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cp01-24-1978 cJANUARY 24, 1978 CITY OF HUTCHINSON ISSUE No. 22 DOWNTOWN DEVELOPMENT UP -DATE The Downtown Development Committee met on Tuesday, January 17, and reviewed the proposed joint agreement. Buzz Schantzen had reviewed the contract and recommended a change in the wording of the City's financial liability. With that change, the Committee unani- mously recommended to proceed with negotiating the contract with Mr. Alfred Albert. Today, January 24, Mayor Black, Skip Quade, Clarence Simonowicz, Buzz Schantzen, Marlow Priebe, and myself met with the Adolfson & Peterson Group (A&P) consisting of Mr. Alfred Albert, B. J. Smiley, Dick Thorsen, and Michael Peterson. The proposed joint agreement was reviewed in detail at the meeting and the group came to a preliminary agreement on the wording,of the contract. Buzz Schantzen is preparing a revised draft of the agreement that will be submitted to the Downtown Development Committee on Wednesday noon, February 1, for the purpose of recommending a final draft to the City Council. A luncheon meeting followed the contract negotiations, where Mr. Bud Daggett was intro- duced to the A&P Group, and as a result, Mr. Daggett will be setting up a subsequent meet- ing with A&P to discuss possible development alternative on his property. HUD'S COMMUNITY DEVELOPMENT EVALUATION TEAM VISITS Five members of the Department of Housing and Urban Development met with Mayor Black, mem- bers of the HRA, Jean Lerberg, Marlow Priebe, Ken Merrill, and me. HUD representatives were primarily concerned with the non -expenditure of $210,000 of our 1976 Community Development Grant. The background and problems in finding a suitable site were discussed, along with the un- willingness of property owners to sell the two sites adjacent to the present high rise. The HUD official stated that despite the problem, the money would have to be committed soon if we were to be favorably considered for any further grants. In addition, HUD could recommend the retraction of our present grant. The five representatives, along with Jean Lerberg, Marlow Priebe, and I visited the var- ious sites being considered as well as some of the homes that had rehabilitation work performed on them. The meeting concluded with the HUD representatives informing the City that we would be receiving a letter stating a deadline by which the Community Development Grant monies had to be expended. HUTCH INSON CITY CALENDAR WEEK OF January 22 TO January 28 � 1978 WEDNESDAY SUNDAY I MONDAY I TUESDAY 7:30 P.M. - City Council Meeting at City Hall THURSDAY FRIDAY SATURDAY 8:00 A.M. - City Council Meeting with PAY DAY! Department Heads AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 1978 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Maynard Johnson 3. Consideration of Minutes dated January 10, 1978 Action - Motion to approve - Motion to approve as amended 4. Public Hearin None 5. Communications, Requests and Petitions V(a) Consideration of Request for Reduced Trash and Refuse Rate by: 1. Mayme Boettcher 2. Mrs. Helmuth Kaddata Action - lotion to approve - Motion to reject /(b) Consideration of Request to Use Water Truck by Elks Lodge X12427 Action - Motion to approve - Motion to reject i c) Consideration of Request for Application for Snow Removal Permit by Gilbert Lehman Action - Motion to approve - Motion to reject V6. Resolutions and Ordinances None 7. Reports of Officers Boarder and rn.nm3®tea.. %/(a) Monthly Financial Report - December 1977 Action - Order by Mayor received for filing ,/(b) Minutes of Hutchinson Civic Arena Board dated January 5, 1978 Action - Order by Mayor received for filing Council Agenda January 24, 1978 ✓(c) Minutes of Park and Recreation Board dated January 4, 1978 Action - Order by Mayor received for filing f(d) Minutes of Hutchinson Planning Commission dated December 20, 1977 Action - Order by Mayor received for filing -Xe) Minutes of Transportation Board dated January 18, 1978 Action - Order by Mayor received for filing 8. Unfinished Business None 9. New Business V(a) Consideration of No Parking Zone on Service Road Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6084 ,/(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service V�c) Consideration of Entering Into Agreement with State Department of Trans- portation for School Road Storm Sewer Section (Project 78-03) Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6085 ✓(d) Consideration of S.E. Drainage Area Improvement (Project 78-03) Action - Motion to reject - Motion to set public hearing for February 28, 1978 at 8:00 P.M. �e) Consideration of Recommendation of Planning Commission to Grant American Payment Center a One -Year Temporary Building Permit On a No -Fee Basis As a Public Convenience Action - Motion to approve - Motion to reject A f) Consideration of Request for Variance Submitted by Victor Swanson with favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution -2- Council Agenda January 24, 1978 V(g) Consideration of Request for Conditional Use Permit Submitted by Peterson & Peterson with favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution ,/(h) Consideration of Recommendation of Transportation Board for Use of Second Bus at Discretion of Staff (See Minutes of January 18, 1978) Action - Motion to approve - Motion to reject ,%(i) Consideration of Purchasing a Replacement Base Station Radio Plus Two Remotes for Dire Department Action - Motion to approve - Motion to reject ,%(j) Consideration of Approval of Relief Driver for Hutchmobile Action - Motion to approve - Motion to reject 10. /Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments J(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- { AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 1978 5. Communications, Requests and Petitions ✓(a) Consideration of Request for Reduced Trash and Refuse Rate by: 3. Walter Adams Action - Motion to approve - Motion to reject ,/(d) Consideration of Request for Circle K (HAVTI) to Hold Public Dance at New Armory on February 9, 1978 Action - Motion to approve - Motion to reject Ae) Consideration of Request for Gary D. Plotz to Attend HUD Small Cities Workshop on February 7, 1978 Action - Motion to approve - Motion to reject ✓(f) Consideration of Request for Homer Pittman to Attend Minnesota Building Code Workshop in Willmar Action - Motion to approve - Motion to reject 9. New Business V/(k) Consideration of Maintenance Contract for Police Department Radio Equipment Action - Motion to reject - Motion to approve and enter into agreement V(1) Consideration of Establishing an Hourly Rate for Use of Old Armory as Requested by Karen Shaw Action - ,/m) Consideration of Appointing Project Coordinator for Installation of "H" Marker at Airport Action - Motion to reject - Motion to appoint Doug Hedin /(n) Consideration of Collection Policy on Transient Aircraft Action - Motion to reject - Motion to approve daily fee ✓(o) Consideration of Hiring Full -Time Employee for Street Department Action - Motion to approve - Motion to reject s AGENDA ADDITION January 24, 1978 ,/(p) Consideration of Service Contract for Sewage Treatment Plant Action - Motion to reject - Motion to approve service contract and purchase two sewage meters -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10, 1978 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the follow- ing members present: Aldermen B. Peterson and Gruenhagen in Addition to Mayor Black. Absent: Aldermen Westlund and K. Peterson. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Maynard Johnson of the Franklin Street Baptist Church. INSTALLATION OF ALDERMAN Since Bruce Peterson was absent from the Special Organizational Meeting on January 3, 1978, City Attorney Schantzen swore him into office as a newly elected Alderman. 3. MINUTES On motion by Alderman B. Peterson, seconded by Alderman Gruenhagen, the min- utes of the Regular Meeting of December 27, 1977 and Special Organizational Meeting of January 3, 1978, with an amendment, were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND M. D. SCHANTZEN TO ATTEND LAND USE CONTROL SEMINAR ON JANUARY 20, 1978 It was requested that Marlow Priebe also attend this seminar. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve the request to attend the Land Use Con- trol Seminar on January 20, 1978. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO ATTEND WATER WORKS OPERATORS SCHOOL ON JANUARY 26, 1978 After discussion, it was -moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve the request for Messrs. Nagy, DeVries and Mix to attend the Water Works Operators School. Motion carried unanimously. Council Minutes January 10, 1978 (c) CONSIDERATION OF REQUEST TO PURCHASE 1978 EDITION OF STANDARD SPECIFICATIONS FOR HIGHWAY CONSTRUCTION City Engineer/Public Works Director Priebe reported that the last edi- tion of this book was put out by the State of Minnesota in 1972. The Engineering Department needs the book to meet the state regulations in streetwork. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve the purchase of the 1978 edition of Standard Specifications for Highway Construction at the cost of $10. Motion carried unanimously. (d) CONSIDERATION OF REQUEST TO WAIVE ROOM RENTAL CHARGE Karen Shaw has been conducting exercise classes in the Old Armory at a charge of $1.00 per participant per lesson. She used to work under the recreation program, but her class was dropped from the curriculum so she decided to continue with the class on her own. Ms. Shaw has requested to have the room rental charge waived for her class. The consensus of the Council was that this exercise class is a business venture where a profit is made by the instructor. Therefore, they felt she should be charged a fee for the use of the room, perhaps at a lower fee than for a half-day. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to reject the request to waive room rental charges for an exercise class conducted in the Old Armory. Motion carried unanimously. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve a new rate of $7.50 for room rental charges for a period of two hours or less. Motion carried unanimously. (e) PRESENTATION BY RUFUS ALEXANDER REGARDING UTILITIES RATES Mr. Rufus Alexander, General Manager of Utilities, reported on the prob- lems that have occurred as a result of two meters being installed on nine farms in the north part of Hutchinson in 1973. In an effort to resolve these problems, the Utilities Commission passed a new ruling at their meeting on January 9, 1978, which will affect about 16 or 17 individuals. The farm rate will apply to all rural customers (other than three-phase and all electric homes) who have land used for produc- tion of crops, livestock, or poultry with the house and other farm build- ings on one meter. They will receive the first 1600 KWH at a residen- tial rate. Anything in excess of 1600 KWH will be charged at the Small Electric General Service Rate, beginning with step one. The Commission felt this would be a fairer means of billing utilities. -2- Council Minutes January 10, 1978 The Chair entertained a motion that the Council approve the farm rate change. Alderman B. Peterson moved that the farm rate be approved. Seconded by Alderman Gruenhagen, it unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 34/77 - ORDINANCE AMENDING SECTION 715:00 OF THE 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED PARKING, LOCAL REGULATIONS BY ADDING SUBDIVISION N0. 