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cp04-11-1978 cHUTCH INSON
CITY
CALENDAR
WEEK OF
April 9 To April 15
1978
WEDNESDAY
SUNDAY I MONDAY
THURSDAY
Noon - Transportation Board Noon - Nursing Home Board at
in Auditorium at Burns Manor
City Hall
(Lunch provided)
7:30 P.M. - Airport Commission
at City Hall
2:00 P.M. - Utilities Commissi
at Utilities Offic
FRIDAY
TUESDAY
7:30 P.M. - City Council
at City Hall
SATUF
I
t3 L
M :l' M
APRIL 11, 1978 CITY OF HUTCHINSON ISSUE NO. 25
0
ELDERLY HOUSING SITE - APPRAISALS
The appraisal contract, pursuant to HUD's specifications, has been signed and returned from
Mr. Carl Pelton & Associates, St. Paul. Mr. Pelton is a certified appraiser, as required
by HUD guidelines.
This Thursday, April 13, Mr. Pelton will be viewing the sites and inspecting the property,
with the final appraisal report to be completed within three weeks.
LOCAL DEVELOPMENT INTEREST
There has been some local interest in discussing joint improvements in the area known as
the S&L Building, Masonic Temple, and the East side of that block along Hassan to the fun-
eral home.
Today we are having an informal luncheon meeting with several of the owners, representa-
tives, and/or renters in that area.
DEVELOPMENTAL ACHIEVEMENT CENTER PROPOSAL
Dale Birkeland, Brian Buchmayer, and I submitted the joint proposal for locating the DAC
in Hutchinson. The proposals from Glencoe, Winsted, and Hutchinson were reviewed by the
DAC Board on Monday evening, April 3. Winsted was selected.
Inasmuch as Winsted was able to appear at the DAC meeting, Dale Birkeland and I will be
requesting a meeting with the DAC Board to discuss the proposal.
It is noted that the bid specifications stated that proposals would be opened and dis-
cussed in private, and subsequently we received a letter dropping "private;" however, we
had no indication on when or what time the DAC would be meeting.
BID OPENINGS - NEXT TUESDAY (APRIL 18) - 2:00 P.M.
Pour bid openings (street improvement projects, road oil and tree removal) are scheduled
for Tuesday afternoon at 2:00 P.M.
Subsequent to the bid openings, Hazel and I have two items in the area of personnel to
discuss.
s
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 11, 1978
A. Call meeting to order - 7:30 P.M.
✓ 2. Invocation - Reverend Germain P. Rademacher
✓ 3. Consideration of Minutes of Special Meeting dated March 28, 1978 and Regular
Meeting dated March 28, 1978
Action - Motion to approve - Motion to approve as amended
4. Public Hearing ,
None
5. Communications, Requests and Petitions
4a) Consideration of Request for Application for License to Sell Cigarettes
at Happy Chef Restaurant
Action - Motion to approve - Motion to reject
y<b) Consideration of Request for Kenneth Merrill to Join the Minnesota
Municipal Finance Officers Association (MMFOA) and the Municipal Finance
Officers Association (MFOA)
Action - Motion to approve - Motion to reject
6. Resolutions and Ordinances
✓(a) Ordinance No. 6/78 - An Ordinance Amending Ordinance No. 464 Concerning
Zoning Regulations in the City of Hutchinson and the Official Zoning Map
Action - Motion to reject - Motion to waive second reading and adopt
„fb) Ordinance No. 7/78 - An Ordinance to Vacate All Utility, Drainage and
Street Easements Located In Stoney Point Second Addition
Action - Motion to reject - Motion to waive second reading and adopt
7. Reports of Officers, Boards and Commissions
,/(a) Building Official's Monthly Report - March, 1978
Action - Order by Mayor received for filing
Council Agenda
April 11, 1978
i%(b) Monthly Financial Report - March, 1978
Action - Order by Mayor received for filing
/(c) Minutes of Airport Commission dated March 15, 1978
Action - Order by Mayor received for filing
8. Unfinished Business
Aa) Consideration to Rescind Approval of Resolution No. 6105 and Reschedule
Public Hearing of Planning Commission
Action - Motion to reject - Motion to rescind Resolution No. 6105
,�b) Consideration of Recommendation of Special Committee on Fireman Relief
Association Retirement Program (Deferred March 28, 1978)
Action -
V(c) Consideration of Park Contribution Schedule as Submitted by Marlow Priebe
(Deferred February 27, 1978)
Action - Motion to approve - Motion to reject
9. New Business
✓(a) Consideration of Resignation of Jewel Orr
Action - Motion to reject - Motion to accept resignation
✓(b) Consideration of Appointment of Mrs. Everett (Norine) Riesberg to "Seniors
-Activity Center" Advisory Board for Hutchinson Garden Club
Action - Motion to reject - Motion to,ratify appointment
Yc) Consideration of Plans and Specifications for School Road (M.S.A.) Project
Action - Motion to reject - Motion to approve plans and specifications and
authorize advertising for bids
✓(d) Presentation by Mary Berger and Discussion of Utilizing Council Members'
Names On Information Brochure for Clinton House Apartments
Action -
-2-
Council Agenda
April 11, 1978
✓(e) Consideration of Purchasing Property at 25 Franklin Street North through
a Contract -for -Deed
1. Appraisal Submitted by J. Harold Beytien
2. Appraisal Submitted by Hazel Baseman
Action - Motion to reject - Motion to approve purchase at $40,000 and
enter into contract -for -deed
✓(f) Consideration of Resignation of Jeff Jewel
Action - Motion to reject - Motion to approve resignation
✓(g) Consideration of a Booth at Builders Show April 15-16 for Building Code
and Zoning Information
Action - Motion to approve - Motion to reject
10. Miscellaneous
Aa) Communications from Clerk -Administrative Assistant
11. Claims, Appropriations, and Contract Payments
,/(a) Verified Claims
12. Adjournment
-3-
AGENDA ADDITION
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 11, 1978
5. COMMUNICATIONS, REQUESTS AND PETITIONS
Ac) Consideration of Request for Calmer Rice and Quentin Larson to Attend
Eighth Annual MSPE Engineering Seminar on April 17, 1978
Action - Motion to approve - Motion to reject
8. UNFINISHED BUSINESS
+(d) Consideration of Recommendation by Hutchinson Community Hospital Board for
ICU/CCU Remodeling Contract to Accept Electrical Bid of Brandt Electric
and Mechanical Bid of Krasen Plumbing & Heating
Action - Motion to reject - Motion to accept recommendation and authorize
hospital to proceed with remodeling
9. NEW BUSINESS
✓(h) Consideration of Sewer and Water Service on Waller Drive
Action - Motion to reject - Motion to approve service and set public hearing
✓(i) Agenda Item Canceled
=.<j) -Consideration of Cable TV Easement
Action - Motion to reject - Motion to approve and authorize Mayor and
Administrative Assistant to sign Easement Agreement
/(k) Consideration of Employment of Penny Johnson as Recreation Secretary/
Transit Dispatcher
Action - Motion to reject - Motion to confirm employment
✓(1) Consideration of Purchase of Christmas Decorations
Action -
✓(m) Consideration of Aerial Bucket for Park Department
Action - Motion to reject - Motion to approve specifications and advertise
for bids
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 28, 1978
The special meeting of the City Council was called to order at 2:00 P.M. by
Mayor Black. Those present were Aldermen Westlund, B. Peterson, Gruenhagen,
and K. Peterson in addition to Mayor Black. Also present were Administrative
Assistant Plotz and Hospital Administrator Phil Graves.
Mayor Black read Publication No. 2031 which called for sealed proposals for the
construction of the Hutchinson Community Hospital ICU/CCU Remodeling, Hutchinson,
Minnesota, to be received on March 28, 1978 and opened at 2:00 P.M. The follow-
ing bids were then opened:
Electrical Construction:
A & B Electric
Hutchinson, MN $32,375.00
Brandt Electric
Olivia, MN 28,890.00
Design Electric
St. Cloud, MN 31,998.00
Drews Electric
Mound, MN 30,400.00
Fairhaven Electric Corp.
Fairhaven, MN 419400.00
Quade's, Inc.
Hutchinson, MN 32,955.00
Mechanical Construction:
Krasen Plumbing & Heating
Hutchinson, MN 19,952.00
It was moved by Alderman Westlund to refer the above bids to the Hutchinson
Community Hospital Board for review and recommendation. Seconded by Alderman
B. Peterson, the motion unanimously carried.
The meeting was adjourned at 2:15 P.M.
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 28, 1978
1. CALL TO ORDER
Mayor Black called the meeting to order at 7:30 P.M., with the following mem-
bers present: Aldermen Westlund, B. Peterson, Gruenhagen, and K. Peterson in
addition to Mayor Black. Also present were: Administrative Assistant Plotz,
City Engineer/Public Works Director Priebe, and City Attorney Schantzen.
2. INVOCATION
In the absence of a pastor to bring the invocation, there was a time of silent
prayer.
3. MINUTES
The minutes of the Regular Meeting dated March 14, 1978 were unanimously ap-
proved upon motion by Alderman B. Peterson and seconded by Alderman Gruenhagen.
4. PUBLIC HEARING
None
5. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR A ONE-YEAR TEMPORARY BUILDING PERMIT BY
HOWARD KRUEGER
City Engineer/Public Works Director Priebe reported that the temporary
building would be located at Sioux Second Addition during construction
of a house at that site. He pointed out that a temporary building per-
mit must have Council approval.
After discussion, it was moved by Alderman Westlund, seconded by Alderman
B. Peterson, to approve the request of Howard Krueger for a one-year tem-
porary building permit. Motion carried unanimously.
(b) CONSIDERATION OF REQUEST FOR RICHARD NAGY AND RANDY DEVRIES TO ATTEND
WATER WORKS OPERATORS WORKSHOP ON APRIL 18-20, 1978
After discussion, it was moved by Alderman K. Peterson to approve the
request for Richard Nagy and Randy DeVries to attend the Water Works
Operators Workshop on April 18-20, 1978. Seconded by Alderman Gruenhagen,
the motion unanimously carried.
RA
Council Minutes
March 28, 1978
(c) CONSIDERATION OF REQUEST FOR STREET LIGHTS ALONG SERVICE ROAD
A request was received for street lights to be installed in front of
Hutchinson Warehouse Grocery, Forbes Auto Store, T. L. Scalawags, Inc.
and Hutch Bowl. The two security lights presently along this service
road will be discontinued as of March 31, 1978.
Mayor_Black inquired of the City Engineer if street light installation
would be included in construction work scheduled for this area. After
receiving an affirmative reply, he commented that no action is necessary
since the street lights are included in the improvement project work.
The Chair further directed the City Engineer to contact the Utilities
regarding this matter.
(d) COMMUNICATIONS FROM MRS. SHARON SCHWARTZ AND OTHERS ON PETERSON CIRCLE
TO DISCUSS UNTIDY CONDITIONS IN AREA
Mrs. Sharon Schwartz and a neighbor lady appeared before the Council to
complain about the untidy condition of the property owned by Lowell Otto.
City Attorney Schantzen reported that the Police Department had been in
contact with him, and they are taking pictures and gathering statements
from local residents. If necessary, a criminal complaint will be issued
by Mr. Schantzen.
(e) COMMUNICATION REGARDING COMPLAINT AGAINST GALEN GRUIS AND DUANE ANDERSON
A neighbor of Galen Gruis and Duane Anderson appeared at the Council meet-
ing and inquired about action being taken to prompt the two above-named
parties to clean up their property. He stated that nothing had been done
to remove the debris.
City Attorney Schantzen informed
sent a letter to each individual
They have 10 days from the date
be taken by the City.
6. RESOLUTIONS AND ORDINANCES
the Council that the Chief of Police has
informing them to correct the condition.
of the letter before any legal action can
(a) ORDINANCE NO. 2/78 - ORDINANCE NAMING STREET ALONG WEST RIVER PARK "LES
KOUBA PARKWAY" AND PORTION OF WEST RIVER PARK "LES KOUBA POINT"
(DEFERRED MARCH 14, 1978)
It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to
waive the second reading and adopt Ordinance No. 558 entitled Ordinance Nam-
ing Street Along West River Park "Les Kouba Parkway" and Portion of West
River Park "Les Kouba Point". Motion unanimously carried.
-2-
Council Minutes
March 28, 1978
(b) ORDINANCE NO. 5/78 - ORDINANCE AMENDING SECTION 301 ENTITLED CONSTRUCTION
CODES, ADMINISTRATION
It was moved by Alderman B. Peterson to waive the second reading and adopt
Ordinance No. 561 entitled Ordinance Amending Section 301 Entitled Construc-
tion Codes, Administration. Seconded by Alderman K. Peterson, the motion
unanimously carried.
(c) RESOLUTION NO. 6102 - COMMENDING NANCY SCHWANKE
It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to
waive reading and adopt Resolution No. 6103 entitled Commending Nancy
Schwanke. Lotion unanimously carried.
(d) RESOLUTION NO. 6103 - COMMENDING JEFF MCKAY
It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to
waive reading and adopt Resolution No. 6103_ entitled Commending Jeff McKay.
Motion unanimously carried.
