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cp01-10-1978 claw JANUARY 10, 1978 CITY OF HUTCHINSON ISSUE NO. 21 DOWNTOWN DEVELOPMENT On Wednesday, January 4, D. J. Black, Jean Lerberg, Clarence Simonowicz, and I had the following meetings: Minnesota Housing Finance Agency The Director of the Minnesota Housing Finance Agency stated that the chances that the City of Hutchinson would be assigned units under the revised formula for state allocation is approximately 1 out of 10. Questions relating to the track record of potential developers for Hutchinson resulted in statements that the Agency had a successful relationship with both Borson Development and Madsen Development. The Agency had no project experience with either Mr. Alberts or Mr. Lundgren. HUD TKe Department of Housing and Urban Development (HUD), specifically Mr. Binger, stated there was a possibility of elderly housing units within the 6E Regional Planning District; however, it would be a question of priority within the region. Mr. Binger reported that HUD had experience with working with Mr. Lundgren and Borson Construction respectively; however, he hesitated to further qualify their statements on Borson Construction. HUD had no experience with the other developers submitting proposals to Hutchinson. St. Paul Housing Authority The meeting with two representatives from the St. Paul Housing Authority provided a recom mendation that the City of Hutchinson should not provide exclusive development rights to any particular developer. The Agency's experience with Borson Construction Company was good; however, it was reported that four projects involving Mr. Lundgren had fallen through for one or another reason. There was no experience with other potential Hutchinson de- velopers. Lniiis T.iindgrpn Our meeting with Mr. Louis Lundgren reaffirmed his earlier statements of requesting an ex- clusive agreement to develop the Hutchinson downtown area, both housing and commercial. Mr. Lundgren was not inerested if the housing aspect of the program was broken out and given to another developer. When asked about his earlier statement of a $35,000 outlay for activities within Hutchin- son, the actual cost of the market feasibilities studies would be $6,500; however, his description of the remaining activities and expenses was somewhat nebulous. Al Alberts u�r Iast meeting was with Mr. Al Alberts and Mr. Smiley who defined their activites in terms of promotion and offering to package development projects on a non-exclusive basis; being the overall developer, but working with other developers and local business and hous- ing plans. Administrative Update January 10, 1978 CITY ACCOUNTANT MEETS BANKERS Last Thursday and Friday, the officers of the two banking institutions and one savings and loan institution had the opportunity to meet our City Accountant. Specifically, meetings were held with Wally Kurth of Citizens Bank & Trust, Tom Cone of First Federal Savings and Loan, and Arnold Witte of First National Bank. It was noted that interest rates on certificates of deposit (CDs) were starting to rise above the passbook savings rate. Ken and I anticipate the City to be more actively investing in CDs, after further study of our cash flow. PRINTING OF 1978 BUDGET IN PROCESS As of today, I have completed the 1978 budget message, and the printing of the booklet will be completed shortly. -2- HUTCH INSON CITY CALENDAR WEEK OF January 8 TO January 14� 1978 WEDNESDAY Noon - Transportation Board Meeting at City Hall in Council Chambers (Lunch provided) SUNDAY THURSDAY Noon - Nursing Home Board at Burns Manor 7:30 P.M. - Airport Commission at City Hall MONDAY 2:00 P.M. - Utilities Commiss Meeting at Utili- ties Office FRIDAY TUESDAY 11:45 A.M..- Downtown Develog- ment.Meeting at City Hall (Lunch provided) 7:30 P.M. - City Council Meeting at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10, 1978 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Maynard Johnson 3. Consideration of Minutes dated December 27, 1977 and Special Organizational Meeting dated January 3, 1978 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions J(a) Consideration of Request for Gary Plotz and M. D. Schantzen o Attend Land Use Control Seminar on January 20, 1978 Action - Motion to approve - Motion to reject ,J(b) Consideration of Request to Attend Water Works Operators School on January 26, 1978 Action - Motion to approve - Motion to reject Jc) Consideration of Request to Purchase 1978 Edition of Standard Specifications for Highway Construction Action - Motion to approve purchase - Motion to reject 6. Resolutions and Ordinances %Aa) Ordinance No. 34/77 - Ordinance Amending Section 715:00 of the 1974 Ordinance Code of City of Hutchinson, Entitled Parking, Local Regulations by Adding Subdivision No. 6 Thereto Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 555 V(b) Ordinance No. 35/77 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 556 .00th , l_ t Agenda January 10, 1978 V(c) Resolution No. 60%7 - Commending Kenneth Gruenhagen Action - Motion to reject - Motion to waive reading and adopt resolution 7. Reports of Officers, Boards and Commissions ✓(a) Building Official's Monthly Report - December, 1977 Action - Order by Mayor received for filing Unfinished Business None 9. New Business V(a) Consideration of Replacing Aerial Photos Action - Motion to reject - Motion to approve replacement v/ b) Consideration of Hiring of Gymnastics Program Personnel Action - Motion to approve - Motion to reject Jc) Consideration of Part -Time Employee Wages for Liquor Store Action - Motion to reject - Motion to raise wages 10. Miscellaneous ,%(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments V(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -2- . X AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10, 1978 5. Communications, Requests and Petitions J(d) Consideration of Request to Waive Room Rental Charge Action - Motion to approve - Motion to reject �(e) Presentation by Rufus Alexander regarding Utilities Rates Action - 6. Resolutions and Ordinances e/(d) Resolution No. 6078 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt resolution vfie) Resolution No. 6079 - Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt resolution Jf) Resolution No. 6080 - Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson as Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt resolution V(g) Resolution No. 6081 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt resolution AN Resolution No. 6082 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt resolution 7. Reports of Officers, Boards and Commissions V/(b) Minutes of Downtown Development Committee dated January 10, 1978 Action - Order by Mayor received for filing Agenda Additioa January 10, 1978 8. Unfinished Business ✓(a) Consideration of Parking Regulations at Hutchinson Civic Arena Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6083 9. New Business ✓(d) Consideration of Selecting Mr. Al Alberts as the Over-all Downtown Developer and Authorization of the Administrative Assistant and Clarence Simonowicz to Initiate Preliminary Negotiations Action - Motion to reject - Motion to authorize entering into preliminary negotiations -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen Westlund, B. Peterson, and K. Peterson, in addition to Mayor Black. Absent: Alderman Haag. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congrega- tional United Church of Christ. 3. MINUTES On a motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the Regular Meeting of December 13, 1977 and Special Feting of December 15, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY DOWNTOWN STANDARD STATION FOR RESTRICTION ON PARKING SPACE In the interest of safety, Mr. Emil Rix, owner of the Downtown Standard Station located at 104 Main Street North, has requested restriction on the parking space of two parking meters immediately north of his service station entrance. After reviewing the situation, it is the recommendation of the Police Department to remove the one parking meter, which would add an additional 20 feet of vacant space. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to accept the recommendation of the Police Department and to waive first reading of Ordinance No. 34/77 entitled Ordinance Amending Section 715:00 of the 1974 Ordinance Code of City of Hutchinson, Entitled Parking, Local Regulations and to set second reading for January 10, 1978. Motion carried unanimously. (b) CONSIDERATION OF MR. W. A. HELLAND'S REQUEST FOR DUTCH ELM REIMBURSEMENT Administrative Assistant Plotz reported that the State Statute does not Council Minutes December 27, 1977 allow for reimbursement to any property owner with more than five acres of land. Therefore, Mr. Helland is not eligible for reimbursement under the Dutch Elm Program. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to deny the request of Dutch Elm reimbursement by Mr. W. A. Helland. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND CITY ENGINEERS ASSOCIATION OF MINNESOTA ANNUAL CONFERENCE ON JANUARY 12 & 13, 1978 After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the request by Marlow Priebe to attend the City Engineers Association of Minnesota Annual Conference on January 12 and 13, 1978. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6061 - TRANSFERRING $10,000 FROM LIQUOR STORE FUND TO GENERAL FUND After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 6061 entitled Trans- ferring $10,000 from Liquor Store to General Fund. Motion carried unani- mously. (b) RESOLUTION NO. 6066 - TRANSFERRING $95,000 FROM BOND OF 1977 FUND TO GENERAL FUND After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 6066 entitled Transferring $95,000 from Bond of 1977 Fund to General Fund. Motion car- ried unanimously. (c) RESOLUTION NO. 6067 - TRANSFERRING $14,775.20 FROM BRIDGE CONSTRUCTION FUND TO GENERAL FUND After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6067 entitled Trans- ferring $14,775.20 from Bridge Construction Fund to General Fund. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL EXECUTIVE COMMITTEE DATED NOVEMBER 15, 1977 AND REGULAR BOARD OF DIRECTORS MEETING DATED NOVEMBER 15, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -2- Council Minutes December 27, 1977 (b) MINUTES OF PARK AND RECREATION BOARD DATED DECEMBER 14, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF WORK STUDY AND RELATED WAGE RATES IN RECREATION Personnel Coordinator Sitz reported in a memorandum that the new federal minimum wage rate will be $2.65 per hour, effective January, 1978. This will affect the wages paid in the Recreation Department -as well as work study students. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the new minimum wage rates. Motion carried unanimously. (b) CONSIDERATION OF ROSTER OF NEW RELIEF DRIVERS FOR HUTCHMOBILE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the new roster of relief drivers for the Hutchmo- bile. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DELMAR PITTMAN AND DONALD DRESSEL WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to reject the request for a Conditional Use Permit sub- mitted by Delmar Pittman and Donald Dressel based upon the recommendation of the Planning Commission. Motion carried unanimously. (d) CONSIDERATION OF REQUEST TO REZONE AREA FROM I-1 AND C-2 TO I/C-1 DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive the first reading of Ordinance No. 35/77 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map, and to set second read- ing for January 10, 1978. Motion carried unanimously. -3- Council Minutes December 27, 1977 (e) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT - SOLAR ADDITION SUBMITTED BY MARK FRATZKE AND LARRY SHARPE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION CONTINGENT UPON REVIEWAL OF PARKS AND PLAYGROUND CONTRIBUTION Administrative Assistant Plotz distributed a map showing the area in- volved. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, that with the recommendation of the Planning Commission to waive reading and adopt Resolution No. 6062 entitled Resolution Giving Approval of Preliminary and Final Plat - Solar Addition. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY A & B ELECTRIC WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, that with the recommendation of the Planning Commission to waive reading and adopt Resolution No. 6064 entitled Resolution Granting Conditional Use Permit Under Section 6.06, C 4 of the 1975 Zoning Ordinance to Allow for Construction of A Storage Warehouse with A Twelve and A Half Foot Sideyard Setback. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT - SECOND ADDITION TO SOUTHSIDE TERRACE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION CONTINGENT UPON RF.VIEWAL OF PARKS AND PLAYGROUND CONTRIBUTION Administrative Assistant Plotz distributed a map showing the location of the area under consideration. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, that upon the recommendation of the Planning Commission, to waive reading and adopt Resolution No. 6063 entitled Resolution Giving Approval of Preliminary and Final Plat Second Addition to Southside Ter- race. Motion carried unanimously. (h) CONSIDERATION OF MAINTENANCE REPAIR FOR WELL NO. 6 City Engineer/Public Works Director Priebe reported that well No. 6 has a plugged screen and needs to be cleaned. This repair has been budgeted for 1978. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the repair of well. No. 6. Motion carried unanimously. 9 .•��n.•� I ilinitto'. December 1/, ly/i (i) CONSIDERATION OF HIRING WARMING HOUSE ATTENDANTS After reviewing the list of recommended individuals to work as warming house attendants, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to approve the list. Motion carried unanimously. (j) CONSIDERATION OF HIRING TEMPORARY EMPLOYEES FOR CIVIC ARENA After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the hiring of Ed LaPlante and Dave Torry as temporary employees at the Civic Arena. Motion carried unanimously. (k) CONSIDERATION OF ENTERING INTO STUDIES CONTRACT WITH TKDA & ASSOCIATES Administrative Assistant Plotz commented that the 701 Grant was reduced 15%, and the grant funding will be $11,800. With the total compensation of $15,000, the difference in the amount of $3,200 for additional compen- sation and direct expenses will have to come out of the contingency fund. After considerable discussion, it was the consensus of the Council that an amendment should be made to the last paragraph of page one and delete the wording requesting a supplementary authorization for TDKA & Associates to prepare for and attend public meetings and/or hearings if the cost is in excess of $3,200. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the studies contract and enter into a contract with TKDA & As- sociates, with the amendment to the contract as stated above. Motion car- ried unanimously. (1) CONSIDERATION OF ENTERING INTO PLANNING STUDIES CONTRACT WITH CRS & ASSOCIATF,S Administrative Assistant Plotz pointed out that the 1978 budget allows for funding of a Capital Improvement Plan. As a supplement to the Compre- hensive Plan, the Capital Improvement Plan will list specific projects, show estimated costs and provide a time table guideline. This Plan is funded by the General Fund. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to enter into a contract with CRS & Associates. Motion carried unanimously. (m) CONSIDERATION OF ADOPTION OF 1978 PAY PLAN WITH CERTAIN ALIGNMENTS Mayor Black reported that the cost of living had increased 6-1/2 to 7% during the past year. Taking into consideration the employee benefits of dental insurance and increased life insurance coverage, it is the rerom- mnndnf jon of tho C'.n,mei l to give a 4% enst of living increase to City emp 1 rnraaG -5- Council Minutes Derember 27, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve a 4% cost of living increase for City em- ployees, with the exceptions listed in the classification alignments, to be effective January 8, 1978, and to waive reading and adopt Resolu- tion No. 6065 entitled Resolution Adopting Position Classification Assign- ment Table Effective January 8, 1978. Motion carried unanimously. (n) CONSIDERATION OF ENTERING INTO MAINTENANCE AGREEMENT FOR OFFSET EQUIPMENT WITH KEY BUSINESS PRODUCTS, INC. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to authorize the Mayor and City Clerk to enter into a contract for a one year period with Key Business Products, Inc. Motion carried unanimously. (o) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to delinquent account holders and asked if there was anyone present wishing to he heard regarding their account. Mr. Mike Paulsen appeared before the City Council and promised to pay the total amount of his bill on January 3, 1978. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to discontinue service on all delinquent accounts listed, with the exception of Account No. 4-0265-0-00, No. 7-0880-3-00, No. 11- 0250-0-00, and No. 12-1165-0-00 where arrangements have been made with the City Clerk's office. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK-ADMINTSTRATTVE ASSISTANT Administrative Assistant Plotz reported on the 1977 Shade Tree Program. The amount of City payments came to $5,430 for removal of 114 Dutch Elm diseased trees. There were 100 more trees removed in 1977 than 1976. City Accountant Merrill and Administrative Assistant Plotz both completed the municipal accounting course they were taking at Anoka -Ramsey College and received a Certificate of Achievement Award for completion of the semester. In January the computerized financial system will be put into operation at City Hall. This system will automatically produce the accounts pay- able checks for the general fund and water and sewer fund. Also, it will merge the personnel cost computations and reporting into the overall fi- nancial system. The City's auditing firm of Anderson, Lieser & Thorsen has announced a separation of partners to form two accounting firms. The municipal clients will continue to receive services under the name "Thorsen, Campbell, Rolando and Lehne." Council Minutes December 27, 1977 (b) COMMUNICATIONS FROM THE MAYOR Mayor Black asked for approval to attend a two-day seminar in St. Cloud on cooperation of various units of government. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the request of Mayor Black to attend a two-day seminar in St. Cloud. Motion carried unanimously. The Chair recommended changing the meeting time on January 3, 1978 for the special organizational meeting of the Council from 7:30 P.M. to 6:00 P.M. Following the meeting, the Council and City officials would honor Alder- man Paul Haag at a dinner. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to change the meeting time on January 3, 1978 to 6:00 P.M. Motion carried unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:37 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson and unanimously carried. -7- J MINUTES SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 3, 1978 1. CALL TO ORDER Mayor Black called the special organizational meeting to order at 6:05 P.M., with the following members present: aldermen Westlund, K. Peterson, and Ken- neth Gruenhagen, in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were Administrative Assistant Plotz and City Engineer/Public Works Director Priebe. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND ALDERMEN BY JUDGE LEROY YOST After commenting briefly on the accomplishments of the City Council in 1977, Mayor Black called upon Judge LeRoy Yost to perform the installation of the newly elected Mayor and .Aldermen. The Honorable Judge Yost then proceeded to swear into office Mayor D. J. Black, Alderman Kenneth Gruenhagen, and Alderman Kay Peterson. Alderman B. Peterson was absent from the installation. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6068 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6068 entitled Designation of De- positories of City Funds in Commercial Banks. Motion carried unanimously. (b) RESOLUTION NO. 6069 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6069 entitled Designation of Deposi- tory of City Funds - First State Federal Savings and Loan Association. Motion carried unanimously. (c) RESOLUTION NO. 6070 - DESIGNATING OFFICIAL NEWSPAPER It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6070 entitled Designating Official Newspaper. Motion carried unanimously. Council Minutes January 3, 1978 (d) RESOLUTION NO. 6071 - APPOINTING CITY OFFICERS 1978 It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6071 entitled Appointing City Offi- cers 1978. Motion carried unanimously. (e) RESOLUTION NO. 6072 - APPOINTING LEGAL COUNSEL It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6072 entitled Appointing Legal Counsel. Motion carried unanimously. (f) RESOLUTION NO. 6073 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1978 It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6073 entitled Entering Agreement with Crow River Regional Library for Calendar Year 1978. Motion carried unanimously. (g) RESOLUTION NO. 6074 - AGREEMENT WITH TETE STATE TRANSPORTATION DEPARTMENT TO PROVIDE ENGINEERING AND TECHNICAL SERVICES It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6074 entitled Agreement with the State Transportation Department to Provide Engineering and Technical Services. Motion carried unanimously. (h) RESOLUTION NO. 6075 - MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6075 entitled Minnesota Department of Trans- portation Agency Agreement. Motion carried unanimously. (i) RESOLUTION NO. 6076 - COMMENDING ERIC A. SMITH It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6076 entitled Commending Eric A. Smith. Motion carried unanimously. 4. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE PRESIDENT Alderman K. Peterson nominated Ralph Westlund as Vice President of the Council. Seconded by Alderman Cruenhagen, the motion carried unanimously. -2- J Council Minutes January 3, 1978 (b) DESIGNATION OF SUPERINTENDENT OF ACCOUNTS, FINANCES, HEALTH AND SANITATION - RALPH WESTLUND It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to appoint Ralph Westlund as Superintendent of Accounts, Finances, Health and Sanitation. Motion carried unanimously. (c) DESIGNATION OF SUPERINTENDENT OF PUBLIC BUILDINGS AND FIRE PROTECTION - KAY PETERSON It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to appoint Kay Peterson as Superintendent of Public Buildings and Fire Pro- tection. Motion carried unanimously. (d) DESIGNATION OF SUPERINTENDENT OF WATERWORKS AND SEWERS - KENNETH GRUENHAGEN It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to appoint Kenneth Gruenhagen as Superintendent of Waterworks and Sewers. Motion carried unanimously. (e) DESIGNATION OF SUPERINTENDENT OF STREETS AND ALLEYS - BRUCE PETERSON It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to appoint Bruce Peterson as Superintendent of Streets and Alleys. Motion carried unanimously. (f) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO BURNS MANOR NURSING HOME BOARD - RALPH WESTLUND It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Ralph Westlund as Council representa- tive to Burns Manor Nursing Home Board. Motion carried unanimously. (g) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO COMMUNITY HOSPITAL BOARD - KENNETH GRUENHAGEN It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Kenneth Gruenhagen as Council represen- tative to the Community Hospital Board. Motion carried unanimously. (h) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PLANNING COMMISSION - BRUCE PETERSON It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Bruce Peterson to the Planning Commission. Motion carried unanimously. -3- Gounc i l Minutes January 3, 1978 (i) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PARK AND RECREATION BOARD - KAY PETERSON It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Kay Peterson to the Park and Recreation Board. Motion carried unanimously. (j) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TRANSPORTATION BOARD - KENNETH GRUENHAGEN It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Transporta- tion Board. Motion carried unanimously. (k) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO CIVIC ARENA BOARD - RALPH WESTLUND It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Ralph Westlund as Council's representa- tive to the Civic Arena Board. Motion carried unanimously. (1) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO AIRPORT BOARD - BRUCE PETERSON It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Bruce Peterson as Council representative to the Airport Board. Motion carried unanimously. (m) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO LIBRARY BOARD - KAY PETERSON It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Kay Peterson as Council representative to the Library Board. Motion carried unanimously. (n) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO SAFETY COUNCIL - KENNETH GRUENHAGEN It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Kenneth Gruenhagen as Council represen- tative to the Safety Council. Motion carried unanimously. (o) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PROBLEM SOLVING COMMITTEE - KAY PETERSON It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the Mayor's appointment of Kay Peterson as Council representative to the Problem Solving Committee. Motion carried unanimously. 1 -4- I C;ounc i 1 Minutes January 3, 1978 (p) ESTABLISHING MEETING TIME AND DATE FOR CITY COUNCIL MEETINGS After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to continue holding City Council meetings on the second and fourth Tuesday of each month at 7:30 P.M. at City Hall. Motion carried unanimously. (q) ADOPTION OF CERTIFICATE OF SERVICE PLAQUE FOR PAUL HAAG Mayor Black expressed appreciation to Paul Haag for serving on the City Council for the past four years as well as other committees he has been on and presented him with a Certificate of Service plaque. Mayor Black asked the Council to adopt the plaque. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to adopt the Certificate of Service plaque honoring Paul Haag for his services. Motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Council, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to adjourn the meeting at 6:25 P.M. Motion carried unanimously. -5- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 5, 1978 Mayor and City Council . • Gary D. Plotz, Administrative Assistant Land Use Control Seminar Buzz Schantzen and I request approval to attend a seminar on land use control, zoning, subdivision regulations, etc. (see attached). The cost is $45 per person (tuition, materials, and luncheon). Activities on Friday, January 20 appear to be worthwhile. GDP: ms Attachment 3"- '-Z riday ad aturd 20-21, 19 PROGRAM Sheraton Inn -Northwest, Broryoklyn Pa k78 Friday, January 20 8:45 Final Registration 9:00 HEARINGS Administrative Hearing Procedures ............... Robert Webster and Zoning Cases How State and Regional Agencies Impact ........ Robert Hoffman on the Hearing Process 10.15 Refreshment Break 10.30 SUBDIVISION REGULATION Review of a Typical Subdivision— ................ Curtis Pearson Use of Subdivision Regulations for Control of Growth Performance Bonds and Development ........... Richard Schieffer Contracts—Conditions Attached to Platting 12:00 Lunch 1:00 SUBDIVISION REGULATION (continued) Subdivisions and the Taking Issue ............... Robert Hoffman Industrial Development Controls .................. R. Scott Davies 2:15 Refreshment Break 2:30 REDEVELOPMENT/ECONOMIC ........................ Philip Cohen DEVELOPMENT/HOUSING John Fischbach Legislative Update—State and Federal James Holmes Relationship Between the City Council and the HRA Statutory Financing Tools for Rebuilding Cities 5:00 Reception Saturday, January 21 9,00 THREE VIEWS ON OBSCENITY REGULATION ............ Beryl Nord The St. Paul Experience: New Laws Controlling Allen Hyatt Obscenity, Pornography, Movie Theaters, John Fitzgerald Bookstores, Saunas, Bars The Minneapolis Ordinance Dealing With Obscenity Minneapolis Zoning Ordinances on Amortization of Non -Conforming Adult Bookstores, Movie Theaters and Saunas 12:30 Adjourn REGISTRATION You should register in advance by mail using the attached form. Multiple registrations may be made by letter or you may dupli- cate the form. Registrations should be received by Friday, January 13, 1978. FEE The total fee of $45 includes tui- tion, materials, luncheon, and breaks and is payable with registration. CANCELLATION Fees will be fully refunded for can- cellations received by January 17. Alternates will be accepted at any time. ACCOMMODATIONS The Sheraton Inn-Northuest is holding a block of rooms for the participants. Those needing rooms should contact the hotel at the earliest opportunity and men- tion this conference (Interstate 94 & U.S. 52, Brooklyn Park, MN 55428, 612/566-8855 or 800/325-3535). FOR INFORMATION Contact Carol Schoeneck 612/222-7409 REGISTRATION FORM NAME - - — - AFFILIATION ADDRESS __ ___ - ___ POSITION .. . -_TELEPHONE Y ;heck for $45.00 should be made payab the Government Training Service. 63,, Minnesota Building, Fourth and Cedar ,(reets, St Paul. Minnesota 55101 (612/222-7409) and returned by January 13, 1978. {61?j 879-2311 TY OF HUTCHIN,S 37 W ASHi,Nt , T("1 "',l AAI NUE W! S7 tILITCNINSON, A41NN 553'0 M E M O R A N D ii b1 DWIT:: _ _ J nuary 5-,_1278 _ _ — — — — TO: — Mayor. and City_ Council FROM. City_Engfneer_ . SUBJECT: — South Central District The Minnesota Department of Health, in conjunction with the City of Mankato, is holding a one -day "Water Works Operators School" on January 26, 1978. Messrs. Nagy, DeVries and Mix desire to attend. The registration fee is $10.00 each. This is a budgeted item. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv � Pr612) 879-2311 -:� ­�, � f- 11`� �,L 41 1� 1� -, 37 WASHINGTON AVFNUE WEST HUTCHINSON, ,tiiINN 9,5350 x January _5, 1978 TO- Mayor and City..Council City Engineer SUBJECT; Standards Book The Minnesota Department of Transportation has available the 1978 edition of "Standard Specifications for Highway Construction". We use these specifications for all streetwork. I request the City purchase one copy at a cost of $10.00 plus 4% sales tax. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv dAN 1978 d?��Vv /'ZoLit'. 7 C�zj &umtd YtY"4I2'4 Michael 6 Kann Shaw Bt 2, S. Nway 15 Hutchinson, Minn 55350 raz .n ate ,'k11 rurni customers (other than three-phase and all electric hones) who have a tract of lane. devoted to the production of crops, li,festock, or poultry and whose dwelling and other farm, buildings are on one meter, will receive the first 1600 KWH at Residential Rate. The Pxcess of 1600 KWH will be charged at the Small Electric General Service Rate beginning with step one. 1/78 ORDINANCE NO. 34/77 ORDINANCE AMENDING SECTION 715:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PARKING, LOCAL REGULATIONS BY ADDING SUBDIVISION NO. 6 THERETO THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled "No Parking Areas" is hereby amended by adding thereto Subdivision No. 6, which shall be as follows: Subd. 6. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the northwest corner of First Avenue Northwest and Main Street North at any time. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by im- prisonment for not to exceed ninety days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council on the 10th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ORDINANCE NO. 35/77 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from I-1 Limited Industrial Park District and C-2 Automotive Service Commercial District, to I/C-1 District, Industrial Commercial District. Lots 1 through 5, Block 44, North half of City Lots 1 through 8, Block 45, North half of City Lots 1 through 10, Block 46, North half of City Lots 1 through 10, Block 5, South half of City Lots 6 through 10, Block 4, South half of City Lot 10, Block 16, South half of City Lots 1 through 10, Block 17, South half of City Lots 6 through 10, Block 18, South half of City Lots 1, 2 and 10, Block 23, South half of City Lots 1 through 10, Block 22, South half of City Lots 1 through 5, Block 38, South half of City Lots 1 through 10, Block 39, South half of City Lots 1 and 2, Block 44, South half of City Lots 4 through 9, Block 29, North half of City, lying North of Burlington Northern Railroad Lots 1 through 8, Block 28, North half of City lying North of Burlington Northern Railroad Lots 1 through 10, Block 27, North half of City lying North of Burlington Northern Railroad Lots 1 through 6, Block 26, North half of City lying North of Burlington Northern Railroad That part of East half of the Southeast quarter of Sec. 36-117-30 lying North of the Burlington Northern Railroad and South of a line 300 feet Northerly of and parallel with T.H. V. Adopted by the City Council this 10th day of January, 1978. ATTEST: Gary D. Plotz, City Clerk D. J. Black, yor f- ��ptutiort of�4n TO WHEREAS, Ken GAuenhagen had aeAved the City wet as a member o6 the Ptanni.ng Comm,i zion 6or the past one and a W6 (1-112) yeau; WHEREAS, said Ken GAuenhagen has .ae&ved 6a.ith6utty and dfeigentty giving o6 h,iA time and tatentd towaacd the en&ichment o6 the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep app&eecation ,cd hereby exp&e64ed to Ken GAuenhagen jon hi.a a6onementi,oned eeAwicea and the g&atitude of Hutch i don and the c ctizend theAeo6 iA hereby expAea.6ed. Adopted by .the City Counc it th.id 10th day o4 January, 1978. e Mayo& ATTEST: any V. RM y Cte%k RESOLUTION NO. 6078 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store fund to the General Fund. Adopted by the City Council this 10th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4--4tf RESOLUTION N0. 6079 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinwon, a City Depository, has presented as collateral $1,500,000.00 as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 3762 Minnetonka, MN GO 4.90 2-1-86 $ 50,000.00 3762 Illinois State 5.25 3-1-86 50,000.00 3989 Federal Home Loan Bank 7.60 2-25-81 100,000.00 3989 Federal Land Banks 7.60 4-20-78 300,000.00 3989 Federal Home Loan Bank 7.05 8-25-81 200,000.00 5822 Federal Nat'l Mtg. Assoc. 7.351 3-10-81 200,000.00 7080 Federal Land Bank 6.80 10-23-79 200,000.00 7080 Federal Nat'l Mtg. Assoc. 7.95 7-10-86 200,000.00 7080 Federal Nat'l Mtg. Assoc. 6.45 12-10-81 200,000.00 Total $1,500,000.00 BE IT RESOLVED, by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safe- keeping. Adopted by the City Council this 10th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4—..,- RESOLUTION N0. 