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cp10-11-1977 cADMINISTRATIVE OCTOBER 11, 1977 DOWNTOWN REPORT CITY OF HUTCHINSON ISSUE NO. 15 The Downtown Advisory Committee met on October 4 to review and approve the listing of 75 potential developers. This listing was prepared by Clarence Simonowicz. The Committee also reviewed and approved the consultant's recommendation to send direct mailings to local realtors, banking and savings and loan institutions, contractors, and individuals that have shown interest. The direct mailings were sent on October 6. I have attached a combined listing of local and non -local firms that received the mailing. Additions to the list will be made per request or referral. THE ADVERTISEMENTS) FOR DOWNTOWN DEVELOPMENT PROPOSALS The advertisements) for Downtown Development Proposals will appear in the Construction Bulletin (October 14) and the Dodge Reports (October 12). In addition, the Leader will have the advertisement'in the Tuesday and Thursday paper. The next regular Downtown Advisory Committee meeting will be Tuesday, October 18, at 11:45 A.M. to.1:00 P.M. The agenda will be the discussion of acquisition and re -location policies to be forwarded to the City Council. TRANSIT REPORT - SEPTEMBER Total Passengers 1,436 People Total Mileage 2,118 Miles Total Revenue $410.00 It is noted that Dorothy Braun has accepted the re-classification of her position from Transit Coordinator to full-time driver. COMMUNITY DEVELOPMENT GRANT ACQUISITION On Thursday, October 6, Buzz Schantzen and I met with Aaron Wendt to discuss the acquisition of his property. Mr. Wendt is no longer interested in moving or building another house to replace his exist- ing structure. However, he was agreeable to a life estate, (He is now 73 years old.) for the house and garage. Administrative Update October 11, 1977 Buzz has prepared a purchase agreement with the following limitations on the life estate: 1. Sale subject to HUD approval. 2. Seller liable for maintenance, utilities, and possibly real estate taxes during occupancy. 3. The seller may continue his repair business within the 18 x 26 foot garage. 4. Storage of vehicles, materials and supplies shall be confined to a specific portion of the rear area of the house lot. The seller should construct a seven foot fence xithin the storage area along the south- easterly and southwesterly property lines and along the northeasterly and northwesterly boundary line the seller will plant a hedge accept- able to the City. Buzz has informed me that the next step is to secure Mr. Wendt's approval of the purchase agreement, and subsequently HUD's approval. ELECTIONS - OCTOBER 18 LAST DATE FOR FILING Only one person has filed an Affidavit of Candidacy for the November 8 City elections. The individual is, David Volkenant who has filed for Mayor. He resides at 7 - 9th Avenue Northeast, and the City Directory indicates that he is employed by 3M as a quality con- troller. LIQUOR STORE WORKSHOP On Tuesday, October 4, David Krause and Hazel Sitz attended an evening seminar for liquor supervisors. The seminar was presented in Litchfield by the Public Officials Training Board and provided an overview of management principles. David Krause also attended a seminar for liquor managers in Olivia a few days prior to this meeting. CETA PROVIDES EXTENSION OF GRANT The CETA Program managed out of the County Auditor's Office has extended the position of utility worker through September 30, 1978. The Eastern Central Regional Manpower Office will be taking action on second phase approval of the Civic Arena employee for employment through July 24, 1978. r AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 11, 1977 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend Reith Duehn Consideration of Minutes dated Regular Meeting September 27, 1977 and Special Meeting October 6, 1977 4. Public Hearing None 5. Communications, Requests and Petitions (a) Consideration of Request for Maternity Leave of Absence by Nancy Schwanke Action - Motion to approve - Motion to reject (b) Consideration of Request for Rock -a -pion in Library Square on October 13, 1977 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances (a) Ordinance No. 28/77 - Ordinance Amending Ordinance 464 of the City of Hutchinson Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 549 (b) Ordinance No. 29/77 - An Ordinance Amending Ordinance No. 464 Concern- ing Zoning Regulations in the City of Hutchinson and the Official Zoning Map (Hilltop and Clark's Addition) Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 550 (c) Resolution No. 6033 - Resolution Setting Time, Place, Hours and Election Judges for the City Election Action - Motion to reject - Motion to waive reading and adopt w Council Agenda October 11, 1977 7. Reports of Officers, Boards and Commissions (a) Building Official's Monthly Report - September 1977 Action - Order by Mayor received for filing (b) Monthly Financial Report - September 1977 Action - Order by Mayor received for filing 8. Unfinished Business None 9. New Business (a) Consideration of Request to Relinquish Lease on Property by Frank Fay Realty Action - Motion to approve - Motion to reject (b) Consideration of Request for Smployee Training Action - Motion to reject - Motion to approve (c) Consideration of Request for Salary Adjustment Motion to approve - Motion to reject (d) Consideration of Request for Proposal from Realtors to Assemble Land Acquisition Sites Action - 10. Miscellaneous (a) ComERni.cations from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims 12. Adjournmment AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 11, 1977 5. Communications, Requests and Petitions (c) Consideration of Request for Application for Snow Removal Permit by -Douglas Yerks Action - Motion to approve - Motion to reject (d) Consideration of Petition from Senior Citizens for Revised Ambulance Rates Action - 7. Reports of Officers, Boards and Commissions (c) Minutes of Hutchinson Community Center Board dated September 29, 1977 Action - Order by Mayor received for filing 9. New Business (e) Consideration of Flood Insurance Study Action - 11 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the follow- ing members present: Alderman Westlund, Haag, and K. Peterson, in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Adminis- trative Assistant Plotz, City Attorney Schantzen and Assistant Director of Public Works Roberts, as well as Clarence Simonowicz of C.R.S. Associates. 2. INVOCATION The invocation was given by the Reverend Ray Rinsch of the Bethany Baptist Murch. 3. lYIIN[Tl'ES On a motion by Alderman K. Peterson, seconded by Alderman Haag, the minutes of the Regular Meeting of September 13, 1977 and Special Meeting of Septem- ber 27, 1977 were unanimously approved. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF PROPOSED 1978 BUDGET The public hearing was called to order at 8:30 P.M. by Mayor Black. He pointed out that there have been additions to the 1978 budget as staff has increased and also previous grants and other types of revenues are no longer available. Mayor Black asked if there was anyone present who wished to be heard. There being no one, it was moved by Alderman Westlund, seconded by Alder- man Haag, to close the hearing at 8:35 P.M. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY GARY PLOTZ TO ATTEND ICMA CONFERENCE IN ATLANTA, GEORGIA OCTOBER 30 - NOVEMBER 3, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the request of Gary Plotz to attend the ICMA Conference in Atlanta, Georgia from October 30 to November 3, 1977. Mo- tion carried unanimously. (b) CONSIDERATION OF REQUEST TO HOLD FREE TEEN DANCE AT ELKS LODGE ON OCTOBER 7, 1977 S. Council Minutes September 27, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request for a free teen dance to be held at the Elks Lodge on October 7, 1977. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6024 - COMMENDING HAZEL BASEMAN After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6024 en- titled Commending Hazel Baseman. ?Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON PLANNING COM41SSION DATED AUGUST 16, 1977 AND - SPECIAL MEETING DATED AUGUST 29, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES OF PARK AND RECREATION BOARD DATED SEPTEMBER 7, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF HUTCHINSON COi+]MtJNITY HOSPITAL BOARD OF DIRECTORS DATED AUGUST 23, 1977 Alderman Haag reported on the progress of the Medical Office Building and commented that they are hopeful of moving into the building about October 15, 1977. Some of the doctors will be moving in on November 1, 1977. (d) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED SEPTEMBER 16 AND 20, 1977 Administrative Assistant Plotz reported that the Downtown Development Committee held a meting to adopt some key motions relating to the de- velopment plan. The Committee's recommendations to the Council are on how to advertise and select a developer, with approximately October 1, 1977 as the target date to advertise. Upon motion by Alderman Westlund, seconded by Alderman K. Peterson, it was unanimously adopted to include the recommendations of the Downtown Committee to the Council Agenda for action. Clarence Simonowicz of C.R.S. & Associates distributed to the Council a summary booklet of downtown objectives that will be mailed to developers who wish to submit proposals. A flow chart was also passed out, showing -2- Council Minutes September 27, 1977 various actions necessary in selecting and working with developers. He further pointed out that November 30, 1977 will be the cut-off date for developers to submit their resume. The proposals received will be reviewed by the City Council, Downtown Development Committee, Planning Commission, and Housing and Redevelopment Authority. After the reviewal has been completed by December 31, 1977, the recommendation for a developer will be submitted in early January, 1978. Mr. Simanowicz suggested the following recommendations to the Council: 1. Approve the selection of a development process 2. Authorize the advertisement for solicitation for developer interest with cut-off date of November 30, 1977. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to adopt the Selection of a Development process. No- tion carried unanimously. Moved by Alderman Westlund, seconded by Alderman K. Peterson, it was adopted to advertise for a developer within the timeframe presented, approximately October 1, 1977. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to authorize Nayor Black to sign the form letter which will be sent to all potential developers. Notion carried unanimously. (e) NONTHLY FINANCIAL REPORT - AUGUST, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR LIQUOR LICENSE FEE REFUND BY ROBERT LYNCH (DEFERRED SEPTEMBER 13, 1977) City Attorney Schantzen reported that there is a statute on the law books regarding liquor license refunds; also, the Attorney General be- lieves that a refund must be issued for unused portions of a liquor li- cense. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to refund the fee for the unused liquor license pro -rata to Mr. Robert Lynch. Motion carried unanimously. (b) CONSIDERATION OF PARKING METERS Mayor Black pointed out that consideration needs to be given to seeking additional means to increase the revenues from parking meters to pay for the off-street parking lots. -3- Council Minutes September 27, 1977 Mayor Black read a letter from the Downtown Council opposing the change in the parking meter fines. He then asked where the money is to come from to pay for the operating expenses and meet the payments on the revenue bonds for the off-street parking lots. Doug Flaa, President of the Downtown Council, felt that the Downtown Development Plan can do a lot for the downtown of Hutchinson, but in- creasing the fines on the parking meters could do a lot of harm to the downtown. Increasing the fines as an interim situation will only create ill -will. Mayor Black remarked that in 1976 there was a $8,000 deficit, and there will be another on this year unless something is done. The meters are not being enforced and the fee is too low for a fine. Credibility is involved in making payments on the bond since the public was promised this expense would be paid by revenues from parking meters. Both Aldermen Westlund and K. Peterson agreed that no action should be taken at this time. Rather, the Council should wait until the downtown development program gets underway and determine what needs to be done at that time. It was moved by [alderman Westlund, seconded by Alderman K. Peterson, to defer the second reading of Ordinance No. 544.entitled Ordinance Amend- ing Section 720:60 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Parking Meters - Violations and table further action at this time. The following voted yes: Aldermen Westlund, K. Peterson, and Haag; Mayor Black voted no. Motion carried with vote of 3-1. (c) CONSIDERATION OF ANNUAL CONTRACT FOR ASSESSING IN 1978 After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to authorize Mayor Black and Administrative Assistant Plotz to enter into contract with the McLeod County Assessing Office in the amount of $12,500 to do 1978 county assessing for Hutchinson. Mo- tion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF IMPROVEMENT PROJECT, JEFFERSON STREET In a memorandum from the City Engineer/Public Works Director Priebe, it was pointed out that two gas pumps on the Albrecht Oil Company property will have to be moved out of the right-of-way before the federal funds on this project will be approved. The cost of moving same is $4,278, and Mr. Albrecht has requested financial assistance from the City. In Mayor Black's opinion, this expense should be a shared cost between the City,and Albrecht. -4- Council Minutes September 27, 1977 Aldermen Haag and Westlund were in agreement that the shared cost should be an a 50-50 basis. It was moved by Alderman Westlund, seconded by Alderman Haag, to share the cost of moving the two gas pumps on a 50-50 basis between the City of Hutchinson and Mr. Albrecht of Albrecht Oil Company with work to be done in the fall of 1977. Lotion carried unanimously. (b) CONSIDERATION OF CITY -OWNED PROPERTY AT 26 FRAN WR STREET NORTH A question was raised regarding billing for sewer service line work per- formed at 26 Franklin Street North by Mr. Carlie Karg. It was the consensus of the Council that the City would be responsible for paying the bill inasmuch as this is city -owned property. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to authorize payment by the City for the work performed by Carlie Karg at 26 Franklin Street North. Motion carried unanimously. (c) CONSIDERATION OF DUTCH ELM PROGRAM In a memorandum fiom Conamity Development Director Pauley he explained the need to cut back on the Dutch Elm program. It is his opinion that subsidy alternative Option R is the most reasonable and fair. It reads as follows: Provide a subsidy of 2/3 cost of removal up to a maximum of $50/tree. This alternative would result in City costs of slightly over $8,000 for 200 trees. This option is provided as the maximum of $50/tree is considered to be a reasonable subsidy for an average removal cost of $117/tree. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to adopt Option E as stated above and waive reading and adopt Resolution No. 6025 entitled Resolution Establishing 1977 Dutch Elm Sub- sidy Program. Motion carried unanimously. (d) CONSIDRRATION OF HUD 701 GRANT, REVISED WORK PROGRAM The BUD 701 Grant Program was awarded to Hutchinson, but it is requested that the study be revised as the amount must be reduced by 152. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the revision of the HUD 701 Grant and enter into contract with the Minnesota State Planning Agency and waive reading and adopt Resolution No. 6020 entitled A Resolution Authorizing the Filing of a Revised Work Program for a 701 Planning Grant and Entering into a Contract with the Minnesota State Planning Agency. Notion carried unani- mously. -5- Council Minutes September 27, 1977 (d) CONSIDERATION OF TRANSPORTATION BOARD RECOMMENDATIONS: 1. TRANSFER RESPONSIBILITY OF TRANSIT COORDINATOR TO ADMINISTRATIVE ASSISTANT 2. RECLASSIFICATION OF DOROTHY BRAUN AS BUS DRIVER 3. CHANGE HOURS OF BUS SERVICE 9:00 A.M. TO 5:00 P.M. EFFECTIVE OCTOBER 1, 1977 Alderman Westlund presented the three recommendations of the Transpor- tation Board as listed above. He pointed out that the costs of trans- it service are being cut considerably. Also, there will be no bus serv- ice from 12:00 noon to 1:00 P.M. during the lunch hour. Inter -connecting bus service is still being considered for the future. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the three above -stated recommendations of the Transportation Board. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MELVIN DOERING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, with recommendation of Planning Commission to waive reading and adopt Resolution No. 6026 entitled A Resolution Granting Conditional Use Permit under Section 6.07 of the 1975 Zoning Ordinance to Allow for Con- struction of an Addition to Existing Detached Garage. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FORD ROLFE WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, with recommendation of Planning Commission to waive reading and adopt Resolution No. 6027 entitled A Resolution Granting Variance from Section 6.05 of the Zoning Ordinance to Construct Addition to Truck Garage. Motion carried unanimously. (h) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE TO CREATE I/C-1 DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION With favorable recommendation of the Planning Commission, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive first reading of Ordinance No. 28/77 entitled Ordinance Amending Ordinance 464 of the City of Hutchinson and set second reading for October 11, 1977. Motion carried unanimously. -6- Council Minutes September 27, 1977 (1) CONSIDERATION OF AUNT TO PLAN DEVELOPMENT AGREEMENT FOR ALBERT'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMKISSION Administrative Assistant Plotz presented a drawing of Albert's First Addition. Upon favorable recommendation of the Planning Commission, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6029 entitled Resolution Amending Planned Develop- ment Agreement for Albert's First Addition under Section 8.10 of 1975 Zoning Ordinance. Notion carried unanimously. (j) CONSIDERATION OF REQUEST FOR VARIANCE SuUaTTSD BY CLIFFORD H. RUSCK- NKM WITH UNFAVORABLE RBCOWWMTIOH OF PLANNING COMMISSION The property in question is located in the northeast section of town. Nr. Rnschmeyer wants to construct a two -car garage where a one -car garage now exists. If this were permitted, it would only allow a three- foot variance from the garage to the side yard boundary. After discussion, it was moved by Alderson Westlund, seconded by Alder- man Haag, to reject the request for a variance. Notion carried unanimously. (k) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY COLLEEN R. WILLIAMS WITH FAVORABLE RECOMM MQ)ATION OF PLANNING COMMISSION After discussion, it was moved by Alderman R. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 6028 entitled A Resolution Granting Conditional Use Permit under Section 6.07 of the 1975 Zoning Ordinance to Allow for Construction of a Private Recreational Facility. Notion carried unanimously. (1) CONSIDERATION OF REZONING AREA NEAR HILLTOP ADDITION FROM R-1 TO R-2 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman R. Peterson, to waive first reading of Ordinance No. 29/77 entitled An Ordi- nance Amending Ordinance No. 464 Concerning' Zoning Regulations in City of Hutchinson and Official Zoning Map (Hilltop and Clark's Addition), and set second reading for October 11, 1977. Motion carried unanimously. (m) CONSIDERATION OF REQUEST FOR PETITION TO VACATE EASEMENT SUBMITTED BY JOHN MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The request for a petition to vacate an easement was withdrawn. -7- Council Minutes September 27, 1977 (n) CONSIDERATION OF AMENDMENT TO PERSONNEL POLICY After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5023 entitled Amending Resolution No. 2927, Personnel Policy. Motion carried unani- mously. (o) CONSIDERATION OF HIRING GARY FALK AS PART-TIME EMPLOYEE AT CIVIC ARENA After -discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the employment of Gary Falk as a part-time employee at the Hutchinson Civic Arena effective the week of September 26, 1977. Motion carried unanimously. (P) CONSIDERATION OF REQUEST FOR 1977 CHRISTMAS DECORATIONS After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the request of the Chamber of Commerce for 1977 Christmas decorations in the downtown area. Motion carried unanimously. (q) CONSIDERATION OF DOWNTOWN CHRISTMAS SHOPPING AND FREE PARKMG Alderman K. Peterson commented that it was a good idea, but the City cannot afford to lose the revenue from parking meters for a full month. Alderman Haag expressed regrets that the financial situation of the park- ing revenue and expenses do not permit approval of such a request. Mr. Doug Flaa asked if it would be possible for the merchants to rent a meter(s) for a certain period of time and put a meter bag over the head for free parking. Mayor Black responded that it had never been done before, but he thought the Council would be agreeable to such a plan and determine a fee if the businessmen were interested. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to reject the request for free parking in the downtown area during the Christmas -shopping period of November 25 to December 25. Motion carried unanimously. (r) CONSIDERATION TO ESTABLISH DATE FOR ADOPTION OF 1978 BUDGET, CERTIFICA_ TION OF LOCAL TAX LEVY, CERTIFICATION OF SPECIAL ASSESSMENTS, AND CERTI_ FICATION OF DELINQUENT WATER, SEWER AND REFUSE ACCOUNTS Administrative Assistant Plotz reported that the 1978 budget should be forwarded to the County Auditor by October 7, 1977. U:19 Council Minutes September 27, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to hold a special meeting of the City Council on Thursday, October 6, 1977 at 8;00 A.M. in City Hall for the above stated purpose. Motion carried unanimously. (s) CONSIDERATION OF 40-BDUR WORK WEEK EMPLOYER FOR TWO-MONTH PERIOD AT CIVIC ARENA Alderman Westlund commented that there are still some things that need to be completed at the Civic Arena to get it ready for the hockey sea- son, and the employment of an employee full-time for about a two-month period should accomplish this goal. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve hiring a full-time employee for two-month period at the Civic Arena. Motion carried unanimously. (t) CONSIDERATION OF INCREASING FIREMEN'S RELIEF PENSION AND REDUCING RBTIREMM AGB Messrs. Ray Plath and Roger Bluhm appeared before the Council on behalf of the Hutchinson.Fire Department Relief Association. At the regular meeting of the Association, it was requested to increase the benefits for_qualified retired firemen from $2.00 per month per year of service to $3.00 per month per year of service. Also, the maximum amount of years of service eligible for benefits was raised from 30 to 40 years. They would like to request the approval of the Council for these changes In the Hutchinson Fire Department Relief Association. Mayor Black asked if funds are available to support the requested changes. Mr. Bluhm responded that they are considering having an Actuarial Report prepared inasmuch as it is required to make a change in the pension. This report costs $200 and would have to be approved by the City Council. Mayor Black remarked that if there aren't sufficient funds, the City might have to levy more funds. He would prefer to see the actuarial survey first to make sure that the funds are available for the next few years before approval is given. Aldermen Haag and R. Peterson agreed that if the survey indicates funds are available, the Council will grant approval. Mr. Bluhm pointed out that the increase from 30 to 40 years requires State Legislature approval as well as City Council approval. Mayor Black instructed the Hutchinson Fire Department representatives for the Relief Association to advise the meeting on Wednesday evening that -9- Council Minutes September 27, 1977 the City Council would be favorable to the change on the relief pen- sion after the Actuarial Report has been received. The Council will defer action at this time. 10. MISCELLANEOUS (a) COMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the City Charter requires a change be made in the date published for filing the Affidavit of Can- didacy for City elections. The date of November 18, 1977 will be pub- lished in the Leader and posted on the front door of City Hall. Because of a revised description on the Munsell property, the State Municipal Board has chosen to hold a second hearing on September 30, 1977. (b) COMMUNICATIONS FROM MAYOR Mayor Black brought attention to a letter received from several mer- chants complaining about the condition of the property and building formerly owned by Glenn Getzke. He instructed City Attorney Schantzen to contact the owner to take care of cleaning up the property. The meeting date for the League of Minnesota Cities has been changed to October 26, 1977. Mayor Black was hopeful that some of the Council members will be able to attend. Mayor Black read a letter received from the Department of Housing and Urban Development and signed by Thomas T. Feeney, Area Director. He commented that the Aaron Wendt property acquisition needs to be con- summated in the near future. City Attorney Schantzen will work on this matter. Since bids for a 1978 police car vehicle were received this afternoon, Mayor Black asked if any recommendation was being made to the Council. It was reported that the Chief of Police and Administrative Assistant are still in the process of reviewing the bids. It was moved by Alderman Westlund, seconded by Alderman Haag, that con- tingent upon the recommendation of Chief of Police O'Borsky and Adminis- trative Assistant Plotz, the City Council approves the low bid of Plow- man's for a 1978 LTD Ford in the amount of $5,365, which includes the trade-in of a 1975 Ford police car. Motion carried unanimously. Mayor Black commented on a letter received from Clara Slama, 115 Glen South, regarding sale of her property. He has talked to her before -10- Council Minutes September 27, 1977 about the downtown plan of acquiring property, which would include hers, but no definite time can be placed on the acquisition. It was suggested by Aldermen Westlund that Administrative Assistant Plotz write a letter to Mrs. Slang. (c) COWUNICATIONS FROM ROY THOMPSON Mr. and Mrs. Roy Thompson appeared before the Council and expressed con- cern for handicap curb cuts to be placed in the downtown area of Hutch- inson. Since Mrs. Thompson is confined to a wheelchair, she had talked to Mayor Black previously about this matter and asked that it be in- cluded in the 1978 budget. Mayor Black commented on the previous conversation he had had with Mrs. Thompson and gave a brief report on what the City Council had discussed on this issue. City Engineer Priebe determined that the cost for curb cuts from First Avenue North up to First National Bank would be about $6,000. Since there were no funds available to cover this expense, it was decided to put the item into the 1978 improvement project. Mr. Thompson presented Administrative Assistant Plotz with a copy of the Uniform Building -Code, Chapter 55, Facilities for the Handicapped for reference and the file. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize paYment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:58 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -11- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 6, 1977 Mayor Black called the special meeting of the City Council to order at 8:00 A.M. Those in attendance were: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Also present were Administrative Assistant Plotz and City Accountant/Controller Merrill. 1. CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY ERICK AND ESTHER FRATZKE After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request of Mr. and Mrs. Erick Fratzke of 506 Adams South, for a deferred special assessment. Motion carried unanimously. 2. CONSIDERATION OF ADOPTING 1978 BUDGET Several items in the budget had to be cut back, but the debt retirement was not as great as anticipated. A new position of Fire Marshal has been added to the Fire Department's 1978 budget. Three items under Park and Recreation were added to the budget in the amount of approximately $600. After discussion, it was moved by Alderman Haag, seconded by Alderman West- lund, to waive reading and adopt Resolution No. 6030 entitled A Resolution Adopting the Budget for the Fiscal Year 1978. Motion carried unanimously. 3. CONSIDERATION OF APPROVING 1977 TAX LEVY, COLLECTIBLE IN 1978 City Accountant Merrill explained that the tax levy is determined by the population figure accepted by the State of Minnesota. The 1978 mill is projected to be higher than this year, and comparable to 1976. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6031 entitled Resolution Approving 1977 Tax Levy, Collectible in 1978. Motion carried unanimously. 4. CONSIDERATION OF CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO COUNTY OF MC LEOD After review of the submitted Unpaid Water Bills, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the Unpaid Water Bills for certification and waive reading and adopt Resolution No. 6032 entitled Certifying Assessments of the City of Hutchinson to the County of McLeod. Motion carried unanimously. Council Minutes October 6, 1977 Mayor Black commended Administrative Assistant Plotz and City Accountant Merrill for the fine job done by both in preparing the 1978 budget, although it required cutting down to necessities for operation. Alderman K. Peterson commented that the Park and Recreation Board appreciated the opportunity for input into the preparation of the 1978 budget. There being no further business to come before the Council, it was moved by Alderman Westlund, seconded by Alderman Haag, to adjourn the meeting at 8:30 A.M. Motion carried unanimously. -2- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — —October ]I,—l9-7L — — — — — TO: Max_or_Ud QVrtgil _.————— — — — — ——-- — — — — — FROM: C iS.Y Envy i neq' — — — _ — — — — -- — — -- — -- — — — — — SUBJECT: Leave of &je_n�e------_-------------- In accordance with Section 13 of the Personnel Policy, Nancy Schwanke has requested a leave of absence. Attached is a copy of said request. I recommend approval of same. Sincerely, CITY OF HUTCHINSON i%l4 e 1r,L' 171 R,,r, '-X t Marlow V. Priebe City Engineer pv Enclosure i '` (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 M E M O R A N D U M DATE: August 18, 1977 --------------- 70: Marlow V. Priebe, City Engineer/Director of Public Works -------------------------------- FROM: Nancy L. Schwanke, Clerical Dept. -------------------------------- SUBJECT: Maternity Leave ------------------------ Upon request, I am submitting to you my intentions as of to date for my leave of absence for maternity leave. My Doctor, George Smith, has stated that he would like me to leave one month before delivery date, which would be October 10th, 1977. But this of course would be determined on how i feel at that point. I may work a bit further into October than the 10th, if my physical condition permits me. I now am planning on taking my full 6 month leave of absence unless I am able to return to work sooner. If there are any changes In my plans during my leave of absence, I will give substantial notice to you. Sincerely, '7- 'dej'� (F612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DAT;:October 7, 1977 TO:, Mayor and City Council ---------------- ----------------- FIOM: Gary D. Plotz, Administrative Assistant ----------------------------- St1®„7MCTs Rock-a-Thon in Library Square -------------------------------- Mr.---------------- Mr. Ronald Hulstein has tequested permission, on behalf of the HAVT1 Office Education Association (OEA), to hold a rock -a -thou in Library Square on Thurs- day, October 13, 1977, between 9:00 A.M. and 9:00 P.M. The activity consists of rocking in rocking chairs for the purpose of raising money for the mentally retarded and physically handicapped. Fred Roberts has informed me that there was no problem the last time this activity was held. The members of the Parks and Recreation Board were informed of this request at their meeting on October 3, 1977. They are in favor of it. S t October .11 , 19 7'% ��l�l'�I1lSt)Il ,/�l)IIl/I7tl/l/�l� (�� lll�llf Ch:,",7UPY AVF,NUP,, 11-111t,111111SOII,1;1'J111II NO ,t7 ISS9S- Dear Mayor Rlac?, and City Council Members: Recently the Hutchinson Community hospital was petitioned by a group of senior citizens (see attached) asking for preferred rates for ambulance service. Mr. Rosenow and I met with a representative Of the group to ash specifically what their concerns were and in our opinion there seems to be a misunderstanding on the part of these citizens regarding Medicare reimbursement. The matter was referred to the hospital governing board. The following is abstracted from the board minutes regarding the issue. "Ambulance petition was presented and discussed at length. It was indicated that the only income to this hospital was from patient revenue, and that all patients should pay for services received. It was also discussed that as a Medicare participating hospital this could riot be done under the "equal charges for all clause". There was a motion by Natwick seconded by Mullan to inform the City Council of the discussion and refer the ambulance petition to them for their action and decision. Motiop passed." The senior citizen representative was informed of the decision of the hospital governing board but did not appear satisfied that a preferred rate could not be given them. fie asked on behalf of the seniors that the matter be referred to the City Council for your decision. I hope the information provided you is adequate should you have further questions feel free to contact me. cerely, 01 PhilijV G. Graves Admin'strator PGG:lkm Attachment r BOLRD OF COMMISSIONERS IIA IS" ON COMMMITY HOSPITAL WE Tr-lE UNDERSIGNED SOTIOR CITIZE14S RESIDING IN THE CI'1-Y OF HUTCHINSON, MINNESOTA. 