6 THERETO After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to waive second reading and adopt Ordinance No. 555 entitled Ordinance Amending Section 715:00 of the 1974 Ordinance Code of City of Hutchinson, Entitled Parking, Local Regulations by Adding Subdivision No. 6 Thereto. Motion carried unanimously. (b) ORDINANCE NO. 35/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Gruenhagen, to waive second reading and adopt Ordinance No. 556 en- titled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regula- tions in the City of Hutchinson and the Official Zoning Map. Motion car- ried unanimously. (c) RESOLUTION NO. 6077 - COMMENDING KENNETH GRUENHAGEN Mayor Black commented that a letter of resignation had been received from Kenneth Gruenhagen on the Planning Commission and moved to waive reading and adopt Resolution No. 6077 entitled Commending Kenneth Gruenhagen. Seconded by Alderman B. Peterson, the motion carried unanimously. (d) RESOLUTION NO. 6078 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6078 entitled Transferring $10,000 from Liquor Store to General Fund. Motion carried unanimously. (e) RESOLUTION NO. 6079 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA It was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6079 entitled Resolution Approv- ing Securities for Collateral from Citizens Bank & Trust Co. of Hutchin- son, Minnesota. Motion carried unanimously. -3- Council Minutes January 10, 1978 (f) RESOLUTION NO. 6080 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6080 entitled Resolution Approv- ing Securities for Collateral from Citizens Bank & Trust Co. of Hutchin- son as Sponsoring Agency of the Hutchinson Utilities Commission. Motion carried unanimously. (g) RESOLUTION NO. 6081 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA It was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6081 entitled Resolution Ap- proving Securities for Collateral from First National Bank of Hutchinson, Minnesota. Motion carried unanimously. (h) RESOLUTION NO. 6082 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6082 entitled Resolution Ap- proving Securities for Collateral from First National bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. Motion car- ried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED JANUARY 10, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PARKING REGULATIONS AT HUTCHINSON CIVIC ARENA Chief of Police O'Borsky reported problems have developed around the ticipated at the time a study was -4- in a memorandum that some parking Civic Arena which had not been an - conducted for parking in this area. Council Minutes January 10, 1978 It is his recommendation that parking be prohibited on Harrington Street from South Grade Road to north of the entrance to the parking lot on Harrington on the west side. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to accept Chief of Police O'Borsky's recommenda- tion and waive reading and adopt Resolution No. 6083 entitled Resolu- tion Amending Resolution No. 6052 Establishing Parking Regulations at Hutchinson Civic Arena. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REPLACING AERIAL PHOTOS City EngineerjPublic Works Director Priebe commented that the existing aerial photos on the wall in the Engineering Department were taken in 1961. Since they are referred to frequently, he would like to replace them with new photos taken in 1975 at a cost of $300 for 15 pictures. It was the general opinion of the Council that since the 1978 budget is extremely tight, this replacement of aerial photos should be deferred until 1979. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to reject the request to replace aerial photos. Motion carried unani- mously. (b) CONSIDERATION OF HIRING OF GYMNASTICS PROGRAM PERSONNEL After discussion, it was moved by Alderman B. Peterson, to approve personnel for the winter session. Alderman Gruenhagen, seconded by the recommended gymnastic program Motion carried unanimously. (c) CONSIDERATION OF PART-TIME EMPLOYEE WAGES FOR LIQUOR STORE The liquor store manager has recommended a wage increase for the part- time liquor store clerk to $3.00 an hour. After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man B. Peterson, to increase the wages of the part-time liquor store clerk to $3.00 an hour. Motion carried unanimously. (d) CONSIDERATION OF SELECTING MR. AL ALBERTS AS THE OVER-ALL DOWNTOWN DEVELOPER AND AUTHORIZATION OF THE ADMINISTRATIVE ASSISTANT AND CLARENCE SIMONOWICZ TO INITIATE PRELIMINARY NEGOTIATIONS -5- Council Minutes January 10, 1978 Mayor Black presented a brief summary of the meetings he, Administrative Assistant Plotz, Jean Lerberg, and Clarence Simonowicz had on January 4, 1978 with the Minnesota Housing Finance Agency, HUD, St. Paul Housing Authority, Mr. Louis Lundgren, and Mr. Alfred Alberts. He pointed out that the two representatives from the St. Paul Housing Authority did not recommend the City of Hutchinson to commit itself to one exclusive developer. In a meeting with Mr. Louis Lundgren, he reaffirmed his request to be the exclusive developer for the downtown area, both housing and commer- cial. Mr. Alfred Alberts offered to package the development projects on a non-exclusive basis and work with other developers and local business and housing plans but act as over-all developer. It is the unanimous recommendation of the Downtown Development Committee that the City Council begin negotiations with Mr. Alfred A. Alberts, indi- cating the primary interest to be for commercial_development. After considerable discussion, it was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to accept the recommendation of the Downtown Development Committee and authorize Administrative Assistant Plotz and Consultant Clarence Simonowicz to enter into preliminary nego- tiations with Mr. Alfred A. Alberts as over-all developer for the down- town development of Hutchinson. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz made mention that he and the City Accountant had met with the various bankers recently to give them the opportunity to meet Kenneth Merrill. He and the City Accountant will be looking into the investment of funds for certificates of deposit since the interest rates are starting to rise above passbook savings rate. The printing of the 1978 budget is near completion and will be distributed within the next few days. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black commented on an up -coming conference for government training services which is for mayors and aldermen. It will be held on January 28, and he wondered if anyone would be interested in attending. -6- .10 Council Minutes January 10, 1978 Since Kenneth Gruenhagen has resigned from the Planning Commission, Mayor Black appointed William Backen to fill his unexpired term. It was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to ratify the appointment of William Backen to the Planning Commission. Mo- tion carried unanimously. Miss Becky Piehl from the Aubony Shop was appointed to replace Mrs. William Dobratz on the Downtown Development Committee. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Miss Becky Piehl to the Downtown Develop- ment Committee. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:30 P.M. on motion by Alderman Gruenhagen, seconded by Alder- man B. Peterson and unanimously carried. -7- AFFIDAVIT ;AM OVE R 6 5 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. — THE STANDARD CHARGE OF $3.4 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS M C� V FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number Council Action: Approved DATE Disapproved AFFIDAVIT I AN OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.2'5' FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE ,At,-, STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved ,,r- 4Z./ (2) AFFIDAVIT I IVa l t er Adams AM OVER 65 YEARS OF AGE,.AND MY INCOME IS LESS THAN $2,200 PER YEAR. 17.9 - THE STANDARD CHARGE OF $3.39 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE_ STREET ADDRESS 6 -off q M0/'1/'0 P.— FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved S-�.40. (,*) i/lof Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P.O. Box 263 . HUTCHINSON, MINNESOTA 55350 January 12, 1978 Hutchinson City Council City Hall Hutchinson, MN 55350 Gentlemen: As Chairman of the race committee, I would like to inform the Hutchinson City Council that the Hutchinson Elks Lodge # 2427 is sponsoring the annual snowmobile race on February 18th and 19th at the fairgrounds. I would like to have permission to use the water truck for preparing the track as has been granted to the Hutchinson Drift Riders in previous years. Any help or consideration you could give us would be appreciated. Please contact me on your decision. Sincerely yours, HUTCHINSON ELKS LODGE # 2427 Steve French Race Chairman -t�jxo-- APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE 1. Name of applicant Address FEE $5.00 * 2. Organization Address 3. Place to be held d time Vitt.4,1 ' JM - /JAPM1 • rv► � ��n �,hfi 4. Band already booked U-1�) S. Name of band 6. Have you run dances in Hutchinson before?_Y)�_Q Elsewhere?