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(a) MINUTES OF HOSPITAL BOARD DATED DECEMBER 20, 1977, JANUARY 10, 1978 AND
JANUARY 17, 1978
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
(b) MINUTES OF LIBRARY BOARD DATED MARCH 10, 1978
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
(c) MINUTES OF JOINT MEETING DATED MARCH 23, 1978 AND SPECIAL MEETING OF DOWN-
TOWN DEVELOPMENT COMMITTEE DATED MARCH 23, 1978
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF RECOMMENDATION NOT TO ADOPT BY PUBLICATION ORDINANCE
NO. 4/78 ENTITLED FIRE LANE PARKING VIOLATIONS
In a memo received from Fire Inspector Field, he explained that Judge Yost
already has on his fine schedule a Statute (M.S.A. 169.34) charging $5.00
for parking in prohibited areas. This would include the fire lanes. By
adjusting the amount of the fine on the yellow envelopes issued by the
Police Department, both fines will coincide.
-3-
Council Minutes
March 28, 1978
After discussion, it was moved by Alderman Westlund to roscind the first
and second reading of Ordinance No. 4/78 entitled line Law Parking Vio-
lations. Seconded by Alderman ii. Peterson, the motion unanimously carried.
(b) PRESENTATION BY ROGER BLUM AND NAY PLAIN OF WTtHINSON FIRE DEPARTMENT
RELIED ASSOCIATION AND ACTUARIAL REPORT (DMRM SIPTOUR 277 1977)
Messrs. Roger Bluhu and Ray Hath of the Fire Department appeared before
the Council, and Mr. Sluhs presented a report on the January 1, 1977 ac-
tuarial costs for the 'Hutchinson Fire Department Relief Association.
Mayor Black made the recommendation that a committee consisting of Alder-
men K. Peterson and Westlund, Adulaistratiae Assistant Plots and City Ac-
countant Merrill meet with Messrs. blubm and Flath to review the actuarial
report and prepare: a rec n"tioa for the went Council mating.
It was move' by Alderman Westlund to defer this item on the agenda until
the next Council meeting and the committee appointed by Mayor Black bring
a recommendation at that time. Seconded by Alderman E. Peterson, the
motion unanimously carried.
9. NEW BUSINESS
(a) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR MAINTEMANCL REPAIR OIL
City Engineer/Public Works Director Priebe commented that the City will
need to purchase a limited amount of coil f&r maintenance repair, and this
year it will be bid separately. He requested approval of the specifica-
tions.
After discussion, it was moved by Alderman Westlund, seconded by Alderman
B. Peterson, to approve the specifications and set the letting date for
April 18, 1978 at 2:00 P.M. Motion unanimously carried.
(b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
Mayor Black read a copy of the letter mailed to all delinquent account
holders. He then asked if there was anyone present who wished to be
heard regarding his/her account. No one responded.
Alderman Westlund made the motion to discontinue service on accounts No.
4-0290-0-00, 11-0805-0-00, 12-0170-0-00, 12-1450-1-00, and 16-0362-1-00
if not paid by April 1, 1978, and to discontinue service on accounts No.
4-1105-4-00 and 9-0765-0-00 if payment is not received as promised. Sec-
onded by Alderman K. Peterson, the motion unanimously carried.
-4-
Council Minutes
March 28, 1978
(c) CONSIDERATION OF RESIGNATION OF NANCY SCHWANKE AND PERMANENT EMPLOYMENT
OF PATRICE VANDERVEEN
A resignation letter has been received from Nancy Schwanke, who has been
on a six-month maternity leave. During Nancy's leave, Patrice VanderVeen
was hired as a temporary employee to work for the Public Works Director
and Building Official. It is the recommendation of the Department Heads
and Personnel Coordinator that the past six months be considered as pro-
bationary period for Patrice and that she be placed on permanent employ-
ment.
After discussion, it was moved by Alderman Westlund to accept the resig-
nation of Nancy Schwanke and to make permanent appointment of Patrice
VanderVeen as secretary. Seconded by Alderman B. Peterson, the motion
unanimously carried.
(d) CONSIDERATION TO MOVE BUILDING
Mr. George Luthens of 225 Hassan Street South has requested permission to
move a building onto his property for use as a storage building. Inasmuch
as Mr. Luthens has agreed to meet the City requirements, it is the recom-
mendation of Building Official Willard to grant permission to move the
building.
Alderman Westlund made the motion to approve the request of George Luthens
to move a building upon the recommendation of the Building Official.
Seconded by Alderman Gruenhagen, the motion unanimously carried.
(e) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR DUTCH ELM DISEASE CONTROL
In the event that property owners do not complete the removal of diseased
elm trees according to State law, the City will need a contractor to do
this work. It is the recommendation of City Engineer/Public Works Direc-
tor that the Council approve the specifications and advertise for bids.
After discussion, it was moved by Alderman Westlund to approve the speci-
fications and set the letting date for April 18, 1978 at 2:05 P.M. Sec-
onded by Alderman K. Peterson, the motion unanimously carried.
(f) CONSIDERATION OF COPIER FOR CITY HALL
Administrative Assistant Plotz reported on the various copy machines that
have been used on a trial basis at City Hall. Both he and City Accountant
Merrill felt the reduction feature of the Xerox was of value and, there-
fore, recommend renting the Xerox until summer. At that time a re-evalu-
ation will be made of the copy machine.
-5-
Council Minutes
March 28, 1978
After discussion, Alderman Westlund made the motion to enter into an
agreement with Xerox to rent the copy machine until August 1, 1978.
Seconded by Alderman B. Peterson, the motion unanimously carried.
(g) CONSIDERATION OF APPROVAL OF TWO CETA EMPLOYEES
Two positions remain to be filled under the CETA Public Service Employ-
ment Grant as recreation area maintenance workers. Personnel Coordinator
Sitz recommends Douglas Winn and Mark McCormick for these two positions.
It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to
approve Douglas Winn and Mark McCormick as CETA employees. Motion unani-
mously carried.
(h) CONSIDERATION OF FAVORABLE RECOMMENDATION OF PLANNING COMMISSION SUBSEQUENT
TO PUBLIC HEARING FOR REZONING OF AREA FROM R-2 TO R-3, INCLUDING PARK
TOWERS, TO REZONE ONLY LOTS 6-10 OF BLOCK 29, SOUTH HALF OF CITY
It was moved by Alderman Westlund that upon recommendation of the Plan-
ning Commission to waive first reading of Ordinance No. 6/78 entitled
An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In
the City of Hutchinson and the Official Zoning Map and to set the second
reading for April 11, 1978. Seconded by Alderman Gruenhagen, the motion
unanimously carried.
(i) CONSIDERATION OF REQUEST FOR VACATION OF ALL UTILITY, DRAINAGE AND STREET
EASEMENTS IN STONEY POINT SECOND ADDITION WITH FAVORABLE APPROVAL OF
PLANNING COMMISSION
City Engineer/Public Works Director Priebe commented that this request is
a routine matter that was not taken care of at the time the plat was ap-
proved.
Alderman Westlund made the motion to waive the first reading of Ordinance
No. 7/78 entitled An Ordinance to Vacate All Utility, Drainage and Street
Easements Located in Stoney Point Second Addition and to set the second read-
ing for April 11, 1978. Seconded by Alderman B. Peterson, the motion unani-
mously carried.
(j) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT SUBMITTED BY RON
FISHER WITH FAVORABLE APPROVAL OF FISHER'S ADDITION BY PLANNING COMMISSION
After discussion, it was moved by Alderman K. Peterson to waive the read-
ing and adopt Resolution No. 6104 entitled Resolution Giving Approval of
Preliminary and Final Plat Known as Fisher's Addition. Seconded by Alder-
man Gruenhagen, the motion unanimously carried.
:'f.'i9
Council Minutes
March 28, 1978
(k) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHARLES (CHUCK) PEARSON
WITH FAVORABLE APPROVAL OF PLANNING COMMISSION
After discussion, it was moved by Alderman Westlund that upon approval of
the Planning Commission to waive reading and adopt Resolution No. 6105
entitled A Resolution Granting Variance from Section 9 of the Zoning Or-
dinance to Allow Construction of Addition to Existing Building. Seconded
by Alderman K. Peterson, the motion unanimously carried.
(1) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF CLUB ON -SALE LIQUOR LICENSES:
1. V.F.W. POST NO. 906
2. AMERICAN LEGION POST NO. 96
3. CROW RIVER COUNTRY CLUB
4. HUTCHINSON ELKS LODGE
After discussion, it was moved by Alderman Westlund to approve the appli-
cations of the four above-named clubs and issue appropriate Club On -Sale
Liquor Licenses. Seconded by Alderman K. Peterson, the motion unanimously
carried.
(m) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF ON -SALE LIQUOR LICENSES:
1. THE CHALET SUPPER CLUB
2. DINNER BELL, INC.
3. T. L. SCALAWAGS, INC.
4. VELVET COACH, INC.
After discussion, it was moved by Alderman Westlund to approve the appli-
cations of the four above-named establishments and issue the appropriate
On -Sale Liquor Licenses. Seconded by Alderman Gruenhagen, the motion unani-
mously carried.
(n) 'CONSIDERATION OF JOINT RECOMMENDATION OF DOWNTOWN DEVELOPMENT COMMITTEE,
HRA, COMMUNITY DEVELOPMENT ADVISORY BOARD, AND CITY COUNCIL TO CONSIDER.
ACQUISITION OF LOTS 1, 2, 6, 7, 8, 9 AND 10 OF BLOCK 15, SOUTH HALF OF
CITY, AS PROPOSED HOUSING SITE WITH COMMUNITY DEVELOPMENT DISCRETIONARY
GRANT MONIES
Following discussion, it was moved by Alderman K. Peterson to approve the
acquisition of property as described above; and it was further moved to
waive reading and adopt Resolution No. 6106 entitled Resolution Authoriz-
ing Administrative Assistant and Mayor to Contract for Appraisal of Property
for Proposed Housing Site. Seconded by Alderman Westlund, the motion unani-
mously carried.
(o) CONSIDERATION OF TRANSFER OF FUNDS
City Accountant Merrill requested a transfer of funds from the General Fund
Council Minutes
March 28, 1978
to the Water and Sewer Fund in the amount of $8,608.80 as of December 31,
1977. This transfer was inadvertently overlooked at year end 1976.
Alderman Westlund made the motion to approve the transfer of funds as
requested. Seconded by Alderman B. Peterson, the motion unanimously car-
ried.
(p) CONSIDERATION OF REQUEST BY DOWNTOWN DEVELOPMENT COMMITTEE TO SUPPORT
COLD STORAGE FACILITY PROPOSAL
Following discussion, it was moved by Alderman Westlund to approve the
proposal and waive reading and adopt Resolution No. 6108 entitled Resolu-
tion Pledging Assistance to Construct a New Cold Storage Facility. Seconded
by Alderman K. Peterson, the motion unanimously carried.
(q) CONSIDERATION OF RESCINDING PROPERTY ACQUISITION OFFERS
Mayor Black explained that it will be necessary to rescind the property
acquisition offers previously made to Aaron Wendt, Alfred Cheney, Henry
Koch, and George Schulte due to the action taken by the Downtown Develop-
ment Committee.
After discussion, it was moved by Alderman Westlund to waive reading and
adopt Resolution No. 6107 entitled Resolution Rescinding Property Acqui-
sition Offers. Seconded by Alderman K. Peterson, the motion unanimously
carried.
(r) CONSIDERATION OF SEWER SERVICE PROBLEM
City Engineer/Public Works Director Priebe reported that Mr. William Stude-
man at 336 Ontario Street has had problems with his sewer service line
freezing during the winter. He is serviced by an old line that needs to
be replaced. It is his recommendation that a new service line be put in'
this spring at an estimated cost of $3,200.00 to the City.
After discussion, it was moved by Alderman B. Peterson to approve the
work to be completed this spring. Seconded by Alderman K. Peterson, the
motion unanimously carried.
(s) CONSIDERATION OF REQUEST TO MOVE BUILDING BY EUGENE OLSON
Mr. Eugene M. Olsen of 514 Erie Street has requested permission to move a
14' x 24' garage building onto his property. It is the recommendation of
Building Official Willard to approve this request.
After discussion, it was moved by Alderman B. Peterson, seconded by Alder-
man Gruenhagen, to approve the request by Eugene Olson to move a building
onto his property. Motion unanimously carried.
Council Minutes
March 28, 1978
(t) CONSIDERATION OF REQUEST TO MOVE BUILDINGS BY ROBERT PETERSON
Mr. Robert Peterson has requested permission to move two wood frame build-
ings onto the location south of the existing storage barn on the south
side of Highway 7 East and Rockite Silo, Inc. It is the recommendation
of the Building Official to grant a temporary permit for a period of two
years.
After discussion, it was moved by Alderman B. Peterson to approve the
issuance of a temporary permit for two years. Seconded by Alderman Gruen-
hagen, the motion carried, with Alderman K. Peterson abstaining from
voting.
(u) CONSIDERATION OF A JOINT CITY -SCHOOL DISTRICT PROPOSAL TO LOCATE THE
MCLEOD COUNTY DAY ACTIVITY CENTER IN HUTCHINSON
Administrative Assistant Plotz presented information on the relocation of
the McLeod County Day Activity Center in Biscay and the proposal prepared
jointly by the City and School District.
It was the general consensus of the Council to be in favor of relocating
the McLeod County Day Activity Center in Hutchinson.
After discussion, it was moved by Alderman Westlund, seconded by Alderman
K. Peterson, to approve the proposal prepared by the City -School District
and present it to the Day Activity Center Board. Motion unanimously car-
ried.
