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cp02-14-1978 cHUTCH INSON CITY CALENDAR WEEK OF February 12 TO February 14 1978 WEDNESDAY 7:00 A.M. - Civic Arena Boa Meeting 10:00 A.M. - HRA Meeting at Park Towers Noon - Transportation Board Meeting at City Hall (Lunch will be pro- vided) 7:30 P.M. - Airport Commiss at City Hall SUNDAY LINCOLN'S BIRTHDAY THURSDAY 3:00 A.M. - City Council Meets with Street & Park Department Employe Noon - Nursing Home Board Fourth session of Communica- tions Seminar at City Hall i from 4:00 to 6:00 P.M. MONDAY Noon - Advisory Committee Meet- ing at City Hall 2:00 F.M. - Utilities Commissio Third session of Communica- tions Seminar at City Hall from 4:00 to 6:00 P.M. FRIDAY TUESDAY 7:30 P.M. - City Council at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 14, 1978 Call meeting to order - 7:30 P.M. /2. Invocation - Reverend Darrel F. Thalmann ✓3. Consideration of Minutes dated January 24, 1978 and Special Meeting dated February 8, 1978 Action - Motion to approve - Motion to approve as amended V4. Public Hearing None S. Communications, Requests and Petitions ✓(a) Consideration of Request for Jim Brodd and Clifford Paulsen to Attend Shade Tree Short Course on February 21, 1978 Action = Motion to approve - Motion to reject ✓(b) Consideration of Request for Fred Roberts and Jim Brodd to Attend 1978 Annual Cities Conference on February 16, 1978 Action - Motion to approve - Motion to reject ✓6. Resolutions and Ordinances None 7. Reports of Officers, Boards and Commissions ,'(a) Building Official's Monthly Report - January, 1978 Action - Order by Mayor received for filing 4b) Monthly Financial Report - January, 1978 Action - Order by Mayor received for filing �/(c) Minutes of Park and Recreation Board dated February 1, 1978 Action - Order by Mayor received for filing i Council Agenda February 14, 1978 8. Unfinished Business Y'(a) Consideration of Authorizing Mayor to Enter Into Joint Agreement with A&P Group Action - Motion to reject - Motion to authorize Mayor to enter into agreement 9. New Business V(1a) Consideration of Merit Adjustment for Water and Sewer Department Employees Action - Motion to approve - Motion to reject,�,1� tA) Consideration of Building Permit Fees for Mobile Home Installation Action - Motion to approvq - Motion to reject ✓(c) Consideration of Police Patrol Eligibility Roster Action - Motion to reject - Motion to certify roster /d) Consideration of No Parking Signs on Roberts Road Action - Motion to reject - Motion to waive first reading of Ordinance 1/78 and set second reading for February 27, 1978 ./(e) Consideration of Temporary Employee Pay Rates as Addition to City Position Classification Plan Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6088 ✓(f) Consideration of Confirming Appointment of Clarice Coston to Transportation Board Action - Motion to reject - Motion to ratify appointment ✓(g) Consideration of Permanent Appointment of Janell Swanson as Receptionist/ Cashier Action - Motion to reject - Motion to approve permanent appointment and salary adjustment ,/(h) Consideration of Assessment Search - Claim for Barbdon, Inc. Action - -2- Council Agenda February 14, 1978 J(i) Consideration of Specifications for Numerals on Buildings Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6089 �(j) Consideration of Placing Part -Time City Employee on Payroll Action - Motion to approve - Motion to reject ✓(k) Consideration of Joining Minnesota Deputy Registrars Association Action - Motion to approve - Motion to reject ,j(1) Consideration of Entering Into Navigation Aid Agreement and Non -Objection to Controlled Air Space at Airport Action - Motion to reject - Motion to waive readings and adopt Resolutions No. 6090 and 6091 "(m) Consideration of Appointing Charles Nelson as Assistant Liquor Store Manager Action - Motion to reject - Motion to approve appointment V(n) Consideration of Naming Street Along West River Park "Les Kouba Parkway" and Portion of West River Park "Les Kouba Point" Action - Motion to approve - Motion to reject ✓(o) Consideration of Permanent Appointment of Kenneth Merrill, City Accountant/ Controller and Salary Adjustment Action - Motion to reject - Motion to approve appointment and salary adjustment 10. Miscellaneous J(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments j(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- i A AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 14, 1978 5. Communications, Requests and Petitions ✓(c) Consideration of Request to Purchase Mug Shot Camera for Police Department Action - Motion to approve - Motion to reject V(d) Consideration of Request to Attend Time Management Seminar by Rod Keith Action - Motion to approve - Motion to reject ✓(e) Consideration of Request for Jim Brodd and Cliff Paulsen to Attend Municipal Tree Inspector's Workshop on March 7, 1978 Action - Motion to approve - Motion to reject 7. Reports of Officers, Boards and Commissions ✓(d) Minutes of Airport Commission dated January 12, 1978 Action - Order by Mayor received for filing ✓(e) Minutes of Downtown Development Committee dated February 1, 1978 Action - Order by Mayor received for filing 4f) Minutes of Hutchinson Civic Arena Board dated February 8, 1978 Action - Order by Mayor received for filing 9. New Business V(p) Consideration of Chamber of Commerce's Proposal for Purchase of Christmas Decorations Action - AGENDA ADDITION February 14, 1978 ✓(q) Consideration of Vacation of Street Easement and Variance on Side Lot for Property of Tom O'Connell Action - Jr -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 1978 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the follow- ing members present: Aldermen B. Peterson, K. Gruenhagen, and K. Peterson in addition to Mayor Black. Absent: Alderman Westlund. Also present were: Ad- ministrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Maynard Johnson of the Franklin Street Baptist Church. 3. MINUTES On motion by Alderman K. Peterson, seconded by Alderman B. Peterson, the min- utes of the Regular Meeting of January 10, 1978 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY: 1. MAYME BOETTCHER 2. MRS. HELMUTH KADDATZ 3. WALTER ADAMS After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Gruenhagen, to approve the applications for reduced trash and refuse rates for the above named individuals. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO USE WATER TRUCK BY ELKS LODGE #2427 A letter was received from Steve French, Chairman of the Snowmobile Race Committee, requesting permission for the Elks Lodge X62427 to use the City's water truck for preparing the track for the races on February 18 and 19, 1978, to be held at the fairgrounds. After discussion, it was moved by Alderman B. Peterson to approve the re- quest of the Elks Lodge X62427 for use of the City's water truck on the above stated dates. Seconded by Alderman K. Peterson, the motion: unani- mously carried. 49 1 Council Minutes January 24, 1978 (c) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY GILBERT LEHMAN After discussion, it was moved by Alderman B. Peterson, seconded By Alderman Gruenhagen, to approve the application of Gilbert Lehman for a snow removal permit. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR CIRCLE K (HAVTI) TO HOLD A PUBLIC DANCE AT NEW ARMORY ON FEBRUARY 9, 1978 Following discussion, it was moved by Alderman K. Peterson to approve the request of the Circle K Club to hold a public dance at the New Armory on February 9, 1978. Seconded by Alderman B. Peterson, the motion unani- mously carried. (e) CONSIDERATION OF REQUEST FOR GARY D. PLOTZ TO ATTEND HUD SMALL CITIES WORKSHOP ON FEBRUARY 7, 1978 It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to grant permission for Gary D. Plotz to attend the HUD Small Cities Work- shop. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND MINNESOTA BUILDING CODE WORKSHOP IN WILLMAR Upon motion by Alderman B. Peterson, it was seconded by Alderman K: Peter- son, and unanimously carried,to approve the requ st of Homer Pittman to attend the Minnesota Building Code Workshop in W�llmar. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - DECEMBER 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED JANUARY 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF PARK AND RECREATION BOARD DATED JANUARY 4, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -2- Council Minutes January 24, 1978 H j (d) MINUTES OV HUTCHINSON PLANNING COMMISSION DATED DECEMBER 20, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF TRANSPORTATION BOARD DATED JANUARY 18, 1978 There being no discussion, the,minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS y (a) CONSIDERATION OF'_NO PARKING ZONE ON SERVICE ROAD Chief of Police O'Borsky has recommended that a no parking zone be ordered for the service road between the Warehouse Grocery and School Road Bridge. He pointed out that a parking problem has developed with vehjcles being parked on each side of the road which leaves only one lane open for traf- fic. City Engineer/Public Works Director Priebe commented that when the sgrvice road is finished in the spring, it will be about four or five feet wider than at present. He is in agreement that this road should be a no park- ing zone. It was the consensus of the Council that no parking should be allowed on either side of the service road from the entrance to the School Road Bridge. It was moved by Alderman B. Peterson to waive the reading and adopt Reso- lution No. 6084 entitled Resolution Establishing Parking Regulations,pn Service Road from Warehouse Grocery to School Road Bridge, with an amend- ment to read "no parking on either side of the service road...." Seconded by Alderman K. Peterson, the motion carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS j; Mayor Black read a copy of the letter mailed to all delinquent account holders and asked if there was anyone present who wished to be heard re- garding his/her account. No one responded. i Administrative Assistant Plotz reported that he had received a phone call �! from account No. 05-0180-0-00 requesting permission to Q g p pay $100 on Friday, January 27, 1978, with weekly payments thereafter until balance is paid. � - 8- i 1 Council Minutes January 24, 1978 It is the recommendation of Mr. Plotz and City Engineer/Public Ws Direc- tor Priebe to request that $169.70 be paid by Friday and that $56�-°a�week for the two consecutive weeks be paid. The Council concurred with this recommendation. Alderman K. Peterson made the motion to discontinue service on all accountsl j listed where no arrangement has been made with City Hall for payment, to 1 accept payments on account No. 05-0180-0-00 as stated above, and to dis, continue service on accounts No. 01-0320-0-00, 07-0075-0-00, and 11-0250-0-00, upon default of payment as promised. Seconded by Alderman B. Peterson, the motion carried unanimously. (c) CONSIDERATION OF ENTERING INTO AGREEMENT WITH STATE DEPARTMENT OF TRANS- PORTATION FOR SCHOOL ROAD STORM SEWER SECTION (PROJECT 78-03) 1, k City Engineer/Public Works Director Priebe reported that entering into an I! agreement with the State Department of Transportation and adopting a reso- lution are the first steps necessary to secure funds from the State in the cost of the School Road Storm Sewer Section of Project 78-03. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to waive reading avid adopt Resolution No. 6085 entitled Resolution Approving Entering Into Agreement with State Department of Trans- portation for Storm Sewer System. Motion unanimously carried. (d) CONSIDERATION OF S.E. DRAINAGE AREA,IMPROVEMENT (PROJECT 78-03) City Engineer/Public Works Director Prieberreported that the alternate route for the second outlet for the southeast drainage district will be more economical. It will include the area near Fifth Avenue S.E. Since more properties will be involved, this will cut down the cost per square foot by about one cent to an average lot's assessment of $87. It will be necessary to set a new hearing date to include the people in the area near Fifth Avenue S.E. Mayor Black reported that the February 28, 1978 Council meeting date would have to be changed due to political party precinct caucuses being held on that same day. The State law prohibits any municipal body to meet in con- flict with the caucuses. �1 It was moved by Alderman Gruenhagen, seconded by Alderman K. Peterson, to change the meeting date for the City Council to Monday, February 27, 1978 1 at 7:30 P.A. Motion carried unanimously. ; It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to i set the public hearing on the S.E. Drainage Area Improvement (Project 78-03) J, for Monday, February 27, 1978 at 8:00 P.M. Motion carried unanimously. -4- Council Minutes January 24, 1978 (e) CONSIDERATION OF RECOMMENDATION OF PLANNING COMMISSION TO GRANT AMERICAN PAYMENT CENTER A ONE-YEAR TEMPORARY BUILDING PERMIT CSN A NO -FEE BASIS AS A PUBLIC CONVENIENCE After considerable discussion, it was moved by Alderman K. Peterson to > > approve the placement of a Payment Center on private property adjacent to the J.C. Penney's store upon the recommendation of the Planning Com- mission to grant a one-year temporary building permit on a no -fee basis. > Seconded by Alderman B. Peterson, the motion carried unanimously. Administrative Assistant Plotz commented that the American Payment Center has contacted the Utilities Office regarding renting a payment box to re- ceive utilities payments. The Utilities has decided to rent one box. He wondered if the City would have an interest in renting a box to receive sewer and water payments. After discussion, it was the consensus of the Council that the City would } not be interested in renting a payment box at this time. (f) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY VICTOR SWANSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by'Aider- i man Gruenhagen, to approve the request for a variance to allow a 30 foot setback submitted by Victor Swanson upon favorable recommendation of the Planning Commission, and to waive reading and adopt Resolution No. 6086 entitled A Resolution Granting Variance from Section 6.03 and 6.05 of the Zoning Ordinance to Allow 30 Foot Setback for Mini Warehouses. Motion car- ried unanimously. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY PETERSON & PETERSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- a man B. Peterson, to waive reading and adopt Resolution No. 6087 entitled Resolution Granting Conditional Use Permit under Section 6.07, C-3 of the 1975 Zoning Ordinance to Allow for Occupancy and Use of Building in Flood j Fringe Area for Office Space. Motion carried, with Alderman K. Peterson abstaining to vote. (h) CONSIDERATION OF RECOMMENDATION OF TRANSPORTATION BOARD FOR USE OF SECOND BUS AT DISCRETION OF STAFF (SEE MINUTES OF JANUARY 18, 1978) Mayor Black commented on the demand for a second bus to handle all the needs for riders. It is the recommendation of the Transportation Board ' to authorize the staff to anticipate ridership demand and use discretion in running the second bus. ,i -5- Council Minutes January 24, 1978 After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Gruenhagen, to authorize the staff to use discretion in operating the second bus. Motion carried unanimously. (i) CONSIDERATION OF PURCHASING A REPLACEMENT BASE STATION•RAMO PLUS TWO REMOTES FOR FIRE DEPARTMENT After discussion, it was moved by Alderman K. Peterson to approve the pur- chase of a replacement base station radio and two remotes for the Fire De- partment in the amount of $3,830.10 from Motorola. Seconded by Alderman B. Peterson, the motion unanimously carried. f (j) CONSIDERATION OF APPROVAL OF RELIEF DRIVER FOR HUTCHMOBILE Following discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to approve Mrs. Delores Powell as a transit relief driver for the Hutchmobile. Motion carried unanimously. (k) CONSIDERATION OF MAINTENANCE CONTRACT FOR POLICE DEPARTMENT RADIO { , EQUIPMENT t Administrative Assistant Plotz reported that the equipment maintenance con- tract with Mankato Mobile Radio is a yearly contract"in.the Police Depart- j ment budget. t i City Attorney Schantzen was asked to interpret the wording of one section of the contract. It was suggested by Mayor Black to defer action at this time and secure a further explanation of the contract. It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to defer action on the maintenance contract until the next Council meeting. Motion unanimously carried. c (1) CONSIDERATION OF ESTABLISHING AN HOURLY RATE FOR USE OF OLD ARMORY AS REQUESTED BY KAREN SHAW 6 Karen Shaw appeared before the Council and requested an hourly rate for t use of the Old Armory inasmuch as her exercise class only meets for one hour. She further pointed out that she has no need for janitorial serv- ices or any clean-up. f tW Following considerable discussion, it was the motion of Alderman B. Peter- son to establish an hourly rate of $3.75 during regular business hours, with no opening, closing, or janitorial service required. Seconded by Alderman Gruenhagen, the motion unanimously carried. (m) CONSIDERATION OF APPOINTING PROJECT COORDINATOR FOR INSTALLATION OF "H" MARKER AT AIRPORT Im Council Minutes January 24, 1978 Administrative Assistant Plotz reported that Mr. Robert Engelhardt, Aeronautics Division of the Minnesota Department of Transportation, met with the members of the Airport Commission, Dean Nelson, and Mr. Plotz on January 12, 1978. At that time, it was his suggestion that someone from the community should be appointed to coordinate the project to in- stall a non -directional beacon ("H" marker) at the Airport. It is the recommendation of the Airport Commission to appoint Doug Hedin as Proj- ect Coordinator. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to appoint Doug Hedin as Project Coordinator. Motion unanimously carried. (n) CONSIDERATION OF COLLECTION POLICY ON TRANSIENT AIRCRAFT Administrative Assistant Plotz reported that the Airport Commission at their meeting on January 12, 1978 made the motion to recommend to the Council "that there be a collection of a daily fee for all overnight transient aircraft other than those owned or leased by the fixed base oper- ator; and that the fixed base operator has the responsibility to collect these fees. In addition, the fixed base operator can park planes owned or leased in otherwise empty stalls." Following discussion, it was moved by Alderman Gruenhagen to approve the ° collection of a daily fee by the fixed base operator for transient air- craft parked in stalls at the Airport. Seconded by Alderman K. Peterson, the motion unanimously carried. (o) CONSIDERATION OF HIRING FULL-TIME EMPLOYEE FOR STREET DEPARTMENT City Engineer/Public Works Director Priebe remarked that Doug TenEyck has been working part-time in the Street Department while attending HAVTI. He will be available for full-time employment on February 20, 1978. It is Mr. Priebe's recommendation to hire Mr. Ten Eyck as a heavy equipment oper- ator for the Street Department on a full-time basis. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Gruenhagen, to approve the full-time employment of Doug TenEyck in the Street Department effective February 20, 1978. Motion unanimously carried. (p) CONSIDERATION OF SERVICE CONTRACT FOR SEWAGE TREATMENT PLANT City Engineer/Public Works Director Priebe explained the need for a sewage treatment plant service contract. It would be for a two-year period. In addition, there is a need to replace two sewage meters at a cost of $960 each which can be purchased from and installed by Power Process in conjunc- tion with the service contract. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Gruenhagen, to approve the service contract with Power Process for the sewage treatment plant and purchase of two sewage meters from the same. Motion carried unanimously. -7- Council Minutes January 24, 1978 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT r Administrative Assistant Plotz reported on the Downtown Development Com- mittee meeting held on January 17, 1978 at which time the proposed joint agreement with the Adolfson & Peterson Group was reviewed. City Attorney Schantzen recommended a change in wording of the City's financial liability: t After revision, the proposed joint agreement was reviewed in detail at a 1 1 meeting on January 24, 1978 between Mayor Black, Skip Quade, Clarence Simon- owicz, Buzz Schantzen, Marlow Priebe, Mr. Plotz, and the Adolfson & Peter son Group. A revised draft of the agreement resulting from the meeting will be presented to the Downtown Development Committee on February 1, 1978 for recommendation of a final draft to the City Council. P Five representatives from HUD recently met with Mayor Black, Jean Lerberg,� members of the HRA, Marlow Priebe, Ken Merrill, and Mr. Plotz. They ex- pressed concern that the City spend the money remaining in the 1976 Communk ity Development Grant, and HUD will establish a deadline by which the Grant monies must be spent. <i Mr. Plotz pointed out that the 1978 City Budget had been distributed to ( the Council members at the meeting tonight and that a copy will be on file at the Hutchinson Public Library. �.t (b) COMMUNICATIONS FROM MAYOR 1 Mayor Black made reference to the National League of Cities and Conference} " < of Mayors to be held in March in Washington, D.C. Since the Mayor is a member of the State Board, he will have his costs paid to attend. He re- ` quested permission from the Council to register for the Conference. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to grant Mayor Black permission to attend the National League of Cities Con- f ` ference in March. Motion unanimously carried. t} Mayor Black asked the Council members for input as to what they would likef , for a workshop for City Council. (c) COMMUNICATIONS FROM ALDERMAN K. PETERSON r Alderman K. Peterson commented that she has received several calls and t jl complaints from senior citizens regarding use of space in the Old Armory for senior citizens. She felt that a meeting should be held with the of- 1, ficers of the Senior Citizens Club and asked Administrative Assistant Plotz;,] to make the necessary arrangements. f Council Minutes January 24, 1978 �4 (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported briefly on a meeting he, City Attorney Schantzen, and Administrative Assistant Plotz had at- tended on January 20, 1978. He felt it covered areas of interest to him ! regarding subdivisions and points on bonding. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS !; (a) VERIFIED CLAIMS 3 A motion was made by Alderman K. Peterson, seconded by Alderman B. Peter- son, to approve the verified claims and authorize payment from the appro- priate funds. Motion unanimously carried. , 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:00 P.M. upon motion by Alderman K. Peterson, seconded by Alder- man Gruenhagen, and unanimously carried. 9 � 9 a t i I { f`r -9- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 8, 1978 The special meeting of the City Council was called to order at 8:00 A.M. by Mayor Black. Those present were Aldermen Westlund, Gruenhagen, and K. Peterson in addition to Mayor Black. Absent was Alderman B. Peterson. Also present was Administrative Assistant Plotz. Alderman Westlund reported on a meeting held February 3, 1978 with David Krause, Liquor Store Manager, Gary Plotz, Hazel Sitz, and himself, at which time Mr. Krause submitted his resignation. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to accept the resignation of David Krause, Liquor Store Manager, in accordance with the terms agreed upon by Alderman Westlund, Administrative Assis- tant Plotz, Personnel Coordinator Sitz, and Mr. Krause. Motion unanimously car- ried. It was suggested by Alderman Westlund to consider several present City employees as possibilities for the position of Manager. There were two employees who had applied when the position was advertised last summer. It was further recommended by Alderman Westlund to give consideration to appointing Ralph Neumann in charge of the revenue-producing agencies of the City and act as administrative manager of the Liquor Store in addition to Coordinator of the Civic Arena. This position would involve purchasing and promoting for the Liquor Store as well as scheduling of employee work hours. Since Mr. Neumann would not be at the Liquor Store on a full-time basis, it would be necessary to have an Assistant Manager. Following further discussion, it was moved by Alderman Westlund to appoint Ralph Neumann as Manager of the Liquor Store in addition to his duties at the Civic Arena. Seconded by Alderman Gruenhagen, the motion carried unanimously. There being no further business to come before the Council at this time, the meet- ing was adjourned at 8:40 A.M. A. tde Tree t Course February 21, 1978 REGISTRATION FORM Radisson Hotel, Downtown Mpls., MN. 45 S. 7th Street Fee: $17.00 (includes lunch) Name Clifford Paulsen Address 37 Washington Ave. W. City Hutchinson State MN Zip 55350 Affiliation and Title City of Hutchinson Foreman of Park Please make check payable to the University of Minnesota and send with this registration form to: Office of Special Programs 405 Coffey Hall 1420 Eckles Ave. University of Minnesota St. Paul, Minnesota 55108 612-373-0725 D.ere,.;etrftt;nn it rloairahie_ SHADE TREE SHORT COURSE FEBRUARY 21, 1978 RADISSON DOWNTOWN HOTEL MINNEAPOLIS, MINNESOTA This program is for arborists, park superin- tendents, municipal forestry staff, and anyone interested in the care and culture of shade trees. PROGRAM a.m. Marvin Smith—Presiding 8:00 Registration & Coffee 8:45 Welcome and Introduction of New Staff— Ward Stienstra 9:00 "Trees in the City," Richard Rideout 9:30 Minnesota Tree News—Update "Scleroderris canker," Darroll Skilling "Canker worm: Its Future in Reforested Areas," Mark Ascerno "Gypsy -moth," Mark Ascerno "Oak Wilt & Pruning," Ward Stienstra "Zones & Clones," Harold Pellett "Wood Utilization," Harlan Petersen 10:45 Coffee Break 11:00 How Tree Growth Affects Maintenance," Theodore Kozlowski 12:00 Lunch p.m. 1:00 "How Tree Growth Affects Maintenance, Theodore Kozlowski 2:00 "Pruning of Minnesota Trees," Richard Rideout 2:45 "Soil Drainage: A Problem?" Francis deVos 3:10 Panel: "New Outlook on Planning Urban Areas," Mike Dana, Bob Close, and Pat Weicherding 4:00 Adjourn WHO'S WHO *Mark E. Awerno, Jr., Asst. Prof & Extension Specialist, Department of Entomology. Fisheries and Wildlife, St Paul, MN. Robert Close, Landscape Architect, Minneapolis, MN. *Mike Dane, Landscape Architect, University of Wisconsin, Graduate Student, Department of Horticultural Science and Landscape Architecture, SL Paul, MN. *Fronds deVos,Director, Landscape Arboretum, Chaska, MN. *Lew Hendricks, Professor and Extension Specialist, Forest Products, St Paul, MN. Theodore T. Kozlowski, A.J. Riker Professor, College of Forestry, University of Wisconsin, Madison, WI. *Jane McKinnon, Associate Professor and Extension Specialist, Department of Horticultural Science and Landscape Architecture, St. Paul, MN. *Richard A. Meronuck, Extension Specialist, Program Development and Department of Plant Pathology, St Paul, MN. *Harold M. Pellett, Associate Professor, Landscape Arboretum, Chaska, MN. *Harlan Petersen, Extension Specialist, Forest Products, SL Paul, MN. *Richard Rideout, Assistant Extension Specialist, Department of Horticultural Science and Landscape Architecture, St Paul, MN. *Darroll D. Skilling, Associate Professor, North Central Forest Experiment Station, St Paul, MN. *Marvin E. Smith, Professor and Extension Specialist, College of Forestry, St Paul, MN. *Ward C. Stiensti , Associate Professor and Extension Specialist, Department of Plant Pathology, St Paul, MN. *Pat Weic herding, Assistant Extension Forester, College of Forestry, SL Paul, MN. 'University of Minnesota AND OF QUALITY FOODS STATE _F MINNESOTA DEPARTMENT OF AGRICULTURE STATE OFFICE BUILDING SAINT PAUL, MINN. L55155 TELEPHONE: (612) 296- om Dear City Mayor and Assistant City Weed Inspector: The Minnesota Department of Agriculture has called the 1976 Annual Cities Conference. (CARVER, McLEOD AND SIBLEY COUNTIES) Date: THURSDAY, FEBRUARY 16, 1978 Place: LINDS SUPPER CLUB - NORWOOD, MN Times 6:00 P.M. • DINNER MEETING All mayors or their appointed assistants are required by law to attend this conference. The program presented at this con- ference will pertain to cities only. All municipality assistant inspectors should be appointed prior to this meeting and be in attendance. The responsibilities entrusted to you by the residents of your city and the duties assigned to you by law are of the utmost importance and concern to you as a head of your govern. mental subdivision. Your attendance and participation to this conference will provide you with up-to-date information on weed and mosquito control, information on shade tree diseases and pesticide spills -fires. Information on how to carry out your regulatory responsibilities will also be discussed. Very truly yours, KDRWSOTA DEPARTMENT OF AGRICULTURE Bill Walker Commissioner BW:ct cc: County Agricultural Inspector County Extension Agent ENJOY THE HIGH QUALITY AND INFINITE VARIETY OF MINNESOTA FOODS EQUAL OPPORTUNITY EMPLOYER Co-sponsored by: GOVERNMENT TRAINING SERVICE DEPARTMENT OF CONFERENCES AND CONTINUING EDUCATION IN PUBLIC POLICY Continuing Education and Extension UNIVERSITY OF MINNESOTA Time Management March 2, 1978 If you find yourself asking: semino►rs How can I lick those time wasters once and for all? Am I really doing the "right" things in my job? How can I get control of my time and build.some leverage? How can 1 be more productive, enjoy my work more, and have more time for the really important things? . . . Then this seminar is your opportunity to learn workable techniques to help avoid those time wasters, to improve planning, prioritizing and meetings, and to effectively use the resources at your command. As a participant, you will: Learn over 20 time management principles Assess your current time utilization patterns and areas for improvement Re-examine your attitudes toward work Discover how to increase your capacity of personal output Identify plans for follow-up action TOPICS -Time Management and Delegation Concerns and Expectations -What's Your Stand? -Challenge All Tasks -- The Key to Working on the "Right" Things •Why Managers Don't Delegate -Film: "Managing Time" and Discussion •My Significant Time Wasters -- Time Wasters for Managers -Procrastination -- The Thief of Time -Planning -- How to Make It Happen -How Much Mileage Do You Get From Meetings -Summary and Plans for Follow-up Action AUDIENCE This program is primarily for managers and supervisors, but is valuable for anyone who has the responsibility for organizing work and establishing job priorities -- any level, any function. Since secretaries can play a vital role in the management of time, this seminar may be appropriate for them. DATE: February 13, 1978 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Request to purchase mug shot camera Attached is a memo from Richard Waage which I requested he write regarding our booking camera. As his memo states, we have an excellent opportunity to pick up a good camera for $200 rather than the normal $600 cost. We would also save a substantial amount of film as well as giving us better capabilities. I would like to request and recommend that the Council authorize tthe purchase of this camera. DMO/jma POLICE DEPARTMENT MEMORANDUM TO: Dean M. O'Borsky FROM: Richard Waage DATE: FebERM 13, 19'78 SUBJECT: Replacement of photographic equipment used to take mue photos At this time I would like to bring to your attention that our Polaroid 320, which we have been using for the past 10 years, is in need of re- placement. The current cost of tAking &-photograph through our Polaroid 320 is 70W per photo, including film and flash in black and white. The current booking procedure,of felonies snakes it necessary for us to provide the State Crime'Bureau and the FBI with a photo, retaining two for our files. For misdemeanor arrests we usually obtain two photos for our files. Due to the fact that the equipment is in need of replacement I would suggest that we replace this camera with a multi -tense camera that takes either two or four photographs on one piece of film. At this time we have the opportunity to purchase a used camera of this type which normally retails for approximately $600 for the price of $200. The camera is in good working condition and has just been inspected by the factory. This camera uses the same type of film as the Polaroid 320 except that it is capable of putting four photographs on one film. Further, this camera is equipped with a flash attachment which plugs into a wall circuit and eliminates the need and cost of flashbulbs. This camera would photo- graph at the price of 12y per photo. The current cost for photo mugs is approximately $1+004500 a year and this could be reduced by 75'X► with the use of this camera. It is the feeling of this officer that the camera would pay for itself the first 12-24 months it is put into the use simply by the amount we would save in film. I would recommend the purchase of this camera in view that we currently need to replace the Polaroid 320 which has an estimated cost of $60.00. RRLW* - ichard Wa e RDW/jma Attached is a sample of the camera's capabilities. rPFE -J'SiTCTOR'S WORKSHOP 19176 iffu ir-t I C a Insvetclo r st VI,orhshop �'i '_)b Cutl'(­ 4 1 I VV I n 04 C!, VJI h 4(,=) T! Snide TSee Pr*q; ,,In of 1}- '0'w- — P"" Oepa;inienilol att(,J:na this wvo.-kshop. '1--) Minnesota state :aw ret -11,41 es ei.ich it.; 'i,: -i' -ai Inspector tr. blt"nd'�n -p approvedprt­iq.-.3.