No preview available
cp03-14-1978 cHUTCHINSON CITY ♦ T h � WEEK OF March 12 TO March,�l_8® IP 1978 WEDNESDAY 7:00 A.M. - Civic Arena Board at Arena ,:00 A.M. - HRA at Park Towers 7:30 P.M. - Airport Commis- sion Meeting at City Hall SUNDAY I MONDAY I TUESDAY THURSDAY 8:00 A.M. - City Council Meets with Clerical Staff at City Hall Noon - Nursing Home Board at Burns Manor 8:00 A.M. - "New Face Down- town" (Slide and Tape Presen- tation) at City Hall Auditorium (Open to Public) 2:00 P.M. - Utilities Commis -7:30 P.M. - City Council I sion Meeting at City Hall FRIDAY ST. PATRICK'S DAY SATURDAY MARCH 14, 1978 CITY OF HUTCHINSON ISSUE No. 24 DOWNTOWN DEVELOPMENT COMMITTEE MEETING AND HUD EVALUATION OF HOUSING SITES On March 7 the Downtown Development Committee received the following recommendation from the A&P Group for a HUD funded housing site: First Choice - National Tea Site Second -Choice --Cold Storage -Site Third Choice - Medical-Cliuic Site On the afternoon of March 7. -Robert -Swenson and -Clyde Gillespie of HUD made -an inspection of the 11 sites under consideration. ---It was verbally communicated -to Clarence-Simonowicz; Jean Lerberg,_-the A&P Group, and myself that sites 42, #3, 44, 16, #7, #'9, -and #10 are un- acceptable sites. --Please note that the A&P'.s second choice, the -Cold Storage sitL-, would not be acceptable. Sites #1, #5, #8, and #11 were found to be acceptable. It was pointed out that site #1, Albrecht site, would be difficult to acquire because of the severance -damages -involving two cleared -parking -lots and the high acquisition costs of the other buildings_�see_at- tached letters). HOUSING SITE RECOMMENDATION = MEETING SCHEDULED THURSDAY, -MARCH -23 A joint meeting of the -Downtown Development Committee, City Council;-HRA,--and-the Community Development Advisory Board has been -scheduled for Thursday, -March 23, between 11:45_ A.M. and 1:00 P.M. The purpose of the meeting is to recommend the housing site from the various alternatives being considered. UTILIZATION OF THE OLD ARMORY SHOOTING RANGE In the basement portion of the Old Armory there is a shooting range that has been utilized by the National Guard on a monthly basis, and occasionally by the City's Police Department. The City Park and Recreation Board has been approached to allow use of the shooting range facility under the parks and recreation program. Board members favor such a program if proper insurance and guidelines are established. After consulting with City Attorney Schantzen, I have been informed that the City does have insurance protection with the ac- tivity being part of the City's recreation program. Guidelines have been established for the shooting range, as a result of a meeting with Dean O'Borsky, George Field, Rod Keith, Jeff McKay, Deane Dietel, and myself. (See at- tached memo and copy of Guidelines.) ADMINISTRATIVE UPDATE March 14, 1978 UPDATE OF STATUS FOR THE AIRPORT STUDY COMPREHENSIVE PLAN AND PARR AND OPEN SPACE PLAN Wes Hendrickson of TKDA will present the rough draft of the Airport Study to the Airport Commission on this Thursday. Clarence Simonowicz and Wes Hendrickson will be initiating a series of meetings with the Planning Commission in early April to discuss preparation of a Comprehensive Plan for Hutchinson. Mr. Hendrickson will also be holding several meetings with the Park and Recreation Board to receive input for preparation of the Park and Open Space Plan. The Comprehensive Plan and the Park and Open Space Plan are activities receiving grant monies from the 701 Planning Grant. MtMT On � D yo$ DEPt-%RTMENT OF HOUSING AND URBAN OLVELOPMENT • UlJ a AREA OFFICE *-b III�I II *e 6400 FRANCE AVENUE SOUTH *-b,'Peao+'�� MINNEAPOLIS, MINNESOTA 55435 REGION V March 10, 1978 300 South Wacker Drive Chicago, Illinois 60606 Mr. Gary D. Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchingson, Minnesota 55350 Dear Mr. Plotz: Subject: City of Hutchinson, Minnesota IN REPLY REFER TO: 5.6FTMV:CCG -."'J%N121314 'S; A +� MAR -1478 is N V N � BY � ti 8dLZ9Z In response to your letter of February 28, 1978 Robert Swenson and Clyde C. -Gillespie of -our Multifamily -staff completed_a preliminary on-site inspection on March 7, 1978 of the 11 sites which your Authority is now considering to acquire for the purpose -of- construe ----- ting a Multifamily Hi -Rise for the elderly.- The lderly: The sites were inspected for the sole purpose of:Zetermining if -they - would meet HUD criteria for neighborhood standards:-- Not taken into - consideration were various costs attributed to acquisition, reloca- tion, and on-site improvements. Budget was not a criterion. Only location was considered which will be subject to change when formal processing and an environmental study are completed. Based on this inspection and on a review of all data at hand, -the team found --that sites Nos. 2, 3, 4, 6, 7, 9, and -10, for various -rea- sons, do not meet.neighborhood standards at the present tome and were - considered unacceptable. Sites Nos. 1, 8, and 11 at this time could--be-,considered--acceptable.- Site No. 5 is also acceptable, providing the flood control problem can be worked out satisfactorily. From past experience it appears that possible severance damage, which chould result in high acquisi- tion cost, could be sustained if site No. 1 is utilized. If you have further questions regarding this determination, our staff is available for consideration. Sincerely, OF 010e� omas T. Feeney Area Director THIRD '� AVENL,I ^NORTHWEST ,r • - - "�,�-- MAK � Is 1 V•. �' 2ND AVE NW: 1 IG ' CEDAR AVE15 a 112 • r "f to 9 '4 `W1 FIRST AVE hDRTHWEST: FIRST AVENUE NORTHEAST s � • - +°� � ! _k • as i : • i � � `� w �7 I. w —1' W � ��'—+r—'q; } ro �--� �"p -; ;a - .. : A L W �[ f��I 2 • F� .f �� i� r • �i • r .l T I • Sr • N'a W C • i 3 : F- u • ' C .-- ;; a : 1&1 • • c „an • " ' r f k T SI ♦ W 1' T �v,l 0 '• T 49 la••• 7D ! 7 IT 7. E •' I • WASHINGTON - AVENUE NORTH �' 1 r— • i�� PARK f T. • « ELEMENTARY1 SCHOOL ` .1 Fly AVE.t 5 1THW�STr.1�1 FIL. SOUTNEAS7 • i ` • 1 � ( q _ SECOND 0��ENUE SOUTHWEST SECOND AVENUE UTHEAST }� f-- a W±MSOUTHEAST 40 It SOUTH PARKF i THIRD AVENUE S.MLTHIRD AVENIN --_�• _ -�r-`t —>r-7 —vim �r- 10 • - � � ;-� a r • 32 a i r • 3+*S s : - s • 3A--+ • 11 • 35 s _ I FOURTH AVENUE SOUTHWEST FOURTH AVENUE SOUTHEAST s✓: _ I � ■' ■ ' ^�._ •.�'• _T_"y__�'� T"�T --T is tel_-I_.t"'. k�--f��-� a = 1 �` I w .r 1 a 4 q ■ 1 � a q 1 i � ro � 1 � .. rg i R •� s i s a a j: 1' f -! ! �' s_ a!- :• u� 1--f- r_ • 2 •—t r • Sf a • • 31 a • • 30 a _ c • 48 f a s + j l l•, f q(« i k! 1 0• N r T ! S j 7 • a w 7 • / �. 7-�� r T I '� + i �— I 7 t a k a n •! r t s ' r s _ s I s ■ i FIFTH AVENUE SOUTHWEST FIFTH AVENUE z SOUTHEAST I •' t ! I 1 jz C 1 >' = 're t� i i 5 to 1 a P q 1 s' q i 10 !tt z F-- 1 it 1! 1- W L n I: a r z ► • 1 a z e • a s o • a 1� y It 1 0■ w E a o• q • s a I`. f • a 6 < W al i >A • a = 6 • a a s • ! a k s ► s r --35 —A —--5�--- —58--7 * � ! �,�i e � I a` yy y �' � a + • • t a � 1 • i � s • �1 T • T s -OCII .!g - 3. OF •� r=�'>�F; • 0 a ► t I� ti ?z t s' � t • a t s -i.1 � ,■•1; - • - - - - � _ - I 11 iIS is • 2 , ! 1 12 �"' � � _. 1 ,..- , q 1 � q 1 � r � w 1 i b 1 ' ' —� 5 1 �,' � ` • : t ,�,',,t�MI_ -� I � sem'='• s f rJs i + • � • • : .�*'°4��I • a � 4 s r : 1��,.�� •✓ 2 � : • i i —ia' iIt-� a' . • a: r• a s •« s a n a ' M T '1(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 6, 1978 Mr. John Buenger Department of Housing & Urban Development 6400 France Avenue South Minneapolis, Minnesota 55435 Dear Mr. Buenger: FOR YOUR INFORMATION On February 28, 1978 the City sent you a map of the various housing sites under consideration, and furthermore, I asked you to review the map and visit Hutchin- son to see the respective sites. On three of those sites, No. 5, 6 and 7, there are some -flood plain considera- tions. The City Engineer, Marlow Priebe, has taken land elevations and prepared the attached map. The flood protection elevation was established by the Minnesota Department of Natural Resources in a correspondence dated September 13, 1974. Based on the stationing measurements, the flood protection level for site No. 5 is between 1,046.0 and 1,046.4. On site No. 6 and No. 7, the elevation is between 1,042.5 and 1,042.8. It is noted that on site No. 5 the ingress and egress off of First Avenue Northwest would be above the flood protection elevation. Please take this information into consideration in your evaluation on whether or not the sites are acceptable or unacceptable, respectively. If any of these sites affected by the flood plain elevation would be unacceptable, please indi- cate to the City whether or not the site could become acceptable by building up through filling or structural design. Sincerely, CITY OF HUTCHINSON If, A�. T Gary D . �(C tz Administrative Assistant GDP:ms Encl. cc: Nancy Freeman, HUD Mayor D. J. Black Everett Hantge Clarence Simonowicz, CRS Jean Lerberg Gary Knudsen Alfred Albert, A&P Group Skip Quade Thomas Feeney, HUD CITY OF HUTCHINSON eDY.P 1 o tz M Administrative Assistant GDP:ms i r cc: Nancy Freeman Mayor D. J. Black Everett Hantge ? Clarence Simonowicz Jean Lerberg Gary Knudsen Alfred Albert Skip Quade (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST ,f HUTCHINSON, MINN. 55350 February 28, 1978 r *. Mr. John Buenger Department of Housing b Urban Development 6400 France Avenue South Minneapolis, Minnesota 55435 ' Dear Mr. Buenger: This letter is to follow up our telephone conversation of Friday, Feb- ruary 24, 1978. ; You had requested a map of the various housing sites under consideration for City acquisition through the Community Development Discretionary Grant. It is my understanding that after you have reviewed the attached map, you or your representative will be visiting Hutchinson to examine the sites, j and subsequently to provide an evaluation in the form of stating that the •� respective sites are either acceptable or not acceptable. Any additional comments regarding the sites would be welcome. _ The City would appreciate a written response and evaluation of the sites within the next three weeks, as we anticipate holding a joint meeting of - the City Council, HRA, Downtown Development Committee, and the Community Development Advisory Board on Thursday noon, March 23. The need for rapid action on these sites is apparent, as Nancy Freeman of HUD has indicated that monies allocated to Hutchinson under the 1976-77 grant application have a possibility of being withdrawn if said monies con- tinue to remain uncommitted. .' We are looking forward to hearing from you so that we can set up a date and j time for a tour of the sites. Sincerely, CITY OF HUTCHINSON eDY.P 1 o tz M Administrative Assistant GDP:ms i r cc: Nancy Freeman Mayor D. J. Black Everett Hantge ? Clarence Simonowicz Jean Lerberg Gary Knudsen Alfred Albert Skip Quade so FL000 PROTECTION ` �Q ELEV. 1042.8 FLOOD PROTECTION ELEV. 1046.4 - - 1038.1 1gna t0 10 103G1 � r., r N . E. 103822 Iwow. ^cava- wr wpm ws�a sae► �� 10366 --. _... 10447 1044.0 1040.7 1042.3 1 1037.3 _ 163 3 �V - 9 1 2 1 �c 1042.0 104^4 1 M 1038.1 ' iy` IC36.4 10 42 8 l;' 3 �1 104362 4 042.6 104 32 10 ' 1038 - i 1039. 18.8 ri 1043.9 IO43.4 + — 1 1048.0 1046.9 10459 + t m AVEi'�E 10410 NdNEaST 3 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 8, 1978 TO: Park and Recreation Board Members FROM: — Gari D. Plotz, Administrative Assistant ----------------- SUBJECT: —Use of the Shooting Range at the Old Armory I have consulted Buzz Schantzen, City Attorney, on the insurance for the shooting range activity, and he has indicated that the City would have insurance coverage if the activity was open for public participation. On Monday, March 6, 1978, a meeting was held with Deane Dietel, Rod Keith, Jeff McKay, -Dean O'Borsky;-George Field, -and myself regarding guidelines for use of the shooting range. The following regulations were mutually agreed upon. (See attached sheets) /ms APPENDIX C RIFLE RANGES 1. PERMIT No rifle ran re shall be established, maintained or operated in the jurisdiction without a permit frorn the Chief so to do. Applications for such pennit shall be referred to the chief ]a.v enforcement officer for approval. 2. SUPERVISION BY RANGE OFFICER No person shall operate or maintain a rifle range except under the supe"ision of a qualified range officer. 3. QUALIFICATIONS OF RANGE OFFICER No person shall act as a range officer until such time as he shall have demonstrated to the Chief and chief law enforcement officer his knrnv- ledge of firearms and anunuuitiorr, incI h the general nIles of safety and the provisions of this Code relative thereto, and has recci.ed a certificate of fitness therefor. 4. INSPECTION OF A. iMUNITIGN: DISPOSAL OF DEFECTIVE At," U;r]T10N All arnnitmition shall he mspected and approsed by the r.ui e officer before perrni"sion to File or drsch,rrre the sante shail be grained All auunnurtion that .sill not fire or druh.rrge, or..hich is other..isr defec- tive, shall be unwed in to the range officer for the safe dispos.rl thereof. 5. FIRST AID FIRE APPLIA;iCES All riflle ranges Shall he equipped with first aid file appliances and other equipment as required by the Chief and shall compl,, with such other fire pre.entiou measures as may be deerned necessary by the Chief. 6. REMOVAL OF VEGETATION All rifle ranges shall be completely clear of vegetation .. thin a safe distance from the firing line and striking grounds and shall be so maintained. 7. WARidNGS All rifle ranges .which are not fenced shall be posted ..ith appro.ed warning posters or signs to notify, and protect the public from evstrng danger. 249 GUIDELINES FOR RIFLE SHOOTING IN THE OLD ARMORY 1. The shooting activity shall be considered part of the Park and Recreation Program activity for public participation. 2. All participants shall be subject to the regulation, direction, control, and supervision at all times by a "certified fire arms safety director," as determined by the Police Chief. 3. Shooting shall only be with a rifle using .22 caliber ammunition. No other type of caliber is allowed. 4. All participants and observers within the shooting range room must have ear protection. The certified fire arms safety director shall be responsible for enforcing this ear protection requirement. 5. The scheduling of the shooting range room shall be done at a reasonable time _ in advance of the shooting and shall be in the form of a reservation with the - City Clerk's Office. Other reservations for rooms and activities within the Old Armory, for example the elderly activities, shall be taken into consider- ation. 6. One key for the front door of the Old Armory and one key for the shooting range room shall be assigned to the fire arms safety director- Any trans- mittal of the keys for the facility shall not be done without the prior knowl- edge of the Recreation Director -or Assistant. This is for security purposes. 7. In the event any fees would be charged for this activity, there should be prior consultation among City staff, including the City Accountant. 8. In the event participants decide to move our City recreation property, there shall be prior consultation and approval by the City Recreation Director. Any physical modifications to the City shooting*range room will need City Council approval. 9. Participants shall comply with the regulations of Appendix C of the Uniform Fire Code. 10. No smoking shall be allowed. 11. Prior to starting the fire arms program in the shooting range room, it shall be inspected and approved by the City Building Inspector and Fire Inspector. 3/78 ri AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 14, 1978 ya. Call meeting to order - 7:30 P.M. ,,/2. Invocation - Reverend 4 ; f3. Consideration of Minutes dated February 27, 1978 Action - Motion to approve - Motion to approve as amended -./4. Public Hearing None 5. Communications, Requests and Petitions J(a) Consideration of Request by Hazel Sitz to Attend a Management Institute on March 23, 1978 Action - Motion to approve - Motion to reject 4(b) Consideration of Application for License to Sell Cigarettes at West Side Grocery by Edward Harper Action - Motion to reject - Motion to approve license and issue refund to Lloyd Schmeling J(c) Consideration of Application for License to Sell Cigarettes at Barrick Well Co. & Gas by Thomas Barrick Action - Motion to reject - Motion to approve license \/(d) Consideration of Request for Jean Lerberg to Attend HUD "Small Cities" Workshop on March 21, 1978 Action - Motion to approve - Motion to reject J(e) Consideration of Request for Gary Plotz and Marlow Priebe to Attend Minnesota Planning Association Annual Conference on March 30-31, 1978 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ,/(a) Ordinance No. 2/78 - Ordinance Naming Street Along West River Park "Les Kouba Parkway" and Portion of West River Park "Les Kouba Point" (DEFERRED February 27, 1978) Action - Motion to reject - Motion to waive second reading and adopt Council Agenda March 14, 1978 Ab) Ordinance No. 3/78 - An Ordinance to Establish A "Seniors Activity Center" Advisory Board and To Define Its Duties and Membership Action - Motion to reject - Motion to waive second reading and adopt VW Ordinance No. 4/78 - (Fire Lane Parking Violations) Action - Motion to reject - Motion to waive second reading and adopt ,/(d) Resolution No. 6097 - Commending Frances Gruhn Action - Motion to reject - Motion to waive reading and adopt ,/(e) Ordinance No. 5/78 - Ordinance Amending Section 301 Entitled Construction.. - -.- Codes, Administration Action-- Motion to reject - Motion to waive first reading and set second ---- reading for March 28, 1978 ✓(f) Resolution No. 6098 - Resolution Establishing A Total Dutch Elm Disease Sanitation Program Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions a ,/(a) Minutes of Planning Commission dated February 21, 1978 Action - Order by Mayor received for filing �(b) Building Official's Monthly Report - February, 1978 Action - Order by Mayor received for filing J(c) Monthly Financial Report - February, 1978 Action - Order by Mayor received for filing v(d) Minutes of Park and Recreation Board dated March 1, 1978 Action - Order by Mayor received for filing Unfinished Business None -2- Council Agenda March 14, 1978 9. New Business ✓(a) Consideration of Reprinting City Personnel Policy Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6099 ✓(b) Consideration of Mid -West Trailer Park Action - Vc) Consideration of Resignation of Jeff McKay Action - Motion to reject - Motion to accept resignation V(d) Consideration of Approval of Two CETA Employees - Action - Motion to approve - Motion to reject ✓10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments Aa) Verified Claims Action - Motion to approve and authorize payment from appropriate funds Y. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 14, 1978 5. Communications, Requests and Petitions 1/(f) Consideration of Request for Gary Plotz and Ralph Neumann to Attend Public Relations Seminar on April 1, 1978 at HAVTI Action - Motion to approve - Motion to reject 7. Reports of Officers, Boards and Commissions ✓(e) Minutes -of Burns Manor Nursing Home Board dated February 16, 1978 Action - Order by Mayor received for filing .,�f) Minutes of Transportation Board dated March 8, 1978 Action - Order by Mayor received for filing ,tg) Minutes of Hutchinson Civic Arena Board dated March 7, 1978 Action - Order -by Mayor received for filing XAh) Minutes -of Downtown Development Committee dated March 7, 1978 Action --Order-by Mayor -received for filing 9. New Business 4e) Consideration of 1978 Improvement Projects (78-03 & 78-04) Action - Motion to reject - Motion to approve plans and specifications and order advertising for bids to be opened April 17, 1978 at 2:00 P.M. Motion to waive reading and adopt Resolutions 6100 and 6101 -\/(f) Consideration of Request for Chief of Police to Attend Annual Chiefs' Seminar March 28-30, 1978 Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 27, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Westlund, Gruenhagen, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The Reverend Darrel F. Thalmann of the Our Savior's Lutheran Church gave the invocation. 