_x'10_ 7. Date dance to be held: 8. I understand that according to Minnesota Statues, Ch.624, Sec. 624.50: "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, not a public officer, shall be designated as such off- icer of the law, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. r 7 - Signature of Applicant 9. Recommendation of Chief of Police 4&_vss* . i ,,,,A _^ 10. Action of City Council 11. Fees and expenses of officer* * (Payable in Advance) ._r_ 46. r COMMUNITY ==M— DEVELOPMENT BRIEFS No. 39 HAPPY NEW YEAR IJanuary 1978 Workshops Set On HUD Small Cities Program The fastest, easiest, and least expensive way to gather the facts on the new HUD Small Cities Grant Programs is to attend one of 6 workshops scheduled below: Febru�ary�,� Radisson South Hotel, 7800. ormandale Blvd. Bloomington February 9 — Holiday Inn, Fergus Falls February 14 -- Kahler Hotel, 402 E. Howard St. Hibbing February 16 — Donovan Convention Center, E. Hwy. 71 & 19 Redwood Falls February 23 -- Holiday Inn Downtown, 220 South Broadway, Rochester February 28 -- Holiday Inn, Hwy. 371, Brainerd These workshops are being co-sponsored by the Minnesota State Planning Agency, League of Minnesota Cities, U.S. Department of Housing and Urban Development, Government Training Service and Regional Development Commissions. It is important to learn all the facts before you apply for a HUD Small Cities Grant. At these workshops members of the HUD staff who will later be reviewing and making decisions on applications will explain the program and answer questions. Cities, counties, urban townships, housing and redevelopment authorities are encouraged to attend these workshops and receive clear an to their particular questions. Arrangements for these workshops are being handled by the local Government Training Service. A $10 registration fee is requested that will include all materials, lunch, and coffee. Room arrangements must be made directly with the motel. Please use the pre -registration form in this issue, if you want to reserve a seat at one of these workshops. The new Small Cities program is the second generation of HUD Community Development Block Grants. Major changes have been made in the program since last year. COMMUNITY DEVELOPMENT BRIEFS is a joint publication of the League of Minnesota Municipalities, Minnesota State Planning Agency, the -The "Small Cities" grant program replaces the old "discretionary grant" program used during the past three years. Small Cite, grants may be either for "single purposes" projects • or' for more elaborate undertakings known as `comprehensive programs." In special cases, a multi-year commitment may be obtained for comprehensive, programs. Pre - application documents, submission requirements, eligible activities, and applicant eligibility for each type of Small Cities grants will differ. -The new project ranking system for Small Cities grants is much more, complex this year. While the project ranking system used in the past three years was based on a 100 point scale, the new Small Cities project ranking system will employ a 1,000 point plus scale. -This year, there will be one discretionary balance for all five Minnesota SMSA's instead of one discretionary balance for each of the SMSA's for local units to apply for. Non-SMSA's Small Cities balance funds will be available stat&wide similar to previous years. -The deadline for pre -applications has not yet been set but is tentatively scheduled for mid April, 1978. Pre - applications from both SMSA's and non-SMSA's applicants will be requested at the same time, unlike previous years when they were handled separately. In addition to the changes in the Small Cities programs noted above, a new category of grants for economically and physically distressed cities known as Urban Demonstration Action Grants (UDAG) will be available this year. While there are no minimum or maximum population requirements for UDAG's per- spective applicants must document significant losses in population and other physical deficiencies in order to be eligible for UDAG's. Minnesota Housing Finance Agency, and the Min- nesota Chapter of the National Association of Housing and Redevelopment Officials. ,S_ e.., Public Officials Training Board LCI21 UTHWEST STATE UNIVERSITY M I ALL, MINNESOTA 562SB j January 7, 1978to �\j ear Public Official: On July 1, 1978 a new law will go into effect which will P require the implementation of the uniform q `Sate BuildingCode b all units of government. Some y governments will be providing their own building code inspectors while others will enter into agreements with other units. NAME ,2223 24�g� JAN 1918 016 8 L9`�� On January 30-31 and February 13-14 in Willmar and on February 1-2 and 15-16 in Marshall the State Building Code Division will offer two workshop locations in the Southwestern area of Minnesota. These workshops are to train the building inspectors for various counties, cities and towns. The Public Officials Training Board is offering $10.00 off of the regular $23.00 registration for current and new inspectors for these units of government. We are offering a limited number (100) of $10 certificates so send in your request immediately. Registration fee is to be paid at the door. Sy ADDRESS 997 — �;�' 5-,3 ,3 a Unit of Government and location you will be representing: City of Hutchinson / Workshop you will be attending: Willmar P Marshall MAIL TO: Adult and Continuing Education Willmar Community College Willmar, Minnesota 56201 Co-sponsored by *Public Officials Training Board *Continuing Education at Willmar Community College *University of Minnesota --Ag Extension LINCOLN LYON REDWOOD BROWN PIPESTONE MURRAY COTTONWOOD ROCK NOBLES JACKSON MARTIN BIG STONE SWIFT KANDIYONI MEEKER LAC DUI PARLE CHIPPEWA YELLOW MEDICINE RENVILLE WATONWAN dUTCHINSON COMMUNITY CENTER BOA.,,, MINUTES JANUARY S, :1978 The Board of Directors for the Hutchinson Civic Arena met on Wednesday, December 21, 1977 at the Hutchinson Civic Arena. The following persons were present: Rollie Jensen, Ralph Westlund, Ron McGraw, Ward Haugen, Lyle Block and Rllph Neumann. The meeting was called to order at 7:00 AM by Chairman Rollie Jensen. The minutes of the November 16, 1977 meeting were approved. Motion Ralph Westlynd, Second by Ward Haugen, Motion Passed. Ralph Neumann reported that many of the clothing hooks were broken off in one of the dressing rooms. The guilty parties were found and restitution and punishment is in process. There was discussion on building a stand for KDUZ radio's use when broadcasting home hockey games. The desired location is above the timekeepers box on the North side of the building. An alternate location is the top rows of the bleach- ers at center ice on the South side of the Arena. The space above the office will be used for the Holiday Tournament games. The Hutchinson Leader will put in the entire Arena schedule in the paper each week. This will be coordinated by Lyle Block and Ralph Neumann, The 3M Club has inquired about 3 steak fries in August also the Annual Picnic in June. Ralph to check with the Park Department on use of the park area and clean-up for picnic. The utilities bill for the initial 6 weeks of operation was $4,200.00. It should be noted that the ice making compressors were running nearly 100% of the time during this period. Work is in the process of being done to comply with the "Handicap" code require- ments. A bill of $75.00 for installation of the 2nd heat unit in the office was sent to the arena. This was to be included in the original cost and was returned to be rebilled to the Hockey Association Capital Fund. Rollie Jensen is getting estimates on a 2nd set of outside doors to enclose the entry -way. Discussion on the stage lighting from Northland Development Corporation. Our bid of $1,000.00 was turned down. Six additional advertising signs will be put up by January 15, 1978. Figure skating lessons will be continued into the winter. There will be three youth hockey tournaments here in February and March. The next meeting will be held on Wednesday, January 18, 1978 at the Arena. Motion to Adjourn by Ralph Westlund, Second by Lyle Block. Motion passed. Respectfully submitted by4&_1166a_ Lyle A. Block -Secretary January 4, 1978 CITYr"OF HUTC HI NS O N JA IM90fa 55350 OFFICEIII, AT 37 WASHIN3YON AVENUE WEST PARK & RECREATION BOARD MINUTES The Park & Recreation Board met with all members present. Fred Roberts, (Assistant Director of Public Works), Rod Keith, (Recreational Director), Kay Peterson, (Council Representative), Ruth Dunn, (Hutchinson Leader), and Grace Sanstead, (Secretary), also present. The minutes of the December meeting were read and approved by Chairman Daggett. Ralph Neumann, of the Linden Park Ice Arena, came to the meeting with a request from Minnesota Mining Company to hold their annual picnic in the area and use the building for steak fries. In lieu of the fact Minnesota Mining has always cooperated with the Board, a motion was made by Don Falconer, seconded by Kathy McGraw to favor the use of the arena and grounds this summer subject to the approval of the City Council. Motion was passed unanimously. Fred Roberts added that the parking area would be extended to the north. Mr. Neumann invited the group to 6 good days of hockey coming up at the rink. A group of 11 people, residents of the Harrington and Linden Park area, came to the meeting to protest the use of Linden Park for a softball field complex. They were assured Linden Park had been dropped as a possible location. Members of the Board had been receiving calls against the proposal after the mention given it in the paper following the last meeting. One of the women in the group asked that a skating rink for the youngsters be added. They had been promised this, slides, and other things when they had purchased their home from the Realtor. Fred said there had been a small rink there several years ago and would see what could be done this year. However, the lady wished it to be moved to an area under the street lights so the youngsters could skate in the evening --there not being too much time left before darkness sets in. On the departure of the guests, Fred Roberts gave his report. Ice rinks were ready by December 27 and ice will be ready at the hockey rinks by January 1. However, he added there is money budgeted only for January, at Tartan Park. The small rink requested at the last meeting was set up --men hauling the water to this area. The rink is about 60 square feet in the VFW area. Twelve new fire grills for the West River Park, twenty new picnic tables, and —C.' Park d Recreation Board Minutes January 4, 1978 Page 2 two new garbage containers for the West River Park shelter have been ordered; exhausting the LAWCON grant down to about $50. The scoreboard requested by Rod Keith at the last meeting has been set up in the Armory and Rod reported it in good working order. The stage at the Armory has been fixed and clamps have been placed on the panic door. The restroom had $85 damage done which the school will be responsible for paying. Damage to trees at West Park trailer sight has been extensive, necessitating steel posts being placed by all trees. Rod Keith gave his report on sport activities for the winter recreation programs starting this week which covers basketball, wtestling and volley ball. The estimated receipts for the 1977 Recreation Department budget was $14,500. The actual cost was $17,750.97 --an increase of 40 percent over 1976. Mr. Keith brought maps showing the placement of the softball comples in West River Park and in McDonald's Park. It was agreed by the Board that McDonald's would be the most satisfactory area with its 35 acres, at such time that it could be added. During the discussion, Kay Peterson (Council