­'•' of continuing Lkjucouun each year. This evorksn,,�p is approved by the Commissioner of AtIricu:ture WHO'S WI -10 ,.in: 0" 'r and it wdl be the only one offered n 1978 to meet this r0quIrement. It will a!so provide Eugene Anderson, Assis Prolt�,­r Specialist Progtdrn new inspectors with the opportunity to obtain State Zip their original certification. Programs, University ot Mark Ascerno, Assistant Profuse, an ojiil be attending the workshop at Date Location Entomologist, Departi-iriciril of Marchi Ro&e-ter- 4-H Building, Olmsted Fisheries and Wildlite, 0,m.,Ls 'j -f (location) CoAnty Fairgrounds Doree Mater, Plant Health 5j,'-eci=1;;t. Sl March ankato-- Inn Towne Motel Program, Department of Agricultiuc. Pre -registration is encouraged so adequate planning State of Minnesota March 7 St. Paul Student Ballroom, Richard Rideout, Assistant Extension can occur. St. Paul Campus, University of Minn. Department of Horticultural -Science and Landscape March it) Marshall --Ramada Inn - Architecture, University of Minnesota March 17 Morris--Sunwood Inn Ward Stienstra, Ass(wiate Professor and Extension -1 March 22 St. Cloud—Holiday Inn Plant Pathologist, Depat tment c Plant Pathology, University of M:nnesoza March 29 Grand Rapids—Holiday Inn March 31 Crookston—Kiehle Hall, University of 14innesota Fee; $3.00 per person, includes instructional materials and coffee. There will be no charge for those taking the test. ft - The University of Minnesota is an equal opportunity educator and empl,,:,lyer. U FoRM C-404 (12-30.75) U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION PLEASEBureau of the Census RETURN ATTN: Construction WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. Section I — HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS V$ One -family houses, including Zsemidetached, row, and town J Two-family buildings 3 Three- and four -family buildings W zI Five -or -more family buildings TOTAL (001-004) Moved or relocated buildings Mobile homes Section 11 — NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS 0AI.B. .-P2025 Approval Expire., Dei crr,bc:r 1979 ) Perm.ts issued E in n)onrh of i JAh' ,AQY 1,)78 I PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH w (Please correct any error rn name .and address including ZIP code) 1103500 41 7 9999 085 B 01 0404 ?o ) t' FLDFN v!I1 LAOI`, RLl)G UFF'ICIAL CITY HALL 37 'A5M11dGT0N AVE WEST IC1TCHINSON MN 55350 PRIVATELY OWNED Item Numbet Cost of No. fiuilci- Housing construction Inge units (Omit cents) (a) i (f,) (c) (d) 001 002 003 004 1 2 1 36 094 1 3 1 37 005 300 PRIVATEL Itcm Number No. Build- Room:. ings (a) (h) (c) Transient hotels, motels, tourist courts, and cabins 006 Other shelter 007 Section III — DEMOLITION AND RAZINGI Item OF BUILDINGS No. One -family houses, including J semidetached, row, and town W Two-family buildings C J w 5 Three- and four -family buildings I m Five -or -more family buildings All other buiidings and structures Section IV — NEW NONRESIDENTIAL BUILDINGS Amusement and recreational buildings Churches and other religious buildings Industrial buildings Parking garages Residential garages and carports Service stations and repair garages Hospitals and other institutional buildin Office, bank, and professional buil ings Public works and utilities buildings Schools and other educational buildings Stores and other mercantile buildings Other nonresidential buildings Structures other than buildines (a) 231 232 233 234 240 S 31.97 607,556 639,534 WNED t.osr of c un�truction (Omit cents) (d) PRIVATELY OWNED Number fiuildingti flousing units (b) (t ) [tem -- PRIVATELY OWNED No. Numher of (.ost of construction building~ (Omit (ents) (a) (b) (c ) 008 __-- 009 010 012 013 014 015 016 017 018 019 020 I CONTINUE ON REVERSE SIDE 2730 PUBLICLY OWNED Number Cost of luild- Housing construction Ings units (Omit cents) (e) (f) (g) N PUBLICLY OWNED Number Cost of iuild- construction Ings Rooms (Omit cents) r< !Number Buildings Housing units (d) I (e) PUBLICLY OWNED Number of Cost of construction buildings (Omit cents) (d) (e) Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Iran TYPE OF BUILDINGS No. Numht r of (,ost of t or,•,tnn non Number of t.oet of ronstru(r;on 1 permith (Omit cent,.) p(•rm+t" (Omit cents) (a) (b) Housekeeping residential buildings 021 All other buildings and structures 022 3 4,950 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new addition" and alterauon5 with a construction cw,t of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections 1; 11, IV, and V because you could not classify them; enter a dash under item number in column (a). - r, r.t of Numhrr of I (tem Kind of building; Itiamc and ,nldrar of i t)w"' r ,f"t' cnnstruc non hnu .inK No. owner or builder (Mar!, .rtre) (Omit cents) unit,. (a) (b) (r) (,I .(c•) (f) At)t:1a Construction Co. `In I Xl Private { Il�ubltc $ 303,778 1$ 004 A artment House Moorhead, MLS _ 56560 �..___. __. XI Private i 004 Apartment House Moorhead, MN 56560 i I'uhltr 303,778 18 { }'nvatt• ------------ — . W w _ _... � I 1'ubl„ i f j Private j hr+vat,. ------- - - - -- r_ - - -- r I'uhttt �......._._......... ...- _.........._.......... I I i Prkat+. I''UbIiL Private Publit I'nv;atc I' Public Comments 'Telephone Name of person to contact regarding this report Elden Willard Area code Number Title Building Official 612 879-2311 FORM C•404 (12.90.78) E.xten+ion 26 February 1, 1978 C,ITYj'`OF HUTCHINSON S v( mtesda 55350 OFFI 4%8, AT 97 WASHINGTON AVENUE WEST PARK d RECREATION BOARD MINUTES The Park d Recreation Board met with "Bud" Daggett, Larry Morrissette, Don Falconer, Ward Haugen, and Kathy McGraw present. Fred Roberts (Assistant Director of Public Works), Rod Keith (Recreation Director), Ruth.Dunn (Hutch Leader), and Grace Sanstead (Secretary) also present. The minutes of the January meeting were read and approved. Mr. Haugen made the motion, Mr. Morrissette seconded it and it was passed unanimously. Deane Dietel was then introduced. After months of work, he has been able to lay out a plan for the shooting gallery in the basement of the Old Armory. The Gopher Campfire was to handle this activity, but the insurance rates were too high. As a result of this, he will be starting the gallery with by -laws --five members and one optional member --with starting fees at $10 and dues at $15. The insurance protection would cover forty members or less with $3009000 liability - costing $82 a year through the NRA Insurance Company in Washington D.C. Mr. Dietel asked what the cost for rent and electricity would be and Chairman Dagget said that this must be determined by City Hall. He asked Rod Keith to see Gary Plotz, as these activities are now handled by City Hall. Mr. Ralph Bergstrom and Reverend John Longley appeared before the Board on behalf of the Community Service Board for the Elderly with some recommendations for consideration. They asked that a coordinator be selected for the Senior Citizen's Center and that an inventory be made of the equipment provided by the Federal Government. They requested that a large sign reading, "Senior Citizen's Center," be placed outside of the Center. They also requested that a room, now used as a ceramic room, in the northeast corner of the basement in the. Armory have the ceiling lowered and a window put in. They had a meeting with Gary Plotz and Rod Keith and Chairman Dagget advised them that the decision rested with Gary Plotz and City Hall. Mr. Keith was advised to see Mr. Plotz on this matter. Jeff McKay appeared before the Board on behalf of the Jaycee's. He was advised that the most he could hope for was that the land at McDonald's Park would be leveled and prepared this summer. Jeff showed the Board a tentative r7— Park & Recreation Board Minutes February 1, 1978 Page 2 plan for the three softball fields, and another for both football and soccer --the area would occupy about fourteen acres of McDonald's Park. Chairman Dagget advised him that all the Park Board could do was make recommendations to the City Council. He advised the Jaycee's to start raising the recommended $16,000 to help strengthen their chances of getting this through. Mr. Haugen said that people in Lakewood Terrace had asked that the complex be placed as far east in the Park as possible, with which the members were in accord. On the departure of the guests, Fred Roberts gave his report. They have been taking care of the skating rinks. Fred recommended keeping only one rink at Tartan Park open, as all three have been used very little this winter. Something went wrong with the underground electrical wires to the Elementary School warming house, necessitating wires being strung overhead from the school to the warming house to provide heat and light. The Linden Park skating rink has been flooded as requested. Rod Keith then gave his report. Three teams from the fifth and sixth grades played Kimball both here and at Kimball. A couples'volleyball league, consisting of seven teams, will open February 21 and run through April 11. Sixty-one youngsters have registered for winter gymnastics which started January 28. The 1977 recreation budget was $55,107. Expenditures for 1977 were $55,026.77 --resulting in $80.23 left in the budget. A motion was made by Mr. Falconer and seconded by Kathy McGraw to accept Mr. Roberts and Mr. Keith's reports. Motion passed unanimously. Under old business, Mr. Dagget reported that after seeing Mr. Schantaen and Mr. Priebe he suggested that the treet starting from Main to Third Avenue N.W., past Gopher Campfire to the point in West Park to No. 7 be named "Les Kouba Parkway and Point" in honor of the former resident. Mr. Haugen moved that Mr. Priebe make a sketch to present to the City Council naming this area; seconded by Mr. Falconer and passed unanimously. Under new business, the archery club will again be at River Park on July 10 and 11, which was agreeable with the Board. Mr. Haugen recommended two nights a week for next year for youth basketball and then made a motion to adjourn the meeting; seconded by Mr. Morrissette and passed unanimously until the March 1 meeting. Respectfully submitted Grace Sanstead, r:cretary clv MINUTES AIRPORT COMMISSION THURSDAY, JANUARY 12, 1978 The Airport Commission meeting was called to order at 7:00 P.M. at City Hall. Members present were Randy Ruboltz, Jim Hanson, Doug Hedin, and Doug McGraw. Also present were Dean Nelson, Airport Manager, Administrative Assistant Plotz, and Westly Hendrickson of TKDA. 1. Mr. Westly Hendrickson of TKDA reviewed the status of the Airport Study, and specifically reviewed some air photos showing the land elevation of the airport property and surrounding area. It was noted that across the runway from the airport office/repair shop there is a low and generally wet area that would be an ideal location for placement of the non -directional aerial beacon ("H" marker). Wes Hendrickson also discussed a long-range hangar placement plan and alter- native roadways leading to the long-range building plan. Suggestions were made for a more advantageous location of the gas pump. It was agreed that this would be included within the final Airport Study Report. 2. The Administrative Assistant, Gary Plotz, reported that Mr. Robert Engelhardt from the Aeronautics Division of the State Department of Transportation visited the City today and met with the Airport Manager, several members of the Air- port Commission, and himself regarding the procedures for completing the ap- proved non -directional beacon for the Airport. It was noted that it would take approximately one year, perhaps early fall of 1978, before procedures were completed and the non -directional beacon became operable. Gary Plotz reported that Mr. Engelhardt had recommended the selection of a "Project Coordinator"; a volunteer local resident of the community who is familiar with the airport operation and radio equipment and navigational aide. It was the unanimous consensus of the Airport Commission that Doug Hedin should be recommended to the City Council as "Project Coordinator". 3. Repair of the closed hangar, specifically of the doors, was discussed. It was noted that the City budgeted sufficient monies for repair of approximately one- half of the doors. Gary Plotz reported that Mr. John Miller proposed that he repair the door on the door of the hangar that he rents, in lieu of paying rent for several months. Dean Nelson reported that he intended to have the two doors on the north and the two doors on the south of the west end be repaired first. Dean noted that this would include the hangar and door rented by John Miller. The Commission unanimously concurred with Dean Nelson's recommendation and, furthermore, re- quested Dean Nelson to make arrangements for repair of the doors. 4. There was discussion on establishing policy on the collection of a daily charge AIRPORT COMMISSION January 12, 1978 (overnight) for transient aircraft. A motion was made and seconded that "there be a collection of a daily fee for all overnight transient aircraft other than those owned or leased by the fixed base operator; and that the fixed base oper- ator has the responsibility to collect these fees. In addition, the fixed base operator can parr planes owned or leased in otherwise empty stalls." A motion was unanimously passed that this policy be recommended,•to the City Council. It was noted that the collection fee (overnight) is $1.00 per day or $35.00 per month. The meeting was adjourned. Wa MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Wednesday, February 1, 1978 1. CALL TO ORDER The meeting was called to order by Vice Chairman Bob Stearns at 12:20 P.M. with the following members being present Becky Piehl, Dennis Hukriede, Tom O'Connell, Jay Alrick, Lloyd Torgrimson, Ralph Westlund and Skip Quade (arrived at 12:45 P.M.) in addition to Vice Chairman Stearns. Also present were Mr. Al Albert, B. J. Smiley, Mr. Peterson and Richard Thorson, all from the A & P Group, Attorney Schantzen, Administrative Assistant Plotz, Mayor Black, City Engineer Priebe, Jean Lerberg of HRA Board and Clarence Simonowicz of CRS and Associates. 2. APPROVAL OF PREVIOUS MINUTES The minutes of the regular meeting on Tuesday, January 17, 1978 were approved on motion by Ralph Westlund, seconded by Tom O'Connell and carried unanimously. 3. REVIEW OF REVISED DRAFT OF PROPOSED CONTRACT Clarence reported on the meeting between Administrative Assistant Plotz, Attorney Schantzen and the A & P Group on Tuesday, January 10th at which time they made minor changes of clarification on the Joint Planning Agreement. Clarence explained the time frame regarding the planning of the project, identification of sites and the pulling together of these sites. Mr. Simonowicz briefly went over the appraisal and acquisition of sites. Emphasis on commercial development was discussed, to which Mr. Smiley commented commercial should be easier to get started than the housing projects. It was also discussed and decided to have the developer report at least once a month to the Downtown Development Committee. After discussion, Tom O'Connell made the motion to recommend the revised version of the Joint Planning Agreement to the City Council for approval. Lloyd Torgrimson seconded the motion and it carried unanimously. 