of-way from the State. City Engineer Priebe further stated that he feels there is a problem existing along the cemetery, and a fence should be constructed to cut the glare. The State Department would install the fence at their expense. It was moved by Alderman Huntwork to defer action on the 1979 projects until the next Council meeting, with the City Engineer preparing the requested break- down of costs. It was seconded by Alderman Gruenhagen, and unanimously car- ried. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL AT HUTCHINSON CIVIC ARENA -3- Council Minutes November 14, 1978 Inasmuch as requests have been received from spectators at the Civic Arena that cigarettes be sold there, the Civic Arena Manager would like to install a cigarette machine in the Arena. One area would be reserved for smoking. Following a lengthy discussion, it was the general consensus of the Council that cigarettes should not be sold in a public building where so many minors are present. It was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to reject the application for a license to sell cigarettes in the Hutchinson Civic Arena. The motion unanimously carried. (b) CONSIDERATION OF ELECTRICAL SERVICE FOR AIRPORT "H" MARKER Administrative Assistant Plotz reported that in conjunction with the grant re- ceived to install an instrument approach ("H" marker) at the Hutchinson Muni- cipal Airport, it is the City's responsibility to install the primary elec- trical service, and this money has been appropriated in the 1978 budget. -,_He felt the time is appropriate for authorizing the necessary trenching work for the laying of electrical cable since a site has been selected and the fields are clear of crops. Following discussion, Alderman Huntwork moved to authorize installation of the electric power at the Hutchinson Municipal Airport and sign the Rural Service Agreement with the McLeod Cooperative Power Association. Seconded by Alderman Huntwork, the motion carried unanimously. (c) CONSIDERATION OF 1979 EMPLOYEES' TRAINING SEMINAR An employees' training program entitled "Personality Styles and Non -Verbal Communications" has been tentatively scheduled for February 7, 14 and 21, 1979. The two instructors, Rollie Balke and Dave Teske, have requested a signed agreement for the seminar. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to enter into an agreement for the employees' training program. (d) CONSIDERATION OF PERMANENT STATUS FOR GIB HAMMER After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to approve the permanent status for Gib Hammer. (e) CONSIDERATION OF EMPLOYMENT OF POLICE DEPARTMENT SECRETARY -4- Council Minutes November 14, 1978 Following discussion, Alderman Huntwork made the motion to approve the em- ployment of Mrs. Nancy Buss as Police Department secretary, effective Novem- ber 20, 1978. Seconded by Alderman Peterson, the motion unanimously carried. (f) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY LEONARD RIEMANN After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to approve the application for Christmas Tree Sales Permit submitted by Leonard Riemann. Motion unanimously carried. (g) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT BY DONALD M. PETERSON Following discussion, Alderman Peterson made the motion to approve the appli- cation for snow removal submitted by Donald M. Peterson. Seconded by Alder- man Huntwork, the motion unanimously carried. (h) CONSIDERATION OF PERMANENT STATUS FOR STEVE JENSEN Personnel Coordinator Sitz reported that the title of Steve Jensen's posi- tion in the Recreation Department will be changed to Recreation Coordinator. After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve the permanent status for Steve Jensen. (i) CONSIDERATION OF SAFETY IMPROVEMENTS FOR SCHOOL ROAD City Engineer/Public Works Director Priebe reported on the safety require- ments for School Road between Roberts Road and Highway 7. It was his opinion that eight speed limit signs of 30 miles per hour are adequate. The present road construction contract includes the installation of 250 feet of guard rail, 125 feet on each side of the roadway at the box culverts. Mr. Priebe concurs with Chief of Police O'Borsky that there is a need for guard rail in the area of the bridge and recommends installation of a minimum of 100 feet of guard rail on each side of the street on both bridge approaches. The cost, based on the bid price for the guard rail as per the contract at $12.00 per foot, would be a total of $4,800.00. If approved, the guard rails would be installed on November 20, 1978. Following discussion, it was moved by Alderman Gruenhagen to approve instal- lation of guard rail for 100 feet on each side of street on both bridge ap- proaches, for a total of 400 feet. Seconded by Alderman Peterson, the mo- tion unanimously carried. 11611 Council Minutes November 14, 1978 (j) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT BY: 1.) GENE C. BETKER 2.) DONALD SITZ 3.) RICHARD LARSON After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to approve the application for Snow Removal Permits as submitted by Gene C. Betker, Donald Sitz, and Richard Larson. Motion unanimously car- ried. (k) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY: 1.) GERALD BROWN 2.) GLEN VARLAND After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the application for Christmas tree sales permits submitted by Gerald Brown and Glen Varland. (1) CONSIDERATION OF TAKING BIDS FOR SALE OR DEMOLITION OF HOUSE AND GARAGE ON SOUTHEAST CORNER OF JEFFERSON STREET AND SECOND AVENUE (BLOCK 15, LOT 6) Administrative Assistant Plotz reported that the house located on the corner of Second Avenue Southeast and Jefferson Street South is inhabitable due to a fire. Since this property is part of the high rise site'owned by the City, it is the recommendation of the City Engineer/Public Works Director and Mr. Plotz to advertise for bids to purchase and remove, or demolish the house and garage at this location. Following discussion, it was moved by Alderman Peterson to advertise for bids to be received and opened on November 28, 1978 at 8:00 P.M. in the Coun- cil Chambers. Seconded by Alderman Gruenhagen, the motion unanimously carried. (m) CONSIDERATION OF AUTHORIZING INSTALLATION OF GAS PUMPS AT MUNICIPAL AIRPORT AS SUGGESTED BY AIRPORT COMMISSION Administrative Assistant Plotz reported that with the absence of an Airport Manager, an arrangement has been worked out whereby flyers can purchase air- craft fuel by calling from the airport pay phone to City Hall during the week and the Police Department on weekends. Then someone goes out to the airport to pump gas for them. The Airport Commission has instructed the City to look into a key system at the airport gas pumps. The cost of going to a key system would be approxi- mately $3,200 for two pumps (100 octane pump and 80 octane pump), plus $150 for installation. Approximately 15 keys/meters would be included as part of each pump. It would take about six weeks from date of order before the new gas pumps would be installed. -6- Council Minutes November 14, 1978 Discussion was given to the revenue return received by the city from gas sold at the airport. The previous operator paid the city 2c per gallon. It was the general feeling that this amount should be increased. After discussion, Alderman Huntwork made the motion to approve the installa- tion of two gas pumps with a key system at the Airport, subject to confir- mation by the Airport Commission, with the City receiving a minimum of 30" per gallon share on gas sold until the system is paid for. Seconded by Alderman Peterson, the motion unanimously carried. (n) CONSIDERATION OF SNOW REMOVAL PROPOSAL FROM ERICKSON & TEMPLIN CONTRACTING Erickson and Templin Contracting has submitted proposed rates for snow re- moval at the hospital, airport and Burns Manor during the winter months of 1978-79 as follows: Motor Grader with Snow Wing $29.00 per hour Front End Loader, 4 -Wheel Drive with 3.5 Cu. Yd. Bucket $39.00 per hour It was the recommendation of the City Engineer/Public Works Director to ap- prove the proposal inasmuch as the rates are comparable. After discussion, Alderman Peterson made the motion to approve the proposal from Erickson & Templin Contracting for -snow removal. Seconded by Alderman Gruenhagen, the motion unanimously carried. (o) CONSIDERATION OF FIRST AID REFRESHER COURSE FOR PUBLIC WORKS EMPLOYEES The majority of the Public Works employees are in need of a refresher course to renew their First Aid Certificates. Since George Field, Fire Marshall, is qualified to teach such a course, it was the recommendation of the City En- gineer/Public Works Director that Mr. Field provide instruction during regu- lar working hours over the next few months. Following discussion, it was the motion of Alderman Gruenhagen to defer ac- tion until the next Council meeting so that additional information on the course could be provided. Seconded by Alderman Huntwork, the motion unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that he and Mayor Black will be at- tending a League of Minnesota Cities Conference in Bloomington on November 17 and participating on a panel in the afternoon. -7- Council Minutes November 14, 1978 A meeting between Irvin Burich, Skip Quade, and Clarence Simonowicz has been scheduled for November 17 to discuss the bank's plan for downtown development. The architect for the bank will also be present. A preliminary meeting with property owners in the area of the airport will be held at the Prairie House at 8:00 P.M. on November 16 in conjunction with the upcoming public hearing for the Airport Zoning Ordinance. Mr. Westly Hendrickson of TKDA will be present for the meeting, as well as someone from the Aeronautics Division, to answer questions relating to zoning. Mr. Plotz reported that 67 cities were selected for the LAWCON Grant, with Hutchinson ranking 69. If one of the other chosen applicants defaulted, the grant could possibly be awarded to Hutchinson.: The firemen have requested a meeting with the City Council for 7:00 A.M. on November 21 to discuss a possible site for a new fire station. Mr. Clarence Simonowicz of C.R.S. will also be present at the meeting. i, Following the Department Head Meeting on November 30, the Council members will meet with Clarence Simonowicz regarding capital improvements. (b) COMMUNICATION FROM DEPARTMENT OF TRANSPORTATION Two representatives from the Willmar district office, Minnesota Department of Transportation, Glen C. Grahn and Gary Danielson, appeared before the Council and presented a report on the proposed changes at the intersection of Highway 7, 15 and 22. They informed the Council there would be no cost to the City for the project under consideration. A sketch map showed where the right turn lanes would be located on the southwest and northeast corners, following acquisition of the necessary property. Approximately one-half of the project will involve installation of new traffic signals, which will in- clude a push button and pedestrian "walk" indicator, as well as provision for future "left turn only" signal for northbound traffic turning west. A question was raised as to the intent of the State Department to reduce speed at School Road and Highway 7. It was the feeling of the Council that the speed limit should be reduced in this area due to the poor visibility from the west. Mr. Grahn responded that nothing is being considered at this time. The preliminary plans from the State Department should be approved by the City Council within the next couple of months; however, construction will not begin until 1981. (c) COMMUNICATION FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe informed the Council that Mr. Al Rieke had passed away, and his funeral would be held on November 15, 1978. am Council Minutes November 14, 1978 A letter was received from the Minnesota Pollution Control Agency inform- ing the City that Hutchinson has been listed as No. 167 as a possible re- cipient of available funds. If approved, the City would receive $66,300 for a Facilities Plan Study, and the Agency would notify us of a public hearing date as well as the deadline for the application. The services of a consul- tant would be needed to help prepare the application relating to the Sewage Treatment Plant. Several companies have already solicited the City to pre- sent a proposal. It was the consensus of the Council that several companies should submit pro- posals as to the type of work they do and the cost involved to meet the re- quirements of the Minnesota Pollution Control Agency inasmuch as no City ex- pense would be involved. (d) COMMUNICATIOX FROM ALDERMAN HUNTWORK Alderman Huntwork inquired about interest rates projection for the future on city financing. He was informed that the City's bonding consultant, Bob Sander of Juran & Moody, Inc., might be able to provide information. How- ever, it is difficult to project this type of thing. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to ap- prove the verified claims, with the exception of statements held, and auth- orize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:33 P.M. upon motion by Alderman Huntwork, seconded by Alderman Gruen- hagen, and unanimously carried. -9- (612) 879-2311 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — November -21.