Representative) advised the Board to be studying the possibilities without any time commitment and nothing committed as to how many fields would be added from 0 to 6. Dr. Chernausek went on record for favoring the McDonald site for future contemplated development of a softball field complex, seconded by Ward Haugen and passed unanimously. A motion was made by Mr. Morrissette to accept Mr. Roberts' and Mr. Keith's reports, seconded by Mr. Haugen and passed unanimously. Under old business, Chairman Daggett reported he would have more information on the naming of the area to be included from Third Avenue to honor Les Kouba at the next meeting. Mr. Morrissette said the Target Practice requested at the old Armory has not been resolved due to many things. The fate of the garage at the West River Park was tabled. Because of the many requests made to the Board as for the additional rink to the five already in use, Kay Peterson suggested such requests be made in the paper at a deadline --say in October for the winter and March for the summer --so requests do not come in all year long. The Elementary School has requested cutting that rink in half. Under new business, Homer Barrick has requested renting the bleachers for horse shows. Fred pointed out to him the liability insurance, transportation on highways, etc. However, tbn Board left the decision to Mr. Roberts. A motion was made to adjourn the meeting at 8;30 p.m. --the next meeting to be held on February 1. Respectfully Submitted, Grace Sanstead, Secretary s MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION Tuesday, December 20, 1977 1. CALL TO ORDER The meeting was called to order by Chairman Cone with the following members being in attendance: Clint Tracy, Bruce Peterson, Paul Christen, Ken Gruenhagen, and Elsa Young (arrived at 7:32 P.M.) in addition to Chairman Tom Cone. Also present was City Engineer/Director of Public Works Preibe. 2. MINUTES On motion by Clint Tracy, seconded by Bruce Peterson, the previous minutes for the regular meeting on October 18, and the special meetings on October 31 and November 22, 1977. Motion carried unanimously. 3. PUBLIC HEARINGS a) CONTINUED HEARING ON CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DELMAR PITTMAN AND DON DRESSEL The hearing was opened at 7:31 P.M. by Chairman Cone. He read the public hearing notice as it appeared in the Hutchinson Leader and the memo from Mr. Priebe dated November 1, 1977. There being no one present wishing to be heard, Ken Gruenhagen made the motion to close the hearing at 7:32 P.M., seconded by Bruce Peterson and carried unanimously. After discussion, Clint Tracy made the motion to deny the request for a conditional use permit, seconded by Paul Christen and carried unanimously. b) CONSIDERATION OF REQUEST TO REZONE AREA FROM I-1 AND C-2 to I/C-1 DISTRICT Chairman Cone opened the public hearing at 7:33 P.M. by reading the public hearing notice as published in the Hutchinson Leader Friday, December 9, 1977. Mrs. Elaine Hopkins -Asked questions regarding the affects Agent -Burlington Northern to the property owners involved. Chairman Cone mentioned the setback requirements would be relieved somewhat by the new classification. City Engineer Priebe stated the usages would not be changed but it would relieve the setback requirements with respect to making them more feasible for building. Mrs. Elaine Hopkins -Asked if Commercial is less restrictive than Industrial, and would the taxes be increased because of the change. 'f-aC. Mi nii es . December 20, 1977 Page 2 Mr. Priebe commented the tax statements come from the assessor's office so he was not at liberty to answer that question. Mrs. Elaine Hopkins -State she wanted it put on record that Burlington Northern was against the raise in taxes. At this time Chairman Cone read the letter as submitted by Burlington Northern. Mrs. Elaine Hopkins -Asked questions regarding the regulation for eight feet fences along the railroad. She expressed enforcement of this would be a problem. City Engineer Priebe stated the fence was needed if the railroad were next to residential zone, within so many feet, which is not a new addition to the previous regulations for this area. There being no one else present wishing to be heard, Paul Christen made the motion to close the hearing at 7:42 P.M. Elsa Young seconded the motion and it carried unanimously. After discussion, Paul Christen made the motion to recommend approval of the rezoning to an I/C-1 District, seconded by Bruce Peterson and carried unanimously. c) CONSIDERATION OF REQUEST FOR PRELIMINARY AMD FINAL PLAT -SOLAR ADDITION SUBMITTED BY LARRY SHARPE AND MARK FRATZKE Chairman Cone opened the hearing at 7:43 P.M. Larry Sharpe submitted the Final Plat, which Mr. Priebe stated met all the requirements. There being no one else present wishing to be heard, the hearing was closed at 7:45 P.M. on motion by Bruce Peterson and seconded by Paul Christen. Motion carried unanimously. After discussion, Ken Gruenhagen made the motion to recommend approval of the Preliminary and Final Plat contingent upon receipt of the appropriate Parks and Playground contribution. Paul Christen seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR VARIANCE OR CONDITIONAL USE PERMIT SUBMITTED BY A & B ELECTRIC Chairman Cone opened the hearing at 7:45 P.M. by reading the public hearing notice and explained how it appeared according to the drawing submitted. DuWayne Anderson -Stated the building would be used for addi- A & B Electric tional warehouse, and park vehicles in. He had talked to both of the neighbors and heard U no objection regarding the building they propose. Minutes, December 20, 1977 Page 3 Chairman Cone mentioned it would be nice to get rid of the semi -trailers parked there. DuWayne Anderson -Stated that is the purpose of the building, A & B Electric and they plant on disposing of the older one and use the other one for on -sight storage. There being no one else present wishing to be heard, the hearing was closed at 7:55 P.M. on motion by Bruce Peterson and seconded by Clint Tracy. Motion carried unanimously. After discussion, a motion was made by Clint Tracy and seconded by Elsa Young to recommend approval of the Conditional Use Permit for A & B Electric to the City Council for approval. Motion carried unanimously. e) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT - SECOND ADDITION TO SOUTHSIDE TERRACE At 7:56 P.M. the hearing was opened by Chairman Cone. City Engineer Priebe explained what was to be proposed for the area involved. He also mentioned it is zoned for apartments and has ample space for parking. There being no one else present wishing to be heard, the hearing was closed at 7:58 P.M. on motion by Burce Peterson and seconded by Clint Tracy. Motion carried unanimously. After further discussion, Ken Gruenhagen made the motion to approve the Pre- liminary and Final Plat for the Second Addition to Southside Terrace contingent upon receipt of the appropriate Parks and Playground Contribution. Clint Tracy seconded the motion and it carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF RECOMMENDATION FROM CITY ENGINEER REGARDING AMENDMENT TO SIGN ORDINANCE In reference to the memo from Marlow Priebe reqardinq the above dated Novem- ber 14, 1977, he recommended establishing a policy or amend the ordinance to limit the sign size involving situations where there is no building or no perminent building to determine the size. Clint Tracy stated he felt condition use permits would be sufficient to control a situation such as this. It was the consensus of the Planning Commission to use conditional use permits in these situations, draft some type of amendment, then bring before the Planning Commission to set a public hearing. It was moved by Paul Christen and seconded by Ken Gruenhagen to take the necessary to accomplish the above. Motion carried unanimously. Minutes, December 20, 1977 Page 4 b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY VICTOR SWANSON City Engineer Priebe explained that this area would be in the Industrial Park. Victor Swanson -Stated he is asking for 30 foot setback 468 Hwy 7 East instead of the required 50 foot setback. The building would be used for mini ware- houses, with no maintanence on the front side by the curb because he proposes to have it all blacktopped. There being no further discussion, Ken Gruenhagen made the motion to set the public hearing for January 17, 1978, seconded by Bruce Peterson and carried unanimously. c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY RICHARD DOLMAN Richard Dolman -Stated he does accounting work and proposes Hutchinson, MN to remodel the apartment into use for his office. Most of his customers are by appointment which should cause no problem as far as parking is concerned. Elden Willard, Building Official, mentioned there is not enough off-street parking available there for what would be required should it become an office. Mr. Priebe commented that there are six spaces on the West Side for parking, and a variance or conditional use permit must be granted before the remodeling can be done. After discussion, Ken Gruenhagen made the motion to set the public hearing for January 17, 1978. Bruce Peterson seconded the motion and carried unanimously. d) CONSIDERATION OF REQUEST FOR AN EXTENSION OF THE VARIANCE SUBMITTED BY THE CHAMBER OF COMMERCE Clarice Coston -Stated there has been a change in the Chamber of Commerce management and now with the weather being bad no contractor will do the work for their new front awning, so they would like an extension in order to accomplish this work. After further discussion, Clint Tracy made the motion to grant the Chamber of Commerce a six month extension on their variance request. Paul Christen seconded the motion and it carried unanimously. Minutes, December 20, 1977 Page 5 e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY PETERSON AND PETERSON City Engineer Priebe stated that this building they wish to remodel is within the flood plain district but he does not know what the requirements would be relative to an existing building, can they remodel and put back into use. Therefore, the Department of Natural Resources will be notifed of the public hearing at which time can voice any opinion. After discussion, Bruce Peterson made the motion to set the public hearing for January 17, 1978, seconded by Paul Christen and carried unanimously. f) COMMUNICATION FROM CITY ENGINEER/DIRECTOR OF PUBLIC WORKS Mr. Priebe informed the Planning Commission that Mr. Eldred Miller may want to change the building time schedule on his Planned Development and would the Commission see any problem with this. The Commission felt they would deal with the situation if and when Mr. Miller brought up the issue before the Planning Commission. g) COMMUNICATION FROM COMMISSION MEMBER Commission member Ken Gruenhagen informed the other members that he was resigning from the Planning Commission since he was elected to the City Council. He commented that he enjoyed working with all the members and hated to leave after his year and a half service on the Commission. Chairman Cone thanked Mr. Gruenhagen for his time and efforts and wished his luch on the Hutchinson City Council. 