4. UPDATE ON THE COMMUNITY DEVELOPMENT DISCRETIONARY GRANT INCLUDING POTENTIAL SITES Administrative Assistant Plotz gave a brief history on the Community Development Grant stating the original dates were from July 1976 through July 1977, however, the City could find no willing sellers. In reference to a memo from Jean Lerberg dated January 25, 1978 listing possible sites in Hutchinson, Mr. Plotz briefly highlighted the happenings with these potential sites, and showed the location of each on a city map. A couple sites have been dropped because of unwilling sellers, a couple are rather expensive possibilities, and the HRA Board:.considers one undesireable as far as location. Mayor Black stated that the HUD representative pointed out that if Hutchinson does not move quickly, find a sire and have the grant money committed by June, February 1, 1978 the money will be withdrawn for someone else to use. If Hutchinson should loose their Community Development Grant monies, HUD has suggested it could be very difficult to be awarded a grant another year should Hutchinson apply. Mayor Black also mentioned that if anyone on the Committee could help, knew of a site or any individuals interested in selling to please feel free to submit this information to the Downtown Development Committee. Mr. Albert, along with the others from the A & P Group, would made an independent study and submit a recommendation to the City Council. S. ADJOURNMENT There being no further business to come before the Committee at this time, the meeting was adjourned at 1:20 P.M. HUTCHINSON CIVIC ARENA BOARD MI NUT.hS FEBRUARY 8, 1978 The Board of Directors for the Hutchinson Civic Arena met on Wednesday, January 18, 1978 at the Hutchinson Civic Arena. The following persons were present: Rollie Jensen, Ron McGraw, Lyle Block & Ralph Neumann. The meeting was called to order at 7:00 AM by Chairman Rollie Jensen. The minutes of the December 21, 1977 meeting were approved. Motion Ron McGraw, Second by Lyle Blocky Motion Passed. Ralph Neumann reported that Repeipts for December were $13,224.20 and Receipts for the period of January 1 through January 15 were $80817.40. The park Doard has approved the use of the _entire Linden lark area for the 3M picnic in June. Fifty banquet tables and 300 chairs have been purchased for use in the Arena. Ralph Neumann is also checking with surrounding Communities for rental charges on these items with the intent of making ours available for rental. Bight new Advertising signs are being put up on the West end of the Arena. Money should be budgeted each year for replacement of the Ice Resurfacer or arrangements made for purchase by a private company with full advertising rights for the life of the machine. Thursday, February 16, 1978 will be Optimist night at the High School Hockey gate. The stand for Radio was built on the bleachers at center ice. It appears to be working out well with no problems. Ralph Neumann is in the process of having an Advertising Brochure made up for sending out to surrounding communities. Temporary "No Parking" signs have been put in on the Arena side of Harrington. It was brought up that "No Smoking" signs are needed in the bleacher area. Lyle Block reported that there will be three youth hockey tournaments held at our arena in February and March. It is estimated there will be 48 total games with the Arena getting $50.00 per game. The next meeting will be held on Wednesday, February 15, 1978 at the Arena. Motion to Adjourn by Ron McGraw, Second by Lyle .Block. Motion passed. Respectfully submitted, L le A. Block - Secretary JOINT PLANNING AGREEMENT' THIS AGREEMENT, made and entered into this day of 1978 by and between the CITY OF HUTCHINSON, a municipal corporation of the State of Minnesota, hereinafter referred to as "City", and a joint venture between Adolfson & Peterson, ?Incorporated, Alfred A. Alberts and B. J. Smiley to be known as "A & P Group", hereinafter referred to as "Developer"; WITNESSETHt WHEREAS, the City has adopted a Downtown Development Program which contains a statement as to public facilities to be constructed within the downtown area, open space to be created, environmental control to be applied, the recommended reuse of private property; and, WHEREAS, the City's Downtown Development Program was adopted for the purpose of providing employment opportunities for Hutchinson citizens, improving the tax base, providing impetus for commercial development, and providing for the expansion of the City's housing supply; and, WHEREAS, the City, pursuant to said adopted Downtown Development Program, advertised for developers who may be interested in developing lands within the downtown area; and, WHEREAS, the Developer, in response to said advertisement, submitted a proposal in which he states his willingness to act as an overall developer for land within the district; and WHEREAS, the City Council has indicated its willingness to enter into a joint planning agreement with the developer which would identify the details of the City participation in the proposed development activity; and, WHEREAS, the Developer has indicated he is in need of the public assistance available through the City in order to carry out his development program; and, WHEREAS, it is desirable that the City and the Developer join together for the planning of development activities which will be mutually beneficial and desirable) and, WHEREAS, such planning is necessary to fully identify the obligations and responsibilities of both the City and the Developer. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED BY AND BETWEEN THE CITY AND DEVELOPER AS FOLLOWS 1. The City and the Developer agree to enter into this joint planning agreement encompassing the area identified in the City's "Downtown Development Program" dated September 1, 1977, which is bounded by the South Pork Crow River on the north, Jefferson Street on the east, Third Avenue S.E. on the south and Glen Street on the west. 2. The Developer will be given 180 days to request site or sites approval unless it is extended by mutual agreement of both parties. 3. The City and the Developer agree that they are entering into a non-exclusive agreement to the extent that the City could enter into other similar or more detailed agreements respecting a portion of this development planning or an individual project in this area during the term of this agreement. 4. The Developer is aware that the major objective of the City's program is to stimulate commercial development and the Developer agrees to expend his energy and time accordingly. 0C 5. 6. a. 0 The Developer shall within 60 days of the date of this Agreement present to the City a general plan of developments he will attempt to stimulate during the remaining term of this Agreement. The Developer shall make a monthly written presentation to the City's Advisory Hoard respecting the progress he is making to achieve various development proposals including specific progress towards the accommodation of any development interest referred to the Developer by the City or its Advisory Hoard. The Developer shall as soon as possible after the date of this Agreement and after making such studies and surveys as it deems essential, identify any site or sites which must be acquired by the City for resale to the Developer. This request shall be accompanied by a general description of the proposed development. The City shall indicate its acceptance in writing of the proposed site within 45 days prior to any further actions on the part of the City in this contract. In the event that the City does not approve of the proposed site, it shall suggest alternative sites within the said 45 days that it feels may be mutually acceptable. In either event, both parties shall consent in writing to the selected site or sites which must be acquired by the City for resale to the Developer. The Developer within this same time period shall also identify any public supporting facilities necessary for the success of this proposed project. Mutual agreement respecting a specific site shall be termed "site agreement" for purposes of this agreement. The Developer shall within 60 days of site agreement prepare a schematic design proposal showing the location, size and -3- nature of his proposed development. This shall include graphic or written explanations of the proposed development. The design proposed is to be accompanied with a proposed schedule of the starting and completion of all phases of development. Said design proposal shall conform in all respects to "Special Design Considerations" agreed to at the time of site agreement. Upon completion of the design proposal, it shall be transmitted for approval to the City Council who will seek advice and consultation of the City Planning Commission, and other interested public bodies prior to approval. The City Council shall have the right to accept or require modifications of the design proposal to its approval, in which case the Cite shall do so within 45 days of disapproval, otherwise it shall have been deemed to have approved the design proposed. 9. The Developer shall within 60 days of the date of site agreement prepare a financing plan of acceptance to City. 10. The Developer shall within 60 days of'the date of site agreement provide proposed agreements with any prospective tenants, a market study performed by an approved consultant, or other acceptable evidence which clearly demonstrates that the project upon completion will be appropriately occupied. 11. Upon identification of any site or sites to be acquired by the City, the City shall prepare: A. A PROPERTY ACQUISITION,PLAN - which shall include an option for the purchase of said property as a property analysis, and at least one property acquisition appraisal and fixture appraisal, if appropriate. This plan will identify any obstacles or difficulties associated with the proposed property acquisition. B. A RELOCATION PLAN - identifying all families, individuals, and businesses which could be displaced as a result of the City's activities. This plan shall clearly indicate how -4- 12. 13. each displacee can be relocated and the public cost associated with this undertaking. C. LAND RESALE PLAN - which identifies the resale value of the land which may include at least one appraisal identifying the value at which any land will be sold to the Developer. D. PUBLIC IMPROVEMENTS PLAN - if appropriate, identifying and detailing any public improvements necessary to support the proposed private development. Said plan will include detailed cost estimate and or engineering estimates along with all appropriate drawings. E. A COST ESTIMATE AND PINANCING PLAN - which would indicate how all public costs are to be repaid. Included within this plan would be any appropriate tax increment bonding proposals. The Developer shall design his facilities so as to accommodate any public facility to be constructed adjacent to or as a part of the Developer's own facility. This shall include the making of provisions for the possible construction of a pedestrian environment, mall, or other facilities noted in the Development District Program. The City shall have the right to review and approve the Developer's plans to assure that provision is made for the accommodation of such future public facilities. Such approval or disapproval by City shall be made within 60 days of submission. After plan approval, determination of public acceptance, and receipt of preliminary mortgage committment, it is contemplated that City and Developer shall enter into a subsequent joint development agreement setting forth the terms and conditions under which the City will acquire the land necessary for the -5- for the private development and guaranteeing that the Developer will construct its facilities in accordance with plans and specifications approved by the City. This latter agreement shall include, among other provisions, the land purchase price to be paid by the Developer, the commitment of the City to undertake its responsibilities and Developer to complete their respective plans, the terms under which the City will issue its tax increment general obligation bonds, and the amount of surety or performance bond to be submitted by the Developer guaranteeing the completion of the construction of its facilities within the time to be specified. 14. In the event the City and the Developer have entered into a site agreement and the Developer fails to sign a joint development agreement within 180 days of the site agreement then, and in that event, the Developer agrees to pay any and all costs incurred by the City in connection with the City detailed planning activities regarding that site, including but not limited to: A. Consulting, engineering, architectural, and appraisal fees incurred or to be incurred by the City; and, B. relocation consultant's fees and attorneys' fees incurred by the City in connection with any research for and the preparation of applications for revenue rulings, agreements, and resolutions relating to the sale of bonds and all other services necessary or incidental to the planning or preparation for the financing of the project; and, C. Such other expenses as are reasonably incurred by the City in direct connection with the planning or preparation, the financing and construction of the project; and, -6- 61 D. It is understood and agreed that the maximum expenses referred to in Subparagraphs A through C above shall not exceed a figure agreed to at the time of site approval or such higher amount as may be mutually agreed to an such cost shall be confined and limited to out-of-pocket outside expenses and shall not be construed to include salaries or other costs ordinarily incurred by the City. E. It is agreed that the City will not proceed with the above cost related studies and investigations until the Developer has made available to the City in an acceptable manner, an amount in cash, or other acceptable form of assignable credit, a sum equal to the City's cost of undertaking such studies. Such money shall be released to the Developer upon the signing of a joint development agreement guaranteeing the construction of the planned development. 15. In the event the Developer proposed an acceptable design for a financially feasible project capable of producing such sums sufficient to amortize any outstanding bonds on the particular project to the City and the City fails to approve the project for other reasons, except those reasons beyond the control of the City, then and in that event the City shall reimburse the Developer for his out-of-pocket costs associated with his design, architectural cost, legal and other fees directly related to the project, as are agreed upon at the time of the Development Agreement, and the City shall not assume any liability for any costs incurred by developer prior to the signing of the development agreement for that particular project. -7- 16. Any time limits placed on the Developer herein, shall be extended by a like period of time equal to any time requirements the City shall fail to meet herein. 17. It is understood that the Developer may not assign his interest in this agreement to any other party without the prior approval of the City. 18. This agreement shall be terminated immediately upon the failure of the Developer to meet any of the dates contained herein, or after (' _ from the signing of this agreement unless such termination date is extended by mutual agreement. IN WITNESS WISSBOPO the parties have caused this agreement to be executed the day and year first above written. Approved as to Form: CITY Off' HUTCHINSON city Attorney Mayor A & P GROUP .. Developer consisting of: B o son terson, Inc. � BY i' �. �. j l '�( r e Alfred A. A er rr BY -a-- w S. J. Smiley (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ February It 1978 — — — — — T0=— Moor and Cit -Council ------------------- FROM: Director of Public Works -------------------------------- I SUBJECT: Merit Adjustment - Sewer and Water Department ------------------------------ In late 1976 Mr. Randy DeVries completed his study and met all of the State Qualification necessary to take the examination for a Class B Sewer Operators license. By mid 1977 Mr. DeVries was notified that he had passed and did receive said license. In view of this, I reviewed his status and found that he has has a good performance record and has shown a desire to become well informed for the position he holds. It is my opinion that he has well earned a merit increase and I recommend same. Concurrently, with the above review I have reviewed the performance of Mr. Mix and Mr. Drahos as well as their present salary relative to the City schedule and average throughout the State for their positions. It is my opinion that they should be considered.for a merit increase and I recommend same. This has been under consideration for several months, however, due to the fact funds were not budgeted in 1977 for merit increases in the Sewer and Water Department. I have deffered the recommendation until now since we have funds budgeted in 1978. If approved, the grade and step would be as follows: Mr. DeVries - III - 10 Mr. Drahos - IV - 7 Mr. Mix - IV - 9 Sincerely, CITY OF HUTCHINSON At4l6ujg- Marlow V. Priebe Director of Public Works pv 97-0.14 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ February 2, 1978 _ To=_ Mayor and Cit -Council ___________________ FROM: _ Elden Willard - Building Official SUBJECT: _ Building Permit Fees _ Mobile Home Installation Staff recommends the City Council approve a Building Permit Fee of $15.00 per inspection for each required inspection for installation of mobile homes. Number of required inspections to be determined by the Building Official when application is made for a Building Permit. Enclosed memorandum dated January 15, 1977. pv Enclosure cc: Marlow Priebe Gary Plotz Sincerely, CITY OF HUTCHINSON Elden Willard Building Official 0 8 N a (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ —December 15, 1977 TO: Owners and Managers of Mobile Home Parks City of Hutchinson, MN FROM: Office of the Buildin&_Department _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Permits and Inspections _ Effective January 1, 1978, issuance of a building permit will be required by the City of Hutchinson, MN, Building Department, prior to the installation of mobile homes in City Mobile Home Parks. Application for permits may be made at this office prior to installation of mobile homes, and for additions, alterations, installation or repair to existing mobile homes. We request your cooperation to inform owners, installers or contractors of these requirements. Staff members will be proposing a permit fee schedule for the inspections which will be required for the proposed work and will be submitted to the City'Council for action. For more information contact this office. Publications available from the The 1977 Rules and Regulations for Mobile Homes Document Section 140 Centennial Building St. Paul, MN 55155 612/296-2874 EACH QUANTITY TOTAL $ 2.30 Remittance must accompany order. Make checks payable to "State of Minnesota -Document Section". Minnesota residents include an additional 4% sales tax. ($2.39) pv Sincerely, CITY OF HUTCHINSON Elden Willard Building Official (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST --4�.40 HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 1, 1978 TO: MAYOR AND CITY COUNCIL FROM: POLICE CIVIL SERVICE COMMISSION RE: POLICE PATROL ELIGIBILITY ROSTER The following is the eligibility roster for the position of Police Patrol Officer. This ranking has been determined by the total weighted scores of all applicants. 