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cp06-27-1978 cH U TCH I NSON CITY CALENDAR WEEK OF June 25 TO June 30 1978 WEDNESDAY SUNDAY I MONDAY THURSDAY Noon - Safety Council Meeting at Prairie House 7:30 P.M. - Flag Ceremony in Library Square FRIDAY TUESDAY 7:30 P.M. - City Council Meeting at City Hall SATURDAY JUNE 27, 1978 CITY OF HUTCHINSON ISSUE NO. 29 JUNRER SANITATION COMPLETES COMMERCIAL SURVEY Junker Sanitation notified approximately 50 commercial establishments as a result of their survey of utilization and rates for commercial refuse service. A copy of the notification is attached. Along with the notification was a statement of refuse charges for the prior three months. As a result of the survey and billings, numerous telephone calls were received. Jim Junker has requested that all telephone calls regarding the survey and increased rates be directed to him in Stillwater, on a collect call basis. UP -DATE ON HOLIDAY INN PROPOSAL The Holiday Inn proposal, Mr. Winslow Chamberlain, has received the Council's Resolution endorsing the concept of a Holiday Inn in downtown Hutchinson and, also, a site map that was prepared by the City Engineer. On Friday, June 23, 1978 I was notified by Mr. Chamberlain the site as shown on the map is not large enough to obtain approval of the franchise. Mr. Chamberlain stated he needed five to six acres, while the map illustrated an area of 3.8 acres. To expand the site the railroad track on Second Avenue Northwest would be needed to be moved on the north side of the street or completely removed from the area. MEETING WITH BURLINGTON NORTHERN In response to the request to expand the site of the Holiday Inn proposal, Marlow Priebe, Bud Daggett, and I met with four Burlington Northern railroad officials. Railroad officials were willing to consider relocation, preferably removal of the tracks in the area. This would be contingent upon the City of Hutchinson assisting in•acquiring the necessary right-of-way for a routing of the service track through the Industrial Park. Specifically, railroad officials requested City assistance in obtaining the right-of-way on the east property line of the parcel owned by the Utilities Commission. Also, right- of-way would be needed from Farmers Elevator and Hutch Growth. "Your Gorhologist" Jomes Junker . 417 So'. Macthq St. • Stillwater, A.n. 55082.612 459-7135 We have just recently ..completed a thorough survey of all commercial establishments in the'City of,Hutchinson,whiGh are.now,and have been, receiving regular refuse ; service. As a', commercial account, you are automatically billed by-.the,city•for this service and are entitled to once -a -month picku -consisting, approximately, of up to 3 --30 gallon (or the'equivalent5:eointainers.''Our re -cordo indicate that you have been receiving considerably more service than the once -a -month, and generating more than,•.the above-mentioned.alloted volume. As you will notice,. we have enclosed, with, this'• letter, a statement for April, Mayjand June, 1978 at $5,00,,additional cost per month, over and above the monthly city chargea; this is our minimum charge per month. If you do "not. feel these ck,arges are fair, you" have the alternative of receiving the_one pickuy per month of 3 - 30 gallon containers, or disposing of your own-tvash, over the allowed volume, at the County Landfill. - If, we. do not ;sear from you by July 1, 1978 via check -in -full • or*,; letter, or. phone c -ill ( collect) informing us otherwise, we will•prpcoed accordingly, Thank you for your prompt attention in -this matter, r ' {3i cerely, ,T es L. Junker s w AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 27, 1978 �1. Call meeting to order - 7:30 P.M. /2. Invocation - Reverend Richard Coston �3. Consideration of Minutes of Adjourned Regular Meeting dated June 14, 1978 and Special Meeting dated June 16, 1978 Adtion - Motion to approve - Motion to approve as amended 14. Public Hearing - 8:00 P.M. vLa) Consideration.of Proposed Assessment Roll No. 68 ✓(b) Consideration of Proposed Assessment Roll No. 69 ✓(c) Consideration of Proposed Assessment Roll No. 70 Action - Motion to close hearings Motion to reject Motion to waive reading and adopt resolutions adopting assessment rolls 5. Communications, Requests and Petitions V(a) Consideration of Request to Display Mobile Home on Gibson's Lot July 13-16, 1978 Action - Motion to reject - Motion to approve request 6. Resolutions and Ordinances V�a) Ordinance No. 11/78 - Ordinance Amending Section 715:40 of 1974 Ordinance Code of City of Hutchinson, Entitled "Time Limits, Parking Zones," By Adding Subd. 10 Thereto, Relative to "Parking, Local Regulations" Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 567 /b) Resolution No. 6143 - Commending Reverend Howard Jones Action - Motion to reject - Motion to waive reading and adopt vo(c) Resolution No. 6144 - Commending Heinz Fruck Action - Motion to reject - Motion to waive reading and adopt Council Agenda June 27, 1978 7. Reports of Officers, Boards and Commissions ✓(a) Monthly Financial Report - May, 1978 Action - Order by Mayor received for filing ,/(b) Minutes of Planning Commission dated May 16, 1978 Action - Order by Mayor received for filing V(c) Minutes of Burns Manor Nursing Rome Board dated May 18, 1978 Action - Order by Mayor received for filing V(d) Minutes of Iransportation Board dated June.15, 1978 Action - Order by Mayor received for filing t/(e) Minutes of Downtown Development Committee dated June 6, 1978 Action - Order by Mayor received for filing VI(f) Minutes of Park and Recreation Board dated June 14, 1978 Action - Order by Mayor received for filing Vig) Minutes of "Seniors Activity Center" Advisory Board dated May 6, 1978 Action - Order by Mayor received for filing 1/8. Unfinished Business None 9. New Business ✓(a) Consideration of Presentation by Mr. John Murphy of Cooley Bus Lines for Proposed Concept of Subsidizing Private Inter -Connecting Transit Service Action - Motion to reject - Motion to authorize grant application VI(b) Consideration of Recommendation by Transportation Board for Shuttle Bus Service Proposal Action - Motion to reject - Motion to approve proposal ✓(c) Consideration of Recommendation by Transportation Board for Implementation of Premium Rate Concept Action - Motion to reject - Motion to approve implementation -2- Council Agenda June 27, 1978 ✓(d) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service �(e) Consideration of Recommendation by Park and Recreation Board to Remove Garage at Les Rouba Point Action - Motion to reject - Motion to approve removal A(f) Consideration of Request for Variance for 10 Foot Interior Side Yard Set Back submitted by Michael Dorn with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution Jg) Consideration of Request for Preliminary Plat submitted by Harry Bachman with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution */(h) Consideration of Request for Conditional Use Permit for Building Addition to Replace Proposed Basement submitted by Paul Gray for Hardees Restaurant with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution %/(i) Consideration of Three -Year Temporary Permit for Storage Building submitted by Dr. D. S. Chernausek with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve permit ✓(j) Consideration of Replacement for Summer Employee Action - Motion to reject - Motion to approve Vk) Consideration of Merit Increase for Public Works Department Employees Action - Motion to reject - Motion to approve increases ,/1) Consideration of Entering Into One Year Contract with Xerox Action - Motion to reject - Motion to authorize Administrative Assistant to sign contract 4(m) Consideration of Merit Increase for City Clerk Department Employees Action - Motion to reject - Motion to approve increases Council Agenda June 27, 1978 Vl(n) Consideration of Application for Parks Grant Action - Motion to reject - Motion to approve application 10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments ]/'(a) Verified Claims ' / Action - Motion to approve and authorize payment from appropriate funds V112. 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 27, 1978 5. Communications, Requests and Petitions */(b) Consideration of Request to Attend Minnesota Wastewater Operators Associa- tion Institute August 9-11, 1978 by Finley Mix Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances /(d) Resolution No. 6.153 - Commending Soto Katsaros Action - Motion to reject - Motion to waive reading and adopt 7. /Reports of Officers, Boards and Commissions ✓(h) Minutes of Civic Arena Board dated June 21, 1978 Action, - Order by Mayor received for filing 8. Unfinished Business Va) Consideration of Bid Recommendation by Hospital Bbard for Boiler Room Heat Recovery (Deferred June 16, 1978) Action - Motion to reject - Motion to approve recommendation and enter into contract 9. New Business V(o) Consideration of Proposed Resolution Providing for Sale of $1,210,000 Improvement Bonds Action - Motion to reject - Motion to waive readings and adopt Resolutions No. 6148 and 6149 and call for bids for July 25, 1978, 4:00 PM V(p) Consideration of Sidewalk in Stoney Point Road Action - Motion to reject - Motion to approve sidewalk ,q) Consideration of Resignation of Janell Swanson Action - Motion to reject - Motion to accept resignation O(r) Consideration of Recommendation of Civic Arena Board to Hire Civic Arena Supervisor (See 7-h) Minutes and Job Description) Action - Motion to reject - Motion to approve hiring Supervisor Council Agenda June 27, 1978 ,/(s) Consideration of Replacement of Summer Employee for Water Department Action - Motion to reject - Motion to approve replacement V/(t) Consideration of Dutch Elm Disease Demonstration Program for Supplemental Shade Tree Monies Action - Motion to reject - Motion to authorize Mayor and City Clerk to enter into agreement V/(u) Consideration of Marshall & Stevens Proposal for Appraising City Property Action - Motion to approve - Motion to reject 5a A0 PWi RED [:F,GUIi AR MEETI Nc; NtrTCH-rNSON CITY COTINCIL WEDNESDAY, 3UNI, 14, 3978, 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following Council members present: Aldermen Peterson and Huntwork in addition to Mayor Black. Ab- sent were: Aldermen Gruenhagen and Westlund. Also present were: Administrative Assistant Plotz, City Englneer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Richard Coston of. the Seventh Day Adven- tist Church. 3. MINU'T'ES The minutes of the Regular Meeting dated May 23, 1978, Special Meeting dated June 5, 1978 and Regular Meeting dated June 13, 1978 were approved upon motion by Alderman Peterson, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC IIE.AT:ING (a) SEWER AND WATT?R SERVICE FOR WALLER'S SUB -DIVISION (WALLER DRIVE) PTayor Brack openud rhe Puhlie hearing at 8:10 P.M. by reading Publication No. .'.068, Fol -ice of Ilearfog, Waller': Sub -Division. The improvement would be for .:anitaLy sewer, wtirc,•maiii and appurtenances, with an estimated cost of $7,800. City Engineer/Public Works Dliector Priebe reported on a request received from an individual for water and sewer on Waller Drive. Mayor Blacl<. inquired if there was anyone present who wished to be heard re- garding this improvement. Mr. John Beck responded that he is a property owner who wisher; to build in the Waller Sub --Division area. He has, therefore, re- quested water and sewer services to his lot. It was moved by Alderman Peterson to close the hearing. Seconded by Alder- man Huntwork, the motion unanimously carried. After discussion, it was moved by Alderman Peterson to approve the improve- ment and waive reading and adopt Resolution No. 6137 entitled Resolution Order- ing i'reparation of Report on Improvement. Seconded by Alderman Huntwork, the motion unanimously carried. Of 0 June 14, 1978 It was moved by Alderman Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6138 entitled Resolution Receiving Report and Calling Hearing on Improvement. Motion,unani.mously carried. It was moved by Alderman Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6139 entitled Resolution Ordering Improve- ment and Preparation of Plans. Motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY BETHLEHEM UNITED METHODIST CHURCH FOR TWO PARK- ING ARKING SPACES FOR HANDICAPPED A request was received from Bethlehem United Methodist Church for two park- ing spaces for the handicapped be reserved south of the church on the north side of Miller Avenue, and immediately west (if the church's circle drive. After review, Police Chief O'Borsky rerommended approval of the request. Following discussion, it was moved by AldcrTnaa Peterson to approve the re- quest for two handicapped parking, spaces t!gun recommendation of Police Chief O'Borsky and waive first reading of Ordit-iMct' No. 11/78 entitled Ordinance Amending Section 715:40 of L974 Ordinalrr,. of City of Hutchinson, Entitled "Time Limits, Parking Zones' By Addjn oi)bd. os 'ibereto, Relative to Parking, Local Regulations and set second readin.. . �r t,,ne 27, 1978. Seconded by Alder- man Huntwork, the motion unan's itKuust- , irried. (b) CONSIDERATION OF REQUEST TO USE LTBRARY SQUARE FOR FLAG DAY CEREMNY ON JUNE 14, 1978 I Mayor Black reported he had given verbal approval to the request for use of Library Square for a Flag Day Ceremony on .lull(' 14, 1978. (c) CONSIDERATION OF RFQUEST FOR REDUCED TRASH AND REFUSE RATE BY ELSIE ORR After discussion, it was moved by Alderman Peterson to approve the request by Elsie Orr for reduced trash and refuse rate. Seconded by Alderman Hunt - work, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/78 - ORDINANCE AMENDING SECTIUN 715:40 OF 1974 ORDINANCE CODE OF CITY Ota HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBD. 9 THERETO, RELATIVE TO TARKING, LOCAL R1,-CULATIONS" After discussion, it was moved by Alderman Peterson to waive the second read- ing and adopt: Ordinance No. 566 entitled Ordinance Amending Section 715:40 of 1974 Ordinance Cottle of City of Hutchinson, Entitled "Time [Amit, Parking Zones" Ry Adding 5ubd. 9 Thereto, Relative to "Parking, Local. Regulations." Seconded June t•+, !'+?a by Alderman ttuntwork, the motion unanimously carried. (b) RF-iOI.UTION NO. 6140 - COMMENDING HUTCHINSON COMMUNITY HOSPITAL AUXILIARY Major black commented that this resolution had been presented in honor of the Hutchinson Community Hospital Auxiliary's twentieth anniversary. It was,mov.-d by Alderman Huntwork to waive the reading and adopt Resolution No. 6140 entitled Commending Hutchinson Community Hospital Auxiliary, Seconded 1)�- Aldei m.cn Peterson, the motion unanimously carried. 7. REPORTS OF OFFICI,,RS� BOARDS AND COMMUSIONS (a) RULLDING ttFFTCIAL'S M-Wf lf,Y REPORT - MAY 1978 There hein,i,at) discussion, the report was ordered by the Mayor to be received for fil*np,. (b) MINUTES OF DOWNTOWN bEVELOPMENT COMMITTEE DATED JUNE 13, 1978 There being no discus.,ilon, the minutes were ordered by the Mayor to be re- ceived for tiling. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BID RECOMMENDATIONS BY CITY ENGINEER (DEFERRED MAY 9 & 23, 1978) I. STONEY POINT ADDITION 2. AERIAL MICKET FOR PARK DEPARTMENT City Englraeer/Public Works Director Priebe reported the developer of Stoney Pnint Addition has decided to have the street improvements done privately. rt is, therefore, his recommendation to reject the bids submitted for this area. It was moved by Alderman Peterson that upon the recommendation of City Engineer, the bids for Sr_oni�-y Point Addition received on May 9, 1978 be rejected. Sec- %inded by Aldcrpian Huntwork, the motion unanimously carried. It was the recommendation of City Engineer/Public Works Director Priebe to award the bid to Road Machinery & Supplies Co. for an aerial bucket for the Park Department. He pointed out it would coat on additional $925 to have the controls in the bucket rather than on the boom, but he felt this was a safety feature. After considerable discussion, it was moved by Alderman Huntwork to approve the recommendation of Rood Machinery & Supplies Co. in the amount of $32,000 net, with an additional, amount of $925 for controls in the bucket, and award tho rcn rrar.t:. Seconded by Mayor Black, the motion unanimously carried. -3-- , , . , , i : 1 ,Ii ,l, �I .tui►e 14, 19715 (b) CONSIDERATION OF CONTRIBU'rING MONIES TO HELP FUND CRIMINAL INVESTIGATION UNIT (DEFERRED MAY 23, 1978) Police Chief O'Borsky appeared before the Council and expressed his support of the McLeod County Criminal Investigation Unit. He encouraged the Coun- cil to continue to give its financial assistance to this program and pointed out all the other cities in the county and the County Board have approved the funding. Mr. Pete Kasal, Assistant County Attorney,'commented that law enforcement is one area where the city and county cooperates, and there has been a good relationship. After discussion, it was moved by Alderman Peterson to approve the contribu- tion of $3,000 to he]p fund the Criminal Investigation Unit for the remainder o1 1978. Seconded by Alderman lluntwork, the motion unanimously carried. (c) CONSIDF RATION OF BID RECOMMENDATIONS BY CITY ENGINEER (DEFERRED JUNE 5, 1978) 1. MAINTENANCE OF SOUTH PARK WATER TOWER 2. TRUCK MOUNTED VA(;I11TM ",TRFET AND CATCH BASIN CLEANER 3. TRUCK MOUNTED HIGH PRESSURE SEWER CLEANER It was mo�,ed by Aldert;uao huntwork to approve the recommendation of Larson Tank Company in the amount c)f $11,600.00 for maintenance work on the South Park Water Tower and award contract. Seconded by Alderman Peterson, the motion unan- imously carried. It was moved by Alderman Peterson to approve the bid from General Motors Corp. in the amount of $55,95').00 for a vacuum machine and award the contract. Sec- onded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Peterson to approve the bid of Freeway Ford for a jet machine in the amount of $24,997.00 and award contract. Seconded by Alder- man Huntwork, the motion unanimously carried. (d) DISCUSSION ON STATUS OF TRAVEL HOST REQUEST FOR INDUSTRIAL REVENUE BOND (DEFERRED MAY 23, 1978) Mr. John Klinkhammer of Travel Host Motor Inn, Inc. appeared before the City Council regarding an industrial revenue bond to finance a motel unit in Hutch- inson. Mayor Black commented that the Holiday Inn will be making a presentation at tho Council meeting tonight. No decision will be made on this issue until a later date. Be then expressed appreciation for the interest Travel Host has in the City of Hutchinson. - 4 _ Council Minutes June 14, 1978 (e) CONSIDERATION OF PROPERTY ACQUISITION FOR HIGH RISE SITE Letters have been received from property owners of the high rise site stating they are not in agreement with the appraisals and request the City to com- mence condemnation proceedings. ' After discussion, it was moved by Alderman Peterson to accept the request for cond*mation proceedings and authorize City Attorney Schantzen to commence condemnation procedures. Seconded by Alderman Huntwork, the motion unanimously carried. 9. NEW BUSINESS (a) PRESENTATION BY COMMUNICATIONS SYSTEMS, INC. RE. EXISTING SERVICE AREA AND PLANS FOR FURTHER IMPLEMENTATION OF SYSTEM Mr. Hubertus Sarrazin and the General Manager of Communications Systems, Inc. .appeared before the Council. They presented proposed plans for cable TV in Hutchinson and pointed out new areas where service will be extended. Mayor Black called attention to several items in the Cable Television Fran- chise which have not been complied with, namely, Section 17-(d) business office in Hutchinson and toll-free listing; Section 18 Construction Schedule; and Section 22 Payment to the City. He then instructed Mr. Sarrazin to pre- sent in writing a statement of when the franchise agreement will he met. In the event that it cannot be met, it would be necessary for the City Council to discontinue the franchise. Mr. Sarrazin promised to submit the requested letter to the City Council with- in a two-week period. (b) CONSIDERATION OF ESTABLISHING A UNIFORM PENALTY RATE FOR WATER/SEWER/REFUSE BILLS Administrative Assistant Plotz reported the Council adopted a policy and pro- cedures for disposition of delinquent accounts on January 9, 19.73; but they were never enforced, especially penalty. It is the joint recommendation of City Engineer/Public Works Director Pricbe and Mr. Plotz that the following penalty rate be charged: "If not paid by the 22nd of the month, $1.00 or 5% penalty (whichever is greater).' The Utilities Commission uses this policy, and the notice could be typed on the water billing statement by the computer. In addition to the initial penalty charge, it is recommended a carrying charge of 1/2% per month (6% per year), after 30 days, be charged to those that re- quire certification in October. This could be done manually. After discussion, it was moved by Alderman Peterson to approve the above pen- alty rate for water/sewer/refuse bills. Seconded by Alderman Huntwork, the motion carried unanimously. -5- %.-.A. l...i1 X11.1 .1t C," J,m, 1.4, 191:; (c) CONSIDERATION OF TRANSFER OF FUNDS FOR SCHOOL ROAD BRIDGE City Engineer/Public Works Director Priebe requested approval of the trans- fer of funds from the water and sewer fund to the bridge fund in the amount of $56,000 to cover construction of a 12" watermain and 6" sanitary sewer force main for School Road Bridge. After 1141scussion, it was moved by Alderman Peterson to approve the transfer Uzi $56,000 from the water and sewer fund to the bridge fund. Seconded by Alderman Huntwork, the motion unanimously carried. (d) CONSIDERA MIN OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR 1ACENSE FOR LITTLE CROW ARCHERY CLUB ON JULY 8 & 9, 1978 Alter discussion, it was moved by Alderman Peterson to approve the applica- rion and lbt•ue license to Little Crow Archery Club. Seconded by Alderman Huntwork; the motion unanimously carried. 01 CONSIDERATION OF TiTRTNG PATROLMAN FOR HUTCHINSON POLICE FORCE Chief of Police O'Borsky reported the necessity of replacing Officer Howard Be..•k who will be retiring July 10, 1978. It is his recommendation to hire Rohc=rt Ringstroiq who ranked No. 1 on the Civil Service Eligibility Roster in February but was not available until this time. After disrussiop, it was moved by Alderman Peterson to approve the employ- ment, of Robert 'Itingstrom, to be, effective June 19, 1978, upon the recommen- dation of the. Police Civil Service Commission. Seconded by Alderman Huntwork, the motion unanimously carried. (f) CONSIDERATION OF DISCUSSION ON HOLIDAY INN LOCATING IN HUTCHINSON Mr. Alfred Albert, developer of thjossibility A & P Group, reported that part of the proposed downtown development woul include property owned by Mr. Eugene Dag- gett and located at the Gold Storaa site. He then told about a meeting he and Mr. Daggett attended on Mondaywith Mr. Winslow Chamberlain, owner of four fioliday Ictn:�. They discussed the of a franchise for a Holiday Inn locating; in Hutchinson. The proposed motel would be a 100 -unit with swimming pool, Yecretltlon/meeting rooms and dining room, with approximately 80-90 em- plojees. Several mothods of financing could be considered, but Mr. Chamber- lain would prefer local interest in financing. Mr. Chamberlain will visit Hutchinson on June 21 to view the cold storage site and determine if a feasibility study should be initiated, which would take about two months for completion. Tuasmuch as the Downtown Development Committee at its June 13, 1978 meeting Ira ia: ! I iitji,iLCj Jure 14, 1978 tua,�e tllE! M.,tioic to recommend to the City Council "that the Downtown Develop- mtot C(,,.atnittee supported the building of a Holiday Inn in the downtown area hei,ng that IG is in keeping with the long range plan for downtown," Mr. Albert tl.ctt asked th` City Council to endorse this proposal for a Holiday Inn. liavot Blijrk responded that past action of the Council affirms a motel complex is a needed lavility in Hutchinson. However, he felt priority for one de- ve i i,ner, over aitather �_i��iicl not be granted. The Council will be making a de- ci,cton in t.ht near fixture on the use of an industrial revenue bond. (g) CONSIDERATION ON APPITCATION FOR GAMBLING DEVICE AND RAFFLE LICENSE BY ELKS LODGE Mayor Black remarked he was not aware of the Statute passed by Legislature at their last sessiotl, so he instructed City Attorney Schantzen to check on this item iwfory the next Council meeting. It. was moved by Alderman Huntwork to defer this item until sufficient infor- matioti cau ht: obtained. Seconded by Alderman Peterson, the motion unanimously +tarried. (11) CONS11)ERATION ole APPLACATION FOR BINGO LICENSE By ELKS LODGE Informarfutt togarding the Statute newly adopted by the Legislature will need to be Obtained before action can be taken on this matter. It was moved by Alderman Peterson, seconded by Alderman Huntwork, to defer act -ion at this time. Motion unanimously carried. (1) CONSIDERATION c,t HIRING SUMMER RECREATION PERSONNEL Bart Roepktt was recommended for the position of summer track supervisor in the R�!L.reat ion Department, After d i sc it.; a ion, it was moved by Alderman Peterson to approve the employment of Bart koelike as hummer track supervisor. Seconded by Alderman iiuntwork, tho motion utianimousiy carried. (j) CONS TDER,&T 1.()N OF I(EPLAC131tENT OF TWO SUMMER EMPLOYEES FOR PUBLIC WORKS Two approved omployees for hummer work in the public works department have be- come unavai l able so it will be necessary to replace them. The following were rec ommvncf ed Parks Paul Meier W.x1 er - William Krteuke A.Uull• 11 Ilknaf as .Junk' 14, l'1i8 Mayor Black iaaquired why someone from Cosmos was being hired for a summer position instead of a Hutchinson president, Personnel Coordinator Sitz re- sponded that there had been a limited number of applicants, and he was the best qualified. Atter discussion, it was moved by Alderman Peterson to approve the employment of Paul Geier foi Parks Department and defer replacement in the Water Depart - went . o Seconded by Alderman Huatwork, the motion unanimously carried. (k) CONS I DERKVION OF REC(IMMENDATIOIIS FROM DOWNTOWN DEMOPMENT COMMITTEE Mr. Clarence iiwonowicz of C.R.S. presented the two proposals the Downtown Development Committee had considered at their June 13, 1978 meting. He pointed out Proposal H called for development surrounding the Library Park while Proposal A included development on both sides of Main Street (namely the tormov 5 & L Building and behind Cititeens Hank)., The Downtown Develop- ment Comtniltee preferred Proposal A and is recommending it to the City Coun- cil for furt.hec action, Mr. Albeit stated that there is nothing binding about this plan. He needs some specific plans in order to start working on the development. The De- veloper would proceed to put together individual building projects in the ,�oneept of the plan, which would be presented to Council for approval. In compliance with the original agreement, the next step would be to enter into a site agreement. and designate the A & P Group as the Developer. It was moved by Alderman Peterson to waive reading and adopt Resolution No. 614) entitled Resolution Approving Development Concept A As Preferred Develop- ment AltL•t-native for Downtown Area. Seconded by Alderman Huntwork, the mo- tion unanimonsty carried, Mayor Black reported the Downtown Development Committee at their June 13, 1.978 meeting had endorsed the proposal of a Holiday Inn being erected on the Bud Daggett cold storage site on Main Street. The Committee is now request- ing Liu, Council to consider this development on a priority basis. He felt, however, thet: one developer could not be given priority over another. Alder- man Huntwoik inquired if the resolution could be adopted without giving one proposal priority over another. Mr. Albert stated he would like to see the resolution adopted with an amend - meat, ii nc•;:essary. The Holiday Inn needs confirmation of support from the community to do a feasibility study. .hlav 14, 1978 .Ut.er further discussion, it was moved by Alderman Peterson to waive reading and adopt Resolution No. 6142 entitled Revolution Endorsing Concept of Holi- day Inn In Downtown Area,as amended. Seconded by Alderman Huntwork, the mo- tion unanimously carried. (1) CONSIDERATION OF APPROVAL OF APPOINTMENT OF CETA EMPLOYEE Personnel coordinator Sitz requested appointment of Tom Benson for recrea- tion area maintenance under the CETA Grant. After discussion, it was moved by Alderman Huntwork to approve the appoint- ment of Tom Benson as a CETA employee. Seconded by Alderman Peterson, the motion unanimously carried. 10. MiSCULANEOUS (a) COMMUN1CAT'ONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant. Plotz reported the McLeod County Board of Commis- siooers has appointed two members, namely Melvin Sprengeler of Plato and Ben Klima, 5r. of Silver Lake, to serve on the Airport Zoning Board. The fifth member, and Chairman, will be chosen by the four members of the Board. The Day Activity Center Board supported the choice of Winsted for the loca- tion of the new facilities so no more hearings will be held. Mr. Plod remarked there is another company interested in providing cable TV survtce in Hutchinson, and they would like to purchase the equipment of Com- munications Systems, Inc. In the event Mr. Sarrazin is unable to present recommendations to fulfill his franchise agreement, perhaps the City Council should pursue this interest further. Administrative Assistant Plotz congratulated Mayor Black on his new office as Vice President of the Minnesota League of Cities. (b) COMMUNICATIONS FROM MAYOR Mayor Black requested a status report on the progress of debris clean-up from Chief of Police O'Borsky. Chief O'Borsky reported letters of citation have been issued. A warrant for arrest has been received from Glencoe for the individual who has refused to reply to previous contact from his department. A complete report will be presented by the end of the week. Mr. Heinz Druck has completed his term of eight years on the Nursing Home hoard, and Reverend HPwurd Jones has resigned, effective July 1, 1978, thus leaving two vacancies on the Nursing Hume Board. Mayor Black appointed WA 0 u. 1� til ::rrri Julie �.-�, ire%13 i,at i y I=rat to f i I I t tie unexpired term of ftr. F'ruek, with an expiration of March 1, 1980. The Reverend Reith Duehn was appointed to replace Rev. Jones, with expiration of teem being March 1, 1983. It was moved by Alderman Peterson to ratify the appointment of Larry -Graf to the Nursing Home Board. Seconded by Alderman Huntwork, the motion unanimously carried. i Tt- was aloW.d hz, Aldetman Petersop, seconded by Alderman Huntwork, to ratify ttie appaintnreut of the d.,verend Keith Duehu to the Nursing Home Board. Mo- tion ual-jaimously ea rr I t:.i. It was moved t -y Alderman Huntwork, seconded by Alderman Peterson, to issue Rt- lut_ions of Commendation to the Rev. Howard Jones and Heinz Fruck for their svrvic,- on the Nursii)g Houle Braid. Motion unanimously carried. 11. CLAIMS, APPROPR.I A I' 1 OW"; AND CONTRACT PAMNT (a) V 8R1 V i VFj CI.A I MS lt_ oas moved by Alderman Peterson., seconded by Alderman Huntwork, to approve tht= verified cl.iims acid antl►or#xe payment from the appropriate fund. Motion uiiaiiimously cai ► ied. 12. ADJO-UHNM1� N`i There being no further business to come before the Council, the meeting was ad- journed at 10:06 1,.M. tipott motion by Alderman Peterson, seconded by Alderman Hunt- w,)ik and miani,nou.,d.y t�ari icd. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, JUNE 16, 1978 The special meeting of the City Council was called to order by Mayor Black at 12:00 noon. Present were Aldermen Peterson and Huntwork in addition to Mayor Black. Ab- sent were Aldermen Gruenhagen and Westlund. Also present were Administrative Assis- tant Plotz and Administrator Phil Graves. Publication No. 2077 was read by Mayor Black, which called for sealed proposals for the construction of the Hutchinson Community Hospital boiler room heat recovery. The following bids were opened and read: Rrasen Plumbing & Heating, Hutchinson McDowall Co., St. Cloud $24,972.00 26,898.00 After discussion, it was moved by Alderman Peterson to defer the awarding of bids and refer them to the Hospital Board and Hospital Administrator for review and recom- mendation. Seconded by Alderman Huntwork, the motion carried unanimously. City Engineer/Public Works Director Priebe requested the Council to approve the com- pleted estimates for project worly both for 1977 and 1978. The monthly estimates are as follows: 77-01 Juul Contracting $25,235.99 To be paid 77-35 it It 2,084.10 by bonds 77-12/ Duininck Bros. 19,083.91 from 1977 77-30 78-04 Juul Contracting 11,068.74 To be advanced 78-03 if it102,992.85 from sewer and water account Mayor Black asked for a report on the 1978 bond status. Administrative Assistant Plotz replied that City Attorney Schantzen has sent the necessary material to Mr. Bob Sander of Juran & Moody, Inc. and is awaiting a response. It appears the money will not be available until approximately the middle of August. It will, therefore, be necessary to borrow from the sewer and water account to pay the 1978 bills for projects completed. Once the bond money is available, the money borrowed will be replaced in the sewer and water account. A motion was made by Alderman Peterson to authorize paying the above stated bills and authorize borrowing from the sewer and water account to cover expenses of 1978 projects. Seconded by Huntwork, the motion unanimously carried. 4 1 Council Minutes June 16, 1978 Personnel Coordinator Sitz and City Engineer/Public Works Director Priebe requested reconsideration of appointing William Krienke to the Water Department as a summer employee. Since deferral of the appointment at the June 14, 1978 Council meeting, Mr. Priebe had talked to Mr. Krienke and learned he intends to move to Hutchinson in the near future. After discussion, it was moved by Alderman Huntwork to approve the employment of Wil- liam Krienke as a summer employee in the Water Department. Seconded by Alderman Pet- erson, the motion unanimously carried. There being no further business to come before the Council, the meeting was adjourned at 12:10 P.M. -2- RESOLUTION NO. 6145 ADOPTING ASSESSMENT ROLL NO. 68 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: Lakeview Lane from McDonald Drive to Robert's Road McDonald Drive from School Road to 170' West of Lakeview Lane Robert's Road from 150' to 350' West of Lakeview Lane 3rd Avenue S.E. from Adams Street to Monroe Street 4th Avenue S.E. from Adams Street to Monroe Street 5th Avenue S.E. from Adams Street to Monroe Street Fair Avenue from Jefferson Street to Monroe Street Michigan Avenue from Arch Street to 550' N 2nd Avenue S.E. from Adams Street to Erie Street Monroe Street from 1st Avenue S.E. to 2nd Avenue S.E. 1st Avenue S.E. from Adams Street to Monroe Street by construction of curb and gutter. It NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF-HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January, 1979 and shall bear interest at the rate of per cent annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1979. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the Resolution No. 6145 Page 2 county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 27th day of June, 1978. Clerk I* Mayor A4. RESOLUTION NO. 6146 ADOPTING ASSESSMENT ROLL NO. 69 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: Neal Avenue from Dale Street to 140' West Steven's Street Keith Street from Robert's Road to Neal Avenue Steven's Street from Robert's Road to Neal Avenue Lewis Avenue from Larson Street to School Road 10th Avenue N.E. from Elm Street to Maple Street 11th Avenue N.E. from Trunk Highway 15 to Maple Street Elm Street from 10th Avenue N.E. to North High Drive Arch Street from Michigan Street to East City Limits by construction of curb and gutter and bituminous surfacing. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1979 and shall bear interest at the rate of per cent annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1979. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31_ of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the Resolution No. 6146 Page 2 county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 27th day of June, 1978. Mayor Clerk RESOLUTION NO. 6147 ADOPTING ASSESSMENT ROLL NO. 70 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: Neal Avenue from Dale Street to Steven's Street Keith Street from Robert's Road to Neal Avenue School Road North from Trunk Highway 7 to North Line Rolling Oaks 3rd Addition Monroe Street from 3rd Avenue S.E. to Fair Avenue by construction of watermain and/or sanitary sewer. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1979, and shall bear interest at the rate of per cent annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1979. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 27th day of June, 1978. Mayor Clerk 4 --c i 897-5025 879-2504 East **1bP :Mob IP T,�. mrs, hr. "Housing Perfection Is Our Profession" Highway 7 Hutchinson. MN 55350 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 Memo June 27, 1978 TO: City Council FROM: Director of Public Works SUBJECT: Minnesota Wastewater Operators Association Institute I recommend approval that Mr. Finley Mix attend the Second Annual Wastewater Operators Conference August 9-11, in Rochester. This is a budgeted conference. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv ORDINANCE NO. 11/78 ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 10 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Time Limit, Parking Zones" is hereby amended by adding thereto Subdivision No. 10, which shall be as follows: Subd. 10. No vehicles, except those operated by the handicapped, shall park next to the two meters on the north side of Miller Avenue, immedi- ately west of the driveway of Bethlehem United Methodist Church. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred (300) dollars or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publica- tion. Adopted by the City Council this 27th day of June, 1978. D. I Black Mayor ATTEST: Gary D. Plotz City Clerk 6 a" ou ofA,pp� TO WHEREAS, the Reve&end Howard Jones ha6 ze&ved the City weft as a membeA o6 the Ncu ing Home Boated jon the past two (2) yeau and eight (8) month.6; WHEREAS, eaid ReveAend Howard Jones ha6 aenved Sai.thjutZy and di,Cigentty giving o6 his gime and to eent6 toward the ewt i,chment o6 the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appreciation " hereby expressed to the Reverend Howard Jones box h,i6 a6onementi.oned zehvices and the gratitude of Hutchin6on and the etttzens theneob .iz hereby expressed. Adopted by the City Counc it th iz 27th day o j June, 1978. Mayon ATTEST: GaAy D. Rotz City CZerh ou OfA,ppre TO T Piu; Jfrurk WHEREAS, Heinz FAuck had .aenved the Cc ty weft as a member os the Nuu i,ng Home Board Son the pant eight (8) yeau; WHEREAS, baid Heinz Fnuck had served SaithSuUy and d i,Ligentf-y giving os W time and ta2ent6 towaAd the en i chment o6 the City, NOW THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appneacation .i.3 hexeby expnea.aed to Heinz FAuck Son h,ib aSoument,i.oned a enviced and the gut tude o6 Hutch.i,nd o n and .the c i tizend theneo S i.6 heneb y expnead ed. Adopted by the City Counc i e thi.6 27th day o6 June, 1978. ATTEST: Gaxy V. Ptotz City Ctenk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 WHEREAS, Master Soto Katsaros, citizen of Larissa, Greece, has been a welcome visitor to Hutchinson for the,school year of 1977-1978, and WHEREAS, Soto Katsaros has so comported himself to endear him to all the citizens of Hutchinson, and WHEREAS, it is our hope that Soto Katsaros will ever keep fond memories of his stay here, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, Soto Katsaros be, and hereby is, made an honorary citizen of the City of Hutchinson and is designated as ambassador extraordinary for the City wherever he may travel. BE IT FURTHER RESOLVED: THAT, said Soto Katsaros be assured that he shall have and receive all the rights, benefits and responsibilities which shall devolve to said citizenship. BE IT FURTHER RESOLVED: THAT, the name of Soto Katsaros shall be inscribed in the records and minutes of this City as a memorial that he is made a citizen, for the edification of pos- terity. Given under my hand and seal this 27th day of June, in the year of our Lord, nineteen hundred and seventy-eight and of our City the one hundred twenty-second. D. J. Black Mayor City of Hutchinson MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, MAY 16, 1978 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order at 7:30 P.M. by Chairman Clint Tracy with the following members being present: Bill Backen, Paul Christen, Don Erickson and Dan Huntwork in addition to Chairman Tracy. Members absent were Elsa Young and Bruce Peterson. 'Also present were Administrative Assistant Plotz, City Engineer/ Director of Public Works Marlow Priebe and Building Official Elden Willard. 2. CONSIDERATION OF PREVIOUS MINUTES FOR APRIL 18, 1978 On motion by Paul Christen, seconded by Don Erickson, the minutes of the regular meeting on Tuesday, April 18, 1978 were approved as written. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR DEN -MAR BUILDING SUBMITTED BY CURT BRADFORD The public hearing was opened at 7:31 P.M. by Chairman Tracy. Curt Bradford, Attorney- He stated the unit was converted from resi- 246 Main Str. South dential to commercial, that being a real estate office. He asked the parking require- ments be waived since there would probably be only one more car during business hours and he doesn't anticipate this office creating much extra traffic. He also pointed out the building was there long before the parking lot and he is not aware that you can lease a public parking lot to a private party. He assured them the upstairs units would remain as apartments. Don Erickson asked whether Mr. Bradford had inquired about acquiring the empty lot west of the building to be used for parking. Marlow stated the permit should outline any further use of the building and he felt this item should be tabled until the next regular meeting allowing for more time to review the situation, After further discussion, Dan Huntwork made the motion, seconded by Bill Backen to continue the hearing for a conditional use permit until June 20, 1978. The motion carried with Paul Christen opposing the motion. b) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR CLARK'S SECOND 7-4- May 16, 1978 Planning Commission Minutes -2- ADDITION SUBMITTED BY JOHN E. MILLER Chairman Tracy opened the hearing at 7;50 P.M. by reading the public hearing notice and the recommendation from the City Engineer. Marlow Priebe distributed a revised plat to the Planning Commission members including the area designated for the neighborhood park. The idea of land donation has been presented and accepted by the Park Board for stating they felt it ,would be advantageous to the neighborhood. After further discussion, the hearing was closed at 7:58 P.M. on motion by Paul Christen, seconded by Dan Huntowrk and carried unanimously. On motion by Don Erickson, and secondedby Paul Christen, it was recommended to approve the preliminary and final plat with the park land donation for Clark's Second Addition. Motion carried unanimously. L) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY LARRY SORENSEN The hearing opened at 8:00 p.m. by Chairman Tracy with the reading of the public hearing notices as published in the Hutchinson Leader on May 5, 1978. Larry Sorensen- Asked where the fence as suggested by the 545 -3rd Ave. SW City Engineer would have to be placed. Marlow Priebe stated it should be put up where the two zones abut each other. Larry Sorensen- Stated then he would be against that because a tight fence on t(ro-thirds of the property lines would cover his display area. He understood the area to be zoned C-4 which allows for what he proposes with a conditional use permit. Bill Haas, Attorney- Representing, John Miller, asked if the sales P.O. Box 2.27 lot would be supervised. If not, the machinery could be very dangerous should the neighbor- hood children play in this area. Being danger- ous to the public safety and welfare constitutes reason for the request fora conditional use permit to be ineligible or denied. He didn't feel a fence would be good enough to solve the problem. Marlow Priebe thought the Ordinance was very clear regarding fences in areas where commercially zoned property abutts residential. He also reported there have been comments made regarding the appearance of the present Sorensen supply. Larry Sorensen- Stated they have been there since 1955 and he felt 99% of the complaints were from people in the Valleyview apartments. May 16, 1978 landing Lommissiun Minutes -3- Waldo Haag- Stated he was opposed to Sorensen supply 535 Harmony Lane going in on Hwy #7 West. You would still be able to see everything with a cyclone fence, he commented, even a redwood fence would not cover it all up. John Miller- Owns land on the West side of the property 714 Shady Ridge Road in consideration and understands Larry Sorensen wanting to display his merchandise but he doesn't feel this is a proper place for a machinery lot: The fence would have to be at least 20 feet high to cover it because the land -is higher on the west side. Larry Sorensen- Mentioned he does have some new machinery too, not just used, and you should not have to let land lay idle just because it is across from a residentially zoned piece of property. After further discussion, Don Erickson made the motion to continue the hearing for this conditional use permit for Larry Sorensen until Tuesday, June 20, 1978. Dan Huntwork seconded the motion and it carried unanimously. 4. NEW BUSINESS a) DISCUSSION REGARDING STEVE BARTON HOME OCCUPATION AT 325 LYNN ROAD Bill Haas, Attorney- Representing Steve Barton, stated he didn't P.O. Box 227 understand how they arrived at the conclusion with respect to his home occupation. He read from the ordinance regarding home occupations and the definition of liveable space. Marlow pointed out that the discussion is relative to home occupation. Since there seems to be a reasonable doubt regarding the definition of liveable space, he recommended it be referred to the City Attorney. If the City Attorney Mr. Schantzen agrees with Mr. Bill Haas' interpretation, the only alternative would be to allow this one under the present wording of the ordinance. Marlow Priebe also stated the Uniform Building Code designates what liveable space is, and they need to determine if more area than allowable is being used in this case. Bill Haat,, Attorney- Stated Mr. Barton's home did not meet the building code because it had been built before the Ordinance went into effect. It was the consensus of the Planning Commission to have Mr. Haas, representing Mr. Barton, and M.D. Schantzen, representing the City, discuss the issue further. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MICHAEL DORN Administrative Assistant Gary Plotz reviewed the request asking for Mav 16. 