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cp11-22-1977 cHUTCH INSON CITY CALENDAR WEEK OF November 20 TO November 26% 1977 WEDNESDAY SUNDAY THURSDAY MONDAY FRIDAY H A V E A 8:00 A.M. - Department Head Meeting with City H A P P Y Council at City Hall T H A N K S G I V I N G TUESDAY 7:30 P.M. - City Council at City Hall SATURDAY n4, Y NOVEMBER 22, 1977 CTTYY OF HUTCH 7NSON ISSUE NO. 18 MAYOR AND STAFF RECEIVE APPOINTMENT TO LEGISLATIVE STUDY COMMITTEES Maureen Bye, President of the League of Minnesota Cities, has made the following appointments: Mayor D. J. Black - Municipal Development Strategies Task Force - To study and make recommendations concerning local, state and federal programs and other means to improve the development and redevelopment of cities, and any related matters. Gary D. Plotz - Government Structure & General Legislation - To study and make recommendations on the legal structure and authority of local government, on election and campaign laws, and on any matters not within the purview of other committees. Marlow Priebe - Land Usb & Environment - To study and make recommendations on energy, land use and environmental laws and regulations including the legal auth- ority of cities in boundary changes, planning and zoning. Kenneth Merrill - Revenue Sources - To study and make recommendation on any tax and revenue matters including the property tax, levy limits and munici- pal aids. 1978 DUTCH ELM APPLICATION The Shade Tree Application has been completed and forwarded to the Minnesota Department of Agriculture. Our application was for $73,441 and sanitation expense $11,356 in replanting expense for a total of $84,807. Last year, 1977, the application was for a total of $19,400 (State reimbursement portion, $8,310). CETA GRANT APPLICATION The Comprehensive Employment Training Act (CETA) had $65,000 of unexpended monies to be awarded within one week. This last Wednesday we put in an application for these funds, specifically, one additional person in the following areas;' ADMINISTRATIVE UPDATE November 22, 1977 Page 2 Civic Arena Parks Maintenance Housing Authority Secretary We have received notice that the application was not approved as there were many requests. There may be another opportunity in late December under a new appropriation of federal monies. MEETING WITH STATE PUBLIC SERVICE COMMISSION Next Monday we will be meeting with the State Public Service Commission to obtain a tele- phone transmission service known as "FX" to the Twin Cities. This is for our computer ter- minal. If we can obtain this service, it will lower our expenses and stretch out our dol- lars under our state grant. AIRPORT - REQUEST FOR APPLICATION FOR A NON -DIRECTIONAL BEACON We have contacted the State of Minnesota on the application procedures for obtaining State/ Federal funding on a non -directional beacon (instrument landing) for our airport. The new airport chairman, Douglas McGraw, has written a letter in support of our permission to ap- ply. V AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 22, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Thor Skeie 3. Consideration of Minutes dated November 9, 1977 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions (a) Consideration of Request for Application for Snow Removal Permit by: 1. Gene Betker 2. Gilbert Boldt 3. Douglas bobratz, Doby Inc. 4. Florian Thode 5. Harold Molls Action - Motion to approve - Motion to reject (b) Consideration of Request for Application for Christmas Tree Sales Permit: 1. Leonard Riemann 2. Glen Varland (c) Consideration of Request for Reduced Trash and Refuse Rate: 1. Carl Rhode 2. Martha Burmeister 3. Harvey Thompson 4. Amelia Loeffers Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances (a) Ordinance No. 31/77 - Ordinance Amending Section 410 - Auctioneers Ordinance Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 552 Council Agenda November 22, 1977 ✓(b) Resolution No. 6047 - Commending Lucille Ulrich Action - Motion to reject - Motion to waive reading and adopt ✓(c) Resolution No. 6048 - Commending Lester Steinhaus Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(a) Minutes of Hutchinson Planning Commission dated October 18, 1977 and October 31, 1977 Action - Order by Mayor received for filing ,(b) Minutes of Burns Manor Municipal Nursing Home dated October 18, 1977 Action - Order by Mayor received for filing ,/(c) Minutes of Hutchinson Community Hospital Board of Directors dated October 18, 1977 and Special Meeting dated October 28, 1977, and Executive Committee dated October 10; 1977 Action - Order by Mayor received for filing �(d) Minutes of Transportation Board dated November 9, 1977 Action - Order by Mayor received for filing �(e) Minutes of Downtown Development Committee dated November 15, 1977 Action - Order by Mayor received for filing f(f) Minutes of Airport Commission dated November 16, 1977 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Recommendations for Parking at Hutchinson Civic Arena Action - Motion to reject - Motion to approve recommendations ,/(b) Consideration of Selecting an Auditor for 1977 Year -Ending Audit Action - -2- Council Agenda November 22, 1977 9. New Business ✓(a) Consideration of Establishing Fee for Auctioneers Permit Action - Motion to reject - Motion to waive first reading of Ordinance No. 32/77 and set second reading for December 13, 1977 v(b) Presentation by Westly Hendrickson of Toltz, King, Duvall, Anderson & Associates on Municipal Facilities Final Report Action - ✓(c) Consideration of Election Procedures Action - Motion to approve - Motion to reject Ad) Consideration of Relocation Policy for City of Hutchinson Downtown Develop- ment Area, Declaration of Policy Action - Motion to approve - Motion to reject J(e) Consideration of Establishing Date and Time for Opening of Developer Proposals for Downtown Area Action - 10. Miscellaneous �(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate fund 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 22, 1977 5. Communications, Requests and Petitions ✓(a) Consideration of Request for Application for Snow Removal Permit by: 6. Mr. or Mrs. Robert DuHamel Action - Motion to approve - Motion to reject ✓(c) Consideration of Request for Reduced Trash and Refuse Rate: 5. Martha Schaefer Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances d(d) Resolution No. 6049 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 9. New Business V(f) Consideration of Designation of Anti -Recession Funds Action - (g) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 9, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the following members present: Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Administrative Assis- tant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor to give the invocation, Mayor Black called for a time of silent prayer. 3. MINUTES On a motion by Alderman Haag, seconded by Alderman Westlund, the minutes of the Regular Meeting of October 25, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO ATTEND GENERAL REVENUE SHARING AND ANTI -RECESSION $$$ SEMINAR ON NOVEMBER 14 BY KEN MERRILL After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the request of Ken Merrill to attend the above -stated seminar on November 14, 1977. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY WALTER CLAY After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peter- son, to approve the request and issue a snow removal permit to Walter Clay. Motion carried unanimously. (c) COMMUNICATION FOR APPOINTMENT TO BURNS MANOR BOARD It was pointed out that inasmuch as Lucille Ulrich has served an eight-year restricted term on the Burns Manor Nursing Home Board, it is necessary to fill this vacancy. Mayor Black, therefore, appointed Gloria (Mrs. Joseph) Dansereau to the Nursing Home Board for a five-year term, effective December 1, 1977. Council Minutes November 9, 1977 It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the appointment of Gloria (Mrs. Joseph) Dansereau to the Nursing Home Board. Motion carried unanimously. (d) COMMUNICATION FOR APPOINTMENTS TO COMMUNITY CENTER BOARD Mayor Black re -appointed Rolland Jensen and Ronald J. McGraw to the Community Center Board for a two-year term each, effective December 1, 1977. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify the appointment of Rolland Jensen for a two-year term to the Community Center Board. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify the appointment of Ronald J. McGraw for a two-year term to the Community Center Board. Motion carried unanimously. (e) CONSIDERATION OF REQUEST TO ATTEND MINNESOTA PUBLIC WORKS OFFICIALS' WINTER CONFERENCE BY MARLOW PRIEBE After discussion, it was moved by Alderman Haag, seconded by Alderman West- lund, to approve the request of Marlow Priebe to attend the Minnesota Public Works Officials' Winter Conference in Brooklyn Park on December 8 and 9, 1977. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 30/77 - ORDINANCE AMENDING ORDINANCE NO. 519 REVISING THE NAME OF THE COMMUNITY CENTER BOARD TO HUTCHINSON CIVIC ARENA BOARD Following discussion of the revised name, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive the second reading and adopt Ordinance No. 551 entitled Ordinance Amending Ordinance No. 519 Revising the Name of the Community Center Board to Hutchinson Civic Arena Board. Motion carried unani- mously. (b) ORDINANCE NO. 31/77 - ORDINANCE AMENDING SECTION 410 - AUCTIONEERS.ORDINANCE (DEFERRED OCTOBER 25, 1977) City Attorney Schantzen commented that by amending the present ordinance, the issuance of a permit rather than a license makes this more of a routine matter. Also, the Police Chief and Fire Chief will give approval to the is- suance of an auctioneer's permit. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive the first reading of Ordinance No. 31/77 entitled Ordinance Amending Section 410 - Auctioneers Ordinance and set second reading for November 22, 1977. Motion carried unanimously. -2- Council Minutes November 9, 1977 (c) RESOLUTION NO. 6039 - ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS City Engineer/Public Works Director Priebe reported that the 1978 Improve- ments Projects have been divided into three categories. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive the reading and adopt revised Resolution No. 6039 entitled Ordering Preparation of Report on 1978 Improvements. Motion carried unani- mously. (d) RESOLUTION NO. 6040 - ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt revised Resolution No. 6040 entitled Order- ing Preparation of Report on 1978 Improvements. Motion carried unanimously. (e) RESOLUTION NO. 6041 - ORDERING PREPARATION OF REPORT ON 1978 IMPROVEMENTS After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6041 entitled Ordering Preparation of Report on 1978 Improvements. Motion carried unani- mously. (f) RESOLUTION NO. 6042 - RESOLUTION RECEIVING REPORT AND CALLING FOR 1978 IMPROVEMENT PROJECT (78-02) After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6042 entitled Resolution Receiving Report and Calling for 1978 Improvement Project (78-02) and set public hearing for December 13, 1977 at 7:30 P.M. Motion carried unanimously. (g) RESOLUTION NO. 6043 - RESOLUTION RECEIVING REPORT AND CALLING FOR 1978 IMPROVEMENT PROJECT (78-03) After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6043 entitled Reso- lution Receiving Report and Calling for 1978 Improvement Project (78-03) and set public hearing for December 13, 1977 at 7:30 P.M. Motion carried unani- mously. (h) RESOLUTION NO. 6044 - RESOLUTION RECEIVING REPORT AND CALLING FOR 1978 IMPROVEMENT PROJECT (78-04) After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt revised Resolution No. 6044 entitled Reso- lution Receiving Report and Calling for 1978 Improvement Project (78-04) and set public hearing for December 13, 1977 at 7:30 P.M. Motion carried unani- mously. -3- Council Minutes November 9, 1977 (i) RESOLUTION NO. 6045 - RESOLUTION CANVASSING ELECTION RETURNS OF CITY GENERAL ELECTION HELD NOVEMBER 8, 1977 Following discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6045 entitled Resolution Canvassing Election Returns of City General Election Held November 8, 1977. Motion carried unanimously. (j) RESOLUTION NO. 6046 - RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR 1978 FUNDING UNDER THE MINNESOTA DEPARTMENT OF AGRICULTURE SHADE TREE PROGRAM After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to approve the application for 1978 funding and waive reading and adopt Resolution No. 6046 entitled Resolution Authorizing Submission of Application for 1978 Funding under the Minnesota Department of Agriculture Shade Tree Program. Motion carried unanimously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1977 There being no disdussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MONTHLY FINANCIAL REPORT - SEPTEMBER 1977 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED NOVEMBER 1, 1977 AND NOVEMBER 3, 1977 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 3, 1977 Alderman K. Peterson commented on the LAW -CON Grants and recommended appli- cation in the spring. City Engineer/Public Works Director Priebe further com- mented that the Park and Recreation Board feels the City should attempt to obtain land along the river through a LAW -CON Grant. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROPOSED RELIEF DRIVER ROSTER FOR TRANSIT SYSTEM After discussion, it was moved by Alderman Haag, seconded by Alderman West- lund, to approve the roster of relief drivers for the Transit System. Motion carried unanimously. -4- Council Minutes November 9, 1977 9. NEW BUSINESS (a) CONSIDERATION OF ESTABLISHING DATE FOR NOVEMBER DEPARTMENT HEAD MEETING WITH COUNCIL Since the Department Head meeting for November would fall on Thanksgiving Day, it was the consensus of the Council to schedule the Department Head meet- ing for Friday, November 25, 1977 at 8:00 A.M. (b) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT OF MILLER TOWNHOUSE ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the Preliminary and Final Plat of Miller Townhouse Addition and to waive reading and adopt Resolution No. 6038 entitled Resolu- tion Giving Approval of Preliminary and Final Plat Miller Townhouse Addition. Motion carried unanimously. (c) CONSIDERATION OF ANNEXATION INTO CITY City Engineer/Public Works Director Priebe presented a map of the proposed areas to be annexed -into the City of Hutchinson, which would include Clifton Heights, Jefferson Street South, State Highway 22 South, and the golf course road areas. Mayor Black commented that he couldn't see any advantage in annexation at this time, but the matter should be considered again before the 1980 census. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peter- son, to table annexation of the above -stated areas at this time. Motion car- ried unanimously. (d) CONSIDERATION OF PERMANENT APPOINTMENT AND SALARY ADJUSTMENT FOR RALPH NEUMANN Alderman Westlund commended the outstanding work Ralph Neumann has done on the Civic Arena and recommended permanent appointment to City staff. Also, he recommends a salary increase for Ralph Neumann as Coordinator of the Civic Arena. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the permanent appointment of Ralph Neumann as Coordinator for the Civic Arena and to adjust his salary accordingly, effective November 1, 1977. Motion car- ried unanimously. (e) CONSIDERATION OF PERSONNEL FOR CIVIC ARENA Alderman Westlund pointed out that due to the long hours and 7 -day a week operation of the Civic Arena, it is necessary to hire some additional personnel. -5- Council Minutes November 9, 1977 Coordinator Neumann has requested an extension of Boyd Ahrens' employment until the latter part of March, 1978 and the addition of a 40 -hour per week employee until the latter part of March, 1978. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ap- prove the above -stated request for additional personnel at the Civic Arena. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz informed the Council of a meeting to be held Thursday and Friday of this week at Park Towers. HUD will have representa- tives present for a management conference. Mr. Plotz made reference to a Downtown Development Committee meeting scheduled for November 15, 1977, as well as several other meetings scheduled in the next few days. It appears that Aaron Wendt has changed his mind about selling his property to the City at this time. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black referred to a memorandum received from Chief of Police O'Borsky regarding remodeling in the Police Department. He requested that the build- ing permit fee of $24.00 be waived and payment in the amount of $1.30 for the surcharge be made to the State of Minnesota. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive the cost of the building permit for remodeling in the Police Depart- ment. Motion carried unanimously. Mayor Black commented on an article from the Minneapolis paper regarding the recent election and the topic of a retreat and/or workshop. The Council was in consensus that a workshop would be beneficial for some time in January. (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag addressed his remarks to the new Medical Building which just recently opened. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported that an individual is interested in purchasing one of the warehouses on Merrill Street at Linden Avenue. The party intends to put a truck inside the building. Council Minutes November 9, 1977 Mr. Priebe commented on Building Code Letter No. 54 which was received from the State of Minnesota. A new state law abolishes township building permits as of July 1, 1978 and provides for counties to issue all building permits for rural areas outside incorporated cities unless the cities by January 1 vote to take over enforcement of the building code within a two-mile radius of the city. The city would have to notify township and county officials and hold a public hearing. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to hold a public hearing on Tuesday, December 13, 1977 at 8:00 P.M. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:50 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson and unanimously carried. -7- AFFIDAVIT I CLa��k ie- AM OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURErt STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number DATE Council Action: Approved Disapproved AFFIDAVIT k- ICL /� C t AM OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS �3� ���rxE�/�'��i? S6 S. FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved AFFIDAVIT I Nay I h Q g, AM OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE, SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved J:ew. (j) AFFIDAVIT I Aniejit, AM OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE STREET ADDRESS `�Z -7 y FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved AFFIDAVIT �c- ��C+t (1 1( AM OVER 65 YEARS OF AGE, AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE ��.�J-� ti.�x-✓�:_ STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved OtUt40 lot Of'A'PprrriatiTic lurt'lle ZRIrt'rb WHEREAS, Luc,i.