1. Robert Ringstrom Mankato 2. Charles Jones North Mankato 3. Owen Tonak Silver Lake 4. Donald Tatge Minneapolis 5. Jeffrey Lee Tracy 6. James Brodd Hutchinson 7. Michael Lewis Brooklyn Center 8. Barry Swanson Fridley i ' It is our recommendation that the City Council certify this roster and notify all those concerned of their standing. It was brought to our attention by Mr. Ringstrom at the time of the ' oral interview that he would be unable to accept the position at this time because he wishes to finish his B.A. in May, 1978. We nevertheless recommend that the position be formally offered to him. Upon his declination in writing, we recommend that the position of Police Patrol Officer be offered to the person standing #2 on the list, Mr. Charles Jones. Employment would begin immediately upon the availability of the candidate. William Xiikoff.,SecroA bert Prochnow a es McKenna HUTCHINSON POLICE CIVIL SERVICE COMMISSION - c. DATE: February 2, 1978 POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz, Administrative Assistant FROM: Dean M. O' Borsky, Chief of Police SUBJECT: Safety hazard at Alan Street and Roberts Road This is in reply to the letter which was sent to the City Council by Mr. William Snyder, principal of the Hutchinson Senior High School, of which I received a copy. Mr. Snyder brought to the Council's atten- tion the fact that he feels there is a hazard due to westbound vehicles on Roberts Road not having a clear, unobstructed view of the inter- section because of vehicles parked on the north side of Roberts Road between Kay Street and Alan Street. I have personally looked at this situation and also had other officers add their opinions and I agree with Mr. Snyder's evaluation that the intersection is potentially dangerous. In addition, there is a problem with vehicles making a left turn from Alan Street to eastbound Roberts Road. I am also sure that this problem will become even larger when the bridge is opened to traffic. I would suggest that 'No Parking' signs be placed at least half- way between Alan and Kay Streets on the north side of Roberts Road, which would prohibit parking west from the sign to Alan Street. There is a speed sign in place at this time which could possibly be utilized to add an additional 'No Parking Here to Corner' sign. This would give approximately 30 feet or so of added visibility for the crosswalk. Another problem involved in this area is that of the poor marking of the crosswalk at that location and also a lack of surveillance and strict enforcement. One solution for pedestrians would be to have side- walks placed further up on Roberts Road on the north side and a main pedestrian crossing at a different point along the road, possibly nearer the school and with either red stoplights or guards placed at that lo- cation. This is something that the Council and school might wish to consider at a later date. DMO/ jma �? c City Engineer City Council HUTCHINSON PUBLIC SCHOOLS INDBPKNDWNT SCHOOL DISTRICT NO. 423 HUTCHINSON, MINNESOTA 35380 January 30, 1978 City Council City Hall Hutchinson, AN 55350 Gentlemen: ti621�6293031,�� ti t/qN 79 7A CMY 00 VG I would like to alert you to a potential safety hazard to junior - senior high school students which exists at the intersection of Roberts Road and Alan Street. 'Vehicles traveling west on Roberts Road toward the high school do not have a clear, unobstructed view of this intersection because of the cars that are sometimes parked on the north side of Roberts Road between Kay Street and Alan Street. Since this is the intersection that all students who walk to school must use to cross Roberts Road onto school property, I definetly believe that all or a portion of the north side of Roberts Road between Kay Street and Alan Street should be made a no parking zone. If for some reason it is undesireable to make the entire north side of the block a no parking zone, then at least the west half of the block should be made a no parking zone. I would appreciate it very much if you would give this matter your immediate consideration before a serious accident occurs at this intersection. Thank you. Sincerely yours, t William J. Snyder, Principal Hutchinson Jr. High School pas cc: Dean O'Borsky CENTRAL DISTRICT SERVICES 30 Glen Street North Phone (612) 879.2317 SENIOR HIGW SCHOOL - RobRoad Fho 612) 896-1755 JUNIOR HIGH SCHOOL Roberts Road Phone (612) 897-4133 ELEMENTARY SCHOOL 100 Glen Street Phone (612) 896.6111 AREA VOCATIONAL -TECHNICAL INSTITUTE 200 Century Avenue Phone (612) 879-2321 CROW RIVER VOCATIONAL CENTER 30 Glen Street North Phone (612) 879.2338 ORDINANCE NO. 1/78 ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NO. 7 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled "No Parking Areas" is hereby amended by adding thereto Subdivision No. 7, which shall be as follows: Subd. 7. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the north side of Roberts Road from a point half -way between Kay Street and Alan Street to prohibit parking west from the sign to Alan Street at any time. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred (300) dollars or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council this 14th day of February, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk f-460 (612) 879-2311 eyllrlH" C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — February 7, 1978 — — — — i TO: Gary Plotz, Administrative Assistant FROM: — Cid Engineer SUBJECT: — Safes Hazardat Alan Street and i I have reviewed Dean's memo and cocur with the No Parking on the North side of Roberts Road at least half -way between Alan Street and Larson Street. The recommendation to consider sidewalk extension West of Alan Street has very good merit, inasmuchas, the Safety Council is recommending sidewalk on Stoney Point Road, the first street West of Alan Street. The sidewalk on Stoney Point Road is recommended from Roberts Roat to School Road. It would appear that we should consider the sidewalk question on Roberts Road, Stoney Point Road and School Road at the same time, as I believe everyone is considering its use in providing a safe walking area to and from the school site as a number one need. Sincerely, CITY OF HUTCHINSON f 1j a, Marlow V. Priebe City Engineer pv „ cc: Chief of Police City Council ! t 3 j F(612) 879-2311 C/T Y OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: February 2, 1978 TO: } Mayor and City Council FROM: Personnel Coordinator RE: Temporary Employee Pay Rates The following pay rates for temporary employees have been used as a suggested guideline throughout most City departments during the past year to aid department heads in recommending pay rates for temporary, i seasonal, or part time employees. It is herewith submitted for consideration 5 as an i addition to the City Position Classification Plan. ' LEVEL HOURLY RATE *SPECIFICATION (1978) A $2.30 Minimum wage as paid to some employees under 18 years of age in recreation programs. B 2.65 Federal minimum wage as paid to Work Study students i through HAVTI. Some maturity required; light duties. i, C 2.85 Light duties over a period of time. f D 3.00-3.20 Experience or training needed, plus acceptance of responsibility for a moderate workload. E ;j 3.25-3.45 Experience or training needed, plus demonstrated good judgment over a period of time. Substantial workload, public contact or special call-in duty. a � F 3.50-3.70 Thoroughly trained and responsible; as in Level E. 1 G 3.75-3.95 Skilled, experienced, responsible, consistently exercising independent judgment. f H 4.00 up Exceptional situations on an individual basis, requiring Council approval prior to establishing the position. f *SPECIFICATIONS for any of these positions may refer to any mental, physical or human relations area of ability, to include technical, clerical, mechanical and social skills as they relate to different classes of jobs. M RESOLUTION NO. 6088 RESOLUTION AMENDING RESOLUTION NO. 6065 AND MAKING TEMPORARY EMPLOYEE PAY RATES AN ADDITION TO CITY POSITION CLASSIFICATION PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following pay rates for temporary employees are hereto made an addition to the City Position Classification Assignment Table which was effective January 8, 1978, as listed below: 1978 LEVEL HOURLY RATE *SPECIFICATION A $2.30 Minimum wage as paid to some employees under 18 years of age in recreation programs. B 2.65 Federal minimum wage as paid to Work Study students through HAVTI. Some maturity required; light duties. C 2.85 Light duties over a period of time. D 3.00-3.20 Experience or training needed, plus acceptance of responsibility for a moderate workload. E 3.25-3.45 Experience or training needed, plus demonstrated good judgment over a period of time. Substantial workload, public contact or special call-in duty. F 3.50-3.70 Thoroughly trained and responsible; as in Level E. G 3.75-3.95 Skilled, experienced, responsible, consistently exercising independent judgment. H 4.00 up Exceptional situations on an individual basis, requiring Council approval prior to establishing the position. *SPECIFICATIONS for any of these positions may refer to any mental, physical or human relations area of ability, to include technical, clerical, mechanical and social skills as they relate to different classes of jobs. Adopted by the City Council this 14th day of February, 1978. ATTEST: Gary D. Plotz, City Clerk D. J. Black, Mayor (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ February 7,_1978 TO:_ Magor and City Council_ _ _ _ _ _ _ _ FROM: _ Gary D._Plotz, Administrative Assistant _ _ _ _ _ _ _ _ _ _ SUBJECT: _ ReceptionistLCashier --Six—Months Review Janell Swanson is the gal that is the Receptionist/Cashier and works behind the glass at the front counter. She handles the cash register, while answering and transferring incoming calls on the switchboard. She is efficient, and has managed to assist our water billing clerk and others on projects. I find she is friendly and has a good way of working with our customers. I, therefore, recommend a one step increase from Grade I, Step I to Grade I, Step II, effective February 10, 1978 (end of six months). GDP: ms M E M O R A N D U M DATE: February7, 1978 TO: Mayor and CityCouncil ——————————————— — — — — — FROM: Gary D. Plotz, Administrative Assistant — -------------- — — — — — — — — — — SUBJECT: Assessment Search - Claim --------------------------------- An assessment search was performed on November 4, 1977 for Barbdon Inc., Hutchinson. The search was for property on the corner of Merrill and Linden (warehouses formerly owned by Alice and Maynard Kaufman and now owned by Ronald Fisher). An error was made in the attached assessment search showing $186.04 pay- able in 1978. The correct figure is $286.04, as seen in the attached tax statement. I have discussed this with Buzz Schantzen and, although there may be no legal liability, there may be a moral obligation. j GDP: ms REAL ESTATE TAX STATEMENT BRING OR MAIL THIS STATEIREhT NHEII-PAYWIZ2 TUt3 ' CiTY IF YOU WISH TO PAY HALF OF YOUR TAXES PLEASE PAYABLE 1978 - MclE00 CO. HUTCH I N50N CITY RETURN ONE WHITE STATEMENT. IF YOU WISH TO PAY FULL PLEASE RETURN BOTH WHITE STATEMENTS. IN GLENCOEI MN. 55336 CHECK THIS BOX IF YOU WISH A REcon ❑ PARCEL NO. I CROSS REFERENCE PARCEL NO. I AS. COD[ I D [ f C R PTI N �= 23 1638.000 NON A8 S 1109 OF LOT 19 SCHOOL DIST, I MAP ACRES I WAT RSNED CODE MERRILOS SUBD OF LOT 86 423.0 0.00 LYNN ADD ESTIMATED MARKET VALUE I LIMITED MARKET VALUE I ASSESSED VALUE 49400 49000 19720 Box W. FISHRIt it LLDYD A. flIMM RT 3 MYWHINSON,IDT. 55350 YOU MAY BE ENTITLED TO A REFUND GROSS TAX DISTRIBUTION I STATE .............................. 0000 TO FIND OUT IF YOU ARE ENTITLED TO A REFUND OF PART OF YOUR PROPERTY TAXES FROM THE STATE OF MINNESOTA SEE THE INFORMATION 4. COUNTY ................................ 41.20 ON THE BACK OF THIS FORM. 5. TOWNSHIP OR CITY ...................... 48.46 USE THESE AMOUNTS WHEN YOU FILL OUT YOUR PROPERTY TAX REFUND FORM WIPR,: 6. SCHOOL DISTRICT ..• • • • • • • • • • • • • • • • • • • 83.70 1. QUALIFYING TAX AMOUNT . 0.00 7. REGION 6E ............................ 0.26 UNITED TO DWELLING AND ORE ACRE ADJOINING LAND (120 ACRES IF FARM) B. G WATERSHED . ,.,-.. 0900 2. STATE PAID HOMESTEAD CREDIT ..... 0000 IL I. WATERSHED ......................... 0000 IF THIS BOX IS CHECKED, YOU OWE DELINQUENT TAXES AND MAY NOT APPLY FOR THE PROPERTY TAX REFUND ................. ❑ L TOTAL GROSS TAX......................... 173.64 SP =MUENTSLISTED: 9. REDUCTIONS 335 111.36 339 132.18 a) STATE PAID AGRICULTURAL AID CREDIT ............. 0.00 903 42.50 0 0000 b) STATE PAID HOMESTEAD CREDIT ................. 0.00 1a Toru TAX ................................ 173.64 11. SPECIAL ASSESSMENTS TOTAL .............. 286 B 04 TOT• • • • . 285.04 IF YOUR TAX IS LESS THAN 510.00. IT MUST BE PAID IN FU B MAY 518T. YOUR TAX 15 LESS THAN$10. 0. IT U 12. TOTAL AMOUNT PAYABLE ..�� 459.6 IF TAX IS $10.00 OR MORE IT MAY BE PAID IN FULL OR PAID IN EQUAL INSTALLMENTS BY MAY 31srAND OCT. 31ST TO AVOID PENALTY. SEE TAX LAWS ON BACK. FIRST HALF - ON OR BEFORE MAY 31st ................. 229.84 MAKE CHECKS PAYABLE W. LORRAINE LINDEMAN,I MCLEOD CO. TKA& SECOND HALF • ON OR BEFORE OCT. 31st ............... 229.84 TREASURERS OFFICE, GLENCOE, MINMEM SM RECEIPT IS NOT VALID UNTIL CHECK HAS BEEN PAID BY BANK. .L CITY CLERKIS CERTIFICATE SPECIAL ASSESSMENTS r•.3SESSMENT SEARCH oprjM= By: Baxbdon, Inc. ADDRESS: 121 virst Avenue S.E. I have caused oxaWLnation to be msde of the record in the o!lice of tM s City Clerk a* to special assessment against the following described real estate, to --wit: t � t LEGAL DBSCAIPTIoas South 119, of Lot 19, Merrill"s Subdivision t CV= Dip MCMj Maynard a Alice Kaufman =MSS= Linden Avenue and Merrill Street i UNPAID BILK: t } � PENDING ASSESSMSN=I $186.04 has been certified to the McLeod County Auditor for pay"At With the 1978 Real Estate Taxes. r and to tho best of ,py knowledge and belief assesssa tr is the a==% of $448.8 * are charged, and as yet w paid againt thi# ssid i real) est. Amounts certified to the County Wit= for oalleotUn are payable upon statement from the County. utility bilis and current service charges will b* =04t*d as lefflift of final reading is requested by property owner. 1J > DATE November 40 1977 f x1 1.00 At ja.4 arof7 dimp C10 CW H�fl'CHIN80N 1M CITY OF HUTC.tjTNSUN ,_M1P AP90ta 55350 OFFICES AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: February 14, 1978 TO: Mayor, City Council and City Clerk FROM: Milton D. Schantzen, City Attorney, SUBJECT: Assessment Search - Claim This concerns Gary's Memorandum of February 7, 1978, concerning the subject. You may recall that the matter involved a request for an Assessment Search for property on the corner of Merrill and Linden. An error was made in the City's Assessment Certificate in that it showed that there was $186.04 payable in 1978, whereas the correct figure is $286.04. It is questionable, however, in my opinion the City could probably legally enforce the full payment of $286.04. However, I do feel that in the case of Special Assessment Searches the public has to rely solely on the information provided them by the City. There is no independent or alternate source for the public to obtain this information. It would; therefore, seem that the City may consider absorbing the loss resulting from the City's error as it pertains to this particular matter. I don't believe that your decision on this particular matter will bind you on similar situations in the future and each instance could be reviewed by the Council and decided on its merits. MDS:smp 9- � (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ -February 8, 1978 TO: Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Numerals on Buildings - Specifications The City's Police Department has been concerned about the visibility of house numbers. After further investigation, it was found to be a mutual concern of police, fire, ambulance, transit, and utilities operations. Research indicates that there is an ordinance on the subject (see attached); however, to the best of our knowledge there have been no specifications pre- pared. Meetings were held by staff to discuss potential specifications. It was felt that the attached specifications are advantageous for both public safety and convenience. GDP:ms Attachment It Section 615s00 Section 615NumberinR Building Address Section 615:00. Council Specifications. Every owner or occupant of lots with build- ings constructed thereon for purposes of dwelling, business or other use, shall cause numbers to be placed in such buildings in accordance with specifications and directions adopted by the Council and on file in the office of the Clerk. "r RESOLUTION NO. 6089 SPECIFICATIONS AND DIRECTIONS FOR NUMBERING BUILDING ADDRESS WHEREAS, pursuant to Section 615:00 of the 1974 Ordinance Book of the City of Hutchinson, every owner or occupant of lots with buildings constructed there- on for purposes of dwelling, business or other use, shall cause numbers to be placed on such buildings in accordance with specifications and directions adopted by the Council and on file in the office of the Clerk, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT the following specifications and directions shall be in effect. 