1978 -4- Fianning Commission Minutes a reduction in the side yard setback. After discussion, Don Erickson made the motion to set the public hearing for June 20, 1978. It was seconded by Paul Christen and carried unanimously. C) DISCUSSION ON POSSIBILITY OF ANNEXATION AND REZONING OF 50 ACRES Mr. Sveal and Mr. Don Dressel presented a map of the area under consideration. In considering the purchase of the property one of the contingencies is whether it can be rezoned. They came to the Commission to get their reaction and comments toward their proposal. Mr. Dressel suggested'zoning it R-3, Mutiple Family Residential District, which would allow many uses. Chairman Tracy suggested a Planned Unit Development could be a possibility and may eliminate some problems. Don Dressel felt a planned unit development would pin them down to a specific course of action. It was decided to discuss the matter further at such time that a plan is presented. d) CONSIDERATION OF A REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY THEO WACKER Gary Plotz read from the application submitted by Mr. Wacker stating what he proposed to do. Mr. Willard explained that buildings that do not meet the 1962 Ordinance need a conditional use permit providing what is proposed does not make the building more non -conforming. On motion by Don Erickson and seconded by Paul Christen, a public hearing was set for June 20, 1978. Motion carried unanimously. e) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY HARRY BACHMAN Marlow Priebe explained the request.and asked that the Planning Commission accept the concept then set a public hearing for preliminary plat. On motion by Paul Christen, seconded by Bill Backen, the concept was approved. Motion carried unanimously. Don Erickson made the motion to set a public hearing for June 20, 1978. Paul Christen seconded the motion and it carried unanimously. f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MICHAEL LIEPKE Mike Liepke- Stated he was interested in purchasing the 135 -1st Ave. NE adjoining property to possibly be used for car sales lot, and or enlarge the present existing building to the east. He pointed out he didn't wish to purchase the property unless it could be used and asked what was being planned fors area in the compre- hensive plan. M-,- lh., 1117P Planning Commission Minutes -5- Gary Plotz, Administrative Assistant, noted that the owner of the property needs to make the application for a conditional use permit. He stated the developer has suggested possible housing for this area, however, it is still in the talking stages and nothing has been proposed. Mr. Plotz also pointed out this would be in the flood fringe area and he may have to raise the ground level of the proposed addition. After lengthy discussion, Mr. Liepke expressed he wished to withdraw his request for a conditional use permit until further investigation on the issue could be made. g) CONSIDFRATION OF REQUEST FOR REZONING FROM R-3 to C-4 SUBMITTED BY GEORGE DRESS Gary Plotz explained the request as stated in the application submitted by George Dress. Marlow Priebe recommended they submit plans of some type before the public hearing. After discussion, Dan Huntwork made the motion to set the public hearing for June 20, 1978. Don Erickson seconded the motion and it carried unanimously. h) CONSIDERATION OF EXTENSION OF VARIANCE FOR CHAMBER OF COMMERCE According to the letter dated May 15, 1978 from Clarice Coston the Chamber has been unable to begin the construction of the canopy and would like another six month extension on their variance request. After discussion, Paul Christen made the motion to grant the extension, how- ever, there would be no further extensions, a building permit should be issued, and the construction completed within the next six month extension. Don Erickson seconded the motion and it carried unanimously. i) FURTHER DISCUSSION OF REQUIRING CONDITIONAL USE PERMIT FOR ALL HOME OCCUPATION ACTIVITIES The language regarding home occupations is very vague in the Ordinance and it should be clarified as to the section stating, "not more than 25% of the liveable floor area of said residence shall be used for such purposes." It was the consensus of the Commission members to get a recommendation from M.D. Schantzen regarding the wording in the Ordinance for a home occupation. j) FURTHER DISCUSSION OF REQUIRING TRANSPORTABLE HOMES TO BE WITHIN MOBILE HOME PARKS The main concern was the change in language from being called mobile homes to transportable homes. The solution to the problem, the Commission and staff felt, would be in the fact that the construction of all structures has to meet the building code and must be placed on the lot according to code. May 16, 1978 Planning Commission Minutes -6- k) DISCUSSION ON SIGN PERMITS FOR I/C - 1 DISTRICT Mr. Willard, Building Official, pointed out everything that is done in an I/C-1 District needs a conditional use permit but there is nothing in the ordinance to refer to regarding signs. Sign permits are based on set- back requirements but there are none in an I/C-1 District. Mr. Willard asked what he should do about the sign permits he has pending for this area. It was decided to submit a recommendation regarding sign permits in an I/C-1 District at the next Planning Commissidn meeting. 1) COMMUNICATION FROM STAFF Mr. Priebe pointed out that Mr. Bruce Gerdig from the Department of Natural Resources did not receive a notice for the conditional use permit on Nardees Restaurant public hearing. Therefore, it will be necessary to hold another public hearing and renotify all parties involved, including Mr. Gerdig. After discussion, Paul Christen made a motion to set the public hearing for June 20, 1978. Don Erickson seconded the motion and it carried unanimously. 5. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 10:20 P.M. 3'JPkVS r;A't;03 :r:ICIP�y :S'L'R I.,. HG IE :•:inutes - I•.ay 1978 The Board of Directors for Burris Xanor it:nicipal Nursing Home met Iiiay 18, 197.d, at 12:00 noon, Burns I•Ianor, president Heinz ^ruck presiding. All members were present except Ralph Westlund. A motion by H. Jones, seconded -by E. Miller and carried approved the minutes of the previous meeting. A motion by E. Inner, seconded by Les Linder and carried allowed the bills as presented, copy of which is attached to the minutes on file and made a part thereof. A motion by L. Linder, seconded by E. I•:iller and carried, established that effective on the first payroll period after July 1, 1978 (July 10, 1978) that the beginning salary for Registered Nurses and Licensed Practical Nurses shall be '- 5.52 and $4.13 respectively and all current employees in those categories shall be increased to $6.23 and $4.66 respectively, per hour. A motion by E. Miller seconded by H. Jones and carried resolved that on July 10, 1978 that the beginning rate for all other personal shall be $2.73 per fir. and a 9; increase initiated concurrently for other employees except (contract personal) medical records, pharmacy consultant, dietitian, medical, medical records, sixteen (lc, and eighteen (18) year olds and administrator, who shall remain at their current status. It was noted that the terms of Heinz I+ruck and Howard, Jones will expire in 1978. The names of Keith Duehn, Larry Graf, Richard J. Peterson and Kay Peterson. were mentioned as possible candidates. Keith Duehn`s ,and-JArry..'Graf Is names were approved for recommendation for appointment to the Board of Directors for Burns ;;&nor, by the City Council of the City of Hutchinson. The Chairman called for nomination for president for the ensuing year. Leslie Linder was nominated by E. killer. On call for further nominations, there being none, Les Linder was declared president of the Board of Directors for Burns Manor r1kunicipal Nursing Home and the secretary instructed to cast a.unanimous ballot accordingly. The Chairman called for nominations for Vice President for the ensuing year. Helen Zeleny was nominated by Leslie Linder. On call for further nominations, there being none, Helen Zeleny was decalred Vice-president of the Board of Directors for Burns Manor I:unicipal Nursing Home and the secretary instructed to cast a unanimous ballot accordingly. Discussion of HSA -6 projected need of 88 addidtional nursing home beds in XcLeod- Sibley counties raised the question of need, since there are nursing home beds avaiable in the immediate area. The survey study used will be requested from HSA - 6. "' e # Burrs ..anor pate 2 Fri", e &.d inis trator reported; A decision has not beer. made determining the le;ality of having tae sa':-e u::ifo rates for : elfare and Private pay starting July 1, 1978- ". actio. eras Tia::vn . seepage of water into the boiler room is being handle ' by t1he suz,? Cri'.i:.?nIs Compensat-' on !:-,surance :las had an increase in cost clairds c fiscal year will be c.a.-Ge with each entity oz a b-,sis of twelve ,:.o nt:.s endirgDecember 31 of each year. ?e -evaluation of Burns ;:anor's property will cost approximately `300.x.00 o X5000.00. This will be under the direction of the City Couzzicil of the City of Hutchinso.n. Transfer conies for bond payment is to be done .hen Certificate Of Deposit due was determine on motion by E. !.:filler, seconded by L. Linder and carried. There being no further business, meetirg- adjourned to reconvene P, e 22, 19? at the sane time and place. Respectfully submitted, riavis J. Geier, -Secretary AT`L'i')T; Leslie Linder, president. +y... gr p.: ---page l ADDITION: : Arad to para a 5- p $06-50 aiiw�. eV'riDi J^ Ol Nurses. SiiiAil be 1:ICre&Ser.. to MINUTES TRANSPORTATION BOARD JUNE 15, 1978 Members Present: Vice -Chairman Jack Kjos, Emma Lake, Clarice Coston, Rick Johnson Others Present: Administrative Assistant Plotz, Personnel Coordinator Sitz, and John Murphy, representing Cooley Bus Lines Members Absent: Ronald Jonas and Kenneth Gruenhagen The meeting was called to order at 12:15 P.M. 1. Selection of Chairman and Vice -Chairman It was moved and seconded to nominate Jack Kjos, present Vice Chairman, for the position of Chairman. Being no other nominations for Chairman, it was moved and seconded to close the nominations and cast a unanimous ballot for Jack Kjos. Jack was unanimously elected Chairman. Nominations were opened for Vice Chairman. It was moved and seconded to nominate Richard (Rick) Johnson for Vice Chairman. Being no other nominations for Vice Chairman, it was moved and seconded to close nominations and cast a unanimous ballot for Rick Johnson. Rick was unanimously elected Vice Chairman. 2. Status of Cooley Bus Lines Mr. John Murphy, representing Cooley Bus Lines, presented three goals to make continuation of service feasible. 1.) To secure a federal/state transit aid grant (2/3 federal/state and 1/3 local) for subsidizing inter -connecting service. 2.) To re -finance a high interest loan that is presently keeping Mr. Cooley in operation. 3.) To make further efforts to market and advertise passenger and freight service. Mr Murphy specifically asked for assistance in obtaining and administering his request for a federal and state transit grant. The anticipated grant would be for approximately $24,000 with 1/3 or $8,000 coming from the communities along the route to Minneapolis. Being that the City of Hutchinson is the largest com- munity, Mr. Murphy estimated that their request would be for an amount of $4,000 to $5,000 for a 12 -month period. The sum of $2,000 is the approximate amount that would be requested from Hutchinson for the remaining five months of 1978. Smaller communities along the route would be requested to contribute $400 to $500 for a 12 -month period, based on population. Transportation Board June 15, 1978 Mr, Murphy,stated that to obtain the private subsidy the municipality would be required to act as a "base station" and make the effort to apply for the grant. Smaller municipalities along the route that would contribute would be required to funnel their contributions to the City of Hutchinson, as it would be acting as,the "base station" for administering the grant. A motion was made -by Emma Lake and seconded by Clarice Coston to recommend Mr. Murphy present his proposal to the City Council and to consider and support the proposed concept of subsidizing private inter -connecting transit service. Mo- tion carried unanimously. Clarice Coston stated that such passage would be contingent upon full financial accountability to -the City of Hutchinson. All the Transportation Board members were in agreement. It was further recommended that a letter from the Transportation Board Chairman would be forwarded to the Chamber of Commerce suggesting their input to the City Council on the proposed subsidy. 3. Vacancy It was the consensus of the Transportation Board members that Russell Meade be contacted to see whether he would be willing to fill the vacancy created by Dan- iel Huntwork resigning. Staff will contact Mr. Meade and report back to Trans- portation Board members by telephone. One other suggestion was Mr. Dick Marsellus, Manager of the Penney's store. 4. Proposal for Hutchinson - Shuttle Service Shuttle service was discussed with a possibility of a 30 -minute round trip 4route from the southeast corner of Main and Washington, stopping at Park Towers, going out Main Street, and stopping at the shopping center and Clinic/Hospital. in the fall, it's envisioned an additional stop will be made at the Vocational School. See attached brochure that has been discussed as a possibility to mail out .with the utility bills. The shuttle service would be the first 30 minutes of each hour for the balance of each hour utilized for the continuation of the Diad. -A - Ride system. After discussion, a motion was made and seconded to recommend the shuttle bus service proposal to the City Council for approval. Motion carried unanimously. 4. Proposal for Implementation of Premium Rate The concept of a premium rate of 50(,, "same day" call -ins was discussed at the May Transportation Board meeting. It was pointed out by Hazel Sitz that at a recent state transit meeting the prem- ium rate concept is being used extensively in other communities. The purpose of a premium rate is to establish an incentive to have passengers make advance res- -2- Transportation Board June 15, 1978 ervations. This reduces the number of turn -downs for rides, and also allows for anticipating the need for scheduled drivers. After discussion, a motion was made and seconded to recommend implementation of the premium rate concept to the City Council. Motion carried unanimously. 5. Monthly Ridership Report Ridership was 1,718 passengers for May, 1978, compared to 1,646 for May, 1977. 6. Adjournment Being no further business to come before the Board, the meeting was adjourned at 1:15 P.M. -3- MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, June 6, 1978 1. The meeting was called to order by Chairman Quade at 12:10 P.M. Members present were Marlin Torgerson, Bob Stearns, Don Abbott, Tom Savage, Jay Alrick, Dennis Hukriede, Steve Richards and Tom O'Connell in addition to Chairman Quade. Also present were Al Albert, Stanley Fisherman, B.J. Smiley, AdRd nistrative Assistant Gary Plotz, Mayor D. J. Black, Clarence Simonowicz, Richard Peterson a local realtor, Jean Lerberg, and Marlow Priebe, City Engineer/Director of Public Works. 2. Administrative Assistant Gary Plotz opened the meeting by reviewing previous activities and the downtown proposal. He mentioned the purpose of the meeting today was to look at revisions or alternatives to the downtown retail proposal and the discussion on tax increment financing will be postponed until a later date. Mr. Albert reviewed the current proposal for downtown Hutchinson using the Library Square Park as the central core. In reference to the minutes of the May 2, 1978 Downtown Development, Mr. Albert requested clarification with regard to the statement "60 day time period.... to come up with a proposal for a major tenant with substantial retail square footage." Chairman Quade explained to Mr. Albert what he felt the Committee meant by this motion asking for an alternate proposal including more square footage. At this time Mr. Albert pointed out a major retail consisting of 30,000 or more square footage would not be feasible in Hutchinson since the market would not be adequate enough to support it. He felt 15,000 to 20,000 square footage would be more practical for a major tenant in Hutchinson. Mr. Stanley Fisherman presented two concepts for retail development in the downtown area. Concept "B" consisted of development on the east side of main street utilizing the S & L Building and some new businesses in the area of the present theatre. Concept "A" contained development on both sides of Main Street, the -addition being larger development behind Citizens Bank plus a covered walkway in the rear of the stores. Mr. Albert expressed their preference to Concept "B" and gave their -reasons for this choice. He briefly mentioned the possibility of a motel, namely Holiday Inn, being constructed on the Eugene Daggett Cold Storage site. Chairman Quade pointed out the goal in doing this developing downtown is to attempt to draw new retail business into the City with the intent of helping the present businesses already here. Steve Richards expressed concern over the downtown busi- nesses accepting the idea of the covered walkway behind the stores. Mayor Black mentioned that personally he preferred Concept "A" to be completed in stages, but there should be sound assurance when acquiring property for develop- ment that something will be constructed in its place. He felt we've talked long enough, now something (development) must be done this year. It was decided to hold a special meeting of the Downtown Development Committee next Downtown Development Committee Minutes June 6, 1978 Tuesday, June 13, 1978 allowing Clarence Simonowicz sufficient time to make a report regarding the proposed development and its ability to support tax increment financing. 3. There being no further business to come before the Committee at this time, the meeting was adjourned at 1:20 P.M. MINUTES PARK AND RECREATION BOARD WEDNESDAY, JUNE 14, 1978 Members present at the meeting were Eugene Daggett, Kathy McGraw, Don falconer Larry Morrissette, Bruce Peterson, Ken Prihoda for the school, Tom Stibal from AARP, Ruth Dunn representing the Leader,.Fred Roberts, Assistant Public Works Director, Gary Plotz, Administrative Assistant, Rod Keith, Recreation Director, Marlow Priebe, City Engineer/Director of Public Works, and from TKDA were Wes Hendrickson and Gary Tusche. Old Business Changes in last month's minutes. $200 was changed to $300 and approved by the City Council as the City's share of repairing the vandalized tennis nets on the courts at the High School. A plaque is on order for Les Kouba to be erected on stone on Les Kouba Parkway. The minutes were approved on motion by Bud Daggett, seconded by Larry Morrissette and carried unanimously. New Business Bruce Peterson who is the new council representative for the Park and Recreation Board was welcomed by the Board. The removal of the building at Les Kouba Point was discussed. Motion for approval was made by Larry Morrisette, seconded by Bruce Peterson and carried unanimously. Discussion on proposed barriers for fence at the Gopher Campfire sanctuary on the North boundary and West boundary to prevent cars from hitting the fence. Gary Plotz handed out and reviewed applications for state grants for park. He noted 25% would be the City's share of any land acquisitions. A recommendation to present this matter to the City Council was made by Bruce Peterson, seconded by Dr. Chernausek and motion carried unanimously. Tom Stibal of AARP, reported findings of the Senior Citizens Advisory Board, of which he is chairman. He reported that a sign for the Old Armory building stating that it is a Community Service Center is being made at no cost to the City. The City has previously agreed to install it. It was recommended that the ceramics room in the Old Armory be set aside for Senior citizens use with reservations to be made only at City Hall. Tom Stibal requested the board to include in its 1979 budget $1500 for improvements in Senior Citizen's Activities.to be matched by funds from Community Service for the elderly. Ken Priboda presented his proposals for improvements to the elementary school play area. He is proposing new back stops and filling in of the base paths. He requested permission to start on these improvements. A motion was made by Don Falconer and seconded by Kathy McGraw. Motion carried unanimously. Mr. Priboda will be at the next months meeting if there is a need for further funding. As a point of information, the Lions Club may be making some donations of improve- ments to the City parks. The discussion of tennis lights improvements was decided to be held off until next year. They have had no complaints on the ball park lights. Minutes, June 14, 1978 -2- Fred Roberts and Rod Keith reports were accepted on motion made by Dr. Chernausek seconded by Larry Morrissette and carried unanimously. Marlow Priebe brought up the point that anyone digging holes should obtain a permit to do so and anyone interested in improvements be reminded of such. City Planners Wes Hendrickson and Gary Tusche, from TKDA showed proposed plans for future park systems. This will be discussed in more detail at an evening meeting next month. The exact time and day will be discussed at next month's meeting. Maps showing proposed changes will now be located in City Hall. The meeting was adjourned at 2:20 p.m. "SENIORS ACTIVITY CEINUER ADVI30RY BOAR Minutes May - 1978 . The "Seniors Activity Center" Advisory Board met at 9:30, may 6, 1978 Ceramics Room of the Old Armory, Chairman TYkomas J. Stibal presiding. Present Absent: Thomas J. Stibal Emma Lake Ruth Engel (excused) Norine Riesberg Donaldl IRalconer John Longley Erwin Haag Gary Plotz The meeting was called to order at 9:40 upon the arrival of enough members to form a quorum. A motion made, seconded and carried approved the minutes of the previous meeting. Chairman Stibal zsad the letter from the City Council of the City of Hutchinson giving unanimous approval of the request for placement of the sign for the Senior Center on the Old Armory, indicating that they would be responsible only for the erection of the sign. Discussion of duties of the Board as per Ordinance, which had been read by the Chairman, directed the need to establish rules and/or guidelines. Review of Inventory of the Equipment purchased with Title III Funds, it was noted that the list sent to the Minnesota Board of Aging by Director of the Recreation Board was not in accord with the original inventory taken recently by the CSBE sub -committee appointed for that purpose, because it included items that had been donated to the Senior Center. A motion by D. Lennes, seconded and carried, that the Keys for City owned property should be in the possession of the City Recreational Director, who should be accountable for checking out the keys and that properties and use of facilities be made available to ALL the elderly using the Senior Citizens Center. A motion by D. Lennes, seconded by Emma Lake and carried, that the Northeast area, now known as "the ceramics room" be designated as the exclusive area to be available to all Senior Citizens and the scheduling of other areas of the Old Armory should be made through the City Hall. Considering the 1979 Program Budget, a motion by D. Lennes, seconded by N. Riesberg and carried that a request to the Park and Recreation Board for a sum of $1500 for the remodeling of the "Ceramics Room" and a request of matching funds from the Community Services Board for the Elderly, Inc., should bemade. S'enior: Activity Center Page 2 On request by Emma Lake as to continuation of the Blood Pressure Program, for which she has done such an outstanding job, a motion made, seconded and carried, that the Blood Pressure Program should continue as in the past under her direction. There beim no further business,meeting adjourned at 10:40 a.m. to reconvene at the same time and place at the call of the Chairman. Emma Lake, Secretary - pro ten. ATTEST: Thomas J. St' 1, Chairman HUTCHINSON CIVIC ARENA BOA% _ MINUTES June 26, 1978 The .Board of Directors for the Hutchinson Civic Arena met on Wednesday, June 21, 1978 at the Hutchinson Civic Arena. The following Members were present: Rollie Jensen, Ralph Westlund, Ron McGraw, and Ralph Neumann. The meeting was called to order at 7.100 AM by Chairman Rollie Jensen* The minutes of the March 290 1978 meeting were approved. Motion Ralph Westlund, second by Ron McGraw.. Motion passed. A brief inspection of the building was conducted with Ralph Neumann pointing out aDme cracks in the floor and on the north wall. Repair work will 'be done as necessary. rT iscussion was held regarding a Civic Arena Supervisor for the coming season. he Board requests the City Council to proceed in hiring a Supervisor using he Job Deaiription enclosed with these Minutes. Ralph Neumann reported on the following: Some•of the heaters need to be lowered to be effective. Skip Quade will be contacted to see if the Youth Hockey Assoc. will have this work done. There is need for a, permanent Sump pump in the Ice Mat Trench on the Narth side of the Arena. We are currently using one of the Street Department units and laying a hose out when it is in use. All avait'able advertising signs have been sold. No more will be made available until the current contracts run out. A Arena advertising brochures are now being printed. The High School lease is being negotiated for the 1978-1979 season. There are stil some accounts receivable from the past season. No problems• The High School Hockey practice and game schedule has been worked out with Geoff Docken. The Youth Hockey Schedule will be set up by the end of this month• The main Arena light should be on separate switches for use on special events such as the Circus, Dances, Concerts etc. The parking lot to the Neth of the Arena will be extended to allow for double row of cars. Ralph reported on the various Water Carnival events held and on the coding Plea Market. Grand opening for the 1978-1979 season is set for Oct. 229 the ilinnesot• Gophers are scheduled for a inter -squad scrimmage here on Oct 23, The next meeting will be held Wednesday, July 19, 1978 at the Arena. Motion to Adjourn,by Ron McGraw, Second by Ralph ratlund. Motion passed tncl: 1 Respectfully Submitted, �le�A.liokk__�Secrr�a_ • DRAFT TITLE: DEPARTMENT: ACCOUNTABLE TO: SUMMARY: CIVIC ARENA SUPERVISOR CIVIC ARENA CIVIC ARENA COORDINATOR DOT 187.168 1V -S 5-78 THIS IS WORK SUPERVISING THE OPERATION AND MAINTENANCE OF THE CIVIC ARENA. DUTIES AND RESPONSIBILITIES 1. Receives information and instructions from the Civic Arena Coordinator concerning promotions and scheduled activities. Plans work schedule based on activities. 2. Supervises and participates in the work of the full time and part time employees in the facility. Assigns work,schedules to adequately oversee the use of the building. 3. Sets up ice rink and equipment at the beginning of each skating season. Floods rink, paints lines. Resurfaces ice periodically during the season. 4. Maintains close relations with the Hutch Youth Hockey Association regarding volunteer help throughout the year. 5. At end of skating season, thaws ice, cleans floor,.stores equipment. Prepares facility for dry -floor use during spring and summer months. 6. Moves equipment and furnishings as required for events and activities as scheduled. 7. Orders and maintains inventory of concession supplies. Schedules workers to operate concession stand during activities. 8. Orders supplies and parts as needed to maintain the building and equipment in good condition. Sees that custodial, maintenance and repairAuties are performed as needed. 9. Works with Civic.Arena Coordinator in developing budget requests, maintaining necessary records, and operating within established budget. 10. Assumes responsibility for cash transactions at the arena. Makes out daily or weekly financial report and turns cash receipts in to City Hall. Mails monthly statements to accounts for ice time, advertising, rentals, etc. 11. Performs related duties as required. EQUIPMENT: All physical properties of the Civic Arena. DESIRABLE QUALIFICATIONS Training or experience in mechanical areas and in maintenance of recreational facilities. Knowledge of the materials, equipment, tools and methods used in the cleaning and maintenance of a large arena -type facility, including the use of power equipment. Knowledge of the methods and equipment used in mechanical repairs of refrigeration, heating, ventilating, lighting and sound equipment. Record keeping ability. Supervisory ability. WORKING CONDITIONS Many weekend, evening activities. Work weeks of varying lengths, depending on season. 0 June 27, 1978 City Council Members Honorable Mayor D.J. Black City Hall Washington Ave, Hutchinson, Minnesota 55350 rltrxrnrson eommitnitXimpilaf CENTURY AVENUE �id,okihson, Xihaffoft 55350 TELEPHONE 612/896.1666 Dear Honorable Mayor D.J. Black and City Council Members: At a recent meeting of the Hutchinson Community Hospital Board of Directors the "heat recovery bids" were presented to the board with recommendation from the architect to accept Krasean Plumbing and Heating as the contractor. The following motion is abstracted from the board of directors minutes: Motion by Ewald, seconded by Goebel, to recommend that the City Council accept the bid from Krasean Plumbing and Heating .for the heat recovery system in the amount of $24,972.00. Motion Passed. This request is being sent to you in accordance with resolutions governing management of Hutchinson Community Hospital. Thank you in advance for consideration of this subject. Sincerely, HUTCHINSON ITY PITAL Mr. Phili G. Graves Administra or PGG:cmb f --,z 0 TELEPHONE 612 896-5795 22526 27?8 HUTCHINSON AREA titi9`0� CHAMBER OF COMMERCE �978 N 218 cJUo�tk ul,Iain n REC VED y �{utekinson. �idinnesota 55350 � ""------ o, June 279 1978 City Council City of Hutchinson City Hail Hutchinson, MN 55350 Dear City Council Members: The Hutchinson Area Chamber of Commerce endorces the general concept of improving transportation for our city and realize the need of this service for the citizens of Hutchinson. Especially is this a true need for our senior citizen population. For a city of our size there is a defin- ite need for interconnecting bus service to thesmetropoliten areas of Minneapolis and St. Paul. Cooley Bus Lines has demonstrated through five months of bus service to our community and communities on highway #7 a desire to provide this need. With his good record during the last five months and the realization that if this service were to be discontinued we would not be able to attract another bus line to service our area, the Hutchinson Area Chamber of Commerce endorses the concept of a subsidy for continued bus service and the request that Hutchinson become the base station for this subsidy. CC/cc Sincerely, 2 f.c c -c Clarice A. Co ice President "Progress With Future In Mind" ANNOUNCING -TO BEGIN JULY( ) . HUTCHMOBILE HOURLY SHUTTLE SERVICE (See Diagram) Just get on or off the Hutchmobile at the scheduled stops. No advance reservation necessary. The Shuttle Service operates daily as follows: START: 9:30,10:30,11:30 a.m. (1) Rexall Drug Corner 1:30,2:30,3:30,4:30 p.m. 9:35,10:35,11:35 a.m. (2) Red Owl -Penney Lot 1:35,2:35,3:35,4:35 p.m. and Park Towers 9:45,10:45,11:45 a.m. (3) Medica Center - 1:45,2:45,3:45,4:45 p.m. Hospital 9:50,10:50,11:50 a.m. (4) Plaza 15 Shopping 1:50,2:50,3:50,4:50 p.m. Center 1 9:55,10:55,11:55 a.m. (5) Park Towers and 1:55,2:55,3:55,4:55 p.m. Red Owl -Penney Lot END: 10:05,11:05,12:05 a.m. (6) Rexall Drug Corner 2:05,3:05,4:05,5:05 p.m. DIAL -A -RIDE SERVICE For rides to points that are not included in the Shuttle Service (above) or to be picked up or dropped off elsewhere, call the Hutchmobile Dispatch Office between 8 a.m. and 5 p.m. to reserve your ride. Call a day or more in advance to be assured of service. Telephone 879-8075. PREMIUM DIAL -A -RIDE The Hutchmobile will provide Premium Dial -A -Ride service when possible. If you call the same day you want a ride, we will try to schedule this. A premium rate is charged for this same-day service. - HUTCHMOBILE RATES - Shuttle Service and Dial -A -Ride 25oft all ages Premium Dial -A -Ride 50e,% all ages (Children under 6 with parent - Free) HUTCHMOBILE HOURLY SHUTTLE (1)START (6)END 4--- (2)� 4--4 �e z 0 0 C6 lRexall Drug Corner (Main & Washington) Red Owl/Penney Lot (Red Owl drive -up) Park Towers (foyer) 4)Plaza 15 Shopping Center (Barber shop corner) j(3) Medical Center - Hospital --''0 (Medical Center entrance) TRY US \ YOU'D, LIKE US H U T C H M 0 B I L E S C H E D U L E l New ..�. DIAL -A -RIDE and C4 — HOURLY SHUTTLE SERVICE TO: FROM: " (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ -Jimmie 27, 1978 _.Mayor and Council------------------------- _WaterBillirn q(ii -- ---- --------- - - - - - - SUBJECT:_ June Delinquent Water Accounts _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 2-0005-2-00 Parks' and Squire Baas 98 - % Ron •McGraw *101 Main St. S. $331.03 3-1057-0-00 Fonda Hwy 7 E. *640 Adams St. S. $60.12 12-0170-0-00 Jerry Carrigan 15 ki.ftth Ave. N.E. $65.98 12-1450-1-00 Marilyn Schneider 257 Gauger St. $51.33 Prani.sed Payment July 1, 1978 30-0005-0-00 Marco, Inc. 3832 Garfield Ave. S. *Country Club Terrace $1,291.99 $646.00 Paid 6-08-78 $645.99 Balance Due Minneapolis, MN (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 23, 1978 TO: _Mayor and City Council________________'___ FROM: _ Gary D. PlotzAdministrative Assistant -------------------- SUBJECT: -Removal of Garage at Les Kouba Point _ _ _ _ - _ _ _ _ _ The Park and Recreation Board met on Wednesday, June 14 and unanimously recom- mended the removal of the cement block garage located at Les Kouba Point, West River Park. Members strongly felt that the cement block garage detracted from the ap- pearance of the park and specifically the Point. In addition, the Park Board is planning to install a plaque honoring Les Kouba in the area, and a dedication of Les Kouba Point and Les Kouba Parkway is plan- ned for some time in September. Therefore, the Parks Board's request is to have the removal made at the earliest possible time and prior to September. /ms (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 22, 1978 TO: Hutchinson City Council -------------------------------- FROM: Planning Commission -------------------------------- SUBJECT: Request for Variance Submitted by Michael Dorn Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY On April 27, 1978, Michael Dorn of Dorn Builders, Inc. of Scottsdale, AZ submitted an application requesting a six foot sideyard setback at the property located at Lot 1, Block 23, North half Hutchinson. At the regular meeting of the Planning Commission on'May 16, 1978 a public hearing was set for June 20, 1978. At the public hearing Mr. Dorn was present to explain the building he proposed and the landscaping. Mr. Elden Willar, Building. Official, suggested a ten foot side yard variance would be more appropriate than a six foot variance. FINDINGS OF FACT 1. The required application and fee were submitted by Dorn Builders. 2. Surrounding property owners received notice of the public hearing and it was published in the Hutchinson Leader on June 9, 1978. 3. In a memo dated June 20, 1978, City Engineer Priebe recommended approval based on the fact that the lots in this area are generally 66' wide, therefore, making them difficult to redevelop. 4. A ten foot setback as recommended by the Building Official was considered more appropriate with regard to the building code requirements. RECOMMENDATION It is the recommendation of the Planning Commission that the request for variance be approved with a ten foot interior sideyard setback. Respectfully submitted, Paul Christen, Acting Chairman Hutchinson Planning -Commission 9 �' RESOLUTION NO.6150 A RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF THE ZONING ORDINANCE TO ALLOW A TEN FOOT INTERIOR SIDEYARD SETBACK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Michael Dorn of Dorn Builders, Inc. has applied for a variance from Section 6.05 of the Zoning Ordinance to allow for a ten foot interior sideyard set- back in the construction of an office building at the following location, to -wit: Lot 1., Block 23, North Half of City 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic con- ditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreason- ably increase the congestion in the public streets, increase the danger of fire, en- danger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to.the structure or land in question are peculiar to such property or immediately adjoining property and do not apply gen- erally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and en- joyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hard- ship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. ' Resolution No. 6150 Page 2 Adopted by the City Council this 27th day of June, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 01r (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MO RAND UM DATE: June 22, 1978 TO: _ Hutchinson City Council___________`_____`_ FROM: _ Planning Commission_____________`__,____ SUBJECT: _ Preliminary Plat - Bachman's First Addition_ Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for preliminary plat. HISTORY On May 12, 1978 Mr. Bachman submitted a plat application for the property described as South 2200' of the West 1300' of the SW 1/4 of Sec. 35-117-30 lying North of T.H. 7 & 22 c6nsisting of 14 lots to be known as Bachman's First Addition. At a regular meeting on May 16, 1978 Marlow Priebe presented the plat and explained the request and reasoning for coming to the City for approval. Also a public hearing was set for June 20, 1978 at which time no was present to speak against the request however, Myra Hoffman, Mr. Bachman's secretary, was present to answer any questions. FINDINGS OF FACT 1. The plat application and fee were submitted as required. 2. Notice was published in the Hutchinson Leader on Friday, June 9, 19'78. 3. In a memo dated June 15, 1978, City Engineer Priebe stated the proposed plat conforms to County Platting Standards. He also pointed out it does not appear feasible to require Bachman's First Addition to meet the City Platting Ordinance requirements since annexation to the City west of Campbell Lake is not feasible for some time. RECOMMENDATION t is the recommendation of the Planning Commission to recommend approval of the Preliminary Plat to City Council and then refer it to the County. Respectfully submitted, �a`uL l Christen, Acting Chairman Hutchinson Planning Commission 1Y. RESOLUTION NO. 6151 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT FOR BACHMAN'S FIRST ADDITION WHEREAS, Harry Bachman of Hutchinson, Minnesota, owner and subdivider of the land proposed to be platted as Bachman's First Addition has submitted its applica- tion for approval of preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: South 2200' of the West 1300' of the S.W. Quarter of Sec. 35-117-30 lying North of T.H. 7 and 22 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Bachman's First Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358 (3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance there- with by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 27th day of June, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 9-� (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO RA"NDUM DATE: June 22, 1978 TO: Hutchinson Citv Council___________________' FROM: Planning Commission SUBJECT: Conditional Use Permit Submitted by Paul Gray for Hardees Restaurant Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On May T6, 1978 at a regular meeting of the Planning Commission, Marlow Priebe informed the Commission it was necessary to hold another public hearing since Mr. Bruce Gerbig of the Department of Natural Resources had not been notified of the public hearing on April 18, 1978, therefore, a second public hearing was scheduled for June 20, 1978. At the public hearing on Tuesday, June 20 no one was present to speak for or against the request for the conditional use permit. FINDINGS OF FACT The required application and fee were submitted by the property owner on March 16, 1978. 2. Notices were provided to surrounding property owners and published in the Hutchinson Leader on June 9, 1978. 3. In a letter dated June 2, 1978, Mr. Priebe mailed a copy of the conditional use permit application and a revised plot plan to Mr. Gerbig, asking for any reasons why this should or should not be approved. 4. The letter of reply from Mr. Gerbig dated June 7, 1978, stated they found it meets the minimum requirements contained in the Flood Management Program.. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved. Respectfully sub d, e16&wilr-� aul�hristen, Acting Chairman Hutchinson Planning Commission RESOLUTION NO. 6152 RESOLUTION RESCINDING RESOLUTION NO. 6117 AND GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C 5 OF THE 1975 ZONING ORDINANCE TO ALLOW CONSTRUCTION FOR A FAST FOOD RESTAURANT TO BE KNOWN AS HARDEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Paul Gray has made application to the City Council for a Conditional Use Permit under Section 6.07, C 5 of the 1975 Zoning Ordinance to allow construc- tion of a fast food restaurant to be known as Hardees, located at 74 and 96 Fourth Avenue Northwest, with the following legal description: Parcel "A" - North half of Lots 9 and 10, Block 21 Parcel "B" - South half of Lots 9 and 10, Block 21, North half of Hutchinson 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 27th day of June, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk f As (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 21, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SUMMER EMPLOYEE One of the summer employees for the Park Department has found other work, 1 request approval for replacement: Mary Kay Seivert Copy: Marlow Priebe Fred Roberts 390 Pishney Lane Respectfully, Hazel Sitz Personnel Coordinator (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 23, 1978 TO: CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS RE: MERIT ADJUSTMENT Lila Westphal (Custodian) I recommend a two-step increase from II -4 to II -6. She has a very good performance record and her present salary relative to other personnel in this level of work is low. Randy DeVries I recommend a step increase from III -9 to III -10. He has (Wastewater completed his study and met all State qualifications in 1976 for Operator) a Class B sewer license. In 1977 he passed the exam and did receive his Class B sewer license. Due to the above he has improved his performance record and area of responsibility. Doug Meier (Street Maintenance) I recommend a step increase from III -5 to III -6. Work performance has been very satisfactory. Has shown good ability to adjust to job requirements since he seems to have a good knowledge of the job. Gale Boelter (Park Maintenance) I recommend a step increase from III -5 to III -6. Has shown the willingness and ability to take on additional responsibilities at the same time being able to continue with a very satisfactory work performance. Quint Larsen (Engineering Technician) I recommend a step increase from III -7 to III -8. Has had a very good work performance at the same time he has handled added responsibilities very well. Cal Rice (Assistant City Engineer) I recommend a step increase from V-5 to V-6. Has increased his knowledge of the job by taking additional training. Since he completed same he has done a very good job with the new responsibilities he has been given. Floyd Groehler (Park Maintenance) I recommend a step increase from III -4 to III -5. He has adapted to the job well. Shows interest in his job thus his performance is very good. Duane Dascher (Street Maintenance) I recommend a step increase from III -7 to III -8. He has a very good performance record. Accepts responsibility well and shows a good knowledge of the.job requirements. nuedA MEMORANDUM June 23, 1978 Page 2 Finley Mix (Chief Wastewater Operator) I recommend a step increase from IV -8 to IV -9. His work has been satisfactory and a review of his salary relative to the state average for this position would also merit the increase. Clyde Drahos (Water Plant Operator) I recommend a step increase from IV -6 to IV -7. His work has been satisfactory and review of his salary relative to the state average for this position would also merit the increase. I have completed a performance review with each employee in the Park, Street, Engineering, Sewer and Water Departments as well in the custodial area. S incerely, Marlow V. Priebe Director of Public Works Copy: Hazel Sitz, Personnel Coordinator q...- -k' MEMORANDUM DATE: _ _ June 23, 1978 TO: Mayor and City Council ____________________ FROM: Gzry Plotz, Administrative Assistant and Ken Merrill, City Accountant SUBJECT: Aktho=ization for Gary Plotz to Sign One Year Contract with Xerox --- After having used the 3107 Xerox copy machine with reduction for an extended --- period of time it is recommended to enter into a one year rental agreement. It is felt the reduction feature on the machine is a needed function. At this time the 3107 is the only machine available with reduction at an acceptable price. However, with the rapid change in the copy machine industry and also the city's possible expanded needs, it would be more advantageous to rent rather than purchase the machine and review again next year. The agreement gives us a one year price -guarantee (July 1, 1978 to July 1, 1979) and would require some minor budget changes due to the rental cost rather thane purchase. The cost of the agreement for the 3107 is $195.00 for the first 3850 copies per month, the next 2149 copies cost $.027 per copy and over 6000 copies are $.013 per copy, this price does include all maintenance costs. COED NUMBER HERE -- XEROX., Goverrrlmen,16• Service: Agreem,2M Xerox agrees to furnish and Customer agrees to hire the services of 3% 0 to be installed at the address(es) indicated below, subject solely to the following terms and conditions: (a) in the case of a federal government agency, the terms and conditions of the contract between Xerox Corporation and the General Services Administration as revised from time to time; (b) in the case of a state or local governmental agency, the terms and conditions in Xerox Corporation's State and Local Government Price List, Schedule C 1/19 , as revised from time to time. Controct No. Group No. Customer Name and Billing Address Installation Address Earliest Customer Acceptance Date ILI//2�� Equipment Purchase Order Required ❑ Yes ❑ No, If Yes Complete Below: Equipment Purchase Order No.: From i To Special Reference Numbe Customer authorizes initial supplies: Supply Purchase Order No.: Supply Purchase Order ,, CUSTOMEP'S SIGNATURE /P, Bv: it1e: Form 55C32 (7/72) PnntcJ in U.S 1 ❑ Not Necessary _Yes: (Customer's Initiols) _Supply Agreement No.: 1-1 Attached No FTo Follow XEROX CORPOPUJ!Gi By: / Date G / Title: f Empl. No anch_1 BRANCH COPY (612) 879-2311 HUlIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 23, 1978 TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ, ADMINISTRATIVE ASSISTANT SUBJECT: MERIT INCREASES - HOURLY EMPLOYEES After consultation with Ken Merrill and Hazel Sitz, I have reviewed merit increases for both the City Clerk's Office and the Motor Vehicle Office. I recommend a one step increase (from III -2 to III -3) for Lillian Michaels, water billing clerk. In the Motor Vehicle Office I recommend a one step increase (from III -5 to III -6) for Eileen Torry, assistant deputy registrar. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 23, 1978 --------------- TO: Mayor and CiV Council — — — — — — — — — — — — — — — — — — — — — FROM: Gary D_ Plotz, Administrative Assistant — — — — — — — — — — — — SUBJECT: AyQlication for Parks Grant ---------------------------- I The Park and Recreation Board reviewed the proposal to apply for a Parks Grant to acquire property East of the Main Street bridge and continuous to Fireman's Park. The Parks Board was unanimously in agreement to make application. The site discussed is attached. Park Board members felt that this acquisition would be beneficial to the com- munity by improving the entrance to the City, regardless if other development takes place in the area. It is noted that the proposed addition to Fireman's Park is in both the Park System Plan and the Downtown Development Plan. Assistance in preparing that application will be provided by Clarence Simonowicz. /ms Attachment �to 510 D AVE. N.W. 55 tc) 82 5 Go l0 qt I, i .00Ma... -a-r& �7 �:-ais= —'_'!�r so t- C \ �� r j cq G i 0 --� CROW 132 132 825 132 10 I (Dl0 CERTT-TCATION OF MINUTES RrLATIN TO $1,21_ 00 IMPROVEMENT BONDS OF 1_,8 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: a meeting held June 27, 1978, at o'clock .M., in the Council Chambers in City Hall -" Members present: Members absent: Documents attached: Minutes of said meeting (pages): RESOLUTION NO. p RESOLUTION CONSOLIDATING IMPROVEMENTS RESOLUTION N0. ,6�9 RESOLUTION PROVIDING FOR ISSUANCE AND PUBLIC SALE OF $1,210,000 IMPROVEMENT BONDS OF 1978 I, the undersigned., being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of , 1978. Signature Gary D. Plotz City Clerk (SEAL) Name -and -Title Member introduced the following resolution and moved its adoption: RESOLUTION NO. Cr/ d RESOLUTION CONSOLIDATING IMPROVEMENTS BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. It is hereby found and determined that this Council, on the dates set forth below, has adopted resolutions ordering the construction of various improvements as follows: Improvement Resolution Date of Project No. Adoption 78-01 6017 9-13-77 78-02 6058 12-13-77 78-03 6093 2-27-78 78-04 6060 12-13-77 and that said improvement proceedings were all instituted under Minnesota Statutes, Chapter 429. 2. It is determined that the above improvements, although separately instituted, can be more economically completed if consol- idated and joined as one project. The said proceedings are there- fore hereby consolidated, and all subsequent proceedings shall be conducted in all respects as if the various separate proceedings had originally been instituted as one proceeding, to be known as "1978 Local Improvements." Attest: Adopted by the City Council this 27th day of June, 1978. D. J. Black, Mayor Gary D. Plotz, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor and attested by the City Clerk. Member then introduced the following resolution and moved its adoption: RESOLUTION NO. k/T/ RESOLUTION PROVIDING FOR ISSUANCE AND PUBLIC SALE OF $1,210,000 IMPROVEMENT BONDS OF 1978 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: Section 1. Recitals 1.01. 1978 Local Improvements. This Council has hereto- fore ordered the local improvements designated below to be constructed in the City, and has contracted or will contract for the construc- tion of each of said improvements, under and pursuant to Minnesota Statutes, Chapter 429, the designation and estimated total cost of each of said improvements being as follows: Improvement Number Project Description 78-01 Bituminous Surfacing Curb and Gutter, Sidewalk 78-02 Bituminous Surfacing Curb and Gutter, Sidewalk 78-03 Storm Sewer and Appurtenances 78-04 Sanitary Sewer and Appurtenances Total Construction Costs: Engineering and Fiscal* Attorneys, fiscal, printing* Capitalized Interest (two years)* * To be prorated among improvement projects. -2- Estimated Cost $ 272,000.00 154,000.00 428,000,00 76,000.00 $ 93N,000.00 $ 110000.00 20,000.00 130,000.00 $1,190,000.00 (rounded off) The above improvements have been consolidated in accor- dance with Resolution No. of this Council and are designated the 1978 Local Improvements. The total benefits resulting from the 1978 Local Improvements to the properties within the areas to be assessed therefor, as heretofore defined, will be not less than the cost of such improvements and not less than 20% of the total cost of the improvements will be assessed against those lots and tracts specially benefited by each improvement. 1.02. Sale of Bonds. In order to finance the 1978 Local Improvements, it is necessary and desirable for the City to issue and sell its Improvement Bonds of 1978 (the Bonds) in the principal amount of $1,210,000, $20,000 of said issue representing interest as provided in Minnesota Statutes, Section 475.56. Section 2. Notice of Sale. This Council shall meet at the time and place set forth in the form of notice hereinafter pre- scribed for the purpose of receiving bids for and awarding the sale of the Bonds. The City Clerk is hereby authorized and directed to cause a public notice of the time, place and purpose of the meeting to be published once not less than ten days before the date of meeting in the official newspaper of the City and in the Commercial West, published in Minneapolis, Minnesota, which notice shall.Vein substantially the following form: Min NOTICE OF BOND SALE $1,210,000 IMPROVEMENT BONDS OF 1978 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet at the Council Chambers in the City Hall on Tuesday, the 25th day of July 1978, at 4:00 P.M., C.D.T., to receive and open sealed bids for $1,210,000 Improvement Bonds of 1978 of the City, and sale will be awarded by the Council of the City at 7:30 PM. on the same date. The Bonds will be issued for the purpose of financing street, sanitary sewer and storm sewer improvements within the City. The Bonds will be in the denomina- tion of $5,000, will be dated August 1, 1978, and will mature on August 1, in the years and amounts as follows: Year Amount Year Amount 1981 $130,000 1986 $135,000 1982 135,000 1987 135,000 1983 135,000 1988 135,000 1984 135,000 1989 135,000 1985 135,000 Interest on the Bonds will be payable on February 1, 1979 and semi- annually thereafter. The Bonds maturing in 1987 and thereafter are subject to redemption and prepayment on August 1, 1986, and any in- terest payment date thereafter at a price equal to the principal amount thereof plus accrued interest. All Bonds of the same matu- rity must bear interest at a single uniform rate, not exceeding 7% per annum from date of issue to maturity, and the net effective average rate of the issue may not exceed 7% per annum. An opinion as to the validity of the Bonds and the tax-exempt nature of the interest thereon will be requested from Dorsey, Windhorst, Hanna- ford, Whitney & Halladay, of Minneapolis, Minnesota. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Clerk Hutchinson, Minnesota Further information and copies of the Terms and Conditions of Receipt of Bids and Award of Sale may be obtained from: Juran & Moody, Inc. 114 E. 7th Street St. Paul, Minnesota 55101 Telephone: 612-298-1500 -4- Section 3. Terms and Conditions of Receipt of Bids and Award of Sale. The following Statement of the Terms and Conditions of Receipt of Bids and Award of Sale shall constitute the terms and conditions for the sale and issuance of the Bonds, and the bond consultants for the City are hereby authorized and directed to cause the terms and conditions to be incorporated in material dis- tributed to prospective bidders for the Bonds: -5- TERMS AND CONDITIONS OF RECEIPT OF BIDS AND AWARD OF SALE $1,210,000 IMPROVEMENT BONDS OF 1978 CITY OF HUTCHINSON, McLEOD COUNTY, MINNESOTA The City of Hutchinson, Minnesota (the City), has called for bids for the purchase from the City of its $1,210,000 Improvement Bonds of 1978 (the Bonds). This is a statement of the terms and condi- tions upon which bids for the purchase of the Bonds are to be re- ceived and considered, the sale thereof awarded and the Bonds issued. BID OPENING AND SALE Bids for these Bonds will be opened Tuesday, July 25, 1978, at 4:00 P.M., C.D.T., at the Council Chambers at the City Hall in Hutchinson, Minnesota. The bids will be considered and sale awarded by the City Council at 7:30 P.M., C.D.T., on the same date. These Bonds are offered on the following terms: PURPOSE The Bonds will be issued pursuant to the provisions of Minnesota Statutes, Chapters 429 and 475, to finance street, storm sewer and sanitary sewer improvements within the City. MATURITIES AND REDEMPTION The Bond will be dated as of August 1, 1978, will be issued as negotiable investment securities with attached interest coupons, will be in the denomination of $5,000 each unless otherwise desig nated by a purchaser within 48 hours of award of sale, and will mature serially, on August 1, in the following years and amounts: Year Amount Year Amount 1981 $130,000 1986 $135,000 1982 135,000 1987 135,000 1983 135,000 1988 135,000 1984 135,000 1989 135,000 1985 135,000 REDEMPTION FEATURE Bonds maturing in the years 1987 redemption and prepayment at the order of serial numbers on August ment date thereafter, at a price thereof plus accrued interest to Em and thereafter are subject to option of the City in inverse 1, 1986, and any interest pay - equal to the principal amount date of redemption. PAYING AGENT Principal and interest will be payable at a suitable bank recom- mended by the purchaser and approved by,the City Council, and the City will pay the customary charges for this service provided that such recommendation is received within 48 hours after the sale, and the City Council will select the paying agent if the recom- mendation is not approved. CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any num- bers printed thereon, but will permit such assignment and print- ing to be done at the expense of the purchaser, if the purchaser waives any extension of the time of delivery caused thereby. DELIVERY The City will furnish, without cost to the purchaser and within 40 days after the award of sale, the printed and executed Bonds, the legal opinion of Dorsey, Windhorst, Hannaford, Whitney & Halladay, of Minneapolis, Minnesota, and the usual no -litigation certificate. Delivery will be at a place of the Purchaser's choice. Payment for the Bonds must be funds available for expen- diture by the City on date of delivery. LEGAL OPINION An opinion as to the validity of the Bonds and the tax-exempt nature of the interest thereon will be requested from Dorsey, Windhorst, Hannaford, Whitney & Halladay, of Minneapolis, Minne- sota. The legal opinion will be printed on the Bonds. TYPE OF BID Sealed bids for not less than $1,190,000 and accrued interest on the principal sum of $1,210,000 from the date of the Bonds to the date of delivery must be mailed or delivered to the undersigned and must be received prior to time of bid opening. Each bid must be unconditional and must be accompanied by a certified or cash- ier's check in the amount of $24,200, payable to the order of the Clerk of the City, to be retained by the City as liquidated dam- ages if the bid is accepted and the bidder fails to comply therewith. RATES, INTEREST PAYMENT DATES The Bonds maturing in each year will bear interest at a single uniform rate not exceeding 7% per annum, designated by the succes- ful bidder, expressed as an integral multiple of 5/100 of 1% per annum, represented by a single set of coupons, and payable on February 1, 1979, and semiannually thereafter on August 1 and February 1 in each year. No rate of any maturity may be lower than the highest rate carried by any of the preceding maturities. -7- AWARD The bid authorizing the lowest net interest cost (total interest from date of Bonds to stated maturities, less any cash premium or plus any amount less than $1,210,000 bid for principal) will be deemed the most favorable. The net effective average rate of the issue may not exceed 7% per annum. No oral bid and no bid of less than $1,190,000 plus accrued interest on all of the Bonds will be considered,and the City reserves the right to reject any and all bids, to waive any informality in any bid and to adjourn the sale. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Clerk Hutchinson, Minnesota 0 Section 4. Official Statement. The City Clerk, with the cooperation of Juran & Moody, Inc., fiscal consultants for the City, is hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the Statement of Terms and Conditions for Receipt of Bids and Award of Sale -set forth in Section 3 and such other information as shall be deemed advisable and necessary to adequately describe the City and the security, terms and conditions of the Bonds. Attest: Adopted by the City Council this 27th day of June, 1978. D. J. Black, Mayor Gary D. Plotz, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted, and was signed by the Mayor and attested by the City Clerk. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -------- HUTCHINSON, MINN. 55350 MEMO June 23, 1978 TO: Mayor D. J. Black FROM: City Engineer SUBJECT: Sidewalk in Stoney Point Road Subsequent to our meeting with Mr. Smith and Mr. Wilson on Tuesday, June 20th relative to the above -referenced sidewalk, I have given the issue much thought. It is my opinion the City could require the sidewalk based on the following reasons: 1. Subsequent to study by Safety Council and Police Department and approved by the City Council, the sidewalk is needed as a safety feature for the people in the development. 2. Due to the final development of the area, a cross -walk at a new location has been recommended and approved by the City Council. 3. The present cross -walk was considered temporary, inasmuchas it was not feasible to place it further West at that time. 4. Inasmuchas it is considered needed for the development, the developers can assess the costs to more than the eleven (11) lots, it will be on the same as they are doing with the sanitary sewer, watermain, storm sewer, curb and gutter and bituminous surfacing. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv June 27, 197b Dear City Council: Please accept m7 resignation as Receptionist/Cashier for the City of Hutchinson effective July 142 1976. My husband has secured a teaching -administration position with the Sartell-school systen and we will make our home north of St. Cloud in early August. 