(v) CONSIDERATION OF APPOINTMENT TO "SENIORS ACTIVITY CENTER" ADVISORY BOARD
Mayor Black reported that the following appointments to the "Seniors Ac-
tivity Center" Advisory Board will be made in accordance with Ordinance
No. 559 which was adopted by the City Council on March 14, 1978.
Sr. Citizens Club - Erwin Haag
American Association of Retired Persons, Inc. - Thomas J. Stibal
Community Services Board for the Elderly - Emma Lake
Sr. Citizens Advisory Committee - Mrs. Ruth Engel
Community Education Office - Dick Lennes
Park & Recreation Board - Don Falconer
The Hutchinson Garden Club appointee will be made at the next Council meet-
ing.
It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to
ratify the above appointments to the "Seniors Activity Center" Advisory
Board. Motion unanimously carried.
MZ
Council Minutes
March 28, 1978
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT
Administrative Assistant Plotz called attention to the new format being
used for the bills.
Mr. Plotz mentioned that the Council meeting scheduled with the clerical
staff had been changed to Thursday, March 30 at 8:00 A.M.
Discussion was given to establishing a date in April for the Council/staff
workshop. It was decided to schedule the workshop for Friday, April 28,
1978 in the Hutchinson Community Hospital Conference Room.
Administrative Assistant Plotz made mention that a notice had been received
from the County regarding the Board of Review date scheduled for May 19,
1978, at Hutchinson City Hall. It was the agreement of the Council that
this date would be acceptable for the Board of Review, and Mr. Plotz will
notify the County accordingly.
(b) COMMUNICATIONS FROM MAYOR
Mayor Black made reference to the fact that the McLeod County Assessor's
Office had notified Hospital Administrator Graves that the Hutchinson Medi-
cal Center connected onto the Hospital will be placed on the assessment
rolls effective January 2, 1978.
11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to
approve the verified claims and authorize payment from the appropriate
funds. Motion unanimously carried.
12. ADJOURNMENT
There being no further business to come before the Council, the meeting was
adjourned at 9:05 P.M. upon motion by Alderman Westlund, seconded by Alder-
man Gruenhagen, and unanimously carried.
-10-
13
6tatt of Ainnes;otaf MY ....................... of ...... ...... Hutchin.s.ok ... ........ . ......
Countyof .. ........ McLeod .... I......... ......... . .... .............. .4pplication No. ...........................................
Application for License to Sell Cigarettes at Retail
The undersigned resident..._.. of the .......................... . ..C#Y ..... ............ * -111 of, ... * ..... Rqtchinsm ......... ........ . . . 11
in the county of ......... .... ..McLeod . ..... . .... .......... ... , State of Minnesota, HEREBY JMKE..... .4PPLIC.4-
TIOX FOR LICENSE to be issued to... .......... P4TPqY ... !!.! .... 501PA&r.....m.anager ................................................... ... .....
to sell cigarettes and cigarette papers and wrappers at retail at .......... ............... ... ... . ..............................................
Happy Chef Restaurant
........ ......... I .. .......................... .. ............................... ................. . ........ . ... ....... .. I ........ . ........................................ .................. . .
in the .... city ....... .... ... *,Of ... _ Hutchinson
. . ..... ... I .............. ..... ..... ........................... ... in said county and state for the term of
vPA!t5 ..... ... .......I beginning with the ...... . ... day of ....... .. APAI . ... ... ...................... .. ...... ,
19 78 , subject to the laws of the State of Minnesota and the ordinances and regulations of said
City . .. ............ ...... .......o . ....... ... .... ............pertaining thereto, and herewith deposit
payment of the fee therefor.
�e_ .... -V- 1 19Z,
r(61�f2) 879-2311
C/,T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R AN D U M
DATE: April 7, 1978
TO: Mayor and City Council
--------------------------------
FROM: Ken Merrill, Accountant
---------------------------------
SUBJECT: MFOA and MMFOA
---------------------------------
I would like to request the Council to allow me to make application to join
the Minnesota Municipal Finance Officiers Association (MMFOA) at a cost
of $10 per year and the Municipal Finance Officers Association (MFOA),
the national organization, at a cost of $30 (population under 10,000 people).
Both organizations provide information on financial development locally
and on the national scene, as well as provide technical support in the
form of newsletters, books, and seminars. It would appear that both organ-
izations are worthy of joining. The budget does provide for this membership.
56
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
April 10, 1978
TO: City Council
FROM: City Engineer
SUBJECT: Engineering Seminar
I request approval for Calmer Rice and Quentin Larson to attend the 8th Annual
MSPE Engineering Seminar on April 17, 1978, at Granite Falls. Registration is
$10.00 per person. Funds for this have been budgeted.
Sincerely,
CITY OF HUTCHINSON
/Marl21-
Marlow
ow V. Priebe
City Engineer
W
3 Cr
My O.M.H. No •92025; Approval Expires December 1979
FORM C-404
112-20-75)112-20-75))is
Permits issued
month of
MARCH 1978
U.S. DEPARTMENT OF COMMERCE
BUREAU OF THE CENSUS
PLEASE MAIL ON OR BEFORE THE 4tH DAY OF THE MONTH
(Please correct any error in masts aM addkroes iachldlp) ZIP cede)
REPORT OF
BUILDING PERMITS ISSUED AND
1103500 41 7 9999 085 8 01
LOCAL PUBLIC CONSTRUCTION
26 1 0
MR ELDEN WILLARD BLDG OFFICIAL
CITY HALL 37 WASHINGTON AVC . WEST
PLEASE Bureau of the Consus
RETURN ATTN: Construction
HUTCH I NSON MN 55350
WHITE Statistics Division
COPY TO Washington, D.C. 20233
If no permits worn issued this month ""
anter "X" in box and return fors. 0
2730
Section I —HOUSEKEEPING
PRIVATELY OWNED r rLICLY OWNED
Number
Cost of Num
Cost of
RESIDENTIAL BUILDINGS,
Item
Build-
ings
liousing
units
EXCLUDING ADDITIONS
No.
construction uild- siag
(omit cants) loss its
construction
(Amit cants)
AND ALTERATIONS
(a)
(b)
(c)
(d) (e)O
(g)
One -family houses, including
semidetached row, and town „
001
Z
J
Two-family buildings
002
Three- and four -family buildings
003
VA
=
Five -or -more family buildings
004
TOTAL (001.004)
094
1
1
50 584
Moved or relocated buildings
OOS
Mobile homes
300
g
6
Soction It — NEW HONHOUSEKEEPING
PRIVATELY OWNED PUIILICLY
OWNED
Number
Cost of N bar
Cost of
RESIDENTIAL BUILDINGS
Item
construction Build- R
construction
Build-
Bugs
Rooms
(omit Cants) Ings ms
(Amit cents)
(a)
(b)
(c)
(d) (e) (f)
(g)
Transient hotels, motels,
tourist courts, and cabins
006
$
_
Other shelter
007
Section 111 – DEMOLITION AND RAZING
Item
PRIVATELY OWNED
ILICLY OWNED
Number L Number
OF BUILDINGS
No.
Buildings
Housing units sailaixjIs
flowing units
(s)
(b)
(c) (d)
(e)
One -family houses, including
J
semidetached, row, and town
231
1
I
ut
Two-family buildings
232
W
S
G J
W m
Three- and four -family buildings
233
oc
Five -or -more family buildings
234
All ocher buildings and structures
240
Section IV — NEW NONRESIDENTIAL
Item
PRIVATELY OWNED rU ICLY OWNED
Number of Cost of construction Number o! Cost of construction
BUILDINGS
No.
buildings (Omit cents) buildises (pmts cents)
(a)(b)
(c) (d) (e)
Amusement and recreational buildings
OOt
S
Churches and other religious buildings
009
~;~::;y; Kf` �(i` k,./.• ;'; :,'
Industrial buildings
0=0
Parking garages
011
Residential Aaraites and carports
01�r,
Service stations and renit ars es
013
Hospitals and other institutional buildings
014
Office, bank, and professional ui ings
O1S
9u`b_1fl'c_wotks and utilities buildings
016
Schools and other educational buildin s
017
Stores and other mercantile buildings
Olt
Other nonresidential buildings
019
2 58,500 1 11, Don
Structures other than buildin a
020
1 500
019 Storage Bldg. $33,400 CONTINUE ON REVERSE SIDE
Storage Bldg. 25,100
Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS
PRIVATELY OWNED
PUBLICLY OWNED
TYPE OF BUILDINGS
Item
No.
Number of
Cost of construction
Number of
Cost of construction
permits
(Omit cents)
Permits
(Omit cents)
(a)
(b)
(c)
(d)
(e)
Housekeeping residential buildings
021
7
I1 13.520
$
All other buildings and structures
022
5
45,159
1
Soo
Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE
Please list below permits issued for new buildings and for new additions and alterations with asonstruction cost
of $100,000 or more.
Classify a permit for a combination residential-nonresidential building according to the major use of floor area of
the building; enter number of housing units in column (f).
Also list all permits for buildings omitted from Sections 1, 11, IV, and V because you could not classify them;
enter a dash under item number in column (a),
ItemName
No.
Kind of building
and address of
owner or builder
Ownership
Cost of
construction
Number of
housing
(Mark one)
(Omit cents)
units
(a)
(b)
(c)
(d)
(e)
(f)
----------------------
[:J Private
[—I Public
S
----------------------
Private
[� Public
_
Private
[ ] Public
Private
Public
----------------------
--------------------Q
�] Private
F-1Public
Private
Public
[�f Private
[ �] Public
❑ Private
Public
Private
[�] Public
('] Private
Public
Comments
Name of person to contact reEarding this report
Telephone
Area code
Number
Extension
Elden Willard
Title
Iicial
ftilding Off
612
879-2311
26
FORM C-404 412.80.79)
MINUTES
AIRPORT COMMISSION
WEDNESDAY, MARCH 15, 1978
The Airport Commission meeting was called to order at 7:30 P.M. at City Hall.
Members present were Chairman Doug McGraw, James Hanson, Doug Hedin, as well
as Administrative Assistant Plotz.
1. Chairman McGraw reported receiving the required three letters of justification
from airport users for submission to obtaining an instrument approach landing.
Administrative Assistant Plotz will be sending letteri to the Division of Aer-
onautics, State Department of Transportation.
2. Chairman McGraw reported that Dean Nelson received a proposal for the construc-
tion of a six -stall hangar from Menard Buildings, St. Cloud, in the amount of
$48,400. The buijding proposed would have wooden framing, supports and stringers.
The outside shell would be steel. The price includes a finished ceiling, con-
crete floor and footings, and electric doors.
The Administrative Assistant requested a memo of possible commitments to rent
the six hangar stalls. The following individuals have expressed interest to
the Airport Commission members:
Ward Martens
Ardis Horberstein
Richard G. Anderson
Robert Kaiser
Dean Nelson
Leo Lamecker
John Miller
It was suggested that a letter of interest in renting such facilities should
be received by the City to justify the need to both the City Council and the
State funding agency. Chairman McGraw reported that the State funding agency
would pay the front-end costs plus interest, with rents to pay the principal.
Members of the Commission thought that the individual should be informed in
advance that the rent would be approximately $45 per month. Gary Plotz was
requested to inform the six individuals of the approximate rent and request
a statement of intention to rent, if constructed.
It was pointed out that the 10 closed hangars are filled, and also the 10 open
hangars are occupied.
3. Administrative Assistant Plotz reported that the Raske Building, Inc. of Cosmos
has the material at the Airport to repair the hangar doors. Raske suggested
to wait until after the spring thraw to repair the door$. The Commission mem-
bers felt it would be more advantageous to begin the work now if the rubber
Airport Commission
March 15, 1978
flaps were long enough. Mr. Plotz reported he would contact Raske to begin the
hangar doors immediately.
4. Airport Commission members expressed interest in other projects for the future.
These include visual landing lights (VASI), example is Le Sueur airport, for a
field slope approach; and a low cost monitor for the airport crash alert system
(estimated purchase price $40 to $50). There was also discussion of relocat-
ing existing, and installing new, tie -downs, possibly at the north end of the
shop.
There being no further business, the meeting was adjourned.
M
-2-
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: _ _ April_5� 1978
TO: Mzy2r and City Council
--------------------
FROM: Gari D. Plotz, Administrative Assistant
-------------------------
SUBJECT: Rescinding Approval of Resolution No. 6105 for Charles -Pearson
--------------------------------
The request by Charles (Chuck) Pearson for a variance to facilitate an
addition on to the rear of his building located at 124 Fourth Avenue N.E.
had a public hearing at the Planning Commission on March 21, 1978 and re-
ceived favorable consideration at the City Council meeting of March 28,
1978.
Due to an error made on the notice sent to surrounding property owners
where the date was given as March 31 instead of March 21, no one was in
attendance at the Planning Commission's public hearing.
After consulting with the City Attorney, Milton Schantzen, I was informed
that the Planning Commission and City Council action is not valid until the
variance is again processed through the Planning Commission and the owners
receive proper notice.
We, therefore, recommend that the entire process be started again to facili-
tate all people being heard at a public hearing.
M E M O R A N D U M
DATE: April 7 j978
TO: _Mayor and City Council -
- - - - - - - - - - - - - - - - - -- -
FROM: -Administrative Assistant Plotz
-------------------------- --- - --
SUBJECT: -Fireman's Relief Association Retirement Proqgram - - -•_ _ _ _
On Friday, April 7, Kay Peterson, Ralph Westlund, Ken Merrill, Ray Plath,
Roger Bluhm and I met to discuss the Fireman's Relief Association Actuarial
Report and the various alternatives available.