1. Numbers shall be placed facing toward the street of address, regardless of door location. 2. Numbers shall be placed on the building not more than two feet from the door frame, if the door faces toward the street address, or in a location approved by the City Building Inspector. 3. Color of numbers shall be in contrast with color of building. 4. Numbers shall be visible from street with naked eye. 5. Numbers are to be placed on a sign post if the setback of main structure exceeds 75 feet from curb. 6. Numerals shall be used instead of written numbers; or if written numbers are used, numerals must also be displayed. 7. Minimum size of numbers shall be not less than 5" on all new build- ings and those presently without numbers. 8. If there is an alley in back of building, numbers shall also be displayed which are visible from the alley. Adopted by the City Council this 14th day of February, 1978. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor r1 612) 879-2311 C/T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E: M U R A N D U M DATE:: February 9, 1978 --------------- TO: Mayor andCity Council _ _ _ _ _ _ _ FROM: Ralph Neumann. Civic Arena Coordinator SUBJECT: Placing Part -Time City Empl2yeeon Pa�►roll , _ _ _ _ _ _ _ _ _ I would like to request the addition of Paul Rannetsberger to the City pay- roll on a temporary part-time basis until the ice is removed. Paul has been with me since November, 1977 under the VO -TECH work study pro- gram and has been receiving 530 an hour from the Civic Arena. Funds under this program have expired for him. His salary would now be $2.65 an hour, and his work schedule would be approximately 20 hours per week. My current employees are: NAME HOURS SALARY Charles Frietag 40 CETA Steve Jensen 40 $3.00 Hr. Ken Delaney Approx. 20 VO -TECH 53C Hr. Paul Rannetsberger Approx. 20 VO -TECH 53� Hr. Ed LaPlante Approx. 20 VO -TECH 53C Hr. Dave Torrey Approx. 30-40 $3.00 Hr. Boyd Ahrens Approx. 30 3.25 Hr. If my planning is correct, the only people employed by the Arena after March 27 would be Charles Frietag and myself. /ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 14, 1978 ---------------- TO: Mayor and City -Council FROM: Ralph Neumann,__.Civic Arena Coordinator SUBJECT: Placing Ken Delaney on City Payroll _ r _ _ _ _- _ _ I would like to request that Ken Delaney be added to the City payroll on a temporary part-time basis until the ice is removed. Ken has been working at the Arena under the 'VO -TECH work study program, but his work study money has been used up. Therefore, I recommend a salary of $2.65 an hour, and his work schedule would be for approximately 20 hours per week. /ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: -February- 6,1978- - - - - - To: MR. GARY PLOTZ AND NIERS OF THE CITY COUNCIL ---------------------------- FROM: Eileen D. Torr�r P[LTCHINSON MOTOR VEHICLE OFFICE SUBJECT: MINNESOTA DEPUTY REGISTRARS ASSOCIATION In regard to the Deputy Registrars Association, I cannot help but feel it is a good organization. I realize the fee is higher than anticipated by either you or me. The increase in fee from $1.00 to $1.50 has more than paid the requested fee. On December 30th., 1977 alone, we had 440 transactions, resulting on fees of $660.00 for the city. There was $220.00 as a result of the $.50 increase in fees. In 1979 the fee will increase to $1.75 as a result of the lobbyist working for the Deputy Association. We had very little complaint at the counter because of the increase due to the fact that a news release by the Dept. of Public Safety notifing the public. Also it was on the Pre -Bill for renewing your license plates. At the time the Deputy's lobbyist was working for our increase of 50 cents in fees, some other group had a lobbyist working to decrease the fee to 50 cents instead of the $1.00 it was. So we could just as easily as lost 50 cents in fees intead of gaining it. It is also very beneficial at the meetings (I attended one in December of 1976 at the request of Frank Fleetham) to discuss mutual problems with other Deputies and perhaps find a solution through the help of others. We found that each of us had similar problems and talking about it helps. There are 147 Deputies in the State and at the time of our Deputy Registrar Conference in September of 1977, 115 Deputies were members of the Association. Here is a monthly summary of 1977 transactions month by month. Respectively Submitted, i L"d- Eileen D. Torry Hutchinson Motor Vehicle Office 1,85o. + d4^' 633- + 1 , 429- + �^• 1,606• +AI4 1 , 577 • + May It 500 • +J«^t 1, 183• +JJY 1.,332- + A'-1 1,209• +sy.} 1, 178• +oaf' 2,206- + 3, 709 • +� ..19,,412- s+ (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O RAND U M DATE: — —February61178 — — — — — TO: MR GARY PLOTZ AND MUCERS OF THE CITY COUNCIL FROM: Eileen D. Torry HUTCHINSON MOTOR VEHICLE OFFICE SUBJECT: FEES COLLECTED FOR 1_973 -------------------- In the comparison study attached you will see that sale of all types of plates were up in 1977. About 60 to 65% of all plate sales are sold in the Hutchinson office. I have not received my official count from the state as yet, but if it holds true to other years, we again will have the highest sales in the county. We serve quite a wide area, with business coming to us from the following towns: Silver Lake, Dassel, Darwin, Litchfield, Winsted, Lester Prairie, Brownton, Stewart, Buffalo Lake, Cosmos, Glencoe, Hector, New Germany, Grove City, Green Isle, Arlington and even the Metropolitan area. We have companies from further off that come each year to purchase their plates from us. Following are the fees collected by the Motor Vehicle Department in Hutchinson: City Fees for Driver's License .......................$ 1,790.50 County Fees for Driver's License ..................... 1,790.50 State Fees for Driver's License ................. .... 17,414.00 Total Driver License Appligations................ ... 3,559 City Fees for Motor Vehicle Transfer/Title/Plates.... 23,344.00 Total Snowmobile Fees to State .................. .... 1,668.00 Total Snowmobile Fees to City ........................ 121.50 Total Snowmobile Applications ........................ 138 Total Boat Fees to the State ......................... 1,039.00 Total Boat Fees to the City ...................... ... 205.00 Total Boat Applications ..... .... ....... ........... 209 Total Fees to State for Bicycle ......... ............ 213.00 Total Fees to City for Bicycle .... . ..... . .. ..... 36.00 Total Bicycle Applications .... .... ................. 72 TOTAL FEES COLLECTED DURING 1977 .. ......... .. .....$ 25,?97.00 Respectively Submitted, (612) 879-2311 JHUTCHINSON, CITY OF HUTCHINSON WASHINGTON AVENUE WEST HMINN. 55350 M E M O R A N D U M DATE: February 6, 1978 TO = MR_ GAU_pL( ILZ and METERS of the CITY -COUNCIL: -------------- - - -- FROM: Eileen D. Torry, HUTCHINSON MOTOR VEHICLE OFFICE -------------------------------- SUBJECT: 1977 REPORTS - COMPARISON STUDY of 1976-1977 1976 Ampur_t Sc>l,i Registration Fee 1 Amount Sold Registration Fee Passenger 8315 224 306.55 1 8714 251,363.50 *cost of license decreased 753 114,462.44 B56 23,477.25 799 1o,55o.85 211 1,287.75m 131 3,6o8.00 957 5.146.00 0.00 - 22 5 1 496.00 6.50 4 12.75 Y Truck 2257' 82,987.99 247.50 T Truck 770 18,278.60 Z Trailer 2608 9,754.35 RA Rec. 211 1,706.7o* R 58 2,423.37 MC 890 4,241.00 SA 43 521.60 SB 26 514.75 BY 5 363.50 Collectors 2 Ham/Arro Pioneer Ic"`2 Moped Personlize Handicap _ Sales Tax 244,477.26 Trans. Fees 14,42$.00 Transfers 3,119 Titles 1,476 P.C.A. 3.374.00 TOTALS 609,554.67 *cost of license decreased 753 114,462.44 B56 23,477.25 799 1o,55o.85 211 1,287.75m 131 3,6o8.00 957 5.146.00 0.00 - 22 5 1 496.00 6.50 4 12.75 4 200.00 11 247.50 11,756-37 16.109.00 1,910 3.559.00 11. Minnesota Deputy Registrars Association Presidents Corner January 10, 1978 Dear Fellow Deputy Registrars: Greetings: Now that the January 10th rush is past (and hopefully reports,are caught up!) let's take a few moments to reflect on the benefits of our association's first ,year. The increase in filing fees, along, with printing on pre -hills has been a smooth transition at our counter. The lack of price com- petition with "mail -ins" has been a ,joy! Minnesota Deputy Registrar Association is off and running with a dedicated board of directors and excellent response from statewide deputies and the Central Office. On January .17th the Minnesota Legislature convenes and here is our legislative committee: Kathy Johnson Joe Bentheimer Bob Manthei 109 Municipal Bldg. 425 Rice St. So.St. Paul, MN St. Paul, MN Montevideo, MN They, along with our lobbyist attorney Terry McCloskey, are playing their role as observers and participate when needed. Please give them your full support, if you are called on to help. The Minnesota Department of Administration has been calling several deputies for information regarding our work. It apparently concerns possible future legislation regarding our offices, and as such, we need to present our position well. Your own organization should be this vehicle. Our legislative committee will keep informed on this. It's time for annual dues again and the board has determined that the fairest for all concerned is the enclosed schedule. Please do your part now and get this in as soon as possible. We still have some debt from our past year's successful legialativo work and our new year now has its financial needs. Thanks! Please contact any of us on vour board with questions or suggestions for your association. Have a good vear! Sincerely, er David Konshok ��ri�..��.r��rr�irr.rr..r wrrr�+.r.n.�r. rr rr �.r.. rr rr wrrrir rr.rrr.r ornr �rrrw�r r�r r.r r�rrr.rr��.r moi. Minnesota Deputy Registrars Association 24 West Division Street, Farlboult, Minnesota 55021 4 \t The Minnesota neputy Registrars Association is now a year old. In one short year your association has accomplished much. Through the hard work of our legislative committee fees were increased from $1.00 to $1.50 �.` with another 25C coming in 1979. This should help cover our increased !J f expenses. A majority of the Deputy's, both public and private now belong, but we need everyone. Tf you are not now a member or know a -Deputy who is not a member, join now. To be effective we must all speak with one strong voice. The members at the annual meriting last fall adopted the following fee schedule based on the number of transactions your office handles: 0-10,000 transactions, $50.00: 10,00020,000 transactions $100.00; 20,000-30,000 transactions $150.00: 30,000-40,000 transactions $200.00 and 40,000 transactions and over $250.00. The members thought that this sliding scale would be fairest to every- one. It is essential that we get the dues in as soon as possible so we can get our 1978 programs underway. The new officers of your association are: David R. Konshok(#68), president, 200 South 'gain St., Park Rapids, MN 56470; Kenneth Mohr, vice president (#I), Park Center Blvd. at 39th St., Minneapolis, MN 55419: Howard E. tiorris 0106), secretary, 330 Broadway, Cokato, MN 55321; and John F. Hanscomb (#10), treasurer, 24 West Division St., Faribault, MN 55021. The other members of your board of directors are: ..Joseph Bentheimer, 0140), 425 Rice St., St. Paul, MN. 55102; Kathleen J. Johnson (#35), 109 Municipal Bldg., So. St. Paul, MN 55075; Bruce Nelson (#110) 445 -6th St., Pine City, MN 55063; Robert C. Manthei (#34), County Court House, Mon- tevideo, MN 56265: and Mary L. Malone (#19), 626 1st Ave. S.W.,Rochester, MN 55901. Alternate members to the board are: John A. Herman (#107) 7162 80th St. So.,Cottage Grove, MN 55016 and Donald G. Frisbie (0), 265 South Park St., Fairmont, Mei 56031. Robert Manthei, (6th District; Kathleen .Johnson (1st District) Joseph Bentheimer (4th District) were apuointed to the legislative committee. five other members representing the 2nd, 3rd, 5th, 7th, and 8th congressional districts will be appointed to this committee to give it geographic bal- ance. If you would like to serve or know of some member who would be good on this committee contact one of its members. 1977 was a gond legislative year for Minnesota Deputy Registrars. 1978 may prove more of a defensive one. The very existance of our system is a stake and we must make ourselves heard and get our story Across to our law- makers. We need the help of every deputy in Minnesota. Work with your as- sociations legislative committee. Talk to your legislator, let him know the work you do for your. fees. Minnesota Deputy Registrars lost a faithful friend when Pope County Auditor, Martin Vansetn died early this month. lie took an active interest and attended most training session; even though he did not work as a deputy himself. Some members have indicated that Saturday is a bad day for meetings. If you have a preference, let your association know. We want to have as large as possible attendance and will try to accomodate everyono as much as pos- sible. Good luck in 1978 and ger your dues in so we can go to work for you. -30- �,\t%NE�4 It Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 OF TRPS February 7, 1978 Mr. Gary D. Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Plotz: 18910i- 4 8910% FFR 1978 RECEIVED 00 er _. 0) tz Phan* 612-296-2833 The Department of Transportation, Division of Aeronautics, has approved your request for an "H" marker transmitter at the Hutchinson Municipal Airport. This is the procedure for obtain- ing an "H" marker. The State of Minnesota will supply: 1. Installation drawings and technical data. 2. Assist with site selection. 3. Transmitter. 4. Monitor receiver. 5. Feed -through insulator (on building). 6. Master door lock. 7. Apply for reserved airspace with FAA for NDB approach. 8. Apply for FCC transmitter license. 9. Coordinate FAA ground and flight inspections. 10. Coordinate FAA instrument approach commissioning. The City of Hutchinson is to supply:, 1. Underground power. This should be high-voltage primary power run to the site with pad -type, step-down transformer, 120/240, 1.0 KVA, adjacent to the building. 2. Install ground grid counterpoise system per drawings. 3. Land on airport for building, antenna, etc. 4. Supply and install #6 hard -drawn copper antenna per drawings. 5. Have at least 6 pairs of underground telephone cable installed (we plan to put transcribed weather broadcasts on later). Telephone cable not in same trench as power cable. 6. To meet Federal Aviation Administration requirements for an instrument approach, the "H" marker station must be monitored 24 hours a day. The City of Hutchinson will have to provide this service. Usually the police department or sheriff's office handles this monitoring. An Equal Opportunity Employer Mr. Gary D. Plotz -2- February 7, 1978 The monitor is silent during normal operations and alarms only if the station malfunctions. See Item 4 of Nav Aid Agreement. 7. Zoning to prohibit or limit construction in the vicinity of the site. 8. Supply an insulated wired building of at least 8' x 8' with 3000 -watt thermostatically controlled electric heater. Also an exhaust fan that will ventilate the building with building temperature exceeds 90°F. 9. Supply and install three wood poles, per drawing. We need a resolution (original copy with seal) that you have no objections to controlled airspace and a resolution that you will enter into an agreement with the State of Minnesota (samples enclosed). Enclosed is a Navigational Aid Agreement. Please have the proper people sign all copies and return them. One copy will be returned to you after all signatures are affixed. Note Item #5 on the Navigational Aid Agreement. A maintenance man must be provided to check and maintain the "H" transmitter. This can be any FCC -licensed man of your choice. Mr. Richard Theisen from our office will be mailing you the pro- cedures for "H" marker justification. The wheels grind slowly at the Federal Aviation Administration. It takes a minimum of nine months from application to "on -the -air." The important thing now is to get the paper work out of the way. Also enclosed is an FAA airport qualification requirement. Sincerely yours, Howard Benson Radio Engineer Aeronautics Division Room 417 HB:CS Enc. CC to Mr. Doug Hedin NAVIGATION AID AGREEMENT HUTCHINSON MUNICIPAL AIRPORT, HUTCHINSON, MINNESOTA This Agreement, made this day of , 19_1 is by and between the State of Minnesota, hereinafter called the State, and Hutchinson, Minnesota, hereinafter called the Municipality. WHEREAS, the Municipality owns and operates its municipal airport and desires to improve it by the installation of a state --owned low frequency "H" (Homer) radio facility; and WHEREAS, the State is the owner of a low frequency "H" radio facility and desires to install it to improve the municipal airport; NOW, THEREFORE, The parties hereto in consideration of their mutual promises, hereby agree, as follows: 1. The Municipality shall install the equipment and furnish the necessary power to operate the facility. 