@.E=e W-Ai.ch has served the City wett as a membeA o4 the NUAa.ing Home Board jor the past eight (8) yewcs; WHEREAS, said Lucitte UtAi.ch has served 6aith6utey and ditigentty giving ob hen time and #aZents .toward .the enrichment o4 .the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appreciation .is heAeby expressed to Luc i, to URhich 6or hen a6one- mentioned z envices and the gra ti tude o6 Hutchinson and .the citizens theAeo 6 is heAeby exp&essed. Adopted by the City Counat this 22nd day of November, 1977. loan-mr, LM ATTEST: Gaxy V. Ptotz ��Qkution of'Arpri,�ttan TO lesarr *trinbauo WHEREAS, Leatex Ste inhaub hae eexved the City wet as euexodtan and main- tenance woxkeA jox the City of Huich i.naon jox the pant &etve (12) yeaxa and 6i.ve (5) months; WHEREAS, aa.id Leaten S#ei.nhaud hab eexved 6a.ith60-ty and dUtigentey giving o j h.i.e time and to eenta toward the enh.i chment o6 the City, y, NOW THEREFORE, BE IT RESOLVED BY THE C17Y COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appxee ca ti on iA heAeby expxeaa ed to Lea#ex Ste inhaue Jox his a6oxe- mentioned a exv ica and the gratitude o b Hutchine on and the c Wzens theAeo j i4 heAeb y expneae ed. Adopted by the City Couneie thiA 22nd day of November., 1977. ATTEST: r ,�' RESOLUTION NO. 6049 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Fund. Adopted by the City Council this 22nd day of November, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 6--'t• MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, OCTOBER 18, 1977 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Chairman Tom Cone with the following members being in attendance: Paul Christen, Clint Tracy, Bruce Peterson, Ken Gruenhagen, Don Erickson, and Elsa Young in addition to Chairman Cone. There was no one absent. Also present were Administrative Assistant Gary Plotz and City Engineer/Director of Public 'Works Priebe. 2. MINUTES On motion by Clint Tracy, seconded by Don Erickson, the minutes of the regular meeting on September 20, 1977 were approved as written. Motion was carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DELMAR PITTMAN AND DONALD DRESSEL The hearing was opened by Chairman Cone at 7:31 P.M. with the reading of the Public Hearing notice as published in the Hutchinson Leader on October 7, 1977. He also read the memo from City Engineer Priebe dated October 14, 1977 recommending approval. Don Dressel -Stated the apartment complex had been 135 -4th Ave. SE built as outlined in the permit, with 25 units being built next spring. He feels this compatible to the area. Don Erickson asked Mr. Dressel if the office space would be in the existing area or in the new one, to which Mr. Dressel replied it would be built i.n the complex being constructed now. City Engineer Priebe stated the underlined zoning for this area is R-3 which allows a business up to 5,000 square feet and Mr. Dressel's office space would be 280 square feet, figuring out to be six percent of the area. This area was zoned Planned Development after it became R-3. Chairman Cone expressed concern for the initial idea behind creating a Planned Development area, and the aesthetics of the whole thing. Mr. Plotz distributed the sketch of the sign Mr. Dressel proposed to construct for this office. Chairman Cone felt the sign ordinance did not apply in a Planned Development District. Marlow Priebe stated that most apartments similar to this have manager's offices in them and a sign stating just that. Paul Christen felt the Planning Commission would be setting a presidence by allowing a real estate business in a residential area and at the same time might create more traffic to the area. Planning Commission Minutes October 18, 1977 Page 2 Don Dressel -Explained that part of the real estate 135 -4th Ave. SE business is also the rental business, and as manager of the complex he felt this would not cause a problem. Delman Pittman -Expressed he would like the manager Stewart, MN to be within the complex. Chairman Cone stated he disagreed with a free standing sign on the exterior because he felt this was not appropriate. Marlow Priebe in referring to the Zoning Ordinance Book read that the Planned Development area refers to the underline zoning which would then be R-3, and that the Planned Development allows variations in requirements such as setbacks and so forth. Chairman Cone felt that since it was not perfectly clear at to the zoning for this area and what would be allowed as far as office space and signs, the City Attorney should be consulted regarding this matter. At 7:40 P.M. the hearing was closed on motion by Don Erickson and seconded by Ken Gruenhagen. After further discussion, Don Erickson retracted his original motion to close the hearing, and Elsa Young made the motion to conintue this hearing for a conditional use permit until the next regular meeting on Novem- ber 15, 1977. Bruce Peterson seconded the motion and it carried unanimously. b) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT-HELLAND'S SECOND ADDITION Chairman Cone opened the hearing at 7:41 P.M. with the reading of the Public Hearing notice and the memo from City Engineer Priebe with the recommendation and schedule of parks and playground contribution. Mr. Priebe explained that the parks and playground contribution is used for the development of parks within the City and that the City accepts cash donations in areas which they do not desire land in the event that the area would be too small to develop. This money goes toward the the purchase of land, primarily acquisition, Mr. Plotz, Administrative Assistant, explained. Ken Gruenhagen felt the money from any certain area should be used for parks in that area. Mr. Plotz stated the 701 Planning Grant would be used for working with the Parks Board regarding sites for parks. Mr. Priebe reported some developers were donating undesirable land for parks and playground so the City resorted to cash donations. Paul Christen requested a copy of the schedule for parks and play- ground contribution set up by the City. Bruce Peterson made the motion to close the hearing at 8:04 PM, seconded by Ken Gruenhagen and carried unanimously. After further discussion Bruce Peterson made the motion to approve this request contingent upon reviewal of the parks and playground contribution. Clint Tracy seconded the motion and it carried unanimously. c) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT-BOYLE'S FIRST ADDITION At 8:05 P.M. the hf 'Ing was opened by Chairman Con( ading the public hearing Planning Commission Minutes October 18, 1977 Page 3 notice as published on October 7, 1977 and the memo from City Engineer Priebe dated October 14, 1977. Mr. Plotz distributed the plat as submitted by Mr. Max Boyle. Max Boyle -Explained the mistake in the numbering of St. Cloud, MN the lots and stated Lot 7 could be used for garages. Marlow Priebe pointed out that the garages cannot be on aseparate lot by themselves. Paul Christen made the motion to close the hearing at 8:15 P.M., seconded by Elsa Young, and carried unanimously. After continued discussion, Bruce Peterson made the motion seconded by Elsa Young to recommend approval to City Council contingent upon the completion of the recommendations made by the City Engineer and reviewal of the parks and playground contribution. Motion carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR MILLER TOWNHOUSE ADDITION City Engineer foranPearbierxdatened thanhtheeregularuest nmeetingsondNovember ha special earing 15, 1977. The motion was made by Clint Tracy to set a special public hearing for noon on October 31, 1977. Ken Gruenhagen seconded the motion and it carried unanimously. b) CONSIDERATION OF REQUEST TO REZONE AN AREA FROM I-1 & C-2 to I/C-1 DISTRICT Marlow Priebe pointed out the area to be rezoned and an addition to the original area intended to be rezoned I/C-1. Bruce Peterson made the motion, seconded by Ken Gruenhagen to set the public hearing for the next regular meeting on November 15, 1977. Motion carried unanimously. c) CONSIDERATION OF REQUEST TO REVIEW SIGN ORDINANCE FOR CLARIFICATION SUBMITTED BY CITY ENGINEER AND BUILDING OFFICIAL Mr. Priebe asked the Commission what should be done in a case where a sign permit was requested in C-4 District but there is no permanent building con- structed on the land in question. It was the consensus of the Planning Com- mission that the applicant file for a sign variance and go before the Planning Commission for review before the sign permit is issued. Mr. Priebe brought up a second issue in regard to signs which cannot face residential areas. Planning Commission Minutes October 18, 1977 Page 4 d) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT -SOLAR ADDITION SUBMITTED BY MARK FRATZKE AND LARRY SHARPE Marlow Priebe explained the request and stated he had reviewed the request with the City Attorney also. After discussion, Clint Tracy made the motion to set the public hearing for the next regular meeting on Tuesday, November 15, 1977. Ken Gruenhagen seconded the motion and it carried unanimously. e) COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT Mr. Plotz reported that on Monday, October 17th the City received formal notification that we had been granted the 701 Planning Grant in the amount of $11,800 to complete studies on transit, park and open space, public utilities, comprehensive plan and so forth. The study will begin after the first of the year. 5. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 9:00 P.M. MINUTES SPECIAL PUBLIC HEARING - HUTCHINSON PLANNING COMMISSION Monday, October 31, 1977 1. CALL TO ORDER The meeting was called to order at 12:00 noon by Chairman Cone with the following members being present: Paul Christen, Don Erickson, Clint Tracy, Ken Gruenhagen, and Elsa Young arrived at 12:04 and Bruce Peterson at 12:06. No one was absent. Also present was City Engineer Marlow Priebe. 2. PUBLIC HEARING a) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT -MILLER'S TOWNHOUSE ADDITION Chairman Cone opened the hearing at 12:01 P.M. with the reading of the public hearing notice as published in the Hutchinson Leader. There being no one present wishing to be heard the hearing was closed at 12:02 P.M. on motion by Don Erickson, seconded by Clint Tracy and carried unanimously. - After discussion, Paul Christen made the motion to approve the plat to the City Council, seconded by Don Erickson and carried unanimously. 3. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY A & B ELECTRIC Mr. Priebe explained the request for variance and displayed the site plan as proposed. Bruce Peterson made the motion to set the public hearing for the next regular meeting to consider the request as either a variance or a conditional use permit, pending the rezoning of the I/C-1 district. Elsa Young seconded the motion and it carried unanimously. 4. ADJOURNMENT There being no further business to come before the Commission at this special meeting, Clint Tracy made the motion to adjourn at 12:10 P.M., seconded by Ken Gruenhagen, and carried unanimously. • iiURNS MANOR ".UNICIPAL NURSING HOME Oct.nber - 1977 The 3oard of -'<tnor ,"unici.a.,l r tn-: Ho-- „ o--tober 1%', 1,)7-1? PrP siden!- Heir r .,c- - 1 r:,i- All members were present. Motion by E. Miller, seconded by !-i. Jones and carried approved the minutes of the previous meeting. A motion by H. Jones, secor:ded L. Linder and carried, approved the bills as pre- sented, a copy of which is attached to the minutes on file and made a part thereof. The ad-r.inistrator advised that the check for Balance System Inc. had not as yet been released in accordance with instructions (minutes 9-22-77), as the contract still had not been completed according to specifications. A motion by H. Jones, seconded ,iy E. Miller and carried approved the purchase of Water Softeners (2 units) and t;Ie service.contract agreement as stated in minutes of July 1977. The following items were presented by Administrator, Mavis Geier for consideration: 1. The cooperative purchasing plan with Hutchinson Community Hospital is not realizing they savings .in the purchase of food as anticipated. 2. Copy machine companies; Melta, 3M and Minalta have been demonstrated. Xerox has also been contacted. 3. Independent Professional Review Team and Quality Control conducted their review during October. 4. Bids for Refrigerator for dining room replacement will be called for. 5. The resignation of Lois Getzke E. The new medicare rate effective 10-13-779 will be $25.90. 7. Forms have been submitted to State of Minnesota for variance of the gas lamps at Burns Manor. 8. Dietition will be requesting $2.00 per hour increase as of January 1, 1978. Wallace Kurth, financial advisor present the six month operating report, a copy of which is on file with the minutes and made a part thereof. The Board of Directors for Burns Manor Municpal Nursing Home to advise the Hon. Mayor D. J. Blar_;: and mem-ers of the City Council for the City of Hutchinson that they wish to eco:wmend the name o: Gloria Dansereau for consideration to fill the vacancy which will occur on December 1, 1977, when Lucile Ulrich': term of office Page 2. 10-1977 will terminate. A motion by H. Jones, seconded u; Miller and ca -tried, approved a merit in- crease for employee Shirley Sheppard, who has assn ied additional duties,2,,,) -- The "Notice of Public Hearing" for the platting of Boyle's First Addition was read. There being no further business meeting adiourned to reconvene, November 17, 1977. Respectfully submitted, Mavis J. Geier, Secretary ATTEST: HUT.CHINSON COMI-1UN I T J 110;.11' 1'l -AL BOARD Ori DIRECTORS 'il;l.'1'l.P. (Nt:Ct_ILAR) - 0CI'0J l'R 18 1977. ll Basements Coir I orence Room Present: (:)pard MemllvrA) Rev. David Natwlck, Vice President; Dr. Robert Hogra-nes, Chief til :3ta(i; Notah Mullan, Secretary; RJllis Balke, r:ustc-e; .'u.an Ewald, 'rru„stce; 1'aul Haag, Trustee (00iv-rS Preseat) : Philip Graves, Administrator; Bill Rosenow, A:.si Cant Admini:rtrator; Darwin Clausen, Director, Non -Medical So rvl t_es Absent: Vi.rgi.l Go,A)tA, Witold .luul, 1'rustee Vice Pr%'isidunt Natwicl. :al.lod th4 meeting to order at 5:30 P.M. Motion by Haag, seconde.l b:•Y Mal'kin to approve the minutes of past meetinis as presented. Motion pawsod. Mr. Graves ••ev: ewed the s t a t. is t i ra l ref. o rt . The decline in patient days year to date is of concern, bLt not critical at this point. Motion by Hang, seconded by Mullan to approve and pa- the hospital necotr.ts payable for Septemh-!r, 1977. Notion passed. Motion by Ilaag, seconded by Ewa til to al prove and pay the accounts payablE for. Medical Office Buil,ling. Mot -ion passed. Remainds.:r u4' f, nano i al reports reviewed by Mr. Graves special mote being made of loss yezr tt► date. No h.ilre:ase '_n charges is anticipatee this time. The steady reduction :in outstanding, :jocrunts receivable is maintaining an adequate cash flow and ca::h reserve. Dr. Hegrenee: reviewod tit: Medical Staff minutes. No additional comments, Nurses report and Directcr-Administrative Services report noted. Mental lleal�:h Report - Mr. Cravei commented on new duties for Elaine Sche.rmann, Occupational Therapist. 'i'he hospital will provide, through Elaine, outreach services to the cumnunity beginnhig with the: school .aystem. Elaine will be directly act-ountabl►e to Mr. Graves. Administrator's report. liresented by Mr. Craves. Motion by Balke, seg onded by Haag to rescind motion by Balke at September 20, 1977 board uee--Ing r_o utilize $.1500.00 from hospital.,' contingency fund to build cabinets and -•tauntvr spacc for aux11 iary eoffe'. shop. MOLIon passed. Motion by Mullan, soeondc-d by 1'wald to authorize pur.:hase of janpliances for th-!! auxiliary 3r►aco in he dt-ctor.-O office: building at a cost not to exceed ;2$00.03. Motion passed. Motion by H.►ng, seconded by 13-rlke to request permission from the City Cotnr_il to delay changing the hospital operating year from the zurrent April thru Wrch to the calenda year be ;i.nn i ng January 1, 1979. Motion passed. Page 1. :if 3 l`f A Bl;t;i11A1,' 10A1,0 i11',J INI; CNN. P 1 l Ros�-ww 's„ I; c• i i_c d t IIt co;, inions oI the hoard r,..garding 1 -fie use of irkterv.,,t bear ng I•rom.is:sis ey ucs.t:c3 for patients who do not carry insurance and will not pay 1 hei_t ho�pit: I hi 1 i c,I: cli ;c•ltar},e. Motion by lialke, seconded by }+aaf; to approW U:,e A hearing, notes. Motion passed. A. policy cover.int. ccsc. of Liu! ,tote dud :: sample nota to be presented at the next board mec --ing Fut firm.' appr.uval. Rosenow also reyt_::st.od permi:,siort to discontinue using the collection, services of rhe hu'-chinson Crod A Bureau, and on a trial basis turn over accounts to Midi*c•st Collect.`_c,l Ser,cicc, Tuc., St. Cloud, Minnesota and Affiliated Hospital Services, Inc., Minnealwia.., Wnuesota. Motion by Haag, seconded by Ewald to begin using new c oll.ceLlon ;lotion passed. Congregate Meal irogran -- Mutton by Haag, seconded by Balke discontinue preparing meals- for the Cougr.egal a Program as of April 1, 1978; and notify proper -authority ttranedic.tely :.o they will have ample time to seek another vendor or make arrangemont.s to prupate uceals on site. Motion passed. Pharmacy l'ol.icy - aftec considerable discussion, the members of tate beard present concluded it wtuld noL be fair to the local pharmacists if the hospital permitted its caml-l.oyc.e:: to buy drugs at the hospital pharmacy for cost plus 15 or 20%. (Competitic•n, price comparison, etc) Present pclicy of no drug sales to encploy.-es remo1na ik. ! fe<•t . Mr. Grave:: presetived is r appi-ccval the following list of capital items for purchase: l.. yard tractor �. i.t.L mower and snowblower - $3125.00. Motion by Haug, :seconded by '`it'llun to request autliority of City COullcil to pu:chase I rac.tor and .tt t is hne nts from liur_ehinson Equipment, Inc. in the amount Of $312.5.00. Motion passed. ?. Carpet for ha3lway - motion by Mullan, seconded by Ewald to purchase arpetiu,, frocr Ramr<zt:h -in the anx)unt of $1299.00. 140,tion pasued. 3. Carpetriever 1,ac •gum - motion by Mullan, seconded by Nald to purchase vacuum front Avf fs Cleaning Sc rvi(-e in the amount of $503.00. Haat; •bstaiiied. A.11 others in favor. {. Draoes for huspitat lobby - me:tion by Haag, seconded by Lwald to get -ompetitive bids, select least costly and proceed. Motion passed. 5. 1'yp .�wri tar, 1, 1t.M. (.,greeting, ,electric for Mental Health department. ,•btion LIN, lla.a,, src'.onded by Lwald to purchase IBM Typewriter as req.wste••.1. Nrtlov pissed. Employee t;or'c bre ck pc-licy -- motion by Balke, seconded by Mullan to permit employees who wort'. ei fht or eight and one half hour shifts .to be eligible for two 15 mii.ut.- rest periods, per Shift. Employees working four or four and one half -our shifts .lro celf.gible for ones 15 ntinute break. (lotion passed. A format for trustee i clue:ut'fc,c was; discussed, to he continued at next board meeting. Page 2 of 3 REGULAR BOA V F) N1 1%'1'1 N',: "' IiN 11 11,'-; CONIT. Motion b%l Balke, i-c(ondt-d bv lhmg it) adjourn mect:ng - 7:15 V.M. Motion passed. v ill Roscr.ow, Assistant Administrator BR: Um Page '3 of J HUTCHINSON COMMUNITY HOSPITAL SPECIAL BOARD MEETING - October 2:;, 1977 7:30 A.M. Attendance: Rev. David Natwick, Vice President; Norah Mullan, Secretary; Philip G. Graves, Administrator Absent: Virgil Goebel, President The purpose of the meeting was to discuss Open House for the new Medical Office Building and also a program brochure. Craves indicated that the tenants would like to set a date of December 4, 1977 for the ribbon cutting ceremony and Open House activities. Motion by Natwick, seconded by Mullan to set Open House date for December 4, 1977 and authorize Administrator to expend funds for a program brochure by the most economical means. Motion passed. Motion by Natwick, seconded by Mullan to adjourn meeting at 8:00 A.M. Motion passed. Respectfully Submitted, Lynn Miller Executive Secretary LKii: km Page 1 of 1 11-11-77 7-c. HUTCHINSON COMMUNITY.HaSPIJAL - EXECUTIVE COMMITTEE MINUTES A MEETING OF THE EXECUTIVE COMMITTEE WAS HELD ON MONDAY, OCTOBER 10, 1977, AT 9x30 A.M. IN THE CONFERENCE ROOM. MEMBERS PRESENT WERE DOCTOR R.L. HEGRENES, DOCTOR C.O. BRETZKE, DOCTOR T.P. KLEINKAUF, AND J.CONNER AS RECORDING SECRETARY. THE PURPOSE OF THE MEETING WAS FOR THE MEMBERS OF THE EXECUTIVE COMMITTEE TO REVIEW THE MEDICAL STAFF APPLICATIONS FOR DOCTOR RUSSELL THOMPSON, AND DOCTOR DWIGHT FOX. UPON REVIEW OF THESE APPLICATIONS, A RECOMMENDATION BY THE EXECUTIVE COMMITTEE WAS MADE TO THE GOVERNING BOARD THAT DOCTOR DWIGHT FOX BE GIVEN CONSULTING PRIVILEGES AS OUTLINED IN HIS STAFF APPLICATION, AND THAT DOCTOR RUSSELL THOMPSON BE GRANTED ACTIVE STAFF STATUS WITH PRIVILEGES AS OUTLINED IN HIS APPLICATION. THIS RECOMMENDATION SHALL BE FORWARDED TO THE GOVERNING BOARD. THE MEETING WAS ADJOURNED AT 9:40 A.M. RESPECTFULLY SUBMITTED, THOMAS P. KLEINKAUF, M.D. SE RETARY, MEDICAL STAFF AN CONNER RECORDING SECRETARY JC MINUTES TRANSPORTATION BOARD NOVEMBER 9, 1977 The meeting was called to order by Chairman Dan Huntwork at 4:40 P.M. Members present were: Ron Jonas, Emma Lake, Ralph Westlund, Fran Gruhn, and Jack Kjos in addition to Chairman Huntwork. Members absent: Rick Johnson. Also present were Administrative Assistant Plotz, Personnel Coordinator Sitz, and City Ac- countant/Controller Ken Merrill. 