3. MINUTES The minutes of the Regular Meeting dated February 14, 1978 and Special Meeting dated February 23, 1978 were approved upon motion by Alderman K. Peterson, seconded by Alderman Westlund. 4. PUBLIC HEARING - 8:00 P.M. (a) S.E. DRAINAGE AREA IMPROVEMENT (PROJECT 78-03) Mayor Black opened the Public Hearing at 8:00 P.M. by reading Publication No. 2028, Notice of Hearing, Project 78-03. This improvement project will be for storm sewer and appurtenances of the following areas: Southeasterly Drainage District Outlet School Road and T.H. 7 West Drainage System Loren's Third Addition Drainage System Shady Ridge Road Area Drainage System Following an explanation of the procedure for public improvement under Section 429.011 to 429.111 of the Minnesota Statutes, Mayor Black called upon City Engineer/Public Works Director Priebe to present his proposal for Project 78-03. Mr. Priebe commented that a previous Public Hearing for Project 78-03 was held on December 13, 1977. No definite decision was reached regarding this project, and since that time additional property has been included in the improvement project area, thus calling for another hearing. The new proposed outlet route will include a 42 -inch outlet pipe for the southeast drainage district from Hassan Street South easterly on Fifth Avenue Southeast and then through the sewage treatment plant property to the river. The estimated cost of the project is about one cent per square foot of property affected. 4� # Council Minutes February 27, 1978 Mayor Black opened the hearing to the public and asked if anyone present wished to be heard. The following made inquiries regarding Project 78-03: Leslie Smith Inquired what work was done on Fifth Avenue 346 Monroe South last year. Asked when curb and gutter will be put in on Monroe. City Engineer/Public Works Director Priebe responded that last year sanitary sewer was put in, and the year before it was a lateral line. A new line was put in on Monroe in- stead of curbing. There being no one else present wishing to be heard regarding Project 78-03, it was moved by Alderman Westlund to close the hearing at 8:10 P.M. Seconded by Alderman K. Peterson, the motion unanimously carried. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the Improvement Project 78-03 and waive reading and adopt Resolution No. 6093 entitled Ordering Improvement and Preparation of Plans. Motion unanimously carried. 5. COMMUNICATIONS, MgUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY FRED SCHMIDT After discussion, it was moved by Alderman Westlund to approve the request for reduced trash and refuse rate made by Fred Schmidt. Seconded by Alder- man K. Peterson, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR FINLEY MIX TO ATTEND ANNUAL WASTEWATER OPER- ATIONS SEMINAR ON MARCH 29-31, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the request of Finley Mix to attend the Annual Waste- water Operations Seminar on March 29-31, 1978. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR JEAN LERBERG AND GARY PLOTZ TO ATTEND HUD ACQUISITION AND RELOCATION CONFERENCE ON MARCH 1-2, 1978 Following discussion, it was moved by Alderman Westlund to approve the at- tendance of Jean Lerberg and Gary Plotz at the Hud Acquisition and Reloca- tion Conference on March 1-2, 1978. Seconded by Alderman K. Peterson, the motion unanimously carried. -2- Council Minutes February 27, 1978 (d) CONSIDERATION OF REQUEST FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR MARCH 17-19, 1978 AT CIVIC ARENA Both Mayor Black and City Attorney Schantzen had reservations about the City issuing itself a malt liquor license to sell beer at the Civic Arena for a broomball tournament to be held March 17-19. Mr. Schantzen pointed out that there would be a liability problem which would require additional insurance coverage for the Arena. Chief of Police 0`Borsky raised questions regarding the percentage of spec- tators and players in attendance who would be under the age of 19 and also the negative influence that 3.2 beer could have on crowd behavior. It was the consensus of the Council that the City should not issue itself a malt liquor license, but if another organization leased the Arena and applied for such a license, the application would be given favorable con- sideration. Alderman Westlund asked to withdraw the request for an "On -Sale" Non -Intox- icating Malt Liquor License on behalf of the Civic Arena Board. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 1/78 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUB- DIVISION NO. 7 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" After discussion, it was moved by Alderman Westlund to waive the second reading and adopt Ordinance No. 557 entitled Ordinance Amending Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "No Parking Areas" By Adding Subdivision No. 7 Thereto, Relative to "Parking, Local Regulations." Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) ORDINANCE NO. 2/78 - ORDINANCE NAMING STREET ALONG WEST RIVER PARK "LES KOUBA PARKWAY" AND PORTION OF WEST RIVER PARK "LES KOUBA POINT" City Attorney Schantzen requested the second reading of Ordinance No. 2/78 be deferred until the Council meeting to be held March 14, 1978. (c) ORDINANCE NO. 3/78 - AN ORDINANCE TO ESTABLISH A "SENIORS ACTIVITY CENTER" ADVISORY BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP Mayor Black explained the background leading up to the development of a Seniors Acctivity Center Advisory Board. After discussion, it was moved by Alderman K. Peterson to waive the first reading of Ordinance No. 3/78 entitled An Ordinance to Establish a "Seniors -3- Council Minutes February 27, 1978 Activity Center" Advisory Board and To Define Its Duties and Membership and to set the second reading for March 14, 1978. Seconded by Alderman Westlund, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED JANUARY 17, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES_ OF AIRPORT COMMISSION DATED FEBRUARY 15, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED FEBRUARY 15, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF BURNS MANOR NURSING HOME DATED JANUARY 19, 1978 There being no discussion, the.minutes were ordered by the Mayor to be:„ received for filing. (e) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED FEBRUARY 21, 1978 There being no discussion, the minutes were ordered by the Mayor to be_ received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAINTENANCE CONTRACT FOR POLICE DEPARTMENT RADIO EQUIPMENT (DEFERRED JANUARY 24, 1978) Administrative Assistant Plotz reported on a meeting held by all the en- tities interested in a radio maintenance contract. A representative from Mankato Mobile Radio presented a proposal. The maintenance contract for the Police Department as reviewed at the January 24, 1978 Council meeting would not be changed regardless of whether or not the other entities enter into an agreement with Mankato Mobile Radio. It is, therefore, Police Chief O'Borsky's request to accept the contract far a one-year period with a re- fund provision. After discussion, it was moved by Alderman Westlund to approve the main- tenance contract and enter into an agreement with Mankato Mobile Radio for a one-year period, with a refund provision, for the Police Department. Seconded by Alderman K. Peterson, the motion unanimously carried. -4- Council Minutes February 27, 1978 9. NEW BUSINESS (a) PRESENTATION BY KATHY BAUER OF REGION 6E REGARDING NON -ACCESSIBLE BUILDINGS FOR HANDICAPPED PEOPLE Miss Kathy Bauer, a member of the Region 6E staff, explained the Region 6E "Access Project" to the Council. She then presented a slide presentation on architectural barriers that prevent access to buildings and other areas by handicapped people. Mayor Black informed Miss Bauer that the City Council has already given consideration to some of the problems confronting handicapped people, and this year during the construction season curb cuts are to be put in along Main Street for accessibility to retail stores. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY GERALD FISHER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive reading and adopt Resolution No. 6094 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of 1975 Zoning Ordinance to Allow Remodeling of Existing Garage. Motion unani- mously carried. (c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY F. W. (JIM) SCHAEFER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson to waive reading and adopt Resolution No. 6095 entitled Resolution Granting Variance from Section 6.05, B-3 of Zoning Ordinance to Allow An Addition to Home. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) CONSIDERATION OF PARK CONTRIBUTION SCHEDULE AS SUBMITTED BY MARLOW PRIEBE City Engineer/Public Works Director Priebe reported that recently he had recommended to the Planning Commission that the park contribution schedule be updated. The proposed schedule has been adjusted to be in line with the present land values in and around the City of Hutchinson. The general feeling of the Council was that a 40% increase in the park con- tribution schedule was too high. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to refer the Park Contribution Schedule back to City Engineer/Public Works Director Priebe for further review and recommendation. Motion unanimously carried. -5- Council Minutes February 27, 1978 (e) CONSIDERATION OF REVIEW USAGE OF BUILDING AT CORNER OF SECOND AVENUE AND FRANKLIN STREET WITH RECOMMENDATION BY PLANNING COMMISSION OF STRONG ACTION City Engineer/Public Works Director Priebe reported that the property owner had requested a zoning change some time back when work was done to convert one apartment unit into commercial. The building is located in a C-3 zone and was built prior to the ordinance in 1962. The building is being grad- ually converted over to commercial use, and it does not meet the parking standards. Mr. Jim DeMeyer appeared before the Council and stated that he felt there was adequate parking with parking meters on one end of the building, a park- ing lot behind the building, and parking on one end of the building. HP_,_ questioned what was being objected to. Mr. Priebe pointed out that the problem goes back to the building permit and that the building does not comply with the present code for the cur-_ rent use of the building. Every time remodeling is done to the building, it changes the conformity with the code and puts a strain on parking. It was moved by Alderman Westlund to request that the City Engineer, Ad- ministrative Assistant, and Building Official meet with the owner of the building to reach an agreement that can be presented to the Council at a later meeting. Seconded by Alderman K. Peterson, the motion unanimously. carried - (f) CONSIDERATION OF APPROVAL OF FINAL PLAT FOR BOYLE'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Administrative Assistant Plotz distributed a drawing showing Boyle's First Addition. City Engineer/Public Works Director Priebe recommended that the plat be approved, subject to the parks and playground contribution schedule. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6096 entitled Reso- lution Giving Approval of Final Plat of Boyle's First Addition, subject to the parks and playground contribution schedule. Motion unanimously carried. (g) CONSIDERATION OF FIRE LANE PARKING VIOLATIONS Fire Inspector Field commented that there are frequent violations in the fire lanes so he feels the parking fine should be increased from the pre- sent fee of $1.00 to possibly $5.00. Alderman K. Peterson made the motion to establish the fire lane parking violation fee at $5.00 and to waive the first reading of Ordinance No. 4/78 and set second reading for March 14, 1978. Seconded by Alderman Westlund, the motion passed unanimously. am Council Minutes February 27, 1978 It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to authorize George Field, Fire Inspector, to write tickets for fire lane violations. Motion unanimously carried. (h) CONSIDERATION OF REQUEST BY HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS FOR AUTHORIZATION TO PROCEED WITH BIDDING STATE OF INTENSIVE CARE -CORONARY CARE UNIT Hospital Administrator Graves presented the plans and specifications for the intensive care -coronary care unit at the hospital. Estimates are $30,000 for electrical work, $5,000 for mechanical work, and $5,000 for general construction, with some of the general carpenter work to be per- formed by hospital maintenance staff. Mr. Graves requested that the Coun- cil give authorization to proceed with the bidding stage of the Intensive Care -Coronary Care Unit. After discussion, it was moved by Alderman K. Peterson to approve the plans and specifications and authorize advertising for bids to be opened on March 28, 1978 at 2:00 P.M. in City Hall. Seconded by Alderman West- lund, the motion passed unanimously. (i) CONSIDERATION OF REQUEST FOR CURB, GUTTER AND BLACKTOP STREETS IN STONEY POINT ADDITION The developers of Stoney Point Addition have requested that three streets within the development be included in the City's bids for curb, gutter and blacktop streets when they do construction in the area this year. The full cost of the work will be paid by the developer upon completion. City Attorney Schantzen remarked that a letter of credit will be required, and he will prepare a contract. After discussion, it was moved by Alderman Westlund to include the project in Stoney Point Addition in the plans and specifications for bid letting by the City and request a letter of credit from the developers and contract from City Attorney. Seconded by Alderman Gruenhagen, the motion unanimously carried. (j) CONSIDERATION OF STONEY POINT -HIGH SCHOOL AREA SIDEWALK City Engineer/Public Works Director Priebe pointed out on a map the area to be included for the proposed sidewalk. The Safety Council has requested the construction of a sidewalk from Highway 7, over the bridge, to Stoney Point Road, and along Stoney Point Road to Roberts Road. Following discussion, it was the consensus of the Council that a sidewalk -7- Council Minutes February 27, 1978 along Stoney Point Road, rather than along School Road, was a better idea. Mayor Black recommended that the location of sidewalk in this area be designated before any construction begins. A public hearing will be required. Alderman K. Peterson made the motion to approve the concept of the side- walk in the Stoney Point -High School area and include it in the plans and specifications for School Road Project from Highway 7 to Stoney Point Road, and on Stoney Point Road from School Road to Roberts Road, and on Roberts Road from Stoney Point Road to the east line of Lot 1, Block 4 in Stoney Point Addition, and on Lot 24 in said block which will be constructed sub- sequent to a public hearing. Seconded by Alderman Westlund, the motion unanimously carried. (k) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter mailed to all delinquent account holders was read by Mayor Black. He then asked if there was anyone present wishing to tb heard regarding his/her account. No one responded. Alderman Westlund made the motion to discontinue service on accounts 8-0370-1-00, 8-0545-0-00, 10-0265-0-00, and 10-1145-0-00, and to discontinue service on accounts No. 9-0765-0-00, 11-0250-0-00, and 36-0001-0-00 if_,pay- ment is not received as promised. Seconded by Alderman K. Peterson, the motion passed unanimously. (1) CONSIDERATION OF PART-TIME BUS DRIVER FOR HUTCHMOBILE Marvin Latzig would be available as a part-time driver for the Hutchmobile during the afternoon hours until 5:00 P.M. His availability would make possible late -day service with two buses when needed. It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to approve Marvin Latzig as a part-time driver for the Hutchmobile. Diction unanimously carried. (m) CONSIDERATION OF LOGIS LIQUOR INVENTORY CONTROL STUDY Alderman Westlund reported on the Liquor Inventory Control Study to be con- ducted by LOGIS. The difference in the amount between the grant and actual costs are to be paid by the cities participating in the program, which is not to exceed $500 payable in August or September, 1978. Liquor Store Man- ager Neumann is interested in having this study done and the proposed method used for the Hutchinson Municipal Liquor Store. It was moved by Alderman Westlund to authorize the expenditure of $500 to LOGIS for the Liquor Inventory Control Study. Seconded by Alderman K. Peter- son, the motion unanimously carried. Im Council Minutes February 27, 1978 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on a supplemental program for the shade tree program. Six out of 10 cities were chosen to participate in this program, with Hutchinson being one of them. It is a 100% funded pro- gram to prevent the spreading of Dutch Elm disease and includes pruning, trenching, and treating with special chemicals. A resolution will be pre- sented at the next Council meeting for establishing a Total Dutch Elm Dis- ease Sanitation Program. (b) COMMUNICATIONS FROM MAYOR BLACK Mayor Black commented on the recent complaints received by the Council regarding debris and abandoned automobiles and inquired of the City At- torney what is being done about these situations, City Attorney Schantzen responded that two letters have been mailed and four more are to be sent within the next few days. Mayor Black reported that he and Public Works Director/City Engineer Priebe had attended the Public Hearing of the County Zoning Board on Wednesday, February 22, 1978. He testified before the Board concerning the City of Hutchinson's objection to the property on South Grade Road being granted a special use permit. Since the Zoning Board was considering a time limit on the special use permit but needed to check the legality, the hearing was adjourned until the evening of February 23, 1978. Mayor Black also attended this meeting, and at that time the County Zoning Board approved a special use permit, without a time limit, with recommendation to the County Commissioners. Mayor Black then asked if he should attend the County Commissioners meeting to further protest the issuance of a special use permit. City Attorney Schantzen reported that under State law, the City cannot take over the two-mile radius zoning if the county has its own zoning or- dinance. (c) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe remarked that he had received a telephone call from Mr. Irvin Burich, President of Citizens Bank, regard- ing the service road south and east of Highway 15. His concern is the nar- rowness of Oakland Avenue inasmuch as the bank is making application for permission to establish a drive-in detached facility at Oakland Avenue and Echo Drive. City Engineer/Public Works Director Priebe reported that a traffic count had been taken in that area in October, 1973, but this is a bad time of the year to conduct a current one. The service road is presently 25 feet Ma Council Minutes February 27, 1978 wide but should be widened to 30 feet. State Highway Department officials had informally told Mr. Priebe that it shouldn't present any difficulty to take two and one-half feet off the highway right-of-way. The Council authorized City Engineer/Public Works Director Priebe to make formal contact with the Highway Department Regional Office in Willmar to obtain a firm commitment from them and to determine financing for the street. Also, a traffic count should be taken in the Oakland Avenue area as soon as weather permits. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS moved by Alderman Westlund, seconded by Alderman Gruenhagen, to -=- the verified -claims and authorize payment from the appropriate == -- Motion unanimously carried. It was approve funds.-- 12. unds.-- 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:00 P.M. upon motion by Alderman Westlund, seconded by Alderman K. Peterson, and unanimously carried. -10- (612) 879-2311 CIT TCHINS 37 WASHINGTON AVENUE WEST HTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 1, 1978 TO: Mayor and City Council , FROM: Personnel Coordinator RE: Management Institute M I request permission to attend the Management Institute described in attached letter on Thursday, March 23, 1978 in Minneapolis. There is no tuition charge for this. Mileage and noon meal would be the only cost. Respectfully, 44 '� '�' CL . MINNESOTA PERSONNEL OEPARTMEN TRAINING DIVISION The Midwest Intergovernmental `framing, C;omrrai,,te��, iF� cooperation with the Training Division the Minnes.ita Department of Persn�'Inel is r oss.,nrirs a >e h 9 on of federal, stai.e and local overnrnen y P ° F ries of MANAGEMENT INSTITUTES for authorities i_ t Pers annei. c--' rd rrieci by some of the most distinguished n ��anaclemen, ie cep ;he y, one -day in;;tit°Fte, `,^i;�g together government employees from Illinois, Indiana', Michigan, r`'iirt%,,z La, Ohio and 'Wisconsin DESCRIPTION MANAGING MODERN PEOPLE IN A MODE:R;%I WO, RLD features William J. Burke, president of W J. Burke & Associates, Inc.,'a managing a< -so, marketing consultant firm in Minneapolis. In this seminar Mr. Burke outlines and describes a complete management system, applicable to any type or size business or agency. Specific topics include: - team building strategies - planning principles and organizational - styles motivation techniques - training and development responsibilities performance appraisal methods °� -- - (job descriptions, measurementand methods and evaluation) - rewards J DATE: Thursday, March 23, 1978 TIME: 9:00-4:00 PLACE: Sheraton -Ritz Hotel 315 Nicollet Avenue Minneapolis, Minnesota No tuition is charged; but participants are responsible for their own travel, food and lodging arrange - HOWand expenses. g g HOW TO APPLY State employees may apply by completing a Training Application (Form PERS-Tl) and submitting it through their agency's training coordinator to the Department of Personnel, Training Division 3rd Floor Space Center Building, 444 Lafayette Road, St. Paul 55101. Other government employees may submit their names, titles and addresses in memo form directly to the Training Division. A lications must be submitted no later than March 16. Partici ants will receive tickets admitting them to the institute. No one will be admitted without a ticket. Outstate participants should make room reservations directly with the Sheraton -Ritz Hotel Government rates apply if you indicate that you An- aft=Mf4;-- 64.- AATTn .. Mate of lHinneotaq, County of . McLeod .... . .... ... . . ....... ... ..... .......... . .... .... ... . . of ...... ......Yut.q,hinson .... ..... .. . ... .. .application, No. - ......................... Application for License to Sell Cigarettes at Retail The undersigned resident...... of the .............. ..... .... .............. City...................... of.......... HptPhinsoA ......I........— . J. in the county of..... ... McLeod . . .. .. ........ ......... ... . State of Minnesota, HEREBY MAKE.... APPLIC.1- TIO-V FOR LICENSE to be issued to .........................Edward. HA:KpAT........................:................................................. I ........ .... ... . to sell cigarettes and cigarette papers and wrappers at retail at ............................... . ................................................... .... .. . ..... ........... .......................... ........ We.s.t .... S.ide.,..GuRpry ...... .. .. ... .. . ..... .. ......... ........... .......................................... .................. . . in the ...Cit. ... ... . ..... . Hutchinson ..................... .... in said county and state for the term of .............................. 9.. Months...... .... ... beginning with the........ 1St........ day of ...................A .ril.... ..................... ...... 2978 subject to the laws of the State of Minnesota and the ordinances and regulations of said . . ... .... .. City .. ...... *""**' of Hutchinson " ' I * * ' ' ........ .... ... ... pertaining thereto, and herewith deposit $9-00 in payment of the fee therefor. Dated... ..... . . 19.7. ? 4f - X........ Edward Harper ...... ............... I ........ .... ..... .... ..... . ......... btate of jBinneoota, County of ...... NcLe,04.......................................... hino ............City ... .... ..... .. .... . ....... .. of ............Hutcsn ...... ............ . ... - ................. ..... ... .4pplizati�on, No.....` ...................................... Application for License to Sell Cigarettes at Retail The undersigned resident..... of the ........... ...... !qty ......... ..... ................... . .... of ... . ..... RlAtOiAson . ......... ........ . . - , in the county of .... . ... McLe.od. ... - ..... .... ... ... . State of Minnesota, HEREBY .4f.4KE ... .4ppLic.f- TIOX FOR LICENSE to be issued to. . ....... ......... ..... Thomas ... Barrick .............. : ........................................................... .... ...... to sell cigarettes and cigarette papers and wrappers at retail at... ...... .... ... ............. .............. ......... ... . ............ (—r� ............ . . ... ............................. in the City .. .. ... ... . . ..... . of ........ Hut.chinsva ......................... ... in said county and state for the term of .9-1.12� ... months.. beginning with the.. ...15 day of . ........... I%Xgh ....... .... .... ............... .... . 19 78 subject to the laws of the State, of Minnesota and the ordinances and regulations of said City .......... ...... Of ....... .Hutchinson................ ....... pertaining thereto, and herewith deposit Mn, 10-00 .....An, payment of the fee therefor. A ..March 8.... . .. ....... . . . ...... . "5"-- d1f Cn C%J crtrw F -I "5"-- d1f I r'P0RTANT h 0 T I CE HUD "Sk%l_L CITIES" 'W'DRKSHOPS RESCHEDULED Because of unforeseen delays in the release of HUD "Small Cities" rules and requlations, the workshop schedule for Rochester, Brainerd, Redwood Falls, gibbing and Fergus Falls was changed as follows: f f f R f f f• f March 21 - Maniato, Holiday Inn, 169 North Street March 22 - Duluth, Radisson Hotel, 505 W. Superior March 23 - Bloomington, Radisson South (no change) "Snall Cities" rules and regulations are expected to be released by HUD Washington in early March. The revised workshop schedule will allow time for the training of HUD Area Office staff, clarification of application procedures and regulations, and assembly of pre -application forms and mzterials. The deadline for "Small Cities" pre -applications is now set for May15. Pecduse the timing of workshops and pre -applications deadline is fairly short, it is most important that prospective applicants attend one of the workshops to learn about the program directly from HUD staff. The workshop agenda for the three (3) sessions will be shortened somewhat, and each ,.orkshop will adjourn by 4:30 PM. 9:00 - 9:15 AM - Registration and coffee 9:15 - Noon - "Small Cities" grants h,ion - 1:00 PM - lunch served 1:00 - 4:30 PM - "Small Cities" grants Re-Reoistration Everyone planning to attend one of the workshops is asked to re -register. except tur *nose who previously registered for the Blounongton workshop. "hien has not brcn changed. The $10 registration fee includes; lunch. cuffee, refrrsiu,ents, and all materials. ------------•-------------------------------------------------------------- REGISTRATION FORM Name___`iea. Jcun_ltrbuz.�£secutivv M_r,!_cnr_ Ad3re55 Park 1ouers - 133 Third Ave. S.W. Hut rhln.on, MN _ Zip 55350 Phone (612) 896_2045 J K/ March ?1 - Mankato March 22 - Duluth March 23 - Bloomington /x/ This is a new registration. Enclosed is the $10 registration fee. (Cneck made payable to Government Training Service. This is a re -registration. I was previously registered for the program. I was previously registered for the pro;ram. Please refund registration fee. This co-pleted registration form should be returned to the Government Training Service, 636 Minnesota Building, Fourth and Cedar Streets, St. Paul, Minnesota 55101 (61-__7409). J (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 10, 1978 TO: —City Council — --———————————————— — — — — — — FROM: Gary D. Plotz, Administrative Assistant -------------------------------- SUBJECT: Annual Conference of the Minnesota Planning Association -------------------------------- Attached is information regarding the program for the Annual Planning Work- shop. It appears there are five workshops over the two days that would be advantageous to attend. There are sufficient monies budgeted for this conference. /ms ,5'�+ P 10:45-12:15 p.m. Concurrent V.1orkshops (Choose 2, 45 F.".int.:Os rFich) 4A._calistic Technigues for Determining Cornmuni�y Needs t;'illis Kingsbury Community Development Director Moorhead "✓'ary Davies, Former Chairman Citizens Advisory Committee %;oorhead 4B. Future Population Trends in the Upper Hazel Re, nhardtm State Deocrapher Mlinnesoia State Planning Agency 4C, ftieW apfDrcaches to Resolving Conflicts Pat Levine Regional Director Minn,32polis Office of the American Arbitration Association 4D. The Future of Regionalism in Minnesota and Norfh bkota: Two Views Leland ''Sam" Newman Director of Regional Assistance Minnesota State Planning Agency Austin Engel, Director North Dakota State Planning Division 12:30-1:45 p.m. Lunch Trends and Issues in the Future of Planning Speakers To Be Announced Special Activities The Community Land Use Game - CLUG 'Come a few hours early on Wednesday, March 29th and participate in the nationally -known Community Land Use Game (CLUG) which is being offered at a special rate under the auspices of the Minnesota State Planning Agency. The purpose of the program is to provide individuals with additional background information and experiences to assist them in making tatter -informed land use decisions. CLUG is directed toward elected and appointed officials, staff members and other citizens involved or interested in land use decision-making. The session will be conducted by Joseph L. Davis of the Center for Simulation Studies, St. Louis, MO. Because of the subsidy from the Minnesota State Planning Agency, the fee for the program will only be $12.00, approximately one-third of the usual cost. The fee covers materials and refreshments. Cracker Barrel Problem Solving Sessions These sessions, scheduled from 4:15 to 5:30 p.m. on Thursday, March 30, will provide you with help in solving planning -related problems your political entity is facing. Conference speakers, along with facilitators, will be available to help answer questions and lead informal discussions on common interests and problems. Roundtables are planned to cover 14 topics. Refreshments and pretzels will be provided at no charge as this portion of the program is being subsidized by Rieke -Carroll -Muller Associates of Mankato. Pote From the ChCirman The goal of this conference is to explore various ways those involved in planning -related activities can work with the political process and the people to effectively manage resources. Because of the increasing planning -related concerns of more rural areas, a number of conference sessions are devoted to the problems of counties, townships and small and medium-sized cities. It has been exciting to be involved in developing this conference program in part because of the enthusiastic response the program committee had from all those who were asked to participate. We think it will be a stimulating program; we hope you will be able to join us. Barbara Sipson, Program Chairman 1978 POPA Conference Registration March 29 - March 31, Ramada Inn, Moorhead, MN Name (please print) Address Street or Rural Route City State Zip I represent a (check one): () Township, [ ) City, [ ] County, [ J RCD, [ ] State, [ ] Agency, [ j Federal Agency, [ ] Consulting Firm, [ ] Other. Position Name of Governmental Unit, Firm or Agency Registration Fees: CLUG Institute Particippants in CLUG Institute must pre -register Fee - $t 2.00. 1 will attend CLUG: [ ] Registration Fees: Conference Pre -Registration . At -The -Door [ ] $42.00 Members [ ] $47.00 Members () $5.00 Students [ ] $8.00 Students (excluding meals) (excluding meals) [ ] $47.00 Non -Members [) $52.00 Non -Members [ $27.00 Students (]Spouses (wthnmeals) Special fees for one -day participants will be available at the door. Conference fees do not include lodging, which is $18.50 a single room and $23.50 a double room. Motel registration forms are enclosed. Please Indicate Below How You Will Pay ( ] Check for conference/CLUG fees enclosed. [ ] Will remit at door. Return to: Kathie Davis, Region 9 Development Commission P.O. Box 3367, Mankato, MN 56001 by March 20th. Phone: 507-387-5643 Room 527. "5C Seminar will deal with skills-`'and _. techniques relating, to -all areas of;;°. public relations," 4- Co-sponsored by: r " The Minnesota -Chapter of The Public Relations Society' of -America,,'" The , `Hutchinson ; Area,yr Chamber'. of Commer(W Q , ;;.'m• ,,' ._ w�`. .and {lad:;; ' •i" - - '�' ., p�:r pct r�'��'s: _ Hutchinson Community Education`4 CoSt: $18 "- includes noon lunch and printed TO prances O*cubn WHEREAS, Fna.nces Gnuhn has .aenved the City weft as a member o% .the Tnanapon- tati,on Board bon the past one (1) yeah and vivo (2) months; WHEREAS, said Frances Gnuhn has .s eAved ja i th6uUy and d t igentt y giving o6 hen time and to eenta toward the enx.ichment o6 the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appuciati.on is heneb y expressed to Fnancea Gnuhn gon hen agone- mentioned senvicea and the gratitude o6 Hutchinson and .the citizens th.mog is hereby expnesaed. Adopted by the City Co uncle this 14th day o 5 Marsh, 1978. ATTEST: GaAy D. 2 City Ceer h. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — March 8,_1978 TO: _ Mayorand City Council --------------------------- FROM: — City Building Official ---------------------------- SUBJECT: Amend Ordinance -------------------------------- I would suggest and recommend City Ordinance, Section 301:00, Permits Required, be amended as indicated in the Agenda for the March 14, 1978, Council Meeting. This subject was discussed at the Department Head Meeting, February 23, 1978. There has been a substantial increase in construction cost since the ordinance became effective in 1975, making it nearly impossible to do any small unimportant work without obtaining a building permit under the present ordinance. Sincerely, CITY OF HUTCHINSON 4-71Mnillard Building Official pv cc: Gary Plotz 4 ""' X./ • ORDINANCE NO. 5/78 ORDINANCE AMENDING SECTION 301 ENTITLED CONSTRUCTION CODES, ADMINISTRATION OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 301:00 of the 1974 Ordinance Code of the City of Hutch- inson, entitled Construction Codes, Administration, is hereby amended to read as follows: Section 301:00. Permits Required. No person, firm or corporation shall erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish any building or structure in the municipality, or cause the same to be done, without first obtaining -.a separate building permit for each such building or structure from the Building Official, provided however, that no permit shall be required for repairs, alterations or remodeling where the total cost is less than $199T88.$250.00. SECTION 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its pas- sage and publication. Adopted by the City Council this ATTEST: Gary D. Plotz City Clerk day of , 1978. D. J. Black Mayor RESOLUTION NO. 6098 RESOLUTION ESTABLISHING A TOTAL DUTCH ELM DISEASE SANITATION PROGRAM WHEREAS, the City of Hutchinson will participate in the Dutch Elm Disease Demonstration Project, and WHEREAS, the purpose of establishing a "total" Dutch Elm Disease Sanita- tion Program is that the program will be conducted on both private and public property, and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT it is the intent that the City would be willing to enter into a con- tract for the funds on a five-year basis; BE IT FURTHER RESOLVED THAT it is understood this program will be wholly funded through the Department of Natural Resources, State of Minnesota. Adopted by the City Council this 14th day of March, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk MINUTES PLANNING COMMISSION TUESDAY, FEBRUARY 21, 1978 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by acting Chairman Clinton Tracy with the following members being present: Bruce Peterson, Don Erickson, and Paul Christen in addition to Acting Chairman Tracy.__ _Absent were Elsa Young, Tom Cone, and Bill Backen. Also present were Building -Official Elden Willard and City _Engineer/Di rector of Public Works Miarlow Priebe. 2. MINUTES On motion by Bruce Peterson, seconded by Paul Christen the minutes of the previous Planning Commission meeting on January 17, 1978 were approved as written. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY'GERALD FISHER The hearing was opened at 7:31 P.M. by Acting Chairman Tracy, by reading of the public hearing notice as published in the Hutchinson Leader on February 10, 1978. Mr. Priebe further explained the request, stating it was located in the new I/C-1 Zone which requires a conditional use permit. He also stated staff recommends approval of this request. There being no one else wishing to be.heard, the hearing was closed at 7:34 P.M. on motion by Don Erickson, seconded by Bruce Peterson and carried unanimously. After discussion, the motion was made by Don Erickson to recommend approval of this request to City Council for their approval. Bruce Peterson seconded the motion and it carried unanimously. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY F.W. (JIM) SCHAEFER At 7:35 P.M. Acting Chairman Tracy opened the hearing by reading the public hearing notice as published in the Hutchinson Leader on February 10, 1978. The request was thoroughly reviewed at the previous Planning Commission meeting on January 17, 1978 and Mr. Willard, the Building Official, expressed he saw no problem with granting the request for a seven foot addition. There being no one else wishing to be heard at this time the hearing was closed on motion by Bruce Peterson at 7:39 P.M., seconded by Don Planning Commission -2- February 21, 1978 Erickson and carried unanimously. After discussion, Bruce Peterson made the motion to recommend approval to City Council for a seven foot addition to the home located at 6 -5th Avenue Northeast, Hutchinson. Paul Christen seconded the motion and it unanimously carried. 4. NEW BUSINESS a) CONSIDERATION OF APPROVAL OF FINAL PLAT FOR BOYLE`S FIRST ADDITION City Engineer Priebe distributed site plans and explained the Plat to . the Commission. He also referred to the recommendations he had made previously when the preliminary plat for Boyle's First Addition had been submitted. Discussion followed as to the name to be used for the street. The Commission and staff saw no problems with Mr. Boyle's suggestion of Michael Court. After discussion, Bruce Peterson made the motion to recommend approval of the Final Plat to City Council contingent upon the proper parks and playground contribution. Don Erickson seconded the motion and it carried unanimously. b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR REMODELING PETERSON OIL COMPANY Roger Dummer -He wanted to know from the Planning Commission 115 -2nd Avenue SE if a conditional use permit was needed since the remodeling would not change the use of the building, the tank were going to be removed and used for parking. Mr. Priebe stated that this building is located in the IIC-1 District and would need a conditional -use- permit in able to remodel. However, in this case there would be no expansion of the structure, therefore, Marlow Priebe was suggesting requiring a conditional use permit only when the use is being changed or expansion of the existing building is being done. It was the consensus of the Planning Commission to only require a building permit in this case since it is an existing building and the use is not being changed nor would there be any expansion of the structure. They do not wish to discourage improvement with unnecessary requirements and "red tape" procedures. c) CONSIDERATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY STEVE BARTON Steve Barton -Stated he has lost his lease at 8 North Main 15 Washington Avenue East for his Planning Commission February 21, 1978 -3- pet shop, therefore, he would like to relocate to 4th and Franklin Street but would need a sign variance to put up a sign in an R-2 District. He considered this to be a home occupation or hobby since he does have another occupation. No neighbors to complain, there would be suitable off-street parking, no increase in traffic, no additional noise because of the pet shop and no problem with dis- respect for the neighbors. The sign he has proposed would be free-standing with plants around therefore making it notice- able but not distracting. Mr. Priebe mentioned the residential district is rather limiting in regards to signs, therefore, the size Steve Barton has proposed would require a variance. After further discussion, Bruce Peterson made the motion to accept the request for the sign variance and set the public hearing for March 21, 1978. Paul Christen seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHUCK PEARSON City Engineer Priebe briefly explained the request stating he wished to expand the existing building. After discussion, Don Erickson made the motion, seconded by Paul Christen to set the public hearing for March 21, 1978. Motion carried unanimously. e) REVIEW AND SET PUBLIC HEARING DATE,FOR REZONING TO AN R-3 AREA, INCLUDING PARK TOWERS HIGHRISE City Engineer Priebe explained that although R-2 and R-3 are pretty much the same, Park Towers is located in the wrong zone. He pointed out on the map the area he recommended be rezoned, and discussion followed regarding the permitted uses in R-2 and R-3 Zones. After discussion, Bruce Peterson made the motion to set the public hearing for March 21, 1978, seconded by Paul Christen and carried unanimously. f) REVIEW PARKLAND SCHEDULE AS SUBMITTED City Engineer Priebe submitted a revised payment schedule for the Parks and Playground contribution. It was basically the "A Schedule" with a 40% increase. Planning Commission February 21, 1978 -4- After discussion, Paul Christen made the motion, and seconded by Bruce Peterson to recommend approval of the schedule to City Council for their approval. The motion carried unanimously. g) REVIEW OF USAGE OF BUILDING AT CORNER OF SECOND AVENUE AND FRANKLIN STREET Mr. Priebe reviewed the history of recent request for the building located at the aforementioned address in which the use of the building keeps changing without satisfying the necessary parking requirements. He also referred to letters he had written to the owner in regard to permits and so forth. Marlow Priebe recommended to send strong recommendation to City Council to take strong action and authorize the City Attorney to notify the owner that he has not followed or complied with the City Ordinance. After further discussion, Bruce Peterson made the motion to recommend City Council review Mr. Priebe's recommendation, take the proper action and follow through with City Attorney. h) CONSIDERATION OF REQUEST FOR VACATION OF ALL UTILITY, DRAINAGE AND STREET EASEMENTS IN STONEY POINT SECOND ADDITION City Engineer/Director of Public Works Priebe explained the reason for the request at the property known as Stoney Point Second Addition stating that there has to be a public hearing to eliminate one of the culdesacs before the final plat can be recorded. Bruce Peterson made the motion, after discussion, to seta public hearing for March 21, 1978. Don Erickson seconded the motion and it carried unanimously. i) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT TO UPGRADE THE HOME LOCATED AT 272 -4th AVENUE NORTHEAST „ HUTCHINSON, MN Mr. Willard, Building Official, explained the request as submitted stating the cost of the maintenance and repair on the home at the aforementioned address was more than allowed, therefore, requiring -a conditional use permit. After further discussion, Paul Christen made the motion, seconded by Don Erickson, to set the public hearing for March 21, 1978. Motion carried unanimously. j) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY RON FISHER Marlow Priebe, City Engineer/Director of Public Works, explained the request and displayed the plat map. After discussion, Don Erickson made the motion to set the Public Hearing for this request on March 21, 1978. Paul Christen seconded the motion and it unanimously carried. Planning Commission _5_ February 21, 1978 Q COMMUNICATIONS FROM COMMISSION MEMBER Bruce Peterson made the recommendation to have a summary of each agenda item included in the Planning Commission packets so the Planning Commission members do not come to the meeting "blind". 5. ADJOURNMENT There being no further business to comme before the Commission at this time, the meeting was adjourned at 9:05 P.M. FORM C-404 (1z -so -7a) U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION PLEASEBureau of the Census RETURN ATTN: Construction WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. Sectioo I —HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS ,m One -family houses, including zsemidetached, row, and town J Two-family buildings Three- and four -family buildings W j z Five -or -more family buildings TOTAL (001-004) Moved or relocated buildings Mobile homes Section II – NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS } O.M.B. 41-R2025; Approval Expires December 1979 Permits issued I in month of i FEBRUARY 1978 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) 1103500 41 7 9999 085 8 Ol C404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MN 55350 i --M ffi-_' 003 004 094 005 300 PRIVATELY OWNED Item Number Cost of No. construction Build- Rooms ings (Omit cents) (a) (b) (c) (d) Transient hotels, motels,_ tourist courts, and cabins 006 S Other shelter 007 Section III – DEMOLITION AND RAZING Item PRIVATELY OF BUILDINGS No. Nu_mbe One -family houses, including J semidetached, row, and town �u W7- S Two-family buildings O J 3 Three- and four -family building: IU m Five -or -mote family buildings All other buildings and structures I Section IV – NEW NONRESIDENTIAL BUILDINGS Amusement and recreational buildings Churches and other religious buildings Industrial buildin s Parking gars es Residential ars es and carports Service stations and repair garages Hospitals and other institutional buildi Office, bank, and professional burl 'ng Public works and utilities buildings Schools and other educational building Stores and other mercantile buildings Other nonresidential buildings Structures other than buildines Buildings Housing units (a) (b) (c) 231 232 233 234 240° PRIVATELY OWNED Item No. Number of Cost of construction buildings (Omit cents) 009 013 014 015 016 017 Ole 019 CONTINUE ON REVERSE SIDE Number 3uild- Housin ings units (e) I (f) Number Build- ings Rooms (e) I (f) 'OWNED Cost of construction (Omit cents) (g) Cost of construction (Omit cents) (g) Number Buildings Housing units (d) I (e) PUBLICLY OWNED Number of Cost of construction buildings (Omit cents) 7--� -�-o PRIVATELY OWNED Item Number Cost of No. Build- Housing construction ings I units I (Omit cents) (a) (b) (c) (d) i --M ffi-_' 003 004 094 005 300 PRIVATELY OWNED Item Number Cost of No. construction Build- Rooms ings (Omit cents) (a) (b) (c) (d) Transient hotels, motels,_ tourist courts, and cabins 006 S Other shelter 007 Section III – DEMOLITION AND RAZING Item PRIVATELY OF BUILDINGS No. Nu_mbe One -family houses, including J semidetached, row, and town �u W7- S Two-family buildings O J 3 Three- and four -family building: IU m Five -or -mote family buildings All other buildings and structures I Section IV – NEW NONRESIDENTIAL BUILDINGS Amusement and recreational buildings Churches and other religious buildings Industrial buildin s Parking gars es Residential ars es and carports Service stations and repair garages Hospitals and other institutional buildi Office, bank, and professional burl 'ng Public works and utilities buildings Schools and other educational building Stores and other mercantile buildings Other nonresidential buildings Structures other than buildines Buildings Housing units (a) (b) (c) 231 232 233 234 240° PRIVATELY OWNED Item No. Number of Cost of construction buildings (Omit cents) 009 013 014 015 016 017 Ole 019 CONTINUE ON REVERSE SIDE Number 3uild- Housin ings units (e) I (f) Number Build- ings Rooms (e) I (f) 'OWNED Cost of construction (Omit cents) (g) Cost of construction (Omit cents) (g) Number Buildings Housing units (d) I (e) PUBLICLY OWNED Number of Cost of construction buildings (Omit cents) 7--� -�-o Sec..on V — ADDITIONS, ALTERATIONS, AND _JNVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (e) (b) (c) (d) (e) Housekeeping residential buildings 021 2 = 3,250 i All other buildings and structures 022 1 18,000 Section VI - INDIVIDUAL PERMITS - $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, H, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builderconstruction Ownership Cost of Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) --------------------- 0 Private (� Public = 4 — — — — — — — — — — — — — — — — — — — — — — 0 Private [] Public ----^---- (� Private � Public .tl ----------------- Private a Public --------------------- Private (� Public ---------------------- Q Private Q Public -- Q Private Q Public _—_---__—_ [] Private Q Public ---------------------- F-1 Private Q Public ---_ (� Private [] Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Title Building Official 612 878-2311 26 FORM C-404 (12-30.70) (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 14, 1978 --------------- TO: _ Mayor and City Council_ -- - - - - - - - - - - - - - - - - - FROM: _ Kenneth Merrill, City Accountant ----------------------- SUBJECT: FebruaEyFinancial-Statement- - - In today's Council packet you will find a copy of the February financial statement similar to the financial reports received in the past year. We are still in the process of refining our conversion to the LOGIS system but believe the statement will give a fair presentation of the general and water and sewer funds. We are using a xerox machine (on trial) to achieve the reduction of --the computer print- out sheet -(11 x-14) to the 8-1/2 x 11 size sheet. Copy quality is not the best but should improve with experience of operation. We feel this is about -the best manner.._. -- to get the statement to you without being too cumbersome. The financial report itself is of two parts for each fund. The revenue report, or first part of the report, shows the receipts for the current month (February), under year to date is shown the estimated revenue (amount budgeted for 1978). The ACTUAL (under Year to Date) is the total received for the year (January and February - this report); variance is the difference between estimated and actual and gives the per- cent (%) received. A report showing the expenditures follows the revenue report. This shows the results by department. It reads across with the top line showing C = Current (February activity) and the second line Y = Year to Date activity. The appropriation is the amount budgeted and the unencumbered balance shows the amount remaining after the Year to Date expen- ditures have been deducted and the percent (%) is of the amount used, year to date. It should be noted we have added some additional categories to the system to help in our budgeting for next year. While we don't have appropriation for these items, it is expected that the main classification will have the dollars budget to cover the sub -categories. An example would be in the City Clerk's budget with $6,000 for office supplies; the sub -category would be duplication supplies and paper; the total expendi- ture for the year should not exceed $6,000 for total of these line items. ,mS 7 n :ch 1, 1978 CITY/OF HUTC HI NS O N ,J c11 hhegda 55x50 OFFICES, AT 37 WASHINGTON AVENUE WEST PARK d RECREATION BOARD MINUTES The Park b Recreation Board met with all members present. Also present were Fred Roberts (Assistant Director of Public Works), Rod Keith (Recreational Director), Ruth Dunn (Hutch Leader), and Grace Sanstead (Sec'y). The minutes of the February meeting were read and approved by Chairman Dagget. Westly Hendrickson and Gary Tushie from a St. Paul firm were introduced and outlined a comprehensive, long-range plan with land and goals for city development. (housing, parks, utilities, a municipal golf course, airport, etc.) The City Council had contacted them two years ago to work on an overall plan for City Development. They began a study in January and expect to work on it through May, June, and July. Mr. Tushie, a landscape architect, said the 19-54 age group will be the largest population group served in the future. He noted the predominance of elms in the City and would plan a restoration program. They asked for time again at the April meeting and will try to work out needs and goals. A motion was made by Mr. Haugen to table the matter. It was seconded by Mr. Falconer and passed unanimously. Mr. Priebe (Director of Public Works), who had sat in with these gentlemen before, came in while they were speaking. He recommended the plan be submitted to the Park Board --then be presented to the City Council. Mr. Priebe reported to the Park Board that at his meeting with the Planning Commission on February 14 it had been decided the contribution schedule be updated, as it has remained the same for the past four years. Land values have increased to $4,000 per acre. He proposed a 40 percent increase. Land is now in the 8,000 to 12,000 square foot range and instead of paying $66 to the Park fund, it would be increased to $92.40. On presenting it to the City Council, several members thought it too high and recommended it be raised gradually, yearly. It was again referred to Mr. Priebe for study and the matter was tabled by Mr. Daggett. On the departure of the gentlemen, Mr. Roberts gave his report. The hockey rinks are closed for this year and the pleasure rinks are closed as of today. Mr. Keith and Mr. Roberts will attend a seminar at the Marietta Inn on the following day. Some of the walks have not been cleaned and 64 notices have been sent out --cleaning snow off walks being a City Ordinance. Most of the people responded positively and cleaned their walks of snow. Park d Recreation Board Minutes March 1, 1977 Page 2 A discussion ensued on the lights at Tartan Park. The light plant manager told Mr. Roberts that adjustments would cost about $5,000. Mr. Daggett informed the Board he would see what he could do about the lighting at Tartan Park. Mr. Keith gave his report on the recreation programs. Hutchinson will host the Minnesota State Class "B" men's Broomball Tournament on March 17, 18, and 19 at the Civic Arena. The summer youth program will start on June 12 and run through August 4. The adult softball program is scheduled to start May 2. A more complete listing will be made at the April meeting. Mr. Daggett went to the City Council with the resolution to honor Les Kouba with the result that there will be ceremonies this summer honoring him. Roads will be fixed and the road past Gopher Campfire will be moved and Aw poles placed alongside the fence. Fred was asked by Chairman Daggett to find out the price of a 12" x 18" plaque. A soccor field along the north edge of West River Park east and west, will be discussed at the next meeting. Mr. Daggett formed a sub -committee to iron out the Senior Citizens, problems. Fred reported an approximate $1,200 would be needed to remodel the Armory. There being no further business the meeting was adjourned at 8;30 p.m. Dr. Chernausek made the motion, seconded by Mr. Haugen and passed unanimously. Respectfully submitted, Grace Sanstead Secretary clv BTuLl'NTS ,',ANOR YU:TICIPAL :vT0,,SI G H0I2 Minutes - Feb. 16, 1978 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday Feb. 16, 1978, 12:00 noon, at Burns Manor, president Heinz Fruck presiding. Kembers present: Heinz Fruck Eldred Miller Mavis Geier Gloria Danserau Helen Zeleny Howard Jones Leslie Linder Ralph Westlund Wallace Kurth A motion by H. Jones, seconded by R. Westlund and carried approved the minutes of the previous meeting. A motion by by E. Miller, seconded by L. Linder and carried approved the bills as presented, copy of which is attached to the minutes on file and made a part thereof, together with a late statement from the Hutchinson Utilities -in -the amount of $2545.88, and confirmed the account paid to Midwest Oil Company in the amount of $2693.81 as approved for payment by Heinz r -ruck and Ralph Westlund, January 26, 1978. A motion by E. Miller seconded by L. Linder and carried resolved that _the Admini- strator be authorized to issue payment on delivery of fuel oil if required, in order to obtain a better rate basis. -- ---- A motion by L. Linder, seconded by E. Miller and carried approved the purchase of paging equipment. The administrator advised that Debbie Brakke, R.D. had signed an agreement with Burns Manor contracting for her services at $12.00%hr plus mileage at $0.15/mile. The Department of Public Welfare has disallowed the non -property 20 investment allowance as of January 1, 1978. This allowance is needed to meet the financial Burns - obligation of bond payments by Burns Manor to the City of Hutchinson. Burns Lanor I:unicipal Nursing Home wishes the 2% allowance on investment to continue. The administrator was directed to write a letter to Adolph Kvam, District 22A Representative and to Robert Rau, DPW, stating the disapproval of the Board of Directors for Burns Manor Municipal Nursing as stated above. A motion by Ralph Westlund, seconded by L. Linder and carried, authorized an in- crease in Burns Manor rates to be $28.00 da. for skilled care and $24.00 %da. for intermediate care. 10 -uI - I I I B) A Page 2 Minutes 2-16-78 ` 'Bids from Oak Grove, Land O'Lakes and Purity Dairy Products were discussed. Hutchinson Community Hosipital•and.Burns Ranor Municipal Nursing Home will purchase dairy products from Oak.Grove Dairy as of April 1, 1978• The administrator advised that hospital bed would be purchased to replacg the dormitory beds now being used. There being no further business, meeting adjourned to reconvene, March 16, 1978, at the same time and place. Respectfully.submitted, �• Geier, ATTEST: J S:: O tr A -Zo zio : by L. LI der, seconded by E.:'..i:.2e: a:Id ca: ried, allowed a:. add---. a: S0.34 to salary in order :.o co.:,ply wi lh ro .:-ay co=.Vatir breakdow:..�dhiNis�+ea•�o►e' MINUTES TRANSPORTATION BOARD MINUTES Wednesday, March 8, 1978 1. The meeting was called to order by Chairman Dan Huntwork at 12:00 Noon with the following members being present: Dan Huntwork, Clarice Coston, Ron Jonas, Ken Gruenhagen, Emma Lake, Secretary, Gary Plotz, Administrative Assistant and Hazel Sitz, Personnel Coordinator. Members absent were Rick Johnson, and Jack Kjos. 2. The minutes of the last meeting in February were approved on a motion made by Ken Gruenhagen and seconded by Clarice Coston. Motion carried unanimously. 3. Reports followed by Chairman Huntwork on the ratio of turn downs and ridership requests with one bus running and also when the second bus was running. Average Passenger - One Bus Per Day 87 Per Hour 11.6 Average Turndowns Per Day 10 Per Hour 1.4 ------------------------------------- Average Passenger - Two Busses Per Day 99 (for 11 hours) Per Hour 9 Average Turndowns Per Day 5 Per Hour .7 It was summarized that--.t--ere was significant decrease in .turn downs on days when two () busses were run. Also significant decrease in efficiency was noted when running two busses. 4. Staff reports by Administrative Assistant Gary Plotz, and Personnel Coordinator Hazel Sitz followed. They reviewed ridership for the months of February and March and also gave a comparison for the same two periods of time for the winter of 1976 and 1977. 74. Transportation Board Minutes March 8, 1978 Page 2 5. It was reported that Cooley Bus Line Servie received State approval for six (6) months of operation along the route serving Hutchinson. 6. There being no further business to come before the Board at this time the meeting was adjourned at 1:15 P.M. on motion by Clarice Coston and seconded by Ron Jonas. Motion carried unanimously. A*' �- HUTCHINSON CIVIC ARENA BOARD MINUTES MARCH 7, 1978 The Board of Directors for the Hutchinson Civic Arena met on Wednesday, February 15, 1978 at the Hutchinson Civic Arena. The following members were presents Rollie Jensen, Ron McGraw, Lyle Block, Ralph Neumann, and Ralph Westlund. The meeting was called to order at 7:00 AM by Chairman Rollie Jensen. The minutes of the January 18, 1978 meeting were approved. Motion by Ron McGraw, second by Ralph Westlund. Motion passed. The wheelchair platform has been rebuilt to meet proper specifications. No estimates have been received as of this date on enclosing the fxont entryway. Ralph Westlund explained the city reasoning behind having Ralph Neumann hired as manager of the Liquor Store. The ice will be removed at the arena beginning March 30th. The following events are already scheduled at the Arena this summer season: April 8 k 9 Auto Show April 15 k 16 Builders Show June 17 Jaycee Queen's Ball August 4, lit h 18 3M Club Steak Pries Ralph Neumann is planning a special events weekend on March 11 • 12. The Arena share of income from vending machines has been considerable below expectations. Lyle Block reported on the Youth Hockey Tournaments, The Arena will receive $20600.00 in ice rental fees for the Tournaments. Optimist night and Parents night will be at the last home High School game on February 16, 1978. Ralph Westlund will inquire about getting a temporary 3.2 beer liscence for the Broomball tournament on March 17, 18, R 19. The next meeting will be held on Wednesday, March 15, 1978 at the Arena. Motion to Adjourn by Ron McGraw, Second by Ralph Westlund. Notion Passed. Respectfully Submitted, 4 " &6-n4 Lyle A. Block - Secretary 7-t MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, March 7, 1978 1. CALL TO ORDER The meeting was called to order by Vice Chairman Bob Stearns at 12:05 P.M. with the following members being present: Dennis Hukriede Steve Richards, Don Glas, Marlin Torgerson, Tom O'Connell, Jay Alrick, and Don Abbott in addition to Vice Chairman Stearns. Also present were Consultant Clarence Simonowicz, Administrative Assistant Plotz, City Engineer Priebe, and Mr. Albert, Dave Adolfson and Mr. B.J. Smiley all from the A & P Group. 2. MINUTES Tom O'Connell made the motion to approve the minutes of the previous meetings seconded by Don G1as and carried unanimously. 3. REPORTS Mr. Albert started by introducing Mr. Dave Adolfson to the Committee and went on to review their order of preference for the site selection. He reported that National Foods does not own the parcel of land being considered but a -Dr. Larson from Jamestown, North Dakota, -presently in Arizona, does. _. In talking with Dr. Larson, he indicated a willingness to -negotiate -with _ Mr. Albert providing they could negotiate with National Tea. The lease for National is -up and they are willing to consider a move to another site within Hutchinson if this parcel were selected for the highrise. Mr. Plotz reported that two gentlemen from HUD are in Hutchinson today inspecting the eleven different parcels of land -under consideration. Elevation may pose a problem on the Clinic or Cold Storage (Daggett) sites with regard to the flood plain regulations. Clarence Simonowicz and Gary Plotz will be meeting with the gentlemen from HUD after the Downtown Development Meeting today. Clarence Simonowicz remarked that Mayor Black will be returning from his trip soon, therefore, a joint meeting of the Advisory Board, City Council, Downtown Development and HRA Board will be scheduled for 11:45 a.m. on Thursday, March 23rd. Mr. Albert indicated that hopefully by that date he should have a "feeling" from Dr. Larson and National Tea as to the price of this property. Clarence Simonowicz reminded the Committee that they should set around the first of June 1978 as their target date for expenditures of the Community Development monies for acquisition and relocation. At this time, Mr. Simonowicz gave the latest news regarding the tax increment financing bill as far as the state legislature rulings. Mr. Al Albert discussed the communications they have been having with regard to Citizens Bank and their desire to relocate should the downtown commercial development get underway. Mr. Albert felt he would like to see the bank Minutes March 7, 1978 Page 2 as part of the mall and remain downtown Hutchinson. It was suggested to have a joint meeting of the Citizens Bank Board of Directors and the President, along with Administrative Assistant Plotz, Clarence Simonowicz and Mr. Albert to discuss finding a solution to their problem, which primarily is parking. A discussion followed regarding the housing supply and demand in Hutchinson; what will they need, could they possibly construct too many housing complexes? According to a 3M Survey it was indicated, Mr. Simonowicz stated, that there are people who live 10 miles or more away, driving to work in Hutchinson, and wish to move to Hutchinson in order to be closer to their employment. Mr.-Albert_remarded that -in talking with the downtown business people - he has received kind reception from everyone and they have expressed the desire to get things done regarding -the downtown development. 4. -ADJOURNMENT There being no further business to come before the Committee at this time, the meeting was adjourned at 12:45 P.M. 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 6, 1978 T0: Mayor and City Council FROM: Personnel Coordinator SUBJECT: City Personnel Policy Our City Personnel Policy was last revised and reprinted in May, 1976. Only a few copies of the handbook still remain for distribution to new employees. Since there have been some amendments to certain sections of the Personnel Policy since the last printing, it is recommended that a new handbook be printed, incorporating these changes and clarifying some of the language of the policy. One change is also recommended for your consideration, as follows: Section 11: Sick Leave (pg. 5) Added the sentence: "Up to five days may be allowed, if necessary, in the case of death in the immediate family." (Present policy does not specify the number of days that may be allowed for a death in the family.) Re -wording as follows: Section 10: Vacation Leave. Last paragraph in this section was inadvertently omitted from the handbook now in use, but has been a part of past policy. Section 8: Overtime Pay. Changed overtime to "48 hours in one week or 80 hours in a two week pay period" agreeable with present state law. Other minor changes in language are intended to make the meaning of the personnel policy more clearly understood. CITY OF HUTCHINSON EMPLOYEE HANDBOOK PERSONNEL POLICY MAACK. 1978 0 TABLE OF CONTENTS SECTION 1 Scope PAGE 1 -- SECTION 2 Appointment Procedure 1 SECTION 3 Physical Examination 2 SECTION 4 Probationary Period 2 SECTION 5 Records and Promotions 3' SECTION 6 Compensation 3 SECTION 7 Nouns of Work 3 SECTION B Overtime Pay 3 SECTION 9 Pay Days 4. SECTION 10 Vacation Leave 4 SECTION 11 Sick Leave 5 SECTION 12 Additional Benefits 6 SECTION 13 Leave of Absence Without Pay 6 SECTION 14 Rest Periods and Holidays 7 SECTION 15 Military Leave S SECTION 16 Resignation B SECTION 17 Grievance Policy 8 SECTION 18 Layoffs 10 SECTION 19 Reprimand and Dismissal 10 SECTION 20 Conditions of Employment 12 SECTION 21 Retirement 13 SECTION 22 Effective Date 13 APPENDIX Affirmative Action Policy i RESOLUTION N0. 6099 A RESOLUTION TO ESTABLISH A BASIC PERSONNEL POLICY FOR THE CITY OF HUTCHINSON. MINNESOTA Be it resolved by the City Council of the City of Hutchinson. Minnesota, that it is in the best interests of the City of Hutchinson, its employees,and citizens, that a uniform and equitable system of municipal personnel administration be established for all employees of the City of Hutchinson. The City's Affirmative Action Plan is incorporated into this Personnel Policy by reference and shall be a part of the Personnel Policy as if it were fully described herein. The Affirmative Action Policy statement will be found in the Appendix of this document. SECTION 1: Scope. This resolution shall apply to all permanent full time and permanent part time employees of the City. A permanent full time employee is one whose regularly scheduled duties consist of 80 hours in a two- week pay period, year round. A permanent part time employee is one whose regularly scheduled duties consist of at least 40 hours but less than 80 hours in a two-week pay period, year around. This resolution does not apply to seasonal, casual or temporary employees. Neither does it apply to the following: 1. Elected Officials 2. City Attorney 3. Members of Boards and Commissions of the City 4. Consultants and others rendering temporary professional services 5. Volunteer firemen 6. Hutchinson Police Department, except that Sections 6 through 15 and Sections 20 and 22 shall apply to the police department. SECTION 2: Appointment Procedure. All probationary and regular appointments to municipal service shall be made by the City Council on the basis of merit and fitness, and without -1- regard to race, color, creed, religion. national origin, marital status, disability, status with regard to public assistance, political affiliation, sex, and age, except, when a bona fide occupational qualification. No member of a department head's immediate family shall be appointed' as a subordinate employee within that department. In no case shall an immediate relative of an incumbent councilman be appointed to the municipal service. SECTION 3: Physical Examination. All new permanent full time and permanent part time employees shall be required to have a physical examination by a licensed physician who may be designated by the employer. This physical examination shall be for the purpose of determining the presence of any disabling illness or impairment of their physical condition so that their employability for the position under consideration may be evaluated. This examination shall be an evaluation of the applicant's general fitness with particular emphasis on detecting the presence of latent trouble in time for the applicant to take corrective action or to prevent the employment of a person whose condition would deteriorate or be aggravated by the position under consideration. The cost of the examination shall be borne by the employer, and a report made to the employer. SECTION 4: Probationary Period. The first six months of employment of an employee shall be regarded as a probationary period to be utilized for observing the employee's work, for securing the most effective adjustment of the employee to his position. and for removing at any time any employee whose performance does not meet the required work standards. The probationary employee's performance shall be reviewed and discussed with his at two month intervals or oftener by his department head in order to aid in his adjustment. If employment is terminated at any time during an employee's probationary period, no sick leave, vacation, or any other benefits shall be due him. Probationary employees shall not be entitled to leaves of absence. At the and of the six-month probationary period, the department head shall make a written certification to the City Council that the ' probationary employee has completed his probationary period and state the future employment status of the employee. -2- SECTION S: Records and Promotions. Adequate personnel and service records shall be kept for every employee in order that recorded data may serve as a basis for the appraisal of merit and efficiency. Promotions will be made on the basis of merit and efficiency. It is the policy of the City to promote existing qualified employees where possible, rather than to hire new employees. SECTION 6: Compensation. All employees of the City of Hutchinson shall be compensated according to the position classification and pay plan adopted by the City Council; provided. however, that after recommendation of the department head and administrative assistant, the Council may change or modify any wages or salary of any employee at any time that it deems it necessary in the interest of good personnel administration. The City Council shall cause to be made periodic evaluations of salary scales and fringe benefits to assure uniformity within the City. Any wage or salary established shall represent the total remuneration for employment, but shall not be considered as reimbursement for official travel or other expenses which may be allowed for the conduct of official business. Unless approved by the appointing authority, no employee shall receive pay from the municipality in addition to the salary authorized for any position or positions to which he has been appointed. This shall not operate to prevent employees from working in more than one position when authorized by the Council. SECTION 7: Hours of Work. The work week and work day for all City employees shall be as determined by the department head and approved by the City Council. It shall fairly reflect the demands and apportion the work of each department or activity. The regular work schedule shall conform to the provisions of the Minnesota Fair Labor Standards Act.. The normal work year consists of 2080 hours for fulltime employees, including all authorized absences. SECTION 8: Overtime Pay. Authorized overtime work performed by persons other than the administrative assistant and department heads shall be compensated for at a rate of -3- i tfae and one half after 48 hours in one week or after 80 hours in a two week pay period,_- 1 Compensatory time taken by an employee must have prior `! approval of the department head and must be taken in the pay period nest following the pay period in which the time was worked, also at a rate of time -and - half. The administrative assistant, department heads. and other employees exempt from the Minnesota Fair Labor Standards Act may arrange for compensatory time off in lien of pay, a a rate of one -and -one-half bourn off for one overtime worked. SECTION 9: Pay Days. Commencing with the first j Saturday in January. 1978. the pay period shall end, and' thereafter every other Saturday shall constitute the -"A . of a pay period. I Each pay day shall be the Friday following the end of a pay period. When the pay day shall fall on a holiday. employees shall receive their pay on the preceding word' day. SECTION 10: Vacation Leave. Vacation leave shallbe determined by length of service based on individual annti- vereary dates. as follow: I 1. After completion of one year of continuous seriics. 80 hours (2 weeks) shall be granted per year. 2. After completion of ten years of continuous se4ice. 120 hours (3 weeks) shall be granted per year:'d 3. After completion of fifteen years of continuous service. 160 hours (4 weeks) shall be granted per year. .I If a paid holiday shall fall during an employee'&, vacation leave, the boliday shall not be counted against the vacation time. Only those permanent part time employees who ba.. worked 1200 hours or more in the anniversary year prec ding are entitled to paid vacation. For these employees, v cation leave shall be granted on a pro -rata basis. Esch -parmanalalt full time--egployee of" the 'City mus - use at' least -4d-hours- of -vacation -leave each year. -"Airy live time in es0e64-bf-4076ra may mos Up--td^a'msxlmsd;of-21="_tris arf ml -4- �;� leave4to be used in another year. in the year immediately preceding retirement there shall be no maximum limit on accrued leave. As vacation leave is granted to employees for a period of recreation, no employee shall be permitted to waive such leave for the purpose of receiving double pay. Employees shall give advance notice to the department head of desired vacation dates, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Any employee leaving the municipal service in good standing after proper notice shall be compensated for leave accrued. SECTION 11: Sick Leave. Sick leave may be granted only for absence from duty because of personal illness, including appointments for necessary medical. dental or eye care, legal quarantine. or death or serious illness in the immediate family; namely, husband, wife, son. daughter. father, mother, sister, brother, father-in-law. and mother-in-law. Up to five days may be allowed, if necessary. in the case of death in the immediate family. Sick leave shall be granted to all probationary and permanent full time employees according to the following schedule: 1. Sick leave shall be allowed at the rate of eight hours (one day) for each calendar month of full time service. Unused sick leave may be accumulated to a maximum of 720 hours (ninety days). 2. Worker's Compensation benefits shall be credited against compensation due an employee during sick leave. 3. After the accumulation of 720 hours (ninety days) of unused sick leave, employees will be paid for sick leave time earned, but not used. at a rate of one hour's pay for three hours of unused sick leave. This payment in lieu of sick leave will be made on the first day of the month next following the first month of the fiscal year. There will be no further payment for accumulated sick leave when laving City employment. 4. On retirement or upon death before retirement, payment will be made for all accumulated sick lave in excess of 240 hours (thirty days) at a rate of one hour's pay for three hours of unused sick leave. Sick leave shall be granted to permanent part time employees on a pro rata basis and may accumulate to a max4mam of 720 hours (ninety days). It shall be paid as in (3) and (4) above. Worker's -Compensation for permanent part time'! employees shall be credited as in (2) above. In order to be eligible for sick leave with pay,'an employee must: a. Report promptly each day to his department bead the reason for his absence. b. Submit a medical certificate for any absence exceeding -three days, if required by the City administrative assistant, department head. or. City Council. Claiming sick leave when physically fit, except as permitted in this section, may be cause for disciplinary action, including transfer, demotion, suspension, or dismissal. SECTION 12: Additional Benefits. In addition to all other benefits listed herein, the City Council reminds that the City of Hutchinson provides term life insurance and long term disability insurance for all full time employees. fully paid hospital, surgical. major medical and dental insurance for full time employees and their dependents; . optional deferred compensation for all full time employees; uniform allowances and provision of uniforms in applicable jobs and departments; worker's compensation insurance; and agreeable with state and federal law, makes contributions - to PERA or Police/Fire PERA and social security retirement pensions. Group health insurance may be converted to ordinary insurance on termination of employment at the, option of the employee. Details on any of these benefits can be obtained through supervisors or the personnel office. SECTION 13: Leave of Absence Without Pay. Upon written request of an employee. lave of absence may be granted by the City Council, taking into consideration good conduct, length of service, efficiency of the employee and the general good of the municipal service. Such leave' of absence shall not ezcsed a period of ninety (90) days . provided that the leave may be extended beyond such period if the lave of absence -is for continued disability or, other good and sufficient reasons, but in no case to eacceed -6- one year except when the employee is detailed for military service or is disabled for disability incurred while in the service of the City. No vacation, holiday, sick leave or other benefits, except group insurance coverage, shall accrue during a period of leave of absence without pay. The eligibility for group insurance during a leave of absence without pay shall be governed by the terms of the policy in force at the time. The City shall not pay any costs of insurance premiums for an employee taking a leave of absence without pay. Payment for prior accrued sick leave may be made during a leave of absence without pay upon receipt of a written statement from a medical doctor certifying the employee's inability to work for a specified period of time. In the case of jury duty or subpoena for witness in court. an employee shall receive an amount of compensation which is equal to the difference between the employee's regular pay and the compensation paid for jury duty or witness fee. Leave of absence without pay shall require the advance approval of the department bead and the City Council. SECTION 14: Rest Periods and Holidays. All regular employees when working under conditions where the use of a break period is practicable shall be granted a fifteen minute break period in the forenoon and a fifteen minute break period in the afternoon of each workday. Pursuant to Minnesota law, the folloiring legal holidays shall be observed as paid holidays for City employees: 1. New Year's Day 6. Columbus Day 2. President's Day 7. Veteran's Day 9. Memorial Day 8. Thanksgiving Day 4. Independence Day 9. Christmas Day S. Labor Day When a holiday falls on a Sunday. the following day is a holiday. When it falls on a Saturday. the preceding day is a holiday. In addition to these statunory holidays. employees where possible shall be allowed the morning of Good Friday off with pay. Permanent part time employees shall be granted holiday pay on a pro rata basis. -7- Any employee of the police department or police dispatch office who works a rotating shift shall receive 72 hours.extra pay per year in lieu of holidays, with payment made in December. I For other employees of the City, hours worked on a holiday shall be compensated at the regular rate plus the holiday benefit. SECTION 1S: Military Leave. Pursuant to Minnesota Statutes 192.26 (Amended). all.City employees who are members of the National Guard or Officers Reserve Corps or Enlisted Reserve Corps of the United States. or shall be subjected tp call or induction into federal service by the President of the United States, shall when ordered by proper authority to active duty. be entitled to leave of absence for the period: of such active service without loss of status. If such employee shall have been in the full time service of the City for at least six months immediately, preceding call to service. he shall receive his regular municipal pay for a period.of fifteen days in one calendar year in the case of temporary active duty. and thirty days in the case of active military duty of prolonged duration. SECTION 16: Resignation. Any employee wishing td leave the municipal service in good standing shall file with his department head at least fourteen days before leaving a written resignation stating the effective date of the resignation and the reason for leaving. Failure to comply with this procedure may be considered cause for denying such employee future employment by the municipality and denying terminal leave benefits. An employee may have an exit interview with the department bead and administrative assistant before receiving the final paycheck in order to provide reliable data for administration regarding the reason for which resignation is occurring. Unauthorized absence from work for a period of throe working days may be considered by the department head as a resignation without benefits. SECTION 17: Grievance Policy. It shall be the policy of the City of Hutchinson to adjust grievances of employees promptly and fairly. Within the framework of existing laws -8- and regulations, every effort shall be made to adjust grievances in a manner mutually satisfactory to employees and management. In the presentation of grievances at any supervisory.level, employees shall be free from restraint, interference, discrim- ination or reprisal. Any employee who believes he has received inequitable treatment because of some conditions of his employment may progressively appeal for relief from that condition as follows: 1. Department Head: An employee shall take up all grievances with his immediate department head. If the grievance arises out of a sitter over which the department head has no control, the employee may request his department head to carry such grievance an his behalf to the administrative assistant. The department head shall be obligated to transmit such an appeal to the administrative assistant regardless of his evaluation of the validity of the grievance. 2. Administrative Assistant: An employee who desires to appeal a decision of his department head in a grievance matter may take such an appeal to the administrative assistant. The administrative assistant shall discuss the grievance fully with the employee and obtain all information necessary to resolve it. The decision shall be made known to the employee as soon as is reasonably possible. 3. Commissioner/City Council; If the grievance is still not satisfactorily resolved, it may be carried to the commissioner assigned the responsibility for the activity by Charter. and failing there, to the City Council. Further, any employee who believes be has been discriminated against with regard to race. color, creed, religion. national origin, marital status, disability, status with regard to.public assistance. political affiliiation, sex, or age, should contact the United States Equal Employment Opportunity Commission. 1800 G Street NW. Washington. DC, 20506. or the Minnesota State Department of Human Rights, 200 Capitol Square Building. St. Paul. MR, 55101. -9- SECTION 181 Layoffs: The appointing authority may lay off any employee whenever such action is made necessary by reason of shortage of work or funds, the abolition of a position, or because of changes in organisation; provided;• however, that two weeks advance written notice shall be given. However. no permanent employee shall be laid off while there are temporary or probationary employees serving in the saw class of positions for which tba permanent employee is.. qualified, eligible and available. Length of service in the same class of positions shall be given consideration.' SECTION 19: Reprimand and Dismissal: Subject to state law on veteran's preference. City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, conditions of employment or adopted departmental work rules. It shall be the policy of the City to administer disciplinary penalties without • discrimination of any nature. All disciplinary action shall be for just cause. and the employee has the right to appeal or grieve any disciplinary action which he believes is either unjust or disproportionate to the offense c— itted. The supervisor. department head, and/or administrative• assistant shall investigate all allegations before disciplinary action is taken. Except for severe infractions, disciplinary action shall be progressive and follow the steps listed below: 1. Oral reprimand. 2. Written reprimand. The written reprimand is'to state that the employee is being warned for misconduct. explain the misconduct. describe past actions taken by the supervisor to correct the source of misconduct, and outline future penalties. The employee shall receive a copy of such written reprimand. A copy shall also be placed in the personnel file. to be removed after one year if there are no subsequent reports. 3. Suspension without pay. Such suspension may be for a period of up to 30 days. with the employee to be notified in writing of the reason and length of suspension. -10- 4. Dismissal. Any officer or employee subject to the provisions of this resolution may be dismissed from the municipal service, and such dismissal shall separate the employes from pay status. Recommendation for such action may be mads to the City Council by the department head or administrative assistant. The Council shall state the cause for dismissal is writing. A copy of the written notice stating such cause shall be sent to the employes upon request. An employee so dismissed is entitled to a hearing before the City Council, if requested by the employee within ten days after the notice of dismissal. The following items constitute cause for dismissal. a. Incompetence or inefficiency in the performance of duties. b. Conviction of a criminal offense involving moral turpitude. c. Violation of any lawful or official regulation or order or failure to obey any lawful direction made and given by his supervisor where such violation or failure to obey amounts to an act of insubord- ination or a breach of proper discipline or has resulted or reasonably might be expected to result In loss or injury to the municipality or to the public. d. Possession or use of liquor or controlUA'substances mihile on duty, or reporting for work under tau; Influence of either. e. Physical or mental defect which in the judgment of the Council incapacita;es the employee for the proper performance of the duties of his position. An examination by a licensed medical doctor may be required. f. Wanton use of offensive conduct or language. toward the public or municipal officers or employees. S. Carelessness and negligence in the handling or control of municipal property. -11- h. Inducing or attempting to induce an officer or employee of the municipality to commit an unlawful act or to act in violation of any lawful and reasonable regulation or order. I. Taking any fee. gift. or other valuable thU% in the course of his Mork or in connection.• with it from any citizen for his personal use when such gift, fee. or other thing is given in the hope or expectation of receiving a favor or better treatment than that accorded other citizens. J. Conduct in private life which brings discredit upon the municipal service. k. Proven dishonesty in the performance of duties. 1. Violations of the provisions of this resolution. m. Deliberately making false statements or misstatement of fact in application for employment. n. Deliberate damage to or unauthorised removal of City property or that of another employee. o. Repeated violation of safety rules. Employees may be demoted voluntarily to a job within their capabilities if an opening exists. Employees may be demoted involuntarily for disciplinary reasons or poor performance except that no department head shall take such. action without obtaining permission for such action from the administrative assistant. SECTION 20: Conditions of Employment. Since all employees share the responsibility for keeping their department operating in an orderly. safe and efficient manner, they are entitled to know the types of conduct which will contribute to fulfilling their department's functions. At a minimm, all employees are required to observe the conditions of this resolution, including the following rules. :1 Be on time and readL to begin work at the specified time. 2. Stick by the job and avoid interrupting the work others by unnecessary visiting. 3. Help keep the work area and equipment in good order. 4. Restrict the use of the telephone. When possible. avoid making personal telephone calls during working hours. -12: 5. Be an example. Your conduct and attitude as a public employee should be beyond criticism and should not draw unfovarable attention. 6. Be courteous and cooperative with your fellow workers. Do what you can to help new employees adjust to their jobs. In addition, observe department work rules which have been established specifically for your department. Such rules must be approved by the administrative assistant prior to application and then properly posted. SECTION 21: Retirement. Mandatory retirement age for all full time employees shall be sixty-five years of age. SECTION 22: Effective Date. This personnel policy shall be in effect and in full force from and after its approval. Adopted by the City Council this day of ATTEST: D. J. Black, Mayor Cary D. Plots Clerk/Administrative Assistant -13- t ' APPENDIX I f CITr OF HUTCHINSON - AFFIRMATIVE ACTION POLICY Resolution No. 5605 December 9, 1975 The Citylof Hutchinson desires that every person be given full and equal opportunities for employment, training and promotion within the City government and I the broader area from which the City purchases products. and services. To that and the City of Hutchinson hereby establishes an Affirmative Action Policy providing that no individual shall be discriminated against with respect to compensation, terms, conditions or other priviliges of employment because of race, color. creed, religion, national origin, marital status. disability, status with regard to public assistance, political affiliation, sex, or age. except when a bona fide occupational qualification. The Administrative Assistant. or his appointee. is directed to implement an acceptable plan of Affirmative Action to achieve equal employment opportunity in the operation of the City government. It is the responsibility of every department head and supervisor to cooperate in the implementation of this policy. Failure of any employee to perform in a manner consistent with this policy will constitute grounds for reprimand. suspension, demotion or dismissal from the City's employ. within normal City Council and personnel policy procedures. 5C (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ March 6, 1978` TO: _Mayorand Ciy Council_,____`_____________ FROM: _City Engineer ———————————— — — — — — — SUBJECT: Mid -West Trailer Park Several years ago, the City adopted an Ordinance regulating Mobile Home Parks which was incorporated in the present Zoning Ordinances. The above -referenced Park was in existence when the Ordinance was adopted. It does not have a Conditional Use Permit as required, nor does it meet the lot size or set back for each unit. It has, however, been sold twice since the original adoption of the Park Ordinance This park has been a concern of the Fire Department for years and Mr. Field, the Fire Marshall, is also concerned from a safety standpoint, due to the following: 1. Poor accessability into the park. 2. The lack of open space between units. Bud, George and I have discussed this problem and feel that it may be the proper time for the City to require a Conditional Use Permit with some detailed plans and schedules by the owner to place the park in a more conforming condition, inasmuchas, the City has to begin shortly in issuing permits for new units placed in the park, as required by the State. a pv cc: City Attorney Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer March 8, 1978 Members of the City Council: I, Jeff McKay, am hereby resigning from the position of Assistant Recreation Director for the City of Hutchinson on Friday, March 24, 1978 to take a new position as Assistant Superintendent of Parks and Recreation for the City of Owatonna. I will be starting my new job on Monday, March 27, 1978. At this time I would like to say thank you to the City of Hutchinson for giving me the chance to start my career in recreation. I will always have fond memories of the experiences I have had working with the good people of Hutchinson. 'n a el v Je f McKay jo CITYj"-OF HUTCHINSON j L(innegda 5.s350 OFFICES, AT 37 WASHINGTON AVENUE WEST March 8, 1978 Members of the City Council: I, Jeff McKay, am hereby resigning from the position of Assistant Recreation Director for the City of Hutchinson on Friday, March 24, 1978 to take a new position as Assistant Superintendent of Parks and Recreation for the City of Owatonna. I will be starting my new job on Monday, March 27, 1978. At this time I would like to say thank you to the City of Hutchinson for giving me the chance to start my career in recreation. I will always have fond memories of the experiences I have had working with the good people of Hutchinson. 'n a el v Je f McKay jo ' (612) 879-2311 HUTCH' CITY OF HUTCHINSON E. ' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CETA FUNDED POSITIONS We have reviewed the applications of persons eligible for CETA Public Service Employment as recreation area maintenance workers. Four positions were allocated as a result of our recent grant. At this time we recommend the following to fill two of those four positions. Corrie Forseth 326 Adams David Kilmer 221 Fremont They will be working at the Civic Arena initially, and later in park maintenance. 9-d. r ( (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _Larch 131 1978 TO: _ City-Couneil ______________________'_ FROM: _ City Eng_ineer—————————— ———— —— — ————— -- SUBJECT: _ 1978 Improvement Prgjp_cr_s_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ The plans and specifications have been completed for Project 78-03 and 78-04. Request approval of same and recommend a bid date of 2:00 P.M. on April 17, 1978. pv Sincerely, C-I�T,YY OF HUTCHINSON Marlow V. Priebe City Engineer RESOLUTION NO. 6100 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a Resolution passed by the Council on February 27, 1978, the City Engineer has prepared plans and specifications for the improvement of: Southeasterly Drainage District Outlet by construction of storm sewer and appurtenances and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:_-_ 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three (3) days, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on April 17, 1978, in the Council Chambers of the City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, -bid bond or certified -check payable to the Clerk for ten percent (10X) of the amount of such bid. Adopted by the Council this 14th day of March, 1978. D. J. Black Mayor Gary D. Plotz Administrative Assistant MSA 429.7 z RESOLUTION NO. 6101 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a Resolution passed by the Council on December 13, 1977, the City Engineer has prepared plans and specifications for the improvement of: T. H. East from L & P to East City Limits Extension in Loren's Third Addition by construction of sanitary sewer, watermain and appurtenances and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in the Construction Bulletin, an advertisement for bids upon the making of _such improvement under such approved plans and specifications. The advertisement shall be published for three (3) days, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on April 17, 1978, in the Council Chambers of the City Hall, and that no -bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit,- cashier's -check-, bid bond or - certified - check payable to the Clerk for ten percent (10%) of the amount -of such bid. Adopted by the Council this 14th day of March, 1978. Gary D. Plotz Administrative Assistant MSA 429.7 D. J. Black Mayor DATE: 3/14/78 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M -•0' Borsky, Chief of Police SUBJECT: Annual Chiefs! Meeting I request your approval to attend the annual Chiefs' Seminar. I have attended four years in the past and have found it valuable alabloto y for course content but to meet and share ideas with approximately 150 other chiefs of police throughout -the -state. I am a member -of the -executive board of the chiefs' associgtion -- and have organizational responsibility at the semina DMO/ jma U G" h`R A N1 March 28-30,1978 Sheraton Inn -Northwest, Brooklyn Park Tuesday, March 28, 1978 Presiding: Robert Metcalf, President REGISTRATION 8:00 a m. Final Registration and Coffee You should register in advance by mail using the attached form.Multiple 9:00 Welcome and Introduction ..................... Robert Metcalf. President registrations may be 9:15 Legislative Concerns and Update. . . . .......... Michael McGuire, Lobbyist made by letter or you may dupli- 12:00 p.m. Luncheon cate the form. Registrations 1:00 Terrorism/Hostage Negotiations........ Representative, Special Operations should be received by Tuesday, and Research Section (SOARS). March 21, 1978. FBI Academy, Quantico Banquet tickets are available to 3:00 Refreshment Break guests or spouses at $10.00 per 5.00 Adjourn person. Registration can be made on the attached registration form. Spouses are also invited to attend Wednesday, March 29,1978 Presiding: Roland (Bud) Thurman, First Vice President the Thursday morning session on 9.00 a.m. TerrorismVHostage Negotiations ........................... SOARS Agent Law Enforcement Family Relation - (continuation of Tuesday program) ships at no charge. 10:30 Refreshment Break FEE 12:00 p.m. Luncheon The total fee of $50.00 includes 1:00 Business Meeting .................... ........ Robert Metcalf, President tuition, materials, three lunch - eons, breaks and the banquet. It is 2:30 Refreshment Break payable with registration. 4:30 Adjourn ACCOMMODATIONS 5:30 Social Hour—Cash Bar The Sheraton Inn -Northwest is 6:30 Awards Banquet holding a block of rooms for the Remarks and Presentation of participants. Those needing Police Officer of the Year Award ................ Governor Rudy Perpich rooms should contact the hotel directly at least two weeks prior to Thursday, March 30,1978 Presiding: Harmarthur Hull, Second Vice President the program and mention this con - 9.00 a.m. Law Enforcement Family Relationships :.............. Vernon Bittner --M D. ference (1-94 and Highway 52, Brooklyn -Park, MN 55430, Toll (Spouses are invited to this session) and Clay Brady. former FBI Agent Free 800/325-3535 or 612/- 10:45 Refreshment Break 566-8855). 12:30 p.m. Luncheon CANCELLATION 1:30 Civil Liability with the Police Officer Today ................... Vic Volney, Fees will be fully refunded for can - Police Training Coordinator, cellations received by March 25. 2.45 Refreshment Break Minneapolis Office, FBI Alternates will be accepted at any 4:00 Adjourn time. POLICE CHIEFS ASSOCIATION OF MINNESOTA SPRING TRAINING INSTITUTE Detach this form and mail to: Government Training Service 636 Minnesota Building Fourth and Cedar Streets St. Paul, MN 55101 REGISTRATION FORM NAME DETANI N - v t '3Q `SI::� �POSITION CH -1 E F AFFILIATION 14UTZ C►) tai' S CaN ?. D - TELEPHONE F ` ! ` A3c ADDRESS 31 W SH fiN61Dtj Ave- ZIP S3;356 *,< Enclosed is the $5000 conference registration fee. El Enclosed is $10 00 for each extra banquet ticket Number Amount (Do not include yourself, as your banquet admission is part of the registration fee.) E3 Please reserve a spot for my spouse at the Thursday morning session Checks should be made payable to the Government Training Service and returned by MARCH 21, 1978 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: _ March 6. 1978_ TO: — _MaYsor- d G1t,ySwwa------------------- FROM: _—City Engipeer------------------------- SUBJECT: The proposed change in contribution was discussed at the Park Board Meeting on March 1st. It was requested I submit a copy of the existing schedule and the proposed schedule for further review and recommendation at their next meeting on April 5th. I therefore will not have an update report on this matter for you until the meeting of April 11th. Sincerely, CITY OF HUTCHINSON %%!mac,0"oY.'P'� \ Marlow V. Priebe City Engineer pv Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave, E. P. O. Box 251. HUTCHINSON, MINNESOTA 55350 March 7P 1978 Mr. Gary Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: B91011 tis A R :9 -?8 m Ale) szgc. FOR YOUR INFORMATION Hutchinson Elks Lodge # 2427 wishes to express its thanks to The City of Hutchinson Council for allowing the Elks to use the City's water truck during the Hutchinson Annual Grand Prix Snowmobile Race. We thank you also for the help given by your department. The race would not have been possible without this assistance and it was most appreciated. Hutchinson Elks Lodge # 2427 looks forward to another successful race next year. Sincerely yours$ HUTCHINSON ELKS LODGE # 2427 Steve French Race Chairman LSF: of cc: Fred Roberts KEEFE, SCHANTZEN & BRADFORD ATTORNEYS AT LAW 246 OFFICE BUILDING - SUITE 1 246 MAIN STREET SOUTH HUTCHINSON, MINNESOTA 55350 JOHN E. KEEFE MILTON D. SCHANTZEN February 23, 1978 CURTIS M. BRADFORD Mr. Gary Plotz City Clerk City Hall Hutchinson, Minnesota 55350 Re: City Zoning Ordinances Dear Gary: f�q 3z79 q�Z vp PHONES 896.1975 AREA CODE 612 FOR YOUR INFORMATION I believe at the last Council meeting a question came up whether the City Zoning Ordinances could be extended to govern the area lying within two miles outside the city limits. M.S.A. 462.357, copy enclosed, provides that a municipality zoning ordinance cannot be extended to the two mile area outside its city limits, except if the County or Township effectively has adopted its own zoning ordinance. It would be my opinion since McLeod County as adopted a zoning ordinance that that ordinance would govern all areas outside of our city limits. It might also be noted that the Minnesota Statutes applying to zoning ordinances is different than the statute governing platting and subdividing by municipalities. The Platting and Subdivision statute provides that a municipality may entend its Subdivision and Platting ordinance to govern the two mile area lying outside its city limits, if the town has not adopted its own Subdivision and Platting regulation. The city's authority in the two mile limit for subdividing and platting will supercede the County's authority in this matter, even though the County has adopted its own subdivision and platting regulations (M.S.A. 462.357). If you have any questions, do not hesitate to let me know. Could you please pass on this letter together with the copy attached to D.J. Black and Marlow Priebe for their attention. Yours very truly, KEEFE, SCHANTZEN & BRADFORD Milton D. Schantzen MDS :smp ✓ Enc. PLANNING, ZONING § 4.62.357 t+i:"357 Procedure for pias sift-stuatt", zoofaq 77,77' * h 1 room- IT"micil»sl plan l,t>t+lir health, safety, morals and general welfare, n municipality may by or•dl- i l•1+,100y to the atauce regulate the loestion, height, brtlk, wimber of Wimles, sire of btatidlnits PLANNING, ZONING § 4.62.357 t+i:"357 Procedure for pias sift-stuatt", zoofaq t� a the• Subdivision 1. Authority for tcalttj. For the punkin- of promoting the room- IT"micil»sl plan l,t>t+lir health, safety, morals and general welfare, n municipality may by or•dl- i l•1+,100y to the atauce regulate the loestion, height, brtlk, wimber of Wimles, sire of btatidlnits rte• plan or :aod other structures, the percentage of tot which may be oeetrpted, the alit• of ' rhe following yjir4s and other open spaces, the deralty and dlatrlhution of population, the !-it loris. u -eat of buildings and structures for trade, Industry, residence, recreatlon, pab- "u- •r, f„r 11c activitles, or other purposes, and the titles of land for trade, Industry, res1- cttrtr.lination !,,+'+;>.tlity urban +seise, recreation, agriculture, forestry, moll conservation, beater supply conser- vation, conservation of sltorelards, as defined In saection 106.485. Mod control t,+ ether purposev, and may establish standards and procedures regulating »!l,,..e,f,al plan «„.-h uses. The regulations may divide the municipality into districts or A y x7!41 a ropy r w* of suitable numbers, shape and area. The regulations shall he uniform i+rIllM•riy within fia rash class or kind of buildings, structures or land and for garb class t.r -ty ca,tital Int" lata of rtse throughout such district, but the reguixtions in rtw di -Wet %tiny + r t ury there- di -Mir from those In other districts. The ordinance embodyiar three rexiiia- ' o•t,ulci- t;,t,x shall be known as the Mums Ordinance and shall mnsixt (+f test ttnd 1 :+ •,.:.Kation, rnat.,. A city may_by ordinanrp_rxtend the application of its zoning r 941lA- - tion+ to tintneorpor,kted terrltor1_tocated within two miles of Its limits iii any ++t t naNi its itfX-- 1on; but' not•1n`1-rotinty or -town which has Adopted coning regnlationa ; r,li,r,nt went prilvided that where two or more noncontiguous municipalitles have boon,lariess e •+K++e "s to low than tour miles, apart, each Is authorized to control the roniug of land 'JO. •.cher on stn side of a line equidtstaut between the two noncontiguous mssntelpalitless -1 tis _,",l/• unipm a town or county In the affected area has adopted toning regulations: Mat) toy 4uy city may thereafter enforce such regulations in the area to the same ex- .... ,,,I tent as if such poroperty were situated within its corporate llmitx, until the ,,,,,+- or x,nuty or town board adopts a comprehensive zoning regulation which includes r t • the 'be area. IN;G' Subd. 2. General requirements. At any time after the adoption of a land +' in,tla iso plan for the municipality, the planning agency, for the purpose of carrying +... :.. .tut the policies and goals of the land use pian, may prepare a proposed zoning +rdinance and submit It to the governing body with Its recommendations for ^• { u I r^••d • pia •, dolotion. SubjCzt to the requirements of subdivisions 3, 4 and 5, the govern- "- • OkS ug body may adopt and amend a zoning ordtnance by a tyro-tbirds vote of all or r +• as t. is members. b ; ng ortifaantw or amendment thereto Ssd. & Public hearings. No tont • •r,•,nt city hall be adopted until a public hearing hag been held thereon by tht• planning ;`.kart Renry or by the governing bods. A notice of the time, place end ituri+ose of he hearing !`hall be published In the official newspaper of the municipality rr. ,t least ten days prior to the day of the hearing. 11'hen an atuendnaent In - the Aves changes In district boundaries affecting an area of five scream or less, a malar notice abet] he mailed at least ten days before the day of the hearing V. a ',`ts each owner of affected property and property Situated wholly or partly at„t!t•ar rdl" N athin -1W feet of the property to which the amendment refutes. For the ty nheti- the ••irpose of giving ntalled notice, the person responsible for mailing the notice ath the taw, ,t p 01-Crihed .;ay use any appropriate records to determine the namer aid addresses of �utd enf. r.v �wnerra. A copy of the notice and a list of the owners And addrr.st+s to which fah 'P-n,"rty :be notice was Bent shall be attested to by the responsible person and shall be tat %&I' ,tadc at part of the records of the proceedings. The failure to give mailed no- 'ace to Individual property owners, or defects In the notice shall not Invall- t a r x ,• R . late the proceedings, provided a bona fide attempt to comply with this subdi- ` inion has been trade. tti Subd. 4. Amendments. An amendment to a zoning ordinam a may be ,mtiatetl by the governing body, the planning agency, or by petition ttf sifL ta•d ,e,;•*.•, .rorwrty owners as defined in the zoning ordinance. An amenliment not va"' • vitiated by the planning agency shall be referred to the planuinR agency, to, ; -, :f there is one, for study and report and may not be acted ui. by the t- . ^ rot•t'rrting body until it has received the recommendation of the planning stn,. • , r; • .geney on the proposed amendment or until 60 days have elapw it from the tats• ,tf reference of the amendment without a mport by the plum.•!:c ag)mcy. Subd. 5. Amendment; certain cities of the tint class. The pt,t.isiens of ,. -vtuia • rive apply to nitres of the first elate. In such cities .•mv;)dmentK 71 (612) 879-2311 H�rcH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: - _ March 8. 1978 TO: Kenneth Gruenhagen --------------------------- FROM: Kenneth B. Merrill ---------------------------- SUBJECT: Breakdown of Receipts and Disbursements of Public Sites Trust Fund -------------------------------- The following is a breakdown of receipts and disbursements of the Public Sites Trust Fund per your request. Date Receipts 3-31-73 $3,629 3-31-74 2,890 3-31-75 3-31-76 12-31-76 (9 Mos.) 12-31-77 924 4,523 2,334 Other Transfers In $5,250 37,450 Disbursement $6,804 7,269 11,260 29,675 -0- 3,012 I am also including a memo prepared for the Park and Recreation Board dated October 28, 1977, for your information. If there are any further questions, don't hesitate to call. I will also include this letter in the Council packet for the information of the rest of the Council. 5, rG 17) &7S ?311 4/ � !rvuu� CITY OF HUS C1.111ISON 37 WASHINGION AVENUE WEST HUI CHINSON, MINN. 5,,350 M EMO R A N D O M LATE: -October-28,-1977 'br Park and RecreatIan Board kFOMt ten Morrill, Accountant/Controller SUhJ6CTt Public Sites Trust Fuld The Public Sites Trust Fuzed is set up to administer money received from develolyt rs h..,.,.d ulon a fee schedule approved by the City Council, pay- able apl•rroval of the plat. The purpose of the fund, as stated in Crdir.ance No. 466, Section 5.104, is for the City Council to acquire piblic larks, recreation areas or open spaces, develol-ment of existing lsrks and racr.ation areas, or retire debt in connection with previous a .luisition. The status of the fund shows a cash balance of $4,505 (9/30/77). The ltahilities are for contracts payable of $16,782, which is for the last p4y:cnt on the Hanson property ($682) and the remaining atnount for the Mcr—nald property ($2,300 per year through 1984). The following is a breakdown of where the funds have been used as doscribad in the b..oks. Park Subdivision S 2,125 Riebe 91900 Selchow-Jorgenson Sub.. 2,400 Maplewood Academy 18,787 Hanson Land s House - 8,000 Lots 2,3,4, Blk 12, NS City 10,000 Lot 5, alk, 21, S% City 620 Lot 8 s 9. Blk 2, SS City 517 Lot 5,6,9, Blk 38 205 Lot 6, Blk 2 300 McDonald's Park Land 26,000 TOTAL S 78,BS4 Park and Rocreation Roard October 28, 1977 Page 2 bU1/DINGS Comfort Station Comfort Station River Park Shelter Buildings - Other Comfort Station River Park Shelter OTHER 11TkOWMENTS TOTAL 6 5,720 3,617 2,hB0 2,081 3,211 13,652 $11,161 $15,215 l MIN[ ; OF CROW RIVER REGIONAL LIBRA BOARD February 13, 1978 Fns YOUR INFORMATIO The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, February 13, 1978. Present: Mrs. Bea Thompson, Litchfield Rev. Duane Grage, Litchfield Miss Aleda Swanson, Dassel Mrs. Karen Osterberg, Watkins Mrs. Joan Reckdahl, Grove City Mr. Orlynn'Mankell, New London Mr. Leif Fostervold, Spicer Mr. Wayne Hebrink, Renville Mrs. Alyce Gandrud, Sunburg Mr. LeRoy Sanders, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Howard Christensen, Hutchinson Mrs. Maria Nathe, Winsted Mr. Howard Hoese, Glencoe Mrs. Kathy McGraw, Hutchinson Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Mrs. Loretta Hochsprung, Brownton* Mr. Ralph Bergstrom, Hutchinson* Mrs. Marcia Kleberg, Willmar* Representing Litchfield to Litchfield to Meeker County To Meeker County " Meeker County " Kandiyohi County " Kandiyohi County of Kandiyohi County if Kandiyohi County " Willmar It Willmar we McLeod County " McLeod County " Glencoe " Hutchinson Representing McLeod County " Hutchinson " Willmar The meeting was called to order by the president, Bea Thompson. Motion was made by Mrs. Buchanan, second by Mr. Sanders, that the secretary's minutes for December and January be approved as mailed, with the following addition to the January 9 minutes: Line 3 under Committee Reports, a. "for a city complex to be built..." Carried. Mr. Hoese moved, second by Mrs. Gandrud, that the treasurer's reports for December and January be approved as mailed, with the following correction in the January report: under "Materials" it should be "paintings" inst& of "printings." Carried. The director's report was presented. It was noted that there had been a considerable increase in circulation over a year ago. The Brownton branch will open March 4. There will be a workshop for -church librarians on March 3 in Litchfield. Mrs. Matson and Mr. Sundberg have been invited by OPLIC to meet with the Olivia Library Board on February 27 along with two members of the OPLIC staff. This will be an informational meeting regarding the regional library system. The annual report to OPLIC has been submitted. A photographic system of checking out materials will be tried at the Willmar Library. Materials regarding library legislation were distributed. Mr. Sundberg would like to have 5-7 members for the Legislature Liaison Committee. The bills were presented for payment. Mr. Fostervold moved, second by Mr. Sanders, that the.bills be approved. Carried. Committee Reports: a. Mrs. Thompson stated that Litchfield will be having an informational meeting on the plans for the new library on February 27. Council members, chamber representatives, architects, etc., will be present. b. SMAHC Grant: Mrs. Matson reported that Judy Sjerven has held three performances to date. "America, This Is Your Life" has been well received. c. Insurance Committee: Miss Swanson stated that the committee has met and gone over the insurance coverage. They felt coverage was adequate at this time. Changes in hospital -medical insurance for full-time employees had been discussed and it was *Excused absence felt there was no need to make a change at this point. Mrs. Matson will check into whether or not there are fire extinguishers at all the branch libraries and if there; are none, request will be made to the towns to furnish them. Mrs. Reckdahl moved, second by Mr. Mankell, that the insurance report be approved. Carried. j Communications: a. The Public Library Newsletter was passed around. b. A letter has been received from Mr. Hoese that he not be re-elected as treasurer and that he not be appointed to the Finance Committee for 1978 because his job takes, too much time during income tax season. c. Two resolutions regarding public library tax levies have been received from the i Association of Minnesota County Commissioners. A letter explaining the CRRL system has been sent to Rep. Adolph Kvam. Unfinished Business: None New Business: a. Miss Swanson moved, second by Mr. Christensen, that we appoint Latham -and Parker to audit our books again. Carried. b, Election of Officers: ---Mrs. McGraw moved, second by Mr. Christensen, that Mr. Bergstrom be nominated for President. Motion was made that the nominations cease and the secretary cast a unanimous ballot for Mr. Bergstrom as President. ---Mr. Christensen moved, second by Mrs. Reckdahl, that Miss Swanson be nominated fc. Vice President. Motion was made that nominations cease and the secretary cast a unanimous ballot for Aleda Swanson as Vice President. ---Mrs. Reckdahl-moved, second by Mr. Hoese, that Mrs. Buchanan be nominated for Secretary. Motion was made that nominations cease and the president cast a unanimous ballot for Jeanette Buchanan as Secretary. ---Mr. Fostervold moved, second by Miss Swanson, that Mr. Sanders be nominated foit� Treasurer. Motion was made that nominations cease and the secretary cast a unanimous ballot for Mr. LeRoy Sanders as Treasurer. ---Motion was made by Mrs. Reckdahl, second by Mr. Hebrink, that Mr. Fostervold be nominated for Finance Chairman. A motion was made that nominations cease and the secretary cast a unanimous ballot for Mr. Leif Fostervold for Finance Chairman. Mr. Fostervold presented a gavel to the board which in turn was. presented to Rev. Gragi° winner of the drawing. Mr. Fostervold also presented a new gavel to the new president. c. Mr. Sundberg presented the two attached sheets regarding 1978 Budget Revision. Mr. Hoese moved, second by Mrs. Reckdahl, that we approve the adjustment to the budget as presented. Carried. d. insurance arrangement for Brownton Library: We have written releases of subrogation with all the branch libraries. Mr. Fostervold moved, second by Mrs. Gandrud, that the president and secretary sign the Subrogation Release on the Brownton Branch Library. Carried. , e. A committee was appointed to plan a party for the retiring board members. Mrs. Buchanan, Mrs. Osterberg, and Mrs. McGraw, will serve on this. i Mileage reports were completed and the meeting was adjourned. Respectfully submitted, Jeanette Buchanan Secretary C40i RTYS ;ION ;L LIBR,,^.Y TR-,ASURE'RIS REPORT February 1978 LeRoy Sanders, Treasurer BUDG T MONTH YEAR TO DATE Balance $ 3 (720.12) S 1.32 Receipts: State/Fed Aia(Revised 1/31) 100,000.00 23i000.00 23,000_00 Fandiyohi County 51,331.18 12,832.8o "--cker County 35,963.92 `!cLaod County 33.991.02 ''Willmar 41,999.26 10.50000 Litchfield 21,797.26 5,449.32 Hutchinson 31,142.19 7,785.55 Glencoe 14,262.97 3.565.75 3,565.75 Petty Cash 12,000.00 1,194.00 3,229.64 Gifts _0_ Other 3,000.00 1,565.72 2,949.44 3350,0=0 3 29,315 47 S69,312-50 From 1977 Budget 29,549.70 From Reserve 9,653.50 TOTAL RECEIPTS. plus MUNCE $399,249.00 8 29,595.35 S 69,313.82 FUII1 Aft) OLPARTIVIT APPROIATIO,t, PI: IRR kRl'L1®iTURLS YTD LMNDITIRILS 1 SPLNT UXPL1IOLn NL DAL 1101ART PLRSOPIL SIAVICLS SALARIES 717,7!9.00 19,696.76 39,778.6$ 18.11 178,000.37 -• - PERF031IIMG ARTS 3,500.00 776.50 77600 6.51 3.773.70 HOSPITAL MED. IRSURANCL 6.700.00 980.74 7,^.$1.87 73.07 9,6911.1] PEM L SOCIAL SLCL'RITT 10..0:4.03 1.756.C7 3.683.77 70.5: 16,316.76 - - TOTAL 747,4l9.CG 71,659.07 65.170.77 16.31 702,79R.73 - NATERIALS BOOKS: ADULT 56,006.00 S.II 7.7A 0.17J.Ra 11.11 65,979.17 -•-- --- BOOKS: OIILCREMS 18.00C.CO 1.[.6.19 1.490..468.37 16,511.56 - PERIODICALS 4.AOO.CO 6 79.61 9'1 ^..13 18.9: 3.89C.a7 PA`4 LETS 50340 'C.w C.00 C.C1 50C.00 - --- - AUDIOVISUAL 6, ^.84.00 1^.9.11 7.79N.C7 of. 7z 3,7CC.9a -- WITINCS (4. CID C. C.CO C.G 600.00 S IND INc FICC.00 0.00 717.59 76.65 5117.46 -- .. - MICRJFOINS 30C.CD C.00 C.CO O.a 300.00 TOTAL NAINTEvl9CE P4,a00.00 7.163,69 13.580.05 16.05 71.719.95 -- - - CUSTCDIAL SUPPLIES L SERI. PAC.00 67. FIR 47.88 'S.4: $37.17 -•'- TELEFHOHL 7,700.00 160.10 777.67 10.11 1.977.311 TELETYPE 1.60,..C9 139.[0 714.50 I%A,% 1.3al.50 -- - ewLro±LLD OPIIIATIOH(.1L.INS.) 7.OW.CD 377.5. t,ib.04 16.77 S.DA4.96 - TOTAL OTHER /1.60.0.00 773.76 1,670.06 1 3.9: 10,059.96 ---•_-- SUPPLIES 8,!00.^.0 $90.63 1.595.47 1$.87 6.9.4.56 -- PFOYJTION L PROCRAIO 900.00 C.CC 704.64 77.77 695.36 POSTACI 7,7!0.00 337.PI 590..19 71.$7 7.151.91 --- -- MILLACE L NIETU CS 6.LG0.00 176.64 751.11 19.81 3.24$.89 ' MST`:SERSHIPS 600,00 167.^.0 167.0 40.17 738.00 14SURAN . 3.60c.0a 1.53J.86 3.473.$6 109.87 353.54 -- --- 14111 PMENT RENTAL 5.500.^.0 !76.66 1,375.78 27.01 6.174.77 AUD ITINC SERVICES 60040 0.00 (.00 O.C7 CCO.W RJOKKEEPINC 5ERVICLS 1,50:.0^. 75J.30 77).00 16.71 1,750.00 - ' - MLSC. RESERVE 5OC.DO '0.00 0.00 D.C% "•• 5CO.E0 - TOTAL 78.250.CO 3,97440 6.891.00 31.11 19,379.00 CAPITAL OUTIAT -- IQUIPMLYI 9,40^..CC 763.1 1.979.^.1 71.17 7,670.9! BOCV--051L% AMOATIZATIGI run 6.0^.0.0^. 0.00 'C.CO 'C.OS 6,C4r:.00 IRANC7( LIR.•A.90RTILATION rulm 703.00 C.OD 'O.CO C.C7 7^.0.00 TOTAL 16.100.00 760.91 1.979.05 17.31 16. 17C.95 - ` OTAL LI EP AV 388.799.00 36.17P.93 71,740.91 1a.,V 317.048.09 Investments redeemed S 26,530.00 3 60,825.00 Investments purchased 23,282.25 61,233.64 Ending cash balance (2,335.73) (2,335.73) Savings Pass Book 359,617.25 as of February 28, 1978 d _ ♦ 'I TKDATOLTZ, KING DUVALL ANDERSON AND ASSOCIATES INCORPORATED MEMORANDUM FOR YOUR INFORMATION To: Hutchinson Park and Recreation Board and City Council Copies To: Mr. Gary Plotz; AdministrativeAssistant, Rod Keith; Park and Rec. Dir. F r o : Mr . Westly J. Hendrickson, Gary Tushie Da t e : March 7, 1978 Reference: Hutchinson Comprehensive Long Range Park and Open Space Development Plan. Progress Meeting I March 1, 1978 7:00 PM - City Hall COMMISSION NO ATTENDANCE: 6851A Mr. Eugene Daggett, Chairman Ms. Grace Sandstead, Secretary Dr. D. S. Chernausek Mr. Don Falconer Mr. Ward Haugen Ms. Kathy McGraw Mr. Larry Morrissette Mr. Rod Keith, Director of Parks and Recreation Mr. Marlow Priebe, Public Works Director Mr. Fred Robert, Public Works Superintendent Mr. Westly J. Hendrickson, TKDA Mr. Gary M. Tushie, TKDA BASIS FOR DISCUSSION 1. Work Scope - Hutchinson Comprehensive Long Range Park and Open Space Development Plan Study. 2. Inventory of Parks and Open Space. - Map - Chart 3. Existing Land Use Map. . MEMORANDUM March 7, 1978 Page Two DISCUSSION 1. The overall planning program for Hutchinson was reviewed in general with emphasis on the Park and Open Space study which is one element of the overall program. It was noted that the basic objective of the study is to provide a basis for public decision making with respect to land and locational requirements for future city parks. It was also noted that the primary purpose of the study is to develop a long range Park and Open Space System Plan. 2. The consultant reviewed the work scope and mentioned that the success of the study depended on the involvement of the City Staff and the Park and Recreation Board working closely with a consultant in the planning process. (The work scope is attached herewith.) 3. The importance of identifying needs and establishing goals for future park development were discussed. The purpose of the next meeting will be to identify needs and establish goals. 4. The consultant reviewed the progress of the study to date which consisted primarily of background research, particularly an inventory of existing parks and open space, population, land use and environmental considerations. It was noted that some of the information concerning existing park and open space areas may be incorrect and needs to be revised. 5. Marlow Priebe presented a proposed revised schedule of fees for park land dedication. This is of great importance to the development of a park and open space system. 6. As mentioned, the Consultant will attend the next board meeting to discuss future Park and Open Space needs. Please let us know of any additions or corrections that should be made to this memorandum. WJH:mr f COMI'RI-:ill,'NSIVI,' i ONG RANGI,: 11ARK AND OPLN SI'A(;F DEWE''LOPML'NT PLAN The basic objective of the work envisioned in this study is to provide a basis for public decision making with respect to the City's land and location requirements for future parks, playgromi ds and other muni- cipal open space and recreational areas. 'T'hc purpose of the study- is to update: the City's existing I'arlc and Recreation flan and to provide a framework for an amendrllerit or supplement to the City's Compre- hensive Flan. it will also serve as input for the City's Capital Improvements Program. This study shall result in a "hunctio•ial Plan" with its i►rrplementation phased into the following stages: 0 - 5 years (Current Development Potential) 5 - 10 years (Intermediate Development Potential) 10 - LO years (Long Range Development Potential) The sturly shall address the following goal: "The City of llutchinso•1 sho•.ild plan, develop and maintain a co•llpreherlsive syslc•rrl of parks, open space and other recrcalional areas which will maximize the co-llrll"uity's environmental r•esoarccs (lakes, river, wood areas, flo•)-1 plains, sloperl a rens, etc. ), cnharlc e the appcarance� of the rr,n,rrlrrniIy a1l,1 provide a 1)1•1r►d ranpc• elf both pZyrlivc- and active: rcc•rcaIionaI opporlunilicy for the pul►lic•." WORK PROGRAM This study is to be completed within six (6) months and sl►all be accomplished working closely with the City staff, City Council arid f.he Park and Recreation Commission. ]n arldition, this study shall he coordinate] within the context of the overall Mitchinson Planning and Development Program arid shall be accorllplistied in close coordination with the Transportation Study and Utilities Study which will be occurring sirriultancously. 1. Inventor and Data Collection ((;eneral overvi(:w) Collect, review and suillrllarize existiut, reports, studies, plans and rllap.q cont;lininj, bac kf�ro;lnd information necessary in the preparation of the "Functional flan" including: a. Existing Municipal Park and Playgro,ulrl plans. b. Cify Mals of park, playgrounds and public lands. C. I'opillaticln Dala. cd. d•and Use Data. C. Natural i2vsourees i)ala: soils, drainage:, topography, wild- life habilal, cic. (overview) f. Co•anty and Regional Park and Recreation Plans and Studies g. Transportation Plans and Studies. Il. Public Schools and other public lands. 2. C_otm-ymnily i'ark and_Recrealional Coals and Devclo menl Priorities__ (by City Staff) Based on inform-ition provided by Itemlil above, the Community Park and Recreational Goals shall be prepared. Preliminary Development Priorities shall also be established. Goals shall respond to the following functions of parks, playgoands and open space: a. Recreation h, Vcolog;ical and Fnvironmenlal C. /Aesthetic ((-,ommunity linage and Appearance) d. Historical continuity C. 'Transitions he,twecn land uses. f. I'c,dcslr•iam circulation } . I-'d►►calionaI 3. /alternative ConceLts_ Two or three alternative conccpls shall be prepared responding to park and recreation development requirements, identified land potential and co-ttmunity goals. During; this step of the park planning process, Conimunity Development policies sliall. be reviewed, with particular attention centered on the comnlUnily's staged growth policy. The most suitable alternative shall be selected as a basis for the Comprehensive Long Ranke Park and Open Space Development Plan. The following; criteria are to be considered in the development and evaluation of alternative concepts: a. Location relative to service area b. /Accessibility/pedestrian and vehicular C. /Adjoining lan,l use d. Site suitability and availability 4. System Plan The Comprehensive Long; Range Park and Open Space Development i'I an shall,' inclmle a graphic system plan with an accompanying, table listing, a I I existing, and propo.;c•d rt►unic•ipaI and o+l,c-r public parks, playg;o•.►nds and open spice :►rens req►iired to meet the park and recreation needs of Ilutchinson over the next 7.1) year perio-l. The emphasis will be mi municipal owned parks, recreation facilities and open space areas. 2 i P The table will provide information for each designated hark, play- ground or open Space unit, regaridng its classification, acreage, use, development priority and development cost..,, 'I'hc table shall, include the following: a. Parks b. Playgrounds t C. I'Irblic Open Space d. Major Private Open Space Areas (low lands) V. Water Bodies f. 1,11blic• `;cim it Silc !l Public I"uildiril, Sih!.'l h. I,c':I(•IIt•s i. Bo -it I aunching /Areas j. Golf Co._lrse k. Selected Private Recreational /Areas and Facilities I. Selected Quasi -Public Facilities; and Sites M. Bikeways n. Boulevards o. 'Trails and Pathways *Development costs will be order of magnitude estimates based on assumed land value and per acre park/playground develop- ment costs. 5. Identi_y Funding Sources (overview) a. Federal Programs b. State Programs C. Local Sources (City, Scllo-)l District, County) d. Land Dedicatio-i throughsubdivision e. Private so•,lrccs PUBLIC MEE'TINES It is anticipated that the Park/Recreation Co-m-nissiorl, and designated corllr11ittoesaud other concerned and involved groups will ineet at six (6 ) public meetings for the following purposes: 1st meeting - orientation and review of background data 2nd meeting - discussion of park and recreation goals and priorities 3rd meeting - evaluate alternative system plans 4th meeting - review draft report of Comprehensive Long Range Park and Open Space Development Plan 5th meeting - Public Hearing (if desired) 6th meeting - present final report to City Council 3 STUDY DOCUMENTS Reports, suitably illustrated, shall he prepared which describe the procedure employed in the study together with the findings and conclusions. The reports shall emphasize Work Elements 3 and 4. The following reports shall be prepared: 1. Preliminary Report - 20 copies. 2. Final Report - 50 Copies, l oulld report. 3. System PI;m Map (1" = 10001) - one reproducible and 10 copies; one colored. 4 J TAY RATES POR MCLEOD COOMTT. HINN8SOM 1978 SATES POR TAM PAYABLE IN 1978 FM YOUR INFOIR T®f1N 11v COUNTY RATES Assessed Valuation 95.4 171. Revenue Reveo Road i Bridge - , 93.446,917 6.58 6.83 627.077.38 050,!0.50 Welfare 95,446,917 95,446,917 .81 77,193.42 P.E.R.A. Social Security 95,446,917 .45 42;885.23 !,370.05 County Building 95,446.917 .10 -- 15,446.!17 .56 53,368.2! Part Commission Cowq Ertesa�, !3.446.917 .42 40,0 29 Regional Library -- - 56.843.75! 0 1"A232,19 22 21, .4 , Zan Iwreua" 146.404 23.93 County Bill Sate for Glencoe and .69- Datcbinsce cities to less Regional •!S Library lead TOWNSHIP ASD CITE LT0 Assessed !till Tax Valuation Rate Amount Valest 3• TAX 3 Atom& Twp. Barges Twp.--. $3,229,019 3.10 010.00 9.9 Sumter Tbp.-- $3.053.Z35 3.198.387 7.20 23.028.38 bloated Twp.- 3.897.659 2.06 6,029.18• Collins Tap.- •3,061,351 3.27 10,011.27 Biscay City-- 110.306 7.27 1.43 3.026.68 Brw4ton City- 1,079.258 30.98 601.93 • SS,020.57 Glencoe Twp.- Sale Twp. 3,516.356 3.209.996 3.91 12.351.06 Lester Prairie- 2.673.292. 26.95 72,099.12 Sessam Valley T. 3.562.232 4.22 15.032.62 Plato City -- 686.489 17.40 4.17 16,033.53 Silver Lab City 1.314.518 48.77 12.006.0 64,10!.03 Hales Twp. - Hutchinson Tap. 3.844.972 4,051,777 8.15 33,021.99 Stewart City - . 983.907 '54.38 33.537.90 Lyse Twp. 3.204.470 3.13 10.029.99 Stewart -Rural Dist. 53.761 18.52 995.63 Pam Twp. Valley Twp. 2.875.717 4.18 12,020.50 Vinsted City - 3.257.723 54.46 2.944.602 2.66 7.891.34 Glencoe City -- 11.951.340 28.28 177,415.60 333,842.69 Rich Bound Crow Twp. 3.033.332 3.30 10,010.00 Hwtchiaeon City 26,563.882 28.17 748,304.56 Butch City -8p: D. 87,968 3.64 491.79 1,W,349-.79 TOTALS 95.446,917 SCHOOL DISTRICT RATES Assessed Sill Sax Assessed Valuation Rate Amount Valsat Sate Tan Amt Dist. / 421 $7.7 50.94 $394.029.25 Mat. 36.564. 3 57.41 $376.9".6 Browntoa not. 0 422 �i� 24,168.580 59.471.437.305.45 Dist./425 i 42" 110 2..100 64.42 6 6. 574,933 JM52 Glencoe Tax Increment 146.404 39.47 8,706.65 Mot. i 426 4.923.794 47.52 .4 233,978.0 not. f 423 24,314.984 1.446.012.10 Stewart 40.151,614 48.661.953.777.55 Dist. 427 5.087.208 Sl.ri 204.076.!7 Hutchinson not. 1424 6.584.321 52.59 346.269.44 Kstth 0 735 35.964 54.88 1,973.70 Lester Prairie volp Mat. 0424 i 425B 16 S63 62.01 1 027.07 Mat. 0 465 22.652 52.65 1,192.63 . 00.884-347:296.31 Litchfield TOTALS $93,446.917 $5.0319,859.80 SPECIAL TAKING DISTRICTS Assess" Mill Tax Valuation Lta Amount 6 E Regional Development 15. .917 .16 $ 15,271.56 Buffalo Crest Watershed 28.485.844 Tax Increment Het Value 146 4" T8.632:204 •36 16.034.04 i Nish Island Watershed 499! 9!7 .46 2,288.00 Total county $ 2.323.173.87 Total Townships &•Cities 1,701,349.79 TOW School Districts 5.019,09.80 Totnl Special Taxing Mstrists COHERE00 To figure real estate tax rate, add the applicable eowty rate, the township or aity rate. the applicable school district rate. the 6E segioaal development rata, and the applicable watershed rate. if property lies within a watershed district. The amount of money being raised by each wit includes the state reimbursement of the + 432 tax credit. These figures do not include any special esseesment mealea. D-Boad March 1, 1978 Mr. Galen Gruis 510 Lakeview Street Hutchinson, Minnesota 55350 RE: Our File No. 78-H-556 Dear Mr. Gruis: FOR YOUR INFORMATION The City Council of the City of Hutchinson has received a complaint concerning your storage of vehicles and other debris at your home all in violation of City Ordinance No. 1025, which prohibits the unhoused storage of old machinery, junk, debris, abandoned junk cars or car bodies, etc. Under this ordinance it is the duty of the landowner to correct the condition. If the landowner neglects to remove or correct the condition, the Council may order the Chief of Police to correct the condition and the expense of doing so would be charged back against the landowner. This letter shall constitute notice to you, and your immediate cooperation in correcting the situation would be very much appreciated. Thank you. Yours very truly, CITY OF HUTCHINSON Milton D. Schantzen City Attorney MDS:mab cc: L,4ary Plotz City Clerk March 1, 1978 Mr. Duane Anderson 410 Lakeview Street Hutchinson, Minnesota 55350 RE: Our File No. 78-H-556 Dear Mr. Anderson: S FOR YOUR INFORMATION The City Council of the City of Hutchinson has received a complaint concerning your storage of vehicles and other debris at your home all in violation of City Ordinance No. 1025, which prohibits the unhoused storage of old machinery, junk, debris, abandoned junk cars or car bodies, etc. Under this ordinance it is the duty of the landowner to correct the condition. If the landowner neglects to remove or correct the condition, the Council may order the Chief of Police to correct the condition and the expense of doing so would be charged back against the landowner. This letter shall constitute notice to you, and your immediate cooperation in correcting the situation would be very much appreciated. Thank you. Yours very truly, CITY OF HUTCHINSON Milton D. Schantzen City Attorney MDS:mab CC: /Gary Plotz City Clerk