'Do HEREBY, RESPBCTI;ULLY BEQUEST iiiA!r CONSIDEMATION BE GIVEN TO REDUCED RATES FOR kOA I IMI kE�UWNCE SERVICE WIIIH.IJ,l 'llfi?. CITY LIMITS FOR PERSONS WHOSE INCOMES LIMITED TO PENSIONSt lfl,iW.r SECURITY AND PUMIC ASSISTANCE: 13 5 ',kq C.✓6 ti- /�/ T''I.0 o `m: �- /t cf✓ d� J If zi �„�'�/j,•t.�'-L-� IY�- L a fs Al �l�,�(/ .L/l_ ��r" �,` (� ,�� . 1. -l� •�' •C,L-t-t . C,� �(.L( �,.� o.G� V 11111)y T IJ r r oll ri IE-�'z 4,41 -1 i S RM • �' ' ! L/'/r i� r �✓' �`T --� ( 's / �— r%/t _ acs//' / %/ id -C. ,> "e e' c� n C -V 3 LC L X3 f` 7 � (2, L�), `lu�'� -;��1�t � �1�;. '.!'—� �`� � /' ..�:1�i t.� L /. l�� ;•.Ari "tJ,% '� // . ,.1 �l ! / ",/ �``• Harry Blumenscheim ,/D,' 105-A 9 Park Tower Hutchinson, MN SS350 I 14 ORDINANCE NO. 28/77 ORDINANCE AMENDING ORDINANCE 464 OF THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. Ordinance 464 entitled Zoning Ordinance, City of Hutchinson, Section 6.06, C 4 is hereby amended by adding the following: 1. I/C-1 Industrial/Commercial District PURPOSE It is the purpose of the I/C-1 District to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Indus- trial or Commercial development will be allowed only as a Conditional Per- mitted Use to (1) ease land use transition, (2) control development so that it is compatible with surrounding property, and (3) establish dimensional requirements on an individual basis. PERMITTED PRINCIPAL USES Within an I/C-1 District, no principal uses are permitted except as a condi- tional permitted use. ACCESSORY USES The following shall be permitted accessory uses within an I/C-1 District: Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith. Parking and loading facilities, as regulated in Section 10. Signs as regulated in Section 10. CONDITIONAL PERMITTED USES Buildings or land may be used for the following if granted a Conditional Use Permit as provided in Section 6.07, and provided further that any objection- able features normally associated with these uses, such as those deemed to be hazardous, offensive or objectionable by reason of odor, dust, cinders, gas, fumes, noise, vibration, radiation, refuse matter or water -carried waste, shall be ameliorated, controlled or eliminated through design, mechanical devices, screen planting and/or walls or other measures as specified by the Planning Commission, and authorized that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive. TRADE AND SERVICES: Any retail store, personal service or business service establishments subject to all regulations and such permits and licenses as may be required by law, including the following and other similar uses: Eating and drinking places. Cultural, entertainment and recreational establishments. General merchandising, apparel and accessories establishments. Trade and business schools. Catering establishments. Commercial studios. Employment agencies. Furniture, home furnishing and equipment, sales and display. Interior decorating service and sales. Publishing, job printing and blue printing. Automobile or trailer sales and service establishments. Building materials and hardware, retail sales/repairs Wholesale trade, sales offices. Post offices and other public service operations. Hotel and motel. Nurseries, garden supply centers. Business and professional offices. Drive -up convenience goods and food shops, subject to a maximum of 5,000 square feet of sales area. Service stations, automobile repair shops (See Section 10.03). Car wash operations, including automated lanes (See Section 10.03). Drive -In or Drive -Up restaurants, banking facilities, and the like. _COMMERCIAL PARKING GARAGES, RAMPS AND LOTS: Commercial parking structures and lots for passenger vehicles only, provided a reservoir space is provided with- in the structure or lot for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles. Single Family detached dwellings, two family attached dwellings, duplexes, double bungalows; townhouses and other forms of attached multiple units; apartments, multiple family dwellings. Manufacturing. Any light manufacturing or process including repairs, assem- bling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or bottling; except any use or process herein after speci- fically excluded or which would not be in keeping with the purpose of the Dis- trict as stated above. Such determination shall be made by the Enforcement Officer upon review of the building permit application. Warehousing, Storage and Wholesaling. The storage, handling, assembly and distribution of goods and materials for retail, wholesale or on-site use. The storage of any hazardous combustible material, including but not limited to flamable liquids or gases, provided they are stored in underground con- tainers not to exceed 25,000 gallons (if liquid) per storage unit. All such underground storage containers shall be located at least 200 feet from any Residential District. w Wrecking and Salvage Yards. Junk yards, including automobile wrecking and industrial metal and waste salvage, but not including refuse or garbage dis- posal, if located at least two hundred (200) feet from any Residence Dis- trict and provided all operations are conducted within an area enclosed with a solid wall or uniform tight board fence, including gates, at least eight (8) feet in height and such enclosure shall be properly maintained. Railroad Study Yard Freight Station. If located not less than two hundred (200) feet from any Residence District; provided all operations are conducted within an area enclosed with a solid wall or uniform tight board fence, in- cluding gates, at least eight (8) feet in height and such enclosure shall be properly maintained. Other Uses. The following uses may only be authorized as a conditional use by the City Council if located at least four hundred (400) feet from any Resi- dence District, and if the location of such use has been approved by the City Council after receiving reports from the Chief of the Fire Department, City Planning Commission and the State Pollution Control Agency. Explosive manufacture or storage Fat rendering Fertilizer manufacture Garbage, offal or dead animals, reduction or dumping Gas manufacture Glue or gelatine manufacture Petroleum refining (including bulk storage) Smelting of tin; copper, zinc or iron ores Manufacture of paint products, paper pulp, pyrexylin, inks, soap, tars, vinegars, salts Municipal sanitation and solidwaste disposal facilities where screening and buffering are provided Any other use which, in the opinion of the Commission, is of similar character to those hereinbefore described. Certain institutional uses such as technical schools shall be allowed by conditional use subject to all provisions of this District. HEIGHT, YARD SETBACKS AND COVERAGE The height, yard setbacks and lot coverage requirements shall be determined by the Planning Commission, but shall not exceed those stated in Section 9 Dis- trict Provisions and Dimensional Requirements for the I-1 District. SPECIAL DISTRICT REGULATIONS Performance Standards. All business operations and activities including, but not limited to, the production, processing, cleaning, servicing, test- ing, or repair of materials, goods, or products shall conform to the per- formance standards established in this ordinance. Storage -Displays. All materials, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the ultimate consumer or user shall be stored within a completely enclosed building or within the confines of a one hundred (100) percent opaque wall or -3- fence no less than five (5) feet high. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a build- ing only upon application to the City Council for special temporary permis- sion and only following agreement to all conditions which may be attached to such authorization. Landscaping. All open areas of any site, lot, tract or parcel shall be graded to provide proper drainage, and except for areas used for parking, drives or storage, shall be landscaped with trees, shrubs or planted ground cover. Such landscaping shall conform with the planting plan approved at the time the building permit was issued. It shall be the owner's responsibility to see that this landscaping is maintained in an attractive and well -kept condition. All adjacent vacant lots, tracts, or parcels under the same ownership shall also be properly maintained. Building Design and Construction. Any building or structure within the I/C-1 District shall be designed to promote and protect the use and enjoyment of adjacent properties and be architecturally harmonious with adjacent properties. Building design shall be approved by the Planning Commission at the time a Conditional Use Permit is approved. Section 2. Adopted by the City Council this day of , 1977. ATTEST: Gary D. Plotz City Clerk -4- ft D. J. Black Mayor ORDINANCE NO. 29/77 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (HILLTOP AND CLARK'S ADDITION) THE CITr COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R-1Single Family Residence District, to R-2, Multiple Family Residence District. Hilltop Addition, Clark's First Addition and the South 100' of -Gov't Lot 3 and North 315' of Gov't. Lot 4 in Sec. 35-117-30 except the Bast 495' and Gov't. Lot 3 except the South 100' and except the North 480' lying West of the East 167' thereof COMMON DESCRIPTION: Connecticut Street, Hilltop Lane and a portion of Shady Ridge Road Adopted by the City Council this 27th day of September, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk r(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 i•1 E: P9 t� �t e, 11 1. :1 :9 1.01,.TE October 7, 1977 TO: Mayor and City Council FROM! Gary D. Plotz, Administrative Assistant _ SUBJECT. Election Hours and Judges Dorothy Smith is in the process of completing her calling of election judges. This will be completed and the Resolution prepared for consideration at Tues- day evening's meeting. r RESOLUTION N0. 6033 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATION OF PRECINCTS AND APPOINTING OF JUDGES FOR CITY GENERAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subdivisionl, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the hours during which the polls shall remain open for the City General Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA; 1. That the polls shall be open from 7:00 A.M. to 8: P.M. for the City General Election of November 8, 1`977 and the City Clerk shall give such notice of these election hours as is required by law. 2. That the following polling places shall be used during the 1977 City General Election: All F611ing Places Will Be in the "Old" Armory 1. lst Precinct - NE Corner "Old" Armory 2. tad Precinct - NW Corner "Old" Armory 3. 