1. It was moved by Ralph Westlund, seconded by Emma Lake, to approve the minutes of the October 19, 1977 meeting. Motion carried unanimously. 2. Personnel Coordinator Sitz presented a roster of relief drivers for the Hutch - mobile. After discussion, it was moved by Ralph Westlund, seconded by Ron Jonas, to approve the roster and present it to the City Council for their ap- proval. Motion carried unanimously. 3. Administrative Assistant Plotz presented a report on the transit system for the month of October. 4. A review of the 1978 transit budget was given by Mr. Plotz in connection with the state grant application for second year funding. 5. Chairman Huntwork reported on a telephone conversation he had with Dick Brown, St. Paul Department of Transportation. He was assured that Hutchinson would receive two -third's funding for another two years, with subsequent funding also. 6. Discussion was given to the question of inter -connecting service. Chairman Huntwork discussed the possibility of conducting a new survey. The meeting was adjourned at 5:30 P.M. upon motion by Ralph Westlund, seconded by Frances Gruhn, and unanimously carried. DOWNTOWN REGULAR MEETING - 1. CALL TO ORDER MINUTES DEVELOPMENT COMMITTEE TUESDAY, NOVEMBER 15, 1977 The meeting was called to order at 12:05 P.M. by Chairman "Skip" Quade with the following members being present: Don Glas, Don Abbott, Bob Stearns, and Marlin Torgerson in addition to Chairman Quade. Members absent were Ralph Westlund, Dennis Hukried, Lloyd Torgrimson, Tom O'Connell, Mrs. Richard Dobratz, Jay Alrick, Steve Richards, and Tom Savage. Also present were Mayor Black, Admimistrative Assistant Plotz, City Engineer/Director of Public Works Priebe, and Clarence Simonowicz from C.R.S. and Associates. 2. CONSIDERATION OF PREVIOUS MINUTES - TUESDAY, OCTOBER 18, 1977 and WEDNESDAY, NOVEMBER 2, 1977 On motion by Bob Stearns and seconded by Don Glas the minutes of the regular meeting on October 18, 1977 and the local interest meeting on November 2, 1977 were approved as written. Motion carried unanimously. 3. DISCUSSION OF ACQUISITION AND RELOCATION POLICIES Mr. Simonowicz briefly exi1ained the policy and went over the hand out regarding the suggested relocation policy. He also recommended this policy be adopted by the City Council. Bob Stearns asked questions with respect to dollar amounts stated in the policy hand out and also expressed concern regarding assistance when the actual plan gets underway. 4. REVIEW AND RECOMMENDATION OF A "JOINT PLANNING AGREEMENT" Mr. Simonowicz went over the hand out and explained what is expected of the City and what is expected of the developer. He went on to explain this was just a first draft of the suggested form to be used, if the Committee had any additions or changes to be made to the initial agreement to bring them up. Clarence mentioned this "Joint Planning Agreement" has been reviewed by the City Attorney, with his one major concern being the developer having bonds or some type of money protection. The Mayor added this agreement should be written in such a fashion as to be the strongest stance the City can take, then once you have the developer, work with it from there. Mayor Black also expressed deep concern regarding tax increment financing and its future. Clarence Simonowicz asked the Committee for suggestions as how they would like to have the opening of developer proposals handled. The consensus of the Committee was to have a public hearing on November 30, 1977 with the City Council and related committees, to review the proposals submitted and refer them to the Downtown Development Committee. It was decided to go over the "Joint Planning Agreement" more thoroughly to make all necessary changes at the next meeting on November 29, 1977. 5. The meeting was adjourned at 12:55 P.M. �� . MINUTES AIRPORT COMMISSION MEETING - November 17, 1977 1. The Airport Commission met on Wednesday, November 16, 1977 at 7:30 p.m. at City Hall, Hutchinson. 2. Members present were Doug Hedin, Randy Bubolz, Jim Hansen, Doug McGraw and Dean Nelson, Airport Manager. 3. Doug McGraw was elected Chairman of the Commission. 4. Dean Nelson reported that the City Council has approved the purchase of a non -directional radio beacon for the airport. 5. The Airport Commission requests that a letter be sent to Commissioner Lawrence McCabe (address to be furnished by Dean Nelson) by Administrative Assistant Gary Plotz requesting this non -directional beacon. Airport Manager Dean Nelson recommended that this request be endorsed by the Mayor and/or City Council as well, in writing, so that it would receive favorable consideration. 6. A motion was made, seconded and approved that the doors on the north side of the hangars would be repaired. 7. There was discussion of building additional hangar space and enclosing open hangars. The question arose as to the present status of the airport study, since there has been no report from Westly J. Hendrickson for several months. 8. There was discussion regarding charges for transients and the City's responsibility for the safety of aircraft if these transients were charged a bailment. 9. The meeting was adjourned at 8:25 p.m. Hazel Sitz - minutes 7-�F DATE:- November 1/., 197' POLICE DEPARTMENT MEMORANDUM TO -. Pdayor and Civic Arena Board FROM: Dean M. O'Borsky, Chief of Police SUBJECT : Parking at Hutchinson Civic Arena The following is a report based on a staff study regarding the parking around the Hutchinson Civic Arena and some recommendations we have. We have attached a roughly drawn map of the streets around the arena. The areas outlined fficefeel parking would create a hazardfor and those and are recommending that parking be prohibited. de You will note Streetthat and HarringtonoSt�reet� We at PeelothisSouth is necessary for between Sunset for the following reasons: (1) The arena will be used primarily during winter months when streets often icy or snow -packed. Pedestrians crossing or entering are vehicles parked along South Grade Road would be jeopardized by traffic unable to stop under these conditions. , (2) Vehicles parked along South Grade Road would limit the visibility from Sunset Street, ti g of vehicles entering South Grade Road either the lot exit onto South Grade Road ; Harrington Street or parking from the west end of the arena. & (3) Due to the fact that South Grade Road is a wide, straight, through In the street,speed is now and will continue to be a problem. this will be greatly increased. event of poor road conditions problem (4) We would also like to encourage persons to park their cars in the lot which would not only rather than on the streets surrounding the arena also help local residents with their parking be much safer but would problems. We do not feel that parking on Sunset Street or Harrington Street will L create any problems, however, I feel a crosswalk should be marked across side of the arena. In Harrington Street at the main entrance on the east in red on Sunset and Harrington Streets to addition, you will see marked pro- the north from South Grade Road, an area of 30 feet whichwe would hoSouth Grade hibit parking to give a greater view of vehicles coming out Road. recommended that parking be prohibited next to the east We have also entrance sidewalk and the east entrance exit. I would also like to suggest that something be done to upgrade the light - in the lot. As it ing, no t only around the Civic Arena Abuilding but parking is poor and there is limited visibility stands now the security around the arena ,­ 2 in the parking area which is a dangerous situation for those on foot. I have not made any recommendations as to the type or amount of signs necessary, howeverf if this plan is agreeable with the Board and the City Council I will get together with the street superintendent and make the proper arrangements. EW/jma (612) 879-2311 JV.HUT CITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON,, MINN. 55350 November 17, 1977 7.; Mayor and City Council Gary D. Plotz, Administrative Assistant zajRJ3 T' Fee for Auctioneers Permit Since the Auctioneers Ordinance has been amended to require a permit instead of a license, it is also necessary to amend Section 510:00, Subd. 6 of the 1974 Ordinance Code. As you will note from the attached Ordinance No. 32/771, a new permit fee needs to be established. GDP:ms ORDINANCE NO. 32/77 ORDINANCE AMENDING 1974 ORDINANCE CODE OF CITY OF HUTCHINSON SECTION 510 - FEES, BUSINESS AND CERTAIN OTHER LICENSES AND PERMITS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 510:00 of the 1974 Ordinance Code of the City of Hutch- inson, entitled Fees, Business and Certain Other Licenses and Permits, is hereby amended to read as follows: Section 510:00. Business Licenses and Permits. Subd. 6 SUBD. NO. SECTION TYPE OF PERMIT CONDITIONS & TERMS AMOUNT Subd. 6 410:10 Auctioneers Per -Year 4-189:86 Per Day $ SECTION 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its pas- sage and publication. Adopted by the City Council this ATTEST: Gary D. Plotz City Clerk day of D. J. Black Mayor , 1977. TKDATOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED M E M O R A N D U M To: Hutchinson Municipal Facilities Study Committee Copies To: Mr.Clarence R. Simonowicz From: Mr. Westly J Hendrickson and Term Anderson Date : November 16 197 7 Reference: Progress Meeting #6 November 15, 1977, 7:00 AM Hutchinson City Hall COMMISSION NO. 6609-A ATTENDANCE: Les Linder, Committee Chairman Ralph Bergstrom Elaine Hopkins Phyllis Piehl Bob Stearns, School Board Member Milt Lueneberg, Former City Council Member Kay Peterson, City Council Member D, J. Black, Mayor Gary Plotz, Administrative Assistant Marlow Priebe, City Engineer Dean OtBorsky, Police Chief BASIS FOR DISCUSSION: 1. Review of the Draft Report for the Municipal Facilities Study. DISCUSSION• 1. Progress Meeting No. 6 was opened at 7:00 AM by Mr. Linder, Chairman. The purpose of the meeting was to review the Draft Report of the Municipal Facilities Study. 