2. The Municipality shall furnish a suitable building to house the facility that meets the State's requirements. 3. The Municipality shall furnish and erect the antenna and furnish and bury an underground counterpoise system according to the State's requirements. 4. The Municipality shall provide monitoring as required by the Federal government. 5. The Municipality shall provide maintenance by contract with a properly licensed (FCC) individual or company that can provide maintenance for the facility. A copy of this contract shall be furnished to the State. 6. The State shall provide the transmitter accessories and monitoring equipment. 7. The State shall obtain the federal license and approval necessary for the operation of this facility. 8. The Municipality will assist the State should it be necessary to alter the physical installation of the facility or other- wise provide for the most efficient operation of the facility. 9. The Municipality will maintain a road capable of driving a vehicle to the "H" marker building site for the purpose of transporting equipment, test equipment, for servicing, for State and Federal (FAA) inspections. Road is to be plowed in the winter. 10. The radio equipment shall remain the personal property of the State and may be removed by the State upon 30 days' written notice to the Municipality. FOR THE STATE OF MINNESOTA APPROVED BY: Commissioner of Adm nistration Date: r Radio Engineer r� Date: , ?b Assistant Commissioner Mn/DOT, Aeronautics Division Date: APPROVED AS TO FORM AND EXECUTION: Special Attorney Date: FOR THE MUNICIPALITY City Clerk Mayor Date: Date: �_ RESOLUTION NO. 6090 RESOLUTION ESTABLISHING CONTROLLED AIR SPACE FOR INSTRUMENT APPROACH TO HUTCHINSON MUNICIPAL AIRPORT WHEREAS, the City Council of the City of Hutchinson, McLeod.County, desires to have an "H" marker installed at the Hutchinson Municipal Airport; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT in a meeting duly assembled this 14th day of February, 1978 go on record as having no objection to, and supports the establishment of controlled air space as needed to establish an instrument approach to the Hutchinson Municipal Airport. Adopted by the City Council this 14th day of February, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk w RESOLUTION NO. 6091 RESOLUTION AUTHORIZING ENTERING INTO NAVIGATIONAL AID AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson hereby agrees to the terms and conditions of the Navigational Aid Agreement, and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to execute the aforementioned agreement and any other necessary documents and agreements related thereto. Adopted by the City Council this 14th day of February, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ^ M E M O R A N D U M DATE: _ _ February 10,-1978 _ - _ - TO: Mayor and City Council -------------------- FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Appointment of Assistant Liquor Store Manager ---------- In_______ In view of Ralph Neumann being appointed Liquor Store Manager and sharing his time between the Liquor Store and the Arena, it will be necessary to have a full-time Assistant Liquor Store Manager.to oversee daily operations. D. J. Black, Ralph Westlund, Hazel Sitz, and myself have discussed consider- ing Chuck Nelson, a former applicant for Liquor Store Manager, as a possible appointment for Assistant Liquor Store Manager. Chuck Nelson, presently a clerk within the Liquor Store, has been contacted to see if he was receptive to such a position. Chuck has stated he desires to be the Assistant Liquor Store Manager. We recommend the appointment of Chuck Nelson as Assistant Liquor Store Mana- ger. After consulting with our Personnel Coordinator, it was further recom- mended that he be placed at Grade IV, Step III on the City pay plan. GDP:ms f__'04ow* (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 10, 1978 TO: Mayor and City Council FROM: _ Gary D. Plotz, Administrative Assistant - - - - - - _ _ _ _ SUBJECT: Permanent Appointment of City Accountant/Controller The City Council and staff made a six-month review of the City Accountant in early January and recommended a salary change to $15,000, plus the cost of living, effective January 8, 1978. It would be appropriate to confirm Kenneth Merrill's appointment to permanent status, with .the salary adjustment. GDP ;ms r TELEPHONE 612 896-8795 HUTCHINSON AREA CHAMBER, OF COMME11Cl a 218 cAoA6 c,,,'{t(atzl '4��utC�thS(�n, c.�InnCSCfU 55;3:.>Q February 14, 1978 City Council Members City of Hutchinson 35 Washington Avenue West Hutchinson, MN 55350 Dear Council Members: On behalf of the Hutchinson Area Chamber of Commerce Board of Directors at their Board Meeting February 10, 19780 we recom- mend to the City Council an acceptance of the skyline -canopy style of Christmas Decorations offered to the City of Hutchinson by Vaughn Display Sales of Minneapolis, Minnesota. The price quoted the Christmas Decoration Committee is $9,900, with $3,000 paid at time of order and the balance paid on delivery in June or July, 1978. Minutes of the Christmas Decoration Committee are attached for your information. It was also evident that decorations have inflated in proportion to the economy during the last ten years since the funding was set up by the City of Hutchinson at $2,000 yearly. From the. minutes you will see an increase of 35% has already been realized with expected increases in the near future a certainty. The Chamber of Commerce Board of Directors recommends and requests an increase of the yearly allotment from $2,000 to $2,700 to take care of this inflation. We respectfully submit these two recommendations for the betterment and beauty of our community. Sincer y, ck enn , President Hutchinson Area Chamber of Commerce DL/gm. cc Hutchinson -Area Chamber of Commerce Board of Directors. Christmas Decoration Committee City Council Members "Progress With 11"'utu arcs In Mind."" HUTCHINSON AREA CHAMBER OF COMMERCE Christmas Decoration Committee February 3, 1978 Minutes Mr. Jeff Bell, Salesman Vaughn Display Sales Present: Jo Willmert Ted Beatty Doug Flaa Dick Marcellus Gary Plotz Fred Roberts Clarice Coston The current decorations have been used for the past five Christmas Seasons. Although they are very beautiful, they are heavy and difficult to install by our City Street Department. The City employees on the Christmas Decoration Committee agreed that a change is needed at this time when we will get an excellent trade-in. Mr. Bell brought the artists conception of the suggested and proposed Christ- mas Decorations for Hutchinson plus a sample of the centerpiece. The decorations consist of a skyline -canopy type with 24 60 -foot Double Drape Skyline, a 7 foot Christmas Tree centerpiece and two 20" red and white bells on each line. Skyline will be lighted every 15". In addition we will have two 15 -foot pole wraps on each line for a total of 48 pole wraps, unlighted. We decided to keep 6 of our current pole decorations for use on Washington Avenue. The skyline will run down Main Street from the bridge (Second Ave. N.) to the middle of the block between 3rd and 4th Avenue South or 5k blocks. The decorations come with a three year unconditional warranty including all bulbs. We will receive top dollar on the current decorations as trade-in due to the storage care they have received. Trade-in totals $4,500.00. We agreed to pick them up at the factory to save shipping costs. City Manager agreed,to use city vehicle to accomplish this. Committee decided to keep the current snowmen decorations used on Washington Avenue to provide coverage in this area. A figure of $144.00 will be added to the total to cover this. The total cost of the decorations is $14,256.00 Less our trade-in Value 4,500.00 9,756.00 Plus our used pole wraps 144.00 Total $ 91900.00 Mr. Bell gave us a price of $700.00 if we wanted to add lights to the pole wraps. Later he changed this price to $675.00 and guaranteed the price for one year. This price could even be lowered if we buy the lines and bulbs in bulk. He is willing to work with Fred Roberts on this. If we wanted to add one "Happy Holidays" greeting banner to be installed north of the bridge on a line, plus four pole decorations for the bridge poles, it would be an additional $1,600.00 Christmas Decoration Committee February 3, 1978 Minutes Continued By purchasing them before March 1, 1978 we realize a savings of $1,400.00. There will be an increase of approximately 8% on this date. Decorations have increased approximately 7% per year or 35% in five years. Vaughn requested $3,000.00 down at time of order, Net on delivery in June or July. Savings Account has $3,256.90 currently. s LAW OFFICES GISLASON, OOSLANO, MALECKI, GIBLASON a HALVORSON STATE AND CENTER STREETS NEW ULM, MINNESOTA 68 073 507-354-3111 SIDNEY P. GISLASON C.ALLEN DOSLAND JAMES H.MALECKI DANIEL A. GISLASON ROBERT M. HALVORSON C.THOMAS WILSON JAMES B.WALLACE JOSEPH R. CADE February 2, 1978 City Clerk City of Hutchinson City Hall Hutchinson, Minnesota 55359 Dear Sir: 456T89�0rFEB8780N RECEFW Col. sr...,,....,,N,,,,,,,,,ww featz FOR YOUR INFORMATION Re: Notice of Claim Lowell Wright & Jeannette Wright This is to advise you that Lowell Wright and Jeannette Wright, Route 2, Hutchinson, Minnesota hereby give notice to the City of Hutchinson of a claim for damages in an amount not yet determined. The claim results from an accident which occurred on January 23, 1978, while Jeannette Wright was walking on the sidewalk on Main Street between First and Second Avenue on the West Side of Main Street, adjacent to World Travel Service. The accident was a direct result of the negligence of the City of Hutchinson in the failure to properly maintain the surface of the sidewalk, particularly in allowing the services of slabs to be uneven, so as to cause Mrs. Wright to trip and fall. Lowell Wright's claim for damages includes loss of consortium and the medical expenses incurred. This notice is being given pursuant to MSA Section 466.05, by the undersigned, as attorney for Mr. and Mrs. Lowell Wright. DAG:jbr cc: Mr. & Mrs. Lowell Wright Very tr ly yours, W Daniel A Gislason 'A78 N v v £Z Hutchinson City Counc.-it % City Hatt Washington Avenue W at FOR YOUR INFORMATION Hutr-kWon, Minneeata 55350 Genttemen: The Hutchinson Safety Couneie at thein January 30th, meeting, voted to neeommend to a Hutchinson City Council, the building o4 a aide- watk from Highway X17, oven the bridge ( which is nequ,ined and in the ptan.6), to Stoney Point Road; along Stoney Point Road to Robehts Road. We recommend eakejut eontt.cdeAation .is given to this pnopo.sat. A %epty would be appnee.i.ated by Febnuany 27th, 1978. S.ineeAee y, Myron Johnson President -Hutchinson Safety Councit 907 Lewtiia Avenue Hutchinson, Minnesota 55350 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: February 8, 1978 To: SWQr.aad -Gisy QtMCd3.---•------------------ FROM: Gam D. Plotz, Administrative Assistant - - _ - - - - - - - - - SUBJECT: Infested Propert I Waldron, 530 School Road, has contacted the City regarding infested property located directly west of his parcel. The property infested faces Lakeview Lane and involves a reddish -brown barn with four or five cars parked around the structure. Mr. Waldron says the property is a public nuisance and a health hazard. He requests counsel for legal action. 76 ro 530 School Road "utchinson, Minnesota February 8, 1978 City 4ouno it City of Hutchinson Hutchinson, Minnesota Dear Members; I am writing to you in regard to a situation in our neighborhood which I feel in need of your attention. I am referring to the house on Lakeview Street. I am not taking issue with the fact that the house is a small hone or a low-income structure. My main concern, and that of the neighborhood,is the array of unused vehicles that litter the yard and street. Behind the house there is junk piled on top of junk. We would all appreciate your giving this matter your attention since it is a situation which is detrimental to the entire block. Thank you for your consideration in this matter. Sincerely, James Waldron ale - REGULAR COUNCIL MEETING WATER & SEWER FUND State Treasurer-PERA Central District Services Lillian Michaels Richard Nagy Commissioner of Revenue Coast to Coast Feed -Rite Controls G.F.Nemitz Sons GTC Auto Parts Hutchinson Telephone Co. Hutchinson Utilities Hutchinson Utilities Wigen Chev. Co. Van Waters & Rogers Serco Laboratories Sparling Standard Printing Co. Plaza OK Hardware Krasen Hardware Harnk Junkers Sanitation Leef Bros Power Process Equipment Inc. Juul Contracting Co. Equitable Life Ass. Soc. State Treasurer Cash Drawer #4 GENERAL FUND State Treasurer Coast to Coast League of Mn. Cities Lamberts Standard Service Johnson Super Value Ink Spots Inc. IBM Hutchinson Utilities Hutchinson Utilities Hutchinson Community Hospital Hutchinson Mfg & Sales Hutchinson Oil Co. Hutchinson Police Dept. Hutch Cafe Hutch Medical Center Holt Mitors Inc. Harpel Bros. Hager Jewelry Hutch Equipment Inc. Hutch Fire Dept. Hutch Telephone Co. Henrys Candy Co. Hutchinson Ir on & Metal employer contribution gasoline mileage mileage sales taxes supplies acid fllor enamel supplies telephone electricity computer charges & supplies repairs chlorine chemical laboratory analysis repairs envelopes supplies supplies refuse charges uniform rental service contract waterline repair major medical ins. PERA contribution postage & supplies PERA supplies 7 Mn directories car washings arena -supplies office supplies service contract & supplies electricity street lite supplies blood alcohol tests ceiling coat hooks heating oil -library postage,car washings,supplies prisoners board Geo.Field exam supplies repairs sign repairs fire calls & drill phone service arena supplies iron & tubing February 14, 1978 $183.67 142.47 9.00 19.15 710.50 2.78 157.72 27.90 23.61 43.62 6714.80 284.13 27.83 610.00 35.25 41.94 202.20 8.90 26.32 9807.75 51.50 171.25 964.30 341.23 183.11 2.34 $ 20,193.27 $2352.56 36.37 42.00 18.00 66.05 42.05 117.06 10,652.05 415.65 16.00 26.10 178.00 227.12 14.14 20.00 .68 23.65 6.00 2.83 594.75 1529.01 264.40 21.64 -2 - Ken Gruenhagen Glencoe Equipment Co. Gopher Sign Co. Gamble Store Glencoe Garage Supply Co. GTC Auto Parts Farm & Home Dist. Co. Felskas Auto Machine Family Rexall Drug George Field 1st Am. National Bank Floor Care Supply Co. E -Z Sharp Inc. Earl F. Andersen &Associates Dept of Public Safety Dostal & Oleson Oil Co. Culligan Water Conditioning Coca Cola Bottling Co. Inc. Clark Boardman Co. LTD Copy Equipment Inc. Coalition of Outstate Cities CRS &Associates John Ball James Brood D.J. Black The Bookbindery Inc. Allen Office products Bonniwells Inc. Anderson Chemical Co. Am.Linen Supply Co. Albinson Am.Welding Supplies Inc. Arden Mark Inc. American City & County Logis Madsen Agency Popps Electrical Velvet Coach Inc. Erickson Oil Products Erickson Templin Hutchinson Leader State Treasurer Richard Waage Mike Kirchoff Hutch Wholesale Supply Mn Goods Roads Inc. Hutchinson Public Library Country Kitchen Commof Revenue Hutchinson Community Hospita Logis Plowmans United Bldg. Center Leef Bros. Central Dist. Services mileage & reg. fee repairs signs supplies arena supplies supplies supplies repairs office supplies mileage equipment payment supplies cleaning 4 grinding wheels -arena signs teletype service solvent service & salt supplies -arena law book -police eng. supplies dues professional services snow hauling maternity claim benefit mileage etc. binding budget books supplies supplies chemical laundry service eng. supplies supplies car comfort system kit Subscription computer charges insurance coverage airport repairs meals gasoline snow plowing publication costs yearly lease rental mileage etc. BCA school supplies subscription copies -fire dept. prisoners board sales taxes -arena supplies computer charges for month vehicle repairs supplies uniform rental gasoline $ 46.50 351.42 3396.40 13.81 32.99 88.98 136.45 344.97 69.77 45.60 510.00 144.30 35.45 710.10 273.00 45.00 20.10 201.20 33.00 22.03 25.00 1098.00 108.00 108.05 47.50 90.00 18.47 15.28 27.00 13.07 76.22 33.45 70.69 25.00 