5. ADJOURNMENT There being no further business to come before the Planning Commission at this time, the meeting was adjourned on motion by Bruce Peterson at 8:37 P.M. Clint Tracy seconded the motion and it carried unanimously. MINUTES TRANSPORTATION BOARD - JANUARY 18, 1978 The Transportation Board met at 12:00 (Noon) on Wednesday, January 18, 1978. Members present were Chairman Dan Huntwork, Ken Gruenhagen, Emma Lake, Ron Jonas, Rick Johnson, Jack Kjos. Also present were Administrative Assistant Gary Plotz and Personnel Coordinator Hazel Sitz. 1. New Officers were elected at this meeting. Dan Huntwork was re-elected Chairman, nominated by Ken Gruenhagen and seconded by Emma Lake. The motion carried unanimously. Jack Kjos was elected Vice -Chairman, nominated by Ron Jonas, seconded by Ken Gruenhagen and carried unanimously. Emma Lake was elected secretary, nominated by Ken Gruenhagen, seconded by Jack Kjos, and the motion carried unanimously. 2. The name of Clarice Costen was suggested as a recommendation to the City Council for consideration as a replacement for Francis Gruhn who resigned in December 1977. The motion was made by Rick Johnson, seconded by Ron Jonas and carried unanimously. 3. Administrative Assistant Plotz presented a review of ridership for the past few months, and reviewed a report showing the number of turned -down rides since January 9th, 1978. 4. Mr. Plotz reviewed the hours of operation for the new members present and the use of a second bus for midday service was discussed. After discussion regarding the use of a second bus, the Transportation Board recommended that the City Council authorize staff to use their judgement during the next month to provide a second bus on peak days or portions thereof in order to give a more efficient response to the demand for bus service. The motion was made by Emma Lake, seconded by Jack Kjos and carried unanimously. 5. Administrative Assistant Plotz reported on the proposed bus route on Highway #7 which Ed Cooley hopes to initiate in February. Mr. Plotz read the draft of a letter from the Mayor which will be sent to the Minnesota Public Service Commission. 6. There being no further business to come before the Transportation Board at this time the meeting was adjourned at 1:15 P.M. Hazel Sitz, Acting Secretary —� DATE: January 10, 1978 Vi(_)LICE DEPARTMENT MT'M0RAN1A.JM TO Gary Plotz, Administrative Assistant FROM: Dean M. O' Borsky, Chief of Police S! ! 3.TFCT : No Parking Zone __ ...........___......._.. __ I have observed that the parking on the service road between the new bowling alley and Warehouse Grocery has developed into a parking problem. Vehicles are being parked on each side of the road leaving one lane open in many cases for traffic to pass. This makes it not only dangerous in trying to turn on or off the street but it does not allow for proper traffic flow nor does it make, it possible for emer- gency vehicles to achieve access. I do not recall whether or not the Council ordered this to be signed a no parking zone or not but if not I would recommend that we do so. If the Council has already ordered it I would request that the persons responsible for erecting the signs do so as soon as possible to alleviate this problem. t r J / 1 DMO/oma RESOLUTION NO. 6084 RESOLUTION ESTABLISHING PARKING REGULATIONS ON SERVICE ROAD FROM WAREHOUSE GROCERY TO SCHOOL ROAD BRIDGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT pursuant to Ordinance No. 700:169.06, Subd. 3 & 4, and Ordinance No. 700:169.34 that the City Engineer is hereby directed to install the following traffic control devices in the location stated and upon their installation any violation of the same shall constitute the violation of the above-named Ordi- nance. 1• No parking on the north side of the service road from the entrance at the Warehouse Grocery to School Road Bridge. Adopted by the City Council this 24th day of January, 1978 D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE:_ January 24, 1978_ _ _ _ _ _ To: _ Mayor and Council _ FROM: _ Water Billin.�c__Clerk_____---- ______________ SUBJECT: _ Delinquent Water Accounts_ V01-0320-0-00 06-0505-0-00 Harland Emans Royland Jensen St. S. 24 Jefferson St. s. 10 Franklin $50.36 $26.96 02-0215-0-00 ,/07-0075-0-00 Mrs. Hazel Reynolds Dave Larcom 441 Main St. S. 616 Franklin St. S. $33.12 $40.17 Promised payment 2-2-78 02-0350-2-00 Charles C. Davis 07-0480-0-00 P.O. Box 114 Clarence Freitag *841 Main St. S. 615 Brown St. S. $35.25 $57.83 03-0540-0-00 07-0585-0-00 Historical Society Roger Betker %Ron McGraw 716 Brown St. S. *Jefferson St. S. $52.81 $29.45 11-0250-0-00 04-0265-0-00 Ben Roth James Deragon R.R. 4 Box 37 540 Monroe St. S. *184 Fourth Ave. N.W. $30.49 $22.65 $10.00 Pd. 1-23-78 .,/05-0180,0-00 $12.65 owed Christy's 18 Main St. N. 12-0715-0-00 $269.70 Myra Eck 613 Waterloo St., Columbus WI *314 College Ave. $10.00 9 r1 612) 879-2311 C1TY Cid" HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M M 0 R r 1) u M aATr,: J.auuaxg 1J,. 1.9 TO: _ala yor and _.C.t t y_ Counci 1 FROM: City_Engineer _-_. _. _ ._ -_ _. ._ _-•---------------- 5UBJECI': _Pr_oiect 78-03 _ _ __ .... __ — -_ — _. _. — — — — — Storm Sewer Improvement The first step necessary for the State to participate in the cost of the School Road Storm Sewer Section of the above referenced project, is the adoption of a resolution. I therefore recommend adoption of same, which has been provided by the State and is in accordance with my request as to amount of participation. Sincerely, CITY OF HUTCHINSON A, --4 "t." )� r�'f.x V. Priebe City Engineer pv Attachment 9--- c.. A RESOLUTION N0. 6085 RESOLUTION APPROVING ENTERING INTO AGREEMENT WITH STATE DEPARTMENT OF TRANSPORTATION FOR STORM SEWER SYSTEM WHEREAS: The City of Hutchinson intends to develop plans for and construct a storm sewer system from Holland's First Addition, south along School Road to T.H. 7; thence easterly for some 1200 feet along T.H. 7, where it will cross the highway and continue southerly to outlet in the Crow River; and WHEREAS: The City's proposed storm sewer line will drain approximately seven acres of State right-of-way, thus providing benefit to the State, which (based on the construction costs within the right-of-way and to the outlet) is in excess of $2,000.00. NOW, THEREFORE, IT IS HEREBY AGREED THAT: The City of Hutchinson requests that the State Department of Transportation enter into a lump sum contributory agreement for $2,000.00 as the State's share of the cost of the proposed storm sewer. It is further resolved that the City of Hutchinson shall maintain the entire storm sower system at no cost to the State, including the outfall and any requirements therefore, so that the necessary drainage from T.H. 7 will be perpetuated. Adopted by the City Council this 24th day of January, 1978. (Seal) CITY OF HUTCHINSON By Mayor By Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MrIMORAtal)U.M DATE: „_ January 171, 1978- - - - - - TO: - &Awpr_ and- FROM: nd FROM: _. City-pyinser.._ _. - - - - - - - - - - - SUBJECT: - Project 78-03- S.s. Drainage Area Improvement + We have completed the study of the above -referenced section of Project 78-03 and find that construction on Fifth Avenue S.E. is the most feasible relative to cost and construction conditions. It will therefore be necessary to conduct an additional hearing, inasmuchas, a larger area will be served. I would propose to only notify those persons not included in the original hearing. I would ask that you consider the hearing be held on February 28th at 8:00 P.M. at a Regular Council Meeting. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer W (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATA:: _ _ _January 18, 1978_ _ _ _ TO: The Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant ------------------------- SUBJECT: Payment Center The Planning Commission reviewed the correspondence (see attached) regard- ing the placement of a Payment Center on private property adjacent to the J. C. Penney's store. The Planning Commission reacted favorably to the concept of a Payment Center; however, felt it would be appropriate to issue a temporary (one-year) build- ing permit. It was also felt that the permit should be issued on a no -fee basis as it could be considered as a public convenience. GDP: ms Attachments January 129 1978 pa, 4 '011 JAN 1918 RECMM City of Hutchinson 37 Washington Avenue west Hutchinson, MN 55350 100 Mr. Gary D. Plotz Dear Mr. Plotzs , I an in receipt of yours requesting infoswation as follows: 1) Will the Payment Center be located on private or public property? 2) Is there going to be any type of sign? 3) A drawing of the exaot site along with the precise dimensions of the planned Payment Center is desired. Be assured it is my pleasure to forward this pertinent information in Orono - logical order as follows: 1) Private property that is vaned and under the management of Hutchinson Futures; 2) The signs planned shall be as shown on our literature, plus enlarged logos. The minimum square inches shall be 195 and the maximum square inches shall be 234; 3) Please find copy of exact site. I believe the dimen- sions and address is clear. The Payment Center cabinet shall measure a minimum 12" wide, 18" deep, and 75" high with the maximum 24" wide, 18" deep, and 750 high. As a point of clarification, it is not sip► intention to request permission to locate the Payment Center on Public property. Trusting this to be helpful may I further extend my availability to your fine community officials. I hope your city sees fit to rent a Payment Box nary D. Plotz 3anuary 129 1978 Page 2 to serve your citizens economically and conveniently with their household obligations along with the merchant, professional and service organizations of the area. -Thanking you in advance for your interest, I remain, yours Respectfully, AT,RICAN PA:"I"L \'T " Gerald Donl'in President 'r,m/sw Lincl. Site Drawing cc: Arvin 3urich, Citizens ,,rational rank i•:r. Witte, First :rational .Tank of 3utchinson ('612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M/NN. 55350 January 9, 1978 Mr. Gerald M. Donlin, President American Payment Centers, Inc. 1728 Kilian Boulevard St. Cloud, Minnesota 56301 Dear Mr. Donlin: We received your letter of January 6, 1978 stating that a payment center will be located near the J. C. Penney parking area across from