2. The committee made no major revisions to the Draft Report. The report was accepted as accurately representing the decisions made by the committee throughout the Municipal Facilities Planning Process. The Draft Report was approved by the Committee. I_' Ir. r MEMORANDUM Hutchinson Study Committee November 16, 1977 Page Two 3. While no major changes or additions were made to the report, the following revisions in the "Acknowledgements" will be made prior to the final printing: a. Mr. Ben Piehl will be corrected to Phyllis Piehl. b. Lloyd Schlueter, Milt Lueneberg will be correctly spelled. C. Gary Plotz, Administrative Assistant and Bob Stearns, School Board, will be added to the Municipal Facilities Advisory Committee. 4. It was pointed out during the discussion that the Municipal Facilities Study was intended as a guide for future decision making with regard to Hutchinsonts municipal facilities. The study does not commit the community to specific solutions but rather provides a base of information flexible to future change. The study provides a long range view of Hutchinsonts Municipal Facilities. 5. The committee directed the consultant to present the Draft Report to the City Council on November 22, 1977 for review and approval. Following approval of the Draft Report, the study will be printed in its final form and 50 copies will be made available to the City of Hutchinson. This will conclude the study. Please let us know if there are any additions or corrections to this memo- randum. WJH:TA:pp • a (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: ADMINISTRATIVE ASSISTANT AND PERSONNEL COORDINATOR RE: ELECTION PROCEDURES DATE: November 18, 1977 We have reviewed the procedures required to conduct elections in the City. At this time, it seems that written clarification of duties is in order. Elections involve considerable responsibility during a limited number of hours. Therefore, it is recommended that this election work should be recognized to be entirely separate from the normal work duties of those involved and paid at a rate that recognizes the responsibility involved. Attached job descriptions and recommended rates for this year are: ELECTION SUPERVISOR (Dorothy Smith) $8.00/hour ELECTION MACHINE PROGRAMERS (Dan St. Pierre and Charles Bell) $6.00/hour It is assumed that arranging furniture and moving equipment for the elections is a normal part of the custodial duties already covered in other job descriptions. . JOB DESCRIPTION 11-77 TITLE ELECTION SUPERVISOR DEPARTMENT: CITY CLERKIS ACCOUNTABLE TO: CITY CLERK/ADMINISTRATIVE ASSISTANT SUMMARY: THIS IS RESPONSIBLE WORK SUPERVISING THE CONDUCT OF GENERAL AND SPECIAL ELECTIONS IN THE CITY. DUTIES AND RESPONSIBILITIES 1. Attends training meetings to be informed concerning election laws and changes in law. 2. Orders and provides supplies as needed for elections: ballots, voter registration cards, etc. 3. Publicises election information as required by law. 4. Secures election judges for each of the 5 precincts in the city for each election. 5. Trains and orients judges prior to the election regarding legal and proper procedures to be followed in the conduct of the election. 6. Supervises and coordinates the programming of election machines. a. Informs the election machine programmers regarding number of candidates and offices being voted on in an election. b. Advises election machine programmers regarding election procedures and legal requirements so that machines can be programmed accurately for each specific election. 7. Supervises the conduct of voter registration, either prior to election day or at the polls. 8. Supervises totaling of election results. Prepares election result reports. Certifies results to proper authorities. DESIRABLE QUALIFICATIONS Thorough knowledge of election laws and procedures. Ability to work independently and responsibly to carry through all necessary election procedures. WORKING CONDITIONS Election supervisor is active preceding, during and after all general or special elections held in the City. Amount of time and frequency of these duties varies with the frequency and nature of elections held. Because of limited time involved, this position may be combined with ktshould other fulltime city employment. Whenever possible, this be done within the normal work week so as not to incur overtime costs. Time spent as election supervisor shall be recorded as such and paid at the rate approved for this work. Any necessary overtime paid as superviso A JOB DESCRIPTION TITLE: ELECTION MACHINE PROGRAMMER 11-77 DEPARTMENT: CITY CLERK'S ACCOUNTABLE TO: CITY CLERK, ELECTION SUPERVISOR SUMMARY: THIS IS TECHNICAL WORK PROGRAMMING ELECTION MACHINES FOR THE GENERAL AND SPECIAL ELECTIONS IN THE CITY. DUTIES AND RESPONSIBILITIES 1. Programs election machines: Makes mechanical connections in each of the 10 voting machines according to number of candidates and offices being voted on in each election. Receives instructions regarding procedures to be used from Election Supervisor. 2. Installs and checks ballot labels. 3. Installs and checks printer packs. 4. Sets and checks in write-in ballot mechanisms. 5. Test operates each machine prior to election to see that it operates properly for voting. 6. Is available to assist voting judges during election day. DESIRABLE QUALIFICATIONS Mechanical aptitude and some technical skill. Independently responsible work habits; accuracy. WORKING CONDITIONS Election Machine Programmers must re -program election machines before each general or special election of the City. Complexity of the programming depends on the nature of the election. Because of the limited time involved, this position may be combined with other fulltime city employment. The Election Machine Programmer must be available at any time of the year when elections may be held. Whenever possible, machine programming should be done within the normal work week so as not to incur overtime costs. Time spent on the programming shall be recorded as such and paid at the approved rate for this work. If it is necessary to incur overtime because of these duties, the overtime shall be paid on the programmer's rate. b r RELOCATION POLICY FOR CITY OF HUTCHINSON DOWNTOWN DEVELOPMENT AREA DECLARATION OF POLICY The purpose of this resolution is to establish a uniform policy for the fair and equitable treatment of persons or businesses dis- placed as a result of The Downtown Development Program in order that such persons or firms shall not suffer disproportionate in- juries as a result of programs designed for the benefit of the public as a whole. MOVING AND RELATED EXPENSES Section I. A. Whenever the acquisition of real property for a program or project undertaken by a city will result in the displace- ment of any person, the city shall make a payment to any displaced person, upon proper application as approved by the City's Administrative Assistant for: 1. actual reasonable expenses in moving himself, his family, business, or other personal property; 2. actual direct losses of tangible personal property as a result of moving or discontinuing a business, but not to exceed an amount equal to the reasonable ex- penses that would have been required to relocate such property, as determined by the City's Administrative Assistant; and 3. actual reasonable expenses in searching for a replacement business. B. Any displaced person eligible for these payments may receive a moving expense allowance, determined according to a schedule established by the City's Administrative Assistant, not to exceed $?00; and a dislocation allowance of $200. C. Any displaced person eligible for payment who is dis- placed from his place of business and who elects to accept the payment authorized by this subsection in lieu of the payment authorized by subsection "A" of this section, may receive a fixed payment in a amount equal to the average annual net earnings of the business except that such payment shall be not less than $2,500 nor more than $100000. In the section unless the City's Administrative Assistant is satisfied that the business: 1. cannot be relocated without a substantial loss of its existing patronage, and 2. is not a part of a commercial enterprise having at least one other establishment not being acquired by the City,.which is engaged in the same or similar business. For purposes of'this subsection, the term "average annual net earnings" means one-half of any net earnings of the business, before Federal, State, and local income taxes, during the two taxable years immediately preceding the taxable year in which such business moves from the real property acquired for the project, or during such other period as the City's