-1978 _ — _ TO: —Mayor and City Council — — — T — — — — — — — — — — — — — — — — FROM: —Gary D. Plotz, Administrative Assistant— — — — — — — — — — — — SUBJECT: City Administrator. Seminar A one -day seminar for city administrators is being sponsored by the Min- nesota City Management Association and the State Government Training Service on December 8, 1978 in Bloomington. The fee is $35.00, which includes tuition, institutional materials, and lunch. This seminar would be a good opportunity to meet other administrators with- in our state, share information of'on-going activities, and benefit from the program topics (see attached). /ms Attachment '.� a' � TI._ PURSUIT OF COMPL _ ENCE: A CITY MANAGER'S GUIDE TO PROFESSIONAL AND PERSONAL DEVELOPMENT A seminar sponsored by Minnesota City Management Association December 8, 1978 Howard Johnson's Airport -Stadium Bloomington A seminar sponsored by Minnesota City Management Association Presented by the Government Training Service in cooperation with the League of Minnesota Cities How can you, as a City Manager, avoid obsolescence? Has your youthful "know-it-all" confidence faded in the face of new and challenging job demands? Would you like to compare smites with colleagues on the ideal competencies for effective city management? Are you able to take an active role in planning learning experiences that insure increased professional effectiveness? Would you like to develop skills in assessing competence which can be applied to all your life interests and ambitions? This seminar is designed to deal with these questions and more. As a participant, you will: • identify your individual learning style plus how to build upon it • Learn strategies to identify competence areas and assess your current level of proficiency Discover how to plan for systematic improvement of your professional abilities; identify available resources Work with fellow managers to -determine knowledge and skills required for success as a city manager Develop training priorities for the city management professionals in Minnesota - • Discover an effective learning system whi-ch can be applied to personal as well as professional life PROGRAM OUTLINE Morning Learning as a Professional -- General guidelines Motivations for learning Adult information processing/learning styles Analyzing Competencies of an effective city manager Assessment Strategies -- Comparing where you are with where you want to be Systematizing Your Professional Development Planning for Mange — Taking an active role in self- improvement Afternoon Working Session: Assessing needs of Minnesota city managers Prioritizing Building a training agenda for the association as well as individuals Tying into Resources What's available How to determine the best learning resource to gain given knowledge or skills One model for your continuing education: The Academy for Professional Development PROGRAM LEADERS Paul Johnson, Professor of Educational Psychology, University of Minnesota and Faculty Member, Research and Human Learning Department, University of Minnesota Robert Barrett, Chairman, Urban and Regional Studies Institute, Mankato State ersity Dale Helsel, City Manager, Middletown, Ohio, and Chairman, Board of Directors, ICMA Academy for Professional Development REGISTRATION AND FEES The fee for the seminar is $35.00 which includes tuition, instructional materials, coffee breaks and lunch. All city managers, administrators and assistants are welcome. DATE AND TIMES , Friday, December 8, 1978 8:30 - 9:00 a.m. Get Acquainted Coffee 9:00 - 4:00 p.m. Program LOCATION AND ACCOMMODATIONS Howard Johnson's Airport -Stadium 8401 Cedar Avenue South Bloomington, MN 55420 612/854-8400 (Toll Free: 800/654-2000) A block of sleeping rooms is being held for participants. Those needing rooms should contact the hotel as soon as possible. Carol Schoeneck Government Training Service 636 Minnesota Building Fourth and Cedar Streets St. Paul, MN 55101 612/222-7409 R E G I S T R A T I O N F O R M THE PURSUIT OF COMPETENCE Name Title Affiliation Phone Address (street) (city) (zip) Payment of $35 is enclosed. • / / Please bill (voucher attached) Please make check -1yable to Government Training Service, All; Minnesota Bldg., Fourth & Cedar Streets, St iul, MN 55101 (612/222-7409) and retuw , December 1, 1978 ANNOUNCING WORKSHOPS H.U.D. SMALL CITIES GRANT PROGRAM A series of 4 workshops are scheduled during December on the H.U.D. Small Cities Grant Program. These workshops are being cosponsored by the M.S.P.A., League of Minnesota Cities, N.A.H.R.O., M.H.F.A and RDCs. The HUD "Small Cities" Grant program is a major source of funding for many types of local government activities. All general purpose units of government (cities, counties, towns) are eligible to apply for these grants. HUD "Small Cities" grants can provide 100% funding for such activities as: -public facilities projects -economic development projects -housing related activities -senior and neighborhood centers Grants may be made for single purpose projects or for more comprehensive projects over a two or three year period. WORKSHOP SCHEDULE December 12 (Tuesday) Hibbing - Salvation Army Bldg, 107 W. Howard St. rDecember 13 (Wednesday) Moorhead - Holiday Inn, Intersection I-94 & Highway 75 December uesday)- Minneapolis - Radisson S61UT; 7800 Normandale Blvd, Bloomington HIGHLIGHTS OF WORKSHOPS 8:30 - 9:00 Registration and coffee 9:00 - 12:00 General Session -HUD policies -Application design -Program benefit 12:00 - 1:00 Lunch 1:30 - 3:30 Technical Assistance Workshops -Public facilities -Housing -Economic development -Neighborhood centers -Comprehensive grants 3:30 - 4:30 Questions and individual discussions with HUD staff REGISTRATION Use the registration form below. The $7.00 fee includes lunch, coffee, and all materials. Checks should be made payable to the "Government Training Service." Room Reservations - A block of sleeping rooms are being held at the Moorhead & Wilmar sites until December 8. jDrown's Sreenhouse P.O. Box 46 125 Michigan Street Hutchinson, Minn. 55350 Phone. 879-8106 � w V{ a-' 1/�j�' Cl �� G[ amu! �.V✓• /(// r � REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER -GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR OCTOBER, 1978 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 0,000,000.00 168.00 5,031.00 5,693.16 7,453.44 1,992.50 546.54 74,961.84 391.80 $ 96,238.28 47,789.59 680,266.00 9$00.00 29,800.00 731,730.00 206,708.00 24,000.00 35,500.00 288,000.00 106,100.00 $2,111,404.00 558,300.00 204,872.28 10,428.00 31,403.96 574,379.14 214,745.08 16,797.50 46,432.25 285,851.39 11,637.97 $1,396,547.57 460,464.64 Remaining Balance $0,000,000.00 475,393.72 (1,128.00) (1,603.96) 157,350.86 (8,037.08) 7,202.50 (1031932.25) 2,148.61 . 94,462.03 $ 714,856.43 97,835.36 Percentage Used 30.2% 112.1% 105.4% 78.5% 103.9% 70.0% 130.8% 99.3% 11.0% 82.5% CITY OF HUTCHINSON FINANCIAL REPORT FOR OCROBER, 1978 EXPENSE REPORT Current Adopted Year To Remaining Percentage Description Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $00000,000.00 $0,000,000.00 % GENERAL FUND MAYOR & COUNCIL 1,227.25 16,225.00 13,882.58 29342.42 85.6''. ADMINISTRATIVE ASSISTANT 3,908.05 31,934.00 31,330.99 603.01 98.1% ELECTIONS 3,883.75 5,921.00 5,317.49 603.51 89.8% CITY CLERK 19,236.70 110,420.00 989759.98 11,660.02 89.4% MOTOR'VEHICLE 21861.98 22,705.00 22,889.19 (184.19) 100.8% ASSESSING --- 12,500.00 62253.57 6,246.43 50.0% LEGAL 928.14 8,350.00 8,447.55 (97.55) 101.2% PLANNING 1,065.88 24,196.00 30,482.44 (6,286.44) 126.0° CITY HALL 19753.87 229621.00 23,498.87 (877.87) 103.9% OLD ARMORY 29395.80 159346,00 12,105.96 3,240.04 78.9% POLICE DEPT. 299095.47 284,552.00 2799813.89 4,728.11 98.3% FIRE DEPT. 52464.25 58,355.00 349135.39 24,219.61 41.5% COMMUNITY SERVICE OFFICER 19601.09 13,910.00 129693.25 1,216.75 91.3% PROTECTIVE INSPECTIONS 49143.97 360664.00 34,821.01 19842.99 95.0% CIVIL DEFENSE -- 300.00 -- 300.00 -- SAFETY COUNCIL -- 150.00 42.25 107.75 28.2% ENGINEERING 9,020.53 84,058.00 76,812.23 7,245.77 91.4% STREETS & ALLEYS 18,804.22 183,744.00 176,715.06 7,028.94 96.2% EXPENSE REPORT CONTINUED Description MAINTENANCE ACCOUNT -STREET CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPT. CEMETERY COMMUNITY DEVELOPMENT DEBT SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA WATER & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 4,792.83 145.11 4,074.98 6,006.14 14,836.31 1,721.33 3,000.00 6,995.39 2,665.31 34,793.81 2,015.82 $186,437.98 20,922.94 3,176.99 10,544.31 $ 34,644.24 Adopted Budget $0,000,000.00 43,700.00 300.00 35,192.00 57,815.00 42,300.00 138,976.00 18,461.00 320,569.00 24,345.00 22,819.00 477,969.00 $2,114,397.00 646,260.00 62,400.00 129,150.00 $837,810.00 Year to Date Amount $0,000,000.00 40,148.84 34,791.28 50,643.99 41,405.35 124,545.72 15,661.11 9,360.97 34,337.00 21,789.26 19,201.20 153,245.11 17,038.48 $1,430,170.01 496,397.50 44,953.80 71,930.52 $613,281.82 Remaining Balance $0,000,000.00 3,551,16 300.00 400.72 7,171.01 894.65 14,430.28 2,799.89 (9,360.97) 286,232.00 2,555.74 3,617.80 324,723.89 (17,038.48) $684,225.99 Percentage Used 91.5% 98.9% 87.6% 97.9% 89.6% 84.8% 999.9% 10.7% 89.5% 84.1% 32.1% 999.9% 149,862.50 76.8% 17,446.20 72.0% 57,219.48 55.7% $224,528.18 O MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 17, 1978 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order at 7:30 P.m. by Chairman Tracy with the following members being present: Bill Backen, Dan Huntwork, Paul Christen, Bob Otte and Don Erickson in addition to Chairman Tracy. Member absent was Elsa Young. Also present was Gary Plotz, Administrative Assistant and Building Official Eiden Willard. 2. MINUTES The minutes of the regular meeting on September 19 and the special meeting on October 3, 1978 were approved as written on motion by Don Erickson and seconded by Paul Christen. The motion carried unanimously. 3. PUBLIC HEARING a) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY KIM AND KATHY PIEHL (511 LINDEN AVENUE) The public hearing was opened at 7:30 P.M. by Chairman Tracy reading the notice as published in the Hutchinson Leader on October 6, 1978. Gary Plotz reviewed the request for the Commission, stating it involves the splitting of this lot to make two lots. A drawing was submitted showing a home with a tuck under garage for this proposed new lot. Dan Huntwork felt the two new lots would be too small and would not be able to meet the ordinance requirements for an R-2 zone. Larry Wendorff, representing the Piehls, pointed out the new home would be in line with the existing house and have the same setbacks. Their original request was for a variance but in talking with Marlow Priebe, he suggested subdividing and a variance would probably come later. Dan Huntwork stated the subdivision would reduce the size of lot beyond what is allowable, and also make the existing home non -conforming. Gary Plotz stated the only comment he received since the notice was sent out was when one person came in and expressed they thought the lots would be pretty small but they had no real objection to the subdivision. There being no one else wishing to be heard, the hearing was closed at 7:40 P.M. on motion by Dan Huntwork, seconded by Paul Christen and carried unanimously. After further discussion, the motion was made by Paul Christen to reject the request for preliminary plat, seconded by Dan Huntwork and carried unanimously. b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR REMODELING OF THE FORMER MEDICAL CLINIC (126 FRANKLIN STREET NORTH) SUBMITTED BY JON WELCH Planning Commission Minutes October 17, 1978 Chairman Tracy opened the hearing at 7:45 P.M. with the reading of the Public hearing notice as published in the Hutchinson Leader on October 6, 1978. Jon Welch made the presentation regarding their proposal for the former Medical Clinic to continue the use of the building. They have no plans to extend or make the existing building larger but will do some interior remodeling to accomodate medical profession offices and possibly insurance offices, etc. Mr. Welch stated there appears to be sufficient parking. Paul Christen mentioned because the structure is located in the flood fringe district a conditional use permit is required. A discussion followed with regard to flood insurance. There being no one else wishing to be heard, Paul Christen, seconded by Bill Backen, made a motion to close the hearing at 7:50 P.M. Motion carried unanimously. After further discussion, Don Erickson made a motion to recommend approval of the request for conditional use permit to City Council for approval. Paul Christen seconded the motion and it carried unanimously. c) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR ROLLING OAKS FOURTH ADDITION At 7:51 P.M. Chairman Tracy opened the public hearing and read the notice for the public hearing which was published in the Hutchinson Leader on Friday, October 6, 1978. Gary Plotz distributed the plat maps or a reviewal by the Commission. Dan Huntwork pointed out that in comparing the preliminary plat and -the map in the Council Chamber, it appears some of the individual lots are split, being zoned both R-1 and R-2. It was the consensus of the Commission that staff after reviewing this, should make a recommendation as far as the zoning is concerned. There being no one else wishing to be heard, the hearing was closed at 7:59 P.M. on motion by Paul Christen, seconded by Bob Otte and carried unanimously. After further discussion, on motion by Don Erickson the request for Preliminary Plat was approved contingent upon the zoning recommendation