6080 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a City Depository, has presented as collateral $900,000.00 for the City of Hutchinson as sponsor- ing agency of the Utilities Commission as follow: PLEDGE DESCRIPTION RATS DUE AMDUNT 349 Roseville, MN S/D #916 5.00 11-1-81 $ 250000.00 349 Hennepin S Carver SID 9287 6.00 2-1-84 25,000.00 349 Bloomington, MN I/S/D #271 5.90 2-1-87 25,000.00 349 Washington Cnty., MN I/S/D 5.20 2-15-82 25,000.00 #283 (Cottage Grove) 1413 Federal Home Loan Bank 9.375 2-27-78 200,000.00 1413 Federal Nat'l Mtg. Assn. 7.45 6-12-78 100,000.00 3371 Federal Nat'l Mtg. Assn. 5892 Federal Nat'l Mtg. Assoc. Total 8.50 10-10-79 200,000.00 7.90 9-10-86 300,000.00 $900,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth federal Reserve Bank for safekeeping. Adopted by the City Council this 10th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6081 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $ 2,074,000.00 as follows: RECEIPT NUMBER DESCRIPTION PERCENT DUE AMOUNT Village of Tyler, MN Ref. Bd. 3.30 10-1-78 $ 15,000.00 5668 New Jersey St. 4.75 10-1-78 100,000.00 2299 Be -1 U.S. Treas. Notes Ser. B-78 6.00 11-15-78 200,000.00 -- Village of Baudette, MN Imp. Bond of 1967 4.40 1-1-79 10,000.00 -- Owatonna, MN ISD 759 2.50 2-1-79 5,000.00 Federal Land Bank 7.10 1-22-79 200,000.00 39464 City of Litchfield, MN G.O. Impr. Bd of 1971 5.25 7-1-79 10,000.00 19594 Park Dist. of City of Gary, Ind. 6.75 12-1-79 10,000.00 ISD #692, Babbitt, MN Sch. Bldg. Bond 4.10 1-1-80 10,000.00 40207 City of Waconia, MN G.O. Water Rev. Bond of 1971 5.20 8-1-80 15,000.00 36579 ISD #196, Rosemount, MN School Bldg. Bond, Dtd. 1/1/69 5.20 1-1-81 20,000.00 18629 Ind. Sch. Dist 1831 (Forest Lake) Bond of 1970 6.70 3-1-81 30,000.00 U.S. Tress. Notes 6.75 6-30-81 165,000.00 18924 Ind. Sch. Dist. #742 (St. Cloud) School Bldg. Bond 6.70 1-1-82 10,000.00 35896 City of Philadelphia, Pa. Ser. K Bd. 7.40 7-1-82 50,000.00 25286 City of Antioch, Cal. Impr. Bd. 7.00 7-2-82 18,000.00 -- U.S. Tress. Notes 8.125 8-15-82 200,000.00 8652 City of Brooklyn Park, MN Bond of 1972; 6 @ $5,000 5.10 12-1-82 30,000.00 -- Le Center, MN ISD #392 5.00 1-1-83 5,000.00 -- Kandiyohi County, MN Drainage Bond Dtd. 5-1-70 6.00 2-1-83 10,000.00 151740 Ind. Sch. Dist. No. 628, Plummer School Bldg. Bond 4.80 2-1-83 10,000.00 155590 Ind. Sch. Dist. #271 (Bloomington, MN) School Bldg. Bond 5.75 2-1-83 15,000.00 ° - RECEIPT NUMBER DESCRIPTION PERCENT DUE AMOUNT 155706 Ind. Sch. Dist. #441, Marshall Co., MN (Newfolden) Sch. Bldg. Bond 5.80 2-1-83 $ 15,000.00 -- ISD #741 Paynesville, MN, School Bldg. Bond 4.60 2-1-83 25,000.00 150801 Ind. Sch. Dist #748 (Sartell) School Bldg. Bond of 1968 4.80 3-1-83 10,000.00 147012 Ind. Sch. Dist. #196 (Rosemont) School Bldg. & Ref. Bond of 1968 4.70 3-1-83 10,000.00 8653 Ind. Sch. Dist. #595 (East Grand Forks) Polk Co., MN, Vic. Sch. Bldg. Bd. of 1972 5 @ $5,000 4.75 7-1-83 25,000.00 148101 S. Tahoe Publ. Utility Dist. Calif. 6.00 7-2-83 20,000.00 -- Village of Eden Prairie, S.W. Van Sew. Bonds 6.00 10-1-83 10,000.00 8651 Ind. Sch. Dist. #482 (Little Falls) Morrison & Crow Wing Cos., MN SCh. Bldg. Bd., 10 @ $5,000 5.10 1-1-84 50,000.00 -- Fairmont, MN, GO 4.10 2-1-84 5,000.00 -- Kandiyohi County, MN Drainage Bond Dtd. 5-1-70 6.00 2-1-84 10,000.00 142794 ISD #881 Wright Co. Sch. Bldg. Bond of 1967 4.40 2-1-84 10,000.00 155922 Ind. Sch. Dist. #748, Stearns & Benton Cos., Sch. Bldg. Bd. of 1969 6.20 2-1-84 15,000.00 8650 City of Mpls., MN, Cusip 603748E65 Ind. Devel. Rev. Bd. Ser. 1974 6.00 4-1-84 100,000.00 -- Clara City, MN, GO 4.70 9-1-84 5,000.00 82599 Ramsey County, MN, Rec. Fac. Bond of 1970, Dtd. 6-1-70 6.50 12-1-84 30,000.00 82717 Kandiyohi County, MN, Drainage Bond, Dtd. 5-1-70 6.30 2-1-85 10,000.00 -- City of Fairmont, MN, Impr. Bonds 4.10 2-1-85 5,000.00 74315 ISD #194, Lakeville, MN 5.50 3-1-85 15,000.00 13771 So. Tahoe Publ. Utility Dist. Cal. Assmt. Dist. 1968-1 7.00 7-2-85 30,000.00 09507 Salt River Project, Rev. Bd., Ser. B 7.60 1-1-86 100,000.00 -- ISD, Little Falls, MN 6.40 2-1-86 5,000.00 -- Fairmont, MN, GO 4.10 2-1-86 5,000.00 -- Kandiyohi County, MN, Drainge Bd. Dtd. 5-1-70 6.30 2-1-86 10,000.00 38133 Sch. Dist. #25 (Lake Havasu) Ser. A. Bd. of 1971, Mohave Co., Arizona 7.00 7-1-86 25,000.00 36580 ISD #831, Forest Lake, MN Sch. Bldg. Bd. Dtd. 7-1-70 6.90 1-1-87 10,000.00 -- ISD #281, Robbinsdale, MN 4.70 2-1-87 25,000.00 -2- r � M RECEIPT NUMBER DESCRIPTION PERCENT DUE AMOUNT -- City of Fairmont, MN Imp. Bond Dtd. 8-1-67 4.10 2-1-87 $ 5,000.00 -- City of Breckenridge, MN, Corp. Bd. 4.40 2-1-87 15,000.00 -- ISD #3482, Little Falls, MN 6.60 2-1-88 5,000.00 -- City of Fairmont, MN Impr. Bond Dtd. 8-1-67 4.10 2-1-88, 5,000.00 159100 ISD #833 (St. Paul Newport) Wash. Co.; MN, Sch. Bldg. Bond 6.70 3-1-88 20,000.00 12174 Ind. Sch. Dist. #622, Sch. Bldg. Bd. Series 16 Cos. of Ramsey & Wash. MN6.70 9-1-88 20,000.00 -- MN State Armory, Hutchinson, MN 6.80 11-1-88 6,000.00 35968 Ramsey County Rec. Fac. Bond of 1971 5.50 12-1-88 25,000.00 09508 Grand Forks, N.D., Impr. Bd. of 1974 5.60 5-1-83 100,000.00 -- ISD #623, Roseville, MN 7.00 1-1-96 25,000.00 -- MN State Armory Bldg. 6.80 11-1-96 9,000.00 -- MN State Armory Bldg. 6.80 11-1-97 10,000.00 -- MN State Armory Bldg. 6.80 11-1-98 11,000.00 Federal Deposit Ins. Corp. 100,000.00 Total $2,074,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safe- keeping. Adopted by the City Council this 10th day of January, 1978. ATTEST: Gary D. Plotz City Clerk -3- D. J. Black Mayor RESOLUTION NO. 6082 RESOLUTION'APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $615,000.00 as follows: DESCRIPTION RATE DUE AMOUNT U.S. Treasury Notes Series B-78 6.00 11-15-78 $ 50,000.00 Federal Inter. Cr. Bks. 7.40 1-2-79 250,000.00 U.S. Treasury Notes 7.75 6-30-79 100,000.00 City of St. Paul, MN Armory Bldg. 6.80 School Acquisition Board 2.10 8-1-79 5,000.00 City of Glencoe Impr. Bd. 4.40 1-1-83 5,000.00 City of Glencoe Impr. Bd. 4.40 1-1-83 10,000.00 Village of Forest Lake, MN 8,000.00 Minnesota State Armory Impr. Bd. 5.40 7-1-84 10,000.00 City of Breckenridge, MN 4.40 2-1-86 15,000.00 County of Clearwater, MN G.O. Hosp. Bond 5.10 2-1-87 15,000.00 ISD #281 Robbinsdale, MN 5.00 2-1-87 15,000.00 City of Moorhead 4.10 12-1-88 10,000.00 Minnesota State Armory Bldg. 6.80 11-1-91 7,000.00 Minnesota State Armory Bldg. 6.80 11-1-92 7,000.00 Minnesota State Armory Bldg. 6.80 11-1-93 8,000.00 Minnesota State Armory Bldg. 6.80 11-1-94 8,000.00 Federal Deposit Insurance Corp. 100,000.00 Total $615,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 10th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 1711 0-M.N. ;dv. 4t 11202ip;a.r,: zl 1,,xpar.-� De, r•rnber 19'(9 FORM C-404 PeAnirs Issued (12-30-75) 1 y, i_ •-- 1 f+-7 in month of 1 1 E 9 U.S. DEPARTMENT OF COMMERCE--i� BUREAU OF THE CENSUS PLEASE MAIL ON OR BFjw;(JRE THE 4TH DAY OF THE MONTH - (Ple-asa correct dray error i_o name and erydress including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND I;r) n85 01 LOCAL PUBLIC CONSTRUCTION ,, c . z 0 !-f ',f FICIAL C 1 1 ,r j`'LL a i' a 1 '( T �' A'VE b,'E5T PLEASE Bureau of the Census RETURN ATTN: Construction { ,1,_r,II. ''1• + 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. 3• PRIVATELY OWNED PUBLICLY OWNED Section I — HOUSEKEEPING Cost of Number Cost of RESIDENTIAL BUILDINGS, item _Number Build- 11 -using Build- Housing EXCLUDING ADDITIONS No. construction construction ilrgs units (Omit cents) ings units (Omit cents) AND ALTERATIONS (a) (b) (c) (d) (e) (f) (g) One -family houses, including v _� H = semidetached, row, and town 001 5 5 $ 167,749 >t _ Two-family buildings 002 0 3 Three- and four -family buildings 003 W z Five -or -more family buildings 004 TOTAL (001-004) 094 5 5 167.749 Moved or relocated buildings 005 Mobile homes 300 PRIVATELY OWNED PUBLICLY OWNED Section II — NEW NONHOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item No.Build- i Buld- Rooms construction (Omit cents) ings Rooms construction (Omit cents) ings (a) (b) (c) (d) (c) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 $ _ Other shelter 007 Section III —DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED — Number Number OF BUILDINGS No. Buildings Ilouvng units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including J semidetached, row, and town 231 1 1 VI Z = Two-family buildings 232 W Q G J W 5 Three- and four -family buildings 233 oC m Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (h) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and car its 012 1 5,750 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 _ Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE A_ Section V — ADDITIONS, ALTERATIONS, AND COHVER'LIONS_-- � PRIVATELY OWNED — PUBLICLY OWNED Item --- — — — --- -- --- -- ; j TYPE OF BUILDINGS No. Numher of C.osr of construe tion Nuu,hc r of ( n",t of , un .tr., twn � C�tORY (Omit cc•n<_') 111 f,ermlt', (0mit cen,`.' (a) (h) (c') Housekeeping residential buildings 021 5 $ 4,985 i All other buildings and structures 022 1 1 800 1 t 3,000 � t Section VI - INDIVIDUAL PERMITS - $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cc,5t ! of $100,000 or more. 1 Classify a permit for a combination residential -nonresidential building according to the major use of flc)nr arca of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections 1, Il, IV, atilt V beeausc you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name .cid addre5,. of nwru•r of builder Owntr•,hi 1 t n•,t of �.umhct of I ! con,.trucnon hrus,n¢ (Mark on<,) (Omit cents) UNIT`. (a) (b) (c) (d! I ) tJ I' u •t.I . I i - Private -- -- I l'ri-arc __ _------ til„ I Pr, van I F'nti"Prc j I Public I � I'nhl,• I I ---- --- - ----- - --- -- - Privatc f'uhli i i Comments Name of person to contact regarding this report I^_lef,f nu Area c-ude Numbcr f:xten.ion E den Willard Title Building Official 612 879-2311 26 FORM C•404 t92-30.751 MINUTES DOWNTOWN DEVELOPMENT COMMITTEE January 10, 1978 1. CALL TO ORDER The meeting was called to order at 12:08 P.M. by Vice Chairman Bob Stearns with the following members being present: Don Glas, Steve Richards, Don Abbott, Ralph Westlund, Dennis Hukried, Tom O'Connell, Lloyd Torgrimson, Marlin Torgerson, Jay Alrick (arrived at 12:30), in addition to Vice Chairman Stearns. Also present were members of the HRA, Jean Lerberg, Paul Ackland and Phyllis Hegrenes, Administrative Assistant Plotz and Mayor Black. 