Administrative Assistant determines to be more compensation paid by the business to the owner, his spouse, or his dependents during such period. REPLACEMENT HOUSING FOR HOMEOWNER Section II. In addition to payments otherwise authorized, the City's Administrative Assistant shall make an additional payment not in excess of $15,000 to any displaced person who is displaced from a dwelling actually owned and occupied by such displaced person for not less than one hundred and eighty days prior to the initiation of negotaiations for the acquisition of the property. Such additional payment shall include the following elements: A. The amount, if any, which when added to the acquisition cost of the dwelling acquired by the City, equals the reason- able cost of a comparable replacement dwelling which is a decent, safe, and sanitary dwelling adequate to accommodate such displaced person, reasonably accessible to public services and places of employment and available on the private market. All determinations required to carry out this subparagraph shall be made in accordance with standard established by the City's Administrative Assistant making the additional payment. B. The amount, if any, which will compensate such displaced person for any increased interest costs which such person is required to pay for financing the acquisition of any such comparable replacement d_ewlling. Such amount shall be paid only if the dwelling acquired by the City was encumbered by a bona fide mortgage which was a valid lien on such dwelling for not less than one hundred and eighty days prior to the initiation of negotiations for the acquisition of such duelling. Such amount shall be equal to the excess in the aggregate interest and other debt service costs of that amount of the principal of the mort- gage on the replacement dwelling which is equal to the unpaid balance of the mortgage on the acquired dwelling, reduced to discounted present value. The discount rate shall be the prevailing interest rate paid on savings deposits by commercial banks in the general area in which the replace- ment dwelling is located, -2- Y C. Reasonable expenses incurred by such displaced person for evidence of title, recording fees, and other closing costs incident to the purchase of the replacement dwelling, but not including prepaid expenses. The additional payment authorized by this subsection shall be made only to such a displaced person who purchases and occupies a replacement dwelling which is decent, safe, and sanitary not longer than the end of the one-year period beginning on the date on whcih he receives from the City final payment of all costs of the acquired dwelling, or on the date on which he moves from the acquired dwelling, whichever is the later date. REPLACEMENT HOUSING FOR TENANTS AND CERTAIN OTHERS Section III. In addition to amounts otherwise authorized, the City's Ad- ministrative Assistant shall make a payment to or for any dis- placed person displaced from any dwelling not eligible to receive a payment under Section 2 which dwelling was actually and lawfully occupied by such displaced person for not leas than ninety days prior to the initiation of negotiations for acquisition of such dwelling. Such payment shall be either: A. the amount necessary to enable such displaced person to lease or rent for a period not to exceed four years, a decent, safe, and sanitary dwelling of standard adequate to accommodate such person in areas not generally less desirable in regard to public utilities and public and commercial facilities, and reasonable accessible to his place of employment, but not to exceed $4,000, or B. the amount necessary to enable such person to make a down payment (including incidental expenses) on the pur- chase of a decent, safe, and sanitary dwelling of standards adequate to accommodate such person in areas not generally less desirable in regard to public utilities and public and commercial facilities, but not to exceed $4,000, except that if such amount exceeds $20000, sucherson must equally match any such amount in excess of p$2,000, in making the down payment. RELOCATION ASSISTANCE ADVISORY SERVICES Section IV. A, Whenever the acquisition of real property for a program or project undertaken by a City results in the displacement of any person, the City's Administrative Assistant shall provide a relocation assistance advisory program for displaced persons. If the City's Administrative Assistant determines that any person occupying property immediately adjacent to the real property acquired is caused substantial economic injury because of the acquisition, he may offer such person relocation advisory services under such program. B. The relocation assistance advisory program shall include such measures, facilities, or services as may be necessary or appropriate in order to: 1, determine the need, if any, of displaced persons, for relocation assistance; 2. provide current and continuing information on the availability, prices, and rentals, of comparable decent, safe, and sanitary sales and rental housing, and of comparable commercial properties and locations for displaced businesses; 3.' assure that, within a reasonable period of time, prior to displacement there will be available in areas not generally less desirable in regard to public utilities and public and commercial facilities and at rents or prices within the financial means of the families and individuals displaced, decent, safe, and sanitary dwellings, equal in number to the number of, and available to such displaced persons who require such dwellings and reasonable accessible to their places of employment. 4. assist a displaced person displaced from his business in'obtaining and becoming established in a suitable replacement location; 5. supply information concerning Federal and State liousing programs, disaster loan programs, and other Federal or State programs offering assistance to displaced person; and 6. provide other advisory services to displaced persons in order to minimize hardships to such persons in adjusting to relocation. C. The City's Administrative Assistant shall coordinate relocation activities with project work, and other planned or proposed governmental actions in the community or nearby areas which may affect the carrying out of relocation assistance programs. FUNDING OF COSTS Section V. The cost of the City in carrying out this program shall be included as part of the cost of a program or project for which Tax Increment financial assistance is available. Section VI. In order to prevent unnecessary expenses and duplications of functions, and to promote uniform and effective administration of relocation assistance programs for displaced persons or firm, the City's Administrative Assistant may enter into contracts with any individual, firm, association, or corporation for services in connection with such programs, or may carry out its functions through any Federal or State governmental agency or instrumentality having an established organization for con- ducting relocation assistance programs. GRIEVANCE PROCEDURE Section VII. Should any person or firm seek review or revision of any' interpretation of this policy he or she may do so by filing such request, in writing, to the City's Administrative Assistant who shall respond with in ten (10) working days. If the person or firm desires to seek further review, he shall then file a written request with the City Council, who will notif the person or firm of their response within thirty (30� days. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 18, 1977 . Mayor.,and City Council Kenneth Merrill - Accountant/Controller Anti -Recession Funds The City of Hutchinson received $2,804 in anti -recession funds. The money should be designated as soon as possible. The rules governing the money are as follows: 1. Can be used for any personnel or current expense connected with any current service being provided. The supplies must either be consumed within the year, altered or expendable, but they cannot cost more than $1,000 a unit. 2. It cannot be used for capital equipment purchases, construction cost, or debt retirement on any of these items. 3. There is no need for a public hearing. The use of the money will be published at the end of the year and can be spent as author- ized under local and state law. The City has $2,804 plus interest to be designated by the Council. For ease of administration, it can be designated for only one department's personnel and/or supplies. , KM:ms (F612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 DA PE a _ _ . Nnvemher 22.; 197.7 Mayor and City Council ': i. •: Water Billing Clerk ."3DJF'C1-. Delinquent Water Accounts 1-0670-4-00 10-0415-0-00 Don Wurzberger Dennis Johnson *65 Second Ave. N.E. 564 Juul Road (No forwarding address) $39.77 $25.02 2-0280-1-00 20-0065-0-00 Alton Wicklund Eugene Duesterhoeft 605 Main St. S. 715 Harrington St. $24.22 $47.67 (Promised to pay 12-1-77) 8-0370-1-00 26- 05-0- Michael Levesseur Grace rantz 626 Harmony Lane 1000 oe Circle $35.05 $ .84 8-0545-0-00 26-0165-1-00 Lloyd Rath Charles Rothemeier 815 Second Ave. S.W. 750 Dale St. $50.63 $56.32 (Promised to pay 11-30-77) 10-0155-1-00 7-0805-1-00 George Helget Ronald Doring 638 Fifth Ave. S.W. Rt. 1 (c/o Charles Yerks) $43.46 *340 Fifth Ave. S.W. $10.80 10-0265-0-00 Mrs. Ruth Piehl 621 Juul Road $47.30 REGULAR COUNCIL MEETING If November 22, 1977 GENERAL FUND State Treasurer PERA $ 2222'14 Walter Adams reimbursement - Dutch Elm 50.00 Sam Scholl reimbursement - Dutch Elm 100.00 Tom Dolder reimbursement - Dutch Elm 150.00 Roy Thompson reimbursement - Dutch Elm 50.00 Mrs. Otto Miller reimbursement - Dutch Elm 50.00 Ken Farley reimbursement - Dutch Elm 50.00 Walter Braun reimbursement - Dutch Elm 50.00 Curt Bradford reimbursement - Dutch Elm 50.00 Ken Anderson reimbursement - Dutch Elm 150.00 Grady Rostberg reimbursement - Dutch Elm 