from staff. Paul Christen seconded the motion and it carried unanimously. d) CONSIDERATION OF COMPREHENSIVE PLAN REPORT FOR HUTCHINSON - 8:00 P.M. At 8:00 P.M. when Chairman Tracy opened the public hearing he read the notice as it was published in the Hutchinson Leader. Wes Hendrickson, consultant from TKDA, gave a presentation on the Comprehensive Plan for Hutchinson, which he has been working on since the first of the year. Mr. Hendrickson went over the major topics contained in the plan booklet and explained the color drawing of City of Hutchinson. Dan Huntwork asked about the changes in the text with regard to Section 6-2 Planning Commission Minutes October 17, 1978 which were suggested at the previous the language, expansion of the city with the other governing bodies. -3- Planning Commission meeting to include o the west with the intent to cooperate There being no one else wishing to be heard, the hearing was closed at 8:25 P.M. on motion by Paul Christen, seconded by Don Erickson, and carried unanimously. After further discussion, Dan Huntwork made the motion to recommend approval of the Comprehensive Plan for Hutchinson contingent upon the aforementioned specific changes. Paul Christen seconded the motion and it carried unanimously. e) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY KENNETH MCLAIN At 8:29 P.M. the hearing was opened by'Chairman Tracy. He read the public hearing notice as published in the Hutchinson Leader on October 6, 1978. Mr. and Mrs. McLain were present to answer any questions. Using the city map in the Council Chamber, Mr. McLain pointed out the exact location of his property and explained that due to easier access he wished to construct the new building south of the existing garage. There being no one else present wishing to speak, the hearing was closed at 8:34 P.M. on motion by Don Erickson and seconded by Paul Christen. Motion carried unanimously. After discussion, Paul Christen made the motion to recommend approval of this request to the City Council. Bill Backen seconded the motion and it carried unanimously. 4. NEW BUSINESS a) REVIEW OF PRELIMINARY SITE PLAN FOR PROPOSED MALL -DEVELOPERS DIVERSIFIED, JOHN McGILL John McGill, representing Developers Diversified, distributed a packet to all the Commission members present and explained they proposed to construct an enclosed shopping mall consisting of 200,000 square feet on the west side of Highway #15 across from Plaza #15. Mr. McGill pointed out this has been dis- cussed with Mayor and Marlow Priebe. They cannot disclose at this time who the tenants will be, but there will be two or three major shops with several specialty shops and adequate parking. Mr. McGill asked if it could be possible to vacate Merrill Street from South Grade Road to Century Avenue and relocate the sewer that would interfere with the buildings. The plot plan calls for rerouting a portion of Century Avenue to the south property line. Construction could possibly start late spring in 1979 lasting approximately ten to twelve months, Mr. McGill pointed out. A fifty foot wide burm is proposed for the north side facing the residential area. Mr. McGill is asking at this time for some direction and feedback from the Planning Commission. Planning Commission Minutes October 17, 1978 -4- Great concern was expressed on the part of the Commission members with regard to the need for a frontage road or possibly signal lights because of the additional traffic which will be created by the proposed mall. - Mr. McGill agreed to contact the Minnesota State Highway Department about the proposed entrance or possibility of a service road. Because the plot plans were first made available to the Planning Commission and staff at this meeting, it was decided to review and discuss the issue further and defer any action until the November 21, 1978 meeting. b) DISCUSSION BY JIM DEMEYER Jim DeMeyer, on behalf of DuMax, Inc., explained a townhouse concept is being proposed for the Fisher Estate property south of Roberts Road. He described the arrangement of the townhouse consisting of double duplexes back to back, with a two car garage, and they share a common driveway. Mr. DeMeyer explained what each living unit consisted of and displayed a sketch plan of the townhouses, both interior and exterior layouts. c) CONSIDERATION OF A PLANNED UNIT DEVELOPMENT SUBMITTED BY DuMAX BUILDERS Gary Plotz reviewed the request stating Duane Dickey from DuMac, Inc. has filed an application for a conditional use permit which is required in this case. A Planned Unit Development would al -low each townhouse to be sold separately. After further discussion, Paul Christen made the motion to set the public hearing for November 21, 1978. Bill Backen seconded the motion and it carried uni- mously. d) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY DuMAX BUILDERS Administrative Assistant Plotz reviewed the request and pointed out the applica- tion as well as the necessary copies of the preliminary plat, to be known as Town and Country Estates, were submitted on October 16, 1978. After discussion, Paul Christen made the motion, seconded by Bill Backen to set the public hearing for November 21, 1978. e) CONSIDERATION OF REZONING PROPERTY FROM R-2 TO C-2 AS SUBMITTED BY WALTER TEICH (FOURTH AVENUE NORTHEAST) Mr. Teich had submitted an application to rezone Lots 7 & 8, Block 14, North half of City (4th Ave. NE) from R-2, Multiple Family Residence, to C-2, Auto- motive Service Commercial District for the purpose of automotive service -whole- sale of tires. After discussion, Bob Otte made a motion to set a public hearing for November 21,1378, seconded by Don Erickson and carried unanimously. f) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY MARLIN TORGERSON Marlin Torgerson explained his request pointing out that in order to save s skm Planning Commission Mimites. October 17, 1978 -5- 7 several mature oak trees he would need a fifteen foot variance for a rear yard setback. After further discussion, Paul Christen made a motion to set the public hearing for November 21, 1978. Bill Backen seconded the motion and it carried unanimously. g) DISCUSSION ON POSSIBILITY OF REZONING AN AREA NEAR MCLEOD COUNTY FAIR GROUNDS Earl Zimmerman presented a letter dated October 17, 1978 signed by W.B. Brodd, Secretary, McLeod County Agricultural Association. The letter stated they would like to rezone Lots 3-4, Block 64 and Lots 13-16, Block 65 from R-2 to I-1 to enable them to construct additional buildings as needed. After discussion, it was the consensus of the Planning Commission to refer the matter to staff for a recommendation as to which way it should be zoned and what lots and blocks to be included. h) COMMUNICATIONS FROM ADMINSITRATIVE ASSISTANT Gary Plotz reported that a proposed Airport Zoning Ordinance had received approval from Division of Aeronautics which would affect building permits someday. He also informed the Commission members that there would be a public hearing with regard to this sometime in November, the notice will be published in the Hutchinson Leader for the exact day and time. 5. ADJOURNEMENT There being no further business to come before the Planning Commission at this time, the Planning Commission meeting was adjourned at 10:00 P.M. MINUTES TRANSPORTATION BOARD MEETING November 15, 1978 The Transportation Board Meeting was called to order by Chairman Kjos at noon on November 15, 1978 with the following members being present Jack Kjos, Clarice Coston, Ron -Jonas, Emma Lake and Ken Gruenhagen in addition to Chairman Kjos. Absent were Rick Johnson and Russ Meade. Also present was Hazel Sitz, Personnel Coordinator. Discussion began with regard to starting the Hutchmobile earlier in the day, later in the afternoon and also run through the noon hour. It was also mentioned to stress making reservations the day before. A motion was made by Ron Jonas, seconded by Ken Gruenhagen to start the Dial -A -Ride close to or before 8:00 A.M. to accommodate medical or other services needed. Transportation to other bus routes suggested. Staff reported that route deviation had been started during the month to increase the percentage of passangers who would be served by the shuttle route. Staff also reported that a Transit Aid Agreement (Grant renewal) would be prepared by Nov- ember 30th. If it seems necessary later to amend the application and make supple- mentary requests for interconnecting service, this would be done. This could occur if a provider of interconnecting service became interested and available. There being no further business to come before the Board at this time the meeting was adjourned. Emma Lake Secretary I.... d' , MINUTES AIRPORT COMMISSION WEDNESDAY, NOVEMBER 15, 1978 The meeting was called to order at 7:30 P.M. Members Present: Doug McGraw, Chairman John Miller Doug Hedin Randy Buboltz Jim Hanson Staff Present: Gary Plotz, Administrative Assistant Airport Manager (Fixed Base Operator) Only one application was received for the position of Airport Manager. After dis- cussion, it was moved and seconded and carried to not appoint an individual at this time. It was felt there would be more interest in spring. Various training schools will be contacted in the meantime to obtain more applicants. Airport Attendant/Custodian Since there was no recommendation for an Airport Manager, it was moved, seconded and carried to recommend a part-time position of attendant/custodian as an interim mea- sure, possibly until spring (hours 12:30 P.M. - 5:00 P.M. week days, 11:00 A.M. - 3:00 P.M. Saturday and Sunday). New Gas Pumps with "Key System" After discussion, it was moved, seconded and unanimously carried to purchase two new gas pumps (80 octane and 100 octane), purchase of the underground tanks from Thelen Oil Co. of Montevideo, and to implement key/meter/deposit system with flyers. Advertise for Proposals to Rent Shop Hangar After discussion, it was moved, seconded and carried to recommend to the City Council to advertise for bids for rental of the shop hangar, including the right to reject or accept bid(s). Proposals would be reviewed by the Airport Commission for a recommen- dation. Other Business Doug Hedin reported on the status of the "H" marker installation. There was also discussion of the Airport Master Plan and the concept of a cross -wind runway. The Airport Commission was advised of the activities of the Airport Zoning Board. t cHUTCHINSON COMMUNITY HOSPITAL BQA_RD OF DIRECTORS MEETING SEPTEMBER 19, 1978 HOSPITAL BASEMENT -LARGE CONFERENCE ROOM, 5:30 PM PRESENT: REV. DAVID NATWICK, PRESIDENT; ROLLIE BALKS, VICE-PRESIDENT, NORAH MULLAN, SECRETARY; VIRGIL GOEBEL, TRUSTEE, KEN GRUENHAGEN, TRUSTEE; JOAN EWALD, TRUSTEE; JIM JOYCE, TRUSTEE ABSENT: OR. THOMAS KLEINKAUF, CHIEF OF STAFF OTHERS PRESENT: PHILIP GRAVES, ADMINISTRATOR; WILLARD ROSENOW, ASSISTANT ADMINISTRATOR; DARWIN CLAUSEN, DIRECTOR OF NON-MEDICAL SERVICES ALL BOARD MEMBERS TOURED THE NEW CORONARY CARE UNITIWITH MR. GRAVES AND DR. GORDON EXPLAINING THE DESIGN OF THE UNIT AND FUNCTIONS OF VARIOUS EQUIPMENT. THE MEETING WAS CALLED TO ORDER BY PRESIDENT NATWICK AT 6:37 PM. MOTION BY BALKE, SECONDED BY.EWALD, TO ACCEPT THE MINUTES OF THE AUGUST 22, 1978, REGULAR BOARD MEETING AS PRESENTED. ALL IN FAVOR. MOTION PASSED. REVIEWED ARCHITECTURAL MEMO FROM LEO MONSTER. NO COMMENTS. REVIEWED STATISTICAL REPORT. ALL ANCILLARY SERVICES PROCEDURES EXCEEDING BUDGET ESTIMATES YEAR TO DATE. MOTION BY EWALD, SECONDED BY BALKS. TO APPROVE AND AUTHORIZE PAYMENT FOR LISTED ACCOUNTS PAYABLE IN THE AMOUNT OF $375,178.69. ALL IN FAVOR. MOTION PASSED. REVIEWED FINANCIAL REPORTS. COMMENTS BY GRAVES AND ROSENOW. REVIEWED MEDICAL STAFF MINUTES, DIRECTOR OF NURSES REPORT, DIRECTOR OF M.H.U. REPORT, AND AUXILIARY MEETING MINUTES. NEW BUSINESS: A. NURSING AUDITS - ATTACHED AUDITS WERE REVIEWED. IT WAS THE CONSENSUS OF THE BOARD THAT THEY WOULD PREFER EACH STANDARD IDENTIFIED ON THE SUMMARIES. B. VISITING POLICIES - MOTION BY BALKE, SECONDED BY GRUENHAGEN, TO ADOPT THE POLICY AS SUBMITTED, PERMITTING CHILDREN TO VISIT PATIENTS, WITH CERTAIN RESTRICTIONS. ALL IN FAVOR. MOTION PASSED. C. PHYSICIAN STAFF APPLICATIONS - MOTION BY JOYCE, SECONDED BY GRUENHAGEN, TO APPROVE THE RECOMMENDATIONS FROM THE MEDICAL STAFF EXECUTIVE COMMITTEE TO GRANT HOSPITAL PRIVILEGES TO DR. MICHAEL PAPARELLA, AN EAR -NOSE -THROAT SPECIALIST. ALL IN FAVOR. MOTION PASSED. MOTION BY GOEBEL, SECONDED BY MULLAN, TO APPROVE THE RECOMMENDATION FROM THE MEDICAL STAFF EXECUTIVE COMMITTEE TO GRANT HOSPITAL PRIVILEGES TO DR. PETER SMYTH, WHO PRACTICES INTERNAL MEDICINE AND PEDIATRIC MEDICINE. ALL IN FAVOR. MOTION PASSED. PAGE 1 OF 2 ADMINISTRATOR'S REPORT: INFORMED BOARD OF OPEN HOUSE AND TOURS TO BE CONDUCTED IN THE CORONARY CARE UNIT. REPORTED NINE INQUIRIES RECEIVED CONCERNING THE INVITATION TO BID ON A MEDICAL BUILDING PHARMACY. DISCUSSED PROCEDURE USED TO FORMULATE THE YEARLY BUDGET. ADVISED THE BOARD OF THE APPOINTMENT OF PAT HALVERSON TO THE MENTAL.., HEALTH UNIT DIRECTOR OF NURSING POSITION. MOTION BY BALKE, SECONDED BY GRUENHAGEN, TO ADJOURN THE MEETING. ALL IN FAVOR. MEETING ADJOURNED AT 7:30 PM. RESPECTFULLY SUBMITTED, RI WILLARD H. RosENow NORAH MULLAN ASSISTANT ADMINISTRATOR SECRETARY WHR:NM:LKZ PAGE 2 OF 2 c HUTCHINSON COMMUNITY H05PITAL REGULAR BOARD OF DIRECTORS MEETING Present: October 17, 1978 Rev. Dm)id Natroicrk, President; Rollie Balke, Vice President; Norah Mullan, Secretary; Dr. Thomas Kleinkauf, Chief of Staff; Joan Ewald Trustee; Jim Joyce, Trustee; Ken Gruenhagen, Trustee Absent: Virgil Goebel, Trustee Others Present,: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; CharLotte M. Block, Director of Administrative Services; June Otterness, Guest Meeting was called to order by President Natwick at 5:30 PM. Motion by Joyce, seconded by Gruenhagen, to realign the agenda to take budget considerations as the first order of business. All were in favor. Motion passed. Motion by BaZke, seconded by Mullan, to authorize salary increases for staff employees as presented (see attached). All were in favor. Motion passed. Graves explained the present system of merit increases at the time of evaluation. Considerable discussion followed regarding appropriateness of raises to employees twine a year. Pro's and con's were discussed, and the following motion was adopted. Motion by Joyce, seconded by Ewald, to grant authority to the Hospital Administrator to determine and implement the system of his choice in administration of the salary program. All were in favor. Motion passed. Graves presented an amendment to the present salary system to adopt a 10,15, and 20 -year longevity step. After consideration of the pro's and con's of this merit system, a motion was made by Joyce, seconded by Balke, not to increase salaries at 10, 15, and 20 -years but to use dollars more effectively to reward longevity in other benefit categories. All were in favor. Motion. passed. (See- attached. ) Vacation benefit modification was presented (see attached). Motion by Mullan, seconded by BaZke, to adopt vacation proposal as recommended. All were in favor. Motion passed. Minutes of the past meeting were presented for discussion. Motion by Gruenhagen, seconded by Joyce, to Approve the minutes as presented. All were in favor. Motion passed. Architectural memos and statistical report were commented on by Graves. Motion by Gruenhagen, seconded by Ewald, to pay Adolphson and Peterson $35,843.28 for contract work done on the Medical Office Building. All were in favor. Motion passed. Accounts Payable were presented for discussion. Motion by Ewald, seconded by BaZke to approve Accounts Payable as presented. All were in favor. Motion passed. Financial reports were presented by Graves. Comments were made regarding the toss for the month and also on year-to-date guins. ,Staff reports were presented with no remarkable comments. New Business: 1.Pharmacy Question: A letter was presented to the Board by Mr. Joe Wesley, Wesley"s Pharmacy. After considerable discussion, there was a motion by BaZke, seconded b,q Gruenhagen, not to change the conditions of Page 1 of 2 L the lease at this time, but to refer the letter to legal counsel and the Hospital Administrator for response. All were in favor. Motion passed. 2.Dr. RusseZZThompson: Graves pointed out the problems of "not enough patients" that Dr. Thompson is experiencing. All Board members were encouraged to spread the mord that Dr. Thompson is a necessary part of this medical community and people must be encouraged to utilize his services in order to keep him in our community. 3.PZanniny Process: Graves emphasized that the planning consultants would be here in the near future to interview members of the Board, Medical Staff, Department Heads, and the community. Board members were encouraged to submit names of leaders in the community that would influence the health delivery system. Motion by Gruenhagen, seconded by Mullan to adjourn. All were in favor. Respectfully submitted, Philip G. Graves, Administrator Recording Secretary PGG 11-q-78 11- Page 2 of 2 RESOLUTION NO. 6225 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-01 WHEREAS, pursuant to resolution number 6216, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane Michael Court Seventh Avenue N.W. from Shady Ridge Road to School Road School Road from North Line of Rolling Oaks Third Addition to Seventh Avenue N.W. Sherwood Circle Lakeview Lane from School Road to Roberts Road by the installation of sanitary sewer and watermain; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA$ 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $234,000.00. 2. A public hearing shall be held on such proposed improvement on the day, of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz RESOLUTION NO. 6226 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-02 WHEREAS, pursuant to resolution number 6215, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane ady Ridge Road to School Road Seventh Avenue N.W. from Sh Echo Drive Area Sherwood Circle by the installation of storm sewer; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the w cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $118,000-00- 2. A public hearing shall be held on such proposed improvement on the day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. da of ' 1978. Adopted by the Council this y - Mayor, D. J. Black Clerk, Gary D. Plotz RESOLUTION NO. 6227 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-03 WHEREAS, pursuant to resolution number 6217, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Hassan Street from Third Avenue S.E. to Sixth Avenue S.E. High Street from Fourth Avenue N.E. to T. H. 7 East Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of Hilltop Addition to Campbell Lame Campbell Lane from Connecticut Street to Shady Ridge Road Shady Ridge Road from South Line Rolling Oaks Lane to South Line Shady Ridge Addition by the installation of curb and gutter; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOT4: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $105,000.00. 2. A public hearing shall be held on such proposed improvement on the day, of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz RESOLUTION NO. 6228 .RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-04 WHEREAS, pursuant to resolution number 6213, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Rose Lane in Johnson's Terrace Michigan Street from Arch Street to 600' North Seventh Avenue S.E. from Main Street to Hassan Street Sixth Avenue S.E. from Main Street to Jefferson Street Lakeview Lane from Roberts Road to McDonald's Drive Roberts Road West of Lakeview Lane Third Avenue S.E. from Hassan Street to Adams Street Arch Street from Second Avenue S.E. to Michigan Street Hassan Street from Sixth Avenue S.E. to Oakland Avenue Ivy Lane from Seventh Aveneu S.E. to Oakland Avenue by the installation of bituminous surfacing; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $308,000.00. 2. A public hearing shall be held on such proposed improvement on the day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz RESOLUTION NO. 6229 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-05 WHEREAS, pursuant to resolution number 6214, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Seventh Avenue N.W. from Shady Ridge Road to School Road School Road from T. H. 7 West to Seventh Avenue N.W. by grading and the installation of gravel base; and this report was received by the Council on October •24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $42,000.00. 2. A public hearing shall be held on such proposed improvement on the day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz RESOLUTION NO. 6230 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-06 WHEREAS, pursuant to resolution number 6212, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening by the installation of curb and gutter and bituminous surfacing; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with -' the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $119,000.00. 2. A public hearing shall be held on such proposed improvement on the day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO November 22, 1978 TO: Mayor and City Council FROM: Safety Director, George Field SUBJECT: First Aid Certificates The Multi Media Red Cross First Aid Program is a minimum acceptable training program recognized by O.S.H.A. The teaching technique of Multi Media is a movie segment, a practical exercise and a workbook review. Thus giving the trainee three different exposures to all items covered, such as Control of Bleeding, Bandaging, Splinting, Obstructed Airway, etc... The course length, closely times, is 7 to 8 hours, depending on ability of participants. Also, a final test to qualify for a card. The course may be presented in 4 - 2 hour segments, 2 - 4 hour segments or in a continuous 7 to 8 hour one day session. Class size of ten to twelve for people with no previous experience, and class size of ten to sixteen for people with previous training for renewal cards. This training qualifies a person for three years. At the present time, all City Employees have expired cards. Respectfully, CITYRI F HUTCHINSON I , I George F. FT d Safety Director pv cc: Marlow TO: FROM: ' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 28, 1978 - Mayor and Oaunci------------------ - - - - -- r Water Billing Department -------------------------------- SUBJECT: ----------------- SUBJECT: Delinquent Water Accounts 9-0500-0-00 Louis Brunner 968 Hayden Ave. $34.79. 10-0265-0-00 Mrs. Ruth Piehl 621 Juul Road $46.61 10-0569-0-00 Gary Gehlen 776 Madson Ave. $89.58 Promised to pay 12-01-78 20-0065-0-00 Eugene Duesterhoeft 715 Harrington Ave. $51.29 36-0001-0-00 Gahlen Gruis 510 Lakeview Lane $38.20 TELEPHONE 612_-,M 879-6025 HUTCHINSON AREA CHAMBER OF COMMERCE 218 (AoAtk ,-lain C34utckinson. ,juirkraota 55350 November 16, 1978 City Council City of Hutchinson 35 Washington Avenue West Hutchinson, MN 55350 Dear City Council: The Christmas decorations will be ready for lighting by Thanksgiving according to Fred Roberts and a schedule needs to be set stating when the lights will be turned on in the evening and off at night. In the past this schedule has been set by the City in accordance with energy consideration. The Chamber of Commerce requests that the lights be turned on each evening starting with Thanksgiving evening and through the holidays as per the traditional time of 5:00 P.M. to 11:00 P.M. Thank you. Since ly, l ice A. ost ecut' Vice Pre ent gm "Progress With Future In Mind" 9 t� 'r r N � W ����FaE6Z82t29'b � ... jr-, Ir Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E P. O. Box Oft HUTCHINSON, MINNESOTA 55350 Dear Sir: November 14,1978 On Saturday November 2501978 the Youth Committee of the Hutchinson Elks Lodge 2427 has the Old Armory rented for a youth program which will be held on a local level by the Hutchinson Lodge. Literature is enclosed in this letter, as to what this program consists of. We have given a deposit of twenty dollars for custodial fees. The rate for the rental of the gym,was quoted as fifty dollars for four hours use. I was also informed that it.might be possible to get this fee reduced, by writing to the City Council. If we are able to get this fee reduced, it would be appreciated. If any question arise about the program please feel free to call on the following individuals: 12�31415161�,8 X90 co >►r; p'r`�ilct7u N Un 82 R.W.Bergstom 645 Glen St. S. Chairman Hutchinson Elks Hoop Shoot Gerald Schoettmer 805 2nd. Ave. S.W. Exalted Ruler Hutchinson Elks Lodge No 2427 9 - Sincerely • Stan. Scieszka Youth Committee Chairman. HUTCHINSON ELKS "HOOP SHOOT CONTEST OF CHAMPIONS" TO: Principals, Athletic Directors,Physical Education Instructors - FROM: Hutchinson Elks - R.W. Bergstrom, "Hoop Shoot Chairman DATE: Saturdayp November 251 1978 TIME: 1:00 P.M. PLACE: Old Armory, Hutchinson - Located one block west of Citizens Bank. Time & Temperature sign on Main St. Present indications are that eighteen (18) schools in the surrounding area of Hutchinson will be participating in the local " Contest -of Champions " on November 25. We would appreciate the return of the enclosed postal card indicating your school winners no later than Monday November 2191978. The early return of the card will enable us to prepare score sheets and any other materials in advace. We are also interested in the total number of students participating from your school. Would you kindly indicate this information on the bottom of the postal card. A championship and a runner-up trophy will be awarded to the first and second place winners in each of the age groups. All others will be Districtven a cHoopicate Shoototo betheldaaton, The Alexandriag Minnesotaadvance s sometime inthe January, 1978• The Hutchinson Elks truly appreciate your interst in this project and your willingness to participate in the local "Hoop Shoot." Our sincere thanks for your helpful contribution. Sincerely Hutchinson Elks Lodge 2427 R.W. Bergstom "Hoop Shoot Chairman P.S. If for some reason yourschool will not participate it would be appreciated if the postal card would be returned indicating this information Lodge No. 2427 Benevoknt and Protective Order of Elks nS Weaklr b Av% L ►. O.1" 2 :,11 NUTCN0460K AUNNUCTA 55330 1 HUTCHINSON ELKS ANNOUNCE "HOOP SHOOT" CONTEST Gerald Schoettmer Exalted Ruler of Hutchinson Elks Lodge No. 2427 B. P. 0. Elks has announced the appointment of Ralph W. Bergstrom as Chairman of the annual Elks National "Hoop Shoot"—Free Throw—Contest. Mr. Bergstrom urges all boys and girls to practice their free throws and enter this year's contest. There are three age brackets each for the boys and girls: 8-9, 10-11, and 12-13. The boys compete against the boys; girls against girls. School winners froze each school will compete in Hutchinson in the local contest on November 25, 1978. The top p winner in each age group in the local contest will then compete with other winners in the district contest, this year scheduled to be at Alexandria in January. Winners in the district competition then advance to the state contest in the Twin Cities in February. Winners in the state then go to a regional seam -finals, this year to be held in Iowa in March. Regional winners will then compete for national championship honors in Kansas City, Missouri in April. If your School has participated in our contest last year, we would like to have you do so again. If your School has not participated in our contest and would like to, contact Mr. Bergstrom at: 645 Glen Street South Hutchinson, MN 55350 Phone: 587-2518 This is a copy of our announcement of the Hoop Shoot Contest that was sent in October. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ November 21,_1978 _ _ - TO: !Mayor and Citi Council____________��______ FROM: _Gari D. Plotz, Administrative Assistant _ _ _ - , _ - - _ _ _ SUBJECT: -Solicitation of Proposals -for -Rental of Airport -Shop Hangar The Airport Commission -recommended that the City Council authorize the Airport Commission to receive proposals for the rental of the three plane shop hangar until such a time that a new Airport Manager is hired. It was felt that some revenue should be derived from this facility, es- pecially through the winter months and also facilitate the City to not be responsible for heating the building. /ffi (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1978 TO: Mayor and City Council FROM: Kenneth Merrill, City Accountant --------------------- SUBJECT; ____________— SUBJECT; Audit Proposal - 1978 Year End In June in preparation of the City's annual budget I requested a cost pro- posal from Bob Campbell of Thorsen, Campbell, Rolando, and Lehne. I have attached Bob Campbell's response to this request and am now placing it on the agenda for Council action. The audit firm has completed one audit since my starting with the City and has done an acceptable job. /ms Attachment THORSEN, CAMPBELL, ROLANDO & LEHNE CERTIFIED PUBLIC ACCOUNTANTS 1520 MIDWEST PLAZA BUILDING, 801 NICOLLET MALL MINNEAPOLIS, MINNESOTA 55402 RICHARD D. THORSEN, C.P. A, (612)338-4214 ROBERT S. CAMPBELL, C.P.A. CHARLES L. ROLANDO, JR.,C.P.A. FLOYD J. LEHNE, C.P.A. Mr. Kenneth Merrill City Accountant/Controller City of Hutchinson Hutchinson, Minnesota 55350 Dear Ken: June 19, 1978 Re: Audit Fee Proposal Year Ended December 31, 1978 As you requested, we herewith submit a fee estimate proposal with respect to the audit for the year ended December 31, 1978. As you well understand, it is always difficult to estimate a city audit fee due to changes in funds, ongoing bond issues, and the tremendous volume of transactions. Also at issue is the degree of preliminary pre -audit work that can be performed for the auditors that tends to reduce the field work problems. However, without any interim work other than year-end cutoff, cash counts and inventory checks, it is difficult to project less than five days of field work with four persons in addition to some partner time. Other costs are preparation of report, review, typing and checking, covers, and mileage and subsistence. Since two years ago (3/31/76) when the accounting problems were severe, we have reduced the audit fee from $15,480 to $10,465 or approximately by one- third. On balance, we can expect an approirimate six percent inflationary factor and some City volume increase for the current year and some additional offset for added changes and output from accounting. We would anticipate the following work: 1. Sample -check physical inventories of the enterprise funds, count cash and perform cutoff procedures at year end. 2. Perform field audit work at City - approximately five days. 3. Prepare report (regular and condensed for publication). Our fee estimate for the audit work described and performed according to general accepted auditing standards and an opinion rendered that the report was presented in accordance with generally accepted accounting principles is as follows: Based on our estimate of hours at standard rates for each category level of staff, and assuming the expectant degree of City accounting assistance for the coming year, and further assuming there are no special internal problems or other consultation or systems work that would not be subject to an additional proposal, our audit fee would not exceed $10.750. Mr. Kenneth Merrill -2- June 19, 1978 City of Hutchinson We, of course, wish to continue our present relationship with the City, and we know we can do the type of work and service that you are looking for. We would urge you to again review the "addendum" to the City audit proposal, dated November 9, 1977 wherein we listed fourteen items we felt were essential to the appraisal and evaluation of auditors. very truly yours, THORSEN, CAMPBELL, ROLANDO & LEHNE 17m x - 7,.- _��� h . w f Office of McLEOD COUNTY 1151617�8� Zoning A. tor .,2'�`� ! 9 Court House GLENCOE, MINNESOTA 55336 Phone 864-5551 Ext. 259 0 XtjL EDWIN E. HOMAN ffw -�- Administrator "..�._. wee V November 16, 1978 Dear Members of the Hutchinson City Council: This office, the County Board of Commissioners and the County Planning Advisory Commission request your assistance in applying for a Land Use Planning. Grant to upgrade your county planning capabilities. The amount of the grant is estimated at approximately $8,000 to $11,000 with 75 per cent of the eligible program being funded by the State and the re- maining 25 per cent will be the counties contribution in the amount of approx- imately $2,000 to $2,750 either through cash match or in-kind services. An example of in-kind match would be the use of myself and/or other county personnel to aid the consultant in rewriting the zoning ordinance. Time spent by the county personnel on this project could be used as the in-kind contribution, thereby not increasing the local unit of government's cost of operating a planning and zoning program. At the same time, needed changes and updating of plans and ordinances could be completed. Some of the more identifiable land use problems are as follows: 1. Residential sprawl throughout the county; prime agricultural land is being lost to residential development. 2. Inconsistent regulation of'mobile homes. 3. Commercial and industrial leapfrog development beyond local services. 4. Inconsistent zoning districts, both commercial and residential within various townships. The expected results to be achieved are as follows; 1. Zoning and subdivision ordinance update to establish uniform zoning districts and official mapping. 2. Identification of development areas to achieve goals of preserving prime agricultural land and directing urban density growth into areas having municipal services potentially available. 3. To develop county land use and development controls particularly zoning to establish uniform township zoning ordinances consistent with county zoning ordinances for those administrating their own ordinances. 4. Clarification of the roles of the county, municipalities and town- ships in land use decision making and development of administrative procedures as required. Page Two Activities to be carried out are as follows: 1. Individual township planning workshops to review planning goals and establish bases for county wide land use plan and uniform zoning ordinances. 2. Planning program coordination involving county, municipal, town- ship.officials and the general public. To assist the county in obtaining the grant, I have enclosed a resolution which I would like you to act upon and return it to me at your earliest convenience If you have any questions, comments or recommendations, please do not hesi- tate to call me. Sincerely, Edwin�an McLeod County Zoning Administrator EEH/bjr encl: cc: Milan Bonniwell, Chairman County Planning Advisory Commission Ernie Bullert, Chairman County Board of Commissioners 1J/( f.. ,- fit,✓i-..-�r. I. rJ STATE OF MINNESOTA ) COUNTY OF MCLEOD CITY OF Hutchinson ) RESOLUTION NO. 6243 WHEREAS: The Minnesota State Planning Agency has made monies available to assist units of local government with special planning problems, and WHEREAS: The County of McLeod j is Townships and its Cities have special problems as identified throughout the preliminary grant request and WHEREAS: The townships, cities and county are jointly concerned and participating as partners in this request and WHEREAS: The applying units are trying to upgrade their planning capabilities. NOW, THEREFORE, Be it resolved that the County of McLeod and the above named local unit of government do hereby submit a planning grant application for the purposes stated in said application. Resolved on 28th day of November ,1978. ATTEST: Clerk Chairman (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21, 1978 TO: — Mayor and City Council — — — — — — — — — — — — — — — — — — — — FROM: — Gazyr D _ Plotz, Administrative Assistant — — — — — — — — SUBJECT: Start -Up Time of Hutchmobile --------------------------------- The Hutchmobile has provided passenger service starting at 9:00 A.M. Drivers report to work at 8:30 A.M. to prepare the bus. Sometimes the drivers have been able to make their first pick-up at 8:45 A.M., and in a few cases earlier. Members of the Transportation Board recommended that the Hutchmobile be- gin service at 8:00 A.M. for people riding to work, and also to have patients out to the Medical Center before 9:00 A.M., as requested, for laboratory tests. There appears to be sufficient monies for extending this service to the end of this year. in the event the Transportation Board does not imple- ment Saturday service, such hours could continue in 1979. /mS ff (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 22, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMANENT STATUS - LIQUOR STORE EMPLOYEE William Schiebel will have completed 6 months employment at the Liquor Store as of December 1. It is recommended that he be given permanent status as of that date, at Grade II, Step 7. u -S. M E M O R A N D U M DATE:r November 22, 1978_ _ _ 70: ^ Mayor and City Council --------------------- FROM: —Gary —Gary D. PlotzL Administrative Assistant— — _ _ _ — — — — — — _ SUBJECT: —Part -Time Airport Attendant/Custodian The Airport Commission has received only one application for Airport Man- ager (John Ayer, former Hutchinson Airport Manager). After reviewing the application, the Commission unanimously decided not to fill the vacancy at this time. It was felt that there would be many interested people that would apply next spring, as this is the slow time of the year for aviation. As an alternative to employing an Airport Manager/Fixed Base Operator, the Airport Commission unanimously recommended that a part-time Airport Atten- dant/Custodian be available until spring of 1979 at the hours of 12:30 P.M. to 5:00 P.M. week days and 11:00 A.M. to 3:00 P.M. Saturday and Sunday. It was felt that minimum wage for this activity would be appropriate, possibly a retired individual. It was felt that monies that would be normally expended for hiring an Air- port Manager could.be utilized to pay any of the expenses of the part-time help. /ms r (612) 879-2311 '6/TY OF HUTCHINSON WASHINGTON AVENUE WEST GHINSON, MINN. 55350 M E M O R A N D lJ M DATE: November 22, 1978 TO: _ Hutchinson City Council____________________ FROM: _Planning Sommission ----------------------- SUBJECT: ____________________ SUBJECT: _ Rezoninq From R-2 to C-2 as submitted by Walter Teich (4th Avenue NE) Pursuant to Section 6.60, C, 4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On October 5, 1978 an application for rezoning was submitted by Walter Teich to rezone Lot 7, Block 14, Ex. N. 82.83' and Ex. TH #7, North half City and Lot 8, Block 14, Ex. N. 108' and Ex. TH #7, North half City, from R-2, Multiple Family Residence District to C-2, Automotive Service Commercial to allow Automotive Service Wholesale of tires. At the regular Planning Commission meeting on October 17, 1978, a public hearing was set for November 21, 1978. Mr. Teich was present at the public hearing, a petition against the rezoning was read but no one was present at the hearing to voice their objection. FINDINGS OF FACT 1. The requireU application and fee were submitted by the property owner. 2. Not -ice was published in the Hutchinson Leader on November 10, 1978 and notices were mailed to surrounding property owners within a 350 foot radius. 3. Twelve individual names were signed on the petition (see enclosed) -objecting to the rezoning. 4. Mr. Teich stated he wished to construct a building similar to Wigen's and would landscape to conform with the surrounding property. RECOMMENDATION It is the recommendation of the Planning Commission to approve the rezoning from R-2 to C-2 as requested. Respectfully.submitted, 00000, Linton racy, Chairma 9— Hutchinson Planning C fission k r) 1 se1-yesi 41VS? E. = FIFTH AVENUE N.E. is tMi 72! N1/ was NI• A i T- 5 A t W - U s W u! t 0. N Ce XZ - 1 w _ ili � K t2! •2 ' FOURTH AVENUE N.E. -- #Zeiss uc.re tt 4 S Ize•os taeof 1: •j os i &PIT CICA�-7 GO MORTHW STERN 1 i 1 REZONING FROM R-2 TO C-2 (submitted by Walter Teich) f i � t may,. 7i .. 60� rSr .a ��� 1 i6 611f a7 aD1 u� ��• %da4t4-. 94---k1.1..1 LLJ r 0 U 76 W 0. to 'i CD cc a. \2 FIFTH AVENUE N.E. • FOURTH AVENUE N.E. 326i6S /. � •h wa �aU 1 � t J � 1 }� C ICAGO MORTMW STERK I 0 REZONING FROM R-2 TO C-2 (submitted by Walter Teich) 9-k ORDINANCE NO. 16/78 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2 Multiple Family Residence District to C-2 Automotive Service Commercial.District. Lot 7, Block 14, Ex. N. 82.83' and Ex. TH No. 7 N 1/2 City Lot 8, Block 14, Ex. N. 108' and Ex. TH No. 7 N 1/2 City Adopted by the City Council this 28th day of November, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E.M. O R A N D U M DATE: November 22, 1978 TO; Hutchinson City Council FROM: Planning Commission --------------------- SUBJECT: Variance Request for Marlin Torgerson --------------- Pursuant to Section 6.05, B, 3 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY ' On October 16, 1978 Marlin Torgerson filed an application for variance to allow a fifteen (15) foot rearyard setback rather than the 30 feet as required in the Zoning Ordinance in order to save several mature oak trees in constructing his new home located at Rollings Oaks Lane. -At the regular meeting on October 17, 1978. At the public hearing no one was present to speak for or against the request for variance. FINDINGS OF FACT I. The required application was submitted by the property owner. 2. Notice was provided to surrounding property owners and published in;:the Hutchinson Leader on Friday, November 10, 1978. 3. Any -other positioning of the home would jeopordize more mature oak trees which enhance the entire area of the property in question. RECOMMENDATION It is the recommendation of be granted on the basis that the property involved. bl the Planning Commission that the requested variance there is a 20 acre open space parkland abutting Respectfully submitted, enllt�lon�Tacy, hairman Hutchinson Planning Co ission 9 oz. RESOLUTION NO. 6244 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B-3 OF THE ZONING ORDINANCE NO. 464 TO ALLOW A 15 -FOOT REARYARD SETBACK TO SAVE SEVERAL MATURE TREES IN CONSTRUCTING A HOUSE AT ROLLING OAKS LANE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Marlin Torgerson of Hutchinson, Minnesota has applied for a variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to allow a fifteen foot rear - yard setback rather than the 30 feet as required in the zoning ordinance in order to save several mature oak trees in constructing a new home located at Rolling Oaks Lane. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pecu- liar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 28th day of November, 1978. D. J. Black, Mayor ATTEST: Gary D. Plotz, City Clerk RESOLUTION NO. 6245 RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR MILLER TOWNHOUSE SECOND ADDITION WHEREAS, Eldred Miller of Hutchinson, Minnesota, owner and subdivider of the land proposed to be platted as Miller Townhouse Second Addition has submitted its application for approval of final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lots 6 and 7 and the southwesterly 41.22 feet of Lot 8, Block 1, Stoney Point Addition, according to the recorded plat thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Miller Townhouse Second Addition is hereby approved and ac- cepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358 (3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further for- mality. Adopted by the City Council this 28th day of November, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk DATE: November 27, 1978 POLICE DEPARTMENT MEMORANDUM TO: Honorable Mayor and City Council Members FROM: Chief Dean O'Borsky SUBJECT: Proposal to Purchase a Po`1; eP VPh'r1 P Earlier this year T proposed that an additional vehicle be purchased for the Police Department in 1979. The money was budgeted`($5,500) and the need still exists. Since that time I have personally been* Involved in emergency situations on two separate occasions during which time -T drove our 1978 Ford marked police vehicle and was extremely dissatisfied with its performance. It steers poorly, does not accelerate well, the brakes tend to get hot and fade, and on one occasion the engine became so hot that the radiator cap blew off causing loss of water and discontinuation of a pursuit. Vve talked to other officers to the department and they feel that the Ford LTD II I s not a safe police patrol vehicle particularly in emergency situations. This vehicle has been used mostly as a supervisory vehicle and has not been used for very much patrol work. To solve this problem I have the following request. I want to convert the present black and white ford to an administrative vehicle which would involve painting it white or another plain color and remove the lights. I would like to then purchase a 1979 model vehicle which will be painted black and white to take the place of the Ford. No further money need be"budgeted and the same objective will be accomplished except that a vehicle which -we -feel to be unacceptable can be placed to better use as an administrative vehicle and allow us to upgrade our patrol vehicles. I recommend that we purchase a 1979 model Chevrolet Impala from Wiggens Chevrolet in Hutchinson. The total price for this vehicle without trade is $6,900. Although this is $1,400 over the budget price which I had requested have been able to negotiate a better price on the radio for the new car which should make up the difference or be extremely close. I should point out that I also contacted Trails End where we ordered our first two police vehicles with 197$ funds, and they quoted me a price of $6,850 for a Volare. Wiggens also gave me a price of $7,150 without trade for a new Impala. I will be present at the Council meeting to answer any questions if you may have them. Sincerely, Dean O'Borsky L Chief of Police IL REGULAR COUNCIL MEEi.L,IG November 28, 1978 GENERAL FUND $ Municipal Finance Officers Assn. 7 "Small Cities" books 50.00 Allen Office Products notebooks 42.25 D. J. Black meeting 61.66 Ben Meadows Co. small tools 106.93 Dept. of Public Safety teletype rental 368.04 Equitable Life Ass Soc LTD Ins. 319.53 Gibsons safety boots 60.00 Gopher Sign Co. parking signs 61.49 George Field safety boots 55.35 Gov't Training Service training program 42.00 Hutch Police Dept postage, supplies 124.60 Jahnke's Red Owl supplies 4.77 Johnson Motor Co. repair parts 34.68 Key Bros. Products Inc. offset supplies 10.56 Krasen Hardware Hank supplies 8.31 Liesure Line Sports football trophies 296.90 Logis Oct. charges 1418.36 Kenneth B. Merrill mileage & Meetings 55.75 Miller Davis Co. ballots 210.00 Schramm Implemet,t, Inc. repairs 305.50 Bob Carroll Memorial Fund funeral memorial 25.00 Sylvan Studio supplies 11.87 State Treasurer calculator 7.50 U.S. Postmaster stamped envelopes 80.50 Velvet Coach, Inc. meeting expenses 9.10 Xerox maintenace agreement 117.20 Ziemers supplies 32.53 Wegins Chev. Co repairs 33.50 Elden Willard meeting 25.05 Boy Scouts x-mas wreaths 9.00 Delano Cemetery Service attach plaque 115.50 Specialty Screening police car emblems 59.40 Thelen Oil Co. aviation gasoline 6359.24 W. D. Enterprises repairs 21.00 Whelen Engineering Co. repairs 20.00 John Ebert safety shoes 15.00 H.E. Lepel appraiser fee 200.00 Frank Fay appraiser fee 200.00 James DeMeyer appraiser fee 200.00 Clyde Gregor repair chgs. 27.00 Water & Sewer Fund cemetery note 2560.00 Clint Gruett State Treasurer-FERA fire convention expenses employer contributions 254.40 764.57 State Treasurer-PERA employer contributions 26fl.g6 Richard Waage conference expenses jetfe jch&n8zen e na i le al,fees re:land purchase it insurance 1319.25 1206.00 $19,981.30 // am. 4.000 U MUNICIPAL LIQUOR STORE FUND Dept. of Revenue - St. of MN Oct. Sales Tax 2436.88 Old Peoria Co. # 46126 2892.23 Ed Phillips & Sons # 108549 6194.02 City of Hutch- General Fund Fund Transfer 10,000.00 Twin City Wine Co. # 505977 714.76 Griggs, Cooper & Co. # 573039938,03 4949.89 Petty Cash -R. Neumann, Custodian Misc. Supplies 27.76 City of Hutch-W/S/T quarterly usage 34.70 Old Peoria Co. #45138,45143 890.62 Ed Phillips & Sons #106276 - 7 1091.91 Northland Beverage Oct. Invoices 173.60 Hutch Utilities Commission Oct. gas & elect 376.73 Johnson Brothers Wholesale # 503651 60.86 Twin City Wine Co. # 503656 375.42 Griggs, Cooper & Co. # 571970 826.05 Sprengeler Trucking Oct. Freight 332.27 Old Peoria Co. # 47162 & CM4972 1680.92 Midwest Wine Co. # 78166 137.80 Johnson Bros. Wholesale # 509028 62.92 Ed Phillips & Sons # K112111 - 113 2711.20 Twin City Wine Co. # 509452 700.77 Griggs, Cooper & Co. # 574829, 574830 401.47 37,072.78 Improvement Bond Fund John Miller refund on overpayment of assessment $165.86 Bonds of 1970 Off Street Parking Charles Bell servicing meters Water & Sewer Fund American Water Works Assn. Krasen Plbg & Htg. United Bldg. Center Water Products Co. Equitable Life Assurance Soc. dues -Finley & Clyde supplies supplies meter insurance $102.50 $ 65.00 13.69 22.20 299.00 27.69 $ 427.58 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE. _ _ November 21,1978 _ _ TO: Mayor and Citi Council ^ _ _ T _ _ ` _ _ FROM: _ Gary D ;Plotz, Administrative Assistant _ , _ ` — _ T ^ _ — _ SUBJECT: Motor Vehicle - Part -Time Help Attached is the resignation of our part-time employee at Motor Vehicle. Eileen Torrey, Assistant Motor Vehicle Deputy Registrar, has informed me that she did not intend to replace the part-time employee until after January 1, 1979. %ms ll1lJ179 r f+ "ote, 4 2.0�� h SIX WST REGIONflh DEUEhOPMENT COMMISSION CITY AUDITORIUM 311 WEST 6TH STREET WILLMAR, MINNESOTA 56201 PHONE: 612-235-8504 COMMISSION CHAIRMAN EXECUTIVE DIRECTOR REGIONAL PLANNERS Earl Larson H. Eugene Hippe, AIP Dick Carlstrom Lee Larson Cathy Petersen Tom Peterson November 15, 1978 Joan Peterson John Walsh FW YOUR INFORMATIC 00 � J Ai0 i-�;7g Gary Plotz ��{�,. :v City of Hutchinson �,`e1,, Hutchinson, MN 55350 ti Dear Mr. Plotz: Z 8Z L292`� Your plan has been received and Clearinghouse number 66-79 has been assigned to your plan. Because of the essentially local significance of this plan, formal review by the Commission is not required. Staff, however, will notify affected units of government and agencies and request comments on the proposed project. If any comments are forthcoming, you will be notified. The Commission will be advised of your proposal also but will take no action unless major conflicts emerge requiring the Commission's involvement as arbitrator. Sincerely, . Catherine Petersen Regional Planner CP:ep consulting engineers diversified inc. November 17, 1978 Honorable Mayor and City Council 37 Washington Ave. W. Hutchinson, Minnesota 55350 Gentlemen: p.o. box j. osseo, minnesota 55369 (612)_425--2181 oNg20 21222 3`�Q� 1978 N N BY �'�VJ ti FOR YOUR INFORMATION As you have already been advised by the Minnesota Pollution Control Agency, your municipal wastewater treatment facility has been listed in the Agency's federal grant priority printout as having a high priority for federal and state funding in the current funding period. Accordingly, this is probably not your first introduction to a firm of engineering consultants. Nevertheless, if your city has interest in reviewing the credentials of a firm that has a high level of competence and experience in the wastewater management area, we would appreciate your review of the attached literature along with the following brief description of our firm. Consulting Engineers Diversified, Inc., has a professional staff of fifteen engineers and a total staff of 68 persons. Four of the engineers are sanitary engineers and three of the four have advanced degrees in sanitary and environmental engineering. The remaining professional staff is comprised of civil, structural, transportation, geological and hydro- logical engineers, all of which contribute to the makeup of a diversified, com- petent and experienced team for providing a wide range of municipal engineering services. Our firm also maintains its own land surveying capability with three registered land surveyors along with supporting technical personnel. keith caswell jr.:: darrell Schneider , richard sha civil ` VJ municipal planning environmental land surveying L geotechnics November 17, 1978 Honorable Mayor and City Council 37 Washington Ave. W. Hutchinson, Minnesota 55350 Gentlemen: p.o. box j. osseo, minnesota 55369 (612)_425--2181 oNg20 21222 3`�Q� 1978 N N BY �'�VJ ti FOR YOUR INFORMATION As you have already been advised by the Minnesota Pollution Control Agency, your municipal wastewater treatment facility has been listed in the Agency's federal grant priority printout as having a high priority for federal and state funding in the current funding period. Accordingly, this is probably not your first introduction to a firm of engineering consultants. Nevertheless, if your city has interest in reviewing the credentials of a firm that has a high level of competence and experience in the wastewater management area, we would appreciate your review of the attached literature along with the following brief description of our firm. Consulting Engineers Diversified, Inc., has a professional staff of fifteen engineers and a total staff of 68 persons. Four of the engineers are sanitary engineers and three of the four have advanced degrees in sanitary and environmental engineering. The remaining professional staff is comprised of civil, structural, transportation, geological and hydro- logical engineers, all of which contribute to the makeup of a diversified, com- petent and experienced team for providing a wide range of municipal engineering services. Our firm also maintains its own land surveying capability with three registered land surveyors along with supporting technical