3 will be available r'or a few days after the above resignation date to make the transition as smooth as possible . Thank you for a very en:jo4able and educational Tear in your employment. Sincerely, ne11 Swanson (612) 879-2311 HUlIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 27, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SUMMER EMPLOYEE One of the summer employees for the Water Department has found other work. I request approval for replacement: Galen Franz 509 Kay Street espectfully, Hazel Sitz Personnel Coordinator Copy: Marlow Priebe Clyde Drahos A G R E E M E N T THIS AGREEMENT, Made this day of , 1978, between the State of Minnesota, acting by and through the Department of Natural Resources, hereinafter referred to as the "State", and Hutchinson , hereinafter referred to as the "City", WITNESSETH: WHEREAS, The Commissioner of Natural Resources pursuant to Minnesota -Statutes 1976, Section 89.01, has the duty and responsibility to preserve and protect the forests.of this State and to this end cooperate and contract whenever and wherever with all units of government; and WHEREAS, Dutch elm disease in this State is present in epidemic proportions and will continue to spread at an accelerated rate unless control measures can be effectively applied and sus - twined by urban communities; and WHEREAS, The U. S. Forest Service has provided federal , funds for a demonstration project which will enable high performance Dutch elm disease control programs to be established and maintained in six selected Minnesota cities; and WHEREAS, The City has been one of the six selected and it has agreed to participate in the Dutch elm disease program; and - WHEREAS, The Department has been selected as the "lead" agency for the project. NOW THEREFORE, It is agreed between the parties hereto: I. WORK The City shall be appropriated funds to undertake those of the fallowing -recommendations, listed on a priority basis, which the State determines to be necessary in establishing a "best management" Dutch elm disease control program. The City will undertake the Dutch elm disease ltontroi project on public and private property in the following manner: A. Conduct on a continuous basis throughout the year, thorough inspections for the detection of all diseased elm trees, all downed elm wood, elm firewood piles, felled elm trees, stumps, and brush. During the active growing season, a full survey of the municipality shall be completed at least once a week. To obtain best results in disease detection, surveys shall be conducted on foot, motor vehicles used only when walking is not feasible. B. Forthwith destroy or have destroyed all elm trees that are found to be infected with Dutch elm disease; and in conjunction with said destruction, debark or cause to be removed the diseased tree stumps. C. Destroy or have destroyed elm trees which are in a weakened condition or infected by a disease other than Dutch elm disease which in the opinion of the tree inspector are a hazard to the overall effectiveness of the project; and in conjunction with said destruction, debark or cause to be removed the remaining tree stumps. D. Remove or cause to be removed all downed elm wood, elm firewood piles, felled elm trees, stumps, and brush to, _ a disposal site approved by the Department of Agriculture. E. Remove or cause to be removed from healthy elm trees all dead and dying branches during the dormant season. When determined necessary by the State, this material will be removed during the active growing season. F. Provide and install root graft barriers, mechanical or chemical, in areas where elm trees are considered of high value, e.g. golf courses and parks. G. Provide a detailed tree inventory system which can pinpoint tree location and removal. II. PAYMENT Within a reasonable time after this Agreement is executed by the parties hereto, the U. S. Forest Service shall advance to the City the sum of $ 110-488,00 0-488_00 to be dispersed -2 �J in the manner set forth in Exhibit "A" attached hereto and made a part hereof. It is understood that the funds granted herein are to be used solely for the purposes outlined in this Agreement. Thee City shall keep accurate records of all expenditures and such records may be audited at any time by the State. If the funds granted herein exceed the needs of the City for the Dutch elm disease project, they will be returned to the U. S. Forest Service. It being understood that State liability for funding is contingent upon receipt of seid funds from the U. S. Forest Service. Further, it being understood - that the federal funds shall only be used for approved expenditures outlined in Exhibit "A". III. TERM This Agreement will become effective upon receipt of funds from the U. S. Forest Service and will remain in effect until expended or until the "work" as provided herein is accomplished whichever occurs first. IV. TERMINATION The State may terminate this Agreement "with cause". "With cause" shall mean that the City is not performing the work in accordance with the terms of this Agreement or the work is not being performed to the satisfaction of the State. In the event of termination of this Agreement as heretofore provided, the City shall have seven (7) days prior written notice and shall have until the date of termination to show cause why the Agreement should not be terminated. If it is determined by the State that the City's default was beyond its control or it was not otherwise in default, the Agreement shall not be terminated. V. SPECIAL CONDITIONS A. The City shall before entering upon'private,land secure permission from the owner of such land when legally required. B. The City agrees and undertakes to hold the' -State harmless of any and all liability for personal injury or damages -3 to personal or real property that may occur as a result of the work authorized by this Agreement. VI. STATE ASSISTANCE - SUPERVISION The State through the Lead Agency will .provide technical assistance and advice on a regular basis to the City for the purposes of adapting accepted control practices to local conditions whereby the program meets control strategies based on accepted biological principles. The Lead Agency through a contracting procedure with the Minnesota Department of Agriculture will provide for any needed assistance in enforcing rules for Dutch elm disease control as adopted pursuant to Minnesota Statutes, Section 18.023. This regulatory assistance will be provided on a need basis to ensure that adequate consideration is given to accepted principles for Dutch elm disease sanitation. As the need arises, adjustments in the specified program may be made by the City following consultation and written agreement by the State in order to maintain best management strategy to control the disease. VII. EXTENSION - STATE LIABILITY It is understood that this Dutch elm disease demonstra- tion program is federally funded and designed to extend for a five-year period but money allotment is on a year to year basis. It is therefore agreed that the State and City will renew or extend the term of this Agreement when and if funding is alloted to the State for the purposes outlined in this Agreement; provided the State has determined that continuance of the demonstration program with the City is in the best interest of the public and not subject to termination "with cause" as otherwise provided herein. IN TESTIMONY WHEREOF, The parties hereto have set their -4 3 hands as of the day and year first above written. STATE OF MINNESOTA CITY OF DEPARTMENT OF NATURAL RESOURCES C.oj=- ssioner of Natural Resources By Its Mayor By Its Clerk APPROVED AS TO FORM AND EXECUTION WARREN SPANNAUS Attorney General Special Assistant Attorney General -5 • II i ., Hutchinson Personal Services —one full—time tree inspector (salary and benefits) Administrative Costs includes office supplies, secretary and book—keeping time involved with the addition of the new tree inspector E (HIBIT A Miscellaneous Expenses •� includes purchase of supplies and small equipment such as pruning poles, clippers, paper, tape, tree paint, and signs Telephone Calls ._`'r-00 —long distance calls to reach Dutch Elm Disease Program Coordinator or regional representative, and phone bill of regional representative operating out of Hutchinson's tree inspector's office Removal of Firewood Piles $ 1' •00 fifteen piles, $30/pile Root Graft Barriers $moi? • includes equipment rental or purchase and chemicals Sanitation —tree and stump removal; establishment of pruning program to eliminate dead limbs in elm trees on public property which died from causes other than Dutch elm.disease $751716:00 — aubtAaet city contribution (State Shade Tree Program) to sanitation costs $739441.00 Total Federal Contribution $11,30$.001 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 27, 1978 TO: Mayor and City Council -------------------------------- FROM: Gary D. Plotz, Administrative Assistant — — — — — — — — — — — SUBJECT: Appraisals --------—————————————————— — -- — —— The City of Hutchinson requested proposals for appraising City property for insurance purposes. Both Mr. William Peat, consultant for the League of Cities, and our insurance carrier provided names of reliable insurance appraisers. The City received three proposals. Each proposal was further examined by our City Accountant through telephone conversations with the respective firms. We recommend acceptance of the Marshall & Stevens proposal in the amount of $9,650. The amount includes appraisal services for Burns Manor Nursing Home. The Marshall & Stevens proposal came under the $13,500 that was budgeted in total by both the City and Burns Manor Nursing Home. It is noted that the other two proposals were for $11,670 and $22,310 respectively. The Hutchinson School District is presently utilizing Marshall & Stevens along with the Cities of St. Paul, Litchfield, Redwood Falls, etc. /ms riG!/ • e REGULAR COUNCIL MEETING June 27, 1978 GENERAL FUND Equitable Life Assurance Co. medical insurance $4395.72 Crown Life Insurance Co. life & dental insurance 1681.02 State Treasure-PERA PERA contributions 2399.24 McLeod Coop Power Assn. airport -electricity 110.03 Chapin Publishing Co. publication costs-eng. 44.00 Copy Equipment Inc. park -supplies 71.45 Dept. of Public Safety police -rental teletype 273.00 Fleskas Auto Machine park -repairs 4.77 Floor Care Supply Co. street -park -supplies 289.50 Gopher Sign Co. street -signs 117.15 HAVTI work study students 115.01 Jerrys Tire Co. police -repairs 17.30 JC Radiator Co. park -repairs 23.65 League of Mn. Cities mayor -registration fees 55.00 Logis may computer charges 146.28 Macqueen Equipment Inc. street -repairs 131.28 Meeker Sand & Gravel street -street materials 1294.30 New Ulm Flight Service airport -contract services 300.00 Pitney Bowes postage meter rental 35.25 Plowmans Inc. street -repairs 26.48 St.Paul Book & Stationery dutch elm -supplies 9.43 Schramm Implement Co. park -repairs 48.22 Tri County Water Cond. airport -salt 14.85 Uniforms Unlimited police -uniforms 253.95 U.S. Leasing Corp. burroughs rental 850.04 Xerox Ziemers Grocery copier supplies 125.96 Wallys Tire planning-mtg expenses 10.45 Bullseye Reloading Supply Co. street -park -transit -repairs police -supplies 87.00 MacQueen Equipment Co. street -repairs 86.00 7.99 S.A.Nies street -safety equipment 156.45 Pitney Bowes scale chart 2.00 Quades Inc. airport -police -supplies 45.59 United Bldg. Centers street -park -supplies 9.50 Xerox 1� mos.machine rental 329.15 MRPA recreation -entry fees 180.00 Tri -County Umpires recreation -officiating 1048.50 Keefe & Schantzen Gopher Athletic Supply Co. contract for deed expenses 148.00 Cash Drawer No. 4 recreation -supplies 99.24 Co. Auditor supplies -postage etc. 49.10 Deane Dietel assessing fees 6250.00 Heath Company rifle range expenses 42.18 Marilyn Swanson airport -wind speed indicator 80.53 Steve Kreitlow coffee -council 7.99 Forestry Suppliers Inc. park-% safety shoes park -safety equipment 15.00 44.53 Sears Marilyn Swanson bldg. -air cond. repairs 39.75 James Haasl tea-adm. asst. 2.49 Jack Bonniwell drug seminar exp. 2.85 rec. grog. refunds 14.00 -2 - Sam Flom baseball refund $ 7.00 Fred Kotten baseball refund 7.00 JoAnn Spiering tennis refund 7.00 Linnell French tennis refund 7.00 Robin Mortenson swimming refund 7.00 Cheryl Benson rec. refund 7.00 Grace Sanstead flowers for parks & planting 105.08 Emma Lake planting park flowers 18.40 MCPOA police -registration fee 6.00 Satellite Industries water carnival rest rooms 225.00 $24,369.80 WATER & SEWER FUND Chapin Publishing Co. publication costs $ 64.80 Curtin Matheson Scientific Co. chemicals & supplies 111.22 Feed Rite Controls Inc. chemicals 147.34 Floor Care Supply co. pressure washer 127.50 Hercules Inc. chemicals 1328.18 Infilco Degremont Co. contract services 180.00 Millipore Corporation supplies 38.94 Serco Laboratories laboratory analysis sample 46.25 Van Waters & Rogers chemicals 103.80 State Treasurer renewal certificate -Finley 15.00 State Treasurer renewal certificate -Finley 15.00 Burlington NorthernRailway permit -open trench 1375.00 Juul Contracting Company advancement -bonds of 1978 114,061.59 State Treasurer PERA 183.94 Crown Life Ins. Co. life & dental ins. 141.39 Equitable Life Assn. Co. medical Insurance 341.23 Feed Rite Controls supplies 36.64 State Treaurer renewal certificate -Randy 15.00 Bridge Const. Fund w & s conktruction 29,352.00 Bridge Const. Fund w. & s construction 26,648.00 Lillian Michaels mileage 6.75 $ 174,339.57 BONDS OF 1977 Duininck Bros. & Gilchrist construction costs $ 7423.56 Juul Contracting Co. construction costs 27,320.09 Duininck Bros. & Gilchrist construction costs 19,083.91 BRIDGE FUND R.A. Kruegerinc. construction costs $ 29,352.00 OFF STREET PARKING Charles Bell servicing meters $ 117.50 Harvey Daharsh Servicing meters 15.00 $ 132.50 • -3- LIQUOR FUND Griggs Cooper & Co. liquor & wine $3300.12 Twin City Wine Co. liquor & wine 391.35 Old Peoria Co. liquor & wine 1314.41 Ed Phillips & Sons liquor,wine & mix 1350.14 Petty Cash misc.supplies 20.77 Fd Phillips & Sons liquor & wine 1529.81 Midwest Wine Co. wine 508.96 Griggs Cooper. & Co. liquor & wine 2072.45 Twin City Wine Co. liquor & wine 225.08 Old Peoria Co. liquor & wine 1147.72 Hutchinson Utilities utilities 297.62 Commissioner of Revenue sales taxes 2737.10 Old Peoria Co. liquor 825.81 Griggs Cooper & Co. liquor 2850.53 Twin City Wine Co. liquor & wine 692.74 Ed Phillips & Sons liquor & wine 1326.37 Petty cash misc. supplies 28.95 $ 20,619.93 TELEPHONE 612 896-5795 HUTCHINSON AREA CHAMBER OF COMMERCE 218 c hath LiVatn C3{uickinson. ' Ainnesota 55350 June 27, 1978 City Council City of Hutchinson City Hall Hutchinson, MN 55350 Dear City Council Members: FOR YOUR INFORMATION The Hutchinson Area Chamber of Commerce favors the concept of an additional motel complex that would include facilities for conventions, meetings, good restaurants and indoor swimming plus excellent accommodations for the city of Hutchinson to complement our existing motel industry. The Hutchinson Area Chamber of Commerce also endorces the use of industrial revenue bonds being used for this pur- pose if it will facilitate this type of motel complex. CC/cc Sincerely, larice A. Co ton _ utive Vice President "Progress With Future In Mind" (612) 879-2311 ,CJHUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 1� • June 23, 1978 TO: City Council FROM: City Engineer FOR YOUR INFORMATION SUBJECT: Capital Improvement Program At a recent meeting I attended, it was pointed out that communities that hold yearly hearings on Capital Improvement Programs find that when the projects are accepted by the people when they are scheduled for construction. It is my opinion, that from this type of hearing we could schedule or reschedule a particular project that would be in accordance with the wishes of the people being effected. If you consider this favorably, it is my recommendation we do this in August. How it would be done is open for suggestions. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv THE HUTCHINSM SAFZTY COMIL FOR YOUR INFORMATION The Hutchinson Safety Council not May 22, 1979, at 12:00 neon at the Prairie Souse in Hutchinson, Mn. There were 10 members present. President Myron Johnson opened the meeting with a silent prayer. The April minutes were opproved. A $3.15 postage bill to Joyce Rix Was approved. Old businens: The plana for the flout for eche Butdduson Hater carnival were f1=l1x&!. 31m Hudson will be in charge and Joyce Rix will check on the use of a truck. Members will gather Friday or Saturday to decorete the truck. A safety Idea will be used. Rike Safety: A city ordinance will be forth conning and a new patrol officer way be starting in the month of lay. Starts Patrol. Officer Dusty Rhoades, spoke and showed the "Talking Bike" at the elemonta y school. in May. It was announced that federal aid may be availabe for cross walk mark5mg in the Plast 15 area. Norms Vsenhuis displayed Farm Bureau safety stickers. The motion was evade and secooled that we purchase 504 of these. They will be distributed or sold at the Fire and Police Open House in .Tune .and also will be sold at the McLeod County fair in August. Y Fibs for the fair booth and the possibility of the appearance of a State Highway Pat'01 Officer there was discussed. President Myron Johnson will check into this wl..4t the State Highway officez•s. 1✓gron Johnson will take part in the CPR training program,. This is upon to the +ublic and is sponsored by the local 3M Company. The June meeting will be June 2fith, at the Frairi.e House. The meeting was adjourned. Treasurers Report: Submitted by: Balance on hand 5-1-78 255.92 Deposits: ---_ Diabure ements : postage 3.15 to J. Rist Balance on hand 5,-31-7$ 252.77 Loretta F Pishney, Secr. Treas. Myron Johnson, President 0 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 9, 1978 TO: - City Council Participants FROM: -Marilyn Swanson, Administrative Secretary - - - - - - _ - - - SUBJECT: _City Council Meeting______________+^_--^_ N 0 T I C E It appears to be probable that the City Council will not have a quorum for their scheduled meeting on Tuesday, June 13, 1978. In the event this becomes a reality, the meeting will be re -scheduled for Wednesday, June 14, 1978, at 7:30 P.M. in the Council Chambers.