the Post Office. Before we can provide you with the approval you request, we need to know more information. Is this request to place the payment center on private property or public right-of-way? Is there going to be any type of sign? It is noted we have a sign ordinance. Please provide me with a drawing on the placement and size of the payment center on the property. Sincerely, CITY OF HUTCHINSON Gary D. Plotz Administrative Assistant GDP : ms cc: Marlow Priebe, City Engineer January 69 1978 'r, Gary Plata, Admin. City of Hutchinson City Mall Hutchinson, 111 55350 Dear Sir: PAYMENT CENTER, a new and independent service developed for the free exchange of cheques by conlsumers, is coming to HUTCHINSON. It is des— cribed in the enclosed literature, and it does two things: 1. Allows your patrons to pay you 24 hours a day, 7 days a week, POSTAGE FREE; 2. Holds payments safely until you need them, giving you efficient and speedy control of your cash. The new PAYMENT CENTER shall be located near the J. C. Penny perking area across from the Post Office, Hutchinson, Minnesota. Please examine this service for your organization, whether it be large or small. A patron: serviced well appreciates the "out—post" full—time payment box for the purpose of completing the service. This is "good— will" at its best, and the cost is nominal. We need your approval soon. Shari Westra, Sales Coordinator, will call you to assist in clarifying details for a determination, and I shall be happy to visit you personally at any time. Looking forward to the oppor- tunity to serve you and the consumers of the Hutchinson area, I remain, Respectfully Yours, AM= PAYMENT CENTERS, INC. L 041A'� President GMD/sw Enol: Brochure 10 Rent a Payment Box now, 'Make it easy for and get paid first. me to pay you. PAYMENT CENTER To save TIME and MONEY please use: PAYMENT CENTER Payment Center is a group of steel boxes made to receive check payments to firms who sponsor a box as a convenience for their patrons. Your payments to us can be deposited In our box in the PAYMENT CENTER Your Payments will be credited to your account promptly and efficiently. It's FREE, and ALWAYS OPEN. near the J.C. PENNEY PARKING AREA Across From The Post Office HUTCHINSON, MINNESOTA "Every Organization that extends credit should rent a Payment Box because it is Easier, Safer, and Faster for you and your Patrons than any other method." American Payment Centers, Inc. 1728 Kilian Boulevard Telephone: (612) 251-0140 St. Cloud, Minnesota 56301 The size of the Payment Center shall be determined by the number of Payment Boxes rented. Rental prior to the initial installation of Payment Center guarantees space and promotional assistance. Only participants are entitled to use the name, logo, other Payment Center Material. 0 AMERICAN PAYMENT CENTERS 1977 AMERICAN PAYMENT CENTERS, INC. 1728 KILIAN BOULEVARD SAINT CLOUD, MINNESOTA 612/251-2160 ZIP 56801 © van aw«t«ft to w am be dep*AW In ow bat M 1M ►AVWNT CENTER STANDARD AND CUSTOMARY CHARGES FOR PAYMENT CENTER DEPOSIT BOXES Quantity Rent _ Key Deposit First 12 months Subsequent months of service of service 1 $20.00 mo. $10.00 mo. $30.00 Rents are payable quarterly, in advance. Refundable Key Deposit is payable upon initiation of service. Termination of service may be made by rentor at any time after the first six months with 90 day notice. Others charges: Additional Keys ............... $ 5.00 each Rubber Stamp ................ $10.00 each Framed Description ........... $ 5.00 each Envelope Stuffers ................ $ 6.50M Relocation Charge ............ $35.00 each RENTAL AGREEMENT Date Please provide _Paymentbox located in the below listed Payment Centers. We agree to accept keys, pay key deposit and commence rent payments beginning with the date service is initiated. We further agree to advise our patrons of the availability of our Box at the Payment Center. If for any reason service does not become available at a specific Payment Center. all monies shall be refunded in the same manner they were collected. If for any reason lessee does not desire to commence with the lease of Paymentbox after placing an order, throe months rent shall be forfeited. Signed Title IDENTIFICATION Please identify our Paymentbox as follows: Plate size is 8.75 x 1.125 inches, of white plastic laminate. LOCATION Please locate our Payment box at the following Center: RECEIPT Received of the amount of Date for: Rent for —Paymentbox ............................................... $ Key Deposit for Paymentbox....................................... $ Salesperson AMERICAN PAYMENT CENTERS, INC. SUCCESSFUL: FOR THOSE WHO PAY AND THOSE WHO COLLECT l612) 879-2311 CITY OF HUTCHINSON r 37 WAISHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MORA'NDUM DATE: January 18, 1978 TO: Hutchinson City Council ------------------------------------ FROM: Planning Commission SUBJECT: Variance Request Submitted by Victor Swanson ----------------------------------- Pursuant to Section 6.05, B, 3. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY On November 30, 1977 Victor Swanson submitted an application for variance to allow a thirty (30) foot setback instead of a fifty (50) foot setback as required. At a regular meeting on December 20, 1977 the Planning Commission set a public hearing for its next regular meeting on January 17, 1978. At the public hearing, Victor Swanson was present to explain his request stating for maintenance purposes he asked for a variance to allow a thirty (30) foot setback which would be blacktopped. FINDINGS OF FACT 1. The required application was submitted. 2. Notices were provided to surrounding property owners and published in the Hutchinson Leader on January 6, 1978. 3. The request complies only with Section 6.05, Variances C.1 (c). RECOMMENDATION It is the recommendation of the Planning Commission that the requested variance be awarded. Respectfully submitted, Elsa Young, Secretary Hutchinson Planning Commission RESOLUTION NO. 6086 A RESOLUTION GRANTING VARIANCE FROM SECTION 6.03 AND 6.05 OF THE ZONING ORDINANCE TO ALLOW 30 FOOT SETBACK FOR MINI WAREHOUSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Victor L. Swanson has applied for a variance from Section 6.03 and 6.05 of the Zoning Ordinance to allow for a 30 foot setback at the following location, to wit: Corner of Michigan and Arch Street in Industrial Park District 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the pro- posed variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the conjestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other respect be contrary to the in- tent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply gen- erally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and en- joyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstra- ble hardship or difficulty. CANCT.tMM The application for variance for the purpose designated is granted based upon 9- f the findings set forth above. Adopted by the City Council this 24th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk FFAF (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R P N. D U M DATE: January 23, 1978 TO: Hutchinson City Council—_ _ "- -_ V FROM: Planning Commission SUBJECT: Conditional—Use—Permit - Peterson and Peterson Pursuant to Section 6.071 C, 5. of Zoning Ordinance No. 464 the Hutchinson Planning Commission is hereby submitting its finding of fact and recommenda- tion with respect to the aforementioned request for conditional use permit. HISTORY On December 14, 1977 an application was submitted by Bruce Peterson for a conditional use permit to allow the use of a building in the flood fringe area for office space. At a regular meeting on December 20, 1977 the Planning Commission set the public hearing for its next regular meeting on January 17, 1978. At the public hearing Mr. Peterson was present to answer any questions from the Planning Commission and explain the proposed plans. The Department of Natural Resources was notified of the public hearing since the property involved is located in the flood fringe district, but nothing was reported by them either for or against. FINDINGS OF FACT 1. The required application was submitted. 2. Notices were mailed to surrounding property owners and published in the Hutchinson Leader on January 6, 1978. 3. It was found that the request was in compliance with the requirments for a Conditional Use Permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted. Respectfully submitted, Elsa Young, Secretary Planning Commission s • RESOLUTION N0. 6087 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-3 OF THE 1975 ZONING ORDINANCE TO ALLOW FOR OCCUPANCY AND USE OF BUILDING IN FLOOD FRINGE AREA FOR OFFICE SPACE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: FINDINGS 1. Rockite Silo, Inc., owner, and Bruce R. Peterson, applicant, have made application to the City Council for a Conditional Use Permit under Section 6.07, C-3 of the 1975 Zoning Ordinance to allow for occupancy and use of a building in the flood fringe area for office space located at 121 First Avenue Northeast, with the following legal description: Lot 6 & S-1/2, Lot 7, Block 44 North Half of City 2. The City Council has considered the recommendation of the Planning Com- mission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 24th day of January, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk rr (61?) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORA''NDUM DATE: January 18, 1978 To: Mayor and City Council FROMz Gary Plotz, Administrative Assistant SUBJECT: Adding Second Bus According to Demand The Transportation Board reviewed the number of riders turned down since Janaury 9th, 1978 at their regular meeting on Wednesday, January 18, 1978. It appears that the number of turn -downs relate primarily to the cold weather; more people want to ride the bus during the cold winter weather than during the warm winter weather. In addition, the ridership increases (1)'when the retired people receive their social security checks (approximately the 3rd of each month) and (2) the first five days of the collection period for water, gas and electric bills (the 10th through the 15th of each month). To respond to the number of turned down riders (see attached) and resulting complaints, the Transportation Board recommended to the City Council that staff be authorized to anticipate the ridership demand and use discretion on running a second bus, persuant to the availability of part-time drivers. _X. 'j', 'it .'