2. REPORT AND DISCUSSION BY MAYOR BLACK, GARY PLOTZ, JEAN LERBERG AND CLARENCE SIMONOWICZ ON JANUARY 3, 1978 MEETING a) Minnesota Housing Finance Agency (MHFA) At this meeting it was pointed out that the chances of receiving funding for a highrise through this agency were very slim. As Mayor Black mention- ed the chances are one in ten for receiving any assistant and as it stands now there would not be much that Hutchinson could do to increase these odds. Therefore, the consensus was to pursue other means for financial assistance. MHFA indicated a successful relationship with both Bor Son and Madsen Companies, but had no experience with Lundgren or Alberts. b) Department of Housing and Urban Development (HUD) It was indicated that there might be a flicker of hope, as Mr. Plotz put it, for assistance through HUD for housing units. Mr. Simonowicz pointed out there is heavy competition within the area for housing. Mayor Black stated Region 6 East does have a housing allocation plan, and Hutchinson having experience and a "track record" that looks good may be helpful in this as far as Region 6 East. Jean Lerberg indicated other alternatives ii -say exist within HUD such as "new" old programs that were reopened. HUD mentioned that they have worked with Lundgren in Chaska and noted three projects done through HUD rega, dlinq 8 Mr. Simonowicz suggested at this time that another, dlternative r:iay be industrial revenue bonds which could be considered. c) ST. Paul H.R.A. Representative Stated they have been involved in the development of downtown St. Paul and housing development. They felt hesitant toward the idea of an overall developer for housing and retail -commercial, in fact, would not recommend going that route. As Clarence pointed out if there was lack of performance for any reason nothing would develop. St. Paul HRA experience with Mr. t.undgren tend to indicate he would have the capability of moving forward. Although his experience with Paul January 10, 1978 Downtown Development Page 2 was not the best, given the opportunity they felt he could produce what was expected. St. Paul HRA stated they had no experience with either Alberts or the Madsen Firm; had good relationship with Lee Pertl but his attempts made were not finished. d) Mr. Louis R. Lundgren Mr. Lundgren pointed out the projects they had done working with Section 8 HUD and MHFA, and also the failures they had had. He indicated the con- struction company they would work with would be Sheehy Co. The first thing they would do would be to contract with Development Concepts and get a market analysis or feasibility statement, and he made a strong stand regarding the fact that he wanted 180 day exclusive rights and definitely have housing under his control. Clarence Simonowicz indicated that he could find no successful commercial development by Mr. Louis Lundgren. e) Mr. Alfred A. Alberts When asked what he meant by the non-exclusive rights he stated he wanted the promoter approach and would do the market analysis himself. Mr. Alberts mentioned he had done housing but was flexible with regards to working with a housing developer. Mr. Alberts is the promoter for Aldofson and Peterson, and he felt that in two to three months he could come up with a concept and in four to six months come un with the feasihility as to whether there would be enough development accomplished to make it worthwhile. Clarence felt he was leaving the door wide open for others and got the impression Mr. Alberts had more time for personal contact. Downtown Development Committee member Steven Richards asked if the City had a priority list, was housing first, or are they more interested in commercial development. Vice Chairman Stearns expressed that in his opinion the purpose of the committee was for downtown development. not to slight housing, but the potential developer should be willing to consider commer- cial -retail development as well. Lloyd Torgrimson made the motion to recommend to City Council to begin negotiations with Mr. Alfred A. Alberts indicating the primary interest being for commercial development. Ralph Westlund seconded the motion and it carried unanimously. Clarence Simonowicz suggested that the negotiation agreement should include such things as meeting with the Downtown Development Committee once a month, at least; make periodic reports; and make contact with people who have expressed interest within Hutchinson for improvments and changes. 3. ADJOURNMENT There being no further business to come before the Committee at this time, the meeting was adjourned at 1:20 P.M. 0 DATE : Tanuary 10, 1. 78 POLICE DEPARTMENT MEMORANDUM TO: The City Council and Civic Arena Board FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Parking at the Arena Attached you will find a copy of a report that I wrote to you on November 14, 1977 in which I outlined some recommendations for parking. Since that time we have discovered some problems which were difficult to anticipate at the time the report was written. The most specific problem is that people are parking on both sides of Harrington Street during arena events and it causes a two -fold problem. First, traffic becomes basically one-laned and it causes some danger both to persons exiting vehicles as well as drivers trying to negotiate slippery or icy streets at this location. Secondly, residents on the street and in the ourrounding neighborhood .ire complaining that persons parking their vehicles are completely di.;regarding the fact that they are blocking the driveways of the residents. Therefore, I would like to recommend that parking be prohibited on Harrington Street from South Grade Road to just to the north of the entrance to the parking lot on Harrington on the west aide. This would allow for both residential parking and arena patrons parking on the east side of Harrington Street. The police department, would then enforce more strictly any vir)lationr. of parking regulation around the arena, particularly on Hs,rrington ,street L;o that we can satisfy the residents there. This would include the towing of vehicles which block private driveways. I would also like to request that signs be placed a:, soon as possible be- cause now is the time of year when the traffic is heaviest and the potential traffic hazard is the greatest. DMO/jma 4 DATE : N, vumb< r 1w DATE ` �ii,l+OcRANPIIM Ti i : _ t'''."r_ and Arena &,ti rdUeaii � ,.+,_.._.... 011ef aF Police __.._.......»------------- F'uri:lnt' at 'tiitci-li-1z 1e}ii The f'olIow.;n� a report based on a etfkff btudy regarding the Th�,:�;� Ginmm Gino Brenn and &me recommendations we ;:irlcir4,1Th around�`titchir.son gave. We have, az,t Reba(l a raaghly nr&wn map of the atreeto around the_ feeparking .crena The areas outlined to ans and tr&ff.. 9.tfro rd arelrteoMmerdi.ng d creato a ',azard for both Peden . teat parking he 1'�rczlttbitecl. suggest r� parking at 611. on South Grade Road You will noLe tit we Street` We feel this 18 necessary between Sunset StrPe:t road Herrington for treA."o17.owix:q reasons: hA,n streets l) Tt,e arena+ will be used primarily dux4r% tinter mcmt s Pedeairiaxie asaseing °r nre often tc-j or a+not-packed• �a South tirade AW, would be jeopardized vehicles parked along to "top under the" 00nditi(nc+. t,raffla unable 8°tieoaatjwtunti 2 ) V csi.ie leis parked along souha d Roadfroa irSseStreet, + of vehi,ea ;actering rY lot exit onto South Grade Road Streetcar the pa in6 fiarrington r, from the west and or the arerA• straight through Road is a wide, (g) aiE to the f�►ct that South Grade is now end will eohinnproblem Wilproblem. atly increased. street,speed cOuditionel this eXent ^t' poor iv)ad , We �;til.0 a1 w) like to ex►eourage Perms to park their cars in the lot r which would not, only 4 r�ct,her Mar` :its the streets surroinmding the &ren° with their parMriEr be �uuc-h Safer but w°`iid also help 100&1 residents prr; blears . reet Street or okedtaeross Will Stimarose+�alk should be mmarset We d�, z:�t. fey l t:at parki.nk on T feel a :-:ree;,e ar:,y pz~ot , i,:e, however, In Street at the MO-11eatranoe an the east side of the arena. St"Wts to ee iiarring' -m worked izi reds �,`'of 30 feet which wand r,daltior:. yol. will see would aldo pro- t►ia Sat,4h r,rade Road, an onto South tirade of vehiole s ccminff out hip,: t parkintc- ,i � . +► greater view Road. -that be prohibited nest to the east Wt� havr- bl w recommeri.u;�d p&tlrlag ,�nLr+inee We•0_11. ,and the ehVt 0"trance exit. do be done to ungr&lott�Aaiitt 1 e,„Lld A' sc 11kc. to ;,,�gae♦. that eomet;aing t1ju i'ivta Arena hx►ildi in the �si.+•ed visibility szrtr;5 the crena is p� aorterd there i In the parking Rrea whi�ih is a dangerous situation for those on foot. I have not made any recommendations as to the type or amount of signs necessary, however, if this plan is agreeable with the Board and the City Council I will get together with the street superintendent and make the proper arrangements. .W,/ J ma RESOLUTION NO. 6083 RESOLUTION AMENDING RESOLUTION NO. 6052 ESTABLISHTNG PARKING REGULATIONS AT HUTCHINSON CIVIC ARENA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT pursuant to Ordinance No. 700:169.06, Subd. 3 & 4, and Ordinance No. 700:169.34 that the City Engineer is hereby directed to install the following traffic control devices in the location stated and upon their installation any violation of the same shall constitute the violation of the above-named Ordi- nance. 1. No parking on the north and south side of South Grade Road between Sunset Street and Harrington Street. 2. Pedestrian crosswalk across Harrington Street at the main entrance on the east side of the Civic Arena. 3. No parking on the west side of Sunset Street within 30 feet of its intersection with South Grade Road. 4. No parking on the west side of Harrington Street from its intersection with South Grade Road to a point 320 feet north. Adopted by the City Council this 10th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk C• (61?_)F37t�-�=':ill---------------------- 37 WASHINGTON AVENUE WEST HUTCHINS0N. 1W/N' tit i.-) 350 r9 !L Cy P.A NP.!10 .January _5� 1978 — , _ TO: W Mayor & City.Council FROM: City Engineer SUBJECT: Aerial photos The existing photos we have on the wall were taken in 1961. With development and growth of the City we are in need of replacing said photos. We find them very useful and the cost of $300.00 for new photos taken in 1975 is reasonable. I request permission to order same. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M I; li cl I< A N U T1 M DATi.,:: January 3, 1978 TO: City Council FROM: Recreation Director SUBJECT: Hiring of Gymnastic Program Personnel I recommend that the winter session of the gymnastic pro; rare use the same individuals rind same pay rates as were used in the fall session, with one addition: Mrs. .Incl: (Jane) I:jos, 571 Juin Road $3.00/hour She is a physical education teacher and will be supervising, the student aides. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M U It A IST U U M DATE., January 10, 1978 TO: Mayor and City Council FROM: Dave Krause, Liquor Store Manager SUBJECT: Part Time Employee Wages On reviewing the wages of Drank Icahn, part time liquor store clerk, I find it necessary to suggest a raise frr)m $2.50 to $3.00 an hour. Frank does an excellent ,job and has passed up raises in the past due to a social security maximum earning lana which has been changed. I?. Januazy u, 1978�'RFAXIM i The honorable Mayer and City Council Members City of liutchinsor+ (' i t y' Hal 1 FOR YOUR INFORMATION Hutchi-tison, Minnesota 55350 Gentiemen: We to the fact that as of January 2, 1978 I am a member of the City Council to the City of Hutchinson, Minnesota, I hereby submit my resigna- tion front the Planning Commission of the City of Hutchinson, Minnesota., I have enjoyed my membership on the Planning Commission very much and feel the experience will be very helpful to the in the future. Thank you, Kenneth b, Gruenhagen ' KOG/ka AOR YOUR INFORMATION `i hil Hutch:'id317n U tit ty Coi:ncil mat i0 � ' � e,'�J 'J ..:?"r4 .1. 'hoon on Debi-erter . „ I a4_ fh;;' Pra' rle in h` ti iRinsc., x x`: Ser . President �'Iyiron 'Tohtsoc ') �'Ut tho s�� v���� rai+�t.T 4, n,' ient prayw There were 9 member and 1 guest prevent.. G-li-eat oos reorge rlelq the n€w4. tor• `wftts C. of r�:,y`chS�+3�a;�� sed. �c0 �;iI2 be ' The Novemb.-r minutes were a.��z,-o�re� an x&&d . No bills were presented for payment. The nominating comm! G tee will pre*ent a al to of Qt;l sr& ADd the election of tnese offleers w'.11 take palace to Jas'..IrT. A note is to be mage that we seed a delegation lo. the city council meeting in Har b, when they pl.ai the budget for construction ter the coming -year. The North River side*" was did u+seed, Kay Petersoff,- city council 'representatives, dbtiffbd uh"that the police department will be getting a used snowmobile for use in patrolling the snowmobilers, President Myron Johascn and !Fess mere annoueoe& -iiep had -been to UZ radio station and tared safety news: Re: fire hazzards xvith :hri.stmas trees, use of chain saws in winter, travel emergencies, 4efensive driving in winter with fagged windows,-dir-ty--headlights .nd using snow blowers, Lisscussion was -hold regarding Junker Sanitat4oll-.4mpany,- Kay !,etersson will contact them regarding their driving habits, morning starting time and their changing; days of pick up. T,"le January meet ing will -be held on January 30, 13?8 , A motion was made and ssecoaded that the meeting be adjourned. T'reassurers Report: There were not receipts of disbursements. Balance sus of December 31,'IV77=:.