100.00 Roger L. Gilmer reimbursement - Dutch Elm 50.00 Glenn Sjolie reimbursement - Dutch Elm 50.00 Eugene Fabe1 reimbursement - Dutch Elm 50.00 Gary Plotz mileage & convention 49.20 Rod Keith intown mileage 41.94 Homer Pittman seminar 35.82 D. J. Black conference 89.10 Elden Willard seminar 23.50 Marilyn Swanson supplies 5.69 Kenneth Merrill mileage 103.95 Coast to Coast supplies 10.29 Home Bakery supplies 1.80 American Public Works Assn membership fee 50.00 MN Housing & Comm. Dev. Reporter subscription fee 86.00 Nancy L. Schwanke maternity benefit 450.00 New Ulm Flight Service contractual service 300.00 McLeod Coop Power Assn. electricity - airport 123.84 Jodi Anderberg clothing allowance 100.00 Gary Plotz intown mileage 30.00 D. J. Black meals & mileage 30.00 Jeff McKay conference expense 19.90 $4,723.17 WATER AND SEWER FUND State Treasurer PERA 290.28 Junker Sanitation refuse collection 9777.49 Water Pollution Control Federation membership fee 30.00 Finley E. Mix seminar mileage 16.50 Thomas Hinde refund on overpayment -water bill 72.22 Maplewood Academy refund on overpayment -water bill 2.83 Krasen, Inc. repairs 8.10 $10,097.42 //a OFF STREET PARKING FUND Harvey Daharsh servicing meters Charles Bell servicing meters MUNICIPAL LIQUOR STORE FUND City of Hutchinson transfer Ed Phillips & Sons wine 01d Peoria Company, Inc. wine & liquor Griggs, Cooper & Co. liquor Ed Phillips & Sons wine & liquor Twin City Wine Co. wine Griggs, Cooper & Sons wine & liquor Coca-Cola Bottling Co. supplies Northland Beverages supplies Lenneman Beverage Dist. supplies A. J. Ogle Co., Inc. beer Triple G Distributing beer Bernicks Pepsi-Cola Bottling Co. supplies Friendly Beverage Co. beer Locher Bros. Inc. beer Commissioner of Revenue sales tax Minnesota Wisconsin Truck Lines freight charges City of Hutchinson cigarette license City of Hutchinson water bill Junker Sanitation refuse collection 92.50 120.00 $ 212.50 10000.00 1839.66 399.58 2414.18 1558.87 467.01 3299.37 209.20 81.60 9551.75 398.70 4139.50 37.93 574.80 3922.15 2246.93 325.72 12.00 27.12 42.00 $41,548.07 MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD October 10, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met in Hutchinson on Monday, October 10, 1977. PRESENT: Mrs. Bea Thompson, Litchfield Rev. Duane Grage, Litchfield Mrs. Joan Reckdahl, Grove City Miss Aleda Swanson, Dassel Mr. Leif Fostervold, Spicer Mrs. Alyce Gandrud, Sunburg Mr. Orlynn Mankell, New London Mr. LeRoy Sanders, Willmar Mr. Howard Christensen, Hutchinson Mr. Ralph Bergstrom, Hutchinson Mrs. Karen Osterberg, Watkins Mrs. Kathy McGraw, Hutchinson Mr. Howard Hoese, Glencoe Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL ABSENT: Mrs. Jeanette Buchanan, Willmar* Mrs. Marcia Kleberg, Willmar* Mr. Clarence Lund, Lake Lillian* Mrs. Loretta Hochsprung, Brownton* Mr. Floyd Sneer, Winsted * Excused Absence Representing Litchfield " of Litchfield it Meeker County of Meeker County to Kandiyohi County it 6Kandiyohi County to Kandiyohi County is Willmar " McLeod County " Hutchinson " Meeker County " Hutchinson " Glencoe Representing Willmar of Willmar " Kandiyohi County " McLeod County " McLeod County The meeting was called to order by president, Bea Thompson. The minutes were approved as mailed. Mr. Hoese moved, second by Mr. Sanders, that the July through Sept. treasurer's reports be approved. Passed. Mr. Sundberg stated that the November agenda will include a discussion of re -locating funds to take into account present deficits and added money. The director's report was presented: Clippings from the various news media were passed around. The monthly statistical report and quarterly bookmobile statistics were presented. The final report of the Minnesota Cable Communications Board project was presented. A report was given on the joint school/public librarians workshop held recently at the community college. An update was given on the progress of the Brownton Branch. Mr. Sundberg reported on the MLA Convention and on the meetings having to do with pay scales and job descriptions which he attended. Several trustees had received random mailings of an opinion survey on how public libraries should be funded and these were discussed. The new edition of the Trustee's Handbook was handed out. The bills were presented for payment. Mr. Fostervold moved, second by Mr. Bergstrom, that the bills be paid. Carried. Committee Reports: The Litchfield members reported that they have been meeting with Mr. Sundberg as to the role of the regional system in the development of a building program and have begun interviewing architects. Insurance Committee: Mr. Christensen has been appointed chairman. They have reviewed the present premiums and will discuss the possibility of forming one group health plan. Communications: The Public Library Newsletter was passed around. Mr. Sundberg read an update teletype on the status of the federal legislation. The final copy of the SMAHC grant was passed around. This has been submitted. UNFINISHED BUSINESS: a. Mr. Sundberg reported that he now has an indication of the reaction of the board to the proposed statewide reciprocal borrowing compact and will communicate this to the other systems directors. C b. The letter regarding the "special levy limitation" was handed out. Board members also received statistics on our present and past financial situation. The question of what to do about counties that do not reach 2/3 mill taxation was discussed. If this happens, CRRL will lose state aid proportionally. Board members were asked to retain this in- formation in case any of our governing bodies do not reach minimum taxation levels. NEW BUSINESS: a. It was moved that the CRRL Board express interest and potential approval of a reciprocal borrowing contract with the Plum Creek Regional Library. Moved by Mrs. Reckdahl, second by Mr. Sanders. Carried. b. The status of Renville County with respect to CRRL was discussed. It was moved by Mr. Sanders, second by Mr. Bergstrom, that Mr. Sundberg contact OPLIC and get a written statement from them as to their intentions with regard to Renville County and what CRRL's responsibility is and what target dates they have in mind. Carried. c. The purchase of a new 16mm projector for the Litchfield Library was discussed. Miss Swanson moved, second by Mrs. Gandrud, that we purchase a Bell & Howell slot loader from Blumberg for $593.00. Carried. d. Bids were opened by.Mrs. Thompson for the shelving for the Brownton Branch Library. Irbey ire aF. follows: Company Bid K & L Cabinet, Glencoe $3,185 Hudson Woodcraft 1,215 Willmar Sash & Door 3,076.92 Peterson Construction, Hutchinson 3,945 Plato Woodcraft No Bid Mr. Christensen moved, second from Mr. Sanders, that we accept the bid from Hudson Wood- craft. Carried. Mrs. Reckdabl reported on her inquiries about the Meeker County Law Library. She was told that the county could use cataloging help but otherwise things were running smoothly. However, the county could not afford to fund any joint projects at this time. The mileage reports were completed and the meeting was adjourned. tted, Res ectfully submi � /Y Katherine A. Matson Acting Secretary r October 1977 Balance Receipts: State/Fed Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1976 Budget CROJ PL _'::R REGIONAL LIBRARY TREASURE -b, a REPORT Howard Roese, Treasurer BUDGET _ __ M�ONT.q " YEAR TO DATE (937.17) $ 794.00 90,000„00 48,425.64 33,550.87 36,733.98 39,621.00 20,563.45 29,379.42 13,455.64 9,000.00 --0- 1, 000.00 26,783.72 $350,563.75 12,106.41 9,905.25 5,140.86 7,344.36 3,363.91 1,075.92 10.00 1,7?0.60 $ 4o,717.81 5 39,780.64 80,452.00 48,425.64 22,367.24 14,533.98 39,621.00 20,563.45 29,379.44 13,455.64 11,200.75 412.10 10,664.14 $291.075.38 5 29,869.38 Alin DiPAnTIVIT ,- , - APP20PPIATIO .___b0 tXPEI1tN11Uf? S _YTD EY.P IZOITi1PES.r_SPEl17 .UI:c.:PcNCEp E PER^,n'aL S61VIC'cS - - -- SALARIES ...1g5,0,1.i.t,O _._ ._....17,391.6F ..._.. _ 171,kR4.81 _ _.:�B.iM.. ?3,i1i3•', HOSPITAL MED. INSURANCE 7,300oCu 1,098.65 8,746.87 119.84 _ _ 1,448.E - PERA & SOCIAL SECURITY -- - - i 17,.-00.00 1,553.74 15,594.71 91.T MATERIALS BOOKS: ADULT BOOKS: CHILDREN - 50,Ct%c:.CO 3,139.fi4 35,1+87.34 71.4N PERIODICALS 15,u:s.GO 1,fl�c4,fifi 17,083.90 Bv.64 7 916.1 PAMPHLETS � - -4,5f ^,. 44' -_--• _-_..59106._ __..._ !1,346.53 AUDIO VISUAL6,CCO.00 5f!C.CcT TOM 58.65 243.87 5,446.47 90.91 543.5 - PAINTINGS BINDING ._ ___- ?39.72._.., _59.9f.._ ._._ 160.9 • MICROFORMS - - PC C.CC - 'Coco 4FC.57 57.e. 330.4 !� MAINTENANCE 'C.CC Sg.Cv 7° 19. % 741.0 CUSTODIAL SUPPLIES & SERV. _._ _- _- RC0.00 •--� 7;.^:.._.� ...___ R1S.Ak .._ �64�5� -- ----9P•4.0 TELEPHONETELETYPE 7,t;t C.CO 1 SF,it4 1 ,if -5.57 78.3f Ith.4 BOOKP.'OBILE OPERATION (INCL.INS.) _-•---1,AOZo20 --..._.._. 136.00 - ---• .- - I, tZ-%qC •--•- 77.4' .. --- -- 48f..1 - OTHER 7,1:00.00 I,"PICO 7'q11 -1A 167.3: 511.1 SUPPLIES PRINTING & PROMOTION . • .._ 8,50C.OG .. ...-_.,- 501.44 _...___.._ _. 7,197.64 _.._ 84,7.• . _._. •--1,32.9.1 POSTACE 700,CO 13.50 j95.10 MILEAGE MEETINGS 2,A�3.75 304.12 %,671.34 93.3 MEMBERSHIPS - 3,50C.00 -- 77.70 ._._....-.... 2,626.E+9 ?;.2w 400.00 O.OA 250.00 62.,54 150.& EQUIPINSURANCE RENTAL 3,000.C3 O.OA 3,829,77 127.7% R2Q.7: • __,,_. PROFESSIONAL SERVICES PROFESSIONAL - _ 5,=.CG _____ .. fiRS.fW _- ----_.•_-6,098.70 ... 171.44 1 Og6.2: BOOKYYESERVICES 600.00 1,500.,CO •0.00 125.00 ;:0.ACO0 1, 25000 IC.0Q.CO•f 83.:L i50L•.A0c1 MISC.RESRVE CAPITAL OUTLAY 3,50000 'C.CO .-. , EQUIP.` NT BOOKMOBILE AMORTTZ&TION FUND 5,90C.Qc 6,000.00 ...... 838.04 5,907,97 .. .. . '. __. _. 0.00. 0 9C 200.2E BRANCH LIB.AMORTIUrION FUND 700.CQ '0.80 ,__ . . 'G.CO G.C. 700.0C ITAL I. rPARY 380,563.75 ?9,612.fi9 ?gR.57g.97 P.4,I+1T Investments redeemed $ 23,042.83 $2459587.83 Investments purchased 35,385«12 243,101.51 Ending cash balance (2,174.27) (29174.27) Savings Pass Book $54,958966 as of October 31, 1977 -01 54,C33.78 •,