.IN PLACE OF TIME RIDE PICK UP IF WAS WANTED POSSIBLE IF POSSIBLE jo /.? .JS r _ 4s •r '� O L S r o— SIO j ( a ;I o r ja( o 7 A ID - -~14-1 zA ° 0 to -- - _ •/ `� � mac, 1, • ,W w0.',�41�wr PLACF; OF 1,1(,K UP 11' P(1sS I ALE TIME RIDE WAS WANTED IF POSSIBLE F t TURN 0 DOWN PLACE OF PICK UP IF DATE �. ;��' j � jgj� POSSIBLE i I E cle.l.c TIME RIDE WAS WANTED IF POSSIBLE WE 4- r� *tY FIR 'SAME. 1'UR!NED DOWN PLACE OF PICK U? IT POSSIBLE TINE RIDE WAS WANTED IF POSSIBLE 46 RIDERS TURNED DOWN PLACE OF NU` Mk NAME PICK UP IF UIL �;v LE, POS I BLE POSSIBLE TIME RIDE WAS WANTED IF POSSIBLE FIRE DEPARTMENT MEMORANDUM TO: Mayor D. J. Black and City Council FROM: Lloyd Schlueter, Hutchinson Fire Chief SUBJ: New fire department base station and remotes This memorandum is in regard to the fire department base station which went out of order from one to two months ago. We looked into a new base station and two remotes, one in the dispatch center and one for the fire hall. The recommendations from that department and the officers is that we purchase this unit from Motorola. LS/3a — 'G/. i MOTOROLA Communications and Electronics Inc. 1301 E. ALGONQUIN ROAD, SCHAUMBURG, ILL. 60196 I COST AND EQUIPMENT REQUIREMENTS i PREPARED FOR: Mr. Llgyd S leeter Hutchinson Telehone Co. 32,Avenue S.W. Hutchinson, i QTY. DESCRIPTION EXTENDED UNIT PRICE ( PRICES Motorola Model C73RCB6145 MICOR 100 watt Base Station with two n e en ant receivers. iOne for Local fire frequency and one for fire mutuai • • 55T-80 12,557-80 d113 etch. This unit 1111 egulp2ed with: 1. TLN 4993 lute Rcvr. No 2 Switch 2. TLN 4995 Pa i Control Kit 3. TLN 497 S!ipermrisory Switch 4. TLN 4986 IM I t*rwh for Base 5. TLN 4973 Intercom Witch . TRN 6427 W Meter for Transmit and Receive signal rea s. 7. TLN 1499 Line gperation Transmit Ught 771 30 Motorola Model T1377B Rite Control for fir® hall 1 1 326 bO INSTALLATION AND MAINTENANCE Cities REMARKS; Brochures Attached TERMS; ++��//�� PRICES QUOTED ARE F.O.B. CHICAGO ILL. QUOTATION GOOD FOR _ 30 DAYS. DELIVERY: SHIPMENT FROM CHICAGO IN APPROX.�''..;;AYS FROM RECEIPT OF ORDER. QUOTATION PREPARED BY: rune R. Freda i ACCEPTED BY: DATE: lZ1�yA/77 DATE: WHITE -CUSTOMER YELLOW -REGION GREEN-, EXTENDED 13.655TOTAL EXTENDED TOTAL 3,8301 10 SALES/USE TAX T TOTAL 1 3.8301 10 STIC-:e (612) 879-2311 1HUTCHINSON, C1TY OF HUTCHINSON WASHINGTON AVENUE WEST %MINN. 55350 M E M O R A N D U M DATE: January 19, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: TRANSIT DRIVER Approval is requested to add one more driver to the Transit roster. She is an experienced driver of school buses and available in case of illness of the regular driver. Mrs. Delores Powell, Route 1, Hutchinson �ANKATO MOBILE 010 1113 CROSS STREET • NORTH MANKATO, MINNESOTA, 34001 PHONE 307/398-454 EQUIPMENT MAINTENANCE QUOTE Prepared for: City of Hutchinson Attn: Police Department. Hutchinson, Mn. (1) Base Station @15.75 per month 15.75 (1) Remote @ 4.00 per month 4.00 (2) Portables @5.30 per month 10.60 (4) Mobiles @ 7.35 per month 29.40 (2) Johnson Portables MOO per month 12.00 (3) Motorola Sirens @2.50 per month 7.50 Total 79.25 Special Maintenance Contract ......... $951.00 Remarks:Per attached agreement 0631277 Extended Total 79.25 Sales Tax Exel"Pt '- See also Special Maintenance Contract Total 19.95 TERWNet 10 Days from Date of Invoice Prices quoted acre good forja_days. Quotation prepared bb: Date In TOTAL 79.25 per month Accepted by: Date 0631277 STANDARD TERMS AND CONDITIONS OF MAINTENANCE AGREEMENT GENERAL: Mankato Mobile Radio,Inc.(herein called Mobile Radio) agrees to provide maintenance on the equipment of the Licensee described on the Equipment Maintenance Quote sheet attached beginning on the date specified and continuing for successive periods as specified. STANDARDS: Maintenance shall include all labor, parts, and mileage required to repair equipment which has become defective through normal wear and usage. Equipment will be maintained at factory spec levels and all work shall be done by qualified personnel. Equipment shall be adjusted as often as required to maintain the above levels. TIME AND PLACE: Maintenance work on base stations and other fixed equip- ment shall be performed at the location of the equipment, and the licensee shall furnish heat, light, and power at these locations. Mobile units and other removeable units shall be delivered by the licensee to Mobile Radio, 1115 Cross St. , North Mankato, Mn. 56001. Licensee shall give Mobile Radio at least two working days notice prior to delivery of a mobile unit for installation, removal,or re -installation. LICENSEE REQUIREMENTS: Equipment shall meet factory specifications at Inception of this instrument; licensee shall notify Mobile Radio in the event of failure of any unit; licensee shall make payment within 10 days of invoice date. EXCEPTIONS: This agreement does not include maintenance of any trans- mission line, antenna, tower, or tower lighting unless such work is described on the proposal form.;Does not include the repair or replacement of equipment which has become defective due to damage caused by accidents, physical abuse, or misuse of equipment, acts of God, or fires.; Does not cover loss of electrical power.; Batteries shall cover manufacturers warr- anty only. ADDITIONS: Upon receipt of written request from Licensee, Mobile Radio will maintain units identical with any units covered by this maintenance agreement on the same terms and conditions set forth herein. RENEWAL: This contract shall continue for successive periods as indicated. Either party shall have the right to concel this contract upon 30 days written notice. A SPECIAL MAINTENANCE PROGRAM This contract shall incorporate all the terms and conditions of the Standard Terms and Conditions of Maintenance Agree- ment (0631277) with the following changes and additions: Mobile Radio will at the end of the first year, and each year thereafter this contract is renewed, issue to the Licensee a credit for unused maintenance in accordance with the following; -One preventive maintenance check shall be performed which includes frequency check, modulation check, power output 1 check,etc. Charges for this shall be deducted from the unused maintenance, if any. -Total cost of equipment maintenance; service calls, -emergency calls, parts, driving time and mileage, shall be deducted from the unused maintenance, if any. MAXIMUM LIMIT OF ABOVE TWO ITEMS SHALL BE THE STANDARD RATES OF MAINTENANCE AS SPECIFIED ON THE ATTACHED PROPOSAL FORM. The Licensee is required to make payments on an annual basis. Payment shall be in advance of this agreement. Mobile Radio will in addition provide engineering assistance in system design, will provide forms, advice, and technical assistance in complying with FCC Rules and Regulations. This does not releive the Licensee from the responsibility of complying with FCC requirements. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE:January 24, 1978 --------------- TO: —Mayor and City Council --_,----------------- FROM: — Gary D_ Plotz Administrative Assistant — — — — — — — SUBJECT: Project_ Coordinator for Non -Directional Beacon "H" Marker On Thursday, January 12, Mr. Robert Engelhardt, Aeronautics Division of the Minnesota Department of Transportation, met with members of the Air- port Commission, Dean Nelson and myself. Mr. Engelhardt recommended that the community appoint a "Project Coordin- ator" to be responsible for planning the installation of the "H" marker. It was further recommended that it be someone with a working knowledge of radio equipment and navigational aids. The Airport Commission discussed the need for appointing such a Project Coordinator. Mr. Doug Hedin volunteered to be the Project Coordinator, if no one else would be interested. It was the consensus of the Airport Commission that Doug Hedin be named Project Coordinator. GDP: ms 9 �. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE:_ _ January 24 1978 _ _ _ _ TO: _Mayor and City Council _ _ _ _ _ _ — _ — _ _ _ _ _ _ FROM: —Gary D._Plotz, Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ SUBJECT: —Collection Policy on _Transient Aircraft _ _ _ _ _ _ _ _ _ _ _ The Airport Commission met on January 12 and discussed the policy of making a daily collection for transient aircraft parked within the hangars. A motion was made and seconded to recommend to the City Council "that there be a collection of a daily fee for all overnight transient aircraft other than those owned or leased by the fixed base operator; and that the fixed base operator has the responsibility to make a reasonable effort to collect these fees. In addition, the fixed base operator can park planes owned or leased in otherwise empty stalls." It was the consensus of the Commission that planes parked in stalls, wait- ing for repairs, shall be charged the daily fee ($1.00) or monthly fee ($35.00) by the fixed base operator. GDP:ms 9-ZnA (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ January 24. 1978_ TO: _ Nayp and City Council_ ._ FROM: Director of Public Works SUBJECT: Street Department Emplyee_ _ Mr. Doug TenEyck has been working part-time in the Street Department while attending classes at HAVTI. He will be available for full-time employment on February 20, 1978. He will replace Mr. Basil Bell who will be leaving on March 1st. Mr. Bell, as you may recall, was not placed on permanent status upon completing his probationary period due to health conditions which hampered his ability to perform his duties. I request approval of Mr. TenEyck and recommend he begin his probationary period at Grade III, Step III, which is $4.24 per hour. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv cc: Hazel Fred 9-� r i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N f) 'f M DATE: : _ January 24, 1978_ TO: —Mayor and City_Council_ FROM: — Director of Public Works SUBJECT: Service Contract - Sewa a Treatment Plant In order to maintain our equipment in proper order, it is recommended that we have this done by a qualified company. This has been done in the past by Power -Process and I recommend approval of the attached quotation. In addition, we have to replace two sewage meters at the plant, cost of which is $960.00 each. These are available from Power -Process and can be installed in conjunction with the above service contract at a savings to the City. I request approval of purchasing said meters. E0 Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works 1-11-11 0 POWER -PROCESS. Quotation 1.0 January 1978 178007 City of Hutchinson Hutchinson, Minnesota 55350 Attention: Finley Mix Subject: Service Contract Dear Finley, We propose to furnish a service engineer for five days (including travel time) over a two year period as foll 1 day each March 1 day each August or September 1 day emergency call The instruments to be maintained are as follows: 5 - Air Flow Indicators 1 - 854 Valve Positioner 1 - Ratio Set 1 - Robert Shaw 2 -pen recorder 1 - Robert Shaw Totalizer, Model 521 2 - Sewage Flow Transmitters, Type 253 The work to be done includes testing and calibration, and repair as required to maintain the equipment in optimum operating condition. Total price of contract ------------------------------ Additional conditions applicable to this contract are listed on the attached sheet. The contract is payable quarterly at the rate of $171.25. PAGE $1,370.00 Thank you for your consideration of Power Process. If you have any questions, please give me a call. TERMS: Net 30 Days Please Address Order To F.O.B. POWER -PROCESS EQUIPMENT, INC. 6032 West 37th Street, Minneapolis, Minn. 55416 SHIPMENT By Skip Sayer/rkp POWER -PROCESS kWpmsat, Iaao raW s MAINTENANCE CONTRACT FOR THE CITY OF HUTCHINSON This maintenance contract is subject to the following terms and conditions: 1. Power Process will maintain the instrumentation described in the attached schedule with our own service staff to keep your equipment operating properly. 2. Preventative maintenance will be performed during regular working hours of our regular working days. This will in- clude calibration checks, visual examination, adjustment as required, cleaning and lubrication of the equipment. 3. Emergency service is not included as part of this contract, except as noted. However, if the emergency is close to the time of our standard service call, we could use that in lieu of the standard service call. This emergency service would be done during the regular working hours of our regular working day. During other than regular work- ing hours, we will bill you only for the overtime portion of the hourly charge if it is being used against a regular trip. Otherwise, our charges will be at our standard rate. 4. No parts are included in this contract. We assume all parts necessary for maintenance will be available at your plant. If we do furnish any parts, they will be billed at our regular billing price. 5. Either party may terminate this agreement by giving a 30 day written notice prior to the anniversary date of this agree- ment. 6. Payment of this contract will be made on a quarterly basis, beginning the first day of the quarter following the start of this contract. 7. This contract price may be adjusted bi-annually, based upon changes in prevailing cost of labor, as compared to such cost at the beginning of this contract. Notice of this adjustment for a succeeding year shall be sent to you 45 days prior to the date after which such adjustment will become effective. 8. No tax or other governmental charge with respect to the services or materials is included in this contract price. FOR YOUR INFORMATION MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, January 17, 1978 1. The meeting was called to order at 12:06 P.M. by Chairman "Skip" Quade with the following members being present: Marlin Torgerson, Don Glas, Becky Piehl, Don Abbott, and Jay Alrick. Also present were Mayor D.J. Black, Administrative Assistant Gary Plotz, Attorney M.D. "Buzz" Schantzen, Jean Lerberg, and Clarence Simonowicz from C.R.S. and Associates. 2. On motion by Don Abbott, seconded by Marlin Torgerson, the minutes of the January 10, 1978 meeting were approved as written. The motion carried unanimously. 3. A Joint Planning Agreement was distributed to all members as prepared by Mr. Simonowicz. Clarence reminded the Committee to point out any changes they would like to see made on the initial agreement as he went over each point in the Joint Planning Agreement before it goes to the Developer for his signature. "Buzz" Schantzen had questions regarding the financial aspect of the agreement and the City's liability should the project "fall apart". Chairman Quade agreed there should be some type of money restrictions as far as the developer and the City are concerned if at some point the City does not approve of the project or the developer can not continue as planned. Mayor Black referred to the phraseology used in the contract when building the Medical Center by the Hutchinson Hospital. On motion by Marlin Torgerson and seconded by Tom O'Connell it was decided to accept the Joint Planning Agreement with the alterations as discussed which are to be made by Attorney Schantzen. Motion carried unanimously. 4. Mayor Black introduced the new member Becky Piehl to the Committee, and hoped she would enjoy her involvement with the Downtown Development Committee. Miss Piehl will be replacing Mrs. Richard Dobratz who resigned prevously. 5. There being no further business to come before the Committee at this time the meeting was adjourned on motion by Jay Alrick, seconded by Marlin Torgerson and carried unanimously. FOR YOUR INFORMATION REPORT OF BUILDING PERMITS ISSUED FOR NEN BUILDINGS JANUARY 1972 -'DECEMBER 1977 RESIDENTIAL BUILDINGS Number of Permits 1972 22 1973 34 1974 23 1975 40 1976 56 1977 85 NON-RESIDENTIAL BUILDINGS Industrial, Commercial, Retail and Other Number of Permits 44 34 59 53 74 58 TOTAL 260 322 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M° R A N D U M FOR YOUR INFORMATION DATE: January 23, 1978 To Fred Roberts FROM: —Gary D.__ Plotz._ Administrative Assistant — — — SUBJECT: _Injur on Sidewalk Mr. Lowell Wright has reported that his wife fell on the sidewalk in front of World Travel, 132 South Main Street. I have been informed the sidewalk is raised sufficiently enough to have this lady's heel catch and cause her to trip. I am told that she was taken to the hospital, and her glasses were broken. Mr. Richard Peterson also called me to inform me of the accident. I request that the sidewalk be checked by you and, if appropriate, suggest corrective action. On two previous occasions last year I had been called about similar accidents at the same location. cc: Marlow Priebe PETERSON - PAULSEN ASSOC., INC. ' REAL \' REAL EOTATE -BUSINESS BROKERS II E STA T E 113 MAIN STREET SOUTH HUTCHINSON. MINNESOTA 53350 January 23, 1978 City Administrator City of Hutchinson Hutchinson, MN 55350 Dear Sir, This is to put you on notice that we were notified by Darlene Erickson of World Travel Service that we've had a person trip and fall and injure themselves on the sidewalk in front of the building. Apparently one of the segments of the sidewalk is raised. RJP:bjt P. O. BOX 261 PHONE. 697-1005 22324eg26� ~' JAN 1978 By .. ........ ... n" <<o16 9 Y y, Peterson e -Business Broker 1)lc wt DATOLTZ, KING DUVALL ANDERSON AND ASSOCIATES INCORPORATED M E M 0 R A N 0 U M Hutchinson -Air ort Advisor Commis/i.on To: P Y Copies To: Mr. Gary Poltz, Administrative Assistant, Dean Nelson, Airport Mgr. and MnDOT Division of Aeronautics From: Mr. Westly J. Hendrickson Date : Jan. 17 197 8 FOR YOUR INFORMATION Reference: Hutchinson Municipal Airport Study Progress Meeting No. 7 January 12, 1978 7:00 AM, City Hall COMMISSION NO. ATTENDANCE 6558 Doug McGraw, Chairman, Airport Advisory Commission Doug Hedin, Airport Advisory Commission Randy Buboltz, Airport Commission Dean Nelson, Airport Manager Gary Poltz, City Clerk, Administrative Assistant Westly J. Hendrickson, TKDA BASIS FOR DISCUSSION 1. Preliminary ALP drawings Z. Sheet 3 of Airport Zoning Plan (Preliminary) 3. Preliminary Development Program and Cost estimates 1. Preliminary ALP drawings were reviewed in detail. It was noted that there was a discrepancy between various drawings regarding runway Numbers. (These will be corrected). Changes were re- commended to the Building Area Plan; the major change involved shifting the fueling operation to the other side of the Maintenance Hangar/Admin. Building. The Commission approved the preliminary ALP package and requested that it be completed. Z. Again there was substantial discussion of ways to maintain the potential of a runway in excess of 4, 000 feet. Depending on the nature and extent MEMORANDUM January 17, 1978 Page Twc of development at the extendOend of the mainwind runway the potential for a longer runway may remain for a period of time without any public action. 3. The Zoning Map (Land Use Safety Zones) were reviewed and the implication of A, B and C regarding land use and development were discussed. The Zoning Board needs to be involved in any subsequent action concerning airport zoning. 4. Development staging and development cost (attached hereto) were re- viewed and approved by the commission with the understanding that the actual rate and quantity of development would be dependent on the availability of grants and local funds. 5. The next step will be the preparation of the draft report. This should be available to the Airport Advisory Commission for their review on or before March 15 which is the Comrnission3s regular meeting date. Please let me know of any additions or corrections that should be made to this memorandum. WJH:mr Itz JII! I, MINNESOTA HISTORICAL SOCIETY The Honorable D.J. Black Mayor of Hutchinson City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mayor Black: 690 Cedar Street, St. Paul, Minnesota 55101 • 612-296-2747 ,2345619 9��r 29 December 1977 C JAN 1978 N RECO N'M 4: BY... ........ --- oi� 222 FOR YOUR INFORMATION RE: Hutchinson Free Public Library Public Square Hutchinson, Minnesota I am pleased and honored to congratulate you upon the entry of your property on the National Register of Historic Places. The National Register, as you know, is a listing of districts, sites and buildings considered to be worthy of preservation. Placement of your property on the National Register makes it eligible for federal grants-in-aid for restoration and preservation work. A leaflet describing the National Register program and specifically the grants-in-aid program is enclosed. If you have any questions con- cerning this grant program please contact Mr. Henry Harren at 612/296-9251. One consequence of National Register listing not explained in the leaflet is that certain categories of properties listed on the National Register are subject to certain benefits and provisions of the federal income tax code. The enclosed fact sheet, "The Tax Reform Act of 1976," was prepared by the National Register office to explain generally these provisions. Anyone considering the bearing of these provisions on his or her particular circumstances should consult with legal counsel. Founded 1849 • The oldest institution in the state Mayor D.J. Black 2 29 December 1977 By recognizing the significance of your property and planning for its preservation you are participating in a national movement which aims to preserve, for the benefit of future generations, our physical heritage. If I can be of assistance, please feel free to contact me. Sincerely, Russell W. Fridley State Historic Preservation Officer Enclosures: National Register Grants -in -Aid National Register nomination form - owner only Tax Reform Act cc: Ronald McGraw, President McLeod County Historical Society 115 Jefferson Street Hutchinson, Minnesota 55350 Director Hutchinson Public Library Board Hutchinson Public Library Public Square Hutchinson, Minnesota 55350