3rd Precinct - SW Corner 'Old" Armory 4. 4th Precinct - South Side "Old" Armory 5. 5th Precinct - BE Corner "Old" Armory 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 11th dap of October, 1977. Attest: Gary D. Plotz City Clerk D. J. Black Mayor 4-c- Precinct #1 1. 01& Kern * 2. Verna Anderson 3. Marilyn Schaffer 4. Florence Jarcho Precinct #2 1. Emma Lake * 2. Margaret Sorenson 3. DeLaine Rolfe 4. Lillian Jorgenson Precinct #3 1. Doris Daggett 2. Pat Kuester 3. Darlene Knigge 4. Norma, Totusek Precinct #4 1. Grace Sanstead 2. Jo Gilhousen 3. Norma. Schepers 4. Evelyn Odegaard Precinct #5 1. Mildred Nelson 2. Grace Kottke 3. Bernice Erickson 4• Nancy Greve R+gistration Table 1. Harriet White 2. Fern Frank * Denotes Chairman w M_ O.M.B. No. ,i-82025; Approval Expires December 1979 FORM 0-404 Permits issued 1 (12-90.75) in month of e SEPTEN�BER 1977 I U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 01 LOCAL PUBLIC CONSTRUCTION C404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN ATTN: Construction HUTCHINSON MN 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. 2730 PRIVATELY OWNED PUBLICLY OWNED Section I — HOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS, teem Build- ings Housing units 7uild-ousing units EXCLUDING ADDITIONS No. construction (Omit cents) construction (Omit cents) AND ALTERATIONS (a) (b) (C) (d) (f) (g) One -family houses, including H Zsemidetached, row, and town 001 S = J Two-family buildings 002 M Three- and four -family buildings 003 W Z Five -or -more family buildings 004 2 30 510 758 TOTAL (001-004) 094 3 31 543,791 Moved or relocated buildings 005 Mobile homes 300 PRIVATELY OWNED PUBLICLY OWNED Section 11 — NEW NONHOUSEKEEPING Number Corr of Number Cost of RESIDENTIAL BUILDINGS Item No. Build- Rooms Build- ings Rooms construction_ (Omit cents) (Omit cents) ings I (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 ; Is Other shelter 007 PRIVATELY OWNED PUBLICLY OWNED Section III — DEMOLITION AND RAZING Item Number Number OF BUILDINGS No. Buildings (lousing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including .j semidetached, row, and town 231 Z Z Two-family buildings 232 W Q G J 5 Three- and four -family buildings 233 W Co 09 Five -or -more family buildings 234 All other buildings and structures 240 PRIVATELY OWNED PUBLICLY OWNED Section IV — NEW NONRESIDENTIAL Item Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 = S Churches and other religious buildings 009 Industrial buildings 010 Parking garages Oil Residential garages and carports 012 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 1 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE �� i Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS llvvate - - ' Comments Name of pers )n to contact regarding thk report Title FORM C-404 o2-30-75/ l,�vh°o^ _ ___ PRIVAYEL'.' OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Nurnlwt -d )-0 ol !'�t 'n '%Urnhur of of con-,trurtion 311 51 8 53,860. Je Housekeeping residential buildings 021 022 All other buildings and structures Section VI — INDIVIDUAL PERMITS — V00,000 OR MORE Please list below permits issued for new buildings arid for new additions and altcrauor. with a Lonsrructi,,ri cost of S100,000 or more. Classify a permit for a combination !,oi"Idim, ac, ording t-) the indior ,,;e of floor area of the building; enter number of housing units in - oluinn (f). l Also 6nr all permits for buildings omitted 6w. Sc 000^ [ J, |;` and V 6~f"v^r you �vuH ,at c/assif/ diem; ` enter a dash under item number in column (a). Item Kind of building unit Ha py Chef of Minn., Inc P 018 Restaurant Park Plaza 5008 Fro -at St �x �nka�to Minn. 115,491. llvvate - - ' Comments Name of pers )n to contact regarding thk report Title FORM C-404 o2-30-75/ l,�vh°o^ _ ___ HUTCHINSON COMMUNITY CENTER BOARD MINUTES September 29, 1977 The board of Directors for the Community Center met on September 21, 1977 at the Hutchinson Civic Arena. The following persons were present: Rollie Jensen, Ward Haugen, Lyle Block, Ralph Westlund, Ron McGraw and Ralph Neumann. The meeting was called to order at 7:00 AM. The minutes of the August 17, 1977 meting were approved. Motion Ron McGraw, Second by Ralph Westlund, Motion Passed. The contract with Hutchinson School District N 423 is expected to be on the School Board meeting agenda on September 27, 1977. The contract has been re -written to include insurance costs. Ralph Neumann reported that 51 signs (advertising) have been sold to date. The budget was briefly discussed and it was noted that the 1978 City budget has not been finalized yet. The Plexiglas and extra sections for the rink boards will be here by the end of the week. The Ice Mat will be laid out on Sept 24 and Sept 25. Ralph Neumann reported that because of pressing duties at the Arena, he did not attend the Arena Managers Seminar.. Rollie Jensen reported the the Stage Lighting unit is stili available at Northland Arena. New cost for this unite was $17,000.00. Rollie felt we could purchase it for under $5,000.00. Rollie is to contact Curt Bradford and see if he can find a sponsor to purchase the unit for the Arena. The grand opening is still planned for Sunday, October 30, 1977. Curt Bradford is coordinating the activities with Ralph Neumann. The Legion will present a Flag to the Arena and the St. Paul Figure Skating Club will- put on a presentation. Discussion was held on the Hutchinson Hockey Association use of the Arena. The Hockey Association will use an estimated 380 hours of ice from November 1, 1977 through March 17, 1978. They will pay $3,500.00 in registration fees and $1,000.00 in game fees to the Arena. They will also provide all the Concession stand help and Ticket Sales help at the Arena at an est- imated $5,000.00 Value. This totals $9,500.00 for the 380 hours of use. This amounts to $25.60 per hour rental. Railing will be installed above the Office and Concession Stand aaea and also above the ice resurfacer door in the near future. The next meeting will be held on October 12, 1977 at 7:00 AM at the Arena. Motion by Lyle Block , Second by Bard Haugen to Adjourn. Motion Passed. Res ectfully Submitt+ted, Lyle A. Block -Secretary "WHAT ON EARTH DO YOU NEED?" ;-*T � (97 Oka* 126 MAIN STREET SOUTH HUTCHINSON• MINNESOTA 55350 612-896-3775 Gelztember 27, 1Q77 Gary Plotz, Assistant City Administrator City of Hutchinson 37 Washington Avenue P. Hutchinson, tri 55350 Dear Gary: R^: South 1/2 of Lot 1n ?lock 21 North 1/2 city of Hutchinson I hereby request that the City council relinquish the lease on the above-+%scrihed prorerty. 113 REALTOR We request this, as I have n party that has an olition to rurchase the North 1/2 of Lots 11 and 1D, Tiro,tri -tinf- -.,P can nhtain this release from the pity c` Hiitchinsnn. We would like to have rossennion of this. i•rorerty as soon as possible. Thank jou For yrnlr cooreration. !'P.r,r trul- � ours, _ s c,, z-` 0 .! y+.- �C irw �rran1- J. (`. VJF: nIp Enclosure: 1 (612) 879-2311 • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M TO: Mayor and City Council FROM: Personnel Coordinator RE: Employee Training DATE: October 7, 1977 There is an opportunity for training of personnel through our local school system that I believe could provide the City with some valuable assistance at a very low cost. The Community Education Office offers a seminar called Management and Supervision which can be arranged as an in-service training workshop in approximately three-hour segments, with a total of six to nine hours of training time. Through contacts with the Community Education Office, I am aware that this training has been conducted successfully and has been well received by several area businesses and industries. The instructors gear the presentations to the needs of the participants, after determining these needs through meeting with administrative personnel. They prefer that there be a minimum of 10 to 15 participants in the workshops. It is my feeling that City department heads, supervisors, and certain other employees would benefit from a seminar which would deal with the areas of communication, motivation, training and discipline, and team building. The City organization as a whole would derive benefit from the more effective use of human resources which should result from this training. The cost to the City for such an in-service workshop would be $100 for six hours, or $130 for 9 hours (the partial cost of time for two HAVT1 Instructors --balance is paid by funding which the school receives). Similar workshops offered through the Government Training Service cost approximately $10 per hour per participant, in addition to requiring travel to a training location. If the City Council approves such an in-service training seminar, we would try to arrange as convenient a'time as possible, perhaps early winter, with 2 or 3 late afternoon meetings. If this is approved, I request that it be done with the recommendation that all supervisory personnel who can possibly attend be expected to do so and that any other interested employees be encouraged to attend. In this way, there should be at least 15 employees participating. Respectfully Submitted, .•. 5 Attachment: Community Education Course Description: Management and Supervision 9- 8. MANAGEMENT AND SUPERVISION CONNUMCAM14, MOTIVATION AM DXW- We SUMAR Tw mm is wwmwd tat anyone frau tba �� pubfic W%O W WtueMd in developing $Wis. Tocbnklm In cogunmiadma. wm6oim od discipline will be opend. nab BWIW md ft" T08104 3 *"*a% 8 bow, swill. AW*MCXD KMAGOOM SWM" Jrkb aceerse WftodW fai saYsm wbo the aw CIA" in mm"aw smiu- lu cowered " be ammUnW&tkm Im ani lima smosemem. Ilse &Z ow Bm TO&*, 3 weed4po sob MW at tbm seminars wW be busism at industry. If YOU Wilk AW tdWt-M& to . IN., -0 idol som your weft. per moo Community Ed=t1w oflim (612) 879-2311 37 WASHINGTON AVENUE WEST HUTCHINS©N, MINN. 55350 MEMORANDUM T0: Mayor and City Council FROM: Administrative Assistant, Personnel Coordinator RE: Salary Adjustment We have reviewed the status of Barbara Lamp, who was employed by the City in August 1976 as secretary for the Community Development Department. It is noted that she was not recommended for an increase after her six-month probationary period. During the past several months she has made good progress and has assumed additional secretarial duties in the areas of planning and zoning, downtown development, and City Council matters. She now also has primary responsibility for the operation and maintenance of the offset copy machine. Therefore, it would seem that a one-step increase at this time is warranted, and it is hereby recommended. 