personnel. keith caswell jr.:: darrell Schneider , richard sha civil municipal planning environmental land surveying geotechnics consulting engineers diversified inc, p.o. box j. osseo, minnesota 55369 '--1 (612) 425-2181 Honorable Mayor and City Council November 17, 1978 Page 2 We would appreciate an opportunity to provide additional information to your community either as a response to your request for specific information or through a meeting with your staff and/or City Council. If further information is desired, please communicate with the writer or call at (612) 425-2181. Very truly yours, TING ENGINEERS DIVERSIFIED, INC. Richard L. Sha, P.E. Vice President keith caswell jr.:, darrell schneider richard sha The initial review of applications for 1979 Land and Water Conservation (LAWCON) funds and State Legislative Commission on Minnesota Resources (LCMR) grants-in-aid has been completed. This review was made in accordance with federal law and state administrative rules. Representatives from this office, the Environmental Planning Section of the State Planning Agency, the Department of Natural Resources and the regional development commission serving your area participated in,the review. Your application did not rank high enough to be recommended for further grant consideration this year. Competition for the limited available funds was very keen and we were only able to provide favorable recommendations on 111 of the 233 applications reviewed. Key factors taken into consideration in the review and subsequent ranking included the outstanding natural, scientific, cultural, historic, and educational values of the project, its ability -to provide multi- purpose recreational opportunities, and the scarcity of similar facilities within the general vicinity. A list of those projects recommended for further FY 1979 financial assistance consideration is enclosed. You may want to retain your copy of this year's application for reference purposes, in the event that you might apply for funds for this project sometime in the future. If more grant dollars are available then we may be able to recommend more projects for financial assistance. If you desire additional information regarding your current application or would like assistance on a future application, please contact the Parks and Recreation Grants section of this office at 612/296-4703. We thank you for your interest in these programs and are sorry that your application did not rank high enough for further consideration this year. Sincerely, Leland Newman, Acting Director Office of Local and Urban Affairs Enclosure AN EQUAL OPPORTUNITY EMPLOYER OFFICE OF LOCM., AND URBAN AFFAIRS MINNESOTA STATE PLANNING AGENCY • CAPITOL SQUARE BUILDING • ST. PAUL, MINNESOTA 55101 • PHONE (612) 296.3091 " l Q, o NnV 1978 W November 16, 1978 o') RECEIVED ti BY-- Mr. Gar Plotz Y FY 1979 - West River Park 1.1 066 Extension Administrative Assistant City of Hutchinson 37 Washington Ave. W. Hutchinson, Minnesota 55350 FOR YOUR INFORMATION Dear Mr. Plotz: The initial review of applications for 1979 Land and Water Conservation (LAWCON) funds and State Legislative Commission on Minnesota Resources (LCMR) grants-in-aid has been completed. This review was made in accordance with federal law and state administrative rules. Representatives from this office, the Environmental Planning Section of the State Planning Agency, the Department of Natural Resources and the regional development commission serving your area participated in,the review. Your application did not rank high enough to be recommended for further grant consideration this year. Competition for the limited available funds was very keen and we were only able to provide favorable recommendations on 111 of the 233 applications reviewed. Key factors taken into consideration in the review and subsequent ranking included the outstanding natural, scientific, cultural, historic, and educational values of the project, its ability -to provide multi- purpose recreational opportunities, and the scarcity of similar facilities within the general vicinity. A list of those projects recommended for further FY 1979 financial assistance consideration is enclosed. You may want to retain your copy of this year's application for reference purposes, in the event that you might apply for funds for this project sometime in the future. If more grant dollars are available then we may be able to recommend more projects for financial assistance. If you desire additional information regarding your current application or would like assistance on a future application, please contact the Parks and Recreation Grants section of this office at 612/296-4703. We thank you for your interest in these programs and are sorry that your application did not rank high enough for further consideration this year. Sincerely, Leland Newman, Acting Director Office of Local and Urban Affairs Enclosure AN EQUAL OPPORTUNITY EMPLOYER PROJECTS RECOMMENDED FOR CONSIDERATION IN 1979 REGIONAL PARKS Project Name Sponsor Mayowood Corridor Olmsted County Mississippi River Park Morrison County Heartland Park Hubbard County Perch Lake Park Martin County Picnic Point County Park Lincoln County Barsness Park Glenwood Carey Lake Stuntz Township Lake Marion McLeod County Kettle River Enviro. Area Hinckley ISD 573 Sechler Park Northfield Lighting Lake Wendell Diamond Lake Kandiyohi County Faribault Area Nature Inter. Center Faribault Dower Lake Recreation Area Staples Ed Malone Memorial Park Wabasha Pommede Terre Park Morris East Red Wing Recreation Facility Red Wing Cedar Blade Park Standford Township Todd Park Austin Tipsinah Mounds Elbow Lake Sunnybrook Park Wadena County Hok-Si-La Boat Launch Lake City Menahga Memorial Forest Park Menahga Watona Park Madelia Lake Elysian Park Janesville Waterfront Park Princeton Knapp Park Villard Arrowhead Point Park Freeborn County Outdoor Recreation Improvement Starbuck Essex Farm Rochester Lake Elysian Park Janesville Prairie Island Winona Bray Park Blue Earth County Paul Bunyan Recreation Crow Wing County Bluff Park North Tiankato Battle Park_, Todd County Lake Connie Douglas County r PROJECTS RECOMANDED FOR CONSIDERATION IN 1979 LOCAL SIGNIFICANT PARKS Project Name Sponsor Lawrence Park Wahkon Gateway Park Emmons Lake Como Park Hokah Spruce Hill Douglas County Lake Pulaski Buffalo Ivanhoe City Park Ivanhoe Rocky Dock Park Backus Wolf Lake Recreation Area Wolf Lake Marcell Recreation Area Marcell Fritz Loven Park Lakeshore Sportsman Park Sleepy Eye Big Kandiyohi Kandiyohi County Diamond Point Park Bemidji Babbitt Community Park Babbitt Riverview Park North Mankato Northside Recreation Park Ortonville Geneva Park Geneva Ann River Park Arthur Township City Park Underwood Ramblewood Willmar Crosslake Recreation Area Crosslake Lester Krovitz Duluth Warroad Recreation Center Warroad Unity Park Isanti Tank Trail Park Aitkin St. Michael Community Park St. Michael Cottonwood Park Cottonwood Blackduck Wayside Blackduck Palmer Township Park Palmer Township Westside Park Pine Fairfax Community Park Fairfax Tioga Beach Park Bass Brook Township River Park Blue Earth Echo Recreation Park Echo Russell Park Russell Public Access Recreation (5) Carlos Township Heaver Dam Park Madison Lake Bay Point Park Red Wing Mission Township Recreation Area Mission Township Grove City Park Grove City Waverly Park Waverly Twin Lakes White Township Kansas Lake Park Watonwan County Perley Park Perley Mahnomen Softball Mahnomen Woodlake Community Park Woodlake Plainview Park Plainview Project Name City Park Zimmerman Park Northside Park Gaylord Community Park Willow Creek Park Stacy Park Harmon Park McIntosh Park !Madison Fairground Recreation Outdoor Recreation Area Morin Park Woodstock Ballfield Clarkfield Northside Riverview Boom Lake Park LicGregor Marble Municipal Park South Alexander Park Daly Park City Park ft Sponsor Browns Valley Zimmerman Browerville Gaylord Rochester Stacy Pipestone McIntosh Madison Danube ISD 648 Alden Woodstock Clarkfield Moorhead Brainerd McGregor Marble Faribault Blue Earth County Lamberton W PROJECTS RECOMMENDED FOR CONSIDERATION IN 1979 TRAILS Project Name Sponsor Lake Koronis Lake Marion Meeker County Deep Portage McLeod County Hendricks Trail Cass County Schler Park Hendricks Perch Lake Northfield Tank Trail Martin County Duluth Trails Aitkin Teepee Tonka Duluth Bray Park Faribault Becker County Trails Blue Earth County Kettle River Trail Becker County Hinckley ISD 573 Ed Malone Park Wabasha Quarry Hill River Park Rochester Pomme de Terre Blue Earth Soortsmens Park Morris Zumbro Park Sleepy Eye Cedarblade Park Rochester Waterfront Park Stanford Township Spruce Hill Princeton North Park Douglas County Arrowhead Point Albany Silver Lake Freeborn County Gunflint Hills Rochester Daly Park Grand Marais Paul Bunyan Arbor. Blue Earth County Battle Point Crow Wing County Riverview Todd County Marshall Trail North Mankato St. Michael Trail Marshall City Parks Trails St. Michael Fillmore Park Grove City Holiday Park Alexandria Manthey Warren Pedestrian -Bike Trail Owatonna Willmar Zimmerman Park Zimmerman Northside Park l Cook County Trail Cook oC Cook County SUN'S STORE INC. COR , �1 II p I ��/ v e�l3 L0.QCE1 GJ\E0.A1,-EO-'VY tRR 40 Main Street South Hutchinson, Minnesota 55350 9� eD //o - .-� . FOR YOUR INFORMATION 6c" r- STATE OF MINNESOTA DEPARTMENT OF REVENUE CENTENNIAL OFFICE BUILDING SAINT PAUL, MINNESOTA 55145 PHONE: September 12, 1978 AS 10 t �lz,� ,415161��R, 9 �1 �a co 1 � � 6 iv I - B c'•�' VIZ w s .� TO THE ASSESSOR AND PRESIDING OFFICER OF ALL CITIES AND TOWNSHIPS: FOR YOUR INFORMATION This department is making arrangements for a meeting in your county for the local assessors, all town board chairmen and the mayor or the presiding officer of each city in your county. The meeting, similar to those presented in other counties, will be conducted as one of the annual county seat instructional programs which the Department of Revenue sponsors or participates in each year, The meeting will begin at 10:00 a.m. and should be completed by X88-0° It will be held at your county court house, unless arrangements have been made to hold it at another location and it will take place on tiny 2 R 197b These county seat instructional meetings are required by law. They provide an opportunity for the Commissioner of Revenue to review tax proced- ures and to discuss the administration of the property tax. Many changes have been made by the legislature in recent years which affect real estate assessments or the taxation of the various types of property which are still subject to assessment under personal property tax procedures. It is important that we review these changes from time to time. We believe that the people who are most concerned with the administration of our assessment program should avail themselves of every opportunity to discuss the program on improvement of assessments. County assessors and the Commissioner of Revenue need and they should have ,your participation. The presiding officer in each city or township should appoint another repre- sentative to attend the meeting if he is not able to be present. The county assessor should be -advised of the name of such appointment if the presiding officer does not find it possible to attend. Minnesota Statutes make provisions for assessors and for one member of each local board to attend county seat instructional meetings. You are requested to register at the county auditor's office, or at the place of meeting in accordance with his instructions, prior to the meeting. Per diem and mileage are authorized for your attendance on the date indicated above. ACR/RWC/ljm Sincerely, ARTHUR C. RO R Commissioner of Revenue AN EQUAL OPPORTUNITY EMPLOYER O o4 92021417 ���� Ain, Minnesota State Horticultural Society N 161 ALDERMAN HALL, UNIVERSITY OF MINNESOTA. ST. PAUL, MINN. 55108 TELEPHONE (612) 373-1031 \ , / November 20, 1978 HORMTHIS OFFICIAL PUBLICATION FOR YOUR INFORMAN Dear Mayor Black: I wish to thank all those in your community who supported your city's application for participation in the Hodel Gardened Cities Projects of the 11 nnesota State Horticultural Society. The Society's selection committee met on November 139 1978 to begin to choose the two cities which eventually A -rill be the project's participants. We were able to detncmine nine finalists. They are: Aitl.in Little Falls Pipestone Hutchinson Madison Zumbrota LeSucur Pine City Princeton In order to help the committee malce its final selection, you are asked to provide the committee with 35 mm slide pictures to be taken this month of the following scenes from your city: Two pictures each of four main entrances to your city. Two to four pictures of the most attractive public view of the city. Two to four pictures of the least attractive public view of the city. Two to four pictures of the city's main business district. Please identify each picture and return them by December 20, 1978, to the Society Office, 161 Alderman Hall, 1970 Folwell Avenue, University of Minnesota, St. Paul, 14innesota, 55108. Members of the committee would like to visit your city within the next six to eight weeks to meet with your mayor, representatives of your city council, some business leaders and leaders of volunteer groups who would be interested in the Model Gardened Cities Project for your city. Please let us know the best time for such a meeting. Again thank you for your concern for the beauty of Minnesota's cultivated environment. Let us all hope that through programs such as the Model Gardened Cities Project, Minnesota can become a more beautiful place in which to live. Sincerely, Glenn H. Ray Executive Secretary GHR:mr Garden for BEAUTY — HEALTH — ENJOYMENT * Use Minnesota ORNAMENTALS — FRUITS — VEGETABLES — HONEY INEWZ!) SRI FS a monthly newsletter published by 'ihe - SIX EAST REGIONAL DEVELOPMENT COMMISSION. Serving: Kandiyohi, McLeod, Meeker & Renville Counties '.-- Volume 1, Number 7 ,, � November, 1978 LAWCON/LM RECREATION GP,ANTS FOR YOUR INFORMATION TheMinrtesots State Planning Agency- has recently notified the counties of Kandiyohi, Meeker,, en(l t.AcLeod arra the cries of Danube, Grove City, Fairfax and Willmar that they have given preliminary approval to receive -$305,086 in grant monies -for various park -and recrea= tion -prof ec ta; `'phis 'tone; is made available to local up -its under the LA7000N ( Land and *ate Cons ervation)JLCIVER (Legisletine Commission on Mjnnesota Resources) grant -programs, as well'` -as a special trail program_ flnar bed- by the sale -of bonds authorized by the 1977 '�iiiir esota Legislature.,, 'FollmeLng is a list of local •:*-its in Region Six East and the amount of thein respective grants:" µ: ' LOCAL UNIT MINT - ' PT3rcPOSE 'Kadir o� .1 - , ' - 'sition and development'. A�cLeo3 Count 5d, 549 Development and trai P- 1ee�er C'aunty- Danube 31, 5017 - . Development f Fairfax 23,796 Acquisition Grove City, 13,760 Development and "trails Wil1.T,.:ar. 3,160 Acquisition and trails : ':�'" RURAL FIRE PROTECTION f'- The Ptir esata 'Departament, of Natural Resources has $133,000 for_ the Rural :Fire P rogra_n _ ' Priority 'applications are for greatest need and for proje, is in • the follows ,,- � order: (1) organization' of a new fire department, (2) personnel safety equipment, fire equipment, (4) ' communications, (5) trairting, (6) conversion of trucks, and (7) cow mu �yr""�irojects. -Funding is on a 5G percent matching basis. Application deadline 3_8 � %'.arch 15 1-979. ^ -fes - ",- .. a -. ,^.f e ., •,%{6,+c. Applications may be obtained from the eonanission office in Willmar, Minnesota or front'' " T.Z. Garvey, Rural Fire Protection, P. 0. Box J, Grand Rapids, 11innesota 55744. CALENDAR OF EVENTS': 197$°'Iv 'Natural Resources Advisory Committee 7:00 p.m. City Hall,NovembHutchinson November 21, 1978 6E RDC Regular 14---oily-Meeting - 7:30 p.m. City Bali., Hutchinson December 5, 1978 I<�iD, OTTransportation Hearing 7:00 -p.m. Willmar Co. Office Bldg?. December 15, _ 19`x8 RAM •" 9:30 a.m. Courthouse, Olivia-"- December 27, 1978 6E R O Regular Montbly Meeting :- 7:30 p.m,M City Rail, Olivia °sass `uosu�j^ • ZVT�u �Z�ord 1OZ99 Nth `at=M11iM Ut, *ON UWad 10399 NW `-APwE i Y4 aIVd 4aaa4S 44XLS 4SGM Li£ 96P2Sod -S-f) uozSSIU MaO quawdolana0_ `~ a�pg 4tn8 - LPUOI6aU ISP3 xcS WASTEWATER TREATMENT The Minnesota Pollution Control -Agency has released the Municipal Project -List for struetion of wastewater treatment facilities for Fiscal years 1978 -and 1979. The non-.,,.,.~~ metropolitan share is $23,247,582 for each year. Qualifying communities in Region 6v,-vith- rank and point totals are as follows: RANK CITY POINTS RANK CT_TY' -``: - POINTS 18 Watkins 321 550 Silver Lake 286 36 Winsted 30$: 167 iiuteffT19on - 42 Greer Lake Sanitary i82 or .on r83 District -306 188 Eden Valley 282 _ 70 - Sacred Heart 299 199 Glencoe 280 90 Dassel':.` - 29.1+- 210 Olivia 279 103 wil-Ismar, . -` _ 292, _ 249 Renville- 273 112 Bird.Island 291 269 Kandiyohi: 270 137` Lester Prairie 28$ ?00 Hector 263 138 Stewart" x" 28$ A nese division within the State Department of Economyc Develoyxien;: has bees' started to pro- vide economic development assistance -to_ communities and Local businesses within the state,_ The division is called the Community Assistance Division and its staff travels throughout the :state and provides assistance in securing financial resources for economic development or for putting together development strategies. Many requests for assistance- hwre been .: referrals resulting from meetings with such organizations as regional develcTment cormissions- :vhile other requests have come directly I from local development corporations or commu_nitieg asa result of informational mailings or general publicity about the division..; r; Ar, The types of assistance are wide and varied and range from establishing a new product line" n a .small business to extending sewer and grater lines to an industrial park. While for'the ~riost part staff `activity- is just beginning on zaost projects,. several projects have already; been concluded: Local contacts -with the Regional °Development Con fission have .led to Cochrane'i staff working_`ath industrialists and . developers in Litchfield and. Spicer:: � `R ' -• .- ��- :a;:-3-°.`t-;s:R,#��-N g`�,�" .� - - .. .is.w .»,g ....�, . . s :. _ - . �° -`;5-•�,e ��- m�xfi ' - - '� ID`'�" 4 �,�`.'�-,L• ! - ~�''Z�: _,u'K.'�.0-'�h `'e �.-` J. 4.•..1C2'�<tta, '.,�.•vL `. .. '; a �,:` . `w +.,ya-"J'a. my'µ-.. `'C».^T ,`W • `. . :Ln addition to provid�ng� direct - services~,'staff time has been devoted`to compiliuk a f actI, he of state and federal g -t programs: This fact sheet a complete and handy reference =ocument that -is available u., a request. Call Ties Cochrane t... 612/296-3976in-St. Paul. or --ick f:8r3 BtrtYEn' n Gt�ne -3 int -mith . t1aA .: Si �r . a��i RP-9innA� ` liavpI nTWw nr . !"_r,.n,,,;"­4 FOR YOUR INFORMATION THE .. -LIT FIELD i .4. .0 Wednesday, •November 22; 1978 O J _ Water rate boost approved, Jennie -0 to,pay-tire most, The average residential unit the city -water drawi! in this { in Litchfieid will havq a some= My., what higher'water bill effec- %--As a high •.use, -customer. We January 1.1979.' : ` Jennic-O's,rate will 'be dou- The Public Utilities 'Com. bled, with' the figure going missio6 has approved 4 water from its present $.09 per hun- rtite increase to become effec- dred cubic Peet to 5.18 per tive with the January 1 billing. hundred cubic feet. Steadily escalating operating No other Litehtleld Elan costs make the increase neces- comes dose 'to ustna the nary- - •• / • amount of water need by The average residential and Jounle-O, according to Dallas small commercial user in Nelson, public utilities super - Litchfield 'uses an average of tntendent. . ; about 1200 cubic feet of water The'new rate will be in qf- per month, according to stgtis feet until 1980 when another tics ' compiled by the Public boost will be necessary t9 ' Utilities department. begin retiring bonds for the The bW for this amount of new watermain loop noy usage will increase from Its under construction. - present $4.32 per month to The new mains will go into S5J,6 • effective J"na 1: use in the late spring of 1979. . That's a .boost 'of $1.44 per and will provide better water month. ti service and increased fire pro- The minimum 'bill -forte tection to the entire•city. Total residential user -w a raised cost of the project -is $685.000 m mo eplus interest on bonds and the r month. I His applies to We •ZQst has been spread over a enttal customer who uses' t%jrenty-year payback period. 500 cubic feet or less each.- • . month. I . -WEATHER . Hardest hit by the increase, , 197 1978 will be the 'Jennie -O ' Foods T8 High ._A3 43 plant. In 1977 • for instance. ' Z6 Low 6 Jennie -O used 62 percent of sU .70 • • ' Prec. t 1.33 L' Dear Mayor Black, Nov. 71 1978 FOR YOUR INFORMATION Recently the third graders of St. Anastasia Grade School completed a survey about the city of Hutchinson. They asked their parents to answer various questions concerning the various systems in Hutchinson. Their survey found that the majority of families moved to Hutchinson from other cities, some of them being St. Paul, Silver Lake, Rochestor, Melrose, and Olivia, Minnesota. A few families came from California, Nebraska, North Dakota, and Germany. The majority moved•to Hutchinson because of better jobs and good schools. After living here for some time, the families like the smaller town atmosphere, where the people are friendly, hardworking, and morally sound. Also, in the survey the students had their parents list some qualities that need improvement in Hutchinson. Some were, cultural activities, high cost of living, and not enough recreational activities. We thought the survey might be of some help to you in running the city of Hutchinson. Thank you, Marsha Niehoff & 3rd Grade of St. Anastasia �&g678g;'0�, �(gy 197800 By N v r �D P10V 1,978 LN REC�Ii��D co gY _ ti NII league of minne!i�bta cities C_) �_�f FOR YOUR INFORMATION .� T0: Mayor and Council c/o City Clerk �+ For the third year, the League of Minnesota Cities is one of the sponsors of a competition to encourage energy conservation among Minnesota employers. Last year, several cities entered the competition, and we were quite proud of the results. The City of St. Cloud was named a regional winner and the City of White Sear Lake was selected as the statewide runner-up. Enclosed is a brochure outlining the competition. I encourage you to look it over and pass it on to the appropriate person in your city. Remember, no energy-saving program is too small to be considered. Let's once again demonstrate the good job our cities are doing saving energy. Sincerely, bn4*�7_ Donald Slater Executive Director DAS:1j Enclosure Ll 300 hanover building, 460 cedar street, saint Paul, minnesote 55101 (612) 222-2861 why') First, because you deserve a round of applause for your efforts, and we'd like to see you get it. Second, because we'd like your energy -conscious behavior to serve as an example to other Minnesota employers. Who We're the Natural Gas Council of Min- nesota* and the Minnesota Energy are Agency. Encouraging energy conser- vation is our business. For the third we? year, we and a number of other com- munity -minded organizations have joined together to seek out and honor the top energy conservation programs being used by Minnesota employers. We call it the Energy Savers Award of Excellence competition. Why/ a Asking you to tell 11 us how you save competition? energy is the best way we know to round up your innovative energy-saving ideas. We'll give you a pat -on -the -bods for your efforts, and your ideas will serve as an example to other Minnesota employers. After all, encouraging energy conserva- tion is on obligotion we all share. ,s a n 0t Recognition for the port W 11(�t -you are playing in helping for you? our notion meet its energy needs. You'll receive a certificate just for sharing your energy-saving ideas. A special award will -be given to the two best entries in each of four categories. The single entryjudged most outstanding will receive the Energy Savers A,vord of Excellence. An opportunity to help others in their energy conser- vation efforts. All Ideas submitted will be catalogued and shared with other employers. %jVho may Any employer in the state of Minnesota. That includes vir- enter? tualbusiness, any overnme t — agency, non-profit organization, hospital, church, school — which uses energy. Any energy-soving project begun or completed during 1978 is eligible for consideration. More than one subdivision of the some firm may enter as long as the projects are different. Energy supplying organizations ore not eligible. how W 1I Entrieswill be placed into one of four categories: entries be Large industrial (100 or judged? more employees) Small industrial (fewerthon 100 employees) (Includes any business involved in manufacturing or processing materials or in construction.) Large service (100 or more employees) Small service (fewer than 100 employees) (Includes any business providing a service such as schools, government offices, retail stores, restaurants.) Entries will be judged by a panel selected from the competition's sponsoring and support organizations. Criteria: Innovativeness of energy-soving ideas — the aeotive application of new and existing technology to your own situation — 50% Effectiveness — the amount of energy saved and thoroughness of the program — 25% Reusability — can another organization adapt your program? — 25% how do 1 1. Fill out the official entry notice in this pamphlet. enter? 2. Upon receipt of this notice we'll send further instructions about completing your entry. Deadline for submitting the completed entry is January 31, 1979. If you hove questions, coil Pam Becker, (612) 336-3648. The winning entries in each category will be announced in March and the statewide winner in April. *The Natural Gas Council of Minnesota is an organiza- tion of representatives of investor-owned natural gas utilities whose purpose is to promote energy education and conservation. L� �V AMN LTJ v 0 N C j C IV t L p c o E .a u C O v'i 40 ac 02 0 C u 6o'' O a o c-0 O > V o JR �►- O 21 i J p v v N Mc %eoW - Co un, i CRIMINAL INVESTIGATION UNIT December 12, 1978 Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Mr. Plotz: 40 IST AVE. S.W. HUTCHINSON, MINNESOTA 55350 TELEPHONE 612-879-8026 e"\,�2�3141516 a£e i978 u,1tECEIVEp v kz Z 8Z LZ9Z FOR YOUR INFORMATION As of January 1, 1979 there will be no funds available to pay rent for the C.I.U. which is housed in the old armory. I don't know what the status of the unit is; in fact, I don't know what else to tell you as I don't have any idea if I'm to be employed or not come January 1. Since I signed the rental agreement, I imagine it is my responsibility to terminate it. Sincerely, Lawrence A. Goga Chief Investigator McLeod County Criminal Investigation Unit LAG:jp