1000.00 29.00 356.75 35.55 63.69 800.38 106.26 1.00 185.28 171.50 235.30 45.00 36.00 5.51 127.61 85.00 738.34 107.39 495.13 304.33 1542.79 -3 - Ken Merrill mileage $ 50.35 U of Minnesota registration fees 34.00 Viking Signs supplies -arena 280.00 Thorsen,Campbell,Rolandq,Lehne audit services 200.00 Specialty Screening supplies -police car emblems 79.20 Seton Name Plate Corp. supplies -arena 23.59 Printers Service Inc. ice knives sharpened -arena 43.12 Calvin Johnson snow hauling 94.50 Hutchinson SewingSupply Co, belts -arena 2.00 Condons Supply Co. supplies -arena 291.06 The Book End book -police 15.00 Wigen Chev. Co. parts 20.77 Pikals Music Store repairs 20.50 Wallys Tire Shope tire repair 29.00 Warren,Gorham, Lamont Inc, law book -police 29.50 Uniforms Unlimited Inc. police emblems 400.00 Terrace Auto Supply supplies 115.00 TriCo Water Bond, salt & rental 51.95 TKDA prof. services 8113.50 Trails End Inc, vehicle repairs 186.29 Schmeling Oil Co. grease 101.80 St.Paul Book & Stationery supplies 18.91 Sorensen Farm Supply Co. supplies 32.67 Schramm Implement repair supplies 134.70 Standard Printing Co, envelopes 330.80 Hazel Sitz mileage 4.50 Lloyd Schlueter mileage 30.00 Fred Roberts oil 10.00 Rutz Plbg & Htg. service call 21.99 Road Machinery & Supplies repair parts 123.03 Radio Shack repairs 20.45 Gary Plotz mileage 30.00 NorthStar Service gas 8.25 Northland Beverages arena supplies 198.00 S.A. Nies services 92.90 New Ulm Wholesale arena supplies 85.91 MidWest Carbon Co, teletype paper 33.34 Mankato Mobile Radio repairs 30.00 McLeod Coop Power Assn. airport electricity 188.28 Meads 66 Station arena gas 77.13 Mn.Wisc.Truck Lines freight charges 410.88 Jack Meyer boarding fees 57.00 Lano Bros. Implement repairs 20.01 L & P Supply Co. repairs 19.20 Cash Drawer #4 cash for supplies 26.52 Leon Madsen refund on deposit 190.00 Govt Training Service registration fee 50.00 Quades supplies 28.97 Erickson Oil Products gasoline 44.72 Radio Shack supplies 5.95 Simonson Lbr. Co, arena supplies 261,24 GTC Auto Parts supplies 13.33 Hutch Wholesale Supply Co. supplies 6.64 Hutch Telephone Co. airport phone 38.03 State Treasurer PERA 2344.54 Equitable Life Ass.Soc. major medical insurance 4115.05 Greg Barcenas officiating -basketball 44.00 Bob Corl officiating -basketball 8.00 Paul Barcenas officiating -basketball 150.00 -4- Evon Swanson officiating -basketball $ 33.00 Tim Martin officiating -basketball 95.00 Abbott Electronics repairs 20.20 Lesuire Line Sports trophies 87.00 General Sports ball rack 34.00 $51,190.99 OFF STREET PARKING FUND 1st Nat'1Bank Hutchinson interest on bonds $1225.00 Citizens Bank interest on bonds 1050.00 Harvey Daharsh servicing meters 15.00 Charles Bell servicing meters 100.00 Hutchinson Utilities electricity 18.59 Triple G beer 2408.59 DEBT SERVICE FUND beer 165.95 Northwestern National Bank of 140.40 Mpls. Hospital Bonds-printipal,interest,fee $21,772.50 BRIDGE FUND mix 97.30 Commissioner of Transportation material testing & inspection $ 26.67 COMMUNITY DEV.BLOCK GRANT FUND Am. Linen Su*ly Co. City of Hutchinson transfer of grant funds $20,397.20 MUNICIPAL LIQUOR STORE FUND Twin City Wine Co. wine $180.61 Ed Phillips & Sons. Co. liquor and wine 1757.16 Old Peoria Co. Inc. liquor & wine 1359.51 Midwest Wine Co. wine 864.30 A.J.Ogle Co. Inc. beer & mix 21.10 Triple G beer 2466.25 Friendly BeverageCo. beer 165.95 Coca Cola Bottling mix 140.40 Locher Bros. Dist. beer 3128.00 Nortlfland Beverages mix 97.30 Lenneman Beverage Dist. beer & mix 5583.50 Hutchinson Chamber Of Commerce dues 200.00 Am. Linen Su*ly Co. uniform rental 99.08 JunkerSanitation refuse charges 42.00 Hutchinson Leader advertising 30.75 Hutchinson Cold Storage contract payment 150.00 City of Hutchinson water,tax,sewer,refuse 29.58 Mn. Wisc. Truck lines freight charges 495.96 Griggs,Cooper & Co. liquor & wine & mix 2284.63 Griggs Cooper & Co. liquor & mix 407.41 GriggsCooper & Co. liquor 1275.36 Hutchinson Utilities electricity 487.08 Dobratz Inc. shades 22.98 Old Peoria Inc. liquor 1301.02 Commissioner of Revenue sales Taxes 1874.47 Ed Phillips & Co. liquor & wine 2175.37 $26,639.77 TV% 10TCHINSCS rAWC1:N FOP V011P INFORMATION ,fhe Su.tchiagon Safety i..oaw_iL arse!. JassuspaT? 30, 1978 -sat 12:00 noon, ax tba Prairto House, Hutchins", Himas ota. bra were 11 - bar& tvA I gigaesaca 1hanoeetirg v%r. r!3� aiae,, q, *ill.: mt, prcya r by ftesei de: nt baron Jobuson. The nominating committee presented t'A4 f•D1'1ose1m9 smI&TO of ofli.caTs fear the Cowise& year: Preen+idesnt: rrror Jvlmsolc: Viae Presssi.daenst t Orville KaUum Socr.Treseaaa.: Loretta f. rietaty Rxesecu t tro Board sembar at ler#:: =f f osr4 Popp i aeslie 0. 3mitb-lnm�disto Past Prsesidessnt Ristosrias ., We. Norman Teaeulxuiae A motleP was made and seconded that tns accept time r*cawndations and cast a unanimous vote for this slate: of cfficetrs. There were no noiiastions from the floor and the above were elected by voice vote. The following bills vote prose•eent+ed : Joyce mac -postage, $3.42, Winnesosts State Safety Council dues of $25.00. A motion was made an4 sacanded that we pay deersa Tills. Myren; Jobascom roc eiveeei a eback ir the as yuat of $175.00 from the city council for our experaes for the coming year. TUrlow Priebe presented a. nap and a diaecas€aion arse held :regarding the sidemaelk aczoseea the now bridge and from RighWay V to AaeUrts Road, t1 motion wns made by. Cliff Popp to discontinue the sidem1k entirely from the oridgee to Roberts Road. This • ae oecoodad by Kuiten. A ballot 'rates we held and the vote vae 'fvaess-4-, No -10. The notion v&w defeated. A motion was made: by Jean. Z;rbaerg to r&ca mess to the city council to build a -sidewalk from Highway !7. over the bridgel(which Av €.0 the plana; to Stoney Pout Itoeatd, alotui Stoney Point Road to Robert Rn,,Nd. This was sacondaed by Jcyese Rine. .A ballot vote wsao hel.d and there wa Tess 10 Yca:e sssd 3 votes. The Motions was carried. A letter will ba went to the city ct4mcil va me it renowendation. A %1i8csa4WL0?3 wtGS held regardit* the parking oa Roberta: RoAA., Lets Under prefeesrroe no patrk1r,& on eithea side of V,,:,ober+tae Road °ren A:4 a Street to Stoney Point Road; 1 orge Pi*J.d diercus eed +tree fire bArmard when tho,_e is parking in the circle driyes �:raf f lc lana in f root of t!,A high ochool: dlacuas4V� widening the road In front of the high school, to *11ov Dorc patrking, and the parking In the parl.3.ng lot at the Whigh psr.Yho�,�ol.�ggt ��yla�P.�ect.i..o : woo Ukan but the fire do pa.rtment will study thia� and wil i i#lA4F �4a t. iis�.r 4.0.,f�.�Wa[&.1.'l,` -Al,"t1e �t`, at.i :`bde 3:eetivx waa aadjwe;xneri by a vzt av and, was say oue,tc,A- Treepma ureses `e Report: Balance on band 12-31-77 1.12.58 Receipts: City of Hutchinson +175:Q0 Diseburseems&tsy: Postage J. Rix -3.42 Matt. State Safety ety Council -Dues 1978 -25.00 Wow,* on hand 1-31-78 259.18 3u1xee1tt*d by: Loretta P. Piatmey, Seer. Treas. Myron Johnson, President SENIOR CITIZENS CENTER ADVISORY COMMITTEE MINUTES OLD ARMORY FOR YOUR INFORMATION Dec. 13, 1977 & Jan. 10, 1978 - 10:30 a.m. We formulated the following recommendations and submit them to the Hutchinson Community Services Board for the Elderly for consideration: I. We recommend that a coordinator be selected for the Senior Citizens Center. The coordinator will be responsible for planning, scheduling, Jand supervising all senior activities and for the use of the space allotted to senior citizens at the,center. II. We recommend that an inventory list be made of all the equipment that has been provided through Title III from the Federal Government. This in- ventory should include all items donated by the citizens of this community. III. We recommend that all requests for money for any senior citizens group like AARP, Garden Club, Senior Citizens Club, etc. must be made to: -the Hutchinson Community Services Board for the Elderly. IV. We recommend that the ceramics room be remodeled by putting in a window for air and lowering the ceiling. This remodeled room would be used for a class room and activity room. V. We recommend that a large sign be placed on the outside of the building. J This sign would read "Senior Citizens Center." Submitted by the following members: Lila Westphal Lida Rolander Emma Lake John Longley Walter Markgraf George Boller Ruth Boller Erna McKenzie Ralph Bergstrom Hazel Bernhagen Janet Hansen Herluf Jensen Alvina Brown Ruth Engel f. :! C r 1� SENIOR CITIZENS CENTER ADVISORY COMMITTEE MINUTES OLD ARMORY FOR YOUR INFORMATION Dec. 13, 1977 & Jan. 10, 1978 - 10:30 a.m. We formulated the following recommendations and submit them to the Hutchinson Community Services Board for the Elderly for consideration: I. We recommend that a coordinator be selected for the Senior Citizens Center. The coordinator will be responsible for planning, scheduling, Jand supervising all senior activities and for the use of the space allotted to senior citizens at the,center. II. We recommend that an inventory list be made of all the equipment that has been provided through Title III from the Federal Government. This in- ventory should include all items donated by the citizens of this community. III. We recommend that all requests for money for any senior citizens group like AARP, Garden Club, Senior Citizens Club, etc. must be made to: -the Hutchinson Community Services Board for the Elderly. IV. We recommend that the ceramics room be remodeled by putting in a window for air and lowering the ceiling. This remodeled room would be used for a class room and activity room. V. We recommend that a large sign be placed on the outside of the building. J This sign would read "Senior Citizens Center." Submitted by the following members: Lila Westphal Lida Rolander Emma Lake John Longley Walter Markgraf George Boller Ruth Boller Erna McKenzie Ralph Bergstrom Hazel Bernhagen Janet Hansen Herluf Jensen Alvina Brown Ruth Engel MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD January 9, 1978 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, January 9, 1978. Present: Mrs. Bea Thompson, Litchfield Mrs. Joan Reckdahl, Grove City Mrs. Loretta Hochsprung, Brownton Mr. Howard -Christensen, Hutchinson Mr. Ralph Bergstrom, Hutchinson Mr. Orlynn Mankell, New London Mr. Leif Fostervold, Spicer Mr. LeRoy Sanders, Willmar Absent: Miss Aleda Swanson, Dassel* Mrs. Karen Osterberg, Watkins* Rev. Duane Grage, Litchfield* Mr. Howard Hoese, Glencoe* Mrs. Alyce Gandrud, Sunburg* Mr. Wayne Hebrink, Renville* Mrs. Jeanette Buchanan, Willmar* Mrs. Marcia Kleberg, Willmar* Mrs. Maria Nathe, Winsted* Mrs. Kathy McGraw, Hutchinson* *Excused Absence Representing: Litchfield to Meeker County " McLeod County " McLeod County " Hutchinson Kandiyohi County Kandiyohi County Willmar Representing: Meeker County to Meeker County " Litchfield " Glencoe " Kandiyohi County " Kandiyohi County " Willmar " Willmar " McLeod County " Hutchinson The meeting was called to order by the president, Bea Thompson. Because there was not a quorum present, approval of the secretary's minutes and of the treasurer's report was postponed until next month. The director's report was presented. The December statistical report was summarized and a yearly report of the library's activities and present financial condition was presented and discussed. Clippings from the various news media in our service area were passed around. A letter to the board from Mrs. Gilma Broman was read, in which she thanked the board for their letter of well wishes on her retirement. The bills were presented for payment. Mr. Fostervold moved, second by Mrs. Reckdahl, that the bills be approved. Carried. Committee Reports: a. Mr. Bergstrom reported that the Hutchinson Library has been listed on the National Register of Historic Buildings. The long-range plan for the city of -Hutchinson calls for a city complex to built in back of the present building with a possible addition onto the back. The library will celebrate its 75th anniversary in 1979. b. A report was given on the status of the planning for the programs to be presentgid as part of the SMAHC grant. Communications: a. The Public Library Newsletter was passed around. b. Mrs. Buchanan and Mrs. Reckdahl have been re -appointed to the board for 3 -year terms. All items under Unfinished Business and New Business were postponed. The mileage reports were completed and the meeting was adjourned. Respec/tfully submitted, / Katherine Matson Acti.ng�eC_reta�y _ .. January 1978 Balance CROW RIVER REGIONAL LIBR.hRY TREASURER'S REPORT Treasurer r 4 BUDGET MONTH YEAR TO DATE 1.32 $ 1.32 Receipts: 20,562.42 20,562.42 '9.5% State/Fed Aid(Revised 1131.) 1009000.00 1,021.63 1,021.63 Kandaiyohi County 57.031.18 129832.80 12,832.80 Meeker County 35063.92 16,072..35 C 243,959.00 McLeod County 38'991.02 906- 920,447.30 Willmar 419998.26 10„500.00 10,500.00 Litchfield 21,797.26 5,44932 5,449.32 Hutchinson 31442.19 79785.55 7,785.55 Glencoe 14,262697 4,361.48 500.00 Petty Cash 1.29000.00 2045.64 29045.64 Gifts -0-» 2,689.91 44.8% Other000.00 400.00 1,383.72 11382-72 'o.G% .33300861. 0" 39,997.03 S 399997.03 From 1977 -Budget 28,548:70 587.44 300.00 From Reserve 2.653.50 '0.0% " TOTAL RECEIPTS $388,289.00 S 39,998635 $ 39,998.35 78,383.64 880.00 0.00 0.00 FUND Alla DEPARTMENT LIBRARY PERSOtIAL SERVICES SALARIES HOSPITAL MED. INSURANCE ' PERA & SOCIAL SECURITY TOTAL MATERIALS BOOKS: ADULT BOOKS: CHILDREN PERIODICALS PAMFHLETS AUDIO VISUAL PRINTINGS BINDING MICROFORMS MAL MAINTENANCE CUSTODIAL SUPPLIES & SERV. TELEPHONE TELETYPE BOOKMOBILE OPERATION(INCL.INS.) TOTAL OTHER SUPPLIES PROMOTION & PROGRAMS POSTAGE MILEAGE & MEETINGS MEMBERSHIPS INSURANCE EQUIPMENT RENTAL AUDITING SERVICE BOOKKEEPING SERVICES MISC. RESERVE TOTAL CAPITAL OUTLAY EQUIPMENT BOOKMOBILE AMORTIZATION FUND BRANCH AMORTIZATION FUND TOTAL OTAL LIBRARY Investments redeemed Investments purchased Ending cash balance APPROPPIATIONS WD EXPENDITURES YTD EXPENDITURES % SPENT UNtXMIDE0 BAL 217,259.00 20,562.42 20,562.42 '9.5% 196,696.58 8,700.00 1,021.63 1,021.63 11.7% 7,678.37 18,000.00 1,927.65 1,977.65 10.7% 16,072..35 C 243,959.00 23,511.70 23,511.70 906- 920,447.30 54,000.00 2,653.10 2,653.10 '409% 51,346.90 18,000.00 422.27 422.27 '2.3% 17,;77.73 1 4,800.00 438.52 438.52 '9.1% 4,361.48 500.00 O.CO 10.00 0.0% 5CC.CO 6,000.00 2,689.91 2,689.91 44.8% 3,310.09 400.00 0.00 10.00 'o.G% 400.00 800.00 212.56 212.56 26.6% 587.44 300.00 10.00 10.00 '0.0% 300.00 84,800.00 6,416.36 6,416.36 '7.6% 78,383.64 880.00 0.00 0.00 O.C% P80.00 2,200.00 62.37 62.32 '2.8% 7,137.68 1,60C.CC 76.50 76.50 '4.A% 1,523.50 7,00O.00 757.46 757.46 10.8% 6.742.54 11,680.00 894028 896.28 '7.7% 10,783.72 8,500.00 704.79 704.79 8.3% 7,795.21 9C0.CO 204.64 904.64 22.7% 695.36 2,750.00 265.38 265.38 '9.7% 2,454.62 4,000.00 624.67 624.67 15.6% 3,375.33 400.00 '0.00 10.00 '0.0% 400.00 3,600.00 2,421.00 2,421.00 67.3- 1,17c.00 ' 5,500.00 799.12 799.12 14.5% 4,700.88 600.00 '0.00 C.00 C.Op 600.00 1,500.00 O.CO 10.00 '0.0% 1,500.00 500.00 10.00 O.CO '0.0% 500.00 28,250.00 5,019.60 5,019.60 17.6% 23,230.40 6,480.00 1,218.14 1,218.14 19.00, 5,181.86 6,000.00 0.00 0.00 O.C% 6,000.00 700.00 '0.00 '0.00 '0.0% 700.00 13,100.00 1,218.14 1,218.14 '9.3% 11,881.86 381,789.00 37,062.08 37,069.08 '9.7% 344,726.92 S 34,295.00 S 34,295.00 37,951.39 37,951.39 (720.12) (720.12) Savings Pass Book $629855.00 as of January 31, 1978 REPORT OF BUILDING; PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION JANUARY 1977 - DECEMBER 1977 FOR YOUR INFORMATION SECTION I - PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS Item Number Cost of Number Cost of Buildings Housing Units Buildings Housing Units AND ALTERATIONS No. Construction Construction One -family houses, including semidetached, row and town 001 75 75 $3,033,755 Two-family buildings 002 2 4 $ 218,128 Five -or -more family buildings 004 8 125 $2,526,785 TOTAL (001-004) 094 85 204 $5,778,668 F%oved or relocated building 005 1 2 $ 12,000 SECTION II -T.- PRIVATELY OWNED PUBLICLY OWNED {DEMOLITION AND RAZING OF 3U'LDINGS _ Item Number Number Buildings Housing Units Buildings Housing Units No. One -family houses, including semidetached, row and town 231 5 5 1 1 All other buildings and structures 240 1 FECTION IV - PRIVATELY OWNED PUBLICLY OWNED VEW NONRESIDE,17=4L BUILDINGS Item Number of Number of No. buildings Cost of Construction buildings Cost of Construction �! kmusement and recreational buildings 008 1 $440,000 I �.�dustrial building 010 1 $179,995 sidential garages and carports 012 43 $107,910 (i i �Ser-vic:e stations and repair garages 013 1 $ 29,210 u.ospitals and other institutional buil3.i..is 014 1 $713,382 IIstoresand other mercantile buildings 018 2 $261,491 Cher nonresidential building 019 2 $ 17,600 t5truct_ures other than buildings 020 8 $ 43,825 9 EpS GTION V - _ PRIVATELY OWNED PUBLICLY OWNED Item Number of Number of f[ No. buildings Cost of Construction buildings Cost of Construction 021 210 $354,230 Iaou.sekeeping rer menti. buildings Ail other buildings and struc;.u-es 022 51 $423,868