9- C' (612) 879-2311 CITY OF HUTCH/NSCN 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 DATE: October 7, 1977 TO: Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Assembly of Land Parcels for Site Acquisition The largest dollar portion of the Community Development Grant has not been committed, specifically funds for acquisition. To accomplish the acquisitions or commitments (options) before December 31, 1977, it was suggested at the Downtown Advisory Committee meeting that the City obtain the assistance of one of the local realtors on the basis of an hourly rate for such services. Clarence Simonowicz has subsequently informed me that this approach has been effectively used in other communities within Minnesota. Furthermore, Clarence has informed me that the hourly rate'payment could be funded out of the Community Development Grant - Administration. The Housing Authority discussed the idea Thursday noon, October 6. The Housing Authority unanimously endorsed the concept. In addition, the Housing Authority wishes to provide direction on investigation of specific sites. See attachment. It is noted that the Community Development Advisory Committee is receiving a memorandum on this matter. Clarence is preparing a guideline for the selection of a realtor. This will be distributed at the Tuesday evening meeting of the Council. 9—ac. W RESOLUTION BE IT MUM RESOLVED by the Hutchinson Housing and Redevelopment Authority that this Authority is in favor of contracting with a local realator for the purpose of negotiating with property overs for purchase of a construction site for multiple family housing for low and moderate income persons, with the understanding that the wishes of this Authority -will be considered in the site selection process. Adopted at a special meeting of the Hutchinson Housing and Redevelop - meat Authority this 6th day of October, 19?7. 10-w"WR WaW.4N OMMMA �� /' W—' REQUEST FOR PROPOSALS OPTION NEGOTIATION SERVICE; The City of Hutchinson, upon recommendation of the Hutchinson Housing and Redevelopment Authority, wisher to retain the services of a pro- perty acquisition. negotiator. These services may include the r:egotia- tion of options to purchase some or all of the properties ider.tif ied on the attached sheet. Final deterumInatiort of the effected properties will be made after proper public priorities are established and after administrative consultation. The services of the "Property Acquisition Negotiator" will include but not be limited to the following: 1. Identification; of current owner or owners of the property to be optioned. 2. All initial and follow-up contract, with said owners. 3. Negotiation of an option to purchase by the City of Hutchinson. 4. Documentation as to the reasonableness of the negotiated value of the property. This shall be In the form of an appraisal report conducted in accordance with Federal Department of Housing and Urban Development criteria. (appraisal contract form attached) During the course of preforming such services the following shall apply: 1. Administratively and in terms of priorities and sequence of activities you will be under the direction of the City's Administrative Assistant. r' 2. All discussions regarding relocation payments and ten- efits will to referred to the City's Administrative Assistant or to the City's Planning Consultant who will be responsible for explaining and processing such payments and benefits. 3. Approval is given for you or your firm to assist in find- ing suitable relocation housing: for potential displaced persons. 4. It should be clearly understood by all parties that the option, negotiation service does not obligate the City to purchase the effected property or to pay the negotiated price unless said option is accepted by the City of Hutchinson. Should you be interested in performing such services please notify Mr. Gary Plotz, Administrative Assistant, by , 1977. An interview will be arranged shortly thereafter where you will be requested to make the following information available: 1. Your qualifications to undertake such activities. 2. The hourly rate and maximum fee you will request for such services. 3. The approximate time you project for the completion; of such service. 4. Any other information you wish to present. Should you have any additional questions please contact, Gary Platz, Administrative Assistant for the City of Hutchinson. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _October 11,-1127,Z______ TO: Mayor and City Council and Planning Commission _ _ _ _ _ _ _ FROM: City Engineer SUBJECT: Flood Insurance Study _________________ Some time ago City Staff met with HUD Personnel relative to the above referenced study. Attached for your information is a letter from the Engineering Firm engaged in this work and a copy of the notice which will appear in the Leader. Sincerely, CITY OF HUTCHINSON AI It —'elf' 1prl-I> � Marlow V. Priebe City Engineer pv Enclosure HOWARD NEEDLES TAMMEN & BERGENOOFF September 23, 1977 Mr. Marlow V. Priebe, City Engineer 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Priebe: The enclosed newspaper notice, which will soon appear in the Hutchinson Leader, is being published to notify interested citizens that a Flood Insurance Study is being undertaken for the City of Hutchinson by the Department of Housing and Urban Development. However, the survey work necessary to conduct the study may not begin in your area for one to two months. At any rate, we will keep you informed and welcome any comments or questions regarding the study that you have. Sincerely yours, HOWARD NEEDLES TAMMEN & BERGENDOFF Kevin R. McDonald KRM/dkh Enclosure 9760 Ftaeas Avataw, 60194 IAlarhaapoNs, 11111b"Sala SUM. MZ 6"{M Passu H, C. Lembsrlon, Jr. PE, James F. Finn PE, PSW L. Hsinernan PE, Joseph H. Looper PF Robert O Drange PE Bernard H Rotlmghous PE ,araM F F,,r PF Wiliam M. Wachter PE, George K. Erganion PE, Browning Crow PE, Charlea T. Hennhgan PE, Edgar B Johnson PE Dental J Wstkms PE, Ralph E Myers FAIR Osnwh l Spgai uE AaaeoNNa Daniel J. Appel PE, William C. Meredith PE, Francis X Hell PE, Robed W Richards PE, Robert S Coma PE. Don R On PE John L Conon PE 0jr afa A PF Frederick H. Siorbere PE, H. ,ones Graham PE, Robert B. Kolimor PE, Kendall T Lincoln CPA Jack P Shedd PE Roberts W Smhlhem PE Jerk C Thgmpsor PF Richard D. Backman PE, John A Eggen, Jr., AIA, William Love, AIA OlNons Alexandria. VA, Atlanta, Baamhore, Baton Rouge, Boston, Buffalo, Cape Coral FL, Casper WY, Charleston, WV Chmwp. ;levy land Dallas fjFn o., Fa rr:siy N 1 khdrenspok, Jacksonville, FL, Kansas City, Los Angeles, Miami, Milwaukee, Minneapolis, Newark, DE, New York Orlando, Overland Park ✓S Rv:hm,,nd Sh=ank: T.n;a Frankfurt, Manila, Rio de Janeiro, Tehran ANNOUNCEMENT OF INTENT TO PERFORM FLOOD ELEVATION STUDY The Federal Insurance Administration of the U.S. Department of Housing and Urban Development announced today that under authority of the National Flood Insurance Act of 1968 (P.L. 90-448), as amended, and the Flood Disaster Protection Act of 1973 (P.L. 93-234), it will fund a detailed study of the flood hazard areas in the City of Hutchinson. The study will be performed for the Federal Insurance Administration by Howard, Reedles, Tammen & 8ergendoff, 6750 France Avenue South, Minneapolis, Minnesota 55435. The purpose of this study is to examine and evaluate the flood hazard areas in the community which are developed or which are likely to be developed and to determine flood elevations for those areas. Flood elevations will be used by the community to carry out the flood plain management objectives of the National Flood Insurance Program. They will also be used as the basis for determining the appropriate flood insurance premium rates applicable for new buildings and their contents, as well as determining the rates to be used for the second layer of insurance on existing buildings and contents. This announcement is intended to notify all interested persons of the commencement of this study so that they may have an opportunity to bring any relevant facts and technical data concerning local flood hazards to the attention of the Federal Insurance Administration for consideration in the course of this study. Such information should be furnished to Marlow V. Priebe, the Director of Public Works for Hutchinson, for forwarding to FIA. Dear Moor and webers of the couaoil: P 5G7ay '' QQ��Oi(CC�T i9T7 CO +�wIONW v FOR YOUR I�TION September 24, 1977 It has been brought to our attention that city is considering enclosing the open hangars at the Municipal Airport. Bach of us is currently renting, one of the opera .hangars now. W* are not in favor of the enclosure *f c.these hangars. The protection offered by an open hangar is adequate, for our needs. 7he w&ra expense, of an enclosed hanger becomes an umianted burden on many pleasure or wall business pilots. If there to demand for additional closed hangar space, we suggest you consider the option of buildina now haimars. Sincerely, goa J+wss Hamilton Hutchinson, Mh s Hot inson, Ma Roger Mated Hutchinson, ft )11 league of minnesota cities September 26, 1977 FOR YOUR INFORMATION TO: Mayors and Managers or Clerks in all member cities One of the most important purposes of the League is to serve as a vehicle through which city officials throughout the state can define their mutual Problems and develop positive policies and proposals for their solution. This fall, League study committees will be formed to begin that process again. Encouraging member participation is my major goal for this year, and Participation is nowhere more vital than in the study committee process. Developing legislative policy has to be a broadly --based enterprise if the result is to represent the best interests of all cities. I urge your city to consider participation in one or more committees. It is important to emphasize that membership on the study committees is open to any and all interested city officials. While we of course welcome those who have special expertise in a subject area, we also feel strongly that your interest and your experience in local government are more than sufficient credentials for committee membership. The committees will begin meeting in November and typically will hold five meetings before March, 1978. As a member of past committees, I can attest that they are both interesting and stimulating. ,Members work. with the League staff including lobbyists in developing proposals and also call on the resources and expertise of other organizations or per- sons that are knowledgeable in public policy. It's also stimulating to trade ideas with city officials from throughout the state. A list of the committees proposed for 1977 - 1979 is enclosed. If you are interested in serving on any of these committees, or if you would like to recommend a colleague for appointment, please send me a note at the League office. I expect to make appointments to the committees in October, so it would be helpful to have your suggestions within the next three weeks. The committees are open, too, for your ideas and suggestions for study topics. If there is a topic you believe warrants study, please notify me or the League staff. I hope you will .join us in providing your personal support to build a vital and effective legislative program. Sincerely, Maureen Bye 'Councilor, Duluth President, League of Minnesota Cities :Jail' hanAlDr bt-Ad!ng. 4EA` cF-drif` ^7'.!`i;!:�.. .Ft ��: UI, rninru.. 1Ci1 ��G1 -'7t7 J'S 19?7-1979 LEGISLATIVE STUDY COMMITTEES 1. Revenue Sources -- to study and make recommendation on any tax and revenue matters including the property tax, levy limits and municipal aids. 2. Municipal Development Strategies Task Force -- to study and make recommenda- tions concerning local, state and federal programs and other means to im- prove the development and redevelopment of cities, and any related matters. 