- t ..$112.58 Submitted by: - - .Loretta T. 'Plshney - Secr. . Treasr-. Myron Johnson, President i fHUll/!" CITY OF HUTCHINSON 37 WASHINGTON AVI NUE WEST HUTCHINSON. MINN 55350 FM YOUR INFORMATION MEMORANDUM PLEASE POST DATE: _ _ January 9, 1978 _ _ _ _ _ Lawrence A. Goga, Neil Alderson, Rod Reith, Peter Jewel, TO: Lila Westphal and Eileen Torry _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Gary D. Plotz L Administrative Assistant _ _ , _ _ _ _ _ _ _ _ _ SUBJECT: Parking at Old Armory_____________________ Attached is the Police Department's response and recommendation on your parking problems. I caution you that, before you call Plowman's, be sure that the car in question is not another employee's car (City or Old Armory renter). Once the car is towed away, the violator pays a large fee to get his car back from Plowman's. If the car is mistakenly towed away, the payment of the fee is the responsibility of the caller, so please be careful. cc: City Council Dean O'Borsky DATE: January 9, 1978 POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz, Administrative Assistant FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Parking at Old Armory This is in response to the copy of the letter I received January 5, 1978 and signed by several people working at the old armory complaining about the parking problem at that location. It is evident from the letter that the persons who have designated parking spots at that location have been very patient and have done as much as possible to request that persons do not park in their spots. The police department has issued a number of citations to vehicles parked in that area. I have also advised several of the people who signed this letter that it is simply a matter of calling Plowman's, with whom we have a towing contract, when a person parks a vehicle in their spot to have the vehicle towed away. It is perfectly legal and legitimate to have those vehicles towed away when they are parked in a des- ignated parking spot. It is not necessary to call the police department or any other person in authority. All that is necessary is to have the person whose parking spot is occupied call Plowman's and have the vehicle removed. IMO/Jma D January 5, 1978 Gary Plotz, City Clerk City Sall Hutchinson, MN 55350 Dear Gary: We are seeking your assistance in solving a problem with our use of the Old Armory parking lot. We find the parking spots that are designated for our parking are often times filled by transit parkers, some of them Main Street businessmen and even on occasion, a member of the council. For over two years we have written notes and left them on the windshields of these cars or have contacted the owners of them in person to inform them. However, the problem still exists. We wonder if more clearly designated signs for each space is necessary, or we are open to any sug- gestions you might have. Sincerely, cc: City Council (5) Dean O'Borsky MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD December 12, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker C.(-junty Courthouse in Litchfield on Monday, December 12, 1977. Present: Mrs. Bea Thompson, Li.t:cfii;ield Mrs. Joan Reckdahl, Grove City Miss Aleda Swanson, Dassel. Mrs. Karen Osterberg, Watkins Mr. Leif Fostervold, Spicer Mrs. Alyce Gandrud, Sunburg Mr. Orlynn Mankell, New London Mr. Clarence Lund, Lake Lillian Mr. LeRoy Sanders, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Howard Christens&n, Hutchinson Mrs. Loretta ,Ta�.hzpzttt�cBrownton Mrs. Maria Nathe, Winsted Mr. Ralph Bergstrom, Hutchinson Mrs. Kathy McGraw, Hutchinson Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Marson, Asst. Dir., CRRL Absent., Rev. Duane Grage, Litchfield* Mr. Howard Hoese, Glencoe* Mrs. Marcia Kloberg, Willmar *Excused absence Representing: Litchfield of Meeker County ". Meeker County " Meeker County " Kandiyohi County. " Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar " Willmar " McLeod County " McLeod County " McLeod County " Hutchinson " Hutchinson Representing: Litchfield " Glencoe " Willmar Prior to the meeting, the now board member, Maria Nathe, was introduced and welcomed The meeting was called to order by the president, Bea Thompson. Motion made by Mrs. Gandrud, second by 1i4.—s Swanson, that the minutes be approved as mailed. Carried. Mr. Lund rn����'� second by Mrs. Buchanan, that the treasurer's report be approved. Carried. Director's report was presented. It was noted that Mr. Lund's term on the board will expire this month and he will no longer be eligible for appointment as specified in the bylaws. The statistical reports will be mailed out with the minutes and agenda in the future. A staff meeting has been held and the Long Range Plan was discussed with the librarians. A librarian has been hired for the new Brownton Branch. Mrs. Loretta Hochsprung will be the new librarian there when the new branch opens. At that time, she will have to resign from her position on the regional library board. The regional directors met with the staff of OPLIC to arrive at a new formula for the distribution of state aid. Attached is a copy of the new formula for FY 1979. This still has to be approved by the state Board of Education. State aid had been anticipated at approximately $110,000.00. However, if the new formula goes into effect, CRRL will get $96,126.00. A motion was made by Mrs. Reckdahl, second by Mr. Bergstrom, that the secretary and Mrs. Matson write a letter of appreciation from the board to Gilma Broman on her retirement. Carxied. The bills were presented for payment. Mr. Fostervold moved, second by Mrs. Gandrud, that the bills be approved. Carried. Committee Reports: a. The Litchfield Library Board is awaiting the architect's preliminary plans and then will proceed for fund raising in January. b. SMAHC Grant: Attached is a copy of the letter received by Mr. Sundberg regarding the application for the 35 -library tour of "America, This is Your Life." Funding has been recc v�td �in the 4m6unt of $3500.00 and a revised budget was sent to them. The check has bema,"ceived.And deposited in an account. The program is about 45 minutes to one hour in length: Communications: a. The Public Library Newsletter was passed around. Unfinished Business: a. None New Business: a. MLTA Board of Directors -- a member from each of the thirteen existing regional libraries will be a member of this board. Meetings will coincide with MLA= terms will be for two years= and the first meeting will be in May 1978 at the conference. Motion by Mrs. Reckdahl, second by Mrs. Hochsprung, that Bea Thompson be our repre- sentative on the MLTA'Board. Miss Swanson, vice-president, then presided. No'further nominations or discussion, motion carried. 'Phe meeting was then turned back to Mrs. Thompson. b. C.D.'s for Amortization Funds -- Checks for $6,000.00 and $700.00 are to be put into this fund. Cuirently C.D.'s are in Willmar, -Litchfield, and Glencoe banks. it was felt the money could not be tied up for four year deposits. Motion by Mr. Berg- strom, second by Mr. Christenson, that a $6,000.00 C.D. be purchased at the Citizens Bank and Trust Company in Hutchinson and a $700.00 C.D. be purchased at the First State Bank in Litchfield. Both C.D.'s are for 2h years. Mien carried. The libraries will be closed on December 26 and January 2 in compliance with national holidays. Meeting adjourned. I Respectfully submitted, Jeanette Buchanan Secretary December 1977 ANNUAL Balance r Receipts: State/Fed Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other SMAHC From 1976 Budget CROW RIVER REGIONAL 1! W AGENDA SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 3, 1978 1. Call meeting to order - 6:00 P.M. 2. Installation of Newly Elected Mayor and Aldermen by Judge LeRoy Yost 3. RESOLUTIONS AND ORDINANCES (a) Resolution No. 6068 - Designation of Depositories of City Funds In Commercial Banks Action - Motion to reject - Motion to waive reading and adopt resolution (b) Resolution No. 6069 - Designation of Depository of City Funds - First State Federal Savings and Loan Association Action - Motion to reject - Motion to waive reading and adopt resolution (c) Resolution No. 6070 - Designating Official Newspaper Action - Motion to reject - Motion to waive reading and adopt resolution (d) Resolution No. 6071 - Appointing City Officers 1978 Action - Motion to reject - Motion to waive reading and adopt resolution (e) Resolution No. 6072 - Appointing Legal Counsel Action - Motion to reject - Motion to waive reading and adopt resolution (f) Resolution No. 6073 - Entering Agreement with Crow River Regional Library for Calendar Year 1978 Action - Motion to reject - Motion to waive reading and adopt resolution (g) Resolution No. 6074 - Agreement with the State Transportation Department to Provide Engineering and Technical Services Action - Motion to reject - Motion to waive reading and adopt resolution (h) Resolution No. 6075 - Minnesota Department of Transportation Agency Agreement Action - Motion to reject - Motion to waive reading and adopt resolution (i) Resolution No. 6076 - Commending Eric A. Smith Action - Motion to reject - Motion to waive reading and adopt resolution Council Agenda January 3, 1978 4. NEW BUSINESS (a) Selection of Council's Vice President Action - Motion to elect (b) Designation of Superintendent of Accounts, Finances, Health and Sanitation - Ralph Westlund Action - Motion to appoint (c) Designation of Superintendent of Public Buildings and Fire Protection - Kay Peterson Action - Motion to appoint (d) Designation of Superintendent of Waterworks and Sewers - Kenneth Gruenhagen Action - Motion to appoint (e) Designation of Superintendent of Streets and Alleys - Bruce Peterson Action - Motion to appoint (f) Designation of Council's Representative to Burns Manor Nursing Home Board - Ralph Westlund Action - Motion to ratify Mayor's appointment (g) Designation of Council's Representative to Community Hospital Board - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment (h) Designation of Council's Representative to Planning Commission - Bruce Peterson Action - Motion to ratify Mayor's appointment (i) Designation of Council's Representative to Park and Recreation Board - Kay Peterson Action - Motion to ratify Mayor's appointment &a r Council Agenda January 3, 1978 (j) Designation of Council's Representative to Transportation Board - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment (k) Designation of Council's Representative to Civic Arena Board - Ralph Westlund Action - Motion to ratify Mayor's appointment (1) Designation of Council's Representative to Airport Board - Bruce Peterson Action - Motion to ratify Mayor's appointment (m) Designation of Council's Representative to Library Board - Kay Peterson Action - Motion to ratify Mayor's appointment (n) Designation of Council's Representative to Safety Council - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment (o) Designation of Council's Representative to Problem Solving Committee - Kay Peterson Action - Motion to ratify Mayor's appointment 5. Adjournment -3- RESOLUTION N0. 6068 DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT the following named banks, which are authorized to do a banking business in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 3, 1978 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA upon terms and conditions following, to wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota, to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Section 118.01, Minnesota Statutes of 1945 and Section 427.01, Minnesota Statutes of 1957, and that said depositories shall pay on demand all deposits therein subject to payment on demand, and BE IT FURTHER RESOLVED: THAT the City Clerk of the City of Hutchinson is hereby authorized and directed to deposit in said banks in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED: THAT a copy of this resolution be filed with the City Clerk and each of the banks so designated. Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz Citv Clerk J—r '. RESOLUTION N0. 6069 DESIGNATION OF DEPOSITORY OF CITY FUNDS FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota is hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum designated by law. Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk j -J's RESOLUTION N0. 6070 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the Hutchinson Leader be designated the official newspaper during the calendar year of 1978 for the City of Hutchinson. Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk J --c. 0 RESOLUTION NO.6071 APPOINTING CITY OFFICERS 1978 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the City of Hutchinson are made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: City Clerk -Treasurer Assistant City Clerk Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Board of Health Board of Health Fire Inspector/Investigator & Trng. Officer Assistant Fire Inspector City Engineer/Public Works Director Assistant Public Works Director Recreation Director Liquor Store Manager Building Official Assistant Building/Plumbing Inspector Chief Water Plant Operator Chief Sewer Plant Operator Civic Arena Coordinator City Accountant Gary D. Plotz Joleen R. Runke Dean O'Borsky Lloyd Schlueter George Field Clinton Gruett Tony Victorian Dr. George Smith Dr. Robert Hegrenes Dr. Thomas Kleinkauf George Field Myron Johnson - Wesley Greve Marlow V. Priebe Fred Roberts Roderick Keith David Krause Elden Willard Homer Pittman Clyde Drahos Finley Mix Ralph Neumann Kenneth Merrill Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ,,.� RESOLUTION NO. 6072 APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT Milton D. Schantzen be appointed as City Attorney at a retainer fee to be determined for routine legal work of attending Council meetings, reviewing minutes, work on resolutions and ordinances, and attending public hearings and other usual and ordinary legal services. Matters such as appearance in District Court, condemnation proceedings, appearances before administrative agencies and other services not usually conducted in the normal course of City business will be billed as extra legal services. Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 3 �• RESOLUTION N0. 6073 ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1978 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson will enter into agreement with the Crow River Regional Library for a period of one year beginning January 1, 1978. Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 1 RESOLUTION NO. 6074 AGREEMENT WITH THE STATE TRANSPORTATION DEPARTMENT TO PROVIDE ENGINEERING AND TECHNICAL SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT pursuant to statutory authority, the Municipal Engineer for and on behalf of the Municipality of Hutchinson, Minnesota is hereby authorized to request and obtain from the Minnesota Department of Transportation, needed engineering and technical services during the year 1978, for which payment will be made by the Municipality upon receipt of verified claims from the Commissioner of Transportation. Adopted by the City Council this 3rd day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 0 r. M _F7A - 203 3 OFFICE OF STATE AID MEMORANDUM NO. 77-27 December 16, 1977 TO County Highway Engineers Distribution: I Municipal Engineers Distribution: J FROM . OFFICE OF STATE AID SUBJECT : Annual Reminder - Resolutions, Official Newspaper and Annual Agency Agreement This memorandum will serve to remind you of three requirements the first of each year. The first relates to Engineering and Technical Assistance. Enclosed are two copies of an Engineering and Technical Assistance Agreement for exe- cution. Attached to the agreement is a resolution form for authorizing the Engineer to request such assistance. This should be executed also. Your ETA (Engineering and Technical Assistance) Number will not change, continue to use the ETA number issued to your County or Municipality last year. The second action to be taken by the Board or Council is the passing of resolution and execution of the Annual Agency Agreement for the Year 1978. Two copies are enclosed for execution. When you enter the name of your official newspaper in the space provided on Page 2 of the agreement, please remember to indicate the day of pub- lication in the same space. The statute year to use in the agency agreement resolution is 1976. After execution, please return both copies of the ETA Agreement and the Agency Agreement with resolutions to the Office of State Aid in St. Paul. We will return a fully executed copy of each agreement for your files. The Personnel in the Office of State Aid have enjoyed working with all of you this past year. We extend to you and your employees a Very Merry Christmas and our best wishes for continued success in the New Year, %L.�� Gordon M. Fay �) Director, Office of State Aid Enclosures (4) 2 - ETA Agreements 2 - Agency Agreements Mn/DOT . 30780 (11/76) STATE OF M'NNESOTA DEPARTMENT OF TP,ANSPORTATION TECHNICAL AND ENGINEERING ASSISTANCE AGREEMENT THIS AGREEMENT, made and entered into by and between the State of Minnesota acting through its Commissioner of Transportation, hereinafter referred to as the "State", and the County or City of Y hereinafter referred to as the "User", WITNESSETH: WHEREAS, the User, as evidenced by Resolution, a copy of which is attached hereto and mado a part hereof as Exhibit A, does hereby request the State to furnish from time to time as needed and specifically requested, technical and engineering assistance pursuant to M.S. 161.39; and WHEREAS, The State is authorized to provide technical and engineering assistance to other road authorities by M.S. 161.39, and is willing to do so; NOW, THEREFORE, it is mutually agreed by the parties hereto that: I. The State shall, upon written request by the User, provide technical and engineering assistance and such other services as authorized by M.S. 161.39. 2. The State shall keep a record of its costs and expenses, including overhead costs, in providing assistance ,and services to the User pursuant to Paragraph I above, and shall prepare an itemized statement thereof showing the amount due hereunder and submit the same to the User on a (monthly) (annual) basis. 3. The User agrees to pay to the Trunk Highway Fund of the State of Minnesota all monies due lie►emider and as shown by the invoices or statements submitted to Ilia User, within 30 days after such submission. Page No. I IN WITNESS WHEREOF, thle State and the User have caused these presents to be executed by their respective officers. COUNTY - CITY OF By (Chairman or President) (Auditor or City Clerk) Date (Corporate Seal) Approved as to form and execution: by (Assistant Attorney General Page No. 2 rN STATE OF MINNESOTA By Commissioner of Transportation By (State Aid Engineer) Date AGREEMENT NO. ETA CITY OR COUNTY OF ENTERED R E S 0 L U T 1 0 N BE IT RESOLVED, That pursuant to statutory authority, the (County) (Municipal) Engineer for and on behalf of the (County) (Municipality) of is hereby authorized to request and obtain from the Minnesota Department of Transportation, needed engineering and technical services during the year of for which payment will be'made by the (County) (Municipality) upon receipt of verified claims from the Commissioner of Transportation. (SEAL) (Submit Certified Copies In Duplicate) Note: Attach certification by (Audit -or) (Clerk) with each copy of the resolution. Page No. 3 RESOLUTION NO. 6075 MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT pursuant to Section 161.36, Subdivision 1 through 6, Minnesota Statutes, Jim Harrington, the Commissioner of Transportation, be appointed as agent of the City of Hutchinson to let as its agent, contracts for the con- struction of portions of Municipal streets for the year 1978, and the Mayor and Clerk are hereby authorized and directed for and on behalf of the City Council to execute and enter into a contract with the Commissioner of Trans- portation prescribing the terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Contract Form No. 30774" a copy of which said form was before the Council, assuming on behalf of the City all of the contractual obligations therein contained. Adopted by the City Council this 3rd day of January, 1978 D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk .1-4 b- ' Mn/DOT 30774 (Revised 12/77) MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY CONTRACT This Agreement made and entered into by and between the City of herein after referred to as the "City" and the Commissioner of Transportation of the State of Minnesota hereinafter referred to as the "Commissioner", WITNESSETH: WHEREAS, pursuant to M.S. 161.36 the City of desires the Commissioner to act as its agent in accepting federal aid on the City's behalf, for road and bridge construction and in contracting for the construction, improvement or maintenance of roads or bridges financed either in whole or part with federal moneys: and WHEREAS, M.S. 161.36, Subdivision 2, requires that the terms and condition of the agency be set forth in an agreement: NOW, THEN, IT IS AGREED: - 1 - That pursuant to M.S. 161.36, the City does hereby appoint the Commissioner its agent with respect to all federally funded projects to be let during the 19 _ _ calendar year, to accept and receive all Federal funds made available for said projects and to let contracts pursuant to law for the construction and improvement of City streets. Each project to be covered by this agreement shall be programmed by the submission to the Commissioner of a programming form together with a certified copy of the resolution of the City Council requesting the Commissioner to obtain federal approval for the project(s). Page No. 1 0 V_ Each contract will be in accordance with plans and special provisions for said projects on file in the Department of Transportation, State Transportation Building, St. Paul, Minnesota 55155, and the latest edition of Standard Specifications for Highway Construction promulgated by the Commissioner and all amendments thereof, which said plans, special provisions and specifications are made a part of Lhis agreement by referenced as though fully set forth herein. In the letting of said contract, it is hereby agreed that the following procedure shall be followed, to -wit: (a) The Commissioner shall cause the advertisements calling for bids on said work to be published in the Construction. Bulletin. He shall also cause advertisements for bids to be published in the officially designated newspaper of the City, which said local newspaper is hereby designated by the City to be the published at Said advertisement or call for bids shall specify that sealed proposals or bids will be received by the City Clerk of on behalf of the Commissioner as agent of said City. Proposals, plans and specifications shall be available for the inspection of prospective bidders at the office of the Department of Transportation, St. Paul, Minnesota 55155, and at the office of said City Clerk and the advertisement shall so state. The bids received in response to said advertisements for bids shall be opened for and on behalf of the Commissioner by a District Director of the Department of Transportation or such other engineer of the Department of Transportation as may be from time to time selected by the Commissioner. After said bids shall have been opened, the City Council shall first consider the same and thereupon transmit to the Commissioner all bids received together with its recommendation that the lowest bid submitted by a responsible bidder be accepted or that all Page %'() 2 P r.. f bids be rejected. Upon receipt of all said bids, the Commissioner shall duly cause all of said bids to be tabulated in accordance with law and shall thereupon determine who is the lowest responsible bidder or shall reject all bids. (b) The Commissioner shall supervise and have charge of the construction of said projects after the same has been let. The City agrees to furnish its City Engineer or such other registered engineer and assign him to the active supervision and direction of the work to be performed under any contract let for the aforesaid projects, Said engineer so assigned shall act under the supervision and direction of the Commissioner. The City further agrees to furnish such other men, services, supplies and equipment as shall be necessary in order to properly supervise and carry on said work. (c) The Commissioner may make such changes in the plans or the character of the work as shall be recommended by the engineer in charge of the work. If he concurs in such recommendations, the Commissioner may enter into for and on behalf of the City supplemental agreements with the contractor for the performance of any extra work or work occasioned by any necessary, advantageous, or desirable change in plans or construction. It is understood by the City that the Commissioner cannot personally investigate and pass judgment on the various items of extra work and plan changes necessary and desirable during the construction of the projects but that he must delegate such duties to engineers under his supervision and control that are employed by the Department of Transportation. Page No. 3 The City does hereby authorize these engineers, so delegated by the Commissioner, to enter into for and on behalf of the City the supplemental agreements specified in the preceding paragraph hereof. (d) The City hereby authorizes its City Engineer for and on behalf of the City, from time to time, during the progress of the work on said projects, to request the Commissioner to furnish for use on said projects specific engineering services to be performed by skilled employees of the Department of Transportation. The Commissioner may but is not obligated to furnish the services so requested. if the Commissioner in compliance with such request shall furnish for the use of the City on said projects the services of any Minnesota Department of Transportation employee, then and in that event, the City agrees to reimburse the Trunk Highway Fund for the full cost and expense of the furnishing of such services including all costs and expenses of any kind or nature whatsoever arising out of, connected with, or incidental to the furnishing of such services. (e) The Commissioner shall receive the funds to be paid by the City and the funds to be paid by the United States as federal aid funds, for said projects and to pay therefrom when due any and all sums that may become due the contractor to whom the contract is awarded, and upon final completion and acceptance of the work, to pay from said funds the final estimate to said contractor for said work. (f) The Commissioner shall perform on behalf of the City all other acts and things necessary to cause said projects to be completed in a satisfactory mariner. k ~ Page No. 4 AW (g) The Commissioner may enter into any agreement for and on behalf of the City with the United States or any officer or agent thereof that may be required or necessary for the purpose of procuring and actually causing to be paid the federal aid funds available for said projects and to that end to bind and commit the City in such agreement to the performance of any and all things required by any law of the United States or of any rule and regulation issued by federal authority pertaining thereto necessary for the purpose of procuring and having paid the federal aid available for said projects. (h) The Commissioner may perform on behalf of the City any other and further acts as may be necessary or required under any law of the United States or of any rule or regulation issued by proper federal authority in order to cause said projects to be completed and to obtain and receive the federal aid made available therefor. - 2 - The City agrees that it will from time to time, after the execution of this agreement, make such reports, keep such records and perform such work in such manner and time as the Commissioner shall from time to time request and direct so as to enable the Commissioner as its agent to collect for it the federal aid sought. Said records and reports shall be retained by the City in accordance with the Commissioner's record retention schedule for federal aid projects. - 3 - It is anticipated that the Federal Government will pay to the Commissioner as the agent of the City the federal aid funds available to said City toward the construction of said projects. It is Page No. 5 e further anticipated that the contracts to be let by the Commissioner as the agent of the City for the construction of said projects shall provide that the contractor, as the work progresses, shall, from time to time, be paid partial payments designated in said contract as partial estimates and on the completion and acceptance of said work to be paid a final payment designated in said contract as a final estimate for all work performed. The City further agrees that any City funds and/or Municipal State Aid funds to be applied to any contract covered by this agreement shall be deposited with the Commissioner in accordance with 14 MCAR Section 1.5032. At regular monthly intervals after the contractors shall have started work under the contracts let by the Commissioner as agent for the City for the construction of said projects, the engineer assigned to and in charge of said work shall prepare a partial estimate in accordance with the terms of said contracts let for said projects and the procedures established by the Office of Construction, Department of Transportation. The said engineer in charge of said work shall immediately after preparing each partial estimate, transmit the same to the Commissioner in quintuplicate. Each such partial estimate, shall be certified by the engineer in charge and by the contractor performing such work. The said engineer assigned to and in charge of said work shall also prepare and submit to the Commissioner the final estimate data, together with the required project records in accordance with the terms of said contracts let for said projects. Quantities listed on said partial and final estimates shall be documented in accordance with the guidelines set forth in the applicable documentation manual. After the approved final estimate has been Page No. 6 J submitted to the Commissioner, the City will pay to the Commissioner that amount which together with the federal funds received for that project will be sufficient to pay all the contract costs of the project. - 4 - When the contractor shall have completed the work on said projects, the City agrees to inspect the same and forthwith upon the completion of said inspection advise the Commissioner whether or not the work performed should be, by the Commissioner as its agent, accepted as being performed in a satisfactory manner. In the event the City should, after said inspection, recommend to the Commissioner that he should not accept said work, then the City shall at the time such recommendation is made specify in particularity the defects in said work and the reasons why the work should not be accepted. it is further agreed that any recommendations made by the City are not binding on the Commissioner but that he shall have the right to determine whether or not the work has been acceptably performed and to accept or reject the work performed under any said contract. min It is further agreed that the decision of the Commissioner on the several matters herein set forth shall be final, binding and conclusive on the parties hereto. Page No. 7 ,. 6 - It is anticipated that the entire cost of said projects is to be paid from funds made available by the United States, by way of federal aid, and by the City. If for any reason the United States fails to pay any part of the cost or expense of said projects, then and in that event the City agrees to pay the same. The City further agrees to pay any and all claims or demands of any kind or nature whatsoever arising out of or incidental to the performance of the work under any contract let for said projects in the event that the federal government does not pay the same, and in all events, agrees to save the State of Minnesota and the Commissioner harmless and to pay any and all expenses and costs connected with said projects -or the construction thereof which the federal government does not pay. - 7 - The City further agrees that 1) Where there is federal aid in right-of-way -- The City will meet the requirements contained in the Federal Aid Highway Program Manual Volume 7. Note: If there is federal aid just in relocation, the contract discussed in Chapter 5, Section 1, Paragraph IOC, of said Volume 7, must be executed. 2) Where there is federal aid in construction only -- The City will meet the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Policy Act of 1970 together with FHWA regulations implementing Title II of the Act on relocation (FHPM Volume 7, Chapter 5); and Federal Aid Highway Program Manual Volume 7, Chapter 1, Section 4, Paragraph 5A pertaining to civil rights. The Commissioner accepts this said appointment as agent of the City and agrees to act in accordance herewith. Page No. 8 DATE RECOMMENDED FOR APPROVAL Director, Office of State Aid Date APPROVED AS TO FORM AND EXECUTION: DATE (Submit in Duplicate) CITY OF BY Mayor Attest: City Clerk STATE OF MINNESOTA BY Commissioner of Transportation DATE (SEAL) i Page No. 9 .s Mn/DOT 30774 (Revised 12/77) MINNESOTA DEPARTMENT OF TRANSPORTATION FEDERAL AID FORM NO. III Be it resolved that pursuant to Section 161.36, Subdivision 1 through 6, Minnesota Statutes, , the Commissioner of Transportation be appointed as agent of the City of to let as its agent, contracts for the construction of portions of Municipal Streets, for the year , and the Mayor and the Clerk are hereby authorized and directed for and on behalf of the City Council to execute and enter into a contract with the Commissioner of Transportation prescribing the terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Contract Form No. 30774" a copy of which said form was before the Council, assuming on behalf of the City all of the contractural obligations therein contained. (SEAL) (Submit in duplicate) Page No. 10 i M Eric Of. *mttb WHEREAS, EAi.c A. Smith ha.a d enved the City weU as Fi&e Chief bon the pant 6ix and one haej yeau and on the votuntaAy Fite. Depaniment JoA the City of Hutchinson 4on .the pa,at t"y one yeaeana; WHEREAS, .da.i,d Erie A. Smith hu denved 6aithjutty and dc,2igentPy giving o6 his time and tatenta toumd the enx ichment of .the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appnec cation iz hexeby expuzz ed to Eric A. Smith fon his ajonementioned s eJr v ieea and the gutitude o6 Hutchinson on and the citizens theneo 6 iz heneb y expnea.s ed. Adopted by the City Counc.t this and day og Januahy, 1918. ATTEST: GaAy D. Fzotz City CteAk r a , ow.4;