The recommendation of the committee is to select Option 5 (see attached).
Contributions would be at a rate of $3.00 per month/fireman x service to
a maximum of 40 years, with a retirement age change from 55 to 50 years.
It was determined that the annual reimbursement through the State ($14,700),
plus our present City budget figure ($2,800) totaling $17,500, already -pro-
vides sufficient revenues to fully fund Option 5.
/ms
r/, -, - - 1, ff -.
r
Hewitt Associates
February 28, 1978
Mr. Roger Bluhn
Hutchinson Firemen's Relief
Association
570 Miller Avenue
Hutchinson, Minnesota 55350
Dear Mr. Bluhn:
Enclosed are the January 1, 1977 actuarial costs you requested
for the Hutchinson Fire Department Relief Association. Also
shown are the costs of the four alternative plans:
Option I: current plan of $2 per month times service
to a maximum of 30 years.
A6o%a
Option II: $2 per month times service to a maximum of
40 years. e-'O//,o,
Option III:
$3 per month times service to a maximum of
30 years. ,0 q0
Option IV:
$3 per month times service to.a maximum of
40 years, 4
Option V:
The retirement age was changed from 55 to 50
and the assumed retirement age was changed
from 56 to 51. A $3 per -month times service
benefit was valued. With the younger retire-
ment age assumed, service at retirement never
went over 30 years. Therefore, a plan with a
maximum of 30 years or 40 years and an assumed
retirement age of 51 would be identical.
Only active members were included in any benefit changes. The
additional costs to include current retirees and deferred
members in the benefit changes are shown separately. -
If you have any questions, let me know. We will not continue
with the valuation until we hear from you.
Sincerely,
HEWITT ASSOCIATES
Kenneth W. Lindberg
KWL:sm
Enclosure 1115 First National Bank Building, Minneapolis, Minnesota 55102 812/338-7501
General Office; Deerfield. Illinois 80015
Atlanta - Chicago - Dayton - los Angeles - Milwaukee - New York - Newport Beach - San Francisco • Stamford - Toronto
HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION
' Current
Plan
OPTION I OPTION II
AL $137,354 $ 140,Q90
ASSET'* 139,379 139,379
'r.
UA4- (2,025) 711
NC'k 5,474 5,594
)retribution:
J
OPTION III OPTION IV _OPTION�V
$ 174,251 $ 178,355 $211,267
139,379 139,379 139,379
34,872 38,976 71,888
71586 7,766 9,223
1/1 5j.319 5,648 10,251, 10,745
12/31 ,1. * 51585 51931 10,764 11,282
Additional Cost to increase current retiree's and'deferred vested benefits:
i 17 - .
54,453
r
AL t" 3, 805 31, 300 37,008 -�---`->
Contribution:
291 2,392 21828
12/31 �'X '�r, 305 21512 2,969do eat
a,
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 5 350
M E M O R A N D U M
DATE: — — April 7, 1978 — — — — — —
TO: —Cid Council— — — — — — — — — — — — — — — — — — — — — — — — —
FROM: —City Engineer — — — — — — — — — — — — — — — — — — — — — — — —
SUBJECT: Park Contribution Schedule
---------------------------------
I have reviewed the proposed above -referenced schedule that had been approved
by the Planning Commission, with the Park Board. They, also, approved same.
It is my opinion that the recommended increase is justified. The average
size residential lot being platted is 10,000 square feet. The proposed
increase for said size lot would be $26.40.
I recommend approval of the proposed schedule as submitted. The Park Board
will, in the future, routinely evaluate park contribution yearly. This will
enable the City to keep current with valuations.
Sincerely,
CITY OF HUTCHINSON
Marlow V. Priebe
City Engineer
!W
April 11, 1978
Honorable Mayor D.J. Black
and City Council Members
Washington Avenue West
Hutchinson, Minnesota 55350
lll`L' niison Communtly�ffo
Honorable Mayor Black and City Council Members:
CENTURY AVENUE
4111tlkl1,SOILI Jkll?f-s01`a
55350
TmENIONR
The Hutchinson Community Hospital Board of Directors met in special session
Tuesday, April 11th, to go over consideration of bids regarding the Critical
Care Unit to be constructed at Hutchinson Community Hospital.
The following motion was abstracted from the Governing Board minutes regarding
mechanical and electrical bids:
"Motion by Gruenhagen, seconded by Ewald, to recommend to the City
Council that we accept the bids of Brandt Electric and Krasen
Plumbing and Heating for construction of the Critical Care Unit.
Motion gassed."
Attached you will find a copy of the estimate to complete the project. Monitoring
equipment .is in the bidding stage at present and when quotations are received, a
recommendation will be submitted to you for your decision.
We thank you for your consideration in this matter. If you have further questions
concerning the project, please do not hesitate to ask.
Sincerely,
1iNSON Ca IWT I HOSPITAL
Milip G. Graves
Administr<tor
PGG: 1kz
HUTCHI NSON CMIUN I'1'Y HOSP I TAI
ICU/CCU PROJECT BUDGET
Monitoring Equipment 31,978
TCTFALS 51.330
PGG: Ik
4- 7-,8
10,000 5,000 :,1,973 98.308
Estimated Project
Firm Bids A � E Prices Ec{uipmc°nt I st:rluite
Brandt Electric
28,890
Krasen Plumbing
19,952
Trussbilt
870
Straughn Hardware
585
Harmon Glass
233
Carlson Doors
800
Architect and Eng.
10,000
General Construction
Ceiling
Calvet ing
Car{)( --,t Base
Vitivl hallcovering
5,000
Sheet ROCK
Studs
Cut doors (windowsy
Monitoring Equipment 31,978
TCTFALS 51.330
PGG: Ik
4- 7-,8
10,000 5,000 :,1,973 98.308
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
April 3, 1978
Members of the City Council:
I, Jewel Orr, am hereby resigning from my position of
Secretary/Dispatcher for the City of Hutchinson on
Friday, April 21, 1978 at 5:00 p.m. because I am planning
to be married next month and move to Winona, Minnesota.
I would like to say thank you to the City of Hutchinson
for giving me the opportunity of working for you as a
temporary and permanent employee since June 1976.
Sincerely,
lam— C%
Jewel Orr
(612) 879-2311
N' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUT
JJ
CHINSON,N, MINN. 55350
MEMORANDUM
DATE: — April 7, 1978— — — — — — —
TO: —City Council — — — — — — — — — — — — — — — — — — — — — — — — —
FROM: —City Engineer — ---------- — — — — -- — — — — — — —
SUBJECT: —Street Improvements ---------------------
The plans and specifications have been completed and same for School Road
(MSA) Project have been approved by the State.
I recommend approval of same for Project 78-01, 78-02 and Stoney Point
Addition and the calling for bids at 2:00 P.M., Tuesday, May 9, 1978.
Sincerely,
CITY OF HUTCHINSON
Marlow V. Priebe
City Engineer
pv
_WTON HOUSE APARTMENTS
\\ Hutchinson, Minnesota 55350
�,. GOVERNOR OF MINNESOTA
Rudy Perpich
MAYOR OF HUTCHINSON
D. J. Black
CITY ALDERMEN
Ralph Westlund Kay Peterson
Bruce Peterson Kenneth Gruenhagen
McGough Construction -------------Contractor
St. Paul, Minnesota
Koch -Hazard Associates ------------Architect
Sioux Falls, S.D.
Minnesota Housing Finance Agency --Financing
St. Paul, Minnesota Arrangements
HUD ----- .-------------------------- Rental Assistance
Payments
_t ner-
C-PORTUN'ITY
The Clinton House Apartments, a project designed for low-
income families, is funded by the Minnesota Housing Finance Agency
of St. Paul, Minnesota. Rentals, including utilities, are based
on the ability to ?ay with assisting rental payments by HUD.
There are 12 three bedroom unites each including a kitchen,
living rooia, 1� bathrooms,.family room area and its own laundry area.
There are 16 one bedroom units and 24 two bedroom units each
includiig a living room, kitchen and bathroom.
'rhrvo apar-t-mencs a.r-p— facilitated for the handicapped.
PROPERTY MANAGEMENT BY T. P. CO.
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: __—_ Ap—ri1 jI- 1978 ----
TO: Ma or and Cit Council _________________
FROM: _Gary D._Plotzz Administrative Assistant _ _ _ _ _ _ _ _ _ _ _
SUBJECT: —Purchase of Property _ 25 Franklin Street North _ _ _ — _ _ _
Several years ago, at the time Tom Mealey was City Administrator, the City
staff expressed interest in acquiring land north of City Hall. Hazel,Base-
man has remembered those contacts and has decided to give the City the first
opportunity to purchase her home (second house behind City Hall).
Hazel is willing to sell the property for $40,000, pursuant to her appraisal
(see attached). At the same time, the City has received their own appraisal
that is relatively close (see attached). She has indicated she would feel
comfortable with a contract -for -deed if she received 20% down ($8,000) with
a balance on a 5-8 year payment schedule. If such an arrangement was agree-
able, the contract details would be worked out with Buzz Schantzen and myself.
There is a possibility that the City may through State Statute be required to
pay some relocation benefits to Hazel; however, it would appear this would be
a minimal expense.
In addition to Hazel's living quarters, there are two apartments that are now
occupied and rented within the home. We would foresee that the City would
continue to rent to these people until such time they would move or the City
would have a re -use for the property.
In the long-range concept, the west half of the City Hall block was possible
parking.
Hazel Baseman intends to move into a retirement home within the Twin Cities
as of June 1, 1978.
/ms
293031-�2�
N
l►�� R 1978 m
N REc � OV
AP
9:
730 He rmony Lane
Hutc"-,inson, :"n. 55350
lir rch 31, 1978
P:r. Gary D. Plotz, City Administrator
City of Hutchinson
Hutchinson, LTn. 55350
Def -,,r I:.r. Plotz:
Coi~plying v itis your request I have appraised the
property of Hazel Rasenans' at 25 Franklin
Street North here in Hutchinson.
The following is my estimated reproduction cost
a?�relling 617 sq. feet 1;27 16,659
1266 so. feet L=?;20 25$20
Garage 280 sq. feet �; �7 i.9960
Total estimated cost $ 939
Less depreciation
10-� Functional, 30? Physical 17 575
Depreciated value of improvements 26$364
Estimated land value -S 15,000
Indicated value by cost approach R '11 ,1-1�64
I am unable to hive a indicated value by
income approach as the two rentals she has
are extremely low.
Yoursvery truly,
rL-�
J. w-Prold 14 titin
IESIOENTIAL APPRAISAL REPORT Fale No
_Bwro_wrrlCl enl�8�1_ga�ei4nCensus Tract elerrnet
Proyrrty Ader�u ^ 25 Franklin Street North _ _
City _ Hutchinson, County c eo S,a1e Minnesota _Code 55350
Lrgal Description Legal to govern
rSli Pr�tir� 11iii o1-5'alir Property Rights Appra sedtSJ Fee DleasehoteODeN.rnrmis PUD(fNRIA only ClCordo ❑PUD)
kr*t�s1 Re7tfStatFtdsTs�'1sTI1-C6'eTsV---aTtjT-r-M-1r1rrrd-GrsTlarr Other sates concessions
_
Lender Lender's Address
Occupant Razel Baseman- Appraiser • • as Instruct+onstoApprarser 2nd house behind city hall
location- ®Urban OSuburbsn ORural
Good Avg. Farr Poor
Built Up MOver 75% 025% to 75% OUnder 25% Employment Stability
❑ ❑ ❑
❑
Growth Rate ❑ Fully Dev. E3Sieady ❑Story Convenience to Employment
El 11 C1
13Pro,
�❑y�yRapid
erty Values- MIncieasing EDSiable ❑Declining Convenience to Shopping
❑ ❑
❑
DemandlSupply [Shortage E3 In Balance ❑Over Supply Convenience to Schools
❑ Cl
❑
Marketin Time
g Under 3 Mot ❑4-6 Mos. ❑Over 6 Mos Oual+ty of Schools
�y
i1 ❑ ❑
❑
Present Land Use 25K t Family 25% 2-4 Family x Apu. _% Condo 50 % Commercial Recreational Facilities
�y
L? ❑ ❑
❑
Industrial % Vacant & City Hall Adequacy o1 Utif+t+es
Iy ❑ ❑
❑
_,% _%
Change in Present Land Use [M Not Likely ❑Likely 1'1 ❑Taking Place 1') Property Compatibility
11 Cl❑
MKT
1') from To ProtectionfromDetrimental Conditions Ex 11 11
11[
Predominant Occupancy Vwrter ❑Tenant % Vacant Police and Fire Protection
91 ❑ ❑
❑
Single Family Price Range S 35,000 to S 50, 000+ Predominant Value S 40, s General Appearance of Properties ❑ :9 ❑
lAppealtoMarket
❑
Single Family Age 50 yrs to 101 yn Predominant Age older yrs
Iff P9 ❑
❑
Note: FHLMC/FNMA do not consider the racial composition of thi•neighborhood to be a relevant factor and it must not be considered in the appraisal.
Comments (including those factors adversely affecting marketability( This is an older neighborhood well
maintained.
There does nota ear to be an adverse conditions 'or encroac}ments. A number of the
homes in the neighborhood have additional apartments or sleeping rooms. Neighborhood
is
in a commercially zoned area making the land more valuable than most residential property.
Dimensions 66 X 132 8712 Sq. Ft. or Acres
Corner Lot
Zoning classification cal - ' Present improvements- 0 do 0 do not conform io zoning regulation
s
tp�Commeri
Highest and best use: M Present use ❑Other (specityl -
Public Other (Describe) OFF SITE IMPROVEMENTS --• Topo .-level.
Elec. Street Access: (MPublic []private Size ^ good - average
Gas Surface Bit -alley also Shape rectangle
- -
Water ® _ Maintenance: (A Public .❑Private view -good"
San -Sewer ® [N Storm Sewer UCurbIGutief Drainage goOA
C�yy
C] Underground Elect. & Tel. [N Sidewalk EzgStieet Lights Is the property located in a HUD identified Flood Hazard Area? M No 0 Ys
Comments (favorable or unfavorable including any apparent adverse easements, encroachments or other adverse conditions)
Good site --well maintained, no adverse conditions or encroachments.
[MEx;si'sn9lapprox.yr.bIt.13_8 7
No. Units
Type Idel. duplex, semi/del, eic.1 Design (rambler, split level, etc-)
Ezter.or Walk
❑ Proposed ❑ Under Construction
No. Stories 1ZL
det.
Root Material built-up Gutters & Downspouts ❑None Window (Typel: Insulation
IC0611'mg
[None ❑Floor
asphalt & box ®Storm Sash ®Screens ®Combination ❑Roof ❑Walls
c
Foundation Walls 75 �-t % Basement t•J Floor Drain Finished Ceiling
poured concrete �)SOutside Entrance ❑Sump Pump Finished Walls
❑Crawl Space �7Concrete Floor ,% Finished Finished Floor
❑Slab on Grade Evidence of: C30ampness Termites Settlement -
Comments House -has a fair new roof. The built up part has been retarred.
Lest Foyer LivingDiningKitchen Den FamilyRm. Rec. Rm. Bedrooms No Baths LaundryOther
^-�Rj([loj�oJm
—0iftr>7Yrii—
tst Level l l
2nd Level l
Total 10 Rooms 3 Bedroorrs__13 Baths in finished area above grade.
Kitchen Equipment: URefrigerator Ra�gelOv Lt Disposal Dish}�wash{e.r ❑ FanfHood ❑Compactor Washer Dryer- 0
n Or - Spac
HEAT Type HA FuN frond F+IFi C�R�:tO Central ❑Orbe► ® Adequate
Q Inadequate
Floors Hardwood Carpet Over U
Good Avg Fair
Poor
Walk ❑Drywall Plaster Cl
Duality of Construction (Materials & Finish)
yy
❑ LJ ❑
❑
TrrmfFinish [Good [Average ❑Fair ❑Poor
Condition of Improvements
© ❑ ❑
Cl
Bath Floor ❑Ceramic ❑ TILE
Rooms size and layout
❑My ❑
❑
Bath Wainscot ❑Ceramic C3
Closets and Storage
❑ 91
❑
Specrat Frauzres (including fireplaces):
Plumbing -adequacy and condition v
❑ ® El
Cl
1 large built in buffet
Etevrkal-adequacy and conditionrs
Kitchen Cabinets -adequacy and eonditiol! �T
Kitchen
Compatibility to Neighborhood` - -
❑ go
���st
❑ L� 91
© ❑ ^ ❑
❑
D
❑
ATTIC: ❑Yet ®No ❑Stairway ❑drop-5WW- ❑Scuttk ❑ Floored
Finished (Dr►cribe) - - v C3 Heated
Overall Livability
❑ ®❑
❑
CAR STORAGE: [Garage ❑ Built-in ❑Attached Co Detached ❑ Car Port
Appeal and Marketability
t�
❑ Lm ❑
❑
No Can 113 11Adequate ❑ Inadequate Condition Average
Effecirve Age 30yn. Est. Remainin Economic Life Yes
PORCHES, PATIOS, POOL, FENCES, etc. (describe)
COMMENTS (including functional or physical inadei
of property. Physical deprec
Pu,pou of Appraisal is to estimate Market Value as defined in Certification & Statement of L.m.t.ng Cnndoions IFHLMC Form 419 FNMA Form 100-381
11 submitted lot FNMA• the appraise• must attach (1) sketch or map showing Irscatsun of subject, street names• distance from nearest mtersectron• and anyr
dl'tfrmeniat eonrlruons Lind 121 eatetfor building sketth of improvements showrny dimensions
Measurements No. Stories Sq. Ft.
ESTIMATED REPRODUCTION COST - NEW - OF IMPROVEMENTS
Dwelling _ _ _SQ. FI.'@ S S
-2 -. _ a
Sq. Ft. 0
xx
E arras _
x a
N/A
Porches, Patios, etc.
Total Gross Living Area (list in Market Data Analysis below)
Garage/Car Port Sq. Ft. @ S
Comment on functional and economic obsolescence
Site Improvements (driveway• landscaping. etc.) • _
Total Estimated Cost New . . . . . . . . • S
Physical i Functional : Economic
Less t
Depreciation S_ ,S S S(
—
-_ __�/ t► ,_
_
Depreciated value of improvements . S
-
ESTIMATED LAND VALUE . . . . • S
- - —
(1f leasehold• show only leasehold value)
INDICATED VALUE BY COST APPROACH. S
— J
The undersigned has reared three recent sales of properties most similar and proarmate to subject and has considered these in the market analysts The descrrp-
lion includes a dollar adjustment, reflecting market reaction to those items of significant vaftaoon between the subject and comparable properties. If a significant
stem in the comparable property is superior to, or more favorable than. the subject property, a minus 1•) adjustment is made, thus reducing the indicated value of
subject .f a significant item in the comparable is inferior to, or less favorable than, the subject property, a plus 10 adjustment is made, thus increasing the indica
ted value of the subject '
+ITEM
~_ Subject Property COMPARABLE NO. I'
COMPARABLE NO. 2 COMPARABLE NO 3
IAddress
25 Franklin Wendorff Insurance
_r
1 5 Milwaukee S�Franklin
corner -Wash ngto &
Hutchinson, MN I Hutchinson, IMN
Proximity to Subl,
1/2 block
'blocks " blocks
Sales Price
kt
s • s 8 000 , s 2T, 750.
- r _ i s 29_.5Q0.._._
_ _
Price/tiv,n9 area
_ _ _ _ __
S - - ( ---- S - - 0 -- _ • S
S _ — _—
Ef—i
Data 0q,ce
prev. sale sale prev. sale
Date of Sale and
_ _ _prev.
DESCRIPTION DESCRIPTION I Adjustment DESCRIPTION Adjustment DESCRIPTION Aolussment
Time Adjustment
FEL11 - 1 7T • 1M 5-772500i _ _ l
Location---- urban urban 3 urban 1 2000
-T—
Stte_View good average 1 average
--urban--- TIE1
--_good- - -
Desryn and Appeal l story & ap 1 story & exp 2 story_ Ij 1 story—`_I
ouafrr conn. laverage average1000 average ; average I`
101 yrs ef_f_ 3q. err 25 yrs. N eff 30 yr. t t eff 30 yr
_
r�ondltron t -average =above average l (1000) average average t
Living Area Roofs Total B-rm_. s i Baths Total B-rms r Baths j Total B-rms s Baths 1 Total B-rms r Baths t
: r : T
p 1
Count and Total ,
r- '
Gross Living Area Sq Ft. size $ •Ft- 4000 size sq.Ft_ size Sq.Ft, 1000
Basement & Bsmt.� f ( s 1
Finished Roomsmart bsmt. _full bsmt. 1 '!full bsmt. j part bsmt 1
- -�
average averageti'avera e f ;,average
'.rnctronalUtility g g
f - - - --g T ------ --L
'oncittionia J -1 -car --- -- -- ------ r 1
'Car Port garage �— none— 1 1500 1 car
-- - --` -T
ra-•o. Patio area Fipatio area I ;
, y (
fife-
• f. ;then i
RJurp, hearing, Apts. 2000 j�apts. I •- q 2000
remodeling) i 1
Saks or Flriinc.ng
'commercial •I 1 commercial 1 - "commerical, 1 5000
Concess.ocU
zone 2 lots 1(10,0001 zone 5000 � zone
i
1 _ _Minus rS 8QQ0 Plus Mtn�s�2,000 -MPlus. MinusrS_12sSQO
_NetAdlIToutl_-
-- - `1= _
Indicated Value
of Subject
, - 1
I _ s k+2,000 's 39,750 �`rs 42,000
Comments on Market Data Comte #1 is most similara to property. Comp #2 & 13 are most similar
for homes and sizes. Comps #2 & #3 reflect present apartment status.
(TTS .,_ r t �, t r . •. . . . . . . . . . . . . . . . . . . . . . . . . s 40,000
[f;IT�_� •:n- _ :=s -s^_ fit applicable) Economic Market Rent S -Mo. x Gross Rent Multiplier S
This appraisal rs made 0 --as rs••❑ subject to the repairs, alterations, or conditions listed below ❑compietron per plans and specif"isons
Comments and Conditions of AppratsJI —
Final Reconciliation Market approach is most valid due to age and condition of the sub ect property.
Commercial property has a greater value
Th.s.,ppra.sal Is isased upon th• above requirements• the certification. cont sngent and limiting cond.J tons, and Market Valve defsnatron that are stated in
1 FHLMC Form 439 IRev 917511FNMA Form 10048 filed with Brent 19 attached
II submitted for FNMA.11e r ort has beenp•e re to omphance with FNMA form instructions. Q
11 ESTIMATE THE MA ET VAL11E/1AS FI EA! OF SUBJECT PROPERTY AS OF _ 3 —/0_ _ — 19_/tJ so be S 40,000 range
Appla.serIS) • - h ----- Re+rrw-A iter (11 appl 1 -- - -- -- — - - -
L Did 0 rD.d Not Physically Inject P-,rpr•ty
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: - - - -April 5, 1978 - -
TO: Mayor and it Council
---------------------
FROM: -Kenneth B. Merrill. Citv Accountant
SUBJECT: -Purchase of Property on Contract -for -Deed - - - - - -•- - - -
Gary Plotz has asked me to report to you the recommendation of an initial
cash payment and contract -for -deed payment if the property of 25 Franklin
Street North is purchased.
The purchase, I assume, would be handled through the General Fund. The
down payment of $8,000 would come from the Contingency Fund dollars of this
year's budget (approximately $62,000 would remain of the non -designated
dollars). In the following year, provision would be made in the budget to
pay this amount. The dollars would be outside the levy limit the State sets
for the City of Hutchinson and would not interfere with the General Fund
budget.
/ms
TO:
FROM:
POLICE DEPARTMENT
MEMORANDUM
Citv Council and Mayor Black
SUBJECT:
Dean M. O'Borsky, Chief of Police
Resignation of Jeff Jewell
DATE:—April 72 1978
I recommend that the Council accept the resignation.. of our Law
Enforcement Aide, Jeff Jewell. Jeff has done an excellent job for
us and, as a matter of fact, exceeded many of our expectations as
to what he could get accomplished. For that reason I will be con-
tinuing the Law Enforcement Aide program through CETA until they
are unable to fund it any further.
I am attaching a copy of a letter I have written to the Hutchinson
Industrial Corporation which I have written on the behalf of Jeff.
IMO/jma
Hutchinson Police Department
DEAN M. O,BORSKY, CHIEF OF POLICE
91 WASHINGTON AVENUE WEST
HUTCHINSON, MINNESOTA 55350
April 5, 1978
T0: Dean M. O'Borsky
Chief of Police
I hereby resign my position as Law Enforcement Aide for the
Hutchinson Police Department in order to accept a position
with the Hutchinson Industrial Corporation.
This resignation will be effective April 22, 1978.
I have enjoyed working for you and with the other members of
this department.
Respectfully,
Jeffrey C. Jewell
JCJ/jma
h
e
r
April 7, 1978
Dyr�o.y.•Zay �rne�Qr ` �`
«l u V..wt1a.J .f_i .1- llstrala -. Oorp
Hutt .- nson, SCR 5535")
Dear Sir.
':-_'115 is an unsolieited a Df:i3'.)aCti O
ployee of yo.as, a'eff JeiieLL- ; i_ .I -s
Ai(ie at the Hutesinson Police :}=:xjQrtment for ti;e *past several
months wor!.in--.;ndler .. j:T.• ""ranl.ei=ilr)1%".'.
Jre:: c: i:�4ereat :...;: �. BLit; ria _iiJ ,j�� r-Z� .1 .J :iY4 d t -i Ltil
cri:aa :tatei: progrc`aLi mita ;.;rC::v ; u2r.,e3S.• DecauSe of its efforts,
.^
our d,--paITw--.l4 :j s on Of v 1.,;
:te i1ii3S'i. Si'�a-1� percmitages Ln the
entire s c -ate of :lnne3ot3. He h"- s pm -,ea tv be par[;cz ab -Le a:A -
efficient and works with a high degree of autono;kT and does not
need constant sspervision.
He is, io me, a trustimrthy addition to 7
our eonpaszJ anu I an sure
he :71 i dc• a fine jot, for you.
Sinc�r�l„ _
T
art M. 0Bors_7 �
C�ief of Police
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
April 10, 1978
TO:
FROM:
City Council
City Engineer
SUBJECT: Sewer and Water Service
Mr. and Mrs. John Beck, owners of Lot 8, Block 1, Waller's
Subdivision, desire to build on their property and have requested
sewer and water service.
At the present time, there is no sewer and water on Waller Drive.
To provide service it will be necessary to extend services from Sixty
Avenue Northeast; North on Waller Drive 300 feet. This extention
would also provide services to Lot A of Block 2 of said Subdivision.
It will be necessary to hold a public hearing on this, inasmuchas,
some of the cost will be assessed to the above -referenced properties.
If satisfactory, a public hearing could be held on May 9, 1978,
during the Regular Council Meeting.
The estimated cost is as follows:
Construction
$ 6,000.00
Legal
600.00
Land Aquisition:
0.00
Fiscal •
600.00
Engineering
600.00
TOTAL
$ 7,800.00
Assessable Cost:
$ 2,824.00
City Cost
4,976.00
TOTAL $ 7,800.00
Sincerely,
CITY OF HUTCHINSON
/v,'./ + , V - �/,.' - J`r
Marlow V. Priebe
City Engineer
p ?-/Of
r (612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
April 10, 1978
TO: City Council
FROM: City Engineer
SUBJECT: Cable T.V. Easement
Attached is a copy of easement approved by the Park Board for an easement
along the South line of the Cemetery property between Oak Park 2nd Addition
and Cedar Acres. This is the Area of the cemetery that abuts the Hospital
property.
Sincerely,
CITY OF HUTCHINSON
R'0a/~2/-G"
Marlow V. Priebe
City Engineer
pv
Attachment
J
CABLE TELEVISION LINE RIGHT OF WAY EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, Mayor
and City Clerk for the City of Hutchinson, Minnesota, for a good and
valuable consideration, the receipt whereof is hereby acknowledged, do
hereby grant unto Cable Communications Systems, Inc., a Minnesota
Corporation, hereinafter called the "corporation", whose post office
address is Box 777, Hector, Minnesota, and to its successors or assigns,
the right to enter upon the lands of the undersigned, situated in the
County of McLeod, State of Minnesota, and more particularly described as
follows:
The South Thirty (30) Feet of the North Six Hundred Thirty -
Three (633) Feet -of Lot Sixteen (16), of Auditor's Plat of
Section 7, 7 116 N, R 29 W, according to the map or plat
thereof on file and of record in the Office of the County
Recorder for McLeod County, State of Minnesota;
and to construct, reconstruct, operate and maintain on or under the above-
described lands and/or in, upon or under all streets, a cable television
line or system, to cut and trim trees and shrubbery that may interfere
with or threaten to endanger the operation and maintenance of said -line or
system and to license, permit or otherwise agree to -the joint use or
occupancy of said line or system by any other person, firm or corporation
for cable television purposes.
The undersigned agree that all poles, wires and other facilities,
including all cable television equipment, installed on the above-described
premises at the corporation's expense shall remain the property of the
corporation, removing or relocation of said facilities shall be at the
option of the City of Hutchinson at the corporation's expense.
IN WITNESS WHEREOF, the undersigned have set their hands and
seals this day of
19
D. J. Black, Mayor
Gary D. Plotz, City Clerk
t
I
S
STATE OF MINNESOTA )
ss
COUNTY OF j
On this day of 19 __, before me, a
Notary Public for the State of Minnesota personally appeared
to me known to be the person(s) described in, and who executed the
foregoing instrument, and acknowledged that he executed the same as
free act and deed.
O
V
Notary Public, _
County,
My Commission expires
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(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: April 11, 1978
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL COORDINATOR
After interviewing applicants, the following person is
recommended for employment as recreation secretary/transit
dispatcher, the position being vacated by Jewell Orr.
Penny Johnson Valley View Apt. B3
She would begin work on April 18, at Grade I, Step 1.
�"S.
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: April 10, 1978
---------------
TO: Mayor and City Council
--------------------------------
FROM: Kenneth B. Merrill, City Accountant
--------------------------------
SUBJECT: Purchase of Christmas Decorations
The Chamber of Commerce has turned over to the City $3,000 which is for the
initial payment on new Christmas decorations. The remaining balance is
$6,900, due after receipt of the merchandise.
In the 1978 budget we have $2,000 set aside for Christmas decorations.
In the past the Chamber has financed the balance, repaying the loan over
a set period of time. If the Council wished, they could pay the additional
$4,900 this year, and then choose one of the following procedures in the
third year after the $4,900 would normally have been paid out.
One method would be to set up a reserve of dollars; the Council would budget
each year until decorations were again needed. There would be no actual
transfer of cash but a reserve on the balance sheet would be set up for this
purpose.
Another method would involve creating a separate savings account and placing
the dollars in this account each year, allowing the interest earned to also
go toward the purchase of new decorations.
A third method would be to budget the total dollars only when needed in the
year the decorations are to be purchased.
/ms
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
April 11, 1978
TO: City Council
FROM: Director of Public Works
SUBJECT: Aerial Bucket for Park Department
The specifications have been completed and if approved, I recommend a calling
for bids at 2:00 P.M. on May 9, 1978.
Sincerely,
CITY OF HUTCHINSON
�i�,t,,r,�e, v• �.c.c.2.(�tp
Marlow V. Priebe
City Engineer
pv
REGULAR COUNCIL MEETING April 11, 1978
GENERAL FUND
Howard Beck
t clothing allowance
$ 100.00
Al Cheney
k clothing allowance
100.00
Jihn Gregor
clothing allowance
100.00
James Haasl
k clothing allowance
100.00
Michael Hogan
k clothing allowance
100.00
Charles Jones
k clothing allowance
100.00
Michael Kirchoff
k clothing allowance
100.00
Ronald Kirchoff
kZ clothing allowance
100.00
Wm. Mattsfield
k clothing allowance
100.00
Michael Monge
k clothing allowance
100.00
Scott Schwartz
k clothing allowance
100.00
Richard Waage
kZ clothing allowance
100.00
Wm. Wegner
clothing allowance
100.00
Ralph Westlung
travel expense
25.00
Guardian Pest Contral
pest control City Hall
28.50
Republic Powdered Metals Inc.
street paint
289.55
Charles Olson & Sons
Street repairs
28.80
Earl Alsleben
V` safety shoes
5.00
J.Harold Beytien
house appraisal
40.00
Jeff Bell
deposit refund
20.00
I.A.C.P.
police dues 1 yr.
35.00
Earl & Lotetta McDonald
contract payment -park land
3427.00
Display Sales
Xmas decorations partial payment
3000.00
Persians Office Products
calculator ribbons
30.00
Gale Boelter
% safety shoes
5.00
Marilyn Swanson
coffee
8.79
Orval & Florence Satterlee
contract payment on gravel pit land
5840.00
Xerox Corporation
copy machine supplies
32.01
Dan Danielson
arena repairs
130.00
Holidaylnn-Moorhead
lodging
56.16
The Shoe Inn
fire dept.equinnent repaired
1.50
Everson Ross Co.
supplies -fire
50.55
Don Peterson Construction
library shelving
700.09
Xerox Corp.
copy machine supplies
56.00
Wesleys Pharmacy
fire dept.film & processing
20.74
Eugene Iverson
% safety shoes
5.00
Mrs. Ray Fitzloff
attendance winner -arena
120.00
Wagner Cycle
police snowmobile repair
42.42
Sheraton Inn -Northwest
police conference
67.17
Hutch Warehouse Grocery
police supplies
7.96
Motor Vehicle Dept.
vehicle registrations
5.6.00
Thorsen,Campbell,Rolando&Lehne audit fees
5950.00
Allen Office Products
office supplies
22.54
Am. Linen Supply
laundry service
14.23
Am. Welding Supplies Inc.
eng. supplies
8.30
Big Bear Inc.
arena supplies
11.60
D.j.Black
travel expenses
25.00
Brinkman Studio
police films etc.
22.10
CRA & Assn.
professional fees
1314.00
Central Dist. Servic es
gasoline
1685.89
Coast to Coast
supplies
53.20
Coca Cola Bottling Co.
arena supplies
232.75
Crow River Regional Library
quarterly payment
7785.55
Crown Life Ins. Co.
life & dental insurance
1963.84
Culligan Water Conditioning
monthly salt service
22.10
-2 -
Dept. of Public Safety
Erickson & Templin
Family Rexa ll Drug
Farm & Home
Felskas Auto Machine
Floor Care Supply Co.
GTC Auto Parts
Gamble Store
George Field
Gopher Shooters Supply Co.
Henkes Cafe
Henrys Candy Co.
Hutchinson Community Hospital
Hutch Equipment Inc.
Hutch Fire Dept.
Hutch Leader
Hutchinson Medical Center
Hutch Plbg. & Htg.
Hutchinson Telephone Co.
Hutchinson Utilities
Hutchinson Vet Clinic
Hutch Wholesale Supply
Ink Spots Inc.
Jahnkes Red Owl
Jerrys Tire Co.
Johnson Super Value
Krasens Plbg. & Htg.
LaHass Mfg. & Sales
Lamberts Standard Service
Lloyd Schlueter
MacQueen Equipment Inc.
Mankato Mobile Radio Inc.
Marco Bus. Products
McLeod Coop Power
Jack Meyer
Meades 66 Station
Ken Merrill
Mn-Wisc. Truck Lines
Ralph Neumann
S.A.Nies
Northland Beverages
Dean O'Borsky
Plaza Ok Hardware
Gary Plotz
Plowmans Inc.
Popps Electrical
Marlow Priebe
Quades
Quades
RCM
Radio Shack
Rite Way Auto Wash
Rockite Silo Inc.
Rutz Plbg. & Htg.
Schmeling Oil Co. Inc.
police teletype
repairs & snow plowing
office supplies
supplies
park repairs
city hall supplies
supplies & parts
arena supplies
intown mileage
police supplies
3 mos. prisoners board
arena supplies
2 blood tests -typing
park repairs
March fire runs
publicatnn costs
phy.exam & blood typing
repairs -city hall
phone service
electrical service
dispose of dogs
supplies
supplies & printing
arena groceries
repairs
arena supplies
repairs
street repairs
police car washings
intown mileage
street repairs
equipment repairs
equipment repairs
airport electric
boarding fees -March
gas & repairs
mileage
freight charges
reimbursement for expenses
fire extinguisher servicing
arena supplies
k clothing allowance
supplies
intown mileage
repair parts
repairs
travel expenses
supplies for recreation
supplies & repairs
professional fees
supplies
police car washes
park -cement
repairs
diesel fuel & oil
273.00
863.23
111.46
208.80
362.12
55.95
240.55
14.90
30.00
26.51
17.65
46.08
16.00
5.02
685.75
201.18
70.00
72.26
974.96
7457.98
13.00
296.89
188.05
133.03
36.80
71.63
4.00
328.76
10.50
30.00
94.66
312.37
25.00
174.01
141.00
59.00
19.35
67.79
24.50
62.60
179.75
100.00
72.45
30.00
1.12
9.60
94.41
1833.82
52.40
73.08
10.00
19.50
41.18
136.05
350.34
-3 -
Sears
Shell Oil Co.
Simonson Lbr. Co.
Sorensen Farm Supply
Texgas
Mn.State Treasurer
Uniforms Unlimited
United Building Centers
U.S. Postmaster
Van Waters & Rogers
Ziemers
Wigen Chevrolet Co.
Elden Willar d
Gopher Athletic
Hutch Utilities
Leef Bros.
Leisure Line Sports
Quades
State Treas.
Kenneth Merrill
Kokesh
Hutchinson Youth Hockey Assn.
Wesley Pharmacy
Marks TV Service
WATER & SEWER FUND
Central District Services
Coast to Coast
Commissioner of Revenue
Crown Life Ins. Co.
Farm & Home Dist. Co.
GTC Auto Parts
Hutchinson Telephone Co.
Hutchinson Utilities
Junker Sanitation
Krasen Hardware Hank
Finley Mix
Mn.Valley Testing Lab.
Neptune Meter Co.
Plaza Ok Hardware
Power Process Equipment
Quades
U.S.Postmaster
Water Products Co.
Acme Chemical Co.
Lillian Michaels
State Treas.
Hutchinson Utilities
Leef Bros.
repairs
motor fuel police
supplies
supplies
cyclinders
publication
supplies
supplies
postage for meter
whitting compound
supplies
repairs
travel expense & reg. fee
recreation supplies
street lites
uniform rental
recreation trophies
recreation supplies
Soc.Sec. contributions
mileage
recreation supplies
officiating
supplies
repair scoreboard
gasoline
supplies
sales taxes
life & dental insurance
supplies
supplies
phone service
electric
refuse charges
supplies
mileage & expenses
testing water
meters
supplies
repairs
supplies
meter postage
meter parts
supplies
mileage
Soc.Sec. contribution
computer charges
uniform rental
$ 10.20
19.12
14.99
109.84
44.36
5.95
2.25
1.00
1075.00
166.50
6.87
10.90
25.00
53.65
614.09
244.16
195.00
1210.25
7871.91
21.60
133.36
635.00
7.60
52.75
$63.896.64
$ 108.67
1.65
869.65
153.81
5.05
8.07
48.44
5887.54
11,086.82
8.89
82.85
56.00
10,920.00
21.71
1076.30
1.30
495.00
64.98
48.79
5.40
786.22
335.84
41.20
r
-4-
Motor Vehicle Dept.
Kilmartens Tool House
No.Central Am.Water Works
State Treasurer
OFF STREET PARKING FUND
Charles Bell
Harvey Daharsh
Allen Office Products
Hutchinson Utilities
BRIDGE FUND
RCM Associates
R.A.Krueger Inc.
registration of vehicles
repairs
2 registration fees
2 exam fees
servicing meters
servicing meters
machine repair
electrical -gas at rental house
professional fees
conktruction costs
IMPROVEMENT BOND FUNDS
Bonds of 1972
National City Bank of Mpls. interest & service fee
LIQUOR STORE FUND
Ed Phillips & Sons Co.
Griggs,Cooper & Co. Inc.
Old Peoria Co.
Midwest Wine Co.
Northland Beverage Inc.
Sprengler Trucking
MN.Wisc. Truck Lines
KDUZ
American Line Supply Co.
City of Hutchinson -General
Mun. Liquor Store
Triple G
Twin City Wine Co.
Griggs Cooper & Co. Inc.
Ed Phillips & Sons Co.
Old Peoria Co.
A.J. Ogle Co.
Friendly BeveraGe Co.
Lenneman Beverage Co.
Locher Bros. Dist.
Northland Beverage Inc.
Coca Cola Bottling
Hutchinson Leader
liquor & wine
liquor & mix
liquor
wine
mix
freight charges
freight charges
advertising
uniform rental
Fund. salary reimbursement
petty cash fund
beer
wine
liquor & wine
liquor & wine
liquor & wine
beer
beer
beer & mix
beer
mix
mix
advertising
$ 4.00
130.50
60.00
10.00
$ 32,318.68
$ 107.50
15.00
9.00
10.34
$141.84
$ 510.22
26,020.56
$26,530.78
$ 8187.50
$ 2716.05
1758.48
720.87
218.99
109.60
251.91
97.01
24.00
123.85
16,810.07
29.00
4334.85
1821.84
2089.00
704.97
1137.97
368.35
663.10
9343.05
4468.45
31.40
172.30
141.14
r
-5-
Hutchinson Telephone Co. March phone bill
Hutchinson Cold Storage contract payment
Floor Care Supply Co. supplies
$ 32.57
300.00
7.00
$ 48,475.82
Texgas Boa a moa
25 MAIN STREET NORTH - HUTCHINSON, MINN. 55350
April 10, 1978
FOR YOUR INFORMATION
Hutchinson City Council
Hutchinson, Minnesota 55350
Dear Council Members:
Texgas Corporation, Hutchinson, Minn., is requesting that a
permit be granted in their favor to set a mobile home in the
city of Hutchinson for a period of no less than 6 months.
The reason being to house temporary office facilities until
a proper office building can be found and or a new office can
be built. Texgas is currently in negotiation with Burlington
Northern, St. Paul, to acquire properties to the south of
their property located at the corner of 4th Ave. S.E. and
Huron St. We are now renting part of the properties in
question for storage of our bulk tanks so we cannot see
any problem in acquiring the entire plot of ground. If
for some reason we cannot build a new office, we will be
looking for a building where we can have both office and
display area. The mobile home we have in mind is approximately
10 x 45 which will be rented from a local trailer sales. Our
intention is to set the mobile home just to the west of our
plant warehouse bordering Huron St. Texgas lost their lease
at their present location at 25 N. Main because of deteriorating
conditions of the building, could not come to agreement in
a renewal of a new lease. We feel a temporary office of this
nature will be needed to house our office staff and equipment
until a permanent location can be found.
Yours truly,
4'� ��,0 - �
Del Crotteau
Branch Manager
Texgas Corporation
A& P Group
6701 WEST 23RD STREET / MINNEAPOLIS, MN 55426 / (612) 544-1561 / ADOLFSON & PETERSON, INC.
200 PIONEER BUILDING / SAINT PAUL, MN 55101 / (612) 224-2848 / ALFRED A. ALBERT
B. J. SMILEY
April 4, 1973
City of Hutchinson
City Hall
Hutchinson, Hinnesoca 55343
Attention: Gary Plotz
00
N
FOR YOUR INFORMATION
Dear fir. Plotz:
34567g3�o,
RPh jsta
REt� V�p
8Y °'
ti
C2 ZG 12e��o
%de now understand that in cooperation iALh us t;iv Cit, has selected a sit.c
Ot fhe f;ection and �e)TlRt?"ttc:tit�n of a,p?'O}.L tritely 1.00 units Scnlo. (A�izcn
iii-firise hui lel t n".
.e :ave examined the s: c located on `hc block between Jefferson and Adams
S t : ec t and Fi , s t and Second Avenues .ls. T'tc si ._e is accrp table Lo us.
}3y this letterr we hc, by reque�stt tl,iat tbu City dc-signate the A & P Grou;)
to be. the developer for }!e 3cnior Citizen Hio!-trisc and t.at t}tc. ','!Ly sclec!_
a negotiating team to enter iriLo negotations witsi us for our acquisition of
the property.
it is our intent to build ap:�r(,);:imat.ely 100 units and to provicif adequate
parking on this site.
All of the A & P Group have mcL and have decidcd that: this v:i 11. be a pri.vatc
venture to br, sponsored by us as developers. 'ITcre are questions concerninp,
the financing and the economic feasibility which arc all issuers which we
would enter into upon norotation of the contract.
It is also our undc,-standing tic ;iUl) Officials have approved of th, site
as acceptable. In accordance with the provisions of our contract we
respectfully : c c,ctc s t t.ha r t.hc �i t� , if it has not approved of Cie site,
suggest alternaLive sites (within 45 days from l.he c}ate of this lctte,-)
which should be mutually acceptable to us and certainly to HUD. The
contract provides that both parties consent in writing to the selected
site. As we view it we do not sec any need for public supporting facilites
except possibly sidewalks.
Sincerely yours,
A & P GROUP
Al cd A. Albert
AAA:Jg
DEVELOPERS AND CONTRACTORS FOR THE CITY OF HUTCHINSON, MINNESOTA
March 30, 1978
Action News
WCCO TV
Minneapolis, MN 55402
Dear Sirs:
X2345 8
0
y
�22Z tZ OZ6�'
FOR YOUR INFORMATION
Mid February I wrote a letter to the Hutchinson, MN City
council concerning junk cars, debris, etc. that two of
our neighbors have been collecting.
The City council stated they turned it over to the City
attorney, who in turn wrote a letter to the home owners.
The letter was not dated.
I attended the City council meeting on March 28th and was
advised by the City attorney that an additional letter was
sent to the property owners by the chief -of -police.
Upon calling the chief -of -police office this morning, I was
advised that they could not find a copy of the letter.
The above action has prompted me to write to Action News as
you do have a "knack" for getting the problems resolved.
Regards,
Names M. Waldron
Business Phone 612/879-2371
Home Phone 612/879-5718
JMW/sb
REE: CEIVED '
D=F T . O r%:. -,; ':S- THA. T ION
STATE OF MINNESOTA
DEPARTMENT OF ADMINISTRATION
REAL ESTATE MANAGEMENT DIVISION SAINT PAUL 55155
G -19-D ADMINISTRATION BLDG.
March 16, 1978
Gary D. Plotz, Admin Asst. /Clerk
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
Dear Mr. Plotz,
FOR YOUR
296-6167
�INFORMATION
TEL. NO, 29 167__
�L�2�30'41234S
�1
ro
MaR 1928 CP0
N REL VFX �v
c^ Bi._.......---•.'....' X41
The Department of Economic Security presently occupies
rental space in your building at 3�+ South Franklin,
under Lease No. 5602 which has a term of one year ending
on October 31, 1978.
In accordance with cancellation rights in Clause 3,
this letter is to give notice of lease termination,
to take Affect on the last day of May, 1978.
The services and cooperation that the City officials
have extended to Employment Services during their
tenancy are sincerely appreciated.
Yours truly
e -till .� . jel--L�
Albert P. Dorich
For: Commissioner of Administration
Approved:
Department of Economic Security
By.
17
V
Date
AN EQUAL OPPORTUNITY EMPLOYER
ri
(6�2) 879-2311
C/'T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMO RA**NDUM
FOR YOUR INFORMATION DATE: - April Z, j47$ - - - - - - -
TO: Mayor and City Council
--------------------------------
FROM: Ken Merrill, Accountant
---------------------------------
SUBJECT: Library Shelves
--------------------------------
In the bills for approval there is a statement from Don Peterson Construction
of $700.09 for construction of shelving of the public library. In the agree-
ment signed with Region 6E this type of cost should be covered by the City.
The problem comes with the fact that when the budget was prepared there was
no consultation with the library board and there is only $250 in the budget for
the repair and maintenance (contracting) in this years budget. The dollars
to cover this will have to be made up from the contingency dollars of the
general fund.
In the next budget preparation we will consult the library board for their
input to the budget. We will also ask the board to review with the Council
before work is undertaken to assure the dollars are available in the budget.
FOR YOUR INFORMATION
MEMOR9'NDUM
DATE: April 7, 1978
---------------
TO: All Interested Parties
--------------------------------
FROM: Ken Merrill, Accountant
---------------------------------
SUBJECT: Softball Cost & Entry Fee
---------------------------------
The question -of costs and entry -fees has been asked -regarding the softball program.
All of the following discussion comes from the budget hearings held last August
and September and is the basis for the cost and fee estimates.
The recreation department budget was set as follows for the year 1978:
Labor costs (umpires, scorekeepers, etc.)
Women Slow Pitch $441
Men's Fast Pitch 900
Men's Slow Pitch 1500
Supply Costs (Balls, bases, etc.) 2035
TOTAL COST $4876
Revenue estimates were made as follows
Event Est. Revenue Per Team
Women Slow Pitch $143
Men's Fast Pitch 155
Men's Slow Pitch 160
Est. # Teams Total
5 $ 715
10 1550
14 2240
TOTAL $4505
As one can see the estimated revenues do not cover all the estimated costs of
the program as shown. It should also be pointed out the labor costs do NOT
include the labor of the recreation director, assistant director, or secretary.
The cost of field maintenance and improvements, lights for the field and
cost of electricity are NOT shown and are presently being absorbed by the park
department budget.
In conclusion, the total revenue of the softball program even with an increase
in fees still does not cover the cost incurred by the City for the program,
even with the addition of a participant fee.
MINUTT OF CROW RIVER REGIONAL LIBRARY .ARD
March 13, 1978 FOR YOUR INFORMATION
Th! Crow River Regional Library Board flet at the i,.eel:er County Courthouse in Litch-field
on Monday, March 13, 1978.
Present: !Firs.
Bea Thompson, Litchfield
Representing:
Litchfield
Rev.
Duane Graefe, Litchfield
Litchfield
Miss Aleda Swanson, Dassel
Meeker County
Mrs.
Joan Reckdahl, Grove City
Meeker County
Mr.
Leif Fostervold, Spicer
Kandiyohi Coanty
Mr.
LeRoy Sanders, Willmar
Willmar
Dir.
Howard Christiansen, Hutchinson
McLeod County
Mr.
Ralph Bergstrom, Hutchinson
"
Hutchinson
Mrs.
Kathy Matson, Asst. Dir., CRRL
Absent: I•irs.
Karen Osterberg, Watkins*
Representing:
Meeker County
Mrs.
Marcia Kleberg, Willmar*
itWillmar
Mrs.
Jeanette Buchanan, Willmar*
Is
Willmar
Mr.
Orlynn Mankell, New London*
itKandiyohi
County
Mrs.
Alyce Gandrud, Sunburg*
Kandiyohi County
Mr.
Wayne Hebrink, Renville*
"
Kandiyohi County
Mrs.
Maria Nathe, Winsted*
"
McLeod County
Mrs.
Sandra Lipke, Brownton*
".
McLeod County
Mr.
Howard Hoese, Glencoe*
"
Glencoe
Mrs.
Kathy McGraw, Hutchinson*
Hutchinson
Mr.
Burton Sundberg, Director, CRRL*
*Excused absence
The meeting was called to order by the president, Ralph Bergstrom. Dir. Fostervold pre-
sented a hand-crafted gavel to the newly -elected board president, Mr. Berestro.m. The
president appointed a secretary pro tem.
The February minutes were amended to read on page 2, "New Business," part B, "Mr. Fos-
tervold also presented the gavel used during her term to the retiring president, Bea
Thompson" (insted of "a new gavel to the new president. ")Mr. Sanders moved, second by
Mr. Christiansen, that the minutes be approved as amended. Motion passed.
Because of a lack of a quorum, the treasurer's report could not be approved.
Mrs. Matson presented the director's report. The Grove City branch was closed a few
days because of fuel problems. The grand opening of the Brownton branch on March 4
was busy and successful. The'ggrkshop for church librarians held in Litchfield was
well attended and much appreciated by those who came. Mrs. Matson attended a meeting
in Iowa City on how public libraries and school libraries can cooperate.
Mr. Fostervold moved that we approve payment of the bills. Second by Mrs. Reckdahl.
Motion passed.
Mrs. Thompson reported on some concerns that have arisen in Litchfield regarding the
new building: bikes and parking near the new library building. Also, she felt there
needed to be a continual program of public information regarding the plans and the
reasons for those plans made by the Litchfield Library Board.
Drs. Matson reported that the "America, This Is Your Life!" program is not being attended
very well. There are four performances left in our area, and we are encouraged to pro-
r,:ote attendance in New London on Friday, April 14, Willmar Community College Theater
on April 20, the Dassel City Hall on May 18, and the Lake Lillian Elementary School
on May 25.
We dere encoura-ed to ca►1 our senators regarding SF 1404 (HF 1286), the bill alloca-
ting money to public libraries.
Mrs. Matson reported on several meetings in Renville County that were set up by OPLIC.
These have included meetings with the Renville County Auditor, the Olivia Library
Board, and the Fairfax librarian. Future n etings are scheduled with the Sacred
.Heart Library Board, -the Bird Island Library Board, and interested people from
Hector, Buffalo Lake, Renville, Danube, and the Franklin volunteer library.
President Bergstrom announced the appointment of the following people as members of
the Finance Committee: Leif Fostervold, Chairman (elected)
LeRoy Sanders, Treasurer (elected)
Joan Reckdahl, Howard Christiansen, Howard Hoese
The treasurer's bond has been changed to Mr. Sanders name.
Another new gavel, crafted by Mr. Fostervold, was presented to Howard "Lucky" Christian-
sen.
Mileage reports were filled out.
Firs. Matson explained the Governor's Fre-�Ihite House Conference and demonstrated a
needs assessment process that is used to discover what people perceive as important
and essential library services. We were encouraged to ask these same questions of
people in organizations we belong to.
Miss Swanson moved, second by Howard Christiansen, that the meeting be adjourned,
Motion passed.
Respectfully submitted,
Joan Reckdahl
Secretary pro tem
CROW RI : REGIONAL LIBRARY TREASURER REPORT
mARC3 1978
Balance
Veceipts:
State/Fed Aid(Revised
Kandiyohi County
Meeker County
McLeod County
Willmar
Litchfield
Hutchinson
Glencoe
Petty Cash
Gifts
Other
From 1977 Budget
From Reserve
1/31)- 1009000.00
51,331.18
35,563.92
38,991.02
41,998.26
21,797.26
31,142.19
14,262.97
12,000.00
-0-
- 34000.00
TOTAL RECEIPTS plus BALANCE
0350,086.80
28,548.70
9!653.50
$3889289.00
LeRoy Sanders, Treasurer
MONTH
$ (2,335.73)
11,854.64
1,473.13
19097.0
S 14,425.42
S 12,o89.69
YEAR TO DATE
6 1.32
23,000.00
12,832.8o
13,854.64
10,500.00
5,449.32
7,785-55
3,565.75
4,702.77
4.o47.o9
S 83,737.92
$ 839739.24
FU1,0 At$) DEPARTVENT
APPROPRIATIONS
1420 EXPENDITURES YTD
EXP0DITUPES
% SPENT
UtrXPEtIDED BAL
`-LMARY-
PERSONAL Si RMIS
�SALAItIfiS-- -
217,259.00
18,749.23
58,007.91
26.7%
159,251.09
-PERFORMING ARTS - - -
- - 3,5007.00__-___
422.01
648.51 •-!18.7,-
2,851.49 -
HOSPITAL MED. INSURANCE
8,700.40
1,105.36
3,107.23
35.7%
5,592.77
PERA & SOCIAL SECURITY
18,Cu0.00
1,762.59
5,446.31
30.3%
12,153.69
--TOTAL -- - ----2_k7,459.CA
22,039.19
67,209.96____27.2�
180,249.04
MATERIALS
BOOKS- ADULT
54,000.00
4,674.12
12,F45.00
23.8,-
41,155.00
---BOOKS: CHILDRENS-- ---- - -
--_ 18,CO3.00
1,22A.33_____2,716.79
j%2r33.21-
PERIODICALS
4,800.00
251.47
1.1(.0.60
24.2%
3,639.40
PAMFHLETS
500.14
52.75
52.75
10.6%
447.25
-- AUDIO VISUAL----------- -
6,000.60-_`-,_-47.93
-----.-
2.846.95 _-
_ 47.4%----__3.153.05
--
PAINTINGS
400.00
0.00
'0.1�i,
O.i.%
400.W
BINDING
8C0.00
237.61
450.17
56.3%
349.83
---MICROFORMS --- --- - ----
300.00
-:0.00- --__
- '0.G0__
'C.1w%,-_.300.00-
TOTAL
84,PGO.CO
6,492.21
20,072.26
23.7N
64,727.74
MAINTENANCE
- - CUSTODIAL- SUPPLIES & SERV.--
880.04
__221i.37______
272.25 -_-
30.9%
_ --- 607.75
TELEPHONE
2,2CC.GO
29.%81
513.43
23.3%
1,686.57
TELETYPE
1.60:.00
152.10
366.60
22.9%
1,233.40
- ---BOOKMOBILD OPERATION(INCL.INS.)--- 7.00C.GC
_1,04.68 -_
2,1Ti.72
__31.1%
_31.1%_40824.28-
4,824.28__TOTAL
TOTAL
11,680.00
1,707.96
3,328.00
28.5%
8,352.00
OTHER
----SUPPLIES - - --
,500.00
8,500.00-1-0424.77---
1,424.77_ --3,020.19_-_35.5x--_5,479.81-
3,020.19- --
35.5%
----.5.479.81-
PROMOTION & PROGRAMS
PROMOTION
90-.30
0.00
20+.64
22.7E
695.36
POSTAGE
2.750.00
375.49
923.67
33.6%
1,826.33
---MILEAGE & MEETINGS------ --
- L,000.00
228.64 __
____979.75
24.5%
_-3,020.25 -
MEMBERSHIPS
400.00
•0.00
162.00
U0.5%
238.00
INSURANCE
3,600.00
O.UO
3,953.86
109.8%
393.865
- EQUIPMENT RENTAL - - - -
- - 5,500.00
__],555.53 --_
_ 2,931.31 .___!J.3.3%
`_--2,568.69 _
AUDITING SERVICES
6i)<^..00
'0.00
10.00
0.v%
6U47.OU
BOOKKEEPING SERVICES
1,5UG.00
125.00
375.00
25 .(J%
1,125.00
• --MISC. RESERVE - -- -.
-- `- 50040
-0.00
yG�.uU-
TOTAL
28,250.Uu
3,659.42
12,550.42
44.4%
15,699.58
CAPITAL OUTLAY
- --- EQUIPMENT - - -- -- -
- -- 9,400.00 ?, 215.25
4,194.30_V 4.6% 205.70 -
BOOKMOBILE AMORTIZATION FUND
6,000.00
0.00
-0000
0.G'%
60WU.W
BRANCH LIB. AMORTIZATION FUND
703.W
0.00
G.UO
0.0%
700.00
--TOTAL- - - -
-- ,r,-1GC.40
2,215.25
6,194.30 2601( �.1,905.70-
OTAL LIBRARY
388,289.00
36,114.03
107,354.94
27.6%
280,934.06
Investments redeemed
S 369625.00
S
97:450.00
Investments purchased
12,579.28
73,812.92
Ending cash balance
21.38
21.38
Savings Pass Book
$359571.53 as of March 31,
1978
CROW RIVER REGIONAL LIBRARY
BALANCE SHEET
December 31, 1977
(Not Audited)
ASSETS
Current Assets
Petty cash $ 170.90
Cash in bank 1.32
Savings account 59,208.61
Certificates of deposit 21,637.01
Total Current Assets $ 81,017.84
Furniture and Eauiument*
Bookmobile (1966 cost) $ 13,800.00
Bookmobile (1975 cost) 38,460.00
Furnishings and equipment 99,071.62
Books, paintings, etc. 248,225.00
$399,556.62
Less: bookmobile depreciation $ 19,569.00
equipment depreciation 20,035.00
amortization of books 592350.00 98,954.00
Total Furniture and Equipment 300,602.62
Total Assets $381,620.46
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable $ 17,194.56
Reserves
Self insurance 1,400.00
Fund Balance 363,025.90
Total Liabilities and Fund Balance $381,620.46
*Furnishings and equipment purchased in 1976 and 1977 were added to the 12-31-75
insured value. Books and similar items purchased during the year and not re-
flected here amounted to $68,090.14. Insurance coverage on books, etc. was not
increased this year.
umAM s PARKLM ass
CROW RIVER REGIONAL LIBRARY
SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS
For the Year Ended December 31, 1977
LATHAM 3 PARKER CPAS
Favorable
Actual
Budget
(Unfavorable}
Beginning Balance
$ 58,369.24
$
58,369.24
$ -0-
Receipts
State/Federal grant
$105,452.00
$
90,000.00
$ 15,452.00
SMAHC grant
3,500.00
-0-
3,500.00
Kandiyohi County
48,425.64
48,425.64
-0-
Meeker County
33,550.87
33,550.87
-0-
McLeod County
37,500.23
36,783.98
716.25
Willmar
39,621.00
39,621.00
-0-
Litchfield
20,563.45
20,563.45
-0-
Hutchinson
29,379.44
29,379.42
.02
Glencoe
13,455.64
13,455.64
-0-
Fines, rental and copying
13,744.68
9,000.00
4,744.68
Interest
3,731.76
-0-
3,731.76
Gifts
445.10
-0-
445.10
Reimbursements
10,905.74
1,000.00
9,905.74
Total Receipts
$360,275.55
$321,780.00
$ 38,495.55
Total Cash Available
$418,644.79
$380,149.24
$ 38,495.55
Disbursements
Equipment
$ 5,854.17
$
5,900.00
$ 45.83
Maintenance
Supplies and service
$ 636.00
$
800.00
$ 164.00
Telephone
1,898.75
2,000.00
101.25
Teletype
1,597.35
1,800.00
202.65
Bookmobile expense (includes
insurance)
8,923.91
7,000.00
(1,923.91)
Total Maintenance
$ 13,056.01
$
11,600.00
$ (1,456.01)
Materials
Books - adult
$ 41,331.01
$
50,000.00
$ 8,668.99
Books - children
14,427.81
15,000.00
572.19
Periodicals
5,619.54
4,500.00
(1,119.54)
Pamphlets
278.90
500.00
221.10
Audio visual
5,481.32
6,000.00
518.68
Paintings
239.72
400.00
160.28
Binding
642.97
800.00
157.03
Microfilm
68.87
300.00
231.13
Total Materials
$ 68,090.14
$
77,500.00
$ 9,409.86
LATHAM 3 PARKER CPAS
CROW RIVER REGIONAL LIBRARY
SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS
For the Year Ended December 31, 1977
Whereof:
Petty cash
Checking account
Savings account
$ 170.90
1.32
59,208.61
$ 59,380.83
LATHAM & PARKER CPA%
Favorable
Actual
Budget
(Unfavorable)
Disbursements (cont'd)
Other
Supplies
$ 8,597.65
$ 8,500.00
$ (97.65)
Printing and promotion
803.84
700.00
(103.84)
Postage
3,254.79
2,863.75
(391.04)
Mileage and meetings
22,977.85
3,500.00
522.15
Insurance
3,609.72
3,000.00
(609.72)
Equipment rental
7,088.19
5,000.00
(2,088.19)
Professional fees
600.00
600.00
-0-
Bookkeeping service
1,500.00
1,500.00
-0-
Memberships
250.00
400.00
150.00
Miscellaneous reserve
-0-
3,500.00
3,500.00
Total Other
$ 28,682.04
$ 29,563.75
$ 881.71
Employees
Salaries
$206,570.42
$195,000.00
$(11,570.42)
Payroll tax
18,499.01
17,000.00
(1,499.01)
Insurance
10,755.76
7,300.00
(3,455.76)
Total Employees
$235,825.19
$219,300.00
$(16,525.19)
Bookmobile amortization fund
$ 7,056.41
$ 6,000.00
$ (1,056.41)
Branch library amortization fund
700.00
700.00
-0-
7,756.41
$ 6,700.00
$ (1,056.41)
Total Disbursements
$359,263.96
$350,563.75
$ (8,700.21)
Cash December 31, 1977
$ 59,380.83
$ 29,585.49
$ 29,795.34
Whereof:
Petty cash
Checking account
Savings account
$ 170.90
1.32
59,208.61
$ 59,380.83
LATHAM & PARKER CPA%
CROW RIVER REGIONAL LIBRARY
STATEMENT OF CHANGES IN FUND BAIANCE
For the Year Ended December 31, 1977
(Not Audited)
Fund Balance January 1, 1977
Revenue for the Current Year
Cash receipts
Increase in CDs
Total Revenue for the Year
Expenditures for the Current Year
Cash disbursed
Decrease in liabilities
Balance December 31, 1977
Balance January 1, 1977
Total Expenditures for the
Current Year
Increase in Reserve for Self Insurance
Decrease in Stated Value of Furniture
and Equipment
Balance December 31, 1977
Balance January 1, 1977
Total Decrease in Stated Value of
Furniture and Equipment
Fund Balance December 31, 1977
a
$ 17,194.56
19,827.41
$360,275.55
7,756.41
$359,263.96
2,632.85
$300,602.62
315,954.45
$367,676.88
368,031.96
$735,708.84
(356,631.11)
(700.00)
(15,351.83)
$363,025,90
LATHAM d PARKER CPA%
CROW RIVER REGIONAL LIBRARY
STATEMENT OF CHANGES IN FINANCIAL POSITION
For the Year Ended December 31, 1977
(Not Audited)
Sources of Funds
Depreciation (not requiring cash outlay) $ 21,206.00
Increase in reserve for self insurance 700.00
Total Sources of Funds $ 21,906.00
Uses of Funds
Increase in working capital $ 11,400.85
Decrease in fund balance 4,650.98
Equipment purchased 5,854.17
Total Application of Funds $ 21,906.00
INCREASE IN WORKING CAPITAL
12-31-77 12-31-76
Current Assets - cash $ 81,017.84 $ 72,249.84
Current Liabilities - accounts payable 17,194.56 19,827.41
Working Capital $ 63,823.28 $ 52,422.43
Increase
(Decrease)
$ 8,768.00
(2,632.85)
$ 11,400.85
LATHAM i PARKER CPA%