3. Public Health and Safety -- to study and make recommendations to improve the protection of lives and property through police, fire and ambulance services, to provide effective liquor control, and any related matters. 4. Personnel,'Pensions and Labor Relations -- to study and make recommenda- tions on laws and practices concerning local civil service and merit systems, special and general pension plans, federal and state public employee labor relations laws and any related matters. 5. Land Use and the Environment -- to study and make recommendations on energy, land use and environmental laws and regulations including the legal authority of cities in boundary changes, planning and zoning. 6. Government Structure and General Legislation -- to study and make recom- mendations on the legal structure and authority of local government, on election and campaign laws, and on any matters not within the purview of other committees. CGW/glb 9-26-77 OCT 1977 y. / M RECFJV 00 OR YOUR INFORMATIO C MINUTES OF CROW RIVER REGIONAL LIBRA71 BOARD September 12, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at the New London Library on Monday, September 12. PRESENT: Mrs. Bea Thompson, Litchfield Rev. Duane Grage, Litchfield Mrs. Joan Reckdahl, Grove City Miss Aleda Swanson, Dassel Mr. Leif Fostervold, Spicer Mr. Clarence Lund, Lake Lillian Mrs. Alyce Gandrud, Sunburg Mr. Orlynn Mankell, New London Mr. LeRoy. Sanders, Willmar Mrs. Marcia Kleberg, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Howard Christensen, Hutchinson Mrs. Loretta Hochsprung, Brownton Mr. Ralph Bergstrom, Hutchinson Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL ABSENT: Mrs. Karen Osterberg, Watkins* Mrs. Kathy McGraw, Hutchinson* Mr. Howard Hoese, Glencoe* Mr. Floyd sneer, winsted * Excused Absence Representing: Litchfield " Litchfield " Meeker County " Meeker County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar " Willmar " Willmar " McLeod County " McLeod County " Hutchinson Representing: Meeker County " Hutchinson " Glencoe " McLeod County The meeting was called to order by president, Bea Thompson. The minutes were approved as mailed. Due to the absence of the treasurer, the treasurer's report was deferred until the next meeting. The director's report was presented: A reference workshop was held last month for staff of the larger libraries. All branch librarians will take turns spending a day working at the headquarters library in the near future. Kathy Matson attended a workshop at Minneapolis Public Library on how to take surveys. This information will be available to any interested library. Clippings from the news media from our three counties were passed around. Three new stops in McLeod County have been added to the bookmobile. The bills were presented for payment. A correction was noted on Purchase Order (September 1977) No. 24: it should be Nora A. Fricke. Mr. Fostervold moved, second by Mrs. Reckdahl, that the bills be paid. Carried. Committee Reports: The building the New London Branch Library is housed in is slated for removal and a new federally -funded complex will be built in that location. Mrs. Matson has been contacted by the Region 6E Development Commission and has given them a list of specifications for branch library buildings. Communications: a. Public Library Newsletter was passed around. ib. A communication regarding Federal Aid Legislation was distributed to members. A copy is attached. c. All requirements for our participation in FY1978 state and federal funding have been met. d. MLA will be held September 21-23. Three staff members are planning to attend. UNFINISHED BUSINESS: a. Mrs. Matson toured the prospective building for the Brownton branch with Mrs. Hochsprung and thought it would make a very good library. The city of Brownton is ready to undertake the financial commitment. Mrs. Matson has also received several phone calls from the city clerk at Silver Lake. He stated that community is very interested in a branch but no written confirmation of this has been received. Silver Lake has applied for state/federal funds for a small municipal building. It was the recommendation of Mrs. Matson that we establish a branch at Brownton and send a statement to Silver Lake that we would consider establishing a branch there in the future, possibly 1979 or 1980. Motion by Mr. Sanders, second by Mrs. Hochsprung, that we establish a branch library at Brownton. Motion carried. Mr. Bergstrom moved that we send a favorable answer to Silver Lake on their request for a branch library but with no time commitment. Mr. Postervold seconded it, carried. Mr. Postervold moved that the director is authorized to ask for bids for shelving at the Brownton branch. Mrs. Buchanan seconded it. Carried. b. Staff retirement policy: Because of the pro-rata annuity clause under PERA (where employees of less than 10 years but more than three years would not be covered because of our present staff ret1rement policy), it was felt that if in the future we hired someone who would come under this, we would explain that they would not be eligible for this PERA benefit. Mrs. Kleberg moved, second by Mrs. Reckdahl that we adopt the following retirement policy: No employee is to be retained on a half- time or more basis after the year they reach the age of 65. Such employees may be retained on a strictly part-time basis with no more than 20 hours per week and with an annual writte. recommendation by their immediate supervisor and with the approval of the director. Carried c. Law Library -- deferred until next meeting d. Insurance Committee: Mrs. Thompson appointed Miss Swanson, Mr. Christiansen, and Mrs. Gandrud to this committee. They will select their own chairperson. It is hoped they will be able to give a full report on insurance coverage by the January or February meeting. e. Letter regarding special levy deferred to next meeting. NEW BUSINESS: a. We have had a reciprocal agreement with Chippewa County. We have now received a letter from Western Plains Library System (Chippewa County is now part of this system) that they would like a reciprocal agreement with us and that we exclude the audio-visual clause from the current agreement. Effective date will be October 1, 1977. Mr. Sanders moved, second by Mrs. Hochsprung, that the president and secretary sign the agreement with WPLS. Carried. A copy of this agreement is attached. b. Mrs. Matson stated that the library has been approached by a local artist who would like to present a program entitied,"America, This Is Your Life!" in libraries in two or three regional system in southwestern Minnesota. Grants are available from Southwest Minnesota Arts Council or the State Arts Council. Mrs. Matson attended a meeting of SMAHC and feels this is the place to apply. The total project would be about 35 performances and the artist has done considerable research and shows slides and sings and plays the guitar. The SMAHC grant is a matching grant but our share could be partially in-kind (using staff time, building use, etc.). Total anticipated cost is about $4,000.00. Mrs. Reckdahl moved, second by Miss Swanson, that we submit an application for this project to SMAHC. Carried. c. Tires for Bookmobile #1: The present tires have approximately 50,000 miles. Prices for new tires were ob+,ained from four places in the Willmar area and a copy of these quota- tions is a attached. If we obtained new tires, $500.00 would be taken from reserve and the balance of $260.00 would come from the bookmobile fund. Mr. Lund moved, second by Mrs. Kleberg, that we purchase four Michelin 900 x 20 tires from Shorty's 66 of Willmar for the total price of $760.00 (includes tires, tubes, labor, and trade-in). Carried. d. Form letter regarding absentee trustees: the board in the past implemented the policy that if a board member has three consecutive unexcused absences, the position will become vacant. Mr. Sneer's position on the board is now vacant under this Policy. A copy of the letter sent to the county commissioners of McLeod County and Mr. Sneer is attached. Motion by Mrs. Reckdahl and second by Mr. Lund that this letter be sent. Motion carried. Items #d and #e under new business were deferred until the next meeting. Meeting adjourned. Respectfully submitted, Jeanette Buchanan, Secretar,r r September 1977 Balance 40 Receipts: State/Fed Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1976 Budget CROW RIVER REGIONAL LIBRARY TREASURERIS REPORT 8 90,000.00 48,425.64 33,550.87 36,?$3.98. 39,621.00 20,563.45 29,379.42 13,455.64 9,000.00 -0- 1,000.00 26,783.75 $350,563.75 Howard Hoese, Treasurer 8 (1,446.59) t0l�f M11 1,184.00 75.00 1,749.97 8 289008.97 26,562.38 YEAR TO DATE 8 794.00 80,452.00 36,319-23 22,367.24 14,533.98 29,715.75 15,422.59 22,034.58 10, 091-73 10,124.83 402.10 89893.54 82509357.57 251,151.57 - - - - - _ _. _ _ __ _ - - -. -•- CROW RIVER REGI=L LIBRARY APPROPRIATIONS AND EXPENDITURE REPORT - HWH OF SEP 77- FUl?t1 AND DEPARTFENr APPROPRIATIONS UM EXPENDITURES YTD EXPENDITtMS % SPENT UAFacPEh0c0 Jlt LIBRARY PERSO►uL SERVICES SALARIES r' HOSPITAL MED. INSURANCE PERM & SOCIAL SECURITY MATEZIALS BOOKS: ADULT BOOKS: CHILDREN PERIODICALS -- PAMP'dLETS AUDIO VISUAL- - _ PAINTINGS BINDING MICROrORMS CUSTODIAL SUPPLIES & SERV. TELZPHONE _ - TELETYPE BOOM- BILE OPERATION (INCL.IIis.) WIM12 - _ SUPPLIES PRIBTLNG & PR0.WION POSTAGE MILEAGE & MEETINGS MEHBLRSHIPS - INSURANCE _- EQUIFMT RENTAL PROFESSIMNAL SERVICES 30053 EPniG SERVICES _ MISC. RESERVE CAPI^aAL OUTLAY EQUIPMENT BOOKMOBILE AMW=ZAT= FUND BRANCH LIB.AMORTIZATION FUND rAt. LI_BRARY ._. Investments redeemed Investments purchased P-nding cash balance ►avings Pass Book • ---• 195,000.00 _..-_.-18,4t4.4fi .-_---154,498.65._ - 79.K, __ 00,501.83 7,300.00 1,005.22 7,718.22 105.71% 418.226 17,000.00 1,598.80 14,040.97 a.oi 2,959.03 50,000.00 3,244.48 32,547.70 55.0 17,452.30 15,000.00 994.27 11,019.24 73.5% 3,9Fa.76 4,500.00. _- - _ . . 381.62 -__.. _ 3,754.97 - 8314% 743.03 500.00 10.00 243.87 48.8% 256.13 6,000.00 425.48 5,397.82 90.C% 602.18 400.00 70.89 23;1.72 59.9% 1600-2a 800.00 37.17 460.57 57.6% 339.43 300.00 •0.00 59.00 19.7. 241.00 800.00 '0.00 492.94 61.6' 307.06 2,000.00 240.57 1,429.23 71.5% 570.77 1,800.00 '0.00 _. .. _ 1,167.90 64.9% 632.10 7,000.00 514.58 5,553.16 79.3$ 11,44644 _.-8,50O.O0 _ __� _.6,696,.15 78.8% 1,&03.E3 700.08 •0.00 381.60 54.5% 318.80 2,863.75 295.78 2,362.23 82.5% 501.52 _ _ .. .. 3,500.00. ... _ . 258.08 .. - _ _ . .. 2,548.99 72.33 9:1.41 400.00 10.00 250.00 62.51, 1See= 3,000.00 10.00 30829.72 127.7% 829.7e, 5,000.00 __0-0-0-0- 437.06 ._-._ 5,430.32 /C3.6% .. _ it. 600.00 10.00 600.00 . 100.0% •0000 1,500.00 125.00 1,125.00 754% 375.6x; _... .3,500.00... '0.00 .--___--- :0000 '0.0'. 3,500.!30 51900.00 30.00 5,069.88 85.9% 830,12 _----- ---61000.00- . '0.00.._. '0.00. .. '6*0% 6X000.CO 700.00 '0.00 10.00 . _ 'O.0`• . _ . _ 700.00 8 28,245.00 26,749.97 (937.17) 266,917.35 $2229545.00 207,716.39 (937.17) 842,616.37 as of September 30, 1977 . 8316-16.x.0 AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, OCTOBER 6, 1977 1. Consideration of Application for Deferred Special Assessment by Erick and Esther Fratzke Action - Notion to approve - Motion to reject 42. Consideration of Adopting 1978 Budget Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6030 3. Consideration of Approving 1977 Tax Levy, Collectible in 1978 Action - Notion to reject - Motion to waive reading and adopt Resolution No. 6031 4. Consideration of Certifying Assessments of the City of Hutchinson to County of McLeod Action - Motion to reject - Motion to approve Unpaid Water Bills to be Certified and waive reading and adopt Resolution No. 6032 APPLICATION FOR DEFERRED SPECIAL ASUSS!!NT gy PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD U A HARDSHIP TO MARE PAYMWrS To the Mayor and Council, City of Hutcbiason, State of Himesota. I, em o "Irdb eeuPaat of the following described real estate sltnated in the city of Nutchtnibn. TAXAILE DESCRIPTIONt LEGAL K _. I am 65 years or older and do Ora and occu" 44os+ deaesib" seal estate as my homestead. lip" /y / u A special assessment in the amount of $, !• 4 7 two'. been M44 commencing in the year = with Jstssest at tbe.rate Of for N W04 Of Special Asaesament: Such special assessment amount cause a bardobip for W to Sam payaaat thereof. The folloving information will 1el1P arletaotiats my clai& for deferral of special assessmentst Annual income fr0N all sources Cash assets $ G 410-1 6 Other assets .$ All"o ® ' Estimate Value of Residence i Other Real or Perseaal ProPpsty $ qAP Lq be I hereby request that above assesareat of $ Z4► �• .._�.�.— deferred as provided in Chapter 206, Lw o 19749 68th Lefislatur!r Second Regular Session, N.S. 444.22 Through 444.14.• I hereby declare that the foregoing statements are true and I/we make app- lication for deferral of special aaaessmeate as ootliwd betein. 2 CITY OF HUTCHINSON Mayor & Council Administrative Assistant Elections City Clerk Motor Vehicle Assessing City Attorney Planning & Zoning City Hall Armory Police Department Fire Department Ca®nnnity Service off. Protective Inspections Civil Defense Safety Council Maintenance Services Engineering Department Streets & Alleys Streets & Alleys Maint. Conservation of Health Library Recreation Department Family Rec. Center Park Department Cemetery LAWCM Community Development Debt Service Airport Unallocated Transit System Dutch Elm License & Permits Other Pexmits Local Government Aid Attached Machinery Planning Grant IPA Grant Humanities CETA County Court Fines Interest Earnings Rents Refunds & Reimbursements Other Revenues Transfers Liquor Store Utility Commission Fire Dept. County Acct. Off -Street Parking Water & Sewer Federal Revenue Share Sub -total Tax Revenues -General & Bond Levy & Homestead Credit, etc... - REVENUF,/EXPENDITURE - BUDGET COMPARISON 1977-1978 1977 Budget Expenditures Revenues $ 17,275 29,815 5,110 123,813 21,542 9,600 10,650 39,802 26,594 15,575 233,404 44,035 14,351 22,934 2Q,700 175 48,720 82,561 205,042 45,600 300 35,779 55,057 57,212 137,497 16,357 103,000 234,676 359,835 36,415 351,552 54,912 $2,459,890 Carry Forward to Balance 1977 Mill Levy 1978 Budget Revenues Expenditures $ $ $ 16,225 20,812 6,000 31,934 90,407 (1) 104,100 5,921 35,000 40,000 110,420 22,500 23,000 22,705 7,300 9,300 12,500 800 800 8,350 750 13,000 24,196 10,296 12,870 22,621 24,000 15,346 9,916 18,500 284,552 12,000 14,700 58,355 12,000 12,710 25,200 27,000 36,664 15,000 20,000 300 17,000 81000 150 60,000 70,000 84,058 (MSA)10,500 (MSA)10,500 183,744 43,700 300 35,192 14,500 27,708 56,022 30,000 35,000 42,300 (camp) 2,000 (camp) 2,000 113,976 13,500 91000 18,461 77,250 234,676 75,000 80,000 200,000 200,000 81000 81000 4,000 16,240 125,000 87,480 _$1,617,805 $1,363,138 677,078 748,266 {1) $2,294,883 $2,111,404 $2,111,404 $ 165,007 26.17 27.78 (est.) 320,569 20,812 6,000 24,345 90,407 (1) 104,100 477,969 13,064 22,819 11,250 25,000 7,300 9,300 800 800 387,658 478,366 10,296 12,870 24,000 5,000 5,000 12,000 24,000 24,000 8,000 20,000 17,000 81000 7,000 2,000 7,500 7,500 75,000 80,000 200,000 200,000 81000 81000 4,000 16,240 125,000 87,480 _$1,617,805 $1,363,138 677,078 748,266 {1) $2,294,883 $2,111,404 $2,111,404 $ 165,007 26.17 27.78 (est.) RESOLUTION NO. 6030 A RESOLUTION ADOPTING THE BUDGET FOR THE FISCAL YEAR 1978 BE IT RESOLVED BY THE CITY OF HUTCHINSON: That the Annual Budget of the City of Hutchinson for the fiscal year begin- ning January 1, 1978 which has been submitted by the Clerk -Administrative Assistant and modified and approved by the City Council is hereby adopted; the totals of the said, budget and the major divisions thereof being as follows: I. GENERAL FUND REVENUES AVAILABLE CURRENT REVENUE Taxes Licenses Permits Fees Inter -Governmental Revenue Charges for Services Collections for Other Agencies Miscellaneous Transfers from Other Funds Total Available REQUIREMENT APPROPRIATIONS Personal Services Supplies Other Services & Charges Capital Outlay Principal and Interest Total Appropriations N BE IT FURTHER RESOLVED; That the Clerk -Treasurer be directed to cause the appropriate accounting entries to be made in the Books of the City. Adopted by the City Council this 6th day of October, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk CITY OF HUTCHINSON Levy Comparison 1977/1978 (1) Levy Subject to limitations Limit Special Levies Liability Insurance Public Pension Relief Association Matching Funds Bond Indebtedness Certificates of Indebtedness Armory Bonds Unfunded Liab of PERA Shade Tree Disease Control Salaries Planning - Downtown Study Unallocated (per original design) Unallocated 1977 1978 207,404 342,494 342,494 (239,890) (342,494) 8,126 13,392 42,821 - 1,293 - 77,583 21,197 314,364 294,232 17,244 1,020 7,000 7,000 - 1,090 - 67,841 $675,835 405,772 Unallocated -Contingency 1978 72,250 18,000 10,000 24.069 $127,318 $ 748,266 RESOLUTION NO. 6031 RESOLUTION APPROVING 1977 TAX LEVY, COLLECTIBLE IN 1978 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: That the following sums of money be levied for the current year, collec- tible'in 1978, upon the taxable property in said City of Hutchinson for the following purposes: 1977 General Fund Library Armory Payment Debt Service Fund (G.O. Bonds) Certificates of Indebtedness Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: That there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and Interest in 1978 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and re- placed by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 6th day of October, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk OP UNPAID WATER BILLS TO BE CERTIFIED - OCTOBER 1977 HUTCHINSON, MINNESOTA TAX ACCOUNT NO. CITY ACCOUNT NO. OWNER'S NAME LEGAL DESCRIPTION WATER 1898.00 2-0280-1-00 Alton Wicklund Lot 6 Block 18 Bonniwell's 17.55 2nd Addition 157.00 3-0550-1-00 Ronald J. McGraw Lot 6 Block 15 S 1/2 City 104.80 152.00 3-1250-1-00 McLeod Co. Historical Society Lot 1, Block 15 S 1/2 City 54.99 % R. J. McGraw 331.00 4-0095-0-00 Glen Sjolie Lot 8, Block 36 S 1/2 City 67.90 366.00 4-0850-3-00 Robert Rasmussen Lot 1, Block 45 S 1/2 City 81.78 192.00 4-0925-0-00 Gerald Thissen Tract 72 x 132' of Lots 104.33 6 & 7 Block 21 S 1/2 City 852.00 11-0120-0-00 Wenond Nusebaum Lot 9, Block 23 N 1/2 City 10.00 1129.00 12-0750-1-00 Charles Pulkrabek E 1/2 of Lots 6-7 Block 7 17.03 College Add.. 642.00 12-0815-2-00 Wm. James W 1/3 of Lot 9 Block 4 N 1/2 City 27.74 1201.00 12-1165-0-00 Ronnie Telecky Lot 1, Block 1 Waller's Subd. 72.79 810.02 12-1450-1-00 LuVern Schneider W 48' of Lot 11 & Lot 10 ex. 24.14 W88' & Ex N. 33' of 10 & 11 Block 15 N 1/2 City 1564.00 10-0265-0-00 Mrs. Ruth Piehl Lot 2, Block 2 Rearrg. Blk 2 102.77 -10 Lots 70-71 Lynn Add. RESOLUTION NO. 6032 CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD, STATE OF MINNESOTA: THAT the following embraces unpaid assessments levied by the City Council of Hutchinson, Minnesota, under Statites Sec. 429.011 to 429.111 for the various assessments of the City of Hutchinson, to be levied and assessed upon the proper- ties as listed for the following purposes for the current year, and that a copy thereof be sent to the County Auditor of said McLeod County, Minnesota: SEWER AND WATERMAIN 8th Installment of 10 Year Assessment 8th Installment of 10 Year Assessment 7th Installment of 10 Year Assessment 6th Installment of 10 Year Assessment 6th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 4th Installment of 10 Year Assessment 3rd Installment of 10 Year Assessment 3rd Installment of 10 Year Assessment 2nd Installment of 10 Year Assessment 1st Installment of 10 Year Assessment 1968-3 Water and Sewer Project Roll No. 32 1969-1 Part I Water and Sewer Project Roll No. 33 1969-1 Part II Water and Sewer Project Roll No. 36 71-03 Watermain Project Roll No. 41 1970-2 Watermain, Sanitary Sewer, Storm Sewer Project Roll No. 42 1972 Sanitary Sewer, Watermain, Storm Sewer Project Roll No. 45 1972 Storm Sewer, Sanitary Sewer, Water Project Roll No. 46 1970 Sanitary Sewer and Watermain Roll No. 48 Change Order No. 1 Roll No. 53 1974 Watermain and Sanitary Sewer Project Roll No. 59 1972 Water and Sewer Project Roll No. 60 1969 & 1974 Watermain; 1969, 1974 and 1975 Sanitary Sewer; Roll No. 63 1976 Sanitary Sewer, Watermain Roll No. 67 STnRM SF.WRR 6th Installment of 10 Year Assessment 71-08 Storm Sewer Project Roll No. 40 8th Installment of 10 Year Assessment 17-7 Southwest Storm Sewer Project Roll No. 35 4th Installment of 10 Year Assessment 1973 Southeast Storm Sewer Roll No. 52 4th Installment of 10 Year Assessment 1973 Southeast Storm Sewer Roll No. 54 3rd Installment of 10 Year Assessment 1969 SW Storm Sewer Roll No. 60 2nd Installment of 10 Year Assessment 1974 and 1975 Storm Sewer Roll No. 63 2nd Installment of 10 Year Assessment 1975 Storm Sewer Roll No. 64 SIDEWALK 6th Installment of 10 Year Assessment 71-04 Sidewalk Project Roll No. 39 STREET IMPROVEMENTS 10th Installment of 10 Year Assessment 9th Installment of 10 Year Assessment 8th Installment of 10 Year Assessment 7th Installment of 10 Year Assessment 7th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 5th Installment of 10 Year Assessment 4th Installment of 5 Year Assessment 4th Installment of 10 Year Assessment 3rd Installment of 5 Year Assessment 3rd Installment of 5 Year Assessment 3rd Installment of 10 Year Assessment 3rd Installment of 10 Year Assessment 3rd Installment of 10 Year Assessment 2nd Installment of 10 Year Assessment 2nd Installment of 5 Year Assessment 1st Installment of 10 Year Assessment 1st Installment of 5 Year Assessment BE IT FURTHER RESOLVED: 11 17-9 Street Improvement Project Roll No. 30 17-1 Main Street Improvement Project Roll No. 31 1969-2 Street Improvement Project Roll No. 34 1970-1 Part I Street Improvement Roll No. 37 1970-1 Part II Street Improvement Roll No. 38 71-02 Street Improvement Roll No. 44 1972 Street Improvement Roll No. 47 1970 Street Improvement Roll No. 49 1973 Street Improvement Roll No. 50 1973 Street Improvement Roll No. 51 1973 Street Improvement Roll No. 55 1974 Street Improvement Roll No. 55 1974 Street Improvement Roll No. 56 1974 Street Improvement Roll No. 57 1974 Street Improvement Roll No. 58 1974 and 1975 Street Improvements Roll No. 61 1975 Street Improvement Roll No. 62 1976 Street Improvement Roll No. 65 1976 Street Improvement Roll No. 66 THAT the following embraces unpaid water, sewer, refuse, utility and miscellan- eous bill including outside reader and water meter: Water, Sewer and Refuse $ Utility Miscellaneous Adopted by the City Council this 6th day of October, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk